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Home My WebLink AboutCC November 4, 2009 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW_CLANDOVER.MN.US Regular City Council Meeting - Wednesday, November 4,2009 Call to Order - 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (10/20/09 Regular, 10/20/09 Closed) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Resolution/Withdrawal and Termination from the Joint and Cooperative Agreement for Use of Personnel and Equipment During Emergencies, Regional Mutual Aid Association - Engineering 4. Authorize 2010 Improvement and Equipment Purchase - Finance 5. Order Feasibility Report1l0-2/2010 Street Reconstruction - Engineering 6. Order Improvement/Order Plans & SpecsIl0-3/2010 Crack Sealing ~ Engineering 7. Order Improvement/Order Plans & Specs//1 0-4/20 1 0 Seal Coating - Engineering 8. Order Improvement/Order Plans & SpecsIl0-5/2010 Pavement Markings - Engineering 9. Order Improvement/Order Plans & Specs/l 0-7/2010 Trail Maintenance - Engineering 10. Order Improvement/Order Plans & SpecsIl0-8/2010 Curb, Sidewalk & Pedestrian Ramp Repairs- Engineering 11. Approve Updating Employee Personnel Policy - Administration Discnssion Items 12. Hold Public Hearing/ Delinquent Service Charges - Finance/Administration 13. Hold Public Hearing! Adopt Assessment Rol1/09-2/2009 Street Reconstruction - Engineering 14. Hold Public Hearing/Adopt Assessment Rol1/08-371l57th Avenue NW Reconstruction (MSAS 102)- Engineering 15. Hold Public Hearing/Consider Vacation of Right-of-Way & Easements/Kwik Trip - Planning 16. Consider Preliminary Plat/Kwik Trip Andover Addition - Planning 17. Consider Conditional Use Permit with Variances to Parking Lot Setback/K wik Trip/Southeast Comer of Bunker Lake Boulevard & Jay Street NW - Planning Staff Items 18. Schedule Joint Work Session With Open Space Advisory Commission - Planning 19. Administrator's Report - Administration Mayor/Council Input Closed Session: Land Purchase Negotiations PID# 29-32-24-44-0022 Adjournment C I T Y o F CD NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW_CI.ANDOVER.MN.US TO: Mayor and City Council CC: FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: November 4, 2009 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: October 20, 2009 Regular Meeting October 20, 2009 Closed Meeting DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, /~~ Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING - OCTOBER 20, 2009 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, October 20,2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude 15 Councilmember absent: None 16 Also present: City Attorney, Scott Baumgartner 17 Director of Public Works/City Engineer, Dave Berkowitz 18 City Administrator, Jim Dickinson 19 Community Development Director, Will Neumeister 20 Others 21 22 23 PLEDGE OF ALLEGIANCE 24 25 26 PROCLAMATION NOVEMBER HOMELESSNESS MONTH 27 28 Mayor Gamache read the proclamation declaring November Homelessness Month. 29 30 31 RESIDENT FORUM 32 33 No on wished to address the Council. 34 35 Mayor Gamache recognized a Boy Scout in the audience from Troop 524. 36 37 38 AGENDA APPROVAL 39 40 There were no changes. 41 42 Motion by Jacobson, Seconded by Knight, to approve the Agenda as presented. Motion carried 43 unanimously. 44 45 46 APPROVAL OF MINUTES 47 48 October 6, 2009, Regular Meeting: Correct as amended. Regular Andover City Council Meeting Minutes - October 20, 2009 Page 2 1 2 Councilmember Trude stated on page 3, line 18, a comma should be placed after the word "sell". 3 Another change to be made is on page 10, line 33, the sentence should read "severely handicapped 4 kids who visit his farm." 5 6 Councilmember Jacobson stated on page 4, line 42, '\vithout" should be removed and replaced with 7 "with no activities..." On page 6, after consultation with Councilmember Knight they both suggest 8 that lines 36 and 37 be scratched in their entirety. 9 10 Councilmember Bukkila stated on page 9, line 8, the sentence should read". . . putting it somewhere". 11 12 Motion by Knight, Seconded by Trude, to approve the minutes as indicated above. Motion carried 13 unanimously. 14 15 October 6, 2009, Closed Session Meeting: Correct as amended. 16 17 Trude stated there is a name misspelled on line 22. 18 19 Motion by Trude, Seconded by Knight, to approve the minutes as indicated above. Motion carried 20 unanimously. 21 22 23 CONSENT ITEMS 24 25 Item 2 Approval of Claims 26 Item 3 Approve Amended Assessment Roll/08-36/Cardinal Ridge 2nd Addition (07-42, 27 Putnam Property) (See Resolution R077-09) 28 Item 4 Accept Contribution/O'Reilly Auto Parts/Andover Fire Department (See 29 Resolution R078-09) 30 Item 5 Approve Health Insurance Renewal and Employer Contribution 31 32 Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried 33 unanimously. 34 35 36 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT 37 38 Captain Tom \Vells, Anoka County Sheriffs Department, provided an update on law enforcement 39 activities occurring within Andover. 40 41 Councilmember Jacobson stated along Bunker Lake Boulevard and Crooked Lake Boulevard there is 42 a tendency for people to go faster than they should and he asked for extra patrol to be placed there 43 but has not seen it and wondered if it has been done. Captain Wells stated there are several school 44 zones they are trying to do extra patrols on and he would get the numbers to the Council next month. Regular Andover City Council Meeting Minutes - October 20, 2009 Page 3 1 2 PUBLIC HEARING/2010-2014 CAPITAL IMPROVEMENT PLAN 3 4 Mr. Dickinson explained the City Council is requested to hold a public hearing to give the public the 5 opportunity to comment on the proposed 2010-2014 Capital Improvement Plan (CIP). 6 7 Mr. Dickinson reviewed the staff report with the Council. 8 9 Motion by Knight, seconded by Trude, to open the public hearing at 7:16 p.m. Motion carried 10 unanimously. 11 12 No one wished to address the Council. 13 14 Motion by Jacobson, Seconded by Knight, to close the public hearing at 7:17 P.m. Motion carried 15 unanimously. 16 17 Motion by Jacobson, Seconded by Trude, to approve the attached resolution adopting the 2010-2014 18 CIP. 19 20 Councilmember Trude stated it would be helpful for the public to know this has been one of the 21 leanest years in Capital Expenditures in probably a decade and that is related to the unallotment cities 22 have had to face. 23 24 Motion carried unanimously. (See Resolution R079-09) 25 26 27 CONSIDER CODEAMENDMENT/ADDANIMAL THERAPY FACILITY AS CONDITIONAL 28 USE (CONT) 29 30 Mr. Neumeister stated at the September 15,2009 and October 6,2009 Council meetings there 31 was discussion on this issue and staff has made adjustments to the proposed code amendment to 32 follow the direction given by the Council those evenings. 33 34 Mr. Neumeister reviewed the changes with the Council. 35 36 Councilmember Jacobson stated he still had some very severe questions about this even with the 37 changes that were made. He stated it still does not address the number of animals allowed, the 38 kinds of animals, the housing and care of the animals, the odor or the noise and they do not 39 address traffic going in and out. He did not understand why they are doing this and thought it 40 ' was premature. 41 42 Mr. Neumeister stated if this is made a conditional use as it states in the proposed ordinance that 43 would all be taken care of as a part of their CUP review. Councilmember Jacobson stated they 44 do not have any criteria. Regular Andover City Council Meeting Minutes - October 20, 2009 Page 4 1 2 Councilmember Trude wondered if another paragraph should be added to the code stating if an 3 animal therapy facility proposed things that should be regulated include the list because they did 4 that with the farm winery code. She stated the logical things corne up at the CUP review. 5 6 Councilmember Jacobson stated there are no criteria here. City Attorney Baumgartner stated part 7 of the problem with this situation is the uniqueness and that they have not addressed anything 8 like this before and if they start setting forth criteria odds are something will be forgotten or 9 missed. He indicated he is usually hesitant in trying to make a laundry list of things they need to 10 address fearing they will omit something. Under the CUP review that affords them the 11 opportunity to review it and it may be on a case by case basis depending on the location and 12 number of acres. 13 14 Councilmember Trude thought they already regulated quantity of animals per acre and existing 15 farms are grandfathered in and the therapy is fairly clear. 16 17 Councilmember Jacobson thought they are opening a Pandora's Box with this. Mayor Gamache 18 assumed since this is written in a fashion that would go above and beyond what a person would 19 have a petting zoo for, they would have to have this specific idea in mind for animal assisted 20 therapy ifthey carne in to try to get this type of CUP. Mr. Neumeister stated they would have to 21 prove that they are an animal type of therapy business rather than a petting zoo. 22 23 Councilmember Trude asked if Ms. Fischel is limiting this to herself because she has some type 24 oflicense or looking to deliver services only a licensed type of person could deliver. 25 26 Ms. Lauren Fischel, 4618 165th Avenue, stated she is a special education teacher currently and is 27 working with a psychologist on this program. She stated the children could be viewed as patients 28 because she is a licensed care provider for special ed. children. 29 30 Councilmember Trude thought the applicant could fit the requirements that were written. 31 32 Ms. Fischel stated she has bought about five additional animals that would be certified for 33 therapy. 34 35 Councilmember Trude asked how big the operation is, were they writing too narrow of a code so 36 she would not be able to do this as a business, has she worked with the children and will this be 37 ongoing therapy. Ms. Fischel stated this would be up to the school directors but generally it is an 38 ongoing program. She stated this is therapeutic and would be written into the individuals 39 learning plan. 40 41 Councilmember Jacobson asked ifthe conditional use would go with the property or would it 42 expire if the applicant sold the property. Mr. Neumeister stated it would go with the property. 43 Councilmember Jacobson thought they should put a sunset clause on this in case of sale. Mr. 44 Neumeister stated the next operator would have to stay within the terms and conditions of the Regular Andover City Council Meeting Minutes - October 20, 2009 Page 5 1 previous approval. 2 3 Mayor Gamache asked what types of animals are used for these types of treatments. Ms. Fischel 4 stated programs currently in use are using Llamas, sheep and goats (dwarf goats) primarily, and 5 smaller animals. 6 7 Mayor Gamache asked how many students would normally come out at one time for therapy. 8 Ms. Fischel stated the classes are generally small, five to eight students with two para- 9 professionals and a teacher assisting them. 10 11 Ms. Fischel explained the therapeutic process the students go through and what differentiates it 12 from a petting zoo. 13 14 Councilmember Trude thought she understood this and this would be a real benefit to the 15 Andover residents. She thought this was a good business plan and the issues that would come up 16 could be addressed at the license level. She stated she planned to support this. 17 18 Motion by Trude, Seconded by Bukkila, to approve the amendment to the City Code as 19 presented. Motion carried 4 ayes, 1 nay (Jacobson). (See Ordinance 388) 20 21 22 CONSIDER CONDITIONAL USE PERMITffELECOMMUNICATIONSANTENNA/PRAIRIE 23 KNOLL PARK (CONT.) 24 25 Mr. Dickinson explained T-Mobile has applied for a Conditional Use Permit to locate a cellular 26 phone antenna in Prairie Knoll Park. City Code 9-12 provides the specific requirements for 27 antennas and towers. 28 29 Councilmember Trude stated as she looked at the list of conditions as they changed the location 30 some of the concerns may be a little different. Item 3 is asking to restore any disturbed dirt and sod 31 as necessary and she thought it could be in either place that if trees are to be removed they would 32 need to be replaced. 33 34 Mr. Dickinson stated the City Engineer met with the T-Mobile consultant on site and in the area 35 north of the most easterly ball field along Prairie Road but south of the pipeline easement there is not 36 a lot of options in that area. Councilmember Trude stated she would like plantings replaced as 37 necessary in that area. She is not looking for replacement of sod or irrigation. 38 39 Mr. Berkowitz reviewed the site location with the Council. 40 41 Motion by Jacobson, Seconded by Knight, to approve the Conditional Use Permit with the following 42 changes: Refer to the submitted aerial photo sheet in the packet as exhibit A. Also, under the Now 43 Therefore It Be Resolved to include the following: "The City Council, City of Andover, receive the 44 recommendation of the Planning Commission approve the Conditional Use Permit for a one hundred Regular Andover City Council Meeting Minutes - October 20, 2009 Page 6 1 foot monopole telecommunication cell phone antenna..." Also under the Now Therefore It Be 2 Resolved number one: "Location on the east side of Prairie Knoll Park as noted on the attached 3 Exhibit A." In item three: "The applicant will be required to replace any disturbed earth or plantings 4 as necessary" In item seven under easements "Exterior material of the equipment building shall be 5 made of brick. .." "... shingles on the structure should shall also match." Add item eleven: "The 6 collocation prevision of the ordinance is waived." 7 8 Councilmember Trude asked if they wanted to limit the size ofthe building. Councilmember Trude 9 stated that will come back with the plat plan. Mr. Dickinson stated they are going to try to keep the 10 building as small as possible. 11 12 Councilmember Trude stated after their last meeting all the neighbors went into the hall and met with 13 Mr. Dickinson and she wondered ifthe general comments indicated they are more pleased with the 14 relocation of the pole since she did not see anyone in the audience. Mr. Dickinson thought the 15 neighborhood indicated it is not exactly what they wanted but better than what was initially 16 proposed. 17 18 Mr. Paul Harrington stated the building that was originally proposed was a prefab structure and after 19 discussion with the neighborhood he proposed a more decorative exterior with brick walls and will 20 be larger at 15x20 feet. 21 22 Councilmember Trude stated she did not know if they wanted it to be larger. Councilmember 23 Jacobson thought it looked nicer and would not make that big of a difference for size. 24 Councilmember Knight preferred the building to be moved as far east ofthe square as they can get so 25 it is as far away from the nearest home as possible. 26 27 Mayor Gamache explained his reason for not being in favor of this item. He felt the cell towers 28 should not be placed in public parks. 29 30 Motion carried 4 ayes, 1 nay (Gamache). (See Resolution R080-09) 31 32 33 CONSIDER ENCROACHMENT AGREEMENT FOR ACCESSORY STRUCTURESI2114 - 34 14:zND LANE NW 35 36 Mr. Neumeister explained John & Kris Karnowski, 2114 142nd Lane NW, have requested an 37 encroachment agreement for two sheds (accessory structures). The Karnowski's are asking to 38 allow these sheds to remain where they are located and to "hold harmless" with an encroachment 39 agreement. 40 41 Motion by Knight, Seconded by Bukkila, to approve the attached Hold Harmless and 42 Encroachment Agreement to allow the sheds to remain in the easements until the easements are 43 needed. 44 Regular Andover City Council Meeting Minutes - October 20, 2009 Page 7 1 Mayor Gamache asked if the chain link fence is theirs. Mr. Karnowski indicted it is. Mayor 2 Gamache asked if the two sheds are Rubbermaid material. Mr. Karnowski stated they are. 3 Mayor Gamache asked if these are considered temporary structures. Mr. Karnowski stated that is 4 correct. 5 6 Mayor Gamache thought if a structure was not permanent they could be in an easement. Mr. 7 Neumeister stated the ordinance indicates utility easements must be clear of all accessory 8 structures, which these are considered. 9 10 Councilmember Trude stated when they adopted this they were looking at all the accessory 11 structures and garages and went from ten feet to five feet setbacks on the side and she would be 12 concerned if they started allowing people to place accessory structures along the fence without 13 room and there should be a variance to do this. She thought the sheds should be removed. 14 15 City Attorney Baumgartner explained in reading this he had some concerns with the agreement 16 itself. He thought the structure needs to be readily removable, the agreement should reference it 17 only applies to this structure currently in the easement described in the agreement itself. There 18 should be a requirement that an encroachment agreement would be allowed subject to the fact 19 that it does not infringe on a neighbors rights to use their property. He would have a provision in 20 there that the City retains the right to unilaterally require removal upon ninety days written notice 21 to the owner and upon any termination of the agreement the structures identified within the 22 encroachment agreement must be removed at the owners expense and this agreement would 23 terminate on the owners transfer of interest in the property. 24 25 City Attorney Baumgartner did not think this would constitute a variance and opening up a can of 26 worms to allow others an out for something that does not normally qualify for a variance. He 27 stated they do not want to set precedent for this. 28 29 Councilmember Trude discussed her concerns with allowing this because of the drainage issues 30 that could incur if they allow this. Councilmember Bukkila indicated if they had to move the 31 sheds to a place outside of the easement they would need to remove mature trees, which may be a 32 hardship in itself. 33 34 Councilmember Knight wondered if they are going to start regulating where every portable 35 accessory structure is going to go in a yard. 36 37 The Council discussed if they should change the ordinance, allow a variance or have the resident 38 remove the structures. 39 40 Councilmember Knight withdrew his motion to refer this back to staff to come up with wording 41 to fit the circumstance because what they have does not fit this. 42 43 Mr. Dickinson explained what the Council would need to do in order to change the City Code to 44 allow these closer than five feet from the property line. Regular Andover City Council Meeting Minutes - October 20, 2009 Page 8 1 Motion by Jacobson, Seconded by Knight, to table this item and bring to a workshop meeting for 2 further discussion and that staff does not take action to have the residents remove the accessory 3 structures until a decision is made. Motion carried unanimously. 4 5 Councilmember Trude thought they should look at a grandfather clause for those structures that 6 have been in place for awhile. 7 8 9 CONSIDER SUBMISSION OF APPLICATION FOR SECOND ROUND OF CDBG FUNDS 10 11 Mr. Neumeister stated Anoka County is offering a second round of CDBG funding for 2009. 12 The City has an opportunity to submit an application for funding by October 30,2009. 13 14 Councilmember Jacobson asked if they are suggesting City staff administer this program. Mr. 15 Neumeister stated he is. Mr. Dickinson stated the primary lead is a lending institution who 16 contacts the staff. If it meets the criteria of the lending institution they can provide the funds 17 similar to what ACCAP does. He noted the bank is still doing the review and they work with the 18 bank. This is not as labor intensive as the Council thinks it may be. He stated they would follow 19 the same guidelines as ACCAP. 20 21 Councilmember Jacobson asked why they would not give this to ACCAP to do. Mr. Dickinson 22 stated if it has the City of Andover on it sometimes it has a little bit more marketability rather 23 than working through a social service agency. This would also be kept in Andover to help spur 24 more opportunities in this community for people to buy the starter product such as a townhome. 25 26 Motion by Knight, Seconded by Trude, to approve the attached resolution. Motion carried 27 unanimously. (See Resolution R081-09) 28 29 30 SCHEDULE EDA MEETING 31 32 The Council is requested to schedule an Economic Development Authority (EDA) meeting at 33 6:00 p.m. before the November 4, 2009 City Council meeting. 34 35 Motion by Jacobson, Seconded by Trude, to schedule an EDA Meeting for November 4, 2009 at 36 6:00 p.m. Motion carried unanimously. 37 38 39 SCHEDULE NOVEMEBER WORKSHOP 40 41 The Council is requested to schedule a workshop for November 24,2009. 42 Regular Andover City Council Meeting Minutes - October 20, 2009 Page 9 1 Motion by Jacobson, Seconded by Trude, to schedule a workshop meeting for November 24,2009. 2 Motion carried unanimously. 3 4 5 ADMINISTRATOR REPORT 6 7 City Administrator Dickinson updated the Council on the administration and city department 8 activities, meeting reminders, CIP Projects and development activity. 9 10 Director of Public Works/City Engineer Berkowitz updated the Council on Public Works 11 projects in the City. 12 13 Community Development Director Neumeister updated the Council on development projects in 14 the City. 15 16 17 .MAYOR/COUNCIL INPUT 18 19 (Safety First) - Mayor Gamache reminded everyone to drive slower and pay more attention as it 20 is getting darker earlier and to also be careful on Halloween night. 21 22 23 The Council recessed at 8:49 p.m. to go to a closed session to discuss land negotiations and Public 24 Works Union negotiations. 25 26 The Council returned from the recess at 9:37 p.m. 27 28 Motion by Trude, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting 29 adjourned at 9:38 p.m. 30 31 Respectfully submitted, 32 33 Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes - October 20, 2009 Page 10 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - OCTOBER 20,2009 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ........ ... .................................. ..................... ....................................... 1 PROCLAMATION NOVEMBER HOMELESSNESS MONTH .................................................. 1 RESIDENT FORUM...................................................................................................................... 1 AGENDA APPROV AL.................................................................................................................. 1 APPRO V AL OF MINUTES........................................................................................................... 1 CONSENT ITEMS......................................................................................................................... 2 Approval of Claims................................................................................................................... ~ 2 Approve Amended Assessment Roll/08-36/Cardinal Ridge 2nd Addition (07-42, Putnam Property) (See Resolution R077 -09) ...... ........................................................... ...................... 2 Accept Contribution/O'Reilly Auto Parts/Andover Fire Department (See Resolution R078- 09) ...................................................................................................................................... 2 Approve Health Insurance Renewal and Employer Contribution .............................................. 2 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT ...................................2 PUBLIC HEARING12010-2014 CAPITAL IMPROVEMENT PLAN (See Resolution R079-09)3 CONSIDER CODE AMENDMENT/ADD ANIMAL THERAPY FACILITY AS CONDITIONAL USE (CONT) (See Ordinance 388)............................................................... 3 CONSIDER CONDITIONAL USE PERMIT/TELECOMMUNICATIONS ANTENNAlPRAIRIE KNOLL PARK (CONT.) (See Resolution R080-09)........................... 5 CONSIDER ENCROACHMENT AGREEMENT FOR ACCESSORY STRUCTURES/2114 - 142ND LANE NW Motion to Table ............. ........ ............. ......................................................... 6 CONSIDER SUBMISSION OF APPLICATION FOR SECOND ROUND OF CDBG FUNDS (See Resolution R081-09) .......................................................................................................... 8 SCHEDULE EDA MEETING...................... ........ .... .......... ........... ...... ..... ................ ...................... 8 SCHEDULE NOVEMEBER WORKSHOP ........ .............. ............... ....................... ...................... 8 ADMINISTRATOR REPORT............... .... .................................................. .... ...... ........ ...... ...... .... 9 MA YORJCOUNCIL INPUT ......... ......... .............................................................................. ...... .... 9 Safety First............................................................................................................................... ... 9 ADJOURNMENT........................................................................................................................... 9 @ 1685 CROSSTOWN BOULEVARD N.W_. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: November 4, 2009 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business ofthe City of Andover. DISCUSSION Claims totaling $91,913.73 on disbursement edit list #1- 3 from 10/19/09 to 10/28/09 have been issued and released. Claims totaling $14,756.96 on disbursement edit list #4 dated 11/04/09 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $106,670.69. Please note that Council Meeting minutes will be used as documented approval. 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(1)!:) C'l ~ 0 ~....... ~ - t-._~- ~~ ~ ~ - .....:i"'<:lS ~"'<:l"'<:lS O~~o::lS US 0 (]) 0 =." 8 0 o:lg 8 0 :=l 0 ~ ,2 .0 ~ ~ C - - S~~ ~~~~ ~~-~~ Oz ~ ~ 8 ~ ~ ~~~ ~~~~ ~~~t~ is ~ '"'" ~ ~ ~ 5 ~ ~ 0 ~ ~ ~ .8 B ~ 1ii .,g 0 0 ~ ~~ ~ ~ d~U ~~~U ~~U:::U ~~ g <:au ~ P:: ~ ~ I ~ .J:l ~ ~ ooU 8 e 'S l-< ~ e ~ !:) ~ ~ ~ t:! Q ~ ~ 'g ;:; 0""':98 Z c3 ~ ri3 S- u g.;goO ~;..; ;..; ;..; ~~ 0 ~ (1) ... 0 0 0 t-- _ U Uo;":~ Q '8 '8 U '8 o~ . ~ ~ .S ... (1) (1) ~ (1) ~ ~ p.., ~U ~P:: ~ > > ~ > ~~ ~ C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Approve ResolutionlWithdrawal and Termination from the Joint and Cooperative Agreement for Use of Personnel and Equipment During Emergencies, Regional Mutual Aid Association - Engineering DATE: November 4, 2009 INTRODUCTION The City Council is requested to approve the attached resolution for withdrawal and termination from the Joint and Cooperative Agreement for Use of Personnel and Equipment during Emergencies, Regional Mutual Aid Association. DISCUSSION Back in 1989, the City entered into a Joint Powers Agreement with numerous other Cities in the Metropolitan Area to provide mutual aid assistance for Public Works equipment. State laws have subsequently changed making this Joint Powers Agreement unnecessary and our insurance carrier, the League of Minnesota Cities Insurance Trust is recommending that we terminate this Joint Powers Agreement. The attached resolution officially withdraws the City of Andover from the Joint Powers Agreement. The City can still provide mutual aid to other Cities because of the Statute as identified in MN Statute 12.331. It no longer needs to be in the form of a Joint Powers Agreement. ACTION REQUESTED Approve resolution for official withdrawal and termination from the Joint and Cooperative Agreement for Use of Personnel and Equipment during Emergencies, Regional Mutual Aid Association Respectfully submitted, lJ~CJ. David D. Berkowitz / / j Attachments: Resolution, Joint And Cooperative Agreement & MN Statute 12.331 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. WITHDRAWAL AND TERMINATION FROM THE JOINT AND COOPERATIVE AGREEMENT FOR THE USE OF PERSONNEL AND EQUIPMENT DURING EMERGENCIES, REGIONAL MUTUAL AID ASSOCIATION WHEREAS, the City of Andover desires to withdraw and terminate from the Joint and Cooperative Agreement for the use of Personnel and Equipment during Emergencies, Regional Mutual Aid Association approved in 1989; and WHEREAS, Article VI of the Agreement allows any party to withdraw at any time upon thirty (30) days written notice to the Secretary of the Regional Mutual Aid Association, who shall thereupon give notice of such withdrawal, and of the effective date thereof, to all other parties. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover as follows: 1. That the City of Andover shall withdraw from the Joint and Cooperative Agreement for Use of Personnel and Equipment During Emergencies, Regional Mutual Aid Association. 2. That the Public Works director is directed to submit written notice to the Secretary of the Regional Mutual Aid Association of the City's intent to withdraw from the Joint and Cooperative Agreement for Use of Personnel and Equipment During Emergencies, Regional Mutual Aid Association. PASSED by the City Council of the City of Andover this ~ day of November, 2009. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk -iIo'r~~..wstllliW-'llu...J.."',-"""e;..,.._..., . .......... .... , ,.,-".,t. ... ., -- 4 " 1 . .-....-..-... --. . "*-1. .... .,.. ."".. _t__._ >-_.. -- ' -- ..-.. -, -'" ...." .".,-..... ....-..'" ...,'...-- ...,_.. ( , JOINT AND COOPERATIVE AGREEMENT FOR USE OF PERSONNEL ~D EQUIPMENT DURING EMERGENCIES REGIONAL MUTUAL AID ASSOCIATION" . 1. PURPOSE The City/County recognizes that it has authority pursuant to the provisions of the Joint E~ercis~ of Powers Act, Sec. 471.59, Minnesota Statutes, to enter into an agreement to jointly and cooperatively cXer~ise a power common to each ~f the con- tracting powers, the result 'being tQ es.tablish a regional Mutual Aid Associ~ticin representative of the val'ious cOll1lllunities with authori.ty and responsibilities relat- ing to utUization of res~urces to counteract nat~ral and man made disasters cODDllon to all communities, together with power and authority to i.mplement such services as set forth. II. DEFINITION OF TERMS FOT the purposes of this Agreement, the terms defined in this section shall have the meanings given them. Subd. 1. "partill means a governmental unit which is a party to this Agreement. , . ( SuM. 2. "El~gible party" means a -govel'nmental or corpo7;ation Wlit which 1s entitle~ to become a party to this Agreeme~t, at its O~~ option. Subd. 3. '!Requesting party" means a party which request.s 8ssi,stance ,#om other partie~. Subd. 4. IIResponding party" means a party which provides assistance to a re~ questing paTty. I I 1 Subd. S. "Assistance" includes personnel, materials and;equi.pmen~. Subd. 6. "Requesting official" means the person who has been designated by the requesting party to request assistance from other parties. . I Subd. 7. "Responding official" means the person who has been desi.gnated by a I party to determine whether and to what extent that party should provide assistance to a requesting party. Subd. 8. "Emergency" means a sudden and unforeseen situation requiring imlilediatc action beyond the requesting partys' capability. II I. PARTIES 'I I i Subd. 1. The parties ~o this Agreement shall consist of the members of the Re- I l gional Mutual Aid Association. . Upon the adoption of a resolution by its governing i bOdy, an executed,capy of this Agreement sh~ll be-forwarded by the member party to- gether with a certi;~ed copy of the resalution authorizing the Agreement. f ! Subd. 2. The Secretary of the Regional Mutual Aid Association shall maintain a current list of the parties to this Agreement and, wh~never there is a change in. the parties to this A&reement, he shall notify the designated responding official of each of the parties of such ~h3nee ~~ (rt"~~~~~'~t;I'''''f J/J ."""'....~_...,..._......... , , . . '.'-"--""-"- . ,-, .,---.,..- -... ..--...., ,~,...., ,-,.-... ,..--.. ~... .,- ...... .... '..".--, ..-- .... .._. ..-.. -. -"'--"'" ...---. --._--- "' "--,, Subd. 3. Upon joining the Regional Mutual Aid Association, the party shall ( submi t a list of their equipin!'lnt to the AssoCiation Secretary. This equipment list shall be updat;ed annually and submitted to the Association Secretary by December 31st of each year. Subd. 4. The Association Secretary shall distribute the equip'ment lists to all members. An equipment addendum sheet shall be distributed to all member parties by January 30th of each year. ; . IV. PROCEDURE Stibd. 1. Each party shall designate, and keep on file'with the Secretary of the Regional Mutual Ai~ Association the llame of the person of that party who shall be its requesting official a~d responding official. ,A party may 'designate alternate officials to act in the absence of the primary official. Whenever, in the opinion of a requesting official of a patty, there ; Subd. 2. is a need for ass.istance from other parties to assist the reques~ing party, such re- i questing officia~ may, in his discretion, call upon the responding official of any i! other party to furnish assistance to and within the boundar~es of tbe requesting ,I par-ty., It is the intention of the parties to this ,contract to cooper~te in the event of an emergency,'by ~king availab~e'to a requesting party necessary'qr requested personnel, materials, and equipment (without und~e delay.) Subd. 3, Upon the r~ceipt of a reques.t for assistanc~ f,rom a party, the respond- (' ing official for any other party may authorize and direc't the personnel of the TeS- " ponding party to provide 8:ss1stance to the requesting party. Whether the responding party shall provide such ass~stance tO,the requesting party and, if sq, to what ex- tent such assistance shall b~ provided shall be determined solely by the responding official (subject to such supervision and direction as ~ype applicable to him , within the governmental structure of the party by w~ich;na~ i~ employed.) Failure to " provide assistance will not result in liability to a paTty'. 1 Subd. 4. When a responding party provi,des assistance Wlder the terms of this Agreement, it may in turn requ~st assistance from other parties as ttt>ackup" during the time that it is' providing assistance outside its boundaries. SOOd. S. ~enever a responding party has provided assistance to a requesting party, the responding OfFicial may at any time recall such assistance or any part thereof to the responding party, if tho responding off~cial in his best judgment deems this is in the best interest of his own agency.' . "0' Subd. 6. When a responding party supplies equipment arid personnel to a request- ing party, said equipment and personnel shall re~in under the direction and control , .of the responding partYt shall be paid by the responding party; shall be protected ~ ~ by the Worker t s, Compensation of the re!iponding party; and ~hallotherwise be deemed to be perForming their regular duties for the responding party. However, the res- ponding party shall undertake to coordinate with the requesting party the assistance which it provides. The requesting party shall provide all routine fueling and servie.. iog of respondents equi.pment, materia~s, and assume all -costs thereof during the C ,. assistance per~od. '. I -2- I I " kr..,...., , . - "'- -- .-..... ...-~. -.----- .......- .........-....--.. ....-..- .........--. ._-~ "-" "r'-',"'" .,,--. --- ._- --- { Subd. 7. A responding party shall be responsible for its own personnel, ., equipment and mat.erials and for injuries or death to any personnel or damage to any suCh equipment or materi~, except that unused equipment and ~terials proK vided by the responding party shall be returned to the responding party by the requesting party when circumstances permit this to be done. The requesting and responding parties may review any equipment repaired to determine if such repair was directly related to the ~mergency. operation. If mutu!1l1y agreed tllat repairs a~e required, thllY shall be. th~ responsibili1;y of the requesting party. MY db.. agreement which cannot be resolved by the responding and requesting parties should be resolved by a committee establi~he~ from. the Regional Mutual Aid Associat~on. . Subd. 8. The respondin~ p~ty shall maintain s~c~ records, of the cost of labor, equipment and mat~rials provided; and hours of work or operation as deemed necessary for recQvery of costs in th~ ~vent the incident becomes eligible for Federal or St!lte Qisaster Assistanc~. U de~lared eligi.ble, these costs shall. '1 Ulen be reimbursed by the requesting party in full or in a 'prorate share of assistance provided. Subd. 9. Th~.requesting party shall not be responsible for any injuries, losses Or damages to persons or property ~ising OUt of the acts of anr.:of tije personn~l of a respondi~g party. Norshall t~e responding party be responsible for injuries, ~osses or damages arising out of the ac~s o~any of the personnel 'of the request1ngparty or the personnel of any. other responding party. ( :I Subd. 10. Technical service afld assistance of non"emergency n.ature may be requested and/or provided by the parties to this Agreement. . V. INSURA."lCE Each party to this Agreeme~t sball maintain insurance policies covering per- sonal and public liabili.ty in the a.mount <?f not less than $300.000 for each of the abOVe mentioned risks and Worker's Compensation for its personnel. Said policies shall cover da.mage or injury caused by negligent operation of its vehicles while operating under the ~erms Qf this Agreement outside of its cOrPorat~ limits or contract areas. aach member shall'furnish the association with a Certificate of Insurance On the policies in force, Or letter stating self insurance at said limits. VI. WITHDRAWAL AND TERMINATION '\ Any party may withdr~w at any time upon, t~irty (30) days written notice to the Secretary of the Regional ~tual Aid Association; such a party may become a party if later entering into this Agreement. The Secretary of the Regional Mutual Aid ,Association shall thereupon give notice of such withdrawal, and of the effective date thereof, to all other parties, as hereinbefore provided. ~3- 0., ~. ...- --.--..----. -- --'-"VII.'--'EF-F-EGP-:wEr-(;\l\TE, ".. .---" --_.-. -. -..,.-. ...... -..-......,.. '1lU.~.AgreEm~t sh~l Qecome effective on ~tp.mbAl" 13, 1989 IN ( WI'lmSS' WHEROOF, theundersi~, on behalf of eir governm~ntal unit, have executed this Agreement pursuant to authorization by the City. .____ <?f Woodbury. ,on the 13th day of Seotember . . , 198.JL. . ! , RooIOOro:. z.mt1AL CIT'f OF Woodbury AID ASSOCIATlDN ~: T>x'~*~ - President Mayor '. By: '-."-'" Date: ..---"- SecretaI}' Date: . ~Of A'ITESX : - ( .. Byr By: Chairman of County Board Date: ~BY: N By: ~ i County Engi.neer I Date: , Date: I .I J " i 0, -4- ('- j I ( 12.331,2009 Minnesota Statutes Page 1 of 1 2009 Minnesota Statutes 12.331 LOCAL ASSISTANCE BETWEEN POLITICAL SUBDIVISIONS. Subdivision 1. Authority between political subdivisions. When the public interest requires it because of an emergency, a political subdivision may request the assistance of another political subdivision. Upon receiving such a request, a political subdivision, called the "sending political subdivision," may go to the assistance ofthe requesting political subdivision, called the "receiving political subdivision." The receiving political subdivision may accept and use the personnel, equipment, and supplies of the sending political subdivision as agreed upon by both political subdivisions. Subd.2. Responsibility for use of personnel, equipment, supplies. (a) Unless there is a written agreement between the political subdivisions establishing the rules for conducting these activities, the provisions of paragraphs (b) to (e) shall apply while the political subdivisions are engaged in the activities described in subdivision 1. (b) For the purposes of worker's compensation insurance, the employees, officers, and members ofthe sending political subdivision have the same powers, duties, rights, privileges, and immunities as if they were performing similar services in the sending political subdivision and are considered to be acting within the scope of and in the course of their regular employment, as employees of the sending political subdivision. (c) For the purposes of chapter 466, the employees and officers of the sending political subdivision are deemed to be employees, as defined in section 466.01, subdivision 6, of the receiving political subdivision. (d) The sending political subdivision shall be responsible for any damages to its equipment. (e) The receiving political subdivision shall reimburse the sending political subdivision for the supplies used and the compensation paid to the officers and members of the forces furnished, during the time when the rendition of aid prevents them from performing their duties in the sending political subdivision, and for the actual travel and maintenance expenses of the officers and members while so engaged. A claim for loss, damage, or expense in using equipment or supplies or for additional expenses incurred in operating or maintaining them must not be allowed unless within 90 days after the loss, damage, or expense is sustained or incurred, an itemized notice of it, verified by an officer or employee of the municipality having knowledge of the facts, is filed with the clerk of the receiving political subdivision. Subd. 3. Retroactive effect. Notwithstanding other laws this section is effective retroactive to March 29, 1998. History: 1998 c 383 s 19 https://www.revisor.1eg.state.mn.us/statutes/?id=12.331 10/26/2009 (j) 1685 CROSSTOWN BOULEVARD N.W_ . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Authorize 2010 Improvement Projects & Equipment DATE: November 4, 2009 INTRODUCTION The Andover City Council is requested to approve the following 2010 Improvement Projects and Equipment. DISCUSSION The Andover City Council, as part ofthe October 20, 2009 Council meeting, officially adopted the 2010 - 2014 Capital Improvement Plan and on December 15,2009, will officially adopt the 2010 Annual Operating Budget. Included in the operating budget are the following improvement projects and equipment funded by various revenue sources: Project Amount Funding Source Replacement - Fire Engine #11 (second half offunds) $ 225,000 Capital Equipment Reserve New - Zero Turn Mower 8,500 Capital Equipment Reserve $ 233,500 BUDGET IMPACT The improvement projects and equipment were part of the 2010-2014 Capital Improvement Plan and budgeted in the 2010 Operating Budget. ACTION REQUESTED The City Council is requested to approve moving forward with the 2010 Improvement Projects and Equipment and authorize staff to start the procurement process for acquiring the equipment. Respectfully submitted, Y;L 77~ Lee Brezinka CITY OF (3) NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator rks / City Engineer ~ David D. Berkowitz, Director of Public FROM: Jason J. Law, Asst. City Engineer SUBJECT: Order Feasibility Report/lO-2/2010 Street Reconstruction - Engineering DATE: November 4, 2009 INTRODUCTION The City Council is requested to order the preparation of a feasibility report for Proj ect 10-2, 2010 Street Reconstruction. DISCUSSION Identified in the City's 2010-2014 Capital Improvement Plan is reconstruction ofthe south half of , the Woodland Meadows development as shown on the attached map. The north half of the Woodland Meadows development was reconstructed in 2009. When reconstructing streets, the City's policy is to replace existing bituminous curb with concrete curb and gutter, reclaim the existing bituminous surface, construct storm sewer improvements as necessary, and pave a new bituminous surface. This has been a very effective reconstruction method since the City began the process back in 1996. An informational meeting with residents impacted by this project is scheduled for November 17th to discuss the project, receive comments, and provide them with preliminary information. BUDGET IMP ACT The street reconstruction project would be funded from the City's Road & Bridge Fund and 25% of the total project costs would be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. ACTION REQUIRED The City Council is requested to approve the resolution ordering preparation of a feasibility report for Project 10-2,2010 Street Reconstruction. Respectfully submitted, f)~/!.- Jason J. Law ./ ,/ Attachments: Resolution, Location Map CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF PROJECT NO.1 0-2. 2010 STREET RECONSTRUCTION. WHEREAS, the City Council of the City of Andover is cognizant of the need for the improvements, specifically Project 10-2. 2010 Street Reconstruction; and WHEREAS, the City Council proposes to assess the benefiting properties for all or a portion of the costs of the improvements, pursuant to Minnesota Statutes 429. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council is cognizant of the need for improvements. 2. The proposed improvement is hereby referred to the Director of Public Works/City Enaineer and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 4th day of November , 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk CITY OF Capital Improvement Plan NDOVE Proj ct Name: ANNUAL STREET RECONSTRUCTION (2010) WOODLAND MEADOWS - SOUTH HALF WOODL'AND MEADOWS I 2ND ADD @ Location Map LEGEND (;I Project Location Q Lots/Parcels Park 0 295 590 1,180 Water . , Right of Way Feet 0 City Limits 5'\NDOVE~ @ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US .. TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works/City Engineer ~ FROM: Jason J. Law, Assistant City Engineer SUBJECT: Order Improvement/Order Plans & Specs/lO-3/2010 Crack Sealing _ Engineering DATE: November 4, 2009 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for 2010 Crack Sealing, Project 10-3. DISCUSSION The street crack seal program is an effective street maintenance technique utilized to protect and prolong the life of the City's street infrastructure. In past years, the streets in one of the nine maintenance zones, plus recently constructed new developments, were crack sealed. Due to budget constraints, only the remaining portion of Zone 8 not crack sealed in 2009, several newly reconstructed areas, and two newer developments will be crack sealed this year. This is a fraction of the size of crack seal project from years past. The 2010 Crack Seal areas are shown on the attached maps. BUDGET IMP ACT The 2010 Crack Sealing project has been identified in the City's 2010-2014 Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund and the Construction Seal Coat Fund. ACTION REOUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 10-3,2010 Crack Sealing. Respectfully submitted, HI<- Jason 1. Law / / Attachments: Resolution & Location Maps CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO.1 0-3 FOR THE 2010 CRACK SEALING . WHEREAS, the City Council is cognizant of the need for the crack sealing improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2010 Crack Sealina , Project 10-3; and BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of Public Works I City Enaineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 4th day of November , 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk - ~bVE. C~pital Improvement Plan I . Pro} ct Nam : 2010 CRACKSEAL PLAN CITY PROJECT 10-03 1- ~ J I I I ".... '- I.":...;....;.. I r ~.w ~ o~ T . ~,,- ..: -HiCKORY 'I ~ '~.i .,' :0 ~~ - AUD I ~. Hi ry ~ .~..' SUB NO I'!.....I. ~ Me"'. z I '" . ~Al ""' wI-- if r I~I"~'" -~~ ~~J~' . ~ ........:............. <vA ' ~~iJ. I rlr~~e ....~QO; ~1~2Nf]~~""~.,,;~ .N~~Ej .W'lilDb!ntt11l-T2~D'.~~Ellw >It''1Io''1T'9 -.dfJ7 .., ......... Jl~:~~&sJ:: Ne~~ ~ .I. ~ .., ~Q"'.,lo ).. ~ ~~-,;.... '<l' (').' :.>- iiJ9EEVliif41'SilllIlNAWAT oO'f.-"i-1>%.,*.. ./ _~..... . ~.... ..~.~..Ir .......~ ~"'Q~ ~t"(J~lt ?..,\~<yO ~ J- "'~""" . ~r ~ I . ~ \ I- ',:j' it""~- I \..1 I I I ..."" .~~ ~ .. 1'4biTi~'A'iI~I_ ~0 ~ ~ ,;"1-;.\..\~,,}J~ s.\. 1- --::t'..-\ l'~ . ~J Wi,?~ ",.... ~ '-~, ~~) ~. 1 \' ~.-(1 1- ~j.( .~~ ~'t. ~ ,- .. ~ \ ~ .~(vOI/~.."I...........'...'..'.CB ~ '1; ........... ~ ~ ~ ~ .\ 1 ,l..... . __ ~.-\ ..~v P\\ \ "- \ \ ...... \9. -.~ ...........: J><$>~" . @ Location Map LEGEND '" Lc:L.. -IT '"" ) UJ (iI. '.' Project Location R r:Cf'l 'f'i'cill ~~" ..11:tJ (~-" Fa' ~ ~ "- Q Lots/Parcels ~In .. ;z 11' ~ ,../' d~ ~i~h~ , lM:l. .. Water ~ 312.5 625 1,250 ~ t ~ L ~ ~ Right of Way Feet' ./ ~ ~ ~ City Limits .~. i-~ ~~M ~ 1 OF 4 ~ \" ell C I :Y "1"" Capital Improvement Plan )I",ND,OVE: ...'.....:......'..':....:... Proj ct Nam : 2010 CRACKSEAL PLAN CITY PROJECT 10-03 'vql~~;J I fi m '.I . ,];CN ' - Ct.,~ h - - b< .". _ > ' I!I+ -:' ~ ~Q"""{.A. - DA?ek~. .. r- I~ . ::;,:. ~nL' wA --1--< '0B~~BL t:ll 1'- --- m" ~~",,;y ,):!.~ G).... J J I 2 ' r;.t'" m'" (Ji.;r rt: '1j I ~~ ~ {'~~ 'l ' ~ L ~ .... ."~ ~ 0 ~ ''''l~E~ ~ ". ~~ .w ". ~ rs;{ l:~: .; 19~. _~ F. d~:i ~ . it!{ . \~ / ( / 1 ten. ''.ie. C\ .... 1----0::- ==" ~ ffi if:r .1 j ,.t./ "- ~ 0 .!:'1139:rHiLIM~ ./ - "41<::: :::;.I' J;.:;'. / -'I '<-8 . "1" " CQ '-- j L~':tJ " 139TH AVE,= ' 0. . If---- '7 UN. 'P=~ 7 t.ffi L-..r- lill+-- ',' ~I? rr r- ",..,,~ ~ k)' ipl- . <::1,.t iE' r-- i- r- ? ~ ,~ ". .Lt: ~;0,r~'-' o\'- 1:)' '~-rr;~'{v-~ , ((j) J.38i1i/il!l!N"l.... J ""$ Y' I' 'CI)'-, *'" .g:' If. ----r--'i"'~ \:!'> r- I s" ~~ dj'"'-- " d" -:~-=- r- .... f--:;>'7-~\) r-r<-. '--.ii.!i\-:..::.... I/;'/J, __ "I---- , J IL~ ~ l;r"'\)~*"'1 ,IV '-- I-- ,j V J I I ---... A~;'i. I:-- ~' - jilil'" ....... A' I . . , -:s:;-- . , . . --_-~-r~, ~ @ Location Map LEGEND "" 'l. ~1.'l1l ! V (iJ Project Location t~ ,,'':~ ~ ~ Sn R ~ \L - t- V Lots/Parcels ~J ffi l,' ~ r 111 Park ! "'ii:!L ~ ';;~ --:;:k'_''',-" -"",~'0"'-i 0 312.5 625 1,250 ~ Water :\::<':<~'~:, ' G~ .AiM Right of Way Feet Q City Limits 20F4 (]I CITY 0 f,_. Capital Improvement Plan "\NDOVE~ Project Nam : 2010 CRACKSEAL PLAN . . ." .... . CITY PROJECT 10-03 ~~~ LJic:~~,":;-- _ __~SW b~J:--t~';;;;i- ) .. ---.. ,- \ / J \ ,I I., ..,i;7! VI::.I L..IV'\I" ~l ~d ,v~ "-~l_ .z I,-.- ....; - ~ I ~ " JII,II~l . J~ :'C:: . .'. .'. "',~.,.".,,',.;;U,'," L IV..,.. '/'";-1. r-\I.~ MEM0RI~ ,r7, .~- .,~ u. ~ L---~ ---s ......;m- ml'tr.&innWiw,.3' ,~ ::0 ll!$ipnp<,,' S.- , I - - en i;:1A-.;:i ~:ANr '1fI~X1f) ~i ~ ~~1S1 Ei:'~ ~'-"I - ,~.:: I :u: ,;:,,: 'ml \\ rr F~ - \:8 j I w. !'I~UESTA-dS / /rd-js~ I Location Map LEG END @ o/F<l;,aJ,& ~ " _ ~ (iI Project Location C~-' .. FtT -; ~ ,~j Q Lots/Parcels ;J ffi '>- ~. ,- I fJ.-b~ Park ~ ;1t: ~ ~ o 220 440 880 r::b;~ Ii! , {- Water . . ""l ~" '- ~ ~0I Right of Way Feet ~' ~lf ~~~:i o City Limits lr-.. I 30F4 S!\M)bVE~ Capital Improvement Plan Project Name: 2010 CRACKSEAL PLAN CITY PROJECT 10-03 I I ~ir-- \ ~'D ~ ;~: -----r- -~ -;1~~'tE'" ",\)\f o~'i> "'l -,52I'1e).\\1'I I I ~~\) ~\)\) IeJSEY wSJ 51 Ii" U~"~ '52l'lO'fA\I~~ /$ en e 'u,...,&~".1 teel e ESTA.~E~ '~ 1;>,l '$ ~' '" i\NDOrER WEST 'I; I I , - \ \ j '. INDIAN) MEADOWS // I 2ND ADD \ ...1~.Bjl":IiU!I'J~ I " ~f--.. I LUNDs'n"", & iJj,.. .~ ~-" / .$] 1ii({1mlil'A~E"'" h / rrl I J1- .,:: ~ 't ~ '""" ~"N... I :~ 147iTh1~ :.0. J l 1 . lL~l 1'1"41Tf0 ~\jlTt'lmN. I 11 / '-'-1. ,J "o~C,-jill ~, ~~ I #' ,~':\- a.' .,'1\06TJlI'1' fr~1"16Trt 'A'(JI::.E~eA.~ j L "" ~:~:<(,'t.. "'................ . "0 ~{) ~r "\il ,! 1$ S __~1'!l.6ililil'J.\>lE S>~~<(,~: r; OF./?'O(; i:l A '" ... ~. (1;- ~I: ,,\ I $ 'YfL:<tke .j.... ~llf _&...t:$1.-;-- -lj ~~ ~i ~'HsTHmI\lJj' /1 ~.---~ W 7' 1:' if,- -9 J'1'l!5i1ilillI!N ....01 ~ It: ::J:11 . ," /rr- '\ \ '.\:.::t...,.............ll;'(Sr/jl. '/. ." -.tr1ltSrn-AvJ ~ R1 Jill7(~'\ W~~1I11 II \" "'.' '<"< ".:.::.;; @ Location Map LEGEND ~"~ fH .~) (;I Project Location ~ ,,' VfO'l ---;:;:t ~ ~ I In '" \<::;~ ,1 Q Lots/Parcels ~1 3: },' t: .. Park +- !ill>, 0 420 840 1,680 ~ ;10~ ll>'lfI' lb.{' .. Water . . ~ }- ",~ $ Z Right of Way Feet ~~ G1 ~ ,~ City Limits 40F4 1• C I T Y O F %bj&,L VE .-rul 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members y CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works /City Engineer-tA� FROM: Jason J. Law, Assistant City Engineer SUBJECT: Order Improvement /Order Plans & Specs /10- 4/2010 Seal Coating - Engineering DATE: November 4, 2009 INTRODUCTION The City Council is requested to order the improvement and order plans & specifications for Project 10 -4, 2010 Seal Coating. DISCUSSION The street seal coating program is an effective and cost efficient means to prolong the life of the City's street infrastructure. In past years, the streets in one of the nine maintenance zones were seal coated. Due to budget constraints, a portion of Zone 7 and several areas that have been recently constructed and have not had a seal coat application will be seal coated this year. The 2010 Seal Coat areas are shown on the attached maps. The City of Coon Rapids will prepare the final plans and specifications and will solicit bids through the previously approved Joint Powers Agreement. Costs savings due to receipt of more competitive bids has been realized in past years through use of the Joint Powers Agreement. BUDGET IMPACT The 2010 Seal Coat project has been identified in the City's 2010 -2014 Capital Improvement Plan. Funding for this project will be from the Road & Bridge Fund and Construction Seal Coat Fund. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement and ordering plans & specifications for Project 10 -4, 2010 Seal Coating. Respectfully submitted, Jason J. Law Attachments: Resolution & Project Location Maps'/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR PROJECT NO. 10 -4 , FOR 2010 SEAL COATING . WHEREAS, the City Council is cognizant of the need for the seal coating improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2010 Seal Coating , Project 10 -4 ; and BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of Public Works / City Engineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 4 day of November , 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy Clerk �� >•� C ap it a l , • e P lan ProjectNam 2010 SEALCOAT PLAN CITY - - . JECT 10-0 OMEN - _ rte' �► - � uuuuuw� ■ M R!!► ■ms fI `� ■N ■ � — �� '� #�.,, ..,� ■ -- • -r .111 ►�• ■ rM 'err =0 NNW a 29 %A Project Lots/Parc .'� Park NA Water EV Right of Way City Limits . � � ve- I I I I I I AN1 6W Capital Improvement Plan Proj ct Nam 2010 SEALCOAT PLAN CITY PROJECT 10 -04 z Z r9T �s 143 m - �' 742ND AVER L a KS zs ti S OS ca _ YW )OD 3 013AT UAN` �p rye., - U'. kFNSINC V)oN ova ESTATES 7TII P 1g2NDgvF On LS m L g ••: na140TF1 LN P.ARKSIDEAT F ANDOVER STATION w �4pTHq�FI wi Illi �d y �pOT AVE: �I Q r Z y w , OR 4 Ik j m s W 4 1, , co W Z ,. 139TH AVE, � • s ANDOVF.RSTAT.ION 3�d " r :._ xE' � NORTH m z. 38 TH "QVE O` 136TH'AVE " Z•` N BUNKERLAKE'BLVD z a: Dovl R� BUNKERLAKE BLVD, \ ,. RK.F.,TPL:AC;F, PANKONIN ADD a \ EAST' Location Map L E G E N D IV Project Location 1 G Lots /Parcels ` ED Park 0 390 780 1,560 Water cV Right of Way Feet City Limits 3 OF 3 ,, �, Capital Improvement Plan A N L 6 6W Project Name 2010 SEALCOAT PLAN CITY PROJECT 10 -04 AVE � ,• tq S Y Z ti COVrE, --� MA Cs4 ...160TH A CHR H Z PRAIRIE W uJ Z COVE, Q Z Z LY J Q ° ANOKA CO HWY R/W PLAT 02 ° u ; 1'S9THpAVE 158: H LN 158.THELN�,' CIIESTERTC Z y COMM i 158THAVE:? CARDNAI,RIrJGF, 158THAVE 1'5SN 1 I U �� 4 RE N J Y 15(rHCM CAM1 13RII.) SHAW'S GLENy� � � � °•:156TH L Z OLJpZy�t19 A i I2 I M M 156TH'AV E Z �.Q ` t GREY OAKS N ._ c7Cg NIGHTINGALE C5 ESTATES 2ND z GP Location Map L E G E N D Project Location ( Lots /Parcels 3 Park 0 325 650 1,300 Water Right of Way Feet City Limits 2 0F3 C I T Y Q F ND O V E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public trks/City Engineer FROM: Jason J. Law, Asst. City Engineer SUBJECT: Order Improvement /Order Plans & Specs /10- 5/2010 Pavement Markings - Engineering DATE: November 4, 2009 INTRODUCTION The City Council is requested to order the improvement and order plans & specifications for Project 10 -5, 2010 Pavement Markings. DISCUSSION As a portion of the annual street maintenance activities, all roadway lane lines and pavement markings are repainted on the City streets. Over the course of the year the lane markings fade and it is necessary to repaint them for safety reasons and to guide traffic on our busier streets. The City of Coon Rapids will prepare the final plans and specifications and will solicit bids through the previously approved Joint Powers Agreement. Costs savings due to receipt of more competitive bids has been realized in past years through use of the Joint Powers Agreement. BUDGETIMPACT The 2010 Pavement Markings project has been identified in the City's 2010 -2014 Capital Improvement Plan. Funding for this project will be from the Road & Bridge Fund. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement and ordering plans & specifications for Project 10 -5, 2010 Pavement Markings. Respectfully submitted, 9 f -.s— Jason J. Law Attachments: Resolution's CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR PROJECT NO. 10 -5 , FOR 2010 PAVEMENT MARKINGS WHEREAS, the City Council is cognizant of the need for the pavement markings improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2010 Pavement Markings Project 10 -5 ; and BE IT FURTHER RESOLVED by the City Council to hereby direct the _ Director of Public Works / City Engineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 4 day of November , 2009 with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy Clerk q. . I A C ]� �DOVE AW T YY 0F 16 85 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public orks /City Engineer -P66 FROM: Jason J. Law, Assistant City Engineer SUBJECT: Order Improvement /Order Plans & Specs /10- 7/2010 Trail Maintenance - Engineering DATE: November 4, 2009 INTRODUCTION The City Council is requested to order the improvement and order plans and specifications for Project 10 -7, 2010 Trail Maintenance. DISCUSSION In 2004 a Pavement Maintenance Program was put in place for the City of Andover's Trail System. This project is the sixth year of the program. The engineering department is updating the plan annually as more trail segments are constructed throughout the City and revising the plan accordingly to fit into budgetary constraints. Refer to the attached maps for trails planned for maintenance in 2010. BUDGET IMPACT This project is identified in the 2010 — 2014 Capital Improvement Plan. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement and ordering plans and specifications for Project 10 -7, 2010 Trail Maintenance. Respectfully submitted, H /I--- Jason J. Law Attachments: Resolution & Location Maps CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO._ 10 -7 FOR 2010 TRAIL MAINTENANCE WHEREAS, the City Council is cognizant of the need for maintenance and improvement of the trail system; and WHEREAS, the project is identified in the 2010 — 2014 Capital Improvement Plan; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of City Project 10 -7 , 2010 Trail Maintenance and to order the plans and specifications for said project; and BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of Public Works / City Engineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 4 day of November , 2009 with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk ui'illilppilil AAA e NDOVE 201 TRAIL �.. CITY PROJECT 10-07 IN i is �� ■i i� AN 1 410 * � �� a R�� ■ ■ n r■ ■ _ �� ■ ■■ 1 ►� �■■ ., iii ■ � � � �IR�� . 11111■ �! ��lliil■ ii � j�1 ■■i■r ■ ■ ■ ■ ■R■ ■ �Rilii� ■■ ■R ■f ■ R�� - -- - - : �■ ■R� ■■■ ■R■ ■ ■■ ■R R■■ ■1 ■ 1�.I= �� ■■ ■ ■ ■■ ■■r _ . . m� ■ ■I ' " -f Park Water Lots/Parcels 1,100 City Limits Feet AA • . �■■■. _ .�� ,�t ��;��, ms s rj ■■ ■ ■fa ■ =_ a,�a!�45?!- - �, C I T Y O ,F ND 2010 TRAIL MAINTENANCE �q, CITY PROJECT 10 -07 �O - 2 OF 4 'Qe `:146TH, � E ,.. �Q MR— Carol zr Z > \ 9, JG' ST 142ND W w E '` D`l' 142ND:AV x'1.41 ST LN pSP �41:STAVE.'' �� Fi - LNG Location Map m y . LEGEND aa.. Park • W � 19' _ Water �3gTy rti`" - Lots /Parcels 575 City Limits z r Feet Z. w7 � 1 201 TRAIL MAINTENANCE CITY PROJECT 10-07 'A ON WIN son gat Park Water 22 City Limits i r I 167TNAV.E C I T Y O T DOVE 2010 TRAIL MAINTENANCE CITY PROJECT 10 -07 w 4 OF 4 1661 H A A ;Q \ \ 162N& N ZR� 1.62NDAVE z x 161 ST: LN N ". W J .,rf'' , X16 I ST AVE 1607H LN ^ Location Map LEGEND EU Park Water Lots /Parcels 575 City Limits L �� Feet CITY OF NDOVE^, 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members r CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public orks /City Engineer FROM: Jason J. Law, Assistant City Engineer SUBJECT: Order Improvement /Order Plans & Specs /10- 8/2010 Curb, Sidewalk & Pedestrian Ramp Repairs - Engineering DATE: November 4, 2009 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for Project 10 -8, 2010 Curb, Sidewalk & Pedestrian Ramp Repairs. DISCUSSION The City has an annual program that inspects and identifies damaged or deficient segments of concrete curb and gutter and sidewalk. Replacement of these segments prolongs the life of the City's infrastructure and improves safety for the traveling public. The City also completes an annual program where existing trail and /or sidewalk crossings without truncated dome pedestrian curb ramps are reconstructed and brought into compliance with ADA (American's with Disabilities Act) standards. Typically 3 -6 pedestrian ramps are reconstructed annually through this program. This project is indentified in the City's 2010 -2014 Capital Improvement Plan under the Annual Curb Replacement item. BUDGET IMPACT The projects would be funded from the City's Road & Bridge Fund. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 10 -8, 2010 Curb, Sidewalk & Pedestrian Ramp Repairs. Respectfully submitted, 4 a -e, Jason J. Law Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 10 -8 FOR THE 2010 CURB, SIDEWALK & PEDESTRIAN RAMP REPAIRS . WHEREAS, the City Council is cognizant of the need for the repairing damaged concrete curb and gutter and sidewalk; and WHEREAS, the City Council is cognizant of the need for bringing trail and sidewalk crossings into compliance with Americans with Disabilities Act (ADA) standards; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2010 Curb, Sidewalk & Pedestrian Ramp Repairs Project 10 -8 and BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of Public Works / City Engineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 4 day of November , 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared - passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk A C I J' Y 0 F NDOVE ,- 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administrator FROM: Dana Peitso, Human Resources Manag SUBJECT: Approve Updating Employee Personnel Policy DATE: November 4, 2009 INTRODUCTION Due to the varying economic conditions and the need for the City to be a viable organization, the City Council should consider updating the personnel policy to reflect the necessity of making decisions in a timely manner. DISCUSSION Current personnel policy has a section called Lay -offs. This is a section that has never been used, prior to 2009. Unfortunately due to economic conditions, the City of Andover has been forced to lay -off three permanent employees. Section 7 Lay -offs states: (a) The City of Andover may lay off employees whenever such action is necessary due to the discontinuance of a position. (b) A full -time employee who is laid off from employment due to discontinuance of position shall be provided with a minimum of 60 days advance notice of such lay off. (c) A laid off full -time employee shall have rights to recall to the same position from which the employee was laid off for up to 6 months following the lay off. At the conclusion of the 6 -month recall status, the employee shall be separated from employment with the City. (d) Part-time and seasonal employees may be separated from employment due to discontinuance of a position without advance notice and shall have no rights of recall. Administration would like to propose that the City Council delete the notice language of part B and re- letter the rest of the language. Right now it requires the City to give a 60 day notice. This is too long for the City of Andover to react. Most cities do not have a waiting period on lay -offs. The lay -offs occur when the fiscal necessity becomes apparent. RECOMMENDATION Please consider deleting part b of the Andover Employee Personnel Policy. Respectfully submitted, c/ Dana Peitso A C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers — CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Public Hearing for 2009 Delinquent Service Charges DATE: November 4, 2009 INTRODUCTION City Code Title 10 Chapter 3, 10 -3 -3E; City Code Title 10 Chapter 1, 10 -1 -9F; and City Code Title 8 Chapter 5, 8- 5 -3D provide for the collection by assessment of unpaid sewer, water, storm sewer, street lighting service charges, false alarm fines, tree removal, mowing fees and animal control fees. The assessment procedures directed by state statute 429 is being followed by holding a public hearing to act upon the proposed assessment. DISCUSSION The total delinquent service charges were $79,894.29 as of October 7, 2009 when written notification to the property owners and preparation of the preliminary assessment worksheets began. Payments received prior to October 23rd have been applied to the delinquent accounts, reducing the delinquent balance to $72,304.29. Delinquent balances as of October 23, 2009 are charged an administrative fee of 15% and will carry an 8% interest rate when certified to Anoka County for collection with the 2010 taxes. Therefore, the total assessment for delinquent sewer, water, storm sewer, street lighting services, false alarm fines, tree removal, mowing fees and animal control fees is $88,934.28. BUDGET IMPACT This request will assist in reducing outstanding receivables for the City. ACTION REQUESTED The Andover City Council is requested to approve the attached resolution adopting the assessment roll after Council has heard and passed upon all objections for delinquent sewer, water, storm sewer, street lighting charges, false alarm fines, tree removal, mowing fees and animal control fees. Respectfully submitted, Lee Brezinka Attachments: 2009 Delinquent Utility List Resolution Adopting Assessment Roll for Delinquent Utilities CITY OF ANDOVER 2009 Delinquent Utility List Pending Amount To Be Certified Service Address Status Amount (including 23 %) 1092 142ND LN NW Active 545.70 671.21 1123 152ND LN NW Active 36.94 45.44 1135 142ND LN NW Inactive 109.23 134.35 1155 142ND AVE NW Inactive 261.27 321.36 1159 142ND LN NW Inactive 544.23 669.40 1174 161ST LN NW Inactive 166.23 204.46 1206 152ND LN NW Active 36.40 44.77 1234 152ND LN NW Active 36.40 44.77 1235 138TH AVE NW Inactive 116.46 143.25 1258 153RD AVE NW Inactive 160.39 197.28 1265 142ND AVE NW Active 582.28 716.20 1265 155TH LN NW Inactive 169.07 207.96 1321 141 ST LN NW Inactive 488.41 600.74 13309 JAY ST NW Inactive 131.73 162.03 13314 TULIP ST NW Inactive 97.53 119.96 13327 GLADIOLA ST NW Inactive 128.57 158.14 13337 GLADIOLA ST NW Inactive 13.87 17.06 13344 IBIS ST NW Inactive 122.22 150.33 13363 UPLANDER ST NW Active 1.68 2.07 13365 WREN ST NW Inactive 205.53 252.80 13377 UPLANDER ST NW Active 423.81 521.29 13385 KILLDEER ST NW Inactive 124.61 153.27 13428 GLADIOLA ST NW Inactive 77.52 95.35 13473 CROOKED LAKE BLVD NW Active 157.84 194.14 13485 JAY ST NW Inactive 135.09 166.16 13508 PARTRIDGE CIR NW Inactive 20.71 25.47 13510 XAVIS ST NW Inactive 61.07 75.12 13527 PARTRIDGE CIR NW Inactive 221.49 272.43 13527 THRUSH ST NW Inactive 19.74 24.28 13532 PARTRIDGE CIR NW Inactive 79.43 97.70 13548 PARTRIDGE CIR NW Inactive 234.31 288.20 13552 PARTRIDGE CIR NW Inactive 147.16 181.01 13554 PARTRIDGE CIR NW Inactive 116.56 143.37 13558 GLADIOLA ST NW Active 1.92 2.36 13564 PARTRIDGE CIR NW Inactive 43.80 53.87 13564 PARTRIDGE CIR NW Inactive 65.95 81.12 13577 XAVIS ST NW Active 196.14 241.25 13600 PARTRIDGE CIR NW Inactive 20.12 24.75 13610 PARTRIDGE CIR NW Inactive 182.41 224.36 13633 MARTIN ST NW Inactive 10,376.99 12,763.70 13638 PARTRIDGE CIR NW Inactive 94.93 116.76 13639 PARTRIDGE CIR NW Active 348.14 428.21 13639 PARTRIDGE CIR NW Inactive 56.21 69.14 13641 HEATHER ST NW Inactive 74.24 91.32 13642 PARTRIDGE CIR NW Inactive 147.20 181.06 13662 YUKON ST NW Active 359.28 441.91 13665 BITTERSWEET ST NW Inactive 267.15 328.59 13665 Bittersweet St NW Misc Srvcs 570.58 701.81 13669 YUKON ST NW Inactive 153.83 189.21 13725 CROSSTOWN DR NW Inactive 48.98 60.25 13773 VALE ST NW Active 86.15 105.96 13818 CROSSTOWN DR NW Active 647.68 796.65 CITY OF ANDOVER 2009 Delinquent Utility List Pending Amount To Be Certified Service Address Status Amount (including 23 %) 13819 VINTAGE CT NW Inactive 146.12 179.73 13821 REDWOOD ST NW Inactive 180.61 222.15 13822 QUAY ST NW Inactive 211.90 260.64 13822 QUAY ST NW Inactive 205.15 252.33 13830 SYCAMORE ST NW Active 227.73 280.11 13830 SYCAMORE ST NW Inactive 100.49 123.60 13830 Sycamore St NW Misc Srvcs 221.37 272.29 13839 GOLDENROD ST NW Active 391.76 481.86 13859 QUINN ST NW Inactive 58.20 71.59 13887 SILVEROD CT NW Inactive 367.45 451.96 13919 RAVEN ST NW Inactive 179.71 221.04 13932 BUTTERNUT ST NW Inactive 76.21 93.74 13964 AZTEC ST NW Inactive 49.65 61.07 13974 CROSSTOWN BLVD NW Active 272.21 334.82 13979 Underclift St NW Misc Srvcs 1,198.55 1,474.22 13982 NORWAY ST NW Active 574.76 706.95 13993 UNDERCLIFT ST NW Inactive 270.98 333.31 14009 TULIP ST NW Inactive 155.47 191.23 1402 155TH AVE NW Inactive 107.34 132.03 14021 HOLLY ST NW Active 875.33 1,076.66 14028 AZTEC ST NW Active 102.85 126.51 1407 141 ST IN NW Active 136.44 167.82 14091 RAVEN ST NW Inactive 143.60 176.63 14149 ORCHID ST NW Active 881.05 1,083.69 1415 ANDOVER BLVD NW Active 507.34 624.03 14200 DRAKE ST NW Inactive 85.72 105.44 14225 UNDERCLIFT CT NW Inactive 63.68 78.33 14263 ZILLA ST NW Active 420.70 517.46 14289 THRUSH ST NW Active 5.62 6.91 14307 RAVEN ST NW Active 227.34 279.63 14315 RAVEN ST NW Active 225.82 277.76 14320 PARTRIDGE ST NW Inactive 50.60 62.24 14325 ROUND LAKE BLVD NW Inactive 263.21 323.75 14329 VINTAGE ST NW Active 133.28 163.93 14336 VALE ST NW Inactive 60.65 74.60 14336 Vale St NW Misc Srvcs 172.73 212.46 14350 HUMMINGBIRD ST NW Inactive 104.84 128.95 14351 CROSSTOWN BLVD NW Inactive 144.84 178.15 14357 PARTRIDGE ST NW Active 88.09 108.35 14363 VALE ST NW Active 431.68 530.97 14391 JONQUIL ST NW Inactive 28.31 34.82 14395 XEON ST NW Inactive 211.50 260.15 14396 VALE ST NW Active 233.57 287.29 14406 HUMMINGBIRD ST NW Inactive 17.27 21.24 14410 HUMMINGBIRD ST NW Inactive 6.61 8.13 14415 WINTERGREEN ST NW Inactive 133.46 164.16 14415 WINTERGREEN ST NW Inactive 177.93 218.85 14420 HUMMINGBIRD ST NW Inactive 620.43 763.13 14426 HUMMINGBIRD ST NW Inactive 217.09 267.02 14429 HUMMINGBIRD ST NW Active 107.36 132.05 14429 HUMMINGBIRD ST NW Inactive 114.33 140.63 14433 HUMMINGBIRD ST NW Inactive 123.02 151.31 CITY OF ANDOVER 2009 Delinquent Utility List Pending Amount To Be Certified Service Address Status Amount (including 23 %) 14436 JONQUIL ST NW Inactive 706.66 869.19 14438 INCA ST NW Inactive 8.58 10.55 14439 HUMMINGBIRD CT NW Inactive 281.42 346.15 14443 HUMMINGBIRD CT NW Inactive 261.24 321.33 14449 HUMMINGBIRD CT NW Inactive 56.11 69.02 14450 AZTEC ST NW Inactive 72.13 88.72 14460 JONQUIL ST NW Inactive 58.50 71.96 14467 ELDORADO ST NW Inactive 82.62 101.62 14473 HUMMINGBIRD CT NW Inactive 439.65 540.77 14474 AZTEC ST NW Inactive 130.94 161.06 14555 ROUND LAKE BLVD Active 152.50 187.58 1458 146TH LN NW Inactive 74.00 91.02 1470 153RD LN NW Inactive 66.94 82.34 14737 GROUSE ST NW Inactive 910.53 1,119.95 14762 CRANE ST NW Active 438.56 539.43 1481160TH AVE NW Inactive 12.12 14.91 1490 159TH AVE NW Active 97.98 120.52 14921 RAVEN ST NW Inactive 303.95 373.86 14977 EAGLE ST NW Active 454.50 559.04 15012 ROUND LAKE BLVD NW Inactive 8.78 10.80 15021 RAVEN ST NW Inactive 376.77 463.43 1507 139TH LN NW Inactive 54.87 67.49 1511 154TH AVE NW Active 453.01 557.20 1512 146TH LN NW Inactive 141.43 173.96 1523 154TH AVE NW Inactive 173.42 213.31 15290 WINTERGREEN ST NW Active 36.40 44.77 15291 WINTERGREEN ST NW Active 36.40 44.77 15292 WINTERGREEN ST NW Active 36.40 44.77 15294 WINTERGREEN ST NW Active 36.40 44.77 15296 WINTERGREEN ST NW Active 36.40 44.77 15298 WINTERGREEN ST NW Active 36.40 44.77 15341 LINNET ST NW Inactive 59.13 72.73 15346 WINTERGREEN ST NW Active 36.40 44.77 15354 WINTERGREEN ST NW Active 36.40 44.77 15357 WINTERGREEN ST NW Inactive 308.43 379.37 15365 Wintergreen St NW Misc Srvcs 58.46 71.91 15378 WINTERGREEN ST NW Active 36.40 44.77 15402 Verdin St NW Misc Srvcs 202.54 249.12 15406 UNITY ST NW Active 36.94 45.44 15440 EAGLE ST NW Inactive 410.86 505.36 15484 YELLOWPINE ST NW Inactive 1,820.80 2,239.58 15486 UNIVERSITY AVE NW Inactive 6.85 8.43 15534 JUNIPER ST NW Inactive 3.09 3.80 15539 VALE ST NW Active 225.24 277.05 15550 LINNET ST NW UNIT 311 Inactive 74.61 91.77 15553 PRAIRIE RD NW Inactive 16.20 19.93 1556 159TH AVE NW Inactive 364.14 447.89 15599 BLUEBIRD ST NW Inactive 19.82 24.38 1564 141 ST LN NW Inactive 5.11 6.29 15712 YELLOWPINE ST NW Inactive 228.17 280.65 15725 SYCAMORE ST NW Inactive 12.11 14.90 1577 140TH LN NW Active 29.30 36.04 CITY OF ANDOVER 2009 Delinquent Utility List Pending Amount To Be Certified Service Address Status Amount (including 23 %) 15773 CROSSTOWN BLVD NW Active 13.76 16.92 15805 NORWAY ST NW Active 20.80 25.58 15811 OLIVE ST NW Active 20.80 25.58 15813 NORWAY ST NW Inactive 6.50 8.00 15823 NORWAY ST NW Active 20.80 25.58 15823 OLIVE ST NW Active 20.80 25.58 15825 7TH AVE NW Active 280.83 345.42 15825 7th Ave NW Misc Srvcs 517.61 636.66 15826 YELLOWPINE ST NW Active 135.47 166.63 15828 NORWAY ST NW Active 20.80 25.58 15835 NORWAY ST NW Active 20.80 25.58 15835 OLIVE ST NW Active 20.80 25.58 15852 XEON ST NW Active 307.82 378.62 15859 OLIVE ST NW Active 20.80 25.58 15910 OLIVE ST NW Active 20.80 25.58 15920 OLIVE ST NW Active 20.80 25.58 15924 SYCAMORE ST NW Active 235.87 290.12 15924 SYCAMORE ST NW Inactive 114.31 140.60 15930 OLIVE ST NW Active 20.80 25.58 15930 TULIP ST NW Inactive 11.63 14.30 15934 QUINCE ST NW Active 475.47 584.83 15934 Quince St NW Misc Srvcs 479.26 589.49 15939 SYCAMORE ST NW Active 37.10 45.63 15945 Vintage St NW Misc Srvcs 615.98 757.66 15956 EAGLE ST NW Inactive 41.39 50.91 15963 QUINCE ST NW Inactive 464.47 571.30 15974 VALE ST NW Active 401.54 493.89 15982 QUINCE ST NW Inactive 179.48 220.76 16000 YELLOWPINE ST NW Inactive 52.31 64.34 16018 QUINCE ST NW Inactive 62.28 76.60 16066 VALE ST NW Active 256.19 315.11 16074 YELLOWPINE ST NW Inactive 30.67 37.72 16188 CRANE ST NW Inactive 6.50 8.00 16234 CROSSTOWN BLVD NW Inactive 7.40 9.10 16238 7TH AVE NW Inactive 6.87 8.45 16252 WINTERGREEN ST NW Inactive 147.46 181.38 1645 148TH LN NW Active 202.41 248.96 16452 WINTERGREEN ST NW Active 506.65 623.18 1653 155TH AVE NW Inactive 94.50 116.24 16604 YAKIMA ST NW Inactive 16.35 20.11 16676 IVYWOOD ST NW Active 18.72 23.03 1682 148TH AVE NW Active 375.44 461.79 16911 CROSSTOWN BLVD NW Inactive 6.78 8.34 16976 Eidelweiss St NW Misc Srvcs 2,289.56 2,816.16 1716 147TH LN NW Active 558.84 687.37 17165 NAVAJO ST NW Inactive 18.86 23.20 1721 146TH AVE NW Active 77.58 95.42 17275 NAVAJO ST NW Inactive 6.56 8.07 17275 NAVAJO ST NW Inactive 6.41 7.88 17275 NAVAJO ST NW Inactive 1.90 2.34 17277 TONTO ST NW Inactive 22.90 28.17 17277 TONTO ST NW Inactive 37.62 46.27 CITY OF ANDOVER 2009 Delinquent Utility List Pending Amount To Be Certified Service Address Status Amount (including 23 %) 17362 XENIA ST NW Inactive 11.62 14.29 17362 XENIA ST NW Inactive 8.16 10.04 17702 ROUND LAKE BLVD NW Inactive 7.78 9.57 17757 TULIP ST NW Inactive 8.56 10.53 17844 BLUEBIRD ST NW Inactive 24.85 30.57 17870 ROUND LAKE BLVD NW Inactive 1.43 1.76 17870 ROUND LAKE BLVD NW Inactive 25.39 31.23 1814 181 STAVE NW Inactive 6.33 7.79 1815 139TH AVE NW Active 155.00 190.65 1825 158TH LN NW Active 184.20 226.57 1833 139TH AVE NW Inactive 119.06 146.44 1845 ANDOVER BLVD NW Inactive 34.18 42.04 1856 155TH LN NW Active 2.02 2.48 1856 155TH LN NW Inactive 307.96 378.79 1856 155TH LN NW Inactive 129.13 158.83 1862 155TH LN NW Inactive 69.65 85.67 1889 STATION PKWY NW Inactive 187.70 230.87 1916 157TH LN NW Inactive 274.29 337.38 2057 157TH LN NW Inactive 14.61 17.97 2057 157TH LN NW Inactive 18.83 23.16 2074 VETERANS MEMORIAL BLVD NW Inactive 96.03 118.12 2094 137TH LN NW Active 286.02 351.80 2095 141ST AVE NW Inactive 63.24 77.79 2101 140TH LN NW Active 302.07 371.55 2101140TH LN NW Inactive 141.38 173.90 2111140TH LN NW Active 243.52 299.53 2121 140TH LN NW Inactive 163.31 200.87 2121 140TH LN NW Inactive 240.19 295.43 2140 142 Ave NW Misc Srvcs 177.01 217.72 2140 142ND AVE NW Active 86.15 105.96 2141 140TH LN NW Active 266.72 328.07 2186 142ND LN NW Inactive 190.26 234.02 2197 142ND LN NW Active 65.02 79.97 2200 142ND LN NW Inactive 96.86 119.14 2201142ND LN NW Active 65.02 79.97 2205 140TH LN NW Inactive 99.90 122.88 2244 141 ST LN NW Active 576.80 709.46 2307 133RD LN NW Active 8.67 10.66 2320 135TH AVE NW Inactive 6.12 7.53 2334 140TH AVE NW Active 1.19 1.46 2334 140TH AVE NW Inactive 146.56 180.27 2390 VETERANS MEMORIAL BLVD NW Inactive 184.71 227.19 2439 138TH AVE NW Active 541.07 665.52 2449 136TH LN NW Inactive 201.92 248.36 2451 138TH AVE NW Active 538.58 662.45 2452 161 STAVE NW Inactive 14.67 18.04 2452 161 STAVE NW Inactive 6.86 8.44 2462 138TH AVE NW Active 127.47 156.79 2491 174TH LN NW Inactive 18.17 22.35 2515 138TH AVE NW Active 226.58 278.69 2515 138TH AVE NW Inactive 60.91 74.92 2526 138TH AVE NW * HSE Active 354.35 435.85 CITY OF ANDOVER 2009 Delinquent Utility List Pending Amount To Be Certified Service Address Status Amount (including 23 %) 2537 138TH AVE NW Active 245.48 301.94 2542 138th Ave NW Misc Srvcs 674.43 829.55 2542 138TH AVE NW HSE * Active 759.24 933.87 2557 138TH AVE NW * HSE Active 551.78 678.69 2568 154TH AVE NW Active 92.68 114.00 2598 154TH LN NW Inactive 622.87 766.13 2600 138TH AVE NW Active 821.48 1,010.42 2607 BUNKER LAKE BLVD NW HSE HSE Active 89.96 110.65 2618 138TH AVE NW Active 258.27 317.67 2619 138TH AVE NW Active 521.85 641.88 2634 136TH AVE NW Inactive 284.79 350.29 2654 140TH AVE NW Inactive 37.93 46.65 2659 139TH LN NW Active 1.89 2.32 2720 134TH LN NW Inactive 196.44 241.62 2730 140TH AVE NW Inactive 47.75 58.73 2754 134TH AVE NW Inactive 71.10 87.45 2820 172ND AVE NW Active 20.82 25.61 3075 162ND LN NW Inactive 141.25 173.74 3124 135TH AVE NW Active 103.30 127.06 3136 135TH AVE NW Inactive 117.96 145.09 3160 162ND LN NW Active 104.76 128.85 329 146TH LN NW Inactive 9.74 11.98 3295 156TH AVE NW Inactive 22.29 27.42 3296 139TH AVE NW Inactive 155.65 191.45 3298 170TH LN NW Active 23.42 28.81 3307 138TH AVE NW Inactive 287.63 353.78 3315 178TH LN NW Inactive 16.04 19.73 3321 165TH LN NW Inactive 19.31 23.75 3370 170TH LN NW Active 23.42 28.81 3413 135TH AVE NW Inactive 63.64 78.28 3419 COON CREEK BLVD NW Inactive 88.62 109.00 3419 COON CREEK BLVD NW Inactive 32.42 39.88 3422 136TH LN NW Inactive 413.40 508.48 3429 133RD LN NW Inactive 243.43 299.42 3438 138TH CT NW Active 86.15 105.96 3438 139TH LN NW Inactive 298.79 367.51 3442 141 ST LN NW Inactive 185.32 227.94 3446 138TH CT NW Inactive 48.52 59.68 3455 173RD LN NW Inactive 13.42 16.51 3455 S COON CREEK DR NW Inactive 21.17 26.04 3462 138TH CT NW Inactive 185.77 228.50 3462 138TH CT NW Inactive 59.94 73.73 3477 134TH AVE NW Active 295.12 363.00 3477 134TH AVE NW Inactive 167.55 206.09 3527 142ND LN NW Inactive 138.96 170.92 3527 142ND LN NW Inactive 14.97 18.41 3554 134TH AVE NW Inactive 671.83 826.35 3559 134TH AVE NW Active 104.24 128.22 3559 144TH AVE NW Active 190.53 234.35 3564 142ND LN NW Inactive 188.60 231.98 3605 143RD AVE NW Inactive 200.46 246.57 3609 143RD AVE NW Inactive 38.26 47.06 CITY OF ANDOVER 2009 Delinquent Utility List Pending Amount To Be Certified Service Address Status Amount (including 23 %) 3614 141 ST LN NW Inactive 147.05 180.87 3691172ND LN NW Inactive 6.42 7.90 3722 140TH AVE NW Active 381.12 468.78 3747 157TH AVE NW Inactive 6.63 8.15 3774 139TH LN NW Active 138.78 170.70 3870 143RD AVE NW Inactive 24.32 29.91 3896 145TH AVE NW Inactive 8.36 10.28 3900 139TH LN NW Inactive 223.70 275.15 3911140TH LN NW Inactive 416.18 511.90 4122 145TH LN NW Active 454.17 558.63 4311 144TH LN NW Inactive 7.40 9.10 4321 144TH LN NW Inactive 7.18 8.83 4359 155TH AVE NW Inactive 6.89 8.47 4426 149TH LN NW Inactive 8.09 9.95 4426 149TH LN NW Inactive 6.42 7.90 445 155TH AVE NW Inactive 21.42 26.35 4515 165TH AVE NW Inactive 8.09 9.95 4515 165TH AVE NW Inactive 9.48 11.66 4630 147TH LN NW Active 6.98 8.59 480 146TH LN NW Inactive 5.42 6.67 510 ANDOVER BLVD NW Active 29.48 36.26 5276 169TH LN NW Inactive 50.15 61.68 5276 169TH LN NW Inactive 17.86 21.97 5315 167TH AVE NW Inactive 12.03 14.80 635 139TH LN NW Inactive 41.42 50.95 643 158TH AVE NW Active 20.80 25.58 655 158TH AVE NW Active 20.80 25.58 668 158TH AVE NW Active 20.80 25.58 679 158TH AVE NW Active 20.80 25.58 680 158TH AVE NW Active 20.80 25.58 692 158TH AVE NW Active 20.80 25.58 702 158TH AVE NW Active 20.80 25.58 712 158TH AVE NW Active 20.80 25.58 - 746 159TH AVE NW Active 20.80 25.58 752 140TH LN NW Active 714.18 878.44 758 159TH AVE NW Active 20.80 25.58 770 159TH AVE NW Active 20.80 25.58 82 141ST LN NW Inactive 94.62 116.38 847 141ST AVE NW Inactive 116.71 143.55 861140TH LN NW Inactive 133.06 163.66 881 160TH LN NW Inactive 216.24 265.98 981140TH LN NW Active 481.13 591.79 72,304.29 88,934.28 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE CERTIFICATION OF DELINQUENT SEWER, WATER, STORM SEWER, STREET LIGHTING CHARGES, FALSE ALARM FINES, TREE REMOVAL, MOWING FEES AND /OR ANIMAL CONTROL FEES. WHEREAS, pursuant to a proper notice duly given as required by law, the council has met, heard and passed upon all objections to the proposed assessment for the delinquent sewer, water, storm sewer, street lighting charges, false alarm fines, tree removal, mowing fees and/or animal control fees. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in one annual installment on or before the first Monday of January, 2010 and shall bear interest at the rate of 8 percent per year. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment, except that no interest shall be charged if the entire assessment is paid by November 13, 2009. Adopted by the City Council of the City of Andover on this 4th day of November, 2009. CITY OF ANDOVER ATTEST: Michelle Hartner — Deputy City Clerk Michael R. Gamache, Mayor k N C I T Y O F DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Hold Public Hearing /Adopt Assessment Roll/09- 2/2009 Street Reconstruction — Engineering DATE: November 4, 2009 INTRODUCTION The City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for the Project 09 -2, 2009 Street Reconstruction. DISCUSSION The north half of the Woodland Meadows development was reconstructed this summer as part of the 2009 Street Reconstruction program (see attached location map). In accordance with the Roadway Reconstruction Assessment Policy, twenty -five percent (25 %) of the total project costs are being assessed to the benefiting properties. The total project cost is $795,809.79. Of this total, $198,952.38 is to be assessed to the benefiting properties. The remaining project costs will be funded by the City. The feasibility report identified the estimated assessment at $6,280.00 per lot. The actual assessment rate per lot based on final construction costs is $5,377.09. The Assessment Roll is on file in the City Clerk's office for review. Attached are the following: • Resolution adopting the assessment roll • Example notice and letter sent to property owners • Location map • Assessment worksheet BUDGET IMPACT Seventy -five percent (75 %) of the total project costs for the street reconstruction project will be funded from the City's Road & Bridge Fund ($596,857.41) and the remaining 25% of the total project costs will be assessed to the benefiting properties ($198,952.38). Mayor and Council Members November 4, 2009 Page 2 of 2 ACTION REQUIRED The City Council is requested to hold the public hearing and approve the resolution adopting the assessment roll for Project 09 -2, 2009 Street Reconstruction. Respectfully submitted, David D. Berkowitz Attachments: Resolution, etter & 1 Notice Sent to Property Owners, Location Map & Assessment Worksheet c.c. Mark Pitman, 2023 175 Lane NW CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 09 -2 2009 STREET RECONSTRUCTION WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount equal to or greater than the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2010 and shall bear interest at a rate of 4.5 percent per annum from the date of the adoption of this assessment resolution. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 4 day of November 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk C I T Y O F NDOVE 801 - 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA PUBLIC HEARING FOR PROJECT NO. 09 -2 NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, on Wednesday, November 4, 2009 at 7:00 PM to pass upon the proposed assessment for street reconstruction in the following described areas: 2009 Street Reconstruction Woodland Meadows (North %) The proposed assessment roll is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment is $5,377.09 per lot. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. BY ORDER OF THE CITY COUNCIL � r , 'r (A " Michelle Hartner — Deputy City Clerk Publication Dates: October 16 & 23, 2009 (Anoka Union) V T Y O F DOV Rol 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US October 8, 2009 03 32 24 33 0009 Kevin & Rebecca Scheid 17450 Partridge St. NW Andover, MN 55304 Re: 2009 Street Reconstruction /Project 09 -2 Dear Mr. & Mrs. Scheid: Enclosed please find the public hearing notice for the proposed assessment for street reconstruction as part of the 2009 Street Reconstruction project. The public hearing is scheduled for Wednesday, November 4, 2009 at 7:00 p.m. at the Andover City Hall. The estimated assessment per lot was $6,280.00 and the actual assessment amount will be $5,377.09 per lot. If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at (763) 767 -5130. Sincerely, David D. Berkowitz, P.E. Director of Public Works /City Engineer DDB:rja Encl. I T Y o F Capital Improvement Plan N Lo V L' Project Name: ANNUAL MILL AND OVERLAY (2009) WOODLAND MEADOWS - NORTH HALF J U 3 0 1 °Z7T H LN.: y j 'O J J Co . :176TH'LN. THigV w U) X . H �z� .y. ly ♦} ��,1 PT4 T H p IR' i , / w ODLA� �C) MEADOws Z !fir c `�sr Location Map L E G E N D Project Location R Lots /Parcels Park Water 0 300 600 1,200 Right of Way Feet City Limits FINAL ANDOVER ASSESSMENT WORKSHEET Project Name: 2009 Street R construction Project No.: 09 -02 Feasibility Report Date: December 16, 2008 Amount: $ 762,870.00 Contract Award Date: April 7, 2009 Amount: $ 652,359.50 Final Contract Cost $ 585,849.48 Additional Storm Sewer Costs (City Supplied) $ 45,794.50 Final Construction Cost $ 631,643.98 Actual Expenses Engineering (Includes Surveying, Inspection & Staking): $ 110,716.10 Consulting Costs $ 50.00 Aerial Mapping (1 % of street) $ 5,642.15 Drainage Plan (0.3% of street/storm) $ 1,894.93 Administration (3 %) $ 18,949.32 Assessing (1 %) $ 6,316.44 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ 173.91 Advertising $ 664.20 Permit and Review Fees $ 1,300.00 Street Signs (Materials and Labor) $ 4,908.31 Material Testing $ 1,913.80 Construction Interest $ 5,120.81 City Costs $ 6,515.84 Total Actual Expenses $ 164,165.81 Expenses Multiplier 25.9902% Total Actual Project Cost Amount: $ 795,809.79 Woodland Meadows North (C.P. 09 -02) Construction Costs $ 631,643.98 Assessable Construction Costs (25 %) $ 157,911.00 Assessable Indirect Expenses $ 41,041.38 Total Assessable Costs $ 198,952.38 Actual Assessment Rate Per Unit $ 198,952.38 / 37 Units= $ 5,377.09 Feasibility Assessment Rate Per Unit $ 6,280.00 Total Assessments $198,952.38 Total City Costs $596,857.41 C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US 4 TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Hold Public Hearing/Adopt Assessment Roll/08- 37/157 Avenue NW Reconstruction (MSAS 102) — Engineering DATE: November 4, 2009 INTRODUCTION The City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for the Project 08 -37, 157 Avenue NW Reconstruction (MSAS 102). DISCUSSION Reconstruction of 157 Avenue NW from Prairie Road NW to University Avenue NW has been completed. A portion of the project is to be assessed to benefiting properties. The feasibility report identified two separate assessments. One assessment is for properties within the MUSA (Metropolitan Urban Service Area) boundary (potential urban lots) and the second assessment is for properties outside the MUSA. In accordance with City Council direction and as identified in the City's Assessment Policy, twenty percent (20 %) of the total project cost associated with this project is being assessed to the benefiting properties. The total project cost is $432,330.06, with $72,376.04 to be assessed to the benefiting properties. The feasibility report and actual assessment rates are as follows: Feasibility Actual • Parcels in the MUSA(19 units, 9 existing lots and 10 potential) $1,490.00 $896.32 • Parcels outside the MUSA(18 units, 15 existing units and 3 potential) $5,110.00 $3,074.78 The City Council directed staff to defer the potential lot assessments. An option for the deferral would be to accrue interest for the first 15 years at 4.5% or the ENR Index, whichever is lower. Starting with the 16 year, the assessment value will begin to depreciate, in equal annual amounts over the next 10 years so as to achieve an assessment value of zero dollars, at which time the deferred assessment will expire. At anytime within the 25 years if the property splits or redevelops the assessment would become active and the current dollar amount would be assessed over an eight year period. The Council is requested to direct staff on the deferral process. Attached is a deferral resolution for discussion which can be approved as is or modified by the City Council. Mayor and Council Members November 4, 2009 Page 2 of 2 The Assessment Roll is on file in the City Clerk's office for review. Attached are the following: • Resolution adopting the assessment roll • Resolution deferring assessment for various properties • Example notices and letters sent to property owners • Location map • Assessment worksheet BUDGET IMPACT The reconstruction project is funded from the City's Road & Bridge Fund and 20% will be assessed to the benefiting properties. The deferred assessments will be carried by the City until such time of a lot split or redevelopment. ACTION REQUIRED The City Council is requested to hold the public hearing, approve the resolution adopting the assessment roll and approve the resolution for deferring assessments for various properties for Project 08 -37, 157 Avenue NW Reconstruction (MSAS 102). Respectfully submitted, David D. Berkowitz Attachments: Resolutions Letters &Notice Sent to Property Owners, Location Map & Assessment Worksheet ✓ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 08 -37 157 AVENUE NW RECONSTRUCTION (MSAS 102) WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount equal to or greater than the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2010 and shall bear interest at a rate of 4.5 percent per annum from the date of the adoption of this assessment resolution. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 4 tH day of November_ 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DEFERRING ASSESSMENTS FOR VARIOUS PROPERTIES AS PART OF PROJECT NO. 08 -37 157 AVENUE NW RECONSTRUCTION (MSAS 102) . The assessments for properties described as follows: • PIN 13- 32 -24 -44 -0002 (2 of 2) as identified on the Special Assessment Roll • PIN 24- 32 -24 -12 -0010 (2 of 2) as identified on the Special Assessment Roll • PIN 24 - 32 -24 -21 -0002 (2 of 2) as identified on the Special Assessment Roll • PIN 13- 32 -24 -33 -0009 (2 of 3) as identified on the Special Assessment Roll • PIN 13- 32 -24 -33 -0009 (3 of 3) as identified on the Special Assessment Roll • PIN 24- 32 -24 -22 -0003 (2 of 3) as identified on the Special Assessment Roll • PIN 24- 32 -24 -22 -0003 (3 of 3) as identified on the Special Assessment Roll • PIN 13- 32 -24 -33 -0008 (2 of 3) as identified on the Special Assessment Roll • PIN 13- 32 -24 -33 -0008 (3 of 3) as identified on the Special Assessment Roll • PIN 13- 32 -24 -33 -0005 (2 of 3) as identified on the Special Assessment Roll • PIN 13- 32 -24 -33 -0005 (3 of 3) as identified on the Special Assessment Roll • PIN 24- 32 -24 -22 -0004 (2 of 3) as identified on the Special Assessment Roll • PIN 24- 32 -24 -22 -0004 (3 of 3) as identified on the Special Assessment Roll Are to be deferred until the following occurs: 1. Division of the properties by metes and bounds description, platting and /or lot split. All assessments that lose their deferral under Item 1 above shall be payable in full and in equal installments of principal and interest over an 8 year period. The assessment amount will accrue interest for the first 15 years at 4.5% or the ENR Index, whichever is lower. Starting with the 16 year, the assessment value will begin to depreciate, in equal annual amounts over the next 10 years so as to achieve an assessment value of zero dollars, at which time the deferred assessment will expire. Adopted by the City Council of the City of Andover this 4 th day of November , 2009. CITY OF ANDOVER Attest: Michael R. Gamache — Mayor Michelle Hartner — Deputy City Clerk 4 �x amv�L ND 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US October 8, 2009 13 32 24 44 0007 Franklin & Suzanne Peach 75-157 th Avenue NW Andover, MN 55304 Re: 157 Avenue NW Reconstruction (MSAS 102) /Project 08 -37 Dear Mr. & Mrs. Peach: Enclosed please find the public hearing notice for the proposed assessment for street reconstruction as part of the 157 Avenue NW Reconstruction (MSAS 102) project. The public hearing is scheduled for Wednesday, November 4, 2009 at 7:00 p.m. at the Andover City Hall. As you will note, the estimated assessment per lot was $5,110.00 and the actual assessment amount will be $3,074.78 per lot. The City Council directed staff at the September 15, 2009 regular scheduled Council meeting to defer assessments on any potential lot splits. The details for such deferrals will be discussed at the hearing. If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at (763) 767 -5130. Sincerely, (De David D. Berkowitz, P. E. Director of Public Works /City Engineer DDB:rja Encl. O V E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -5100 FAX (763) 755 -8923 • WWW. CLAN DOVER. MN. US October 8, 2009 24 32 24 22 0002 Lawrence & M.A. Williams 624-157 th Avenue NW Andover, MN 55304 Re: 157 Avenue NW Reconstruction (MSAS 102) /Project 08 -37 Dear Mr. & Mrs. Williams: Enclosed please find the public hearing notice for the proposed assessment for street reconstruction as part of the 157 Avenue NW Reconstruction (MSAS 102) project. The public hearing is scheduled for Wednesday, November 4, 2009 at 7:00 p.m. at the Andover City Hall. As you will note, the estimated assessment per lot was $1,490.00 and the actual assessment amount will be $896.32 per lot. The City Council directed staff at the September 15, 2009 regular scheduled Council meeting to defer assessments on any potential lot splits. The details for such deferrals will be discussed at the hearing. If you have any questions, .feel free to contact me at (763) 767 -5133 or Jason Law at (763) 767 -5130. Sincerely, David D. Berkowitz, P.E. Director of Public Works /City Engineer DDB:rja Encl. C I T Y a F NDOVE Rop 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA PUBLIC HEARING FOR PROJECT NO. 08 -37 NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, on Wednesday, November 4, 2009 at 7:00 PM to pass upon the proposed assessment for street reconstruction in the following described areas: 157 Avenue NW Reconstruction (MSAS 102) The proposed assessment roll is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment per lot is $896.32 for properties within the MUSA & $3,074.78 for properties outside the MUSA . Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. BY ORDER OF THE CITY COUNCIL 1 Michelle Hartner — Deputy City Clerk Publication Dates: October 16 & 23, 2009 (Anoka Union) C I T Y o f Capital Improvement Plan NDOVE Proj ct Name: MUNICIPAL STATE AID ROUTES RECONSTRUCT 2009 Eu h Z O Oak" ollow vE= MILLER'S WOODS co y } MILLER'S a OAK WOODc, HOLLOW 2ND ti . 7 =i ortlaen NORDEEN ADDITION i f W _��ti� G �� s TV 0 1 N Location Map L E G E N D W E Project Location s Lots /Parcels Lr 3L Park o aoo aoo 1,600 Water Right of Way Feet City Limits FINAL ANDOVER ASSESSMENT WORKSHEET Project Name: 157th Avenue Reconstruction Project No.: 08 -37 Feasibility Report Date: February 3, 2009 Amount: $ 468,280.00 Contract Award Date: April 21, 2009 Amount: $ 382,500.60 Actual Construction Cost Amount: $ 343,002.17 Actual Expenses Engineering (Includes Surveying, Inspection & Staking): $ 55,211.20 Consulting Costs $ - Aerial Mapping (1 % of street) $ 3,148.56 Drainage Plan (0.3% of street/storm) $ 1,029.01 Administration (3 %) $ 10,290.07 Assessing (1 %) $ 3,430.02 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ - Advertising $ 316.93 Permit and Review Fees $ - Street Signs (Materials and Labor) $ 2,734.47 Material Testing $ 5,953.50 Construction Interest $ 3,822.31 City Costs $ 3,391.82 Total Actual Expenses $ 89,327.89 Expenses Multiplier 26.0430% Total Actual Project Cost Amount: $ 432,330.06 Actual City Costs 80% Actual Construction Costs (plus extra depth bit.) $285,580.33 Actual Indirect Costs $74,373.69 Total Actual City Costs $359,954.02 Actual Assessable Costs 20% Actual Construction Costs (minus extra depth bit.) $57,421.84 Actual Indirect Costs $14,954.37 Total Actual Assessable Costs $72,376.21 Total Length of Roadway 5354.47 LF Length of Roadway in MUSA (Urban) 1260. LF 23.53% Length of Roadway outside MUSA (Rural) 4094.47 LF 76.47% Based upon Potential Units ; , 20% Feasibility; Total to.Assess $72,376.21 Report Bid Assessment Rate Per Potential Unit Urban Area 19 units $ 896.32 $ 1,490.00 Bid Assessment Rate Per Potential Unit (Rural Area) (18 units) ' $ 3,074.78 $ 5,110.00 ( C I T Y o f N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Development irector FROM: Courtney Bednarz, City Plann# SUBJECT: Hold Public Hearing/Consider Vacation of Right -of Way and Easements/Kwik Trip - Planning DATE: November 3, 2009 INTRODUCTION The applicant is seeking to vacate existing right -of -way, utility and drainage and street easements that exist on the subject properties shown on the attached location map. The intent is to clear these sites of these encumbrances in preparation for redevelopment. As discussed in the preliminary plat report for Kwik Trip, the applicant proposes to dedicate right -of -way for a new frontage road and new easements for utility and drainage purposes as a part of the plat. DISCUSSION The existing right -of -way and easements overlap on the subject properties and were created with three separate actions: • Pankonin Addition: • Service Road right -of -way over the north 40.02 feet of both lots • Utility and drainage easements over the west ten feet of lot 1, Block 1 and the south ten feet of both lots • City of Andover Right -of -Way Plat No. 3 created right -of -way parcels 9, 10 and 11 • Street Easement Document No. 267513 dedicated the north 40.02 feet of Lot 2, Block 1 Pankonin Addition It should also be noted that the proposed frontage road will require an easement from Kottke's Bus Service, Inc. to allow it to be connected with the existing frontage road to the east. This item is listed as a condition of preliminary plat approval. Staff has reviewed the proposed vacation of right -of -way and easements and recommends approval. Utility companies have been provided with a copy of the proposal. A pre - construction meeting with the applicant, utility companies and the city will be held to coordinate construction activities if the project moves forward. ACTION REQUESTED The Council is asked to hold a public hearing and to approve the proposed vacation of right -of- way and easements subject to the conditions of the attached resolution. Attachments Resolution Location Map Pankonin Addition City of Andover Right -of -Way Plat No. 3 Proposed Plat Illustrating Street Easement Doc No. 267513 Res ct rna-r-z Cc: Leah Nicklaus Berlin P.O. Box 2107 –1626 Oak Street LaCrosse, WI 54602 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R A RESOLUTION GRANTING VACATION OF RIGHT OF WAY, UTILTY AND DRAINAGE AND STREET EASEMENTS AT THE SOUTHEAST CORNER OF BUNKER LAKE BOULEVARD AND JAY STREET NW FOR TORRENS PROPERTY CERTIFICATES OF TITLE 51557 AND 91242 LEGALLY DESCRIBED AS: Parcels 9,10 and 11, CITY OF ANDOVER RIGHT OF WAY PLAT NO. 3, according to the recorded plat thereof, Anoka County, Minnesota as shown in Final Certificate recorded December 3, 1996 as Document No. 290262 And; Service Road Right Of Way adjoining Lots 1 and 2, Block 1 as dedicated in the plat of PANKONIN ADDITION, according to the recorded plat thereof, Anoka County, Minnesota And; Utility and Drainage Easements within Lots 1 and 2, Block 1 as dedicated in the plat of PANKONIN ADDITION, according to the recorded plat thereof, Anoka County, Minnesota And; A permanent street easement over, under and across the north 40.02 feet of Lot 2, Block 1, Pankonin Addition, Anoka County Minnesota (Anoka County Document No. 267513) WHEREAS, the applicant has requested to vacate the existing right -of -way and easements on and adjoining Lots 1 and 2, PANKONIN ADDITION, Anoka County, Minnesota to facilitate redevelopment of the subject property; and WHEREAS, the applicant proposes to dedicate new right -of -way and easements to accommodate the public street and utilities proposed to be constructed as a part of the redevelopment; and WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, the City Council finds the request is in the best interest of the city to promote redevelopment of the subject property and improvements to the frontage road access for the surrounding properties; and _3— WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of right -of -way, drainage and utility easements and street easement legally described above subject to the following; 1. This approval is contingent upon approval of the preliminary plat and conditional use permit for Kwik Trip, Inc. If either of those items fail to be approved by the City or fail to be recorded with Anoka County, approval of the vacation of right - of -way and easements shall be null and void. 2. This resolution shall be recorded with Anoka County at the time the final plat for Kwik Trip, Inc. is recorded with Anoka County. Adopted by the City Council of the City of Andover on this _ day of , 2009 CITY OF ANDOVER ATTEST Michael R. Gamache, Mayor Michelle Hartner, Deputy City Clerk A M& W - 9 A Incorporated Location Map 1974 13939 lz { 13901 13929 IQ j { Z m 3952 Z �+ i 1 13946 13919 � � } +IT 1 L. 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I �b. C I T Y O F N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrat Will Neumeister, Community Deve nt Director jv9,- FROM: Courtney Bednarz, City Plannqf- SUBJECT: Consider Preliminary Plat/Kwik Trip Andover Addition - Planning DATE: November 4, 2009 INTRODUCTION The Council is asked to review a preliminary plat that will combine two existing lots into one lot and dedicate right -of -way for realignment of the existing frontage road and associated drainage. DISCUSSION Conformance with Local Plans The proposal is consistent with the Light Industrial Land Use and Industrial Zoning District designations that exist on the subject property. Access The existing frontage road will be realigned to provide access from Jay Street NW from the southwest as shown on the attached plat. The applicant will remove the existing frontage road to prepare the site for redevelopment. The existing right -of -way and easements will be vacated through a separate item. The new frontage road will be constructed as a public improvement project and will be assessed to the benefitting property owners. The purpose of the frontage road realignment is to improve traffic safety and improve access to a full movement intersection with Jay Street NW. The existing median in Jay Street NW will be modified to allow this to occur. The proposed frontage road right -of -way will also provide an area for drainage across the road at the southeast corner of the plat. A portion of the proposed frontage road encroaches onto property owned by Kottke's Bus Service, Inc. A street easement will be needed to allow the road to be constructed as shown. This has been included as a condition of approval. Lots The proposed lot will exceed the minimum lot width, depth and area requirements of City Code 12 -3 -5 for lots within the Industrial Zoning District. An outlot is shown to the southeast of the proposed right -of -way. This area will be used to collect drainage from the surrounding area. Staff and the applicant have agreed that this area should be platted as part of the right -of -way to eliminate the outlot. Easements Typical ten foot wide drainage and utility easements will be provided adjacent to the west, south and east property lines of the proposed lot. A 40 foot wide drainage and utility easement will be provided along the north property line to protect access to water, sanitary sewer and storm sewer in this area of the site. Park Dedication A park dedication fee will be required based on the area of the new lot as provided by City Code 1 -7 -3. The City Code 1 -7 -3 establishes a park dedication fee for commercial or industrial property of $8,984 per acre or 10% of the market value of the land, whichever is less. Based on the 1.673 acres of proposed Lot 1, the park dedication fee will be $15,030.32. Pedestrian Access A sidewalk will be required to be constructed in the right -of -way along the east side of Jay Street adjacent to the site. The sidewalk will connect with the existing trail along the south side of Bunker Lake Boulevard NW at the intersection of these two streets. Anoka County Highway Department A copy of the plat and a request for review comments was sent to the Anoka County Highway Department on September 23, 2009. No comments have been received. Planning Commission Recommendation The Commission unanimously recommended approval of the proposed preliminary plat subject to the conditions of the attached resolution. Attachments Resolution Location Map Preliminary Plat ACTION REQUESTED The Council is asked to approve or deny the proposed preliminary plat subject to the conditions of the attached resolution. I z Cc: Leah Nicklaus Berlin P.O. Box 2107 —1626 Oak Street LaCrosse, WI 54602 2 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "KWIK TRIP ANDOVER ADDITION" FOR PROPERTY AT THE SOUTHEAST CORNER OF BUNKER LAKE BOULEVARD NW AND JAY STREET NW LEGALLY DESCRIBED AS: Lots 1 and 2, Block 1, Pankonin Addition, Anoka County, Minnesota; except that part of said Lot 1, plus interest, penalty and costs comprising Parcel 11, City of Andover Highway Plat of Right of Way No. 3, taken for highway purposes by the City of Andover as shown in Final Certificate recorded December 3, 1996 as document No.290262. Torrens Property Certificates of Title No. 51557 (Lot 1) and No. 91242 (Lot 2) And Parcels 9, 10 and 11, City of Andover Highway Right of Way Plat No. 3, according to the recorded plat thereof, Anoka County, Minnesota. WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the plat; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning and Zoning Commission and approves the preliminary plat with the following conditions: 1. The Preliminary Plat shall conform to the plans dated October 8, 2009 and stamped received by the City of Andover on October 22, 2009. 2. Park dedication shall be paid based on the area of proposed Lot 1 as provided by City Code 1 -7 -3. 3. A sidewalk shall be required to be constructed within the right -of -way along the east side of Jay Street NW at the applicant's expense. 3 4. Removal of the existing frontage road, building, fences and other existing site improvements shall be the responsibility of the applicant. 5. The new frontage road shall be constructed as a public improvement with the cost of the project assessed to benefitting properties. 6. A street easement document if favor of the city shall be provided for the area of the proposed frontage road that encroaches onto the Kottke's Bus Service Inc. property. 7. Contingent upon staff review and approval for compliance with city ordinances, policies and guidelines and a development agreement acceptable to the City Attorney. A financial guarantee acceptable to the city is required as a part of this agreement to assure required subdivision improvements will be completed. Adopted by the City Council of the City of Andover this th day of , 2009. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Michelle Hartner, Deputy City Clerk 4 ANL66W Incorporated Location Map 1974 13939-.......- ----- ---- - - . .. __.. -. -.... t� � o _...__... 13901 _ I _ 7 �Ft II 13929 Z_13946] _......_...._ -_' _..2._...._. ,wi � / l � 3940 3941 ,; ^ % , g33 389 � m 13919 "__ � _� � �_ � 6933 13 13934 _ 1. &BTH�VE.. 1 {` { jJ } ` ...... 13909 , 13932 - - i..___.._ 391 .. { 1 _. \.....__.__. _. 13930 - / „ 4e3 13925 _ 1 ^ L.._...._._ �'..... °13. .._.... 13918 rn .............. .............._.............._... _..._..._..._.__..._.._.....__. 13912 13911 ^N 1 38] � ^ ..._.. _............_. _v y.... 7l13 - .. 39..TH..AVE 13839 _._........._._.. 13 [.........._... 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AVE 1... ......... - ........ ............._.._.....- - N r W-�- E i3 8 ot ON J.1 1p eY d $ :�u: ex _ _ °$ &"' °Sys — — `a€ = a E a — —ra° g ; €a _ ;«�- a�;$Eo�e § ^..g.__ ;@. — `s— _Ear — � x UMHUM ..... I .............. , 1. 10 h Y a in t 9E Az ' c c IF DO R r �\ / F. '@. @' w / �m !� s I ! e «s v x \ �r I� -� � I r / I Q � ' I e I � = ° a ° a — T . Hit secs fv; Es. � u.xv.. .' w. ' � Y .F ° m ` ` mm IW LU G 6e.8 C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 WW .CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Develop t Director FROM: Courtney Bednarz, City Planne SUBJECT: Consider Conditional Use Permit with Variances to Parking Lot Setback/Kwik Trip /Southeast Corner of Bunker Lake Boulevard & Jay Street NW - Planning DATE: November 4, 2009 INTRODUCTION City Code 12 -12 requires a conditional use permit for the proposed convenience gas station. Additional review criteria are provided by City Code 12 -8 -7 (attached). The project will also be required to complete the city's commercial site plan process to finalize the site plan. DISCUSSION The subject property is the current home of Eddy's Auto Body and Repair. All of the existing improvements to the property will be removed to allow the site to be redeveloped. The attached site plan shows the proposed layout of the site. Building Setbacks The proposed building, canopy and fuel pump islands will comply with the Industrial Zoning District building setbacks required by City Code 12 -3 -5. Building Exterior Building and canopy elevations are attached. Building materials include two colors of brick, stucco and aluminum accents and a standing seam metal roof. These materials conform to the construction standards of City Code 9 -7 -3. The canopy exterior is aluminum and includes a red LED channel lit stripe and Kwik Trip logo on all four sides. Trash Enclosure The trash enclosure will be constructed from the same materials as the principal building to appear as part of the building. The attached site plan and left side building elevation illustrate the proposed trash enclosure. Rooftop Equipment Any mechanical equipment mounted on the roof or ground will be required to be screened to comply with City Code 12 -13 -5. Parking City Code 12 -13 -8 requires parking for the fuel pumps as well as the retail store. No additional parking beyond stacking distance is required for the car wash. City Requirement Proposed Site Required Proposed Stalls Stalls Fuel Pumps 2 /service stall 10 service stalls 20 20 Retail Store 1/200 s.f. floor area 2995 s.f. floor area 19 21 It is important to note that the proposed parking area will extend over utilities along the north side of the property. These utilities serve more than the subject property and may need to be accessed by the city in the future for repair or replacement. A hold harmless agreement will be required as a condition of approval to ensure that the city is not responsible for replacing private improvements within the public easement should this occur. Traffic Circulation The site is designed to allow vehicles entering the site easy access to the fuel pumps, car wash and parking area for the convenience store. Stacking distance at the car wash is sufficient for at least six vehicles and a seventh vehicle beyond the crosswalk on the north side of the building. Variances The drive lanes on the north and south sides of the building are proposed to have a ten foot setback which is less than the twenty foot setback that is typically required adjacent to public streets. The reduced setback will require a variance to City Code 12 -13 -8 E.S. As with all variances, hardship must be demonstrated to vary from the City Code. The standards used to evaluate hardship are as follows: 1. There are circumstances unique to the property that were not created by the landowner. Unique conditions may include the physical characteristics, including topography or water conditions that may exist on the property. 2. The property, if the variance is granted, will not be out of character with other properties in the same neighborhood. 3. The applicant has exhausted all reasonable possibilities for using his/her property 4. Economic considerations may not constitute an undue hardship if reasonable use of the property exists with application of the minimum standards of this chapter. The findings for the variance provided by the applicant are as follows: • The applicant is proposing to dedicate right -of -way to create a new frontage road on the south side of the property resulting in a reduction in the developable area of the site. • The subject property will have public streets adjacent to all four sides of the property which increases the required setbacks and further reduces the developable area of the site. Hours of Operation City Code 12 -8 -7 requires the hours of operation to be regulated by the conditional use permit. The applicant is requesting that this facility be allowed to operate twenty four hours a day, seven days a week. Lighting All lighting is required to be shielded to prevent glare. The applicant has proposed lighting to be recessed into the underside of the canopy and roof of the building as well as shielded pole mounted lights along the perimeter of the parking area. Additional details will need to be provided for each type of fixture through the commercial site plan process to ensure adequate shielding will be provided. Exterior Storage and Sales City Code 12 -8 -7 requires any exterior sales area be regulated by the conditional use permit. The applicant has requested approval of exterior sales similar to many of their other locations. This includes pallets of salt near the pump islands, two ice chests on the north side of the building, one cage for prefilled propane tanks (filled off site) and small trash recycling containers on the west side of the building. Landscaping A preliminary landscaping plan is attached with the site plan. The proposed plant quantities exceed the requirements of City Code 12 -13 -6 as shown in the notes on that plan. The right -of- way trees shown along Jay Street need to be moved to make room for a sidewalk. Final adjustments to the landscaping plan will be made through the commercial site plan process. Signage Building and canopy signage is shown on the attached building and canopy elevations. A monument sign is also shown toward the northwest corner of the site. A sign permit will be required to complete review of signage on the site. Noise The applicant has indicated that there will be no exterior backup generator on the site. It should be noted that the site is surrounded by other industrial and commercial properties and the nearest residential lot is approximately one quarter mile away. Planning Commission Recommendation The Commission unanimously recommended approval of the proposed conditional use permit and variances to the parking area setback.. ACTION REQUESTED The Council is asked to approve or deny the proposed conditional use permit and variances to parking setback. Attachments Resolution Location Map City Code 12 -8 -7 Preliminary Site Plan Set (11x17 in packet) Buildi g an Canopy Elevations Re s i d, arz Cc: Leah Berlin Nicklaus P.O. Box 2107 —1626 Oak Street LaCrosse, WI 54602 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR AN AUTOMOBILE SERVICE STATION AND CAR WASH WITH VARIANCES TO THE PARKING AREA SETBACKS AT THE SOUTHEAST CORNER OF BUNKER LAKE BOULEVARD NW AND JAY STREET NW LEGALLY DESCRIBED AS: Lots 1 and 2, Block 1, Pankonin Addition, Anoka County, Minnesota; except that part of said Lot 1, plus interest, penalty and costs comprising Parcel 11, City of Andover Highway Plat of Right of Way No. 3, taken for highway purposes by the City of Andover as shown in Final Certificate recorded December 3, 1996 as document No.290262. Torrens Property Certificates of Title No. 51557 (Lot 1) and No. 91242 (Lot 2) And Parcels 9, 10 and 11, City of Andover Highway Right of Way Plat No. 3, according to the recorded plat thereof, Anoka County, Minnesota. WHEREAS, Kwik Trip, Inc. has requested a Conditional Use Permit for an automobile service station and car wash on the subject property; and WHEREAS, Kwik Trip Inc. has requested variances to reduce the parking area setback from twenty feet to ten feet along the north and south sides of the subject property; and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said conditional use permit and variances; and WHEREAS, the Planning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover; and WHEREAS, the Planning Commission recommends to the City Council approval of the conditional use permit and variances; and WHEREAS, the City Council received the recommendation of the Planning Commission; and WHEREAS, the City Council finds that the following conditions constitute an undue hardship for the subject property: 1. Right -of -way dedicated by the applicant to create a new frontage road on the south side of the property reduces the developable area of the site. 2. The subject property will have public streets adjacent to all four sides of the property which increases the required setbacks and further reduces the developable area of the site. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and approves the conditional use permit for an automobile service station and car wash with variances to reduce the parking area setback to ten feet along the north and south property lines subject to the following conditions: 1. Approval of the conditional use permit shall be contingent upon approval of the preliminary and final plat, completion of all conditions of approval and recording of the final plat with Anoka County. If any of these actions should fail to be successfully completed the conditional use permit shall be null and void. 2. The architecture of the buildings and canopy shall conform to the architectural renderings stamped received by the City September 23, 2009. 3. The applicant shall be required to successfully complete a commercial site plan in compliance with City Code 12 -14 -2. 4. The hours of operation shall be twenty four hours a day, seven days a week. 5. Exterior storage shall be limited to pallets of salt near the pump islands, two ice chests on the north side of the building, one cage for prefilled propane tanks (filled off site) and small trash recycling containers on the west side of the building. 6. The applicant shall enter into a hold harmless agreement with the city to prevent the city from being financially responsible for replacing private improvements within public drainage and utility easements on the site. 7. The Conditional Use Permit shall be subject to a sunset clause as defined in City Code 12- 14 -6D. Adopted by the City Council of the City of Andover on this day of , 2009. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Michelle Hartner, Deputy City Clerk AK&W—A M tion a Incorporated Loca P 1974 --L-I-L-1 cci, Now 6u 13939 ......... 13901 3 _' l i-396 13 29 3 1.3.90 ,� 39A9 ... ........ 1394U J 941 13919 AVE 139qg - j 1.3897,;g 13909 13918 M �M 1 � c .. . . ... ...... 13 868 ............. . ... ��946 4 9 T H T 'K, �3 869 / 3888 13 38 1382E 86 2 1 1 - 357 . 6 , 13864 13819 V F 13817 13829 R 1 CO 13M 14 3838 PD 13826 13809 13811 m _ �.� " °' 13814 1657 z 0 / °° .7A Nr U) P 4, 137 1 '13IN z < 13778 137791 13797 M Jam' \4,S6 1851 13779 C, 1777 1485 13753 - -- -_ -- 635 ;t �2 'KER LAKE BLVD -1� l � _�I_�[ _. 142 --- - --------- RUHR .... . ...... ....... . ..... ... BUN .. KER LAKE BLVD ------ . . ..... ... .. ...... ... ... 1966 1714 13650 655 1 1530 3 �363 1350 5 13624 HOT [1893 13625 /jO 2000 DIU, ti 13545 13533 13535 N PKWY . ..... 13530 orn 3 . . ........ . ... . . ...................... . ' T 13 R gzj flQ -m FS 1349 13476 aM Oq 4 134 INV I ST 13482 Z03 0 1. 3. 3 13 480 134 6 A. 2 _ 134�_d 72 11347P 13.��74. . . . . . . . . . 134 2 144 (13471 13466 1346 13462 13464 -- -- 13454 13447 Sm ' c o o l �Lr �� 134331344 Cd431 13 my M �1362,' 7349 31 34 7 i9 3J4, 13473 �72 3473 �3464 � .5 13461 11 134�2 13422-"4- J� 409 �� w �� N rn �� 1341 13420 1P15 M 13301 134011340 a3403 13402 38.9.. R T34 1339� 13404 13397 — -- - IM814 Tl' - - __' 369 13382 1338 5 13380""1 3377 13381 13364 1 3 -- 33b4 1335;5 13350 339 13364 133621 13350 13351 13348 13 343��% 13342 X1334 -- -133314 3335 13336 13337 P9 . — I 1. _.. �3318! 13320 1 13321] 3 3 R E N W_<�_ E 8 City Council in the amount provided by the fee resolution, set forth in this code; 3. Fire Chief may deny a permit to persons not capable of pe pursuant to ordinance requirements. (Amended Ord. 314, 10- - 12 -8 -6: EXTERIOR STORAGE: In tricts excluding residential districts, the governing body may order the ow roperty to apply for a Conditional Use Permit to conduct an open storage u ' cluding existing uses, provided it is found that said use constitutes a threat to the ' health, safety, convenience, morals or general welfare. (Amended Ord. 8, 10 -2 - Ord. 380, 4/21/09) 12 -8 -7: AUTOMOBILE SERVICE STATION The regulation of automobile service stations strives to achieve compatibility of these stations with adjacent and abutting land uses. In addition, such regulation is intended to protect the public health, safety and general welfare by mitigating and potentially detrimental aspects of automobile service stations, including potential traffic hazards, noise, light glare at night, outdoor storage of merchandise, indiscriminate advertising, environmental health hazards, and the like. Automobile service stations shall be subject to the following: A. All new buildings, the site, tanks, piping and dispensing stations, shall comply with the current provisions of the International Building Code, Minnesota State Fire Code, and all provisions related to underground liquid storage systems required in Section 12 -8 -7 of this code. B. Building permits shall not be issued for new construction or remodeling of facilities unless Fire Department approval has been received. C. Hours of operation will be approved by the City Council. D. The site plan shall show parking areas for customers, employees, service vehicles and those needing repair and no other areas of the site will be allowed vehicle parking. No vehicle shall be parked awaiting service longer than ten (10) cam. Inoperable vehicles are regulated per section 6 -5 of City Code. E. Pump islands are subject to setback requirements. F. Exterior storage and sales shall only be allowed as approved through the Conditional Use Permit. 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' )�� rrrrn�•se�mm ! j n o � � 3 � �_ o © o• c � ' I r , I c }} r xl i f i , I CA El I� tr j iw" ° r f ' I I ! "1 Im I E� c1 I'1 It M is ❑ ❑ ❑ ❑ ❑ ❑ i co rc Lij • ti O g- E 1 3 Ell (36 O CO s Oo � W z U. v > °� � �� ❑i ' H um � ` e ❑❑oo a� f ❑❑ � ❑ ❑ ❑ ❑❑ v . 9 —pS� ; ff j� f °p �I : �o tn �s z J H W ~ W II W II cV cV �M M W WW Q U t w cn C!1 DO I 9 t C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Director FROM: Courtney Bednarz, City Planner SUBJECT: Schedule Joint Work Session With Open Space Advisory Commission - Planning DATE: November 4, 2009 INTRODUCTION The Open Space Advisory Commission has requested a meeting with the Council to discuss their role in preparing for development and participating in the development review process. DISCUSSION The Commission would like to discuss having an informal role in the development review process and the potential to offer comments as residential plats move through the process. Wednesday, December 9, 2009 at 7:00 pm has been suggested as a possible meeting date as it is the regular meeting date for this Commission. The Commission would also like to invite the other participants in the development review process, including the Parks and Planning Commissions. ACTION REQUESTED The Council is asked to consider scheduling a joint work session with the Open Space Advisory Commission. Ue Ona rz 7 C I T Y O F OVE_ROk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: November 4, 2009 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Projects 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. esp submitted, ickinson C I T Y O F c� N DATE November 4, 2009 ITEMS GIVEN TO THE CITY COUNCIL ➢ Kwik Trip Plat ➢ Kwik Trip CUP PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. GASTAMRHONDAAWGENDMCC LIST.doc C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for November 4, 2009 City Council Meeting DATE: November 4, 2009 The City Council is requested to receive the following supplemental information. Discussion Items Item #13. Hold Public Hearing /Adopt Assessment Roll/09- 2/2009 Street Reconstruction (Supplemental) — Engineering Item #16. Consider Preliminary Plat/Kwik Trip Andover Addition (Supplemental) —Planning Item #17. Consider Conditional Use Permit with Variances to Parking Lot Setback/Kwik Trip /Southeast Corner of Bunker Lake Boulevard & Jay Street NW (Supplemental) - Planning j ckinson dm ctfully submitted, iinistrator A C I T Y O F N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrat FROM: David D. Berkowitz, Director of Public orks /City Engineer SUBJECT: Hold Public Hearing /Adopt Assessment Roll/09- 2/2009 Street Reconstruction (Supplemental) — Engineering DATE: November 4, 2009 INTRODUCTION The City has received two assessment appeals in written form, which are attached for your information and the public record. Respectfully submitted, (Do David D. Berkowitz c.c. Mark Pitman, 2023 175 th Lane NW Mark and Katie Pitman 2023 175 Lane N.W. Andover, MN 55403 Phone 763 -553 -0444 Fax 763 - 391 -0870 Jim Dickinson 1685 Crosstown Blvd. N.W. Andover, MN 55304 CC: Mayor Mike Gamache Re: Public Hearing Proposed assessment for street reconstruction Be it known: I object the proposed special assessment against my property from City Project No. 09 -02. You did not add any value to my property by trading one road for another. What you did do was erode the rural feel of my neighborhood with concrete, storm sewers and street signs. I object to the time required out of my schedule this past summer to protect my property and clean up after your contractor. I object to being left with the burden of what to do with an increase in storm runoff and repairs to my sprinkler system. Respectfully submitted This day of November 4, 2009 W1 7— Mark Pitman 2023 175 Lane N.W. Andover, MN 55304 Page 1 of 1 City Clerk, City Council and whomever else it may concern, We are writing to formally object to the proposed assessment for street reconstruction as part of the 2009 Street Reconstruction project 09 -2 on our lot in the north half of Woodland Meadows. (property I. D. 03- 32 -24 -34 -0008) We were unable to attend the February 3 rd meeting regarding the project. We arrived at 7:02 to the March 3 rd meeting and were too late to voice our disapproval at that time. We wrote a letter, attended and spoke at the April 7 th meeting so our objection has previously been heard. With declining property values, a new road is not going to increase our property values by that much, if at all. If that was the case, then why does the house for sale on our street have to keep reducing their asking price? It has been for sale throughout this process & still has not sold. We strongly objected to the concrete curbs because we felt it would change the aesthetics of the neighborhood. It took away the "up north" feel as you drive in and brought the "city" that much closer, a BIG negative in our view. We also felt that the project was overkill for what needed to be done and fiscally irresponsible, especially given the economy. You say we don't need to pay it all at once, that we can spread it out over a number of years. That is still costly and only adds to the overall cost. Last year the St. Francis referendum did not pass and as a result, sports fees went up $100 per sport. We would rather spend any extra money we had to keep our children in sports. We have five children and try very hard to live within our means. The extra $400 -$800 /year in an assessment makes it that much harder. Wouldn't it be better for the children to continue in sports and be kept busy than to not be able to participate because of excess taxes? Please let us spend our money on our kids instead of making us pay for road improvements that we objected to in the first place and won't increase the value of our home by much in this economy and also took away some of the appeal of the neighborhood. Sincerely, Ivey Greg &Penny Worthington 2022175 Lane NW Andover, MN 763 -753 -4923 C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administr r Will Neumeister, Community Deve ment Directorg/ch FROM: Courtney Bednarz, City Plann# SUBJECT: Supplemental — October 27, 2009 DRAFT Planning Commission Minutes DATE: November 4, 2009 INTRODUCTION The draft minutes from the last Planning Commission meeting are attached. DISCUSSION These minutes contain information from last Tuesday's Planning Commission meeting where the following items were discussed: • Review modifications to Tax Increment Financing District 1 -1 and 1 -2 and adopt resolution certifying compliance with the Comprehensive Plan. • PUBLIC HEARING Preliminary Plat of Kwik Trip Andover Addition located at the southeast corner of Bunker Lake Boulevard and Jay Street NW. • PUBLIC HEARING Conditional Use Permit 09 -09 for Kwik Trip automobile service station and car wash with variances to parking area setbacks at the southeast corner of Bunker Lake Boulevard and Jay Street NW. • PUBLIC HEARING City Code Amendment to consider changes to City Code for wind turbines. ACTION REQUESTED Please add the minutes to the materials for tonight's meeting. Ary garz b , At tachment Planning Commission Minutes DRAFT PLANNING AND ZONING COMMISSION MEETING — OCTOBER 27, 2009 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on October 27, 2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Michael Casey, Tim Kirchoff, Valerie Holthus, and Dennis Cleveland. Commissioners absent: Douglas Falk and Devon Walton. Also present: City Planner, Courtney Bednarz Assistant City Planner, Angie Perera Others APPROVAL OFMINUTES. September 8, 2009 Motion by Kirchoff, seconded by Casey, to approve the minutes as presented. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Falk, Walton) vote. REVIEW MODIFICATIONS TO TAX INCREMENT FINANCING DISTRICT 1 -1 AND 1 -2 AND ADOPT RESOLUTION CERTIFYING COMPLIANCE WITH THE COMPREHENSIVE PLAN Mr. Dickinson stated as the City reaches the decertification dates of TIF District 1 -1 and 1 -2, City Administration would like to do some basic "housekeeping" to assure that the decertification and final close out reports for the TIF District goes smoothly. Mr. Dickinson reviewed the staff report with the Commission. Motion by Casey, seconded by Cleveland, to recommend to the City Council approval of Resolution No. , finding that the Modification to the Development Program for Development District No. 1 and the Proposed Adoption of the Modifications to the TIF Plans for TIF District Nos. 1 -1 & 1 -2 Conform to General Plans for the Development and Regular Andover Planning and Zoning Commission Meeting DRA Minutes —October 27, 2009 Page 2 Redevelopment of the City. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Falk, Walton) vote. Mr. Bednarz stated that this item would be before the Council at the November 17, 2009 City Council meeting. PUBLICHEARING: PRELIMINARYPLAT OFKWIKTRIPANDOVER ADDITIONLOCATED AT THE SOUTHEAST CORNER OF BUNKER LAKE BOULEVARD AND JAYSTREET NW. Mr. Bednarz noted the Planning Commission is asked to review a preliminary plat that will combine two existing lots into one lot and dedicate right -of -way for realignment of the existing frontage road and associated drainage. Mr. Bednarz reviewed staff report with the Commission. Commissioner Kirchoff asked if the northwest corner entrance going to remain open. Mr. Bednarz stated the entire frontage road will be removed and access will be relocated to the southwest corner. Commissioner Kirchoff asked if the outlot will be removed. Mr. Bednarz explained the outlot will become a pond for drainage. Commissioner Holthus asked what the procedure would be if Anoka County would not be in approval of this plan. Mr. Bednarz believed the County will be ok with these plans. Chairperson Daninger asked for clarification on the vacation of the service road. Mr. Bednarz reviewed the proposed plan with the Commission. Motion by Casey, seconded by Cleveland, to open the public hearing at 7:13 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Falk, Walton) vote. There was no public input. Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:14 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Falk, Walton) vote. Commissioner Holthus asked how far away the closest gas station is to this one. Mr. Bednarz stated edge to edge it is approximately a quarter of a mile. Commissioner Kirchoff asked if the new proposed frontage road would open up the median to allow access. Mr. Bednarz indicated that was correct and the plans show curb cuts and opening up to allow access. Regular Andover Planning and Zoning Commission Meeting Minutes — October 27, 2009 L;,RAFT Page 3 Commissioner Casey asked when this continues to the old service road did it end in a cul- de -sac. Mr. Bednarz stated it did not. He showed the location map to the Commission and showed how the frontage road will be constructed to connect to other streets. Chairperson Daninger asked if the trail will be complete. Mr. Bednarz explained how the trail will connect to the sidewalk. Motion by Casey, seconded by Holthus, to recommend approval of the Preliminary Plat of Kwik Trip Andover addition located at the Southeast Corner of Bunker Lake Boulevard and Jay Street NW. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Falk, Walton) vote. Mr. Bednarz stated that this item would be before the Council at the November 4, 2009 City Council meeting. PUBLIC HEARING: CONDITIONAL USE PERMIT 09 -09 FOR KWIK TRIP AUTOMOBILE SERVICE STATION AND CAR WASH WITH VARIANCES TO PARKING AREA SETBACKS AT THE SOUTHEAST CORNER OF BUNKER LAKE BOULEVARD AND JAYSTREET NW Mr. Bednarz noted City Code 12 -12 requires a conditional use permit for the proposed convenience gas station. Additional review criteria are provided by City Code 12 -8 -7. The project will also be required to complete the city's commercial sit plan process to finalize the site plan. Mr. Bednarz reviewed the Conditional Use Permit with the Commission. Motion by Casey, seconded by Holthus, to open the public hearing at 7:26 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Falk, Walton) vote. Ms. Leah Berlin, Kwik Trip, Inc., was at the meeting to answer questions. There was no public input. Commissioner Holthus asked for clarification on the resolution, it states a service repair station and she wanted to make sure it was just a convenience store with fuel and not a repair center for vehicles. Mr. Berlin stated that was correct. Chairperson Daninger asked if this Kwik Trip would look like the one in Forest Lake. Ms. Berlin indicated the footprint of the inside would be almost identical but the outside would be a little different but similar. Regular Andover Planning and Zoning Commission Meeting DRA Minutes — October 27, 2009 Page 4 Chairperson Daninger stated one concern is the stacking of the car wash and he wondered what type of car wash it will be. Ms. Berlin stated the car wash will be a one car touch less bay. Chairperson Daninger thought the stacking of six vehicles was kind of light by the type of car wash and he wondered how they came up with the number. Mr. Bednarz showed the layout and explained how there will be room for six vehicles. Chairperson Daninger stated there is an indication from staff that a hold harmless agreement was made. Ms. Berlin stated they are aware of the utilities that are there and will work with staff on what type of easement they will put over that. She stated this is a pretty standard thing in most cities and they would add their own verbiage. Motion by Casey, seconded by Cleveland, to close the public hearing at 7:30 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Falk, Walton) vote. Commissioner Casey noticed the hours of operation were 24/7 which he did not have a problem with that but he wondered what the hours would be for the car wash and would there be a limitation on that. Mr. Bednarz stated he was not sure and could get the information for them. Chairperson Daninger thought they recently made changes to the City Code regarding this. Chairperson Daninger asked if there is vegetation in the right curb for Jay Street. Mr. Bednarz stated that was correct. Chairperson Daninger stated he wanted to make sure there were not any sight line problems. Mr. Bednarz stated this will be worked on. Chairperson Daninger stated they should address the variance that is on the setback for the parking on the north and south sides. He asked what would be a negative effect other than it does not fit their ordinance. Commissioner Holthus thought there may be more difficulty in maneuverability and could be a safety factor. Mr. Bednarz stated the negative would be reduced green space and the need for more area for movement within the site. Commissioner Holthus wondered where the cut will be made in the median on Jay Street. Mr. Bednarz stated the City will be doing the project and they could try to salvage the plant material into a park. Chairperson Daninger thought the vegetation looked nice but was getting too big so they needed to make sure the sight lines were adequate. Commissioner Kirchoff stated if they were looking for a hardship he thought the overall improvements to the City and that parcel of land by realigning the frontage road to this is a great solution to improve the development but also creation of the new lot affects the size of the current lot and thought that was a hardship. Mr. Bednarz indicated they will look at the current vegetation and see what can be saved. Regular Andover Planning and Zoning Commission Meeting DRAFT Minutes — October 27, 2009 Page 5 Motion by Kirchoff, seconded by Casey, to recommend to the City Council approval of the Conditional Use Permit. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Falk, Walton) vote. Commissioner Holthus wanted to make sure that there was not any non - compete issues that needed to be dealt with on this item. Mr. Bednarz stated there was not. Mr. Bednarz stated that this item would be before the Council at the November 4, 2009 City Council meeting. PUBLIC HEARING: CITY CODE AMENDMENT TO CONSIDER CHANGES TO CITY CODE FOR WIND TURBINES Ms. Perera noted the City has received a number of inquiries from residents wanting to erect small wind turbines (wind energy conversion systems) within residential districts. Since the City Code does not currently regulate wind turbines this item is being brought forward for review and discussion and to also address a goal of the City Council. The City Council has discussed renewable energy options and goals on April 15, 2009 during their Strategic Planning Workshop. Mr. Perera reviewed the staff report with the Commission. Motion by Casey, seconded by Cleveland, to open the public hearing at 7:44 p.m. Motion carried on a 5- ayes, 0 -nays, 2- absent (Falk, Walton) vote. There was no public input. Commissioner Casey stated on third bullet point regarding research, he thought he was fairly familiar with the sky stream but he did notice in another neighboring communities there is a wind turbine that is much larger than a sky stream and he did not know the volume or sizes and he would like that information in order to structure an ordinance for the City. The Commission discussed the sizes of wind turbines the City should limit, what areas in the City along with commercial versus residential. Commissioner Cleveland stated he did not have an issue with having wind turbines but thought they should go with conditional uses to begin with so the City can direct what is being done and to determine if this will be good for the City in the long run. Chairperson Daninger concurred. Regular Andover Planning and Zoning Commission Meeting Minutes — October 27, 2009 DRAFT Page 6 Commissioner Kirchoff thought they should have a conditional use for some of the larger ones. Commissioner Cleveland thought they should have it for all of them so that it is done the right way from the beginning. The Commission continued to discuss how the City would review these for placement in different areas. The Commission reviewed the Oakdale ordinance. Chairperson Daninger felt the Commission was in favor of this but wanted to tighten up the Oakdale ordinance for their City. Commissioner Kirchoff wondered if the ordinance would apply if the wind turbine was not connected to the main grid of the home. Ms. Perera thought the City would want to make sure all the wind turbines applied whether on the main grid or not. Chair Daninger summarized the discussion. He stated they were in favor of tightening this up and using Oakdale as a sample. The Commission concurred that there needed to be some language distinguishing the size of the wind turbine and when it would be required to obtain a conditional use permit. The Commission liked the Oakdale ordinance but wanted to have a conditional use permit along with research on the size limit. Motion by Cleveland, seconded by Kirchoff, to close the public hearing at 8:10 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Falk, Walton) vote. Mr. Bednarz stated that this item would be before the Council at the November 4, 2009 City Council meeting. OTHER BUSINESS. Mr. Bednarz updated the Planning Commission on related items. ADJOURNMENT. Motion by Casey, seconded by Holthus, to adjourn the meeting at 8:15 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Falk, Walton) vote. Respectfully Submitted, Regular Andover Planning and Zoning Commission Meeting L)KAFT Minutes — October 27, 2009 Page 7 Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. How to do a split vote: Motion carried on a 4 -ayes, 1 -nay (Casey), 1- present (Kirchoff), 1- absent (Holthus) vote.