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HomeMy WebLinkAboutApril 20, 1989 ,.- ') -'0 'j '-J {) I '-/ ",'.."(71 ."r\ 7:30 P.M. o o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - AGENDA April 20, 1989 1. Call to Order 2. Residents Forum 3. Approval of Minutes 4. Crooked Lake Playground Discussion, continued 5. Oleson Addition Park Dedication 6. Kirby Estates Sketch Plan Park Dedication 7. Crooked Lake Area Association, discussion 8. Andover Application for Scheduled Use of Recreation Facilities 9 . 10. Adjournment ::J o ~~ o () ,.,..:;(i\ "1'\ CITY of ANDOVER ANDOVER PARK AND RECREATION COMMISSION APRIL 20, 1989 MEETING MINUTES The regularly scheduled Andover Park and Recreation and Zoning Commission meeting was called to order by Chairman Marc McMullen at 7:35 p.m., Thursday, April 20, 1989. Commissioners present included Bill Mamlock, Jeff Kieffer, Tom Anderson, Jim Lindahl, and Chairman Marc McMullen. Also present were Todd Haas and Frank Stone. RESIDENTS FORUM Mr. Sahatoo, representing the Andover Soccer Club, was present and asked if the Park Commission could add an agenda item to discuss the scheduling of fields for soccer for the Andover Soccer Club. MOTION was made by Commissioner Kieffer, seconded by Commissioner Mamlock to add the Andover Soccer Club as agenda item #9. All voted yes. Motion carried. APPROVAL OF MINUTES MOTION was made by Commissioner Kieffer, seconded by Commissioner Mamlock to approve the minutes of April 6, 1989 of the Park and Recreation Commission. All voted yes. Motion carried. CROOKED LAKE PLAYGROUND DISCUSSION. CONTINUED No one was present to discuss this item. MOTION was made by Commissioner Mamlock, seconded by Commissioner Lindahl to table the Crooked Lake Playground Discussion until the Park Commission hears further from the interested parties that they would like to see this item put on the Park Commission's agenda again. All voted yes. Motion carried. OLESON ADDITION PARK DEDICATION Todd Haas stated the Oleson Addition had come before the Park Commission once before during the Sketch Plan process, and at that time the Park Commission recommended taking cash in lieu of land for park dedication. Mr. Haas explained that the Park Commission is to now review and verify the preliminary plat for the Oleson Addition. \..J '\ \_./ \ ) Andover Park and Recreation Commission April 20, 1989 Meeting Minutes Page Two Mr. Haas stated that the area already has a park (Langseth). Mr. Kieffer asked how much land was included in this plat. Mr. Haas stated that there were 19.9 acres, and that the land was basically all the same type of land, high and dry. Mr. Mamlock asked if Todd appraisers from the attorney. received the list as yet. Haas had received the list of Mr. Haas reported that he has not MOTION was made by Commissioner Kieffer, seconded by Commissioner Mamlock to accept cash in lieu of land for the Oleson Addition. All voted yes. Motion carried. Discussion: Mr. Oleson asked the Commission what the process was in appraising the land, especially since there was a home on the property. Mr. Haas stated that the Park Commission was going to be addressing this issue, and that the appraisal would have to be \ based on undeveloped land, not including the structure. Mr. ,) McMullen asked if Mr. Haas had checked with the attorney on this item. Mr. Haas stated he had not, but that he would follow up on this issue. Mr. McMullen explained the procedures for appraising the 10% of 19.9 acres land to determine the cash value for park dedication. There was discussion about having four Park Board members meet on Tuesday, April 25 on Tuesday, at 6:30 p.m. at the site. Todd Haas was directed to contact Mr. Hawkins before Tuesday, April 25th. KIRBY SKETCH PLAN MOTION was made Commissioner Kieffer, seconded by Commissioner Anderson to table this item until the interested party arrives at the meeting. All voted yes. Motion carried. CROOKED LAKE AREA ASSOCIATION. DISCUSSION , ) Mr. Jerry Peche, President of the Crooked Lake Civic Association, came before the Board out of concern with the safety and potential use of the Crooked Lake Boat Launch. The Crooked Lake Civic Association was concerned about the potential hazard because of the deep mud and that the launch is in desperate need \ ....J' i " ..J , , Andover Park and Recreation Commission April 20, 1989 Meeting Minutes Page Three J of improvements, including the removal of the mud via dredging and adding some sort of solid base in order to avoid possible accid.ents. Also, Mr. Peche described his concern about some of the parking, relevant to the intersection where the new light was put in adjacent to the park. There seems to be a considerable amount of traffic and trailers parking in this area. Frank stone commented, regarding removal of mud, etc., that any concerns beyond the water point becomes the responsibility of the DNR and not the City of Andover. Frank Stone also reported that the City did put up signs cautioning deep mud, but that they were stolen after two weeks, and the City will try to provide signs again this year. Mr. Stone related that the DNR stated that this type of hazard is created when the lakes are low, but that if they received numerous complaints, they would just totally shut down the boat launch. \ ) Mr. Stone also stated that the only other recommendation would be dredging and that would be very costly, and someone would have to pay for it. Mr. Stone recommended that Mr. Peche get in touch with the DNR (John Stein) for further information and cost estimates of this process. Mr. Mamlock asked what the dredging might cost -- Mr. Stone and Mr. Haas felt it would be an hourly rate, possibly at $200- $300 an hour. Mr. Haas stated that the DNR has sent an application to the City if they would be interested and dredging the lake. But this would be the City's expense. Mr. McMullen expressed an interest in attending the next Crooked Lake Civic Association meeting to be held on May 3rd. Mr. Lindahl asked if Mr. Peche had ever examined the idea of putting out a dOCk/ramp out at this boat launch site. Mr. Peche stated he would be very interested in working with the City on a project of this type -- as he was not sure whose responsibility this would be. ANDOVER APPLICATION FOR SCHEDULED USE OF RECREATION FACILITIES This was presented to the Park Board for review to make any corrections, additions, etc. , / '- -- -~; , \J \ ) Andover Park and Recreation Commission April 20, 1989 Meeting Minutes Page Four Mr. Kieffer commented that he noticed the application did not require a roster to be included in the current year application. It was recommended to include that information at the bottom of the page, under Please Attach the Following Supplemental Information, *Printout of Participants (Include Names and Addresses) from Last Year and Current Year. Also, there was discussion as to whether to include information about scheduling game fields and practice fields on the application. Mr. Haas stated that the teams need to know the number of fields they can have from the City in order to do the registration process. Mr. Sahatoo suggested holding one meeting to schedule game fields and practice fields on the same night. Mr. McMullen stated that game fields are scheduled the first Thursday in March currently, and the Park Board has not previously scheduled practice fields. Mr. McMullen also felt that there is more of a need to schedule practice fields as there are two soccer leagues in Andover. Mr. Sahatoo recommended that the Park Board take control in sCheduling the practice fields as it creates some ,I conflict having the two leagues disputing over who uses the fields for practice. Mr. McMullen recommended amending this application to include the current year roster (as best can be provided at that point in time with address of players). Also, the league name should be provided at the bottom. MOTION was made by Commissioner Kieffer, seconded by Commissioner Mamlock to amend the application to include a roster (with names/addresses included) for the current year and the name of the league/level to be included. All voted yes. Motion carried. There was some discussion as to whether the current application included information about practices. Mr. Anderson stated that there was a section in the current application dealing with practices, so there was no need to amend this part of it. ANDOVER SOCCER CLUB Mr. Sahatoo was representing Andover Soccer Club, and stated he was very disappointed because he's received all kinds of different stores though letters and phone calls from the City of Andover, and he is not sure why he needed to be here this evening. \ ) \ ~) \ ~) ) Andover Park and Recreation Commission April 20, 1989 Meeting Minutes Page Five Mr. Haas stated that Mr. Sahatoo wanted some practice fields. Mr. McMullen stated that is why the Park Board needed to talk with him. Mr. Sahatoo explained that he was promised a field seven days a week. Mr. Haas related that he had tried to set up a schedule with the two leagues, as was done with the baseball teams. Mr. Haas also stated that the application was misleading, as it asked for preferred practice times, fields, etc. and it was inferred through this application that practice fields would be scheduled. So, this created a miscommunication between Todd Haas, the Park Board and the Andover Soccer Club. Mr. McMullen stated that it was a mistake by Mr. Haas to have mislead Mr. Sahatoo in thinking he had a field for seven days a week, as the Park Board has never previously scheduled practice fields. \ / Mr. Kieffer also recommended to Mr. Sahatoo that he needs to submit a proper application/roster information in order for the Park Board to process the information and to determine each Soccer Club's needs for game fields and practice fields. It was also discussed that North Metro Soccer had submitted all the appropriate information by the due dates, in addition to attending the meeting where the fields were being scheduled. This is why they got the fields they requested. Mr. Sahatoo stated he was not notified of the meeting time. Mr. Kieffer stated that Mr. Sahatoo had the use of Hidden Creek for Mondays, Tuesdays, and Wednesdays as it currently stands for practice and games from now until the end of the soccer season. Some of the kids on the Andover Soccer Club commented that the field at Hidden Creek was in terrible condition, as it was loaded with sand burs, and how could one expect to play soccer on this type of field. Mr. Stone stated he would see what he could do to help with the problem of the sand burrs, but they do keep growing back. Mr. McMullen stated he did not know, at the time the Park Board scheduled the Andover Soccer Club at Hidden Creek, that the field was in this poor condition. He explained that Frank Stone would try to do what he could on the field to temporarily get rid of the sand burrs. \ ) After Mr. Sahatoo receives his game schedule from the league, Mr. McMullen recommended sUbmitting a copy of it to Todd Haas so then Todd Haas can review, to determine the actual time slots for reserving the fields. North Metro will be asked to ,_ I '\ '0 \ Andover Park and Recreation Commission April 20, 1989 Meeting Minutes Page Six / provide the same information so that there will not be any conflicts in the scheduling of games. Mr. Sahatoo made a closing remark stating that he was trying to do something beneficial for the kids in assisting them to play soccer. KIRBY ESTATES SKETCH PLAN PARK DEDICATION The Park Board was requested to review the Kirby Estates Sketch Plan and recommend the park dedication. The staff recommendation is to accept cash in lieu of land. This piece of land is at the border between Coon Rapids and Andover. Kay Olson, 13251 Jay Street, stated that this land was located across the street from the future storm sewer area. Mr. Kieffer asked what the acreage was -- Ms. Olson stated it was 5.5 acres. Ms. Olson stated there is Bunker prairie Park \ nearby. / Mr. Kieffer felt that cash in lieu of land would be recommended based on the size of the land. Mr. McMullen asked when Good Value East would be going In. Mr. Haas stated that they're only on their first phase, but that the park would be 5 acres. Mr. Anderson asked how many lots there were proposed -- Ms. Olson stated there were six lots but that they were also speaking to the people to the north of her property who own 10 acres. Mr. McMullen stated that might make a difference, and there may be a need for a tot park. If it was only 5.5 acres, he would recommend cash in lieu of land. Mr. Haas stated a tot park would consist of about a lot size (12,000 square feet) -- to have a little playground, picnic table (without a ballfield). The Board agreed that if Ms. Olson was looking at just the 5.5 acres, they would probably agree to take cash in lieu of land. But if she wanted to include the other 10 acres to the north of her property, the Park Board would have to consider the need for a tot park. , / ~J , , I ~/ ) Andover Park and Recreation Commission April 20, 1989 Meeting Minutes Page Seven REPORT FROM PUBLIC WORKS Frank Stone wanted to know the schedule of the fields to know how he should maintain them. Mr. McMullen stated he should check with Todd Haas once he has the game schedules from the Soccer Clubs. Mr. McMullen suggested that the Anoka Booster Club football team assist on May 20th in the cleaning up of Strootman Park on to get it ready for a dedication ceremony. Frank Stone agreed that this would be a good idea. It was also recommended that possibly two Park Board members could supervise the kids. Mr. McMullen stated that a truck would be needed to pick up the kids. Frank Stone also outlined where some fencing will be put up in the four of the softball fields. Mr. McMullen asked that the Park Board plan to do the same for Strootman and Pine Hills for next year's budget also. \ ) There was also discussion about the sign for Strootman Park. The Board was asked to come up with an idea for a nice sign to present at the next Park Board Meeting. Mr. McMullen stated that games would begin at Strootman Park about mid-May and the fields would need to be ready by then. Mr. Stone stated that no one has decided how the ballfield would be drawn at Hidden Creek North, and that he was ready to get this job bid out. Mr. McMullen thought that the neighbors recommended the parking lot be on the west side and the diamond on the northeast corner because of the sun. It was agreed to go with the northeast corner as the backstop area, as the neighbors preferred this. MOTION was made by Commissioner Anderson, seconded by Commissioner Mamlock to direct staff to stake out and put the ag lime at Hidden Creek at the northeast corner. All voted yes. Motion carried. \ ~ ) Frank also stated that ag lime was ordered for Rose Park. Frank Stone that bleacher railings were required by the insurance company, but that no other cities had them. Frank. stated he would write a letter to the insurance company stat~ng that all new bleachers would have the railings, but that he could not find railings for bleachers anywhere for the old bleachers. '-_/ \ 'J Andover Park and Recreation Commission April 20, 1989 Meeting Minutes / Page Eight Frank also reported that a large shelter for Woodland Meadows has been ordered. Mr. McMullen stated that the Park Board had $4,300 left to buy a Gametime playground structure for prairie Knolls Park, and that he knew someone he could it from for cost. He would check into this and try to order model DE 6827, which is listed at $3,600 on the brochure. MOTION was made by Commissioner Mamlock, seconded by Commissioner Anderson to look into the cost of playground equipment and order model #DE 6827 from Gametime, and to have Marc McMullen to check to see if he can get the price lower than $3,600. All voted yes. Motion carried. Mr. Kieffer asked where Melanie gets her budget for the summer program. Mr. McMullen stated that she has to get her budget approved through the Park Board and then the City Council approves it also. The money does not come out of Park Board funds, but it's a separate fund. ADJOURNMENT ) MOTION was made by Commissioner McMullen to adjourn the regular Park and Recreation Commission at 9:35 p.m. Respectfully submitted, (Park.5) I /