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HomeMy WebLinkAboutCC December 15, 2009• LNDOVE^. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular City Council Meeting — Tuesday, December 15, 2009 Call to Order — 7:00 p.m. Pledge of Allegiance Special Presentation — Fit City Award Resident Forum Agenda Approval 1. Approval of Minutes (11/17/09 Regular, 11/24/09 Workshop, 12/1/09 Regular, 12/1/09 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Accept Feasibility Report/Order Public Hearing/10- 2/2010 Street Reconstruction - Engineering 4. Adopt Resolution/City of Andover 2010 Budget & Certify 2010 Property Tax Levy — Administration 5. Approve Resolution/2010 Debt Service Levy Changes — Administration 6. Adopt 2010 Fee Ordinance —Administration 7. Approve 2010 Animal Control Contract — Administration 8. Approve Policy on Sheds in Easements - Planning 9. Approve 2010 Anoka County Sheriff's Contract — Administration 10. Approve Donation for 2010 Senior Class All Night Parties — Administration 11. Authorize Letter of Support for Youth First — Administration 12. Approve Joint Powers Agreement/Central Purchasing Program — Administration 13. Approve 2010 Kennel License — Administration 14. Approve 2010 Liquor & Tobacco Licenses — Administration 15. Approve Application for Exempt Permit/Anoka Area Chamber of Commerce —Administration 16. Approve 2010 Used Vehicle Sales Business License/Twin River Auto Sales — Administration 17. Accept Contribution/Residential Mortgage Group, Inc. (RMG) /Andover Fire Department — Finance 18. Approve Application for Exempt Permit/Anoka County Pheasants Forever - Administration Discussion Items 19. Anoka County Sheriff's Dept. Monthly Report - Sheriff 20. Call for the Sale of Bonds — Administration 21. Public Hearing/Consider City Code Amendment/Title 5- Chapter 4 /Hunting Regs. - Planning 22. Consider Conditional Use Permit for Time Extension/Grace Lutheran Church Subordinate Classrooms /13655 Round Lake Blvd. - Planning 23. Consider City Code Amendment/Adding Section 9 -13 & Amending Sections of Title 12/Wind Turbines - Planning 24. Consider Authorizing 2010 CDBG Application - Planning 25. Consider Resolution of Support for High Speed Broadband Connectivity — Administration Staff Items 26. Schedule Commission Interviews -Administration 27. Schedule January EDA Meeting — Administration 28. Schedule January HRA Meeting — Administration 29. Schedule January Workshop - Administration 30. Administrator's Report -Administration Mayor /Council Input Adjournment C T Y O F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Special Presentation — Fit City Award DATE: December 15, 2009 State of Minnesota Labor & Industry Commissioner, Steve Sviggum, will be present at the meeting to formally present to the City Council the recently awarded Fit City Award. [ly submitted, Dickinson 0 C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US ICIl� CC: FROM Mayor and City Council Jim Dickinson, City Administrat Michelle Hartner, Deputy City L ierK SUBJECT: Approval of Minutes DATE: December 15, 2009 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: November 17, 2009 November 24, 2009 December 1, 2009 December 1, 2009 DISCUSSION The minutes are attached for your review. ACTION REQUIRED Regular Meeting Workshop Regular Meeting Closed Meeting The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING — NOVEMBER 17, 2009 7 MINUTES 8 9 10 The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, November 17, 2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude 15 Councilmember absent: None 16 Also present: City Attorney, Scott Baumgartner 17 Director of Public Works /City Engineer, Dave Berkowitz 18 City Administrator, Jim Dickinson 19 Others 20 21 22 PLEDGE OFALLEGL4NCE 23 24 25 RESIDENT FORUM 26 27 Mr. Carol Abbott, 2917 142nd Lane, stated a few months ago they had some juveniles in the area that 28 put graffiti on many signs and there is currently a park sign on Heather Street and Ivywood Street 29 that has it. He wondered if the City would take care of painting over the graffiti or should he. Mayor 30 Gamache indicated the City would do this. 31 32 AGENDA APPROVAL 33 34 Addition of Item 6a (Consider Approval of Premises Permit/Andover Lanes /Andover Football 35 Association) to the Consent Agenda. 36 37 Councilmember Trude asked on Item 6a if there is an existing contract or a new one. Mr. Dickinson 38 stated there was an organization there at one time but one has not been there for quite awhile. 39 40 Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion 41 carried unanimously. 42 43 44 APPROVAL OF MINUTES 45 46 October 27, 2009, Workshop Meeting: Correct as amended. 47 48 Councilmember Trude stated she would like to have the name "Craig's list" separated in all places. Regular Andover City Council Meeting Minutes —November 17, 2009 Page 2 1 2 Motion by Trude, Seconded by Bukkila, to approve the minutes as indicated above. Motion carried 3 4 ayes, 0 nays, 1 present (Jacobson). 4 5 October 27, 2009, Closed Meeting: Correct as presented. 6 7 Motion by Trude, Seconded by Knight, to approve the minutes as indicated above. Motion carried 4 8 ayes, 0 nays, 1 present (Jacobson). 9 10 November 4, 2009, Regular Meeting: Correct as amended. 11 12 Councilmember Trude stated on page 3, line 33, the end should read "objecting to their projected 13 assessments ". 14 15 Motion by Trude, Seconded by Jacobson, to approve the minutes as indicated above. Motion carried 16 4 ayes, 0 nays, 1 present ( Bukkila). 17 18 November 4, 2009, Closed Meeting: Correct as presented. 19 20 Motion by Trude, Seconded by Jacobson, to approve the minutes as indicated above. Motion carried 21 4 ayes, 0 nays, 1 present ( Bukkila). 22 23 24 CONSENT ITEMS 25 26 Item 2 Approval of Claims 27 Item 3 Approve LMCIT Liability Coverage 28 Item 4 Call for Outstanding Bonds /General Obligation State Aid Street Bonds, Series 29 2001B & General Obligation Improvement Bonds, Series 2005A (See Resolution 30 R096 -09) 31 Item 5 Approve Amended Assessment Roll for City Project 08- 37/157`}' Avenue NW 32 Reconstruction (MSAS 102) (See Resolution R097 -09) 33 Item 6 Approve Resolution for Deferred Assessment PIN 24- 32- 24 -12- 0012/08 - 37/157t" 34 Avenue NW Reconstruction (MSAS 102) (See Resolution R098 -09) 35 Item 6a Consider Approval of Premises Permit/Andover Lanes /Andover Football 36 Association (See Resolution R100 -09) 37 38 Motion by Knight, Seconded by Jacobson, approval of the Consent Agenda as read. Motion carried 39 unanimously. 40 41 42 ANOKA COUNTYSHERIFF'S DEPARTMENT MONTHLY REPORT 43 44 Captain Tom Wells, Anoka County Sheriff's Department, provided an update on law enforcement Regular Andover City Council Meeting Minutes —November 17, 2009 Page 3 1 activities occurring within Andover. 2 3 The Council discussed with Captain Wells the local break -ins that have happened lately and how the 4 Council can be alerted to these types of incidents. 5 6 7 HOLD P UBLIC HEARING ON THE MODIFICA TION TO THE DE VEL OPMENTPR OGRAM 8 FOR DEVELOPMENT DISTRICT NO 1 AND THE MODIFICATIONS OF THE TAX 9 INCREMENT FINANCINGPLANSFOR TAXINCREMENT FINANCINGDISTRICTNOS.1- 10 1 AND 1 -2. 11 12 Mr. Dickinson presented information on the proposed modifications to TIF District 1 -1 and 1 -2. 13 14 Motion by Knight, Seconded by Jacobson, to open public hearing. 15 16 No one wished to address the Council. 17 18 Motion by Jacobson, Seconded by Knight, to close public hearing. 19 20 Motion by Jacobson, Seconded by Knight, to approve the Resolution Adopting a Modification to the 21 Development Program for Development District No. 1, a Modification to the Tax Increment 22 Financing Plan for Tax Increment Financing District No 1 -1 (County No. F9), and a Modification to 23 the Tax Increment Financing Plan for Tax Increment Financing District no. 1 -2 (County No. G -1). 24 Motion carried unanimously. (See Resolution R099 -09) 25 26 27 APPROVE OPEN SPACE PURCHASE 28 29 Mr. Dickinson stated this item is in regard to an open space land purchase. The offer made by the 30 Council to purchase PID 07- 32 -24 -12 -0001 has been accepted by the property owner. The property 31 owner agreed to previously discussed terms of the sale. The purchase price is $930,000 which was 32 based on an appraisal and the unique characteristics of the property. The property size is 38.8 acres 33 and concedes access easements in the City's favor. Closing will take place on or before December 34 31, 2009. Additionally, the property owner has requested the right to name the property, subject to 35 approval by the City. 36 37 Mr. Dickinson indicated this purchase would comply with the direction ofthe approved Open Space 38 Referendum ballot question. 39 40 Councilmember Knight asked Mr. Dickinson to explain to the public why the Council was in closed 41 session for this issue. Mr. Dickinson explained State Statue allows the Council the ability to 42 negotiate property purchases in closed session. 43 44 Mr. Dickinson requested that Deric Deuschle, Chair of the Open Space Commission discuss the Regular Andover City Council Meeting Minutes —November 17, 2009 Page 4 1 property selection details. 2 3 Chair Deuschle explained the reason why the Commission requested the City Council to pursue the 4 purchase of this property. He indicated the Commission looked at 10 parcels in detail. This parcel 5 ranked high ecologically in part because of the proximity to the Rum River. There is very little 6 human effect on this parcel and will be preserved. Other factors for recommending this parcel is the 7 vegetative and wildlife habitat that lives there, the ground water discharge and that it is a large 8 impact piece. The Open Space Commission believes this parcel warrants preservation. 9 10 Councilmember Knight asked what the land will ultimately look like in the future. Chair Deuschle 11 indicated the land will be an undeveloped piece of land for the residents to use. Use would be 12 limited passive park type use. 13 14 Councilmember Knight stated this will not be a park with ball fields, this City property will be a 15 nature preserve. 16 17 Councilmember Jacobson indicated the money used to purchase this parcel is from a successful 18 referendum vote. Andover residents approved a two million dollar bond in the November 2006 19 election. 20 21 Councilmember Trude stated the purchase will help maintain a wildlife corridor in a quiet area for 22 future generations. 23 24 Mayor Gamache indicated the parcel will be preserved forever. The City can not sell this parcel to 25 be developed. 26 27 Motion by Jacobson, Seconded by Knight, to authorize staff to complete a purchase agreement on 28 PID 07- 32 -24 -12 -0001 and to close on the purchase of the property for the set amount of $930,000 to 29 be closed by December 31, 2009 and to allow the property owner to name the property subject to 30 City approval along with any other conditions. Motion carried unanimously. 31 32 Mr. Holasek, Commissioner on the Open Space Advisory Commission, wanted to commend Mr. 33 Courtney Bednarz, City Planner, with all his expertise and guidance he gave to the Open Space 34 Advisory Commission. 35 36 37 CONSIDER AMENDMENT TO PARKS ADVERTISING POLICY 38 39 Mr. Berkowitz stated this item is in regard to considering amending the parks advertising policy 40 as requested by the Andover High School Boosters. 41 42 Mr. Berkowitz reviewed the information with the Council. 43 44 Mayor Gamache asked why the Andover High School Boosters are requesting this. Mr. Regular Andover City Council Meeting Minutes —November 17, 2009 Page 5 1 Berkowitz explained this will be for Eveland Fields. 2 3 Motion by Jacobson, Seconded by Knight, to amend the Parks Advertising Policy to increase the 4 size of the signs from 4 ft high by 8 ft wide to no larger than a 5 ft high and 10 ft wide sign. 5 6 Mr. Berkowitz stated the intent of the uniform signage on the back fence is to have the signs all 7 the same size so they did not look funny. Councilmember Knight thought the only uniformity 8 they need to have is to make sure the signs are the same height. 9 10 Motion carried unanimously. 11 12 13 SCHEDULE DECEMBER EDA MEETING 14 15 The Council is requested to schedule an Economic Development Authority (EDA) meeting at 16 6:00 p.m. before the December 1, 2009 City Council meeting. 17 18 Motion by Trude, Seconded by Knight, to schedule an EDA Meeting for December 1, 2009 at 6:00 19 p.m. Motion carried unanimously. 20 21 22 ADMINISTRATOR REPORT 23 24 City staff updated the Council on the administration and city department activities, meeting 25 reminders, CIP Projects and development activity. 26 27 28 MAYOR/COUNCIL INPUT 29 30 (Parking Ordinance Review) — Councilmember Jacobson stated he has received some 31 information from an Andover resident who is apparently parking a commercial vehicle in the 32 driveway. He thought the Council should take a look at their ordinances related to parking of 33 commercial vehicles and see if there is something they need to change. He wondered if they 34 could have a brief discussion at the next worksession. Mr. Dickinson agreed and indicated they 35 will have this added to the workshop agenda. 36 37 The Council consensus was to have staff cease code enforcement on these items until reviewed 38 by the Council. 39 40 (City Financing Committee) — Mayor Gamache was asked to sit on a committee to discuss City 41 financing and what the future holds for cities all across Minnesota. 42 43 (League of Women Voters) — Councilmember Trude thanked the Mayor for participating in the 44 League of Women Voters event last month. The topic was how green are the cities and open 1 2 3 4 5 6 7 8 9 10 11 12 13 Regular Andover City Council Meeting Minutes — November 17, 2009 Page 6 space was discussed. The Council recessed to the closed session meeting at 8:04 p.m. to discuss Land Purchase Negotiations PID # 29- 32 -24 -44 -0022. The Council reconvened to adjourn at 8:26 p.m. Motion by Bukkila, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting adjourned at 8:27 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes — November 17, 2009 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — NOVEMBER I7, 2009 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Item2 Approval of Claims ....................................................................... ............................... 2 Item 3 Approve LMCIT Liability Coverage ............................................. ............................... 2 Item 4 Call for Outstanding Bonds /General Obligation State Aid Street Bonds, Series 2001B & General Obligation Improvement Bonds, Series 2005A (See Resolution R096- 09) ............................................................................................................................. 2 Item 5 Approve Amended Assessment Roll for City Project 08- 37/157' Avenue NW Reconstruction (MSAS 102) (See Resolution R097 -09) .......... ............................... 2 Item 6 Approve Resolution for Deferred Assessment PIN 24- 32- 24 -12- 0012/08 - 37/157`' Avenue NW Reconstruction (MSAS 102) (See Resolution R098 -09) .................... 2 Item 6a Consider Approval of Premises Permit/Andover Lanes /Andover Football Association (See Resolution RI 00-09) ......................................................... ............................... 2 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT .... ............................... 2 HOLD PUBLIC HEARING ON THE MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE MODIFICATIONS OF THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICT NOS. 1 -1 AND 1 -2 (See Resolution R099- 09) ............................................... ............................... 3 APPROVE OPEN SPACE PURCHASE ........................................................ ............................... 3 CONSIDER AMENDMENT TO PARKS ADVERTISING POLICY ........... ............................... 4 SCHEDULE DECEMBER EDA MEETING .................................................. ............................... 5 ADMINISTRATORREPORT ........................................................................ ............................... 5 MAYOR/COUNCIL INPUT ........................................................................... ............................... 5 ParkingOrdinance Review .......................................................................... ............................... 5 City Financing Committee ........................................................................... ............................... 5 Leagueof Women Voters ............................................................................ ............................... 5 ADJOURNMENT............................................................................................ ............................... 6 1 2 3 4 5 6 ANDOVER CITY COUNCIL WORKSHOP MEETING — NOVEMER 24, 2009 7 MINUTES 8 9 10 The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, 11 November 24, 2009, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, 12 Minnesota. 13 14 Councilmembers present: Sheri Bukkila (arrived at 6:08 p.m.), Don Jacobson, Mike Knight, 15 Julie Trude 16 Councilmember absent: None 17 Also present: Director of Public Works /City Engineer, Dave Berkowitz 18 City Administrator, Jim Dickinson 19 Community Development Director, Will Neumeister 20 Others 21 22 23 DISCUSS SHED SETBACKS AND EASEMENT ENCROACHMENTS (CONTINUED) 24 25 Mr. Neumeister stated this item is a continuation of the discussion regarding shed setbacks and 26 easement encroachments that was discussed at the October 27h Council Workshop. 27 28 Mr. Neumeister reviewed the information with the Council. 29 30 Councilmember Trude stated to date they have enforced the code as it exists. Mr. Neumeister 31 indicated that is correct. 32 33 Councilmember Jacobson thought they should leave the code the way it is but provide for an 34 encroachment agreement. 35 36 Councilmember Knight stated if they are going to allow it in the easement they need to stipulate 37 the shed needs to be portable. 38 39 Mayor Gamache asked if staff would only be looking for these types of violations if they are 40 reported. Mr. Neumeister stated that is correct since there are a lot of them out there. 41 42 The Council discussed how the City would handle such issues in the future. 43 44 Councilmember Bukkila stated she preferred Blaine's regulations. Mayor Gamache agreed. The 45 Council reviewed Blaine's regulations. 46 47 Mayor Gamache stated the encroachment agreement would allow someone to encroach in the 48 drainage easement. Regular Andover City Council Workshop Meeting Minutes — November 24, 2009 Page 2 1 2 Mr. Berkowitz explained what a drainage easement does. He reviewed what type of easements 3 the City will run through the easements. 4 5 Councilmember Trude asked what staff would need to do if they put in place an encroachment 6 agreement. Mr. Berkowitz stated they would need to pull the plat to see if there is a utility in the 7 easement and then physically visit the site to make sure there is not a drainage flow blockage. 8 Councilmember Trude stated if they were to have an encroachment agreement the City would 9 need to adjust their fees to recoup their costs. 10 11 Councilmember Trude asked when this was talked about in ARC was there a concern. Mr. 12 Berkowitz stated the main concern is drainage. 13 14 Councilmember Trude thought from a policy perspective they should be responding to only new 15 construction and not structures that are old. Councilmember Knight stated they needed to make 16 sure the structure is moveable. 17 18 Mr. Steve Jung, 2126 142nd Lane NW, stated Blaine's idea is not a good one. He reviewed Coon 19 Rapids, Anoka's and Blaine's policies. He did not understand where Blaine has their bench 20 mark. He stated other cities do regulate their policy and enforce moving structures outside of the 21 easement. He stated they have a huge water problem in the backyards when the ground is frozen. 22 There is a local drainage problem and he does not want to have water problems in the future. 23 24 Councilmember Jacobson stated if they are going to change the ordinance to allow this they need 25 to do it for the entire city. 26 27 Mayor Gamache stated he knows there are sheds like these in the City because he sees it all the 28 time and if the Karnowski's need to move their shed then others in the City will need to follow. 29 He did not think the City should go out and look for these but if residents complain then 30 something will need to be done. 31 32 Mr. Dickinson summarized what the Council discussed and wanted the Code to provide. 33 34 Mr. John Karnowski, 2114 142 "d Lane NW, stated they will be applying for a variance. The 35 Council reviewed the variance process with the Karnowskis. 36 37 CLEAR WIRE SITES DISCUSSION 109 -33 38 39 Mr. Berkowitz stated the City Council is requested to discuss potential Clearwire tower sites for 40 wireless internet within Andover and provide direction to the Clearwire representatives on how 41 to proceed. 42 43 Councilmember Knight stated with a bare pole there will be nothing sticking out of them. 44 Regular Andover City Council Workshop Meeting Minutes — November 24, 2009 Page 3 1 Councilmember Trude asked if there would be four carriers on 120 foot pole. She wondered if 2 this would include phone carriers also. Mr. Berkowitz stated that is correct. Mr. Dickinson 3 stated one of the main things for collocation is there will be other companies that will want to 4 come in and this will reduce the total number of towers in the community. 5 6 Councilmember Jacobson asked if the enclosure needs to be enclosed in a fence. Mr. Dave 7 Hagen, representing Clearwire, stated the photo shown is for Clearwire's equipment and other 8 companies will have their own equipment and will likely need their own enclosures. 9 10 Mayor Gamache asked when Clearwire looks at areas do they look at private property or only 11 public areas. Mr. Dickinson stated they are prompted to look at public areas first based on City 12 Code. 13 14 Councilmember Knight asked what the area is for coverage. Mr. Hagen stated it is 15 approximately a half mile circle of coverage. 16 17 Mayor Gamache asked if the sites in Coon Rapids are in parks. Mr. Steve Stultz, representing 18 Clearwire, stated they are doing a total of six sites with the City of Coon Rapids and some of 19 them are in parks and they have not had any problems. 20 21 Councilmember Jacobson asked if the coax would go inside or outside the pole. Mr. Hagen 22 stated it would go inside the pole. 23 24 Councilmember Jacobson stated the site at Andover Lions Park along the trail seems to be closer 25 to the houses than the other ones and thought this might be a problem for residents. Mr. Stultz 26 stated in regard to Hidden Creek Park they are flexible on where it ends up as long as it is in the 27 park area itself. 28 29 Mayor Gamache asked if they have looked at other public areas instead of parks. Mr. Stultz 30 stated they have but the sites need to be connected to the other locations so the one that will go in 31 Hidden Creek Park would need to be close enough to connect to an antenna placement in Coon 32 Rapids. He explained to the Council how the antennas communicate with one another. 33 34 Councilmember Jacobson asked if the emissions from their towers are higher or lower than a cell 35 phone tower. Mr. Hagen stated they emit half of what cell towers emit. Councilmember 36 Jacobson stated his only concern is if they had multiple storage boxes below the tower how it 37 would look and how much area it would take up. 38 39 Councilmember Bukkila asked when staff has reviewed these do they look at them in expanded 40 view for collocation rather than piece meal them. Mr. Berkowitz stated technology can change in 41 five years so they do not know what to expand on. Mr. Dickinson stated they have multiple sites, 42 the water towers are good places and they can review the park areas with the Park and Planning 43 and Zoning Commissions with public hearings. 44 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Workshop Meeting Minutes — November 24, 2009 Page 4 Councilmember Knight asked what the provision for the northern part of Andover would be in order to get WiFi in the future. Mr. Hagen stated the area would need to grow in order to bring the WiFi into the area. Mayor Gamache preferred if Hidden Creek Park got moved to a commercial area a few blocks away. He did not have a problem with the water towers or along the railroad tracks. Mr. Dickinson stated these will all have separate CUP's but would like them to be reviewed at the same meeting. Mr. Stultz stated they are proposing a 75 foot pole in Hidden Creek Park. The Council thought all the sites except for Hidden Creek Park are ok but would like Clearwire to find an alternate placement of the antenna at Hidden Creek Park. The Council recessed at 7:15 p.m. The Council reconvened at 7:20 p.m. DISCUSSANOKA COUNTY2030 TRANSPORTATIONPLAN Mr. Berkowitz stated the City Council is requested to discuss the draft of Anoka County 2030 Transportation Plan that sets goals, priorities and funding strategies to guide and direct the county's infrastructure investments over the next several decades. Mr. Berkowitz reviewed the information with the Council. Councilmember Trude stated they should make a note to take into consideration attractively maintained medians in right -of -ways. EMERALD ASH BORER UPDATE Mr. Kameron Kytonen updated the Council on the Emerald Ash Borer insect and ways to prevent the spread of the insect. Mr. Kytonen stated an option to stop the spread is to take down healthy ash trees in the City and replace with other trees. Mayor Gamache asked if he has done an evaluation of how many Ash trees are in the City. Mr. Kytonen stated they have applied for a grant to do this. Mr. Winslow Holasek stated it is getting to a point where the cost is prohibitive for people who have large areas of trees to take the infected trees down. He thought if the City is really serious about getting rid of the diseases they will have to work with the County and even the State to get rid of the diseases. He thought the City needed to have a worksession dedicated to diseased trees to look at large areas infected in the City and try to find a solution to the problem. He is sure there are other land owners that could not afford taking the trees down. He thought this should 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Workshop Meeting Minutes — November 24, 2009 Page 5 be a joint project with the County. Mr. Kytonen stated he has talked to loggers about taking large amount of trees down in the City for a discounted price. Councilmember Jacobson suggested Mr. Kytonen look at the current ordinance and make adjustments to it and talk to the County if they could use the area by the compost for tree disposal. Mayor Gamache asked if the County has come to the City asking for a joint effort. Mr. Kytonen stated they have not. DISCUSS CITY CODE ENFORCEMENT (COMMERCL4L VEHICLES AND STORAGE) Mr. Neumeister reviewed examples of commercial vehicles that are in violation of the City Code with the Council. Councilmember Bukkila stated she did not see a problem as long as the business vehicles are the same size as a passenger vehicle. Councilmember Jacobson thought the vehicles are fine to be parked outside as long there is only one commercial vehicle parked in the driveway. Councilmember Bukkila stated she would not limit the number. The Council agreed they are fine with commercial vehicles of a passenger vehicle size parked in a driveway but are opposed to larger trucks parked in driveways, such as cube trucks in urban districts. Councilmember Jacobson stated he would be ok with one one -ton truck or less parked in the driveway in the urban districts. Councilmember Trude wondered if they could have a special use where the vehicle would need to be screened. Councilmember Jacobson stated in a rural area he would not have a problem with a large vehicle parked if it can be put in a building. Mr. Neumeister reviewed a complaint with travel trailers being parked in a rear yard with 2.5 acres. Councilmember Trude thought screening was critical. Mr. Dickinson stated the Code allows two twenty -foot trailers or less. Mr. Neumeister thought they could raise the code maximum to 32 feet in order to allow this, they may even want to put screening in the ordinance. The Council agreed screening from neighbors is critical and if it is screened properly the footage would not matter in a rural area. Regular Andover City Council Workshop Meeting Minutes — November 24, 2009 Page 6 1 2 Councilmember Jacobson stated this should be brought to the ARC Committee with the 3 knowledge that the Council is willing to eliminate the twenty and go to a larger size if screening 4 is adequate. Mr. Neumeister stated he would bring this to ARC and the Planning Commission 5 for review. 6 7 2010 GENERAL FUND BUDGET DEVELOPMENT PROGRESS REPORT 8 9 Mr. Dickinson reviewed the 2010 General Fund Budget report with the Council. 10 11 The Council discussed the warming house attendants at skating rinks. 12 13 Mr. Dickinson suggested evaluating the furlough program in March/April 2010. Mayor 14 Gamache asked if this could be evaluated in January or early February 2010. Councilmember 15 Trude stated she is disappointed because she thought they were going with the 2.48% tax levy to 16 stop the furlough. Mr. Dickinson stated if the furlough is removed too early he fears they may 17 have to re- implement it if revenue does not come in as expected. 18 19 Councilmember Trude asked if they are foolish going from 3% to 2.48% with commercial 20 valuations in question. Mr. Dickinson stated he is not worried about it. 21 22 2010 TAX LEVY DISCUSSION/PUBLIC HEARING PREVIEW 23 24 Mr. Dickinson stated the Council has had a number of reviews of the City of Andover 2010 25 Budget and continued detailed review of the General Fund budget that is primarily supported by 26 the proposed 2010 Tax levy. 27 28 Mr. Dickinson reviewed the information with the Council. 29 30 OTHER DISCUSSION 31 32 There was none. 33 34 The Council recessed to go into the closed session at 9:43 p.m. for the 2009 City Administrator 35 review. 36 37 The Council reconvened at 10:30 p.m. 38 39 Motion by Bukkila, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting 40 adjourned at 10:30 p.m. 41 42 Respectfully submitted, 43 44 Susan Osbeck, Recording Secretary 1 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING — DECEMBER I, 2009 7 MINUTES 8 9 10 The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, December 1, 2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude 15 Councilmember absent: None 16 Also present: City Attorney, Scott Baumgartner 17 City Administrator, Jim Dickinson 18 Community Development Director, Will Neumeister 19 Others 20 21 22 PLEDGE OFALLEGIANCE 23 24 25 RESIDENT FORUM 26 27 Mr. Mark Pitman, 2023 175th Lane NW, stated he was at the meeting to discuss the changes to 28 Hawkridge Park. He noted this was the first he had heard about this. He wondered how the City 29 can communicate with the residents because he did not receive any notification since he lives 30 further than the adjacent area. He explained with the change to the park there could be a 31 potential for additional traffic in the area. He suggested when notification is provided it should 32 be included on the City website. 33 34 Councilmember Jacobson stated they have had discussions with the sports associations involved. 35 36 Councilmember Trude stated it has been on the CIP for many years and this was brought to the 37 City by people who live in the immediate area for improvements. Councilmember Jacobson 38 stated this will be a multi -use park. Mr. Pitman stated this has the potential to impact the entire 39 area and not just the park or adjacent properties. He asked for the City to notify a greater area 40 when something like this happens. 41 42 43 AGENDA APPROVAL 44 45 No changes. 46 47 Motion by Jacobson, Seconded by Knight, to approve the Agenda as presented. Motion carried 48 unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — December 1, 2009 Page 2 APPROVAL OFMINUTES November 17, 2009, Regular Meeting: Correct as amended. Councilmember Trude suggested comments be included for the Open Space Commission comments on the land purchase. Motion by Trude, Seconded by Knight, to table the minutes as indicated above. Motion carried unanimously. Councilmember Knight thought there could be a narrative written for the newsletter about the land purchase. November 17, 2009, Closed Meeting: Correct as written. Motion by Jacobson, Seconded by Knight, to approve the minutes as indicated above. Motion carried unanimously. November 24, 2009, Closed Meeting: Correct as amended. Councilmember Trude stated on line 40, the word "him" should be removed. Motion by Jacobson, Seconded by Knight, to approve the minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Claims Item 3 Approve 2010 Tri -City GIS Contract Item 4 Approve 2010 Cleaning Service Contract Item 5 Approve 2010 Liquor & Tobacco Licenses Item 6 Approve 2010 Contract/Timesaver Secretarial Service Item 7 Approve City Administrator Review Item 8 Approve Beverage Rights Contract Item 9 Approve Resolution/DNR Community Forestry Bonding Grant/09 -21 (See Resolution R101 -09) Motion by Trude, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — December 1, 2009 Page 3 PUBLICHEARING: 2010 LEVYAND BUDGET Mr. Dickinson made a brief presentation on the 2010 Levy and Budget. Motion by Jacobson, Seconded by Knight, to open the public hearing. Motion carried unanimously. Mr. Mark Pitman, 2023 175' Lane NW, stated he knew MN tax is famed to be the most complex in the Country as far as how it is calculated for property tax. He explained he looked at the City of Andover portion of the tax for 2009 and the proposed 2010 and when he treated it as if it were a mill rate and based it on a market value of his property he actually saw a delta of about twelve percent. He asked for clarification on this. Mr. Dickinson explained how they calculate the tax rate. There was discussion regarding how Mr. Pitman's property tax increased and the reason why along with a general discussion on computations. Mr. Pitman asked if there is a way to get information on how the figures are broken down and figured out. Mr. Dickinson stated they could provide that. Mr. Dickinson explained he would be willing to sit down with any individual who would like to an explanation of their property tax form. Councilmember Trude stated the City looks at the overall community and what it needs. She stated they do understand that people are struggling and a lot of things have been removed from the budget to accommodate this so taxes are not raised too much. They have put off purchases and improvements until later years. There was continued discussion regarding property taxes and why they have risen when property values have gone down. Councilmember Knight stated they have been historically a very lean City and continue to be. Mr. Dickinson stated that is correct. He explained they have a low staff to population ratio and do not have a lot of overhead. Mr. Pitman asked if the City could find a way to simplify the calculation process so people could better understand it. Mr. Marco Fanucci, 540 177' Avenue, stated he appreciated the City's efforts in reducing the costs but the bottom line still remains the same that when market value goes down, taxes go up. He wondered if there is any guarantee that their taxes will drop in 2012 when the TIF Districts go off line. Councilmember Bukkila stated there is no guarantee but they are hoping to be able to do that. She stated they are willing to make cuts and maintain a strict budget so taxes do not need to increase the tax rate anymore than they need to. Regular Andover City Council Meeting Minutes — December 1, 2009 Page 4 1 2 Mayor Gamache recapped what the City has done to cut expenses and the reason why they need to 3 raise taxes in the City. He thought they may need to go into more detail during the year to help 4 residents understand this. 5 6 Mr. Winslow Holasek stated he has attended most of the work sessions and knows what the Council 7 and staff has gone through the budget extensively and he commended them for that. He asked if they 8 get anything from the State. Mr. Dickinson stated there are other dollars that the State does give 9 them for different programs and projects. 10 11 Motion by Knight, Seconded by Jacobson, to close the public hearing. Motion carried unanimously. 12 13 Councilmember Trude stated she is comfortable with the presentation even though it did not 14 accomplish all the goals talked about at the worksession. 15 16 Motion by Jacobson, Seconded by Trude, to direct the City Administrator to prepare the necessary 17 documents and resolutions at the December 15, 2009 meeting to reflect the evenings presentation. 18 Motion carried unanimously. 19 20 21 DISCUSS POTENTIAL 2010 CDBG APPLICATIONS 22 23 Mr. Neumeister stated 2010 CDBG applications are due at Anoka County on January 15, 2010. The 24 City needs to determine if it will submit applications for this round of CDBG funding. 25 26 Mr. Neumeister reviewed some of the proposed programs the City could apply for. 27 28 Mayor Gamache asked if it made sense to add something else if they wanted to focus on the 29 down payment program. Mr. Neumeister stated they would probably not get funds this year but 30 probably next year. 31 32 Councilmember Jacobson wondered if they should be looking at getting some money for the 33 rental program to make sure they have some integrity in the area for a few more years. He 34 suggested they look at something like that. 35 36 The Council discussed with staff the possibility of applying for something that will help with 37 blight and the foreclosures in the City. 38 39 Councilmember Jacobson thought they could use money to help with slum and blight and 40 boarding up houses. He thought there will be more foreclosures for at least another year and the 41 money would help for maintaining. 42 43 Councilmember Trude thought they could do a grant type of program similar to the down 44 payment assistance. She thought they could avoid using their TIF funds on projects like that. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Regular Andover City Council Meeting Minutes — December 1, 2009 Page 5 Councilmember Knight wondered if they could put it into a general category and work with that. Mr. Dickinson stated they will look into doing that and there is a program for what Councilmember Trude was talking about. He stated this is the next year CDBG funding round and they have already applied for the 2009 recapture round. He noted if they get money from the recapture round they will probably not get anything from the 2010 regular round. Councilmember Knight wondered if they should apply for a housing rehab program and see what happens. Councilmember Trude thought they should apply in a few different categories and see if they get anything. Councilmember Jacobson thought staff should take a look at the different programs and pick some based on discussion and bring it back to the Council for further review. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on the administration and city department activities, meeting reminders, CIP Projects and development activity. MAYOR/COUNCIL INPUT There was none. The City Council recessed to a closed session at 8:56 p.m. to discuss: Land Purchase Negotiations PID # 29- 32 -24 -44 -0022 and Update on Public Works Union Negotiations. The City Council reconvened at 9:13 p.m. Motion by Jacobson, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 9:14 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes — December 1, 2009 Page 6 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — DECEMBER 1, 2009 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 Approvalof Claims ...................................................................................... ............................... 2 Approve 2010 Tri -City GIS Contract .......................................................... ............................... 2 Approve 2010 Cleaning Service Contract ................................................... ............................... 2 Approve 2010 Liquor & Tobacco Licenses ................................................. ............................... 2 Approve 2010 Contract /Timesaver Secretarial Service ............................... ............................... 2 Approve City Administrator Review ........................................................... ............................... 2 Approve Beverage Rights Contract ............................................................. ............................... 2 Approve Resolution/DNR Community Forestry Bonding Grant/09 -21 (See Resolution R101- 09) ....................................................................................................... ............................... 2 PUBLIC HEARING: 2010 LEVY AND BUDGET ....................................... ............................... 3 DISCUSS POTENTIAL 2010 CDBG APPLICATIONS ................................ ............................... 4 ADMINISTRATORREPORT ........................................................................ ............................... 5 MAYOR/COUNCIL INPUT ........................................................................... ............................... 5 0 C I T Y o f NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: December 15, 2009 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $142,583.64 on disbursement edit list #1- 2 from 12/04/09 to 12/11/09 have been issued and released. Claims totaling $161,972.43 on disbursement edit list #3 dated 12/15/09 will be issued and released upon approval. BUDGET RYIPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $304,556.07. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Attachments: Edit Lists a z z z z z z z 1�� 1W F Q U - -BONN N O O MO d•,d Vl� iD N [�O °+ NON U ° UM U�° N M U .. U.+ q O i U i CJ D A �00o U qo U 7° o U ao co �O co �O To �0 0 0 oCD �o do 0 coo U.. my v� �o zU U U U p M M U O U O -. .-+ ... .4 'J Q� .q (D eq .. UoNN .q .-. UO UO u I UN UO UO Up u R A 0\ CD Q 0 o o O rn rn rn p C) o Cl 0 N� N N N o p N C7 N � d• d' d 0 0 0 O O O Cl aN N .N.i .N. 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EH� ° 3 aCi (71 ON Too U O N N� � N N F u F E E 30 OU0 x x O .0 UFU H 0 u ttl O O L �.,"ZZU iU„ aAAU M d V r 01 U �w 42 F H a 00 N M 01 0 0 0 N a 0 0 P. x U �.i Y 7 e 0 U O } 0 b N b ON N . °p N N ' gG g� >w >a. >zz >AQ M d V r 01 U �w 42 F H a 00 N M 01 0 0 0 N a 0 0 P. x U �.i Y 7 e 0 U C I T Y O F ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works /City Engineer FROM: Jason J. Law, Asst. City Engineer SUBJECT: Accept Feasibility Report /Order Public Hearing /10- 2/2010 Street Reconstruction - Engineering DATE: December 15, 2009 INTRODUCTION The City Council is requested to accept the feasibility report and order the public hearing for Project 10 -2, 2010 Street Reconstruction. DISCUSSION Identified in the City's 2010 -2014 Capital Improvement Plan is reconstruction of the south half of the Woodland Meadows development as shown on the attached map. The north half of the Woodland Meadows development was reconstructed in 2009. When reconstructing streets, the City's policy is to replace existing bituminous curb with concrete curb and gutter, reclaim the existing bituminous surface, construct storm drainage improvements as necessary, and pave a new bituminous surface. This has been a very effective reconstruction method since the City began the process back in 1996. An informational meeting was held with the neighborhood residents on November 17th to discuss the project and provide preliminary information. Attached are comments received at that meeting and a sign -in sheet. The total project cost is estimated at $1,055,330.00. The City's portion is estimated to be $791,480.00, while the assessed portion is estimated to be $263,850.00. The estimated assessment per unit is $6,440.00. BUDGETIMPACT The street reconstruction project would be funded from the City's Road & Bridge Fund and 25% of the total project costs would be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Mayor and Council Members December 15, 2009 Page 2 of 2 ACTION REQUIRED The City Council is requested to approve the resolution accepting the feasibility report and ordering the public hearing on Project 10 -2, 2010 Street Reconstruction. R ectfull submitted, Jason J. Law / Attachments: Resolution)Location Map,' Feasibility Report (located in side pocket of packet) Neighborhood Meeting Sign -up Sheets & Resident Comments CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS OF PROJECT NO. 10-2,2010 STREET RECONSTRUCTION. WHEREAS, pursuant to Resolution No. 083 -09, adopted the 4th day of November , 2009 a Feasibility Report has been prepared by the City Engineer for the improvements: and WHEREAS, such report was received by the City Council on the 15th day of December , 2009; and WHEREAS, such report declared the proposed assessment to be feasible for an estimated total project cost of $1,055,330.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Report for Project No. 10 -2, for the improvements. 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 1,055,330.00 3. A public hearing shall be held on such proposed improvement on the 19th day of January, 2010 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 15`h day of December , 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor Capital Improvement Plan Project Name: ANNUAL STREET RECONSTRUCTION (2010) WOODLAND MEADOWS - SOUTH HALF 0 0 cn v � o� M �Z ~ o w w 0 z 0 z_z �¢_ O w > O O z Q M • N M Z o� Q � > X < O LL m z 0 !n O GY U ro z N 0 z w W J Q z O H 0 Z O 2 O w z N O O r U � Q. Y M in 3d O O �o a O = O � O -a N o l'- - O � L �r 0 E Y CD O O L Z o � (v a�i ~ L V! O r O N �A J aJ >�s w � kl- J `I 4 r r r e d \v (Y � 7 I 1 I Jr Ti ` VJ � N � y 7 T S v E'er r I M � Q C] u ` J k V 0 tip J \J� � � v �� CL I` % r -�' +A kl- J `I 4 r r r e d \v (Y � 7 I 1 I Jr Ti ` VJ � N � y 7 T S v E'er r I M � Q C] rs O 1� V — tip J \J� �� CL I` % r N kl- J `I 4 r r r e d \v (Y � 7 I 1 I Jr Ti ` VJ � N � y 7 T S v E'er r I M � Q r i {[J Q O 1� � A CITY OF .`�.LL"�9 NLD6 06 WE &A' I COMMENT SHEET 2010 Street Reconstruction (C.P. 10 -02) Woodland Meadows (South %) Tuesday, November 17, 2009 / 5:00 p.m. - 6 :30 p.m. INFORMATIONAL MEETING Name: Address: 1i -Z 31 t.{ n(A"J_er ST` Phone: 7 (- 3 - 7s"7- 3c, S6 E -Mail: c�'J dC ha w.w o• -� C� �o ^^ c� s� he+ Check the following boxes if you have an underground sprinkler system or electric fence. Existing Underground Sprinkler System Existing Underground Electric Fence Comments: 7^ vd- 11 bz de r ID S d 2.� 4-6 CL— u ' p v r 2 A e -i- � o -- p o S (-� C') � HAEngineering \City Projects \Open City Projects \10 -02 2010 Street Reconstruction \Word Documents \Correspondance\Residents \COMMENT SHEET.doe Name: C I T Y o r ,NDOVE COMMENT SHEET 2010 Street Reconstruction (C.P. 10 -02) Woodland Meadows (South 1/2) Tuesday, November 17, 2009 1 5:00 p.m. - 6:30 p.m. INFORMATIONAL MEETING t Address: z2;2 9 ( — 17 `i -t\ ( 'i c S� s� A/ e "U Phone: �7b3f75 E -Mail: ]~a-L -y5 U1 5- Check the following boxes if you have an underground sprinkler system or electric fence. f� Existing Underground Sprinkler System �❑ Existing Underground Electric Fence Comments: vA- L� �c o 1 UA1,4iz, 4 it) CL � r u s���� the SQ .71 E cis +k e HAEngineering\City Projects \Open City Projects \10 -02 2010 Street ReconstructionMerd Documents \Correspondance \Residents \COMMENT SHEET.doc 1 r'rA F COMMENT SHEET 2010 Street Reconstruction (C.P. 10 -02) Woodland Meadows (South' /z) Tuesday, November 17, 2009 / 5:00 p.m. - 6:30 p.m. INFORMATIONAL MEETING Name: _72_1�6 Address J � Z-C7 E -Mail: V)'- Phone: ��S ��� Lw ✓�l. Check the following boxes if you have an underground sprinkler system or electric fence. Existing Underground Sprinkler System ❑ Existing Underground Electric Fence Comments: r�' C iQ:�e_ H:\Engineering \City Projects \Open City Projects \10 -02 2010 Street Reconstruction \Word Documents \Correspondance \Residents \COMMENT SHEET.doe A C I T Y NLD6 06 • Jr• yww COMMENT SHEET 2010 Street Reconstruction (C.P. 10 -02) Woodland Meadows (South %) Tuesday, November 17, 2009 / 5:00 p.m. - 6:30 p.m. INFORMATIONAL MEETING Name: Address: 'Y �l7 Phone: ?67 E -Mail: i k t3 A 5 Check the following boxes if you have an underground sprinkler system or electric fence. Existing Underground Sprinkler System ❑ Existing Underground Electric Fence Comments: HAEngineering \City Projects \Open City Projects \10 -02 2010 Street Reconstruction \Word Documents \Correspondance \Residents \COMMENT SHEET.doc • ,.` 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Adopt Resolution — City of Andover 2010 Budget & Certify 2010 Property Tax Levy DATE: December 15, 2009 INTRODUCTION Each year the City Council is required by state law to adopt an annual budget and submit a property tax levy certification to Anoka County Property Records and Taxation Division. The deadline for this submission is December 28, 2009. DISCUSSION The 2010 Budget and Levy certification is the outcome of budget workshops with the Council, numerous staff meetings, and the December 1 st Public Hearing. The overall City of Andover 2010 Budget proposes total revenues of $30,658,356 and total expenditures of $32,566,661. The $1,908,305 of expenditures over revenues is largely due to prepaying debt in order to save on interest expenditures. The 2010 Budget includes a total property tax levy of $10,856,299: $7,631,494 (70.3 %) operational levy, $1,900,566 (17.5 %) debt service levy, and $1,324,239 (12.2 %) capital levy. BUDGET IMPACT This will establish the 2010 City of Andover Budget and 2010 Property Tax Levy. ACTION REQUESTED The Andover City Council is requested to approve the attached resolution that indicates a total 2010 property tax levy of $10,856,299 to be submitted to the Anoka County Property Records and Taxation Division by December 2861 and establishes the 2010 City of Andover Budget. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION ADOPTING THE CITY OF ANDOVER 2010 BUDGET AND 2010 PROPERTY TAX LEVY TO BE CERTIFIED TO THE COUNTY AUDITOR. WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and WHEREAS, the City of Andover receives significant financial support from its residents through the payment of property taxes; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, Minnesota State Law requires the City to certify to the County Auditor an adopted tax levy and budget prior to December 28, 2009; and WHEREAS, Minnesota State Law requires the City to certify to the State of Minnesota Department of Revenue an adopted tax levy by December 28, 2009. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2010 City of Andover Budget and the 2010 property tax levy totaling $10,856,299 as listed on Attachment A. BE IT FURTHER RESOLVED that the City Council of the City of Andover hereby establishes the 2010 City of Andover Budget by fund type as follows: REVENUES General Fund $ 9,102,628 Special Revenue Funds 2,064,725 Debt Service Funds 8,083,093 Capital Projects Funds 5,533,044 Enterprise Funds 4,868,197 Internal Service Funds 1,006,669 EXPENDITURES General Fund $ 9,102,628 Special Revenue Funds 2,365,890 Debt Service Funds 9,729,276 Capital Projects Funds 5,628,374 Enterprise Funds 4,794,449 Internal Service Funds 946,044 Total $ 30,658,356 Total Adopted by the City of Andover this 15th day of December 2009. ATTEST: Michelle Harmer— Deputy City Clerk CITY OF ANDOVER $ 32,566,661 Michael R. Gamache - Mayor STATE OF MINNESOTA) COUNTY OF ANOKA CITY OF ANDOVER 1, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. adopting the City of Andover 2010 Budget and 2010 Property Tax Levy with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this day of December 2009. Michelle Harmer — Deputy City Clerk CITY OF ANDOVER, MINNESOTA Attachment A Proposed 2010 Property Tax Levy 2010 Proposed Levy General Fund Levy $ 7,596,494 Debt Service Funds Levy 2004A G.O. Capital Improvement Bonds 368,418 2004 EDA Public Facility Revenue Bonds 934,203 2007A G.O. Equipment Certificate 208,000 2008A G.O. Equipment Certificate 171,410 G.O. Open Space Bonds 87,797 2009A G.O. Equipment Certificate 130,738 Total Debt Service 1,900,566 Other Levies Capital Projects Levy Capital Equipment/Project 210,000 Parks Projects 59,410 Road & Bridge 1,003,056 Pedestrian Trail Maintenance 51,773 Lower Rum River Watershed 35,000 Gross City Levy $ 10,856,299 \NDOVE^ 1685 CROSSTOWN BOULEVARD N.W. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2010 Debt Service Levy Changes DATE: December 15, 2009 INTRODUCTION Anoka County Property Records and Taxation Division requires a City Council resolution changing bonded indebtedness levies for 2010 that would have been certified to Anoka County as part of prior years bond sales. DISCUSSION When the City issues bonds, a certification of the bonded indebtedness levy is sent to Anoka County. The County is charged with assuring on an annual basis that local government bonded indebtedness payments are made. To assist in monitoring, the County is requesting a resolution that would update all or a portion of previously certified bonded indebtedness levies. Attached is a resolution to update bonded indebtedness levies along with a brief description as to why there was a change. BUDGETIMPACT The 2010 City of Andover Debt Service Budget is current and up -to -date. This resolution is to inform the County of any changes that have taken place in the past year as well as any new issuances proposed to be levied for 2010. ACTION REQUESTED The Andover City Council is requested to approve the attached resolution that would update certified bonded indebtedness levies for 2010. submitted, �'W — Dickinson Resolution Updating Certified Bonded Indebtedness for 2010 Attachment A — 2010 Proposed Levy Certification Debt Changes CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION UPDATING CERTIFIED BONDED INDEBTEDNESS FOR 2010. WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, the City of Andover has determined that it is prudent to update certified bonded indebtedness levies for 2010; and WHEREAS, the Anoka County Property Records and Taxation Division is requiring a City Council resolution updating bonded indebtedness levies that would have been certified to Anoka County as part of prior year bond sales. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby updates all or a portion of previously certified bonded indebtedness levies for 2010 as listed on Attachment A. Adopted by the City of Andover this 15th day of December 2009. ATTEST: Jim Dickinson — City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor STATE OF MINNESOTA) COUNTY OF ANOKA ) CITY OF ANDOVER ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. adopting the City of Andover updates of all or a portion of previously certified bonded indebtedness levies for 2010 with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this _ day of December 2009. Jim Dickinson - City Clerk Attachment A CITY OF ANDOVER 2010 Proposed Levy Certification Debt Changes County Levy City Levy Levy GENERAL OBLIGATION DEBT Scheduled Scheduled Changes Variance Explanation 56 2004A GO Capital Improvement Bonds 386,838 368,418 18,420 Reduced the levy 58 2005A GO Improvement Bonds 574,200 - 574,200 Paid for by assessments 61 2006A GO PIR Bonds 133,446 - 133,446 Paid for by assessments 63 2007A GO Equipment Certificate 218,400 208,000 10,400 Reduced the levy 65 2008A GO Equipment Certificate 179,980 171,410 8,570 Reduced the levy 66A 2009A GO Equipment Certificate 137,274 130,738 6,536 Reduced the levy 2004 EDA Public Facility Lease Rev - 934,203 (934,203) Lease revenue payment per pledge agreement GO Open Space Bonds - 87,797 (87,797) New issuance Total $ 1,630,139 $ 1,900,566 $ (270,427) C I T Y 0 F (00 ,NDOVVEE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW- CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator/ Finance Dir FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Adopt 2010 Fee Ordinance DATE: December 15, 2009 INTRODUCTION Each year staff reviews the fees that are charged for various permits, licenses, service charges and other items and recommends changes to certain fees. DISCUSSION The proposed 2010 Fee Ordinance is attached. Additions are highlighted in red and deletions are designated with a strike - through. Also attached is the summary of the ordinance to be published. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to adopt the attached Fee Ordinance for 2010 effective January 1, 2010 and the summary of the ordinance for publication. Respectfully submitted, ✓V i Lee Brezinka Attachments: 2010 Fee Ordinance Summary of 2010 Fee Ordinance CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORD. NO. SUMMARY AN ORDINANCE ESTABLISHING PERMIT FEES, SERVICE CHARGES AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. The City Council of the City of Andover ordains: Section 1. Pursuant to Minnesota Law, the Andover City Code and upon a review by city staff, a fee schedule for city services, permit fees and various other fees is hereby adopted. 2010 Fee Schedule a) The city code of the City of Andover establishes that certain fees be set from time to time by the City Council. b) City staff has reviewed the current Fee Schedule for the City of Andover and is hereby recommending that the 2010 Fee Schedule, which is available for inspection in the office of the City Clerk, be adopted. C) Upon consideration and review by the City Council, the 2010 Fee Schedule is hereby adopted and becomes effective January 1, 2010. Section 2. This ordinance shall be in full force and effect January 1, 2010. Adopted by the City Council of the City of Andover this 15`h day of December, 2009. CITY OF ANDOVER Attest: Michael R. Gamache — Mayor Michelle Harmer — Deputy City Clerk G: \FINANCE\AGENDA\2009 \12 -15- 09\2010 Fee Sched Summary.DOC CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORD. NO. 377 AN ORDINANCE AMENDING CITY CODE 1 -7 -3 ESTABLISHING PERMIT FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The following permit fees and service charges are hereby established for the year 2009 2010. AMU111115L1 HL1V11. Administrative Fee: (non project related -activity) 15% of total charges for overhead costs Approval/Recording of Deeds: Abstract & Torrens Properties $100.00 Bad Check Fee: Canvasser /Solicitor License: $30.00 Investi ation Fee $25.00 per individual - 30 day license Ord 352) City Publications: Budget $25.00 Financial Statements $25.00 Comp Plan $25.00 Copies: (per sheet) Up to 8 '/2" x 14" $0.35 Oversize $0.50 18 "x24" $3.00 24 "x36" $4.00 Larger Sizes $7.00 Surveys $3.00 Surveys Requested by Owner $1.25 City Code - paper co $50.00 Dog Licensing: Yearly License $6.00 per year Commercial Kennel (more than 3 dogs) $250:00 $380.00 - includes mailing labels Commercial Kennel Recording Fees Abstract and Torrens $100.00 Private Kennel (more than 3 dogs) $200.00 Includes mailing labels Annual Kennel Renewals $25.00 Facility Use Fees: Sunshine Park Gazebo Rental $30.00 per 4 hour period Non- Profit/Service Organizations N/C weeknights after 4:30 p.m. Monday - Friday Sunshine Park Conference Room Non- Profit/Service Organizations $50.00 $100.00 refundable key /damage /maintenance deposit For -Profit Organizations. Businesses $25.00 +$50.00 5100.00 refundable key /damage /maintenance deposit Sunshine Park Building - Athletic Assns $50:00 S 100.00 refundable key /damage /maintenance deposit City Hall Conference Room A Non- Profit/Service Organizations $30:00 S100.00 refundable key /damage /maintenance deposit for mtgs after 4:30 p.m. For - Profit Organizations /Businesses $25.00 + $50:80 S 100.00 refundable key /damage /maintenance deposit City Hall Conference Room B Non- Profit/Service Organizations $50-00 $100.00 refundable key /damage /maintenance deposit for mtgs after 4:30 p.m. For - Profit Orgs /Businesses $25.00 + $30.00 S 100.00 refundable /key /damage /maintenance deposit G: \FINANCE\PROJECTSIBudget\Budget 2010 \Fee Schedule- 2010.DOC Page City Hall Front Conference Room Non- Profit/Service Organizations $30.00 $100.00 refundable key /damage /maintenance deposit For -Profit Orgs /Businesses $25.00+$50.0 S100.00 refundable key /damage /maintenance deposit Council Chambers Non- Profit/Service Organizations $30.00 S100.00 refundable key /damage /maintenance deposit For - Profit Orgs/Businesses $25.00 + $50:00 $100.00 refundable key /damage /maintenance deposit City Hall Lunchroom Non- Profit/Service Organizations $50.00 S 100.00 refundable key /damage /maintenance deposit For -Profit Orgs/Businesses $25.00 + $50:00 $100.00 refundable key /damage /maintenance deposit Field Lights $50.00 S 100.00 refundable key /damage /maintenance deposit Community Center Prime Time Ice Rental Weekdays 3:00 p.m. to 10:00 p.m. $175.00 per hour Weekends 7:00 a.m. to 10:00 p.m. $175.00 per hour Non -Prime Ice Rental $140.00 per hour Open Skate $4.00 adults $3.00 students age 18 and under Prime Time Field House Rental Weekdays 3:00 p.m. to 10:00 p.m. $43.00 per hour Weekends 7:00 a.m. to 10:00 p.m. $43.00 per hour Non -Prime Field House Rental $38.00 per hour Open Gym Youth $2.00 per session Adult - Resident $2.00 per session Adult - Non Resident $4.00 per session False Alarm Fine: (Police & Fire) $75.00 fee upon receipt of third false alarm notice at an address in one calendar year. Each additional false alarm after the third is $75.00. Garbage Hauler License: $150.00 per year + $25.00 per truck inspection $50.00 re-inspections per truck Horses: Boarding & Stable Fee of Stray Horses By City Per contracted rate + administrative fee Impoundment of Horses (city ordered) Per contracted rate + administrative fee Transportation (trailer rental) Per contracted rate + administrative fee Interest Charge on Past Due Escrows: 18% annually (if not paid within 30 days of bill date) Liquor: 3.2 % Malt Liquor Off Sale $75.00 per year On Sale $200.00 per year Temporary On Sale $25.00 - 3 day maximum 2:00 a.m. Closing $50.00 per year Intoxicative: Sunday Liquor $200.00'per year On Sale Liquor $5,250.00 per year On Sale Wine $500.00 per year Off Sale Liquor $200.00 per year 2 a.m. Closing $50.00 per year Liquor Compliance Violations I" Violation $750.00 2 "d Violation $1,500.00 G:\ FINANCE\ PROJECTS \Budget\Budget 2010 \Fee Schedule - 2010.DOCPage 2 3rd Violation $3,000.00 4d' Violation Suspension or revocation Maps: City Maps $3.00 Zoning Maps 1 I "x17" colored $4.00 Topographical Maps $11.00 per acre Full Size Color Maps 36 "x36" $15.00 '/2 Section / Address Book $38.00 Custom GIS Maps Time and materials Notary Fee: $3.00 per document Outdoor Food & Beverage Sales/Temp. Retail Food Establishment: $25.00 —10 day license Outdoor Party Permit Fee: $10.00 Barricades $50.00 refundable damage deposit Outdoor Promotional Fee-Temporary: $100.00 per event Peddler License: $100.00 — 30 day license Project Recovery Rate Factor: Engineering Inspection Services 2.9 x hourly rate City Staff Services 2.0 x hourly rate (All projects directly related to staff time. All public & private improvement ro'ects.) Special Assessment Searches: $25.00 each Therapeutic Massage Establishment * *: All fees include investigation fee Single Application Fee $200.00 Corporate Application Fee $300.00 Partnership Application Fee $300.00 Renewal Fee $150.00 ** Requires Conditional Use Permit Therapeutic Massage Therapist: $175.00 annually Tobacco License: Admin & Enforcement $250.00 Tobacco Compliance Violations Is` Violation $75.00 2nd Violation within 24 months $200.00 3`d Violation within 24 months $250.00 in addition to license suspension for not less than 7 days Individual selling to a minor $50.00 Transient Merchant License: $50.00 - 7 day license Tree Trimmer License: Commercial License Fee $50.00 er year Vehicle Sales License: $105.00 per year G: \FINANCE\PROJECTS\ Budget \Budget 2010 \Fee Schedule - 2010.DOCPage 3 R ... M."" Tnenantinnc 9, Parmittine Agricultural Building _ Permit: $5.00 Air Conditioning Installations: $75.00 (State Surcharge Add 50¢) Air to Air Exchange Permit: $75.00 (State Surcharge Add 500) Basement Refinishing Permit: $100.00 (State Surcharge Add 50¢) Building Department Escrows: As -Built Survey $500.00 Grading & Erosion Control $1,500.00 Black Dirt & Sod 15 ft. wide blvd. (Urban lot) $0.33 per sq. ft. Topsoil, Seed & Mulch 18 ft. wide (Rural lot) $0.09 per sq. ft Front Yard Sod or Seed (Urban Lot) $2,500.00 Hydro- seeding - (in addition to sod escrow) $160.00 Retaining Wall $20.00 per sq. ft. Driveway (Urban lot) $1,181.00 Driveway Apron (Rural lot) $400.00 Steps $100.00 per riser Sidewalk $3.00 per sq. ft. Garage Floor $3.00 per sq. ft. Trees $750.00 Building Re-inspection Fee after 2" inspect): $47.00 established under state bldg code Certificate of Occupancy: $10.00 Commercial Building Permit Fee Schedule: 1. State of Minnesota Building Valuation Data, Dated 05/98. 2. Fees for Commercial Buildings Computed on Contract Bid Price. 3. Plan Check Fee shall be 65% of Permit Fee. 4. Fees shall be based on the 1997 Uniform Building Code Schedule IA. 5. The above fees apply to all new construction, alterations & repairs. Commercial Plumbing Plan Review: 25% of the plan review fee (from the 1997 UBC fee schedule) when plan reviews are completed by the State Plumbing Division or State Building Division and the city does the inspections (Minnesota rule part 1302.0600, subparts 1, 2, and 4 Contractor Licenses: Contractor Verification Fee $5.00 Contractor License $50.00 Demolition Permits: Single Family Structures $100.00 Two Family Structures $150.00 Single/Double Garages $75.00 Barns $75.00 Multiple Family Structure First Two Units $150.00 Each Additional Unit $50.00 Commercial Units $10.00 per $100.00 Demolition Costs ($200.00 minimum) Escrow Inspection Fee: $50.00 per inspection Footing to Grade: $50.00 per inspection Garage Furnace Permit: $75.00 per unit (State Surcharge Add 50¢) Gas Fireplace Permit: $75.00 per unit (State Surcharge Add 50¢) Geo- thermal Heating Permit: $75.00 (State Surcharge Add 50¢) Grading Inspection Fees (engineering): First Inspection No charge (included in bldg permit fees) Second Inspection No charge (included in bldg permit fees) Third Inspection $75.00 Fourth Inspection $125.00 Fifth and any subsequent Inspections $150.00 each Heating Installations: Furnace / Air Combo $85.00 (State Surcharge Add 50¢) Boiler $75.00 (State Surcharge Add 50¢) In Floor Heating $50.00 (State Surcharge Add 50¢) Furnace $75.00 (State Surcharge Add 50¢) Water Heaters $15.00 (State Surcharge Add 500) House Moving Permit: $75.00 Lawn Sprinkler Permit: $50.00 (State Surcharge Add 50¢) G:\ FINANCE \PROJECTS\ Budget \Budget 2010\Fee Schedule - 2010.DOC Page Plan Check Trees Protection/Inspection: $65.00 Plan Check Fees: Residential 65% of permit fee Plumbin : ( er o enin) $10.00 (Minimum fee $70.00) (State Surcharge Add 50¢) Re-roofing Permit: $75.00 (State Surcharge Add 50¢) Multi- Family Rental Housing License (see ord.): Structures without fire suppression systems $75.00 per unit inspected every two years (except owner occupied) Bldg code & fire code inspections. Structures with fire suppression systems $52.00 per unit inspected every two years (except owner occupied) Bldg. Code & fire code inspections. This includes common areas in the building. Re-inspection Fee per Call (2 "d) $50.00 Single - Family Rental Housing License (see ord.): $50.00 per unit inspected every two years. Re-inspection Fee per valid complaint $50.00 Septic System: Pumping $15.00 New Installation or Repair: At Grade $75.00 (State Surcharge Add 50¢) Mound or Bed $100.00 (State Surcharge Add 50¢) Siding Permit: $75.00 (State Surcharge Add 50¢) Well & Septic Verification Processing: $5.00 G:\ FINANCE\ PROJECTS \Budget\Budget2010 \Fee Schedule - 2010.DOCPage 5 T_ Curb Cut Permit: $50.00 permit issuance Driveway - Secondary: Request / Construction $500.00 refundable deposit. Note: will be refunded once driveway requirements are inspected and approved. Hold Harmless / Encroachment Agreement Fee: $100.00 Fence (Plan Check): $25.00 Flood Zone Search/Map: $15.00 Retaining Wall (Plan Check): $25.00 Rights -of -Way Permit Fee Structure: Annual Registration Fee $50.00 Excavation Permit Fee $200.00 Per Add'I Excavation (paved area) $30.00 Per Add'\ Excavation (unpaved area) $15.00 Trench Fee Underground Utility/Telecom Installation $40.00 per 100 L.F. Directional Boring or Tunneling (in addition to excavation permit fee) Underground Utility/Telecom Installation Open $55.00 per 100 L.F. Trenching (in addition to excavation permit fee) Overhead Utility/Telecom Installation (in addition $5.00 per 100 L.F. to excavation permit fee) Obstruction Permit Fee $50.00 Permit Extension Fee $55.00 Annual Mapping Fee $10.00 per Permit ($0.00 if in the City format) Delay Penalty (up to 3 days late) $60.00 (each day late over 3 days) Plus $10.00 per Day Individual Service Work in the Right -of -Way $500.00 annual fee or $10.00 per service Per Lot Fee (Can be used as an alternative for new developments) Urban Rural Connexus Energy $31.00 per lot $35.00 per lot Reliant Energy $39.00 per lot $60.00 per lot Qwest $24.00 per lot $40.00 per lot AT & T $34.00 p er lot $47.00 per lot Special Assessment Costs (Estimated): See Development Contract Escrows Street Opening Permit Sewer & Water): $350.00 - Permit & Engineering Inspection Trail Fee (Bikeway/Pathway): Residential $671.00 $669.00 per unit Internal Trails (New Plats) Developer's Responsibility Commercial /Industrial Developer's Responsibility Vacation of Easement $125.00 - Includes mailing labels Recording Fee: Abstract and Torrens $100.00 G:\FINANCE \PROJECTS\ Budget \Budget 2010 \Fee Schedule - 2010.D0C Page6 CITY INSTALLED IMPROVEMENTS Part A of Development Contract 1. Developer's Improvements Costs • Erosion Control ................................................................................................. ............................... $750.00 • Tree Protection .................................................................................................. ............................... $750.00 • Street Sweeping .............................................................................................. ............................... $1,000.00 • Iron Monuments ................................................................................... ............................... $100.00 per Lot • Grading, Clearing & Grubbing Certification, As- Builts .............................. Value of Work Not Completed • Tree Removal ................................................................................................ ............................... $1,000.00 • Installation of Street Lights .......................................... ............................... Value of Work Not Completed • Grading Certification & As- Builts ................................................................. ............................... $2,500.00 • Landscaping Improvements (if required) ..................... ............................... Value of Work Not Completed • Sodding of Boulevard (if required in common areas) .. ............................... Value of Work Not Completed • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150% to establish the Developer's Security for the project. Part B of Development Contract 1. Developer's Improvements Costs • Streets & Utilities (Based on Developer's estimated construction cost ) .............................. Value of Work • Trails / Sidewalks .................................. ............................... ..........................Value of Work • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105% to establish the Developer's Security for the project. 2 Project Security Requirements Prior to Final Street & Utility Plans & Specifications are as follows: a. Developer to escrow 6% of estimated construction cost to complete street and utility construction plan, if plans are requested prior to the execution of the development contract. This will be returned to the developer when the development contract is executed. This only applies to urban developments. Special Assessment Costs (estimated) 1. Estimated Construction Costs (costs vary according to project requirements): • Lateral Sanitary Sewer ✓ Storm Sewer • Trunk Sanitary Sewer ✓ Streets • Lateral Water Main ✓ Sidewalks • Trunk Water Main ✓ Other All project cost estimates are identified within the project feasibility report. The construction cost estimates are based on current industry construction cost standards. The final construction costs are based on competitive bids and final construction quantities. Development of Street & Utility Feasibility Report ............... ............................... $7,500.00 2. Estimated Project Expenses: ✓ Engineering - The estimate is based upon project size, scope and complexity. The amount assessed is based upon billable hourly rates times project recovery rate factor. ✓ Aerial Mapping - 1% of Street. The estimate is based upon 1% of the value of the street construction. The final value is based upon I % of the final street costs. ✓ Administration - 3 %. The estimate is based upon 3% of the estimated construction cost. The final value is based upon 3% of the final construction cost. ✓ Assessing - 1 %. The estimate is based upon 1% of the estimated construction cost. The final value is based upon 1% of the final construction cost. ✓ Legal - Legal costs will be actual billing. G: \FINANCE\PROJECTS\Budget%Budget 2010 \Fee Schedule - 2010.DOC Page 7 ✓ Easement - Estimates are project - specific. ✓ Advertising — Project specific. ✓ City Costs - Includes inspection and city related project costs. ✓ Street Signs - The cost is based upon the size of the project. See Signs under the Public Works section for cost determination. ✓ Construction Interest — Rate is determined at time of project estimate. ✓ Bonding - 0.5% of total project cost. ✓ Drainage Plan - 0.3% of street & storm sewer costs. ✓ County Road Improvement Fee (if applicable) — Project - specific, determined at Preliminary or Final Plat 3. Crack Seal and Seal Coating: $2.00 x sq. yd. of paved street surface. DEVELOPER INSTALLED IMPROVEMENTS Part A of Development Contract 1. Developer's Improvements Costs • Erosion Control ................................................................................................. ............................... $750.00 • Tree Protection .................................................................................................. ............................... $750.00 • Street Sweeping .............................................................................................. ............................... $1,000.00 • Iron Monuments ................................................................................... ............................... $100.00 per Lot • Grading, Clearing & Grubbing Certification, As- Builts .............................. Value of Work Not Completed • Tree Removal ................................................................................................ ............................... $1,000.00 • Installation of Street Lights .......................................... ............................... Value of Work Not Completed • Grading Certification & As- Builts ................................................................. ............................... $2,500.00 • Landscaping Improvements (if required) ..................... ............................... Value of Work Not Completed • Sodding of Boulevard (if required in common areas) .. ............................... Value of Work Not Completed • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150% to establish the Developer's Security for the project. Part B of Development Contract 1. Developer's Improvements Costs • Streets & Utilities (Based on Developer's estimated construction cost) ................... Value of Work • Trails/ Sidewalks ....................... ............................... ..........................Value of Work • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105% to establish the Developer's Security for the project. Proiect Expenses 1. Project Expenses to be Paid Before Street and Utility Construction Can Begin: • Aerial Mapping - 1% of Street. The estimate is based upon 1% of the value of the street construction. The final value is based upon I% of the final street costs. • Administration - 2 %. The estimate is based upon 2% of the estimated construction cost. The final value is based upon 2% of the final construction cost. ✓ Crack Seal and Seal Coating - $2.00 x sq. yd. of paved street surface. ✓ * Water Area Charge — Refer to Water Fees, Page 14 ✓ * Water Connection Fee - Refer to Water Fees, Page 14 ✓ * Sanitary Sewer Area Charge — Refer to Sanitary Sewer Fees, Page 13 ✓ * Sanitary Sewer Connection Fee - Refer to Sanitary Sewer Fees, Page 13 ✓ * Sanitary Sewer Lift Station Connection Fee (if applicable) — Refer to Sanitary Sewer Fees, Page 13 ✓ * Sanitary Sewer 2nd Lift Station Connection Fee (if applicable) — Refer to Sanitary Sewer Fees, Page 13 ✓ * Sanitary Sewer & Water Main Railroad Crossing Fee — Refer to Sanitary Sewer Fees, Page 13 ✓ County Road Improvement Fee (if applicable) — Project specific, determined at Preliminary or Final Plat G TINANCETROJECTS\ Budget\Budget 2010Tee Schedule - 2010.DOCPage 8 2 Project Security Requirements Prior to Final Street & Utility Plans & Specifications are as follows: a. Developer to escrow 6% of estimated construction cost to complete street and utility construction plan, if plans are requested prior to the execution of the development contract. This will be returned to the developer when the development contract is executed. This only applies to urban developments. 3 City Costs including engineering (design), inspection and City related project costs. The amount of expenses shall be invoiced to the developer as work is completed. G:\ FINANCE\ PROJECTS \Budget \Budget 20101Fee Schedule - 2010.DOCPage 9 Fire Accident Response Fees * *: Each Fire Engine/Pumper $250.00 per hour Each Utility Vehicle or Pickup $125.00 per hour Each Firefighter $11.50 each, per hour Chief(s)response $75.00 per hour Fire Marshal response $50.00 per hour ** Fees would be charged to the insurance companies of the parties involved. Fire officer would collect information needed to charge on the scene. The resident, should the insurance company not pay, will not be responsible for the charges. Copies of Fire Reports: $20.00 Building and Fire Re-inspection Fees: $47.00 per hour Burning Permits: $20.00 Fire & Pyrotechnics Special Effects: $250.00 Gas Pipeline Response Fees * *: Each Fire Engine /Pumper $250.00 per hour Each Utility Vehicle or Pickup $125.00 per hour Each Firefighter $11.50 each, per hour Chief(s) response $75.00 per hour Fire Marshal response $50.00 per hour ** This fee would be charged to contractors or sub - contractors who hit properly marked gas lines. Charges would not apply to residents who hit a gas line. Home Occupation Inspections: $47.00 per hour Inspection Fees: Aboveground Storage Tanks Permit Fee —1.25% of total project value (minimum $25.00). Plan Review Fee — 65% of permit fee (minimum $25.00). Commercial Hood Extinguishing Systems Permit Fee — 1.25% of total project value (minimum $25.00). (plan review, permit, inspection, modification) Plan Review Fee — 65% of permit fee (minimum $25.00). Day Care Licensing Inspections $50.00 per inspection (includes I re- inspection) Fire Alarm Systems (plan review, permit, Permit Fee — 1.25% of total project value (minimum $25.00). inspection, modification) Plan Review Fee — 65% of permit fee (minimum $25.00). Fire Sprinkler Monitoring Systems (plan Permit Fee — 1.25% of total project value (minimum $25.00). review, permit, inspection, modification) Plan Review Fee — 65% of permit fee (minimum $25.00). Fire Sprinkler Systems (plan review, Permit Fee — 1.25% of total project value (minimum $25.00). permit, inspection, modifications) Plan Review Fee — 65% of permit fee (minimum $25.00). Underground Storage tanks (plan review, Permit Fee — 1.25% of total project value (minimum $25.00). install and removal) Plan Review Fee — 65% of permit fee (minimum $25.00). Other Inspections as Requested: $47.00 per hour Special Investigation as Requested: $47.00 per hour G:\ FINANCE\ PROJECTS\ Budget \Budget 2010\Fee Schedule - 2010.DOCPage 10 T _ _l 1 "X l Ball Field Usage: Adult Rec Play $75.00 per team, per season $10.00 additional, per player, non - resident fee Youth Rec Play $0.00 per team, per person $0.00 additional, per player, non - resident fee Note: Includes the use of fields for both lighted and non - lighted Field without Lights (Private Use) $15.00 per hour or $75.00 per day Field with Lights (Private Use) $20.00 per hour or $100.00 per day Rental Equipment for Tournament Limer $6.00 per tournament Lime $7.00 per bag Drag $3.00 per tournament Hose and Nozzle $3.00 per tournament Batter's Box $3.00 per tournament Weekend Tournaments No Field Maintenance /Adult $275.00 tournament fee for the park plus $200.00 field usage fee per field No Field Maintenance/Youth $275.00 tournament fee for the park plus $100.00 field usage fee per field, youth organizations not affiliated with Andover Youth With Field Maintenance /Adult $650.00 tournament fee for the park plus $200.00 field usage fee per field With Field Maintenance/Youth $650.00 tournament fee for the park plus $100.00 field usage fee per field, youth organizations not affiliated with Andover Youth Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Hockey Rinks: Rink with lights (Adults) $18.00 per hour Park Dedication Fees: Single Family Residences $q,944.00 $2,935.00 per unit Town Home and Twin Home $2,944.0 $2,935.00 per unit Apartment (Multi - Family) $2,944.00 $2,935.00 per unit Lot Splits $2,944.00 $2,935.00 per unit Commercial/Industrial $8,954.00 $8,956.00 per acre or 10% of market value of land, which ever is less (per Ord. 10 Sec.9.07.5) Vehicle Rental — Truckster: $50.00 per day and $350.00 refundable damage deposit G: \FINANCE \PROJECTS \Budget\Budget 2010 \Fee Schedule - 2010.DOC Pag 0 11 DL, Adult Use Business License: $8,000.00 per year (see ordinance) Commercial Site Plan Review: Escrow for services & agree to reimburse city for $1,500.00 for small projects less than 5,000 sq. ft. services provided. $2,000.00 for projects between 5,000 and 10,000 sq. ft. $2,500.00 for projects 10,000 sq. ft. and greater Billable Staff Time x Project Recovery Rate Factor (2.0) Comprehensive Plan Amendment: $500.00 - Includes mailing labels Public Notification Sin $30.00 Conditional Use Permit: Commercial $400.00 S 1,000.00 escrow - lneludes mailing labels -to facilitate ARC review Residential $350.00 - Includes mailing labels Amended Special Use Permit $200.00 - Includes mailing labels Public Notification Sign $30.00 Recording Fee $100.00 Lot Split Fee: Lot Split $300.00 - Includes mailing labels Public Notification Sign $30.00 Administrative Lot Split $30.00 — 5 acres or more Pawnbroker, secondhand goods dealer, precious metal License: New $5,500.00 per year Renewal $5,000.00 per year Plat Fees: Sketch Plan Fee $1,000 escrow for services & agree to reimburse city for all services provided. Billable Staff time x Project Recovery Rate Factor (2.0) Preliminary Plat Filing Fee $350.00 Final Plat Fee $150.00 Plat Escrow Deposit Urban Lot $350.00 per lot Rural Lot $700.00 per lot Public Notification Sin $30.00 Re- zoning: $325.00 - Includes mailing labels Public Notification Sin $30.00 Sign Permit: $2.00 per square foot/side $4.00 per square foot per side erected without permit if approved Towers & Antennas: Application Fee Special Use $1,000.00 - Includes mailing labels Lease Rates Negotiated Variances: Zoning Ordinance Variance Requests $150.00 for single family $125.00 for other requests Zoning Letter: $50.00 G: \FINANCEIPROJECTSIBudget \Budget 2010 \Fee Schedule - 2010.DOCPage 12 Pnhlir Wnrke Street Sweeping: $40.00 (State Surcharge Add 50¢) Equipment Fee $110.00 per hour (minimum charge % hour) Labor Billable hourly rate times project recovery rate factor Signs: Materials Cost plus administrative fee Labor Billable hourly rate times project recovery rate factor C.�nii�ry Qawar Hook-up Permit Fee: $40.00 (State Surcharge Add 50¢) Laterals: $39.00 per front foot Plumbing: Homeowner contracts for Sanitary Sewer Rates: Sewer Area Charge $1,551.00 per acre Sewer Connection Fee $418.00 per unit Commercial Connection Fee Rate = 1 connection fee for each SAC unit Sanitary Sewer Extra Depth Lateral Fee: $15,000.00 plus cost index percentage (Engineers New Record) dated back to (Connection to lateral sanitary sewer at Xeon September of 2004. (This connection will only be allowed by City Council Street NW located within the Sophie's South approval.) (Ord.367, 4- 15 -08) development) Sanitary Sewer Lift Station Connection Fee: Fox Hollow Lift Station $214.00 per unit Shadowbrook Lift Station $932.00 $929.00 per unit Chesterton Commons Lift Station (Lift Station #4) $910.00 $907.00 per unit Constance Corners Lift Station (Lift Station #7) $923.00 $920.00 per unit Aztec Estates Lift Station (Lift Station #5) $57,345.00 plus construction cost index percentage dated back to Jan. 2004 (Amount to be charged to remaining benefiting properties when developed.) Sanitary Sewer & Water Main Railroad Crossing Fee 161" Avenue: $193.00 per unit Sewer Availability Charge - Met Council Fee: $2,000.00 $2,100.00 Sewer Contracting: Equipment Fee $110.00 per hour Labor Fee Billable hourly rate times project recovery rate factor Sewer Usage Rates: Penalty/Late Payment 18% annually Quarterly Rate $57.64 per quarter Monthly Rate $19.21 per month Quarterly Rate (Senior Citizen Reduced Rate)* $28.82 per quarter Monthly Rate (Senior Citizen Reduced Rate)* $9.61 per month Quarterly Rate (Disabled Persons Reduced Rate)* $28.82 per quarter Monthly Rate (Disabled Persons Reduced Rate)* $9.61 per month *must meet income eligibility Storm Water Storm Water Utility Fee: Zoning Category Single Family Urban Single Family Rural, Estates, Suburban &Farmstead Manufactured Housing Multiple Dwelling Business, Commercial Industrial & Public Developed Parks Elementary & Middle Schools High Schools Churches Quarterly Rate Per Unit: $6-.78 $6.98 per unit $6.7-8 $6.98 per unit N/A $1-4.12 $15.37 per acre $28.51 $29.37 per acre $6-.7-8 $6.98 per park $13.55 $13.96 per acre $13.55 $ t 3.96 per acre $1 -3.55 $13.96 per acre N/A G: \FINANCE \PROJECTS\ Budget \Budget 2010 \Fee Schedule - 2010.DOCPage 13 Water Hydrant Meter Deposit & Rental Rates: Deposit Rental Rate 5/8" hydrant meter setup $250.00 $4.00 per day for the first 7 days $2.00 per day thereafter for full rental period 3" hydrant meter setup $600.00 $5.00 per day for the first 30 days $3.00 per day thereafter for full rental period 3" hydrant meter w/backflow preventer $1,000.00 $6.00 per day for the first 30 days $4.00 per day thereafter for full rental period Hydrant Use: Deposit (as stated above) plus standard water rates Laterals: $41.80 per front foot Service Charges: Labor Billable hourly rate times project recovery rate factor Testing 0 to 6" Meters Cost plus administrative fee Violation Penalties: May 1St through August 31St 1St Penalty Warning 2nd Penalty $100.00 3`d Penalty $200.00 4`t' Penalty $200.00 & Turned over to the City Attorney for criminal prosecution. Unit Connection Charges: Residential $3,406.00 $3,678.00 per unit Non - residential, per REC $2- 1.46.00 $2,318.00 per unit or $21,460.00 $23,180.00 per acre whichever is higher Institutional (Land owned or operated by municipal, school district, county, state or other $2,- 146.00 52,318.00 per unit or $10,,730.00 $ 1 1,590.00 per acre whichever is governmental agencies) higher Water Area Charges: Residential and Commercial $342&08 $3,370.00 per acre Water Meter Charges: %" Meter (short lay length) $170.00 42 Horn (for 3/4" meter) $42.00 #4 Horn (for 1" meter) $71.00 Special Sizes Cost plus administrative fee Water Permit Fees: Service /Connection $50.00 (State Surcharge Add 50¢) Tapping Main $30.00 Disconnection/Reconnection Requests $25.00 HVAC $15.00 Re-Inspection (all) $30.00 per hour Water Usage Rates: Monthly Rate Structure $4.66 $4.89 Base Rate U-.-519 $1.70 per 1,000 for 1' 3,000 Gallons $4.6 -5 $1.77 per 1,000 for 3,001 - 7,000 $4-.n $1.83 per 1,000 for 7,001 - 12,000 $-1-80 $1.93 per 1,000 for 12,001 - 20,000 $4-.94 $2.08 per 1,000 for 20,001 - 33,000 $x:16 $2.31 per 1,000 for 33,001 - 67,000 $2.58 $2.76 per 1,000 for 67,001 and above Monthly Minimum $630 $6.74 Penalty/Late Payment 18% Annually G:\ FINANCE\ PROJECTS\ Budget \Budget 2010 \Fee Schedule- 2010.DOCPage 14 Water Usage Rates (Cont): Quarterly Rate Structure $10.79 S 11.32 Base Rate $-1-59 51.70 per 1,000 for 1" 9,000 Gallons " S 1.77 per 1,000 for 9,001 - 21,000 &1-.71 S 1.83 per 1,000 for 21,001 - 36,000 $4-80 S 1.93 per 1,000 for 36,001 - 60,000 $-1-94 S2.08 per 1,000 for 60,001 - 99,000 $?q-6 S2.31 per 1,000 for 99,001 - 201,000 $2-58 S2.76 per 1,000 for 201,001 and above Minimum per quarter $12.53 S13.41 Penalty /Late Payment 18% Annually Street Liehtin Quarterly Charges: Urban Residential Areas $7.75 per quarter Rural Residential Areas $13.20 per quarter Commercial Property $7.75 per quarter Adopted by the City Council of the City of Andover this 16`h day of December 2008. CITY OF ANDOVER Attest: Michael R. Gamache — Mayor Michelle Harmer — Deputy City Clerk G:\FINANCBPROJECTS\ Budget \Budget 2010\Fee Schedule- 2010.DOCPage 15 C AI T Y O F C7) NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Council .l Jim Dickinson, City Administrator Michelle Hartner, Deputy City Clerk Approve 2010 Animal Control Contract December 15, 2009 INTRODUCTION Attached is the proposed animal control contract for 2010. DISCUSSION The proposed contract reflects no rate changes from 2009. ACTION REQUIRED The City Council is requested to approve the animal control contract for 2010. Respectfully ^submitted, Michelle Hartner Deputy City Clerk Attach: 2010 Contract ANIMAL CONTROL AGREEMENT THIS AGREEMENT, made this I" day of January 2010, by and between Marline Skinner, 28901 Dahlia St., Isanti, Minnesota, 55040, hereinafter referred to as "Contractor ", and the City of Andover, Minnesota, hereinafter referred to as "City". WITNESSETH, that Contractor and City, for the consideration stated herein, mutually agree as follows: STATEMENT OF WORK. Contractor shall furnish all labor, equipment, and services performed for the job of animal control officer for the City, as set forth below in an efficient and workmanlike manner in accordance with this Agreement. Contractor shall comply with all federal, state, and local laws and ordinances in performing the duties as specified herein. THE CONTRACT PRICE. The City will pay Contractor for performance of this Contract, in current funds as follows: a. Sixty and no /100 Dollars ($60.00) per animal for pick -up of dogs or other animals as directed by the members of the Anoka County Sheriff's Office, City Council, or City Clerk whether an animal is then actually picked up or if the Contractor goes to a place as directed and finds there is no animal to be picked up. b. Twenty and no /100 Dollars ($20.00) boarding fee per day, per dog c. Twelve and no /100 Dollars ($12.00) boarding fee per day, per cat. d. Seventy Five and no /100 Dollars ($75.00) per animal for pick up of dogs or other animals during closed hours (see attachment). Owners will be charged Seventy Five and no /Dollars ($75.00) for late fee. e. Thirty and no /100 Dollars ($30.00) per additional animal picked up during the same call. f. The fees for animals picked up more than once will be doubled for owners. CONTRACTOR'S DUTIES. Contractor shall upon request of the members of the Anoka County Sheriffs Office, City Council, or the City Clerk take all reasonable steps to catch and take into custody any animal determined to be in violation of any City Ordinance or Minnesota State Statute. All apprehensions of dogs or other animals directed by the members of the Anoka County Sheriffs Office, City Council, or the City Clerk shall be treated humanely and shall be delivered into the custody of the party or facility designed by the City. The Contractor agrees to comply with all the state laws regarding waiting periods. The Contractor shall supervise the advertisement and publication of notice when an animal has been picked up. 4. IDENTIFICATION. The City shall provide Contractor with appropriate credentials and/or identification to identify her as the "Animal Control Official for the City of Andover ". 5. IDEMNIFICATION. Contractor agrees to indemnify and hold the City harmless against all claims, losses, causes of action, and expenses, including legal expenses, relative to Contractor's performance of this Contract. City shall not be liable for any loss suffered by Contractor due to personal injury or because of damage to, or destruction of, any property, or any loss of profits or other consequential damages or any inconveniences resulting from the theft, damage to, or destruction of personal property. City may, at its option, but with no obligation to do so, obtain insurance covering Contractor against liability to third parties relative to Contractor's performance of this Contract. Contractor shall be solely responsible for obtaining, at her own expense, any insurance coverage which she may desire insuring herself against personal injury or property damage or against liability to third parties. 6. LEGAL STATUS. The parties agree that the Contractor is in full control of the manner in which work is pursued and the Contractor shall not receive retirement benefits, PERA benefits, or any other fringe benefits offered to employees of the City and shall, in all respects be deemed an Independent Contractor. 7. TERMINATION. It is further agreed that in a case of violation, breach or non- performance by Contractor of any of the agreements contained in this Contract, City shall have the right to declare this Contract immediately null and void upon written notice to Contractor. 8. REPRESENTATION. The Contractor represents that she employs employees who are properly trained to perform the Contract, and if required by the State, are certified by the State of Minnesota. 9. TERM. This Contract shall become effective upon its execution and continue month to month with a 60 -day notification of termination. No amendment or modification of this Contract shall be effective unless made in writing and signed by both the City and the Contractor. IN WITNESS THEREOF, the parties have executed this Contract at the City of Andover, Minnesota, on the day and year first above written. Contractor CITY OF ANDOVER By: Mayor Attested by: City Clerk 12 -10 -2009 14:40 PRGE:4 Operating Hours Monday - Friday 8am -6pm Saturday 8am -12pm Closed Sundays and Holidays (New Years Day, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day) (These would be considered after hours and anything after or before hours stated above) C I T Y O F ,ND6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: Will Neumeister, Community Development Director ,W, SUBJECT: Adopt Policy on Sheds - Planning DATE: December 15, 2009 INTRODUCTION Based on the discussion at the November 24`" Council meeting, staff was instructed to bring back a written policy that the Council could officially approve related to sheds located in easements. See attached minutes. DISCUSSION The Council wanted the following points in the policy statement: Sheds located in drainage and utility easements • Property owners with sheds located in easements need to understand that they may have to move them, if there are complaints or the city or a utility company needs to use the easement. Sheds shall not be allowed in drainage and utility easements if a public or private utility is located within the easement. The property owner must contact Gopher One Call before the request is made. • The shed shall meet all normal setback requirements and not have permanent foundations or concrete slabs. • If the shed encroaches into a drainage /utility easement, then an encroachment agreement may be required and approval from the City Council will be necessary. This is contingent upon the adjacent neighbors not objecting and the City Engineer determining that the shed will not hinder the flow of storm water and storage capacities through/within the easement. ACTION REQUESTED The Council is requested to approve the above policy statement on sheds in drainage easements. Respectfully submitted, Will Neumeister 6 —cw— Attachment November 24, 2009 Workshop Minutes 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 ANDOVER CITY COUNCIL WORKSHOP MEETING — NOVEMER 24, 2009 MINUTES i Meeting of the Andover City Council was called to order by Mayor Mike Gamache, 2009, 6:00 p.m., at the Andover City Hall, 1685 Crosstown BoulevardNW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Bukkila (arrived at 6:08 p.m.), Don Jacobson, Mike Knight, Julie Tru e None Director of Public s/1 City Administrator, Jim D Community Development Others Engineer, Dave Berkowitz Neumeister DISCUSS SHED SETBACKS AND EASEMENT ENCROACHMENTS (CONTINUED) Mr. Neumeister stated this item is a continuation of the discussion regarding shed setbacks and easement encroachments that was discussed at the October 27`" Council Workshop. Mr. Neumeister reviewed the information with the Council. Councilmember Trude stated to date they have enforced the code as it exists. Mr. Neumeister indicated that is correct. Councilmember Jacobson thought they should leave the code the way it is but provide for an encroachment agreement. Councilmember Knight stated if they are going to allow it in the easement they need to stipulate the shed needs to be portable. Mayor Gamache asked if staff would only be looking for these types of violations if they are reported. Mr. Neumeister stated that is correct since there are a lot of them out there. The Council discussed how the City would handle such issues in the future. Councilmember Bukkila stated she preferred Blaine's regulations. Mayor Gamache agreed. The Council reviewed Blaine's regulations. Mayor Gamache stated the encroachment agreement would allow someone to encroach in the drainage easement. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Workshop Meeting Minutes — November 24, 2009 Page 2 Mr. Berkowitz explained what a drainage easement does. He reviewed what type of easements the City will run through the easements. Councilmember Trude asked what staff would need to do if they put in place an encroachment agreement. Mr. Berkowitz stated they would need to pull the plat to see if there is a utility in the easement and then physically visit the site to make sure there is not a drainage flow blockage. Councilmember Trude stated if they were to have an encroachment agreement the City would need to adjust their fees to recoup their costs. Councilmember Trude asked when this was talked about in ARC was there a concern. Mr. Berkowitz stated the main concern is drainage. Councilmember Trude thought from a policy perspective they should be responding to only new construction and not structures that are old. Councilmember Knight stated they needed to make sure the structure is moveable. Mr. Steve Jung, 2126 142 "d Lane NW, stated Blaine's idea is not a good one. He reviewed Coon Rapids, Anoka's and Blaine's policies. He did not understand where Blaine has their bench mark. He stated other cities do regulate their policy and enforce moving structures outside of the easement. He stated they have a huge water problem in the backyards when the ground is frozen. There is a local drainage problem and he does not want to have water problems in the future. Councilmember Jacobson stated if they are going to change the ordinance to allow this they need to do it for the entire city. Mayor Gamache stated he knows there are sheds like these in the City because he sees it all the time and if the Kamowski's need to move their shed then others in the City will need to follow. He did not think the City should go out and look for these but if residents complain then something will need to be done. Mr. Dickinson summarized what the Council discussed and wanted the Code to provide. Mr. John Karnowski, 2114 142 "d Lane NW, stated they will be applying for a variance. The Council reviewed the variance process with the Karnowskis. to the City �ouncil is ruested to discuss potent`i�l Clearwire in Ando er and nrovi e direction" to the Clearwi a represent Knight stated with a bare pole t wre''will be nothing sites for on how of them. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Approve 2010 Anoka County Sheriff Contract December 15, 2009 INTRODUCTION Each year the City Council approves the subsequent years (2010) law enforcement contract with the Anoka County Sheriff s Office as part of the annual budget process. The 2010 contract is attached for the City Council approval. DISCUSSION The 2010 City of Andover Law Enforcement expenditure budget is $2,599,246 which is offset by a Police State Aid revenue budget of $112,860 and School Liaison revenue budget of $83,988 reflecting a net tax levy impact of $2,402,398. The Anoka County Sheriff s contract provides for 80 hours per day of patrol service, 12 hours per day of service provided by a Community Service Officer, a School Liaison Officer in the middle school and high school, a full -time patrol investigator, and 50% of the costs associated with the Crime Watch Program's coordinator position. BUDGET IMPACT The contract total of $2,599,246 is contained in the City of Andover 2010 Budget. ACTION REQUESTED The Andover City Council is requested to approve the attached Anoka County Sheriff s Contract. submitted, Attachment — Sheriff s Contract Anoka County Contract No. 2009 -0310 LAW ENFORCEMENT CONTRACT THIS CONTRACT is made and entered into this day of 2009, by and between the County of Anoka, a political subdivision of the State of Minnesota, and the Anoka County Sheriff, hereinafter referred to as the "County," and the City of Andover, 1685 Crosstown Boulevard Northwest, Andover, Minnesota 55304, hereinafter referred to as the "Municipality," for the period of January 1, 2010, through December 31, 2010. WITNESSETH: WHEREAS, the Municipality is desirous of entering into a contract with the County, through the Office of the Anoka County Sheriff (hereinafter Sheriff), for the performance of the law enforcement functions hereinafter described within the corporate limits of said Municipality; and WHEREAS, the County is agreeable to rendering such services and law enforcement functions on the terms and conditions hereinafter set forth; and WHEREAS, such contracts are authorized and provided for by Minn. Stat. §§ 471.59 and 436.05. NOW, THEREFORE, pursuant to the terms of the aforesaid. statutes, and in consideration of the mutual covenants expressed herein, it is agreed as follows: PURPOSE The County, through its Sheriff, agrees to provide police protection within the corporate limits of the Municipality to the extent and in the manner as hereinafter set forth. II. SERVICES TO BE PROVIDED BY THE COUNTY A. Except as otherwise hereinafter specifically set forth, such services shall encompass the duties and functions of the type normally coming within the jurisdiction of the Sheriff pursuant to Minnesota Law, and, in addition, the Sheriff and his duly assigned deputies shall, within the Municipality's corporate limits, exercise all the police powers and duties of city police officers as provided by Minn. Stat. § 436.05. B. The rendition of services, the standard of performance, the discipline of the deputies, and other matters incident to the performance of such services and the control of personnel so employed, shall remain in and under the sole control of the Sheriff. C. Such services shall include the enforcement of Minnesota State Statutes and the municipal ordinances of the Municipality. D. The County shall furnish and supply all necessary labor, supervision, equipment, and communication facilities for dispatching, jail detention (including the cost of such detention), and daily patrol service as specified in Paragraph II.E. of this Contract, and shall be responsible for the direct payment of any salaries, wages, or other compensation to any County personnel performing services pursuant to this Contract. E. The County agrees to provide law enforcement protection as follows: For the period of January 1, 2010, through December 31, 2010, the Sheriff will provide Eighty (80) hours per day of daily patrol service. Said daily patrol service shall be exercised through the employment of four patrol cars, to be supplied, equipped, and maintained by the County and staffed by Sheriffs deputies. Further, said daily patrol service will provide and fulfill those services and duties ordinarily provided and fulfilled by city police officers as provided by state law and municipal police officers as provided by state law and municipal ordinances. The Sheriff will also provide twelve (12) hours per day of service by a Community Service Officer. In addition, the Sheriff will provide the service of a Community Service Officer for park security, twenty (20) hours per week, April through September. The Sheriff, upon consultation with the Law Enforcement Committee created pursuant to Paragraph VI. herein, shall determine the time of the day during which the patrol service shall be provided. The Sheriff may periodically change the times of patrol service in order to enhance the effectiveness of the coverage. The Sheriff will also provide an additional Patrol Investigator. The Investigator will provide an additional forty (40) hours per week coverage investigating crimes within the City of Andover. The Investigator will be issued a vehicle and be granted take -home privileges, per Anoka County Sheriff's Office Policy, for that vehicle. The Sheriff will also provide 2 full -time Deputy Sheriffs to be assigned as a School Liaison Officer, in the Municipality's schools during the school year. This will include the middle school and the high school. The County also agrees to cover 50% of costs associated with the Crime Watch Program's coordinator position. The Municipality agrees to. cover the remaining 50 %. During the non - school months, these officers will continue to be -2- assigned in the Municipality to work in such areas as patrol, selected enforcement efforts, and crime prevention. Ill. DUTIES OF MUNICIPALITY A. It is agreed that the Sheriff shall have all reasonable and necessary cooperation and assistance from the Municipality, its officers, agents, and employees, so as to facilitate the performance of this Contract. B. This Contract shall not alter the responsibility for prosecution of offenses occurring within the Municipality as is currently provided by law. Likewise, collection and distribution of fine monies shall be controlled in the manner provided by law. IV. COMPENSATION /TERM For law enforcement protection services as specified herein for January 1, 2010, through December 31, 2010, the Municipality agrees to pay to the County the sum of Two Million Five Hundred Ninety Nine Thousand Two Hundred Forty Six. Dollars and 00 /100s ($2,599,246.00). Said sum is payable in four (4) equal installments due April 5, 2010; July 5, 2010; October 4, 2010; and December 31, 2010. The County agrees that the Municipality will receive a credit against its contract price obligation as a result of anticipated Police State Aide. The amount of the credit will be determined by the amount of money received per sworn officer from the State of Minnesota times the number of sworn, officers charged to service the contract. V. RENEWAL This Contract may be renewed for a successive period of one (1) year. Said renewals shall be accomplished in the following manner: A. Not later than one hundred twenty (120) days prior to the expiration of the current Contract, the County, through its Sheriff, shall notify the Municipality of its intention to renew. Said notification shall include notice of any increase in total contract cost. B. Not later than ninety (90) days prior to the expiration of the current Contract, the Municipality shall notify the Sheriff of its intention to renew and its acceptance of increased costs. -3- C. The renewal shall be officially approved by the parties' respective governing bodies prior to expiration of the current Contract. VI. LAW ENFORCEMENT COMMITTEE The County, through its Sheriff or his designee(s), agrees to meet, from time to time, with any duly designated law enforcement committee of the Municipality. The purpose of said meetings shall be to make suggestions for improvement in the implementation of this Contract or for amendments thereto; provided, however, that no such suggestion or amendment shall be binding upon either party until reduced to writing and duly signed by the parties hereto. The membership of said committee, and the time and place of said meetings, shall be determined by the Municipality with reasonable notice to the Sheriff. VII. DISBURSEMENT OF FUNDS All funds disbursed by the County or the Municipality pursuant to this Contract shall be disbursed by each entity pursuant to the method provided by law. VIII. STRICT ACCOUNTABILITY A strict accounting shall be made of all funds, and reports of all receipts and disbursements shall be made upon request by either party. IX. AFFIRMATIVE ACTION In accordance with Anoka County's Affirmative Action Policy and the County Commissioners' policies against discrimination, no person shall illegally be excluded from full - time employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the program which is the subject of this Contract on the basis of race, creed, color, sex, sexual orientation, marital status, public assistance status, age, disability, or national origin. X. INDEMNIFICATION The Municipality and the County mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses, or damages, injuries or sickness resulting from the acts or omissions of their respective officers, agents, or employees, relating to the activities conducted by either party under this Contract. l�11 X1. TERMINATION This Contract may be terminated by either party at any time with or without cause upon not less than one hundred eighty (180) days written notice delivered by mail or in person to the other party. Notices delivered by mail shall be deemed to be received two (2) days after mailing. Such termination shall not be effective with respect to services rendered prior to such notice of termination. XI I. NOTICE For purposes of delivering any notices hereunder, notice shall be effective if delivered to the Anoka County Sheriff, 325 East Main Street, Anoka, Minnesota 55303, on behalf of the County; and the City Administrator of the City of Andover, 1685 Crosstown Boulevard Northwest, Anoka, Minnesota 55304, on behalf of the Municipality. XIII. ENTIRE AGREEMENT /REQUIREMENT OF A WRITING It is understood and agreed that the entire agreement of the parties is contained herein and that this Contract supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous contract presently in effect between the parties relating to the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Contract shall be valid only when they have been reduced to writing and duly signed by the parties herein. -5- IN WITNESS WHEREOF, the Municipality, by its governing body has caused this Contract to be signed by its Mayor and attested by its Clerk, and the County of Anoka, by resolution of the County Board of Commissioners, has caused this Contract to be signed by the County Sheriff, Chairman of the County Board of Commissioners, and attested by the County Administrator, all on the day and year first above written. COUNTY OF ANOKA CITY OF ANDOVER By: By: Dennis D., Chair County Board of Commissioners Its: Dated: ATTEST A Dated: in Terry L. Johnson County Administrator Its: Dated: By: Bruce Andersohn Sheriff Dated: APPROVED AS TO FORM By: Dan Klint Assistant County Attorney Dated: WE Dated: i� C I T Y O F, ND OVE. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Donations for 2010 Senior Class All Night Parties DATE: December 15, 2009 INTRODUCTION The City is starting to receive requests from the Senior All Night Party Donation Committees for a City donation to help fund activities in support of a High School Senior All Night Party. DISCUSSION For 2008 and 2009 the City Council approved donations of $2.00 per student who are graduating that are Andover residents to all requesting senior class parties. The question is whether or not the City Council wants to proceed with that direction again in 2010. The donation amount would be used to assist each association to hold the All Night Party, with funds being used for foods, events and other miscellaneous items that celebrate the accomplishments of the graduating senior class. The City Council, pursuant to the Public Purpose Expenditure Policy adopted by the Council provides for such a donation. The All Night Party's primary goal is to provide a safe atmosphere for graduating seniors by keeping them off the road and in a supervised environment. Parents coordinate and supervise the "party" and volunteer their time to the event. BUDGET IMPACT Funding for a donation is available through the City's Charitable Gambling Fund and donations are made based on available funding. Estimate of the total donation to all requesting schools in 2010 would be $1,200. ACTION REQUESTED Approve donations of $2.00 per student who are graduating that are Andover residents to all requesting senior class parties in 2010. CN T Y O F D OV II 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrato FROM: Will Neumeister, Community Development Director SUBJECT: Authorize Letter of Support for Youth First - Administration DATE: December 15, 2009 INTRODUCTION With dwindling funding, the staff at Youth First is seeking assistance through CDBG funds, that Anoka County is currently taking requests for. DISCUSSION The Youth First organization needs funding assistance from this source to stay in existence. ACTION REQUESTED The Council is asked to approve the attached "letter of support" for Youth First that supports their CDBG funding request. Respectfully submitted, Will Neumeister Attachment Letter of Support NDOV%E^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US December 16, 2009 Ms. Heidi Geiss Youth First 6701 Highway 10 Ramsey, MN 55303 Re: CDBG Funds for "Youth First" Program Dear Ms. Geiss: This letter is to confirm that the Andover City Council has reviewed your request of support for your public service of the "Youth First" program and directed me to send a "Letter of Support" to you so that you can demonstrate there is local support of your use of CDBG funds. This letter is to serve as the "Letter of Support" for your program and how it is planned to serve the residents of Andover. I believe this addresses what you needed from the City regarding this issue. If it does not, please feel free to contact me at your earliest convenience. Sincerely, Will Neumeister Director of Community Development 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Approve Joint Powers Agreement — Central Purchasing Program December 15, 2009 INTRODUCTION 9 In an effort to help member cities save money on product and service purchases, the North Metro Mayors Association explored over this fall the potential of creating a Central Purchasing Program to do so. DISCUSSION Attached to this staff report is an overview of benefits summary that outlines the basic description of the Central Purchasing Program and the potential benefits for a member city to participate. Participation in this program by a member city can be done after approval of the attached Joint Powers Agreement for the Central Purchasing Program. City Administration is recommending participation. ACTION REQUESTED The Andover City Council is requested to approve the attached Joint Powers Agreement — Central Purchasing Program. North Metro Mayors Association Central Purchasing Program Overview of benefits The North Metro Mayors Association developed a Central Purchasing Program to help program participants save money on products and services purchased by its members. In addition to cost savings, members will realize time and efficiency benefits as time - consuming negotiations on products offered in the program are handled by program staff. Following is a description of the major benefits of the program: Simple and transparent operations • North Metro Mayors Association will work with a panel of purchasing agents from program participants to identify products and services to include in the program. • Use formal bid process where required and pursuant to State Statutes • NMMA will negotiate terms, and sometimes, pricing with vendors on behalf of program participants. Terms will include a purchasing "code of conduct" to ensure appropriate relationships with vendors and purchasers that meet public standards. • Some items will be negotiated as a "group buy ". NMMA will aggregate the volumes to be purchased and negotiates a price available to all members. For other items, program participants will negotiate prices based on their volumes with that vendor. • Program participants will make purchases from selected vendors and will provide documentation of purchases to NMMA so NMMA can calculate dividends to be paid to program participants. • Based on product or service volumes purchased, vendors will provide a dividend to the program. • NMMA will provide a quarterly dividend to participating NMMA members net of program administration fees. Dividend will be calculated by NMMA, based on the volume of goods or services purchased by NMMA member. Vendor delivers goods as usual Member - Vendor Submits P.O tR Vendor and pays for gds Provides Informatior NMMA on Services p Pays divide to NMMA NMMA Pays dividend to NMMA members net of management fees • Cost savings and greater ease in purchasing • The program will identify products and services used in sufficient volume by members where negotiating with vendors based on higher aggregate volumes will yield savings. • NMMA will handle the negotiations of complex product and service offerings making it easier on program members. • The program will provide program participants with the comfort of knowing that experienced negotiators are working on their behalf. Easy to participate and no obligation • To participate, all that is required is to become a signatory to the Joint Powers Agreement and to identify a representative to become trained in how to access the benefits. Participation in the program does not change the way members purchase. Decisions on what to buy and when are always up to the participant. There is no cost to participate in this program and participants may decide to meet all, some, or none of their purchasing requirements through the program at any time. JOINT POWERS AGREEMENT CENTRAL PURCHASING PROGAM This Joint Powers Agreement (Agreement) is by and between the undersigned Member (hereinafter the "Member ") and collectively the Members (hereinafter the "Members ") pursuant to Minnesota law. WHEREAS, Members have a common need to reduce their tax levies, operating budgets and related expenditures for various purchases of products and services used on behalf of their respective constituents; WHEREAS, the undersigned Member believes that by making combined purchases while hiring the North Metro Mayors Association (hereinafter the "Association ") to manage its 'Central Purchasing Program' (hereinafter the "Program "), they will be able over time to achieve significant savings on selected product and services purchased, while complying with state laws and regulations; WHEREAS, the Association is both a joint powers organization, under Minn. Stat Minn. Stat § 471.59, and a 501 (c.) (6) Non - profit corporation and its Board of Directors shall annually appoint a Central Purchasing Management Committee, comprised of six (6) city managers and /or city administrators for purposes of Program oversight and operational authority as set forth herein; WHEREAS, Minn. Stat § 471.59, and as amended from time to time, provides for the joint exercise of common or similar powers by governmental units and also provides that any one governmental unit may perform on behalf of another governmental unit any service or function which that unit would be authorized to perform for itself; WHEREAS, the undersigned Member and collectively the Members agree to hire the Association to function as manager for the Program; NOW THEREFORE, by virtue of the powers granted by law and in consideration of the mutual covenants and agreements of the Members hereto, it is agreed as follows: 1. Purpose. The Members agree that they have joined together for the purpose of establishing the Program for purposes of purchasing selected products and /or services and which Program shall be operated under the management and administration of the Association. The Association shall annually appoint a six (6) Member Central Purchasing Management Committee (hereinafter the "Committee ") comprised of Member city mangers /administrators whose function shall be oversight of all Program deliverables. 2. Member Definition and Delegation. The term "Member" shall mean a governmental unit as used in Minn. Stat § 471.59, and as amended from time to time, and can include every city, county, town, school district, independent nonprofit firefighting corporation, other political subdivision of this or another state, another state, the University of Minnesota, nonprofit hospitals licensed under sections 144.50 to 144.56, rehabilitation facilities and extended employment providers that are certified by the 1 commissioner of employment and economic development, day training and rehabilitation services licensed under sections 245B.01 to 245B.08, and any agency of the state of Minnesota or the United States, and includes any instrumentality of a governmental unit. For the purpose of this section, an instrumentality of a governmental unit means an instrumentality having independent policy- making and appropriating authority. Subject to State law, applicable regulations and the provisions of this Agreement, the Association shall be authorized to act on behalf of the undersigned Member and collectively the Members as follows: a. Perform all required administrative and management functions specifically related to this Joint Powers Agreement Central Purchasing Program and any others that the participating Members specifically authorize from time to time; b. Establish formal bid advertising and bid opening rules and procedures; c. Designate a person or persons to perform all required administrative functions relating to the bid process; d. Collect purchase information, including quantities desired by the Member or Members for specific products and services, and e) Determine whether competitive bidding rules and regulations would be required to be followed. The Committee shall execute all contracts needed to properly structure the Program and shall have the authority to engage a management company that it deems qualified to assist in performing designated operational functions as needed to implement the overall purpose of this agreement. The Committee shall interview low -cost product and service providers and seek input from Members to determine which products or services should be included in the Program. 3. Bid and Award. The Program shall comply with all competitive bid procedures wherever required by state law. Each Member shall retain its individual authority to purchase or not purchase from said approved low bid vendor or offered Program unless the Member specifically obligates itself through the issuance of a Program purchase order for said product or service. 4. Termination. This Agreement will automatically terminate on December 31, 2020. Termination may be effectuated prior to December 31, 2020, upon the majority action of the undersigned Members. No one Member may act to terminate the Agreement. A Member, after participating for a two (2) year period, may withdraw from membership by giving written notice to the Committee by October 15Y of the preceding year and such termination shall be effective January 1rt of the following year. 5. Code of Ethics. All Members, the Committee, the Association, and an organization hired to assist in the implementation of the Program shall be held to the highest possible standard of conflict of interest avoidance, including the absolute prohibition against receipt of any gift or gifts, or other special consideration from a potential low bid vendor. Low cost vendors will be required to certify annually that they are in compliance with the Program's Code of Ethics. 6. Representation. Each Member represents that its governing body has duly authorized the execution and delivery hereof, and that upon such execution and delivery, this Agreement will be binding as against such Member. 2 7. Miscellaneous. This Agreement constitutes the entire agreement of the parties on the matter related hereto. This Agreement shall not be altered or amended, except by agreement in writing signed by the Members hereto. If any provision of this Agreement shall be held invalid, illegal, or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof, and the remaining provisions shall not in any way be affected or impaired thereby. This Agreement may be simultaneously executed in several counter parts. Each of which shall be an original and all of which shall constitute but one and the same instrument. This Agreement shall be construed in accordance with the laws of the State of Minnesota. IN WITNESS WHEREOF, the Member has caused this Agreement to be executed by its duly authorized representative or representatives as of the _ day of , 2 Member By By City of 3 �s .y. 1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. CLAN DOVER. MN. US TO: Mayor and City Council CC: Jim Dickinson, City Administr, FROM: Michelle Hartner, Deputy City SUBJECT: Approve 2010 Kennel License DATE: December 15, 2009 INTRODUCTION Kennel licenses expire on December 31, 2009. DISCUSSION Blue Collar St. Bernards has applied for renewal of their kennel license and paid the appropriate fee. ACTION REQUIRED The City Council is requested to approve the kennel license through December 31, 2010. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: License application C I T Y o r ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US PRIVATE DOG KENNEL LICENSE APPLICATION Private (any place where more than three dogs are kept for private enjoyment and not for monetary gain, provided such animals are owned by the owner or the lessee of the premises on 1which they are kept) L. �� C4 Name E �l " L I `► Z. Address l6 5 elr- lk--J N, 5530 1 Telephone Number [ (:� 3 Jr ! & — 1+ 1 Number of Dogs Blue, Co l I o r- }} — s+. gerto a. r c�5 Property Size I c�r 45 j Method of Waste Disposal ACC- C>O I t � W t�s--Q Attach a scaled drawing of the property and structures affected showing: scale and north arrow; dimensions of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures within 100 feet. Fee: New License $200.00 Renewal License $25.00 #,�6/0 -60616, City Council Action A C T Y O F I� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City SUBJECT: Approve 2010 Liquor & Tobacco Licenses DATE: December 15, 2009 INTRODUCTION Liquor and tobacco licenses expire on December 31, 2009. DISCUSSION The following have applied for renewal of their licenses and paid the appropriate fees: Off -Sale Intoxicating Liquor Clocktower Wine & Spirits On -Sale Sunday & 2:00 a.m. Intoxicating Liquor Pov's Sports Bar Tanners Station On -Sale & Sunday Intoxicating Liquor Jade Catering On -Sale Wine Tasty Pizza Tobacco Pov's Sports Bar ACTION REQUIRED The City Council is requested to approve the above licenses for the period January 1, 2010 through December 31, 2010. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: License applications Minnesota Department of Public Safety Q NE ,9 YV e. j Alcohol and Gambling Enforcement f:- 13 A 444 Cedar Street, Suite 133 a.. __ - _ "`�M^^"� St. Paul, MN 55101 -5133 : -Byd; 651- 201 -7507 • TTY 651 -282 -6555 • Fax 651- 297 -5259 RENEWAL OF LIQUOR, WINE CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. OFSL. 12/.311209BIt 19255 License Code License Period Ending City/County where license approved. O V e r Licensee Name Clocktower Wine & Spirits Inc. Trade Name Clocktower Wine & Spirits Licensed Location address 15190 Bluebird St NW 1 #109 City, State, Zip Code Andover, 1*1ta 55304 Business Phone '763 /434• -4'111 a LICENSE FEES: Off Sale $ On Sale $ Sunday $ �VJ�I. �i�1 1Zt. 4hQl 0. 00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the sate of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been convicted of any criminal violations or imposed with any civil penalties. If so, please report on back of this application. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city/county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor lie ns are mpt if sales are less than $25,000 at on sale, or $50,000 at off sale). ? Licensee i # ")ate C) (Signature certifies all above infor o be correct and license has been approved by city/county.) City Clerk /County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city/county as stated above.) County County Board issued licenses y ( e cer ' es licensee is eligible for license). Eql&/Sheriff Sign lure Date /2 2 —� (Signature certifies lic a or as ciates have no been cited during the past five years for any state/local liquor law violations (criminal/civil). Report violations on back, then sign here. PS 9093 -05 Minnesota Department of Public Safety . NesTq HC' Alcohol and Gambling Enforcement = 444 Cedar Street, Suite 133 �` ' �wM�`� St. Paul, MN 55101 -5133 es <v ° 651- 201 -7507 •TTY 651 -282 -6555 • Fax 651- 297 -5259 RENEWAL OF LIQUOR WINE CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control - (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. ONICJS 12/?,1/2098 ti0f.: :iC, License Code t7icen t Period Ending # City /County where license approved. Licensee Name Jade Catering Inc. Trade Name ,jade Catering Licensed Location address 13545 Martin St City, State, Zip Code Andover, t�iN , 5 �,�U04 Business Phone 763/767-3336 LICENSE FEES: Off Sale $ On Sale $ Sunday $ 0. 00 5250. 00 200.00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city/township /county in the sate of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been convicted of any criminal violations or imposed with any civil penalties. If so, please report on back of this application. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor tics uses are exempt if sales are less than $25,000 at on sale, or $50,000 at off sale). r ' Si g nari r ICY )q *U 1_-�e t � I, C DOB SS# _ Date I0 (Signature certifies all above information to be correct and license has been approved by city/county.) City f lerk /County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above.) County e County Board issued lice onl (i ture cer ' es licensee is eligible for license). -2 -v (Signature certifies lic see or sociates ave not been cited during the past five years for any state/local liquor law violations (criminal/civil). Report violati ns on back, then sign here. PS 9093 -OS Minnesota Department of Public Safety gTx.e.. rq Alcohol and Gambling Enforcement 444 Cedar Street, Suite 133 d•. '2 m+�• u+......_ _.yo. St. Paul, MN 55101 -5133 * s •v 651- 201 -7507 • TTY 651- 282 -6555 • Fax 651- 297 -5259 RENEWAL OF LIQUOR, WINE CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. ONSL 12/31/209, 9t?1c.a License Code t License Period Ending City /County where license approved. Licensee Name Pov' S Spot -ts B—At- Inc. Trade Name Q V 4 s v p t:I 1 "t {s B el Y' Licensed Location address 1851 t ?ttnk.er- Lake Blvd NW City, State, Zip Code Andover, MN 55304 Business Phone 7 63 f 7 5 12JL.J LICENSE FEES: Off Sale $ On Sale $ Sunday $ 0. 00 5250.00 200. 00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the sate of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been convicted of any criminal violations or imposed with any civil penalties. If so, please report on back of this application. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses are t if sales less than $25,000 at on sale, or $50,000 at off sale). Li ancPr Signatur DOB Ate (Signature certifies all above information to be correct and license has been approved by city/county.) City Clerk /County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above.) County Attorney County Board issued hcenses o y (S' tur cer es ' ensee is eligible for license). Date (Signature certifies lice or ass9rciiateg have not b n cited during the past five years for any state/local liquor law violations (criminal /civil). Report violations on back, then sign here. PS 9093 -OS Minnesota Department of Public Safety a i"' 3 Alcohol and Gambling Enforcement 444 Cedar Street, Suite 133 "�� St. Paul, MN 55101 -5133 651- 201 -7507 • TTY 651- 282 -6555 • Fax 651- 297 -5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code License Period Ending 11J ,td over City /County where license approved. Licensee Name R G W 11I C" . Trade Name Tanner" i S'l:'ait on Licensed Location address 13655 Mav'tirl St City, State, Zip ode ry P •n'Ua,?"rt MN 5530,11'• Business Phone LICENSE FEES: Off Sale $ On Sale $ Sunday $ IZt, thr<`i v`i�:ii!f. �t!i1 200. 00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to- complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the sate of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been convicted of any criminal violations or imposed with any civil penalties. If so, please report on back of this application. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses are exempt if sales are less than $25,000 at on sale, or $50,000 at off sale). Lice set Si2nq Ir Date�� (l'� (Signature certifies a above information to be c rect and license has been approved by city /county.) CityCf rke ,i ount Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above.) County e y SignAtilrp. 17 Dntp. ;(ig;nature unty Board issued licenses my -e -tifies licensee is eligible for license). / certifies lice a or a sociates have not been cited during the past five years for any state/local liquor law violations (crirninal/civil). Report violations on back, then sign here. PS 9093 -OS Minnesota Department of Public Safety "E s Alcohol and Gambling Enforcement 3 444 Cedar Street, Suite 133 St. Paul, MN 55101 -5133 651- 201 -7507 • TTY 651 -282 -6555 • Fax 651- 297 -5259 RENEWAL OF LIQUOR WINE CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. MWNONSB 12/31/200 E *:6769 License Code License Period Ending 1B# L Over City/County where license approved. Licensee Name i I n r' Trade Name Ta S't v Pizza Licensed Location address 13827 Round Lk City, State, Zip Code Andover, C +iN 55304 Business Phone 763/421.--3893 LICENSE FEES: Off Sale $ On Sale $ Sunday $ O, �� ".i4?�t7t, 4'1tZ1 0.00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the sate of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been convicted of any criminal violations or imposed with any civil penalties. If so, please report on back of this application. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash o ,securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses are y I mpt ' aies are less than $25,000 at on sale, or $50,000 at off sale). Licenset Signature, ✓/ J �4 _ Date �/ -w'-0Y (Signature cer ' ormation to be correct and license has been approved by city/county.) City Clerk/County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above.) County Attorney Signature .1� , Date County Board issued licens y (S' ur Nffies'a',I/ensee is eligible for license). i ! ignature certifies licens or asso rates have not been cited during the past five years for any state/local liquor law violations (criminaUcivil). Report violations on back, then sign here. PS 9093 -OS 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US License To Sell Tobacco at Retail Renewal Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name POV ' s SPORTS BAR Applicant's Address INC. Phone 763- 757 -2323 1851 BUNKER LAKE BLVD ANDOVER, MN 55304 Business Name POV' S SPORTS BAR INC. _Phone 763 - 757 -2323 1851 BUNKER LAKE BLVD Business Address ANDOVER MN 55304 Type of Business Conducted at Location Fnnn & Tipwyur_S I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Signature of A9 licant /0, Date License /Renewal Fee: $250.00 Receipt #:QO 10-00010 City Council Action: Approved Denied Date License #OIQ .�.� -`�- l / l I`, `f� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Cler SUBJECT: Consider Approval Application for Exempt Permit/Anoka Area Chamber of Commerce DATE: December 15, 2009 INTRODUCTION Anoka Area Chamber of Commerce has submitted an application for a raffle at an event they are hosting on February 26, 2010 at the Courtyards of Andover. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Application Page 1 of 2 7/09 Minnesota Lawrue vamoung Application fee _G220 Application for Exempt Permit Ifapplication postmarked orreceived: less than 30 days before the event more than 30 days before the event An exempt permit may be issued to a nonprofit organization that: - conducts lawful gambling on five or fewer days, and $100 $50 - awards less than $50,000 in prizes during a calendar year. ORGANIZATION INFORMATION Check# $ Organization name / Previous gambling permit number Type of nonprofit organization. Check one. ElFraternal F] Religious 7 Veterans © Other nonprofit organization Mailing address City State Zip Code County AN Name f chief executive office (CEO) Daytime phone number Email address / e-4e- TilrolL ((/e<i'L�rvl} G3 -y21 7136 �e ��rre�c4reYC�ZG•7 Attach a copy of ONE of the following for proof of nonprofit status. Check one. Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status. ❑Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651 - 296 -2803 IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877 - 829 -5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. IRS - proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the IRS, no attachment is required. GAMBLING PREMISES INFORMATION Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) The o-(`_1�7ne:,16L,,<�r Address (do not use PO box) City Zip Code County a5-/-/5 M--t rl-1,n 57 lee_+ h�v��✓ SS?o� v(oK Date(s) of activity (for raffles, indicate the date of the drawing rl e- I l—v A � �Pl � 0 /0 heck the box or boxes that indicate the type of gambling activity your organization will conduct: ❑ Bingo* $4Raffles ❑Paddlewheels* ❑Pull -Tabs* ❑ Tipboards* * Gambling equipment for pull -tabs, bingo paper, tipboards, and Also complete paddlewheels must be obtained from a distributor licensed by the page 2 ofthisform . Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. Print Form To find a licensed distributor, go to www.gcb.state.mn.us and click on List Reset Form of Licensed Distributors, or call 651 - 639 -4076. ccy s-t.y LG220 Application for Exempt Permit Page 2 of 2 7/09 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT If the gambling premises is within city limits, If the gambling premises is located in a township, a a city official must check the action that the city is county official must check the action that the county is taking taking on this application and sign the application. on this application and sign the application. A township official is not required to sign the application. _The application is acknowledged with no waiting period. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 period, and allows the Board to issue a permit after 30 days (60 days for a 1 st class city). days. The application is denied. The application is denied. Print county name Print city name On behalf of the county, 1 acknowledge this application. On behalf of the city, / acknowledge this application. Signature of county official receiving application Signature of city official receiving application Title Date (Optional) TOWNSHIP: On behalf of the township, I Title Date / / acknowledge that the organization is applying for exempted gambling activity within township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.166)] Print township name Signature of township official acknowledging application Title Date / I CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is ac to to the best of my knowledge. I acknowledge that the financial report will be completed and returned r frZ30 days of the date of our gambling activity. / Chief executive officer's signature Date Complete a separate application for each gambing activity: Financial report and recordkeeping required one day of gambling activity, A financial report form and instructions will be sent with -two or more consecutive days of gambling activity, your permit, or use the online fill -in form available at each day a raffle drawing is held www.gcb.state.mn.us. Within 30 days of the activity date, Send application with: complete and return the financial report form to the - a copy of your proof of nonprofit status, and Gambling Control Board. - application fee for each event. Make check payable to "State of Minnesota." Questions? Call the Licensing Section of the Gambling Control Board at 651 - 639 -4076. To: Gambling Control Board 1711 West County Road B, Suite 300 South print Form Reset Form Roseville, MN 55113 Data privacy. This form will be made available in alternative format (i.e. large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information you provide will be private data until the Board issues your permit. When the Board issues your permit, all of the information provided to the Board will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your name and your organization's name and address which will remain public. Private data are available to: Board members, Board staff whose work requires access to the information; Minnesota's Department of Public Safety; Attorney General; Commissioners of Administration, Finance, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. r1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Council Jim Dickinson, City Administ Michelle Hartner, Deputy City Approve 2010 Used Vehicle Sales Business License December 15, 2009 INTRODUCTION Used Vehicle Sales Business licenses expire on December 31, 2009. DISCUSSION Twin River Auto Sales has applied for renewal of their Used Vehicle Sales License and paid the appropriate fee. ACTION REQUIRED The City Council is requested to approve the Used Vehicle Sales License through December 31, 2010. Respectfully submitted, -wdt , Michelle Hartner Deputy City Clerk Attach: License application State License ANDOVEA- 1685 5 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US RENEWAL APPLICATION Used Vehicle Sales Business License Application Required Documents: • Completed Application Form • Vehicle Sales License Fee: $105.00 • Copy of State Dealers License • Workers Compensation Form Person Applying For License: First Name 0M Middle Name ^ \ Last Name C . � ( f ` r � ��� / Co,,,� t': rev U elAddress Home Phone Business Phon & / � - -)I (Y` 3/ /�ax I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 31St of each year. Lack of payment of annual licensing fee shall be cause for revocation of license. v Date License Renewal Fee $105.00 Receipt # 60a /7 City Council Action 12/08/2009 19:02 7634325470 TWINRIVERSTAUTOA PACE 02/02 i-� O z z F w O F co w 4- Itlof (D rD V w s iW Q O b H 4 E� 7C W V* as n W W ai o. ni 4 A r� w � � a � t" a` E- Q q v O z Ars ¢ O r c� c � L 6 � � ATW � F =x ( rt 0 C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator / Finance Dire FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Accept Contribution / Residential Mortgage Group, Inc (RMG) / Andover Fire Department DATE: December 15, 2009 INTRODUCTION This item is in regards to approving a resolution accepting a contribution made by RMG through their "Refer a friend, Build your community" charitable donation program to be used towards the operations of the Andover Fire Department. DISCUSSION RMG has made a one -time contribution of $300. ACTION REQUIRED The City Council is requested to approve the resolution accepting the contribution. Respectfully submitted, Lee Brezinka Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER TO BE USED TOWARDS THE OPERATIONS OF THE ANDOVER FIRE DEPARTMENT. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the contribution from Residential Mortgage Group, Inc. of $300 is to be used towards the operations of the Andover Fire Department. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to be used towards the operations of the Andover Fire Department. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 15th day of December 2009, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Council Jim Dickinson, City Administrato Michelle Hartner, Deputy City Cl, Consider Approval Application for Exempt Permit/Anoka County Pheasants Forever December 15, 2009 INTRODUCTION Anoka County Pheasants Forever has submitted an application for a raffle at an event they are hosting on March 6, 2010 at the Courtyards of Andover. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Application Paqe 1 of 2 7/09 vllnnesula I..awfuf vanfufnfy Application fee LG220 Application for Exempt Permit Ifapplication postmarked orreceived: less than 30 days before the event more than 30 days before the event An exempt permit may be issued to a nonprofit organization that: - conducts lawful gambling on five or fewer days, and $100 $50 - awards less than $50,000 in prizes during a calendar year. ORGANIZATION INFORMATION Check # $ Organization name Previous gambling permit number Type of nonprofit organization. Check one. InFraternal ❑❑ Religious [a Veterans ® Other nonprofit organization Mailing address City State Zip Code County /� V1 j ! ! 1 6.904% osy ;W., ���e/ Chit Ayl4r /hers AAo %5 Name of chief executive officer (CEO) Daytime phone number Email address / 635 �– 7 b J e— &f4 Grn -W-AA fit? - -__ C Attach a copy of ONE of the following for proof of nonprofit status. Check one. Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status. Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651 - 296 -2803 IRS income tax exemption 1501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877 - 829 -5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. ® IRS - proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the IRS, no attachment is required. GAMBLING PREMISES INFORMATION Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) C .' Kr� y 2r,aCr ervC stn clo v4l- Address (do not use PO box) city Zip Code County 3 Svr A air. 4pA A-44.1-eo— Ano k5 Date(s) of activity (for raffles, indicate the date of the drawing) ✓1') rv. CA 17 10 Check the box or boxes that indicate the type of gambling activity your organization will conduct: ❑ Bingo" P<Raffies ❑Paddlewheels' ❑Pull -Tabs` ❑Tipboards' * Gambling equipment for pull -tabs, bingo paper, tipboards, and Also complete paddlewheels must be obtained from a distributor licensed by the Gambling Control Board. EXCEPTION: Bingo hard cards and bingo Page 2 of this for number selection devices may be borrowed from another organization authorized to conduct bingo. I Fill -in & Print Form To find a licensed distributor, go to www.gcb.state.mn.us and click on List Reset Form of Licensed Distributors, or call 651- 639 -4076. LG220 Application for Exempt Permit Page 2of2 7/09 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT if the gambling premises is within city limits, If the gambling premises is located in a township, a a city official must check the action that the city is county official must check the action that the county is taking taking on this application and sign the application. on this application and sign the application. A township official is not required to sign the application. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1 st class city). _The application is denied. Print city name On behalf of the city, I acknowledge this application. Signature of city official receiving application _The application is acknowledged with no waiting period. The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days. _The application is denied. Print county name On behalf of the county, t acknowledge this application. Signature of county official receiving application (Optional) TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.166)] Print township name Signature of township official acknowledging application Title Date CHIEF EXECUTIVE OFFICER'S SIGNATURE I The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and rued to the_Bgardtwithin 30 days of the date of our gambling activity. Chief executive officer's signature_r Date I t Complete a separate application for each gambing activity: one day of gambling activity, two or more consecutive days of gambling activity, each day a raffle drawing is held Send application with: - a copy of your proof of nonprofit status, and - application fee for each event. Make check payable to "State of Minnesota." To: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 Data privacy. This form will be made available in alternative format (i.e. large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, Financial report and recordkeeping required A financial report form and instructions will be sent with your permit, or use the online fill -in form available at www.gcb.state.mn.us. Within 30 days of the activity date, complete and return the financial report form to the Gambling Control Board. Questions? Call the Licensing Section of the Gambling Control Board at 651- 639 -4076. Fill -in &Print Form Reset Form the Board will be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information you provide will be private data until the Board issues your permit. When the Board issues your permit, all of the information provided to the Board will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your name and your organization's name and address which will remain public. Private data are available to: Board members, Board staff whose work requires access to the information; Minnesota's Department of Public Safety; Attorney General; Commissioners of Administration, Finance, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. ■ PF 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: Mayor and Councilmembers 1614 FROM Jim Dickinson, City Administrato Captain Tom Wells — Anoka Coul SUBJECT: Anoka County Sheriff's Department Monthly Report - Sheriff DATE: December 15, 2009 INTRODUCTION Captain Tom Wells from the Anoka County Sheriff's Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Captain Tom Wells Anoka County Sheriff s Office C I T Y O F ,NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Call for the Sale of Bonds — Ehlers and Associates DATE: December 15, 2009 INTRODUCTION The City Council recently approved the first land purchase as part of the successful November 2006 Open Space Referendum ballot question. The closing on the property will take place before the end of the year and the City will need to issue bonds to cash -flow the purchase. This agenda item initiates that process. DISCUSSION Ehlers and Associates, the City's fiscal advisor, will be present at the meeting to discuss the attached pre -sale report for the sale of $1,695,000 General Obligation Open Space Bonds Series 2010A. The presale report outlines the basic structure of the proposed bonds and the timing to complete the financing proposal. BUDGETIMPACT The open space bonds were contemplated as part of the 2010 -2014 CIP, and the 2010, previous year's (2008 & 2009) and future years levies will provide the cash flow necessary to service the debt issuance. ACTION REQUESTED Approve the attached resolution "Providing for the Sale of $1,695,000 General Obligation Open space Bonds, Series 2010A ". submitted, Dickinson 10 EHLERS LEADERS IN PUBLIC FINANCE Debt Issuance Services December 15, 2009 Pre -Sale Report for $1,695,000 General Obligation Open Space Bonds, Series 2010A City of Andover, Minnesota MIT, a vwvw.ohlers- inc.com Minnesota phone 651 - 697 -8500 3060 Centre Pointe Drive Offices also in Wisconsin and Illinois fax 651 - 697 -8555 Roseville, MN 5511 3 -11 22 ■ Details of Proposed Debt Debt Issuance Services Proposed Issue: $1,695,000 General Obligation Open Space Bonds, Series 2010A Purpose: Funding of approximately $2,000,000, less $326,276 in prior years tax collections, to finance the acquisition of property for parks and open space pursuant to an election held on November 7, 2006. The ballot language was: "Shall the City Council of the City of Andover, Minnesota be authorized to issue its general obligation bonds in an amount not to exceed $2,000,000 to finance the acquisition of land from willing sellers for the preservation of: natural areas, water and air quality, wildlife habitat and to enhance the trail system? Spending would be subject to an annual audit. NOTICE: BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. The maximum amount of increased levy as a percentage of market value is 0.0078 %. The amount that will be raised by the new referendum tax rate in the first year it is to be levied is $195,539. Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapter 475. The Bonds count against the City's legal debt limit of 3% of market value. The principal amount of the Bonds, with the exception of the underwriter's discount, also counts against the $2,000,000 authorized in the referendum. Funding Source: The Bonds will be secured by the full faith and credit of the taxpayers of the City and paid by a tax levy. This security helps reduce interest costs. A levy for debt service of approximately $160,000 was included in the 2008 and 2009 budgets. The Department of Revenue and bond counsel has authorized use of these levies as cash to offset acquisition costs. The payable 2010 levy will be lower than $160,000 and then the levy will increase to approximately $185,000 beginning in payable 2011. Term /Call Feature: The Bonds are being issued for a 12 year period with no need for capitalized interest. Interest is payable each six months beginning August 1, 2010. Principal on the Bonds will be due on February 1 in the years 2012 through 2022. The Bonds maturing February 1, 2019, and thereafter will be subject to prepayment at the discretion of the City on February 1, 2018. Presale Report December 15, 2009 Page 2 Debt Issuance Services Rating: The City is currently rated by Standard & Poor's as an "AA + ". If the lowest bidder on the Bonds elects to purchase bond insurance, the rating for the issue will be higher than the City's bond rating because this issue will instead carry the rating of the bond insurance company selected by the bidder. Issuing Process: In order to obtain the lowest interest cost to the City, we will solicit competitive bids to purchase the Bonds from local banks in your area and regional underwriters. We have included an allowance for discount bidding equal to 1.25% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of its profit and/or working capital. If the Bonds are purchased at a lower fee or by a local bank without this fee, the unused allowance will be used to lower your borrowing amount. Arbitrage Monitoring: The IRS is becoming more active in surveying municipal issuers. Therefore, IRS rules regarding the amount of interest that the City may earn on bond proceeds is more of a concern. Because the City is issuing less than $5,000,000 in this calendar year, the proceeds can earn interest without restriction for three years. The City will also need to keep its debt service funds within IRS parameters to avoid penalties on carrying too high of a balance during the life of the issue. Bank Qualification: Because the City is issuing less than $30,000,000 in the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. However, the interest rate difference between non- bank qualified and bank qualified debt is very small in today's marketplace. Other We will continue to monitor the market and the call dates for the City and Considerations: will alert you to any future opportunities. Presale Report December 15, 2009 i <,tF Page 3 Debt issuance Services —► I—1 I—I _ Proposed Debt Issuance Schedule Pre -Sale Review by Council: December 15, 2009 Distribute Official Statement: January 18, 2010 Conference with Rating Agency: January 25, 2010 City Council Meeting to Award Sale of the Bonds: February 2, 2010 Estimated Closing Date: On or about February 23 Attachments Sources and Uses of Funds Proposed Debt Service Schedule Bond Buyer Index Resolution Authorizing Ehlers to Proceed With Bond Sale Ehlers Contacts: Financial Advisors Bond Analysts Bond Sale Coordinator: Todd Hagen Mark Ruff Diana Lockard Debbie Holmes Alicia Aulwes (651) 697 -8508 (651) 697 -8505 (651) 697 -8534 (651) 697 -8536 (651) 697 -8523 The Official Statement for this financing will be mailed to the Council Members at their home address for review prior to the sale date. 0 Presale Report December 15, 2009 Page 4 City of Andover, MN $1,695,000 G.O.Open Space Bonds, Series 2010A (50 by over current market) Sources & Uses Dated 0211512010 1 Delivered 0211512010 Sources Of Funds Paz Amount of Bonds $1,695,000.00 Planned Issuer Equity contribution 326,276.00 Total Sources $2,021,276.00 Uses Of Funds Total Underwriter's Discount (1.250%) 21,187.50 Costs of Issuance 28,000.00 Deposit to Project Construction Fund 1,972,000.00 Rounding Amount 88.50 Total Uses $2,021,276.00 Ser 10A 1.972M net GO Ope I SINGLE PURPOSE 1 17J 7/2009 1 5:26 PM Ehlers & Associates, Inc. Leaders in Public Finance Page I City of Andover, MN $1,695,000 G.O.Open Space Bonds, Series 2010A (50 by over current market) Debt Service Schedule Date Principal Coupon Interest Total P +I Fiscal Total 02/15/2010 - - - - - 08/01/2010 - - 22,404.24 22,404.24 - 02/01/2011 24,293.75 24,293.75 46,697.99 08/01/2011 - - 24,293.75 24,293.75 - 02/01/2012 140,000.00 1.500% 24,293.75 164,293.75 188,587.50 08/01/2012 - - 23,243.75 23,243.75 - 02/01/2013 140,000.00 1.600% 23,243.75 163,243.75 186,487.50 08/01/2013 - - 22,123.75 22,123.75 - 02/01/2014 140,000.00. 1.900% 22,123.75 162,123.75 184,247.50 08/01/2014 - - 20,793.75 20,793.75 - 02/0l /2015 145,000.00 2.250% 20,793.75 165,793.75 186,587.50 08/01/2015 - - 19,162.50 19,162.50 - 02101/2016 150,000.00 2.650% 19,162.50 169,162.50 188,325.00 08/01/2016 - - 17,175.00 17,175.00 - 02/01/2017 150,000.00 2.900% 17,175.00 167,175.00 184,350.00 08/01/2017 - - 15,000.00 15,000.00 - 02/01/2018 155,000.00 3.200% 15,000.00 170,000.00 185,000.00 08/01/2018 12,520.00 12,520.00 - 02/01/2019 160,000.00 3.400% 12,520.00 172,520.00 185,040.00 08/01/2019 - 9,800.00 9,800.00 - 02/01/2020 165,000.00 3.600% 9,800.00 174,800.00 184,600.00 08/01/2020 - - 6,830.00 6,830.00 - 02/01/2021 170,000.00 3.800% 6,830.00 176,830.00 183,660.00 08/01/2021 - - 3,600.00 3,600.00 - 02/01/2022 180,000.00 4.000% 3,600.00 183,600.00 187,200.00 Total $1,695,000.00 - $395,782.99 $2,090,782.99 - Yield Statistics Bond Year Dollars $12,229.08 Average Life 7.215 Years Average Coupon 3.2364077% Net Interest Cost (NIC) 3.4096627% True Interest Cost (TIC) 3.4055362% Bond Yield for Arbitrage Purposes 3.2062463% All Inclusive Cost (AIC) 3.6741487% IRS Form 8038 Net Interest Cost 3.2364077% Weighted Average Maturity 7.215 Years Ser 10A 1.972M net GO Ope I SINGLE PURPOSE 1 12/ 7/2009 1 5:26 PM Ehlers • Associates, Leaders in Public Finance Page 2 y O M a � c 0 W h k d _ a — S - �( a 0 w m v c v Qb W o — N CO INC< a - G 0 O N U C i m O m W - - -_ NMI m r--_= - W 0 o e o N ° p O d � M C.1 — m 01 3 •- a O L 00 — O CD N N _ Q -- Q N N ° Q N O p CO O? N 0 0 N � X a v v ) CD p O N O CO N N 7 a — N �m ° 0 0 0 a o Council Member Debt Issuance Services Resolution No. introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $1,695,000 General Obligation Open Space Bonds, Series 2010A A. WHEREAS, the City Council of the City of Andover, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $1,695,000 General Obligation Open Space Bonds, Series 2010A (the "Bonds "), to finance the acquisition of property for parks and open space pursuant to an election held on November 7, 2006 in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ( "Ehlers "), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Minnesota, as follows: 1. Authorization, Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting, Proposal Opening. The City Council shall meet at 7:00 p.m. on February 2, 2010, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 15`h day of December, 2009. City Administrator 9 C I T Y O F ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: Will Neumeister, Community Development Director SUBJECT: Public Hearing/Consider City Code Amendment/Title 5, Chapter 4/Hunting Regs.- Ping. DATE: December 15, 2009 INTRODUCTION Staff discussed this with the City Council at a workshop on October 27, 2009 and Council indicated they would like the hunting areas map and City Code to be consistent between the map and text and easier to interpret. DISCUSSION The map text does not exactly follow what the written City Code (Title 5, Chapter 4) says. There may be some potential for misunderstanding what the areas the City permits should be obtained. Please read the attached code amendment and determine if the proposed text changes make it easier to understand. ACTION REQUESTED Staff requests the Council open the public hearing and determine if clarification has been made to the code so that the text and map are consistent and easier to understand. If the Council concurs, then adopt the proposed ordinance and the summary ordinance. Respectfully Submitted, � I Will Neumeister Attachments • Proposed City Code Change (Title 5, Chapter 4) • Summary Ordinance • October 27, 2009 Workshop Minutes • Hunting Areas Map CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING CITY CODE TO CLARIFY THE HUNTING REGULATIONS (TITLE 5, CHAPTER 4) THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS (underlining indicates language to be added, strikeouts indicate language to be removed): TITLE 5 (CHAPTER 4) WEAPONS SECTION: 5 -4 -1: Discharge Of Weapons 5 -4 -1: DISCHARGE OF WEAPONS: A. Definitions: The following definitions shall apply in the interpretation and enforcement of this section: BOW: All long bows used for target and hunting purposes as regulated and defined by Minnesota Statutes Chapter 97B. FIREARM: Shotguns and pellet weapons, whether CO2 or pneumatic powered. HANDGUN: A hand held weapon with a rifled barrel and discharging a single shot or pellet at a time. IMMEDIATE FAMILY: All persons related to the landowner that shall include the children, grandchildren and their spouses. RIFLE: A shoulder weapon with a long bored barrel or barrels and discharging a single shot or pellet at a time. SHOTGUN: A shoulder weapon with a smooth bored barrel or barrels and normally discharging more than one pellet at a time, except when using a single slug. (Amended Ord. 240, 10 -6 -1998, eff. 1 -1 -1999; amd. 2003 Code) B. Compliance With Provisions: No person shall discharge at any time a firearm or bow upon or onto any land or property within the city except as provided by this section. C. Prohibited Discharges: 1. No person shall discharge a firearm within five hundred feet (500') of any residence or a bow within one hundred fifty feet (150') of any residence. 2. No person shall discharge a firearm or bow on public property owned or operated by the city, county, state or school district. 3. The discharge of a rifle or handgun utilizing a solid projectile shall not be allowed within the city. D. Permitted Discharges; Restrictions: 1. Written permission by the property owner shall be given to any person prior to the discharge of a firearm or bow on his/her property. 2. When recreational target shooting is conducted, the projectile shall be directed at a target with a backstop of sufficient strength and density to stop and control the proj ectile. 3. When discharging a firearm or bow, the projectile shall not carry beyond the property line. (Amended Ord. 240, 10 -6 -1998, eff. 1 -1 -1999) E. Pemit To Hunting Deer 1. City Permit Required: An individual annual or seasonal permit is required by the City for the discharge of firearms for the purpose of hunting deer with a shotgun (slug only) in Restricted Zone 1 desig., °t °a areas of the eity as shown on the map attached to this ordinance OrAftianee 24 0 which er-dinanee is on file in the office of the City Clerk for public use and inspection. Said map and the language contained and stated on the map shall become part of this section. Taiseh°'^° of Fr- ° °nn° in these ° ° 4y �. Restrictions for hunting of deer in Restricted Zone 1 shall be as follows: a. Hunting of deer shall only occur on parcels greater than 40 acres in size. b. Hunting shall only be allowed for landowners or immediate family members. c. Hunting shall occur no closer than one - quarter (1/4) mile from any urban development, park or institutional use. d. 2= Consent Of Property Owners: A request for such permit shall be accompanied by written permission from fifty percent (50 %) or more of the adjacent landowners. e. 9= Time Limit On Acquiring Permit: Permits shall be obtained from the city thirty (30) days prior to the opening day of firearm deer season as established by the Minnesota Department of Natural Resources. 4= Conditions Of Issuance: Such permit shall only be issued under the terms consistent with this section and all applicable state and federal laws and regulations concerning the hunting of deer via firearm. (Amended Ord. 240, 10 -6 -1998, eff. 1 -1 -1999; amd. 2003 Code). 2. No City Permit Required: The discharge of firearms for the purpose of hunting deer with a shotgun (slug only) in Restricted Zone 2 as shown on the map attached to this ordinance. Hunting of deer in Restricted Zone 2 with firearms shall occur only on parcels 10 acres or larger in size; and no hunting with firearms in Restricted Zone 2 shall occur closer than one - quarter (1/4) mile from any urban development, park or institutional use. 3. Bow hunting for deer in either Restricted Zone 1 or 2 shall only occur on parcels 2 %a acres or larger in size, and no City permit is needed. F. Waterfowl Hunting No city permit is needed to hunt waterfowl with shotgun in Restricted Zone 1 or 2, and shall occur no closer than one - quarter (1/4) mile from any urban development, park or institutional use. however the parcel of land must be ten acres or larger in size. G.1- Exemptions From Provisions: 1. The provisions of this section shall not apply to the discharge of firearms, rifles or handguns when done in the lawful defense of persons or property. No part of this section is intended to abridge the constitutional right to keep and bear arms. 2. The City Council may approve an exemption to this section to allow the discharge of firearms and bows for the sole purpose of managing and controlling wildlife populations, provided the hunt has received the support from the Minnesota Department of Natural Resources. H. Qn. Violation; Penalty: Any person who violates any provision of this section shall be guilty of a misdemeanor and, upon conviction thereof, shall be punished according to state law. (Amended Ord. 240, 10 -6 -1998, eff. I -1 -1999) Adopted by the City Council of the City of Andover on this 15'h day of December, 2009. X- ATTEST: Michelle Hartner, Deputy City Clerk -s CITY OF ANDOVER Michael R. Gamache, Mayor CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. SUMMARY AN ORDINANCE AMENDING CODE SECTION 5 -4 (HUNTING REGS.) STATUTORY AUTHORIZATION AND POLICY Statutory Authorization This ordinance is adopted pursuant to the authorization and policies contained in Minnesota Statute 462. Policy Section 5 -4 of Andover City Code contains language that is being amended to clarify the hunting regulations of the City. GENERAL PROVISIONS AND DEFINITIONS Jurisdiction The provisions of this Ordinance shall apply to the City of Andover. Enforcement The City Administrator or his/her designee shall have the authority to enforce the provisions of this ordinance. Interpretation Interpretation of the provisions of this ordinance shall be held to be the minimum requirements and shall be liberally construed in the favor of the governing body. A printed copy of this ordinance is available for inspection by any person during regular hours of the Deputy City Clerk. Adopted by the City Council of the City of Andover on this 15th day of December, 2009. ATTEST: Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Michael R. Gamache, Mayor Andover City Council Workshop Meeting Minutes —October 27, 2009 Page 4 Nlr-erkowitz reviewed the plans with the Council and residents. He stated they want to meet with the 7will owners before the construction begins. Councilrude thou hey needed to push for as many accesses as they can get because the Couut it in half. Mr. Neumeister stated they have a requirement to adli o the high density that is on the map so if it is moved off this area they have to find another area in th-e-Gity to move it. Mr. Sonsteby stated his only concern is making sure he did not lose his access. P REVIEW HUNTING REGULATIONS Mr. Neumeister stated staff would like to review the hunting area map and City Code with Council to determine if language on the map or code needs to be updated or changed. Councilmember Knight stated he has some problems with shooting slugs without proper distance, even on forty acres. It was noted that there is nothing in the ordinance that references goose and waterfowl season. Councilmember Knight stated he did not know how they could regulate this because with bow hunting a deer will not drop immediately and may run into neighborhoods, which will be pursued by the hunter, and there may be people who do not like seeing this or want hunters on their property. Councilmember Knight wondered if they will allow hunting on the open space they will be acquiring in the fixture. Councilmember Trude did not think they would want to allow this. SEWER AVAILABLITY CHARGES Mr. Dickinson revie the sewer availability charges with the Council. Councilmember Trude stated they en to do this the way staff recommended. The Council agreed. SPECIAL REVENUE, CAPITAL PROJECTS, DEBT SER NTERNAL SERVICE, AND ENTERPRISE FUNDS — 2010 PROPOSED BUDGET PRES TtTION Mr. Dickinson stated the Council has had a number of reviews of the 2010 proposed Gtneraa Fund Budget that will be supported by the 2010 Tax Levy. 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CO 0 s y Vi 0 -C)� c cam ° � m o"�O•o � m3 W CO 3) ro°° W CD CO �4 °°° cv�c.N �wm°' CL ° ocm "a -a Q' °'. a�co aa�' 3r,ci�o� °lE Ic-m • ma€ 3a€ • = OocL �a°im o0 3a€ a -j mmcN�- �o F-� 1-�a U2 I-�Eoy��y:' a NDOVE 9 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Councilmembers N\ Jim Dickinson, City Administrator Will Neumeister, Community Development Director Courtney Bednarz, City Planner 91 Consider Conditional Use Permit for Time Extension/Grace Lutheran Church Subordinate Classrooms /13655 Round Lake Blvd- Planning December 15, 2009 INTRODUCTION Grace Lutheran Church has requested additional time for the existing subordinate classroom structures. No changes to the existing buildings are proposed. DISCUSSION The previous conditional use permit amendment will expire at the end of this year. As indicated in the attached letter, the Church would like to extend the approval for these structures an additional five years. 2008 Changes to the City Code The Council initiated changes to the approval process for subordinate classroom structures last year. The results are shown in the table below. City Code 12 -12 Excerpt R -1 R -2 R -3 R -4 R -5 M -1 M -2 Subordinate Classroom Structures (when located on P P P P P P P a licensed K -8 or K -12 school property) Subordinate Classroom Structures (when located on a property where there is a church as the principal C C C C C C C use) Inspections Regular inspections are conducted by the Fire Department. Building inspections are only conducted with initial construction, addition or if a building code issue is identified during a routine Fire Department inspection. There have been no issues with the classrooms since they were added to the site in 2006. Compliance with Previous Approval Resolution R062 -06 provided the initial approval of the subordinate classroom structures (attached). The Applicant has complied with all of the conditions of approval of this resolution. Long Term Plan The applicant has provided the attached letter to summarize their long term plans. Planning Commission Recommendation The Planning Commission recommended approval as drafted with a 6 to 0 vote. Commission member Cleveland was absent. The minutes from the meeting are attached. ACTION REQUESTED The City Council is asked to approve or deny the proposed Conditional Use Permit. Attachments Resolution Location Map Applicant's Letter Location of Subordinate Classroom Structures Current Photos of Classrooms Previous Resolution R062 -06 Planning Commission Minutes Respectfully submitted, Courtney Bednarz Cc: Pastor Mark Hellmann, 13655 Round Lake Boulevard NW �2 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION AMENDING CONDITIONAL USE PERMIT TO EXTEND THE APPROVAL FOR SUBORDINATE CLASSROOM STRUCTURES TO DECEMBER 31, 2014 FOR GRACE LUTHERAN CHURCH ON PROPERTY LOCATED AT 13655 ROUND LAKE BOULEVARD NW LEGALLY DESCRIBED AS: The south 1089 feet of the east 777.28 feet of the west half of the northwest quarter of Section 33, Township 32, Range 24; except the east 400 feet of the south 433 feet; except roads; subject to easements of record; Anoka County, Minnesota WHEREAS, Grace Lutheran Church received approval of a conditional use permit to allow subordinate classroom structures until December 31, 2009 from the City Council on May 2, 2006; and WHEREAS, Grace Lutheran Church has provided a letter to address their long term plan for removal of the temporary subordinate classroom structures; and WHEREAS Meadow Creek Christian School has requested that the conditional use permit for subordinate classroom structures be extended through December 31, 2014 to allow time for the long term plan to be achieved; and WHEREAS, the Planning Commission held a public hearing and finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover and recommends approval of the proposed conditional use permit amendment to the City Council; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and hereby approves the conditional use permit amendment to allow for the continued use of the existing subordinate classroom structures with the following conditions: 1. The subordinate classroom structures shall continue to comply with the conditions of Resolution R062 -06 except as follows: a. The amended conditional use permit shall expire on December 31, 2014, or earlier upon removal of the existing subordinate classroom structures. Adopted by the City Council of the City of Andover on this -th day of , 2009. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk —f- Michael R. Gamache, Mayor 1-i rY ' Incorporated 1974 3819 1137421 :R LAKE BLVD Location Map 13845 13844 0 13872 `"' m CO 13878 CO O O CO CO M o rn cNO LO M r`ri 13836 r- m 62 M M M M CO m M CO 8 u,8g) 35 �3�� 1383313838 m lmzlot M L� rn M M rn LO r CO LN M LA M m L`; 13822 1382113824 M M M � N CO M �Op Cl) G 1-- 1 3807 1 381 0 m M 3819 1137421 :R LAKE BLVD Location Map 13845 13844 S °° 2 13875 w 13872 `"' m CO 13878 CO O O O CO M 38 1386113858 Ln ti M M M 13864 LO M 13835 13836 r- m 62 Cl) M r 13827 13828 V M `b��ry 8 u,8g) 35 �3�� 1383313838 m lmzlot M L� M M M M 13830 r 138TH LN M LA M M M L`; 13822 1382113824 m CO 13803 13808 � N O -ml. M �Op Cl) G 1-- 1 3807 1 381 0 m M 13747 13758 m M m M A CO M H 1379513794 13BTHCT >- 13781 13737 13752 Y o N v m 00 13782 (0 m N CO LO It 13727 13748 J 13735 � It 'a' " chi d' 13769 CO CO M m CO M M M Z M `O � r 1 M M 0 O M r M r LL �. N MO O O O O CO M N M M M LO LO r- m M M Cl) M r r r M V M N O M M lmzlot M L� M M M M 6 00 O �� M M nww m 1� wp "I�lbIHAVC MO M M N M r 13620 M M U) 13614 M M c CO M M M M M 13606 VV CO N M M M lmzlot M r r 13600 "I�lbIHAVC MO N 7 M N 13542 O lm U) LO M M M M M 13511 . r 13536 LN Ln LO M lmzlot CO r r r M r Ln M LA M M M N M �" to O N O -ml. M LLO C M Big 136211; 13615 13607 1 13601 13595 13587 13565 13559 � = Subject Property N _y- W E S MO N N LO 13542 Ian lm U) LO M M m M CO 13511 . r 13536 LN Ln LO M M CO Big 136211; 13615 13607 1 13601 13595 13587 13565 13559 � = Subject Property N _y- W E S N N N N 13542 M M M M 13536 CO VM M N Ln M L M Big 136211; 13615 13607 1 13601 13595 13587 13565 13559 � = Subject Property N _y- W E S Grace Lutheran Church P 13655 Round Lake Blvd. NW, Andover, MN 55304 763 -421 -6520 1 www.graceandover.org November 18, 2009 Mr. Courtney Bednarz, City Planner City of Andover 1685 Crosstown Boulevard N.W. Andover, MN 55304 Dear Courtney, RECEIVED NOV 19 2009 CITY OF ANDOVER Grace Lutheran Church would like to extend the approval period for the temporary classrooms presently located at our Round Lake facilities. We are progressing with our plans for a multisite ministry at both our Round Lake and Nightingale sites, but have determined that it will take longer than we had first anticipated. We are excited that our plans are moving forward. Our first step was to take a year to assess our church's ministries in order to strengthen what we already have. Our next step has been to plan a "Community Conversation" this month at the Andover YMCA Community Center with the neighborhood immediately surrounding our new land. We are hoping to hear different ways in which we can partner with our neighbors to build a strong "community feel" to our further ministry. In addition, we are presently working with the City of Andover to use our Nightingale land as a community garden which will be a great addition to the ministry of hosting the St. Paul Farmer's Market at the Round Lake site. The temporary classrooms have been a great help as we continue to grow our own ministries as well those of our community. This year we hosted the Minnesota Renaissance School when they had to remodel their facility for mold problems. Most recently a new church start - Epic Life Baptist Church meeting at the Andover Cinema is using one of the classrooms for their office. In other words, the temporary classrooms have truly allowed us to further extend our ministry of grace to many in our community. Therefore, we hope that we can extend the approval period for five years as we continue to grow and plan for the future expansion at our Nightingale site. Thank you for your kind attention in this matter. In Him, Mark A. Hellmann Senior Pastor -J;_ A Ministry of Grace in the Heart of Andover O c� m Cc O` I _ I cry: JOIN rJ I F�, ,11�• I :SSY , 1 I p5 ,I r s r- E I w� I I' ' Ml �'II (mil, Current Photos of Classrooms View from southeast View from across street —7— Current Photos of Classrooms v<-< View of easterly structure from north View of westerly structure from north CITY OF ANDOVER COUNTY OF ANOKA STATE OF Nv1INNESOTA RES. NO. R062 -06 A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF GRACE LUTHERAN CHURCH FOR THE PLACEMENT OF TEMPORARY STRUCTURES ON PROPERTY LOCATED AT 13655 ROUND LAKE BOULEVARD NW, (PIN 32- 32 -24 -42 -0007 AND 32 -32 -24-42 -0009) LEGALLY DESCRIBED AS: That part of the east 288 feet of the west 733.02 feet of the northwest quarter of the southeast quarter of Section 32, Township 32, Range 24 lying north of the north right -of -way line of 136' Lane NW, except road, subject to easements of record; and That part of the west 445.02 feet of the northwest quarter of the southeast quarter of Section 32, Township 32, Range 24 lying north of the right -of -way line of 1366' Lane NW, except road, subject to easements of record. WHEREAS, Grace Lutheran Church has requested a Conditional Use Permit for the placement of temporary structures, and; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of City Code, and; WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Conditional Use Permit request; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Conditional Use Permit for the placement of temporary structures on said property with the following conditions: 1. The Conditional Use Permit shall be contingent upon approval of a Commercial Site Plan. 2. The site shall conform in all ways with the Andover City Code. 3. The temporary structures shall meet or exceed the architectural design shown on the elevations stamped as received by the City on April 19, 2006. 4. The temporary structures shall be placed in conformance with the site plan stamped as received by the City on April 19, 2006. 5. Subject to a landscaping plan acceptable to the City.. 6. The conditional use permit shall expire on December 31, 2009 at which time the temporary structures shall be removed. 7. The Conditional Use Permit shalt be subject to a sunset clause as per section 12-14 - 6-D of the Andover City Code. Adopted by the City Council of the City of Andover on this 2 °a day of May, 2006. CITY OF ANDOVER ATTEST: chael R. Gamache, Mayor 0"7� � U" "-&- Victoria Volk; City Clerk ��� PLANNING AND ZONING COMMISSION MEETING — DECEMBER 8, 2009 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on December 8, 2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Michael Casey, Tim Kirchoff, Valerie Holthus, Devon Walton, and Douglas Falk. Commissioners absent: Dennis Cleveland Also present: Associate City Planner, Angier Perera Others APPROVAL OFMINUTES, October 27, 2009 Motion by Kirchoff, seconded by Casey, to approve the minutes as presented. Motion carried on a 4 -ayes, 0 -nays, 2- present (Falk, Walton), 1- absent (Cleveland) vote. PUBLIC HEARING: CONDITIONAL USE PERMIT 09 -10 TO EXTEND APPROVAL FOR TEMPORARY CLASSROOMS FOR GRACE LUTHERAN CHURCH LOCATED AT 13655 ROUND LAKE BOULEVARD NW. Ms. Perera noted Grace Lutheran Church has requested additional time for the existing subordinate classroom structures. No changes to the existing buildings are proposed. Ms. Perera reviewed the proposed Conditional Use Permit for temporary classrooms for Grace Lutheran Church with the Commission. Motion by Casey, seconded by Kirchoff, to open the public hearing. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Cleveland) vote. Commissioner Holthus asked if the community conversion has taken place. Regular Andover Planning and Zoning Commission Meeting Minutes — December 8, 2009 Page 2 Pastor Mark Hellmann, Grace Lutheran Church, and Scott Christianson, Church Leadership were at the meeting. Pastor Hellmann stated they did have the conversation at the YMCA and it turned out great. He stated it was very positive and a great beginning conversation. Chair Daninger stated Grace Lutheran Church did a nice job of canvassing the neighborhood and putting fliers out. He stated all the questions and concerns were answered. Motion by Casey, seconded by Kirchoff, to close the public hearing. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Cleveland) vote. Commissioner Kirchoff stated he liked the new sign. Motion by Walton, seconded by Casey, to recommend to the City Council approval of Resolution No. , to approve the proposed Conditional Use Permit. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Cleveland) vote. Ms. Perera stated that this item would be before the Council at the December 15, 2009 City Council meeting. PUBLIC HEARING: CITY CODE AMENDMENT TO CONSIDER GES TO \. CITY CODE FOR WIND TURBINES Ms. Perera noted the purpose of the public hearing is to co ' ue the discussion of adopting language into the City Code pertaining to win nergy that would allow certain wind turbines within the City. Ms. Perera reviewed Commissioner Casey stated he felt they should have a conditi< residents complaining about bl other cities have made for res would like to look further a fit into what he was sug sting with d co ern with these being mounted on roof tops and ial Xepermit for these. He was concerned about other ng vi Ms. Perera reviewed what some of the ,tions regar this. Commissioner Casey stated he Cottage Grove co regarding this because it seemed to Chairperson DanXger asked if 2.5 acres minimum requirementW4zuld still leave Commission9l,casey with concerns. Commissioner Casey stated it uld not, he was more conc ed with homes in a denser area. Ms. erera reviewed Maple Grove's Ordinance regarding wind turbines. Clairperson Daninger thought the last time this was reviewed they were all in favor of trying to keep this out of the small lot residential and they were all in favor of conditional C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: Mayor and Councilmemebers CC: Jim Dickinson, City Administl Will Neumeister, Community FROM: Angie Perera, Associate Planner fWN W DATE: December 15, 2009 SUBJECT: Consider City Code Amendment/Adding Section 9 -13 & Amending Sections of Title 12 /Wind Turbines. INTRODUCTION The City Code does not currently regulate wind turbines and the City has received a few inquiries from residents wanting to erect small residential/non- commercial wind turbines (aka: Wind Energy Conversion Systems or WECS) within residential districts. The City Council has previously discussed this item and suggested moving forward by obtaining feedback from the Planning and Zoning Commission through a code amendment similar to that of the City of Oakdale's City Code on wind turbines. DISCUSSION Draft Amendment: While preparing the draft amendment, staff found that a number of other sections will also need to be amended accordingly and those draft amendments are also attached with this report and include the following: 1. Title 9: Building Regulations, addition of Chapter # 13 "Alternative Energy Sources and Systems ". This is essentially the nuts and bolts for the proposed language for WECS. This section required the most feedback. The Planning Commission discussed the different type of WECS (non - commercial, commercial and roof mounted), where they should be allowed within the City and how they should be restricted. Certain examples of areas they considered included some of the following: the Scenic River Way, Park/Open Space areas, within or outside the MUSA, the Rural Reserve and within any of the zoning districts. A zoning map and table of minimum district requirements have been attached for reference. Oakdale's City Code allows WECS as a conditional use within their Community Commercial and General Industrial zoning districts which means that it restricts WECS within other zoning districts. Oakdale's example also does not define commercial and non - commercial WECS. 2. Title 12: Zoning Regulations: • Section 12- 3- 5,13.2.8 —The addition of "g." has been listed here to include WECS. This section includes the minimum district requirements pertaining to the maximum height of certain structures such as antennas, flagpoles, chimneys, etc. • Section 12 -12, the use table for Permitted, Conditional and Prohibited Uses Enumerated. The proposed amendment is essentially a hybrid of the City of Oakdale's City Code. The text in red has been included to illustrate the additional language recommended for review based on the Planning Commission's discussion. This additional feedback included the following: - Definitions have been added to differentiate between non - commercial and commercial WECS. - Certain exceptions to these requirements have been included. - The permit and location requirements have been separated from the general standards so that they are more apparent at the beginning of the chapter. - Allowing WECS as a conditional use within all zoning districts based on certain acreage requirements. - Other minor word changes and order of language has also been made. - Staff would also suggest the consideration of numbers 15 and 16 as listed in the general standards that were not specifically reviewed by the Planning Commission. Planning Commission Recommendation The Planning Commission suggested including definitions for non - commercial and commercial WECS. They also suggested considering such WECS as conditional uses within all zoning districts provided that all of the general standards within this chapter are met. They were in favor of restricting commercial WECS to parcels of land having a minimum of at least 5 acres or more, non - commercial WECS to parcels of land under 5 acres in size, and roof mounted WECS on parcels with a minimum of 2.5 acres or larger. The Commission recommended adding a statement similar to that of the City of Cottage Grove by allowing roof mounted WECS on such parcels by restricting the generating capacity to no more than 10 kw and the height not to exceed 15 feet above the maximum height requirement of the structure in which it is mounted on top of (ie. principal or accessory structures). The Commission also discussed noise in relation to wind turbines and the MPCA's noise standards and the City's noise ordinance. The Commission also discussed the consideration of prohibiting WECS on the WDE site and within the Scenic River Way Overlay District if there are not already rules in place that would prohibit WECS in these areas. The Planning Commission recommended approval with a 6 to 0 vote with the addition of the suggested modifications that have been added to the draft amendment (attached) for the City Council's review. IN ACTION REQUESTED The Council is requested to review and adopt the proposed ordinance as drafted (or with modifications) and also adopt the summary ordinance that will be published in the Anoka Union. jespectfulLily Submitted, Ang e P a Attachments Summary ordinance for publication Draft Ordinance Amendments Information on residential and commercial WECS City of Andover Zoning Map City of Andover Table of Uses and Minimum District Requirements Minutes from the December 8`h Planning & Zoning Commission meeting CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. SUMMARY AN ORDINANCE AMENDING CODE SECTIONS BY ADDING CHAPTER # 13, ALTERNATIVE ENERGY SOURCES TO TITLE 9 AND AMENDING TITLE 12, SECTIONS 12 -12 AND 12 -3 -5. STATUTORY AUTHORIZATION AND POLICY Statutory Authorization This ordinance is adopted pursuant to the authorization and policies contained in Minnesota Statute 462. Policy These sections of the Andover City Code contain language that is being amended by including chapter # 13 to Title 9 for establishing certain provisions for Wind Energy Conversion Systems (WECS). The amendment to Title 12, Sections 12 -12 includes the addition of WECS (non - commercial, commercial, and roof mounted) into the Table of Permitted, Conditional & Prohibited Uses Enumerated. The amendment to Title 12, Section 12 -3 -5 includes WECS as being an exception to the maximum height requirement of the minimum district requirements. GENERAL PROVISIONS AND DEFINITIONS Jurisdiction The provisions of this Ordinance shall apply to the City of Andover. Enforcement The City Administrator or his /her designee shall have the authority to enforce the provisions of this ordinance. Interpretation Interpretation of the provisions of this ordinance shall be held to be the minimum requirements and shall be liberally construed in the favor of the governing body. A printed copy of this ordinance is available for inspection by any person during regular hours of the City Clerk. Adopted by the City Council of the City of Andover on this 15`h day of December, 2009. ATTEST: CITY OF ANDOVER Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor _ 4_ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: CITY CODE TITLE 9: BUILDING REGULATIONS CHAPTER 13: ALTERNATIVE ENERGY SOURCES AND SYSTEMS CITY CODE TITLE 12: ZONING REGULATIONS CHAPTER 3: ZONING DISTRICTS AND MAP CHAPTER 12: PERMITTED, CONDITIONAL AND PROHIBITED USES ENUMERATED (Strikeouts are language to be removed and underlining represents new language to be added) TITLE 9 Chapter 13 Alternative Energy Sources and Systems SECTION 9 -13 -1: Purpose and Intent 9 -13 -2: Definitions 9 -13 -3: Permit Requirements 9 -13 -4: Exceptions 9 -13 -5: General Standards 9 -13 -1: PURPOSE AND INTENT: The purpose of this chapter is to promote the safe, effective and efficient use of alternative energy sources and systems as the technology becomes available. The purpose of this chapter is also to establish predictable and balanced regulations for the establishment of commercial and non - commercial WECS in the locations and circumstances under which the use may be established without detriment to the public health safety and welfare of the neighboring property owners and occupants. 9 -13 -2: DEFINITIONS: The following words and terms shall have following meanings when used in this chapter: WIND ENERGY CONVERSION SYSTEM (WECS): Any device such as a wind charger, or wind turbine, which converts wind energy to a form of usable energy. WINDMILL: A machine which converts the energy of wind to rotational motion by means of adjustable vanes called sails. �5- COMMERCIAL WECS: NON - COMMERCIAL WECS: WECS HEIGHT: Means a WECS of forty (40) kilowatts or more in total name plate generating capacity. Means a WECS of less than fortV (40) kilowatts in total name plate generating capacity. The height of the tower /pole plus the rotor radius. 9 -13 -3: PERMIT REQUIREMENTS: A conditional use permit and a building permit shall be required prior to the erection of each WECS. No existing WECS shall be physically altered without requiring an amendment to the conditional use permit unless it is being removed from the propertV or altered through standard maintenance. 1) Conditional Use Permit: A conditional use permit shall be required for each WECS in all zoning districts unless otherwise noted. Such conditions shall include, but are not limited to the following: a. Non - commercial WECS - shall be allowed on parcels of land with a minimum of at least 5 acres and in accordance with the permit and standard requirements established in this chapter. b. Commercial WECS - shall meet the permit and standard requirements established in this chapter. c. Roof mounted WECS — shall be allowed on parcels of land with a minimum of at least 2.5 acres and in accordance with the permit and standard requirements established in this chapter. 2) Building Permit: A building permit shall be issued for the construction of a WECS. The applicant for the building permit shall deposit with the Citv Clerk a policy of liability insurance indemnifying the applicant from liability for personal iniury or property damage in the sum of at least $500,000. The policy of insurance so deposited shall contain a clause obligating the company issuing the same to give at least thirty (30) days written notice to the City before cancellation thereof, the conditional use and building permits to be automaticallv revoked upon the lapse or termination of said policy. 9 -13 -4: Exceptions to the requirements of this chapter: Exceptions to the requirement of this chapter shall include existing windmills less than thirty five (35) feet in height and windmills used for agricultural purposes such as for pumpinq water or feedinq livestock. Said such exceptions shall be allowed rovided that they meet the followin a. Windmill is not detrimental to the public health, safety and welfare of the neighboring property owners and occupants. OW to ow b. Windmill does constitute a Public Nuisance as outlined in Title 4: Public Health and Safety, of the City Code. 9 -13 -5: GENERAL STANDARDS: 1) No more than one Wind Energy Conversion System (WECS) shall be permitted per lot. 2) WECS prohibited. WECS shall be prohibited within the City of Andover on any parcel located within the Scenic River Way or on any land within the WIDE site. 3) Roof mounted WECS. Every WECS sited on top of a building shall comply with applicable provisions of the Minnesota State Building Code. Certification of compliance by a state professional engineer is required. The WECS must be less than ten (10) kilowatts generating capacity and shall not extend higher than fifteen feet (15') above the maximum height allowed for the structure (ie. principal accessory structure's maximum height) in which the WECS is mounted on. 4) The setback shall be at least the following distances: a) From the nearest dwelling, school, business or other habitable structure: 300 feet or 1.5 times the height of the WECS, whichever is greater. b) From the nearest public right -of -way: 300 feet or 1.5 times the height of the WECS, whichever is greater. c) From the nearest property line: 300 feet or 1.5 times the height of the WECS, whichever is greater. In no instance shall nay portion of the WECS extend over any property line, including the full arc area created by any blades used in the system. d) From recreational fields: 300 feet or 1.5 times the height of the WECS, whichever is greater. However, in no instance shall any portion of the WECS extend over any blades use in the system. e) No portion of the WECS, including the full arc area created by any blades used in the system, shall extend over any aboveground power line or drainage and utility easement. 5) Blade arcs created by the WECS shall have a minimum of thirty (30) feet of clearance over any accessory structure or tree within the full arc area created by any blades used in the system. 6) The WECS shall be equipped with both a manual and an automatic braking device capable of stopping the WECS operation in high winds. 7) The WECS, including the blades, shall be grounded and shielded to protect against natural lightning strikes in conformance with the National Electrical Code. Aw 0) so 8) The WECS shall not include tower - climbing apparatus within twelve (12) feet of the ground. 9) The WECS shall display a sign posted at the base of the tower, not to exceed two (2) square feet in area. The sign shall contain the following information: a) A warning of high voltage, b) The manufacture's name, c) An emergency telephone number, d) The emergency shutdown procedures Additional signs may be required on the basis of individual applications as safety needs dictate. 10) No WECS shall have affixed or attached lights, reflectors, flashers or any other illumination, except for those devices required by the Federal Aviation Administration. 11)The WECS shall be filtered, shielded or otherwise be designed and constructed so as not to cause electrical, radio frequency, television, and other communication signal interference. 12)AII obsolete and unused towers and equipment shall be removed within twelve (12) months of cessation of operation of the site, unless the Citv Council grants an exemption or an extension by amending the conditional use permit. 13)WECS installed in accordance with the requirements of this chapter shall not generate power as a commercial enterprise as defined by the public Utilities Commission. 14)Noise. All WECS shall comply with the MPCA standards for noise and those standards set forth in Title 5, Chapter 6 of the City of Andover's Citv Code. 15)AII WECS shall comply with all applicable state and federal regulations standards, including the uniform building code as adopted by the state of Minnesota; national electrical code as adopted by the state of Minnesota; Federal Aviation Administration (FAA) requirements; and Minnesota Pollution Control (MPCA) /Environmental Protection Agency (EPA) regulations (hazardous waste, construction, stormwater, etc.) 16)Violation; Revocation of Permit: Violation of any provision of this section is grounds for revocation of a conditional use permit for a WECS or removal of a WECS. i% � TITLE 12 CHAPTER 3 12 -3 -5: MINIMUM DISTRICT REQUIREMENTS: B. Maximum Height: 1. Principal Structure Height: A Conditional Use Permit may be granted to allow principal buildings to exceed the height limits imposed by provisions of this title provided it is determined that: a. Adequate fire protection and other safety features are provided. b. The height and bulk of the building will not destroy a scenic or appropriate view, will not shut off light and air from surrounding properties, or otherwise be detrimental to the public. c. In no event, however, shall any building occupy more than the permitted percentage of lot area as provided in this title. (Amended Ord. 314, 10 -4 -05) 2. Exemptions From Height Limits: Height limitations shall not apply to the following: a. Barns, silos and other agricultural structures for rural agricultural uses, b. Church spires, steeples, belfries, cupolas and domes c. Chimneys, flagpoles d. Public utility facilities e. Transmission towers and antennae subject to City Code 9 -12 f. 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E +wit: nlo@solarwrl9hts.mm Copyright @ 1997 -2009 501&r r9hts, Ix. http:// www.windwrights.com/windRes.php -- 2Q , \A in T-�A l l -� 12/3/2009 WindWrights, Inc. - Residential & Commercial Wind Energy Page 1 of 2 Cjalteris WindWrightso R E N E W A B t_ E S is now Alteris Renewables' Renewable Energy o Design v Sales r Installation WindWrights is pleased to now be a part of AlterisT" Renewables. Please see www.aiterisinc.com or call (877) 229 -1588 for more information Home » Commercial Wind Wind Commercial Wind Solar We do it alt: sales • site analysis • designing • planning - permitting • installation Products/ Windwrights provides turnkey wind turbine project management from site analysis through commissioning your completed Distributorships system. Many large businesses, farms, municipalities and communities have the opportunity to benefit from on-site wind turbines that are "behind the meter." We define Commercial Wind as a turbine or system rated at 5OkW or larger. 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Offices Pov:er output: 50 kW Connecticut Rotor: 15meteis Massachusetts rower: 2i meters Vermont Rhode Island a^ Emth nienrly taergy' Residential & Commercial Solar Northern Power System's NorthWind 100 Power Output: 100 kW Rotor: 19, 21 meters Direct Wind 750 power Output: 750 !,W Rotor. 52 %54 meters '1'aw2r: 40. 50, 75 meters Direct Wind 900 Power Ou'nut: 9000N Rotor: 52154 meter, Tower: 40, 50, 75 meters The Fuhrlander FL 600 Power Output: 6.0010V Rotor: 50 meffri Tower: 50 a 100 rneters P 3. aircct Wind TwNi _13_ http: // www .windwrights.com /windComm.php C.� �1�Q ��� 12/3/2009 y J ` NI M 0 m a� y C' V 7 ti V J V o- < L CD c� U CE >O f_ Z O L Z O xsas S ae gpg ag gea a 414 - N LL 0 0 O_ 0 O O N 0 °o N w x J' C m t0 �N y o m w OO VI C N I li O O O OO OO r OO O LJ 6 !7 d Ar orn��o C O C� awing cc °_c° mm y v 'm m 'E ' E E E w °o U `Afi w w 12 cq b LL W LL LL LL m m m£ d m m C m O O 6 0 4 L 6 m T ig J C 3� '� •y t N N N � i A N 4 V N 2 w 7 y Q a 6 bA &s &¢¢ zfwi (9 G� e a _Iy_ Im a Vl C M ~ d 0 N a F' m m m > N c w a a aS gi Aii' ¢ uu2�u Regular Andover Planning and Zoning Commission Meeting Minutes —December 8, 2009 Page 2 Pastor Mark Hellmann, Grace Lutheran Church, and Scott Christianson, Church Leadership were at the meeting. Pasto llmann stated they did have the conversation at the YMC nd it turned out great. He sateit was very positive and a great beginning co rsation. Chair Daninger stated Grace Luthe Church did a nice job of canvassi e neighborhood and putting fliers out. He stated all t estions and concerns e answered. Motion by Casey, seconded by Kirchoff, t e the public hearing. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Cleveland) e. Commissioner Kirchoff stat e liked the new sign. Motion by Walton conded by Casey, to recommend to the City Council approval of Resolution No. , to approve the proposed Conditional Use Permit. Motion carried on a 6 -aye -nays, 1- absent (Cleveland) vote. Ms. Perera stated that this item would be before the Council at the December 15, 2009 City Council meeting. PUBLIC HEARING: CITY CODE AMENDMENT TO CONSIDER CHANGES TO CITY CODE FOR WIND TURBINES Ms. Perera noted the purpose of the public hearing is to continue the discussion of adopting language into the City Code pertaining to wind energy that would allow certain wind turbines within the City. Ms. Perera reviewed the information with the Commission. Commissioner Casey stated he had concern with these being mounted on roof tops and felt they should have a conditional use permit for these. He was concerned about other residents complaining about blocking views. Ms. Perera reviewed what some of the other cities have made for restrictions regarding this. Commissioner Casey stated he would like to look further at the Cottage Grove code regarding this because it seemed to fit into what he was suggesting. Chairperson Daninger asked if 2.5 acres minimum requirement would still leave Commissioner Casey with concerns. Commissioner Casey stated it would not, he was more concerned with homes in a denser area. Ms. Perera reviewed Maple Grove's Ordinance regarding wind turbines. Chairperson Daninger thought the last time this was reviewed they were all in favor of trying to keep this out of the small lot residential and they were all in favor of conditional Regular Andover Planning and Zoning Commission Meeting Minutes — December 8, 2009 Page 3 use permit for all applications because it is new. If they say they want a conditional use permit on all aspects then they do not need to go through all the categories in the chart. Ms. Perera stated that was correct. Chairperson Daninger asked how the City Council felt about this. Ms. Perera stated this was discussed at a City Council workshop and they wanted the Planning Commission feedback on what types should be allowed. The Commission was in concurrence with having a conditional use permit on all aspects. The Commission discussed how the City would regulate wind turbines and what areas they would be permitted in along with setbacks. Commissioner Kirchoff stated he was concerned that a wind turbine could go into a park or at the High School. Ms. Perera stated the High School would need to meet setbacks but it would be allowed there if they wanted to have one. Commissioner Kirchoff wondered if they could place a restriction that it would need to be one thousand feet from residential. Ms. Perera stated they could do that. Commissioner Walton stated his concern was if they get too restrictive the schools may not be able to look at alternative energy to save costs and could possibly close more schools. Commissioner Holthus stated if this would be conditional use the Planning Commission could recommend approval to the City Council on a case by case basis. Commissioner Walton thought they needed to start out with this being looser and tighten it up as they go along because if it is too restrictive there will not be anyone applying for it. Commissioner Holthus stated commercial wind turbines are very loud so they need to be far away from residential if they are to be allowed in the City. Ms. Perera stated the large commercial wind turbines would be allowed in the City but would need to meet the noise ordinance. The Commission discussed wind turbines and noise. Commissioner Kirchoff stated the Parks Department would be responsible for reviewing and recommending allowing or denying wind turbines in the park. Chairperson Daninger wondered if they needed to still determine between a commercial and non - commercial based upon the language that is going to be in the ordinance. Commissioner Kirchoff thought that was in there already because it was his Regular Andover Planning and Zoning Commission Meeting Minutes — December 8, 2009 Page 4 understanding that anything over 40 kwh was commercial. Chairperson Daninger wondered if they needed to restrict that further. Commissioner Walton felt this was adequate for now and they can restrict this further if necessary in the future. Chairperson Daninger asked if they could eliminate Section 9 -13 -5. Ms. Perera stated they could if they wanted to simply state it was a conditional use permit. If they did want to prohibit it within certain areas of the City they would want to list that somewhere. Ms. Perera stated roof mounted wind turbines are not discussed so it should be added to the wording. The Commission discussed Section 9 -13 -5 and decided that a minimum of five acres for a commercial wind turbine would work. The Commission discussed different areas in the City to see if they wanted to restrict wind turbines anywhere. Chairperson Daninger thought they could restrict them in the scenic river way. Commissioner Kirchoff thought this would be restricted anyways because it is governed by the scenic river guidelines. Chairperson Daninger reviewed the Commission discussion. He stated the Commission was comfortable with non - commercial having a conditional use permit for it and general standard will apply to it. The Commission decided to make the wind turbines prohibited in the scenic water way and WDE for commercial and non - commercial wind turbines and if commercial needs to be at least a minimum of five acres. The Commission discussed roof tip wind turbines and if they should be permitted. Commissioner Falk stated he did not like the idea of these. Commissioner Kirchoff agreed. Commissioner Holthus thought if it would save money she would not mind having them on roofs. Commissioner Walton thought they could limit these to 2.5 acres or more. The Commission liked that idea. Motion by Walton, seconded by Falk, to open the public hearing. Motion carried on a 6- ayes, 0 -nays, 1- absent (Cleveland) vote. There was no public input. Regular Andover Planning and Zoning Commission Meeting Minutes —December 8, 2009 Page 5 Motion by Kirchoff, seconded by Casey, to close the public hearing. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Cleveland) vote. Motion by Kirchoff, seconded by Casey, to recommend approval based on discussed changes. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Cleveland) vote. Ms. Perera stated that this item would be before the Council at the December 15, 2009 City Council meeting. OTHER BUSINESS. Ms. Perera updated the Planning Commission on related items. ADJOURNMENT. Motion by Kirchoff, seconded by Falk, to adjourn the meeting at 8:06 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Cleveland) vote. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. C I T Y () F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrato FROM: Will Neumeister, Community Development Director It t. _ SUBJECT: Authorize 2010 CDBG Application - Planning DATE: December 15, 2009 INTRODUCTION At the December 1, 2009 meeting, staff suggested an additional $50,000 be sought for the city's housing rehabilitation program or some type of other assistance to dealing with foreclosures. Council had some questions which were taken to the staff at Anoka County. DISCUSSION Foreclosures Upon consulting with the staff at the Anoka County Community Development office, we have learned that we cannot use CDBG for foreclosures, as it would be very difficult for a "board up" program because it is not rehab, nor is it addressing the prevention of slum/blight, it's creating more. As far as getting more to loan out for rehab, we have a loan fund for people to fix up their homes and they have not seen the use of the existing funds moving along very fast. So they indicated that getting a CDBG grant for expanding that program would most likely not happen. 2 "d Round of CDBG Funds The County also informed us that they have decided not to fund our 2na round application for purchase assistance. Instead they have decided to allocate an additional $100,000 of HOME funds to the down payment program that is administered by ACCAP. They have not seen this program meeting the needs of Andover residents, and they are offering to do marketing in Andover to encourage residents to use this program. They feel the allocation of funds in this way will prevent the duplication of a program that already exists. Additionally, the County is about to launch a program to assist households that are buying foreclosed homes, and are targeting this money to be used for rehabilitation of the foreclosed home. This will be administered by the staff at the Anoka County Community Development Office. Other Ideas for CDBG Projects After learning these things, staff has thought about what else might get approved. After reviewing the list of eligible activities (attached), staff would like the Council to consider an application to extend City watermain down 138th Avenue and Xavis Street. See attached map. The County staff has indicated that this could be an eligible project, provided at least 51% of the residents in the area were of low or moderate income. Staff would need to do an income survey, but it is believed that this area would be able to meet that requirement. It is thought that the location of the watermain would also most likely require the street be completely be rebuilt. This is about 1,100 to 1,200 feet of length that could qualify for funding. If the Council would like to submit this application for CDBG funding, staff would do a detailed cost estimate and bring this back to the January 5, 2010 meeting for approval of a resolution. The resolution of approval by the Council is one of the required elements of the CDBG application. We still need to calculate the dollar amount of the request and prepare the resolution. Staff will prepare the remainder of the application and submit it to Anoka County prior to the January 15, 2010 deadline. This discussion should be continued to the January 5, 2010 meeting to allow staff time to finish up the request. ACTION REQUESTED The Council is asked to discuss the 2010 application for CDBG funding, provide staff direction and continue to the January 5`" Council meeting. Respectfully submitted, wj-�" Will Neumeister Attachments List of Eligible Activities Watermain Map (of potential project area) Aerial photo CDBG Program Requirements - Community Development - Anoka County, MN V GDMO M tbo Wob site of — - ��._ atinpcsutz COUNTY Home -> Departments -> Governmc-nMl Services -> Community Development -> CDBG Program Requirements Community Development Home Page Contact Us CDBG Program Program Requirements Application Timeline 2009 Selected Activities Forms "Onera0 Program Page 1 of 2 JO,_ 5 *i9 While there are many aspects to consider when selecting potential CDBG program activities three key questions - need- to -be- asked- and- answered in order to-determine — if CDBG funds may be used: Step I - Does the activity fit one of the categories listed as an e igible activity? o Acquisition of Real Property ® Disposition of Real Property Public Facilities and Improvements Clearance /Demolition o Public Services • Relocation • Loss of Rental Income • Privately -owned utilities • Rehabilitation • Construction of Housing • Code Enforcement • Special Economic Development Activities • Microenterprise Assistance • Homeownership Assistance • Planning and Capacity Building • Other Miscellaneous Activities (i.e., Accessibility Improvements, Technical Assistance, Housing Assistance, etc.) Step 2 - Does the activity tail Wiihin a category of enplicitiy inelig"9ble activities, despite its apparent inclusion in an c 0igilbie activity category? o Buildings or portions thereof, used for the General Conduct of Government httn- / /www_en.annka_mn_us /vl denait-nents /div- governmental- services/ dent - community- dev /cdhg /cdhg_ -_ 11/24/2009 CDBG Program Requirements - Community Development - Anoka County, N1N • General Government Expenses • Political Activities • Purchase of Equipment • Furnishings and Personal Property • Operating and Maintenance Expenses • New Housing Construction o Income Payments Page 2 of 2 Stop 3 - Does the proposed actMgty moat one of the Wiflonal Objecfly z of the CDBG program? • Benefiting low- and moderate - income persons • Preventing or eliminating slums or blight • Meeting an urgent community development need a9c it'gonal Mngs to Consider.- o CDBG funds are intended to be used to start a new program /project, expand an existing program /project, or fund a new service of the program /project. ® CDBG funds are NOT intended to be used to fund the on -going expenses of an existing program /project. The County is required to ensure that a minimum o of the funds are used to benefit low- and /or moderate- income persons. ® Proposed project/program costs of the activity must be necessary and reasonable, and conform to HUD requirements. ® HUD limits the amount of the grant that can be used to fund public services and /or planning projects. ® The County must ensure that funds are awarded in such a manner as to meet the goals and objectives outlined in the Consolidated Plan. page last updated - 11/2812006 Privacy Policy & Disclaimer I HIPAA Notice of Privacy Practices I Feedbag I Top of Page This is the official Web site of Anoka County For information about Anoka County Government Government. Copyright © 2006 Anoka County. programs, use the contact information provided in each program description. For all other questions about this Web site, use Feedback to contact the Webmaster. 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Yj 11 4k iz- 10 0 ANLb r 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Consider Resolution of Support for High Speed Broadband Connectivity DATE: December 15, 2009 INTRODUCTION Anoka County started a project last spring that is focused on increasing the availability of high speed broadband and fiber -optic connectivity in the county. The project is called "The Connect Anoka County Project ". The most recent information related to the project is on the project website, www.ConnectAnokaCoLmV.com, also there is an organized group of public stakeholders representing cities, school districts, colleges and other institutions that meets periodically of which a City of Andover staff member attends. DISCUSSION On November 24th the Anoka County Board of Commissioners approved the attached Resolution #2009 -127, High Speed Broadband Connectivity in Anoka County. The County labels this resolution as a milestone for the project. The County is now actively pursuing a private broadband partner and intends to apply for federal stimulus funding. The final project design will depend on the partner selection and funding received, but the county has set the following fiber routing priorities: Option 1. Connect all institutional locations including county, city school district and college buildings. Option 2. Include Option 1, plus key business locations. Option 3. Includes Option 1 and 2 plus build out to unserved and underserved areas in the county. The County is asking each Anoka County City to consider a letter or resolution of support for the proj ect. ACTION REQUESTED The Andover City Council is requested to consider the attached Resolution of Support for High Speed Broadband Connectivity. submitted, Dickinson Attachments BOARD OF COUNTY COMMISSIONERS Anoka County, Minnesota DATE: November 24, 2009 RESOLUTION #2009 -132 OFFERED BY COMMISSIONERS: Kordiak, West, Lang, Berg, LeDoux, Sivarajah, and Erhart HIGH SPEED BROADBAND CONNECTIVITY IN ANOKA COUNTY WHEREAS, the County recently embarked on a project to determine the interest in High Speed Broadband Connectivity in the County; and, WHEREAS, the County knows of the growing need for greater speed, greater access, and continued competition for Broadband connectivity, and the County recognizes the growing need and benefit of high -speed connectivity for our governmental entities, businesses and residents; and, WHEREAS, the County understands the benefits of enhanced competition, cost savings, and reasonable pricing; and; WHEREAS, the County understands the economic and social benefits for governmental entities, businesses, and residents to compete in a global society; and,' WHEREAS, the County sees the benefits to citizens for health care enhancements, educational pursuits, home based commuting, and growing desire for information; and, WHEREAS, the County recognizes the absence of effective connectivity to many governmental entities, businesses and residents in the County; and, WHEREAS, the County understands the benefits of collaboration with local government, education, and private stakeholder partners: NOW, THEREFORE, BE IT RESOLVED the County supports the issuance of a Request for Proposals to attract a private partner, and the submission of a federal grant proposal to secure funding for our High Speed Broadband vision, thereby reducing the cost to our community of improved High Speed Broadband Connectivity. BE IT FURTHER RESOLVED that the County supports further collaboration with local government, education and private partners to further a high speed broadband vision and strategy for our community. BE IT FINALLY RESOLVED the County recognizes the need to take action to further High Speed Broadband Connectivity throughout the County to ensure a long term benefit to all citizens. STATE OFMINNESOTA) COUNTYOFANOKA ) `s's YES NO 1, Terry L. Johnson, County Administrator, Anoka County, Minnesota, DISTRICT #I —BERG X hereby certify that I have compared the foregoing copy of the resolution of the county board of said county with the original record DISTRICT #2 —LANG X thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the DISTRICT #3 —WEST X minutes of the proceedings of said board at a meeting duly held on November 24, 2009, and that the same is a true and correct copy of said DISTRICT #4 — KORDIAK X original record and of the whole thereof, and that said resolution was duly passed by said board at ' said meeting. - DISTRICT #5- LEDOUX X Witness my hand and seal this 24th day of NQvcmbA 2009. DISTRICT #6— SIVARAJAH X i ✓1r U TERRYL.JOHNSON DISTRICT #7 —ERHART X C LINTY ADMINISTRATOR CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION OF SUPPORT FOR HIGH SPEED BROADBAND CONNECTIVITY. WHEREAS, Anoka County has embarked on a project to determine the interest in and the needs for high speed broadband connectivity in Anoka County; and WHEREAS, there are increasing educational, economic and community benefits to increased high speed connectivity; and WHEREAS, the City of Andover desires broadband connectivity to institutional locations, businesses and to unserved and underserved areas in the city; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover supports the effort of Anoka County to develop a broadband vision and solicit public /private partnerships through a Request for Proposal process. BE IT FURTHER RESOLVED that the City Council of the City of Andover supports submission of a federal grant to secure funding to implement the broadband vision. BE IT FURTHER RESOLVED that the City Council of the City of Andover recognizes that broadband through optical fiber will be a long -term benefit to all citizens. Adopted by the City of Andover this 15th day of December 2009. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor (:�( C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrat I FROM: Will Neumeister, Community Development Director SUBJECT: Schedule Commission Interviews — Administration DATE: December 15, 2009 INTRODUCTION The Council is requested to set up interviews with residents who have submitted applications for the various commissions that have vacancies: • Park and Recreation Commission has three openings to fill. • Open Space Commission has two openings to fill. • Planning Commission has two openings to fill. Attached is information that has been received from ten residents who have submitted applications. The November/December City Newsletter put out the request for applications and the three existing commissioner have reapplied for the Parks Commission. Four have submitted for consideration to serve on the Planning Commission, including both commissioners whose terms are up. Three have submitted for consideration to serve on the Open Space Commission. ACTION REQUESTED Staff requests the Council set a night to interview applicants for the various commissions to fill the openings. Respectfully submitted, Will Neumeister L'-' Attachments Applications for Commissions Dec. 7. 200 11:02AM No, 1166 P. 2 UEC 7 209 1085 CROSSTOWN BOULEVARD N,W. a ANDOVER, MINNESOTA 65304 a (763) 766 -5100 FAX (763) 755.8023 a WWW,0I,AND,OVER,MN.U8 ADVISORY COMMISSION APPLICATION Name: An4..,v& ISOcuQlewSk. Address: a'2 c� S j t(� S� fan C. Home Phono: Work phone: _ Commission Preference-, Planning & Zoning Economic Development Park & Recreation AndoverlYMCA Community Center LRRWMO Equestrian Council Please state your reasons for requesting to be on the advisory commission checked above: cjSt �4SS - eKperie.rt eAowletfg4 a" "i4t eq f, IK .r40 --r a Yaa pru as 6r -r�-.e MiL,It4r^ Tca•+ AQ ww C�LO^. zd� tu�i Ae, lr.ei-, eC3 CC-, eL-F` €a�n4� \,, Describe your education/experience, which qualifies you to s, on this eommi sion: S14, &rS 0'� L-.t Pondnver Yur �,c a.\ 7r.r -i 6T- -1Lt \ndhrt\ EA /L.,r4 lirp�et.',' yav&� C.A'Q l\ 4 ?V"at7kKr Oe$ ref c for k—. U(� 15O�-wa•Y•nZ UV <Sof 44- C. #w\LkUy cr sk0. -{ S't4� iC rubf� 4t&'p, r Describe your professional, eivic'or community activities, which may be relevant to this commission: n 01,-e 1L d Q'=Cr4ee -tq^ Cy-r �Si'1 .,ef - �T"u�^+ 7- ob6 °Zoaq bIU4�l" yu-,- A,16, t n act �e rc eta' �c f t." P Dated: I Z( 7.1 a g �. Qbro� MV * Cover letter and resumes encouraged for this commission C,IDATAIEV ERYONP\FOWS4iDVlSAPP.DC C N r- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US ADVISORY COMAIISSION APPLICATION Name: Address: V (� \ (��A U Lrn c`r I W Home Phone: Work Phone: Commission Preference: Planning c& Zoning Economic Development Park & Recreation Open Space K Please stat our reasons fo1r1 reque ting to be on a PAC o e_P L o !" ! - A Andover /YMCA Community Center LRRWMO Equestrian Council checked above: `huc g roca;��n�j nCC Lud'rc_ r'd� .. t-✓na i in c �c.11ehses . } Describe your education /experience, which qualifies you to serve on this commission: �C iUZ iJ1 CI�s�� U ^ �+�G cdn✓ 1 Si i dtit 1 V�CI u� i 1� O w^C LcJ o S C` T c OtV,[S- 1 Describe your professional, civic or community activities, which may be relevant to this co/I�nmisst _C- ur�rev\Q'• �� r t0.r�s �eLfe0.l�ioh l nv�nr.� Ss�av� +, Vile -�he��� 6`S COrr\yv\. CotMN\'%SS'.! Dated: WA d ei ' IKV1r.[P'r\ ('_o x Cover letter and resmnes encouraged for this commission Signature Ted Butler 13861 Silverod Ct NW Andover, MN 55304 November 29, 2009 Andover City Council 1685 Crosstown Blvd NW Andover, MN 55304 Dear Mayor and Council Members: I am writing to request re- appointment to the Andover Parks & Recreation Commission for a second term beginning in January 2010 and would appreciate your appointment to continue as chair of the commission. I have enjoyed serving on the commission from 2007 -2009 and being chair during 2009. During my first term, the city's parks have undergone significant expansion and - improvements, including the construction of Andover Station North and the reconstruction of Crooked Lake Boat Landing, to name just a couple of projects. I have enjoyed working with city staff and have appreciated the positive working relationship with members of the council in providing input to these and other improvements. Andover's parks are a source of pride for our community and are the envy of residents of many other cities. But our parks, like other city services, face significant financial challenges in the next several years. In the past year, even with several new members, the commission has responded to those challenges in several ways: -By delaying some projects and reducing the amount of funding available for miscellaneous projects the 2009 commission was able to balance the parks capital improvement plan through 2014. -A majority of the commission has supported exploring new avenues of parks funding through recommending approval of wireless communications tower construction in parks. , -The commission has worked to find ways to improve parks by using city staff resources where possible. The funding challenges are not over and I would appreciate the opportunity to continue being an advocate for Andover's parks and to offer my input in the commission's advisory role into how to meet future parks funding needs. I appreciate your consideration of my application. Sincere Ted Butler Ted Butler 13861 Silvered Gt NW Andover, MN 55304 Objective To continue position on the Andover Parks & Recreation Commission. Education 2006 University of Minnesota Minneapolis, MN • Master of Arts, Human Resources and Industrial Relations • Graduate Certificate in Policy Issues on Work and Pay • Concentrated in Benefits and Compensation Courses • Elective Courses in Public Policy 1999 University of Minnesota - Duluth Duluth, MN • Bachelor of Accounting • Bachelor of Arts - German • Minor in Management Information Systems Professional 2002- Present University of Minnesota Minneapolis, MN Experience Health Programs Financial Manager, Employee Benefits • Manage ongoing financial operations of benefit plans • Provide reporting, analysis and recommendations on health and welfare plans with annual budget of $200 million • Project managed implementation of University wellness programs • Listen and respond to employee benefits advisory committee concerns over benefit programs • Engage in vendor contract negotiations 1999 -2002 University of Minnesota Minneapolis, MN Senior Intemal Auditor • Consulted with University departments and provided recommendations on risk mitigation and process redesign • Conducted audit of University Planning and Programming department. Other ■ Current Chair, Andover Parks Commission Experiences • Vice -Chair Andover Community Center Advisory Commission and Activities . Member, Anoka - Hennepin Community Education Advisory Council 2007 - Present • Member, YMCA Community Board 2008 - Present • Youth and High School Baseball Umpire, Rum River Umpire Association • Election Judge, City of Andover, 2004 and 2006 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100' FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US ADVISORY COMMSSION APPLICATION Name: M A (',' VL. M ' EC - Address: 13' �C, ;5i4 nLL -OL, 3T N Q Home Phone. Commission Preference: Planning & Zoning Economic Development Park & Recreation Work Phon�� Andover/YMCA Community Center "T I • Equestrian Council Please state your reasons for requesting to be on the advisory commission. checked above: (�A10 :E4vLCJ trISD ;' StS7 V,r2. vJ TI \� PL.4'ii i A1� 1 C3M!Mo: 3 COA Describe your education/experience, which qualifies you to serve on this commission: H�� �:.�iVT W f`C1� l- ii;' OG' l�� v ArftS'� 'l`tail� ��E'ZT TI\C Q`V�lT"i•JZ� �P �4'�� r Ul�D c�s'i b -THAT Sim- ICC.E( ''lam Z>N' Y�2li�v`�Li Describe your professional, civic -or community activities, which may be relevant to this commission: i Se-av c�-J a 'Tti� f�� v' r'�Pc.a �=`'ce rill 1nl tiT�A��J 5U/h1"cr- )01/11 S Dated:l / -.? -O Signature * Cover letter and resumes encouraged for this commission NOV 6 2009 G:\DATA\EVF-RYONE\FORMS\ADVISAPP.DOC ,,yy y y h �.'�T���i ��� �Tj ry `� DEC 03,2009 14:02 000-000-00000 Page 2 1686 CROSSTOWN BOULEVARD N.W • ANDOVER, NIINNESOTA (35.304 . (763) 765 f)!Cjfi FAX (763) 7.55-M)23 . WWW (',I ANOOVFR MN US ADVISORY COMNIIISSIONAITH(WI ION Name: Address: 6 '20 /�� I lolvic Pholle: Work I'liom: 0)rnmis%ion 11refereuee: Andovcr'Y,M(`\ I'larmilig kt, CommunilY Ceiltu Fcolloalie Dovolopment 1ARWIM0 Park & Recreation F(luk-Sirimi Comit'll Open Space Please SUILC your reasons Im requesting to be on lhcadviwi-5 t-ummissimi t hL,AL%I I be-' .. ............. Descrilic your education/experience, WhiCh LILWHI10S YOU IL).Nt:I'N c oll [I)IN ./j C+, J, i r /7 v9 S' DeNC.613C YOLII' pi-OfeS"JOnal, CiViC Or C(» nmunity 00iVili"i. Which MAY IN' R+:� 0111 lo this uwn 00— v ylS 6'v vc -)7.e;.rx On .. ........ . . . ... . .......... . . " ('over letter and resumes encouraged for this commission RECEIVED 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US CITY OF ANDOVER ADVISORY COMNIISSION APPLICATION Name: N \c y e L- S, N y e i- i-e 2- Address: Home Phone: Commission Preference: Planning & Zoning Economic Development Park ,& Recreation Open Space C'A'LL- VPhone: Andover /YMCA Community Center LRRWMO Equestrian Council Please state your reasons for requesting to be on the advisory commission checked above: See 'aoye2 Le i- Describe your education/experience, which qualifies you to serve on this commission: !'ee S.A/ee' Describe your professional, civic or community activities, which may be relevant to this commission: toe �oqe -SKe e7 Dated: //hs /y / * Cover letter and resumes encouraged for this commission G:\EVFRYONF\FORMS1LADV1SAPP-DOC RECEIVED November 13, 2009 NOV 16 2009 CITY OF ANDOVER City of Andover 1685 Crosstown Blvd. NW. Andover, MN. 55304 Re: Advisory Commission Application —Open Space To Whom It May Concern: I am interested in serving on Andover's Open Space Commission for a number of reasons. • A genuine interest in preserving our natural environment for future generations. • Securing acreage for non - commercial use. • Limiting use of wetlands within Andover proper. Many landowners have expanded their yards and used the wetlands for hockey rinks, etc. • Promoting conservation trusts as a means of securing open space preservation. Please find attached a fact sheet on myself and the Advisory Commission Application. If you have questions or need clarification on any information — please feel free to contact me. Sincerely, Michael S. Mueller 468 - 139`x' Lane NW. And r MN: 55304 Fact Sheet Name: Michael S. Mueller Residence: 468- 139' Lane NW. Andover, MN. 55304 Since 1998 DOB: Marital Judith Ann Mueller (wife) Status: Christopher M. Mueller (son) Education: Bradley University -BS in Marketing 1970 Employment: Sales Representative — Pfizer, Inc. -33 years Retired- 2005 RECEIVED NOV 16 2009 CITY OF ANDOVER Civic Community: Volunteer ACBC Food Shelf ACBC Board Member and Treasurer Activities Volunteer Bunker Hills /Jay Moore Scholarship Fund Silver Legion Member of Theta Chi "-Im- *VVIV, W, RREGU M AINDOVE I T Y o n �� N 03 Ol0(V09 C 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (76 ) 7 5- 100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US ADVISORY COMMISSION APPLICATION Name: J r c-c c- C 7e V� Address: 7 % �1 o A r] y, k, S t Home Phone: Commission Preference: Planning & Zoning Economic Development Park & Recreation Open Space_ Work Phone: Andover/YMCA Community Center LRRWMO Equestrian Council state your reasons for requesting to be on the advisory commission checked above: iJ c ,� ( d Wei -jL v:v ; %tz -ft i 'h .,n1 Two Vur.Ls - Describe your education/experience, which qualifies you to serve on this commission: i,v -k'Lldot, Describe your professional, civic or community activities, which may be relevant to this )© li ,n_s +& 7ltZ �OZy� iZu,n., Q.�y� W i� ri m„o( a�•• -� 0'1- -, a)7 - IJM1 -�-<— N.^"�'�/'�'..r LW Dated: 91/ .2 Signature * Cover letter and resumes encouraged for this commission RECEIVED NOV 12 2009 C I T Y O r CITY OF ANDOVER NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Name: ADVISORY COMMISSION APPLICATION 1 ( - ` ft) Address: Home Phone: Work Phone: Commission Preference: Planning & Zoning_ Economic Development Park & Recreation Open Space Please state your reasons for re uueJs�t' Andover /YMCA Community Center LRRWMO Equestrian Council the adyi §ory commission checked ,i A ' 17 O J/ . �i /}I LL - -4 /� L Describe your education erle /C /Je, /A'10 1U 5S which qualifies you to serve on this commission: FIS �SLUGu+ Describe your professional, civic or community activities, which may be relevant to this co yis 'on: Dated: Q I/ it, ' !F Signature G * Cover letter and resumes encouraged for this commission o I myj DOI 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US ADVISORY COMMISSION APPLICATION Name: Address: Home Phone: Work Phone: Commission Preference: / Planning & Zoning v Economic Development Park & Recreation Open Space Andover/YMCA Community Center LRRWMO Equestrian Council Please state your reasons for requesting to be on the advisory commission checked above: �e—/ r Describe your education/experience, which qualifies you to serve on this commission: NVINWAAM Describe your professional, civic or community activities, which may be relevant to this commission: PA Dated: ) )e- Soccett C104 * Cover letter and resumes encouraged for this commission G:\EVERYONE\FORMS\ADV1SAPP.DOC 1885 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNFS(ITA $5304 . (703) 755 -5100 FAX (783) 7$5 -8923 • WWW.CI,ANDCVI-.R.MN,US ADVISORY COMMISSION APVLl CATION Name: [/�p(r.od5Gf2I Home Phone: Commission Preferenee: Planning & Zoning Econonvc .Development Park & Recreation Open Space Work Phone: Andover/'Y MCA Cot munitr Center x _ LRRWMo Equestrian Council Please state your reasons for requesting to be on the advisory eenunission checked above: 1_a�lr�r��do✓�Pr Describe your education /expericn.ce, which qualiticsyo/u to�seiv a on tllis con,.mission: Describe your professional, civic or community activities, wli.ich may be relevant to this m comission: J�//•/ /�.._5�3!�(�llLl�l2 -�,�_ .I 1/1//'_ _QJ'%. C7 r"L dn..s_J'�,d(I'`P�2'J�� F•-r r7'7�✓ /}Z�� /n y r� /tai jrf Y R/?C3r Dated: G'_ 1411'r= Oic * Cover letter and resumes encouraged for this commission t2rCa17L7cw4ur(, Home Phone: Commission Preferenee: Planning & Zoning Econonvc .Development Park & Recreation Open Space Work Phone: Andover/'Y MCA Cot munitr Center x _ LRRWMo Equestrian Council Please state your reasons for requesting to be on the advisory eenunission checked above: 1_a�lr�r��do✓�Pr Describe your education /expericn.ce, which qualiticsyo/u to�seiv a on tllis con,.mission: Describe your professional, civic or community activities, wli.ich may be relevant to this m comission: J�//•/ /�.._5�3!�(�llLl�l2 -�,�_ .I 1/1//'_ _QJ'%. C7 r"L dn..s_J'�,d(I'`P�2'J�� F•-r r7'7�✓ /}Z�� /n y r� /tai jrf Y R/?C3r Dated: G'_ 1411'r= Oic * Cover letter and resumes encouraged for this commission t2rCa17L7cw4ur(, Lynae Gudmundson 3372 tfi3 "`� mane NW er,114N 55304 12/1/09 RE: Planning Commission Position J arm attaching my resume and application for your review, in response to the Planning Commission opening. My extensive experience as a Certi:ied Fee Appraiser has provided me with a strong working knowledge of the value.tion. process, market trends and development strategies as related to residential propert y. As an Tndcpendent Fee Appraiser J have demonstrated the ability to work independently, problem solve and comply with all State and professional guidelines. 1 have s strong interest in community development, which would make seining on the planning commission a great opportunity. As a business owner I have developed strong organizations I and cointnunication skills. I have successfully managed relationships with clients acid vendors as well as providing a quality appraisal product. i understand the importance of lusiness relationships at all levels as well as effective communication. skills. My stronl, initiative has contributed to my success in this role. I look forward to the opportunity to discuss my qualifications and my ability to positively contribute to the city of Andover. Sincerely, Lynae Gudmundson LYNA E GUDMUIvDSON "MomNI +..AN17C7VIsR, MN 552.14 mur,1011 PROFESSIONAL EPEIUENCE ACTION APPRAISAL ASSOCIATES, INC. , Andover, MN 1994 - Present Ptesident /Owner 199R - Present Certified. Residential Real Property Appraiser 1998 . Present Registered Real Propetty Appraiect 1994-1998 • Experience in Anoka, Hennepin, Isamu, Chicago, Sherbuta Ramsey, Washington and Wright Counties, ' F_xpericvice with Conventional, FHA, VA, L iquidatina and Relocation Apptaimis, MN Cert. Kul, Real Prop. *20012266 Electronic Data Transfer PRUDENTIAL /NORWEST HOME MORTGAGE, INC., Mpls -, MN 1991 -1998 Marketing Repreotntative 1992-1998 ' }Sxpericnce with, pricing and otigingting mortgage loans. Loan Closer /Ptocessot 1991, 1992 Experience with processing, coordinating and closing Ioan t umuvtions. HOMESTEAD MORTGAGE CORPORATION, Atden ITi is, MN 1-990-1991 Loan Auditor 1990 Loan Closer 1991 • EXperlence witla loin closing atd delivers, to secondary ,nar: teh. EI)UC./1'1"ION APPRAISAL INSTITUTE, Roseville, MN 1994 — Present PROSOI.IRCE EDUCATIONAL SERVICE, St. Paul, MN F Coursewo& for Licensutc and Conti,,.l yig ST. CLOUD UNIVERSITY, St. Cloud, MN 1990 Bachelor of Science Degree • Finance major, Economics Minor ANOKA RAMSEY COMMUNITY COLLEGE, A lokA, MN 1987 Associate of Arts Degree • l3usiness J3mphasis PROTESSIQNt L MEMBERSHIPS AND DRSIGNA'I10N 3 National Association Rem 1 instate Apptmsers #52630 " Conference of Women in Rcal Estate Mc,.ber /Scholarship C:haurpca son ' Affiltgtc Membw: North Metto Realtors Association Associate Member. Appraisal Institute HUD and VA Approved Appraiser " Ccrti find Real Estate Apptaiscc #20012266 13NI Chattcr Member/tradership Teat. • ERC Certified Relocation Appraiser 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER. MINNESOTA 55304 - (763) 755 -5100 FAX (763) 755 -8923 a WWW.CI.ANDOVER.MN.US ADVIS012Y COMMISSION APPLICATION PC: Name: C > > G' , / - Address: 3t %C� 1' 3 9a " �\ L A I `1 Home Phone: Work Phone: Commission Preference: Planning & Zoning Economic Development _ Park & Recreation Open Space Andover /YMCA Community Center LRRWMO Equestrian Council Please state your reasons for requesting to be on the advisory commission checked above: -CV c� dtv ly ;nd l,�e u' 3FtCr dtr/ c �;c ,041 r) 'e c C' C' fl Describe your education /experience, which qualifies you to serve on this commission: dti<4 sue _ (i 3 Ali 7`rt_.c( J(' i d0 �<r�t'� - e2 r. { "re r) � (y y"c'i -" re-6g ,-t -tlNe- ;eat bi Z i 1 [� uJ�� y . 71�1e -r l- Az t/i r r i74C C'G`ur� a1r7. � e I off' rn <;,,)j �, Des rge your professional, civic or community activities, which may be relevant to this commission: Dated: if 3 a -L11t� Y Cover letter and resumes encouraged for this commission Signature /, / Eric John Myers 3705 138th LN NW, Andover 55304 Work Experience Current North Metro REALTORS® Association Government Affairs, Director • Professional advocacy representation for local real estate industry. • Monitor public policy issues at local, state, national level. • Develop policy statements and position realtors in public realm. 2007 -2008 Minnesota Medical Association — Minneapolis, MN Advocacy Coordinator • Statewide effort to mobilize physicians in smoke -free campaign. • Developed curricula, advertisements, and other materials to increase physician awareness. • Delivered presentations to physicians regarding health policy advocacy. 2003 -2006 Leonard, Street and Deinard— Minneapolis, MN Government.Relations— Executive AssistantlPAC Coordinator • Attended Minnesota Legislative Sessions and monitored on client's behalf (Health Care). • Created an innovative client based web portal page and integrated electronic newsletter tools. • Managed political action committee (PAC) funds. 2003 Minnesota I-louse of Representatives —Saint Paul, MN Legislative Assistant • Developed and maintained constituent database. • Produced necessary reports and mailings. • Responded to constituent issues. 2002 House republican Campaign Committee– Saint Paul, MN Campaign Field Worker • Conducted literature drops and door knocking on a daily basis. • Coordinated campaign activities with candidates and volunteers. • Prepared financial reports and tracked campaign expenses. 2002 Minnesota House of Representatives —Saint Paul, MN Tax Committee Staff Copied, prepared, and organized essential paperwork. Attended committee and ensured orderly function of public meetings. Responded quickly and professionally to the requests of others. Education 1999 -2001 University of Minnesota — Minneapolis, MN B.A. degree earned in Political Science Concentration Public Affairs and State Comparative politics. Minor degree in Sociology of Law, Criminology and Deviance. • Received award from St. Thomas University for Excellence in economics. • Two year gross proficiency test in Spanish completed. • Overall GPA 3.0 1998 -1999 Northeastern University — Boston, MA • Course work in progress towards Bachelor of Science in Political Science. • Concentration in Legal Studies • Dean's list overall OPA 3.5 Internships 2Q00 Legislative Intern, Minnesota State Senate —Saint Paul, MN 1999 Teaching Assistant/Writing Tutor, University of Minnesota— Mimieapolis, MN 1998 -2000 Legal Assistant Intern, Meslow Law Office —White Bear Lake, MN Certifications Basic .Life Support First Aid certified, CPR certified, Automatic Electronic Defibrillator certified. Computer Experience Advanced level user: Microsoft Word, Access, Excel, Works, Money, PowerPo.int, Word Perfect, Quicken, Basic & Advanced HTML coursework completed. C I T N' O F N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule January EDA meeting DATE: December 15, 2009 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the January 4, 2010 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Organizational Items 2. Purchase Agreement/Letter of Intent/Progress Review 3. Parkside at Andover Station Negotiation Update 4. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the January 4, 2010 City Council meeting. 0- r I I T Y 0 F 0 jt INDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule January HRA meeting DATE: December 15, 2009 INTRODUCTION The Council is requested to schedule a Housing and Redevelopment Authority (HRA) meeting at 6:30 pm before the January 4, 2010 City Council meeting. DISCUSSION Tentative agenda items for an HRA meeting have been identified as follows: 1. Organizational Items 2. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. FL"KIL@ gLo l a a • Schedule an HRA meeting at 6:30 pm before the January 4, 2010 City Council meeting. submitted, �C I T Y O 1DOVE F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule January Workshop December 15, 2009 INTRODUCTION The Council is requested to schedule a Special Council Workshop for the month of January for a number of miscellaneous business items. DISCUSSION The January workshop will be dedicated to Public Works -Parks Maintenance items. Other items may be added upon Council request. ACTION REQUIRED Schedule a Council workshop, a suggested date is Tuesday January 26"' at 6:00 p.m. or another date or time acceptable to the Council. submitted, Dickinson 9 C I T Y 1 F LNDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: December 15, 2009 01 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Projects 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for December 15, 2009 City Council Meeting DATE: December 15, 2009 The City Council is requested to receive the following supplemental information. Consent Items Add -On Item. Approve 2010 Liquor License /Andover Lanes (Supplemental) -Administration Item #11. Authorize Letter of Support for Youth First (Supplemental) — Administration �j December 10, 2009 Jim Dickinson Andover City Administrator 1685 Crosstown Blvd NW Andover, MN 55304 Dear Mr Dickinson: AC Meals on Wheels Mercy Hospital 4050 Coon Rapids Blvd Coon Rapids, MN 55433 763 - 236 -8718 http: / /www.acmealsonwheels.org (!131. I am writing to you to request a letter of endorsement from the city of Andover to include with Anoka - Champlin Meals on Wheels' (ACMoW) application for Community Development Block Grant (CDBG) funds for 2010 -2011. Your assistance last year was invaluable to our program and our community! It has been 18 months since our expansion to cover Andover and we continue to serve and take in new referrals for Meals on Wheels Service in Andover. Meals on Wheels clients benefit from not only a home - delivered, freshly prepared, nutritious meal Monday through Friday, but also a check -in to ensure their well - being. Andover residents — not only the seniors and those with disabilities that we serve - but also their families, benefit from this service. ACMoW receives no Federal Title III funding and our meals are subsidized with community donations to make them affordable to our clients. It is local support and funding like the CDBG grant which will allow us to continue the program. A letter of endorsement will help us as the HRA Trustees look at this year's funding requests. Please send a letter of endorsement on city letterhead to: Anoka — Champlin Meals on Wheels 4050 Coon Rapids Blvd Coon Rapids, MN 55433 Additionally, our fax number is 763 - 236 -8038. If this could be done by January 12, 2010, we would greatly appreciate it. If you have any questions, please contact me at 763 - 236 -8718 or office @anokachamplinmow.org. Sincerely, Elisabeth Shanley Executive Director Anoka — Champlin Meals on Wheels Meals on Wheels: More than just a Meal! L '. IL 1, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council Y Y CC: Jim Dickinson, City FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve 2010 Liquor License /Andover Lanes (Supplemental) DATE: December 15, 2009 INTRODUCTION Andover Lanes, 13633 Martin St. NW liquor license expires on December 31, 2009. DISCUSSION Andover Lanes has applied for renewal of their licenses and paid the appropriate fees: On -Sale Intoxicating Liquor Sunday Liquor 2:00 a.m. Closing ACTION REQUIRED The City Council is requested to approve the above licenses for the period January 1, 2010 through December 31, 2010. Respectfully submittett"d, Michelle' Hartner Deputy City Clerk Attach: License application r�� 1Gfiunesota Department of Public Safety r' i `� Alcohol and Gambling Enforcement t '�,, -A4 Cedar Street, Suite 133 "w�a��^ St. Paul, iv N 55101 -5133 7,y t�� — 651 - -,201 -75087 �o TTY 66p571 -- 22822 -- 65,555- �r Fax p 651 -9977 -5259 �r x,{-�II 7��w A` EjNE4" A � OJV' LJQUORy WINE CLUB OR J.2 %O ll�A'1.k�itWSES No license will be approved or released until the $20 Retailer ID Card fee is received by h4N I.ittuor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City CleikfCounty Auditor are also required by 11I.S. 340A.404 S. 3 to repora any license cancellation. ED�ic 'i 8375 1.: , S License Code r License Period Ending___ - -"-�l1 ri Li Cr y g P" City /County where license approved. • oltz ;� Ei\1'i�i2 -• �?: l N l�i� hj"i C��1•[ EfZ .� -3�`C Licensee Name Trade Name AtiiJo-er- Laines Licensed Location address 136,33 St NW City, State, Lip Code AilF.ii.Y'' ?Ei "g Mil 5:..3•= '',Z''t' Business Phone 7631754-8000 LICEh15E FEES: Off Sale $ On Sale $ Sunday $ t�4, f!ifii � •a! =tom iL!1�: 200n 00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. AM elicant's sinnature an t➢tis renewal confirms tl¢e followires: Failure to report an of tin ffoII§LN g and l result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /cotmty in the sate of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been convicted of any criminal- violations or imposed with any civil penalties. If so, please report on back of this application. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.302. If yes, attach a copy of the summons, then sign below 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in citylcounty where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor Ifabil- ity. (3.2% liquor licenses are xeemptpt•if sales are less than $25,000 at on sate. or $50,000 at off sale). � ~ _.... .. otr- T C1LnSCC $aLatlrL $< (Signature certifies all above in ormation to be correct and license has been approved by city /county.) O Cjerk /Couut}+Auditor S -I ure Tate (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /cormly as stated above.) Coin y,H.ttrn'nev Sian ire --7 County Board issued licensors only rgna cer s lice ee is eligible for license). 1?rrtCcelSheriff ien h e _ - ..�.a.S_ (Signature cerfl8es licensee ssociat have not en cited during the past five years for any state/local liquor law violations (criminal/civil). Report violations on back, then sign here. PS 9093 -05 The "safe" slug myth: shotgun slugs are required in some areas, but why? I Guns Magazine I Find... Page 1 of 3 • Find Articles in: S � -� �� it • All • Business TO Y C" R � /') • Reference L/ • Technology • Lifestyle • Newspaper Collection Sports Publications o Comments The "safe" slug myth: shotgun slugs are required in some areas, but why? Guns Magazine, Nov, 2007 by Holt Bodinson The shotgun slug is less safe and more dangerous in the field than a 150 grain .30 -06 bullet or a 50- caliber muzzleloading projectile. Does that statement sound improbable? Conventional wisdom would say so. I've just finished digesting a 67-page technical report commissioned by the Pennsylvania Legislative Budget and Finance Committee that blows a hole in conventional wisdom and the increasing establishment of shotgun - slug -only zones by state's game agencies. What prompted the study? A lawsuit involving a hunting accident in which a woman sitting in a car was struck by a stray rifle bullet coupled with increasing sportsmen's opposition to the expansion of shotgun slug and muzzleloading -only zones on the decision of the Pennsylvania Game Commission. When the professional staff of the Game Commission questioned other states with about their slug policies, they found no state had any definitive safety data to support the decision to restrict zones to shotgun slugs. Quoting from the report, "They found in the shotgun -only states, this appears to be an issue driven by emotion and politics rather than sound scientific data." The Army Weighs In The research firm, Mountaintop Technologies, conducted the resulting outside - contracted study. Its prime subcontractor was the US Army Armament Research, Development and Engineering Center at the Picatinny Arsenal. http://findarticles.com/p/articles/mi-mOBQY/is 11_53/ai n20512665/ 12/15/2009 The "safe" slug myth: shotgun slugs are required in some areas, but why? I Guns Magazine I Find... Page 2 of 3 [ILLUSTRATION OMITTED] The Picatinny research team used the concept of Surface Danger Zones to compare the relative risk performance of three projectiles: a 150 -grain SP fired from a .30 -06 with a muzzle velocity of 2,910 fps, a 385-grain, 12-gauge, 50- caliber sabot load with a hollowpoint, semi - spitzer projectile at 1,90o fps and, for the muzzleloaders, a 348 - grain, 50- caliber CVA Powerbelt projectile at 1,595 fps. The March 2007 study looked at the maximum range a projectile would reach at various firing angles of elevation plus the distance the projectile would ricochet after impacting the ground. The data is intriguing. At a maximum firing angle of elevation of 35- degrees, the rifle, shotgun and muzzleloader projectiles travel 13,926',10,378', and 9,197' respectfully. Because of the angle of descent, there are no ricochets. At a firing angle of lo- degrees, the rifle, shotgun and muzzleloader projectiles travel 10,004', 7,163' and 6,247' respectfully plus additional ricochet distances of 702', 949' and 913' respectfully. Ah, but the big surprise comes at o- degrees of elevation which would be more or less a typical shot at a deer on level terrain. Here the rifle, shotgun and muzzleloader projectiles travel 1408', 840', and 686' respectfully plus ricochet distances of 3,427, 4,365', and 3,812' respectfully. Now the total distances traveled by the projectiles are 4,835' for the rifle, 5,205' for the shotgun and 4,498' for the muzzleloader. "The smaller cross sectional area of the .3o- caliber projectile and its shape contributes to a higher loss of energy on impact and, after ricochet, the 3o- caliber projectile tends to tumble in flight with a high drag. Test data confirm that the 50- caliber projectile's larger cross sectional area and its shape contribute to less energy loss on shallow angles of impact and, after ricochet, the projectile exhibits less drag which results in a greater total distance traveled. [ILLUSTRATIONS OMITTED] "It is recommended the Pennsylvania Game Commission address the public perception a shotgun with modern high - velocity ammunition is less risky than centerfire rifles in all circumstances ... Frangible, or reduced ricochet, projectiles for hunting firearms should be investigated as an alternative to the mandatory use of shotguns or muzzleloaders." Far Reaching I think the effect of this study may be far reaching and it's why I have covered it in such detail. State game agencies tend to talk to one another and, indeed, tend to copy each other's regulations. It will be interesting to see what impact this study may have on http://findarticles.com/p/articles/Mi-mOBQY/is-I 153/ai n20512665/ 12/15/2009 The "safe" slug myth: shotgun slugs are required in some areas, but why? I Guns Magazine I Find... Page 3 of 3 present or future slug -only zones and on shotgun slug design itself. The answer may be in making the shotgun slug more frangible. Slug design is increasingly taking on the structure and composition of a jacketed bullet. Looking at the design of the new xP3 Winchester, the Hornady SST, and Federal Fusion slugs, it's clear we are already there. They're built like jacketed bullets, and they upset and expand like jacketed bullets. They're the finest rifled shotgun slugs we've ever had plus muzzle velocities keep increasing with every passing year. I'm sure the major ammunition companies are studying this groundbreaking report from Pennsylvania with keen interest. Knowing them as I do, they will have a solution to slug ricochet problem within months so stay tuned. COPYRIGHT 2007 Publishers' Development Corporation COPYRIGHT 2008 Gale, Cengage Learning http: / /findarticles.com/p /articles /mi m0BQY /is_ll_53 /ai n20512665/ 12/15/2009 1 DATE December 15, 2009 ITEMS GIVEN TO THE CITY COUNCIL ➢ November 2009 Monthly Building Report ➢ TH 65 Transit Service to Minneapolis ➢ Feasibility Report/2010 Street Reconstruction /10 -2 PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. GASTAFRRHONDAAIAGENMCC LISTAOC �71r �i D CITY OF ANDOVER 2009 Monthly Building Report TO: Mayor and City Council FROM: _ Don Olson NOVEMBER BUILDING PERMITS Permit/Plan Tax Total Valuation 5 Residential $ 11,854.89 $ 519.00 $ 12,373.89 _ $ 1,038,000.00 Single Family_ 5 11,854.89 519.00 12,373.89 1,038,000.00 Septic - " _ Townhome ^ - " 1 Additions 678.89 13.50 692.39 27,000.00 Garages - - - 4 Basement Finishes 400.00 2.00 402.00 - I Commercial Building 2,120.17 76.00 2,196.17 152,000.00 Pole Bldgs/Bams - - - " L Sheds 80.45 1.40 81.85 2,800.00 Swimming Pools - - - 2 Chimney /Stove/Fireplace 100.00 1.00 101.00 - _ SWctuml Changes - - - Porches 1 Decks 138.25 2.75 141.00 5,500.00 - Repair Fire Damage 13 Re -Roof 975.00 6.50 981.50_ 6 Siding _ 450.00 3.00 453.00 - I Other 153.25 4.00 157.25 8,000.00 _ Plumbing - - - - _Commercial Commercial Heating Commercial Fire sprinkler Commercial Utilities Commercial Grading - - 35 Total Building Permits $ 16,950.90 $ 629.15 $ 17,580.05 $ 1,233,300.00 PERMITS Permit/Plan Tax Total Fees Collected 35 Building Permits $ 16,950.90 $ 629.15 $ 17,580.05 . Ag Building - - - _ Curb Cut_ - - - Demolition - Fire Permits - - " - Renewal. _ Moving - - 34 heating 2,760.00 17.00 2,777.00 11 Gas Fireplaces 825.00 5.50 830.50 25 Plumbing 985.00 12.50 997.50 96 _ Pumping 1,400.00 - 1,400.00 1 _ Septic New _ 75.00 0.50 75.50 6 _ Septic Repair _ 450.00 3.00 453.00 5 _ ewe, Hook-Up 125.00 - 125.00 5 _ Water Meter 250.00 250.00 Sewer Change Over/Repair_ - - - Water Change Over - - - - 5 Sac Rctainage Fee 100.00 100.00 5 Sewer Admin. Fee 75.00 75.00 5 _ Certificate of Occupancy 50.00 50.00 5 License Verification Fee 25.00 25.00 - Reinspection Fee - - - 7 Contractor License 1 350.00 350.00 Rental License - Single - - Rental License - Multi - - - _ 11calth Authority - 245 TOTALS $ 24,420.90 $ 667.65 $ 25,088.55 $ 1,233,300.00 Total Number of homes YTD 20091 42 Number of Homes YTD 2008 44 _'Total Total Valuation YTD 2009 $ 11,595,646.00 _ 'Total Valuation YTDI I 1 2008 $ 36,564,242.02 Total Building Department Revenue YTD 2009 $ 284,365.56 Total Building Department Revenue YTD 2008 $ 583,092.53 1 1 1 1 December 2009 Feasibility Report 2010 Street Reconstruction City Project No. 10 -02 Prepared by: Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: 2010 Street Reconstruction Project (C.P. 10 -02) Feasibility Report 1 City of Andover, Minnesota Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed project costs and estimated assessments for the 2010 Street Reconstruction Project for the south half of Woodland Meadows. The streets in this area have been identified by City staff as needing repair, and they are included in the City's 2010 -2014 Capital Improvement Plan for reconstruction in 2010. A ' neighborhood informational meeting was held on November 17, 2009 to discuss the project, answer questions, and receive comments from the residents impacted by this project. ' The proposed improvements will include milling and reclaiming the existing roadway, paving a new bituminous surface, storm drainage improvements, and constructing concrete curb and gutter in conformance with the City's Concrete Curb and Gutter Policy. The total estimated cost of the proposed improvements is $1,055,330. This estimated cost includes construction costs, contingencies, and indirect costs. The proposed project would be funded through ' assessments and the City's Road and Bridge Fund. Twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. The total estimated assessment amount is $263,850. The remaining seventy -five ' percent (75 %) of the total project costs would be funded through the City's Road and Bridge Fund. The City costs are estimated at $791,480 for the proposed improvements. The estimated assessment rate for the development is $6,440 / unit. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, City of Andover Engineering Department David D. Berkowitz, P.E. Director of Public Works /City Engineer 1 FEASIBILITY REPORT 2010 STREET RECONSTRUCTION PROJECT CITY PROJECT NO. 10-02 CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. !✓���V, f Z. lS o� David D. Berkowitz, P.E. Date License No. 26757 0 1 i i i 1 a 2010 STREET RECONSTRUCTION PROJECT TABLE OF CONTENTS Overview Page No 1.0 INTRODUCTION 1 2.0 IMPROVEMENTS 2 3.0 RIGHT -OF -WAY / EASEMENT 3 4.0 PERMITS 3 5.0 ESTIMATED PROJECT COSTS 3 6.0 FUNDING /ASSESSMENTS 3 7.0 PROPOSED PROJECT SCHEDULE 4 8.0 CONCLUSIONS & RECOMMENDATIONS 4 APPENDIX Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 517, Typical Rural Residential Street Section — Reconstruction Exhibit 3: City Standard Detail 501, Surmountable Concrete Curb & Gutter Exhibit 4: Woodland Meadows (South 1/2) Exhibit 5: Preliminary Cost Estimate Exhibit 6: Preliminary Assessment Worksheet Exhibit 7: Proposed List of Assessed Properties I 2010 STREET RECONSTRUCTION PROJECT CITY PROJECT 10 -02 1.0 INTRODUCTION The City of Andover annually completes a street reconstruction project in a portion of the City in need of rehabilitation. The intent of this program is to provide the community with a high quality transportation system and maintain the integrity of the City's street infrastructure. Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pot hole patching, etc.). Long term, this reconstruction prolongs the structural stability of the roadways, providing for a longer serviceable life. I The street reconstruction project would consist of milling the existing street surface and constructing a new asphalt surface. Per current City policy, in developments with existing bituminous curb (such as Woodland Meadows) or in rural areas without curb or ditches, concrete curb and gutter would be constructed. The concrete curb and gutter is more durable than bituminous curb, it supports the pavement edge, facilitates drainage of the roadway, reduces the amount of maintenance required by Public Works, and reduces future reconstruction costs by minimizing the construction limits by providing a fixed edge to the roadway. Minor restoration work and storm sewer improvements at low points or in areas with known drainage issues would also be included with the project. 1 The reconstruction of the streets and any associated work will be funded through assessments to the benefiting properties and through the Road and Bridge Fund in accordance with the City's Roadway Reconstruction Assessment Policy. Twenty -Five percent (25 %) of the total project costs will be assessed to the benefiting properties and the remaining seventy -five percent (75 %) ' will be funded through the Road and Bridge Fund. City staff evaluates each segment of roadway within the City every two years using a program called Cartegraph Pavement View to determine which roadways and developments are in the most need of rehabilitation. Pavement View provides an analytical tool, which, along with site inspections, review of maintenance records, and conversations with Public Works staff, allows us to determine the best schedule for the Street Reconstruction program to maximize the program benefit and reduce the amount of annual maintenance needed by our Public Works crews. ' The area identified in the City's 2010 -2014 Capital Improvement Plan (CIP) for the 2010 Street Reconstruction program is the south half of the Woodland Meadows Development. The north half of the Woodland Meadows development was reconstructed in 2009. The south half of Woodland Meadows includes an area east of Verdin Street, south of 175th Lane, and north of 1701h Lane. 1 Project Location maps are attached in the Appendix as Exhibits 1 and 4. i I 1 I I I I I I 1 I 2.0 IMPROVEMENTS This area was originally paved in 1986. When initially constructed, the pavement section consisted of 26' wide roadways from back of curb to back of curb (b /b) with 2" of bituminous wearing course over 4" of Class 5 aggregate base. Bituminous curb and gutter is located within the entire plat. The proposed improvements will consist of milling the existing bituminous and utilizing it as reclaimed base, constructing surmountable concrete curb and gutter, and paving three inches of bituminous (two lifts) over the top, meeting the current design standards for the City of Andover residential streets. This is a cost effective method to reconstruct the roadways with an expected design life of 25+ years. The proposed roadway section will include 3" of bituminous with surmountable concrete curb and gutter that is 26.66' b /b. The 26.66' b/b width is less than the City standard of 31' b/b width for rural section roadways with curb and gutter, but is consistent with rural reconstruction projects from the past few years and consistent with the north half of Woodland Meadows completed in 2009. This width will reduce the amount of widening required to construct this segment of roadway,. limiting the increase in impervious area for the project, and in turn, the storm water runoff volume. Limiting the width will also significantly minimize impacts to existing yards, driveways, and landscaping and reduce overall costs. Intersection curve radii will all be analyzed to determine if reduced radii and less paved area is warranted with the reduction in speed limits from 55 mph to 35 mph that was enacted in 2009. Storm sewer improvements will be included as a part of this project to convey storm water and improve the quality of the runoff. Improving the quality of storm water runoff is an initiative that the City is required to comply with as a part of the NPDES Non - Degradation program. Catch basins and storm sewers will be installed at low points where there is sufficient grade for construction to convey storm water runoff into existing low areas. Sump baskets will be included in the catch basins to provide some sedimentation cleaning of the storm water, which will improve the quality of the runoff. City staff will also consider additional storm water best management practices that would positively impact the storm water runoff quality and improve known drainage issues. Concrete flumes or spillways will be constructed in low areas where there is not sufficient grade to construct storm sewers. According to the original grading plan for the plat, there are several areas where ponds were depicted that were never constructed. These areas will be looked at during design for potential improvements, including excavation of small ponds or potentially constructing rain gardens to improve drainage and water quality. One particular area of concern and continual maintenance problems for Public Works is the intersection of 172 "d Avenue and Uplander Street. This intersection does not properly drain, and ponding shown on the grading plan was never constructed. Staff will approach the property owners in this intersection regarding options for improving the drainage in this area, including, but not limited to, a small pond or rain gardens along with storm sewer. 2 I Please refer to Exhibits 2 and 3 in the Appendix for the current standard City details for Rural ' Residential Street Sections (with curb) for reconstruction projects, and Surmountable Concrete Curb & Gutter. A project layout for this area is included in the Appendix as Exhibit 4. 3.0 RIGHT -OF WAY / EASEMENT Most improvements to the roadways and drainage systems would be contained within the ' existing right -of -way and utility easements. There are existing utility easements owned by Great River Energy (formerly United Power Association), Minnesota Pipeline Company, and Xcel Energy (formerly Northern States Power). The original grading plan identified drainage improvements that were never constructed. Staff will attempt to work with the previously mentioned utility companies and homeowners in these areas to construct drainage improvements as they are located in areas where storm drainage improvements would be beneficial. 4.0 PERMITS The City of Andover Engineering Department would obtain any necessary permits for the project. Permits will be required from the Anoka County Highway Department, the Minnesota Pollution Control Agency (NPDES Storm water Permit), and the Lower Rum River Watershed Management Organization. 5.0 ESTIMATED PROJECT COSTS I The total estimated project cost is $1,055,330. This estimated cost includes construction costs, contingencies, and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed cost estimate is included in the Appendix as Exhibit 5. 6.0 FUNDING /ASSESSMENTS The project is proposed to be funded by a combination of special assessments and City funds. In ' accordance with the City's Roadway Reconstruction Policy, twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties, or specifically those properties fronting along the newly reconstructed roadways. It is proposed that City funds come from the City Road and Bridge Fund as designated by the City Council. The Andover Assessment manual lists four methods of assessments. They are: area, unit, front footage (short side) and variable costs. For this project the per unit method would be used to ' assess each property for their individual benefit. To calculate the rate per unit, twenty -five percent (25 %) of the total project costs would be divided by the number of occupied or potentially buildable parcels in each development. The Woodland Meadows Park will be assessed as one unit with this project, and was included in the assessment calculations. The estimated assessment rate is $6,440 / unit I A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 6 and 7. 7.0 PROPOSED PROJECT SCHEDULE If the project is initiated by the City Council the project schedule would be as follows: eCity Council ordered feasibility report 11/4/09 City Council receives feasibility report / Orders Public Hearing 12/15/09 Hold Public Hearing / Authorize plans and specs 1/19/10 City Council approves plans and specifications and authorizes 2/16/10 ' Advertisement for Bids Advertise in the Anoka Union and Construction Bulletin 2/19/10 — 3/5/10 Receive bids 3/17/10 City Council awards contract 4/6/10 Contractor begins construction 5/17/10 Project Substantially Complete 8/6/10 Project Final Completion 8/20/10 8.0 CONCLUSIONS & RECOMMENDATIONS 8.1 Conclusions As a result of this study, we conclude that: 1. The streets in these areas are in need of repair and are identified for reconstruction in the City's 2010 — 2014 Capital Improvement Plan. 4 2. The streets need to be brought up to the current standard pavement section with concrete curb and gutter where there is existing bituminous curb. 3. The total estimated cost for the proposed improvements is $1,055,330. These estimated costs include construction costs, contingencies and ' 4. indirect costs. The estimated assessment per unit is $6,440. 5. The project is feasible from an engineering perspective. t8.2 Recommendations 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the project is to be carried forward as presented. r 5 1 1 1 i 1 1 1 1 1 1 1 1 1 APPENDIX 1 1 1 1 i rzw .w X.W. 1PoIF AVE X. W. i 1]6N Avt. rv.w. 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G ,w a 11iIDS S r .XW`� FEASIBILITY REPORT FOR N 2010 STREET RECONSTRUCTION PROJECT PROJECT LOCATION CITY PROJECT NO. 10 -02 ANDOVER, MINNESOTA EXHIBIT 1 z Q � Q 3NIl Ai8ld08d o O V) 0 J Q z LO 6" `S 0 X t m O =O y: U U, w Q S Q U) J Q F- K U fif V) Joa Z V) N-i woN �� 3 m wV) ~o rn o 0> ^ O F.J U U 'P5 J w Jm o~ O H E) O N LLI J Jm =Q mm W a 0- mew D� O r- H m J 0< Q ° O F�1 0 0 x tf) Q o- o (n Ow H o w wU E--4 M M0 N NQ UQ r, d CU D �F-Q O d Z J ° W Z I 1 w w Z V) N Q �• N I Q o Q o to I I Cl) 0 � J Z �� E-4 �/� !-1 Z Z Z = W M M M w w O o LLI T 1 w U U I=- Z Q ~ HQ j� O�V) Lu (N�) > Z Z w >Z� X� Q �m E O �Q 0�O Z T� VL < U UOZ woo X of u') 0oU LLI J� A O ~U-J N U0 T ) i t7 -ml W o U� T��1 V1 W O� O' QO mF- W 0.i M M o Z Z HQ Q w N mof M ri U) N �wMMy w > w 7 0 r `J T Zp m J m < b' O I ^ U ~ 1�+�1 ^co Fw- w J U Q T�T�, V E N 0 QU Om.. Uw F p d Q O M Uw Z)¢ :2 m 0o m E4 3NI-1 J.la3dObd 00 0 r Ln i 1 i 1 1 1 1 n n N PERSPECTIVE / N N / � a ed e e ' d 17 1/2" 28» .: 1/2" / F 1/2" SECTION 10 1 /2" SURMOUNTABLE CONCRETE CURB & GUTTER 12/26/00 STANDARD DRAWING C T Y O F No. 200 9 501 EXH181 T 3 Q �; Capital Improvement Plan kNL6 6 Project Name: ANNUAL STREET RECONSTRUCTION (2010) WOODLAND MEADOWS - SOUTH HALF L E G E N D Project Location Lots /Parcels Park Water Right of Way City Limits D 0 295 590 1,180 Feet MEADOWS WE I ' 2010 Street Reconstruction (C.P. 10 -02) Feasibility Cost Estimate - Woodland Meadows (South 1/2) STREETS ITEM NO. DESCRIPTION UNIT EST. QUAN. UNIT PRICE AMOUNT I Mobilization LS 1 14,000.00 14,000.00 2 Traffic Control LS 1 $3,000.00 $3,000.00 3 Sawcut & Remove Concrete Driveway (6" Thick) SF 4,000 $0.75 $3,000.00 4 Sawcut & Remove Bituminous Driveway SY 1,000 $3.00 $3,000.00 5 Sawcut Bituminous Pavement LF 200 $2.50 $500.00 6 Clear and Grub Tree Each 25 $135.00 $3,375.00 7 Remove /Salvage /Install Mailbox Each 41 $90.00 $3,690.00 8 Bituminous Pavement Reclamation SY 27,550 $0.60 $16,530.00 9 Fine Grade & Reshape Subgrade STA. 83 $125.00 $10,375.00 10 Common Excavation (LV) CY 3,590 $6.50 $23,335.00 11 Subgrade Correction Excavation (LV) CY 230 $8.00 $1,840.00 12 Select Granular Borrow (LV) CY 1 230 $10.00 $2,300.00 13 Select Topsoil Borrow - Pulverized (LV) CY 1,790 $13.00 $23,270.00 14 Aggregate Base Class 5 TN 1,700 $12.00 $20,400.00 15 Bituminous Non -Wear Course (MnDOT 2350 LV 3) TN 2,180 $64.00 $139,520.00 16 Bituminous Wear Course (MnDOT 2350 LV 4) TN 2,340 $70.00 $163,800.00 17 Bituminous Tack Coat Gal 1,100 $2.50 $2,750.00 18 Concrete Driveways (6" Thick) SF 4,000 $4.50 $18,000.00 19 Surmountable Concrete Curb & Gutter LF 16,600 $9.00 $149,400.00 20 Silt Fence LF 500 $2.75 $1,375.00 21 Sod SY 9,220 $2.60 $23,972.00 Erosion Control Blanket at. w Seed Estimated Storm Sewer Cost $146,225.00 10% Contingency Estimated Construction Cost $628,807.00 Total Estimated Storm Sewer Cost l0 % Contingency $62,880.70 Total Estimated Street Reconstruction Cost 1 $691,690.00 STORMSEWER ITEM NO. DESCRIPTION UNIT EST. QUAN. UNIT PRICE AMOUNT 1 Remove Storm Sewer Culvert LF 100 5.00 500.00 2 Construct Rain Garden Each 2 $3,500.00 $7,000.00 3 Drainage & Utility Easement Acquisition SF 25000 $1.25 $31,250.00 4 Common Excavation (Pond) (LV) CY 500 $6.00 $3,000.00 5 Furnish and Install Casting Each 23 $500.00 $11,500.00 6 Storm Sewer Inlet Protection Each 23 $100.00 $2,300.00 7 Catch Basin Type 401 Each 8 $1,000.00 $8,000.00 8 Catch Basin Manhole Type 405, 48" Diameter Each 15 $1,250.00 $18,750.00 9 12" Storm Sewer LF 190 $23.00 $4,370.00 10 15" Storm Sewer LF 660 $26.00 $17,160.00 11 18" Storm Sewer LF 90 $33.00 $2,970.00 12 21" Storm Sewer LF 560 $40.00 $22,400.00 13 24" Storm Sewer LF 70 $50.00 $3,500.00 14 12" FES and Trash Quard Each 2 $800.00 $1,600.06 15 15" FES and Trash Quard Each 4 $800.00 $3,200.00 16 18" FES and Trash Quard Each 2 $1,000.00 $2,000.00 17 21" FES and Trash Quard Each 1 $1,300.00 $1,300.00 18 24" FES and Trash Quard Each 1 $1,500.00 $1,500.00 19 Concrete Spillway Each 2 $400.00 $800.06 20 Erosion Control Blanket Cat. 2S w/ Seed SY 500 $2.50 $1,250.00 Rip Rap Class Estimated Storm Sewer Cost $146,225.00 10% Contingency $14,622.50 Total Estimated Storm Sewer Cost $160,850.00 Preliminary Cost Estimate - Woodland Meadows (South 1/2) Exhibit 5 9 i SUMMARY OF PROJECT COSTS - WOODLAND MEADOWS (SOUTH 1/2) Streets Estimated Construction Cost $691,690.00 Indirect Costs $164,550.00 $856,240.00 Storm Sewer Estimated Construction Cost $160,850.00 Indirect Costs $38,270.00 . $199,120.00 TOTAL ESTIMATED PROJECT COST $1,055,360.00 SUMMARY OF CITY COSTS FOR WOODLAND MEADOWS SOUTH (75 %) Estimated Construction & Indirect Costs $791,520.00 SUMMARY OF ASSESSABLE COSTS FOR WOODLAND MEADOWS SOUTH (25 %) Estimated Construction & Indirect Costs $263,840.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Cost Estimate - Woodland Meadows (South 1/2) Exhibit 5 I ' Estimated Expenses Engineering (Includes Surveying, Inspection & Staking) ' Consulting Costs Aerial Mapping (1% of street) Drainage Plan (0.3% of street/storm) 'Administration (3 %) Assessing (1 %) Bonding (0.5 %) Recording Fees / Legal & Easement Advertising Permit and Review Fees Street Signs (Materials and Labor) 'Material Testing Construction Interest City Costs Total Estimated Expenses Expenses Multiplier ' Total Estimated Project Cost 0 132,100.00 500.00 6,920.00 2,560.00 25, 580.00 8,530.00 2,000.00 750.00 1,500.00 6,500.00 2,750.00 5,500.00 7,600.00 202,790.00 23.79% Amount: $ 1,055,330.00 Estimated Construction Costs $ 852,540.00 Estimated Assessable Construction Costs (25 %) $ 213,140.00 Assessable Indirect Expenses $ 50,710.00 Total Estimated Assessable Costs $ 263,850.00 Feasibility Assessment Rate Per Unit $ 263,850.00 / 41 Units= $263,850.00 $791,480.00 $ 6,440.00 1 Preliminary Assessment Worksheet Exhibit 6 PRELIMINARY ANDOVER ASSESSMENT WORKSHEET Project Name: 2010 Street Reconstruction Project No.: 10 -02 Feasibility Report Date: 12/15/09 Amount: $ 852,540.00 Contract Award Date: Amount: $ - Estimated Construction Cost Amount: $ 852,540.00 ' Estimated Expenses Engineering (Includes Surveying, Inspection & Staking) ' Consulting Costs Aerial Mapping (1% of street) Drainage Plan (0.3% of street/storm) 'Administration (3 %) Assessing (1 %) Bonding (0.5 %) Recording Fees / Legal & Easement Advertising Permit and Review Fees Street Signs (Materials and Labor) 'Material Testing Construction Interest City Costs Total Estimated Expenses Expenses Multiplier ' Total Estimated Project Cost 0 132,100.00 500.00 6,920.00 2,560.00 25, 580.00 8,530.00 2,000.00 750.00 1,500.00 6,500.00 2,750.00 5,500.00 7,600.00 202,790.00 23.79% Amount: $ 1,055,330.00 Estimated Construction Costs $ 852,540.00 Estimated Assessable Construction Costs (25 %) $ 213,140.00 Assessable Indirect Expenses $ 50,710.00 Total Estimated Assessable Costs $ 263,850.00 Feasibility Assessment Rate Per Unit $ 263,850.00 / 41 Units= $263,850.00 $791,480.00 $ 6,440.00 1 Preliminary Assessment Worksheet Exhibit 6 I i 1 1 1 1 i 1 1 1 1a a z i� W h d 1 �U py o x c? 1 a� O o tea` 0 W 0 Ca c4 4 0 1 � a 0 O 1 1 Proposed List of Assessed Properties Exhibit 7 V N 'W C O O Oe O O O Ob O O O O O Oe O O OO O O Ob O O O O Oe O O O�ec O O O� O O O O O Oe O O O O Oe O O O Ov O OO O O O O O O O O O O O O O O O O O O O OO O O O O O O O O p O O O O O O O O O p O O O O OO O p p .�O dw + u 6 v � e v e v b v v v b e v v e b b e D b e v v �D v v D �2O e �O e D �O e e �D e e b e v b e vb , e v b e v � v v b v v e �a D e e �O �se v O �ue v p b v �v O e �D e e 0 ivO e v b �O e v O �D i b i �D �O i �O �O Ip o p H Y y + C O O � N » sO v sb 3 rO s n » FO vO 3 sO v oO f vO i zOb s a cO v a s eO eO s sO s sO v sO s » FO » sb a ee w v s s se v se s se w 3 » sa ev w vj vi » vi N a e e 0 M e 0 M e 0 M e 0 M v 0 M v 0 M e 0 M v 0 M e 0 M e 0 M e 0 M e 0 M e 0 M e 0 M e 0 M v 0 M e 0 M e 0 M e 0 M e 0 M e 0 M e 0 M e 0 M v 0 M e 0 M e 0 M e 0 M CC e 0 M e 0 M v 0 M e 0 M e 0 M e 0 M e 0 M e 0 M e 0 M e 0 M v 0 M e 0 M UVl Vl N h Vl Vl vl �V�jll, Vl �Ve/l, Vl Vl Vl Vl V1 'VJe1, V1 �Ve/1 Vl V� %-i1 01 O Vl �V�/ -1l, Vl VI Vl Vl Vl `V��11, Vl �Ve/l, Vl V1 V1 �VeJI V1 �VeJ1, V1 Vl Vl Vl Vl �V�j1l, Vl Vl Vl �Vejl VI �Ve/I V1 V1 Vl Vl N V7Nl (].J ( >� Vl h Vl Vl �/1 h �/1 'VeJI V1 Vl V1 '"V�/1l Vl Vl Vl VI Vl `Vel Vl Vt Vl Vl Vl Vl 3 c4 c4 a''rx ws a rx a cL � a; c4 a ri a a cZ rK a uS rx a c4 ca c4 c4 ¢ � ar a a c4 a MOM a a c4 000000000 0000000000Q0Q0000 000000000000 �3 33 3 3 3 3 3 333 z 33 z 3333 z z 33 z X z 3 3ZZ 3g3333 z z z 3 p F NNz3zNzzzwztiv F 3 3 F 3 3 g F w F w F v w F tiv w F w F ti��3tiv1v w F w F w F w F 1011 F w g zzzzF�� 3 g 3 ti O F F �3�h z F F E5 �c�0u3F ��� z z N � wqwqaE5E5Nwq�F QQ z H[ x- �" 4 ggzw z f N °¢¢ad¢¢¢¢ai¢zai¢�Fdzzzz� C7 C7 C7 qqgqq C7 (7 �tw C7 -wFF C7 gggqwyQ C7 U FFF C7 ����io d¢¢ q (L� Wq 4¢ C4 gwqW>�vgWppp2qWq Qa¢a z z Clr wqWq Ri zPi� ¢4 a w�o d a ��tx- ��a�at�c4 rF�rF�tw— a���aaaaaa�ad 5� N e^ .-. W b C• M O O O T N C• �O o0 C• e M O� Vl d' M O O o0 e M 0 e C• M t\ ca N O M b N O M M h M N V1 N N N l� M M C• M I� N � N C• N r N h N h N� l� N h N h N t� C• O '+ N o0 ^ � .3 �� N N��� ^�� N -�+ �ry0 4 N> V a a° o w O c�i 0 O O a z as W W rn W W WW U EN9 z w 00>" d ¢ d WO ¢° z W zz Q � a c1 O d�z Xa O ' -' Q -d 0 7 dl ' �a ' U y a O^1 0a ° 3Z N�ar Z W W >' w ° 5 g° O 5 O z d wa �^ a a vU2 Ow aa U ax wa� s t aag a �p � � dzj aFQ amW � MvW , c ]Q Owg 0 Aati R O 0 go '�ro �� ¢rrz rFi,x WF `.Ga 4t g M o e 0 C• 0 00 0 O 0 '+ 0 0 M 0 0 v1 0 M 0 N 0 N 0 0 h 0 M 0 e 0 Vl 0 �O 0 C• 0 Ll 0 O— 0 0 N 0 y 0 0 0 0 0 0 0 0 0 0 py M e M e M e M e M e M e M e M e M e M v M e M e M v M e M e N e N v N e N e N v - N e -- N e N e N e N e N e N e N e N v N N e N N N e N N e N N e N CI v N N N v N N N e N N N e N N N e N N e N N N v N N N v a d N N M N N M N N M N N M N N M N N M N N M N N M N N M N N M N N M N N M N N M N N M N N M N N MM N N N N M N N M N N M N N M N N M N N M N N M N N M N N M N N M N N M N N M N N M N N M N N M N N M N CI M N N M N N M N N M N N M N N M N N mm N N O M 0 M 0 M 0 M 0 M 0 M 0 M 0 M 0 M 0 M 0 M 0 M M M M O O O O O O O O O O O O O O O O O O O O O O O O O O F Proposed List of Assessed Properties Exhibit 7