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HomeMy WebLinkAboutMarch 2, 1989 ') I ,-.-J " " \."j r ) o ....'.(.'.x~" i. -;, ( , U o CITY of ANDOVER REGULAR PARK AND RECREATION COMMISSION MEETING - AGENDA March 2, 1989 7:30 P.M. 1. Call to Order 2. Approval of Minutes 3. Resident Forum 4. Award Bid/Northwoods Tennis Court, cont. 5. Comprehensive Plan Tasks 1 & 3, cont. 6. Creekridge Park, discussion 7. Crooked Lake School Playground, discussion 8. Report from Park Chairman 9. Report from Public Works 10. Park Dedication Fees, discussion 11. Adjournment o u o((}\ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 ANDOVER PARK AND RECREATION COMMISSION MARCH 2, 1989 MEETING MINUTES The regularly scheduled Andover Park and Recreation and Zoning Commission meeting was called to order by Chairman Marc McMullen at 7:30 p.m., Thursday, March 2, 1989. Commissioners present included Bill Mamlock, Ron Ferris, Jeff Kieffer, Tom Anderson and Chairman Marc McMullen. Also included was Todd Haas. APPROVAL OF MINUTES Chairman McMullen stated that there should be a correction to delete Chairman Perry's name in the first paragraph and insert Chairman McMullen's name. Also the date in this same paragraph should be corrected to read February 16, 1989. o MOTION was made by Commissioner Kieffer, seconded by Commissioner Mamlock to approve the minutes of the February 16, 1989 Park meeting. All voted yes. Motion carried. RESIDENTS FORUM Byron Westlund of Woodland Development was present to discuss the variation of the proposal on the easement. Byron stated that the Park Commission was asking Woodland to clean and maintain the entire park area. Chairman McMullen stated that this was agenda item number 6 and that the Commission would review it in a few minutes. AWARD QUOTES/NORTHWOODS TENNIS COURT There was discussion about the bids received to do the subgrade correction, protection and restoration of property at the Northwoods Tennis Court site. Also, Todd Haas stated that the specs were different for the second bid in that he had tried to give contractors a chance to use the common burrow material, rather than a more courser material. The commissioners then asked Todd why, then, should the bids have come in at a more expensive rate. Todd felt that the one contractor (Renollett TrUCking) who bid $18,000 for the first bid knew he was low, and this was a chance for him, during the second bid, to raise his quote to be more in line with the other bids. :~ Chairman McMullen opened the public hearing. All voted yes. Motion carried. , o "-.) , '\ \_J Andover Park and Recreation Commission March 2, 1989 Page Two Judy Lentz reported that she had received a petition signed by about 50 residents stating their approval that the tennis court at Northwoods be reconstructed at the same site. She also stated that it would be nice to have an ice rink in their neighborhood. Mr. Ferris asked if staff could go back to bidders and ask them to re-evaluate their bids. that the City would have to reject all the bids advertise and again reopen the bid. each of the Todd Haas stated first and then Todd suggested if this item was rebid to change the specs and eliminate the word "aggregate", and it would just say backfill. Chairman McMullen was not certain that this would be the appropriate way to do it. He felt that the spec should not be lowered, and that perhaps the more courser material should be used if this job will be done right. \ It was recommended that the staff notify all the bidders ) (from both the first and second bids) to rebid the project. MOTION was made by Commissioner Anderson, seconded by Commissioner Mamlock close the pUblic hearing. All voted yes. Motion carried. MOTION was made by Commissioner Kieffer, seconded by Commissioner Ferris that the Andover Park and Recreation Commission reject the first two bids for subgrade correction, and reopen a public bid for the subgrade correction, protection and restoration of property at the Northwoods Tennis Court site based on the original, TKDA's recommended specs. Todd was concerned about the courser material to be used in the original spec and the fact that it will be more costly. Jeff Kieffer was concerned with the quality of the job done. Mr. Anderson recommended going with Todd Haas' suggestion of using the common borrow material. Commissioner Mamlock asked if it was possible to go bids, one with the courser material, and one without it. way, the City could find out if the material does make a difference in the final outcome of the bids. with two In this / \ , j o ,-) Andover Park and Recreation Commission March 2, 1989 Page Three Commissioner Kieffer modified his motion to reject all sub grade correction of tennis court bids and rebid the combining of the first two bids together as one contract, bid as options A and B. All voted yes. Motion carried. The seconder agreed to this modified motion. All voted yes. Motion carried. Todd stated that this would be advertised in the paper on Wednesday. Todd suggested that the Park Commission change the regular meeting on March 16 to March 23rd and then this item could be sent on to the City Council agenda for April 4th. MOTION was made by Commissioner Anderson, seconded by Commissioner Mamlock to change the regularly scheduled Park and Recreation Commission Meeting from March 16th to March 23rd. All voted yes. Motion carried. \ , ) It was also recommended that this notice be advertised in trade journals such as the Builders Exchanqe and the Construction Bulletin. COMPREHENSIVE PLAN REQUEST FOR PROPOSAL Chairman McMullen asked if the report should be on Letterhead. The Commission suggested that Todd Haas send the report back asking for Mr. Erkila's signature and title, and also to prepare the report on the Letterhead from Westwood Planning. After those corrections have been made, staff can pay the appropriate fee. CREEKRIDGE PARK, DISCUSSION Again Byron Westlund stated that the original agreement between the City and Woodland Development was to just maintain the easement for the entrance to the golf course. After some discussion, it was agreed that the City should stick with its original agreement with Woodland Development and require that they have only to maintain the easement for the entrance to the golf course. MOTION was made by Commissioner Anderson, seconded by Commissioner Mamlock that the Andover Park and Recreation Commission rescind its prior motion in regard to the maintenance ) of the entire Creekridge Park at its February 16th meeting. All voted yes. Motion carried. \ ~) I ~~ \ ) Andover Park and Recreation Commission March 2, 1989 Page Four Todd Haas also stated he attended a meeting with the residents of Creekridge, and they definitely want a park for the children. He also commented that the residents were willing to pay for the sidewalk along the north side of South Coon Creek Drive to the Creekridge Park, with a playground site somewhere on the west half of the park. Mr. Ferris commented that one of things discussed at the previous Park meeting was the possibility of acquiring the land on the south side of Coon Creek for the purpose of a park for these residents. Mr. Mamlock also stated the concern about the safety of the children crossing the road to get to Creekridge Park. The Park and Recreation Commission recessed at 8:45 p.m. and reconvened at 8:55 p.m. \ CROOKED LAKE SCHOOL PLAYGROUND. DISCUSSION ) Todd Haas reported that this item be tabled by request from the representative from Crooked Lake School. REPORT FROM PARK CHAIRMAN None REPORT FROM PUBLIC WORKS None PARK DEDICATION FEES, DISCUSSION Todd Haas reported that the City Attorney said that under the State Statute, in regard to park dedication fees, you can only accept under cash reasonable numbers -- the city cannot accept more than what is reasonable. The $375 park dedication number may be challenged. Mr. Ferris doesn't want to deal with the 10% number. The Council had asked the Attorney to define what is reasonable. At this point, Mr. Ferris still has not heard an answer to this question. , ) ~) I , ) , , ) Andover Park and Recreation Commission March 2, 1989 Page Five Mr. Ferris suggested having the staff go to Champlin and the County Courthouse to go through the process of finding what land transactions had occurred in Ramsey and Champlin (greater than 10 acres in 1988) and at what price they were recorded at. Then, a comparison could be made of their land value to their park dedication fee and then the Council could get an appraisal as to whether Andover is higher or lower than Champlin and Ramsey. There was some discussion about finding out how the other communities are determining their park dedication fees. Marc McMullen stated that $464 was a number that was mathematically justifiable from the chart presented to the Council--Analysis of Park Dedication. On this chart, in the column entitled Park Dedication Based on Fair Market Value--you would add up the total of the numbers (6,040) and divide that by 13 to equal $464 per dwelling unit. ) There was also discussion about having the City hire three appraisers to do some appraisals on some existing plats (picking 10% of the prime acreage) that have not been developed. Mr. Ferris felt that this would be applying the existing ordinance the way it is written. Todd asked for some direction as to what to tell the Council on this item for the next Council meeting on Tuesday. Mr. Ferris recommended advising the Council that the $464 number is justifiable on a dwelling unit basis. If they do not agree with that concept, then the Park Board recommends leaving the existing ordinance as it is, giving the Park Board authority to hire three appraisers (to charge back to the developer). The Park Board will apply the existing ordinance for another year, and come up with the actual market values of the land and then present the City Council with numbers based upon market values of this past history. Marc McMullen suggested, if applying the test period concept, to go with the $375 figure, but leave in the option of 10% or greater, and every plat would be tested. The commissioners agreed to stick with the $464 number instead of the $375 figure. \ j ~ ,_J 1 I ~ ) Andover Park and Recreation Commission March 2, 1989 Page Six ADJOURNMENT MOTION was made by Commissioner Ferris, seconded by Commissioner Kieffer to adjourn the regular meeting of the Andover Park and Recreation Commission at 10:05 p.m. All voted yes. Motion carried. Respectfully submitted, '\ I '. I (Park.2)