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HomeMy WebLinkAboutCC - December 1, 2009 C II T Y 0 F N ® D ® V JU 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular City Council Meeting — Tuesday, December 1, 2009 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (11/17/09 Regular, 11/17/09 Closed, 11/24/09 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Approve 2010 Tri -City GIS Contract - Engineering 4. Approve 2010 Cleaning Service Contract — Finance 5. Approve 2010 Liquor & Tobacco Licenses — Administration 6. Approve 2010 Contract/TimeSaver Secretarial Service — Administration © 7. Approve City Administrator Review — Administration 8. Approve Beverage Rights Contract — Community Center 9. Approve Resolution/DNR Community Forestry Bonding Grant /09 -21 - Engineering Discussion Items 10. Public Hearing - 2010 Levy and Budget - Administration 11. Discuss Potential 2010 CDBG Applications - Planning Staff Items 12. Administrator's Report - Administration Mayor /Council Input Closed Session: Land Purchase Negotiations PID# 29- 32 -24 -44 -0022 Update on Public Works Union Negotiations Adjournment C II T Y O F ND O T E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US REGULAR ANDOVER CITY COUNCIL MEETING — DECEMBER 1 2009 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, December 1, 2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trade Councilmember absent: None Also present: City Attorney, Scott Baumgartner City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others PLEDGE OFALLEGL4NCE 4 0 RESIDENT FORUM Mr. Mark Pitman, 2023 175 Lane NW, stated he was at the meeting to discuss the changes to Hawkridge Park. He noted this was the first he had heard about this. He wondered how the City can communicate with the residents because he did not receive any notification since he lives further than the adjacent area. He explained with the change to the park there could be a potential for additional traffic in the area. He suggested when notification is provided it should be included on the City website. Councilmember Jacobson stated they have had discussions with the sports associations involved. Councilmember Trade stated it has been on the CIP for many years and this was brought to the City by people who live in the immediate area for improvements. Councilmember Jacobson stated this will be a multi -use park. Mr. Pitman stated this has the potential to impact the entire area and not just the park or adjacent properties. He asked for the City to notify a greater area when something like this happens. AGENDA APPROVAL No changes. Motion by Jacobson, Seconded by Knight, to approve the Agenda as presented. Motion carried unanimously. © Regular Andover City Council Meeting Minutes — December 1, 2009 Page 2 APPROVAL OFMINUTES November 17, 2009, Regular Meeting: Correct as amended. Councilmember Trude suggested comments be included for the Open Space Commission comments on the land purchase. Motion by Trude, Seconded by Knight, to table the minutes as indicated above. Motion carried unanimously. Councilmember Knight thought there could be a narrative written for the newsletter about the land purchase. November 17, 2009, Closed Meeting: Correct as written. Motion by Jacobson, Seconded by Knight, to approve the minutes as indicated above. Motion © carried unanimously. November 24, 2009, Closed Meeting: Correct as amended. Councilmember Trude stated on line 40, the word "him" should be removed. Motion by Jacobson, Seconded by Knight, to approve the minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Claims Item 3 Approve 2010 Tri -City GIS Contract Item 4 Approve 2010 Cleaning Service Contract Item 5 Approve 2010 Liquor & Tobacco Licenses Item 6 Approve 2010 Contract/Timesaver Secretarial Service Item 7 Approve City Administrator Review Item 8 Approve Beverage Rights Contract Item 9 Approve Resolution/DNR Community Forestry Bonding Grant/09 -21 (See Resolution R101 -09) Motion by Trude, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried unanimously. © Regular Andover City Council Meeting Minutes — December 1, 2009 Page 3 PUBLIC HEARING: 2010 LEVYAND BUDGET Mr. Dickinson made a brief presentation on the 2010 Levy and Budget. Motion by Jacobson, Seconded by Knight, to open the public hearing. Motion carried unanimously. Mr. Mark Pitman, 2023 175' Lane NW, stated he knew MN tax is famed to be the most complex in the Country as far as how it is calculated for property tax. He explained he looked at the City of Andover portion of the tax for 2009 and the proposed 2010 and when he treated it as if it were a mill rate and based it on a market value of his property he actually saw a delta of about twelve percent. He asked for clarification on this. Mr. Dickinson explained how they calculate the tax rate. There was discussion regarding how Mr. Pitman's property tax increased and the reason why along with a general discussion on computations. Mr. Pitman asked if there is a way to get information on how the figures are broken down and figured out. Mr. Dickinson stated they could provide that. © Mr. Dickinson explained he would be willing to sit down with any individual who would like to an explanation of their property tax form. Councilmember Trude stated the City looks at the overall community and what it needs. She stated they do understand that people are struggling and a lot of things have been removed from the budget to accommodate this so taxes are not raised too much. They have put off purchases and improvements until later years. There was continued discussion regarding property taxes and why they have risen when property values have gone down. Councilmember Knight stated they have been historically a very lean City and continue to be. Mr. Dickinson stated that is correct. He explained they have a low staff to population ratio and do not have a lot of overhead. Mr. Pitman asked if the City could find a way to simplify the calculation process so people could better understand it. Mr. Marco Fanucci, 540177 Avenue, stated he appreciated the City's efforts in reducing the costs but the bottom line still remains the same that when market value goes down, taxes go up. He wondered if there is any guarantee that their taxes will drop in 2012 when the TIF Districts go off © line. Councilmember Bukkila stated there is no guarantee but they are hoping to be able to do that. She stated they are willing to make cuts and maintain a strict budget so taxes do not need to increase the tax rate anymore than they need to. © Regular Andover City Council Meeting Minutes — December 1, 2009 Page 4 Mayor Gamache recapped what the City has done to cut expenses and the reason why they need to raise taxes in the City. He thought they may need to go into more detail during the year to help residents understand this. Mr. Winslow Holasek stated he has attended most of the work sessions and knows what the Council and staff has gone through the budget extensively and he commended them for that. He asked if they get anything from the State. Mr. Dickinson stated there are other dollars that the State does give them for different programs and projects. Motion by Knight, Seconded by Jacobson, to close the public hearing. Motion carried unanimously. Councilmember Trude stated she is comfortable with the presentation even though it did not accomplish all the goals talked about at the worksession. Motion by Jacobson, Seconded by Trude, to direct the City Administrator to prepare the necessary documents and resolutions at the December 15, 2009 meeting to reflect the evenings presentation. © Motion carried unanimously. DISCUSS POTENTL4L 2010 CDBGAPPLICATIONS Mr. Neumeister stated 2010 CDBG applications are due at Anoka County on January 15, 2010. The City needs to determine if it will submit applications for this round of CDBG funding. Mr. Neumeister reviewed some of the proposed programs the City could apply for. Mayor Gamache asked if it made sense to add something else if they wanted to focus on the down payment program. Mr. Neumeister stated they would probably not get funds this year but probably next year. Councilmember Jacobson wondered if they should be looking at getting some money for the rental program to make sure they have some integrity in the area for a few more years. He suggested they look at something like that. The Council discussed with staff the possibility of applying for something that will help with blight and the foreclosures in the City. Councilmember Jacobson thought they could use money to help with slum and blight and © boarding up houses. He thought there will be more foreclosures for at least another year and the money would help for maintaining. Councilmember Trude thought they could do a grant type of program similar to the down payment assistance. She thought they could avoid using their TIF funds on projects like that. © Regular Andover City Council Meeting Minutes — December 1, 2009 Page 5 Councilmember Knight wondered if they could put it into a general category and work with that. - Mr. Dickinson stated they will look into doing that and there is a program for what Councilmember Trude was talking about. He stated this is the next year CDBG funding round and they have already applied for the 2009 recapture round. He noted if they get money from the recapture round they will probably not get anything from the 2010 regular round. Councilmember Knight wondered if they should apply for a housing rehab program and see what happens. Councilmember Trude thought they should apply in a few different categories and see if they get anything. Councilmember Jacobson thought staff should take a look at the different programs and pick some based on discussion and bring it back to the Council for further review. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on the administration and city department activities, meeting reminders, CIP Projects and development activity. MAYOR/COUNCIL INPUT There was none. The City Council recessed to a closed session at 8:56 p.m. to discuss: Land Purchase Negotiations PID # 29- 32 -24 -44 -0022 and Update on Public Works Union Negotiations. The City Council reconvened at 9:13 p.m. Motion by Jacobson, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 9:14 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes —December 1, 2009 Page 6 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — DECEMBER 1 2009 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 Approvalof Claims ...................................................................................... ............................... 2 Approve 2010 Tri -City GIS Contract .......................................................... ............................... 2 Approve 2010 Cleaning Service Contract ................................................... ............................... 2 Approve 2010 Liquor & Tobacco Licenses ................................................. ............................... 2 Approve 2010 Contract/Timesaver Secretarial Service ............................... ............................... 2 Approve City Administrator Review ........................................................... ............................... 2 Approve Beverage Rights Contract ............................................................. ............................... 2 Approve Resolution/DNR Community Forestry Bonding Grant/09 -21 (See Resolution R101- 09) ....................................................................................................... ............................... 2 PUBLIC HEARING: 2010 LEVY AND BUDGET ....................................... ............................... 3 DISCUSS POTENTIAL 2010 CDBG APPLICATIONS ................................ ............................... 4 ADMINISTRATORREPORT ........................................................................ ............................... 5 MAYOR/COUNCIL INPUT ........................................................................... ............................... 5