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HomeMy WebLinkAboutWK - April 14, 2009 C I T ((Y���� ] 0 F �AN ANDOVER CITY COUNCIL WORKSHOP —APRIL 14, 2009 MINUTES The Andover City Council Workshop was called to order by Mayor Mike Gamache, April 14, 2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: Director of Public Works /City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Others DISCUSS 157 AVENUE RECONSTRUCTION (MSAS 102)/08 -37 The City Council requested that the proposed assessment for the 157 Avenue project be discussed prior to the consideration to award the bid scheduled for the April 21, 2009 regular scheduled City Council meeting. Mr. Berkowitz reviewed the information with the Council. Councilmember Trude asked what concrete adds to a rural area. Mr. Berkowitz stated it would be around $1,000 to $1,200. On the 157' Avenue project some concrete curb will be replaced and does factor into the costs. He stated there is some deterioration and those areas will be replaced. Councilmember Jacobson thought that was covered under the cities portion of costs for curb replacement, he thought this was a maintenance issue. Mr. Berkowitz stated typically there is a ten percent concrete curb replacement with street reconstructs and that related cost is assessed. Mr. Berkowitz stated when they go into a neighborhood it is usually replacing a larger, more linear feet, of concrete that is replaced compared to going around the city and replacing curb where needed. He stated the way the policy is written, twenty -five percent of construction costs is assessed back to the residents. Construction cost does include the concrete curb replacement. Councilmember Trude stated when she drove around the neighborhood she thought there was a couple of unusual things since some of the lots are large and on colliers. The homeowners on those properties will not be paying for the reconstruct since their driveway is not on the road. Councilmember Jacobson stated that is typical throughout the City, the resident only pays for the frontage they face. Councilmember Knight thought the reason this neighborhood was atypical was because of the © Andover City Council Workshop Meeting Minutes —April 14, 2009 Page 2 two other neighborhoods coming onto 157"' and can only use that road for access to and from their homes. These are landlocked homes and can only use 157 to get out of their neighborhood. Councilmember Bukkila asked why this is not a County road. Mr. Berkowitz stated the County wants higher volume roads and are trying to turn back more roads to cities so they have less to deal with. Councilmember Jacobson asked what the 8, 10 and 12 year pay would be if they went to the twenty percent. Mr. Berkowitz handed out a sheet listing the assessment costs. Mr. Berkowitz reviewed the alternative assessment amounts with the Council. Councilmember Jacobson asked if a traffic count was done on this street. Mr. Berkowitz stated they would consider this road a major collector street but did not have the counts off hand. Councilmember Knight asked if there would be more truck traffic on this road than other roads. Mr. Berkowitz stated it would but truck traffic could go anywhere in the City. Mr. Dickinson stated it depends on where the job is for the trucks, which can move at any time. Councilmember Bukkila asked what the difference was with the different classification of streets. Mr. Berkowitz reviewed the different streets with the Council along with standard traffic counts on the different streets. He stated collector roads typically connect two or more roads. Mayor Gamache asked if at the next meeting staff could list the total assessment at 20% and 15% assessed with an interest rate of 4.5% for the listed number of years. Councilmember Knight asked if Ham Lake specs will be different than Andover's specs. 1VIr. Berkowitz stated they submitted their own specs but it will be under one project. Councilmember Jacobson asked some of the residents how they felt about the new numbers. The residents indicated the numbers were looking better and heading in the right direction. Mayor Gamache asked if with the assessment could the residents pick how many years they want to pay the assessment. Mr. Dickinson stated his preference would be to have them all on the same number of years but that would be up to the Council. Mr. Dickinson reviewed the deferred assessment options with the Council. © Mayor Gamache thought the residents should be sent a letter notifying them of the potential approval at the next Council meeting along with the new assessment information. Diane Scholzen asked if 157"' was a State Aid Road. It was indicated it was. Ms. Scholzen asked if the twenty -five percent in a written policy. Mr. Berkowitz showed her where in the © Andover City Council Workshop Meeting Minutes —April 1=1, 2009 Page 3 policy it was shown. Ms. Scholzen asked if they are looking at more assessments down the road for a future bike path. Mr. Berkowitz stated at this point they do not have a path that would connect at this time and when they do build a trail there it will not be assessed since the City will pick up the costs for this. Brian Sandberg was at the meeting. Mr. Franklin Peach stated he spent a lot of time speaking with most of the neighbors and what he has experienced is resentment and anger towards this. He proposed twelve percent to the neighborhood and most would not agree and wanted the City to pay for all of this. He thought it should be reduced from twenty -five percent because this is an MSA road and he did not think it was fair that the City would receive funds for the road and then treat it as a road that does not receive those funds. He stated those who live on this road do not receive the same benefit and feels it is not fair they be assessed at the same rate as others in the City. Last meeting there was a lot of talk about Tulip Street and Tulip Street has a third of the traffic 157 has on a daily basis and it is also 15 mph lower speed limit. If they want to continue to assess these roads the same as a local road, the speed limit needs to be lowered and stop signs need to be installed and they © need to have the same benefits as other roads in the City. Mr. Ralph Olaf asked what Ham Lake residents have to pay to have the road reconstructed. Mayor Gamache stated they do not pay any assessments and have a different policy than Andover has. Councilmember Knight stated most of the cities combine local assessments with State Aid. Mr. Dickinson explained the reason for this. Another resident asked if the other two neighborhoods in the area were not being discussed for assessment at this time. Mayor Gamache stated they were not being discussed because it is not part of their general policy regarding this. Mr. Berkowitz explained that properties are assessed based on what road they are addressed on. Mr. Sandberg asked if there are going to be road restrictions on the road with the new road. Mayor Gamache stated they do put up road restriction signs up every winter. REVIEW & DISCUSS MUNICIPAL WATER SYSTEM A 2009 goal for the City Council is to review the Andover Municipal Water System in detail to get a better understanding of the system and the need for system improvements. © Mr. Brian Kraabel, Public Works Utility Manager; Scott Protivinsky, Utilities Lead Man; and Jim Smith are at the meeting to discuss the Municipal Water System and storm water projects they have done with the Council © Andover City Council Workshop Meeting Minutes —April 14, 2009 Page 4 Councilmember Jacobson wondered if it would be wise to put in another well before the contract comes off. Mr. Berkowitz stated they are scheduled to put water settling plates in this year at the Water Treatment Plant and they want to see how that affects the water system before they add addition improvements. Councilmember Jacobson asked if in the next year or two will there be any restrictions where they cannot put in any new wells at all. Mr. Kraabel stated they have hit the conservation very hard and the DNR knows that. He stated hopefully with the irrigation well at Sunshine Park will ease up the water use there to distribute elsewhere in the City. Mr. Berkowitz stated the clear well and loop water line down South Coon Creek will help with water distribution in the City. Mr. Kraabel stated with the loop system they can eliminate well #2. Councilmember Trude asked if they could push the rain sensors for conservation on irrigation systems. Mr. Berkowitz explained all new systems are required to have them installed but older systems do not have to have them but are recommended to. © Water rates were discussed. Water rates are to be charged to encourage water conservation. Additional information will be discussed with the Council at a future date. REVIEW & DISCUSSANDOVER SANITARYSEWER & STORMSEWER SYSTEM The Andover Sanitary Sewer and Storm Sewer systems will be reviewed and discussed with the City Council. Mr. Dickinson stated when the fee was developed the intent was the storm water utility was not going to pay one hundred percent for what was needed to be done, it was to be supplemented by other sources. OTHER BUSINESS There was none. Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 9:17 p.m. © Respectfully submitted, Susan Osbeck, Recording Secretary