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Home My WebLink AboutCC December 1, 2009 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, December 1, 2009 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum' Agenda Approval 1. Approval of Minutes (11/17/09 Regular, 11/17/09 Closed, 11/24/09 Closed) Consent Items 2. Approve Payment of Claims - Finance 3. Approve 2010 Tri-City GIS Contract - Engineering 4. Approve 2010 Cleaning Service Contract - Finance 5. Approve 2010 Liquor & Tobacco Licenses - Administration 6. Approve 2010 Contract/TimeS aver Secretarial Service - Administration 7. Approve City Administrator Review - Administration 8. Approve Beverage Rights Contract - Community Center 9. Approve ResolutionlDNR Community Forestry Bonding Grant/09-21 - Engineering Discussion Items 10. Public Hearing - 2010 Levy and Budget - Administration 11. Discuss Potential 2010 CDBG Applications - Planning Staff Items 12. Administrator's Report - Administration Mayor/Council Input Closed Session: Land Purchase Negotiations PID# 29-32-24-44-0022 Update on Public Works Union Negotiations Adjournment Q) C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrato FROM: Michelle Hartner, Deputy City Cler SUBJECT: Approval of Minutes DATE: December 1, 2009 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: November 17,2009 Regular Meeting November 17, 2009 Closed November 24, 2009 Closed DISCUSSION The minutes are attached for your review. ACTION REOUIRED The City Council is requested to approve the above minutes. Respectfully submitted, /11~~ Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING - NOVEMBER 17, 2009 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, November 17, 2009, 7 :00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude 15 Councilmember absent: None 16 Also present: City Attorney, Scott Barnngartner 17 Director of Public Works/City Engineer, Dave Berkowitz 18 City Administrator, Jim Dickinson 19 Others 20 21 22 PLEDGE OF ALLEGIANCE 23 24 25 RESIDENT FORUM 26 27 Mr. Carol Abbott, 2917 142nd Lane, stated a few months ago they had some juveniles in the area that 28 put graffiti on many signs and there is currently a park sign on Heather Street and Ivywood Street 29 that has it. He wondered if the City would take care of painting over the graffiti or should he. Mayor 30 Gamache indicated the City would do this. 31 32 AGENDA APPROVAL 33 34 Addition of Item 6a (Consider Approval of Premises Permit/Andover Lanes/Andover Football 35 Association) to the Consent Agenda. 36 37 Councilmember Trude asked on Item 6a ifthere is an existing contract or a new one. Mr. Dickinson 38 stated there was an organization there at one time but one has not been there for quite awhile. 39 40 Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion 41 carried unanimously. 42 43 44 APPROVAL OF MINUTES 45 46 October 27, 2009, Workshop Meeting: Correct as amended. 47 48 Councilmember Trude stated she would like to have the name "Craig's list" separated in all places. Regular Andover City Council Meeting Minutes - November 17, 2009 Page 2 1 2 Motion by Trude, Seconded by Bukkila, to approve the minutes as indicated above. Motion carried 3 4 ayes, 0 nays, 1 present (Jacobson). 4 5 October 27, 2009, Closed Meeting: Correct as presented. 6 7 Motion by Trude, Seconded by Knight, to approve the minutes as indicated above. Motion carried 4 8 ayes, 0 nays, 1 present (Jacobson). 9 10 November 4, 2009, Regular Meeting: Correct as amended. 11 12 Councilmember Trude stated on page 3, line 33, the end should read "objecting to their projected 13 assessments" . 14 15 Motion by Trude, Seconded by Jacobson, to approve the minutes as indicated above. Motion carried 16 4 ayes, 0 nays, 1 present (Bukkila). 17 18 November 4, 2009, Closed Meeting: Correct as presented. 19 20 Motion by Trude, Seconded by Jacobson, to approve the minutes as indicated above. Motion carried 21 4 ayes, 0 nays, 1 present (Bukkila). 22 23 24 CONSENT ITEMS 25 26 Item 2 Approval of Claims 27 Item 3 Approve LMCIT Liability Coverage 28 Item 4 Call for Outstanding Bonds/General Obligation State Aid Street Bonds, Series 29 2001B & General Obligation Improvement Bonds, Series 2005A (See Resolution 30 R096-09) 31 Item 5 Approve Amended Assessment Roll for City Project 08-37/157th Avenue NW 32 Reconstruction (MSAS 102) (See Resolution R097-09) 33 Item 6 Approve Resolution for Deferred Assessment PIN 24-32-24-12-00 12/08-37/157th 34 Avenue NW Reconstruction (MSAS 102) (See Resolution R098-09) 35 Item 6a Consider Approval of Premises Permit/Andover Lanes/Andover Football 36 Association (See Resolution R100-09) 37 38 Motion by Knight, Seconded by Jacobson, approval of the Consent Agenda as read. Motion carried 39 unanimously. 40 41 42 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT 43 44 Captain Tom Wells, Anoka County Sheriffs Department, provided an update on law enforcement Regular Andover City Council Meeting Minutes - November 17, 2009 Page 3 1 activities occurring within Andover. 2 3 The Council discussed with Captain Wells the local break-ins that have happened lately and how the 4 Council can be alerted to these types of incidents. 5 6 7 HOLD PUBLIC HEARING ON THEMODIFICATION TO THE DEVELOPMENT PROGRAM 8 FOR DEVELOPMENT DISTRICT NO. 1 AND THE MODIFICATIONS OF THE TAX 9 INCREMENT FINANCING PLANS FOR TAXINCREMENT FINANCING DISTRICTNOS.1- 10 1 AND 1-2. 11 12 Mr. Dickinson presented information on the proposed modifications to TIF District 1-1 and 1-2. 13 14 Motion by Knight, Seconded by Jacobson, to open public hearing. 15 16 No one wished to address the Council. 17 18 Motion by Jacobson, Seconded by Knight, to close public hearing. 19 20 Motion by Jacobson, Seconded by Knight, to approve the Resolution Adopting a Modification to the 21 Development Program for Development District No.1, a Modification to the Tax Increment 22 Financing Plan for Tax Increment Financing District No 1-1 (County No. F9), and a Modification to 23 the Tax Increment Financing Plan for Tax Increment Financing District no. 1-2 (County No. G-1). 24 Motion carried unanimously. (See Resolution R099-09) 25 26 27 APPROVE OPEN SPACE PURCHASE 28 29 Mr. Dickinson stated this item is in regard to an open space land purchase. The offer made by the 30 Council to purchase PID 07-32-24-12-0001 has been accepted by the property owner. The property 31 owner agreed to the previously discussed terms of the sale. The purchase price is $930,000 to be 32 closed by December 31, 2009 and concedes access easements in the City's favor. Additionally, the 33 property owner requested the right to name the property, subject to approval by the City. 34 35 Chair Deuschle of the Open Space Advisory Commission explained the reason why the Commission 36 requested the City Council approve the purchase of this property. 37 38 Councilmember Knight asked what the land will ultimately look like in the future. Chair Deuschle 39 explained what the land will be used for. It will be an undeveloped piece ofland for the residents to 40 use. 41 42 Motion by Jacobson, Seconded by Knight, to authorize staff to complete a purchase agreement on 43 PID 07-32-24-12-0001 and to close on the purchase of the property for the set amount of$930,000 to 44 be closed by December 31, 2009 and to allow the property owner to name the property subject to Regular Andover City Council Meeting Minutes - November 17, 2009 Page 4 1 City approval along with any other conditions. Motion carried unanimously. 2 3 Mr. Holasek, Commissioner on the Open Space Advisory Commission, wanted to commend Mr. 4 Courtney Bednarz, City Planner, with all his expertise and guidance he gave to the Open Space 5 Advisory Commission. 6 7 8 CONSIDER AMENDMENT TO PARKS ADVERTISING POLlCY 9 10 Mr. Berkowitz stated this item is in regard to considering amending the parks advertising policy 11 as requested by the Andover High School Boosters. 12 13 Mr. Berkowitz reviewed the information with the Council. 14 15 Mayor Gamache asked why the Andover High School Boosters are requesting this. Mr. 16 Berkowitz explained this will be for Eveland Fields. 17 18 Motion by Jacobson, Seconded by Knight, to amend the Parks Advertising Policy to increase the 19 size of the signs from 4 ft high by 8 ft wide to no larger than a 5 ft high and 10ft wide sign. 20 21 Mr. Berkowitz stated the intent of the uniform signage on the back fence is to have the signs all 22 the same size so they did not look funny. Councilmember Knight thought the only uniformity 23 they need to have is to make sure the signs are the same height. 24 25 Motion carried unanimously. 26 27 28 SCHEDULE DECEMBER EDA MEETING 29 30 The Council is requested to schedule an Economic Development Authority (EDA) meeting at 31 6:00 p.m. before the December 1,2009 City Council meeting. 32 33 Motion by Trude, Seconded by Knight, to schedule an EDA Meeting for December 1,2009 at 6:00 34 p.m. Motion carried unanimously. 35 36 37 ADMINISTRATOR REPORT 38 39 City staff updated the Council on the administration and city department activities, meeting 40 reminders, CIP Projects and development activity. 41 42 43 .MAYOR/COUNCIL INPUT 44 Regular Andover City Council Meeting Minutes - November 17, 2009 Page 5 1 (Parking Ordinance Review) - Councilmember Jacobson stated he has received some 2 information from an Andover resident who is apparently parking a commercial vehicle in the 3 driveway. He thought the Council should take a look at their ordinances related to parking of 4 commercial vehicles and see ifthere is something they need to change. He wondered if they 5 could have a brief discussion at the next worksession. Mr. Dickinson agreed and indicated they 6 will have this added to the workshop agenda. 7 8 The Council consensus was to have staff cease code enforcement on these items until reviewed 9 by the Council. 10 11 (City Financing Committee) - Mayor Gamache was asked to sit on a committee to discuss City 12 financing and what the future holds for cities all across Minnesota. 13 14 (League of Women Voters) - Councilmember Trude thanked the Mayor for participating in the 15 League of Women Voters event last month. The topic was how green are the cities and open 16 space was discussed. 17 18 The Council recessed to the closed session meeting at 8:04 p.m. to discuss Land Purchase 19 Negotiations PID # 29-32-24-44-0022. 20 21 The Council reconvened to adjourn at 8:26 p.m. 22 23 Motion by Bukkila, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting 24 adjourned at 8:27 p.m. 25 26 Respectfully submitted, 27 28 Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes - November 17, 2009 Page 6 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - NOVEMBER 17, 2009 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ......................................................................................................... 1 RESIDENT FORUM ...................................................................................................................... 1 AGENDA APPROV AL.................................................................................................................. 1 APPROVAL OF MINUTES........................................................................................................... 1 CONSENT ITEMS ......................................................................................................................... 2 Item 2 Approval of Claims........................................... ......... .... .............................................. 2 Item 3 Approve LMCIT Liability Coverage ............................................................................ 2 Item 4 Call for Outstanding Bonds/General Obligation State Aid Street Bonds, Series 2001B & General Obligation Improvement Bonds, Series 2005A (See Resolution R096- 09).............................................................................................................................2 Item 5 Approve Amended Assessment Roll for City Project 08-37/157th Avenue NW Reconstruction (MSAS 102) (See Resolution R097-09) .........................................2 Item 6 Approve Resolution for Deferred Assessment PIN 24-32-24-12-0012/08-37/157th Avenue NW Reconstruction (MSAS 102) (See Resolution R098-09) .................... 2 Item 6a Consider Approval of Premises Permit/Andover Lanes/Andover Football Association (See Resolution RI00-09) ........................................................................................2 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT ................................... 2 HOLD PUBLIC HEARING ON THE MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1 AND THE MODIFICATIONS OF THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICT NOS. 1-1 AND 1-2 (See Resolution R099-09). ............................................................................. 3 APPROVE OPEN SPACE PURCHASE ....................................................................................... 3 CONSIDER AMENDMENT TO PARKS ADVERTISING POLICy.......................................... 4 SCHEDULE DECEMBER EDA MEETING ................................................................................. 4 ADMINISTRATOR REPORT .......................................................................................................4 MAYOR/COUNCIL INPUT ..........................................................................................................4 Parking Ordinance Review................. ...................................................................... ...... ............ 5 City Financing Committee............ .............................................................................................. 5 League of Women V oters ........................................................................................................... 5 ADJOURNMENT........................................................................................................................... 5 ~NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Directo FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: December 1,2009 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $58,800.18 on disbursement edit list #1- 2 from 11/17/09 to 11/20/09 have been issued and released. Claims totaling $556,395.80 on disbursement edit list #3 dated 12/01/09 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payrnents with expenses being charged to various department budgets and projects. ACTION REOUESTED The Andover City Council is requested to approve total claims in the amount of $615,195.98. Please note that Council Meeting minutes will be used as documented approval. 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'" .. .. So ~ ~ l-<~ l-<~ I-< ~N .. ~~~O~N o~~ 00 00 000 0_ u ~ ~~~~~~ ]~g ~~ ]~ ]N ]~ = ~OO~-NM ~oo ~~ ~~ ~- ~N ~ ~ ~~~~~~ ~~~ ~M ~o ~- ~N ~ @ C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David Berkowitz, Director of Public Works/City Engineer SUBJECT: Approve 2010 Tri-City GIS Contract - Engineering DATE: December 1, 2009 INTRODUCTION The City Council is requested to approve the GIS Tri-City Contract for the year 2010. This contract is between the Tri-City Group (Andover, Fridley and Columbia Heights) and the GIS RANGERS. DISCUSSION The City will receive approximately 80 hours per month of GIS service through this contract. The current contract has not been increased from the previous year. The amount of the 2010 contract is $34,272. BUDGET IMPACT The funding is budgeted from the Drainage and Mapping Fund, water, sanitary and storm sewer funds, Lower Rum River Watershed Management Organization, right-of-way management fees and the Road & Bridge Fund. ACTION REQUIRED The City Council is requested to approve the GIS Tri-City Contract for the year 2010. Respectfully submitted, 0)--o-0.D. ~ David D. Berkowitz ~ Attachments: Consulting Services Agreement ..,,/ cc: Blaine Hackett, GIS RANGERS, 2434 Virginia Circle, Roseville, MN 55113 CONSULTING SERVICES AGREEMENT This Agreement is made as of , 2009 (the "Effective Date"), by and between GIS RANGERS ("Contractor") and the Tri-City GIS Joint Powers Organization, consisting of the Cities of Fridley, Columbia Heights and Andover, hereinafter "Tri- City." GIS RANGERS and Tri-City are collectively referred to as "Parties" and individually as a "Party." WHEREAS, Tri-City requires services to provide GIS technical assistance to the Cities of Andover, Columbia Heights and Fridley; WHEREAS, Contractor desires to and is capable of providing the necessary services according to the terms and conditions stated herein; NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein the parties agree as follows: 1. TERM 1.1 Term. The term of this Contract shall be from January 1, 2010, through December 31, 2010, unless earlier terminated by law or according to the provisions of this Contract. 2. CONTRACTOR'S OBLIGATIONS 2.1 General Description. Contractor will provide 2,080 hours annually of onsite GIS technical assistance to Tri-City. The Contractor will spend approximately 80 hours per month in City of Andover, approximately 50 hours per month in the City of Columbia Heights and approximately 40 hours per month in the City of Fridley. Additional hours may be contracted as provided in Section 3.4. 2.2 Conformance to Specification. The Contractor will provide the Services as set forth in Exhibit A. 2.3 Limited Warranty GIS Rangers warrants that the Services will be performed in a safe, professional and workmanlike manner consistent with the applicable industry standards and this Agreement. GIS RANGERS MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTY OF MERCHANT ABILITY, THE IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE AND ANY IMPLIED WARRANTY ARISING OUT OF A COURSE OF DEALING, A CUSTOM OR USAGE OF TRADE. 3. PAYMENT 3.1 Service Fees The Contractor's fees for Services are set forth below ("Service Fees"). Service Fees do not include any taxes that may be due based on the Service Fees, or for reimbursable expenses, for which Tri-City agrees to pay directly or reimburse GIS Rangers. Total Service Fees: $66,402.00 to be allocated as follows: Andover-$34,272.00, or 52%; Fridley-$17,136.00, or 26%; Columbia Heights-$14,994.00, or 23% 3.2 Invoices. Contractor shall, within fifteen (15) working days following the last day of each calendar month in which services were provided, submit an invoice on an invoice form acceptable to Tri-City. This invoice shall itemize 1) the hours of services rendered listed by classification, 2) the date such services were provided, 3) a general description of the services provided, 4) the name of client receiving services,S) the amount and type of all reimbursable expenses being charged to the Contract, 6) the dates of the performance period covered by the invoice. 3.3 Time of Payment. All invoices are due within thirty days from the invoice date. If Tri-City disputes any portion of Contractor's invoice, then Tri-City will: (a) pay any amount not in dispute by the due date; and (b) within five business days after receipt of that invoice, inform Contractor in writing of the disputed amount and the specific reason(s) for withholding payment. On Contractor's receipt of this, the Parties will work together in good faith to resolve such disputes in a prompt and mutually acceptable manner. Tri- City agrees to pay any disputed amounts within five days after the issues have been resolved. 3.4 Tri-City shall have the right to request changes within the scope of the 2 Services; however, all such changes are subject to acceptance by Contractor. If any change causes an increase or decrease in the fees, or in the time required for performance, prior to commencing the services required by the requested change, Contractor shall notify Tri-City of such increase or decrease and the Agreement shall be modified in writing accordingly. Contractor shall not proceed with any change until a written amendment has been accepted by Contractor; however Contractor's right to payment for such change shall not be affected in the event Contractor agrees in writing to proceed prior to the completion of such amendment. 4. COMPLIANCE WITH LAWS/STANDARDS 4.1 General. Contractor shall abide by all Federal, State or local laws, statutes, ordinances, rules and regulations now in effect or hereinafter pertaining to this Contract or to the facilities, programs and staff for which Contractor is responsible. 5. INDEPENDENT CONTRACTOR STATUS Contractor is an independent contractor and nothing herein contained shall be construed to create the relationship of employer and employee between Tri-City and Contractor. Contractor shall at all times be free to exercise initiative, judgment and discretion as to how to best perform or provide services. 6. INDEMNIFICATION Contractor shall indemnify, hold harmless and defend Tri-City, "its members, officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorneys' fees which Tri-City, its officers or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act, or negligent or willful omission of Contractor, its agents, servants or employees, in the execution, performance, or failure to adequately perform Contractor's obligations pursuant to this Contract. 7. INSURANCE 7.1 General Terms. In order to protect itself and to protect Tri-City under the indemnity provisions set forth above Contractor shall, at Contractor's expense, procure and maintain policies of insurance covering the term of this Contract, as set forth below. Such policies of insurance shall apply to the extent of, but not as a limitation upon or in satisfaction of, the indemnity provisions herein. All retentions and deductibles under such policies of insurance shall be paid by Contractor. Each such policy shall not be canceled by the issuing insurance company without at least thirty (30) days written notice to Tri-City of intent to cancel. 3 7.2 Coverage. The policies of insurance to be obtained by Contractor pursuant to this section shall be purchased from a licensed carrier and shall include the following: A) Professional Liability (1) A professional liability insurance policy covering personnel of Contractor, if any, who provide professional services under this Contract, which shall include the following coverages at a minimum: Personal Injury/Damage: $200,000 per person $600,000 per occurrence B) Workers' Compensation If applicable, Contractor shall procure and maintain a policy that at least meets the statutory minimum. 7.3 Certificates. Prior to or concurrent with execution of this Contract, Contractor shall file certificates or certified copies of such policies of insurance with Tri-City. 7.4 Failure to Provide Proof of Insurance. Tri-City may withhold payments for failure of Contractor to furnish proof of insurance coverage or to comply with the insurance requirements as stated above until such time the Contractor complies with the requirements of this Section. 8. SUBCONTRACTING Contractor shall not enter into any subcontract for the performance of the services contemplated under this Contract nor assign any interest in the Contract without prior written consent of Tri-City. 9. DEF AUL T 9.1 Inability to perform. Contractor shall make every reasonable effort to maintain staff, facilities, and equipment to deliver the services to be purchased by Tri-City. Contractor shall immediately notify Tri-City in writing whenever it is unable to or reasonably believes it is going to be unable to provide the agreed upon quality of services. Upon such notification, Tri-City shall determine whether such inability requires a modification or cancellation of 4 this Contract. 9.2 Dutv to Mitigate. Both parties shall use their best efforts to mitigate any damages which might be suffered by reason of any event giving rise to a remedy hereunder. 10. TERMINATION 10.1 With or Without Cause. Notwithstanding any other provision of this Contract, either Party may terminate this Contract at any time for any reason by giving thirty (30) days written notice to the other. Tri-City shall pay to Contractor the reasonable value of services received from Contractor as of the termination date. 10.2 Notice of Default. Either Party may terminate this Contract for cause by giving ten (10) days written notice of its intent. Said notice shall specify the circumstances warranting termination of this Contract. 10.3 Failure to Cure. If the Party in default fails to cure the specified circumstances as described by the notice given under the above paragraph within the ten (10) days, or such additional time as may be mutually agreed upon, then the whole or any part of this Contract may be terminated by written notice. IDA Notice of Termination. Notice of Termination shall be made by certified mail or personal delivery to the other Party's Authorized Representative. Notice of Termination is deemed effective upon delivery to the address of the Party as stated in paragraph 12. 10.5 Effect of Termination. Termination of this Contract shall not discharge any liability, responsibility or right of any Party which arises from the performance of or failure to adequately perform the terms of this Contract prior to the effective date of termination, in accordance with the laws of the State of Minnesota. 11. CONTRACT RIGHTS/REMEDIES 11.1 Rights Cumulative. 5 All remedies available to either Party under the terms of this Contract or by law are cumulative and may be exercised concurrently or separately, and the exercise of anyone remedy shall not be deemed an election of such remedy to the exclusion of other remedies. 11.2 Waiver. Waiver for any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of this Contract shall not be construed to be modification for the terms of this Contract unless stated to be such III writing and signed by authorized representatives ofTri-city and Contractor. 11.3 Force Maieure Contractor will not be responsible for the delay in its performance of any obligation under this Agreement caused by acts of God, legal restrictions, or any other similar conditions beyond the control of Contractor. 12. AUTHORIZED REPRESENTATIVE Notification required to be provided pursuant to this Contract shall be provided to the following named persons and addresses unless otherwise stated in this Contract, or in a modification of this Contract. To Contractor: Andover: President Director of Public Works/City Engineer GIS RANGERS, LLC City of Andover 2434 Virginia Circle 1685 Crosstown Boulevard NW Roseville, MN 55113 Andover, MN 55304 Fridlev: Columbia Heights: Director of Public Works Public Works Director City of Fridley City of Columbia Heights 6431 University Avenue NE 637 - 38th Avenue NE Fridley, MN 55432 Columbia Heights, MN 55421 13. MODIFICATIONS Any alterations, variations, modifications, or waivers of the provisions of this Contract shall only be valid when they have been reduced to writing, and signed 6 by authorized representatives of Tri-City and Contractor. 14. LIMITATION OF LIABILITY. NEITHER PARTY WILL, UNDER ANY CIRCUMSTANCES, BE LIABLE TO THE OTHER PARTY FOR SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO THE SERVICES, THIS AGREEMENT OR THE TERMINATION OF THIS AGREEMENT. THIS LIMITATION OF LIABILITY APPLIES REGARDLESS OF THE LEGAL THEORY UNDER WHICH SUCH DAMAGES ARE SOUGHT. 15. SEVERABILITY The provisions of this Contract shall be deemed severable. If any part of this Contract is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Contract unless the part or parts which are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Contract with respect to either Party. 16. MERGER Final Agreement. This Contract is the final statement of the agreement of the Parties and the complete and exclusive statement of the terms agreed upon, and shall supersede all pnor negotiations, understandings or agreements. There are no representations, warranties, or stipulations, either oral or written, not herein contained. 17. DISPUTE RESOLUTION 17.1 This Agreement will be construed and enforced according to the laws of the State of Minnesota, without regarding to its conflicts of law rules. Any litigation regarding this Agreement must be filed and maintained in the state or federal courts of the State of Minnesota and the Parties consent to the personal jurisdiction of such courts. No provision of this Section 17 will preclude either Party seeking injunctive relief to prevent immediate or irreparable harm to it, but the mediation stated in Section 17.3 will otherwise be fully exhausted before the commencement of any litigation. 17.2 EACH PARTY IRREVOCABLY WAIVES ANY RIGHT TO A JURY TRIAL WITH RESPECT TO ANY CLAIMS OR DISPUTES ARISING OUT OF OR RELATED TO THIS AGREEMENT. Any lawsuit or other action, regardless of form, relating to this Agreement, including, without limitation, an action for breach of warranty, must be commenced within one year after the later of: (a) date on which the breach of warranty or other 7 cause of action occurred; or (b) date on which that Party knew or should have known of that breach of warranty or other cause of action. 17.3 Prior to commencement of any litigation regarding this Agreement, the Parties agree to voluntary, non-binding mediation to resolve any dispute they may have. The mediation will be conduct by a mutually selected mediator (or if the Parties cannot agree, by a mediator selected by the CPR Institute for Dispute Resolution), in accordance with the CPR Institute's Model Procedure for Mediation of Business Disputes. The Parties will each pay its own attorneys' fees and will share equally the other mediation costs. While this mediation will be non-binding in all respects (except agreements in settlement of the dispute negotiated by the Parties), each Party will appear when directed by the mediator, be fully prepared to work toward the dispute's resolution, and participate in good faith. If the mediation does not result in a mutually satisfactory resolution of the dispute within ninety days after it is begun, either Party may commence an action as permitted under Sections 17.1 and 17.2. All negotiations between the Parties pursuant to this Section 17 will be treated as compromise and settlement negotiations for purposes of the applicable rules of evidence. 18. NON-DISCLOSURE OF NON-PUBLIC, PRIVATE OR CONFIDENTIAL INFORMATION The parties agree that in order to perform its duties under the terms of this Agreement, GIS Rangers will have access to and may use certain information in the custody of the City that would be categorized as private or non-public data within the meaning of Minnesota law. Any such information or data is confidential and, as an essential and necessary part of this Agreement, GIS Rangers agrees not to disclose, use, or otherwise disseminate any such data or information to any other party or entity other than the City. Use of any such information or data by GIS Rangers during the period of this contract shall be exclusively for the purpose of fulfilling it obligations hereunder. GIS Rangers agrees to indemnify the City and hold it harmless from any and all disclosures of such information and data to any other party as a consequence of its actions, which would include the actions of its agents, employees or anyone else that may be acting under its direction or on its behalf. Any such information and data in GIS Rangers' possession after fulfillment of its obligations herein shall be destroyed or returned to the City and GIS Rangers shall retain no copies thereof for any purpose. 8 IN WITNESS WHEREOF, the parties hereto have executed this Contract on the date(s) indicated below. CONTRACTOR TRI-CITY GIS ORGANIZATION By: By: Title: Title: Date: Date: By: Title: Date: By: Title: Date: 9 Exhibit A Contractor shall provide the following services generally described as GIS On- Site Support, including but not limited to: . Maintain and edit all GIS datasets being used for Companies GIS . Create new datasets by: 0 Heads up digitizing 0 Merging new datasets 0 Spatial analysis 0 Geoprocessing 0 Geocoding . Create and update GIS maps . Advise Tri-City on GIS projects and software . Maintain and keep records of GIS-related software and software licenses . Customize GIS software where applicable . Customize and maintain GIS related web pages Other non-GIS services: . Create and maintain Microsoft Access databases . Customize forms and reports using Microsoft Access 10 @ '1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Approve 2010 Cleaning Contract DATE: December 1, 2009 INTRODUCTION City Council is requested to receive quotes and consider awarding the contract for cleaning services in 2010. DISCUSSION Quotes were received for the following cleaning schedule: City Hall 3 x per week Public Works 3 x per week Senior Center 1 x per week Fire Stations 1,2,3 1 x per week Strip & wax, machine scrub floors 2 x per year Results are as follows: C.M.T. Diversified Janitorial Services $37,744.47 Leone's Building Services $38,938.78 Jims Office Cleaning $39,300.00 Staff has checked references and is recommending the low quote from C.M.T. Diversified Janitorial Services. BUDGET IMPACT The cleaning services are funded by the Facilities Management budget in the General Fund. ACTION REQUESTED The Andover City Council is requested to approve the quote from C.M.T. Diversified Janitorial Services in the amount of $37,744.47 for cleaning services in 2010. Respectfully submitted, '1-6o~ Lee Brezinka Q?) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and City Council ~ CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve 2010 Liquor & Tobacco Licenses DATE: December I, 2009 INTRODUCTION Liquor and tobacco licenses expire on December 31, 2009. DISCUSSION The following have applied for renewal of their licenses and paid the appropriate fees: Off-Sale Intoxicating Liquor Andover Liquor G- Will Liquors Northgate Liquors On-Sale & Sundav Intoxicating Liquor BeefO'Brady's Tobacco Andover Liquor Bill's Superette Clocktower Wine & Spirits Croix Convenience CVS Pharmacy G- Will Liquors King's County Market Lakes Marathon Northgate Liquors Oasis Market Stop N Shop SuperAmerica Walgreens Off-Sale 3.2% Malt Liquor Bill's Superette Festival Foods Stop N Shop SuperAmerica ACTION REOUIRED The City Council is requested to approve the above licenses for the period January I, 2009 through December 31, 2009. Respectfully submitted, ~J)~ Michelle Hartner Deputy City Clerk Attach: License applications Minnesota Department of Public Safety Alcohol and Gambling Enforcement 444 Cedar Street, Suite 133 St. Paul, MN 55101-5133 651-201-7507. TTY 651-282-6555. Fax 651-297-5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control' (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code OFSL Fl JLicense Period Ending 1, E: /3 1/20"16# 781.0 City/County where license approved. III ove," Licensee Name J'ug Liqu.Ol'" Inc" Trade Name Andov'=l" Liqu.Ol" Licensed Location address 31, E: 1, 16151; f-)ve Nl-l City, State, Zip Code 1-1ndovel", t"ll''>! 5~53QI4,-"<::41Z1LI' Business Phone 763/ ,4-;::~:1. ~.-IZI!S7'c: LICENSE FEES: Off Sale $ On Sale $ Sunday $ L~:\;jILI. 00 0. ~~0 IZI.Ii.'l0 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's silmature on this renewal confirms the following: Failure to renort any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city/township/county in the sate of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been convicted of any criminal violations or imposed with any civil penalties. If so, please report on back of this application. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city/county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses are exempt if sales are less than $25,000 at on sale, or $50,000 at off sale). V ~- l1ate ItJ-17' '07 ve infOlmation to be COITect and license has been approved by city/county.) City Clerk/County Auditor Si~nature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city/county as stated above.) Date rtifies licensee is eligible for license). PS 9093-05 Minnesota Department of Public Safety Alcohol and Gambling Enforcement 444 Cedar Street, Suite 133 St. Paul, MN 55101-5133 651-201-7507. TTY 651-282-6555. Fax 651-297-5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control' (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make COlTections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. . . License Code CJFBL {-:{ dLicense Period Ending U:: / .31/2121"16# 1.t;34 City/County where license approved. 'tl ovet., Licensee Name v.JCR L.iql.!.OI"S Inc. Trade Name (3.-lf') i. 11 Liquor's Licensed Location address 13973 Round L.k Blvd Nl.J City, State, Zip Code nl1dov(~,", MN ~35.3(Qtt Business Phone 7f,3l4;:::::l-":l:l. :l7 LICENSE FEES: Off Sale $ ":0IZI.IZliL'l On Sale $ Sunday $ iZl.@Z1 1<1.00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's sh:nature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any cityltownship/county in the sate of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been convicted of any criminal violations or imposed with any civil penalties. If so, please report on back of this application. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city/county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2 % liquor licenses are exempt if sales are less than $25,000 at on sale, or $50,000 at off sale). / . / - r_ r ~ate /0/15/0 l' - all above infOlmation to be correct and license has been approved by city/county.) City Clerk/County Auditor Si~nature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city/county as stated above.) County A ttorney Signature D~te County Board issued lic certifies licensee is eligible for license). t (Signature certifies licens~ 0 ave not been cited during the past five years for any stateflocailiquor law violations (criminal/civil). Report vio ations on back, then sign here. PS 9093-05 Minnesota Department of Public Safety Alcohol and Gambling Enforcement 444 Cedar Street, Suite 133 St. Paul, MN 55101-5133 651-201-7507. TTY 651-282-6555. Fax 651-297-5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer lD Card fee is received by MN Liquor Control' (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. OFSL 1 '='/""1 !'='0"1~ 1. iZi.3~5~5 License Code ,., License Period Ending . tHO ...J . t... City/County where license approved. !M'!IIGOV2t"' Licensee Name L.iquo,'s Plus Inc. Trade Name Nor'thgate Liquor's Plnd 0 '~I er'~ Licensed Location address 1 M...._ '-."7 Quinn tot Nt.J ...:.I.:':.'l::' l City, State, Zip Code llnc!ove,', t'IN 5~5.3JZjLI' Business Phone 7631755-"T!7S LICENSE FEES: Off Sale $ On Sale $ Sunday $ ~:::QIQI. iZBZI IZI. Qui) iLi.00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. t. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2: Licensee confirms that it has never had a liquor license rejected by any city/township/county in the sate of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been convicted of any criminal violations or imposed with any civil penalties. If so, please report on back of this application. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city/county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor r nses are exempt if sales e less than $25,000 at on sale, or $50,000 at off sale). _ ~ t r--" \ ~- t{)-l~-t51 ~ ate (Signature certifies all above information to be con-ect and license has been approved by city/county.) City Clerk/Connty Anditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city/county as stated above.) Date . certifies licensee is eligible for license). at (Signature certifies licens or ass have not been cited during the past five yeaTS for any stateflocalliquor (criminal/civil). Report vio . ns on back, then sign here. PS 9093-05 Minnesota Department of Public Safety Alcohol and Gambling Enforcement 444 Cedar Street, Suite 133 St. Paul, MN 55101-5133 651-201-7507. TTY 651-282-6555. Fax 651-297-5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer lD Card fee is received by MN Liquor Control' (3.2% Licenses exempt) Licensee: Please verify YOill' license infOlmation contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.s. 340AA04 S. 3 to report any license cancellation. ONSS 1"" ..., 1 "", y\q ,'::61,;:19 License Code A jLicense Period Ending c::.!..::, . I c.t Itr:o# City/County where license approved. lit D"let" Licensee Name Z B,'os Inc" Trade Name Beef 0 !::1l"'ady' " Licensed Location address 1 ~5:t SliZl Bluebi'r'd t)t; 'it-11LI' City, State, Zip Code i:~)ndove,' j"iN 5531ZtL~ 'l Business Phone 763/4.34.....i=.::71Z10 LICENSE FEES: Off Sale $ 0.1210 On Sale $ Sunday $ 5E:50.0G' 200.1210 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the followinl!: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city/township/county in the sate of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been convicted of any criminal violations or imposed with any civil penalties. If so, please report on back of this application. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city/county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses are exempt if sales are less than $25,000 at on sale, or $50,000 at off sale). Licensee Si~na~ )::. ~ ' . / -. Date /0 /z~;{ f DOB - . . ' I (Signature certifies all above infOlmation to be conect and license has been approved by city/county.) City Clerk/County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city/county as stated above.) County Attorney Signature Date County Board issued lic . ifies licensee is eligible for license). at (Signature certifies licensee or socia e not been cited dming the past five years for any stateflocalliquor law violations (criminal/civil). Report violatio n back, then sign here. PS 9093-05 Sl\NDOVE* 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US License To Sell Tobacco at Retail Renewal Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. - ~~- CS'().jC.PH V, t<. t/ lJ) <1 J.- Applicant's Name Pr/JI}O Ve~ hf()u()!<.. Phone 763r-J.j;Jj~()57;)... vJ(J!<f<( f ~ ~ ^.""'.J' ( ~ . - / ~ Applicant's Address , - . - --' Business Name It AJ f) {) tJ t:./2 I-J {hi (Jf<. Phone 763 ~ JjJ...I-()~-?8 , ~ 31d-...( ( ~ r 9f ,4-ue, )J./)}. J'}-('{/lJ t) /J -i?;< Business Address mJ/J s5"3{)Lf Type of Business Conducted at Location ()F P- D.,;}t...e. h( C(Ci 61< I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. r D ' {!7~ 0 9 Date License/Renewal Fee: $250.00 Receipt #: City Council Action: Approved Denied Date License # C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TOBACCO AND 3.2% MALT LIQUOR LICENSE RENEWAL APPLICATION Business Name&dem~cJ,er LL>~b~. cl.ha.:/3/J)J 5~ Business Address I7'O~ ~C)()J?rl /artD A/vel, -IJndoye;; /7J/lJ ..55"3::J~ Business Telephone Number 763-~7-(15Z)~ Business Owner /f)///t'f1m (;_ hdt> ~ck....r I .... J Owner's Address -.. , l' :::::L~~7--r ~- - , ...-"'\..", """"" -- Owner's Telephone Number . Manager's Name c'hl)C!- IJ;'JJm Type of License: (Check each license being applied for) Retail Sale of Tobacco V Off-Sale 3.2% Malt Liquor V On-Sale 3.2% Liquor .-.-. F: !::a...5'f- ~~~/~ :.J ct 1M- e S"' Applicant's Name (Print) Applicant's Signature License Fees: Receipt # J {{ '7 ()~ Retail Sale of Tobacco: $250.00 Off-Sale 3.2% Malt Liquor: $75.00 On-Sale 3.2% Malt Liquor: $200.00 IAction by City Council: Approved _ Denied Date - - "'~ . -, '- - . ~~~f:-_~:". - 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CJ.ANDOVER.MN.US License To Sell Tobacco at Retail Renewal Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name ,po /\ Awq~~___ - - - J,-?-40 Phone 1-- ...' .. r-. J ./' /) I A' ~ Applicant's Address_ " ~ . - , Business Name C\00~~)~.1" w\~ <SrI r Reo. Phone 1Co )..4-") L\ -(Y\ t \0 ~ Business Address \S-\ ~ (:) ~\-.A.. ~\I~ S,\.. !\J Q .t\"d~"Vf ~(\5 ~S<l~ I S\~ L \ ") :"-r , .' l' oS \ '-t C3 02...:\,\, \ Type of Business Conducted at Location ()\\ I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. g~l ../ "- /""; ---:;::7~ .9" _. Signature of Applicant -;:}....---...-......... ..- 1'0.;)3-0'1 /.............. C----- Date \ License/Renewal Fee: $250.00 Receipt #8.(.::::\a-07~~ City Council Action: Approved Denied Date License # ~lo-nvco ~( 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US License To Sell Tobacco at Retail Renewal Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required t<tfrovide the fo~in~ information, ILo I Y- () IL 'fY\ AM Applicant's Name Mp..{2...lL. <S . ()~ Phone 051 - '-Iff( -5 '1 Ss Applicant's Address p. U. &JY-- IS sn L.i-<A<\ ~ /VILA) S508'd-' C{LiJ/'f.- OjL t.JvV'flA.r'-"7 1](,3- 'lSlj-133~ Business Name Ofl-.i!/ y.. QONiJ6V/6t1-(.f-.... ~.D"u','-Phone ~ Business Address l3&SO l-trJ{\J $0 ,~ ~()P NN Type of Business Conducted at Location Co Nv6V/bVU. S11>~:" Cu/l)J. ~c:,(./A-6 I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Si9~'::::::'- iOla3Jl8 Date' License/Renewal Fee: $250.00 Receipt #: f,( U 10 ~ 0000 I I City Council Action: Approved Denied Date License # ~ 0 ( 0 - CXXX:> \ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US License To Sell Tobacco at Retail Renewal Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name.1<tJ~ P Ov( ede 'S Phone '-lDt ~ 1'10- Zl ~2 . One CVS Drive 23062A Applicant's Address Woonsocket, RI 02895 Business Name (')v'b/ fhq( rnc;c,/ t\ ~JIO Phone 1'b3- '121- SOl{ . ~ Business Address 86 33 em f)er lA~e ~lvd. tJlJ Avdover f'HJ SS30,/ Type of Business Conducted at Location '1-e.-i-cv~ I .- ~ hOl( (YI.'1 c 'I . I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. ~~ IO/cr/O 4 Signat of Applicant . Date License/Renewal Fee: $250.00 Receipt #: City Council Action: Approved Denied Date License # 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US License To Sell Tobacco at Retail Renewal Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name ! JJtA L/1008 7hc.. Phone 7b.3-63b-9~ Applicant's Address/~tb<J ~/)/)J bJ.b=. ~It~ /j;Y)Of/f3J; jJ}/l) ~ ~6~~ wc..RL11'tJom.; .Z})(::.. . Phone.763-7'..2)-///7 Business Name,dho-.: (!.,-/J)/'// L./(/!)t1r....5 . . / .~ Business Address /..39 7"':3 ~()tJ/)cJ i.o.bo~ Alpd.' /?nd()J/r/(J /JJAJ ~2'Y/ Type of Business Conducted at Location ~,-~/(" l./aLnr' ....s-jc:;rr>~ . / I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. ~J:J~ ./ Signature of Applicant /0/;409 ., Date License/Renewal Fee: $250.00 Receipt #: /~ '}O I City Council Action: Approved Denied Date License # 1685 yROSSTOWN BOULEVARD N.W. 0 ANDOVER, MINNESOTA 55304 0 (763) 755-5100 FAX (763) 755-8923 0 WWW.CI.ANDOVER.MN.US License 10 Self Tobacco at J"'?,etaif Renewal Application Form Pursuantto City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name ~o QE:-Il. -r ' - i, .... ~ Phone ."- . l' - ... .;... f' .~".' Applicant's Address . -- . - . - - -- I' ;I. ~ Business Name ~ll-\('\ COVUT'i MPrILMr- Phone 710 'b - 4tt . b r.. -~ -. 1'17.35 KOlJrvo L-Ai-E gL-Ul:) . Business Address , G, rt.o C E:.R'-( S~f.lUl'l\AQ...~r-- Type of Business Conducted at Location I agree to waive my constitutional rights against search and seizure and will OCT G i} 2009 freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 provi<:iiqgfor the granting of this license. ." .f;!., I hereby solemnly swear that the foregoing statements are true and correct to the - --. best of my knowledge. v (J r-- C' 0 -/ ':J ,- _ j 7 Date Licen-se/Renewal Fee: $250.00 Receipt it: I ~ Ie ~) City CounCil Action: Approved Denied Date License it 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US License To Sell Tobacco at Retail Renewal Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name JJ iAAh'h"{ j( Gt;1,hsS Phone / -.-- "" J .~ // d ~ Applicant's Address.f .- ~~ ... / / Business Namer(4kBS" Ji.f?AiJltJAJ #--Vd6U'-:.4 Phone 7&:5... y'/3'- ? 7<::?o .~ Business Address /.5',;?t./;:;b L u tf>.5 I R LJ Y T. AI l-r/ Type of Business Conducted at Location c- 57o,.tt1' I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. _ _......__.H --~-"_.-~u~~Of~~ '--- /0 ~;;:?2J-07' Date License/Renewal Fee: $250.00 Receipt #-: J.,o \ 0 CiXf.::>S City Council Action: Approved Denied Date License #- 6;!.o (0 - ()OOO_r:::J 1685 CROSSTOWN BOULEVARDN.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US License To Sell Tobacco at Retail Renewal Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name'b,\,,\>-.,C f. \ ,(J ~'\)\J0\QY1 Phone f ,-" - " - I '-' ~ . . . , 'lJ ' Applicant's AddreS&_ ,..- .: '--" - '-"" - . Business Name {\"\) "f-\Jn~Y..-\e ~ Ati\\ ^ D(':) Pho!1e 110 3-1~-717J Business Address \~\.o "d1 Q WflJf\ cS\- (lW ArdJJelG ((If) () ffiD:JY Type of Business Conducted at LocationJ i(JiA0rS-t6(~ \ I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. ~\UALQ, \W)~ Signature of Applicant \()- ,0x-[9\ Date License/Renewal Fee: $250.00 Receipt #.: City Council Action: Approved Denied Date License #. 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US License To Sell Tobacco at Retail Renewal Applica#on Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name \' C't' ~ PhoneCfS2 - ~4 (r ?3900 ~ V\. A , o.h,." /"., Applicant's Address L e:coo ~~ c__L-~+. ~\ -42- :r:- Pil<;:.v...de... I\i n S,-S;:=<;3!7 1 Business Name Do.. F\'S ~'\/\.~P-r- ..::d~? Phone )10;; :S.> I) :;:.4 - '~:::b ~ -, Business Address i~l 0 to () C ~-bWYl -p.,lllJ n l-LJ Type of Business Conducted at Location (\--"/'\\JE'..r\ferc~ ~1L9- I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. A ~ 10 '2 "t:>' oct Date License/Renewal Fee: $250.00 Receipt #AolO -()Cc,c'4- City Council Action: . Approved Denied Date License #01 0 10 -()(XJ~ CITY OF NDOVE . 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TOBACCO AND 3.2% MALT LIQUOR LICENSE RENEWAL APPLICATION f) (I/> . Business Name CPOAIl.... rJb-<(K"t.tiv.-L Ctr-c <;t-Of""'~f!Ii)P #-0 Business Address 11 ?J.....r c.(tD.5 r-r75t.</' IV DIL . Business Telephone Number "76 '? /~'I ~;L~:Lk Business Owner 64/ I~ ~.Uel<A- ? . , ./ . Owner's Address " - ,. - -'-- - /l/1 Owner's Telephone Number_ - f..... ~ Manager's Name 1111-/1 ~-vJ Type of License: cj# (Check each license being applied for) Retail Sale of Tobacco K l.9fl 0 ( J/ '5 }....5:'~ Off-Sale 3.2% Malt Liquor ,z On-Sale 3.2% Liquor (-/l1t1t4 >' . 'Uf<.hvl- License Fees: Retail Sale of Tobacco: $250.00 v Receipt # dOl () - () () ()()~ Off-Sale 3.2% Malt Liquor: $75.00~ d. DID -OOQo3 On-Sale 3.2% Malt Liquor: $200.00 Action by City Council: Approved _ Denied Date 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TOBACCO AND 3.2% MALT LIQUOR LICENSE RENEWAL APPLICATION Business Name 9..Jj:ErPrrerica # 4477 Business Address 13727 Hansm Blvd. [I,W, Jlrd:Jver, M\J 55:Th-76D7 Business Telephone Number 763-767-2550 Business Owner ~ctBy 9.JperPrrerica LLC Owner's Address PO Ibx 1580-UCEIlSe cept., Springfield, DH 45501 Owner's Telephone Number 937-863-7191 Manager's Name Slardra T reid-el Type of License: (Check each license being applied for) Retail Sale of Tobacco X Off-Sale 3.2% Malt Liquor X On-Sale 3.2% Liquor Ronald L. Edniston, T reaslJIEI' ~~ for ~y 9...p3rPrrerica u...C .7.. , ~ Applicant's Name (Print) pplicant's Signature License Fees: I !J.(Q 57 Retail Sale of Tobacco: $250.00 Receipt # Off-Sale 3.2% Malt Liquor: $75.00 On-Sale 3.2% Malt Liquor: $200.00 Action by City Council: Approved _ Denied Date 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US License To Sell Tobacco at Retail Renewal Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Se\<UUch Applicanfs Name \JIh~ ~et1 G, Starr AnOspeciaUst Phone uceose Df'6"-feld 847_527-4.,=\13 Applicant's Address P j ~ qo I 'I~ L f;:,OO IS Business Name W-J.,~ reern w 2018 Phone lC, 3 -151-(04Cf1 ~ Business Address 2- (34 Bon ker La-tf:; B I \JJ NV\) Type of Business Conducted at Location_ ~& ~ ~ S~ \ \1(P I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Signature of Applicant tb~ ~ b~ Starr Ann Sekulich Ucense specialist Date 847-527-4313 License/Renewal Fee: $250.00 Receipt #: /:'<0.#)21 City Council Action: Approved Denied Date License # '55 8CZ~Vlt)(&r; Minnesota Department of Public Safety Alcohol and Gambling Enforcement 444 Cedar Street, Suite 133 St. Paul, MN 55101-5133 651-201-7507. TTY 651-282-6555. Fax 651-297-5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control- (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. 3. E:OFSL 1i:::/3U2~~~6# ;:,:7881 License Code ~:lll Jd-x,eg~" Period Ending City/County where license approved. Licensee Name !'{nol..la.n's Supet~ tiJa,'kets Inc. Trade Name Festival foods Licensed Location address 2218 Bun k e,' Lk Blvd NW City, State, Zip Code t'lN ~55.304. 14ndove',', Business Phone 76~3l75;:'5-1Ll.15 LICENSE FEES: Off Sale $ On Sale $ Sunday $ 7;:'5.0l21 0. ~%~ 0.00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further. information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report anv of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city/township/county in the sate of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been convicted of any criminal violations or imposed with any civil penalties. If so, please report on back of this application. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city/county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses are e m i ales are less than $25,000 at on sale, or $50,000 at off sale). Date /6 ~f lef J , B - nnation to be COlTect and license has been approved by city/county.) City Clerk/County Auditor Si~nature Date (Signatme certifies that renewal of a liquor, wine or club license has been approved by the city/county as stated above.) Date ertifies licensee is eligible for license). have not been cited during the past five yeaTS for any stateflocalliquor on back, then sign here. PS 9093-05 (f) 685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve 2010 Contract/TimeS aver Secretarial Service DATE: December I, 2009 INTRODUCTION TimeSaver Secretarial has provided the city with an amended contract for minute taking in 2010. DISCUSSION The proposed contract reflects no rate change from 2009 and extends the expiration date to December 31,2010. ACTION REQUIRED Council is requested to approve the 20 I 0 contract with TimeSaver Secretarial Service. Respectfully submitted, - ~~ Michelle Hartner Deputy City Clerk Attach: 2010 Contract ADDENDUM TO RECORDING S:ECRETARY SERVICE AGREEMENT Dated: December 31, 2009 By and between TimeSaver Off Site Secretarial, Inc. and the City of Andover, 1685 NW Crosstown Boulevard, Andover, MN 55304. 1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of the existing Recording Secretary Service Agreement dated December 31, 2009 shall be extended under the same terms and conditions to December 31, 2010. 2. TOSS Charges. TOSS shall be paid for its services as recording secretary for each meeting (the highest rate will prevail), as follows: a. Base Rate of One Hundred Twenty-Six and 25/100 dollars ($126.25) for any meeting up to one (l) hour (billable time) plus Thirty-One and 25/1 00 dollars ($31.25) for each iliirty (30) minutes following the first one (I) hours; Q! b. Twenty-seven and 00/100 dollars ($27.00) per hour for length of meeting, and fifteen (15) minutes prior to Call to Order and fifteen (15) minutes following Adjournment wiili a one and one-half (1.5) hour minimum; and Eleven and 95/100 dollars ($11.95) for each page of minutes prepared from shorthand or machine notes of the recording secretary as draft minutes for submission to and ilie review and comment of the City of Andover for their preparation of final minutes. At the end ofthe term of this Addendum or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording Secretary Service Agreement as of the day and year indicated. January _,2010 CITY OF ANDOVER By Michelle Hartner Its City Clerk November 16,2009 TIMESA V~R OFF SITE SECRETARIAL, INC. By ~ 1J'vd;tL Carla Wirth Its President & CEO C I T Y o F (3JJ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administrator FROM: Dana Peitso, Human Resources Mana r SUBJECT: Approve City Administrator Review DATE: December 1, 2009 INTRODUCTION The City Council held a special executive session on November 24, 2009, to evaluate the performance of the City Administrator James Dickinson. DISCUSSION The evaluation of the City Administrator, James Dickinson, was conducted in an executive session on November 24th by the City Council as permitted by state open meeting laws. The City Administrator was evaluated in the areas of Council relations, fiscal management, personnel, supervision, leadership, intergovernmental relations and community relations. In addition the review included 360-degree feedback from the management team and selected staff. In sUlllffiary: "The City Council has reviewed the City Administrator for 2009 and finds in all categories he either meets or exceeds expectations and in some cases rated as having outstanding performance. The Council agrees he has done an outstanding job in 2009." ACTION REOUESTED Council is requested to approve the aforementioned SUlllffiary of City Administrator Dickinson's 2009 performance review and authorizes an extension of his current employment contract to December 31, 2010. Respectfully submitted, gw l1) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ..; CC: Jim Dickinson, City Administrator FROM: Erick Sutherland - Recreational Facility Manager SUBJECT: Approve Contract- Beverage Rights DATE: November 23,2009 INTRODUCTION The Recreational Facility Manager has received bids for pouring rights and beverage vending at the Community Center as well as Sunshine Park and Andover Station North. DISCUSSION The Recreational Facility Manager is recommending that the pouring rights and beverage vending contract submitted by Theisen Vending be approved. Theisen vending currently has our contract for snack machines and has always been very good to work with. Under this new contact Theisen will be providing the city willi 3 glass front refrigerators and allow us to purchase our own bottled beverages (Gatorade, juice, water) The price savings from us purchasing our own bottles vs. what we were paying Pepsi is very significant. Theisen will also be providing us a Coke fountain machine for use at the Community Center. The Community Center will now have both Coke and Pepsi vending machines and the City will continues to receive 35% commission on all vending sales. Both outdoor concessions stands will be stocked with bottled beverages that we purchase at Costco as they were lliis past SUlllffier. Pepsi has proposed $1000 in advertising dollars along willi a $2.00 rebate for each case going through the Community Center. All total this would bring in approx. $1,900.00 in additional revenue. However, we would need to purchase all our bottled beverages for the concessions stands from Pepsi at a much higher cost then we can get it at Costco. Our 3 year average is 585 cases of bottled product. Had this product been purchased at Costco we would have saved approximately $5,800. We also have the flexibility to purchase product that is in demand and are not locked into one brand. BUDGET IMPACT The revenues created by beverage sales from both concessions and vending will help off set the operations costs ofthe Community Center. ACTION REQUIRED The Andover City Council is requested to approve the contract submitted by Theisen Vending. Erick Sutherland SATISFACTION THEISEN ...at the drop VENDING ofa coin! COMPANY 2335 Nevada Avenue North. Golden Valley, Minnesota 55427 November 10, 2009 Mr. Eric Sutherland Andover Community Center 15200 Hanson Blvd. Andover MN 55304 Dear Eric, Thank you for the opportunity to present our proposal for the soda machines located in the Andover Community Center. Below is our proposal: COKE GLASS BOTTLE MACHINE (with dollar bill acceptor) Dispensing: Pepsi/Juice/Energy Drinks Selling Price: $1.75 per Pepsi Product $2.00 per Juice Bottle $2.00 per NOS Energy Drink Commission: 35% of the net sales. Net sales are defined as gross sales less sales tax. PEPSI GLASS BOTTLE MACHINE (with dollar bill acceptor) Dispensing: Coke/Juice/Energy Drinks Selling Price: $1.75 per Coke Product $2.00 per Juice Bottle $2.00 per Gatorade and Amp Energy Drinks Commission: 35% of the net sales. COIN COLLECTION/CASH CONTROL/PAYMENT ON MACHINES All equipment will be serviced on a weekly schedule with intermittent service available seven (7) days a week including ALL holidays. Our service technicians are on call from 8 :00 am - 11 :00 pm. Meter readings will be taken on all equipment to verify the revenues collected. Your commission statement and check will be mailed by the 20th of the following month of collections. Theisen Vending Company will provide at No Charge to the Andover Community Center Three (3) Glass Coolers: One (1) Double Door and Two (2) Single Doors. AMUSEMENT GAMES Video games on Free Play for one (1) day: $50.00 Add games for a large party to be dropped off and picked up: $ 50.00 per Game. (612) 827-5588 . (800) 633-3436 . Fax (612) 827-7543 www.theisenvending.com I Andover Community Center Page Two (2) All games will be delivered and picked up during the regular business hours. INSURANCE We carry full liability insurance and you should have a certificate of insurance from our agent. If not, please let us know. Should you need additional information or have any questions please do not hesitate to call me at (612) 827-5588 or my e-mail: Dale(a)Theisenvending.com ~~/ Dale A. Lund General Manager DAL/dpm 2 UlQ .... "- Q) c. c. ItI Q) c.. ~ .... gi Cl .~ ~ ~ ~ c::: ~ :f 1Il :.. Cl Ill.... N N ~ .E ~ u... U) :[: Vi ,..... . t ~ . Ln .... I Q) '1"'1 1\'1 c. '1"'1 ~ c. '1"'1 1 Q) * " 'Vi Cl c.. * c. ~ Q) ~ c.. ~ ~ ~ .~ ... ~ .~ m ~ Cb E e ~ ~ .ta ~ o ~ ~ ;s 0 Ln "'~\'i Ln M ~ ~ 12 M ~... c ~ ..... ~ .- al\'l~ "a III III c:: C lO; ~ 1\'1 ~ !II !b * * ~ ~.~ "a * \'i1lllS., a.. * ~ C:::!Ii ~ fa ~ cu .~ ~.s ~ cu ; .!!j~l J9 ; .... ~ Q) ES~ Cb U) c. ....... e liO c. Cl Q) ....... 19 !:) Cb .E c.. .... 19 I;j = :[: Cl + ~ I!! + Ln ~ !J ~ Ln . ~ .S: ;= .- Q) :[: 1Il . N .s Cl Ill.... N ~ .E ~LL ... ~ :;:: :[: Vi cu_ .Rl 'a cu liO l.; lii (II ~ c. I!Q. !b c. - ~ Q) Q ..... c.. U) o e ~ ~ U 1aA. ~ ~ 0 ~~ Ln ON ~ . l;; '1"'1 C!~ ~ * N * @ L- ~ "- s..... 0 ~ L- eo ~ 0)...... eo '+- Q) a.C) Q) 0 ~ ~ ~ ...... -.... o c -.... C)C 0 o -- a 0 . "'C 0 C :J 0 N C 0) -- 0 .. ~ 0) ~ _~ E ~ '0> :t::co : . 0) : 0)-6, : > 0) : ...... :J . "'C ..c:: . CO . <( ...... . .c 0 en :......... c : 0) s..... c . C) -- : 0::=0: cen . -- . -- "'C . "'C...... ....... . -_ 0 .0) s..... : cooE :~co : :J en . s..... 0 . c 0 Q) COca - . C "'C s..... ::::J s..... Q) <(ca...ro~s.....~~ COO)> O)O)~eo c en-"'C..c:: > CO "'C :J eo - - en ..c:: - 0) ::::J > CO u eo ~en 0 coo co::::J CO CO I c s..... 0) C a. <( a. s..... C ..c:: I 0 s..... <( =u.s-c=~O __ s..... Q) __ ~ Q) ~ :J t:: +"' ~ t:: 0 +"' a. eo 0 eo -w 0 E -w a. 0 E a. 0) a.._ a. a. 0 .- ena.+"' +"' 0) CO :J en 0) :J ~ en a...uenWa...C/)~W . . ~ G) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . W.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrato David D. Berkowitz, Director of Public Works/City Engineer~ FROM: Kameron Kytonen, Natural Resources Technician SUBJECT: Approve Resolution/09-2112009 DNR Forest Bonding Grants - Engineering DATE: December I, 2009 INTRODUCTION The City Council is requested to approve a resolution accepting a grant award in the amount of $12,600 from the MNDNR under tIle Forest Bonding Grant Program and support the resulting project. The project will consist of removing dead/diseased trees and planting new trees in select parks including but not limited to Shadowbrook and Fox Meadows Parks. Attached is the resolution. DISCUSSION There are some parks in Andover tIlat have substantial numbers of dead/diseased trees. In addition, tIlese parks would greatly benefit from new tree plantings. This grant will supply additional funding to the City to help with tree removals/plantings. Under this grant program, tIle City is required to provide proactive, on-going maintenance to the newly planted trees. The City has the resources to ensure this will be accomplished. BUDGET IMPACT This is a matching grant with the DNR. The City will match the grant thrn in-kind contributions (staff time and equipment usage) and thrn annual, routine tree purchases, which is part of the Parks Department's budget. ACTION REQUIRED The City Council is requested to approve tIle attached resolution. Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: WHEREAS, the City of Andover supports the grant award from the Minnesota Department of Natural Resources under the DNR Forest Bonding Grant Program. The grant is to remove dead/diseased trees and to plant new trees in select parks including but not limited to Shadowbrook and Fox Meadows Parks. WHEREAS, the City of Andover recognizes the fifty (50) percent match requirement for the Grant Program, and will match the grant thru in-kind contributions. NOW, THEREFORE, BE IT RESOLVED, the City of Andover agrees to accept the grant award, and will enter into an agreement with the State of Minnesota for the above referenced project. The City of Andover will provide on-going maintenance to the trees and comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and BE IT FURTHER RESOLVED, the City Council of the City of Andover names the fiscal agent for the City of Andover for this project as: Jim Dickinson City Administrator/Finance Director City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Adopted by the City Council of the City of Andover this 1st day of December, 2009. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Public Hearing - 2010 Proposed Levy and Budget DATE December 1, 2009 INTRODUCTION The Council has had a number of reviews of tlle City of Andover 2010 Proposed Budget and continued detailed review of the General Fund budget tllat is primarily supported by tlle proposed 2010 Tax Levy. This year tlle Andover City Council is holding a 2010 Proposed City Budget/Tax Levy public hearing as compared to the previous year's hearings titled "Trutll-in-Taxation" that had to be conducted in a State Statute prescribed format. This public hearing is intended to give the public the opportunity to comment on the proposed 2010 budget and tax levy. The Council did adopt at the September 1 st regular Council meeting a Preliminary 20 I 0 Budget with a total property tax levy of $10,911,326: $7,540,059 (69.10%) operational levy, $2,012,028 (18.44%) debt service levy, and $1,359,239 (12.46%) capitaVwatershed levy. The Council has the right to reduce or keep constant this levy until tlle final certification date of December 28, 2009. The proposed preliminary levy would result in a 3.00% increase in the gross tax levy if it is not reduced; tllis increase is what is reflected on residents and business owners proposed tax statements. DISCUSSION The attachments to this staff report listed below are handouts that will be presented prior to tlle Public Hearing to provide background information on 2010 Proposed City Budget/Tax Levy progress to date. The attached materials reflect a gross levy increase of 2.48% (consistent with direction received at the October 27th & November 24th workshop meetings), down from the September 1st adopted proposed preliminary levy that would result in a 3.00% increase in the gross tax levy. Attachments: Pg.3 Pay 2010 Valuation Estimates Pg.4 Property Tax Levy - Historical Comparisons Pg.5 Proposed 2010 City Tax Rate Comparisons 1 Pg.6 Proposed 2010 Proposed Tax Rate Breakdown Pg. 7 - 8 2010 Proposed Budget Sunmlary by Fund Type Pg.9 2010 Proposed Budget Sunmlary by Revenue and Expenditure Type Pg. 10 - 16 2010 Proposed Budgets - Fund Sunmlaries Pg.17 2010 General Fund Revenue & Expense Sunmlary Pg. 18 20 I 0 General Fund - Revenue Comparison Pg. 19 2010 General Fund Revenue Types Graph Pg.20 2010 General Fund - Expenditure Comparison Pg. 21 - 22 20 I 0 General Fund - Expenditure Function Graphs Pg.23 20 I 0 General Fund - Expenditure Budget Sunmlary by Department Pg.24-26 Resolution to Approve 2010 Budget and Tax Levy A more detailed presentation that will be provided to tlle Council before tlle public hearing similar to what has been presented at past budget workshops. 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Q). .L> Q) .= v '0' ~ d a ;:l .- 0 Cl 0 0 P. 0 Q) .:;;: 8 ~... .0.; ::l .Q ~ ~ < ~ < < 0 < Cl Q) ~ o:l ~ ~ E ~ U t':J ooo:::t-.::tt---oo '0\ "'= ...J -.1::: 00"'0 ~ ... 000000.;::l... .sP'~0.;", !:> '" g Zoooo~o ~ ~ auo.;~sQ) _ ~ Q) <l)NC'lNN~N C"""'" _ ~ ~~~ 0 .. o Cl 0 U ...:i ~ C}Q, C I T Y o F CfD NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, SOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW, ,1'\ D . ER,MN,US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Developme FROM: Courtney Bednarz, City Plannef: SUBJECT: Discuss Potential 2010 CDBG Applications - Planning DATE: December 1, 2009 INTRODUCTION 2010 CDBG applications are due at Anoka County on January 15,2010. The city needs to determine if it will submit applications for this round of CDBG funding. DISCUSSION The Council authorized an application for a down payment assistance program to pursue supplemental CDBG funding that became available late this year. It is anticipated that this application will be successful and that Anoka County will ask that the city combine this program with the city's existing housing rehabilitation program. This would allow several options for the funds to be used under one program. If the Council is interested in creating an additional CDBG program for 2010, this is the time for those ideas to be discussed. This would allow time for program ideas to be explored and brought back to the Council to authorize at the January 5th meeting. CnBG Program Criteria The attached information from the Anoka County web site provides a summary of CDBG program criteria. Due to the competitive nature of the application review process, any application that does not benefit low to moderate income people will have difficulty being funded. ACTION REOUESTED The Council is asked to discuss CDBG applications for 2010. A final decision will need to be made at the January 5, 2010 meeting to allow applications to be submitted by January 15,2010. Attachment CnBG Program Criteria CDBG Program Requirements - Community Development - Anoka County, MN Page 1 of2 -,ii WcloomClOtbcWobsitcof .. .; Anoka Connty l .. -, ~I Mmucmta l~Q~.l'i! _____ DEPARTMENTS _____ ELECTED OFFICIALS ___IIB__IID_ Home -> Departments -> Governmental Services -> Community Development -> CDBG Program Requirements --.-,--- I 00----'----,. -,-....-..,-------,..,........,--------....--..-----, Community I COBG Development Home I Page I General Program Requirements Contact Us I Overview CDBG Program I Program While there are many aspects to consider when selecting potential CDBG program Requirements activities, three key questions need to be asked and answered in order to determine Application if CDBG funds may be used: Timeline I Step 1 - Does the activity fit one of the categories 2009 Selected Activities listed as an eligible activity? Forms I . Acquisition of Real Property I . Disposition of Real Property I . Public Facilities and Improvements I . ClearancelDemolition I . Public Services I . Relocation I . Loss of Rental Income . Privately-owned utilities I I . Rehabilitation : . Construction of Housing . Code Enforcement . Special Economic Development Activities I . Microenterprise Assistance I I I . Homeownership Assistance . Planning and Capacity Building i . Other Miscellaneous Activities (Le., Accessibility Improvements, Technical I I I Assistance, Housing Assistance, etc.) I Step 2 - Does the activity fall within a category of I explicitly ineligible activities, despite its apparent I inclusion in an eligible activity category? I I I . Buildings or portions thereof, used for the General Conduct of Government i http://www.co.anoka.mn.us/v1_ departments/div -governmental-services/dept-community-dev/cdbg/cdbg... 11/24/2009 CDBG Program Requirements - Community Development - Anoka County, MN Page 2 of2 I . General Government Expenses I I . Political Activities . Purchase of Equipment I . Furnishings and Personal Property . Operating and Maintenance Expenses I . New Housing Construction . Income Payments Step 3 - Does the proposed activity meet one of the National Objectives of the CDBG program? . Benefiting low- and moderate-income persons . Preventing or eliminating slums or blight . Meeting an urgent community development need Additional things to consider: . CDBG funds are intended to be used to start a new programlproject, expand an existing program/project, or fund a new service of the program/project. . CDBG funds are NOT intended to be used to fund the on-going expenses of an existing programlproject. . The County is required to ensure that a minimum of 70% of the funds are used to benefit low- andlor moderate-income persons. . Proposed projecUprogram costs of the activity must be necessary and reasonable, and conform to HUD requirements. . HUD limits the amount of the grant that can be used to fund public services andlor planning projects. . The County must ensure that funds are awarded in such a manner as to meet the goals and objectives outlined in the Consolidated Plan. I page last updated - 11/28/2006 Privacy Policy & Disclaimer I HIPAA Notice of Privacy Practices I Feedback I Top of Page This is the official Web site of Anoka County For information about Anoka County Government Government. Copyright @ 2006 Anoka County. programs, use the contact information provided in each program description. For all other questions about this Web site, use Feedback to contact the Webmaster. http://www.co.anoka.mn.us/vl_ departments/div -governmental-services/dept-community-dev Icdbg/cdbg... 11/24/2009 @) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755.8923. WWW.CI.ANDOVER,MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: December 1, 2009 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Projects 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. c...( (OY' c,' I James Kocherer Andover FF A.. Andover FFA Advisor Andover High School iames.kocherer(a)Jlnoka. k11.mn. us 2115 Andover BLVD NW 763-506-8545 Andover, MN 55304 To whom it may concern, October 14, 2009 Thank you for taking the time to consider why we are contacting you today, The past couple of years, we have been building an FF A chapter at Andover High School and this year we have committed to becoming a charter chapter fully registered with the State and National FF A Organizations. FF A, which is the largest active student organization in the nation, is a place where students in our community can develop personal leadership qualities as they pursue their individual, chapter, and community based endeavors. We are seeking your presence and your input. As the advisor for our chapter, I am involved with guiding the activities that are, for the most part, student lcd, One of them is building a strong community network that is aware of our activities and especially connecting to those agriculturally-based businesses in our area, There are many ways that you can be involved with our chapter on an annual basis, or just simply as a one-time effort. Please look over the attached list and check any that you would be interested in supporting. We really appreciate any consideration, and understand ifin this tough economy now isn't the time. As options tighten for everyone, it becomes even more important to earmark specific forms of support to those who are preparing the next generation to look after Agriculture for us. It is with this that we are reaching out for your support specifically and why you have been contacted today. Your 2009-2010 Andover High School FFA officer team looks forward to hearing from you. Sincerely, s~resident l2v~ C~~'4 ~l A yssa Kieft, ecretary ~ ?f~ *~ ....... ........ .... .- .. .... .... .. ..- .... ........ " , : ,~ 't!1ou'r'name or business name: *"CQ6trI6~t~rs will be thanked in a newspaper ad in February during National FFA WEEK. Address: City, State, Zip: Monetary Contributions for general sponsorship (advisor discretion for use where needed) - STAR FOUNDATION MEMBER ($500+) - GOLD FOUNDATION MEMBER ($250+) - SILVER FOUNDATION MEMBER ($100+) - BRONZE FOUNDATION MEMBER ($100+) - FOUNDATION MEMBER ($1-$99) Monetary Contributions Earmarked for specific sponsorship of listed event. Foundation membership level from above still applies (ie a total $120 amount will be referred to as SILVER). Multiple donations for same item will result in your money going toward where you put "alt." - College Scholarship Donation ($1000, $500, or $250 amt level?) Scholarship targets to be coordinated with instructor, award ceremony in Spring. - FILL LEADERSHIP CONFERENCE--fall ($120 cost to send each officer) - FilL LEADERSHIP CONFERENCE-spring ($120 cost to send each officer) - Ag/Natural Resources Activity Day-Crookston U of Mill ($50 per member cost) - Competitive Invitational at U of MN-TC ($6 per participant, average of 16 compete) - State Convention in spring at the U of MIII-TC ($50 per team that qualifies average) - Region IV Banquet Participation, April (2008 bill was $96 for 10 members that went) Non-Monetary Help. There are many activities we do throughout the year... - host a tour at your facility ( ) - mentor a competitive team specializing in ( ) See httD:llwww.ffa.umn.edu/CDE/Web/CDEbooklet.htm for reference - Supplies for classes (Animal Management, Horticulture, Floral, Fisheries and Wildlife) CAN WE HelP YOU? list the event below where we can help you by having officers/members present,when,itls, and who to contact. We'll see what we can do.