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WK September 22, 2009
C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US City Council Workshop Tuesday, September 22, 2009 Conference Rooms A & B L Call to Order - 6:00 p.m. 2. Community Tour 3. Community Center Update & 2010 Proposed Budget Presentation 4. Discuss Hawkridge Park/09-18 - Engineering 5. Discuss Andover Huskies Youth Hockey Association Letter 6, Single Family Residential Market Value Preservation Program Progress Report 7. 2010 Budget Development Progress Report - Administration 8. 2010 Special Revenue, Debt Service, Capital Project, Enterprise & Internal Service Funds Budget Presentation 9. 2010-2014 Capital Improvement Plan Development Progress Report - Administration 10. Other Discussion 1 L Closed Session - Open Space Negotiation - PID 07-32-24-12-0001 12. Adjournment (8) C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: Will Neumeister, Director of Community Development Jv. SUBJECT: Community Tour DATE: September 22, 2009 INTRODUCTION The Council will be on a Community Tour from 6:00 pm to 7:30 p.m. and make visits to spots in the City that are of importance because of on-going work or where future consideration for Council input will be sought. The list below will be our primary stops/drive bys. Other stops may be added upon request by the CounciL Just let us know before Tuesday night what you might like to add. Planned StO?s/ Drive Bys: . Potential cell tower sites (at three city parks) . Sheriff s Law Enforcement Center . Andover Station (North and South) . Home owned by Two Rivers Community Land Trust . Stop Sign (at 149th and Raven Street) . Cardinal Ridge housing development . Hughs Industrial Park . Hawk Ridge Park . Three sites related to recent code enforcement (if time permits) ACTION REQUESTED City Council bus tour of community. Respectfully Submitte~ Will Neumeister (2) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmember's CC: Jim Dickinson, City Administrator"" FROM: Erick Sutherland - Recreational Facility Manager SUBJECT: Community Center Update DATE: September 16, 2009 Revenues Staff spent a lot of time looking at ways to increase revenues in both the ice arena and field house. We are projecting to do over $20,000 more in ice arena revenue in 2009, Over $14,000 came during our non-prime season with the addition of 3 summer tournaments including 2 that were managed from start to finish by ACC staff and also creating a relationship with the Alaska Avalanche Junior Hockey Club which held a tryout camp here in May and their final tryout/training camp here in mid-August Field house rental fees are projected to be $3000,00 above the 2008 number. Spring and summer were about the same as last year but we have added a few new events this fall including a 2-day Andover Girls Traveling Basketball Tournament as well as expanding our Saturday morning indoor soccer league. We will also be hosting a large Craft! Art sale in October. Staff The addition of Elizabeth as a full-time staff has made a big difference. She continues to operate all 3 concessions as well as assist in facility operations at the Community Center. Sunshine Park looks like it will have its best year yet and although ASN numbers don't look to good the majority of the loss was the purchasing of equipment and supplies, We would like to see ABA schedule more games at ASN and do so at better times not only to fully utilize the concessions but the park itself. Starting in September 2009, all full-time staff have committed to working 4 evening shifts per week. In doing so they will be replacing a part time shift and over the next 6 months the Community Center will see a savings of approximately $6,300.00. Programming/Advertising Staff continues to look at ways to sell more non-prime rentals. This summer we hosted our own hockey tournaments called Andover Summer Hockey Festival. Of the four age groups offered we were able to fill two. Staff will continue to offer and market Summer Hockey Fest in hopes of one day having up to six events a summer. Staffhas spent a lot of time re-working our field trips and with the help of the YMCA we know have a new brochure. Direct marketing along with follow up calls were done this summer and early fall. Advertising continues to be a bit of a struggle. 5 new advertisers came on board in 2009 and although we may fall short of our goal we have started to recently see some local business consider becoming a partner. Staff will continue to create new marketing strategies to increase advertising at the Community Center. Respectfully submitted, ~ ~Aflli~~AJf~~ ~<~F -~2'-;~~o-!t-'%'~~i1; )\\t; Yo/Ie' '\&. -!&Mll OUf Vision . . . Improve Customer Service - Youth Loitering - Liability/Security Issues Financial Growth . - Programming - Advertising Maintain Building Mechanical Needs and Appearance How Can We Achieve Our Vision? · Increase PT Supervisor to FT Status . ~ Additional 20 hours per pay period -Additional Funding Needed - $19,000 · Add PT Seasonal Evening/W eekend Info Desk - Increase Customer Service · Answer Evening Phone, Collect Admissions, Injuries/Liabilities - Additional Funding Needed - $10,000 1 ~ " 'M. Financial Needs - $19,000 Walking - Transition to YMCA Current Staffing Re-allocations 3% Increase to Field House Revenue 2008 Adual: S1I6,295 2009 Projeded: S120,208 1 % Increase to Ice Arena Revenue ( j,e,toumeys) 2003 Aaua1: S307,I82 2009 Projected: S330,OOO Field Trips, 3 addt'l per yr (est. 125 stds) Advertising, sell 6 addt'l ads per yr * Dee '09 Projected based on events scheduled and estimated public use through December 2009. -'.-~__~_u']~1]~*\~'JltJrfllf~;;J -A'~-t**'~t%"tt-<~lf" 2 4 3 6 , . CITY OF ANDOVER Budget Worksbffi - 2010 Community Center . 2130- Account Actual Actual Actual Actual Actual Budget Estimate Requested Number Descriotion 2004 2005 2006 2007 2008 2009 2009 2010 Community Center. 44000 I I Charges for Services 55570 Vending Revenue 10.083 9,129 5,291 8,000 5,500 6,000 Charges for Services , 10.083 9,129 5,291 8,000 5,500 6,000 . Miscellaneous Revenue 58100 Refunds & Reimbursements 18.688 184,385 157,189 165,000 165,000 150,000 Miscellaneous Revenue 18,688 184,385 157,189 165,000 165,000 150,000 Total Revenues 88,771 193,514 162,480 173,000 170,500 156,000 ! I Salaries & Benefits 60110 Salaries - Regular 34,275 148,957 71,257 144,104 162,238 274,078 274,078 286,167 60210 FICA 2,178 8,068 4,276 8,384 9,2% 16,993 16,993 17,742 60220 Medicare 509 1,887 1,000 1,961 2,174 3,974 3,974 4,150 60310 Health Insurance 1,540 11,794 7,046 12,958 17,422 15,370 15,370 34,608 60320 Dental Insurance 196 745 367 848 947 870 870 892 60330 Life Insurance 14 46 22 48 50 32 32 48 60340 Long-Term Disability 77 266 157 372 417 325 325 382 60410 PERA 1,762 5,537 3,904 8,940 10,415 18,355 18,355 19,881 60520 Workers Comp 2,146 2,506 3,576 4,524 4,759 4,759 5,255 60990 Inter-City Labor Allocation 7,532 7,532 (9,146) Inter-City Labor Allocation (90,000) (90,000) (137,000) Salaries & Benefits 40,551 179,446 90,535 181,191 207,483 252,288 252,288 222,979 Departmental 61005 Supplies ~ General 651 2,544 613 202 326 1,000 1,000 1,000 61020 Supplies. Operating 11,168 28,155 14,169 8,529 11,312 10,000 11 ,000 11,000 61025 Supplies - Cleaning 4,274 972 61050 Supplies - Diesel Fuel 146 160 223 500 250 500 61105 R & M Supplies - General 288 3,089 6 541 747 4,000 1,000 1,500 61120 R & M Supplies - Building 3,595 (97) 2,388 82 I 61130 R & M Supplies - Landscape 61205 Small & Expend - Small Tools 1,843 506 1,681 61210 Small & Expend - Office Equipm 790 474 61220 Software 3,885 61225 Technology Upgrades 134 334 61245 Items for Resale 485 -. 61310 Meals I Lodging 288 1,093 61315 Continuing Education 679 1,556 1,470 61320 Annual Dues I Licenses 275 10 135 270 110 500 500 500 61405 Postage 36 S-1O 61410 Transportation / Mileage 162 352 103 187 Departmental 22,834 42,441 17,230 14,490 14,457 16,000 13,750 14,500 Operating 62005 Electric 124,974 132,760 134,777 141,690 150,000 150,000 160,000 62010 Water & Sewer Service 3,018 5,095 10,211 14,658 12,000 15,000 16,000 62015 Natural Gas 908 149,113 156,781 191,414 194,269 240,000 205,000 220,000 62020 Refuse Collection 278 3,109 4,038 5,013 5,393 6,000 6,000 6,500 62025 Storm Water Utility Charge 62030 Telephone 1,245 4,772 5,440 5,479 6,398 6,000 7,000 7,500 62100 Insurance 10,000 10,300 10,815 11,356 11,924 11 ,924 12,520 62200 Rentals 6,595 8,213 743 506 464 62300 Equipment Maintenance Contract 365 4,667 16,365 17,302 23,000 19,000 23,000 62305 Software Maintenance Contracts 450 481 Operating 9,026 304,014 320,305 374,580 391,530 448,924 413,924 445,520 Professional Services 63005 Professional Services 1,440 2,259 1,919 8,264 8,000 5,000 6,000 63010 Contractual Services 409 1,188 8,367 8,782 6,102 10,000 6,000 7,000 63025 Publishing 393 318 747 396 63030 Printing 105 7,492 2,502 256 2,500 1,000 1,000 63100 R & M Labor - General 13,071 531 63105 R & M Labor - Building 6,203 3,343 4,786 28,646 35,000 30,000 35,000 Professional Services 802 9,255 22,208 31,060 44,195 55,500 42,000 49,000 . Capital Outlay 65300 Improvements 9,613 65600 Equipment Capital Outlay 9,613 Total Expenditures 73,213 544,768 450,278 601,321 657,665 772,712 721,%2 73t,999 Net Increase (Decrease) in FB (73,213) (544,768) (361,507) (407,807) (495,185) (599,712) (551,462) (575,999) 9/15/2009 6 , . CITY OF Al'iDOVER . Bud2et Worksheet - 2010 Community Center , 2130- AccountT Actual Actual Actual Actual Actual Budget Estimate Requested Number Descriotion 2004 2005 2006 2007 2008 2009 2009 2010 T ! i I I ~-44100 ! I Charges for Services I 55540 Concessions 39,521 108,119 98,534 97,257 130,000 100,000 110,000 Charges for Services 39,521 ! 108,119 98,534 97,257 130,000 100,000 110,000 I Miscellaneous Revenue I 58100 Refunds & Reimbursements I 1,594 9,744 Miscellaneous Revenue i 1,594 9,744 ! Total Revenues 39,521 108,119 100,128 107,001 130,000 100,000 110,000 I I Salaries & Benefits 60110 Salaries - Regular 9,560 43,608 39,829 38,324 60210 FICA 572 2,659 2,436 2,546 60220 Medicare 134 622 570 596 60310 Health Insurance 60320 Dental Insurance 60330 Life Insurance 60340 Long-Term Disability 60410 PERA 1,036 1,124 1,080 60520 Workers Comp 60990 Inter-City Labor Allocation 56,000 56,000 60,000 Salaries & Benefits 10,266 47,925 43,959 42,546 56,000 56,000 60,000 Departmental 61005 Supplies - General 656 335 13 61020 Supplies - Operating 5,645 9,569 3,631 2,322 5,000 2,500 3,000 61025 Supplies - Cleaning 5 98 61105 R & M Supplies - General 12 1,500 500 500 61205 Small & Expend - Small Tools 1,304 420 61210 Small & Expend - Office Equipment 404 61245 Items for Resale 16,246 49,028 46,277 53,967 50,000 40,000 45,000 61310 Meals I Lodging 61315 Continuing Education 310 170 61320 Annual Dues I Licenses 939 600 600 668 450 675 700 61410 Transportation I Mileage Deparbnental 25,099 60,361 50,618. 57,140 56,950 43,675 49,200 Operating 62005 Electric 5,266 8,474 8,603 9,044 9,000 9,500 10,000 62010 Water & Sewer Service 61 325 652 936 1,200 1,000 1,100 62020 Refuse Collection 379 1,345 1,398 1,525 1,600 1,600 1,700 62100 Insurance 62200 Rentals 1,672 1,042 422 1,100 500 500 Operating 5,706 11,816 11,695 11,927 12,900 12,600 13,300 Professional Services 63005 Professional Services 160 2,394 1,592 2,500 1,000 1,500 63010 Contractual Services 1,573 1,196 63025 Publishing 336 22 63100 R. & M Labor - General 195 611 364 1,022 Professional Services 354 2,184 4,290 2,636 2,500 1,000 1,500 Capital Outlay 65300 Improvements 65600 Equipment 3,428 Capital Outlay 3,428 Total Expenditures 41,425 122,286 110,562 117,677 128,350 113,275 124,000 Net Increase (Decrease) in FB (1,904) (14,167) (to,434) (10,676) 1,650 (13,275) (14,000) 9/15/2009 'l . CITY OF ANDOVER Budget Worksheet- 1010 I Community Center 2130- Account Actual Actual Actual Actual Actual Budget Estimate Requested Number Descrintion 2004 2005 2006 2007 2008 2009 2009 2010 I I I i Community Center prg~ , Charges for Services 55515 Skate Sharpening 1,599 : 3,242 2,398 3,000 3,000 3,000 55516 Merchandise 1,196 2,562 ' 2,345 2,108 2,000 2,000 2,000 Charges for Services 1,196 4.161 5,587 4,506 5,000 5,000 5000 I Total Revenues 1,196 4,161 I 5,587 4,506 5,000 5,000 5,000 , -: Deparbnental i 61020 Supplies - Operating 2,086 I 1,048 494 500 500 500 61245 Items for Resale 207 796 1,380 1,258 1,000 1,000 1,300 Deparnnental 207 2,882 2,428 1,752 1,500 1,500 1,800 Total Expenditures 207 2,882 2,428 1,752 1,500 1,500 1,800 Net Increase (Decrease) in FB 989 1,279 3,159 2,754 3,500 3,500 3,200 9/15/2009 ~ . CITY OF ANDOVER Bud~d W orksbeet - 2010 Community Center . 2130- Account Actual Actual Actual Actual Actual Budget Estimate Requested Number Descriotion 2004 2005 2006 2007 2008 2009 2009 2010 I I .- ._-~ I i , I I Charges for Services 55505 Ice Rental 21,511 275,444 ! 258,326 253,870 248,820 310,000 312,000 315,000 55506 Ice Rental- Taxable 22,576 36,171 47,274 38,363 55510 Open Skate 362 6,739 I 2U55 26,064 20,258 18,000 18,000 20,000 55530 Fee Admissions 12,218 I 11,053 12,355 7,510 13,000 12,000 13,000 55570 Vending Machines 1,000 6,316 1,849 3,882 5,471 3,500 4,000 4,000 55580 Advertising 6,810 7,416 13.590 16,782 8,511 10,000 12,000 10,000 Charges for Services 29,683 330,709 342,144 360,227 328,933 354,500 358,000 362,000 Miscellaneous Revenue 58100 Refunds & Reimbursements 24,441 24,441 24,441 24,400 24,400 24,400 58105 Rent 58130 Donations - Restricted 1,150 Miscellaneous Revenue 25,591 24,441 24,441 24,400 24,400 24,400 Total Reveoues 29,683 330,709 367,735 384,668 353,374 378,900 382,400 386,400 Salaries & Benefits 60110 Salaries - Regular 97,980 23,285 41,624 60210 FICA 5,786 1,431 2,296 60220 Medicare 1,353 335 537 60310 Health Insurance 5,230 60320 Dental Insurance 438 60330 Life Insurance 26 60340 Long-Term Disability 185 60410 PERA 4,723 60520 Workers Comp 60990 Inter-City Labor Allocation 45,000 42,000 45,000 Salaries & Benefits 115,721 25,051 44,457 45,000 42,000 45,000 Departmental 61005 Supplies - General 454 686 323 61020 Supplies - Operating 6,292 4,665 16,579 12,500 5,000 7,500 61025 Supplies - Cleaning 61105 R & M Supplies - General 319 1,044 335 4,000 1,000 2,000 61120 R & M Snpplies - Bnilding 754 2,561 61220 Software 61225 Technology Upgrades 61310 Meals I Lodging 562 442 800 800 800 61315 Continuing Education 500 135 61320 Annual Dues I Licenses 125 250 250 250 61405 Postage 61410 Transportation I Mileage 5 250 200 200 Departmental 8,886 6,395 20,500 17,800 7,250 10,750 Operating 62200 Rentals 62205 Central Equipment Services 3,500 3,605 3,966 4,363 5,017 5,017 5,268 62305 Software Maintenance Contracts 241 253 275 275 300 Operating 3,500 3,605 4,207 4,616 5,292 5,292 5,568 Professional Services 63005 ' Professional Services 3,230 5,405 5,707 8,000 7,000 8,000 63010 Contractual Services 750 168 63025 Publishing 200 536 448 63030 Printing 63100 R & M Labor - General 3,739 6,705 63105 R & M Labor - Building 3,106 1,508 4,241 2,500 10,000 10,000 Professional Services 11,025 14,322 10,396 10,500 17,000 18000 Capital Outlay 65300 Improvements 65500 Office Equipment 65600 Equipment Capital Outlay Total Expenditures 3,500 139,237 49,975 79,969 78,592 71,542 79,318 Net Increase (Decrease) in FB 29,683 327,209 228,498 334,693 273,405 300,308 310,858 307,082 9/15/2009 4 CITY OF ANDOVER Bud2et Worksheet - 2010 I I Community Center 2130- I Account Actual Actual Actual Actual Actual Budget Estimate Requested Number I Descrintion 2004 2005 2006 2007 2008 2009 2009 2010 I I ; ! Community Center Fieldhouse. 44400 I e");. , ; Charges for Services , 55520 Fieldhouse Rental 13,562 , 70,263 61,380 57,713 92,000 97,000 98,000 55521 Fieldhouse Rental- Taxable 4,890 27,467 30,072 31,1l8 55522 Open Fieldhouse 5,483 , 18,484 21,962 27,465 20,000 26,000 25,000 55530 Fee Admissions I 55550 Equipment Rental 2,209 , 578 500 500 55570 Vending Machines i 55580 Advertising 2.941 4,045 1,700 3,000 2,500 3,000 Charges for Services 26,144 I 119,733 117,459 117,996 115,5oo 125,500 126,500 Miscellaneous Revenue 58100 Refunds & Reimbursements 639 58105 Rent 58130 Donations. Restricted 750 Miscellaneous Revenue 1,389 Total Revenues 26,144 121,122 117,459 117,996 115,500 125,500 126,500 Salaries & Benefits 60110 Salaries - Regular 18,257 18,280 14,216 60210 FICA 1,100 1,133 861 60220 Medicare 257 265 201 60310 Health Insurance 60320 Dental Insurance 60330 Life Insurance 60340 Long-Term Disability 60410 PERA 3 60520 Workers Comp 60990 Inter-City Labor Allocation 24,000 26,000 32,000 Salaries & Benefits 19,617 19,678 15,278 24,000 26,000 32,000 Departmental 61005 Supplies - General % 549 323 61020 Supplies - Operating 8,040 4,449 8,467 5,000 6,000 5,000 61025 Supplies - Cleaning 61105 R & M Supplies - General 61120 R & M Supplies - Building 338 2,235 968 4,000 1,000 2,000 61205 Small & Expend. Small Tools 2,455 61210 Small & Expend. Office Equipm 61410 Transportation I Mileage Deparbnental 10,929 7,233 9,758 9,000 7,000 7,000 Operating 62200 Rentals 781 215 622 500 500 62305 Software Maintenance Contracts 241 253 275 275 300 Operating 781 456 875 275 775 800 Professional Services 63005 Professional Services 2,137 1,762 3,367 3,000 2,000 2,000 63010 Contractual Services 63025 Publishing 48 63030 Printing 63100 R & M Labor - General 63105 R & M Labor - Building 3,314 5,000 13,000 10,000 Professional Services 2,137 1.762 6,729 8,000 15,000 12,000 Capital Outlay 65300 Improvements 10,524 65500 Office Equinment 65600 Equipment 6.495 Capital Outlay I 6.495 10,524 I Total Expenditures 33,464 35.624 43,164 41,275 48,775 51,800 I Net Increase (Decrease) in FB 26,144 87,658 81,835 i 74,832 74,225 76,725 74,700 9/15/2009 \0 . , CITY OF ANDOVER Budget Worksheet - 2010 , Community Center I 2130- T Account Actual Actual Actual i Actual Actual Budget Estimate Requested Number DescrlDtion 2004 2005 2006 I 2007 2008 2009 2009 2010 I I I I Community Center Mise - 44900 ! . : Investment Income 56910 Interest Earned 4,801 3,109 , (20,584) . (19,170) (28,156) 56920 Valnalion Adjustment 15,453 (15,453) ; Investment Income 20,254 (12,344 (20.584 (19,170 (28156 I Miscellaneous Revenue 581 00 Refunds & Reimbursements 38,677 i (639) 1,140 58105 Rent 289 I 1.417 1,580 236,898 635,000 635,000 . 635,000 58125 Donations 1,000 800 58130 Donations - Restricted 97,646 I 71,140 92,371 42,246 25,000 25,000 Miscellaneous Revenue 137,612 71,918 93,951 281,084 660,000 660,000 635,000 Other Financing Sources 59100 Operating Transfers In 500,000 4,216 Other Financing Sources 500,000 4,216 Total Revenues 520,254 129,484 5t,334 74,781 252,928 660,000 660,000 635,000 . Departmental 61320 Annual Dues / Licenses Departmental Other Financing Uses 67101 Operating Transfers Out 434,309 284,013 237,274 210,178 353,892 353,892 401,481 Other Financing Uses 434,309 284,013 237,274 210,178 353,892 353,892 401,481 Total Expenditures 434,309 284,013 237,274 210,178 353,892 353,892 401,481 Net Increase (Decrease) in FB 520,254 (304,825) (232,679) (162,493) 42,750 306,108 306,108 233,519 I Total Revenues 549,937 527,054 741,242 876,137 998,285 1,462,400 1,443,400 1,418,900 Total Expenditures 73,213 1,024,209 1,032,160 1,037,184 1,110,405 1,376,321 1,310,946 1,390,398 Net Increase (Decrease) in FB 476,724 (497,155) (290,918) (161,047) (112,120) 86,079 132,454 28,502 476,724 (497,155) (290,918) (161,047) (112,120) 86,079 132,454 28,502 Fund Balance Beginning 476,724 (20,431) (311,349) (472,396) (584,516) (584,516) (452,062) Ending 476,724 (20,431) (311,349) (472,396) (584,516) (498,437) (452,062) (423,560) Charges for Services 29,683 397,570 584,240 590,936 553,983 613,000 594,000 609,500 Investment Income 20,254 (12,344) (20,584) (19,170) (28,156) Miscellaneous Revenue 137,612 177,586 304,371 472,458 849,400 849,400 809,400 Other Financing Sources 500,000 4,216 549,937 527,054 741,242 876.137 998,285 1,462,400 1,443,400 1,418,900 ,?"JY$?iiiF""" " Salaries & Benefits 40,551 189,711 73,798 269,879 309,764 377,288 376,288 359,979 Departmental 22,834 67,747 100,288 81.164 103,607 101,250 73,175 83,250 Operating 9,026 313,220 336,507 390,938 408,948 467,391 432,591 465,188 Professional Services 802 9,609 37,554 51,434 63,956 76,500 75,000 80,500 Capital Outlay 9,613 6.495 13,952 Other Financing Uses 434,309 284,013 237,274 210,178 353,892 353,892 401,481 73,213 1,024,209 1,032,160 1,037,184 1,110,405 1,376,321 1,310,946 1,390,398 476,724 (497,155) (290,918) (161,047) (112,120) 86,079 132,454 28,502 9/15/2009 H Andover YMCA Community Center Sl\NDOVE~ Code of Conduct CoJtJJtJtll1i(y C811kl' @ Welcome to the Andover YMCA Community Center. Our staff is committed to providing a safe and comfortable environment for all members of the community to enjoy. I understand it is my privilege to use the Andover YMCA Community Center and I will be responsible for my actions and act in a respectful and caring manner while at the facility. The following activities are not allowed on facility property: . Obstructing facility entrances. . Theft or behavior that results in the destruction of property. . Biking, skateboarding and rollerblading in the facility. . Physically or verbally threatening or harassing any person in any way, including swearing, name-calling or shouting. . Bullying, excessive horseplay, running in the common areas, or playing with the elevator. . Throwing, discarding, or depositing any food or other matter of any kind except in designated trash and recycling receptacles. . Accessing inappropriate sites on the computer. . Any demonstration of sexual activity or sexual contact with another person. . Committing any unlawful act. . Outside food or beverage unless approved by facility staff. . U sing facilities for other than their intended purpose. . Defacing, damaging, or destroying property and equipment. . Possession, use, or sale of illegal drugs, tobacco, alcohol, weapons or contraband. . Failing to be fully clothed or wearing apparel that is likely to provoke a disturbance. . Soliciting, for any purpose, including asking for money, contributions, or donations unless, such activity has been approved by facility staff. The Andover YMCA Community Center Staff shall be the sole judge of what constitutes inappropriate behavior covered by the code of conduct. Failure to comply with the Andover YMCA Community Center Code of Conduct will result in disciplinary action or expulsion from the facility. \':r C1) C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Pub ' FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Discuss Hawkridge Park Improvements/09-18 - Engineering DATE: September 22, 2009 INTRODUCTION The City Council is requested to discuss future improvements/reconstruction of Hawkridge Park. DISCUSSION This fall staffwill be working with the North Metro Soccer Association (NMSA) to reconfigure Hawkridge Park into a larger soccer complex. Before the preliminary layouts are prepared, staff would like to get direction from the City Council on how to proceed with the hockey rink. As directed by the City Council, the hockey rink will remain for the 2009-2010 season but there has been no decision if the rink will be eliminated beyond the upcoming season, Just recently announced, the St. Francis Hockey Association (SFHA) efforts to construct a new outdoor hockey rink has received approval from the Oak Grove City Council (see attached e-mail). It is our understanding that the City of Oak Grove will build the rink and SFHA will be responsible for maintenance and providing supervision for the warming house at set hours approved by the City, The past several weeks, staff has not received any response from SFHA regarding volunteering their time to supervise the warming house for the upcoming winter season at the park. At this point, staff is not sure what kind of commitment will be made by the Andover Huskies Youth Hockey Association (AHYHA) for volunteering their time to oversee the warming house for the upcoming season at Prairie Knoll Park and Crooked Lake Elementary School. It may be difficult getting people to volunteer their time when their schedules are already busy, In light of information regarding an Oak Grove outdoor rink, staff is requesting direction if the hockey rink is to stay or if the new layout should eliminate the rink. If the direction is to reevaluate removing the rink, staff recommends meeting with the neighbors again to discuss the future of the park. Note: If the rink is to stay, it will need to be rebuilt after the season. Also it will be necessary to redesign/relocate the rink most likely in the east end of the park to allow for additional soccer fields and to improve the drainage. The hockey rink is currently located in the lowest part of the park and rapid melting on warm days causes a lot of issues for the ice surface, Mayor and Council Members September 22, 2009 Page 2 of2 NMSA is interested in working with staff to prepare a layout and estimated costs so they can begin the campaign for donations. Staff will have the survey work completed by winter and the layout of the park will follow shortly thereafter. ACTION REQUESTED The City Council is requested to provide direction in regard to the park and if there is interest by the Council to eliminate the hockey rink from the park. And if so, it will be necessary to direct staff or the Park Commission to hold a meeting with the neighborhood to discuss this further. Respectfully submitted, {)~O. r Todd J. Haas Attachments: E-Mail Article./ Cc: Bill Karas, President of St. Francis Hockey Association Mark Miller, North Metro Soccer Association Ted Butler, Chair of the Park and Recreation Commission Tony Howard, President of Andover Huskies Youth Hockey Association Page 1 of 1 Todd Haas From: James Dickinson Sent: Wednesday, September 09, 2009 4:32 PM To: Todd Haas; Dave Berkowitz Subject: Article Plans for hockey rink move ahead in Oak Grove Wednesday, 09 Septernber 2009 by Kelly Johnson Staff writer Plans continue to move ahead for an outdoor hockey and skating rink in Oak Grove. The Oak Grove City Council has agreed to have city staff prepare an agreement with the St. Francis Youth Hockey Association outlining which entity is responsible for what in the construction and maintenance of the proposed facility. That agreement is set to come before the council at its Sept. 14 meeting. The St, Francis Youth Hockey Association will donate $5,000 to the project, Volunteers are also being lined up to help with construction of the rink, according to Paul Wolfe, an Oak Grove resident who is involved with the hockey association. Volunteers will also help staff the warming house and provide rink maintenance and snow removaL "We're doing everything we can. We'd like to get this done," Wolfe said. Staff estimates put the operating costs at $18,480 annually, which will come out of the city's general fund. The association puts the total operating costs at $5,180, using volunteers to eliminate the need for rink attendants (estimated at $4,100), and city staff for maintenance and snow removal (estimated at $9,200). Warming house rental is estimated at $2,500, with utilities running $1,000 and a contingency of $1,680. St. Francis Hockey Association proposes operating hours of Monday through Friday from 5 to 9 p,m., Saturday from 11 a.m, to 9 p.m, and Sunday from noon to 6 p.m. The rink will not open if the temperature and wind chill is 10 below zero. or greater. The association has received a commitment from Tru-Cut Lawns of St, Francis to provide snow removal service at the rink. The proposed ice arena would be located at Oak Grove City Hall and would cost an estimated $23,130 to construct, Volunteers could help reduce the construction costs, Funding for the construction would come from park dedication fees. Kelly Johnson is at kelly.johnson(alecm-inc.com 9/1 0/2009 @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Andover Huskies Youth Hockey Association Letter DATE: September 22, 2009 INTRODUCTION At the September 15th City Council meeting I alluded to a letter that was forthcoming from the Andover Huskies Youth Hockey Association about some concerns they would like to discuss with the City Council. That letter is attached. ACTION REQUESTED The Council is requested to review the attached letter and attachments, receive a brief presentation and discuss. '- To: Andover City Council C/O: Jim Dickinson City Administrator From: Tony Howard President Andover Huskies Youth Hockey Association Jim, Please pass the following information onto the City Council for their review and put me on the next workshop agenda. Dear Mayor and the Andover City Council, I have asked Mr. Dickinson to place me on the agenda as the President of the Andover Huskies Youth Hockey Association and a long time resident of Andover. The following bullet points raises some concerns that I have and would like them to be addressed by the council. I have also enclosed some background material that will give you a head start in answering my concerns. . Non funding of rink attendants 0 AHYHA is willing to work with city staff on covering rink attendants on the days and times we are skating at the park but to close the warming houses on weekends or when AHYHA is not occupying them is like locking the gates at Sunshine Park or putting barriers on the Andover community trails. Not everyone that uses these skating parks are a part of the hockey community and the rest of the residents should have the opportunity to take advantage of these parks. . Cost to the budget for rink attendants: S?? . Closing of Hawk Ridge Park as an ice skating park and hockey rink. 0 Even though AHYHA is working towards building a two sheet outside hockey and skating complex, a skating facility in the northern part of the city is warranted and needed. Not only to service the community's northern boundaries but to help in housing AHYHA after Crooked lake Skating Park is decommissioned. When the City Staff is directed to start preliminary drawings of the new park, a skating facility should be considered in the planning stage. . Cost to the Budget: $0.00 at this time . Warming House at Hawk Ridge 0 Having a skating facility without a warming house is like not having bases for baseball. If the City Council doesn't reconsider having a temporary warming house at Hawk Ridge for the upcoming season you might as well not flood the park. When AHYHA sends its members to these facilities they are the youngest of our members. The ages range from 5 to 8 years of age and I for one will not send them to a park where they don't have the opportunity to put their skates on and off and the occasional warm up. . Cost to the BUdget: $3500.00 'd. . Impact on Associations to the Andover City Budget 0 Although some say that theses cost should be absorbed by the City of Andover just as they have been in the pasted but times are changing. With budget cuts internally throughout the City budget, is it fair that the city as a whole absorbed these costs with no benefit to the average Andover resident. Just the electrical cost alone demonstrated by the 2008 parks spending recap sheet totals $24,442.00 without the full cost of Andover Station North facility. The only benefit is to the associations that use the lights so shouldn't the cost be borne by the users as there is no true benefit to the Andover community in general. Not to mention the annual repair to fencing, dragging infields and all around turf maintenance and repair. 0 looking at other cities close to Andover, Anoka has a usage fee for fields and lighting as demonstrated in the comprehensive document put together by Todd Haas Andover's Assistant Public Works Director. Document also enclosed. 0 Also enclose is a list of 2008 participants in the turf Associations, both Andover residents and nonresident. Totaling more than 5000 members, an annual usage fee per participant would help with Andover's budget shortfall and put the burden on the participants and not on the average Andover community member. I think I have demonstrated to the Council ways that you could be fair in the ways you treat their associations and community. I know times are tuff for everyone but to punish the skating community and not treat everyone on an equal playing field is unjustified. What would the turf Associations do if their pain in the budget crisis would be to shut off the lights? I am just looking for equitable ways to spread the pain. I would like to thank the City Council in advance for their time in looking at this delicate issue, Tony Howard President Andover Huskies Youth Hockey Association 3 These are numbers based on the year 2008 Total # in program Total # from Andover . North Metro Soccer Association (spring-summer) 1256 648 . North Metro Soccer Association (fall) 782 438 . Andover Area Lacrosse Association (2009 spring-summer) 65 45 . Andover Baseball Association (spring-summer) 941 894 . Andover Athletic Association (spring-summer) 977 699 . Andover Athletic Association (fall) 288 259 . Andover Football Association (fall) 756 660 stJ6S-~ - 3 bC/3..ft;~ ...._...._..__,..,.,._,~_____._____.______._.____..._.~~._.....,..___.__..........._ . ... _. ~..._._..,._._..._...._.__"....'_m__...._____ .........._ ... ,.__,........".,...._.____________.... ....,.,......_."...__......._...._..._._.,..__. .........._..__._...._...._ .......... ............___...hH..._._.....___....__.___..................._.....__. .. ..... .._ l\ ,~ Parks Department Spending 2008 The following is a breakq.own of where our operating budget went this year. f' f' We spent.$ 5,678.00 on tables, & benches. Much ofthis was for concrete table n'ames, metal bench frames and aluminum player's benches.' " , Constructing new trail gateslbollards cost $ 1,374.00..WilI build more tJ::ris year. PlaygrOlm.d structure replacem.ent parts $ 4193,00. Fall zone wood chips $ 4,299.0,0, Baseball & softball backstop repairs, bases and aglime totaled $ 7,751.00.. Topsoil for soccer fields and a large safety net came to $ 6,440,00, Prairie ,restoration project. at Kelsey was $ 9,559.00. Weed control & complete turf fertilizing was quite large at $ 20,042.00. Fencing at Station North sliding hill $ 1,060.00. Dust control at Prairie Knoll $ 1,080,00. Our phones are just over $ 4,000.00 per year. Irrigation parts were $ 5,613.00: Tennis nets and lighting service were $ 592.00. . . Grass seed and sod totaled $ 4,654.00. Bought a digital camera for $ 432.00. Tr~es, shn~bs, plants and tree service were far less this year at $ 5,086.00: Landscap.ing items and Keystone walls $ 6,871.00 with many parts stilI in stock. Wood chips/colored mulch for landscaping were $ 4,299.00. Dumpster service, trash cans and bags were up this year at $ 9,420.00. Concrete & materials $ 4;403.00. More concrete cost's came from eIP budget. Hawkridge warming house Was $ 2,008,00 and lighting costs were $ 1,553.00. ~~ Sunshine ~lectric bill was $ 15,433.00, which is 2k more tb,an last year. We also paid $ 2,549.00 for electrical service work at this site. ?t '-c> Prairie Knoll electric bill w~s $ 6,815.00, and $ 417.00 in service work. ~--€> Andover Station North electric total was $ 2,172.00, which was about half a s.eason. " - , 5 , , @ ~NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Mayor and City Council Park and Recreation Commission CC: Jim Dickinson, City Administrator David D, Berkowitz, Director of Public Works/City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: Discuss the Possibility of Having a Non-Resident Fee for Use of City Facilities Date: July 22,2008 INTRODUCTION This item is in regards to considering a non~resident fee for the use of the City of Andover park facilities. DISCUSSION This item is being brought forward to the Park Commission to determine if there is any interest by the City Council to charge a fee to non-residents for use the City of Andover's park facilities. City staff has done some research of various communities including a couple of the surrounding communities adjacent to the City of Andover. Some of the responses that we did receive included additional information about the use of their park facilities, which may be helpful in your making your decision to move forward with user fees or not. Attached is a summary to this item, We have also attached the City of Andover's current 2008 fee schedule for your review. Note: It is city staffs opinion that since this is a policy question, the City Council really needs to determine their thoughts on whether or not there should be a fee for non-residents. ACTION REQUESTED The City Council as requested by the Park and Recreation Commission is to consider having a non-resident fee for the use of the City of Andover park facilities. Respectfully submitted, nO __ . .. . ....... _n. .... _..... ....................... -.... -- . ..~~m_ m ._ _. __n________._._ ........ .___....._.__._._...._........'''.... .n. ..n ...n._____.____.__..._m.._. . - __ __ __. w..___......_____.....__.._____._.._.........._. _ . ....._..._..._,..__.----_.._...__.....~~....--...._._.-- . ...--. . --- odd J. aas Enclosures: Chart of other cities fees G:\STAFF\RHONDAA\AGENDA\!TEMS\2008\072208\non resident fee.doc , - Gl ~ - ~ = (I) ':::l '" Gl ... - tE '" Vi (,j ~ 't:l r;;;j Vi ~~ ~ l:ii1 ~ e;::<., t;:; J;:. J;:. 8S '<t::!:! Cl\ 0\ '..:::'" =0 =- =- UbD ~t;:; Q Q flS ..... M M r:l.Q..S "sg ~ SS~ $... ..:: ~ 3 ow 0 5 ~ ~~5 ~...c :: (l)(I)r:l. (I).C = r:l..r:l.o Q..~ Gl V'\lt"l0 t'o Gl N-- V'\<"l Vi WO;~* *~ Q'(l 't:l -'" lI) ~ ~ = ..-.. "'~ ia t;:; .! _'" 8 co", ... 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'"' ::l '" =.:- ., - l;::l .. :l 0 =...::l '" 1......""'_::l._~lU....lUt'il ,...0.. o (U -,,"_-.lO~Q)t;::O.-.. 6-=!'o-~ .s~ - ~ ':::~-o,:::o~ell~~~ e;::<u~~ rJ'.) ~ f-( C -- ._ :;:..... I ~ I...t b.O 0 rI.:I =: .. a'} .....~+U.l-1JUl~ciillitU _..m~---~Ill.--. .m_ >0 I 4;> 10.0 't:l'5 ':::l C""'" 6- 0 o ell'e: ~ ;:l 12 g~ ~~ ';;; !~I"O 0....0 lU "'O~ ~~8 ~~' ;t~~ I CITY OF ANOKA 2008 PARK USAGE FEES An "exclusive use" fee shall be charged accordingly in three-hour increments at the minimum, with an option of reseNino hourlv thereafter. PAVILIONS/BUILDINGS RESIDENT NON-RESIDENT Three-Hour Hourlv Three-Hour Hourlv George Enloe Building $50,00 $15.00 $100.00 $30.00 George Green Pavilion $50.00 $15;00 $100.00 $30.00 Peninsula Point River Room $50.00 $15.00 $100.00 $30,00 Rudy Johnson Building $50.00 $15.00 $100.00 $30.00 Sorenson Building $50.00 $15.00 $100.00 $30.00 , Sunny Acres Pavilion $50,00 $15.00 $100.00 $30.00 Mississippi Park Concession Stand* $40.00 $10.00 $60.00 $20.00 Peninsula 'Point Park Concession Stand* $40,00 $10;00 $60.00 $20.00 George Green Bandshell $30.00 $10.00 $50.00 $25.00 "'Rental of concession stand includes use of one sheller or patio. All pavilIons/buildings have a key, lights, and electricity. All bUl7dings have, or have close to them, restrooms and water facilities. PA VIUONS/BUILDINGS RESIDENT NON-RESIDENT Three-Hour Hourlv Three-Hour Hourll( Akin Riverside Park $20.00 $5.00 $40.00 $10.00 John Wii3rd Park {new) . $20.00 $5,00 $40.00 $10.00 Mississippi Park Shelters (4)* $20.00 $5.00 $40.00 $10.00 Peninsula Point Park Patio $20.00 $5.00 $40,00 $10.00 Sunny Acres Park Shefter $20.00 $5.00 $40.00 $10.00 Garfield Tot Lot Shelter No charge No charge No charge . No charge Grant Tot Lot Shelter No charge No charge No charge No charge John Ward Park Shelter (old) No charge No charge No charge No charge King Park Shelter No charge No charge No charge No charge "Policy for reserving Mis'slsslppl Park shelters is based on group size as follows: Groups 1-25 requires 1 (one) shelter Groups 26-50 requires 2 (two) shelters Groups 51-75 requires 3 (three) shelters Groups 76-100 requires 4 (four) shelters If requested and available, an oUtdoor oermit can be attached to an indoor permit for use of one field at half price for daylight hours only (excludes Castle FJ,eld). This provision does not apply for tournament use, which is covered separately. Fees for field/court use during'day/ight hours are per event. Fees for field use with fights are per hour, per field with a maximum reservation of three hours. An Mexcluslve use" fee shall be ch~rged as follows for OUTDOOR permits; ~ FIELDS/COURTS NON.R SIDENT (Daylight use - per event) Basketball court No charge No charge Football field $10.00 $20.00 Horseshoe pits No charge No charge Soccer field $10.00 $20.00 Softball I Baseball field $10.00 $20.00 . Castle Field .only {+ maintenance costs} $15.00 $25.00 Tennis court No charge No charge , ' Vo lIeyba If court No charge No charge . ' FIELDS/COURTS R>=SIDENT NON-RESrDENT (With lights - per hour) Softball field . $30.00 $50.00 . .. Football field . $30.00 $50.00 ............... """Soccer' fie.jcf....................... .. ................... ............ ..m..--$3cfbO.. ....-.....$51[0'0............-. ...........- Baseball Field $30.00 $50.00 L, Cas1le Field Only (+ meintenance costs) $40.00 $60.00 z;\parkadrn\cnyparks\2008parkusagefees g 2009 FEE SCH EDULE Eagan Parks & Recreation ...-- The following fa clHlyrentalfees are sUbjectto 5.5% State .ales lax and relluau $150.00 damage dep..lt payabla at the time of registration. Sales tax Is Included in the proposed 2008 fees. Eagan baseci school organizations that have a Joint i'owon AlFeement with the Cl\ymayscheduia usa of Eagan Park Shelters and Pavilions free of charge, .1lhougll a damage deposit !Ii required. _Jlt_1(_~It~.~l.t,a~~~ Bh~Jj."~llllii;lli'I~.~~JI.it'i~tll AdUlt League proteat/~peal Fee Fee cnarged to team choosJngto protest rule or ellglbllily $ 53.00 $ 53.00 $ 53 $ 53 $ 55 $ 55 Fee charged to team ch;loslng to appeal suspension/expulsion $ 53.00 $ 53.00 $ 53 $ 53 $ 55 $ 55 Il'.thletlC field/Facility Maintenance Fees unress obviously known. the user wfll be conaJdered non-resIdent ProDf of residency of 75% Dr better wlfl qualify for resident tste. Youth Traveling Teams $ 100.00 NA $ 100 NA ~ o Soccer - perteam $ 100 o Baseball/SoftDall - pertesm practice fee for sea.on S 25 ' o 8asebalVSotlball - per game fee $ 15 Adult- UP to 9 gomes per team $ 245.00 $ 483,00 $ 245 $ 490 $ 252 $ 505 ' Adult - more than 9 gomes, fee for each additional game >9 $ 34.00 $ 57.00 $ 34 $ 68 $ 35 $ 70 Youth fieldS -tournaments perfield per d~ or single games $ 50.00 $ 100.00 S 50 S 100 $ 52 $ 103 Adu!tFlelos - tournaments per field per day or single Jlllmes $ 73.00 $ 147,00 S 73 $ .146 $ 75 $ 150 Ughts $ 55.00 $ 69.00 $ 55 $ 55 o NorthVlew per hour (Inctudesan 4 fieldS) $ 57 $ 57 o Goat HIU per field per hour $ 30 $ 30 \ Building cleaning per full day use only S 73.00 $ 8S,OO $ 73 $ 73 $ 75 $ 75 Specialty field .et-up charge to ~e determined on a ca....by-case basI<;, ibis cosl wouid b. In addlllon to the fI.,d usa permit cost Band Shell at Cantrol Park Band Shell only o Half Day $ 355.00 $ 445.00 $ 355 $ 444 $ S66 $ 457 o Full O~ $ 670.00 $ 840.00 $ 670 $ 83S $ 590 $ 853 Sand Shell w/sound system requl'es staff technlolan @ S20/hour Included In fee o .!lalrOay $ 555.PO $ 705.1)0 $' 565 $ 706 $ 582 $ 727 o Full Day S 1.OS0.00 $ .1.3.10,00 $ 1.050 S 1,313 $ 1,082 $ 1,352 Son</ SheY In cortlunoUon with wacldlnglre"...,,!lon reservation at fee oharged per h $ 58.00 $ 58.00 S 58 $ 58 $ 60 S 611 canoa Storage from May 1- Octooer 3.1 Blackhow~ Palk/Blackhawk Lake near the boat ramp. Thomas Lake Parkj'Thomas Lake nea' the fIshing dock and Bur Oaks P8rk on the southwest sloe of lake. Your $ 42.00 $ 84.00 S 42 $ 53 $ 43' $ 54 CentraJParkFestiVaiGrounds: Elllpseonly-onedayevent S 147.00 $ 295.00 $ .147 $ 184 $ .15.1 $ 189 Disc GolfColJlSe per hour $ 5.00 $ 6.25 S 5 $ 6 S 5 $ 6 Eagan Room at ClI!, Hall - 2 hour minimum tor after-hours rental: Youth grouPs ftom 8 am - 4:30 pm Deposit Dnly Depo.ltOnly OeposilOnly YOUth group. - after hOUrs p... hour $ 11.50 $ 11.50 $ 11.50 $ 11.50 local cMe groups from 8 am - 4:30 pm Dopos~ Only Deposit Only DepOSit Only Local c1vIc groups - atter hours per hour S 31.00 $ 31.00 $ 31 $ 31 Other citizen woups: o Per hourrental $ 31,00 $ 60.00 $ 31 $ 60 o Maximum one day renlal $ 270.00 $ 540.00 $ 270 $ . 540 For profit organizations.: o ~er hourrental $ 7;2.00 $ 72 o Maximum one day rental $ 430.00 $ 430 Hel. Farm Rentals from June .. August per day Group sI~e limited to 80 $ 240.00 $ 295.00 $ 240 $ 300 $ 247 $ 309 Staff attendant required with fae charged per hour S 10.00 $ 10.00 $ 10 $ 10 $ 10 $ 10 Moonshine ~atK, ~~7 Jurd)' Road: nls bUlloing can .ccommo<iat. groups 0.20 or less. ThiS Includes availability of ovarhaad/ooffee poVkltchan. Up.tairs - retreaVmeeting space All day rental- kitChen Included $ 220.00 $ 245.00 $ 134 $ 168 $ 138 $ 173 6 hour time slot - kitchen included iliA NA $ 90 $ .113 $ 83 $ 116 Downstairs - acllVl1y space All deyrental S 165.00 $ 218,00 $ 45 $ 55 $ 46 $ 58 6 hour time slot iliA NA $ 31 $ 39 $ 32 $ 40 Outdoor Hockey Rinks per hour With or Without Ice & Ughts $ 17.50 $ 22.00 $ 18 $ 22 $ 18 $ 23 Wlthoullca $ 6,25 $ 8.00 $ 6 S 8 $ 6 $ 8 Park snelter ~uIIOln~ ~"Ol. ~Hlg., bOO\ Mill, <;uarl1, ~"" ""I ana I rapp arm. These bulldings can accommodate. groups of 30-40 people. All dayrentol from 10 am - 10 pm S 134.00 $ :.Il5.oo $ 134 $ 166, $ 138 $ 173 Ha~odayrentalfrom10am-4pmor5pm-10pm $ 90,00 $ 128.00 $ 60 $ 113 $ 93 $ 116 IVlIOns: "laexnaWk, Central ~ark. homas LaKe anoJrapp farm. nese pa"uons oan accommodate groupS as large as 150 people. All day rental from 10 am -.10 pm $ 134.00 $ 185.00 $ 134 $ 166 $ 138 $ 173 Half-day rental from 10 am - 4 pm or 5 pm -10 pm $ 90.00 $ 128.00 $ 90 $ 113 $ 93 $ 116 8lacJ<hawk kitchen use $ 45,00 $ 50.00 $ 45 $ 56 S 4B S 58 SandVolleyllelCeurtOpercourtperllour $ 4.00 $ 5.00 $ 4 $ 5 $ 4 $ 5 un "".,,,.rs: NlmnVlew. ,,~eal)' enD wain"' Mill. ne.e sne lers can accommodate woups of 15-20. The Lexington-Diffley shener can accommodate 40 45 people. Sun Shen... can be reserved per day. $ 45.00 $ 67.00 $ 45 $ 56 $ 46 $ 5S TennIS Courts pe"ourt per hcur $ 4.00 S 5.00 $ 4 $ 5 $ 4 $ 5 U.. Of PIrkl; Tor large groups and/or onanll' welks/runs/ndes Groups u,'ng a substantial portion of park ground. ortrall, Activlties allowod ..._,_. ........._~.~!t.!fll.ll.!.J!)..confli-'.t_~!I1.-"-~~r1g:.c;l\Hr~.,a~!._~!'~~. ....' ..... . ... $ 50.00 $.. ,,90.I)Q, ~ _ ___50.._~...._.. m .7..5. .~.._._ 6:1.....$. . ..............7.7...__ __.. ........ ..._......._ enoor ~.mut NA NA S 25 $ 31 $ ~~ ~ :>2 ~'ili!ji!lW'1!.tc'-A"'..~f,;'~~~'~jt"""'7~ ";g!ii~~~~'~~~'1;.,.,~',..,'''''''',..."fi\"f~f ~_V'~~..Jta"lli~~~~_~j,,'N.litit'~~~IIII..;~ canopy per day (2D' X 20' canopy ana a J.u' x :1.5' 'pop.uJl") $ 74.00 $ 95.00 $ 4 $ aa $ 76 $ a5 ~okwagon grill per day lr~qujr.. 0 ;2" ball hitch for toWing) $ 45.00 $ 67.00 $ 45 $ 56 $ 46 $ 58 ElCIra picnIC tebles pertable with a maximum of 6 $ 17.00 $ 28.00 $ .17 $ 21 $ ~. $ 22 Volleyball let, horseShoes and bocce ball (prlee per nem with $50 deposit) $ 4.00$ 6.00$ 4$ 5$ 4$ 5 Cf Page 1 of 1 Maggie Engstrom From: Lyndell Frey [LFrey@edenprairie.org] Sent: Wednesday, May 21,200810:37 AM To: ' Maggie Engstrom Subject: Field use fee's Maggie here is the information that you requested. We currently do not charge the clubs or associations for regular league play (that includes in house and travel) we also allow each association that has in house tournaments - one free one per year, per association. We charge a field use fee and additional 8iff cleaning fee for all tournaments which bring in other communities teams. We also charge for all adult team and tournament field use, If you are putting this together in some type of summery form I would appreciate a copy if possible- thank you and good luck in your information hunt! Lff Lyndell Frey, Recreation Coordinator City of Eden Prairie 8080 Mitchell Road (952) 949-8438 Ifrey@edenorairie.org ~ . .~ ..'...'...., ,,',.- ~ .." .~ '.' , ~.. , 'Jt."f ". . . . . : LtveWeU StH!M HAHf:~ .. . .,_~,.."__.."......._...,_.._____.._.,.. ......__....m__ ..................._ ......____..._...._... "......".-....~_.~,......_---_._.. ....... ...............-...- --..- . . __... ,.....___~,_._._..........._........~_. ......~..~_~~__... "......... _. ........_.... ...... ~__'"_..~~.__..___...~, ,.._...... ... ... ....... .. ...... ..__ . m.. .......... . .....:...- . 7/11/2008 \0 Ede/7 frt2/'flb i I i 2008 Fee Resolution I . I $oM"" p~! Domlpllo. I!U.ClmS Boot lI; Marlo. Re.ta1 Cal'Ioe ,uk along. S .5.00 Per..tI: pet...,." ~ 1 n~r:A ""= A 'l'HU!TICS .j J.d~l tooguc PI,,!, ! NIl. y..lluI'O:! 1"1lU $ 3D.DD I'cr pel i Ball Plela To=am"'lI I $Iole, npal, .od llllfIaDall.U'OIlll.... S 9O.co POl'dzr, p:dltld I Omoryood> amI-adulllOum"",mU S gD.OO l'uda:y. per liold ! AdlIlllCnal cbOlJO "bon 11gb.. on "sea S 10,00 l'u ioy, pu ll<ld For """0=" nold (.'lllum......1 $ 160.00 P... Bdd UI-lIp I ( I Cliol.. aDd Camps ! S 40.00 Per li'l'. por lid. i I ~ GrlJ1lnd 'l'/mriIllJ: No.....ber 1 . Apnll I Onkot burial S 15.00 I eromallon wrlal S sG.oo l [ 1Il_c.c1 r Cuke! buml; S 27S.0D VI.lt AW1allloh<sby~1nd>N I S .00.00 Ya.ll >\Z.IZ lDo:be.llySCInchu $ .00.00 Vault AW 56 lDeb.. by511lndlu I S 500.00 Vallll .be 4! Ino:b.. by 961l1c1w I I Crom.lIon burials S 200.00 Urn me 12 IndIu and uDaer I ; S 350.00 U'" m.o.er 1~Ja:h.. f l Lot ! RosIaml $" 400.00 2091 porpoLllal """. &; 8Dli mobrt!Dmle< I !;lDD-r..laelll S 6llll.00 I 1 Sol Grav. Muk=s . S1nclo $ 150.00 ! Double $ 2 0.00 ! cn~GA'RtlENl'lO'l'S I 20 (cot by 30 IOOlplol R..ddonIJDnly $ 54.00 Sonlor dtlim dlscount Sl2Jlll I i 20 tooL hy 1j0 foOl ploL ~ lWldmts only $ 108.00 Seoler cltJun dlJcoUDtS24J1O f i p~ Athletic Facility Rental Application/Permit City of Fridley athletic facilities are available to Fridley businesses, chw'ches, schools, non-profit civic organizations, and resident groups (50% of the group must be made up of Fridley residents). FACILITY REQUEST: Park: CSoftball Field CSoccer Field CHockey Rink Maintenance Requests: CBasebalI Field CFootball Field GENERAL INFOR1\1ATION: Application Date Rental Date(s) Rental Tune: Group Contact Person. Address. (street) (city) (zip) Home Phone Work Phone : 1. The hourly rate is $20 per hour with a minimum time ofrerrtal forvanous :fields/sports: Baseball Field. 2 hour minimum Softball Field. 1.5 hour minimum Hockey Rink. 1.5 hour minimum ~ Football Field - 2 hour minimum . Soccer Field. 2 hour minimum 2. The fee must be paid at the time of application or at least two weeks in advance or the reservation will be withdrawn. 3. Iffield lights are required, an additional $20 per hour will be charged. 4. Any additional requests ror special field prep~ation will be charged to the renter on a direct reimbursement for actual time and mateJ:ial spent completing the work by our Park Maintenance staff. PARK RULES: 1. Alcohol is not allowed ~ any of the City parks. 2. Parking is allowed in parking lots only. Vehicles are not allowed on the grass, sidewalk, etc. 3. Park closing time is 10:00 p.m. 4. Dogs are not allowed at Community Park 5. Waste paper and trash must be depositied in refuse bmels. 6. The City of Fridley reserves the right to deny or revoke a permitifit is believed to be in the best interest of the City facilities or the park users. NOTE: We will try to provide day-to-ciay maintenance to thefacilitfyyou have reserved (mowing, dragging, etc); huwever,facilities used for City programs receive maintenance priority over rentedfacilities. HAVE THIS PERMIT lWTH YOU AT THE FACILITY AS PROOF OF RESERVATION By signing below 1 declare that I have read, and agree to the rental .. --~ "...nm___pf}J:~f1~ir{y!!_!!.~~~___________ .... ..__..____m.._____ ....... _ .... _____ _m _ Applicant ~ Signature J:\!l:En\VltlEIFOIlMS\A!m.ETICFACILl'l"\:'RESJ'MIl \'). , Date: _/-107 Number: AD-Parks & ~"" Revised: Recreation - :,u,: wooCl15ury City Administrator: F?r: All Users of the parks and facilities in the City of ADMINISTRATIVE Woodbury DIRECTIVE , Subject: OUTDOOR ATHLETIC FACILITY USE POLICY PURPOSE The purpose of this policy is to establish guidelines for the priority use of outdoor athletic facilities in the City of Woodbury or under control of the City of Woodbury, to provide for the health, safety and welfare of the public. . It is the intent oftbis policy to grant priority use for organizations and groups that may desire the use of specific facilities for a specific period oftime. The priority system is a listing from highest to lowest in terms of reserving specific times and facilities by organizations or groups. . Each priority lists the following: . Requirements that the organization or group must meet to fall within that priority; . Amount of use each priority will be eligible for; and . The uses that will require fees. It is also the purpose oftbis policy to ensure priority scheduling and use of athletic facilities is for Woodbury residents. Woodbury residents are defmed as,living, or attending school full-time in W oodb-ury. However, if an organization or group desires to host a tournament that will bring in teams from outside the community, then the residency requirements will not need to be followed. The City of Woodbury reserves the right to determine if an outdoor athletic facility shall be considered "a scheduled facility" or not. In other words, the City may decide that it is in the public's best interest to periodically not schedule specific outdoor athletic fields. Examples would include the need to rest a field for maintenance or safety purposes, or make specific outdoor athletic facilities available to the public at large due to demand. POLICY PRIORITIES: ........YfiorityTfT.:'itV..ofWoo.dburv ,..-- ,.... .. ......-.---......-- -----.--- .........-.."....-~. . .....--...--.... ..- .............._.._._....__.._._.._'..~... ......................._....._,.*._.......~..~--_. ................- )?, Administrative Directive AD-Parks and Recreation - Outdoor Athletic Facility Use Policy Page 3 of7 3. Each year, a financial statement shall be submitted to the City of Woodbury and made available. to the public upon request. This statement must indicate revenue~, expenditures and fund balances. 4. A copy of current bylaws, policies and procedures, which govern the operations, shall be on file with the City of Woodbury and submitted to any resident of the community upon request. 5. A copy of the ctIrrent board of directors, contacts shall be submitted to the City of Woodbury. 6. The association is open to all City of Woodbury residents and may not discriminate based on race, ethnic background, or religion, or ability, however, may make team assignments based on ability. There will be a policy in place describing the formation of teams, which will be submitted to the Parks and Recreation Department by January 1, and made available to any resident of the community upon request. 7. The organization shall have a coach's certification training program in place for head coaches of all sports and it shall address sportsmanship values, safety and liability. A copy of this coaches training program shall be submitted to the City of Woodbury. 8. All board meetings are open to the public. The election of the governing body shall be a process, which is open to all members as detined by the bylaws of the organization. 9. The organization shall have a policy in place for dealing with members that have special economic, physical and/or social needs. This policy shall be in writing, approved by the board, submitted to the City of Woodbury, distributed to its members and made available to residents upon request. 10. Organizations wishing to utilize fields/facilities fDr clinics or camps for the benefit of the organization only will be required to work with Recreation Supervisor in detennining fees for that facility. Depending upon the requests, the Recreation Supervisor may limit the number of camps/clinics per sport. 11. The organization shall have liability insurance in place in an amount equal to the statutory maximum liability of a government unit with the State of Minnesota as set forth in state law naming the City of Woodbury as an additional insured. A copy of this insurance must be submitted to the City of Woodbury Parks & Recreation Department at the time of field reservation. The current statutory limits are $1,000,000 for each occurrence. 12. The organization and the City hereby mutually agree to indemnify and defend each other from any claims brought or actions :filed against either of the parties hereto, for injury or death to any third person or persons, or damage to property ofthird_perso~.~13..~g_Q_~tl?f.fu~J1,~gHg~mt?,gtsQf .."'...,._-! . m.._..,_._ ...._.-1lie~agents;employees;..ana.iepresentatives.of either party as they relate to the shaIed use of the ! City of Woodbury fields and facilities. The intent of the indemnification requirement of this I Article is to impose upon the party against whom a claim is being made a limited duty to defend i ! I i i \l..\ I I . Administrative Directive AD-Parks and Recreation- Outdoor Athletic Facility Use Policy Page 70f7 c. Information in regards to field closings will be recorded on the Parks & Recreation Department information line. d. Information in regards to field closings will also be sent out to sport directors and field . scheduling coordinators through the City of Woodbury's "In Touch" system. Please encourage those wishing to receive these' updates, to sign up through the City of Woodbury website at www.ci.woodbury.mn.us. e. City of Woodbury and District 833 personnel reserve the right to close fields under special circumstances._ Field Scheduling Coordinators and their athletic associations will be held financially responsible for any turf damage caused - by the use of fields during inclement weather, by the use of fields with saturated ground or by the use of fields in a negligent or inappropriate manner at any time. (i.e. hitting balls into fences (soft toss), batting practice when not using mound or home plate). Damaged fields may be closed for extended periods to allow for turfrepair and restoration. City of Woodbury Priority Use Policy . Compliance Chart <ii"'C CD ... 5 rJl .... C C Co'.:l :>, is ""~E ""' -'" .5 rJl .8 e Q,tJ o..c:"g o CD ....., 0 <II CD ..c '" o ... .... ......~ /1,) 2 (,) .o!:P "'C.... e [g I = -00= o 0":;: U'J tr.a ~.g ii:: '" ::l ""I;j..8 ~cee .0 ~ c:: B e ti ~ ~ P <lI.!!q:; ;:: .5 1.0 ""'..0 ..-. .= Association ~- .. 0 oS=il; ~ J5 ell = ell :l =-tE"a .g~ . .- .= ~ ..s ...... .- I <lI >..5: 0 '" CD o 5 Q. Sg o rJl c.... o .!:l Z .- 0'- 0, ..0 .- .. <lI ...laS"'C o '" ~oe .... .... ~...o Cl.> a:lQ .... U ~.Q, <~g t:: = ~~ CD Cl.> Cl:l ?!. ... Z (,) ~ ~. Q,!:l, '" Cl.> ._ S s :s (,) .6 ~ u WAA Woodbury Athletic Asspciation WYAL, Woodbury Youth Athletic League ...... n. ._.....____..__.... ....._..._ ...._._..'...._.."_.~~._......_.,,......_.._.__._._._...._._.n'..... ........ . . .. ........ ...m..... _n. ....u. ....._.___.___...._.~._..__._.__._.._.__. ____......_. .... ,_ _n . ._".....___~........ '__n' ..._~...___....___..._..".. ... ........... "__""'_.____ . ......... ..... .....n.. ..... ......._._._ \b ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: Will Neumeister, Community Development Director w:L SUBJECT: Single Family Residential Market Value Preservation Program Progress Report DATE: September 22, 2009 INTRODUCTION On July 15th staff sent out a first mailing to 844 non-homesteaded property owners. As of this date we have received and processed 267 responses in the form of rental applications and non- rental verification forms. Ofthat number, staffhas inspected and issued a total of 119 single family rental licenses to date. We had initially received about 12-14 per day and it has dropped to about 2-4 per day. The status of the balance ofthe unresponsive non-homesteaded properties remains a question mark. DISCUSSION At the August 25, 2009 workshop the Council conceptually approved a second letter (see attachment) to be mailed out asking for a response to the rental status of the property that showed up as non-homestead. That letter was mailed out to 493 property owners on September 18, 2009 and asks for a response by September 30,2009. After the responses to that mailing are compiled, we should then consider a next step of checking our own utility records to see whether names correspond with the registered property owners or not. We also have begun checking out Andover addresses that are advertised in the Craig's list as rentals. This is necessary if we want to build evidence for cases to prosecute property owners that are renting out their property and have not responded appropriately. ACTION REQUESTED This is an informational update and no action is needed. This process will take 4-6 months to fully complete and we will keep the Council informed of our progress over that time period. Respectfully Submitte~ Will Neumeister t.A. Attachment: Letter (dated September 18, 2009) C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US September 18, 2009 Subject: Rental Property Dear Property Owner, On May 19, 2009 the ordinance requiring licensing of single family rental homes in Andover was approved by the Andover City Council. On July 15, 2009 the City sent out letters with registration materials to all presumed rental properties identified as non-homestead from the Anoka County Property Records & Taxation. Your property is on that list. We mailed you that information and have not heard back from you regarding the rental status of your property. Your immediate attention and response is required. We would like to hear back from you by September 30,2009 so that we may bring this issue to rest. Please complete either the green form (if not renting your property) or the pink form (if you are renting it out) with the appropriate fees. If you are renting out your property, your ability to effectively rent and evict tenants may be significantly inhibited if you do not have a rental license in a community where a license is required. Again, please return the appropriate form to us by September 30,2009 and please feel free to call me if you have any questions. Sincerely, laiu Will Neumeister Community Development Director City of Andover (763) 767-5140 Attachments to 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2010 Budget Development Discussion DATE: September 22, 2009 INTRODUCTION City Departments deadline for submitting 2010 Budget materials was July 2nd. Since that date Finance has compiled the proposed 2010 expenditure budgets, prepared 2010 revenue estimates, prepared 2010 levy calculations and continues to analyze the 2009 revenue and expenditure estimates. In addition the Council has had a number of reviews at monthly workshops of the 2010 Proposed General Fund Budget that will be supported by the 2010 Tax Levy. In response to those reviews the City Council did adopt at the September 1 st regular Council meeting a Preliminary 2010 Budget with a total property tax levy of $10,911,326: $7,540,059 (69.10%) operational levy, $2,012,028 (18.44%) debt service levy, and $1,359,239 (12.46%) capital/watershed levy. The Council has the right to reduce or keep constant this levy until the final certification date of December 28, 2009. The proposed levy would result in a 3.00% increase in the gross tax levy if it is not lowered. While much of the information below has been oresented to the Council at orevious workshoos. I am includine: it ae:ain for reference for discussion at the meetine:. Discussion will focus on the Council's desire to achieve a lower e:ross levy increase and to discuss ways to limit the nee:ative imoact of certain bude:et initiatives on City service levels. I am currentlv workim! on worksheets that will be provided at the meetinll that will demonstrate stratellies to achieve the Councils desired result. Underlined items will be reviewed at the meeting. DISCUSSION The following 2010 Budget Development guidelines were adopted by the City Council at the May 5. 2009 Council meeting. used by City Staff while preparing their proposed operating budgets. and presented with a brief description of the current outcome of each guideline as part ofthe budget process to date: 1) A commitment to a City Tax Levy. within the State imposed levy limits. to meet the needs of the organization and positioning the City for long-term competitiveness through the use of sustainable revenue sources and operational efficiencies. 1 Note: The 2010 Preliminary Tax Levy approved on September rt would result in a 3% increase in the gross levy. The Council has indicated a desire during that approval to work over the next few months to reduce that levy increase through various means before the Budget Hearing where the Council will seek public comment scheduled for December 1, 2009 at 7:00 p.m. 2) Continued development of a procurement and financial plan to appropriately structure the expenditure of bond proceeds generated from the successful 2006 Open Space Referendum. Note: The 2009 tax levy for the approved 2006 Open Space Referendum was $162,900, that amount is also contained in the 2010 Preliminary Tax Levy. The Council has authorized the Open Space Commission to continue to negotiate on one particular property, that property will be discussed during a closed session at the end of this evenings meeting. The Open Space Commission will also be recommending other parcels for purchase in the near future. It is anticipated that the City will issues bonds at some point in late 2009 or early 2010. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2010 General Fund expenditures and the preservation of emergency fund. balances (snow emergency, public safety, facility management & information technology) through targeting a ninety-five percent (95%) 2009 adopted General Fund expenditure outcome. Note: Administration/Finance prepared the proposed 2010 General Fund Budget with a General Fund fund balance for working capital of 37% of planned 2010 General Fund expenditures. Any additional working capital fund balance that may be available will be designated to meet operational needs impacted by a 2010 the State unal/otment of Market Value Homestead Credit (MVHC). 4) A commitment to limit the 2010 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. Note: The preliminary 2010 debt levy meets the Council guideline; the September rt Council action proposed a preliminary 2010 debt levy reflecting 18.44% of the gross tax levy. 5) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. Note: By using this approach in the CIP development process, the City is able to defer a number of large equipment purchases to future years. The "Draft" 2010-2014 CIP is currently in the review process and will proceed through the adoption process with an October public hearing and a November adoption. The goal is to proceed forward with the 2 procurement process of some items as early as possible to take advantage of current pricing opportunities. 6) A team approach that encourages strategic planning to meet immediate and long-term operational. staffing. infrastructure and facility needs. Note: In past years, special attention has been given to staffing through this budget process, two department consolidations initiated in 2008 were ful/y implemented in 2009 and are showing strong efficiencies. Also, similar to the 2008 & 2009 budgets, as part of the preliminary 2010 budget, some staff positions have been eliminated, replacements delayed/eliminated, resources redirected and a work hour reduction plan initiated. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. Note: The 2010 budget process has paid special attention to decline in the housing market relative to a limited number of new housing starts, declining property values and the significant number of foreclosures. Fund Balance Forecast Update: The Comprehensive Annual Financial Report (CAFR) for the year ended December 31, 2008 reported that the City did achieve its 2009 budget goal of establishing the General Fund fund balance for working capital at no less than 35% of planned 2009 General Fund expenditures ($9,183,646). There was a 3,701,230 (40%) fund balance for working capital for the 2009 Budget at year end December 31, 2008. The work done by Staff relative to the 2008 revenue and expenditure budgets assisted greatly in achieving the Council 2009 budget guideline. It should be noted that the City was able to absorb the December 2008 State of Minnesota unallotment of Market Value Homestead Credit (MVHC) to address the State's budget shortfall that was $196,150. In addition the City was able to designate $200,000 of the cash flow designation to address the anticipated 2009 cut of MVHC by the State and provide for the budgeted use of fund balance prescribed in the adopted 2009 General Fund Budget of$149,705. The Comprehensive Annual Financial Report for the year ended December 31, 2008 also identified that the City was successful in preserving the General Fund emergency reserve fund balances for core services. These reserves, created through the past three year's budget processes, are intended to be available for the identified purpose and to prevent budget spikes in future years. Listed below are the current General Fund emergency reserve fund balances, reduced slightly from previous years to match the reduced expenditure budget: Excessive Snow Emergency Events $65,000 Facility Management Building Failures $65,000 Information Technology System Failures $65,000 Public Safety Equipment Failures $65,000 3 Lastly, with all of the designations and reserves identified above, based on the 2010 budget development to date Administration/Finance is working to reserve approximately $160,000 to assist in covering the 2010 MVHC unallotment, to date $154,011 has been place to the side, either for the 2010 MVHC unallotment or to cover unexpected 2009 revenue short falls and unexpected expenditures beyond current estimates. As we get closer to the end of 2009 the City Council could elect to utilize these funds for the 2010 budget or reserve the funds to assist with unforeseen revenue/expense activity and yet be able to maintain a 37% Working Capital Fund Balance important for maintaining the City's AA + bond rating. AdministrationIFinance is currentlv oreoarine: the bude:et retainine: a General Fund fund balance for workine: caoital of 37.0% of olanned 2010 General Fund exoenditures. Revenue and Expense Estimates: Based on reviews to date, there are some 2009 revenue line items forecasted that will notably not meet their 2009 budget. Most notably: . Liquor License - Intoxicating - No Moose & Company for 2009 . Planning and Zoning Fees - Limited platting in 2009 . Escrow Inspection Fees - Limited new housing . Protective Inspection (Building) - Limited new housing starts . Property Tax Collections - Current economic issues . Market Value Homestead Credit - Unallotment by the State . Interest Earnings - Money Market rates are terrible Based on reviews to date, there are a few 2009 expenditure line items that are forecasted to notably exceed their 2009 budget. Most notably: . Fuel (gas & diesel) - Volatile fuel pricing . Electric - Increased demand and pricing . Sign Materials - All related (posts, reflective material, etc.) . GarbageIRecycling Fees - Fuel surcharges . Salt and Sand - Increased snow events / supply price The proposed 2010 revenue and expense line items have been adjusted accordingly. It should be noted that most expenditure line items are falling well within their budgets. Staffing and New Staffing Requests: Administration has indicated to Department Heads that no new staffing requests will be allowed in the 2010 budget. Staffing reductions that were proposed are implemented into the 2009 estimates and 2010 proposed expense budgets. Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 4 1. The current salary compensation package is competitive with other government entities. Administration has indicated to all City employees that a wage freeze for 2010 is a distinct possibility. City Administration is orooosine: a wae:e freeze for 2010. which will include no steo increases or cost of livine: increases and has included these assumotions in the 2010 bude:et orooosal 2. A midyear review of the health plan was conducted with our broker on July 21, 2009. The insurance claims trends had appeared favorable earlier this year, but the group has seen significant claim spikes in the last three trended months. The 2010 budget for health insurance currently is carrying a 15% increase. Staff has authorized the broker to remarket the group and to present some different plan types in an effort to reduce the budgetary impact. A meeting is scheduled with our broker on October 8th to review the marketing progress. The City currently offers the employees a high deductible plan ($5,000 family, $2,500 single) with a health spending account (HSA), this was implemented in 2006. As part of the program, the City pays for 100% of a single health insurance premium, 76% for a family health insurance premium and contributes annually to the employees HSA. Staffing Reductions: As Administration/Finance has been following revenue proiections for 2009. it was very apparent that fee for service revenues in a few service areas will come in well under proiections. Based on those limited revenues. Administration after discussion with the Council at the June workshop meeting initiated a staff reduction plan through the use of layoffs. early retirement negotiations and hour reductions (furloughs) for all City employees. To date three (3) layoffs (Receptionist. Building Inspector and Streets Maintenance Worker) have been made and a directive for 76 hour pay periods for all City employees has been initiated. The furlough program will likely need some individual department adjustments to meet varying workload demands and potential fee. for service opportunities. Contractual Departments: 1. The City Attorney has proposed a 3% reduction in fees for the retainer portion of the Legal Services contract for 2009; the percentage reduction will carry forward through 2010. 2. The Law Enforcement 2009 expenditure budget is $2,545,642 which is offset by a Police State Aid revenue budget of $112,860 and School Liaison revenue budget of $83,988 reflecting a net tax levy impact of $2,348,794. The current Sheriffs contract provides for: a. 80 hours per day of patrol service b. 12 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. Patrol Investigator e. 50% of the Crime Watch Program's coordinator position. 5 The 2010 Anoka County Sheriff s contract being negotiated is a status quo contract. The current Sheriff proposal reflects a $2,599,246 expenditure budget, a 2.1 % increase. The driving factor behind the increase as identified in their proposal is the labor contract that was settled after the 2009 contract was negotiated and the benefit costs have increased slightly. It should be noted that the Sheriffs Department always provides the required number of deputies for all hours contracted by the City. If the Sheriffs Department has a vacancy or a deputy is injured etc.., they still provide the City with a deputy at straight time even though they may have to fill those hours with overtime which at times may cost the Sheriff s Department additional, but is not billable per the contract. Administration continues to negotiate, but absent a reduction in services, the increase remains. Council Memberships and Donations/Contributions: Council direction is sought on what should be included for 2010 relative to Council memberships and donations/contributions. The following memberships are included in the 2009 Budget and are presented at their estimated impact for the 2010 General Fund budget: . League of Minnesota Cities $18,635 (same as 2009) . North Metro Mayor $13,709 (a 24% decrease) . Association of Metropolitan Cities (AMM) $ 8,635 (same as 2009) . Community Schools $45,200 (same as 2009) . Mediation Services $ 3,323 (same as 2009) . YMCA - Water Safety Program $ 5,500 (same as 2009) . Youth First (Neighborhood Center) $10,000 ($2,000 reduction) . Central Center for Family Resources $ 1,500 ($1,000 reduction) The following donations/contributions are in the 2009 budget and presented at their estimated impact for the 2010 budget in other funds: . TH 10/169 Corridor Coalition $ 1,000 Road/ridge Fund ($3,500 decrease) . Youth First - City Partner Fee $ 7.500 Charitable Gambling Fund . Alexandra House $10.000 Charitable Gambling Fund . Senior High Parties $ 1,200 Charitable Gambling Fund The Youth First (Neighborhood Center - in General Fund) contribution was new in 2008 ($12,000) and the Youth First (City Partner Fee) was increased to $7,500 in 2008 from the previous $5,000 that had been in place since the inception of the Northwest Anoka County Community Consortium. Those two requests remained the same for the 2009 Budget. Administration is proposing a $2,000 reduction for the 2010 budget. 6 The Central Center for Family Resources made a request for funding from the City in the amount of $3,000, the 2009 budget contained $2,500, and Administration is proposing a $1,000 reduction for the 2010 budget. Staff is seeking direction from the Council if there is continued support for the funding requests. If funding is provided. AdministrationlFinance would suggest that any funding coming from the Charitable Gambling Fund would be contingent on available resources. Budget Development, Unallotment and Levy Limits: Administration/Finance continues to meet with the various departments on their 2009 & 2010 budgets. As part of those discussions, Administration/Finance is reviewing with departments their line item budgets, capital requests and 2009 revenue and expenditure estimates to target compliance with 95% expenditure directive. The availability of additional tax levy in 2010 is significantly limited by the forecasted taxable market value percentage decrease of approximately 10.8% below 2009 and from the 2008 legislative session that added Levy Limits for all cities over 2,500 in population for tax years 2009,2010 & 2011. To further complicate the budget process, on June 16th Governor Pawlenty announced the State budget cuts which included the predicted cut of the City of Andover's 2009 MVHC, which the estimated cut for 2009 is $350,938. The announced State cuts will also impact the 2010 MVHC by an estimated MVHC cut for 2010 of approximately $490,186. Administration/Finance will again submit to the State Department of Revenue the "Certification of Payable Special Levies", that certification amount will be deducted from the City's 2009 gross levy to determine our 2009 levy base. In summary the City will be allowed a percentage increase over a 2009 levy base and will be eligible for some special levies for 2010. That percentage increase allows for an increase of the lesser of 3.9% or the rate of inflation (measured by the Implicit Price Deflator of 0.8337%), in addition, increases will be allowed for household and commercial growth. The State Department of Revenue did provide to the City of Andover the attached levy limit notice (absent exemptions or special levies) allowing for a 1.29682% gross levy increase over our 2009 base. Relative to the newly prescribed special levies or exemptions for 2009-2011, the City of Andover is no longer eligible for the special levy for dealing with foreclosures, but is eligible for a special levy to pay costs attributable to public safety wage and benefit increases for the sheriff contract and Fire Department. For the 2009 levy, it was determined that it is not advantageous for the City to use these special levies for the 2009 levy. The 2010 and 2011 levies do require a second look since it is the City's total market value growth for the next few years will likely decline and various non-tax revenues continue to deplete. Administration did orie:inallv recommend in June that the City take advantae:e of the Public Safety soeciallevv for the 2010 levy and did insert that into the 2010 bude:et orooosal. After sie:nificant discussion with the Deoartment of Revenue. I am no lone:er recommendine: the utilization of the Public Safety levy and will exolain the rational at the meetine:. 7 Lastly. under current state law. cities will have the ability to levy back for lost 2008. 2009 and 2010 aids (in total approximately $1 million). While at face value this opportunity may look attractive the City of Andover. due to the economy and local budget concerns. it does not appear realistic that a full recapture is feasible. The Council will ae:ain be asked to discuss their aooetite for recaoturine: lost State aids via the local orooertv tax levy. The maximum levy recaoture of lost aid for the 2010 levy is $547.088: 196.150 lost 2008 MVHC and $350.938 the 2009 unalloted MVHC. The City will have the ability to levy back the forecasted 2010 unalloted MVHC of $490.186 as a special20111evy. Administration has attached the following 2010 budget worksheets to assist with discussion. Please note that these summaries encompass department head submitted budgets. three employee layoffs. the employee hour reduction program. other proposed budget modifications identified in this staff report and the 2.48% Gross levy presented at the August workshop meeting: - General Fund Revenue and Expense Summary - General Fund Expenditure Summary Totals - By Department with notes Caoital Proiects and Debt Service Funds Capital Projects Levy Capital Projects Levy - The 2010 Proposed Budget specifically designates $1,324,239 of the general tax levy to capital projects and equipment needs relating to Capital Outlay ($210,000), Road and Bridge ($1,003,056), Pedestrian Trail Maintenance ($51,773) and Park Projects ($59,410). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The Road and Bridge levy is calculated according to Council Policy based on annual growth increases, with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased according to the City Council budget guidelines. . Road and Bridge - This levy is proposed for transportation programming related to maintaining City streets, roadways and pedestrian trails. This would be the sixth year that a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This levy is also used for the City's seal coating and crack sealing programs and for street overlays. . Park Improvements - This levy is proposed as an annual appropriation to be used to underwrite a wide range of park improvement projects as recommended by the Park and Recreation Commission and approved by the City Council. This funding is intended to be a long-term supplemental source of capital funding for park projects that would be separately identified in the City's Five-Year Capital Improvement Plan. . Capital Equipment/Proiects - Under the Capital Projects Levy a levy is proposed to be designated to capital improvement/equipment project expenditures identified through the CIP process. Through this designation, the City, over time, will build a fund reserve to 8 avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. Debt Service Levy: Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look for early debt retirement or refinancing opportunities that will yield interest expense savings to the City. That process is complete and the Debt Service Fund Budgets are complete. It was determined at this time that there is no potential refinancing that will yield significant savings. primarily since such a significant effort has been done over the past three years which was followed by significant refmancing issuances. This was also confirmed by the City's Fiscal Advisor, Ehlers & Associates per their annual review ofthe City's debt. The preliminary 2010 Debt Service levy provides for the following debt service payments: . 2004A G.O. Capital Imp. Bonds $ 382,594 . 2004 EDA Public Facility Revenue $ 934,203 . 2007 G.O. Equipment Certificate $ 218,400 . 2008 G.O. Equipment Certificate $ 179,981 . G.O. Open Space Bonds (To be issued) $ 162,900 . 2009 G.O. Equipment Certificate $ 133,950 Total $2,012,028 The levy for the 2004 EDA Public Facility Bonds represents the levy designated in the pro-forma analysis for the community center. It should be noted that this levy is scheduled to be reduced significantly starting in 2012, the levy will basically be offset by a significant portion of the $635,000 YMCA annual rental payment. Administration will be oresentine: some ootential modifications to the Debt Service Levv at the meetine:. ACTION REQUESTED The Council is requested to review the aforementioned report, receive a presentation from staff, and provide comments and direction to staff. '- 9 MINNESOTA. REVENUE Payable 2010 Final Overall Levy Limitation Notice ANDOVER 8/18/2009 CLERK-TREASURER CITY HALL 1685 CROSSTOWN BLVD NW ANDOVER, MN 55304 The following is a listing of the factors used in determining your city's payable 2010 overall levy limitation. 1. P A YBALE 2009 ADJUSTED LEVY LIMIT BASE 8,300,582 2. INFLATION ADJUSTMENT (0.8337%) 1.008337 3A. 2007 HOUSEHOLD POPULATION 9,621 3B. 2008 HOUSEHOLD POPULATION 9,705 3C. 50 PERCENT OF HOUSEHOLD INCREASE ((3B - 3A) x .5) 42 3D. HOUSEHOLD ADJUSTMENT FACTOR - GREATER OF 1 OR (1 + 3C/3A) 1.004365 4A. PAYABLE 2008 TOTAL TAXABLE MARKET VALUE 2,969,639,300 4B. PAY ABLE2009 MARKET VALUE - NEW INDUSTRIAL CONSTRUCT 0 4C. PAYABLE 2009 MARKET VALUE - NEW COMMERCIAL CONSTRUCT 1,350,000 4D. PAYABLE 2009 MARKET VALUE - NEW C/I CONSTRUCT (4B + 4C) 1,350,000 4E. 50 PERCENT OF MARKET V ALUE OF NEW C/I CONSTRUCT (4D x .5) 675,000 4F. NEW C/I ADJUSTMENT FACTOR - GREATER OF 1 OR (1 +AE/4A) 1.000227 5. PAYBALE 2010 ADJUSTED LEVY LIMIT BASE (1 x 2 x 3D x 4F) 6A. 2010 CERTIFIED LOCAL GOVERNMENT AID 0 6B. 2010 ESTIMIATED TACONTIE AIDS 0 6C. 2010 ESTIMATED WIND ENERGY PRODUCTION TAX 0 6D. 2010 CERTIFIED UTILITY VALUATION TRANSITION AID 0 6E. 2010 TOTAL CITY AID (6A + 6B + 6C + 6D) 0 7. PAYABLE 2010 FINAL OVERALL LEVY LIMIT (5 - 6E) 8,408,226 Property Tax Division reI: 651-556-6095 Mail Station 3340 Fax: 651-556-3128 St. Paul, MN 55146-3340 - \0 ~ T1Y: Call 711 for Minnesota An equal opportunity employer '\ \ 2.48% Gross Levy CITY OF ANDOVER General Fund Revenue & Expense Summary Actual Actual Actual Budget" Estimate Requested' Budget Change (') 2006 2007 2008 2009 2009 2010 $ % REVENUES Property Taxes $ 5,324,649 $ 5,776,652 $ 6,249,011 $ 6,878,536 $ 6,722,495 $ 7,106,580 $ 228,044 3.32% License and Permns 598,095 475,892 525,340 442,580 237,680 237,055 (205,525) -46.44% Intergovernmental Revenues 602,257 853,306 709,252 601 ,948 565,948 567,498 (34,450) -5.72% Charges for Current Services 777,851 1,121,644 775,144 620,022 574,242 543,500 (76,522) -12.34% Fines and Forfens 91,490 101,445 104,930 95,375 100,750 100,750 5,375 5.64% Interest Income 125,539 157,513 137,966 115,000 50,000 65,000 (50,000) -43.48% Miscellaneous Revenue 92,885 90,293 114,234 83,550 89,910 83,400 (150) -0.18% Transfers 180,000 185,625 191,194 196,930 196,930 196,930 0.00% EXPENDITURES General Government 2,166,779 2,319,769 2,319,305 2,468,222 2,364,707 2,399,584 (68,638) ~2.78% Public Safety 3,242,555 3,538,217 3,785,804 4,131,341 4,073,949 4,030,484 (100,857) -2.44% Public Works 2,184,650 2,399,926 2,399,391 2,564,083 2,547,059 2,450,645 (113,438) -4.42% Other 8,454 6,915 17,999 20,000 20,000 20,000 0.00% " 9/18/2009 O'l o o N _ ro ~ ~ 8 a3 .~] 'E ~ ~ ~ ~ V2 -= g -< OJ) g ~ S 8 -~ @ ~ 'f! 8 ~ t:.. :E o~ ~ Of) ~ "0 {A ~ :0 ~:9._ ~ ~ = ~ .8 t: ~ ~ g 5 ~ "@ i ~ J:I ~ d.... ~ 'Z: ',p "5 0 (I) 0 4) 0 fA .;;;1 -l:A- ~ cI:J CJ 1-0 0 0 c 11) ;= ~ ::;E~ ~ 00..0..""' :gg.g ..so ~d(ij ~~ e ~es~ ~"O~ c; ~.~ ~~=~ofi 1:: - g B ~ B B 0 ;: ~ ,-:::S !-H (,) = '+:I '+:I (I) '2 = o (I) .p 0 "0 ._ 0 '- = ~ ~ 0 0 .- ,- -~ 0 z g '0 g.g g g = u a S .8 g ...... ~ 'f! ~ ::E. g.p ::I < c:: rn_ 001:':1"",== ~ .S ~ ] !>, ~ ~ ~ ~ "0 ~ ~ oll .g oll oll ~ .S .S .; ~ ..s .~~o ~=~ ~~~= s~~~ ~~""'~~o~~ ...... ::I OJ) ::I ,0::1 ::1::1::1 ,9 0 ::I ::I ~ ::I ::I b c:: c:: ~ ::I ~ g 0 S 0 ~ 0 0 0 0 = ~ 0 0 .~ 0 0 0.. ~ e e 0 a ]][ ]~] ]]]~ ~]]~ ]]r.~.~.~]i (f. 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'r.rD ... C \~ (1) C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrat SUBJECT: 2010 Special Revenue, Debt Service, Capital Projects, Enterprise & Internal Service Funds Budget Presentation DATE September 22, 2009 INTRODUCTION The Council has had a number of reviews of the 2010 Proposed General Fund Budget that will be supported by the 2010 Tax Levy. The Council did adopt at the September 1st regular Council meeting a Preliminary 2010 Budget with a total property tax levy of $10,911,326: $7,540,059 (69.10%) operational levy, $2,012,028 (18.44%) debt service levy, and $1,359,239 (12.46%) capital/watershed levy. The Council has the right to reduce or keep constant this levy until the final certification date of December 28, 2009. The proposed levy will result in approximately a 3.00% increase in the gross tax levy. DISCUSSION Other Funds: The attachments to this staff report are draft budgets for all the other funds outside of the General Fund within the City. The attachments are grouped by fund types' bolded below: For the most part these budgets are self explanatory. with the exception of the Community Center. Economic Development Authority (EDA) and Enterprise Funds. The detail of the Community Center Fund will be presented at the September workshop (as a separate agenda item by the Recreational Facilities Manager). the EDA Fund detail will be presented to the EDA at their October meeting. and the Enterprise Funds are driven by a rate analysis. I willvrovide a brief vresentation of the attached budgets and answer any questions the Council mav have. The Special Revenue Funds (pgs 3 - 26) are established to justify and account for revenue sources to finance particular functions or projects. Revenues for these funds come from a variety of sources (taxes, fees, gifts, grants or other contributions). Expenditures from these funds are normally restricted by statute, local ordinance or grant agreement. Also the funds may be used for either operations or capital outlay as legal restrictions mandate. 1 The Debt Service Funds (pgs 27 - 64) account for the accumulation of resources for, and the payment of general long-term principal and interest. Repayment of the debt through principal and interest payments to bond holders is backed by the full faith and credit of the City of Andover. The Capital Project Funds (pgs 65-92) are used to account for the acquisition or construction of major capital facilities or equipment fmanced by a variety of funding sources, including tax levy, debt, special assessments, grants or other governmental fund resources. The Enterprise Funds (pgs 93-100) are dependent on multiple factors such as community growth and demand for and usage of the service. The Enterprise funds are generally in line and step with the rate analysis done for these funds as part of the CIP development and review. Internal Service Funds (pgs 101 -106) are used to account for services that are provided to other City Departments, or to other governments, on a cost reimbursement basis. If the Council would like a detailed presentation of anv of the fund budgets attached at the October workshop. please let me know before the meeting so I can prepare an adequate presentation. ACTION REQUESTED The Council is requested to review the staff report, attachments, receive a presentation, and provide direction to staff. - Attachments 2 00 ~ I=: <1.> o U ....... I=: . ~ c\l <1.> ,...J I=: +-> ...D . ...... C\l . ...... 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MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2010 -2014 Capital Improvement Plan Progress Report DATE: September 22, 2009 INTRODUCTION In early May, Administration/Finance held a 2010 -2014 CIP kick -off meeting with Department Heads where discussion centered on the 2010 -2014 CIP development calendars and the need for other committees (Vehicle Purchasing & Facility Management Committees) and commissions (Parks and Recreation & Community Center Advisory) to start their work to meet the deadlines scheduled. Since May all committees and commissions identified have made significant progress on their 2010 -2014 CIP development roles. DISCUSSION Throughout the summer a significant amount of time was spent on evaluating the water /sewer infrastructure, transportation improvements, building maintenance, and park and recreation needs. Each of these items is to be supported by a detailed cash flow /fund balance analysis. At this time the Staff would like to provide the Council with the "to -date draft" 2010 -2014 CIP Project listing. ACTION REQUESTED The Council is requested to review the various attachments, receive a brief presentation and provide direction to staff on the 2010 -2014 CIP. e tfully submitted, Dickinson chments City of Andover, MN Capital Plan 2010 thru 2014 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2010 2011 2012 2013 2014 Total Central Equipment Replacement - Hotsy Pressure Washer 1248800 -01 3 7,000 7,000 Central Equipment Fund 7,000 7,000 Replacement - Service Truck 1348800 -01 2 30,000 30,000 Central Equipment Fund 30,000 30,000 Replacement - Floor Sweeper 1348800 -02 3 35,000 35,000 Central Equipment Fund 35,000 35,000 Central Equipment Total 7,000 65,000 72,000 Community Center Replacement - Zamboni Battery Pack 11 44000 -01 2 7,000 7,000 Community Center Operations 7,000 7,000 Community Center Total 7,000 7,000 Elections Replacement - Voting Equipment 11 41310 -01 1 110,000 110,000 Capital Projects Levy 110,000 110,000 Elections Total 110,000 110,000 Engineering New Development Projects 1041600 -01 1 80,000 125,000 175,000 180,000 560,000 Sewer Trunk Fund 65,000 100,000 35,000 145,000 345,000 Water Trunk Fund 15,000 25,000 140,000 35,000 215,000 Pedestrian Trail Maintenance 1041600 -02 1 54,000 55,000 56,000 57,000 58,000 280,000 Road & Bridge Funds 54,000 55,000 56,000 57,000 58,000 280,000 Replacement - Blazer #11 1141600 -01 2 30,000 30,000 Equipment Bond 30,000 30,000 Engineering Total 54,000 135,000 211,000 232,000 238,000 870,000 Facility Management Annual Parking Lot Maintenance 1041900 -01 1 23,000 24,000 25,000 26,000 27,000 125,000 Capital Projects Levy 23,000 24,000 25,000 26,000 27,000 125,000 Carpet/ Tile Replacement 1041900 -02 2 10,000 10,000 10,000 30,000 Capital Projects Levy 10,000 10,000 10,000 30,000 Building A - Seal Floor 11.41900 -02 1 8,000 9,000 17,000 Capital Projects Levy 8,000 9,000 17,000 Surface Seal all Brick Structures 1241900 -01 1 75,000 75,000 Capital Projects Levy 22,500 22,500 Wednesday, September 16, 2009 Department Project# Priority 2010 2011 2012 2013 2014 Total Community Center Operations 32,000 32,000 Wafer Fund 20,500 20,500 Roof Replacements 1241900 -02 1 300,000 300,000 Capital Equipment Reserve 300,000 300,000 Addition to Storage Building & Vehicle Maint. Shop 1241900 -03 1 2,200,000 2,200,000 G.O. Bond 2200,000 2,200,000 Fire St. #2 Addition with additional land purchase 1241900 -04 2 885,000 885,000 G.O. Bond 885,000 885,000 Salt Storage Building 12.41900 -05 1 400,000 400,000 G.O. Bond 400,000 400,000 Recycling Building & Fence 1241900 -06 1 250,000 250,000 G.O. Bond 250,000 250,000 Attached Storage Building 1241900 -07 1 250,000 250,000 G.O. Bond 250,000 250,000 Relocate Fuel Station w/ Canopy 1241900 -08 2 280,000 280,000 G.O. Bond 280,000 280,000 Land Purchase 1341900 -01 1 1,500,000 1,500,000 Building Fund 1,500,000 1,500,000 Pedestrian Tunnel Under Crosstown Blvd. 1341900 -02 1 450,000 450,000 G.O. Bond 450,000 450,000 Facility Management Total 33,000 32,000 4,675,000 1,985,000 37,000 6,762,000 Fire Replacement - Fire Engine #11 10- 42200 -01 1 225,000 225,000 Capital Equipment Reserve 225,000 225,000 Replacement - Ladder Truck #11 1142200 -01 1 500,000 500,000 1,000,000 Equipment Bond 500,000 500,000 1,000,000 Replacement- Fire Chiefs Vehicle 1142200 -02 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Rescue #11 1142200 -03 2 50,000 50,000 Equipment Bond 50,000 50,000 Replacement - Fire Marshall Vehicle 1142200 -04 2 40,000 40,000 Equipment Bond 40,000 40,000 Replacement - Grass #31 12- 42200 -01 2 45,000 45,000 Equipment Bond 45,000 45,000 New - Water /Ice rescue boat 12- 42200 -02 1 20,000 20,000 Equipment Bond 20,000 20,000 Replacement - Utility #4 1342200 -01 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement - Utility #5 1342200 -02 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement- Grass #21 1342200 -03 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Tanker #11 14- 42200 -01 2 340,000 340,000 Equipment Bond 340,000 340,000 Fire Total 225,000 635,000 565,000 109,000 340,000 1,874,000 Park & Rec - Operations Replace /Repair Play Structures - Various Parks 1045000 -01 1 45,000 45,000 45,000 45,000 45,000 225,000 Capital Projects Levy 45,000 45,000 45,000 45,000 45,000 225,000 New - Zero turn mower 1045000 -02 1 8,500 8,500 Wednesday, September 16, 2009 3- Department Project# Priority 2010 2011 2012 2013 2014 Total Capital Projects Levy 8,500 8,500 Replacement - Large Capacity Lawnmower #580 12- 45000 -01 1 112,000 11Z000, Equipment Bond 112,000 112,000 Replacement - Toro Groundsmaster, #559 1245000 -02 1 23,000 23,000 Equipment Bond 23,000 23,000 Replacement - One Ton Truck w/ Plow, #599 12- 45000 -03 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - One Ton Truck w/ Plow #503 1345000 -01 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - Trailer, T -554 1345000 -02 2 10,000 10,000 Equipment Bond 10,000 10,000 Replacement - One Ton Crew Cab Pickup #502 1445000 -01 1 50,000 50,000 Equipment Bond 50,000 50,000 Park & Rec - Operations Total 53,500 45,000 245,000 120,000 95,000 558,500 Park & Rec - Projects Annual Miscellaneous Park Projects 1045001 -01 1 15,000 15,000 15,000 15,000 15,000 75,000 Park Improvement Funds 15,000 15,000 15,000 15,000 15,000 75,000 Irrigation Improvements 11- 45001 -01 2 50,000 50,000 Park Improvement Funds 50,000 50,000 Park & Rec - Projects Total 15,000 65,000 15,000 15,000 15,000 125,000 Planning & Zoning Replacement - Ford Taurus #15 12- 41500 -01 2 25,000 25,000 Equipment Bond 25,000 25,000 Planning & Zoning Total 25,000 25,000 Sanitary Sewer Crosstown Blvd Trunk Sewer Line 1148200 -01 1 400,000 400,000 Sewer Trunk Fund 400,000 400,000 Replacement - One Ton Truck w/ Plow #90 1148200 -02 1 65,000 65,000 Sanitary Sewer Fund 65,000 65,000 New - JetNac Truck 1148200 -03 1 357,000 357,000 Sanitary Sewer Fund 160,000 160,000 Sewer Trunk Fund 160,000 160,000 Storm Sewer Fund 37,000 37,000 Yellow Pine Lift Station 1248200 -01 1 650,000 650,000 Sewer Trunk Fund 650,000 650,000 Bunker Lake Boulevard Sanitary Sewer 12- 48200 -02 1 415,000 415,000 Assessments 415,000 415,000 Rural Reserve Trunk Sanitary Sewer 1348200 -01 1 2,250,000 1,250,000 3,500,000 Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sanitary Sewer Total 822,000 1,065,000 2,250,000 1,250,000 5,387,000 Storm Sewer Storm Sewer Improvements 1048300 -01 1 53,000 54,000 55,000 56,000 57,000 275,000 Storm Sewer Fund 53,000 54,000 55,000 56,000 57,000 275,000 Replacement- Elgin Street Sweeper #169 1148300 -01 1 150,000 150,000 Equipment Bond 90,000 90,000 Wednesday, September 16, 2009 4 Department Project# Priority 2010 2011 2012 2013 2014 Total Storm Sewer Fund 60,000 60,000 Storm Sewer Total 53,000 204,000 55,000 56,000 57,000 425,000 Streets / Highways Annual Street Seal Coat Project 10- 43100 -01 1 225,000 383,000 342,000 420,000 452,000 1,822,000 Construction Seal Coat Fund 84,000 4,000 15,000 9,000 9,000 121,000 Road & Bridge Funds 141,000 379,000 327,000 411,000 443,000 1,701,000 Annual Street Crack Seal Project 1043100 -02 1 20,000 108,000 109,000 194,000 431,000 Construction Seal Coat Fund 2,000 1,000 1,000 1,000 5,000 Road & Bridge Funds 18,000 107,000 108,000 193,000 426,000 Annual Street Reconstruction 1043100 -03 1 888,000 672,000 1,405,000 693,000 746,000 4,404,000 Assessments 222,000 168,000 351,000 173,000 186,000 1,100,000 Road & Bridge Funds 666,000 504,000 1,054,000 520,000 560,000 3,304,000 Annual Pavement Markings 10- 43100 -04 1 19,000 20,000 21,000 22,000 23,000 105,000 Road & Bridge Funds 19,000 20,000 21,000 22,000 23,000 105,000 Annual Curb Replacement 1043100 -05 1 40,000 41,000 42,000 43,000 44,000 210,000 Road & Bridge Funds 40,000 41,000 42,000 43,000 44,000 210,000 Bridge Scour Repairs 10 -03100 -06 1 35,000 35,000 35,000 105,000 Road & Bridge Funds 17,500 17,500 17,500 52,500 Storm Sewer Fund 17,500 17,500 17,500 52,500 Municipal State Aid Routes / New & Reconstruct 1143100 -01 1 830,000 200,000 550,000 1,120,000 2,700,000 Assessments 65,000 23,000 168,000 256,000 Municipal State Aid Funds 765,000 200,000 527,000 952000 2,444,000 Replacement - Dump Truck wl Snow Removal #197 11- 43100 -02 1 200,000 200,000 Equipment Bond 200,000 200,000 Intersection Upgrades 1143100 -03 1 130,000 275,000 405,000 Municipal State Aid Funds 130,000 275,000 405,000 Replacement - Dump Truck wl Snow Removal #198 12- 43100 -01 1 150,000 150,000 Equipment Bond 150,000 150,000 Replacement - One Ton Truck w/ Plow #132 12-43100 -02 1 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - Water Tanker #163 12-43100 -03 2 100,000 100, 000 Equipment Bond 100,000 100,000 Streets / Highways Total 1,227,000 2,311,000 2,468,000 1,837,000 2,854,000 10,697,000 Water Rehabilitation of Wells 10 -08100 -01 1 50,000 55,000 60,000 65,000 70,000 300,000 Water Fund 50,000 55,000 60,000 65,000 70,000 300,000 Construct Clearwell at WTP 11-48100 -01 1 2,665,900 2,665,900 Water Revenue Bonds 2665,900 2665,900 Water Main Improvements 11- 48100 -02 1 290,000 550,000 840,000 Assessments 290,000 550,000 840,000 Construct Well #10 12-48100 -01 1 181,000 181,000 Water Trunk Fund 181,000 181,000 Bunker Lake Boulevard Water Main 12- 48100 -02 1 180,000 180,000 Assessments 180,000 180,000 Demolish 500,000 Gallon Water Tower 12-48100 -03 1 190,000 190,000 Water Trunk Fund 190,000 190,000 Replacement - One Ton Truck wl Plow #105 12A8100 -04 1 65,000 65,000 Water Fund 65,000 65,000 Construct Water Treatment Plant #2 13- 48100 -01 1 8,000,000 8,000,000 Water Revenue Bonds 8,000,000 8,000,000 Wednesday, September 16, 2009 Dep artment Project# Priority 2010 2011 2012 2013 2014 Total Water Main along South Coon Creek Drive 14- 48100 -01 1 710,000 710,000 Assessments 100,000 100,000 Water Trunk Fund 610,000 610,000 Water Total 50,000 3,010,900 676,000 8,065,000 1,330,000 13,131,900 GRAND TOTAL 1,710,500 7,376,900 10,007,000 14,734,000 6,216,000 40,044,400 Wednesday, September 16, 2009