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Home My WebLink AboutEDA October 20, 2009 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US ECONOMIC DEVELOPMENT AUTHORITY MEETING October 20, 2009 5:30 p.m. (Andover Station Pergola & Conference Room A - City Hall) 1. 5:30 p.m. - Tour Andover Station and Andover Station North 2. Call to Order at City Hall - Approximately 6:00 p.m. 3. Approval of Minutes (October 6, 2009) 4. Discuss Andover Station (Le. MarketinglMaintenance) - Continued 5. Discuss 2010 Business Development Day - Continued 6. Other Business 7. Adjourn - - ---------- ------- @ 3. 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Economic Development Authority CC: Jim Dickinson, Executive Director FROM: Michelle Hartner, Deputy City Cler SUBJECT: Approval of Minutes DATE: October 20, 2009 INTRODUCTION The following minutes were provided by staff for EDA approval: October 6, 2009 Regular Meeting DISCUSSION The minutes are attached for your review. ACTION REQUIRED The EDA is requested to approve the above minutes. Respectfully submitted, ~~ Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETING 7 OCTOBER 6, 2009 - MINUTES 8 9 10 A Meeting of the Andover Economic Development Authority was called to order by President 11 Gamache, October 6,2009,6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Present: Commissioners Sheri Bukkila (arrived 6:04 p.m.), Don Jacobson, 15 Mike Knight (arrived 6:01 p.m.), Julie Trude (arrived 6:04 p.m.), 16 Robert Nowak and Joyce Twistol 17 Absent: None 18 Also present: Executive Director, Jim Dickinson 19 Community Development Director, Will Neumeister 20 Public Works Director/City Engineer, Dave Berkowitz 21 Others 22 23 24 25 26 APPRO V AL OF MINUTES 27 28 September 1, 2009 Regular Meeting: Correct as written. 29 30 Motion by Jacobson, Seconded by Twistol, approval of the minutes as written. Motion carried 31 unanimously. (Bukkila, Knight and Trude absent) 32 33 Commissioner Knight arrived at 6:01 p.m. 34 35 ANDOVER STATION NORTH MONUMENT SMALL SIGN (RUDNICKI) 36 37 A supplemental information handout was handed out for this agenda item with a revised sign 38 agreement. 39 40 Motion by Jacobson, Seconded by Nowak, to approve the supplemental revised sign agreement 41 presented between NorthPointe Plaza Condominium Association, Blue Fin Pool and Spa and the 42 Andover Economic Development Authority. Motion carried unanimously. (Bukkila and Trude 43 absent) 44 45 DISCUSS REQUEST TO REMOVE PARCEL FROM TIF DISTRICT 1-4 46 47 Mr. Neumeister indicated staff received a request from property owners Richard and Mary Heyen 48 to have their parcel of land removed from TIF District 1-4. He indicated the parcel will - ------- Andover Economic Development Authority Meeting Minutes - October 6, 2009 Page 2 1 automatically drop out of district at the end of the year. 2 President Gamache asked what the benefit would be to have the parcel removed from the district. 3 Mr. Dickinson stated there is no difference when the parcel is removed from the district, the 4 zoning stays the same. He indicated there would be expenditures to have the parcel removed 5 which he doesn't see prudent since the parcel will automatically drop out of the district at the end 6 of the year. 7 8 Commissioners Bukkila and Trude arrived at 6:04 p.m. 9 10 Mr. Dickinson explained what parcels will drop out of the district. 11 12 Motion by Jacobson, Seconded by Knight, to decline the request to remove the parcel from TIP 13 District 1-4 since the parcel will automatically drop out at the end of the year. Motion carried 14 unanimously. 15 16 DISCUSS ANDOVER STATION (LE. MARKETING/MAINTENANCE) 17 18 Mr. Neumeister indicated this item was brought back from the September 1,2009 meeting for 19 more discussion. He stated the ideas presented at the last meeting need more discussion and to 20 give staff direction. 21 22 Commissioner Knight indicated he would like to see the pond area cleaned up and made into an 23 area for residents to wander around not just a stop and shop area. 24 25 Commissioner Trude suggested scheduling a special meeting regarding Andover Station South 26 and North, tour the areas and make suggestions on what they would like to see. 27 28 Mr. Neumeister stated he talked to the Manager at Festival Foods who is interested in the idea of 29 holding 2-3 events a year at Andover Station South and tying in the businesses with the events. 30 31 Different events were discussed. 32 33 Pond maintenance was discussed. 34 35 Commissioner Knight indicated his proposal was meant to start with something small such as 36 making the pond area more attractive. 37 38 Mr. Neumeister suggested getting the community businesses involved and starting out small. He 39 also suggested scheduling a meeting at the Festival Food meeting room, touring the area and 40 discussing just this one item. 41 42 Commissioner Jacobson suggested each EDA member email ideas to staff to compile a list. 43 44 President Gamache indicated a meeting be scheduled October 20th at 5:30 p.m. at Festival Foods Andover Economic Development Authority Meeting Minutes - October 6, 2009 Page 3 1 and also send ideas to staff. 2 DISCUSS 2010 BUSINESS DEVELOPMENT DAY 3 4 President Gamache indicated he would like the Business Development Day golftournament be 5 held at the Refuge. Staff will look into changing the venue. 6 7 Mr. Neumeister indicated Metro North Chamber is interested in a shared event. This would get 8 more people involved in the event from outside of Andover. 9 10 A Twins game event was discussed. This would be a separate event from the golf tournament. 11 12 President Gamache indicated there is interest in holding a Twins event but more details are 13 needed. 14 15 CONSIDER RESOLUTION-REQUESTING THE CITY COUNCIL TO CALL FOR A 16 PUBLIC HEARING ON MODIFICATIONS TO THE DEVELOPMENT PROGRAM FOR 17 DEVELOPMENT DISTRICT NO.1 AND THE MODIFICATIONS TO THE TIF PLANS 18 FOR TIF DISTRICT NOS. 1-1 & 1-2 (BOTH REDEVELOPMENT DISTRICTS) 19 20 Motion by Knight, Seconded by Jacobson to approve the resolution. Motion carried 21 unanimously. 22 23 PARKSIDE AT ANDOVER STATION UPDATE-VERBAL 24 25 Mr. Dickinson indicated he met with Bruggeman Homes and their bank. The primary discussion 26 points they had were: is there something that they could do with the single family lots in the back 27 and the concept of bringing in new development. The bank indicated they are confident in 28 Bruggeman Homes. Also discussed with the bank was a targeted price point. After talking to 29 other developers and Bruggeman Homes the price point has to be $200,000 or lower to sell in the 30 current market. 31 32 The bank is meeting with Bruggeman Homes on October 8th and they have invited Mr. Dickinson 33 to attend the meeting. 34 35 Mr. Dickinson indicated Bruggeman Homes has approached the bank and they are interested in 36 building another 8 plex. A building permit could be pulled by the end of this year. 37 38 The single family lots were discussed. 39 40 Mr. Dickinson stated after talking to developers there are people buying homes but it is all about 41 price point. 42 43 44 ----------------- Andover Economic Development Authority Meeting Minutes - October 6,2009 Page 4 1 2010 EDA BUDGET REVIEW 2 3 Mr. Dickinson indicated the budget information provided will be discussed more in-depth at a 4 future meeting. The EDA budget will need to be adopted in December. 5 6 OTHER BUSINESS 7 8 Mr. Neumeister indicated he has provided the Chamber of Commerce with a written article for 9 their monthly newsletter regarding new businesses in Andover. A copy was provided to EDA 10 members. 11 12 Motion by Jacobson, Seconded by Knight to adjourn. Motion carried unanimously. The meeting 13 adjourned at 6:58 p.m. 14 15 Respectfully submitted, 16 17 18 Michelle Hartner, Recording Secretary __.___ _._____u ___ @ C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: EDA President and Board CC: Jim Dickinson, Executive Director FROM: Will Neumeister, Director of Community Development ~ SUBJECT: Discuss Andover Station (Le. MarketinglMaintenance) - Continued DATE: October 20, 2009 Staff could not find an open meeting room in the Andover Station area and asks the EDA members to independently tour the area before the EDA meeting to be familiar with what it looks like. The EDA will meet at 6 p.m. in Conference Room A at City Hall and discuss the issue once again. INTRODUCTION At the October 6,2009 EDA meeting, the EDA had further discussion and exploration of this topic. The EDA decided to reconvene (tonight) to discuss it more thoroughly. This report will provide some additional staff comments and cost estimates on what could be done, along with some graphics to represent ideas that have been developed by staff. DISCUSSION General Commentary on Chane:ine: the Area Are you familiar with the urban design axiom - "Function Follows Form"? If so, what could we do to change up the design (form) of Andover Station to make it become (function) more like you want to see? Please remember this area is not a Centennial Lakes. Centennial Lakes has high density residential with many 30 unit per acre apartments, high rise office buildings and a high level of pedestrian amenities already in place. To try to make this area conducive to a high level of pedestrian activity will not be easy and will be costly, as this was not what it was setup to be. However we could try some things to make it a little better (see comments below). These things come at some cost to either the City or the businesses in the area. We could spend hundreds of thousands of dollars and not accomplish what you are seeking to do. So, what is the goal? More customers, more routine maintenance, more entertainment or street vendors, or all of the above? Promote Pedestrian Activity - More benches and pergolas could be added ($1,000 for bench and $4,500 for new pergola) to provide a few more spots for pedestrians to stop and enjoy the area. If the EDA wanted to promote sidewalk businesses, the pergolas would be similar to kiosks that would provide shade and some repetition to what currently exists (see attachment). The idea is to promote ---- --- more pedestrian traffic and strolling, so let's offer more opportunity for that to happen by providing places to sit and relax and enjoy the area. Staff could make efforts to work with the local businesses to hold some type of special events next summer (i.e. art fairs). This may allow more people to become familiar with the area and may encourage more pedestrian activity at other times of the summer. The large parking areas by Festival Foods, Target, Tanners, Andover Lanes and the Andover Cinema could hold a large number of cars for the people who come to see or participate in some of these types of events. We would need to coordinate this so that the businesses could still have some stalls for their regular customers. Who would coordinate the event details and get the event off the ground? If you should want to move the Andover Family Fun Fest to the area this could be problematic and may not be adequate, but smaller events could possibly be accommodated. Appearance of Pond Areas - As far as "cleaning up around the pond" staff recommends pursuing a land management plan similar to what is described in the memo from Prairie Restorations. Note that the invasive weed species and volunteer trees probably should be controlled before they get any worse. This would come at a cost ($3,000 per year) and may need to be supplemented by some "volunteer" tree removal done by the City public works crews (added expense). We could explain to the people doing the current mowing that they should do a little more to regularly mow around the outer edge of the ponds to make it look more acceptable and wouldn't be so noticeable to people driving by. This might be all that is needed to make it look better (again at an added cost to someone). Lighting Up the Fountain at Night - We have a very nice fountain in the pond but it's not lighted at night. We could look into putting in some lights to make the area more attractive at night (see attachment). This could be one opportunity to make things more attractive, it only takes money (est. $2,000). Appearance of Bunker Lake Boulevard Median - We have had three mowings of the median this summer at a cost of $1,200. As far as improving the look of that area, staff recommends continuing with this program for two more full years to see that the original plan has a chance to become what was originally conceived. After two more summers and you don't like what you see, then we would re-examine what could be done. The costs previously were $10,000 per year and so far (since initially planted in July 2008) has achieved some of the desired results which was to reduce annual costs to the association members and lower the required maintenance. Remember we also investigated and ultimately reduced the lighting costs by about half of what they used to be to save the association (and the City) money. Site Plan to Improve Outlot E - A few years ago, staff prepared the attached drawing showing how the small triangular area west of Walgreens could be made into a nicer pedestrian area. This could become an attractive pedestrian area to compliment what already exists by installing a pergola, benches, walkway and trees for under $25,000. This could be upgraded to have a very nice picnic shelter rather than a pergola (see attached drawing from CRS, Inc.) at a cost of $25,000 - $30,000. Banners in Andover Station North - There are 15 existing light poles in Andover Station North that would need new arms to be installed (cost of $68 to $170 per pole) to be able to have the banners installed (see attachment). New banners cost $60 each. So the cost of adding the additional arms/banners to these poles could cost between $2,100 - $4,700 depending upon the choices made. --2- Mowing/Maintenance of Andover Station North - The City public works crews mow it once a month and this keeps the weeds knocked down, but this area is minimally being maintained at the present time and looks pretty good in staffs opinion. These costs are tracked and billed to the EDA ($1,000 per mow). Annually it now costs about $5,000 - $6,000. If the EDA would like a higher level of maintenance, or would like us to regularly mow the vacant Bruggeman townhome lots (we haven't been doing those, except the boulevards), we need to discuss that at this meeting. As you can see, there are many things that could be tried, but at what expense? Will it be any better than what is currently being done? No one is saying it couldn't be better, but if function follows form as was said at the beginning, this may not be easy to change the nature of the suburbanite's shopping habits. Staff's Recommendation Identify what can be bought (and have the biggest impact) with the $25,000 that was collected from United Properties seven years ago. Consider spending it on a few more benches, a couple of pergolas, eradicate the volunteer trees from the pond, have the owners of the area mow around the pond another 20-25 feet so that the weeds are not that noticeable. Add decorative lights to the fountain and spend $2,100 on new arms and banners for Andover Station North. Staff recommends the EDA hold to the $25,000 budget (by the donation of United Properties gift of money), because if you don't, other commercial areas in town will likely ask for equal treatment. Again, spending lots of money will not change suburbanite's shopping patterns or the form of the area all that much. Lastly, we would work with the businesses on annual outdoor promotional events and help them advertize in the City's newsletter and on QCTV. Proposed Improvements: 7 benches.................... $4,000 -7,000 2 pergolas.................... $9,000 Light fountain...... ... ... ... $2,000 Banners/arms............... $2,100 Pond maintenance (1 yr.). $3,000 Remove volunteer trees.... $1.900 Total $22,000 - $25,000 ACTION REQUESTED The EDA is asked to further discuss ideas of what could be done to improve the Andover Station area (i.e. improvements, marketing or maintenance). Respectfully submitted, LuJ- Will Neumeister Attachments: . EDA minutes of Oct. 6, 2009 . Prairie Restoration's Proposal . Pictures of pergolas, bench, fountain, trails around pond . Diagram of CRS picnic shelter (with train depot look) ~- 'F"\ ~~ wm NeUlmeistelr . From: Ryan Gerth [rgerth@prairieresto.com] Sent: Tuesday, September 22, 2009 2:57 PM To: Will Neumeister Subject: Ponds off of Bunker Lake Blvd. Will, After looking at the two ponds by Target, I was encouraged to see that the native vegetation surrounding the ponds is coming in. There seems to be a nice mixture of grasses and forbs. This vegetation should help the pC1nds out by filtering the sediment, fertilizers and road salt from the ponds themselves. Just so the council knows that if you were to take this out and turn to turf they would probably see an increase in algae in the ponds and they might turn green in the summer months but the prairie is helping to combat that. Not to mention by mowing these areas more frequently and keeping the vegetation shorter will result in more Canada geese hanging around and defecating on the walking trails. I am not sure how much you and the council know about prairies and aporogize if J am explaining something that you already know. Some of the native grasses and flowers planted in this area will get to be 4-6 feet tall but in many areas the weeds stick out and make itlookratty. These areas .are loaded with weeds however but can be managed out with time. Some of the main problems are Sweet Clover, Crown vetch, Leafy spurge, Canada thistle, Canada goldenrod and volunteer trees and willows. We would have a crew manage the area every 3-4 weeks throughout the growing season, doing spot spraying, spot mowing, hand pulling and other methods. To manage the two pond arE1as it would run around $3000.00 for the growing season. A controlled burn would help but just so the council knows logistically it is difficult with the roads being so close and smoke concerns. We would need to burn on a day with the right winds, preferably pushing the smoke away from roads and buildings. A controlled burn can be conducted safely! We would need help from the city to have DOT trucks or signs warning traffic on that day so that there will be no accidents. If Prairie Restorations Inc., will be responsible for arranging signs and or DOT trucks then the price of the burn will need to go up. Our company has worked well with Fire Chief, Dan Winkle in the past and Dan has told us that the council does not want any burning during "burning restrictions" in the spring. We would prefer to burn the prairie area in mid-April but restrictions go on usually the first week of April and sometimes it's just not feasible to burn before. Burning restrictions usually go off around the middle partof May and that might be too late. I just want everyone to know the challenges we face with accomplishing spring burns in case we can not get it completed if expected. Prairie burns are usually conducted every 3-5 years on a site. A controlled burn for the prairie areas around the ponds would cost $1875.00. On the issue of the willows and volunteer trees, I am not sure if the city has a crew that could take some of these out which would reduce the cost of having us do it. If the city did have a crew to haul away the trees and willows above 3 feet tall, or possibry chip it would be nice. The smaller trees would be spot sprayed in the growing season with our crews. Any tree stump over pinky size should be treated after being cut so that it does not re-sprout. If the city cannot remove all of the trees or at least some, I can give you a cost estimate to remove them. Sony this email was so long but I wanted to give you infOlIDation so you could pass along. Let me know if you have any questions. Thanks! Ryan Gerth Land Management Supervisor Prairie Restorations Inc. twJ I = .L~L (612)-708-9439 cell (763)-631-9480 fax rqerth (Ci2p ra i rieresto. co m - 1:---- ~..:--4i'. I ,'; ~. ." i I '7 1t IH?1VW' I j ffilLS N. .' . r I l~ ~ t .. , , I ,l i . . ~ r ~ '" \-i' ,.......... ~- ......:.. 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Andover Economic Development Authority Meeting Minutes - October 6,2009 Page 2 1 sident Gamache asked what the benefit would be to have the parcel removed from the district. 2 Mr. . son stated there is no difference when the parcel is removed from the district, the 3 zoning stays me. He indicated there would be expenditures to have the parcel removed 4 which he doesn't see ent since the parcel will automatically drop out of the district at the end 5 of the year. 6 7 Commissioners Bukkila and Trude arrived a 8 9 Mr. Dickinson explained what parcels will drop out ofthe 10 11 Motion by Jacobson, Seconded by Knight, to decline the request to remove 12 District 1-4 since the parcel will automatically drop out at the end of the year. 13 unanimously. 14 15. DISCUSS ANDOVER STATION (LE. MARKETING/MAINTENANCE) 16 17 Mr. Neumeister indicated this item was brought back from the September 1, 2009 meeting for 18 more discussion. He stated the ideas presented at the last meeting need more discussion and to 19 give staff direction. 20 21 Commissioner Knight indicated he would like to see the pond area cleaned up and made into an 22 area for residents to wander around not just a stop and shop area. 23 24 Commissioner Trude suggested scheduling a special meeting regarding Andover Station South 25 and North, tour the areas and make suggestions on what they would like to see. 26 27 Mr. Neumeister stated he talked to the Manager at Festival Foods who is interested in the idea of 28 holding 2-3 events a year at Andover Station South and tying in the businesses with the events. 29 30 Different events were discussed. 31 32 Pond maintenance was discussed. 33 34 Commissioner Knight indicated his proposal was meant to start with something small such as 35 making the pond area more attractive. 36 37 Mr. Neumeister suggested getting the community businesses involved and starting out small. He 38 also suggested scheduling a meeting at the Festival Food meeting room, touring the area and 39 discussing just this one item. 40 41 Commissioner Jacobson suggested each EDA member email ideas to staff to compile a list. 42 43 President Gamache indicated a meeting be scheduled October 20th at 5:30 p.m. at Festival Foods 44 and also send ideas to staff. --1$- - -------- @ C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US -- TO: EDA President and Board #-.... .... CC: Jim Dickinson, Executive Director FROM: Will Neumeister, Director of Community Developmenth-J....- SUBJECT: Discuss 2010 Business Development Day (continued) DATE: October 20,2009 INTRODUCTION This was last discussed on October 6, 2009. Since that meeting, staffhas discussed with the EDA President changing the selected venue to Majestic Oaks rather than the Refuge. Although no motion or vote was taken at the last meeting, staff would like the EDA officially discuss and act on the choice of venue for the 2010 event. ACTION REQUESTED The EDA is asked to make a motion to choose the venue for the 2010 Business Development Day. Respectfully submitted, Will Neumeister w4-