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HomeMy WebLinkAboutFebruary 24, 2009 kN T Y o f ��V� PLANNING AND ZONING COMMISSION MEETING — FEBRUARY 24, 2009 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on February 24, 2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Michael Casey, Valerie Holthus, Devon Walton, Douglas Falk and Dennis Cleveland. Commissioners absent: Tim Kirchoff. Also present: City Planner, Courtney Bednarz Others APPROVAL OFMINUTES. February 10, 2009 Motion by Casey, seconded by Falk, to approve the minutes as presented. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Kirchoff) vote. PUBLIC HEARING: CONDITIONAL USE PERMIT (09 -01) TO ALLOW A TELECOMMUNICATIONSANTENNA WITHINANDOVER STATIONNORTH. Mr. Bednarz noted Verizon Wireless applied for a Conditional Use Permit to locate a cellular phone antenna in Andover Station North between the easterly and central ballfields. Mr. Bednarz reviewed the information with the Commission. Motion by Casey, seconded by Falk, to open the public hearing. Motion carried on a 6- ayes, 0 -nays, 1- absent (Kirchoff) vote. Commissioner Holthus asked how much taller will the new pole be than the existing pole. Mr. Jim Nelson, Beuhle Consulting, representing Verizon Wireless, stated the current Regular Andover Planning and Zoning Commission Meeting Minutes — February 24, 2009 Page 2 © pole is approximately seventy -five feet and the light standard will be approximately at the same height on the new pole. Commissioner Cleveland asked if having access through the parking area will be an issue. Mr. Nelson stated it would not in terms of creating and using, the plans were drawn up with access off of 139 and upon review the City Engineer requested the access be moved into the parking lot and he did not see that as a problem at all. Commissioner Walton asked where the nearest tower would be that is similar to this. Mr. Nelson stated the only thing he could think of was at the Sports Center. Commissioner Falk asked how the generator is fueled. Mr. Nelson stated it uses diesel. Commissioner Falk asked how large the fuel tank is. Mr. Nelson believed it was 240 gallons. Commissioner Falk asked if the hill to the north was going to be an issue. Mr. Nelson stated it would not. They had everything surveyed and identified where the imaginary no build zone is. It is his understanding they can construct on the north side of the light standard but have to be elevated off the ground to eliminate any potential gas coming out of the ground. Commissioner Falk asked when the ball fields are being in use there is potential for balls ® to go inside the fenced area and damage air conditioning units. Is there any way to prevent kids from accessing the area to get the balls. Mr. Nelson stated they generally install a six -foot fence with three strands of barbed wire on the top. This will keep people out but if the City requests they not do that they will follow their direction. Commissioner Falk asked what they do to the inside of the fenced area to prevent fly balls from damaging any equipment in there. Mr. Nelson did not think they will be doing anything special. The building is generally impervious to anything a fly ball will do to it. They could probably screen the equipment if there is damage. Commissioner Falk asked if the City is going to require any greenery around this. Mr. Bednarz stated at this time they are not requiring any additional landscaping around the area but they are requesting putting slats on three sides of the fence. Chair Daninger asked if this is approved when it would be constructed. Mr. Nelson stated probably sometime during the summer and can be coordinated with the City. Chair Daninger stated they would need to work with the City and Associations as to when this could be constructed. Chair Daninger stated regarding noise if the generators will be stand by or do they do a monthly test. Mr. Nelson stated they do monthly tests. Chair Daninger wondered how long the tests were run. Mr. Nelson stated they would be thirty minutes a month. Chair © Daninger asked if they can schedule them with the City. Mr. Nelson stated they could. Regular Andover Planning and Zoning Commission Meeting Minutes —February 24, 2009 Page 3 © Chair Daninger asked how loud the noise will be. Mr. Nelson stated he believed the generators will be on timers and he thought they could be set according to what the City wants. Mr. Nelson stated the generators will be in a well made, sound insulated container and he did not think the noise would be an issue. Chair Daninger asked why they need such a large structure for their ground equipment and is there any possibility to mount it off the ground. Mr. Nelson stated the typical building up to six months ago was larger and they have reduced the size of all the buildings by putting the generator outside of the building. The buildings are designed to handle all the battery equipment and other equipment needed. This is something engineered for the company and its needs. He stated there are two types of wireless equipment that different wireless providers use and they are different technologies. He explained the different technologies to the Commission. Chair Daninger asked if this is a 24- hour /7 day a week operation so if it goes down will there be someone out immediately to fix the problem. Mr. Nelson stated it was. Chair Daninger asked what would happen if a game were going on and there needs to be a repair but the vehicles could not get in. Mr. Nelson was not sure why the vehicles would not be able to get in but generally they are talking about a van or pickup truck. The reason they need to get in there is because the equipment is large and bulky and hard to carry and at times they will need to fill the diesel tank. Commissioner Walton asked why they could not put up an eight -foot fence without barbed wire to keep it in conformance with the baseball fence. Mr. Nelson stated they could do that but the fence would then be climbable. Chair Daninger asked if the City Ordinance required a fence around the equipment. Mr. Bednarz stated it did not. Chair Daninger asked if the equipment required a fence. Mr. Nelson stated the vulnerable equipment is the AC units that hang on the end of the building and usually fence those in. He stated he would have to ask the applicant if they would be willing to not fence the equipment. Chair Daninger asked where the cable would be run. Mr. Nelson stated the cable would be run seven to eight feet in the air to the monopole. Chair Daninger asked if they looked elsewhere in Andover for a site. Mr. Nelson stated they have looked at Anoka County radio for a site but have not come to an agreement with them. Commissioner Falk asked why this could not be placed further out into the outfield. Mr. Nelson stated the EPA would not allow them to do this. Mr. Bednarz stated the building could be placed further north but it would have to be elevated so methane would not be trapped under the building. Commissioner Falk felt this should be looked at because it would alleviate the need for a fence and balls going into it. Mr. Nelson stated it would require a longer driveway to the building. Regular Andover Planning and Zoning Commission Meeting Minutes —February 24, 2009 Page 4 © Chair Daninger asked if there was another pole that could be looked at. Mr. Nelson stated there are other poles they could use but would not work as well for them. They need to be as far east as they can get and it seemed to everyone that if they made a joint installation of the light pole and antenna would work for everyone. Commissioner Falk asked if they could put it on the other field. Mr. Bednarz stated the City has not committed to ever lighting the field at this time. Motion by Falk, seconded by Casey, to close the public hearing. Motion carried on a 6- ayes, 0 -nays, 1- absent (Kirchoff) vote. Chair Daninger asked if it would be unreasonable to have the applicant put up the correct lighting on the rest of the east field. Mr. Bednarz thought that would push the cost beyond what they were willing to pay because it would be three lights needed. Commissioner Walton thought this seemed out of place for the equipment to be placed where they want it to be. Commissioner Holthus asked if the applicant would need to approach the County if approved by the City. Mr. Bednarz stated they would not. Commissioner Walton asked if they would purchase or lease the space and where would © the money go. Mr. Bednarz stated they would have a license and pay for the installation and monthly they would pay the City for using the area. The money may go towards the area around there and could benefit the area generally with those proceeds. Motion by Falk, seconded by Casey, to recommend to the City Council approval of Resolution No. for a Conditional Use Permit including item 8 to make the proposed fence match the existing fence of eight feet at the ball fields. Commissioner Cleveland asked if they could amend the motion to make the proposed fence match the existing fence of eight feet at the ball fields. Commissioner Falk and Casey concurred. Motion carried on a 5 -ayes, 1 -nays (Daninger), 1- absent (Kirchoff) vote. Mr. Bednarz stated that this item would be before the Council at the March 3, 2009 City Council meeting. Mr. Nelson asked if the ball fields will be used all the time. Chair Daninger indicated staff would coordinate with the applicant and the association appropriately. PUBLIC HEARING: CONDITIONAL USE PERMIT (09 -02) TO ALLOW AN AUTOMOBILE SERVICE STATIONAT 13533 JAYSTREET NW. Regular Andover Planning and Zoning Commission Meeting Minutes — February 24, 2009 Page 5 © Chair Daninger stepped down from the meeting because of conflict of interest. Mr. Bednarz stated the applicant is seeking to use the existing building on the site for repair and service of vehicles. City Code 12 -12 requires a conditional use permit for this use and City Code 12 -8 -7 provides performance standards for automobile service stations. Mr. Bednarz discussed the staff report with the Commission. Motion by Falk, seconded by Walton, to open the public hearing. Motion carried on a 5- ayes, 0 -nays, 1- absent (Kirchoff) vote. There was no public input. Motion by Walton, seconded by Falk, to close the public hearing. Motion carried on a 5- ayes, 0 -nays, 1- absent (Kirchoff) vote. Commissioner Falk asked if this will have a water separator and waste oil tank ready to be used. Mr. Rick Leah, Kottke Bus Service, explained they will have a bulk waste oil tank and then the oil will be burned in a waste oil furnace. © Commissioner Cleveland asked what is currently being done in the building. Mr. Leah stated it is currently being used for light maintenance but they want to make it a separate retail center, a separate entity from the bus company. Vice Chair Casey asked if the tires will be contained in a separate area or concealed. Mr. Leah stated used tires will be removed by their suppliers either once a week or once a month. They will be contained in a fenced in area. Commissioner Holthus stated the number of parking space need to be increased and she wondered if they will need to be paved similar to what is already there. Mr. Bednarz stated it is all paved and may need to restripe closer to the building. Commissioner Cleveland asked if they will need to cut in an entrance off Jay. Mr. Bednarz stated there is an entrance already existing. Commissioner Falk asked if there will need to be landscaping done to screen the business from the neighbors. Mr. Bednarz stated there is already adequate landscaping there and complies with City standards. Motion by Falk, seconded by Cleveland, to recommend approval Resolution No , for a Conditional Use Permit. Motion carried on a 5 -ayes, 0 -nays, 1- absent (Kirchoff) vote. Regular Andover Planning and Zoning Commission Meeting Minutes — February 24, 2009 Page 6 © Mr. Bednarz stated that this item would be before the Council at the March 3, 2009 City Council meeting. OTHER BUSINESS. Mr. Bednarz updated the Planning Commission on related items. ADJOURNMENT. Motion by Casey, seconded by Falk, to adjourn the meeting at 7:45 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Kirchoff) vote. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc.