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HomeMy WebLinkAboutCC - February 17, 2009 C I T Y O F C. © 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLAN DOVER. MN. US Regular City Council Meeting — Tuesday, February 17, 2009 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (2/3/09; Regular Meeting) Consent Items 2. Approve Payment of Claims — Finance 3. Consider Approval Application for Exempt Permit/National Wild Turkey Federation — Administration 4. Order Improvement/Order & Approve Plans & Specs /Order Advertisement for Bids /09- 5/2009 Pavement Markings - Engineering 5., Approve Plans & Specs /Order Advertisement for Bids /09- 2/2009 Street Reconstruction - Engineering 6. Award Bid/09- 10/Diseased Tree Removal/Sanitation Enforcement — Engineering 7. Authorize DNR FireWise Grant Application Submittal/09 -15 /Andover /Ramsey Pine Tree Management © Project - Engineering 8. Approve Appointment to Andover Firefighters Relief Association Board — Administration 9. Authorize Letter of Support for Anoka County Open Space Acquisition - Planning Discussion Items 10. Anoka County Sheriffs Department Monthly Report —Sheriff 11. Discuss State Aid Designations & Revocations - Engineering 12. Discuss Sketch Plan Revisions to PUD for Clocktower Commons — Planning Staff Items 13. Schedule Goal Setting Workshop - Administration 14. Schedule March EDA Meeting - Administration 15. Schedule March Workshop - Administration 16. Administrator's Report -Administration Mayor /Council Input Closed Session Pending Litigation — Precision Sealcoating, Inc. Pending Litigation - Yonke Adjournment A C I T Y NDOq REGULAR ANDOVER CITY COUNCIL MEETING —FEBRUARY 17, 2009 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, February 17, 2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: City Attorney, Scott Baumgartner Director of Public Works /City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others 10 PLEDGE OFALLEGIANCE RESIDENT FORUM No one wished to address the Council AGENDA APPROVAL There were no changes. Motion by Jacobson, Seconded by Trude, to approve the Agenda as presented. Motion carried unanimously. APPROVAL OFMINUTES February 3, 2009, Regular Meeting: Correct as amended. Councilmember Jacobson stated on page 2, lines 41 and 42, the sentence did not make sense and thought it should reflect his questioning of any water issues or ponding in the right -of -way that they needed to know about. He stated on page 7 starting with line 3 they are talking about the $2.1 million for the referendum and then on line 9, the motion is for a different bond issue and he thought they were making a motion for the $2.1 also. Mr. Dickinson stated this will move forward at the March 3rd Council meeting and no action was needed. He stated lines 3 through 7 should probably Regular Andover City Council Meeting Minutes —February 17, 2009 Page 2 be moved after the next subject after line 25. Councilmember Trade stated the first line should be clarified to reflect "Mr. Ruff made a presentation to the Council on the bond issuance and a future bond issuance ". Motion by Jacobson, Seconded by Bukkila, approval of Minutes as indicated above. Motion carried 4 ayes, 1 present (Knight). CONSENT ITEMS Item 2 Approval of Claims Item 3 Consider Approval Application for Exempt Permit/National Wild Turkey Federation Item 4 Order Improvement/Order & Approve Plans & Specs /Order Advertisement for Bids /09- 5/2009 Pavement Markings (See Resolution R013 -09) Item 5 Approve Plans & Specs /Order Advertisement for Bids /09- 2/2009 Street ® Reconstruction (See Resolution R014 -09) Item 6 Award Bid /09 -10 /Diseased Tree Removal /Sanitation Enforcement Item 7 Authorize DNR FireWise Grant Application Submittal/09 -15 /Andover /Ramsey Pine Tree Management Project Item 8 Approve Appointment of Andover Firefighters Relief Association Board Item 9 Authorize Letter of Support for Anoka County Open Space Acquisition Motion by Trade, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried unanimously. RECEIVEANOKA COUNTYSHERIFFDEPARTMENT MONTHLYREPORT Captain Tom Wells, Anoka County Sheriff's Department, provided an update on law enforcement activities occurring within Andover. Detective Scott Nealing reviewed with the Council the investigations he has been involved with in the community. Councilmember Knight asked with the economy the way it is was there more property thefts going on. Captain Wells stated they have not seen that happen yet. Councilmember Knight stated he is going to strongly urge residents to organize crime watch neighborhoods. Councilmember Jacobson stated at one time the Sheriff's Department made a presentation to senior citizens and he wondered if they still did this. Captain Wells stated they do and if someone wanted information they could call the department for that. © Regular Andover City Council Meeting Minutes — February 17, 2009 Page 3 Councilmember Trude stated she has noticed people leave their valuables visible in their vehicles and thought this is something people need to think about since nothing is safe in a vehicle. Detective Nealing agreed. DISCUSS STATE AID DESIGNATIONS & REVOCATIONS Mr. Berkowitz stated the City Council is requested to consider Municipal State Aid Street (MSAS) designations for 2009. Mr. Berkowitz reviewed the information with the Council. Councilmember Jacobson explained he's chair of the Public Works Committee. Since meeting with staff, he and Councilmember Trude who is also on the committee, have come to the conclusion, for a couple of different reasons, they would like to recommend Rank #2 Ventre St. /168 Lane be selected for the MSA designation instead of Rank #1 since it's close to the amount of mileage they can use this year and is in an area that will not disturb anyone. Councilmember Trude stated the portion of Xeon Street that is built goes through Sophie's South, which is not that, old and it is not built to State Aid standards. She stated another factor they talked about is the need for major access routes has diminished in the last couple of years since they know a railroad station will not be coming in. Mayor Gamache stated Rank #2 made some sense but no development is going on at all in that area. Councilmember Knight stated there are two farms side by side and they are cutting across field portions on both sides and he wondered if they have talked to the homeowners at all. Do they have a right to do that without informing the property owner they are going to do that? He stated he is not against that but there are other factors involved. Mr. Berkowitz stated this is a valid point and should be discussed with the homeowners involved and staff could contact them and bring this back to the February workshop for direction from the Council at that time. Mr. Berkowitz reviewed with Council how they would proceed with a road reconstruction. Councilmember Jacobson stated they have to be careful when you are working with a street with houses already built because it is not the most ideal situation to have and that is one of the reasons they are looking at Ventre Street as a placeholder. Mayor Gamache asked why they are not looking at anything within the Rural Reserve, is that because they do not have anything built. Mr. Berkowitz stated they have already designated streets in there. © Mayor Gamache stated he never understood why Mr. Holasek has been opposed to this and he asked if this could be explained to them. Mr. Winslow Holasek, 1159 Andover Boulevard, explained that the main problem is Xeon Street ends at his house so there is very little room to get around it at the back side so it would be close to his home. On the east side it would go between his building and ® Regular Andover City Council Meeting Minutes —February 17, 2009 Page 4 field which is currently being farmed and does not mix. There is really no good way to solve this since he did not own the property to the west. He stated he also did not plan to develop his property so if it did develop he thought the road was not needed since it is so close to the railroad tracks so any traffic east of the tracks would not be able to get there, they would have to go to Prairie Road. Mayor Gamache asked if they have this listed as a collector street. Mr. Berkowitz stated it is listed as both a proposed State Aid Municipal Street and also a collector street. Mayor Gamache thought they needed to look at how they wanted to plan this area but he did not know when they should do this. Mr. Holasek stated there are a lot of other accesses directly to Hanson Boulevard. This Xeon Street that is proposed would be so close to the railroad tracks and did not have room to go east. He stated most people go directly to Hanson Boulevard. Mayor Gamache agreed they do this now but what will happen in the future when his property is developed. Mr. Holasek stated everything east of the railroad tracks will access out onto Prairie Road so there is not much road left. Councilmember Trude stated they have seen when a road is designated as State Aid it is eventually developed and this is something they want to be thoughtful about. She would support, if necessary, to move down the list to Rank #3 or #4 since these are undeveloped areas. Councilmember Jacobson suggested this be tabled until the worksession in February and have staff contact the property owner of Rank #2. Motion by Jacobson, Seconded by Trude, to table this item until the February Worksession on February 24, 2009. Motion carried unanimously. DISCUS SKE TCH PLAN RE VISIONS TO PUD FOR CL0CKTOWER COMMONS Community Development Director Neumeister stated BDT Holdings, the current owner of Andover Clocktower Commons, is seeking direct access to Crosstown Boulevard NW. Mr. Berkowitz reviewed the information with the Council. Councilmember Trude stated there is discussion about the traffic report and she wondered if the full access would look like the access at the school and Sunshine Park. Mr. Berkowitz stated it would be but a little bit at a skew. He stated another point is the site lines and the way you maneuver through the intersection is more difficult. Councilmember Trude thought that would be a good reason to try to get an advisory speed change because of the school crossing and other obstacles or else try to straighten it up but they did not own the property. Mr. Berkowitz reviewed with the Council the different speed zones in the area. He stated the curve signs through the intersection of Crosstown Boulevard and Hanson Boulevard have advisory signs below them of 40mph. This is not the posted speed. He also reviewed the different possible intersections with the Council. ® Regular Andover City Council Meeting Minutes — February 17, 2009 Page 5 Councilmember Trude asked if they were granted an access would the trail need to be altered. Mr. Berkowitz stated any access constructed would require trail improvements. Councilmember Jacobson stated whatever they decide to do will involve three different areas that will be affected. He stated it is not as simple as a right - in/right -out. He thought the owners preferred to have a left lane in if possible. He stated if they plan this correctly now, it will save them from problems in the future. The Council discussed how the traffic would affect the current intersections at Bluebird Street/Crosstown Boulevard and HansonBoulevard/Crosstown Boulevard. Mr. Berkowitz stated the lowest cost for the developer would be a full access but with all the safety issues he would not recommend that. The second least costly would be a right - in/right -out and would be safer to do with the way the road is constructed. Councilmember Bukkila stated she would have a problem with the three quarter turn if there is not an adequate distance for people to make the transition from a 50mph zone to make that turn lane. Mr. Brian Fesik, TKDA, reviewed with the Council the different conflict points for the intersection. Mr. Tom Roberts, BDT Holdings and Darren Lazan, Landform, explained that by putting a curb cut in they could ultimately lower the speed limit in this area. They thought the most important movement to improve the traffic flow is a left turn in and then a right -out, right -in and then a left -out. He agreed the cheapest for them is full access. He stated they would not mind a three quarter if they could use paint instead of a pork chop. They would like to see from a cost standpoint that when Mr. Holasek's property gets developed there will be a study done and the road will be rebuilt. He stated it not economical for them today to do part of the intersection and then redo it again in a few years. Mr. Roberts reviewed the different possibilities with the Council. Mr. Lazan stated these stores are retail driven and need to have an easier access to the shops in order to survive. Councilmember Knight wondered if a four way stop would make a difference. Mr. Berkowitz stated it would be very dangerous because the potential of traffic backing up to Hanson Boulevard. The roadway is designed to move traffic and a four way stop would make it difficult. Councilmember Bukkila thought the developer was asking the Council to sacrifice safety to same them money. Mr. Lazan stated there is always a risk of safety at every intersection and the road is downgraded so he felt the intersection could be warranted. He stated they build tremendous amounts of road to only rebuild them a few years later so they know Mr. Holasek's property is a game changer and they do not want to spend a lot of money today to see it torn up a couple of years from now. They are not opposed to the pork chop but is very expensive to do. Councilmember Jacobson asked if they are looking at a cost sharing proposal. Mr. Roberts stated they will pay for the improvements now but when the other properties are developed he requested they pay their portion. He wondered if a round -about would be a good solution to the problem. He © Regular Andover City Council Meeting Minutes —February 17, 2009 Page 6 thought the City will need to make a decision when the time comes to improve the property in the area. Councilmember Trude wondered if staff had a solution for staging the project for complete build out over time since she would like to see as much access as they can get. Mr. Dickinson stated some of the issues are not easy to structure for this since they do not know what will happen in the future. The Council discussed the ramifications of allowing improvements and made suggestions to what the City would like the developer to do. Councilmember Jacobson stated he could be convinced that a pork chop might be appropriate but what kind is the question. He stated another concern would be when the land across Crosstown develops he would want something that would have minimal tear out for access to that development also. Mayor Gamache thought they have discussed all the different options and he still thought the access should be at Bluebird Street with turn lanes and a possibility of a traffic signal there. He thought they needed to find a way to improve the access at Bluebird Street. Councilmember Trude stated there is no place on Crosstown Boulevard where there is a barrier for turn areas. She stated they have not done that a lot on a road like Crosstown Boulevard. Mr. Dickinson summarized the direction of the Council. The Council wanted a safe intersection; the preferred is a three quarter intersection but would allow a right - in/right -out. Some direction is to see if it is possible to stage the development over time. SCHEDULE GOAL SETTING WORKSHOP Mr. Dickinson stated a 2008 -2009 City Council identified goal is to consider holding an off -site strategic planning meeting with the Council and Administrator to prioritize and set one to three major goals for the next two year cycle. At the January 20, 2009 regular City Council meeting, it was the Council consensus to have a Strategic Planning Meeting and to include an outside facilitator for half a day on a weekend at Bunker Hills. Mr. Dickinson stated staff has secured a facilitator that will perform the services within the scope and budget identified at the January 20 meeting. Before securing a site to hold the session, staff is looking for a date to be set by the Council. © Motion by Jacobson, Seconded by Knight, to schedule a Goal Setting Workshop for April 25, 2009. Motion carried unanimously. SCHEDULE MARCHEDA MEETING ® Regular Andover City Council Meeting Minutes — February 17, 2009 Page 7 The Council is requested to schedule an EDA meeting at 6:00 p.m. before the March 17, 2009 City Council meeting. Motion by Trude, Seconded by Bukkila, to schedule an EDA Meeting for March 17, 2009 at 6:00 p.m. Motion carried unanimously. SCHEDULE MARCH WORKSHOP City Administrator Dickinson stated the Council is requested to schedule a Special Council Workshop for the month of March for a number of miscellaneous business items. Motion by Trude, Seconded by Bukkila, to schedule a Special Council Workshop for March 24, 2009 at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on the administration and city department activities, meeting reminders and miscellaneous projects. City Engineer Berkowitz updated the Council on road improvements projects in the City. Community Development Director Neumeister updated the Council on development activity in the City. MAYOR/COUNCIL INPUT There was none. The Council recessed to a closed session at 9:20 p.m. to discuss pending litigation with Precision Sealcoating, Inc. and pending litigation with Yonke. The Council reconvened at 9:33 p.m. Motion by Trude, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 9:33 p.m. 0 Respectfully submitted, Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes — February 17, 2009 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — FEBRUARY 17, 2009 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... :.............................. 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Item2 Approval of Claims ....................................................................... ............................... 2 Item 3 Consider Approval Application for Exempt Permit/National Wild Turkey Federation2 . Item 4 Resolution R013 -09 Ordering Improvement/Order & Approve Plans & Specs /Order Advertisement for Bids /09- 5/2009 Pavement Markings ....................... ............................... 2 Item 5 Approve Plans & Specs /Order Advertisement for Bids /09- 2/2009 Street ReconstructionR014- 09 ......................................................................... ..............................2 Item 6 Award Bid/09- 10/Diseased Tree Removal /Sanitation Enforcement ............................ 2 Item 7 Authorize DNR FireWise Grant Application Submittal /09 -15 /Andover /Ramsey Pine TreeManagement Project ....................................................................... ............................... 2 Item 8 Approve Appointment of Andover Firefighters Relief Association Board .................. 2 Item 9 Authorize Letter of Support for Anoka County Open Space Acquisition .................... 2 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT ..................... 2 DISCUSS STATE AID DESIGNATIONS & REVOCATIONS .................... ............................... 3 DISCUS SKETCH PLAN REVISIONS TO PUD FOR CLOCKTOWER COMMONS .............. 4 SCHEDULE GOAL SETTING WORKSHOP ................................................ ............................... 6 SCHEDULE MARCH EDA MEETING ......................................................... ............................... 6 SCHEDULE MARCH WORKSHOP .............................................................. ............................... 7 ADMINISTRATOR REPORT ........................................................................ ............................... 7 MAYOR/COUNCIL INPUT ........................................................................... ............................... 7 Therewas none ............................................................................................ ............................... 7 ADJOURNMENT............................................................................................ ............................... 7