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HomeMy WebLinkAboutFebruary 19, 2009 0 PARK AND RECREATION COMMISSION MEETING - FEBRUARY 19,2009 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Ted Butler on February 19,2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Bill Hupp (arrived at 7:04 p.m.), Vice Chair Jim Lindahl, Mark Lindell, and Shan Ramnath. Commissioners Absent: Tony Kowalewski, Mark Miskowiec. Also Present: Assistant Public Works Director, Todd Haas. RESIDENT FORUM C There were no comments at this time. Motion by Ramnath, seconded by Lindahl, to close the resident forum. Motion carried on a 4-ayes, O-nays, 3-absent (Hupp, Kowalewski, Miskowiec) vote. Commissioner Hupp arrived at 7:04 p.m. APPROVAL OF MINUTES There were no changes. Motion by Lindahl, seconded by Lindell, to approve the January 15,2009 Park Commission minutes as presented. Motion carried on a 4-ayes, O-nays, I-present (Hupp), 2-absent (Kowalewski, Miskowiec) vote. CONSIDER 2009 TOURNAMENT APPLICATION FOR BASEBALL Mr. Haas explained this item is in regard to considering the attached baseball tournament application form for the upcoming 2009 softball/baseball season as requested by the Andover Baseball Association. 0 Mr. Haas reviewed the information with the Commission. Regular Andover Park & Recreation Commission Meeting Minutes-February 19,2009 Page 2 0 Motion by Lindell, seconded by Lindahl, to approve the tournament application form from the Andover Baseball Association. Motion calTied on a 5-ayes, O-nays, a-present, 2-absent (Kowalewski, Miskowiec) vote. CONSIDER REQUEST FOR NEW LEGISLATION/CITY OF HAM LAKE Chair Butler stated the Chair of the Ham Lake Park Commission contacted him and was interested in pushing some legislation at the State Capital concerning how City's can raise funds for park projects. The Chair of Ham Lake Park Commission could not make it to the meeting so requested this be tabled to a future meeting. Motion by Lindahl, seconded by Rarnnath, to table this item until a future meeting. Motion carried on a 5-ayes, O-nays, O-present, 2-absent (Kowalewski, Miskowiec) vote. UPDATE OF GUIDELINES FOR FIELD USAGE BY YOUTH ATHLETIC ASSOCIATIONS, CONT. Mr. Haas stated this item is an update in regards to the discussions the City Council had at their workshop this past January to see ifthere was interest in revising the Guidelines for Field Usage by Youth Athletic Associations in regards to a damage deposit fee for cleanup and damage of parks after use by the associations. 0 Mr. Haas updated the Commission in regards to this item. Commissioner Hupp thought it would be nice to keep track of what associations are not following the rules and have that information brought back in the fall for review. He also thought they should implement a checklist for associations to use and turn in showing they cleaned up after themselves. UPDATE IN REGARDS TO SCOREBOARDS@EVELAND FIELDS/ANDOVER HIGH SCHOOL, CONT. Mr. Haas stated this item is just an update in regards to scoreboards for the south field at Andover High SchoollEveland Fields. Mr. Haas updated the Commission in regards to scoreboards at Eveland Fields. Commissioner Hupp asked how the split would work. If one association put up $500 how would that be split up, would the School District pay less or would the City pay less. Chair Butler thought the School District agreed to pay $4,000 so the City would pay $3,500. Mr. Haas stated they do have a $25,000 Misc. Fund with money in and the Park 0 Commission does have the ability to recommend spending money out ofthat fund for these types of things. Chair Butler stated on the one hand he has been hesitant to want to start spending money of the fund because they sometimes end up with safety issues that Regular Andover Park & Recreation Commission Meeting Minutes - February 19, 2009 Page 3 0 need to be taken care of out of that fund but on the flip side they are talking about an $8,000 improvement to the fields that they can get for $3,500 given the situation with the school. Commissioner Lindell stated they should probably proceed with this because the $4,000 from the School District could go away very easily. He thought they may want to pursue seeing if there could be another $500 donation back to the Park Commission from the association next year that they would earmark for another field. Commissioner Lindahl thought they needed to do it because there is no indication the School District will have the money next year to do this. Commissioner Hupp thought because of the economy the association should try to come up with some type of fundraiser to try to help pay for the scoreboard and hold off until the end of the season to see how much is raised seeing that the board will not go up in time for the 2009 season. This will give them the opportunity to go out and raise money for a bigger buy in. Commissioner Lindahl thought they needed to commit to this either now or never and if they can get more money raised through the association through the year they can donate it to the Park Commission. He did not think they had time to try to raise funds. 0 Chair Butler liked the idea of seeing if the athletic association could donate some money next year for another field improvement but they have already put this off once so he would like to get this either approved or denied. Motion by Lindahl, seconded by Lindell, to approve the $3,500 allotment for the scoreboard and move ahead as needed. Motion carried on a 4 ayes, I-nays (Hupp), 2- abxent (Kowalewski, Miskowiec) vote. REVIEW DRAFT FEASIBILITY REPORT/09-14/IRRIGATION OF PARKS Mr. Haas stated this item is to give an update as to the status of the irrigations of parks draft feasibility report, Project 09-14. Chair Butler asked if they had any additional funding for irrigation. Mr. Haas indicated they did not. Commissioner Ramnath wondered what the conditions ofthe fields were. Chair Butler stated these are all non-irrigated parks and the grass gets pretty dry and is hard to keep maintained. Mr. Haas noted he could bring the Commission members around to the different parks to look at them and review them. 0 Regular Andover Park & Recreation Commission Meeting Minutes - February 19, 2009 0 Page 4 DISCUSS ROSE PARK REDEVELOPMENT Mr. Haas stated this item is in regard to discussing the potential redevelopment of Rose Park. Mr. Haas reviewed the information with the Commission. Chair Butler thought they could do a lot more with this park because there is a lot of open space. Commissioner Lindell wondered ifthere is currently a lot of use in the park. Mr. Haas stated it is scheduled Monday through Thursday and then it is used by the church groups on Sunday afternoons for games. Chair Butler stated he has seen a fair amount of use during the week nights but it is also empty a lot of the times. Mr. Haas noted he will have the City contact surrounding neighbors within 300 feet of the park 'regarding this because they could be affected by lighting. Commissioner Lindahl thought the Andover Huskies Youth Hockey Association should be contacted for their input in regards to this. REVIEW OUTSTANDING ITEMS 0 Mr. Haas reviewed outstanding items. CHAIR'S REPORT There were no items to discuss. ADJOURNMENT Motion by Ramnath, seconded by Hupp, to adjourn the meeting at 7:27 p.m. Motion carried on a 5-ayes, O-nays, O-present, 2-absent (Kowalewski, Miskowiec) vote. Respectfully Submitted, Susan Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. 0