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HomeMy WebLinkAboutNovember 5, 2009 0 PARK AND RECREATION COMMISSION MEETING - NOVEMBER 5, 2009 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Vice Chair Lindahl on November 5, 2009, 7:03 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler (arrived at 7:04 p.m.), Bill Hupp, Tony Kowalewski, Vice Chair Jim Lindahl, Mark Miskowiec, Shan Ramnath, and Shaun Van Vark. Commissioners Absent: None. Also Present: Assistant Public Works Director, Todd Haas. 0 RESIDENT FORUM There were no comments at this time. Motion by Commissioner Ramnath, seconded by Commissioner Miskowiec, to close the resident forum. Motion carried on 6-ayes, O-nays, I-absent vote (Ghair Butler). Chair Butler arrived at 7:04 p.m. APPROVAL OF MINUTES Motion by Commissioner Miskowiec, seconded by Commissioner Van Vark, to approve the October 1,2009 Park Commission minutes as presented. Motion carried on 7-ayes, O-nays, O-absent vote. CONSIDER AMENDMENT TO PARKS ADVERTISING POLICY Mr. Haas presented the request of the Andover High School Boosters to amend the Parks Advertising Policy to allow for a 5 foot high by 10 foot wide sign. The current uniform size requirement is 4 feet high by 8 feet wide. He stated that staff recommends the increase in size for this sign. He advised that advertising is only allowed within two of the parks in the City. 0 Regular Andover Park & Recreation Commission Meeting Minutes - November 5, 2009 0 Page 2 John Stong, Andover High School Baseball Boosters Vice President, 2333-155th Lane NW, stated that the organization believed that the increased size of the sign would assist with the advertising. Commissioner Hupp requested further clarification in regard to the terms of the advertising space. Mr. Haas reported that the agreement would be different for each advertiser. He stated that City staff does not participate in the negotiations and explained that the Boosters handle all of the negotiations regarding advertising at those locations. Commissioner Lindahl questioned the type of material that would be used for the signs. Mr. Stong advised that the signs would be vinyl banners and would be stored during the offseason. Motion by Commissioner Lindahl, seconded by Commissioner Hupp, to recommend the Parks Advertising Policy be amended to increase the size of the sign requirement from 4 feet high by 8 feet wide to 5 feet high by 10 feet wide. Motion carried on 7-ayes, O-nays, O-absent vote. CONSIDER COMMUNITY GARDEN PLOTS IN PARKS AREA, CONT. 0 Mr. Haas stated this item is in regard to continued discussion on community garden plots in City park areas. He reported that he had gone to community gardens in surrounding communities to take pictures for the Commission and gather additional information. He displayed a method of irrigation for one of the community gardens and advised that the garden space is heavily used and the cities have not received complaints. Commissioner Hupp questioned what portion of the maintenance, such as tilling, would the City be responsible for. Mr. Haas stated that he was not certain but believed that the residents are responsible for the plot as far as tilling. Commissioner Hupp requested additional information in regard to rental of plots. Mr. Haas stated that it appeared that the residents interested in plots within the City of Ramsey have formed an association and each contributes a small amount of funds towards the community garden. Mr. Haas stated that this item would be brought back to the Commission at the next meeting with additional recommendations from staff. No action necessary, will be continued to the November 19, 2009 meeting. UPDATE OF HAWKRlDGE PARK/09-18 0 Mr. Haas explained that this item is in regard to the status of Hawkridge Park, Project 09- 18. He stated that staff met with the North Metro Soccer Association (NMSA) this week to discuss the needs of the association. At this point it has been advised by NMSA that a Regular Andover Park & Recreation Commission Meeting Minutes - November 5, 2009 0 Page 3 large sized and also midsized fields would be nice to have. He briefly summarized the . drainage needs of the site and possible allowing a field or two to be located within the pond area. He advised that the hockey rink would still be included in the plan. He stated that once staff completes the layout and proposed plan for the park works for NMSA, the plan would be brought before the Commission for review and input. He advised that parking would be an issue and explained that staff is attempting to work with the County in regard to additional second driveway options. Informational; no action needed. ANOKA COUNTY SHERIFF'S DEPARTMENT 3RD QUARTERLY REPORT Mr. Haas stated that the residents in Northwood's East Park are still experiencing some problems, after the park is closed, during the late night or early morning hours, even with the addition of the security light. He stated that it appeared he was missing the information for the months of August and September and would gather that information and pass it on to the Commissioners. Informational; no action needed. 0 PARK DEDICATION IMPROVEMENT FUND 3RD QUARTERLY REPORT / FINANCE Mr. Haas explained that this item is in regard to review of the quarterly Park Dedication Improvement Fund. He advised that some park dedication fimding had been received in regard to the Cardinal Ridge development. He confirmed that the next discussion regarding the park dedication improvement fimd would occur in March or April of2010. Chair Butler explained the fimding of the Park Commission and advised that most of the fimding received is paid out to the debt services for Andover Station North Ball Field Facility. Informational; no action needed. OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. He provided pictures of the sites for the Commissioners that were not able to visit the sites. He advised that the work completed on the two projects was done by City staff. He reported that boulders were installed at the City Hall ice sheet in the area where the warming house would be. He stated that the skateboarding equipment was put away to be stored for the winter near the end of October. He advised that the skateboarding equipment is heavily used by the youth of the 0 community and would require some maintenance in the spring of201O. He reported that the fields at Prairi~ Knoll Park would be offlirnits through Mayor June of201O because of the high level of rain received this fall during the football season. He also mentioned Regular Andover Park & Recreation Commission Meeting Minutes - November 5, 2009 0 Page 4 that he has already spoken with the soccer and lacrosse associations that will need to make adjustments to use other facilities around Andover at other city facilities. CHAIR'S REPORT Commissioner Rarnnath sent out his sympathies to the soldiers involved in the tragedy at Fort Hood, Texas. Commissioner Hupp questioned if the advertising for the ball fields was reviewed on a staff level. Mr. Haas stated that he, along with the City planning staff, reviews the advertising applications. Commissioner Kowalewski congratulated the seniors at Andover for their hard work and wished the team luck. He advised that the Andover Girl's Volleyball Team would be attending the State Tournament and also wished that team luck. Chair Butler reported that a survey was recently sent out to resident homes in regard to the community center and urged residents to complete the survey for a chance to win pnzes. 0 ADJOURNMENT Motion by Commissioner Lindahl, seconded by Commissioner Miskowiec, to adjourn the meeting at 7:39 p.m. Motion carried on 7-ayes, O-nays, O-absent vote. Respectfully Submitted, Amanda Staple, Recording Secretary TimeSaver Off Site Secretarial, Inc. 0