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HomeMy WebLinkAboutMarch 21, 1989 o o o"C}\ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w, . ANDOVER, MINNESOTA 55304. (612) 755-5100 ANDOVER PLANNING AND ZONING COMMISSION SPECIAL MEETING MINUTES MARCH 21, 1989 The special meeting of the Andover Planning and Zoning Commission was called to order by Chairman Becky Pease at 7:10 p.m., Tuesday, March 21, 1989 in a conference room of Andover City Hall, 1685 Crosstown Boulevard N.W., Andover, Minnesota. Commissioners present included Chairman Becky Pease, Bill Bernard, Don Spotts, d'Arcy Bosell, Gretchen Sabel. Also present was Jay Blake. WORK SESSION: PLANNING AND ZONING COMMISSION PROCEDURAL CHANGES o On the draft of Notice of Public Hearing, Gretchen Sabel asked if the last sentence could be reworded. Ms. Bosell suggested the wording, "With all oral and written comments accepted." It was recommended that in the Notice of Public Hearing to state the overall purpose of the particular Special Use Permit in a short, concise statement. Jay Blake also stated that Andover does not currently require public hearings for variances. Jay also indicated that the City is not legally bound to publish announcements on public hearings for variances. Jay Blake recommended that a statement regarding public hearing procedures be read to the pUblic during these types of meetings. It was agreed by the commissioners that this would be a good idea, especially during the meetings where there would be a lot of pUblic input and dialogue on planning and zoning issues. Don Spotts recommended that a practical way to get the audience to use this type of system would be to put the podium down in the middle of the public audience between the aisles. Also Jay Blake indicated that a staff microphone would be needed up front for staff presentations. o Gretchen Sabel asked if the City could use a sign-in procedure. Jay thought this might be especially useful during times when a lot of pUblic input was anticipated. d'Arcy Bosell stated that this might make the hearing a bit more formal and intimidating to the public. ,.. '\ o ,- " o ~) r " ! ) '---/ C) Andover Planning and Zoning Commission March 21, 1989 Special Meeting Minutes Page Two Chairman Pease asked about time limits for the comments made during public hearings. D'arcy stated that the guidelines did state that comments were to be concise and to the point. Mr. Spotts also commented that the Chairman could step in and state that this view has already been expressed when some of the people begin to restate their own opinions. D'arcy Bosell also suggested, if there was a large crowd in the audience, have the Chairman state that everyone concerned with the same issue raise their hands and the Commission could then get a clear idea of how many people favored/disapproved of a certain issue. Another way the public could express their view would be to submit something in writing to the Commission. It was also recommended that the Procedures for a Public Hearing be titled Guidelines for Public Testimony and that copies be made available on the back table of the room. Becky asked will be absent. notify Ci ty Hall meeting. about the procedures when a commission finds he Ms. Bosell stated that the commissioners should or the Chairman if they have to be absent for a There was some discussion of the terms of office section in Ordinance 11. Ms. Bosell stated that all the 3-year terms are set up in a staggered manner. Ms. Bosell also asked if in Section 5 of Ordinance 11, it should also be stated that, the Planning and Zoning Commission shall carry out such functions and duties as are assigned to it under the provisions of the City of Andover Ordinance 8 and 10 and such other ordinances as thev pertain to requests before the Citv. Ms. Bosell stated that she was thinking, in particular, of Ordinance 40 and 44 (junkyard ordinance), dog ordinance, snowmobiles, ATV ordinance, etc. Jay had enclosed a sample of a mission statement from the City of Champlin. Gretchen Sabel agreed that a mission statement is a good concept but that the City of Andover should develop its own statement tailored specifically for the City, rather than copy parts of a statement from another city. All commissioners agreed. () u / \ Andover Planning and Zoning Commission ,.~ March 21, 1989 Special Meeting Minutes Page Three Jay explained his purpose in including draft of Champlin's mission statement was to suggest that it could be used not only for the Commission members but also for prospective members. Jay would like to have a statement to have adopted internally. It was asked if the City Council would have to approve this statement. Jay indicated that the Planning Commission could adopt its own statement that is internal. Jay would like the Planning Commission to focus more on planning issues -- and not so much on the dog, horse, ATV ordinances, etc. Jay Blake expressed his interest in developing a good relationship with neighbor cities, especially Coon Rapids and Anoka. He felt he has worked well with these two cities thus far. ~) Gretchen Sabel volunteered to assist Jay in developing a draft mission statement. d'Arcy also stated she would be willing to assist in this work. d'Arcy thought it would be a good idea to get a mission statement in place by September, because at that time there would be a change-over of some people on the Commission. It would be handy to have something in writing to give these people. It was suggested that it might be helpful to have a liaison person to attend Park and Council meetings, as the Planning Commission interfaces with both of these groups for certain issues. WORK SESSION REQUEST FOR PROPOSAL Jay Blake presented the commissioners with an outline for the Request for Proposal to update the Comprehensive Plan. Ms. Bosell stated that in the past, it was tough for the preparer of the previous Comp Plan to make it a plan tailored for Andover. Also, it was tough to get the City Council to agree to the Plan. She also stated that the hardest part was to get the approval of the Metropolitan Council. Mr. Spotts expressed his opinion that when this Plan is written, that all the commissioners should think toward the ~~ future, 10 years down the road. ~ ~J ~ , \ \~ ( J ~ Andover Planning and Zoning Commission March 21, 1989 Special Meeting Minutes Page Four Ms. Sabel asked how the previous commission received additional public input, in addition to the members of the planning commission for the last Comp Plan? Mr. Spotts stated that he didn't think there was any. It was recommended by Jay Blake that the Andover Planning Commission make the effort to get the additional public input for the new Comp Plan. It was recommended that the key communicator concept could be used to gain pUblic input for the Comp Plan. Also Don Spotts expressed an interest in putting together a survey, to be done through and by the students in senior high as a history/civics project. The students could survey their neighbors in Andover to find out what their opinions are in regard to the future development of Andover. There was a lot of discussion on this concept. Ms. Sabel stated that because Andover does not have its own high school, that some of the students would be residents of other cities, and although the concept is good, it might be difficult to do a project such as this. It was suggested also to perhaps write up an article in the City newsletter so that people would be aware that the students would be conducting a survey, and the residents would have a chance to think about this item. Jay thought that it might be a problem in having someone arrange, monitor, prepare, and tabulate the survey. Mr. spotts volunteered to do all this. Mr. Spotts suggested doing a test of this survey at the end of April/beginning of May to see if will work. If it is successful, then a final test could be done in the fall. It was suggested that Don prepare a planning strategy to prepare for this survey. d'Arcy Bosell felt that the Comp Plan should clarify the Ag Preserve Act, as she felt that people don't understand this, Jay commented that he liked the idea of a neighborhood plan where the City representatives could spend time with residents of the major areas and ask them what they'd like to see in their area. Jay stated that this Comp Plan project is an 18-month process, and that these are ideas that could be put into place next year. Ms. Bosell stated that the City now has a newsletter in which it could communicate with the residents about future development and the Comp Plan issues. Also, Chairman Pease stated that there is a Shopping Center could be used a focal point for Andover in passing out information to the residents. u f ~ ~) , \ ,--~ " , ~) u Andover Planning and Zoning Commission March 21, 1989 Special Meeting Minutes Page Five Also, there are lighted billboards -- at the Shopping Center and Crooked Lake School. Jay Blake will try to prepare a more detailed outline for the commissioners at the next Planning meeting. The commissioners all agreed that the new Comp Plan should be a plan unique to Andover but one that could get approved by the Metropolitan Council. Jay Blake passed out some additional information regarding a meeting regarding pine bark beetles and Anoka's meeting procedures. ADJOURNMENT A Motion was made by Gretchen Sabel, seconded by d'Arcy Bosell to adjourn the special Andover Planning and Zoning Commission Meeting. All voted yes. Motion carried. Respectfully submitted, (Plan.3)