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HomeMy WebLinkAboutCC - January 6, 2009 C I T Y O F NDOW 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. CLAN DOVER. MN. US Regular City Council Meeting — Tuesday, January 6, 2009 Call to Order — 7:00 p.m. Pledge of Allegiance Oath of Office/Newly Elected Officials Resident Forum Agenda Approval 1. Approval of Minutes (12/8/08 Truth in Taxation Hearing) Consent Items 2. Approve Payment of Claims — Finance 3. Accept Feasibility Report/Order Public Hearing /09- 2/2009 Street Reconstruction — Engineering 4. Approve Andover Fire Relief By -law Changes — Finance 5. Consider Approval Application for Exempt Permit/Hunt of a Lifetime Foundation - Administration 6. Consider Approval Application for Exempt Permit/Anoka Area Chamber of Commerce - Administration © 7. Approve 2009 Tobacco and Kennel Licenses — Administration 8. Adopt Resolution/Extend Northwest Anoka County Community Consortium JPA - Administration 9. Approve Appointment — Concessions Supervisor - Administration Or $zanizational Items 10. Approve Official Depositories & Banks — Administration 11. Designate Official Newspaper— Administration 12. Appoint Acting Mayor — Administration 13. Appoint Standing Committees - Administration Discussion Items 14. Public Hearing/Consider Vacation of Easement/16480 Wintergreen Street NW —Engineering Staff Items 15. Consider 2009 Outdoor Recreation Application Round/09 -6 — Engineering 16. Discuss 2009 CDBG Application Options— Community Development 17. Schedule January Council Workshop Meeting - Administration 18. Administrator'sReport — Administration Mayor /Council Input Adjournment C I I T Y O F REGULAR ANDOVER CITY COUNCIL MEETING —JANUARY 6, 2009 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, January 6, 2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: City Attorney, Scott Baumgartner Director of Public Works /City Engineer, Dave Berkowitz City Administrator, Jim Dickinson City Planner, Courtney Bednarz Others PLEDGE OF ALLEGIANCE OATH OF OFFICE/NEREYELECTED OFFICIALS City Attorney Baumgartner administered the Oath of Office to Mike Gamache and Mike Knight. Sheri Bukkila was administered the Oath of Office by Judge Manrique. RESIDENT FORUM Ms. Fisher, Sycamore Street NW (Constance Corners) - Stated she is at the meeting in regard to the possible change in the Andover ordinance regarding single family home rental.properties. She explained they are having many problems in their neighborhood with single family homes being rented out. She stated they have had problems with cars parked all over the neighborhood, parties, drunken people, ATV and snowmobile activity and other problems. She stated they are concerned about this in their neighborhood and other Andover neighborhoods. Ms. Fisher indicated they are the only owner occupied home in their neighborhood and have called the Sheriff many times and are concerned about their safety and property. She thought the real problem is the owner's lack of accountability and would like the City to address this so there ® is a way that the City and Sheriff can more effectively contact the owner regarding problems that need to be corrected. Mr. Dickinson explained what the City and Sheriff's office have done and he felt they are getting things under control in that area. © Regular Andover City Council Meeting Minutes —January 6, 2009 Page 2 AGENDA APPROVAL Add Item 9A (Approve 2009 Massage Therapy License); Item 9B (Consider On -Sale Wine and Beer License for Tasty Pizza); Item 9C (Appoint Open Space Advisory Commission Members) to the Consent Agenda and Item 17A (Schedule a Joint Workshop with the Open Space Advisory Commission) to the Agenda. Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES December 8, 2008, Truth in Taxation Hearing: Correct as written. Motion by Jacobson, Seconded by Trade, approval of Minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Claims Item 3 Accept Feasibility Report/Order Public Hearing/09- 2/2009 Street Reconstruction (See Resolution R001 -09) Item 4 Approve Andover Fire Relief By -Law Changes Item 5 Consider Approval Application for Exempt Permit/Hunt of a Lifetime Foundation Item 6 Consider Approval Application for Exempt Permit /Anoka Area Chamber of Commerce Item 7 Approve 2009 Tobacco and Kennel Licenses Item 8 Adopt Resolution/Extend Northwest Anoka County Community Consortium JPA (See Resolution R002 - 09) Item 9 Approve Appointment — Concessions Supervisor Item 9A Approve 2009 Massage Therapy License Item 9B Consider On -Sale Wine and Beer License for Tasty Pizza Item 9C Appoint Open Space Advisory Commission Members Motion by Trade, Seconded by Jacobson, approval of the Consent Agenda as read. Motion carried unanimously. © APPROVE OFFICIAL DEPOSITORIES AND BANKS Mr. Dickinson stated each year the City Council is required by State Law to approve a resolution designating the City's official depositories, supplemental depositories or investments and © Regular Andover City Council Meeting Minutes — January 6, 2009 Page 3 designating an individual as the approval authority for collateral transactions. Motion by Jacobson, Seconded by Knight, to approve the attached resolution that designated depositories for City funds and designates the City Administrator of the City of Andover as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. Motion carried unanimously. (Res. 003 -09) DESIGNATE OFFICIAL NEWSPAPER Mr. Dickinson explained each year the City Council must designate the official newspaper of the City where publication of official notices are made. Motion by Knight, Seconded by Trade, to designate the Anoka County Union as the City's official newspaper for 2009. Motion carried unanimously. © APPOINT ACTING MAYOR Mayor Gamache appointed Councilmember Julie Trade as Acting Mayor. Motion by Gamache, Seconded by Knight, to appoint Julie Trade as Acting Mayor. Motion carried unanimously. APPOINT STANDING COMMITTEES Motion by Gamache, Seconded by Knight, to appoint Jacobson and Trade to the Public Works Committee with Councilmember Jacobson as Chair. Motion carried unanimously. Motion by Gamache, Seconded by Knight, to appoint Knight and Bukkila to the Newsletter Committee with Councilmember Knight as Chair. Motion carried unanimously. PUBLIC HEARING /CONSIDER VACATION OF EASEMENT 116480 WINTERGREEN STREET NW Mr. Berkowitz stated the applicant is seeking to vacate a portion of an existing drainage and utility easement to allow a retaining wall that has already been constructed by the property owner. Mr. Berkowitz reviewed the information with the Council. Councilmember Trade stated in the photograph it appears there are a couple of foundation © Regular Andover City Council Meeting Minutes — danuary 6, 2009 Page 4 retaining walls, she wondered which one is in the wetland. Mr. Berkowitz showed on the photo where the retaining wall is located that is in violation. Councilmember Jacobson asked the applicant if the wall is designed to hold a garden. The applicant indicated it is. Motion by Knight, Seconded by Jacobson, to open the public hearing. Motion carried unanimously. No one wished to address the Council. Motion by Trade, Seconded by Knight, to close the public hearing. Motion carried unanimously. Councilmember Jacobson stated in the past it has been the practice that when someone has done something like this without a permit the fee is doubled and he wondered if this will be the case here. Mr. Berkowitz stated the permit is under review and could include a double fee. © Motion by Knight, Seconded by Jacobson, to approve the resolution vacating a portion of the drainage and utility easement as requested by the property owner. Motion carried unanimously. (Res. 004 -09) CONSIDER 2009 OUTDOOR RECREATIONAPPLICATIONROUND 109 -6 Mr. Berkowitz stated this item is in regard to considering DNR grant programs available for 2009 application round, Project 09 -6. Mr. Berkowitz reviewed the possible projects for grant application with the Council. Councilmember Trade thought the trail project is a terrific idea. She also thought the remediation fund would tie in nicely with the Hanson Boulevard project. She wondered if they could use this to improve the area along Hanson Boulevard with the fences. Mr. Bednarz stated they are looking towards potential acquisition of property if the Council were to authorize that as one of the sites they want to pursue. Councilmember Jacobson asked what the chance is of any grants being issued. Mr. Dickinson stated some of the funds where their source is constitutionally dedicated funds to particular areas so he anticipated there will be some funds available in the programs. Also part of the DNR is to continue to pursue this. The dollar amount may be smaller but there will be funds available. © Councilmember Jacobson agreed with Councilmember Trade that on the top of the list should be trails followed by natural and scenic area or the remediation fund. Councilmember Trade thought they could fill out an application for grants in all the different areas. Mr. Berkowitz suggested they apply for all the different funds except the aquatic invasive species prevention © Regular Andover City Council Meeting Minutes — danuary 6, 2009 Page 5 grant and they would work with the Crooked Lake Area Association on this. Councilmember Jacobson asked if any of these grants required matching City funds. Mr. Bednarz stated for the Remediation grant a match is not required but since it is a competitive grant it would look more favorably if there were City dollars involved. Motion by Trade, Seconded by Knight, to direct staff to move forward with grant applications as recommended in each of the different categories for the proposals staff provided to Council. Councilmember Jacobson asked if they were given a grant that was a matching grant is it bad for them to indicate they did not want to do it and send the money back. Mr. Dickinson stated if the grant is awarded and the City rejects the money it will not be favorably looked upon for approval in the future. Motion carried unanimously. DISCUSS 2009 CDB G APPLICA TION OPTIONS © Mr. Bednarz reviewed with the Council 2009 CDBG Application options. Mr. Bednarz stated they also received two additional requests of letter of support from public service agencies. One being Anoka/Champlin Meals on Wheels and ACCAP (Anoka County Community Action Program- Senior Outreach Program). Councilmember Jacobson stated they talked last time about their budget crunch and felt they should turn it back to Anoka County for services for people in need. He also thought they should send a letter to the County and copy all the other cities in the County to see if they would do the same. Mr. Dickinson stated one of the items in the memo is those types of programs, Community Development Block Grant availability is only fifteen percent of the total award they can allocate out. The County does fully intend to fund up to fifteen percent, the maximum allowed. They will fulfill that obligation but there will be funds that can only be used for projects based on Federal Guidelines. That is why they thought the Youth First Project could be an opportunity because under projects they can apply for up to $300,000. He stated they have been successful where they have received funds in the past for the Community Center construction. The Council may want to have a recommendation out there that an agency that is interested putting something within the City may be something the Council would want to have as part of their approval process. Councilmember Trade asked when it was talked about supporting Youth First, she thought they supported Youth First activities but had a lot of questions about whether they want to go the route of building a facility that would operate like the senior center where they have some on- going forever obligations. She does not feel this is a good time to do that with the track record © Regular Andover- City Council Meeting Minutes —January 6, 2009 Page 6 they have had. Mr. Dickinson stated staff would not be recommending that the City acquire the property. Youth First is now a 501(C)3 Organization and have the ability to apply on their own. If a local government were to apply for the funds and were awarded it, similar to what the Senior Center is, those projects have to be used forever for whatever it is approved for. With non - profit organizations they have more flexibility than they do with government entities. It is a more flexible means for Youth First to apply for those funds to acquire a structure than it would be for the City. Councilmember Trade wondered if they could use the funds to lease space or would they be required to acquire property. Mr. Dickinson stated they would have to acquire property under the program. Leasing space does not get them the qualification. Councilmember Trade wondered if this is something Youth First would want to take on. Mr. Dickinson stated they will be discussing this at an upcoming meeting. Motion by Jacobson, Seconded by Knight, to authorize staff to send to the County letters of support for Youth First, Meals on Wheels and ACCAP and to allow staff to send letters if needed for agencies that help people. (Res. 005 -09) ® Mr. Dickinson asked if other agencies that have requested letters of support in the past request it this year would it be ok with the Council to have staff send them. Councilmember Jacobson thought if they were letters for agencies that help people he would support this. The rest of the Council agreed. Motion carried unanimously. SCHEDULE JANUARY COUNCIL WORKSHOP MEETING Motion by Jacobson, Seconded by Knight, to schedule a January Council Workshop meeting for Thursday, January 22, 2008 at 6:00 p.m. Motion carried unanimously. SCHEDVIE A JOINT WORKSHOP WITH THE OPEN SPACE AD VISOR COMMISSION Motion by Knight, seconded by Jacobson, to schedule a joint workshop for January 20, 2009 at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on the administration and city department activities, meeting reminders, Local Board of Appeal and Equalization Training reminder, Hanson Boulevard NW Project update and miscellaneous projects. © Regular Andover City Council Meeting Minutes— dlanuary 6, 2009 Page 7 City Engineer Berkowitz updated the Council on road improvements projects in the City. City Planner Bednarz updated the Council on development activity in the City. HAYORICOUNCIL INPUT (Sharing Services) - Councilmember Knight thought in this economy and hard times he suggested the City look into sharing services with other cities in the area to save money. (20 08 Housing Prices) — Mayor Gamache stated he received some information from the North Metro Realtors Association and the 2008 housing prices. He thought they will be seeing come March when people come in asking about their home values they are not going to see a huge decline yet they will hear through the media that the numbers are a lot higher. Councilmember Jacobson wondered if they could have the assessor come and talk with them in the next month and a half before the hearing to get information. Mr. Dickinson stated they can have the assessor come to a work session. Councilmember Knight asked what their foreclosure situation is. Mr. Dickinson thought it was between 140 and 160 homes in 2008. (Issue brought up in Resident Forum) - Councilmember Knight asked if staff will be talking to the Sheriff's Department regarding the problem brought up in the resident forum. Mr. Dickinson thought they have already attempted to address it through directed patrols in that area. (Annual City's Chamber Luncheon) - Councilmember Trude noticed in the update that the Annual City's Chamber Luncheon is next Tuesday and she would like to attend it. Motion by Jacobson, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting adjourned at 8:26 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes —January 6, 2009 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JANUARY 6, 2008 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 OATH OF OFFICE/NEWLY ELECTED OFFICIALS .................................. ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 2 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 Approvalof Claims ...................................................................................... ............................... 2 Accept Feasibility Report/Order Public Hearing /09- 2/2009 Street Reconstruction (R001 -09) 2 Approve Andover Fire Relief By -Law Changes ......................................... ............................... 2 Consider Approval Application for Exempt Permit/Hunt of a Lifetime Foundation ................. 2 Consider Approval Application for Exempt Permit/Anoka Area Chamber of Commerce ........ 2 Approve 2009 Tobacco and Kennel Licenses ............................................. ............................... 2 Resolution R002 -09 adopting Resolution/Extend Northwest Anoka County Community ConsortiumJPA ........................................................................................... ............................... 2 Approve Appointment — Concessions Supervisor ....................................... ............................... 2 Approve 2009 Massage Therapy License .................................................... ............................... 2 Consider On -Sale Wine and Beer License for Tasty Pizza ......................... ............................... 2 Appoint Open Space Advisory Commission Members ............................... ............................... 2 APPROVE OFFICIAL DEPOSITORIES AND BANKS (R003 -09) ............ ............................... 2 DESIGNATE OFFICIAL NEWSPAPER ....................................................... ............................... 3 APPOINT ACTING MAYOR ......................................................................... ............................... 3 APPOINT STANDING COMMITTEES ........................................................ ............................... 3 PUBLIC HEARING /CONSIDER VACATION OF EASEMENT /16480 WINTERGREEN STREETNW ( R004- 09) ................................................................................. ............................... 3 CONSIDER 2009 OUTDOOR RECREATION APPLICATION ROUND /09- 6 .......................... 4 DISCUSS 2009 CDBG APPLICATION OPTIONS (R005 -09) .................... ............................... 5 SCHEDULE JANUARY COUNCIL WORKSHOP MEETING .................... ............................... 6 SCHEDULE A JOINT WORKSHOP WITH THE OPEN SPACE ADVISORY COMMISSION6 ADMINISTRATORREPORT ........................................................................ ............................... 6 MAYOR/COUNCIL INPUT ........................................................................... ............................... 7 SharingServices ........................................................................................... ............................... 7 2008 Housing Prices .................................................................................... ............................... 7 Issue brought up in Resident Forum ............................................................ ............................... 7 Annual City's Chamber Luncheon .............................................................. ............................... 7 ADJOURNMENT............................................................................................ ............................... 7