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Home My WebLink AboutCC - January 5, 2010 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, January 5, 2010 Call to Order -7:00 p.m. Pledge of Allegiance Special Presentation - Neighborhood Stabilization Program - Anoka County HRA Resident Forum Agenda Approval 1. Approval of Minutes (12/15/09 Regular) Consent Items 2. Approve Payment of Claims - Finance 3. Order Improvement/Order Plans & Specs/08-33/City Bridges Scour EvaluationlRepair - Engineering 4. Approve Used Vehicle Sales Business License - Administration 5. Approve Change Order # 1I09-11/W ater Treatment Plant Building Expansion - Engineering 6. Approve 2009 Pay Equity Compliance Report - Administration Ofl!:anizational Items 7. Approve Official Depositories & Banks - Administration 8. Designate Official Newspaper - Administration 9. Appoint Acting Mayor - Administration 10. Appoint Standing Committees - Administration Discussion Items 11. Call for the Sale of General Obligation Open Space & Refunding Bonds - Administration 12. Discuss/Authorize 2010 CDBG Application - Planning Staff Items 13. Administrator's Report - Administration Mayor/Council Input Closed session: Public Works Union Contract Adjournment C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Special Presentation - Neighborhood Stabilization Program DATE: December 15, 2009 Karen Skepper and Kate Thunstrom from the Anoka County Community Development Department will be present at the meeting to present to the City Council progress made in the City of Andover relative to the Neighborhood Stabilization Program, Attached is a recent Anoka County Union that will provide a brief background for your reference. ABC Newspapers - Anoka County finishes home remodel Page 1 of2 Anoka County finishes home remodel ~ Wednesday, 16 December 2009 by Eric Hagen Staff writer Another previously foreclosed property is back on the market in Anoka County, but unlike many others, no major improvements are needed.The county bought the Andover home located at 2095 141st Ave. N.W. for $108,800 in June, according to the county's property tax records, It spent the last few months renovating the home and now has it on the market for $156,500. Funding for this Neighborhood Stablization Program (NSP) came from the U.S. Department of Housing and Urban Development (HUD). Anoka County has received a total of almost $5 million directly from the federal government or through the state, which also received its money from HUD, according to Anoka County Community Development Manager Karen Skepper. The Anoka County Housing and Redevelopment Authority March 24 launched a NSP to address the growing number of foreclosures whether through renovation, demolition or The downpayment assistance for qualified buyers. The county's Andover home the county remodeled is program also has an incentive fund to help qualified applicants located at 2095 141stAve. N.W. The with second mortgage financing. home is now on sale at an affordable price meant to get a moderate or low According to county statistics, 843 foreclosed properties went to income family moved in and get another a sheriffs sale in 2006. That jumped to 1,671 properties in 2007 vacant, foreclosed property occupied. and 2,391 properties in 2008. From Jan. 1 through Nov. 25 of Photo by Eric Hagen this year, 2,020 properties have gone to a sheriffs sale. Kate Thunstrom, coordinator of the NSP program for Anoka County, said the overall program has been very succesful because some wonderful partnerships have been formed with the business community and cities and neighbors are happy to see improvements, "I don't think anyone has anything bad to say about this program," Skepper said. "It's been very successful." The county has already demolished eight properties on sites that new homes will be built on, but the Andover home is the first to be remodeled. Eight other rehabilitaton projects will be completed this spring, Skepper said. Right now, the Andover home has four bedrooms. The master bedroom in the basement has walk-through access to a master bathroom. The basement could also have the home's fifth bedroom because ofthe egress window that was installed. This room is unfinished, so it could also be used for recreation or an office if the additional bedroom is not needed. A virtual tour that the realtor put together will be posted on the Anoka County Web site at some point, Skepper stated. Thunstrom said between $40,000 and $50,000 was spent on remodeling the Andover home. The county has an arrangement with Home Depot to purchase all material through its store and in exchange, the business gives back 2 percent of the proceeds, which funnels to the county's NSP. According to Thunstrom, this home had extreme moisture problems. The old siding had swelled and started to pop out, so all of it had to be replaced. The wood sills of all the windows had mold, so these were replaced with brand-new vinyl windows. The sliding door on the main floor leading to the backyard was also replaced. http://abcnewspapers.comlindex2,php?option=com _ content&task=view&id= 10207 &pop", 12/29/2009 ABC Newspapers - Anoka County finishes home remodel Page 2 of2 The mold was only on the window sills and not in the walls, Thunstrom said. The water pipes were thankfully not frozen. The only work needed on the walls was replacing outdated wallpaper and repainting. The worn carpet was torn out and replaced with new carpet in most rooms except for a wood laminate floor on the first level. The black linonium in the kitchen is in good condition, so it was not replaced. No roof repairs were needed on this single-family home, which was constructed in 1991. Skepper said the improvements the county focuses on are meant to improve the energy efficiency, health and safety of a home. 'We want to be able to re-sell these homes, However, with a federal program we're not going to install whirpool baths or and those luxury items that some homeowners may look for," Thunstrom said. The purchaser would own the home and land. Proceeds from the sale would go back into the county's NSP fund to help with another project, Skepper said. The buyer must go through a Homestretch workshop with a HUD-certified counselor. The home must meet federal NSP affordability rules for the next 20 years, according to Thunstrom, so there would be limitations on how much the homeowner could ask for. Skepper added that the county applied for an additional $2 million in the second round of NSP funding from HUD. Due to the lack of demand on the incentive fund that helps homeowners with second mortgage downpayments, the county may discontinue the incentive program to purcahse more foreclosed properties to rehab or rebuild. The county has placed a Feb, 28, 2010 deadline on applying for incentive funds. 'We're very pleased to have purchased as many properties as we have," Skepper said. "It has become a pretty routine activity for us. I think we all wish that there was more activity in the incentive program. We know there are people out there buying houses and if we could have assisted them with the $10,000 for the second mortgage, it would have been very nice. For some reason, it didn't take off." The county works with realtor Jared Hoylo of REMAX to locate vacant foreclosed homes that have already gone through the six-month redemption period after the sheriffs sale. If a city has a dilapidated property that has gone through the foreclosure redemption period, the county will explore purchasing that home, Skepper said. Fannie Mae notified the county about the Andover home, according to Thunstrom. Eric Hagen is at eric.hagen@ecm-inc.com Close Window http://abcnewspapers,com/index2,php?option=com _ content&task=view&id= 10207 &pop... 12/29/2009 @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City ClerK SUBJECT: Approval of Minutes DATE: January 5, 2010 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: December 15,2009 Regular Meeting DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, ~~rtnW Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING - DECEMBER 15, 2009 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, December 15, 2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude 15 Councilmember absent: None 16 Also present: City Attorney, Scott Baumgartner 17 Director of Public Works/City Engineer, Dave Berkowitz 18 City Administrator, Jim Dickinson 19 Community Development Director, Will Neumeister 20 Others 21 22 23 PLEDGE OF ALLEGIANCE 24 25 26 SPECIAL PRESENTATION - FIT CITY AWARD 27 28 Minnesota Labor & Industry Commissioner Steve Sviggum made a presentation to the City 29 Council and presented Mayor Gamache with the Fit City Award. 30 31 32 RESIDENT FORUM 33 34 Mr, Blake Gust, 2291 149th A venue, stated he previously sent the Council a letter regarding an issue 35 by his house. He stated he was at the meeting to talk about street safety by the High School in the 36 Woodland Estates residential development. He explained he is proposing putting a stop sign in at 37 the 149th A venue and Raven Street intersection because the trail is not designated as a walking path. 38 He stated with so many vehicles driving to work and through the neighborhood he wanted to raise 39 awareness of this issue. He asked the Council to take a proactive approach rather than a reactive 40 approach before another child gets hurt. 41 42 Mayor Gamache stated they have looked into the possibility of a four way stop sign but they deal 43 with State laws as well as City laws and this site does not meet the warrant requirements but he 44 stated they have never looked at a crosswalk at that intersection and that may be something they 45 could look into. 46 47 Mr. Gust stated he would like to see some sort of sign or awareness of a pedestrian crossing. 48 Regular Andover City Council Meeting Minutes - December 15, 2009 Page 2 1 Mr. Berkowitz stated there are not any pedestrian signs posted along there but was not sure if there is 2 a bike path sign posted there or not. He stated they have worked with the property owner on the 3 northeast corner and they have cut the pine trees back. Mr. Berkowitz indicated they can look into 4 this to see what else could be done. 5 6 Councilmember Trude stated when the high school first went in they wanted the street to be closed 7 and take back the street easements, put in sod and narrow it down but the neighbors around there 8 objected. They liked that area for parking and for the kids to practice biking and access to their lot 9 sides and backyards. She thought the next step would be to have a neighborhood meeting and have a 10 pedestrian and bike safety discussion because there is really nothing to draw traffic off of Crosstown 11 except the residential homes. 12 13 Mr. Gust stated this is a residential neighborhood and there are others besides the people who live 14 there that utilize this roadway, He stated without a sign of some sort it leaves a gray area as to who 15 is responsible. Councilmember Trude thought there were joint responsibilities because generally 16 when they look at signage, they lot at traffic counts. The counts in this area are lower than other 17 areas where kids are walking to school. She stated there are issues to where they put crosswalks and 18 the rules do not allow them to put stripes down because they think it would improve child safety. 19 She stated it comes down to State guidelines on how to sign things, 20 21 Mr, Berkowitz reviewed the process the City follows to meet the State traffic guidelines. 22 23 Councilmember Jacobson thought they should be looking at what signs they can put there legally that 24 may help the situation. 25 26 27 AGENDA APPROVAL 28 29 The Council accepted supplemental information. 30 31 Councilmember Trude asked if they could move Item 22 after the sale of bonds. 32 33 Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion 34 carried unanimously, 35 36 37 APPROVAL OF MINUTES 38 39 November 17, 2009, Regular Meeting: Correct as presented. 40 41 Motion by Jacobson, Seconded by Trude, to approve the minutes as indicated above. Motion carried 42 unanimously. 43 44 November 24, 2009, Workshop Meeting: Correct as presented. Regular Andover City Council Meeting Minutes - December 15, 2009 Page 3 1 2 Motion by Trude, Seconded by Jacobson, to approve the minutes as indicated above. Motion carried 3 unanimously. 4 5 December 1,2009, Regular Meeting: Correct as presented. 6 7 Motion by Trude, Seconded by Bukkila, to approve the minutes as indicated above. Motion carried 8 unanimously. 9 10 December 1, 2009, Closed Meeting: Correct as amended. 11 12 Councilmember Jacobson stated on page one, line 38 the sentence should read: "He has told the 13 Union Stewards to make..." 14 15 Motion by Jacobson, Seconded by Trude, to approve the minutes as indicated above. Motion carried 16 unanimously. 17 18 19 CONSENT ITEMS 20 21 Item 2 Approval of Claims 22 Item 3 Accept Feasibility Report/Order Public Hearingl1O-2/2010 Street Reconstruction 23 (See Resolution R102-09) 24 Item 4 Adopt Resolution/City of Andover 2010 Budget & Certify 2010 Property Tax 25 Levy (See Resolution R103-09) 26 Item 5 Approve Resolution/2010 Debt Service Levy Changes (See Resolution R104-09) 27 Item 6 Adopt 2010 Fee Ordinance (See Ordinance 389) 28 Item 7 Approve 2010 Animal Control Contract 29 Item 8 Approve Policy on Sheds in Easements 30 Item 9 Approve 2010 Anoka County Sheriffs Contract 31 Item 10 Approve Donation for 2010 Senior Class All Night Parties 32 Item 11 Authorize Letter of Support for Youth First 33 Item 12 Approve Joint Powers Agreement/Central Purchasing Program 34 Item 13 Approve 2010 Kennel License 35 Item 14 Approve 2010 Liquor & Tobacco Licenses 36 Item 15 Approve Application for Exempt Permit/ Anoka Area Chamber of Commerce 37 Item 16 Approve 2010 Used Vehicle Sales Business License/Twin River Auto Sales 38 Item 17 Accept Contribution/Residential Mortgage Group, Inc, (RMG)/Andover Fire 39 Department (See Resolution R105-09) 40 Item 18 Approve Application for Exempt Permit/Anoka County Pheasants Forever 41 42 Motion by Knight, Seconded by Trude, approval of the Consent Agenda as read. Motion carried 43 unanimously. 44 Regular Andover City Council Meeting Minutes - December 15, 2009 Page 4 1 Motion by Trude, Seconded by Bukkila, indicating the Council support and an endorsement letter of 2 support for the Meals on Wheels Program. Motion carried unanimously. 3 4 5 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT 6 7 Captain Tom Wells, Anoka County Sheriff's Department, provided an update on law enforcement 8 activities occurring within Andover. 9 10 11 CALL FOR THE SALE OF BONDS 12 13 Mr. Dickinson introduced Mr. Mark Ruff, Ehlers & Associates who made a presentation to the 14 Council regarding the sale of bonds, 15 16 Councilmember Jacobson stated he is confused because if they need the money by the end of the year 17 why are they issuing the bonds in February 2010. Mr. Dickinson stated they will cash flow the 18 purchase internally and will need the bond proceed in February to reimburse the operations funds. 19 Mr. Dickinson indicated various transfers would facilitate the cash flow, 20 21 Motion by Knight, Seconded by Trude, to approve the resolution providing for the sale of 22 $1,695,000 of General Obligation Bonds, for the purposes presented. Motion carried unanimously. 23 (See Resolution R1 08-09) 24 25 26 CONSIDER CONDITIONAL USE PERMIT FOR TIME EXTENSION/GRACE LUTHERAN 27 CHURCH SUBORDINATE CLASSROOMS/13655 ROUND LAKE BOULEVARD 28 29 Mr, Neumeister explained Grace Lutheran Church has requested additional time for the existing 30 subordinate classroom structures. No changes to the existing buildings are proposed, He noted 31 at the Planning Commission meeting someone did show up after the item was approved to speak 32 against this but he did not have any other information as far as a name or anything. 33 34 Pastor Mark Hellmann, representing Grace Lutheran Church was at the meeting and was 35 available for questions. 36 37 Motion by Jacobson, Seconded by Knight, to approve the resolution as presented. Motion 38 carried unanimously. (See Resolution R106-09) 39 40 41 PUBLIC HEARING/CONSIDER CITY CODE AMENDMENTffITLE 5-CHAPTER 42 4IHUNTING REGS 43 44 Mr. Neumeister stated staff discussed this with the City Council at a workshop on October 27,2009 Regular Andover City Council Meeting Minutes - December 15, 2009 Page 5 1 and Council indicated they would like the hunting areas map and City Code to be consistent between 2 the map and text and easier to interpret. 3 4 Councilmember Jacobson stated on the bottom of page 3, under D, the way he read it ifhe had more 5 than 40 acres he still could not hunt unless he talked to the neighbors and had fifty percent agree to 6 allowing this, Mr. Neumeister stated that is correct. Councilmember Jacobson asked if they still 7 wanted consent of the surrounding property owners. Councilmember Trude remembered discussing 8 this before and the concern was some of the homeowners that butted up against neighborhoods. 9 Councilmember Jacobson asked if this is still reasonable to have this. 10 11 Mayor Gamache stated if someone owns forty acres they are not going to hunt next to an area that 12 has homes adjacent to it. 13 14 The Council discussed the regulation regarding approval to hunt on forty acres in area one, 15 16 Councilmember Trude thought they should hold this over and have a workshop to discuss this 17 further. Mr. Dickinson indicated a public hearing was advertised. 18 19 Motion by Jacobson, Seconded by Knight, to open the public hearing. Motion carried unanimously. 20 21 Mr. Tony Howard, 2119 156th Avenue, stated he is an avid bow hunter and his concern is not the 22 areas outlined but his concern is regarding shotguns. He thought there should be a workshop to 23 address it. He stated his concern is north of County Road 20. He explained the problems he has 24 encountered on his brothers land while bow hunting. He thought there are areas where slug hunting 25 should be allowed however ten acres is not enough, 26 27 Councilmember Knight stated Andover has a lot of open fields and nothing to contain the slug so it 28 could travel a long way, Mr. Howard agreed and said even ifthe slug hits something it may travel in 29 a different direction, 30 31 Motion by Jacobson, Seconded by Knight, to hold the public hearing open until the second meeting 32 iri March 2010. Motion carried unanimously. 33 34 35 CONSIDER CITYCODEAMDNEMENT/ADDING SECTION 9-13 & AMENDING SECTIONS 36 OF TITLE 12/WIND TURBINES 37 38 Mr. Neumeister stated City Code does not currently regulate wind turbines and the City has 39 received a few inquiries from residents wanting to erect small residential/non-commercial wind 40 turbines within residential districts. The City Council has previously discussed this item and 41 suggested moving forward by obtaining feedback from the Planning and Zoning Commission 42 through a code amendment similar to that of the City of Oak dale's City Code on wind turbines. 43 44 Mr. Neumeister made a correction to page six regarding the non-commercial WECS (Wind Regular Andover City Council Meeting Minutes - December 15, 2009 Page 6 1 Energy Conversion Systems). 2 3 Councilmember Knight stated on page six, regarding the commercial WECS, he wondered how 4 long the blade length was. Councilmember Jacobson stated they vary for commercial. 5 6 Councilmember Knight asked at what size it exceeds the noise ordinance. Councilmember 7 Jacobson stated it depends on the size and design of the turbine, 8 9 Councilmember Jacobson stated his opinion is a lot of the small turbines really do not do any 10 good but people like to put them up to feel good, He stated if they are going to have an 11 ordinance he would like to make it the best they can. 12 13 Councilmember Jacobson stated towards the bottom of page five, definition of windmill is not 14 quite accurate and should be adjusted. He stated on page six under 9-13-3, permit requirements, 15 the second to last line, the word "altered" should be removed. 16 17 Councilmember Jacobson stated down towards #2 under building permit, the problem with this 18 ordinance is it does not differentiate very well between the large commercial units and the small 19 residential owned units placed in yards and did not think they should be required to purchase 20 $500,000 in insurance, that is fine for commercial but extravagant for the residential. Mr. 21 Dickinson stated the small windmill would be exempted. Mr. Neumeister stated anything under 22 thirty-five feet is exempt and the code reflected this. Councilmember Trude thought they should 23 lower the amount to $300,000 since that is typical in a homeowner's policy. Mr, Dickinson 24 thought with a commercial unit a higher amount of insurance should be required because with 25 larger units more problems can occur, Mr. Dickinson suggested they have $300,000 for 26 residential and $500,000 for commercial turbines. 27 28 Mayor Gamache wondered if they should separate the paragraph into two to distinguish between 29 small and large turbines, 30 31 Councilmember Jacobson stated towards the bottom of page nine, 13-4, it talks about 32 exemptions and this exempts windmills, a windmill is not a WECS, he thought the definition is 33 different so if they are excluding an exception for a windmill they have not made any exception 34 for a larger home residential WECS so they need to change that. He stated he would remove the 35 last line, A and B. 36 37 Councilmember Jacobson stated on page 7, under General Standards, item 2, WECS Prohibited 38 they are talking about not being in the Scenic River Way which is reasonable or WDE which is 39 also reasonable but he wondered about City Parks. Councilmember Trude thought they should 40 not prohibit them on the WDE site because in the future they may be allowed to put them there. 41 She also thought they should leave this open and take them on a case by case basis through a 42 CUP process. 43 44 Councilmember Trude thought this should be rewritten. Regular Andover City Council Meeting Minutes - December 15, 2009 Page 7 1 Councilmember Jacobson wondered why a WECS needed to be less than ten kilowatts output. 2 Councilmember Trude thought they needed to regulate the size of blades. Mr. Neumeister stated 3 he would find out why ten kilowatts was included but indicated this is from the Oakdale 4 example. 5 6 Councilmember Jacobson stated another concern is the height of the unit from the top of the 7 structure. Mr. Dickinson explained the reason for the height restriction. Councilmember 8 Jacobson stated with all the restrictions listed it is going to be almost impossible for someone to 9 put a WECS up. Councilmember Trude agreed, Mayor Gamache thought the roof mounted units 10 will be the ones restricted the most. 11 12 The Council discussed further changes to roof mounted units. 13 14 Councilmember Trude thought this is all very complicated and did not know what happened to 15 the Oakdale model. Mr. Dickinson stated the Oakdale mode is all there, what was added were 16 definitions for commercial and non-commercial. 17 18 Mayor Gamache asked if it would make sense to have an ordinance for commercial and another 19 one for non-commercial units. Mr. Neumeister thought they were trying to use the direction from 20 the Council to create one ordinance that works for both but if they want to have two ordinances 21 they can do that also. 22 23 The Council continued to discuss the regulations with staff, 24 25 Councilmember Jacobson stated he did not understand what is meant on page eight regarding the 26 generating power for use. Mr. Dickinson stated these units cannot be their own utility and the 27 energy generated must be purchased by the local utility company, 28 29 Mayor Gamache thought they needed to look at these as two separate regulations, commercial 30 and non-commercial. 31 32 Mr, Dickinson stated the Plarming Commission wanted to restrict these to 2.5 acres or more to 33 keep them out of high residential areas. Councilmember Jacobson thought the real issue is how 34 it looks to others. 35 36 Mr. Dickinson stated staff can rework this to look at commercial and residential separately, 37 38 Councilmember Jacobson stated he wanted to make sure what they have works and what they 39 currently have before them does not work and he also agreed with the Mayor that they need to 40 split this up. Councilmember Trude thought this needs to be organized better. 41 42 City Attorney Baumgartner stated while looking at this he thought there were a lot of provisions 43 that apply to both and instead of having two separate ordinances they could put provisions in 44 there that apply to both and have separate sections for commercial and residential which would Regular Andover City Council Meeting Minutes ~ December 15, 2009 Page 8 1 identify the criteria that applies to that particular area. He thought that would make it more user 2 friendly and would not be difficult to do. 3 4 Mr, Dickinson asked if they wanted to not allow the commercial units in particular locations in 5 the City. Mayor Gamache is not sure but did not want to remove the possibility at this time. 6 7 Mr. Dickinson asked ifthere are any specific spots in the City commercial or residential units 8 should not be allowed at all. 9 10 The Council discussed some areas they may not want the units placed. 11 12 Councilmember Jacobson stated if they wanted to continue this at a workshop he could have 13 someone come in who knows about this and discuss it with the Council. 14 15 Mr. Dickinson indicated this would be brought to the February 2010 workshop. 16 17 CONSIDER AUTHORIZING 2010 CDBG APPLICATION 18 19 Mr. Neumeister stated at the December 1,2009 meeting, staff suggested an additional $50,000 be 20 sought for the city's housing rehabilitation program or some type of other assistance to deal with 21 foreclosures. Mr. Neumeister indicated that the County stated those types of programs wound not be 22 funded, Staffs next idea is they could try to apply for funding to run a water line down 138th 23 Avenue and see if they could get some money to assist the project. 24 25 Councilmember Trude thought they should try to go for some of the costs of the street 26 reconstruction if they are going to try to get funding to run water down 138th Avenue, 27 28 Staff discussed with the Council the reason why they thought the Council should apply for this. 29 It was noted most of the people along there are likely low or moderate income, which is a 30 requirement for a grant. 31 32 Councilmember Bukkila did not want to end up having to assess these people for reconstruction 33 ofthe road. Mr. Berkowitz stated they would get at least partial funding for the road if they 34 received the grant. 35 36 The Council thought staff should apply for the grant and see if they get it. Mr. Dickinson 37 indicated staff would come back with a formal resolution of support for the Council to approve at 38 the January 5th meeting. 39 40 CONSIDER RESOLUTION OF SUPPORT FOR HIGH SPEED BROADCASTING 41 BROADBAND CONNECTIVITY 42 43 Mr, Dickinson stated Anoka County started a project last spring that is focused on increasing the 44 availability of high speed broadband and fiber-optic connectivity in the County. The project is called Regular Andover City Council Meeting Minutes - December 15, 2009 Page 9 1 "The Connect Anoka County Proj ect". The most recent information related to the proj ect is on the 2 project web site, www,connectanokacounty.com. Also there is an organized group of public 3 stakeholders representing cities, school districts, colleges and other institutions that meets 4 periodically of which a City of Andover staff member attends. 5 6 Motion by Knight, Seconded by Trude to approve the resolution as presented. 7 8 Councilmember Bukkila stated she was able to spend some time reviewing the Anoka County 9 website to see what was proposed and it showed they did phone surveys and the way it was 10 introduced was if people would be willing to pay for a County Sponsored Broadband System and 11 everyone said if it was cheaper, yes but, what it did not indicate was it would probably take 12 taxpayers money to fund this to begin with so it may be cheaper each month once the provider 13 comes on board but would actually be paying more up front in tax increases. She stated five 14 percent of the people surveyed indicated they were concerned with taxes going up for this or they 15 were concerned that the Government was suddenly providing a utility service. She did not know 16 if it was readily clear to people when receiving the call that they would like to raise taxes to have 17 lower internet fees. She did not know if that was truly conveyed to the people that were 18 questioned and she thought the only model she knew of was the City of Minneapolis and with 19 that they had some existing fiber optic capabilities or they maintained the infrastructure within 20 the City but US Internet actually came in and paid fees for locations for the wireless to be 21 mounted in different locations in the City so the City received revenue for use of infrastructure. 22 She stated this was a considerable savings for the City to enter into a contract with US Internet. 23 Her concern is that Anoka County is planning on being the actual provider and there is not a 24 whole lot of information that the County is putting forward. 25 26 Councilmember Trude wondered when the survey was done. Mr. Dickinson stated it was in the 27 last three or four months. Councilmember Trude stated what she is reading is they want to 28 connect the County together but previously she thought that what Councilmember Bukkila was 29 talking about is what the County wanted to do, She wondered if this is another next generation 30 thing and not something the City of Minneapolis is doing. Mr. Dickinson stated they needed a 31 backbone fiber loop because in order to serve areas they need backbone fiber otherwise the 32 service would be terrible. 33 34 Councilmember Jacobson stated he would object to doing this and the City should remain silent 35 on it. He thought this was Government stepping in where private enterprise should be taking 36 over. Through the stimulus plan private companies right now are looking at expanding their 37 systems and if they inject County Government in this he had a bad vibe about this. He stated it 38 sounds great on the surface but he is a little afraid when Government steps in to what private 39 providers can and should be doing. 40 41 Councilmember Knight asked what the odds are for getting stimulus money. Councilmember 42 Jacobson stated stimulus money is just taxpayer money and will need to be repaid. 43 Councilmember Bukkila stated the resolution is a wide explanation but when you go to the 44 website it explains it will be paid for somehow and she thought people needed to know there is a Regular Andover City Council Meeting Minutes - December 15, 2009 Page 10 1 tax implication to this. 2 3 Councilmember Trude thought all the County Commissioners thought this was a good idea and a 4 worthwhile project and businesses indicating fiber optic cable is the way to go, the best and they 5 do not have the best in a lot of the community. She did not know why the City would not 6 support the County in seeking grant dollars since they have always been supportive of seeking 7 grant dollars in improving communications. 8 9 Councilmember Knight removed his motion until he had additional information. 10 11 Mayor Gamache stated this was also the Governor's plan to try to get outlying areas in the State 12 that do not have broadband and trying to bring them in as well. He thought Anoka County was 13 just using their ability to try to get Federal dollars to do the same thing in areas that are not being 14 served. 15 16 Councilmember Knight asked how they would get this service to the northern part of the City. 17 Mayor Gamache did not expect Comcast to bring broadband out to the outlying areas anytime 18 soon. Councilmember Jacobson stated the telephone companies are interested in doing that. 19 Mayor Gamache stated they have heard that before but he has not seen anything happen. 20 21 Councilmember Trude stated she is afraid ifthey do not support it and they do have the 22 opportunity the City will be the last to get it. 23 24 Councilmember Bukkila stated she is not denying it has a certain significant value to it but the 25 question is who is going to pay for it, how much of it and how are they going to facilitate a 26 private business and become a utility and what is the limit. 27 28 Mr. Dickinson stated he was at the last stake holder meeting and he reviewed the information and 29 outcome with the Council. 30 31 Councilmember Knight stated if this went through as proposed they would have two issues, the 32 WIFI and this where the northern part of the City would not qualify, Mr, Dickinson stated 33 private businesses are looking to expand and this is looking at the southern part of the City where 34 density is enough to pay for construction and ongoing fees where the northern area is not dense 35 enough to pay for this and may remain unserved until density raises, 36 37 The City Council discussed with staff the pros and cons to this item. 38 39 Mayor Gamache asked why the County is seeking City support. Mr. Dickinson stated it is to 40 present a united front. 41 42 Councilmember Knight stated he had mixed feeling about this because he could see both sides 43 but stated he would renew his motion. 44 Regular Andover City Council Meeting Minutes - December 15, 2009 Page 11 1 Motion carried 3 ayes, 2 nays (Jacobson, Bukkila). (See Resolution R107-09) 2 3 SCHEDULE COMMISSION INTERVIEWS 4 5 Motion by Trude, Seconded by Bukkila, to appoint the three current Commissioners to the Park and 6 Recreation Commission. Motion carried unanimously. 7 8 Motion by Jacobson, Seconded by Trude, to schedule Commissioner Interviews for January 12, 9 2010, at 6:30 p.m. Motion carried unanimously. 10 11 SCHEDULE JANUARY EDA MEETING 12 13 The Council is requested to schedule an Economic Development Authority (EDA) meeting at 14 6:00 p.m. before the January 5, 2010 City Council meeting. 15 16 Motion by Jacobson, Seconded by Trude, to schedule an EDA Meeting for January 5, 2010, at 6:00 17 p,m, Motion carried unanimously, 18 19 SCHEDULE JANUARY HRA MEETING 20 21 The Council is requested to schedule an HRA meeting for January 5, 2010 at 6:30 p.m. before 22 the January 5, 2010 City Council meeting. 23 24 Motion by Jacobson, Seconded by Bukkila, to schedule an HRA Meeting for January 5, 2010 at 6:30 25 p.m. Motion carried unanimously. 26 27 SCHEDULE JANUARY WORKSHOP 28 29 Motion by Trude, Seconded by Jacobson, to schedule a January Workshop Meeting for January 26, 30 2010, at 6:00 p.m. Motion carried unanimously. 31 32 ADMINISTRATOR REPORT 33 34 City Staff updated the Council on the administration and city department activities, meeting 35 reminders, CIP Projects and development activity. 36 37 MAYOR/COUNCIL INPUT 38 39 (Miscellaneous Approvals) - Mayor Gamache stated they approved a joint powers agreement to 40 have a central purchasing program which will save the City money, There are a couple of events 41 going on at the Courtyards of Andover. He wanted to thank the Residential Mortgage Group for 42 contributing to the Andover Fire Department and he thanked the Hockey Association for helping 43 them out with the warming houses and attendants. 44 Regular Andover City Council Meeting Minutes - December 15, 2009 Page 12 1 (Merry Christmas Wishes) - Councilmember Jacobson wanted to wish everyone a Merry 2 Christmas and he thanked staff for the work they have done over the year. 3 4 (High School Homelessness Sleepover) - Councilmember Trude stated she understood the 5 Andover High School Students are going to do a sleep over on the 21 st to bring attention to 6 homelessness. 7 8 Motion by Bukkila, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting 9 adjourned at 9:50 p.m. 10 11 Respectfully submitted, 12 13 Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes - December 15, 2009 Page 13 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - DECEMBER 15,2009 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ................,.......................,.."...............................,............................ 1 SPECIAL PRESENT AnON - FIT CITY AWARD...................................................................... 1 RESIDENT FORUM .................,.",........................,..................................."",...........................,.,. 1 AGENDA APPROV AL................".........................,..,.................................,.""............................ 2 APPROVAL OF MINUTES.............""",......................,.".,..........................,..."",....."................. 2 CONSENT ITEMS ..........................."""........................",.,..........................,....""",..................... 3 Approval of Claims......................."...........................,...................................""""..................... 3 Accept Feasibility Report/Order Public Hearing/IO-2/2010 Street Reconstruction (See Resolution R1 02-09)....................................... ...................................................,... ...........,......... 3 Adopt Resolution/City of Andover 2010 Budget & Certify 2010 Property Tax Levy (See Resolution R1 03 -09).......................,.".... ............. ............... .... ................................".. ............ ,." 3 Approve Resolution/201O Debt Service Levy Changes (See Resolution R104-09)................... 3 Adopt 2010 Fee Ordinance (See Ordinance 389) ....................................................................... 3 Approve 2010 Animal Control Contract.......,............................................................................. 3 Approve Policy on Sheds in Easements...................................................................................... 3 Approve 2010 Anoka County Sheriffs Contract........................................................................ 3 Approve Donation for 2010 Senior Class All Night Parties....................................................... 3 Authorize Letter of Support for Youth First ............................................................................... 3 Approve Joint Powers Agreement/Central Purchasing Program..,............................................. 3 Approve 2010 Kennel License..............................................................................,..,.................. 3 Approve 2010 Liquor & Tobacco Licenses ....................................................................,........... 3 Approve Application for Exempt Permit/Anoka Area Chamber of Commerce........................, 3 Approve 2010 Used Vehicle Sales Business License/Twin River Auto Sales .......................,.., 3 Accept ContributionlResidential Mortgage Group, Inc. (RMG)/Andover Fire Department (See Resolution R1 05-09) ,.......................,."""""........................................."""".." .......................... 3 Approve Application for Exempt Permit/Anoka County Pheasants Forever ............................. 3 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT .................................., 4 CALL FOR THE SALE OF BONDS (See Resolution RI08-09) ..................................................4 CONSIDER CONDITIONAL USE PERMIT FOR TIME EXTENSION/GRACE LUTHERAN CHURCH SUBORDINATE CLASSROOMS/13655 ROUND LAKE BOULEVARD (See Resolution R 106-09) ",..............................., ............................... .................... ........................ 4 PUBLIC HEARING/CONSIDER CITY CODE AMENDMENT/TITLE 5-CHAPTER 4/HUNTING REGS ......................""".....................................................,............................. 4 CONSIDER CITY CODE AMDNEMENT/ADDING SECTION 9-13 & AMENDING SECTIONS OF TITLE 12/WIND TURBINES ..................................................................... 5 CONSIDER AUTHORIZING 2010 CDBG APPLICATION ........................................................ 8 CONSIDER RESOLUTION OF SUPPORT FOR HIGH SPEED BROADCASTING BROADBAND CONNECTIVITY (See Resolution R107-09)............................................. 8 SCHEDULE COMMISSION INTERVIEWS .............................................................................. 11 SCHEDULE JANUARY EDA MEETING ................................................................................., 11 Regular Andover City Council Meeting Minutes - December 15, 2009 Page 14 SCHEDULE JANUARY HRA MEETING.................................................................................. 11 SCHEDULE JANUARY WORKSHOP..................................",.....................,............................ 11 ADMINISTRATOR REPORT ................................,.,.,...................,.."...................",.................. 11 MAYOR/COUNCIL INPUT ............""......................",..................................,.."""".................. 11 Miscellaneous Approvals.. ................".. ............ ............,..................."......................".... .......... 11 Merry Christmas Wishes....................,..,................... .........................."""..................""""".... 12 High School Homelessness Sleepover........................ ..........",........................,..,..................... 12 ADJOURNMENT......,.".,.,.................................................,."...........................",."..................... 12 @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: January 5, 2010 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $227,400.28 on disbursement edit list #1- 2 from 12/18/09 to 12/30/09 have been issued and released. Claims totaling $831,382.76 on disbursement edit list #3 dated 01105/10 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUESTED The Andover City Council is requested to approve total claims in the amount of $1,058,783.04. Please note that Council Meeting minutes will be used as documented approval. 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" , .~ IZl ~ iZllZl ",0 .... ... ... ~~ 0.. -MH~i:: u .9- t~ 0l0l 0 p::p:: 0 ::s (I) 0 0 0 ~] i:;~ .... 0 ~ ~~~~ .. o(lo(l.. 0 0 = ]3 ~ Q) ,. ~~.. " ~ ~ .51 ~.~ In ~ ",-s"El u"El ~H~2 '"'"..0 .... ~ ~ '" ~~ ' ~ 0 - ~ " " 0 .- ~ ~ ~ ~ 'C s,,""f-< O<::::sf-< ~ ~ ~.... .... <sz ~ op..p..p...... ~ .... ..c 0) l!.l~ 00 /j 00 uooog 200 Uoo ~ ~ C 0 "El"El ;.::1 '" - " ..- " ~-" ;:l 1a" " gO ~-_.....-I..c ~o,"," 00<:: o '"'" o 0 ... ~ f-<gggu "'u "'u ~P-cp...u f-<f-< 0 8 p.. '" -i:l ;:l " 1a ~ '"'" ~ .Ol U 0 ~ ~ ~ ~ ~ ::l 0 " ~ " z ~ 0 ~ " - >< /j t- ;.; ;.; ;.; ;.; '0 t- o("'l")("f)(1'1 0 0 0 u '" "00\0\0\ '" "'0 "'00 , 6 - 5000 5 "- 5-- ~ 0 :>"''''''' :> "0 :>00 .... 0 '" '" '" :>'" "'''' @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayo, and Council Memb"" ~ CC: Jim Dickinson, City Administrator.. ~ . FROM: David D. Berkowitz, Director ofPubh orks/City Engineer SUBJECT: Order Improvement/Order Plans & Specs/08-33/City Bridges Scour Evaluation/Repair - Engineering DATE: January 5, 2010 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for Project 08-33, City Bridges Scour Evaluation/Repair. DISCUSSION In 2008 a scour evaluation was conducted on all five City owned and maintained road and pedestrian bridges. The report identified that all of the bridges are at low risk for failure due to scourmg. However, the report also notes that that nearly all of the rip-rap that was placed between the bridge abutments and Coon Creek to prevent scouring has been washed away or has been removed by vandalism on four of the five bridges. The Bridge Scour Evaluation/Repair project is identified in the City's 2010 to 2014 Capital Improvement Plan to be completed over the next three years. The estimated project cost to replace rip-rap / make repairs at all five bridges (two road bridges and three pedestrian bridges) is $105,000. This work is needed to prevent scour adjacent to the bridges in the future. The project consists of three phases. The first phase (2010) is to make the repairs at Prairie Road for both the pedestrian bridge and road bridge. The other three bridges would follow in 2011 and 2012. BUDGET IMP ACT The project is identified in the City's Capital Improvement Plan to be funded by Storm Water Utility and the Road and Bridge fund. For 2010 through 2012, $35,000 is identified each year. ACTION REOUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 08-33, City Bridges Scour EvaluationlRepair. Respectfully submitted, 0~o. \ David D. Berkowitz Attachments: Resolution ~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 08-33, CITY BRIDGES SCOUR EVALUATION/REPAIRS. WHEREAS, the City Council is cognizant of the need for the improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of City BridQes Scour Evaluation, Project 08-33; and BE IT FURTHER RESOLVED by the City Council to hereby direct t TKDA to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 5th day of January , 2010 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Maym ond City Cmmci1 ~ CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve 2010 Used Vehicle Sales Business License DATE: January 5, 2010 INTRODUCTION Used Vehicle Sales Business licenses expired on December 31, 2009. DISCUSSION Sud Superior Auto Sales Inc. has applied for renewal of their Used Vehic1e Sales License and paid the appropriate fee. ACTION REQUIRED The City Council is requested to approve the Used Vehicle Sales License through December 31,2010. Respectfully submitted, ~~ Michelle Hartner Deputy City Clerk Attach: License application State License C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. 0 ANDOVER, MINNESOTA 55304 0 (763) 755-5100 FAX (763) 755-8923 0 WWW.CI.ANDOVER.MN.US RENEWAL APPLICATION Used Vehicle Sales Business License Application Required Documents: . Completed Application Form . Vehicle Sales License Fee: $105.00 . Copy of State Dealers License . Workers Compensation Form -f~V'l...- no epv~&-r .ce.: S" ..... (> Person Applying For License: ./ Middle Name~t..ll-tJ Last Name ::;: v c?l First Name 1rpi..//t t/.,- , - Home Address - - - - '.~:g; 2l/2.-ri?Vcr Home Phone' Business Phon h - Fax I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 31 5t of each year. Lack of payment of annual licensing fee shall be cause for revocation oflicense. :g/1~/ I~ ~/ /2-2/-~ Signature Date License Renewal Fee $105.00 Receipt #j},()JD-OCO,AD City Council Action -. "-"',"-',-'~" __-'......,..,-=,'~',~-"-c.~_,. = ',.~ ,.. -._.~.._,_._.-'--_._- .-., -. .._.,-,,,..~ ".""--'--'- MINNESOTA D,J,::PARTMENT OF PUBLIC SAFETY Driver and Vehicle Services 445 Minnesota Street. Saint Paul, Minnesota 5510 I Phone: 651.296,6911 . Fax: 651,296.2224 . TTY: 651.282.6555 www.dps.state.mn.us ! Dealer Unit (651) 296-2977 AREA C ; Dealer Fax (65 t) 297-1480 , , JULY 22, 2009 I Temporary Period: JULY 22, 2009 to OCTOBER 22, 2009 I Alcohol , SUD SUPERIOR AUTO SALES INC and Gambling \ Enforcement 3075 162ND LN NW STE 3 ARMER!1l1 i I ANDOVER, ivIN 55304 DLR36799 Program I , Bureau of i NOTICE: LICENSE CERTIFICATE ATTACHED BELOW Criminal I .''''P'l- --::-J,Cj,5:'),= , --~.- -. Dear Dealer: Dri:'/er and Vehicle Your application for a Minnesota Motor Vehicle Dealer License has been approved as the information Services Homeland ! provided has been accepted and your facility has been reported as being in compliance with current standards. Securitvand I Emergency Management Your dealer number is DLR36799. Please reter to this number with all inquines and in all ".,1i,lnesota correspondence regarding your dealership, ~'ate Patrol Office of If plates have been purchased month sticker(s) is/are enclosed tor your dealer plates. You must plaCf: Con.:;munications I these stickers over fhe existing month sticker on each dealer plate in your possession. New year validation stickers will be sent in a separate mailing which you should place over the existing validation ! Dffice of I stickers. The plate number is listed on the validation sticker. q'f;l;.~e Programs , I I Office of I If you have any questions please contact this otlice. I f raitie Safety r-. I State Fire I~ .~"".",- Marshal and ,/ ,OJ ., I Pipeline Safety ~/..>I /."...._'c'...../ . _.'. ,-..I ,/ {' .....".."...............Detac/z at Dotted Line............................ I DE4LER LfCENSP CERTlFlCATP I Dealer #: DLR36799 Type: USED I Owners! SUD FRANK Otlicers SUD SUPERIOR AUTO SALES INC 3075 162ND LN NW STE 3 ANDOVER, MN 55304 IlOt valid withollt state seal I Makes: 1 Bond Co: WESTER.""l SURETY Bond number: 70697051 Term: CONTIN Liability Co: PRACTORIAN INSUR Policy number: POO07009040 G) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: Approve Change Order #1/09-11/Water Treatment Plant Building Expansion- Engineering DATE: January 5, 2010 INTRODUCTION This item is in regards to approving Change Order #1 for Project 09-11, Water Treatment Plant Building Expansion. DISCUSSION Change Order #1 is for extending the substantial completion date and final construction date from January 13, 2010 and May 31,2010 to February 3,2010 and June 21, 2010 respectively. BUDGET IMPACT There is no increased cost associated with the time and will not imp.act any operation costs. ACTION REOUlRED The City Council is requested to approve the resolution approving Change Order #1 for Project 09- II, Water Treatment Plant Building Expansion. Respectfully submitted, Q--J20, David D. Berkowitz /' /' Attachments: Resolution & Change Order #1 cc: Doug Klamerus, SEH CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER ilL TO PROJECT NO. 09-11 , WATER TREATMENT PLANT BUILDING EXPANSION. WHEREAS, the City of Andover has a contract for Project No. 09-11 Water Treatment Plant Buildinq Expansion. with Gridor Construction of Buffalo, MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 09-11. Adopted by the City Council of the City of Andover this 5th day of Januarv ,2010. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk Jt.. SEH CHANGE ORDER City of Andover, Minnesota 12/22/09 OWNER DATE 09-11 I OWNER'S PROJECT NO. CHANGE ORDER NO. Water Treatment Plant Expansion Plate Settler Addition ANDOV 107339 PROJECT DESCRIPTION SEH FILE NO. The following changes shall be made to the contract documents: Description: Time extension related to elevation change of the building addition. This change order will add 3 weeks to the date of both substantial and final completion. New dates for substantial and final completion are February 3,2010 and June 21,2010 respectively. Purpose of Change Order: During construction of the building, an elevation discrepancy was discovered from the existing plans that the addition design was based on. Delays in construction were caused when an adjustment of elevation was made in the proposed plan set and for additional masonry work to be performed. Basis olCost: ~ Actual o Estimated Attachments (list supporting documents) Contract Status Time Cost Original Contract for Substantial Completion January 13, 2010 0 Net Change Prior C. O.'s ~ to ~ 0 0 Change this C. O. 21 Days 0 Revised Contract Substantial Completion February 3,201 $0.00 Recommended for Approval: Short Elliott Hendrickson Inc. by Ag~y Contractor: ~~~~ BY BY C~&J2.., G-~ - Q.....~~ TITLE TITLE Distribution Contractor 2 Owner. 1 Project Representative 1 SEH Office 1 document I 1104 Short Elliott Hendrickson Inc., 1701 West Knapp Street, Suite B, Rice Lake, WI 54868-1350 SEH is an equal opportunity employer I www.sehinc.com I 715.236.4000 I 715.234.4069 fax @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administrator FROM: Dana Peitso, Human Resources Manager SUBJECT: Approve 2009 Pay Equity Compliance Report DATE: January 5, 2010 INTRODUCTION: The Andover City Council is requested to review the attached Pay Equity Compliance Report. DISCUSSION: The Minnesota Department of Employee Relations requires the City of Andover to comply with the 1984 Local Government Pay Equity Act. The last report that the City of Andover was required to file was in 2006. The City is required to file information for the year ending December 31, 2009. All required information for the City has been filed with the Department of Employee Relations and tentative results have indicated that the City of Andover is in compliance with the Pay Equity requirements. The results ofthe Pay Equity Analysis are enclosed for your review and reference. All of the salaries used for this report have been approved through the 2009 budget cycle and will remain the same for the 2010 budget cycle. ACTION REQUESTED Please approve the attached Pay Equity Compliance Report for 2009. Respectfully submitted, ~ Dana Peitso Compliance R port 12/29/200S Jurisdiction: City of Andover Contact: Dana Peitso Phone: 763-767-5143 The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity Report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the guidebook. I. GENERAL JOB CLASS INFORMATION Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 19 10 0 29 # Employees 41 15 0 56 Avg. Max Monthly $5,530.63 $4,402.37 $5,228.42 Pay per Employee II. STATISTICAL ANALYSIS TEST Male Female A. UNDERPAYMENT RATIO = 90.1 * Classes Classes a. # at or above Predicted Pay 7 3 b. # Below Predicted Pay 12 7 c. TOTAL 19 10 d. % Below Predicted pay 63.16 70.00 (b divided by c = d) * (Result is % of male classes below predicted pay divided by % of female classes below predicted pay) B. 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WWW.CJ.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Official Depositories & Banks DATE: January 5, 2010 INTRODUCTION Each year the City Council is required by state law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual as the approval authority for collateral transactions. DISCUSSION The depositories listed on the attached resolution, are the organizations the City currently conducts business with, and staff is recommending. BUDGET IMP ACT None. ACTION REOUIRED The Andover City Council is requested to approve the attached resolution that designates depositories for City funds and designates the City Administrator of the City of Andover as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. - CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS AND SUPPLEMENTAL DEPOSITORIES OF CITY FUNDS FOR INVESTMENT PURPOSES ONLY. WHEREAS, Minnesota Statutes sets forth the procedures for the deposit of public funds which include requiring the Andover City Council to annually designate the official depositories for City funds and manage the collateral pledged to such funds; and WHEREAS, other financial institutions are, from time to time, able to pay the City of Andover interest rates on deposits that are greater than can be obtained from the official depositories. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that the City's official depositories for 2010 are the Andover office of Wells Fargo Bank Minnesota, N.A., the Andover office of US Bank and 1st Regents Bank. BE IT FURTHER RESOLVED that Wells Fargo Investment Services Inc. and Wells Fargo Institutional Trust; US. Bank Institutional Trust; the Minnesota Municipal Money Market Fund; Village Bank; Bank of The West; NortWand Securities; Comerica Securities Inc.; Morgan Stanley.; RBC Dain Rauscher Inc.; UBS Financial Services Inc.; and Morgan Keegan & Company be designated as additional depositories for 2010 for investment and cash management purposes only. BE IT STILL FURTHER RESOLVED that the City Administrator of the City of Andover is hereby designated as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. Adopted by the Andover City Council on the 5th day of January 2010. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk @ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: CC: FROM: Michelle Hartner, Deputy City Cler SUBJECT: Designate Official Newspaper DATE: January 5, 2010 INTRODUCTION Each year the City Council must designate the official newspaper of the city where publication of official notices is made. DISCUSSION The Anoka County Union has submitted their proposal to serve as the city's legal newspaper for 2010. The legal publication rate will be $10.75 per column inch (no rate change from 2009). Electronically submitted legals will be $10.25 per column inch (no rate change from 2009). ACTION REOUIRED The City Council is requested to designate the Anoka County Union as the official newspaper for 2010. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Anoka County Union Proposal ABC Newspaper and ABC 1IlF Anoka County Shopper Newspapers 5 e PER .:l.""...~. .. . .m.._u..",......".,.,.. Division of ECM Publishers, Inc 4101 Coon Rapids Blvd., Coon Rapids, MN 55433 p, 0, Box 99, Anoka, MN 55303 November 11, 2009 Michelle Hartner Deputy City Clerk City of Andover 1685 Crosstown Blvd NW ,Andover, MN 55304 Dear Michelle: It is with great pleasure that we ask to serve as the official newspaper for the City of Andover in 2010. As we continue to implement new changes in the newspaper to improve readership, we feel it's important to provide readers with the city's public notices in addition to news stories, features and photographs oflocal events we cover each week. We would like to publish your public notices in the Anoka County Union, The legal publication rate for the Anoka County Union as ofJan. 1,2010, will be $10.75 per column inch. The rate for electronically submitted legal publications will be $10,25 per column inch. As a newspaper published in the County of Anoka, we meet the requirements to qualify as an official legal newspaper. We have appreciated your business over the past years and hope that we can be of service to you in 20 I 0 as a locally owned, weekly community news source. If you have any questions, please feel free to call me at (763) 712-3532 or email me at iill.donahue@ecm- inc.com. Thank you for your consideration. Sincerely, {j1IIIM~ Jill Donahue Business Manager Anoka County Union Blaine/Spring Lake Park Life Coon Rapids Herald Anoka County Shopper Phone (763) 421-4444 Commercial Printing FAX (763) 421-4315 @ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayo, ",d City Counoil Y CC: Ji~ Dickinson, City Admini.strator FROM: MlChelle Hartner, Deputy CIty Clerk - SUBJECT: Appoint Acting Mayor DATE: January 5, 2010 INTRODUCTION Each year the M~or{ppoints an Acting Mayor. DISCUSSION The Mayor is required to appoint an Acting Mayor in the event he is unable to attend a Council meeting. ACTION REOUIRED The City Council is requested to appoint an Acting Mayor for 2010 based upon the Mayor's recommendation. Respectfully submitted, Michelle Hartner Deputy City Clerk (E) 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: CC: FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Appoint Standing Committees DATE: January 5, 2010 INTRODUCTION Each year Standing Committees are appointed based upon the recommendation of the Mayor. DISCUSSION The following were appointed in 2009: Public Works Committee: Councilmember Jacobson (Chair) & Councilmember Trude Newsletter Committee: Councilmember Knight (Chair) & Councilmember Bukkila ACTION REOUIRED The City Council is requested to appoint members for the Public Works and Newsletter Committees for 2010 based upon the Mayor's recommendations. Respectfully submitted, ~~ Michelle Hartner Deputy City Clerk (JD 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Call for the Sale of General Obligation Open Space and Refunding Bonds DATE: January 5, 2010 INTRODUCTION At the December 15th City Council meeting, the Council authorized staff and EWers & Associates to initiate the process for the sale of $1,695,000 General Obligation Open Space Bonds Series 201 OA. Since that approval, staff and EWers have reviewed current bond issues for interest expense savings and have identified an issuance ($2,450,000 G.O. PIR Bonds, Series 2006A) where the City could save long term debt service costs (approximately $68,000) thro~gh a refunding, meeting the State of Minnesota required savings percentage. DISCUSSION City Staff is recommending that the refunding opportunity and the open space bonds be consolidated to save issuance costs and to reduce the overall debt principal. Ehlers and Associates, the City's fiscal advisor, will be present at the meeting to discuss the attached pre-sale report for the sale of $3,200,000 General Obligation Bonds ($1,685,000 Open Space Bonds Series 2010A and $1,515,000 PIR Refunding Bonds, Series 201OB). The presale report outlines the basic structure of the proposed open space and refunding bonds and the timing to complete the financing proposal. BUDGET IMPACT The open space bonds were contemplated as part of the 2010-2014 CIP, and the 2010, previous year's (2008 & 2009) and future years levies will provide the cash flow necessary to service the debt issuance. The refunding issuance will save the City long term debt service expense. ACTION REOUESTED Approve the attached resolution "Providing for the Sale of $3,200,000 General Obligation Open Space and Refunding Bonds Series 2010A". - ___I~}_[]-o Debt Issuance Services I _~ _ January 5, 2010 Pre-Sale Report for $3,200,000 General Obligation Open Space and Refunding Bonds, Series 2010A City of Andover, Minnesota C I T Y o F NDO'VE G ~D~I~U~(~~ WWvV,ehlers-inc.com Minnesota phone 651-697-8500 3060 Centre Pointe Drive Offices also in Wisconsin and Illinois fax 651 -697-8555 Roseville, MN 55113-1122 2 -II-[J-OO Debt Issuance Services Details of Proposed Debt Proposed Issue: $3,200,000 General Obligation Open Space and Refunding Bonds, Series 2010A Purpose: Two purposes are contemplated in the Bonds: 1. Funding of approximately $2,000,000, less $326,276 in prior years tax collections, to finance the acquisition of property for open space pursuant to an election held on November 7, 2006. The ballot language was: "Shall the City Council ofthe City of Andover, Minnesota be authorized to issue its general obligation bonds in an amount not to exceed $2,000,000 to finance the acquisition of land from willing sellers for the preservation of: natural areas, water and air quality, wildlife habitat and to enhance the trail system? Spending would be subject to an annual audit. NOTICE: BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. The maximum amount of increased levy as a percentage of market value is 0.0078%. The amount that will be raised by the new referendum tax rate in the first year it is to be levied is $195,539. 2. Funding of approximately $1,480,000 for the current refunding of the City's outstanding General Obligation Permanent Improvement Revolving Fund Bonds, Series 2006A for interest rate savings. The term of the Series 2006A Bonds will not increase, Current interest rates are 3.70% to 3.85%. In a current refunding, new bonds are sold no more than 90 days in advance ofthe call date ofthe old bonds. The proceeds of the new bonds are used to prepay the old bonds at the first opportunity, The specific allocation of costs for the purposes is attached to this Report. Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapters 475 and 429. The open space portion of the Bonds counts against the City's legal debt limit of 3 % of market value. The principal amount of the open space portion of the Bonds, with the exception ofthe underwriter's discount, also counts against the $2,000,000 authorized in the referendum. e Presale Report January 5, 2010 Page 2 3 ~". .LQ-O Debt Issuance Services i~....i '" ,," Refunding Savings: Based on projected interest rates of 0.65% to 1.35%, the future value savings ofthe refunding, including any cash contribution, is estimated to be around $68,000, after all fees and expenses. The present value savings is approximately $64,000. The net present value benefit is around 4.15% of the refunded principal. The minimum threshold for savings is 3.00% of the refunded principal. Funding Source: The Bonds will be secured by the full faith and credit of the taxpayers of the City and paid by a tax levy. This security helps reduce interest costs. For the open space portion ofthe Bonds, a levy for debt service of approximately $160,000 was included in the 2008 and 2009 budgets. The Department of Revenue and bond counsel has authorized use of these levies as cash to offset acquisition costs. The payable 2010 levy will be lower than $160,000 and then the levy will increase to approximately $185,000 beginning in payable 2011. For the refunding portion ofthe Bonds, it is expected that the special assessments and property taxes, the sources of payment originally pledged to the Series 2006A Bonds, will pay for the Bonds. Term/Call Feature: The Bonds are being issued for a 12 year period with no need for capitalized interest. Interest is payable each six months beginning August 1,2010. Principal on the Bonds will be due on February 1 in the years 2012 through 2022. The Bonds maturing February 1, 2019, and thereafter will be subject to prepayment at the discretion of the City on February 1, 2018. Rating: The City is currently rated by Standard & Poor's as an "AA+". If the lowest bidder on the Bonds elects to purchase bond insurance, the rating for the issue will be higher than the City's bond rating because this issue will instead carry the rating of the bond insurance company selected by the bidder, Issuing Process: In order to obtain the lowest interest cost to the City, we will solicit competitive bids to purchase the Bonds from local banks in your area and regional underwriters. We have included an allowance for discount bidding equal to 1.00% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of its profit and/or working capital. If the Bonds are purchased at a lower fee or by a local bank without this fee, the unused allowance will be used to lower your borrowing amount. 0 Pres ale Report January 5, 2010 Page 3 4 ____I --1-0-0 Debt Issuance Services Arbitrage Monitoring: The IRS is becoming more active in surveying municipal issuers, Therefore, IRS rules regarding the amount of interest that the City may earn on bond proceeds is more of a concern. Because the City is issuing less than $5,000,000 in this calendar year, the proceeds can earn interest without restriction for three years. The City will also need to keep its debt service funds within IRS parameters to avoid penalties on carrying too high of a balance during the life of the issue. Bank Qualification: Because the City is issuing less than $30,000,000 in the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. However, the interest rate difference between non- bank qualified and bank qualified debt is very small in today's marketplace. Other We will continue to monitor the market and the call dates for the City and Considerations: will alert you to any future opportunities. e Presale Report January 5, 2010 Page 4 5 ~r--l{J-D Debt Issuance Services 1,,_- _ Proposed Debt Issuance Schedule Pre-Sale Review by Council: January 5, 2010 Distribute Official Statement: January 18,2010 Conference with Rating Agency: January 25, 2010 City Council Meeting to Award Sale of the Bonds: February 2, 2010 Estimated Closing Date: On or about February 23 Attachments Sources and Uses of Funds Proposed Debt Service Schedule Bond Buyer Index Resolution Authorizing Ehlers to Proceed With Bond Sale Ehlers Contacts: Financial Advisors: Todd Hagen (651) 697-8508 Mark Ruff (651) 697-8505 Bond Analysts: Diana Lockard (651) 697-8534 Debbie Holmes (651) 697-8536 Bond Sale Coordinator: Alicia Aulwes (651) 697-8523 The Official Statement for this financing will be mailed to the Council Members at their home address for review prior to the sale date. e Presale Report January 5, 2010 Page 5 6 City of Andover, MN $3,200,000 G.O. Bonds, Series 2010A Issue Summary Total Issue Sources And Uses Dated 02/15/2010 I Delivered 02/15/2010 Ser10A 1,972M net 09 cur Ser GO Open 06A $2,45M Issue Space Bd GO PIR Bds Summary Sources Of Funds Par Amount of Bonds $1,685,000,00 $1,515,000,00 $3,200,000.00 Planned Issuer Equity contribution 326,276,00 - 326,276.00 Total Sources $2,011,276,00 $1,515,000,00 $3,526,276,00 Uses Of Funds Total Uuderwriter's Discouut (1,000%) 16,850,00 15,150,00 32,000,00 Costs of Issuance 18,429,69 16,570.31 35,000,00 Deposit to Project Coustruction Fund 1,972,000.00 - 1,972,000.00 Deposit to Current Refuuding Fund - 1,484,659.38 1,484,659.38 Rounding Amount 3,996.31 (1,379,69) 2,616,62 Total Uses $2,011,276,00 $1,515,000.00 $3,526,276,00 Ser lOA 1.972M net GO Ope I Issue Summary 112/18/2009 I 9:11 AM Ehlers & Associates, Inc. Leaders in Public Finance Page 1 7 City of Andover, MN $3,200,000 G.O. Bonds, Series 2010A Issue Summary Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 02/1512010 - - - - - 08/01/2010 - - 26,308,69 26,308,69 - 02/01/2011 370,000,00 0,650% 28,52750 398,527,50 424,836,19 08/01/2011 - - 27,325.00 27,325.00 - 02/01/2012 515,000.00 0,800% 27,325,00 542,325.00 569,650,00 08/01/2012 - - 25,265,00 25,265,00 - 02/01/2013 525,000.00 1.050% 25.265,00 550,265,00 575,530.00 08/0112013 - - 22,508,75 22,508.75 - 02/01/2014 525,000,00 1.350% 22,508.75 547,508,75 570,01750 08/01/2014 - - 18,965.00 18,965,00 - 02/01/2015 145,000,00 1.850% 18,965.00 163,965.00 182,930,00 08/01/2015 - - 17,623,75 17,623,75 - 02/01/2016 145,000,00 2.100% 17,623,75 162,623,75 180,24750 08/01/2016 - - 16,101.25 16,101.25 - 02/01/2017 150,000,00 2.450% 16,101.25 166,101.25 182,20250 08/01/2017 - - 14,263,75 14,263.75 - 02/01/2018 155,000.00 2,850% 14,263,75 169,263.75 183,52750 08/01/2018 - - 12,055.00 12,055,00 - 02101/2019 160,000,00 3.150% 12,055.00 172,055,00 184,110,00 08/01/2019 - - 9,535,00 9,535,00 - 02/01/2020 165,000,00 3.400% 9,535,00 174,535,00 184,070.00 08/01/2020 - - 6,730.00 6,730.00 - 02/01/2021 170,000.00 3.800% 6,730.00 176,730.00 183,460,00 08/01/2021 - - 3,500,00 3,500,00 - 02/0 1/2022 175,000.00 4,000% 3.500.00 178,500,00 182,000.00 Total $3,200,000.00 - S402,581.19 $3,602,581.19 - Yield Statistics Bond Year Dollars $15,89556 Average Life 4,967 Years Average Coupon 25326651 % Net Interest Cost (NIC) 2.7339792% True Interest Cost (TIC) 2.7046726% Bond Yield for Arbitrage Purposes 2.4858259% All1nclusive Cost (AIC) 2,9481093% IRS Form 8038 Net Interest Cost 25326651% Weighted Average Maturity 4,967 Years Ser10A1.972MnetGOOpe I IssueSummary 112/18/20091 9:11AM Ehlers & Associates, Inc. Leaders in Public Finance Page 2 8 City of Andover, MN $1,685,000 G.O. Open Space Bonds, Series 2010A Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 02/15/2010 - - - - - 08/01/2010 - - 19,555,72 19,555.72 - 02/0112011 - - 21,205,00 21,205.00 40,760.72 08/01/2011 - - 21,205,00 21,205,00 - 02/01/2012 140,000,00 0,800% 21,205.00 161,205,00 182,410.00 08/01/2012 - - 20,645,00 20,645.00 - 02/01/2013 140,000.00 1.050% 20,645.00 160,645,00 181,290.00 08/01/2013 - - 19,910,00 19,910,00 - 02/01/2014 140,000,00 1.350% 19,910,00 159,910,00 179,820,00 08/01/2014 - - 18,965.00 18,965,00 - 02/01/2015 145,000,00 1.850% 18,965,00 163,965,00 182,930.00 08/01/2015 - - 17,623,75 17,623,75 - 02101/2016 145,000.00 2.100% 17,623.75 162,623,75 180,247.50 08/01/2016 - - 16,101.25 16,101.25 - 02/01/2017 150,000,00 2,450% 16,101.25 166,101.25 182,202.50 08/01/2017 - - 14,263.75 14,263,75 - 02/01/2018 155,000,00 2,850% 14,263,75 169,263.75 183,527.50 08/01/2018 - - 12,055,00 12,055,00 - 02/01/2019 160,000,00 3.150% 12,055,00 172,055,00 184,110,00 08/01/2019 - - 9,535.00 9,535.00 - 02/01/2020 165,000,00 3.400% 9,535,00 174,535,00 184,070,00 08/01/2020 - - 6,730,00 6,730.00 - 02/01/2021 170,000,00 3.800% 6,730.00 176,730,00 183,460.00 08/01/2021 - - 3,500.00 3,500,00 - 02/01/2022 175,000.00 4.000% 3,500,00 178,500,00 182,000,00 Total $1,685,000.00 - 5361,828.22 $2,046,828,22 - Yield Statistics Bond Year Dollars $12,139.47 Average Life 7.204 Years Average Coupon 2,9805927% Net Interest Cost (NIC) 3.1193961% True lnterest Cost (TIC) 3,1021332% Bond Yield for Arbitrage Purposes 2.4858259% All Inclusive Cost (AIC) 3.2765090% IRS Form 8038 Net Interest Cost 2,9805927% Weighted Average Maturity 7.204 Years Ser lOA 1.972M net GO Ope I Ser 10A 1.972M net GO Ope I 12/18/2009 I 9:11 AM Ehlers & Associates, Inc. Leaders in Public Finance Page 3 9 City of Andover, MN $2,450,000 G.O. PIR Bonds, Series 2006A Prior Original Debt Service Date Principal Coupon Interest Total P+I Fiscal Total 02/01/2010 - - - - - 08/01/2010 - - 27,956,25 27,956.25 - 02/01/2011 345,000.00 3,700% 27,956.25 372,956.25 400,912.50 08/01/2011 - - 21,573.75 21,573,75 - 02/01/2012 360,000,00 3.750% 21,573,75 381,573,75 403,147.50 08/01/2012 - - 14,823.75 14,823,75 - 02/01/2013 380,000,00 3,800% 14,823.75 394,823.75 409,647.50 08/01/2013 - - 7,603,75 7,603.75 - 02/0112014 395,000,00 3.850% 7,603,75 402,603,75 410,207.50 Total $1,480,000.00 - $143,915.00 $1,623,915.00 - Yield Statistics Base date for A vg, Life & A vg. Coupon Calcuiation 2/15/2010 Average Life 2.519 Years Average Coupon 3,8026221% Weighted Average Maturity (Par Basis) 2.519 Years Refundin!:! Bond Information Refunding Dated Date 2/1512010 Refunding Delivery Date 2/15/2010 Ser06A$2.45MGOPIRBds I SINGLE PURPOSE I 12118/2009 I 9:11AM Ehlers & Associates, Inc, Leaders in Public Finance Page 4 10 City of Andover, MN Proposed Current Refunding of $2,450,000 G.O. PIR Bonds, Series 2006A Debt Service Schedule Date Principal Coupon Interest Total P+I ,Fiscal Total 02/15/2010 - - - - 08/01/2010 - - 6,752,97 6,752.97 - 02/01/2011 370,000,00 0,650% 7,322.50 377,322.50 384,075.47 08/01/2011 - - 6,120,00 6,120,00 - 02/01/2012 375,000.00 0,800% 6,120,00 381,120,00 387,240,00 08/01/2012 - - 4,620.00 4,620,00 - 02/01/2013 385,000,00 1.050% 4,620,00 389,620,00 394,240,00 08/01/2013 - - 2,598,75 2,598.75 - 0210112014 385,000,00 1.350% 2,598,75 387,598,75 390,197.50 Total $1,515,000,00 - $40,752,97 $1,555,752,97 - Yield Statistics Bond Year Dollars $3,756,08 Average Life 2,479 Years Average Coupon 1.0849858% Net Interest Cost (NIC) 1.4883315% True Interest Cost (TIC) 1.4971240% Bond Yield for Arbitrage Purposes 2.4858259% Al1lnclusive Cost (AIC) 1.9561225% IRS Form 8038 Net Interest Cost 1.0849858% Weighted Average Maturi1:y 2.479 Years Ser 10A1.972M net GO Ope I 09curSer06A$2.45MGO 112118/2009 I 9:11AM Ehlers & Associates, Inc. Leaders in Public Finance Page 5 11 City of Andover, MN Proposed Cun'ent Refunding of $2,450,000 G.O. PIR Bonds, Series 200M Debt Service Comparison Date Total P+I Net New D/S Old Net D/S SavinQs 02/01/20 II 384,075.47 384,075,47 400,912.50 16,837.03 02/01/2012 387,240.00 387,240,00 403,147,50 15,907.50 02/01/2013 394,240,00 394,240.00 409,647.50 15,407.50 02/01/2014 390,197.50 390,197.50 410,207.50 20,010,00 Total $1,555,752,97 $1,555,752,97 $1,623,915,00 $68,162,03 PV Analvsis Summarv (Net to Net) Gross PV Debt Service Savings.......,..,.......,.. 65,394.73 Net PV Cashflow Savings (a) L956%(AIC)....,....,.. 65,394.73 Contingency or Rounding Amount. .................. (1,379,69) Net Present Value Benefit $64,015.04 Net PV Benefit / $1,529,154.19 PV Refunded Debt Service 4.186% NetPV Benefit! $1,480.000 Refunded PrincipaL 4.325% Net PV Benefit! $1,515,000 Refunding Principal.. 4.225% RefundinQ Bond Information Refunding Dated Date 2/15/2010 Refunding Delivery Date 2/15/2010 Ser10A1.972MnetGOOpe I 09curSer06A$2.45MGO ] 12118/2009] 9:11AM Ehlers & Associates, Inc. Leaders in Public Finance Page 6 12 City of Andover, MN Proposed Current Refunding of $2,450,000 G.O. PIR Bonds, Series 2006A Current Refunding Escrow Cash Date Rate Receipts Disbursements Balance 02/15/2010 - 1,484,659.38 - 1,484,659,38 03/01/2010 - . 1,484,659.38 - Total - $1,484,659,38 $1,484,659,38 . Investment Parameters Investment Model [PV, GIC, or Securities] Securities Default investment yield target Unrestricted Cash Deposit 1,484,659.38 Total Cost ofInvestments $1,484,659.38 Target Cost ofInvestments at bond yield $1,483,030.12 Actual positive or (negative) arbitrage (1,629.26) Yield to Receipt - Yield for Arbitrage Purposes 2.4858259% Ser 10A i.872M net GO Ope I 09 cur Ser 06A $2.45M GO I 12/18/2009 I 9:11 AM Ehlers & Associates, Inc. Leaders in Public Finance Page 7 13 .' ,.....JJII1'" _ C\l , I ',' : = '<3" " ~ :'_ -" I _ N , ,"'.. to' Ol C- o. ,'.. I,,," ...... 0 ~ ~ , . '. 0 -..' N~ ~N .- . ~ ,- I, ,~CI.l = , "" .Q ,~ " " ' -,-, '...- -,- E - "~,' _ ~ "I CI.l ~ M , U - ~ - CI.l - ~~ 10- " " " ' " , , '" J: ,- C"'> Cl 1- " ::l f-', ~ <( - 0 ~ -'_" ., .c 1= M [ ". _, .:.,~~' " ._ :; ~r~ Q) I, '7 0 ::-:- >- --.' 0 ~ ~ o _ .....'" '-.. .. N 'c" C? CO ,. . 0_ ~ C\l 'ti' ,"'. ~-'~" .... i'c. c: I'Iio:. -" Co ~ ~ &l-- -.' " - '. 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ClJ 0 I~ ~ LI.I " O:::a:l I- I I~ N . ., ~ ~ ~ ~ ~ ~ ~'<t 0- o~ o~ 0 0 0 o~ a 000 0 0 a ~ 0 ~ 0 ~ 0 ~ m m ~ ~ ~ ~ ~ 14 ___[-}-O-D Debt Issuance Services Resolution No, Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $3,200,000 General Obligation Open Space and Refunding Bonds, Series 2010A A. WHEREAS, the City Council of the City of Andover, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $3,200,000 General Obligation Open Space and Refunding Bonds, Series 2010A (the "Bonds"), to finance the acquisition of property for open space pursuant to an election held on November 7,2006 in the City; and to current refund the City's outstanding Series 2006A Bonds for interest rate savings; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475,60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Minnesota, as follows: 1. Authorization: Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting: Proposal Opening. The City Council shall meet at 7:00 p,m, on February 2, 2010, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees ofthe City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 5th day of January, 2010, City Administrator 15 Resolution No. Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $3,200,000 General Obligation Open Space and Refunding Bonds, Series 2010A A. WHEREAS, the City Council of the City of Andover, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $3,200,000 General Obligation Open Space and Refunding Bonds, Series 2010A (the "Bonds"), to finance the acquisition of property for open space pursuant to an election held on November 7, 2006 in the City; and to current refund the City's outstanding Series 2006A Bonds for interest rate savings; and B. WHEREAS, the City has retained Ehlers & Associates, Inc" in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Minnesota, as follows: 1. Authorization: Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting: Proposal Opening. The City Council shall meet at 7:00 p.m. on February 2,2010, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 5th day ofJanuary, 2010, City Administrator 16 @ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayo, ""d Council Memb= ~ CC: Jim Dickinson, City Administrato , FROM: Will Neumeister, Community Development Director 1_, ~/"'" SUBJECT: DiscusslAuthorize 2010 CDBG Application - Planning DATE: January 5, 2010 INTRODUCTION Project At the December 15, 2009 Council meeting, staff suggested a CDBG grant application be prepared for installation of watermain down 138th Avenue and Xavis Street (see attached map). Council directed staff to prepare an Engineer's cost estimate for the project to determine the costs involved with constructing approximately 1,200 feet of new watermain. Benefit This project would make City watermain available to approximately 49 (low/moderate income) housing units. These housing units currently obtain their water from private wells. The project would not only provide a reliable safe source of domestic potable water, but it would also improve fire protection. The only fIre hydrants to serve these units are located on the extreme ends of the area proposed for new watermain. DISCUSSION Costs of the Project Watermain The City Engineer's estimate for constructing the watermain is $138,500. Road Reconstruction is Necessary The installation of this watermain will require the street be completely rebuilt. Based on the current condition of the roadway, it is staffs assessment that this road will need to be rebuilt in 8 to 10 years. The estimated cost to reconstruct the street would be an additional $162,900. Pursuant to City Road Reconstruct Assessment Policy 25% is normally assessed to the benefitted property owners. Trunk System Charges "Trunk Source and Storage Charges" are estimated at $208,900. The trunk charges are typically collected at the time of construction ofthe watermain. Total Project Cost Improvement Cost Watermain $138,500 Road Reconstruction $162,900 Trunk Source and Storage $208,900 Total $510,300 Staff Recommendation Anoka County's CDBG funding guidelines include a maximum single year grant request of $300,000. Staff is recommending the maximum grant be sought due to the projected costs outlined above. Cost of Connecting the Units to Water The estimated cost of connecting the new water line from the edge of the street right-of- way to the building and making plumbing changes in the building is estimated to be $4,000 per connection. It is advisable that two connections be made for each duplex to allow for future splitting of the units. A single six inch service is recommended for each four-plex. The expense and work of making the final connections of the building to the street is considered the owner's responsibility and is not included in the City Engineer's estimate. TIF Funds Could Be Used For some or all of the costs in excess of what a successful grant would pay for, the Council and EDA could consider potentially using Tax Increment Financing (TIF) funds (the project is within the Development District). If the EDA doesn't agree to the use of TIF for this purpose, then the costs above and beyond what is paid for by CDBG would be the responsibility of the property owners to pay. If the use of TIF funds is considered, then the EDA will need to review and approve of those expenditures. The potential use of TIF funds will be reviewed by the EDA at their January 5th meeting. Staff will update the Council on the EDA's reaction and recommendation. Area Not in Project Administration and Engineering are not recommending the project include serving the multi-family units fronting on Bunlcer Lake Boulevard. Those costs are estimated to be nearly as large as those described above. Staff would suggest that this be a 2011 or future CDBG grant application, ifthe first project is successful. CDBG Eligible Anoka County staff initial reaction was that this would be an eligible project, provided at least 51 % of the residents in this area are of low or moderate income. Staff would need to do an income survey, but it is believed that this area would be able to meet that requirement. If the project is funded and moves forward, the units that don't meet the income requirement would have an assessment that would need to be funded from non- CDBGfunds. Next Steps If the Council would like to submit this application for CDBG funding, Council needs to approve a resolution of authorization (a suggested resolution is attached). The resolution of approval by the Council is one of the required elements of the CDBG application. The source of all needed funds will need to be identified for the grant application and then staff will prepare the remainder of the application and submit it to Anoka County prior to the January 15,2010 deadline. ACTION REOUESTED The Council is asked to discuss the 2010 application for CDBG funding. If the Council would like to pursue the grant, adopt the attached resolution for submission with the CDBG application. Respectfully submitted, Will Neumeister t./J.- Attachments: CDBG Resolution Aerial Photo (potential project area) Location Map of Project Area CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA R A RESOLUTION AUTHORIZING APPLICATIONS FOR 2010 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO BE USED TO CONDUCT PROJECTS WITHIN THE CITY OF ANDOVER FOR THE BETTERMENT OF ANDOVER RESIDENTS WHEREAS, the City Council recognizes the need to use Community Development Block Grant funds for the betterment of Andover residents; and WHEREAS, the County of Anoka makes said funds available to the City through the United States Department of Housing and Urban Development, following guidelines established for the use of Community Development Block Grant funds; and WHEREAS, the City will be eligible to receive funds distributed by Anoka County to conduct projects for the residents ofthe City for the 2010 fiscal year; and NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby approves the 2010 Community Development Block Grant Projects and Budget as follows: 2010 Authorized CDBG Application with Requested Amount 2010 Proiect Proposal Watermain Construction Program $300,000 TOTAL $300,000 Adopted by the City Council of the City of Andover on this 5th day of January, 2010. 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",,".." \r i______ ~ N I I I I ~ 'AND6VE~ Project Area ....,,-.~1 inch equals 350 feet HALF SECTION ~! 1:4,200 ADDRESS BOOK , =a=~~' 4~~O ~~~.~O ~~~_.=.....J Pro!~~lOCs.tl('ln:!..;.'.GrS!}ATA\CO~=\;::R:JJ=rTs'!-:AL" <'=,... so, '",M, "D, Page 68 r".~__" __~~~.~~""',...."'.e:~=.,..~...;~::-...,.-~...,.~~:~.:.;~.,.~-".:::;,~~, ~~.:,.""'Z>,,... Feet >, ,J ~,; " , . I .; I ~ ~ -~ -- } . f' '. , " .....,r-~:-- ./ / I !!l \ '. P... 'c I /f - j j :~qii.. .\ " __:..~.:'i....- "_'1. ,_,2~~L ,- i fi~"-~:;;~:'-~~. : , .;~ t -, ,. ;,., " '~;I:'l' .,.,: ,,:J ~~- ',~ ... I i" - ; . . 'I ,'~ " . "'$1!t1. , l , ...; .--- '.....,. , ~A '. 'f1 it. \f. , ,,~ ."p @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: January 5, 2010 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Projects 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. '- I f~ Ons' DATE Januarv 5.2010 ITEMS GIVEN TO THE CITY COUNCIL ~ Northern Lights Newsletter PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:\STAFF\RHONDAAIAGENDA\CC L1ST,doc " ^ "'7 'L" """1" C' (~GV,f:..rl(',....tJ..~"..... <: '-"', F. f?yor ~- d:/ ~~~~;{~as RECEIVED Northern Natural Gas Company P.O. Box 3330 Omaha, NE 68103-0330 DEe 2 8 ;!~i\l 402398-7200 December 2009 Northern Lights Newsletter CITY OF ANDOVER This newsletter is the seventh in a series of communications on the Northern Lights 2009-2010 Zone EF Expansion project. Northern Natural Gas is committed to providing periodic updates to interested parties and affected stakeholders, including landowners, who are located within the project area. Northern has worked productively with landowners and remains committed to maintaining a positive and cooperative relationship. Northern is a community partner and, in many cases, our employees live in your community. In that respect, we are neighbors and will constantly work to earn your trust. Additional information on the Northern Lights 2009-2010 Zone EF Expansion project is available online at www,northernnaturalgas.com/expansionprojects. To view this information, select Northern Lights 09-10 CP-0911 under Projects. The Web site also includes a description of each portion of the project. 'Overview and DescriDtion of the 2009-2010 Zone EF EXDansion Proiect The 2009-2010 Zone EF Expansion is part of the Northern Lights project, which is a multiphase pipeline expansion designed to increase the capacity of Northern's natural gas pipeline for its customers In its market area through 2026. The Northern Lights project offers an economical way to deliver the increased demands for clean, efficient natural gas to meet the growing energy demands for residential, commercial and industrial use; power generation; and ethanol production. The .2009-2010, Zone EF Expansion project includes, approximately 12A ~ miles of .30-inch-diameter, mainline pipe, approximately 47 miles of branch-line pipe with diameters of 16 and 20 inches, one compressor station of approximately 15,000 horsepower, modifications to four town border stations, one new town border station and ancillary facility modifications. These facilities are located in various counties in Minnesota. The project will result in additional winter natural gas service of approXimately 151,000 Dthjday in Northern's market area by winter 2010. Approximately 39 percent of this additional natural gas will be used for electric power generation, 9 percent for ethanol production and the remaining 52 percent for residential, commercial and industrial consumption. 2009 Construction Comolete. 2010 Construction BeQins The construction projects for the 2009 portion of the Northern Lights 2009-2010 expansion were substantially complete Sept. 17, 2009, six weeks ahead of the contractual in-service date of Nov, 1, 2009. By Oct. 16, 2009, Northern had received all authorizations from the Federal Energy Regulatory Commission (FERC) to initiate service to customers. The facilities were placed in-service by Nov. 1, 2009. The 2009 expansion included 12.5 miles of 30-inch-diameter mainline pipe; 13 miles of branch-line pipe with diameters of 8, 12 and 20 inches; one compressor station of approximately 15,000 horsepower; modifications to four town border stations; and ancillary facility modifications. All construction projects took place in Minnesota except one town border station modification project in Wisconsin. The remaining facilities that will complete the 2009-2010 expansion include 20.3 miles of 16-inch-diameter branch-line looping and replacement, 13,9 miles of new 16-inch-diameter branch-line piping installation, and a new town border station. The construction projects will take place near Corcoran, Minn., and will be completed by Minnesota Limited, Inc. of Big Lake, Minn. All environmental permits and clearances for the remaining construction projects were received by Nov. 2, 2009. Northern , received approval N,ov, 16, 2009, from FERC to commence construction. Construction began Nov. 16, 2009, and is expected to be complete in June 2010, well ahead of the contractual in-service date of Nov, 1, 2010, ""~ ~,"l<"': A.c-,.{-"' ~. * ~ N I!\ @1fl'fil'ftI!;RN UG..1TS Web site: www.nOlihernnaturalgas,comfexpansionprojects E-mail: Nortllernlights@nngco.com c 0 .- -I-' CO N .- - .- ..c CO E ~ -I-' Q) V') CO > ~ 0 -c ttO "'C 0 0 c <( 0 ~ CL ...c ~ 0 ..c ...c tlO .- OJ Z !.... "C OJ cu > .... I'D 0 > 0 "'C I:: ~ C <( "- OJ ~ +-> Vl n o::::t I:: 0 n .- .... .- "C Lt') I:: 0 en u 0 "C CU N III 0 - u cu ... 0 LL V) c 0 .- ......, .- -c c 0 u >- ......, !I- OJ e... 0 !l- e... -c OJ V) 0 I - U OJ !l- I 0 L.L. V') c 0 .- ...f.J .- -c c 0 u >- ...f.J !a.... OJ c.. 0 !a.... c.. -c OJ V') 0 - u OJ !a.... 0 u... , . '~l Vl . I C f , . . 0 . . } I .- I -+-' .- - . I -0 C 0 I U >- -+-' !.... QJ ; .' " c.. 0 !.... c.. -0 QJ Vl 0 - u QJ !.... 0 L.L. Vl C 0 .- ....., .- -c c 0 u >- ....., !.... 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M . e ~ M Ln ~ 0 N E 0 0 ,.,... tlO C .- C D- O -C C ro C OJ ..c u +-J .- ~ OJ ..f...J .- :J V) ~ OJ ..f...J Vl ro ~ E 0 0 ~ >- - -- E ro L.L. \~ L -- Vl .f-J C OJ E OJ > 0 !.... .. . c.. E \ , .- >- .f-J OJ 4- rn Vl -C C rn ..c .f-J - rn OJ I r Vl ......, C OJ E OJ > 0 ~ .' c.. E D_ > ......, OJ ~ ro V) -C C ro ..c ......, - ro OJ I -0 QJ +-' ro +-' .- - .- ..c ro ..c QJ 0::: I +-- n'l ~ , .,. . 'f - <':" II. " - I" ::c - .u - ~-"'-,!.>;"~- ~ G\Rlelcome c9-{0me Gfo C2l{ndover! .. fF $156,500 - Welcome to KENSlNGTO N ESTATES! A great opportunity to get into one of the best lots in this highly desirable location. The Buyer must be qualified through Anoka County's "Invest In Neighborhood Program" to purchase. This is a perfect North Metro location that affords you easy access to a variety of entertainment options, schools, outdoor activities and more. Please contact Jared for more details about the program and application. .- ... ~. : f -- - I ..__ . . MOVE IN READY - All of the work has been done! - . 4 beds, 2 baths, 3 car garage wi 1740 sq ft on a .3 acre lot! -1'\.7l! -= . Master walk-thru wi shower and oversized corner tub, new paint- . . , . Updated floors throughout, huge kitchenldining wlb'fast bar- ~. "1 I If. . Unfinished 4th lvl for storage, bay window in kitchen- . . All new windows, siding, updated bathrooms, paint, lights/fans- . 3rd level walk-out, sliding glass door wi deck off dining area- . 3 bedrooms on the upper lvi, large closets & more! A MUST SEE! ., . ('~." '"', .-~_:,:. ~'5~:.. -.~'1,~_..".~,~, ~_~-~-':;~'~::r-~ @o'-" ;~"',i:,."'\:~;;!i1t''-'''~~'~'''~ "'"1''$;; RE/MAX Advantage Plus <i~::-~~"~$k~~~';-~~';~':\~;-'~~'~~"": " II> .~~~.. ~,-~~ ,:,~1;.~~~~~>.~~-"!~~~~~_' 'p.. ~ ..G' ,., ,,-,~.,~ '.. '~$...,~t... .~~~~."'" \~;-t. ;_~~~1l~ f~~~~~ ;..c~""~? ,~l 5..~~~?~~t~~-c~~".~~~~"'~~____ .~~~&,;._ .~ Jared Hoylo & Metro Home Pros WMrl( REALTOR V 'fJ 612-501-3480 (Mobile) j 612-605-0152 (Fax) jared@hoylo.com www,AnokaCounty.us/Homes ~]::I'AAV ~.l"'n''''~ Ill....