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HomeMy WebLinkAboutCC - January 20, 2009 C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular City Council Meeting — Tuesday, January 20, 2009 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (12/16/08 Regular Meeting; 1/6/09 Regular Meeting; 1/8/09 P &Z and Park Commission Interviews) Consent Items 2. Approve Payment of Claims — Finance 3. Consider Approval Application for Exempt Permit/Rum River Chapter of MN Deer Hunters - Administration 4. Approve Kennel License/Blue Collar St. Bernards - Administration 5. Approve 2009 Massage Therapy License/Body Image Inc. - Administration 6. Approve Resolution/09- 6/2009 Outdoor Recreation Grant Application/Andover Station North Trail © Improvements — Engineering 7. Appoint Planning and Zoning and Park and Recreation Commission Commissioners — Administration 8. Debt Service Payments - Finance Discussion Items 9. Anoka County Sheriff's Department Monthly Report — Sheriff 10. Order Plans & Specs/Water Treatment Plant Expansion (Settling Plates) /09 -11 — Engineering 11. Discuss City Council Strategic Planning Session - Administration Staff Items 12. Schedule 2009 Local Board of Appeal & Equalization -Administration 13. Schedule February EDA Meeting — Administration 14. Schedule February Workshop - Administration 15. Administrator's Report — Administration Mayor /Council Input Adjournment C I T Y 0 F AND REGULAR ANDOVER CITY COUNCIL MEETING —JANUARY 20, 2009 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, January 20, 2009, 7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: Director of Public Works /City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Others PLEDGE OFALLEGL4NCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL There were no changes. Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OFMINUTES December 16, 2008, Regular Meeting: Correct as amended. Councilmember Trude stated on page six, line 1, the sentence should be "...thought the Council wanted the money to go into resoufees Social Services where it is needed" and on line 41, bylaws is misspelled. Councilmember Jacobson stated on page three, line 34 there is a motion by Trude and seconded by him but on line 27 it was noted that he stepped down because of conflict of interest and there was an error in there and the error was not corrected so it should not be "approval of minutes as indicated above" because the error needed to be correct and should be corrected. © Regular Andover City Council Meeting Minutes — January 20, 2009 Page 2 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried unanimously. January 6, 2009, Regular Meeting: Correct as amended. Councilmember Jacobson stated on page four, line 37, the word "issue" should be "issued." Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried unanimously. January 8, 2009, P &Z and Park Commission Interviews: Correct as written. There were no changes. Motion by Knight, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Claims Item 3 Consider Approval Application for Exempt Permit/Rum River Chapter of MN Deer Hunters Item 4 Approve Kennel License/Blue Collar St. Bernards Item 5 Approve 2009 Massage Therapy License /Body Image, Inc. Item 6 Approve Resolution/09- 6/2009 Outdoor Recreation Grant Application/Andover Station North Trail Improvements (See Resolution R006 -09) Item 7 Appoint Planning and Zoning and Park and Recreation Commission Commissioners Item 8 Debt Service Payments Motion by Trude, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. RECEIVEANOKA COUNTYSHERIFFDEPARTMENTMONTHLYREPORT Captain Tom Wells, Anoka County Sheriff's Department, provided an update on law enforcement activities occurring within Andover. Councilmember Jacobson stated with all the snow they have had, he has not heard any complaints about snowmobiles and he wondered how that was going. Captain Wells stated he did check the reports and they have not seen many complaints so far regarding snowmobiles. © Regular Andover City Council Meeting Minutes — January 20, 2009 Page 3 Mayor Gamache stated they had an issue where a van was stolen from a business and he wondered if they have had any luck in finding it. Captain Wells stated they are still in search of the vehicle. ORDER PLANS AND SPECSIWA TER TREATMENT PLANT EXPANSION (SETTLING PLATES) /09 -11 Mr. Berkowitz stated the City Council is requested to order the improvement and direct preparation of plans and specifications for Project 09 -11, Water Treatment Plant Expansion (Settling Plates). Councilmember Trude wondered if this helped them with the DNR, their request to them to keep pumping more water if they can reuse some of the water they have already pumped. Mr. Berkowitz indicated that was correct. Councilmember Trude wondered if this was included in the estimate when they looked at the rates they are setting for water or would this potentially raise them. Mr. Dickinson stated this has been in © the Capital Improvements Plan for some time and they do a rate analysis every year. When they do the rate analysis they use historical information and go forward ten years in doing the projections. Making sure they provide themselves with adequate cash flows for the utility plus also limit the amount of increases in any given year. Councilmember Trude stated they were also talking about another well, possibly underground and is that still going to be in the plan. Mr. Berkowitz asked if she was referring to a clear well, a storage facility. Councilmember Trude indicated she was. Mr. Berkowitz stated they projected in the CIP a two million gallon underground storage facility that they would look at constructing eventually adjacent to the water treatment plant. This may get pushed out a few more years depending on water demands. Mr. Kraabel explained how the settling plates will work. Motion by Knight, Seconded by Trude to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 09 -11, Water Treatment Plant Expansion (Settling Plates). Councilmember Jacobson stated it talks about the settling plates but does not mention anything about the building to put it in. Mr. Berkowitz stated the entire costs estimate does include the structure. Councilmember Jacobson asked if the motion should include the building. Mr. Berkowitz stated the resolution includes the entire project, including the building. © Motion carried unanimously. (Res. 007 -09) DISCUSS CITY COUNCIL STATEGIC PLANNING SESSION © Regular Andover City Council Meeting Minutes — January 20, 2009 Page 4 Mr. Dickinson stated a 2008 -2009 City Council identified goal and approved in September 16, 2008, was to consider holding an off -site strategic planning meeting with the Council and Administrator to prioritize and set one to three major goals for the next two -year cycle. This agenda item is meant to seek clarification for this desire and direction on how to proceed. Mr. Dickinson reviewed the options with the Council. Mayor Gamache thought this would be good to do since they have a new Councilmember. He wondered if it is possible to do the Meyers /Briggs separately and then schedule the strategic planning meeting after. Mr. Dickinson stated they could do this and could be cheaper. Councilmember Jacobson indicated they have already given the administration some goals the Council wanted to work on so he wondered what a strategic planning meeting would do for them. Mr. Dickinson stated one of the goals listed was to bring this item back to see if there would be value in doing a strategic session. © Councilmember Trude thought they needed this session in order to include the new Councilmember in the planning and get her up to date on what their goals are and what they need to work on in the coming years. Mr. Dickinson stated by having an outside planning meeting and facilitator, it allows him to participate more but they can conduct a planning session in house. Councilmember Bukkila stated she appreciated what everyone has done for her to get her up to date but she has a problem with the cost of it. She would not want to use taxpayer money for this strategic planning session. Councilmember Trude thought this was something they budgeted for last year. Councilmember Knight stated he could not agree with an outside place since it costs a lot of money and he thought Dana Peitso could do a lot, which would free Mr. Dickinson up. Councilmember Jacobson stated he would go along with a strategic meeting but did not want to do the Meyers /Briggs and thought it could be a half day with bringing in an outside person on the lower end of the cost. Mr. Dickinson stated they have looked at a lot of locations within the County and there are many that are available for a low price. The Council agreed to include Department Heads in the strategic planning meeting. ® Council consensus to have a Strategic Planning Meeting and to include an outside facilitator for half a day on a weekend at Bunker Hills. SCHEDULE 2009 LOCAL BOARD OF APPEAL & EQUALIZATION Regular Andover City Council Meeting Minutes —January 20, 2009 Page 5 Mr. Dickinson stated the Council is requested to select potential dates for holding the 2009 Local Board of Appeals & Equalization. Motion by Jacobson, Seconded by Trude, to schedule a 2009 Local Board of Appeal & Equalization for Monday, April 20, 2009 at 7:00 p.m. or Thursday, April 23, 2009 at 7:00 p.m. for an alternate date. Motion carried unanimously. SCHEDULE FEBRUARYEDA MEETING The Council is requested to schedule an EDA meeting at 6:00 p.m. before the February 17, 2009 City Council meeting. Motion by Trude, Seconded by Jacobson, schedule an EDA meeting on February 17, 2009 at 6:00 p.m. Motion carried unanimously. © SCHEDULE FEBRUARY WORKSHOP City Administrator Dickinson stated the Council is requested to schedule a Special Council Workshop for the month of February 2009 for a number of miscellaneous business items. Motion by Trude, Seconded by Bukkila, to schedule a Special Council Workshop for February 24, 2009 at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on the administration and city department activities, meeting reminders, Local Board of Appeal and Equalization Training reminder, Hanson Boulevard NW Project update and miscellaneous projects. City Engineer Berkowitz updated the Council on road improvements projects in the City. MAYORICOUNCIL INPUT (Progress on Hickory Meadows) - Councilmember Jacobson asked how they were doing on Hickory Meadows. Mr. Berkowitz stated they have completed all the improvements and a Q building permit has been pulled with a hole dug in the ground. They are remodeling the existing home to put it up for sale. (YMCA Article) — Mayor Gamache stated in the Anoka County Union there was an article about the YMCA regarding monthly swim days for residents. Another thing that was mentioned was Regular Andover City Council Meeting Minutes — January 20, 2009 Page 6 each Andover resident is eligible for four passes per year. (Comprehensive Plan Update) — Mayor Gamache stated at the State of the Cities address he thought Anoka indicated they already received their approval from the Met Council on Comprehensive Plan so he was wondering where they were at with the Council. Mr. Dickinson stated they have a completed plan and are working on responses to the Met Council for requested information. (Elected Officials Meeting) — Mayor Gamache stated the Elected Officials meeting scheduled for the end of January has been cancelled. (Census Bureau Information) - Councilmember Knight stated they received some very interesting information from the Census Bureau and would be good for people to see it. (Community Center Pledge Completions) - Councilmember Trude stated at the Anoka Chamber dinner she learned that Ace Solid Waste completed their pledge to the Community Center and she wondered if they could recognize the ones who completed their pledge. Mr. Dickinson stated they could organize a presentation for this. (Moose and Company Update) - Councilmember Trude wondered what was happening with the Moose and Company building. Mr. Dickinson stated it has been very quiet. Motion by Trude, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:25 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes — January 20, 2009 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JANUARY 20, 2009 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Approvalof Claims ...................................................................................... ............................... 2 Consider Approval Application for Exempt Permit/Rum River Chapter of MN Deer Hunters. 2 Approve Kennel License/Blue Collar St. Bernards ..................................... ............................... 2 Approve 2009 Massage Therapy License /Body Image, Inc ......................... ............................... 2 Resolution R006 -09 approving Resolution/09- 6/2009 Outdoor Recreation Grant Application/Andover Station North Trail Improvements ....................... ............................... 2 Appoint Planning and Zoning and Park and Recreation Commission Commissioners .............. 2 DebtService Payments ................................................................................ ............................... 2 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT ..................... 2 ORDER PLANS AND SPECS /WATER TREATMENT PLANT EXPANSION (SETTLING PLATES) /09 -11 ( R007- 09) .............................................................................. ............................... 3 DISCUSS CITY COUNCIL STATEGIC PLANNING SESSION .................. ............................... 3 SCHEDULE 2009 LOCAL BOARD OF APPEAL & EQUALIZATION ...... ............................... 4 SCHEDULE FEBRUARY EDA MEETING .................................................. ............................... 5 SCHEDULE FEBRUARY WORKSHOP ....................................................... ............................... 5 ADMINISTRATORREPORT ........................................................................ ............................... 5 MAYOR/COUNCIL INPUT ........................................................................... ............................... 5 Progresson Hickory Meadows .................................................................... ............................... 5 YMCAArticle ............................................................................................. ............................... 5 ComprehensivePlan Update ........................................................................ ............................... 6 ElectedOfficials Meeting ............................................................................ ............................... 6 Census Bureau Information ......................................................................... ............................... 6 Community Center Pledge Completions ...................................................... ............................... 6 Moose and Company Update ....................................................................... ............................... 6 ADJOURNMENT............................................................................................ ............................... 7