HomeMy WebLinkAboutEDA November 4, 2009
C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
ECONOMIC DEVELOPMENT AUTHORITY
MEETING
November 4, 2009
6:00 p.m.
Conference Rooms A & B
1. Call to Order - 6:00 p.m.
2. Approval of Minutes (October 20,2009)
3. Purchase Agreement/Letter of Intent/Progress Report
4. Andover Station Marketing/Maintenance Discussion
5. 2010 EDA Budget Review
6. Other Business
7. Closed session- Progress Report!Parkside at Andover Station North Negotiations
8. Adjourn
C I T Y o F @
NDOVE
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US
TO: Economic Development Authority
CC: Jim Dickinson, Executive DireetOr
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Approval of Minutes
DATE: November 4, 2009
INTRODUCTION
The following minutes were provided by TimeSaver for EDA approval:
October 20, 2009 Regular Meeting
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The EDA is requested to approve the above minutes.
Respectfully submitted,
!~~
Michelle Hartner
Deputy City Clerk
Attach: Minutes
1
2
3
4
5 ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETING
6 OCTOBER 20,2009 - MINUTES
7
8
9 A Meeting of the Andover Economic Development Authority was called to order by President Mike
10 Gamache, October 20,2009,6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
11 Andover, Minnesota.
12
13 Present: Commissioners Sheri Bukkila, Don Jacobson, Mike Knight, Julie
14 Trude
15 Absent: Commissioners Robot Nowak and Joyce Twistol
16 Also present: Executive Director, Jim Dickinson
17 Community Development Director, Will Neumeister
18 Others
19
20
21 APPROVAL OF MINUTES
22
23 October 6, 2009 Regular Meeting: Correct as written.
24
25 Motion by Trude, Seconded by Jacobson, approval of the minutes as written. Motion carried 5 ayes,
26 2 <l;bsent (Nowak, Twistol).
27
28
29 DISCUSS ANDOVER STATION - CONTINUED
30
31 Mr. Neumeister reviewed the history of Andover Station and how it can be improved.
32
33 Commissioner Knight asked if Target ever got to the point of using the full parking lot. Mr.
34 Neumeister indicated they likely have not.
35
36 Mr. Neumeister noted the Andover Station Association has indicated they would be willing to
37 mow a little more around the pond if needed. The EDA may need to have someone remove the
38 undesirable trees by hand and eradicate the noxious weeds where needed.
39
40 Commissioner Trude thought if they had more short grass it might attract the geese but getting
41 rid of the weeds would be nice.
42
43 Commissioner Trude thought they should have a picnic area to entice a lunch crowd in the area.
44
45 Commissioner Knight thought if they added a few band shells they could get some musicians to
46 play and also draw people in at night.
47
48 Recommendation: Outlot E - eannark money for this area to add some of the amenities they
Andover Economic Development Authority Meeting
Minutes - October 20, 2009
Page 2
1 previously discussed, such as a small pavilion, seating area, flag display, etc.
2
3 Commissioner Jacobson did not think this would work and he thought people needed a reason to
4 want to come to the area. He stated this was a busy area with busy streets on all sides and he did
5 not think it was wise to use the $25,000 to bring in a few people to have lunch. He stated they
6 could bring in entertainment, put up tents and get some arts people to come in and start
7 something to draw the people in.
8
9 Mr. Dickinson noted the $25,000 has to be used for improvements.
10
11 Commissioner Jacobson thought they needed a bigger venue to bring in families. Bring in
12 entertainment on a monthly basis to see how this works rather than put up a pergola and see if
13 people will come to the area.
14
15 Commissioner Knight stated inflatable slides and play structures are a big kid attraction. Mr.
16 Neumeister stated they do need events and activities to bring people into the area. He thought a
17 mini golf with paddle boats would have worked well. Commissioner Trude wondered if they
18 could talk to Target regarding this to see what they could do to work with them.
19
20 Commissioner Jacobson thought they needed to bring in families with plays, entertainment and
21 other attractions.
22
23 Commissioner Bukkila stated she would never walk to this site with a stroller and have a picnic
24 because it is not the type of place for this. She would rather go to a park.
25
26 Mr. Dickinson stated communities that do well at bringing in people are the vacation destination
27 cities, such as Brainerd and Alexandria. They have activities in the park on a schedule, which is
28 highly successful, generally put on by an Arts Council.
29
30 Commissioner Trude wondered if it would be worth it for Target to have the City advocate for
31 more sales. She thought they needed to see more City pride in a place where the City owns
32 property and she did not think they finished their vision for this parcel of land.
33
34 Commissioner Jacobson thought the paddle boats were a great idea and would be an activity to
35 draw people in.
36
37 Commissioner Trude stated she would be willing to allow Target and Festival to have more
38 signage so people know where to turn.
39
40 Commissioner Jacobson's idea was to have a floating restaurant on the pond. Commissioner
41 Knight thought the first schematic showed coffee shops and restaurants along the outer edge.
42
43 Mr. Neumeister stated the City should not plan all ofthis for the businesses but thought ifthere is
44 a main idea the Commission desire for the area they should have the businesses work towards
Andover Economic Development Authority Meeting
Minutes - October 20, 2009
Page 3
1 that. Commissioner Jacobson thought they needed to talk to Target first to find out what they
2 would allow the City to do on their parking area whether it be to sell some back to the City or to
3 allow the City to use it. He stated he did not have a problem maintaining the ponds but they need
4 to find out what the costs will be.
5
6 President Gamache thought they could do a small farmers market or an old time car show.
7 Commissioner Jacobson thought they could do a local rib fest event.
8
9 Commissioner Trude thought they needed to carry the theme over to Andover Station North with
10 banners on the light poles and try to clean up the pond area there. She thought they might have to
11 help Bruggeman maintain the area in order to sell the townhomes to get their money back on the
12 note. Commissioner Jacobson thought this was a little bit of a different animal and they should
13 focus more on Andover Station.
14
15 Mr. Dickinson stated he received a voice mail from Commissioner Twistol earlier today and she
16 thought they should install flag poles that would be lit at night in Andover Station.
17
18 Mr. Dickinson reviewed the points discussed and some of the items that should be taken care of.
19
20 . Removing the trees around the pond, additional maintenance, and check the cost of rain
21 garden shrubs.
22 . Take care of fixing the lighting of the fountain on the pond.
23 . Furnish the outlot with something within the budget - flags with lights, pavilion and a
24 table that might be appropriate.
25 . Parking lot sharing - talk to Target and Festival and Associations.
26 . Cost estimates for banners at Andover Station North.
27 . Check with TCF if the parcel would be open for activities until it is sold.
28 . Check with Kevin Ward on paddle boats and mini golf around the pond area.
29
30 Commissioner Trude wondered if they could use the rain gardens around the Bruggeman homes
31 since they work well with storm water drainage.
32
33 President Gamache stated they needed to have a set budget indicating what they will need to have
34 each year for maintenance.
35
36
37 DISCUSS 2010 BUSINESS DEVELOPMENT DAY - CONTINUED
38
39 President Gamache stated they have talked to Majestic Oaks and the Refuge and in talking to the
40 Refuge they are offering a good deal for this event. He stated an interesting thing he has come across
41 in talking to people is that they have played Majestic Oaks, Greenhaven, and Bunker but have not
42 played the Refuge so he thought this would be a good place to have the event.
43
44 The Commission agreed to go with the Refuge.
Andover Economic Development Authority Meeting
Minutes - October 20, 2009
Page 4
1
2
3 OTHER BUSINESS
4
5 None.
6
7
8 Motion by Jacobson, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting
9 adjourned at 6:55 p.m.
10
11 Respectfully submitted,
12
13 Susan Osbeck, Recording Secretary
C I T Y o F @
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: EDA President and Board
CC: Jim Dickinson, Executive Direct
FROM: Will Neumeister, Community Development Director ~
SUBJECT: Purchase Agreement/Letter of Intent/Progress Review
DATE: November 4, 2009
INTRODUCTION
This memo provides a brief update of all development activities in the Andover Station area:
Moose & Co. Grill House - The owners are still working to sell the site and building plans to someone
who may be able to get financing.
Office Development and Retail Development Sites - John Larkin called on 10/27/09 and once again has
expressed some interest in putting another development proposal together for a sports training facility.
Monument Signs - Louis Rudnicki and Scott Brenner are working on putting in new panels in the small
sign as discussed and agreed to on July 21 st by the EDA. This summer they also installed their new sign
panels on the large monument signs on Hanson and Bunker Lake Boulevards.
Kwik Trip Motor Fuel/Convenience Store/Car Wash - They are going to the Council this evening for
their approvals of the CUP and plat. They will likely close on the property by December 31 st. Spring
construction is planned.
Great River Energy Substation - Please notice they have recently installed new landscaping along
Hanson Boulevard. They have agreed to do two more phases of additional landscaping over the next
two years.
Annual "Business Development Day" Golf Tournament- We have reserved the Refuge Golf Course
for June 16, 2010 for the eighth annual event. Mark your calendars!
Twins Ballgame Outing (Fall 2010 event) - Suite pricing information is on reverse side of this memo.
ACTION REQUESTED
This is an informational update only, no action is requested.
Respectfully submitted~
Will Neumeister U/. '-"
Attachment:
Twins Suite Pricing
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CLANDOVER.MN.US
TO: EDA President and Board ~
CC: Jim Dickinson, Executive Directo '
FROM: Will Neumeister, Director of Community Development ~.:.-
SUBJECT: Discuss Andover Station (i.e. Marketing/Maintenance) - Continued
DATE: November 4, 2009
INTRODUCTION
At the October 6th and 20th EDA meetings, the EDA further discussed this topic. A summary of the direction given at those
meetings, and progress made since that meeting is described below.
DISCUSSION
Promote Pedestrian Activity - Work with the business community and Chamber to develop new sidewalk/kiosk businesses.
Especially work with the local businesses to hold special events next summer (i.e. art fairs). Gain acceptance to utilize the
parking areas by Festival Foods, Target, Tanners, Andover Lanes and the Andover Cinema for the people who come to see or
participate in some of these events. We would need to coordinate this so that the businesses could still have parking stalls for
their regular customers. In discussing these with the association representative (Wendy Aaserud) expressed some concern over
who would coordinate the event details and be responsible to get the event off the ground. Lastly, the EDA would like to work
with Kevin Ward to see if he could get Target to allow the Putt 'n Paddle business (he once wanted to build) along the east side of
the pond. Staff contacted Kevin and he is not sure he wants to spend his time pursuing this at this time (see attached email).
Appearance of Pond Areas - Clean up around the pond more. Staff will pursue a management company/plan to control/eradicate
the invasive weed species and price out changing the plant species around the pond. The association has agreed to remove the
volunteer trees this fall. Staff has also explained to the association management people that when the do their mowing, they
should do a little more to regularly mow around the outer edge of the ponds. Also, the area between the trail (on the east side of
the pond) and Target's parking lot should also be regularly mowed.
Light Up the Fountain - The manager of the group handling the association's maintenance (Wendy Aaserud) indicated there is a
light in the fountain, but it may be covered with algae and it probably needs cleaning.
Plan to Improve Outlot E - Bring forward a plan to install a pavilion and flags on Outlot E for under $25,000.
Banners/ Mowing/Maintenance in Andover Station North - Install banners/arms on light poles in Andover Station North. Costs
to be paid by the EDA. City public works crews should continue mowing once a month and begin to regularly mow the vacant
Bruggeman townhome lots, with these costs paid by the EDA.
ACTION REQUESTED
The EDA is asked to further discuss and confirm what is presented in this memo accurately summarizes the EDA's desires for
improvements, marketing and maintenance of the Andover Station area A representative from the association (Wendy Aaserud)
agreed to be present at the meeting to address these ideas.
Respectfully submitted, ?
Will Neumeister tAFel--
Attachment: Email from Kevin Ward
Cc: Wendy Aaserud, Northmarq, 3500 American Blvd. W. - #200, Minneapolis, MN 55431
Will Neumeister
To: Kevin C. Ward
Subject: RE: Andover Station Putt & Paddle!
From: Kevin C. Ward [mailto:kctward@comcast.net]
Sent: Wednesday, October 28, 2009 10:29 PM
To: Will Neumeister
Subject: Andover Station Putt & Paddle!
Will,
I haven't forgotten about you but simply cannot address this at this time. I head out of town either tomorrow or the next
day and will be busy for the next month. I also want you to know that I did take a few minutes to look through my Andover
Station Putt & Paddle file and found an email that you sent me discussing making a presentation to the EDA, Andover
Station Association Members, Molly Carson & Connie Wasley etc. Almost exactly the same circumstances as what we
spoke about on the phone a few days ago. In other words we have been down this path before right?
Even at that time I reminded you that no matter how many times I were to make a Business Plan presentation again it
doesn't seem to matter who here in Andover likes the presentation what matters is can we show this presentation to
Target. When I presented my ideas before the Andover City Council many years ago I had almost unanimous support
from the council at that time with words like, Elated, Great Idea, Can't Wait, Perfect for the Community etc. The only
Council Member to offer pause was Council Member Jacobson.
The Real Estate Development Team from Ryan Companies expressed that they thought that my business plan was very
professional and that their development team looked at all my plan extensively and were completely satisfied that I
answered all of their tough questions or concerns,
I spoke to Anne and Matthew about going down this path again and like I told you on the phone Matthew was excited, and
Anne said great this again! Unless Target directly asks me to present a business plan this go around she doesn't think we
should waste your time or our time any further.
I did start the process of writing this off on our taxes last April because we were tired of carrying forward approximately
$7000 in expenses any further.
I have no idea of the cost of construction today or next spring to be precise and for me to crunch the numbers again to
prepare a presentation would take more time than you may believe. Dozens of vendors, the insurance industry, the cost
of concrete and decorative iron fencing to surround the entire property (last time I checked the bids for the fence alone
ranged from $25,000-$30,000). The unknown variables we have talked about over and over like the cost of the land is still
a concern. We made some assumptions based on yours and my conversations and as you reiterated on the phone the
other day regarding a no cost lease etc. Those are important factors for us to interpret.
After I return from my vacation I will contact a few of the most significant cost vendors to get a grasp of where the costs
might be once again. I have done this each year since I first started talking about our great business plan with the council,
but haven't bothered doing so yet this year.
For your information the cost of the business plan has gone up each time I have checked but what I can also say is that
with the passing of time my Business Plan has also gotten Better!
We are just not sure we want to waste anymore time on this matter! From the very first moment we presented our ideas
every single person or entity we have shown our ideas have said basically the same thing GREAT, EXCITING WHEN
ARE YOU GOING TO OPEN AND ON AND ON! This has gone on for years now.
Please keep in touch! I included some great photos above that highlight the very expensive HO Scale Architectural
Rendering (8'x3') and some other fun photos that offer you an idea of some of what we could offer.
1
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C I T Y o F @
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: President and Commissioners
FROM: Jim Dickinson, Executive Director
SUBJECT: 2010 EDA Budget Review
DATE: November 4,2009
INTRODUCTION
The EDA is requested to receive a brief presentation on the 2010 EDA Special Revenue Budget
and a presentation on budgets impacted by EDA decisions.
DISCUSSION
The presentation will be based on the attached documents:
Pgs 2 - 7 EDA Special Revenue Fund - This is what needs to be reviewed at the
meeting.
Pgs 8 - 9 Tax Increment Project Fund
Pgs 10 - 19 Community Center Debt Service Funds & TIF Bonds Debt Service Funds
If any of the Commissioners would like a one on one discussion with me on the attached
financial data, I would be more than happy to do so.
ACTION REQUESTED
Receive a brief presentation and review the EDA Special Revenue Fund Budget.
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CITY OF ANDOVER
Budget Worksheet - 2010
EDA 2110 -46500
Account Actual Actual Actual Actual Actual Budget Estimate Requested
Number Description 2004 2005 2006 2007 2008 2009 2009 2010
- Re venues
Charges for Services
54370 Tax Increment Administration 126,551 127,507 155,250 162,553 173,096 160,000 180,000 180,000
Charges for Services 126,551 127,507 155,250 162,553 173,096 160,000 180,000 180,000
Investment Income
56910 Interest Earned (404) 2,730 6,635 8,174 14,670 6,000 6,000 6,000
56920 Valuation Adjustment 1,905 328 (1,374) 4,016 (1,283)
Investment Income 1,501 3,058 5,261 12,190 13,387 6,000 6,000 6,000
Miscellaneous Revenue
58100 Refunds & Reimbursements 2,954 13,595 14,770 11,253 1,693 - - -
58170 Sale of Land 101,440 -
Miscellaneous Revenue 104,394 13,595 14,770 11,253 1,693
Other Financing Sources
59100 Operating Transfers In -
Other Financing Sources -
Total Revenues 232,446 144,160 175,281 185,996 188,176 166,000 186,000 186,000
,_ Eapendi res
Salaries & Benefits
60110 Salaries- Regular 111,794 81,908 40,654 49,752 65,603
60140 Salaries - Council / Commissio - 278 980 535 598
60210 FICA 6,020 4,785 2,448 2,829 3,691
60220 Medicare 1,571 1,123 582 689 901
60310 Health Insurance 9,474 7,153 2,833 3,516 3,839
60320 Dental Insurance 428 384 179 201 260
60330 Life Insurance 397 24 11 13 15
60340 Long -Tenn Disability 269 205 108 127 169
60410 PERA 4,361 4,325 2,478 3,063 4,220
60420 Nationwide Retirement - - - - 515 - - -
60990 Inter -City Labor Allocation 90,001 90,001 99,325
Salaries & Benefits 134,314 100,186 50,273 60,725 79,811 90,001 90,001 99,325
Departmental
61005 Supplies - General 49 16 62 383 - 2,000 500 2,000
61020 Supplies - Operating 4,612 868 - 110 802 - 1,000 -
61130 R & M Supplies - Landscape - 14,929 13,226 11,226 4,093 - - -
61310 Meals / Lodging 439 386 396 - - 700 400 700
61315 Continuing Education - 250 250 250 100 1,500 500 1,500
61320 Annual Dues/ Licenses 610 285 450 14,630 750 16,800 10,000 16,800
61405 Postage 505 620 585 784 319 1,000 1,000 1,000
61410 Transportation / Mileage 881 1,455 1,221 1,205 1,839 2,200 2,200 2,200
Departmental 7,096 18,809 16,190 28,588 7,903 24,200 15,600 24,200
Operating
62005 Electric 729 - - - - - - -
62100 Insurance 3,461 4,534 2,641 2,239 2,190 5,000 5,000 5,250
62200 Rentals 1,118 746 639 - - - -
62210 Computer Services 1,500 1,500 1,500 1,500 1,545 1,600 1,600 1,600
Operating 6,808 6,780 4,780 3,739 3,735 6,600 6,600 6,850
1012912009
CITY OF ANDOVER
Budget Worksheet - 2010
EDA 2110 -46500
Account Actual Actual Actual Actual Actual Budget Estimate Requested
Number Description 2004 2005 2006 2007 2008 2009 2009 2010
Professional Services
63005 Professional Services 6,061 3,530 2,223 1,965 1,550 5,100 5,100 5,200
63010 Contractual Services 6,446 2,077 2,000 17,236 12,533 11,000 11,000 31,000
63015 Attorney 271 588 91 - 619 2,000 2,000 2,000
63025 Publishing 1,633 1,019 733 947 816 2,500 1,000 2,500
63100 R & M Labor- General 1,629 8,928 6,006 3,282 1,950 - - -
63200 Inspections 444 1,838 522 156 23 -
Professional Services 16,484 17,979 11,575 23,586 17,491 20,600 19,100 40,700
Capital Outlay
65300 Improvements 500 - -
Capital Outlay 500
Other Financing Uses
67101 Operating Transfers Out
Other Financing Uses -
Total Expenditures 165,202 143,753 82,818 116,638 108 141,401 131,301 171,075
Net Increase (Decrease) in FB 67,244 407 92,463 69,358 79,236 24,599 54,699 14,925
Fund Balance
Beginning 20,944 88,188 88,595 181,058 250,416 329,652 329,652 384,351
Ending 88,188 88,595 181,058 250,416 329,652 308,597 384,351 399,276
fj 1012912009
City of Andover
Budget Detail for all Object Codes
(List each expense account individually with specific cost detail)
Department / Cost Center: Economic Development - 2110
Amount Req uested Total priority
Object 2009 2010 2010 ! 1 through 5
Code Explanation Budget Adjustment,., Request 1 -high : 5 -low
61005 SUPPLIES - GENERAL 2,000 2,000
0 0
0 0
0 0
0 0
Total 2,000 0 2,000
61310 MEALS / LODGING 700 700
Special events participation - Staff /Commission 0 0
0 0
0 0
0 0
Total 700 0 700
61315 CONTINUING EDUCATION 1,500 1,500
Training opportunities - Staff /Commission 0 0
0 0
0 0
0 0
1 11
Total 1,500 0 1,500
61320 ANNUAL DUES / LICENSES 800 800
0 0
Potential partnership opportunities 16,000 16,000
0 0
0 0
Total 16,800 0 16,800
161405 POSTAGE 1,000 1,000
Newsletter Publication 0 0
0 0
0 0
0 0
Total 1,000 0 1;000
61410 TRANSPORTATION / PARKING 2,200 2,200
Staff /Commision Travel 0 0
Executive Director % allocation 0 0
0 0
0 0
Total 2,200 0 2;200
62100 INSURANCE 5,000 5,000
5% increase 0 250 250
0 0
0 0
0 0
Page I of 2 C
City of Andover
Budget Detail for all Object Codes
(List each expense account individually with specific cost detail)
Department / Cost Center: Economic Development - 2110
Amount R equested Total Priority
Object 2009 2010 2010 1'through 5
Code Explanation Budget Adjustment Request 1 -high :5 -low'
Total 5,000 250 5,250
62210 COMPUTER SERVICES 1,600 1,600
Central system allocation - Server /email /imaging /etc. 0 0
0 0
0 0
0 0
Total 1,600 0 1,600
63005 PROFESSIONAL SERVICES 3,500 3,500
Audit participation 1,600 100 1,700
0 0
0 0
0 0
Total 5,100 100 5,200
63010 CONTRACTUAL SERVICES 1,000 1,000
Landscaping @ Andover Station - assoc membership 10,000 10,000
Beyond assoc. maintenance -ASN 0 20,000 20,000
0 0
0 0
Total 11,000 20,000 31,000
63015 ATTORNEY 2,000 2,000
0 0
0 0
0 0
0 0
Total 2,000 0 2,000
63025 PUBLISHING 2,500 2,500
Tax Increment Reporting 0 0
0 0
0 0
0 0
Total 2,500 0 2,500
Grand Total for all Expenditures $51,400 $20,350 $71,750
Page 2 of 2
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