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WK July 23, 2009
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US City Council Workshop Thursday, July 23, 2009 Conference Rooms A & B 1. Call to Order - 6:00 p.m. 2. Discuss Resident Request - Residential Petting Zoo (as Home Occupation) 3. Open Space Commission Update 4. Update on Implementing Single Family Rental Licensing 5. Discuss Assessment Policy Manual - Engineering 6. Council Goal Discussion 7. 2011-2015 Capital Improvement Plan Development Progress Report 8. Discuss Charging for Fire Services 9. 2010 Budget Development Progress Report (Staff report will be distributed under a separate cover) 10. Other Discussion 11. Adjournment - 5'\NDbVE~ @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI, DOVER,MN,US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Director 4tL.. FROM: Courtney Bednarz, City Planne~ SUBJECT: Discuss Resident Request - Residential Petting Zoo (as Home Occupation) DATE: July 23,2009 INTRODUCTION A resident at 4618 Roanoke Street NW approached staff with interest in operating a therapy program involving children with disabilities and farm animals on this 8 acre property. The attached letter summarizes the proposal. DISCUSSION Comparison to City Code The proposed activity is not well addressed by the City Code. Farm animals are allowed to be kept on rural properties. Farms can be operated as businesses on rural properties. This proposal is a little different than these examples. It will be run as a business and small numbers of students and teachers will visit the site to see the animals. As a result, the nearest definition in the City Code is commercial recreation as shown below. COMMERCIAL RECREATION: A recreation facility operated as a business and open to the public for a fee. Commercial recreation is only permitted in the General Business Zoning District. The proposed activity could potentially also be considered a home occupation as the homeowner resides on the property where the business will be located. Additionally, the use of accessory structures to house the animals can cause City Code 12-9-3 to apply (attached). Options If there is interest in accommodating the resident's request, the following approaches can be considered. 1. Add commercial recreation as a conditional use in the Rural Residential (R-1) Zoning District. ------- la. Another approach would be to insert a provision similar to the City of Blaine as shown below. "All home occupations which do not conform to the standards contained in Section 33.11(c) shall only be conducted with a home occupation conditional use permit. Conditional Use Permits granted by this section shall be temporary in nature and shall be granted to a designated natural person who resides at a residential address. They are not transferable from person to person or from address to address." Both of these options can work, but also could open a door to ideas that might not fit well into residential neighborhoods such as dirt bike tracks, paintball fields, etc. While a conditional use permit application can be denied with findings, or restricted with reasonable conditions, this may not be an efficient way to regulate these types of activities. 2. Create a specific definition for the proposed activity and add that as a conditional use in the R-l Zoning District. Additionally, add the new term to the list of home occupations under City Code 12-9-3 A (attached). This approach is recommended by staff. It accomplishes what is proposed, allows reasonable conditions to be applied through the conditional use permit process and does not open a door to other potential home businesses that may not be intended. 3. Other suggestions the Council may have. ACTION REQUESTED Please review the attached letter and discuss whether the proposal should be allowed on rural agricultural properties. If there is a consensus that this activity should be allowed, any additional direction on adjustments to the City Code would be helpful. Attachments Resident Letter Location Map City Code 12-9-3 Cc: Lauren Fischel 4618 16Sth Avenue NW -z-- ,- - - - ------ --- - - . J" , Lauren Ingrid Fischel 4618 1 65th Ave. NW . Andover MN 55304 Mr. Courtney Bednarz Andover City Planner 1685 Crosstown Blvd. N.W. Andover, Minnesota 55304 Dear Mr. Bednarz, Thank you so much for the time you spent with me onJune 24th, working to make my business venture fit into the city ordinances. Hopefully, the folloWing description of the therapy program will help you and your colleagues understand the program's structure and content. I presently reside at48l616Sth Ave. NW, Andover MN. Currently this property serves a dual purpose as my home and a rescue facility for a small number of animals. My professional vocation is that of a special education teacher in the areas of Learning Disabilities and Emotional Behavior Disabilities. My hope is to turn this farm into a therapeutic facility for special education students, specifically students with autism andlor developmentally/cognitively delays. There has been much scientific evidence to support the benefits of animal therapy for students with these types of disabilities. The advantages of working with farm animals is that most of these children would never have the opportunity to interact with them. Farm animals do not require intense interaction (like dogs do) and they are fun to'be around with all their funny noises and shapes. The presence of animals completely changes the dynamic in a therapy situation. When an animal is introduced, a person's blood pressure is reduced; shy people come out oftheir shells; people say things to an animal they wouldn't risk saying to another human being. Because animals are non-judgmental; they don't care how old you are; what you look like; if you have a disability or have committed a crime. They accept you as youare. With the many laws that govern special education, schools have govermnent funding available to spend on programs that have proven successful in helping students with disabilities. Unfortunately, very few programs of this type exist. The Andover Therapy Program (A. T.P.) would involve minimal structural changes to the existing fann's location and be set up much like a small petting zoo. In a contained area of the farm, away from the existing animals, approximately five additional pens would be added. These pens would house animal breeds that were safe and appropriate for persons with disabilities. Schools attending this program would transport a small number of students and their special education teachers and para-professionals (teaching assistants) in school buses to visit with the animals. The students would interact with the animals and also learn about their history, grooming and care. The staff at the farm accompanying the students would include myself and a licensed School Psychologist. The program would acquire all essential insurance and would most likely be re-classified as a limited liability corporation. At no time would there be more then one school bus on the property. The program would serve no more than three groups of students (from different schools) in a day, with each group .....y -- ---- -------- . I . spending approximately two hours at the farm. . The inception of the program would be of short duration, with the programs start date targeted for June 1,2010. The farm would be available for visits in June, July and August. The following year, 2011, the program would expand to include both the summer and the school year with the exclusion of the winter months (November - March). I hope this information has provided you with a clear vision of the Andover Therapy Program. Combining special needs children and rescue animals is my passion. As a teacher, I know well the privilege of working with special needs and at-risk students. I have witnessed a hardened street kid melt while restoring faith in an abused horse. I hope you will agree that establishing the Andover Therapy Program (A.T.P.) fills an essential need in our community of learners with disabilities. Since this type of program does not yet exist, I need your assistance to help make Andover more responsive and receptive to programs thatserve to better the community for all. Sincerely, ~ ,/,......"." Lauren Ingrid Fischel ~- G ....0- IDro ~:2: -0.... c.r;. <(,Q> a:: .....en 0 00 Gl m ~'> J!1 mm 00 ~ g _W " S C)m ~1iiZ I'- 0> 0 a::m II 0 N We:( ZQ)Q) ti .<:: 0 _ ~~ W::l> <) N CO :a: 5f <( Z .5 ;;p ~ OZ W ~~~ Z=> :a:C:::.s (J) e:(0 0"" Ii) (!) a: u:: .!! Gi .si " () c:(O W ><: w u ~ Oi as "'~ " ()Q)~ -l a: '<i: ~ ~ J 0.:9 CO moO ~O 0.;5'::;;:", c. c. .l!l ~ ~ <((/)~ ~D. SZ :a:&~ as as as :i::i:o me:( <> c. III .. :::!: ~ ! w 8 ~ ~ c: l!! ~ , - 7TH-AVE , , , , , , . , , i i .. l i g I !Ii Cl ! ~ ~ I I ~ 0 l! ~ l!1 8 -:5- --- ----- ----- 12-9-3: HOME OCCUPATIONS IN ACCESSORY STRUCTURES A. Conditional Use Permit Required: A Conditional Use Permit shall be required for the following home occupations that are located in an accessory structure or detached garage and/or require exterior storage: 1. Cabinet making. 2. Woodworking. 3. Repair services. 4. Similar uses as those stated in Subsections A 1 through A3 of this section. B. Conditions Of Permit: These home occupations shall be subject to the I following conditions: 1. Lot Size: The size of the lot or parcel of land shall be three (3) acres or larger. 2. Area Of Use: The combined square footage of the accessory structure and/or outside storage area utilized by the home occupation shall not exceed eight hundred (800) square feet. 3. Setbacks: Setbacks of the accessory building and outside storage area shall be of a magnitude found necessary by the city, but in no case shall there be less than a one hundred foot (100') front yard setback, thirty foot (30') side yard setback and fifty foot (50') rear yard setback or as required in Section 12-3-4 of this title. 4. Storage Restrictions: The outside storage area and all commercial vehicles, materials and equipment for the business being stored on site shall be fenced, landscaped and screened in such a manner as to prevent them from being visible at any time of the year from road rights-of-way, public properties and surrounding properties. (Amended Ord. 314 10-4- 2005) 5. Other Requirements: All provisions in Section 12-9-2 of this chapter. (Amended Ord. 8,10-21-1970) 6. Termination of Use Upon Sale of Property: Upon sale of the premises for which the Conditional Use Permit is granted, such permit shall terminate. (Amended Ord. 314 10-4-2005) --:6~ -..---- -.-- - (l) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 'pER'MN'US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Director (JJ.- FROM: Courtney Bednarz, City Planner SUBJECT: Open Space Update DATE: July 23, 2009 INTRODUCTION This item is an update on the activities of the Open Space Advisory Commission. DISCUSSION Woodland Creek Golf Course Site VisitlDiscussion The Commission visited the site and listened to ideas presented by the owner. The driving range is open and is well maintained. The remaining areas of the golf course are no longer being maintained. Greens, fairways and tee boxes no longer exist. The owner has been exploring the process to convert the property into a wetland ban1e The owner sees the potential for the site in three ways: 1. An investment opportunity for wetland banking on the majority of the course. 2. Potential for development of approximately five acres around the clubhouse. 3. Potential for public access and trails around the site through purchase of a portion of the property by the city. The Commission had an informal discussion to discuss the course. Topics discussed included: . The idea of a public walking trail through the site is a good one. . The city is likely not going to be the wetland banker, although it could consider purchasing wetland credits that it needs locally. . It may be difficult but not impossible to help find a wetland banker to take down a majority of the site. Ideas included a government transportation department, private developer, etc. . The underutilized Creekridge Park (2.21 acres) may have some value that could be traded for property that can be used for public walking trails through the site. 2009 Site Selection Process The Commission has been evaluating properties beyond those identified last year to try to add to the list of potential preservation sites. Three additional areas were identified. Staff is contacting these owners to determine if there is interest in discussing preservation further. Grant Applications Staff has not heard back from the DNR on the grant applications that have been submitted. As previously discussed, it is anticipated that this will occur toward the end of Summer. ACTION REQUESTED ~ update for the Council. Any direction the Council may choose to give would be helpful, s~ y ednarz G) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members ~ CC: Jim Dickinson, City AdministratOr~ FROM: Will Neumeister, Community Develop t Director (Pi- SUBJECT: Update on Implementing Single Family Rental Licensing Program DATE: July 23, 2009 INTRODUCTION The staff has been working to get an accurate list of non-homestead properties in the city. The list is currently showing approximately 716 non-homesteaded parcels. The staff prepared a mailing ofthe attached copy and it was sent out the afternoon of Wednesday, July 15,2009. DISCUSSION Staff has already received applications from four rental properties and has ordered the business module of "Permit Works" to help us keep track of the units and also to help us issue a license when they have passed the field inspection. As mentioned at the last update (June 23rd), the entire code enforcement, planning, administration and building department staff are working to get the licensing program implemented. We anticipate this could take three or four months to get around to every property for a visual inspection. Lastly, staff wrote an article on this new program for the July city newsletter and also did a video taping with QCTV to get the word out. By the day of the workshop meeting, we should have some idea of how well this new initiative is being received by the rental owners. ACTION REQUESTED This is an informational update and no official action is needed Respectfully Submitted, Will Neumeister wh Attachments Rental Licensing Mailing Materials C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US July 2, 2009 To All Owners of Non-Homestead Property in Andover: Anoka County Property Records & Taxation Division lists your property as non-homesteaded. This means the property at this address is not considered a primary residence occupied by you, the owner. [If this is an error, you should contact the Anoka County Property Records & Taxation Division and file the correct paperwork with them to have this corrected and follow step 1 below.] Recently, the Andover City Council adopted an ordinance extending the licensing of rental properties to include single family homes, duplexes and townhomes which are rented/leased to non-family members. The enclosed materials explains this program. We respectfully request your cooperation in helping us classify your property in one of the two categories below: 1. Ifvou are not rentinelleasine out this property: We appreciate your understanding and cooperation in helping the city compile an accurate list of homes which are rented. Please use the bottom of this page to inform us of the current status of your property, sign and ~ return the form to City Hall by August 1, 2009. That's all you have to do. Thank you for helping us take your " property off the presumed list of rental homes. You may also contact the Anoka County Property Records & Taxation Division at 763-323-5400 if you wish to file an application to re-classify your property as a non- homestead. 2. If vou are rentine: or leasinl! this property : Please complete and return the enclosed application for a rental license by August 1, 2009. After receipt of the application and the $50 license fee (good for two years), an exterior inspection will be conducted. (This inspection covers basic items that apply to all Andover homes. A checklist is provided on the back of this page) For most property owners no further action is required and you will not be contacted again, except for a license renewal. However, if there are problems with the property or tenants, as indicated in the attached summary of the city ordinance, you may be contacted to correct these problems. If you stop renting this property, please follow step 1 above. For more information, or if you have any questions, please call City Hall at 763-755-5100. Statement of Property Status by Property Owner Although my property located at [address] is listed with Anoka County as non- homestead for tax purposes, this property is not being rented or leased to another. Please remove this property from the list of rented properties. 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WWW,CI.ANDOVER,MN,US A Rental License is required to be renewed every two (2) years for single-family rental dwelling units. Each rental dwelling unit requires a separate application and separate $50 non-refundable fee. By applying for this license you are authorizing permission to allow City officials to enter onto the property to conduct onsite inspections of the exterior portions of the residential dwelling and property. Please call the City Hall at 763-767-5100 with any questions. $50 NON-RE FUN DABLE APPLICATION FEE (per dwelling unit for Initia I & Renewal license applications) This fee includes one onsite inspection and one follow-up inspection. This fee must be paid before the inspection is scheduled. The City will contact the applicant to schedule the appointment after an application and fee has been submitted. Please indicate which days and times of the week would work best for you and your tenant. We will try to accommodate your preference. ______MORNING (8:30AM-l1:30AM) ______AFTERNOON (1:30PM-3:30PM) ------ MONDAY ----- TUESDAY ----- WEDNESpAY ----- THURSDAY ----- FRIDAY ADDRESS: Lot: Subdivision: Block: NAME: PHONE # EMAIL: OTHER # ADDRESS: CITY: STATE: ZIP: NAME: PHONE # EMAIL: OTHER # ADDRESS: CITY: STATE: ZIP; Please submit this application to: City of Andover - Planning Department 1685 Crosstown Boulevard NW, Andover, MN 55304 -7-'':'- -- -.- '---'--'-"-'-'-'--~~-'-- -- ..-- . '_0.>,"" > ."."'h--'-- ~ '_~',. ,<~-__ -, ",.' ....-..-...,. ...... .. ......- ....".'.--..........".',. . .,.-- . ,-.......- . .".' . .-'" -.-- ....--.. "". '. -' .... ........,,--., .......-.- ..-.-...'-.,',...--.,......,.., siJ~Clti6tn,Th~<CIty,en_tAi.(r;:nr~!;.>.y9u to~become' familiar '.,. with " applicableordinanCe~I'\state 'H~liJ.te~J(ClQ.~,a!1 d i t,i9Jl ClI}~.~~1bi:!t,~reo iJlli riegi:l E,llo \N' ., T r.~s eo!:, d i,l1, an c eS,a n d. sta,t e~J~tY~l~,w.! 11/ ~~'I'1'j~d 'E;:~v~n~'ijt~>~lj()ht~q'lIe~:tai1>d'are.a I sri n st ed '0 I'l\lti~€ ity'~' tv ebs itEiunderthe;(p f~nrl j' fig' , " ,'"",', ,"" " " "'. City of Andover City Code Of Ordinances: . Title 4, Public Health & Safety (Nuisances, garbage, trees, weeds, grass) . Title 5, Chapter # 6, Noise Control . Title 6, Chapter # 5, Abandoned, Disabled Vehicles . Title 9, Chapter # 8, Rental Housing Dwellings . Title 9, Chapter #. 9, Housing Maintenance Codes . Title 12, Zoning Regulations . All other a ppHca ble sections of the Andover City Code of Ordinance as deemed appropriate with this application Minnesota State Statutes: . MN State Statute 299F.50, carbon monoxide alarms . MN State Statute 299F.51, requirements for carbon monoxide alarms . MN State Statute 299 F.362, smoke alarms . All other applicable MN State Statutes as deemed appropriate with this application Additional Fees: . $50 PENALTY FEE - A penalty fee shall be paid for applications that are not submitted at least sixty (GO) days prior to the license expiration date. . $50 RE-INSPECTION FEE - A re-inspection fee sha II be paid for each re-inspection conducted after the first inspection and follow up inspection has been done. A re- inspection fee shall be paid upon receipt of a valid complaint and/or prior to a rental license being issued. The undersigned further agrees that the exterior of the rental premises may be inspected by the City's enforcement officials as provided in the Andover City Code of Ordinance Chapter 9-8-12 for Single Family Rental License. The undersigned hereby certifies that the information provided is true and correct to the best of their knowledge: Property Owner's Signature Date Please submit this application to: City of Andover - Planning Department 1685 Crosstown Boulevard NW, Andover, MN 55304 ---s- " . ..~- C I T Y o F Single Family Rental Housing Program . For Rent NDOVE i..~3~~' ' -Frequently Asked Questions- hi :l '{, II rifl-1J 1. Why is the City requiring single family rental properties to be licensed? Quality housing is a key component of a vital community. Preserving our housing stock helps maintain property values and protects the character of our neighborhoods. 2. What do I need to do? You have received this letter because your property is listed as non-homesteaded. If you are renting this property you will need to complete and return the enclosed application form along with the $50 application fee. If you are not renting the property, please sign the enclosed letter to indicate the property is not being rented and return the letter to the city. The city will confirm the fact that the property is not rented and update its records. You may contact the Anoka County Property Records and Taxation Division at 763-323-5400 if you wish to file an application to re-c1assify your property as a homestead. 3. I own the property but I am not living there, my daughter is. Is this considered a rental property? No. The ordinance defines a "rental dwelling" as: "any dwelling or dwelling unit used for residential occupancy by one or more persons who are not the owner or a member of the owner's immediate family. 4. What happens after I apply for the license? Staff will schedule a site inspection and try to accommodate the time preference you select on the application form. The enclosed Home & Yard checklist identifies the items that will be inspected on the property. 5. What happens after the inspection? You will receive a letter indicating that the property is well maintained and in compliance with local regulations along with your rental license. Or; You will receive a letter with a deadline detailing the corrective actions that need to be taken before a rental license can be issued. Staff will conduct a follow-up inspection to ensure items are resolved. 6. What happens if my rental property fails an inspection, can my license be revoked? Your rental license application could be denied if you fail to correct violations on the property. The City Council can also change a single family rental license to a provisional license as specified by City Code 9-8-11. This places the license in jeopardy should additional violations occur. The City Council may also revoke, suspend, deny, or decline to renew a single family rental license as specified within City Code 9-8-14. The City Council may also order the property to be abated if it is not brought into compliance or if violations continue to occur on the property. 7. Are there additional fees if my property needs to be re-inspected? The initial site inspection and one follow-up inspection are covered by the application fee. Any additional inspections shall result in a $50 re-inspection fee. Re-inspection fees shall be paid upon receipt of a valid complaint and/or prior to a rental license being issued. 8. How long is the license good for? The rental license is good for two years. A renewal application and fee are required sixty (60) days prior to the license expiration date. There shall be a $50 penalty for renewal applications that are received less than sixty (60) days before the license expires. The City will send out renewal notices prior to their expiration dates. -c- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 Page 1 FAX (763) 755-8923. www.ci.andovermn.us - .-- ...- --- C I T Y o F Single Family Rental Housing Program NDOVE -Frequently Asked Questions- 9. Are there any penalties if I choose not to license my rental property with the City? A rental license with current ownership information allows the city to communicate directly with the property owner to ensure that they are aware of any issues that may arise on their property. If it is determined that you are renting your property and have failed to obtain a rental license then the property will be in violation of the City Code and is considered a misdemeanor punishable by a maximum fine of $1,000 and/or 90 days in jail. 10. Can the license be transferred? No, rental dwelling licenses cannot be transferred to another person or to another rental dwelling. 11. I am selling my rental unit, is there anything I need to do? Every property owner with a rental dwelling license must notify the city in writing within five (5) business days after the sale of each licensed unit. The notice must include the name and address of the person who has assumed ownership or control ofthe property. 12. Is there anything else I should be aware of or information I should review? The Andover City Code and Minnesota State Statutes provide regulations for rental housing units. The enclosed Home and Yard Checklist is a good resource for information on general property maintenance. Additionally, the sections listed below provide information that you should be familiar with. . Andover City Code 9-8, Rental Housing Dwellings . MN State Statute 299F.50, carbon monoxide alarms . MN State Statute 299F.51, requirements for carbon monoxide alarms . MN State Statute 299F.362, smoke alarms 13. Are there things I should consider prior to renting my property? . Call your homeowner's insurance company to find out how the details of your policy relate to rental of the property. . Consider keeping utility bills in the property owner's name. At a minimum, inquire about the disclosure policies of utility companies. They may not legally be able to tell you if the bills are being paid if your name is not listed on the account, even if you own the property. . Look over your rental agreement form and seek advice on potential problems or loopholes. . Most importantly, keep in mind that you are the property owner and are ultimately responsible for the condition of the property and the maintenance of your investment! 14. How do I go about doing a criminal background check on a potential tenant? The contact information for the Bureau of Criminal Apprehension is listed below. Bureau of Criminal Apprehension - Minnesota Justice Information Services (MNJIS) 1430 Maryland Ave. E. St. Paul, MN 55106 651-793-2400 hUp:/ /www.bca.state.mn.us/CJIS/documents/CJIS-Intro.html -7- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 5S304 . (763) 755-5100 Page 2 FAX (763) 755-8923 . www.ci.andovermn.us - u - ~ ~ ~ ~ ~ '\-; ')- ~ "'- ~ ~ , ", ~ ~ - ~ - - ___ u_ _ __ __ -- - -- --- -- -- @ C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administrato FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Discuss Assessment Policy Manual - Engineering DATE: July 23, 2009 INTRODUCTION The City Council is requested to discuss the current assessment procedures relative to high volume roadways (Municipal State Aid Routes) and direct staff on assessment procedure changes. DISCUSSION The reconstruction of 157th A venue this summer raised a discussion on how assessments for high volume roadways (Municipal State Aid Routes) should be addressed. The current assessment manual identifies that assessments are treated the same as all other residential roads in which 25% of the total project cost is assessed to the benefitting property. The division of lots should aIso be discussed as to how the assessments would be divided. Currently the manual identifies that each property should be assessed for the number of potential lots based on the current zoning. Attached is the current Assessment Manuel for discussion. Items related to the discussion are underlined on pages 8, 11 and 12 of the manual and page 2 of the Roadway Reconstruction Assessment Policy located in the appendix of the manual. ACTION REQUIRED The City Council is requested to discuss the current assessment procedures relative to high volume roadways (Municipal State Aid Routes) and direct staff on assessment procedure changes. Respectfully submitted, GJ~(). David D. Berkowitz ./ Attachment: Assessment Manuel (Policies and Procedure Guide) .._.....,.__... _'.. ..... .._.~._.... .... ..,n.. ..__ _~ . ..._........ .... _m...._.__...... ASSESSMENT MANUA,L POLICIES AND PROCEDURES GUIDE THE LAW: M.S.A. 429.051 The cost of any improvement, or any part thereof may be assessed upon property benefited by the improvement, based upon the benefits received. Adopted by the City Council of the City of Andover this 16th day of December, 2008. CITY OF ANDOVER ,~~/~A / ATTEST: t?/ r#/ ./i.~..r/Vt.- ./'" ~ . IVtlchael R. Gamache - Mayor INDEX PUBLIC IMPROVEMENT - SPECIAL ASSESSMENTS PAGE 3 General PAGE 3 Purpose PAGE 5 General Policy PAGE 6 Policies Relating to Special Assessments PAGE 6 Procedures Relating to Special Assessments PAGE 9 CAPITAL IMPROVEMENTS FINANCING PAGE 14 FACTORS AFFECTING PROJECT COSTS AND PAGE 18 ASSESMENT RATES PROJECT SCHEDULE PAGE 18 OPTIONS AVAILABLE FOR PAYING SPECIAL ASSESSMENTS PAGE 19 APPENDIX Development Contract (City Installed Improvements) Example Andover Special Assessment Worksheet Roadway Reconstruction Assessment Policy Ordinance No. 101 & 101A Providing Deferrals of Special Assessments for Certain Senior Citizens & Retired Person with Permanent Disability -2- PUBLIC IMPROVEMENT SPECIAL ASSESSMENTS I. GENERAL Minnesota State Law, Chapter 429 provides that a Municipality has the power to make public improvements such as; sanitary sewer, storm drainage, water source, storage and distribution facilities, street improvements including grading, curb and gutter, and surfacing, sidewalks, street lighting, recreational facilities, etc. THE THEORY OF SPECIAL ASSESSMENTS Special assessments are an indirect form of taxation. They are a compulsory charge on selected properties for a particular improvement or service which benefit the owners of the selected property and are also undertaken in the interest of the public. Special assessments have three distinct characteristics: 1. They are a compulsory levy used to finance a particular public improvement program. 2. The levy is charged only against those particular parcels of property deemed to receive some special benefit from the program. 3. The amount of the charge does not exceed the value of the benefits received. Special assessments are imposed only on real estate. They are never levied against personal or moveable prope'rty. In theory, special assessments are frequently regarded as more equitable than property taxes because those who pay them obtain some direct benefits from the improvements undertaken. SPECIAL ASSESSMENT USES Special assessments have three important applications: 1. The first and most popular use is for financing new improvements particularly when new tracts of land are being converted to urban use. In this application they are frequently used to pay for sanitary sewer, storm drainage, water source, storage and distribution facilities, street . improvements including grading, curb and gutter, and surfacing, sidewalks, street Iighti,ng, recreational facilities, etc. For new developments the most current Development Contract also identifies additional requirements. Refer to the AppendiX for an example Development Contract. 2. Special assessments may also be used to underwrite the cost major maintenance programs. large-scale repairs and maintenance -_..._--~_._._--_._-- --- --- operations on streets, sidewalks, water main, sanitary sewers, storm drainage and similar facilities can often and should be financed with special assessments. 3. A significant new use of special assessments is in the redevelopment of existing neighborhoods. When residential areas are confronted with progressive deterioration, or even when presently sound neighborhoods' can be made more desirable through the development of parks, playgrounds, tree planting and new street patterns, the city can utilize special assessments to good advantage. THE BENEFIT PRINCIPLE Special assessments may be levied only upon property receiving a special benefit from the improvement. In Minnesota, the Constitution and courts apply this gen'eral rule by placing the following limitations upon the power to levy special assessments: (1) the rate must be uniform and equal upon all property receiving special benefit; (2) the assessment must be confined to property specially benefited; and (3) the amount of the assessment must not exceed the special benefit. SUMMARY OF STEPS IN SPECIAL ASSESSMENT PROCEEDINGS 1. Initiation of proceedinQs. This may be done either by the councilor by petition of affected property owners. If a petition is used, it must be signed by the owners of at least 35% of existing or potential units bordering on the proposed improvements. Even if the council acts originally on its own initiative, an extraordinary majority is not needed to initiate the proceedings. In initiating proceedings, or in accepting a petition requesting such proceedings, the council should simultaneously order a feasibility report on the proposed improvement. 2. Preparation of a report. The law requires that a report on the feasibility of the proposal be prepared by the City Engineer or by some other competent person selected by the council. It must cover such factors as the need for the project, an estimate of cost, and any other information thought pertinent and necessary for complete council consideration. 3. Public HearinQ. This step may be omitted when a petition requesting the improvement has been signed by 100% of the affected land owners. Notice of the hearing must be published twice in the official newspaper with each publication appearing at least a week apart. At least three days must elapse between the last publication date and the date set for the hearing. Furthermore, a notice must be mailed to each property owner in the area to be assessed stating the time and place of the hearing, the general nature of the improvement, the estimated cost and the area proposed to be assessed. At the hearing, all interested persons -4- should have a chance to be heard, whether or not they are liable to be assessed. 4. Orderinq the, improvement and preparation of plans. The resolution ordering the improvement may be passed by a majority of the council if proceedings were originally commenced by petition. If not, the resolution must be adopted by an affirmative vote by at least four-fifths (4/5) of the council. It is after this that the City Engineer should prepare the necessary plans and specifications. At this point the council should decide how the work is to be done and, if necessary, issue a call for bids. 5. Performance of work under contract or bv day labor. The city enters into a contract with the lowest responsible bidder after advertising for bids, or the work may be done by day labor. 6. Preparation of proposed assessment roll. Assessment rolls are lists prepared for each assessment project. They should contain a description of each parcel or property, and the amount of the assessment. 7. Public hearinq on the proposed assessment. The purpose of this second hearing is to give affected property owners an opportunity to be heard on the matter of the actual assessments being levied. Notice must be published in the official newspaper and mailed to each property owner at least two weeks prior to the hearing date. Finally, the total cost of the improvement project must be published in'the city newspaper. This assessment hearing may also be held prior to awarding the contract. 8. Approval and certification of assessment roll. After the hearing, the roll must be officially adopted by a council resolution and then certifi~d to the county auditor. 9. Issuance of obliqations to finance the improvements. Most of the special assessments may be paid over a period of several years. Consequently, on most public improvement projects thus financed, necessary funds are obtained from bonds issued at the time the improvement is made. The bonds are then paid off as the funds become available through the collection of the assessments and any taxes levied especially for that purpose. \I PURPOSE The purpose of this assessment manual is to set forth a guide to be utilized by the Engineering Department and the Clerk's Department when preparing assessment rolls for approval by the City Council. This process will assure the uniform and consistent treatment of various properties from year to year. The Engineering Department will plan and organize improvement projects of large enough scope such that good bid prices will be obtained. To help insure proper planning, all petitions for local improvements should be submitted to the City by the 1 st meeting in April of the year when construction of the improvement will be considered. If the petition is not received by April 1 st, the City Council at their discretion may move forward with the improvements even though the proposed project may be carried into the following year. This may result in additional interest costs that will increase the total cost of the improvements. III GENERAL POLICY The policy states that all properties shall pay their fair share of the cost of local improvements as they benefit: it is not intended that any property shall receive the benefits of improvements without paying for them. Local improvements may include, but are not limited to: water, sanitary sewer, streets, storm drainage, sidewalks, street lighting, recreational facilities, etc. IV POLICIES RELATING TO SPECIAL ASSESSMENTS Assessments The total assessments cannot exceed the total project cost and must be apportioned equally amongst properties having the same general land use (residential, institutional, multiple family, commercial or industrial), based on benefit. Total assessment against any particular parcel shall not exceed benefit to that parcel. Project cost may include part or all of the cost of previously installed projects not previously assessed. (Examples include but are not limited to: sewer trunk, water trunk, source and storage, sanitary sewer lateral, water lateral and street and storm drainage) Assessment Period Improvements installed as a part of a new residential subdivision and petitioned for by the Developer shall be assessed for a period of up to eight (8) years. New commercial and industrial subdivisions petitioned for by the Developer shall be assessed for a 'period of up to eight (8) years. Assessments for improvements not included as a part of a new development shall be assessed for a period up to eight (8) years. A Senior Citizen deferral is permitted (See State Law). I nterest Rate The rate of interest on assessments shall be 1 % greater than the rate of interest the City paid on the bonds which were issued to finance the project. In the event that bonds were not issued, the rate shall be 1 % greater than the average rate of interest on all permanent bonds issued in the previous calendar year or the current market rate, whichever is higher. -~- Indexes The construction cost index will be used to adjust connection, area, and other costs not immediately assessed with the improvement project. The construction cost index is a number computed by the "Engineering News Record" (ENR) derived from prices of construction materials, labor, and equipment for the Minneapolis area. The base index for the Minneapolis area is 1913 equals 100. Properties Not Assessed Special assessments will not be levied against properties described as follows: 1. Undeveloped lands having un buildable soils and/or lying within the flood plain of major drainage channels. 2. Drainage areas (typically encompassed by public easements) and major drainage system easements such as Cedar Creek, Coon Creek and the Rum River. Wet ponds and/or delineated or designated wetlands are not assessed. The boundary is determined by the contour elevation that is at the high water level (100 year flood, back to back 100 year flood events, or 10 day snow melt) elevation. Dry ponding areas are assessed, typically as part of an Area Assessment. . 3. Cemeteries. 4. Railroad right-of-way 5. City park land in new developments are not assessed to the City, but are assessed to the developers. Existing parks are assessed for reconstruction projects or other improvement projects not part of a new plat. Methods of Assessment In preparing past assessment rolls the City Council has used four (4) methods of assessments. Any combination may be used for a particular project. It should be emphasized that the special assessment methods and policies summarized herein cannot be considered as all-inclusive and that unusual circumstances may at times justify special considerations. 1. Area: The area to be assessed is the total gross land area in acres of a prpperty, including street and utility easements, but excluding those areas as described under "Properties Not Assessed". The types of improvements to be assessed on this basis are: (a) Sanitary Sewer Trunk (b) Water Trunk, Source & Storage (c) Storm Drainage (d) Area Transportation Improvements 2. Unit (Lot): Unit is a parcel or lot that cannot be further subdivided. The types of improvements to be assessed on this basis include but are not limited to: water, sanitary sewer, street and storm drainage improvements for residential, industrial and commercial properties. ~ If a residential parcel has the potential to subdivide within the Metropolitan _ Urban Service District (MUSA) and the lot is determined to be buildable, an R-4 desi~nation will be utilized to determine the total assessable units. If the parcel is outside the MUSA and the lot is determined to be buildable, an R-1 designation will be utilized to determine the total assessable units. Refer to the Zoning Code for the most current lot size requirements. If a utility improvement is part of a County Road project, in general the City's policy is to extend sanitary sewer and water services to lots or potential lots adjacent to the utility. The cost is typically assessed when the property petitions for connection. 3. Front Footaqe: The types of improvements to be assessed on this basis include but are not limited to: water, sanitary sewer, street and storm drainage improvements for residential, industrial and commercial properties. If this method is used, corner lots shall be assessed on the side that the property is addressed. 4. Variable Costs: Driveways and special services. Assessable Costs 1. Contract Costs: Amount paid to contractors for constructing the improvements. 2. Construction Interest: Cost of financing during the time frame of when the first expense is incurred and accumulating until the assessment roll is approved by the City Council. Developers can also "pay as you go" to eliminate some/all construction interest by paying all expenditures on a monthly basis. Refer to Interest Rate section on Page 8 on how the actual rate is determined. 3. Assessment Interest: Cost of financing during the time frame of when the adoption of the assessment roll takes place until the final payment of the assessment. Refer to Interest Rate section on Page 6 on how the actual rate is determined. 4. Expenses to be Assessed: Costs incurred by the City in addition to the contract costs, including but not limited to: Engineering, Public Works, advertising; financing charges, administration, assessing, etc. Refer to the Example Andover Assessment Worksheet in the Appendix for additional expenses. 5. Proiect Cost (total cost of improvements): Total of contract costs, interest and expenses, and work previously completed but not assessed. 0 V. PROCEDURES RELATING TO SPECIAL ASSESSMENTS Sanitary Sewer Trunk (SST) SST costs are paid from the SST Fund. Sanitary Sewer Trunk is defined as 10" or larger pipe and/or at a depth in excess of what is needed for the proposed development. The SST Fund receives funds from sanitary sewer area and sanitary sewer connection charges. SST costs are apportioned to the gross land area, excluding those areas as described under "Properties Not Assessed", that -is benefit by trunk facilities that have previously been constructed or that are constructed as part of a new plat. The sanitary sewer area charge is set by City Council resolution and adopted by the Fee Schedule. The sanitary sewer area charge is multiplied by the gross land area (minus "Properties No Assessed") of a parcel in the case of an individual lot assessment. In the case of a new plat the gross land area of the plat (minus "Properties Not Assessed") is multiplied by the current $anitary sewer area charge and divided by the number of lots in the plat to determine a per lot sanitary sewer area charge. The amount is then assessed to each lot equally. Sanitary sewer connection charges are charged by the Unit for Residential properties and by Sewer Access Charge (SAC) for Commercial/Industrial properties. SAC's are determined by the Metropolitan Council for commercial/industrial properties. The rate per unit or SAC is set by City Council resolution and adopted by the Fee Schedule. Sanitary Sewer Lateral Sanitary sewer lateral costs are apportioned to the property benefiting from the lateral sanitary sewer constructed. Apportioning the costs of the lateral may be done by dividing the actual project costs of the lateral improvements by the assessable front footage of the benefiting properties or by dividing the cost of the lateral constructed within a plat by the number of benefiting lots. Where lateral benefit is received from a trunk, the benefiting properties are assessed for lateral costs at a rate equivalent to the properties served only by the laterals. The lateral benefit on trunk costs is deducted from the actual trunk cost and the difference is paid by the Sanitary Sewer Trunk Fund. For an existing lot that has not had a cost previously determined for sanitary sewer lateral and has access to an existing sanitary sewer line, the assessment rate per front foot is determined by City Council resolution and adopted by the Fee Schedule. This can be assessed to the property or paid at the time the sanitary sewer connection permit is issued. Sanitary Sewer Services/Stubs The service/stub is usually included with the lateral unless the services vary in size and/or number to each parcel or lot. If assessed separately the sewer/stub costs are apportioned as cost/each. Water Main Trunk, Source and Storaqe (WTSS) For water main trunk and oversizing the costs are paid for from the WTSS Fund. Oversizing is defined as 10" or larger for Residential and Commercial/Industrial properties. The WTSS Fund receives funds from the water area and connection charges. The connection charge is assessed to each parcelllot within a new plat. If a parcel/lot is not part of a new plat and has not been previously assessed the water connection charge is due when a water connection permit is taken out. The connection charge is included with project assessments for a water main improvement project. The water connection charge for Commercial/Industrial/Institutional (municipal, school district, county, state or other governmental uses) is determined by multiplying the current acreage charge by the gross land area (minus "Properties Not Assessed") of properties being developed, or by the fee per unit, whichever is higher. If only a portion of the property is being developed, only that portion is charged. The connection charge for residential is charged by the Residential Equivalent Connection (REC). The water connection charges are established by City Council resolution and adopted by the Fee Schedule. The water connection charges are typically assessed to the property or can be paid for at the time a permit is iss'ued. The water area charge shall be assessed to each parcel/lot within the plat or charged to parcelsllots that have availability to municipal water and have not been previously assessed. The water area charge is apportioned by the gross land area (minus the "Properties Not Assessed") multiplied by the current rate. For a new plat the total amount is then divided by the number of parcelsllots within the area or plat. Individual lots that have not been previously assessed will be charged for the gross area of the lot multiplied by the water area charge rate. The water area charge is set by City Council resQlution and adopted by the Fee Schedule. Water Lateral Water lateral costs are apportioned to the property benefiting from the lateral water main constructed. Apportioning the cost of the lateral may be done by dividing the actual project costs of the lateral improvements by the assessable front footage of the benefiting properties or by dividing the costs of the lateral constructed within a plat by the number of benefiting lots. Where lateral benefit is received from a trunk, the benefiting properties are assessed for the lateral cost at a rate equivalent to the properties served by a lateral. For an existing lot that has not had a cost previously determined for water main lateral improvements and has access to an existing water line, the assessment rate per front foot is determined by City Council resolution and adopted by the Fee Schedule. This can be assessed to the property or paid at the time the water connection permit is issued. _1n_ Water Service or Fire Line The water service cost is usually included with the lateral cost/assessment unless the services vary in size and/or number to each parcel or lot. If assessed separately, the service or fire line costs are apportioned as cost/each. Storm Drainaqe Trunk Improvements Storm Drainage Trunk Improvement costs are apportioned to the properties benefiting from the storm drainage improvements by the gross land area that benefits from the storm drainage facility constructed. The costs are then apportioned to each parcel by the rate/acre as determined by dividing the cost by the gross area of the benefit, then multiplying that cost/acre by the gross land area of each individual parcel. Examples of these types of improvements would be ponds, treatment structures, storm sewer pipe (trunk), etc. Storm Drain Lateral Storm drainage laterals are considered incidental to the street construction and are assessed as part of street costs. Storm drainage laterals would include all storm sewer improvements that are beneficial only to a particular plat or drainage area. Sidewalks Sidewalks are assessed to the benefiting properties by front footage or unit costs. if Streets: City Local/Distributor/Collector ?treet costs are apportioned to the ()roperty benefiting from the street ~ construction. Apportioning the Gost of the street construction may be done by dividin the cost of t e street i.mprovements by the assessa e ront 00 age 0 t e benefiting properties or by dividing the cost$ of the street improvements by the number of benefiting lot$. The Roadway Reconstruction Assessment Policy is included in the Appendix which identifies the process in more detail for reconstruction projects. Deferred Assessments At the discretion of the City Council assessments can be deferred for special circumstances. A deferred assessment would include a sunset date (which assessment would become active and assessed over an 8 year period), interest charged and/or an ENR cost index that shall be identified on the assessment roll. A deferred assessment shall be identified on the assessment roll as being suborqinate to. all present and future encumbrances or financing associated with the property. The assessment roll shall also identify details such as interest rate, sunset date and other improvements as approved by the City Council. Senior citizens or retired individuals by virtue of permanent and total disability are eligible for a deferred assessment as described by State Statute 435.193 if they meet the requirements set by City Ordinance No. 101 & No. 101A (see Appendix) and income limits set by City Council resolution. Refer to the Appendix for the City Council resolution. Deferred Assessment for Aqricultural Properties Assessments to active agricultural properties (properties which meet the requirements of "Green Acres" designation) may be deferred by the City Council until a designated future year or until the subdivision of the property occurs or construction of improvements thereon which shall require street access. The deferment shall be identified on the assessment roll as being subordinate to all present and future encumbrances or financing associated with property. The deferment shall include assessments for streets, water main, sanitary sewer and storm sewer. In the event that such construction of improvements is only upon a portion of the property for which the assessment is deferred, such deferral shall be terminated against that portion of the property where the improvement is located in an area equal to the minimum lot size established for the zoning district within which it is located. Such deferral can be on such terms and conditions and based upon such standards and criteria as provided by Council resolution. Such assessments can be deferred for up to 15 years without interest and if the property has not been subdivided for improvements constructed thereon within that period of time, the assessment shall be canceled. All active agricultural property with deferred assessments that are subsequently subdivided or have improvements constructed thereon which have access to the improvement shall require the payment of such assessments in five equal annual installments with interest thereon at the maximum rate allowed by Minnesota law in effect at that time on unpaid special assessments. Note: This was approved November 19, 1996 and not added to the written policy until now. Streets: M.S.A./ County Roads 1. Costs for Municipal State Aid (M.S.A.) streets shall be assessed to the benefitting properties in the following manner: a) Construction of a new M.S.A. street as part of a new development. The City will cover the cost for a section of roadway that exceeds the current City's standard (example: thicker pavement and additional width of the road). * b) c) Land acquisition costs - 100% of all land acquisition costs will be assessed to commercial, industrial and residential properties that benefit from the improvement. d) A credit, not to exceed the total assessment, shall be given against such total assessment for a pro-rata portion ot the right-ot-way 1''- acquisition costs and the appraised or negotiated value of any property which is/has been donated as necessary for the project construction. e) At the discretion of the City Council assessments upon unimproved ' property may be deferred until a designated future year or until the subdivision of the property or the construction of the improvements thereon which shall have access to a municipal state aid roadway. (Field entrance is not an improvement in itself). Construction of improvements shall be defined as activity upon the property which requires the need for a permit from any city, county, state or federal government agency. In the event that such construction of improvements is only upon a portion of the property for which the assessment is deferred, such deferral shall be terminated against that portion of the property where the improvement is located in an area equal to the minimum lot size established for the zoning district within which it is located. Such deferral can be on such terms and conditions and based upon such standards and criteria as provided by Council resolution. Such assessments can be deferred for up to fifteen (15) years without interest and if the property has not been subdivided for improvements constructed thereon within that period of time, the assessment .shall be canceled. All property with deferred assessments that are subsequently subdivided or have improvements constructed thereon which'have access to the State Aid improvement shall require the payment of such assessments in five equal annual installments with interest thereon at the maximum rate allowed by Minnesota law in effect at that time on unpaid special assessments. 2. Roadway costs for County road improvement projects shall not be assessed. Utility improvements (such as sanitary sewer, water main and storm sewer, if the storm sewer cost exceeds M.S.A. funding) shall be assessed to the benefitting properties. The City Council has the discretion to defer these assessments. Refer to the Deferred Assessments Section. CAPITAL IMPROVEMENTS FINANCING A. Financinq Alternatives 1. Current Revenue a. Capital Projects Funds (CPF) b. Enterprise Funds (EF) c. Special Revenue Funds (SRF) d. M.S.A. e. General Fund 2. Fund Balance a. Capital Projects Funds (CPF) b. Enterprise Funds (EF) c. Special Revenue Funds (SRF) d. M.S.A. e. General Fund 3. Bond a. General Obligation Bonds Issued by Referendum b. Revenue Bond Issues c. Bond Issues Supported by M.S.A. Funds d. Special Assessment Bonds Issued in Accordance with Statute Sec. 429. B. Applicabilitv of Financinq Alternatives to Tvpes of Proiects 1. Streets a. Improvements 1) Current Revenue a) Road & Bridge CPF b) P~rmanent Improvement Revolving CPF c) M.S.A. 2) Fund Balance a) Road & Bridge CPF b) Permanent Improvement Revolving CPF c) M.S.A. 3) Bond Issuance d) General Obligation Bond Issues e) Bond Issue Supported by M.S.A. Fund f) Bond Issue Supported by Special Assessments 4) Special Assessments b. Maintenance .1A_ --_..._._~ 1) Current Revenue - Road & Bridge CPF 2) Fund Balance - Road & Bridge CPF 3) Special Assessments 2. Sanitary Sewer a. Improvements 1) Current Revenue a) Permanent Improvement Revolving CPF b) Sanitary Sewer Trunk CPF 2) Fund Balance a) Permanent Improvement Revolving CPF b) Sanitary Sewer Trunk CPF 3) Revenue Bond Issue 4) Special Assessments b. Maintenance 1) Current Revenue a) Sanitary Sewer Trunk CPF b) Sanitary Sewer EF 2) Fund Balance a) Sanitary Sewer Trunk CPF b) Sanitary Sewer EF 3. Storm Drainage a. Improvements 1) Current Revenue a) Storm Sewer EF b) Permanent Improvement Revolving CPF 2) Fund Balance a) Storm Sewer EF b) Permanent Improvement Revolving CPF 3) General Obligation Bond Issues 4) Special Assessments b. Maintenance 1) Current Revenue - Storm Sewer EF 2) Fund Balance - Storm Sewer EF 4. Water Mains a. Improvements 1) Current Revenue a) Permanent Improvement Revolving CPF b) Water Trunk CPF 2) Fund Balance a) Permanent Improvement Revolving CPF b) Water Trunk CPF 3) Revenue Bond Issue 4) Special Assessments b. Maintenance 1) Current Revenue a) Water Trunk CPF b) Water EF 2) Fund Balance a) Water Trunk CPF b) Water EF 5. Sidewalks a. Improvements 1) Current Revenue a) Road & Bridge cPF b) Permanent Improvement Revolving cPF 2) Fund Balance a) Road & Bridge CPF b) Permanent Improvement Revolving CPF 3) General Obligation Bond Issue 4) Special Assessments b. Maintenance -10- 1) Current Revenue - Road & Bridge CPF 2) Fund Balance - Road & Bridge cPF . 6. Park Development a. Improvements 1) Current Revenue a) General Fund b) Park Dedication cPF c) Capital Equipment Reserve SRF 2) Fund Balance a) General Fund b) Park Dedication CPF c) Capital Equipment Reserve SRF 3) General Obligation Bond Issue 4) Other a) Grants b) Developer Contributions b. Maintenance 1) Current Revenue a) General Fund b) Park Dedication cPF c) Capital Equipment Reserve SRF 2) Fund Balance a) General Fund b) Park Dedication CPF c) Capital Equipment Reserve SRF 7. New Development Financing The City, upon the request of the Developer, will determine whether to finance the development project internally or issue improvement bonds to fund the project. The City can .sell two temporary bond issues each year for a period of three (3) years after which time permanent bonds will be sold with four (4) years remaining on the ten (10) year assessment if the developer hasn't paid off all of the assessments. FACTORS AFFECTING PROJECT COST AND ASSESSSMENT RATES 1. Efficient subdivision layout (vs. disorderly tracts) 2. Adequate right-of-way 3. Topography (Depth of Sewer caused by elevation of house relative to street elevation) 4. Geology (soil and water table conditions) 5. Restoration and/or landscaping 6. Time Table of Project late starting date or delay in construction may affect costs due to: Project carrying over the winter Interest cost due to longer project period} PROJECT SCHEDULE (Steps Required) PETITION: 1. Council Receives Petition, Declare Adequacy, Order Feasibility Report 2. Receive Feasibility Report 3. Public Hearing Process (For Feasibility Report) City Council Orders or Rejects the Project IF THE PROJECT IS ORDERED. THE FOllOWING PROCESS PROCEEDS: 1. Prepare Plans and Specifications (P & S) 2. City Council Approves P & S and Orders Advertisement for Bids 3. Bid Opening 4. City Council Awards or Rejects Bids 5. Construction Begins , 6. Construction Completion 7. Final Assessment Process is as Follows _HL a) Assessment Worksheet is Prepared (Refer to the Appendix for Assessment Worksheet Example) b) City Council Declares Cost and Orders Assessment Roll c) City Council Receives Assessment Roll and Schedules Assessment Public Hearing Referred to as "Assessment Hearing". d) City Council Holds Assessment Hearing and Adopts the Assessment Roll. The Assessment Hearing Process is Described Below. OPTIONS AVAILABLE FOR PAYING SPECIAL ASSESSMENTS I. Payment in full- First thirty (30) days after adoption of assessment - no interest. . II. Payment in full - thirty (30) days after adoption and prior to November 15 - interest charged to date of payment only. III. Payment of special assessments with tax statement A. Allow each year's installment to go on tax statement B. Paying of remaining deferred principal in full prior to November 15, of any year with no further interest being charged. IV. Development Projects - The City may hold the assessment at the City and the Developer pay the City Treasurer per a development contract. Refer to the Example Development Contract in the Appendix. APPENDIX ' ITEMS DEVELOPMENT CONTRACT Revised: 11/19/08 (City Installed Improvements) THIS AGREEMENT n:1ade this day of , 200_, is by and between the City of Andover, whose address is 1685 Crosstown Boulevard NW, Andover, Minnesota 55304, a municipal corporation organized under the laws of the State of Minnesota, hereinafter referred to as the "City", and , 9 Minnesota corporation, whose address is , hereinafter referred to as the "Developer". WHEREAS, the Developer has received approval from the City Council for a proposed plat of land within the corporate limits of the City to be known as ; and WHEREAS, the Developer desires final plat .approval prior to complE?tion of on-site improvements such as site grading, .etc. as required under the Subdivision City Code of the City of Andover and prior to any cons.truction of streets, trails/sidewalks and utility improvements; and WHEREAS, the Developer has requested thafthe City ~onstruct and finance certain improvements to serve the plat; and' -1- ~-~- --- WHEREAS, ,the Developer is to be responsible for the installation and financing of certain private improvements within the plat; and WHEREAS, said City Subdivision City Code and Minnesota Statute 462.358 authorizes the City to enter into a Development Contract secured by cash escrow or irrevocable letter of credit to guarantee completion and payment of such improvements following final. approval by the City Council and prior to recording of final plat at Anoka County; and WHEREAS, Minnesota Statute 429 provides a method for assessing the cost of City installed improvements to the benefited property. NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, IT IS AGREED BY AND BETWEEN THE PARTIES HERETO: - ARTICLE ONE DESIGNATION OF IMPROVEMENTS Improvements to be installed at the Developer's expense by the Developer as hereinafter provided are -hereinafter referred to as "Developer Improvements". Improvements to be installed by the City and financed through assessment procedures are hereinafter referred to as "City Improvements". ARTICLE TWO DEVELOPER'S IMPROVEMENTS The Developer will construct and install at Developer's expense the following improvements according to the following terms and conditions: A. The Developer shall do all site grading including the front 100 feet of the lots (unless otherwise determined and approved by the City Engineer), common greenway, parks, trails/sidewalks and open spaces, storm water storage ponds and surface drainage ways including sodding of boulevards, all in accordance with the approved grading, drainage and site plan. Furthermore such grading shall provide for a buildable area on each lot in such size as required by Andover City Code #11. Upon completion of all -1- grading, Developer's engineer shall certify in writing that the plat is graded to the approved plans and that all unbuildabte soils are removed within the street right-of-way and Within the buildable area identified herein. The yard shall be graded to allow the constr1.lction of a driveway. A grading, drainage and erosion control plan with maximu'm two foot contours and cross sections as necessary shall be submitted and 'approved by the City prior to commencement of any site grading. Also, the Developer agrees prior tQ. commencement of construction to .call a pre-construction meeting between the City. Developer and contractors .for the site grading. B. The Developer shall control soil erosion insuring: 1. All development shall conform to the natural limitations presented by the topography and soil of the subdivision in order to create the best potential for preventing soil erosion. The Developer shall submit an erosion control plan as part of the grading and drainage plan, detailing all erosion control measures to be implemented during construction, said plan shall be approved by the City prior to the commencement of site grading or construction. The develqper shall also submit a copy. of their Storm Water Pollution Prevention Plan (SWPPP) to the City prior to commencement of site grading o"r construction. 2. Erosion and siltation control measures shall be 'coordinated with the different stages of devel"opment. Appropriate control measures as required by the City shall be installed prior to development when necessary to control erosion. .3. Land shall be developed in increments of workable size such that adequate erosion and siltation controls can be provided as construction progresses. The smallest practiqal area of land shall be exposed at anyone period of time. 4. Where the topsoil is removed, sufficient arable soil shall be set aside for fespreading over the developed area and also seeded, mulched, and disk anchored. The topsoil shall be restored to a depth of at least four (4) inches, and shall be of a quality at least equal to the soil quality prior fo developm~nt. C. The Developer shall be responsible to maintain the required tree protection during all grading activitie~ until removal is approved by the City's Natural Resources Technician. Upon issuance of a building permit for a lot, the Developer is responsible to notify the builders and/or individual owners within the development that they assume and are responsible for erosion control, including sodding .of boulevards, seeding or sodding of the front and side yards of all lots, tree protection and protection of water and sewer services. Such notification shall not relieve the Developer of the responsibility for such items as required under this contract. Any violation will be cause for red tagging the site by the City Building Official, or designee, and all inspections will cease until corrected. -2- D. The Developer shal! place iron monuments at all lot and block corners and at all other angle points on boundary lines. Iron monuments shall be placed after all street/utilities (public and private) and lawn grading has been completed in order to preserve the lot markers for future property owners. E. The Developer shall pay for the installation of all standard street signs at all locations required for the development as determined by the City Engineer. The Developer has the option of inst<;llling the signs per City design arid installation requirements or the Gity shall install all such signage and the Developer shall reimburse the City for the cost thereof by payment in advance to the City of thE? estimated cost thereof. F. The Developer shall be responsible for street and storm sewer maintenance, including curbs, boulevards, sod, street sweeping and storm sewer cleaning until the 95% of the homes are constructed upon the lots. The City's Natural Resources Technician will. conduct site visits to ensure compliance. Staff will contact the Developer in writing and give a reasonable timeframe to meet compliance. If this is not met, the City will sweep the streets and invoice the Developer for time spent. Warning signs shall be placed when hazards develop in streets to prevent the public from traveling on same and directing attention to detours. If and wh'en the street becomes impassable, such strE:?ets shall be barricaded and closed. In the event residences are occupied prior to completing streets, the developer shall maintain a smooth driving surface and adequate drainage on all temporary streets. Performance shall be guaranteed by the financial guarantee recited herein. G. The Developer shall furnish street lights in accordance with the City's Street Lighting City Code #8. The' Developer shall also conform to City Code #8 in all respects. The City shall order the street lights and the Developer shall reimburse 'Connexus Energy for all such costs of purchasing the street lights. Note: The City shall reimburse connexus Energy for all costs of purchasing lights where Iight(s) are located at the intersection(s) of any county road and city street. General Requirements: : 1. street lighting shall be owned, installed, operated and maintained by Connexus Energy. City and Connexus Energy shall enter into a contractual agreement on the rate and maintenance of the street lighting system. 2. It shall be the responsibility of the Developer to: a. Advise all lot purchasers of their responsibility for street lighting operating charges. b. Pay for street light charges for all lots owned by the Developer. H. The Developer shall dedicate and survey all storm water holdifl9 ponds as required by the City. The Developer shall be responsible for storm sewer cleaning and holding pond dredging, as required, by the City prior to completion and acceptance of the development. The Developer grants the City the right to enter upon the property to -3- perform all functions required under this contract and City Codes. Pelformance shall be guaranteed by the financial guarantee recited herein. Furthermore, the- Developer shall dedicate to toe City, as part of the final plat, at no cost to the City, all permanent easements necessary for the' construction and installation of the City Improvements a~ determined by the City. All other such as temporary easements required by the City shall be in writing, .in recordable form, containing such terms and conditions as determined by the City. i. The Developer shall be responsible for securing all necessary approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading and prior' to the Developer awarding construction contracts for Developer Improvements. J. The Developer shall make provision that all gas, telephone, cable television (if available) and electric utilities shall be installed to serve the development. K. On a corner lot, the front entrance shall face a designated front yard as determined by the City and the assigned address. L. The Devel<?per shall construct a group of mailboxes of a uniform design that is clustered at specific locations approved by the City and coordinated with the United states' Post.Office. M. The Developer shall provide a licensed professional engineer or their duly authorized representative to oversee at the Deve[oper's expense the Developer's Improvements identified in Article Two until such improvements are completed and accepted by the City.. N. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all . Developer's Improvements identified in Article Two and hereby guarantees workmanship and materials for a period of one (1) year after acceptance of the City. Concurrently with the execution hereof bY the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, or an Irrevocable Letter of Credit, on the total estimated cost of Developer's Improvements as ide'ntified in Article Two. The Irrevocable Letter of Credit shall be for the E'?xclusive use and benefit of the City of Andover and shall state thereon that the same is issued to guarantee and assure performance by the Developer of all the terms and conditions . of this Development Contract and construction of all required improvements in accordance with the ordinances and specifications of the City. In the event of a default by Developer and after thirty (30) days prior written notice to Developer, the City "reserves the right to draw, in whole or in part, on any portioh of the Irrevocable Letter of Credit for the purpose of performing the terms and conditions of this contract. The City will state the reason for withdrawal and account for any amount withdrawn. The Irrevocable Letter of Credit shall automatically be renewed or replaced by not later than thirty (30) days prior to its expiration with a comparable letter until the Developer has . completed to the satisfaction of the City the improvements required herein. -4- . --- i. Reduction of Escrow Guarantee. The Developer may request reduction of the Letter of Credit, or cash deposit based on prepayment or the value of the completed improvements at the time of the requested reduction. The amount of the reduction shall be determined and approved by the City Engineer and the Finance Director if there is a dispute in the reduction amount, the City Administrator shall review the reduction amount. If the dispute can not be resolved by the City Administrator the reduction request will go to the City Council. Upon writtE?n final acceptance of the sodding and Landscape (Item 6 & 7), a one year warranty bond shall be provided to the City by the Developer based on 25% of the final costs for sodding & Land?cape ,identified in Part N. of Article Two unless otherwise directed by the City Engineer. When the warranty bond is received by the City the sodding and Landscape escrow will be reduced to zero. Estimated cost of Developer's Improvements for Article Two, the description and 'completion dates are as follows: Estimated Date to be Description of Improvements Cost Completed 1. Site grading, certification letter and $ as-builts 2. Street lighting $ 3. Lot stakes $ 4. Dead and/or Diseased tree removal $ 5. Erosion control/street $ On-Going sweeping/tree protection 6. Sodding of boulevard (if required in $ On-Going common areas) 7. Landscaping improvements '$ 8. Other $ Total Estimate of Part A (Items 1-8) $ Estimated Legal, Engineering & $ Administrative, Indirect Costs (15%) Security Requirement Part A $ (150%) Total $ ARTICLE THREE CITY INSTALLED IMPROVEMENTS A. In accordance with the policies and City Codes of the City, the following -5- described improvements (hereinafter col!ectively cal!ed the "Improvements"), as referenced in the street/utility plans and specifications that has been prepared by the City and/or the City's Consulting Engineer and adopted by the City Council shall be constructed and installed by the City to serve the Subdivision on the terms and conditions herein set forth: 1. Street grading, graveling and stabilizing, including construction of berms and boulevards (hereinafter called "Street Improvements"); 2. Storm sewers, when determined to be necessary by "the City Engineer, including all necessary mains, catch basins, inlets and other appurtenances (hereinafter called "Storm Sewef Improvements"); 3. Sanitary sewer mains, laterals or extensions, inc.luding all necessary building services and other appurtenances' (hereinaftef called "Sanitary Sewer Improvements"); 4. Watermains, laterals Of extensions, including all necessary building services, hydrants, valves and other appurtenances (hereinafter called "Watermain Improvements"); 5. Permanent street surfacing, sidewalks/trails (when required) including concrete curb and gutter (herei!lafter called "Permanent Street Improvements"). Permanent street surfacing shall include the costs associated with the first seal coat for the new streets. Cost shall be adjusted annually by City Code Fee Schedule. 6. Standard street name signs at all newly opened intersections (hereinafter called "Traffic Signing Improvements"). The City shall design the street sign layout. 7. a. Construction Procedures. All such improvements set out in Paragraph A.1-6 above shall be instituted, constructed and financed as follows: The City shall commence proceedings pursuant to Minnesota Statute 429 providing that such improvements be made and assessed against the benefited properties. After preparation of preliminary plans and estimates by the City Engineer, an improvement hearing, if required by law, will be called by the City Council fOf the purpose of ordering. such improvements. Aftef prepa'ration of the final plans and specifications by the City Engineer, bids will be taken by the City and contract awarded .for the installation of improvements under the City's complete supervision. b. Security. Levy of Special Assessments and. Required Payment Therefor. Prior to the awarding of the bid by the City Council of said improvements, the Developer shall provide to the City a cash escrow or irrevocable letter of credit in an amount equal to on~ hundred five percent (105%) of the total estim'ated cost of said improvements per the approved -6- feasibility report or as established by the City Engineer. SECURITY REQUIREMENT (105%): $ Said cash escrow, including accrued interest thereon, or letter of credit, may be used by the City upon default by Developer in the payment of special asses,sments pursuant. hereto, whether accelerated or otherwise. That such' cash escrow or'letter of credit shall remain in full force and effect throughout the term of the special assessments, except, the amount of such escrow or letter of credit may be reduced, upon the request of the Developer in writing, at the City's option, but in no event shall be less than the total of the outstanding special . assessments against all properties within the Subdivision. The entire cost of the installation of such improvements, including any reasonable engineering, legal and administrative costs incurred by the City, shall be assessed against the benefited properties within the Subdivision in eight (8) equal annual installments with interest on the unpaid installments at a rate not to 6)(ceed the maximum allowed by law. All special assessments levied hereto shall be payable to the City Clerk in semi-annual installments commencing on April 15 of the year after the levy of such assessment and on each September 15 and April 15 thereafter until the entire balance plus accrued interest is paid in full unless paid earlier pursuant to Paragraph A.7.c herein. In the event any payment is not made on the dates set out herein, the City may exercise its rights, pursuant to Paragraph A.7.d hereof. The Developer waives any and all procedural and substantive objections to the installation of the public improvements and the special assessments, including but not limited to hearing requirements and any claim that the assessments exceed the benefit to the property. In the event the total of all City Installed Improvements is less than originally estimated by the City Engineer in his feasibility report, Developer waives all rights they have by virtue of Minnesota Statute 429.081 or otherwise to challenge the amount or validity of amounts, or the procedure used by the City in levying the assessments and hereby releases the City, its officers, agents, and employees from any and all liability related to or arising out of the levy of the assessments. c. Required Payments of Special Assessments bV Developer. Developer, its heirs, successors or assigns hereby agrees that within thirty (30) days after the issuance of a certificate of occupancy for a residence on a lot located within the Subdivision which is assessed for the cost of such improvements, the Developer, its heirs, successors or assigns, agrees, at its own cost and expense, to pay the entire unpaid improvement costs assessed or to be assessed under this agreement against such property. If a certificate of occupancy is issued before the special assessments have been levied, the Developer, its heirs, successors or a?signs shall pay the City the sum of cash equal to the Engineer's estimate of thE? special assessments for such improvements that would be levied against the property. Upon such payment the City shall issue a certificate showing the -7- assessments are paid in full. Notwithstanding the issuance of said certificate, the Developer shall be liable to the City for any deficiency and the City shall pay the Developer any surplus arising from the payment based upon such estimate. d. Acceleration Upon Default. In the event the Developer violates any of . . the covenants, conditions or agreements herein contained to be performed by the Developer, violates any ordinance, rule or regulation of the City, County of Anok:a, state .of Minnesota or other governmental entity having jurisdiction over the plat, or fails to pay. any installment of any special assessment levied pursuant hereto, or any interest thereon, when the same is to b~' pard pursuant hereto, the City, at its option, in addition to its rights and remedies hereunde(, after ten (10) days' written notice to the Developer, may declare all of th~ unpaid special assessments which are then estimated or leVIed pursuant to this agreement due and payable in full, with interest. The City may seek recovery of such special assessments due and payable from the security provided in Paragraph A.7.b hereof. In the event that such security is insufficient to pay the, outstanding amount of such .special assessments plus accru~d i'nterest the City may certify such. outstanding special assessments in full to the County Auditor pursuant to M.S. 429.061, Subd. 3 for collection the following year. The City, at its option, may commence legal action against the Developer to collect the entire unpaid - balance of the special assessments t~en estimated or levied pu'rsuant hereto; with interest, including reasonable attorney's fees, and Developer. shall be liable fo'r such special assessments and,' if more than one; such liability shall be joint and several. Also, if Developer violates any term or condition of this' agreement, or if any payment is not' made by Developer pursuant to this agreement the City, at its option, may refuse to issue building permits to any of the property within the plat on which the assessments have not been paid. ..., ARTICLE FOUR RECORDING AND RELEASE . . Th~ Developer agrees that the terms of this Development Contract shall be a covenant on any and all property included in the Subdivision. The Developer agrees that the City shall have the right to record a copy of this Development Contract with the Anoka County Recorder to give notice to future purchasers and owners. This shall be recorded against the Subdivision described on Page 1 hereof. City shall' provide to Developer upon payment of all the special assessments levied against ~ parcel a [elease of such parcel from the terms and conditions of this Development Contract subject to provisions contained in Article Thr~e, Section A.7.c. -8- ARTICLE FIVE REIMBURSEMENT OF COSTS The Developer agrees to fully reimburse the City for all costs incurred by the City in connection with this Development Contract including, but not limited, to the actual costs of preparation of the plans and specifications for said improvements, engineering fees, legal 'fees, inspection fees, interest costs, costs of acquisition of necessary easements, if any, and any other costs incurred by the City relating to this Development Contract and the installation of the aforementioned improvements. Furthermore, the' Develope'r agrees to deposit with the City such sums reasonably required by the City and relating to the costs described in the preceding paragraph. The amounts of such deposits shall be shown in Exhibit A (Fee Schedule) attached hereto and made a part hereof and adopted by City Code. Said amount shall bear no interest and the City shall have the right to pay all fees and expenses and costs which are the' obligations of the Developer under this contract from the aforementioned escrow deposit. Any monies remaining after the payment of said fees and costs shall be returned to the Developer any disputes regarding said fees shall be' resolved in accordance with MS 462.353 and 462.361. ARTICLE SIX BUILDING PERMITS AND CERTIFICATES OF OCCUPANCY Where a platted s~reet intersects an existing publicly maintained road, the City Building Official will only issue building permits on lots that are within 150 feet of a hard < surfaced roadway. In the event lots are more than 150 feet from a hard surfaced roadway~ the Developer shall construct a gravel service road to provide access to. these lots as required by the City. The Developer shall submit a plan to the City for approval identifying the location' of the proposed access roads and the lots being requested for building . . permits. Building permits can be requested for th~ remaining lots within the development after the first lift of the asphalt has been installed on the street. The City shall require that a "Hold Harmless Agreement" be provided by the Builder if the drainage improvements serving the development (i.e. ponds, .outlet structures, and overflow pipes) are not completed prior to.a building permit being issued. No certificate of occupancy will be issued ,on any lot that abuts a pond unless the pond infra,structure is completed according to the City approved plan. -9- No Certificate of Occupancy permit shall be issued for any house in the plat until the following have been completed: A. An as-built plan of the development and a letter from the Developer's engineer certifying the plat has been graded according to. the grading, drainage and erosion control plan as approved by the City. The Developer will notify the City a minimum of two (2) weeks prior to any Certificate of Occupancy permit being issued. B. Removal/treatment of all dead, dying or diseased trees, as determined by City's Natural Resources Technician, from the property at the Developer's expense or escrow for any remaining trees that will need to be removed. Stockpiling the dead trees on the lot for resident's removal for firewood will be acceptable only after the lot has been graded to plan. C. The first 'lift of street asphalt surface, sanitary sewer, storm sewer and water , main, has been constructed, considered operational, and approved by the City Engineer. The Developer will notify the City a minimum of two (2) weeks prior to any Certificate of Occupancy permit being requested to allow adequate time for an inspection to be completed of all the required improvements.. The Developer further agrees that they will not cause to be occupied, any premises constructed upon the plat or any property within the plat until the completion of the 'gas, electric, telephone, cable television (if available), streets to asphalt surface, sanitary sewer, storm sewer and water main, unless the City has agreed in writing to waive this requirement as to a specific premises. Seeding and sodding of the lot shall be completed as specified by City Code #9, Chapter 10. In the event a lot is not seeded or sodded and does not have the 4 inches of black/organic dirt spread prior to issuance of a Certificate of Occupancy, the builder shall post a $2,500 cash escrow to assure that the lot will have black dirt and a lawn established within six months. Escrowing prior to issuance of the Certificate of Occupancy shall also be required for all other incomplete items. The City Bui!ding Omcial will issue a stop work order for any violations relating to silt fencing, erosion control and tree protection. ARTICLE SEVEN CLEANUP' Developer shall promptly clean dirt and debris from streets that has resulted from construction by the Developer, its agents or assigns. Performance shaH be guaranteed by the financial guarantee recited herein. The City reserves the right to perform such work as -10- necessary and will invoice all costs to the Developer if not completed within the timeframe set by the Natural Resources Technician in a written notice. The Developer shall be responsible for rubbish and/or construction debris blown off the building site or the development. ARTICLE EIGHT OWNERSHIP OF IMPROVEMENTS Upon completion of the work and construction required by this contract and acceptance by the City, the improvements lying within the pubHc easements shall become City property without further notice or action. ARTICLE NINE INSURANCE Developer and/or all its subcontractors shall take out and maintain during and until one (1) year after the City has accepted Developer Improvements identified in ArticJe Two, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of the Developer's work Of the work of his subcontractors of'by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than Five Hundred Thousand and no/100 ($500,000.00) Dollars for one person and One Million and no/100 ($1,000,000.00) Dollars , for each OCCUfrence; limits for property damage shall be not less than Two Hundred Thousand and no/i00 ($200,000.00) Dollars for each occurrence; or a combination single limit policy of One Million and no/100 ($1,000,000.00) Dollars or more. The City shall be named as an additional insured on the policy, and the Developer or all its subcontractors shall file with the City a certificate evidencing coverage prior to any construction by the Developer's contractor. The certificate shall provide that the City must be given ten (10) days advance written notice of the cancellation of the insuranc~. The certificate may not contain any disclaimer for failure t<? give the required notice. .ARTICLE TEN REIMBURSEMENT OF COSTS FOR DEFENSE The Developer agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this contract, or any portion thereof, including court costs and reas<?nab!e en.gine~ring and attorneys' fees. -11- ARTICLE ELEVEN VALIDITY If any portion, section, subsection, sentence, clause, paragraph or phrase in this contract is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Development Contract. ARTICLE TWELVE GENERAL A. Bindinq Effect. The terms and provisions hereof shall be binding upon and inure to the benefit of the heirs, representatives, Sl:lccessors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subdivision and shall be deemed covenants running with the land. Notwithstanding the foregoing individual homeowners shall not be obligated to perform Developer's obligations hereunder. B. Notices.' Whenever in this agreement it shall be required or permitted that notice or demand be given or served by either party to this agreement to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses hereinbefore set forth on Page 1 by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. .The addre~ses of the parties hereto are as set forth on Page 1 until changed by notice given as above. C. Final Plat Approved. The City agrees to give final approval to the plat of the Subdivision upon execution and delivery of this agreement and of all required petitions and security. D. Incorporation bv Reference. All plans, special provisions, proposals, specificatiol.1s and contracts for the improvements furnished and let pursuant to this agreement shall be and hereby are made a part of this agreement by reference as fully as if set out herein in full. E. Assiqnment and Third Party Benefits. This development contract cannot be assigned or transferred without the written consent of the' City, which shall not be unreasonably withheld. There is no intent to benefit any third parties .and third parties shall have no recourse against the City un.der this contract. F. Clerical Revisions. In the event that any technical or clerical revisions are needed in. this document or "if for any reason the County Recorder deems the development contract un-recordable, the Deve[oper shall cooperate with the City in the' execution or amendment of any revised development contract. G. Time of performance. The Developer shall install all required improvements -12- in accordance with the timetables set forth in this Development Contract. The Developer may, however, request in writing an extension of time from the City. If an extension is granted, it shall be conditioned upon updating the security' posted by the Developer to reflect cost increases, if any, and the extended completion date. ARTICLE THIRTEEN REMEDIES FOR VIOLA liONS OF CONTRACT In the event the Developer, builder, or any subcontractor violates any of the covenants and agreements contained iT) this Development Contract and that may be performed by the Developer, builder, or subcontractor, the City, at its option, in addition to . the rights and remedies as set out hereunder, may refuse to issue building permits to any property within the plat until such time as such default has been inspected and corrected to the satisfaction of the City. Furthermore, in the event of default by the Developer as ~o any of the work performed by it hereunder, for more than thirty (3"0) days after written notice to the Developer, the City may at its option, perform the work of the Dev~loper and the Developer shall promptly reimburse the City for any expense incurred by the City within thirty (30) days. Failure to do so shall result in the City withholding the letter of credit. If the plat is a phase of a multi-phase preliminary plat, the City may refuse to approve final plats of subsequent phases if the Developer has breached this contract and the breach has not been remedied. ARTICLE FOURTEEN TEMPORARY CUL-DE-SACS The Developer agrees to provide written notice to all property owners that front on streets that may have temporary cul-de-sacs within the plat that such cul-de-sac is temporary and that the road may be opened for traffic to contiguous properties in the. future. Developer further agrees to provide notice of temporary cul-de-sac in the deed conveying the property to the purchaser. Copies of such notices shall be provided to the City. -13- CITY OF ANDOVER. DEVELOPER By By Mayor By . ATTEST: By Deputy City Clerk STATE OF MINNESOTA. ) < ) Sq. COUNTY OF ANOKA ) On .this day of ,200 , before me, a Notary Public within - . . and for said County, personally appeared Micl:18el R. Gamac~e and Michelle Hartner, to . . me known to be respectively the Mayor and Deputy City Clerk of the City of Andover; and who executed the foregoing instrument and acknowledged that they executed the same on behalf of said City. Notary Public STATE OF MINNESOTA ) .) SS. COUNTY OF ANOKA ) On this day of , 200_, before me, a Notary Public within and for. said County, personally appeared and , to me known to be the and of (Developer) , and who executed the. foregoing .instrument and acknowledged that they executed the same on behalf of said corporation. Notary .Public -14- '0 ANDOVERSfEC~lASSESSMENTS .' -- --- -- . - *~*~it;~,r~!?bE QNkY~"'* -- - ~---_.- ----- __--0_- Project Name: Project No. : . Feasibility Report Amount: $0.00 Contract Award Amount: $0.00 - final construction Saliitary Sewer $0.00 Water Main $0.00' I _ . Storm Sewer $0.00 Streets and Restoration $0.00 Amount: $O.OIl Final Expenses Engineering (Includes Inspection): $0.00 ConsulUng Costs $0.00 Aerial Mapping {1 % of street} $0.00 Drainage Plan (0.3% of !3treetfstorm) $0.00 Administration (3%) $0.00 Asses!>ing (1%) $0.00 Bonding (0,5%) $0.00 Recording Fees I Legal & Easement $0.00 Advertising' . $O.OQ Pennit and Review Fees . . $0.00 Street Signs (Materials and Labor) $0.00 Material Testing $0.00 Construction Interest $0.00 City Costs $0.00 TotallFinal Expenses $0.00 1.~ Expenses Multiplier fi!DIV/O! ~.;..,. Final projecit Cost Amount: $0.00 " Trunk Source and Storaae Water Main: Connection Charge EA $3,154.00* $0.00 Area Charge AC $2,889.00*" $0.00 lateral Charge. IF $0.00 $0.00 San. Sewer: Connection Charge EA $402.00" $0.00 Area Charge AC $1,491.00* $0.00 Lateral Charge LF $0.00 $0.00 Stann Drainage: Area Charge AC $0.00 $0.00 Street: Seal Coating SY $2.00 $0,00 .. ::: 2008 Rates (adjusted annually ~nd' identified in the Fee Schedule) Toml Trunk SO'urce and StoraQG $tl.OO Previous Assessments . (Sanitary Sewer Area Charge) Units $0.00 $0.00 (Sanitary Sewer Lateral Charge) Units .$0.00 $0.00 (Water Main lateral Charge) Units $0.00 $0.00 {Water Main Area Charge} Units $0.00 $0.00 (Street/Storm Sewer) Unils $0.00 $0.00 (Sanitary Sewer Connection) Units $0.00 $0.00 ()II!ater Main Connection) Units $0.00 $0.00 . Tofel Amo!Roli to' be Assessed $0.00 . . .... ESTImated A"S-sessmEiflt'iier Unif=" . $tHitf $0.00 #oi'iiior "j Unit - --~- -- , CITY OF ANDOVER .. , ROADWAY RECONSTRUCTION ASSESSMENT POLICY Adopted: . . <:. (Sept~ 19, 2006) . . : . . . .. . . . .. ~ . ROADWAY RECONSTRUCTION ASSESSMENT POLICY Table of Contents Page Section I. General Policy Statement - 1 Section If. RQadway Reconstruction Assessment Requirements 2 , . . ........ -: -~- . , . . . . ~ '. ., ." .' -- ~----- -- ---- .' . CITY OF A...:NDOVER. '.' . .. . . .. .. . - _.-~. .... , . . . . - ROADWAY RECONSTRUCTION ASSESSlVIENT POLICY SECTION I - General Policy S~tement T. GENERAL .- .. : The purpose of this document is to es~blish a standard 'assessment policy for r.oadw~y . . reconstruction vrojects within the City of A..ndover. - . .. . Roadway reconstruction projects are 4~fined as local andlor Municipal State Aid City streets that have all' existing bitriIrrinous surface' .and bave reached a.level. of:dj.stress in... which the City Engineer determines .that the roadway is in poor condition SIlch that full. rePlacement is warranted. Improvements consists of a new bituminous surfaCel, cmicrete curb and gutter (if requixed by the City's Concrete Curb and Gu.tter Policy), additional . st9m sewer as needed, storm sew~ replacement and street widening if a subs~dard section exists. Street and stonn sewer/drainage costs are apportioned to the properti.es benefiting from the project.. Apportioning.the cosh; of the street and storm sewer construction may be done by dividing the cost of the street improvements by the as~essable front footage of the benefiting propertif?S to detennine a cost for linear front foot or by dividing the costs of the street imp!ovements by 1;lie number of benefiting lots. This is explained:under the . .Me$ods of Assessment. The nature of the street improvements dictate whether or not concrete curo and gutt~ is . required (per the City's concrete curb and gutter policy). The following is a list of reconstruction projects where concrete curb and gutter is required:- 1: Existing Municipal State Aid Routes (IfMSA fun~g is used) . 2. Reconstru.cuon Projects' . Rural w./ Existing Bituminous curb .. Rural w./ no curb or drainage ditches . All Urban . 3,. E~ting Business Areas (Commercial, R~, Industrial) with no c.urb~ no . drainag~' ditches or existing bituminous curb is in place . .. Roadway reconstruction areas shall be identi:fi~ in the Cit"y's Capital Improvement'Plan (CIP) at least two years prior to construction. The CIP is a fluid document in which roadway~ will be identified in the plan, but may be moved to a later date if those areas are not within two years of reconstruction and other areas have been foUnd to b6 ill greater nee~ofrepair. . / Assessments for other improvements (!Sanitary sewer, water main. ~tc.) included in ~ road reconstruction project. shall ~qllow the City's standard assessment policy. 1 - . .--.- ..-... -.- . . ,. -.~. -. .. .. SECTION II - Roadway Reconstruc~ion Assessment l}equirements ... - ... .-.. . I. GENERAL, . ~ Mipnesota State Law, Chapter 429 provi.des that a Mtmicipality has the power to make public iJ?1prove:p1ents such as, sb.:eet and stonn sewer improvemen~s including 'grading, curb and gutter, and surfacing, and assess the improvements to the benefiting properties. This sectiou of the policy describes how roadway' reconstruction project shall be assessed. . All properties benefiting from the roadway reconstruction (fronting along 'the new . roadway) shall p~y a proportionate share of the co'st of local Unprovements per..this policy. The City. Councifhas approved the roadway reconstruction as~essment such that 25% of the project cost (construction costs and.indirect cost such as engineering, design . and other administrf!.tive costs as identified on the City's assessment worksheet) to be assessed as identified under the Methods of Assessments. . The remaifl.der of the costs shall be funded by 1;he CitY's Road & Br,idge Fund. " . . . * ,- ll. POLICIES RELATING TO SPECIAL ASSESSMENTS. . . Assessment 'The total assessmen.t costs must be apportioned equally amongst properties having the. same general land use (residential, institutional, muItipJe fatnily, commercial or industrial), based on benefit. Total assessment against any particular parcel shall not exceed benefit to that patcel. Assessment Period RecOnstrUction improvements may be assessed for a period of up to. eiiht (8) years. A Sernor Citizen deferral is perrllitted (refer to ~tate Law). . . Interest Rate The rate offuterest on asseSsments shall be determined by the City Finance Director With concurrenc~ of the City Co:uncil at the"time.tb.e project is initiated. 2 ! ~ Methods of Assessment. The City Council h~ approved two (2) methods (Unit & Front Footage) of ass.essing roadway reconstruction :proje~ts. It should be eID.:phasized that the special assessment. method and PQli~ies surrimanzed herein cannot be considered as all-h"1c1usive and. that miusual circumstances may at times justify special considerations. . - Unit (Lot) . . , Unit is a parcel or lot in an. area that cannot be further'subdivided, te., in a single family. .. R-4.Zone the standard minimum lot is ,80' x 130'. If a par~l can be s:ubdivided one .' assessment p.er potential parcel will be assessed for as many units as can be subdivided in' . . that pfu-ticular zoni1;J.g -district. In a unit ass~sment, 25% of the total project costs ~ould be divided equally amongst all units ~ a development, resulting in a uniform. assessment per rot. . Front Footage - Frontage footage assessment m~y be utilized in areas :in which large parcels exist that can subdivide or in whicl;L there are different types of land uses (residential, commercial, industrial). In, a front footage assessment, 25% of the total project costs would be ~vided by the total front footage for a1110ts within the project limits. Front footage for comer lots would be determined by -adding the length of the short side ~d half I?fthe long. side. The cost per front foot would then be multiplied by each unit's calculated front footage to detennine their assessment.. It is likely that this method would . resUlt in iliffe;rent assessments per parcel. If a large parcel has the potential to fully develop ,(40 Acre subdivision) the City Couricil has the discretion to assess more than just the front footage. .. This would be identified and approved. in the feasibility report. Adopted q/~/o~ . ./ . . ~~4?e/:~ . Attest:' . d~ . tJcrIb City Clerk I Mayor , : '" ..J CITY OF ANDOVER COUNTY OF ANOKA. STATE OF MINNESOTA , ORDINANCE NO. 101 AN ORDINANCE.PROVIDING FOR THE DEFERRAL OF SPECr~~ ASSESSMENTS FOR SENIOR CITIZENS AND RETIRED DISABLED HOMEOWNERS. The city Counc~l of the city of Andover does hereby ordain: . . . SECTION 1, SPECIAL ASSESSMENT DEFER~~L.' pursuant to Minnesota 'Statute Section 435..193', the Ci ty Council may defer special assessments levied.against the homestead property of a senior citizens .or retired disabled homeownet: for whom it would be a hardship to make the annual p~yments. The City Council will a.ct on all deferral requests once an application, as set forth in Section 2, h~s been completed.. , SECTION 2, ELIGIBILITY. Any person 65 years of age or older' or retired due to total or permanent disability may apply for a deferral of special assessments provided the following conditions are met: 1. Homestead~ The property being assessed must be the applicant's p~incipal place of domic~leq The classification of the property as h~mestead on the county's tax rolls combined with the applicant's name peing shown as owner shall be 'considered adequate'proot that the property is the applicant'S home~tead. . 2. Annual Income. The applicant'S income for the year preceeding the ye'ar in whlch the ClPplication for deferment is made shall not exceed $18,000. The application, in a form to be prescribed by the city,. shall be completed"and filed with the City Clerk, who will v.eri~y that the applicant meets t~s above conditions. Any additional .forms required'by the County of Anoka for recording t4e deferral shall also be completed. SECTION 3,. INTEREST ON DEFERRED ASSESSMENTS. All deferred assessments shall be subjec~ to and charged simple interes~at . the rate established by the Andover city Council in the resolution adopting the assessment rol1~ This int~rest shall accrue'over the life of the assessment. No interest shall _ accrue past the date at which the assessment would have been fully paid ~f not deferred. . . . , . SEC'l'J:ON 4. TERMINATION Ol! DEF1j;RRAL STATUS. Special assessments defer,red pursuant to the eligibility. requirements set forth herein shall terminate and become payable, together w;ith accum~la,ted interest, upon the occur1:ence of anyone of the following events: , ----- 10 Transfer of o~~e~ship. The property is ~old, . transferred, subdivided o~ in any way conveyed to another.by the individual for whom the deferral was granted~ :L Death of ownerD The death of the owner qual1~ied for th~ deferral unless a surviving joint ten~nt or te~ant in co~mon is eligible 'for the deferral benefit provided herein. 3D Non-homestead propertyo The property loses its homestead status fpr a~y. reason. - 40 No hardshipd The' City Council. determines that there would be no hardship to require. an immediate or partial payment. In shall be the duty of the applicant~ their heirs or legal rep~esentative. to notify the city Clerk of any event which may a~fect eligib~lity for deferment. At the time of termination of the d~ferral, the city Council 'may provide for payment of the deferred amounts in ;installment payme'nts in accordance with the original' terms of the special assessments~ SBCTION 60 EFFECTIVE DA'l'Eo This Ordinance shall be ~ffective from and after its passage and publication according to the 1~0 .' Adopted this 18th day o~ AU9US~q 1992, by ~he City-Council of the City of Andover. . . CITY OF.ANDOVER ATTEST: .~ Kenneth Do Orttel,' I"1ayor . ~~ Victoria Volk, C~ty Clerk Page 2 - - CITY OF ANDOVER coUNfY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. lOlA AN ORDINANCE AMENDING ORDINANCE 101, PROVIDING FOR'THE DEFERRAL OF SPECIAL ASSESS:M:ENTS FOR SENTOR CITIZENS AND RETIRED DISABLED HOMEOWNERS. ._'_ _"." _ "_ The City Council of the City of Andover does hereby ordain: Ordinance No. 101 is amended as follows: . Section 2. Ellidbilitv..!. ,2. Annual Income. The applicant's income for the yeal' preceding the year in which the application for deferment is made shall ~~eed $: 19,OOO be as set by Council resolution. The application in a foun to be prescribed. by the City, shall be cornpleted and filed with.th~ City Clerk, who will verify that the applicant meets the above conditions~' Any additional forms required by the County of AIioka for recording the deferral shall also be completed. / Adopted by the City COUll,cil of the City of 4\ndover on this 16th day of :(une" 1998. .' . CITY OF ANDOVER . {. )7jv ack McKelvey, Mayo ATTEST: j~U .' Victoria V olk, City Clerk ~ C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: 2008-2009 & 2007-2008 Council Goals Progress Report DATE: July 23, 2009 INTRODUCTION At the September 16, 2008 Council meeting the Council adopted the 2008-2009 Council Goals. No priority scoring was done, as it was assumed that staff would work diligently on all the goals. Also at the February 24,2009 Council workshop the Council accepted the last progress report on the 2007-2008 and 2008-2009 Council Goals. Staff would like to provide an updated progress report on the adopted goals. DISCUSSION Staff has been working on the goals identified on the attached goals listing. Administration will continue to provide periodic updates on the progress being made to determine if the Council feels that acceptable progress is being made. ACTION REQUESTED The Council is asked to review and the attached progress reports. 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N N --- ---- - ---- C I T Y o F CY NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2010-2014 Capital Improvement Plan Discussion DATE: July 23,2009 INTRODUCTION In early May, Administration/Finance held a 2010-2014 CIP kick-off meeting with Department Heads where discussion centered on the 2010-2014 CIP development calendars and the need for other committees (Vehicle Purchasing & Facility Management Committees) and commissions (Parks and Recreation & Community Center Advisory) to start their work to meet the deadlines scheduled. Since Mayall committees and commissions identified have made significant progress on their 2010-2014 CIP development roles. DISCUSSION Throughout the summer a significant amount of time is spent on evaluating the water/sewer infrastructure, transportation improvements, building maintenance, and park and recreation needs. Each of these items is to be supported by a detailed cash flow/fund balance analysis. At this time the Staff would like to provide the Council with the "to-date draft" 2010-2014 CIP Proiect listing. ACTION REQUESTED The Council is requested to review the various attachments, receive a brief presentation and provide direction to staff on the 2010-2014 CIP. lly submitted, ~ P1 City of Andover, MN Capital Plan 2010 thru 2014 DEPARTMENT SUMMARY Department 2010 2011 2012 2013 2014 Total Central Equipment 7,000 65,000 72,000 Community Center 7,000 7,000 Elections 110,000 110,000 Engineering 54,000 135,000 211,000 232,000 238,000 870,000 Facility Management 33,000 32,000 4,675,000 1,985,000 37,000 6.162,000 Fire 225,000 635,000 565,000 109,000 340,000 1,874,000 Park & Ree - Operations 53,500 45,000 245,000 120,000 95,000 558,500 Park & Rec - Projects 15,000 65,000 15,000 15,000 15,000 125,000 Planning & Zoning 25,000 25,000 Sanitary Sewer 822,000 650,000 2,250,000 1,250,000 4,972,000 Stonn Sewer 53,000 204,000 55,000 56,000 57,000 425,000 Streets I Highways 1,227,000 2,31.1,000 2,268,000 2,822,000 1,869,000 10,497,000 Water 50,000 3,010,900 496,000 8,775,000 620,000 12,951,900 GRAND TOTAL 1,820,500 7,266,900 9,212,000 16,429,000 4,521,000 39,249,400 Tuesday, July 14, 2009 - - ----- - --- ----- --- --- P2 City of Andover, MN Capital Plan 2010 thm 2014 FUNDING SOURCE SUMMARY Source 2010 2011 2012 2013 2014 Total Assessments 222,000 523,000 351,000 713,000 1,736,000 3,545,000 Building Fund 1,500,000 1,500,000 Capital Equipment Reserve 225,000 300,000 525,000 Capital Projects Levy 196,500 77,000 102,500 80,000 82,000 538,000 Central Equipment Fund 7,000 65,000 72,000 Community Center Operations 7,000 32,000 39,000 Construction Seal Coat Fund 86,000 4,000 16,000 10,000 10,000 126,000 Equipment Bond 925,000 1,135,000 184,000 390,000 2,634,000 G.O. Bond I 4,265,000 450,000 4,715,000 Municipal State Aid Funds 895,000 1,345,000 410,000 2,650,000 Park Improvement Funds 15,000 65,000 15,000 15,000 15,000 125,000 Road & Bridge Funds 955,500 1,016,500 1,624,500 1,161,000 1,321,000 6,078,500 Sanitary Sewer Fund 225,000 225,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sewer Trunk Fund 625,000 750,000 35,000 145,000 1,555,000 Storm Sewer Fund 70,500 168,500 72,500 56,000 57,000 424,500 Water Fund 50,000 55,000 145,500 65,000 70,000 385,500 Water Revenue Bonds 2,665,900 8,000,000 10,665,900 Water Trunk Fund 15,000 396,000 750,000 35,000 1,196,000 GRAND TOTAL 1,820,500 7,266,900 9,212,000 16,429,000 4,521,000 39,249,400 Tuesday, July 14, 2009 -- ----- City of Andover, MN P3 Capital Plan 2010 thru 2014 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2010 2011 2012 2013 2014 Total ICentral Equipment I Replacement - Holsy Pressure Washer 12-48800-01 3 7,000 7,000 Central Equipment Fund 7,000 7,000 Replacement - Service Truck 13-48800-01 2 30,000 30,000 Central Equipment Fund 30,000 30,000 Replacement - Floor Sweeper 13-48800-02 3 35,000 35,000 Central Equipment Fund 35,000 35,000 Central Equipment Total 7,000 65,000 72,000 ICommunity Center I Replacement - Zamboni Battery Pack 11-44000-01 2 7,000 7,000 Community Center Operations 7,000 7,000 Community Center Total 7,000 7,000 IElections , Replacement - Voting Equipment 10-41310-01 1 110,000 110,000 Capital Projects Levy 110,000 110,000 Elections Total 110,000 110,000 IEngineering I New Development Projects 10-41600-01 1 80,000 125,000 175,000 180,000 560,000 Sewer Trunk Fund 65,000 100,000 35,000 145,000 345,000 Water Trunk Fund 15,000 25,000 140,000 35,000 .215,000 Pedestrian Trail Maintenance 10-41600-02 1 54,000 55,000 56,000 57,000 58,000 280,000 Road & Bridge Funds 54,000 55,000 56,000 57,000 58,000 280,000 Replacement - Blazer #11 11-41600-01 2 30,000 30,000 Equipment Bond 30,000 30,000 Engineering Total 54,000 135,000 211,000 232,000 238,000 870,000 IFacility Management I Annual Parking Lot Maintenance 10-41900-01 1 23,000 24,000 25,000 26,000 27,000 125,000 Capital Projects Levy 23,000 24,000 25,000 26,000 27,000 125,000 Carpet I Tile Replacement 10-41900-02 2 10,000 10,000 10,000 30,000 Capitat Projects Levy 10,000 10,000 10,000 30,000 Building A - Seal Floor 11-41900-02 1 8,000 9,000 17,000 Capital Projects Levy 8,000 9,000 17,000 Surface Seal all Brick Structures 12-41900-01 1 75,000 75,000 Capital Projects Levy 22,500 22,500 Tuesday, July /4, 2009 - ~ - -- -- --- ---- -~ P bepartment Project# Priority 2010 2011 2012 2013 2014 Total Community Center Operations 32,000 32,000 Water Fund 211,500 20,500 Roof Replacements 12-41900-02 1 300,000 300,000 Capital Equipment Reserve 300,000 300,000 Addition to Storage Building & Vehicle Main!. Shop 12-41 900-03 1 2,200,000 2,200,000 G.O. Bond 2,200,000 2,200,000 Fire SI. #2 Addition with additional land purchase 12-41900-04 2 885,000 885,000 G.O. Bond 885,000 885,000 Salt Storage Building 12-41900-05 1 400,000 400,000 G.O. Bond 400,000 400,000 Recycling Building & Fence 12-41900-06 1 250,000 250,000 G.O. Bond 250,000 250,000 Attached Storage Building 12-41900-07 1 250,000 250,000 G.O. Bond 250,000 250,000 Relocate Fuel Station wI Canopy 12-41900-08 2 280,000 280,000 G.O. Bond 280,000 280,000 Land Purchase 13-41900-01 1 1,500,000 1,500,000 Building Fund 1,500,000 1,500,000 Pedestrian Tunnel Under Crosstown Blvd. 13-41900-02 1 450,000 450,000 G.O. Bond 450,000 450,000 Facility Management Total 33,000 32,000 4,675,000 1,985,000 37,000 6,762,000 IFire I Replacement - Fire Engine #11 10-42200-01 1 225,000 . 225.000 CapItal Equipment Reserve 225,000 225,000 Replacement - Ladder Truck #11 11-42200-01 1 500,000 500,000 1,000,000 Equipment Bond 500,000 500,000 1,000,000 Replacement - Fire Chiefs Vehicle 11-42200-02 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Rescue #11 11-42200-03 2 50,000 50,000 EquIpment Bond 50,000 50,000 Replacement - Fire Marshall Vehicle 11-42200-04 2 40,000 40,000 Equipment Bond 40,000 40,000 Replacement - Grass #31 12-42200-01 2 45,000 45,000 Equipment Bond 45,000 45,000 New - Waterllce rescue boat 12-42200-02 1 20,000 20,000 Equipment Bond 20,000 20,000 Replacement - Utility #4 13-42200-01 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement - Utility #5 13-42200-02 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement - Grass #21 13-42200-03 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement- Tanker #11 14-42200-01 2 340,000 340,000 Equipment Bond 340,000 3<<1,000 Fire Total 225,000 635,000 565,000 109,000 340,000 1,874,000 IPark & Rec - Operations ~ Replace/Repair Play Structures - Various Parks 10-45000-01 1 45,000 45,000 45,000 45,000 45,000 225,000 Capital Projects Levy 45,000 45,000 45,000 45,000 45,000 225,000 New - Zero tum mower 10-45000-02 1 8,500 8,500 Tuesday, July 14, 2009 Department Project# Priority 2010 2011 2012 2013 2014 Tot~15 Capital Projects Levy 8,500 8,500 Replacement - Large Capacity Lawnmower #580 12-45000-01 1 112,000 112,000 Equipment Bond 112,000 112,000 Replacement - Toro Groundsmaster, #559 12-45000-02 1 23,000 23,000 Equipment Bond 23,000 23,000 .Replacement - One Ton Truck wi Plow, #599 12-45000-03 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - One Ton Truck wi Plow #503 13-45000-01 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - Trailer, T-554 13-45000-02 2 10,000 10,000 Equipment Bond 10,000 10,000 Replacement - One Ton Crew Cab Pickup #502 14-45000-01 1 50,000 50,000 Equipment Bond 50,000 50,000 Park & Rec - Operations Total 53,500 45,000 245,000 12P,OOO .95,000 558,500 !Park & Rec - Projects I Annual Miscellaneous Park Projects 10-45001-01 1 15,000 15,000 15,000 15,000 15,000 75,000 Park Improvement Funds 15,000 15,000 15,000 15,000 15,000 75,000 Irrigation Improvements 11-45001-01 2 50,000 50,000 Park Improvement Funds 50,000 50,000 Park & Rec - Projects Total 15,000 65,000 15,000 15,000 15,000 125,000 IPlanning & Zoning I Replacement - Ford Taurus #15 12-41500-01 2 25,000 25,000 Equipment Bond 25,000 25,000 Planning & Zoning Total 25,000 25,000 ISanitary Sewer I Crosstown Blvd Trunk Sewer Line 11-48200-01 1 400,000 4nO,Ooo Sewer Trunk Fund 400,000 400,000 Replacement - One Ton Truck wi Plow #90 11-48200-02 1 65,000 65,000 Sanitary Sewer Fund 65,000 65,000 New - JeWac Truck 11-48200-03 1 357,000 357,000 Sanitary Sewer Fund 160,000 160,000 Sewer Trunk Fund 160,000 160,000 Storm Sewer Fund 37,000 37,000 Yellow Pine Lift Station 12-48200-01 1 650,000 650,000 Sewer Trunk Fund 650,000 650,000 Rural ReselVe Trunk Sanitary Sewer 13-48200-01 1 2,250,000 1,250,000 3,500,000 Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sanitary Sewer Total 822,000 650,000 2,250,000 1,250,000 4,972,000 IStorm Sewer I Storm Sewer Improvements 10-48300-01 1 53,000 54,000 55,000 56,000 57,000 275,000 Stann Sewer Fund 53,000 54,000 55,000 56,000 57,000 275,000 Replacement - Elgin Street SWeeper #169 11-48300-01 1 150,000 150,000 Equipment Bond 90,000 90,000 Stann Sewer Fund 60,000 60,000 Tuesday, July 14. 2009 __ ___ ____~__~_____________ _nn____ POepartment Project# Priority 2010 2011 2012 2013 2014 Total Storm Sewer Total 53,000 204,000 55,000 56,000 57,000 425,000 [Streets / Highways , Annual Street Seal Coat Project 10-43100-01 1 225,000 383,000 342,000 420,000 452,000 1,822,000 Construction Seal Coat Fund 84,000 4,000 15,000 9,000 9,000 121,000 Road & Bridge Funds 141,000 379,000 327,000 411,000 443,000 1,701,000 Annual Street Crack Seal Project 10-43100-02 1 20,000 108,000 109,000 194,000 431,000 Construction Seal Coat Fund 2,000 1,000 1,000 . 1,000 5,000 Road & Bridge Funds 18,000 107,000 108,000 193,000 426,000 Annual Street Reconstruction 10-43100-03 1 888,000 672,000 1,405,000 693,000 746,000 4,404,000 Assessments 222,000 168,000 351,000 173,000 186,000 1,100,000 Road & Bridge Funds 666,000 504,000 1,054,000 520,000 560,000 3,304,000 Annual Pavement Markings 10-43100-04 1 19,000 20,000 21,000 22,000 23,000 105,000 Road & Bridge Funds 19,000 20,000 21,000 22,000 23,000 105,000 Annual Curb Replacement 10-43100-05 1 40,000 41,000 42,000 43,000 44,000 210,000 Road & Bridge Funds 40,000 41,000 42,000 43,000 44,000 210,000 Bridge Scour Repairs 10-43100-06 1 35,000 35,000 35,000 105,000 Road & Bridge Funds 17,500 17,500 17,500 52,500 Storm Sewer Fund 17,500 17,500 17,500 52,500 Municipal State Aid Routes I New & Reconstruct 11-43100-01 1 830,000 1,260,000 410,000 2,500,000 Assessments 65,000 190,000 255,000 Municipal State Aid Funds 765,000 1,070,000 410,000 2,245,000 Replacement - Dump Truck wi Snow Removal #197 11-43100-02 1 200,000 200,000 Equipment Bond 200,000 200,000 Intersection Upgrades 11-43100-03 1 130,000 275,000 405,000 Municipal State Aid Funds 130,000 275,000 405,000 Replacement - Dump Truck wi Snow Removal #198 12-43100-01 1 150,000 150,000 EqUipment Bond 150,000 150,000 Replacement - One Ton Truck wI Plow #132 12-43100-02 1 65,000 65,000 Equipment Sond 65,000 65,000 Replacement - Water Tanker #163 12-43100-03 2 100,000 100,000 Equipment Bond 100,000 100,000 Streets / Highways Total 1,227,000 2,311,000 2,268,000 2,822,000 1,869,000 10,497,000 jWater I Rehabilitation of Wells 10-48100-01 1 50,000 55,000 60,000 65,000 70,000 300,000 Water Fund 50,000 55,000 60,000 65,000 70,000 300,000 Construct Clearwell at WTP 11-48100-01 1 2,665,900 2,665,900 Water Revenue Sonds 2,665,900 2,665,900 Water Main Improvements 11-48100-02 1 290,000 550,000 840,000 Assessments 290,000 550,000 840,000 Construct Well #10 12-48100-01 1 181,000 181,000 Water Trunk Fund 181,000 181,000 Demolish 500,000 Gallon Water Tower 12-48100-03 1 190,000 190,000 Water TlUnk Fund 190,000 190,000 Replacement - One Ton Truck wI Plow #105 12-48100-04 1 65,000 65,000 Water Fund 65,000 65,000 Construct Water Treatment Plant #2 13-48100-01 1 8,000,000 8,000,000 Water Revenue Bonds 8,000,000 8,000,000 Water Main along South Coon Creek Drive 13-48100-02 1 710,000 710,000 Assessments 100,000 100,000 Water TlUnk Fund 610,000 610,000 Tuesday, July 14, 2009 Department Project# Priority 2010 2011 2012 2013 2014 Tot~? Water Total 50,000 3,010,900 496,000 8,775,000 620,000 12,951,900 GRAND TOTAL 1,820,500 7,266,900 9,212,000 16,429,000 4,521,000 39,249,400 Tuesday, July 14, 2009 --- ----- --- --- ---- PB Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-48800-01 Project Name Replacement - Hotsy Pressure Washer Type Equipment Department Central Equipment Useful Life 10 Years Contact DPW / City Engineer Category Facility Management Priority 3 - Low Description I New stationary pressure washer fueled by natural gas. Justification I A new washer would operate more efficiently and save time and money by having fewer break downs. The new washer would run on natural gas rather than on kerosene. Expenditures 2010 2011 2012 2013 2014 Total Equipment 7,000 7,000 Total 7,000 7,000 Funding Sonrces 2010 2011 2012 2013 2014 Total CentrCilI Equipment Fund 7,000 7,000 Total 7,000 7,000 Budget Impact/Other I Less break downs, saving time and money. Not having to send people out to buy fuel for it would also save money. Harder to get parts for. Tuesday, July 14,2009 -- -- - P9 Capital Plan 2010 thru 2014 City of Andover, MN Project # 13-48800-01 \J. : '; "ii, ~ . f . i' Project Name Replacement - Service Truck Type Equipment Department Central Equipment Useful Life 10 Years Contact DPW / City Engineer Category Streets/Highways Priority 2 - Medium Description Replace Unit #371, a 2001 810 Ext Cab 4x4 truck with 60,000 miles. This truck averages about 7,000 miles a year and by 2013 it will have approximately 80,000 miles. The new truck would be a crew cab and also have a tailgate lift. Justification I To assist mechanics with jobs outside the shop such as parts runs, schooling, vehicle repair and moving equipment around, a larger and roomier vl<hicle is needed. The current vehicle would make a good intern or spare vehicle or kept as a runner/drop truck. Expenditures 2010 2011 2012 2013 2014 Total Vehicles 30,000 30,000 Total 30,000 30,000 Funding Sources 2010 2011 2012 2013 2014 Total Central Equipment Fund 30,000 30,000 Total 30,000 30,000 Budget Impact/Other I A bigger vehicle would increase operating costs - fuel and maintenance. Tuesday, July 14, 2009 --- ----- -- -------- - --- - -- --- -------- ---- P10 Capital Plan 2010 thru 2014 City of Andover, MN Project # 13-48800-02 Project Name Replacement - Floor Sweeper Type Equipment Department Central Equipment Useful Life 15 Years Contact DPW / City Engineer Category Facility Management Priority 3 - Low Description Replace Unit #324, a 1991 Floor Sweeper/Scrubber. With the addition of new buildings in the future, it will be more economical to purchase a new unit that is faster and more efficient. Justification I The floors are not cleaned as often as they should be because the current sweeper's washing and vacuum systems are worn out and parts are getting harder to find. The sweeper works well outside because we only use the broom portion of the machine. The present machine works well for the area that we now have but if we expand the area, we will need to be able to clean the area faster and do it more efficiently. Expenditures 2010 2011 2012 2013 2014 Total Equipment 35,000 35,000 Total 35,000 35,000 Funding Sources 2010 2011 2012 2013 2014 Total Central Equipment Fund 35,000 35,000 Total 35,000 35,000 Budget Impact/Other I A new machine would have less maintenance issues even with using it more often. Tuesday, July 14, 2009 P11 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-44000-01 Project Name Replacement - Zamboni Battery Pack Type Equipment Department Community Center Useful Life 7 Years Contact Comm Ctr Manager Category Facility Management Priority 2 ~ Medium Description I Replacement Battery Pack for the Electric Zamboni. Justification I The battery pack that drives the Zamboni should to be replaced every 5-7 years. Over time, the batteries will hold less and less of a charge and eventually have to be replaced. Expenditures 2010 2011 2012 2013 2014 Total Vehicles 7,000 7,000 Total 7,000 7,000 Funding Sources 2010 2011 2012 2013 2014 Total Community Center Operations 7,000 7.000 Total 7,000 7,000 Budget Impact/Other I The Zamboni is a necessary part of the operations of the ice arena, and without it we would not be able to keep the facility open. The hope is that with the preventative maintenance program that is in place, we can achieve the maximum amount oftime available on the battery pack before it has to be replaced. Tuesday, July 14, 2009 -- ---- --- P12 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-41310-01 Project Name Replacement - Voting Equipment Type Equipment Department Elections Useful Life 15 Years Contact City Clerk Category Equipment Priority 1 - High Description 1 New electronic voting equipment for 10 precincts. Justification I A Federal mandate to comply with HA V A - Help America Vote Act. The current equipment is non-compliant. . Expenditures 2010 2011 2012 2013 2014 Total Equipment 110,000 110,000 Total 110,000 110,000 Funding Sources 2010 2011 2012 2013 2014 Total Capital Projects Levy 110,000 110,000 Total 110,000 110,000 Budget Impact/Other 1 Continued storage and maintenance of all the equipment. Tuesday, July 14, 2009 ------ P13 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-41600-01 Project Name New Development Projects Type Improvement Department Engineering Useful Life 50 Years Contact DPW I City Engineer Category New Development Projects Priodty 1 - High Description New developments include the construction of sanitary sewer, water main, storm sewers and streets. Since the majority ofthe improvement projects are being privately installed by the developer, the following expenditures are the city's share for trunk water and sewer improvements. Note: All private development construction is dependent upon market conditions, plat approval and normal City development procedures. Justification I The development phasing is identified in the City's Comprehensive Plan. Expenditures 2010 2011 2012 2013 2014 Total Construction 80,000 125,000 175,000 180,000 560,000 Total 80,000 125,000 175,000 180,000 560,000 Funding Sources 2010 2011 2012 2013 2014 Total Sewer Trunk Fund 65,000 100,000 35,000 145,000 345,000 Water Trunk Fund 15,000 25,000 140,000 35,000 215,000 Total 80,000 125,000 175,000. 180,000 560,000 Budget Impact/Other 1 Additional maintenance of streets, storm sewer, water main and sanitary sewer will result. Additional streets will be added for snowplowing. Tuesday, July 14. 2009 P14 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-41600-02 Project Name Pedestrian Trail Maintenance Type Improvement Department Engineering Useful Life 10 Years Contact DPW / City Engineer Category Improvements Priority 1 - High Description I This project provides maintenance such as patching, crack filling and restoration for the city's pedestrian and park trail system. Justification 1 City trails are in need of general maintenance including bituminous patching, crack filling and restoration to maintain the high level of service to pedestrian walkers, bikers and roller bladers. A 5-year capital improvement plan was prepared for the City to identify and prioritize the necessary repairs. Expenditures 2010 2011 2012 2013 2014 Total Improvement 54,000 55,000 56,000 57,000 58,000 280,000 Total 54.000 55.000 56,000 57,000 58.000 280,000 Funding Sources 2010 2011 2012 2013 2014 Total Road & Bridge Funds 54,000 55,000 56.000 57,000 58,000 280,000 Total 54.000 55.000 56,000 57.000 58,000 280,000 Budget Impact/Other I As the city trail system begins to age, general maintenance such as bituminous patching, crack filling and restoration becomes a necessity. The maintenance will allow for a longer service life for the trail system throughout the city. Tuesday, July 14, 2009 P15 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-41600-01 ProjectName Replacement - Blazer #11 Type Equipment Department Engineering Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 2 - Medium ~:~,~'),~~'.-::tf~:' -~'~~;t}~~~':~. " , ,,'C ,'iIl'l" V',,"~' .' '~"';';,il<iti~.~ ''';1''''''' '''''- _: ~ '~~h~:~ .~St~~.~~.'~:, .'. " Description 1 Replace Unit #11, a 1995810 Blazer with 68,000 miles. The Engineering Department puts about 5,000 miles per year on this vehicle, and after 14 years, it will have approximately 80,000 miles on it. This unit could make a good intern vehicle or spare vehicle if needed. Justification I This vehicle is an Engineering Tech inspection vehicle and needs to be available for inspections and surveying. Expenditures 2010 2011 2012 2013 2014 Total Equipment 30,000 30,000 Total 30,000 30,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 30,000 30,000 Total 30,000 30,000 Budget Impact/Other I Lower maintenance costs and downtime. Tuesday, July 14, 2009 ---- -- - - - -- - ------ P16 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-41900-01 Project Name Annual Parking Lot Maintenance Type Improvement Department Facility Management Useful Life 10 Years Contact DPW / City Engineer Category Improvements Priority I - High Description Yearly maintenance of the City parking lots is necessary to extend their useful lives. Parking lots that need maintaining include those at the City Hall complex, Public Works, Community Center, at City parks, and at the Fire Stations. Yearly maintenance may include crack sealing, seal coating, and mill and overlays. Maintenance will generally be completed with the street zones, or on an as needed basis. Justification I Completing periodic maintenance on the City parking lots, similar to City streets, will extend the overall design life of the pavement and reduce and/or prolong costly repairs. Expenditures 2010 2011 2012 2013 2014 Total Improvement 23,000 24,000 25,000 26,000 27,000 125,000 Total 23,000 24,000 25,000 26,000 27,000 125,000 Funding Sources 2010 2011 2012 2013 2014 Total Capital Projects Levy 23,000 24,000 25,000 26,000 27,000 125,000 Total 23,000 24,000 25,000 26,000 27,000 125,000 Budget Impact/Other I Maintaining the parking lots will result in less annual maintenance for public works and prolong the life of the pavements. Tuesday, July 14, 2009 P17 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-41900-02 Project Name Carpet I Tile Replacement Type Improvement Department Facility Management Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 2 - Medium Description I The replacement of carpet and tile in appropriate areas of all City buildings where deemed necessary. An annual review of all areas will be done to detennine the order of replacement. Justification I The buildings get a lot of use and, despite the appropriate cleaning and maintenance, the carpeting and tile will need to be replaced. Expenditures 2010 2011 2012 2013 2014 Total Faciiity Maintenance 10,000 10,000 10,000 30,000 Total 10,000 10,000 10,000 30,000 Funding Sources 2010 2011 2012 2013 2014 Total Capital Projects levy 10,000 10,000 10,000 30,000 Total 10,000 10,000 10,000 30,000 Budget Impact/Other I The carpet and tile replacement will be needed in order to keep the buildings in good repair. Due to heavy use, it is anticipated that all carpeted and tile areas will need to be replaced.. Tuesday, July 14, 2009 ~ ---- ----- ----- P18 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-41900-02 Project Name Building A - Seal Floor Type Improvement Department Facility Management Useful Life 2 Years Contact DPW I City Engineer Category Facility Management Priority 1 - High Description Apply a sealant to the cement floor in Building A (large garage). Justification I The cement floor in Building A spalds due to daily traffic and salt. Sealing of the floors should be repeated every 2 years to retain the integrity of the floor surface. Without this process, the cement floor would deteriorate and have to be replaced. It is much more cost effective to perform the maintenance than to replace the entire floor. Expenditures 2010 2011 2012 2013 2014 Total Facility Maintenance 8,000 9,000 17,000 Total 8,000 9,000 17,000 Funding Sources 2010 2011 2012 2013 2014 Total Capital Projects Levy 8,000 9,000 17,000 Total 8,000 9,000 17,000 Budget Impact/Other I Proper maintenance extends the life ofthe cement floor, thus not having to replace it before its life expectancy is up. Tuesday, July 14, 2009 -~-~- ~----- P19 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-41900-01 'l.[ _.. Project Name Surface Seal all Brick Structures ~~IT@ l~ .1~''''~1' Type Improvement Department Facility Management t!... [....l. ,--, .'. Useful Life 5 years Contact DPW I City Engineer I .'1. Category Facility Management Priority 1 - High Description A surface sealing application would be initiated for all brick and/or block municipal buildings. The buildings include: City Hall, Public Works, Fire Station 1, 2, & 3, Sunshine Park Building, Prairie Knoll Park Building, Andover Station North Park Building, Community Center and all utility department buildings such as the pump houses and treatment facility. Justification This is a necessary maintenance item to ensure the long term integrity ofthe municipal buildings. Expenditures 2010 2011 2012 2013 2014 Total Facility Maintenance 75,000 75,000 Total 75,000 75,000 Funding Sources 2010 2011 2012 2013 2014 Total Capital Projects Levy 22,500 22,500 Community Center Operations 32,000 32,000 Water Fund 20,500 20,500 Total 75,000 75,000 Budget Impact/Other 1 This will reduce the amount of long term maintenance and repair to the municipal buildings. Tuesday, July 14, 2009 ---~--------~-- -- --- ---- ----- P20 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-41900-02 Project Name Roof Replacements Type Improvement Department Facility Management Useful Life 20 Years Contact DPW / City Engineer Category Facility Management Priority 1 - High Description Remove and replace the existing membrane on the following roofs: City Hall & Senior Center and Fire Stations 1 & 2. City Hall & Senior Center $220,000 Fire Station # 1 $45,000 Fire Station #2 $35,000 Justification The roofs are coming of age and and have been receiving annual maintenance for cracking, minor leaks and seams popping. They will continue to be watched and inspected annually to determine when it becomes cost efficient to replace the whole roof. Expenditures 2010 2011 2012 2013 2014 Total Improvement 300,000 300,000 Total 300,000 300,000 Funding Sources 2010 2011 2012 2013 2014 Total Capital Equipment Reserve 300,000 300,000 Total 300,000 300,000 Budget Impact/Other I Annual inspections and maintenance will be monitored to determine when it becomes cost effective to completely replace the entire roof. Tuesday, July 14, 2009 P21 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-41900-03 Project Name Addition to Storage Building & Vehicle Maint. Shop Type Improvement Department Facility Management Useful Life 30 Years + Contact DPW / City Engineer Category Facility Management Priority 1 - High Description I An addition to the north end ofBldg A and be the same in size, 100' x 250' with a 75' x 140' addition to the northwest side of the new vehicle storage garage for the vehicle maintenance shop. This building will be built with cement panels to match the present vehicle garage and would screen Public Works operations from the Community CenterIYMCA as proposed in a joint meeting with the Mayor and City Council. Justification I Due to the increase of vehicles, equipment and supplies now used by the City of Andover, this vehicle storage building and vehicle maintenance repair shop is badly needed. It is not cost effective to have vehicles or other equipment stored outside. Minnesota's four seasons are way too hard on them and it makes for a much cleaner operation. The vehicle maintenance repair shop has been needed for a long time. The area now used has doors that are not wide enough and work areas for the hydraulic hoist are way too small. Also with the amount of equipment now maintained by our staff, the area is much too small to run a completely safe operation. Expenditures 2010 2011 2012 2013 2014 Total Improvement 2,200,000 2,200,000 Total 2,200,000 2,200,000 Funding Sources 2010 2011 2012 2013 2014 Total G.O. Bond 2,200,000 2,200,000 Total 2,200,000 2,200,000 Budget Impact/Other I This will impact the life of the vehicles and other equipment by being stored inside and to house our vehicle maintenance mechanics. Over the years, the cost savings have been shown when the proper maintenance of our equipment can be implemented. This building will provide a safe, productive, and healthy operational area for City employees that will benefit the City of Andover for many years. Tuesday, July 14, 2009 - ----- ----~ -------~ -- P22 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-41900-04 Project Name Fire St. #2 Addition with additional land purchase Type Improvement Department Facility Management Useful Life 30 Years Contact Fire Chief Category Improvements Priority 2 - Medium Description The addition of one bay to the apparatus area and expanding the existing parking lot to allow for more room and parking space. The project also includes a mill and overlay of the existing parking lots at Station # I and #2. The additional land would be used to expand the station #2 site to include a training facility that will allow for the appropriate outdoor fire and rescue training, including all types of required live fire scenarios. Justification I The additional space to the building will allow for all vehicles to be parked in front of an exit door. The firefighters will not have to move a vehicle in order to get another one out of the building. The additional bay will also make clean up operations after an event much easier. The firefighters will not have to move vehicles out of the building in order to clean hose and equipment. The additional parking space will provide for much needed hard surface training area and more vehicle parking. Replacement of the existing parking lots is necessary due to the heavy fire vehicle traffic. The current use of old houses to be demolished by burning for training purposes is becoming harder to do because ofE.P.A. and P.C.A. standards and requirements. The concept ofa county wide regional fire training center with joint funding should be considered as a viable option for the station #2 site. Expenditures 2010 2011 2012 2013 2014 Total Land Acquisition 250,000 250,000 Equipment 35.000 35,000 Improvement 600,000 600.000 Total 885,000 885,000 Funding Sources 2010 2011 2012 2013 2014 Total G.O. Bond 885,000 885,000 Total 885,000 885,000 Budget Impact/Other I The additional space will make all fire operations more efficient at this building. Vehicles will not have to be moved in order to get others out and clean-up will be much easier and faster. As part of this project it is suggested that the City look to purchase additional land adjacent to station #2. The building addition is needed but now is the time to also plan for future fire department needs. The strategic planning would call for a fire department training site where outdoor and live bum training could be accomplished. The additional land would be used to expand the station #2 site to include a training facility that will allow for the appropriate outdoor fire and rescue training, including all types of required live fire scenarios. A training building used for rescue and live fire scenarios should also be considered. Tuesday, July 14, 2009 P23 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-41900-05 Project Name Salt Storage Building Type Improvement Department Facility Management Useful Life 30 Years + Contact DPW / City Engineer Category Facility Management Priority 1 - High Description I This salt storage building would be 40' x 50' X 25' high. The City would be able to purchase a season's worth of salt and keep it stored inside this structure out of the elements. All environmental specifications would be met for this type of storage. This facility would be built to blend in with the rest of the City complex and not a sight distraction within the campus. Justification I At the present time the City purchases salt from Anoka County, which has been done since the City was first adopted. This puts us at the mercy of the county operations, causing situations such as what time someone will be there to load our trucks and whether they have an adequate supply of salt on hand. We have had good working relations with the county, but they also would like to see us be able to store our own winter supply. Cost savings is also a large part of having our own storage. We can purchase product for less cost and eliminate the 15% administration cost. This building will pay for itself over a short period of time. Expenditures 2010 2011 2012 2013 2014 Total Construction 400,000 400,000 Total 400,000 400,000 Funding Sources 2010 2011 2012 2013 2014 Total G.O. Bond 400,000 400,000 Total 400,000 400,000 Budget Impact/Other 1 Having this building right here on campus will save a great deal of personnel time, trucking, and fuel costs. The salt not used could be returned to the storage building and not dumped outside where it gets wet, damaged, or becomes an environmental problem. Tuesday, July 14, 2009 - -~ --~ -- -- - ---- --- P24 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-41900-06 Project Name Recycling Building & Fence Type Improvement Department Facility Management Useful Life 15-20 Years Contact DPW I City Engineer Category Facility Management Priority 1 - High Description 1 This structure will have to be larger than the present building so more recycled materials can be stored inside reducing the chance of the lighter materials blowing out. There also needs to be more room for outside storage including a paved drive surface, it being completely fenced, better security lighting, and updated security camera's. The new location would be located north of the water treatment facility and the building would be constructed of materials that would blend in with the rest of the public works campus. Justification I At the present location we have just plain run out of room! The recycling center will have to be moved if the new addition of the vehicle storage building is approved. Also as clean as we try to keep this area, it is probably not the best neighbor to the Community Center since items sometimes blowout of the recycling storage yard. Also it would be best to keep the large trucks off of Tower Drive for safety reason, due to narrow streets and a lot of pedestrian traffic. Expenditures 2010 2011 2012 2013 2014 Total Construction 250,000 250,000 Total 250,000 250,000 Funding Sources 2010 2011 2012 2013 2014 Total G.O. Bond 250,000 250,000 Total 250,000 250,000 Budget Impact/Other I In the new location we will most likely be able to keep a closer watch on the area. It will still be within the area of the public' works so there would be no extra cost in maintenance of the grounds and with a larger area it will be more customer friendly. Tuesday, July 14, 2009 -- P25 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-41900-07 Project Name Attached Storage Building Type Improvement Department Facility Management Useful Life 25 Years Contact DPW I City Engineer Category Facility Management Priority 1 - High Description 1 Three sided building approximately 25' x 50'. It would be used to store equipment not sensitive to the changing temperatures and weather conditions but out of direct sunlight. It would also help to screen the facility. Justification I Part of the Public Works site expansion. Protect outdoor vehicles and equipment from changing weather conditions. Expenditures 2010 2011 2012 2013 2014 Total Construction 250,000 250,000 Total 250,000 250,000 Funding Sources 2010 2011 2012 2013 2014 Total G.O. Bond 250,000 250,000 Total 250,000 250,000 I Budget Impw:1lOther I I Tuesday, July 14, 2009 --------- P26 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-41900-08 Project Name Relocate Fuel Station wi Canopy Type Improvement Department Facility Management Useful Life 20 Years Contact DPW / City Engineer Category Facility Management Priority 2 - Medium Description Relocate the fueling station and install two (2) new 10,000 gallon fuel tanks and possibility keep the 2,000 gallon diesel fuel tank for an alternative fuel like E85. Also, install a canopy to cover the fuel pumps and Gasboy fuel monitoring equipment. Justification The canopy would keep the fuel pumps, gasboy equipment, operators dry and help keep sun, rain and snow damage to a minimum. It would also keep the fuel in the tanks from getting contaminated. The larger tanks will allow us to have tanker drops of7,500 gallons of fuel, saving us money and the frequency ofthe drops that we now have. The tanks are approximately 18 years old and are warranteed for 30 years. The pumps were installed in 1999 and are in good shape. Expenditures 2010 2011 2012 2013 2014 Total Improvement 280.000 280.000 Total 280,000 280,000 Funding Sources 2010 2011 2012 2013 2014 Total G.O. Bond 280,000 280,000 Total 280,000 280,000 Budget Impact/Other I The larger tanks will allow us to have a tanker drops of7,500 gallons of fuel, saving us money and the frequency of the drops that we now have. Tuesday, July 14. 2009 ~---- P27 Capital Plan 2010 thru 2014 City of Andover, MN Project # 13-41900-01 Project Name Land Purchase Type Improvement Department Facility Management ili*~,~~"~; Useful Life Unassigned Contact DPW / City Engineer Category Improvements Priority 1 - High ~}'i?{'ij&k"~\Vr~~1ifi~'~~l!r!}/,':"qt~l\ I~l ~"('''i' ,ji,t,lF:;!:~;"'~;$fi'! 'ff~f~i1\'); ',,;y' ',~ ".}st'i&'W,4;}~>''f/'&!,!!jjF~~: ri .... 'SifDt.:#.~ 1 ~l!:.:.i~'!. ':~".. '~..._~J.!:iti.l::..~.~~'h-~ti:~ .uL'\t '~'{.' ...~.!f.f.)~~ ~ . - i Description Purchase land west of the Public Works building to be used for a salt storage building, material storage, recycling center and future facility expansion. The City's is currently under contract to purchase this property. The City management team will be evaluating and assisting with the planning and future expansion for the Public Works Facility. Adequate property is necessary to insure that future needs of the community can be met. Justification I This is the last opportunity to purchase this property and keep city facilities together in one complex. Future site expansion opportunities are limited without additional property. Expenditures 2010 2011 2012 2013 2014 Total Land Acquisition 1,500,000 1,500,000 Total 1,500,000 1,500,000 Funding Sources 2010 2011 2012 2013 2014 Total Building Fund 1,500,000 1,500,000 Total 1,500,000 1,500,000 Budget Impact/Other I There is a large cost savings in keeping facilities together, in addition to, having our own salt storage area on the property. The recycling center would be moved away from the park and Community Center improving the general appearance of the area. It would also provide a large storage area for the seal coat rock, sweeping, etc. Open land areas in Andover will soon be a thing of the past. Tuesday, July 14, 2009 --- P28 Capital Plan 2010 thru 2014 City of Andover, MN Project # 13-41900-02 ProjectName Pedestrian Tunnel Under Crosstown Blvd. Type Improvement Department Facility Management Useful Life 30 Years + Contact DPW / City Engineer Category Facility Management Priority 1 - High Description I This would be a pedestrian underpass walkway under Crosstown to accommodate pedestrian traffic from a possible development of a parking lot or other sports fields on the north side of Crosstown Boulevard that could crossunder Crosstown Boulevard to Sunshine Park Facilities or just connect to the cities trail system. Justification I This item was discussed at a Council Workshop with the Public Works Department Managers February 16th 2006. For safety and for easy access for crossing Crosstown Boulevard from a future park and/or future parking lot on the north side of Crosstown Boulevard to Sunshine Park on the South side, or just getting to the city trail system the quickest and safest way will be a pedestrian underpass under Crosstown Boulevard. Expenditures 2010 2011 2012 2013 2()14 Total Improvement 450,000 450,000 Total 450,000 450,000 Funding Sources 2010 2011 2012 2013 2014 Total G.O. Bond 450,000 450,000 Total 450,000 450,000 Budget Impact/Other I Connecting of these area's through an underpass will not only benefit pedestrians crossing the roadway, but will also provide a safe passage for personnel and smaller equipment. Tuesday, July 14, 2009 P29 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-42200-01 Project Name Replacement - Fire Engine #11 Type Equipment Department Fire Useful Life 20 Years Contact Fire Chief Category Equipment Priority 1 - High Description Replace Unit #4882, a 1991 Pierce Lance pumper truck with 27,500 miles. The expected life span ofthis vehicle is between 20 and 25 years. The truck is starting to have higher and higher maintenance costs and should be replaced within the next three to five years. This will make for an ideal back up pumper as is required by the I.S.O. if the city can afford to keep this vehicle. We would look to sell the existing back up pumper #12 currently located at station #1. One half of the cost ($225,000) was budgeted in 2009. Justification The current engine is working fine but is starting to have more day to day repairs. As with any vehicle that is 18 years old, some parts can be harder to find and take longer to receive for needed repairs. The fire department can not afford to have vehicles down for extended periods of time. IT would be appropriate to start the replacement of a number of vehicles that were originally purchased in 1990/91. The intent is to replace those vehicles purchased in 1990 over an appropriate period oftime and in a priority order so that the vehicles do not get to be a maintenance Burdon and are still able to be used as first response emergency vehicles. Expenditures 2010 2011 2012 2013 2014 Total Vehicles 225,000 225,000 Total 225,000 225,000 Funding Sources 2010 2011 2012 2013 2014 Total Capital Equipment Reserve 225,000 225,000 Total 225,000 225,000 Budget Impact/Other I The new technology will allow firefighters to respond and conduct fire suppression activities, rescue operations, and other required activities in a safer and more efficient manner. The maintenance costs can be lowered as well. Some of the new technology items include increasing the capability to transport more firefighters to the scene, internal plumbed foam suppressant system, climate controlled cab can be used for firefighter rehabilitation, much better visibility when driving to emergencies, better maneuverability, and new designs make it much easier to enter and exit the cab area. In addition the new emergency lighting standards will make it easier to see the truck while responding and also while parked at the scene. Tuesday, July 14, 2009 - ------ P30 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-42200-01 Project Name Replacement - Ladder Truck #11 Type Equipment Department Fire Useful Life 20 Years Contact Fire Chief Category Equipment Priority 1 - High Description Replace Unit #4885, a 1991 Pierce 75' ladder truck with 20,000 miles. The new ladder truck would be a 100 foot aerial platform, which includes a bucket at the end of the ladder for firefighter safety. The 100 foot reach will allow for the fire department to perform rescue and suppression activities in buildings that we can not currently reach. Justification The city is required by the 1.8.0. to have this type of vehicle available for use because ofthe building heights allowed in Andover. The new platform style truck versus the current straight ladder will be much safer for firefighter activities and fire suppression activities. The new vehicles have safety sensors and weight distribution gauges that will keep the operators from making mistakes while operating the truck that could be very costly or dangerous. The newer buildings in Andover are getting taller with more green space between the building and a hard surface making it much more difficult to reach some of them because ofthe height restrictions of the current ladder truck. Expenditures 2010 2011 2012 2013 2014 Total Equipment 500,000 500,000 1,000,000 Total 500,000 500,000 1,000,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 500,000 500,000 1,000,000 Total 500,000 500,000 1,000,000 Budget ImpactJOther I The use of an aerial device can be very dangerous if not performed properly. A new platform truck will allow fIrefighters to perform the most dangerous of activities as required from time to time, and know that they have the right piece of equipment to do the job. The larger and tailer buildings now being built in Andover will require this type of equipment. The current ladder truck has been fairly dependable with not many major repairs needed. The maintenance costs are going up for this vehicle and the trade in value may be going down as the truck gets older. The new bucket style of truck will also be much safer conditions for firefighters performing suppression activities. The new ladder truck can be equipped to have pre-plumbed breathing air in the bucket for extended use and also high intensity lighting mounted on the bucket will greatly increase site visibility. Firefighters will no longer have to carry heavy equipment up the ladder but rather can swing the bucket down to the ground to pick it up. The larger cab design will allow for transporting more firefighters and also can be used for rehabilitation of staff when needed. The bucket design will also allow for two master stream devices mounted near the top of the bucket to be used for extinguishment for very large types of fires. The over head visibility at the scene will also help the incident commander make vital decisions regarding the tactics and strategies to be used. Tuesday, July 14, 2009 P31 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-42200-02 Project Name Replacement - Fire Chiefs Vehicle Type Equipment Department Fire Useful Life 10 Years Contact Fire Chief Category Equipment Priority 2 - Medium Description Replace Unit #4806, a 2002 Chevrolet Tahoe with 68,300 miles and is used by the Fire Chief. Justification 1 In order to keep the first line emergency responding vehicles in the proper operating conditions, it is important to replace equipment when needed. The current vehicle has worked very well and should be evaluated for repair history and maintenance costs as the replacement date gets closer. The annual mileage put on this vehicle is approximately 10,000. The vehicle is still in good shape and should be evaluated for replacement as scheduled. Expenditures 2010 2011 2012 2013 2014 Total Equipment 45,000 45,000 Total 45,000 45,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 45,000 45,000 Total 45,000 45,000 . Budget Impact/Other I The Chiefs vehicle is used by the Chiefto respond to emergency incidents. The vehicle has to be in good shape and able to provide safe and protective transportation when responding to all types of incidents. The vehicle also carries all of the Chiefs protective gear and equipment needed to help conduct fire investigations. The Chief regularly uses the vehicle to conduct interviews while on the scene with property owners and also uses the truck to provide a place for fire victims to sit out of the elements while they are waiting for relatives or the Red Cross to respond to the scene. Tuesday, July 14, 2009 P32 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-42200-03 Project Name Replacement - Rescue #11 Type Equipment Department Fire Useful Life 15 Years Contact Fire Chief Category Equipment Priority 2 - Medium Description Replace Unit #4899, a 1997 GMC truck with 16,500 miles. This truck is used as the primary response vehicle to all medical incidents for station #1. This truck responds to about 300 calls per year and is the busiest vehicle in use by the fire department other than the Chiefs and Fire Marshal's vehicles. Justification The current truck has very little maintenance issues as of 2009. Because this is the primary vehicle used to respond to medical calls for station #1 it is very important to keep this vehicle in top condition and always available to respond. The anticipated life span is 15 years and may be able to be extended if the maintenance costs stay in line. It would be a benefit to Station #1 if the new vehicle would be purchased with a four door cab rather than the current extended cab so that additional firefighters could respond to major medical incidents. / Expenditures 2010 2011 2012 2013 2014 Total Equipment 50.000 50,000 Total 50,000 50,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 50,000 50.000 Total 50,000 so,ooo Budget Impact/Other I lfthe replacement vehicle is a four door cab, station #1 firefighters could respond with only one vehicle to major incidents such as a heart attack, and would not have to take two vehicles to the scene in order to get the appropriate staffing there. The replacement vehicle will also respond to vehicle crash scenes with additional equipment needed that could be stored on this truck. Tuesday, July 14, 2009 ~------~-------------- -- P33 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-42200-04 Project Name Replacement - Fire Marshall Vehicle Type Equipment Department Fire Useful Life 10 Years Contact Fire Chief Category Equipment Priority 2 - Medium Description Replace Unit #4801, a 1997 S10 Blazer with over 60,000 miles and used by the Fire Marshall. Justification The Fire Marshall's vehicle is anticipated to have approximately 70,000 miles on it by the year 2011, and the ability to respond to an emergency with a dependable vehicle needs to be considered. There have been more maintenance issues with this vehicle, and although most have been minor, the occurrences are increasing and the costs will also start to increase as the vehicle gets older. Expenditures 2010 2011 2012 2013 2014 Total Vehicles 40,000 40,000 Total 40,000 40,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 40,000 40,000 Total 40,000 40,000 Budget Impact/Other I The new vehicle will be used for day to day inspections and also emergency responses when the Fire Marshall is available to assist at the incident including medical calls. It is crucial that the Fire Marshall's vehicle be in good operating order to perform all of the functions needed. This vehicle is also used to help conduct all of the fire investigations and the appropriate equipment needs to be stored in the vehicle. The fire department needs to have a very dependable vehicle to perform all of the functions listed. Tuesday, July 14, 2009 P34 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-42200-01 Project Name Replacement - Grass #31 Type Equipment Department Fire Useful Life 20 Years Contact Fire Chief Category Equipment Priority 2 - Medium Description Replace Unit #4893, a 1991 Ford 4x4 grass vehicle with 21,900 miles. This also has been used as medical response truck for station #3. Now that the fire department has a separate vehicle that will be used to respond to medical calls, the new grass trucks will be designed to function for one primary purpose and will allow for new wildfire technologies to be put on the truck. Justification The fire department has now purchased new vehicles for rescue calls only and this will allow for the new grass trucks to have an extended life expectancy. The current grass vehicles have worked very hard responding to both wildfire and medical types of calls during most of the life of the trucks. The grass trucks also have many engine hours on them due to idling conditions while at grass fires and medical calls. By using separate vehicles for each function both the grass fire vehicle and assigned medical vehicle will last for at least 15 years or more. Expenditures 2010 2011 2012 2013 2014 Total Equipment 45,000 45,000 Total 45,000 45,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 45,000 45,000 Total 45,000 45,000 Budget Impact/Other I The fire department will be looking to purchase a smaller and more maneuverable vehicle when it is time to replace the grass trucks. The current full size pick up trucks, while capable of handling larger tanks and more weight, can be difficult to use when the need to negotiate around obstacles during wildfires arises. The grass vehicles will be a four wheel drive type and should probably have winches mounted on the front of the vehicle. The smaller and more maneuverable vehicles should be less eXDensive but yet perform much better when using the off road functions and features. Tuesday, July 14, 2009 -- - - P35 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-42200-02 Project Name New - Water/Ice rescue boat Type Equipment Department Fire Useful Life 15 Years Contact Fire Chief Category Equipment Priority 1 - High Description A small boat designed arid built to perform water and ice rescues. Justification I Andover does not currently have a rescue boat. The boat would be used to perform ice and water rescues. The boat will make these specific types of rescues safer for all responders. The boat will allow firefighters to perform rescue work rather than waiting for a boat to arrive and perform recovery work. Expenditures 2010 2011 2012 2013 2014 Total Equipment 20,000 20,000 Total 20,000 20,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 20,000 20,000 Total 20,000 20,000 Budget Impact/Other I Boat will make an easier and safer rescue for all responders and parties being rescued. The boat will save lives and make it safer for firefighters who have to enter the water or crawl on the ice. The current method of having firefighters wear wet suits and try to swim or crawl on the ice to the victim is not very safe or recommended if we can avoid it. The boat will help get the rescuer and victim out ofthe situation faster and safer. Tuesday, July 14, 2009 -- -------- P36 Capital Plan 2010 thru 2014 City of Andover, MN Project # 13-42200-01 , Project Name Replacement - Utility #4 Type Equipment Department Fire Useful Life 15 Years Contact Fire Chief Category Equipment Priority 2 - Medium Description Replace Unit #4804, a 2000 GMC Sonoma ext. cab 4x4 small utility pick up with 25,100 miles. This truck is used as a station response vehicle by the Officers assigned to each station. The fIre department has three of these vehicles and each are fully equipped to be fIrst responder vehicles to all types of incidents that the fIre department will respond to. Justification The utility vehicles are used by Fire Department Officers to respond directly to the scene of the incident so that they can evaluate for additional equipment needed and also render immediate fIrst aid and care to those who need it. The fIrst responding vehicles are usually on the scene within fIve to six minutes of the original page as compared to seven or eight minutes for a vehicle responding from the fIre station. The time span is critical for all types of major events. Knowing as quickly as possible what the conditions and situations at the scene will make for a much safer response by other vehicles and helps all others prepare for the incident as the first fire officer has already informed incoming trucks what is going on. Expenditures 2010 2011 2012 2013 2014 Total Vehicles 32,000 32,000 Total 32,000 . 32,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 32,000 32,000 Total 32,000 32,000 Budget Impact/Other 1 With their vehicle responding directly to the scene, the fIre officer can cancel others if they are not needed and or slow them to routine so that the response is safer for responders and others who are on the highway. Having a fIre officer at an incident early is very beneficial for size up and planning tactics prior to all of the other fire vehicles getting there. All fIre conditions can be evaluated and thought out by the fire officer so that he or she can be better nrenared to oversee fire suppression activities. Tuesday, July 14, 2009 P37 Capital Plan 2010 thru 2014 City of Andover, MN P.'oject # 13-42200-02 Project Name Replacement - Utility #5 Type Equipment Department Fire Useful Life 15 Years Contact Fire Chief Category Equipment Priority 2 - Medium Description Replace Unit #4805, a 2000 GMC Sonoma ext. cab 4x4 small utility pick up with 26,100 miles. This truck is used as a station response vehicle by the Officers assigned to each station. The fire department has three of these vehicles and each are fully equipped to be first responder vehicles to all types of incidents that the fire department will respond to. Justification The utility vehicles are used by Fire Department Officers to respond directly to the scene ofthe incident so that they can evaluate for additional equipment needed and also render immediate first aid and care to those who need it. The first responding vehicles are usually on the scene within five to six minutes of the original page as compared to seven or eight minutes for a vehicle responding from the fire station. The time span is critical for all types of major events. Knowing as quickly as possible what the conditions and situations at the scene will make for a much safer response by otller vehicles and helps all others prepare for the incident as the first fire officer has already informed incoming trucks what is going on. Expenditures 2010 2011 2012 2013 2014 Total Vehicles 32,000 32,000 Total 32,000 32,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 32,000 32,000 Total 32,000 32,000 Budget Impact/Other 1 With their vehicle responding directly to the scene, the fire officer can cancel others if they are not needed and or slow them to routine so that the response is safer for responders and others who are on the highway_ Having a fire officer at an incident early is yery beneficial for size up and planning tactics prior to all ofthe other fire vehicles getting there. All fire conditions can be evaluated and thought out by the fire officer so that he or she can be better prepared to oversee fire suppression activities. Tuesday, July 14, 2009 ----- - P38 Capital Plan 2010 thru 2014 City of Andover, MN Project # 13-42200-03 ProjectName Replacement - Grass #21 Type Equipment Department Fire Useful Life 20 Years Contact Fire Chief Category Equipment Priority 2 - Medium Description Replace Unit #4892, a 1991 Ford 4x4 grass vehicle with 21,100 miles This has also been used as a medical response unit for Station #2. Now that the fire department has a separate vehicle that will be used to respond to medical calls, the new grass trucks will be designed to function for one primary purpose and will allow for new wildfire technologies to be put on the truck. Justification The fire department has now pUfchased new vehicles for rescue calls only and this will allow for the new grass trucks to have an extended life expectancy. The current grass vehicles have worked very hard responding to both wildfire and medical types of caIls during most of the life of the trucks. The grass trucks also have many engine hours on them due to idling conditions while at grass fires and medical calls. By using separate vehicles for each function, both the grass fire vehicle and assigned medical vehicle will last for at least 15 years or more. Expenditures 2010 2011 2012 2013 2014 Total Vehicles 45,000 45,000 Total 45,000 45,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 45,000 45,000 Total 45,000 45,000 Budget Impact/Other 1 The fire department will be looking to purchase a smaller and more maneuverable vehicle when it is time to replace the grass trucks. The current fuIl size pick up trucks, while capable of handling larger tanks and more weight, can be difficult to use when the need to negotiate around obstacles during wildfires arises. The grass vehicles will be a four wheel drive type and should probably have winches mounted on the front of the vehicle. The smaIler and more maneuverable vehicles should be less expensive but yet nerform much better when usin!!: the off road functions and features. Tuesday, July 14, 2009 P39 Capital Plan 2010 thru 2014 City of Andover, MN Project # 14-42200-01 Project Name Replacement - Tanker #11 Type Equipment Department Fire Useful Life 20 Years Contact Fire Chief Category Equipment Priority 2 - Medium Description Replace Unit #4889, a 1991 International tanker with 8,900 miles and about 900 engine hours. Justification This vehicle will be 22 years old in 2013. The all wheel drive vehicle has worked extremely well as a tanker that can be used at all types of fires including wildfires, where the off road capabilities have proven to be very valuable. There have been no significant problems with this vehicle and the replacement need has to be re-evaluated in 2013 but it is very important that we keep this vehicle current and up to date with the latest firefighting technologies. The current vehicle has a rear mounted pumping system that requires constant maintenance and usually more than one person to operate the truck and pump at a fire scenario. The proposed new tanker will have remote operational capabilities that will make operating the truck with only one person a reality. The current manually-operated pump has many drawbacks and limitations due to the need for more than one erson to operate efficiently and safely. Expenditures 2010 2011 2012 2013 2014 Total Vehicles 340,000 340,000 Total 340,000 340,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 340,000 340,000 Total 340,000 340,000 Budget Impact/Other 1 The new vehicle will probably have a larger tank and also the capability for only one person to operate during a fire situation. The maintenance costs for a newer vehicle will also have a budget impact in that there should be much less maintenance costs for the first half of the lifespan of the vehicle. The newer vehicle will also be expected to last longer because ofthe updates in the manufacturing process. The newer styles and metal fabrication help to reduce rusting and deterioration of the vehicle. The new vehicle should be produced so that the driver can dump water from chutes installed on both sides and from the rear ofthe truck. Currently water can be discharged only from a large rear outlet or with the manual pump system installed at the back of the truck. Tuesday, July 14, 2009 --~--- -----~-------- - - -- -- P40 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-45000-01 Project Name ReplacelRepair Play Structures - Various Parks Type Improvement Department Park & Rec - Operations Useful Life 10 Years Contact DPW I City Engineer Category Park Improvements Priority I - High Description Repair to fall zones and achieve ADA accessibility. Replacement of playground equipment and other major replacements, such as short fences on ball fields, soccer goals, or any area of play that does not meet safety specifications. The proposed rebuilds for the next five years are as follows: 2009 - Meadowoods North Park & Tot Lot on 138th Lane NW 2010 - Timber Trails Park & Nordeen's Park 2011 - Pleasant Oaks Park & Woodland Meadows Park 2012 - Green Acres Park & Northwoods East Park 2013 - Langseth Park & Andover Lions Park Justification I Old equipment no longer meets ADA requirements, such as entrapments, fall zones or handicap accessibility. Working to bring the parks up to meet all safety requirements. Expenditures 2010 2011 2012 2013 2014 Total Equipment 45,000 45,000 45,000 45,000 45,000 225,000 Total 45,000 45,000 45,000 45,000 45,000 225,000 Funding Sources 2010 2011 2012 2013 2014 Total Capital Projects Levy 45,000 45,000 45,000 45,000 45,000 225,000 Total 45,000 45,000 45,000 45,000 45,000 225,000 Budget Impact/Other I Less maintenance and will meet all safety requirements. Tuesday, July 14, 2009 P41 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-45000-02 Project Name New - Zero turn mower Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 1 - High Description I Purchase an additional zero turn mower. Justification 1 A zero turn mower is more efficient when mowing around the buildings, trees and other obstacles that are found in the city parks and campus grounds. This would also extend the life ofthe current Toro mowers. Expenditures 2010 2011 2012 2013 2014 Total Equipment 8,500 8,500 Total 8,500 8,500 Funding Sources 2010 2011 2012 2013 2014 Total Capital Projects Levy 8,500 8,500 Total 8,500 8,500 Budget Impact/Other 1 The zero turn mowers are faster to operate around buildings and trees thus saving time and money by being more productive. The zero turn mower is about 113 the cost of a Toro Groundsmaster. Tuesday, July 14, 2009 P42 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-45000-01 Project Name Replacement - Large Capacity Lawnmower #580 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 1 - High Description Replace Unit #580, a 1999 Toro 580 large capacity mower with 2,722 hours. This machine is averaging 200 - 300 hours per year and by 2010 it will have approximately 3,000 hours. Justification Maintenance costs are starting to accumulate and it should be traded in while it stilI has some value. Expenditures 2010 2011 2012 2013 2014 Total Equipment 112,000 112,000 Total 112,000 112,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 112,000 112,000 Total 112,000 112,000 Budget Impact/Other I Higher maintenance cost, possibly more break downs and lower trade-in value. Tuesday, July 14, 2009 P43 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-45000-02 Project Name Replacement - Toro Groundsmaster, #559 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW I City Engineer Category Equipment Priority 1 - High Description Replace Unit #559, a 1999 Taro Groundsmaster 328 with 1,893 hours. Justification This unit is run all year. Expenditures 2010 2011 2012 2013 2014 Total Equipment 23,000 23,000 Total 23,000 23,000 Funding Sources 2010 2011 '2012 2013 2014 Total Equipment Bond 23,000 23,000 Total 23,000 23,000 Budget Impact/Other 1 Higher maintenance cost, possibly more break downs and lower trade-in value. Tuesday, July 14, 2009 ---- P44 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-45000-03 Project Name Replacement - One Ton Truck wI Plow, #599 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 2 - Medium Description I Replace Unit # 599, a 2000 F450 I-ton with 47,200 miles. These trucks are on the move all year and average about 5,000 miles per year. Justification I This truck is used everyday; hauling material, equipment, people and also plowing snow in the winter. The plowing of snow puts a lot of wear and tear on the engine, transmission and other drive line components. Expenditures 2010 2011 2012 2013 2014 Total Vehicles 65,000 65,000 Total 65,000 65,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 65,000 65,000 Total 65,000 65,000 Budget Impact/Other I Being that this is a front line unit, we need to know that we can count on it everyday. Cost to operate it have only gone up $.04 per mile last year but those costs will continue to rise in the coming years. With preventative maintenance, we might be able to extend its useful life. Tuesday, July 14, 2009 P45 Capital Plan 2010 thru 2014 City of Andover, MN Project # 13-45000-01 Project Name Replacement - One Ton Truck wI Plow #503 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW I City Engineer Category Equipment Priority 2 - Medium Description Replace Unit #503, a 2001 Ford F-450 dump truck with a 9' Fisher snow plow with 62,700 miles on it. Justification I This unit will be 12 years old and should have approximately 80,000 miles on it. The maintenance cost will be monitored to determine when this vehicle should be replaced. Expenditures 2010 2011 2012 2013 2014 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 65,000 65,000 Total 65,000 65,000 Budget Impact/Other 1 Less cost per mile to operate and less break downs. Tuesday. July 14, 2009 P46 Capital Plan 2010 thru 2014 City of Andover, MN Project # 13-45000-02 Project Name Replacement - Trailer, T-554 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 2 - Medium Description Replace Unit #T-554 , a tandem axle trailer with GVW rating of 10,000 - 12,000 lbs. It was recently sand blasted and repainted top to bottom extending its useful life a few more years. Justification This is the main trailer for the Parks Department. It was the fIrst and only trailer that was designed for hauling mowers and it has worked out great. Expenditures 2010 2011 2012 2013 2014 Total Equipment 10,000 10,000 Total 10,000 10,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 10,000 10,000 Total 10,000 10,000 Budget Impact/Other I More parks can only mean moving more equipment to them. Tuesday, July 14, 2009 - ---- P47 Capital Plan 2010 thru 2014 City of Andover, MN Project # 14-45000-01 rfS:-~}~-::~ Project Name Replacement - One Ton Crew Cab Pickup #502 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 1 - High Description Replace Unit #502, a 2002 F350 crew cab pickup with 50,500 miles on it. Justification This truck is used for pulling a large trailer around the city with mowing equipment in the spring, summer and fall along with the summer part- time help. In the winter months, it is pulling equipment that is used to clear the ice skating rinks. A crew cab that can transport a mowing crew and all their equipment is an ideal situation. Expenditures 2010 2011 2012 2013 2014 Total Equipment 50,000 50.000 Total 50,000 50,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 50,000 50,000 Total 50,000 50,000 Budget Impact/Other I Less cost per mile to operate and fewer break downs. Budget Items 2010 2011 2012 2013 2014 Total Maintenance 45,000 45,000 Total 45,000 45,000 Tuesday, July 14, 2009 - --- -..--- P48 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-45001-01 Project Name Annual Miscellaneous Park Projects Type Improvement Department Park & Rec - Projects Useful Life Unassigned Contact Asst.Public Works Director Category Park Improvements Priority 1 - High Description I This is for unforeseen or requested miscellaneous projects that may arise during the year, requested by the public, staff, City Council or the Parks and Recreation Commission for each year. Justification I This gives flexibility to the City to do certain small-sized projects that may be warranted; for example, purchase of soccer goals. This funding has been recommended by the Park & Recreation Commission. Expenditures 2010 2011 2012 2013 2014 Total Improvement 15,000 15,000 15,000 15,000 15,000 75,000 Total 15,000 15,000 15,000 15,000 15,000 75,000 Funding Sources 2010 2011 2012 2013 2014 Total Park Improvement Funds 15,000 15,000 15,000 15,000 15,000 75,000 Total 15,000 15,000 15,000 15,000 15,000 75,000 Budget Impact/Other 1 Allows the Park and Recreation Commission to address a variety of different needs throughout the year. Tuesday, July 14, 2009 P49 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-45001-01 Project Name Irrigation Improvements Type Improvement Department Park & Rec - Projects Useful Life 15 Years Contact Asst.Public Works Director Category Park Improvements Priority 2 - Medium Description I Irrigation Improvements Justification I Expenditures 2010 2011 2012 2013 2014 Total Improvement 50,000 50,000 Total 50,000 50,000 Funding Sources 2010 2011 2012 2013 2014 Total Park Improvement Funds 50,000 50,000 Total 50,000 50,000 I Budget 1mpact10t1rer I I Tuesday, July 14, 2009 P50 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-41500-01 Project Name Replacement - Ford Taurus #15 Type Equipment Department Planning & Zoning Useful Life 10 Years Contact Comm. Dev. Director Category Equipment Priority 2 - Medium Description Replace Unit #15, a 1995 Taurus with 73,700 miles. This unit averages 3,000 to 5,000 miles a year. Justification By 2011, this vehicle will have 80,000 miles on it. This vehicle could be used as an intern vehicle or for city employees attending seminars/training. Expenditures 2010 2011 2012 2013 2014 Total Equipment 25,000 25.000 Total 25.000 25,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 25,000 25.000 Total 25,000 25,000 Budget Impact/Other I A new vehicle will decrease maintenance costs and improve productivity. This car could be kept and used for interns and possibly replace one of the old blazers that has 168,000 miles on it. The Central Equipment Department would like to recommend looking at an alternative fuel vehiclelhybrid. Tuesday, July 14, 2009 ------ P51 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-48200-01 Project Name Crosstown Blvd Trunk Sewer Line Type Improvement Department Sanitary Sewer Useful Life 50 Years Contact DPW / City Engineer Category Improvements Priority I - High Description Extend sanitary sewer tmnk along Crosstown Boulevard from the railroad tracks east to Prairie Road. It will be necessary to jack the sanitary sewer underneath the railroad. Justification I The trunk sanitary sewer will be extended to serve properties adjacent to Crosstown Boulevard and east of the railroad tracks and ultimately east of Prairie Road. The extension has been recommended through the sanitary sewer report (2004 Sanitary Sewer Report), subsequent studies of the system, and the updated Comprehensive Plan. This project is contingent upon the development east of the railroad tracks. Expenditures 2010 2011 2012 2013 2014 Total Improvement 400,000 400,000 Total 400,000 400,000 Funding Sources 2010 2011 2012 2013 2014 Total Sewer Trunk Fund 400,000 400,000 Total 400,000 400,000 Budget Impact/Other I Additional routine maintenance including televising and cleaning will be required. : Tuesday, July 14, 2009 - -- - -- -- - ----~------------ P52 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-48200-02 ~I~~'---- ,,"~:- - . ~ ~ ..N~~.:<2:'-..-:"~ -/".' Project Name Replacement - One Ton Truck wi Plow #90 Type Equipment Department Sanitary Sewer Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 1 - High Description Replace Unit #90, a 1997 Dodge W250 with snow removal equipment and 71,700 miles. Justification I This truck will be monitored over the next couple of years to determine the appropriate time for replacement. It will be replaced with a one ton truck and modem snow removal equipment to make snow removal faster and more efficient. Expenditures 2010 2011 2012 2013 2014 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2010 2011 2012 2013 2014 Total Sanitary Sewer Fund 65,000 65,000 Total 65,000 65,000 Budget Impact/Other I The new truck will have decreased maintenance issues and the modem snow equipment will make snow removal faster and more efficient. Tuesday, July 14, 2009 ~ -- ---- P53 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-48200-03 pJ'ojectName New - JeWac Truck Type Equipment Department Sanitary Sewer Useful Life 15-20 Years Contact DPW I City Engineer Category Equipment Priority 1 - High Description The new vehicle is a combinationjetlvac unit, Model 2115 Positive Displacement Unit (PD Unit) used for cleaning sanitary and stonn sewers. This unit will carry up to 2000 gallons of water and 600 feet of jetting hose. Justification Approximately 13 miles or 15% of the sanitary sewer system is trunk mains with diameters of 12" - 36". These trunk mains are flowing near capacity in some areas at the present time. By removing the sedimentation in these pipes the flow line wiII drop giving more room for additional flows. In turn this could put on hold the addition of the designated lift station to by pass certain areas for a year or more. This type of unit can also clean flared end sections in back yards and sedimentation ponds within a reasonable distance. This would allow some areas to be cleaned without having to enter properties. Also with two trucks in operation more of the storm and sanitary sewer systems could be maintained to meet goals as set up in the NPDES program. At the present time most of the departments efforts are geared towards the storm sewer system because of the many failures and neglect that has taken place in the past. There are thirty six square miles of storm sewer systems and ninety miles of sanitary systems. The storm sewers are maintained from the spring of the year and ending in the fall. The sanitary system is then maintained during the winter months when conditions are less than favorable. Expenditures 2010 2011 2012 2013 2014 Total Equipment 357,000 357,000 Total 357,000 357,000 Funding Sources 2010 2011 2012 2013 2014 Total Sanitary Sewer Fund 160,000 160,000 Sewer Trunk Fund 160,000 160,000 Storm Sewer Fund 37,000 37,000 Total 357,000 357,000 Budget Impact/Other I This truck wiII help save time with cleaning of the system. It wiII also allow the system to be cleaned under heavy flows which cannot be done with the machine currently being used. This type of V AC truck will allow the operators to clean more of the system without having to stop because the truck cannot handle the flows. It would save time by not having to plug mains and risk backups into basements because of some unforeseen difficulty. By having two jet vac trucks in operation at the same time, more ofthe storm and sanitary sewer systems could be maintained on an annual basis to meet goals as set by the department and NPDES program. Tuesday, July 14, 2009 ----------~ -----~ ~ ~~~ -- ---- P54 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-48200-01 Project Name Yellow Pine Lift Station Type Improvement Department Sanitary Sewer Useful Life 50 Years Contact DPW / City Engineer Category Improvements Priority 1 - High Description Install a lift station at Yellow Pine Street to divert flow from the Bluebird Street trunk line to the Pinewood trunk line. The wet well for this lift station was constructed in 2005 as a part ofthe Crosstown Boulevard Improvements Project. Justification This lift station will allow additional capacity in the Bluebird Street trunk line to serve adjacent properties until the year 2020. This project is development dependent. Expenditures 2010 2011 2012 2013 2014 Total Improvement 650,000 650,000 Total 650,000 650,000 Funding Sources 2010 2011 2012 2013 2014 Total Sewer Trunk Fund 650,000 650,000 Total 650,000 650,000 Budget Impact/Other 1 Routine monitoring and maintenance of the lift station will be required. Tuesday, July 14, 2009 P55 Capital Plan 2010 thru 2014 City of Andover, MN Project # 13-48200-01 Project Name Rural Reserve Trunk Sanitary Sewer Type Improvement Department Sanitary Sewer Useful Life 50 Years Contact DPW I City Engineer Category Unassigned Priority 1 - High Description I Extension of trunk sanitary sewer from Bunker Lake Boulevard approximately parallel to Coon Crook to serve the Rural Reserve area. The sanitary sewer will be constructed through existing neighborhoods and along South Coon Creek Drive then north into the Rural Reserve Area. It is anticipated that the extension through the Rural Reserve may be constructed the following year, or as the market demands. Justification I The trunk sanitary sewer will be extended to serve future development ofthe Rural Reserve. The timing of this extension will be market driven based upon developer timeIines for the Rural Reserve. The extension has been recommended in the Trunk Sanitary Sewer Analysis for Designated Rural Reserve Areas prepared by WSB and Associates. Expenditures 2010 2011 2012 2013 2014 Total Construction 2,250,000 1,250,000 3,500,000 Total 2,250,000 1,250,000 3,500,000 Funding Sources 2010 2011 2012 2013 2014 Total Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Total 2,250,000 1,250,000 3,500,000 Budget Impact/Other I Additional routine maintenance including televising and cleaning will be required. Tuesday. July 14, 2009 ~-------~ ---~----- -- PSG Capital Plan 2010 thru 2014 City of Andover, MN Project # 10~48300-01 Project Name Storm Sewer Improvements Type Improvement Department Storm Sewer Useful Life 30 Years + Contact DPW / City Engineer Category Utilities Priority 1 - High Description Each year, areas of the City are identified where improvements are required to maintain our storm sewer system. Maintenance items include replacement of failing culverts, catch basins, and storm sewer pipes, erosion issues at storm sewer outfalls, and dredging of ponds and ditches. Justification I Maintaining the City's storm sewer system improves water quality and public safety, and reduces the need for costly repairs in the future. Repairing and maintaining these systems also allows public works to focus on and comply with requirements ofthe NPDES program, such as pipe cleaning, inspections, and sweeping. Expenditures 2010 2011 2012 2013 2014 Total Improvement 53,000 54,000 55,000 56,000 57,000 275,000 Total 53,000 54,000 55,000 56,000 57,000 275,000 Funding Sources 2010 2011 2012 2013 2014 Total Storm Sewer Fund 53,000 54,000 55,000 56,000 57,000 275,000 Total 53,000 54,000 55,000 56,000 57,000 275,000 Budget Impact/Other I Repairing problem areas in the storm sewer system will reduce the yearly maintenance needs placed on the public works personnel. Tuesday, July 14. 2009 P57 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-48300-01 ProjectName Replacement - Elgin Street Sweeper #169 Type Equipment Department Stann Sewer Useful Life 10 Years Contact DPW I City Engineer Category Equipment Priority 1 - High Description Replace Unit #169, a 2000 Elgin sweeper with approximately 3,548 hours. Justification The maintenance cost of this machine has risen $0.84 per hour in the last year alone. Maintenance costs continue to rise and it will need to be monitored as to the timing of replacement. Expenditures 2010 2011 2012 2013 2014 Total Vehicles 150,000 150,000 Total 150,000 150,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 90,000 90,000 Storm Sewer Fund 60,000 60,000 Total 150,000 150,000 Budget Impact/Other I We will need to monitor the costs closely over the next few years and make a decision at that time. This machine only runs about a month and a half a year. Tuesday, July 14, 2009 P58 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-43100-01 Project Name Annual Street Seal Coat Project Type Improvement Department Streets I Highways Useful Life 8 Years Contact DPW I City Engineer Category Park Improvements Priority 1 - High Description This project provides for a seal coat of the streets. Due to reduced budgets and escalating fuel and material prices, funding is not available to complete maintenance on entire zones on an annual basis as has been the historical practice. Each year, staffwill determine an area that can be seal coated within the allotted budget based upon current estimated project costs. This plan has the following areas tentatively planned for sealcoating as follows: 2010: Remainder of Zone 7 2011: West 1/2 of Zone 8 2012: East 1/2 of Zone 8 2013: East 1/2 of Zone I 2014: West 1/2 of Zone 1 Justification I Seal coating will extend the useful life of roads by protecting the bituminous from oxidation due to adverse weather conditions (sun, rain, wind, snow, etc.). The prevention of oxidation will prolong the useful life of the pavement and defer the need for a costly reconstruction. Seal coating also improves the skid resistance ofthe roadway surface by increasing the friction between vehicle tires and the roadway. New developments and reconstructed areas are typically seal coated within three to four years after they are paved. Expenditures 2010 2011 2012 2013 2014 Total Construction 225,000 383,000 342,000 420,000 452,000 1,822,000 Total 225,000 383,000 342,000 420,000 452,000 1,822,000 Funding Sources 2010 2011 2012 2013 2014 Total Construction Seal Coat Fund 84,000 4,000 15,000 9,000 9,000 121,000 Road & Bridge Funds 141,000 379,000 327,000 411,000 443,000 1,701,000 Total 225,000 383,000 342,000 420,000 452,000 1,822,000 Budget Impact/Other 1 Extending the life of the street will reduce routine maintenance (Crack sealing, pot hole patching, overlays, etc.) and extend the overall design life of the pavement. Tuesday, July 14, 2009 ----- -- PS9 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-43100-02 Project Name Annual Street Crack Seal Project Type Improvement Department Streets I Highways Useful Life 8 Years Contact DPW I City Engineer Category StreetslHighways Priority 1 - High Description This project provides for crack sealing of the streets. Due to budget restraints and escalating fuel and material prices, funding is not available to complete maintenance on entire zones on an annual basis. Each year, staff will determine an area that can be crack sealed within the allotted budget based upon CUITent estimated project costs. This plan has the following areas tentatively planned for crack sealing as follows: 2010: Remainder of Zone 8 2011: No crack seal project in 2011 2012: East 1/2 of Zone 1 2013: West 1/2 of Zone 1 2014: Full Zone 2 Justification 1 The sealing of street cracks will significantly extend the useful life of the streets. This will extend the time frame when a costly street reconstruction project will be necessary. The sealing of cracks in the street surface reduces/eliminates water from entering the road base and sub grade. This process reduces the freeze/thaw cycles ofthe subgrade, maintaining the integrity of the road. Crack sealing is completed in a particular zone one year prior to seal coating. This allows the crack sealing material to cure and minimize bleed through once seal coated. New developments and reconstructed areas requiring crack seal are not shown on the attached maps. These areas are typically crack sealed three years after they are paved. Expenditures 2010 2011 2012 2013 2014 Total Construction 20,000 108,000 109,000 194,000 431,000 Total 20,000 108,000 109,000 194,000 431,000 Funding Sources 2010 2011 2012 2013 2014 Total Construction Seal Coat Fund 2,000 1,000 1,000 1,000 5,000 Road & Bridge Funds 18,000 107,000 108,000 193,000 426,000 Total 20,000 108,000 109,000 194,000 431,000 Budget Impact/Other 1 Sealing the street cracks will reduce routine maintenance by eliminating the source of degradation resulting from moisture in the road subgrade. Tuesday, July 14, 2009 - --- --- -- -- -- -- P60 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-43100-03 Project Name Annual Street Reconstruction Type Improvement Department Streets I Highways Useful Life 20 Years Contact DPW I City Engineer Category StreetslHighways Priority 1 - High Description The Street Reconstruction projects will consist of milling the existing street surface and constructing a new asphalt surface. Minor shouldering and restoration work will be included with the project. In developments that have existing bituminous curb or no curb or ditch, concrete curb and gutter will be constructed. 25% of the total project costs are assessed to the benefiting properties in each development. This program helps to maintain the integrity and value of the communities street infrastructure. Areas to be reconstructed are shown on the attached maps and are listed below. The timing of reconstruction of developments more than two years out may be revised as street conditions and ratings are reviewed on an annual basis. Additional developments may be added to the schedule or projects moved up if it is advantageous to reconstruct them in conjunction with other nearby projects. 2010 - Woodland Meadows - South Half 2011 - Rolling Forest, Genthon Ponds, Flintwood Street, Aud. Sub. 137, East Brook Terrace 2012 - Stenquist Addition, Makah Street, 159th Ave (7th Ave to Roanoke St.) 2013 - Johnson's Oakmount Terrace, Ivywood Estates 2014 - Lakeview Terrace, Lund ren Oakrid e, Kemps Addition, Country Estates Justification I The streets in these neighborhoods are generally in excess of25 years old and are in need of rehabilitation. The intent of this program is to provide the community with a high quality transportation system and maintain a constant upkeep of the City's street infrastructure. Expenditures 2010 2011 2012 2013 2014 Total Construction 888,000 672,000 1,405,000 693,000 746,000 4,404,000 Total 888,000 672,000 1,405,000 693,000 746,000 4,404,000 Funding Sources 2010 2011 2012 2013 2014 Total Assessments 222,000 168,000 351,000 173,000 186,000 1,100,000 Road & Bridge Funds 666,000 504,000 1,054,000 520,000 560,000 3,304,000 Total 888,000 672,000 1,405,000 693,000 746,000 4,404,000 Budget Impact/Other I The rehabilitation of the streets will reduce the routine maintenance (Crack sealing, pot hole patching, etc..) in the area. Long term, this reconditioning will prolong the structural stability of the roadway making for a longer serviceable life. Tuesday, July 14, 2009 P61 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-43100-04 Project Name Annual Pavement Markings Type Improvement Department Streets I Highways Useful Life 1-2 Years Contact DPW I City Engineer Category Improvements Priority 1 - High Description The pavement striping for City streets is conducted one time per year. This includes centerline striping and shoulder striping. Striping enhances the safety ofthe roadway by directing traffic to the correct lane movement. The Federal Highway Administration is currently reviewing reflective standards for pavement markings. In the near future the City may have to stripe twice per year to meet new standards. If this is approved, it will double the cost of pavement markings per year. Justification Striping is required through the local and state agencies. A reflective standard is required. Restriping annually maintains the pavement markings to the required standards. Expenditures 2010 2011 2012 2013 2014 Total Improvement 19,000 20,000 21,000 22,000 23,000 105,000 Total 19,000 20,000 21,000 22,000 23,000 105,000 Funding Sources 2010 2011 2012 2013 2014 Total Road & Bridge Funds 19,000 20,000 21,000 22,000 23,000 105,000 Total 19,000 20,000 21,000 22,000 23,000 105,000 Budget Impact/Other I The pavement markings are contracted out each year adding virtually no operational impact. Tuesday, July 14, 2009 - - -------- - ------ P62 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-43100-05 Project Name Annual Curb Replacement Type Improvement Department Streets I Highways Useful Life 30 Years Contact DPW I City Engineer Category StreetslHighways Priority 1 - High Description Damaged and failing concrete curb and gutter throughout the City needs to be repaired or replaced to help maintain the integrity of the roadway system. Replacing damaged or failing sections of curb and gutter helps with drainage ofthe roadway and prolongs the life ofthe street system. Justification The majority of the concrete curb and gutter throughout the City is in relatively good condition. However, there are isolated areas that need rehabilititation every year. Failing or damaged sections of concrete curb and gutter are removed and replaced. Replacing damaged sections of concrete curb and gutter maintains the integrity of and prolongs the life of the City's street infrastructure. Expenditures 2010 2011 2012 2013 2014 Total Construction 40,000 41,000 42,000 43,000 44,000 210,000 Total 40,000 41,000 42,000 43,000 44,000 210,000 Funding Sources 2010 2011 2012 2013 2014 Total Road & Bridge Funds 40,000 41,000 42,000 43,000 44,000 210,000 Total 40,000 41,000 42,000 43,000 44,000 210,000 Budget Impact/Other I Repairing failing or damaged sections of curb and gutter reduces the routine maintenance required by the public works department Tuesday, July 14, 2009 P63 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-43100-06 ProjectName Bridge Scour Repairs Type Improvement Department Streets I Highways Useful Life 15-20 Years Contact DPW I City Engineer Category Improvements Priority 1 - High Description I The City is required to complete inspections of all bridges within the City. Inspections have determined that repairs are necessary under the bridges to prevent scouring and erosion ofthe areas adjacent to the bridge abutments. Justification 1 Repairs to prevent scouring adjacent to the bridge abutments are necessary to maintain the integrity ofthe bridges in the City. Expenditures 2010 2011 2012 2013 2014 Total Improvement 35,000 35,000 35,000 105,000 Total 35,000 35,000 35,000 105,000 Funding Sources 2010 2011 2012 2013 2014 Total Road & Bridge Funds 17,500 17,500 17,500 52,500 Storm Sewer Fund 17,500 17,500 17,500 . 52,500 Total 35,000 35,000 35,000 105,000 I Budget Impact/Other I I Tuesday, July 14, 2009 --.--..- P64 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-43100-01 Project Name Municipal State Aid Routes I New & Reconstruct Type Improvement Department Streets / Highways Useful Life 20 Years Contact DPW / City Engineer Category Streets/Highways Priority 1 - High Description The following projects are proposed to be constructed and/or rehabilitated to meet State Aid Standards. The rehabilitation projects will consist of milling the existing street surface, constructing concrete curb and gutter where it does not exist, repairing storm sewer systems, and improving storm drainage. 2011: Nightingale Street (Crosstown Blvd - 16lst Ave) $830,000 2013: South Coon Creek Drive (Round Lake Blvd - Crosstown) $1,120,OOO 147th Avenue (7th Avenue to 300' east of Guarani) $140,OOO 2014: 1.5" Overla - Prairie Road (Andover Blvd - Crosstown Blvd) $410,000 Justification I Upgrades needed to maintain the integrity ofthe City's State Aid roadway infrastructure. Expenditures 2010 2011 2012 2013 2014 Total Construction 830,000 1,260,000 410,000 2,500,000 Total 830,000 1,260,000 410,000 2,500,000 Funding Sources 2010 2011 2012 2013 2014 Total Assessments 65,000 190,000 255,000 Municipal State Aid Funds 765,000 1,070,000 410,000 2,245,000 Total 830,000 1,260,000 410,000 2,500,000 Budget Impact/Other I Rehabilitating the roads will reduce the amount of routine maintenance along these sections of roadway and provide a safer and higher quality transportation system. Tuesday, July 14. 2009 P65 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-43100-02 ~rojectName Replacement - Dump Truck wi Snow Removal #197 Type Equipment Department Streets / Highways Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 1 - High Description I Replace unit # 197, a 1996 L T9000 tandem axle dump truck and snow removal equipment with 62,900 miles on it. Justification I This is one of the remaining few units with a manual transmission in it. It's difficult and tiring to operate the snow removal equipment and change gears at the same time. Less operations in the cab will keep the driver alert for longer periods oftime during those long snow removal days and nights. Expenditures 2010 2011 2012 2013 2014 Total Equipment 200,000 200,000 Total 200,000 200,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 200,000 200,000 Total 200,000 200,000 Budget Impact/Other I Changing to an automatic transmission and newer snowplow controls will give us more attentive and less fatigued drivers after many hours of service. Tuesday, July 14, 2009 P66 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-43100-03 Project Name Intersection Upgrades Type Improvement Department Streets / Highways Useful Life 25 Years Contact DPW / City Engineer Category Improvements Priority 1 - High Description 2011-Intersection improvements to improve safety at Crosstown Drive and Crosstown Boulevard. 2013 - Construction of a traffic signal at South Coon Creek Drive and Round Lake Blvd. Minor lane widening may be needed but turn lane construction would not be included in this project ($275,000). Justification I Intersection upgrades are necessary due to the increased development and demands on the transportation system, the need for safety improvements, and to comply with Anoka County Highway Department requirements. . Expenditures 2010 2011 2012 2013 2014 Total Construction 130,000 275,000 405,000 Total 130,000 275,000 405,000 Funding Sources 2010 2011 2012 2013 2014 Total Municipal State Aid Funds 130,000 275,000 405,000 Total 130,000 275,000 405,000 Budget Impact/Other I Improvements will improve the flow of traffic and will improve the safety of vehicles, pedestrians and bicyclists. Tuesday, July 14, 2009 P67 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-43100-01 ProjectName Replacement - Dump Truck wi Snow Removal #198 Type Equipment Department Streets / Highways Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 1 - High Description I Replace unit # 198, a 2000 dump truck with front mounted snow removal equipment with almost 28,800 miles on it. Justification I This truck will be 12 years old and will be getting close to the end of its life cycle. It will be re-evaluated each year to determine when to replace it. Expenditures 2010 2011 2012 2013 2014 Total Equipment 150,000 150,000 Total 150,000 150,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 150,000 150,000 Total 150,000 150,000 Budget Impact/Other I Less cost per mile to operate and better use of snow plow equipment. Tuesday, July 14, 2009 - P68 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-43100-02 Project Name Replacement - One Ton Truck wi Plow #132 Type Equipment Department Streets / Highways Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 1 - High Description I Replace unit #132, a 2001 Ford F-450 dump truck with a 9 foot Fisher snow plow with 75,700 miles on it.. This unit plows cul-de-sacs and hauls equipment and materials through out the year. Justification I This truck will be 11 years old by then and will have 95,000 miles on it. Currently it has 75,700 miles on it and cost per mile to operate will most likely be on the rise. It will be re-evaluated each year to determine when to replace it. Expenditures 2010 2011 2012 2013 2014 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 65,000 65,000 Total 65,000 65,000 Budget Impact/Other I Less cost per mile to operate but it might work out as a good summer time vehicle. Budget Items 2010 2011 2012 2013 2014 Total Maintenance 58,000 58,000 Total 58,000 58,000 Tuesday, July 14, 2009 P69 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-43100-03 Project Name Replacement - Water Tanker #163 Type Equipment Department Streets I Highways Useful Life 15 Years Contact DPW / City Engineer Category Equipment Priority 2 - Medium Description I Replace Unit #163, a 1986 water tanker with 65,826 miles. Justification I The old tanker was partially refurbished a few years ago because the floor and tank had rusted out. A new water truck would handle the job tasks better and more efficiently. A recently purchased water tanker with its cab over design and short turning radius has been a great asset to the public works staff. Expenditures 2010 2011 2012 2013 2014 Total Vehicles 100,000 100,000 Total 100,000 100,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Bond 100,000 100,000 Total 100,000 100,000 Budget Impact/Other I The design of the new water tanker make it very efficient to operate and pleasure to use. The front adjustable nozzle is particularly liked by the public works staff. Tuesday, July 14, 2009 P70 Capital Plan 2010 thru 2014 City of Andover, MN Project # 10-48100-01 Project Name Rehabilitation of Wells Type Improvement Department Water Useful Life 7 Years Contact DPW / City Engineer Category Improvements Priority 1 - High Description I The motor, pump and column pipe are taken out for inspection and worn parts are replaced. The well is televised to determine the depth and condition. If the well is at or close to the original drill depth everything is put back in place. The well may need to be cleaned out to the original depth ifthere is a substantial decrease in the depth. Justification I To make sure the well is operational to what it is designed for and to correct any problems that may affect our ability to produce the amount of water needed to meet the demand. A complete inspection and maintenance overhall is performed on each well a minimum of once every seven (7) years. Well #3 is in line for this type of rehabilitation. This maintenance will also maximize the pumping rate ofthe well. Even though this is a peaking well and other issues are related to it, the maintenance is required to make sure the well works efficiently. Expenditures 2010 2011 2012 2013 2014 Total Improvement 50,000 55,000 60,000 65,000 70,000 300,000 Total 50,000 55,000 60,000 65,000 70,000 300,000 Funding Sources 2010 2011 2012 2013 2014 Total Water Fund 50,000 55,000 60,000 65,000 70,000 300,000 Total 50,000 55,000 60,000 65,000 70,000 300,000 Budget Impact/Other I This would be done at such a time that it would not affect the demand needs of the system. Typically done late fall. Tuesday, July 14, 2009 P71 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-48100-01 Project Name Construct Clearwell at WTP Type Improvement Department Water Useful Life 50 Years Contact DPW / City Engineer Category Improvements Priority 1 - High Description Construct a 2 million gallon clearwell adjacent to the water treatment plant. Justification 1 In order to adequately supply treated water at an acceptable pressure to the entire distribution system in Andover, a two million gallon clearWell must be constructed near the water treatment plant. The existing 500,000 water tower in the southwest part oftown would be demolished as part ofthis process. Construction of this clearwell and demolition of the existing 500,000 gallon tower would eliminate the low pressure zone currently in the southwest part oftown. Expenditures 2010 2011 2012 2013 2014 Total Construction 2,665,900 2,665,900 Total 2,665,900 2,665,900 Funding Sources 2010 2011 2012 2013 2014 Total Water Revenue Bonds 2,665,900 2,665,900 Total 2,665,900 2,665,900 Budget Impact/Other I Additional maintenance and monitoring would be required of the Sewer and Water department. Tuesday, July 14, 2009 P72 Capital Plan 2010 thru 2014 City of Andover, MN Project # 11-48100-02 Project Name Water Main Improvements Type Improvement Department Water Useful Life 50 Years Contact DPW / City Engineer Category Improvements Priority 1 - High Description Install water main, hydrants, and service lines to provide water service to the existing residential neighborhoods. The following projects are proposed to be constructed along with the planned reconstruction ofthe streets in these areas: 20 II: East Brook Terrace/ Aud. Sub. No. 137 ($290,000) 2014: Lakeview Terrace Area ($550,000) Justification I The roadways in these developments are proposed to be reconstructed. Sanitary sewer is located in these areas, but not City water. Should these neighborhoods desire to have access to City water within the next 30-40 years it would be cost beneficial to install the water main while the roadways are being constructed. Expenditures 2010 2011 2012 2013 2014 Total Improvement 290,000 550,000 840,000 Total 290,000 550,000 840,000 Funding Sources 2010 2011 2012 2013 2014 Total Assessments 290,000 550,000 840,000 Total 290,000 550,000 840,000 Budget Impact/Other I Additional maintenance and flushing requirements for the water main system will result. Tuesday, July 14, 2009 P73 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-48100-01 Project Name Construct Well #10 Type Improvement Department Water Useful Life 25 Years Contact DPW / City Engineer Category Improvements Priority 1 - High Description Construct well # lOin Shadowbrook 2nd Addition on an existing city-owned lot to provide municipal water due to the increased demand. Justification As the City's population continues to grow, the demand for municipal water increases. Continuing to add wells to the City's water system is essential to meet the demand. Expenditures 2010 2011 2012 2013 2014 Total Improvement 181,000 181,000 Total 181,000 181,000 Funding Sources 2010 2011 2012 2013 2014 Total Water Trunk Fund 181,000 181,000 Total 181,000 181,000 Budget Impact/Other 1 Increase energy and operating costs to the water system. Tuesday, July 14, 2009 - -- -- -- ..- P74 Capital Plan 2010 thru 2014 City of Andover, MN Project # 12-48100-03 Project Name Demolish 500,000 Gallon Water Tower Type Improvement Department Water Useful Life Unassigned Contact DPW / City Engineer Category Improvements Priority 1 - High Description Demolish the existing 500,000 gallon water tower located on the west side oftown. Justification The existing 500,000 gallon water tower will be demolished and replaced by a new two million gallon water tower so the City's water distribution system can be managed under one pressure zone, providing treated water to all residents on the system. Expenditures 2010 2011 2012 2013 2014 Total Improvement 190,000 190,000 Total 190,000 190,000 Funding Sources 2010 2011 2012 2013 2014 Total Water Trunk Fund 190,000 190,000 Total 190,000 190,000 Budget Impact/Other 1 Maintenance ofthe existing water tower will no longer be required. Tuesday. July 14, 2009 P75 Capit~l Plan 2010 thru 2014 City' of Andover, MN Project # 12-48100-04 Project Name Replacement - One Ton Truck wI Plow #105 Type Equipment Department Water Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 1 - High Description Replace unit #105, a 1994 Ford F-250 pick up truck with snow removal equipment and 105,900 miles. Justification I By 2012, this truck will be 17 years old with over 110,000 miles on it. This truck will be replaced with a I-ton truck with modern snow removal equipment. Expenditures 2010 2011 2012 2013 2014 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2010 2011 2012 2013 2014 Total Water Fund 65,000 65,000 Total 65,000 65,000 Budget Impact/Other I A new truck wil have lower maintenance cost and better snow removal equipment. Both items will save time and money. Tuesday, July 14, 2009 - - .- P76 Capital Plan 2010 thru 2014 City of Andover, MN Project # 13-48100-01 Project Name Construct Water Treatment Plant #2 Type Improvement Department Water Useful Life 30 Years Contact DPW / City Engineer Category Improvements Priority 1 - High Description Construct Water Treatment Plant No.2 in Shadowbrook Development. Justification According to the Water Comprehensive Plan, the time table for the second water treatment facility will be needed at this time. The water treatment plant that went on line in October 2003 is nearing the designed maximum for the amount of water treated per day. By adding this plant in the Shadowbrook area, flows and pressures will also increase benefiting the entire system. This will also minimize the need to operate wells 2 and 3 that are having some quality issues. Expenditures 2010 2011 2012 2013 2014 Total Construction 8,000,000 8,000,000 Total 8,000,000 8,000,000 Funding Sources 2010 2011 2012 2013 2014 Total Water Revenue Bonds 8,000,000 8,000,000 Total 8,000,000 8,000,000 Budget Impact/Other I There will be additional costs for operating, such as electricity, natural gas and chemicals. Tuesday, July 14, 2009 P77 Capital Plan 2010 thru 2014 City of Andover, MN Project # 13-48100-02 Project Name Water Main along South Coon Creek Drive Type Improvement Department Water Useful Life 50 Years Contact DPW / City Engineer Category Improvements Priority 1 - High Description Install a 12" water main along South Coon Creek Drive from 145th Avenue to Crosstown Boulevard. Justification I Construction of a water main along South Coon Creek Drive will allow the existing water distribution system between the east and west sides of town to be looped. The only existing connection between the two parts of town is along Bunker Lake Boulevard. Looping of the system will allow treated water to be continuously supplied to all residents in town on the water system. It will also help alleviate the pressure variance that is experienced between the east and west sides of town. Coon Creek Boulevard is scheduled for reconstruction in 2013. It would be advantageous to construct the water main concurrently with the roadway reconstruction. Expenditures 2010 2011 2012 2013 2014 Total Improvement 710,000 710,000 Total 710,000 710,000 Funding Sources 2010 2011 2012 2013 2014 Total Assessments 100,000 100,000 Water Trunk Fund 610,000 610,000 Total 710,000 710,000 Budget Impact/Other I Additional maintenance and flushing requirements for the water main system will result. Construction of this system would make management of the water distribution system for the City as a whole easier by eliminating the two pressure zones. Tuesday, July 14, 2009 ?/~ Ov 0 "'" 0 VT-O 10 '^ om <X).... 0101'-0 N :J 1O.T-'O, ~ ~ ~~~ ~ c( T-...... 10 co 0 1'-100 C'? I- ""'10 "'" C'? 0 I'-NIO 10 o v...... C'? en ...... I'- en I- w ~ 10 0 0 0 0 Ol en Q) <X) en N 0 <X) co 0 10 10.... "'" U) 10' '10 NOlO U) C'? .......... ~ ~ tIi ~ ~ gf 1 ~ ~ ~ o -.:- T- ..-- N W ~ 10 0 0 0 0 Ol en Q) I'- co . N g,,~ ~ 8 ~ :g::; ~ ~ l!? C'? ri r-: ~ o.ri a) .,; c.; ci"': l8 Q ...... LO ~ T- ~ ~ ~ C>> t-.. ~ N co .... .2 0-0 l!! CIl C 10 0 0 0 0 m en Q) <D.... :; N 0 co co 0 10 10.... 0 N 0' <D' '10 NOlO U) C'? Ol 10 10 N ri r-: ~ o.ri a) .,; c.; ri .0 .0 .... ...... Il) ('II') ..... N ..;t.... 0 G) c: ~ ......... 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I ~ ~ 1Il1\)...._ 0:: _CIl....Ciil5 0 ::s 1Il1ll CD .... 0 CIl .9-EC>lIl _ lIlOO'>+:: _ C coco e CD.. III ,g E 0:: '&.I! E .:c ~ .g ~ .I! ~ -g -g;; fl.s.:c c 0 Z 1Il 0 C CIl c.;: 0 Gl =' =' e ~ 0 I\) <(000 I- <(0 c(o: I- 0:: 11..11.. W << Z 0 P IVI CITY OF ANDOVER Trail Fund Projected Fund Balance 2009 2010 2011 2012 2013 2014 TOTALS I Projected Sources of Revenue I Trail Fee $671 per unit platted units 25 25 25 25 25 25 Trail Fee $ 16,775 $ 16,775 $ 16,775 $ 16,775 $ 16,775 $ 16,775 $ 100,650 - Total Revenues Available 16,775 16,775 16,775 16,715 16,715 16,715 100,650 I Projected Commitments I Total Commitments - . . . . $ . Revenues Over (Under) Expenditures 16,775 16,775 16,775 16,775 16,775 16,775 Fund Balance as of December 31, 2008 54,864 Fund Balance Brought Forward 71,639 71,639 88,414 105,189 121,964 Ending Fund Balance * $ 71,639 $ 88,414 $ 88,414 $ 105,189 $ 121,9&4 $ 138,739 *Target - 10% of current years commitments to create a contingency for any project overages. ** it is anticipated that all projects will not be fully expended by the end of the year, and future projects will be contingent on additional revenues. - ----- ------------ ----- ---- V 1>0 CITY OF ANDOVER Road & Bridge Funds - Rollup Projected Fund Balance 2009 2010 2011 2012 2013 2014 TOTALS I PrOjected Sources of Revenue I Est. Annual MSA Construction Allocation $ 527,353 $ 558,863 $ 1,006,901 $ 388,099 $ 1,177,885 $ 782,882 $ 4,441,763 State Aid Street Bonds - Principal (160,000) (170,000) (215,000) (220,000) (230,000) (230,000) (1,225,000) Available MSA Construction for Other Comm~ments 367,353 388,863 791,901 168,099 947,665 552,882 3,216,763 Est. Annual Maintenance Allocation 468,590 335,521 335,521 335,521 335,521 335,521 2,146,195 State Aid Street Bonds - Interest (78,583) (49,325) (21,009) (16,115) (10,765) (4,785) (180,582) General Fund Commitment (185,007) (190,557) (196,274) (196,274) (202,162) (202,162) (1,172,436) Available MSA Maintenance for Other Commitments 205,000 95,639 118,238 123,132 122,594 128,574 793,177 Total MSA Available for other Commitments 572,353 484,502 910,139 291,231 1,070,259 681,456 572,353 Federal Funds - Assessments' 345,000 222,000 233,000 351,000 363,000 186,000 1,700,000 Tax Levy 1,202,909 1,054,829 1,133,706 1,180,078 1,187,169 1 ,214,996 6,953,887 Total Revenues Available 2,120,262 1,761,331 2,276,845 1,802,309 2,620,428 2,082,452 9,228,040 I Projected Commitments I MSA - New & Reconstruct Routes 480,000 830,000 1,260,000 410,000 2,980,000 MSA - Intersection Upgrades 130,000 275,000 405,000 MSA - Transfer to Debt SElIVice 500,000 500,000 R & B - Pavement Markings 17,000 19,000 20,000 21,000 22,000 23,000 122,000 R & B - Curb Replacement 42,000 40,000 41,000 42,000 43,000 44,000 252,000 R & B - New & Reconstruct Routes R & B - Bridge Scour Repairs 17,500 17,500 17,500 - 52,500 R & B - Seal Coating 315,000 141,000 379,000 327,000 411,000 443,000 2,016,000 R & B - Crack Sealing 45,000 18,000 107,000 108,000 193,000 471,000 R & B - Overlays 875,000 888,000 672,000 1,405,000 693,000 746,000 5,279,000 Pedestrian Trail Maintenance 53,000 54,000 55,000 56,000 57,000 58,000 333,000 Total Commib11ents 1,827,000 1,677,500 2,144,500 1,975,500 2,869,000 1,917,000 12,410,500 Revenues Over (Under) Expenditures 293,262 83,831 132,345 (173,191) (248,572) 165,452 $ (3,184,460) Fund Balance as of December 31, 2008 2,497,381 Fund Balance Brought Forward 2,790,643 2,874,474 3,006,819 2,833,628 2,585,056 Ending Fund Balance" $ 2,790,643 $ 2,874,474 $ 3,006,819 $ 2,833,628 $ 2,585,056 $ 2,750,508 . 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B a. f-< '" -~I- -~~. -~L ~ d'a! 51 ~ ~~,d III I ~ 1 oS 111' g ~ .!!,. ~ ~., ~ ,!!, ,u ." a- ~ ! ~ -g ! il os a,g .5 ~ .5 1 l:l r :: ::;; , Jj i~J~ ~jfl! ;~I~ · !ll;~ !~i~ !J'J~ ~'jij ~ 3 a '~j~~ !i~l~ ~~! 18 1_-. e~_-. ._-. I ~111 ~l~ J= ~ ~ I IZ~~ AAA ~~ II~I ~II~I 11~1 i i~:: i:f-< II i ~. itt~ ~Z ~~U'" ~~~8", ~~8", ~ u u u u ~ .........~ -.- -.- - C I T Y o F ID NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ,.-/ CC: Jim Dickinson, City Administrator FROM: Dan Winkel, Fire Chief b ~ . SUBJECT: Fire Department Proposed Revenues/Cost SavingsILevel of Service Reductions DATE: July 23, 2009 INTRODUCTION The fire department staff continues to evaluate appropriate methods or means, for collecting revenues and also reducing operational costs. There are three items staff would like Mayor and City Council input on regarding the level of fire services in Andover. DISCUSSION ~ The first of the potential revenue items includes the re-establishment of charging for vehicle crash and natural gas and L.P. gas leaks. The Mayor and City Council has previously established a fee schedule for this activity and staff did do this for a period of time in early 2008. ~ The second thought or idea is the possibility of charging for fire inspections conducted in Andover. The primary inspection charges, as done by other cities, will be for businesses, day care inspections and foster care facilities. Other inspection fees can be discussed as the Council deems appropriate. Included with this item is information collected by the Fire Marshal regarding inspection fees. ~ The third thought to be considered is a proposed reduction in fire department services in relationship to the emergency medical calls that the fire department currently responds to. The fire department staff is proposing to eliminate some types of the minor medical calls that the fire department currently responds to. In 2008 the fire department responded to 797 emergency medical calls with many of them minor in nature. The staff is proposing that all medical calls be evaluated by Allina pre-arrival staff, as is done for many surrounding communities, and then contact Anoka County Central Communications for a page to be sent to Andover firefighters. The current average cost for each single station medical response is about $270.00 which includes an average of 11 firefighters costs and of course the vehicle costs. The down side to this proposal is that there will be a delay in response times to all medical calls because of the phone transfers between Allina and Anoka County Communications. The communications staff is very good at determining the seriousness of most events and will certainly page the fire department prior to waiting - ._~ - - - .- for Allina but there are some delays anticipated. Staff believes that there could be as many as 200 calls a year eliminated because of the pre - page evaluation process. BUDGET IMP ACT All of the proposed changes will certainly have an impact on the fire department budgets. The revenue proposals will create additional funding sources for the city but depend on the number of events and or inspections performed. The proposal to reduce the level of service by not going to as many medical calls will have an immediate impact by saving approximately $270 per call not responded to. Should the numbers be reduced by 100 calls a year the city will save $27,000. Of the $27,000, approximately $14,200 would be saved on wages for firefighters. The remaining dollars are for vehicle costs. RECOMMENDATION Staff has brought these items forward for Mayor and City Council review and discussion. The Council may want to recommend all of the proposals or a combination of the above listed items. The Fire Chief will be available at the work session to help with questions regarding the proposals. Respectfully s~ >>~ <<2- Dan Winkel Fire Chief -I). - - - - -- ..- - - -- - -- --- - -- Fire Accident Response Fees **: Each Fire Engine/Pumper $250.00 per hour Each Utility Vehicle or Pickup $125.00 per hour Each Firefighter $11.50 each, per hour Chief(s) response $75.00 per hour Fire Marshal response $50.00 per hour $250.00 per hour $125.00 per hour $11.50 each, per hour $75.00 per hour $50.00 per hour ** This fee would be charged to contractors or sub-contractors who hit properly marked gas lines. Charges would not apply to residents who hit a as line. Home Occu ation Ins ections: $47.00 er hour Inspection Fees: Aboveground Storage Tanks Permit Fee - 1.25% of total project value (minimum $25.00). Plan Review Fee - 65% of permit fee (minimum $25.00). Commercial Hood Extinguishing Systems Permit Fee - 1.25% of total project value (minimum $25.00). (plan review, permit, inspection, modification) Plan Review Fee - 65% ofpemlit fee (minimum $25.00). Day Care Licensing Inspections $50.00 per inspection (includes 1 re-inspection) Fire Alarm Systems (plan review, permit, Permit Fee - 1.25% of total project value (minimum $25.00). inspection, modification) Plan Review Fee - 65% of permit fee (minimum $25.00). Fire Sprinkler Monitoring Systems (plan Permit Fee - 1.25% of total project value (minimum $25.00). review, permit, inspection, modification) Plan Review Fee - 65% of permit fee (minimum $25.00). Fire Sprinkler Systems (plan review, Permit Fee - 1.25% of total project value (minimum $25.00). permit, inspection, modifications) Plan Review Fee - 65% of permit fee (minimum $25.00). Underground Storage tanks (plan review, Pennit Fee - 1.25% of total project value (minimum $25.00). install and removal) Plan Review Fee - 65% of permit fee (minimum $25.00). $47.00 er hour $47.00 er hour P:\My Documents\ORD377.DOC R~~Q 10.. "3 FIRE INSPECTION FEES FOR EXISTING BUILDINGS. There are several cities in the metropolitan area that currently charge or are considering charging for fire inspections including but not limited to St. Paul, Woodbury, Roseville, and New Brighton. The State Fire Marshal Division has been charging fees for specific inspections for several years on Educational, Hotel/Motel/Resorts, and Daycare Facilities. Other cities that are working on a proposal are Mounds View and Stillwater. The cities are looking at revenue source to help supplement their Fire Inspection Programs and are charging a nominal fee for those inspections. Businesses in Andover could be inspected on either an annual or bi-annual basis due to their occupancy type, hazards and/or their fire violation history. The fee would include the initial fire inspection and one re-inspection to verify all violations have been corrected. If the violations were not corrected by the re-inspection date an additional fee of $47.00 could be charged (as part of our current fee schedule). The City of Andover has 230 businesses that are inspected, some are single businesses and others are in a shared building such as strip malls. It would have to be determined if we would charge each business or use the entire buildings sq ft and charge the owner. If the violations were due to the occupant rather than the owner we would want the occupant to be charged for the inspection. Ifwe charged fees similar to New Brighton's it could create an estimated annual revenue of $12,000. Buildings that would be exempt from fire inspection fees would be the public schools, since the State Fire Marshal's Division already charges them for fire inspections. An example of other cities' fees charged for their inspection program are in the range below from lowest to highest is attached. 4 0 0 0 0 0 0 '-0 '-0 0 \(") 00 <"l ....... \(") r--- ~ {;A {;A (;A 0 \(") c::: c::: c..-. c::: g 0 g g Q) 0 ~ 0 0 0 c; 0 0 0 o~ o~ 00 ::::: 00 00 ....... .~ ....... ....... ....... -- .- ....... ....... "0 ::::: ::::: "0 ::::: ro ro ro .;3 ro .;3 .;3 ::::: U'l U'l e .~ U'l 0 -- U'l Q) U Q) ~ .....:l .....:l ~ g I I I U'l ::::: P-< ::::: i>< ~ "- ro I ~ Q) -- ~ ~ ~ r/) 0 0 ~ 0 0 0 ~ \(") 0 0 ~ 0 \(") r--- 0 \(") \(") or) <"l <"l ('<) '-0 0\ <"l (;A \(") ....... ....... ....... E.A- Q) 0 E.A- E.A- {;A :> ....... c::: E.A- c::: c::: c::: g- O 0 c::: g g g ~ ~ g 0 "0 \(") 0 0 0 0 a r--- 0 0 0 0 o~ {;A 0 0 0 o~ 0 c::: tt:: 0 o~ 0 \(") 0 g j g o~ <"l \(") r--- ....... ....... I I I I ....... 0 I ....... ..... ..... ..... 0 "0 0 0 0 0 0 o~ 0 0 ....... 0 0 0 o~ 0 \(") 0 o~ o~ o~ 0 ~ I 0 \(") 0 0 \(") ....... <"l \(") r--- ....... 0 0 0 0 ~ 0 \(") ~ \(") \(") {;A \(") r--- \(") 1E 0 <"l ..... {;A '-0 ....... (;A \(") S ::::: E.A- E.A- tt:: \(") ....... tt:: E.A- ;:l Q) g tt:: g S S ~ g 0 S "13 u 0 0 0 's I-< 0 0 "a Q) o~ 0 -- ::::: 0 0 's ::::: U'l 0 0 o~ \(") 0 0 -- ....... .- ~ ..s:::i \(") ::::: ::::: -- ~ a u ~ I ro 0 ~ I-< .s .- o:l .:EJ 0 -- ro u U'l ~ U'J 0 e ~ ::::: Cf 0 "- U'J 0 I Q) Q) o~ U'J Q) ro Z .....:l :E ::::: ~ 0 ....... ....... S' The Minnesota State Fire Code also allows us to issue operational permits and charge permit. fees. Below is a list of all the operational permits that can be issued but do not necessarily apply to businesses in Andover. See attached Minnesota State Fire Code 105.6 below. :) 105.6 Required operational permits. The fire code official is authorized to issue operational permits for the operations set forth in Sections 105.6.1 through 105.6.46. 105.6.1 Aerosol products. An operational permit is required to manufacture, store or handle an aggregate quantity of Level 2 or Level 3 aerosol products in excess of500 pounds (227 kg) net weight. 105.6.2 Amusement buildings. An operational permit is required to operate a special amusement building. 105.6.3 Aviation facilities. An operational permit is required to use a Group H or Group S occupancy for aircraft servicing or repair and aircraft fuel-servicing vehicles. Additional permits required by other sections of this code include, but are not limited to, hot work, hazardous materials and flammable or combustible finishes. 105.6.4 Carnivals and fairs. An operational permit ,is required to conduct a carnival or fair. 105.6.5 Cellulose nitrate film. An operational permit is required to store, handle or use cellulose nitrate film in a Group A occupancy. 105.6.6 Combustible dust-producing operations. An operational permit is required to operate a grain elevator, flour starch mill, feed mill, or a plant pulverizing aluminum, coal, cocoa, magnesium, spices or sugar, or other operations producing combustible dusts as defined in Chapter 2. 105.6.7 Combustible fibers. An operational permit is required for the storage and handling of combustible fibers in quantities greater than 100 cubic feet (2.8 m3). Exception:Apermit is not required for agricultural storage. 105.6.8 Compressed gases. An operational permit is required for the storage, use or handling at normal temperature and pressure (NTP) of compressed gases in excess of the amounts listed in Table 105.6.8. Exception: VehicIes equipped for and using compressed gas as a fuel for propelling the vehicle. 105.6.9 Covered mall,buildings. An operational permit is required for: 1. The placement of retail fixtures and displays, concession equipment, displays of highly combustible goods and similar items in the mall. 2. The display of liquid- or gas-fired equipm~nt in the mall. 3. The use of open-flame or flame-producing equipment in the mall. 105.6.10 Cryogenic fluids. An operational permit is required to produce, store, transport on site, use, handle or dispense cryogenic fluids in excess of the amounts listed in Table 105.6.10. Exception: Permits are not required for vehicles equipped for and using cryogenic fluids as a fuel for propelling the vehicle or for refrigerating the lading. ~ 105.6.11 Cutting and welding. An operational permit is required to conduct cutting or welding operations within the jurisdiction. 105.6.12 Dry cleaning plants. An operational permit is required to engage in the business of dry cleaning or to change to a more hazardous cleaning solvent used in existing dry cleaning equipment. 105.6.13 Exhibits and'trade shows. An operational permit is required to operate exhibits and trade shows. 105.6.14 Explosives. An operational permit is required for the manufacture, storage, handling, sale or use of any quantity of explosives, explosive materials, fireworks or pyrotechnic special effects within the scope of Chapter 33. Exception: Storage in Group R-3 occupancies of smokeless propellant, black powder and small arms primers for personal use, not for resale and in accordance with Section 3306. 105.6.15 Fire hydrants and valves. An operational permit is required to use or operate fire hydrants or valves intended for fire suppression purposes which are installed on water systems and accessible to a fire apparatus access road that is open to or generally used by the public. ,Exception: A permit is not required for authorized employees of the water company that supplies the system or the fire department to use or operate fire hydrants or valves. 105.6.16 Flammable and combustible liquids. An operational permit is required: 1. To use or operate a pipeline for the transportation within facilities of flammable or combustible liquids. This requirement shall not apply to the off-site transportation in pipelines regulated by the Department of Transportation (DOTn) nor does it apply to piping systems. 2. To store, handle or use Class I liquids in excess of 5 gallons (19 L) in a building or in excess of 10 gallons (37.9 L) outside of a building, except that a permit is not required for the following: 2.1. The storage or use of Class I liquids in the fuel tank of a motor vehicle, air~raft, motorboat, mobile power plant or mobile heating plant, unless such storage, in the opinion of the code official, would cause an unsafe condition. 2.2. The storage or use of paints, oils, varnishes or similar flammable mixtures when such liquids are stored for maintenance, painting or similar purposes for a period of not more than 30 days. 3. To store, handle or use Class II or Class IliA liquids in excess of25 gallons (95 L) in a building or in excess of 60 gallons (227 L) outside a building, except for fuel oil used in connection with oil-burning equipment. 4. To remove Class I or Class II liquids from an underground storage tank used for fueling motor vehicles by any means other than the approved, stationary on-site pumps normally used for dispensing purposes. 5. To operate tank vehicles, equipment, tanks, plants, terminals, wells, fuel-dispensing stations, refineries, distilleries and similar facilities where flammable and combustible liquids are produced, processed, transported, stored, dispensed or used. 6. To place temporarily out of service (for more than 90 days) an underground, protected above- ground or above-ground flammable or combustible liquid tank. -, - - ----- ----- 7. To change the type of contents stored in a flammable or combustible liquid tank to a material which poses a greater hazard than that for which the tank was designed and constructed. 8. To manufacture, process, blend or refine flammable or combustible liquids. 9. To engage in the dispensing ofliquid fuels into the fuel tanks of motor vehicles at commercial, industrial, governmental or manufacturing establishments. 10. To utilize a site for the dispensing of liquid fuels from tank vehicles into the fuel tanks of motor vehicles at commercial, industrial, governmental or manufacturing establishments. 105.6.17 Floor finishing. An operational permit is required for floor finishing or surfacing operations exceeding 350 square feet (33 m2) using Class I or Class II liquids. 105.6.18 Fruit and crop ripening. An operational permit is required to operate a fruit-, or crop- ripening facility or conduct a fruit-ripening process using ethylene gas. 105.6.19 Fumigation and thermal insecticidal fogging. An operational permit is required to operate a business of fumigation or thermal insecticidal fogging and to maintain a room, vault or chamber in which a toxic or flammable fumigant is used. 105.6.20 Haz3;rdous materials. An operational permit is required to store, transport on site, dispense, use or handle hazardous materials in excess of the amounts listed in Table 105.6.20. 105.6.21 HPM facilities. An operational permit is required to store, handle or use hazardous production materials. 105.6.22 High-piled storage. An operational permit is required to use a building or portion thereof as a high-piled storage area exceeding 500 square feet (46 m2). 105.6.23 Hot work operations. An operational permit is required forhot work including, but not limited to: 1. Public exhibitions and demonstrations where hot work is conducted. 2. Use of portable hot work equipment inside a structure. Exception: Work that is conducted under a construction permit. 3. Fixed-site hot work equipment such as welding booths. 4. Hot work conducted within a hazardous fire area. 5. Application of roof coverings with the use of an open-flame device. 6. When approved, the fire code official shall issue a permit to carry out a Hot Work Program. This program allows approved personnel to regulate their facility's hot work operations. The approved personnel shall be trained in the fire safety aspects denoted in this chapter and shall be responsible for issuing permits requiring compliancewith the requirements found inChapter 26. These permits shall be issued only to their employees or hot work operations under their supervISIon. 105.6.24 Industrial ovens. An operational permit is required for operation of industrial ovens regulated by Chapter 21. ~ 105.6.25 Lumber yards and woodworking plants. An operational permit is required for the storage or processing of lumber exceeding 100,000 board feet (8,333 ft3) (236 m3). 105.6.26 Liquid- or gas-fueled vehicles or equipment in assembly buildings. An operational permit is required to display, operate or demonstrate liquid- or gas-fueled vehicles or equipment in assembly buildings. 105.6.27 LP-gas. An operational permit is required for: 1. Storage and use of LP-gas. Exception: A permit is not required for individual containers with a 500-gallon (1893 L) water capacity or less serving occupancies in Group R-3. 2. Operation of cargo tankers that transport LP-gas. 105.6.28 Magnesium. An operational permit is required to melt, cast, heat treat or grind more than 10 pounds (4.54 kg) of magnesium. 105.6.29 Miscellaneous combustible storage. An operational permit is required to store in any building or upon any premises in excess of2,500 cubic feet (71m3) gross volume of combustible empty packing cases, boxes, barrels or similar containers, rubber tires, rubber, cork or similar combustible material. 105.6.30 Open burning. An operational permit is required for the kindling or maintaining of an open fire or a fire on any public street, alley, road, or other public or private ground. Instructions and stipulations of the permit shall be adhered to. Exception: Recreational fires. 105.6.31 Open flames and torches. An operational permit is required to remove paint with a torch; or to use a torch or open-flame device in a hazardous fire area. 105.6.32 Open flames and candles. An operational permit is required to use open flames or candles in connection with assembly areas, dining areas of restaurants or drinking establishments. 105.6.33 Organic coatings. An operational permit is required for any organic-coating manufacturing operation producing more than 1 gallon (4 L) of an organic coating in one day. 105.6.34 Places of assembly. An operational permit is required to operate a place of assembly. 105.6.35 Private fire hydrants. An operational permit is required for the removal from service, use or operation of private fire hydrants. Exception: A permit is not required for private industry with trained maintenance personnel, private fire brigade or fire departments to maintain, test and use private hydrants. 105.6.36 Pyrotechnic special effects material. An operational permit is required for use and handling of pyrotechnic special effects material. 105.6.37 Pyroxylin plastics. An operational permit is required for storage or handling of more than 25 pounds (11 kg) of cellulose nitrate (pyroxylin) plastics and for the assembly or manufacture of articles involving pyroxylin plastics. q - -- .- -.- - - 105.6.38 Refrigeration equipment. An operational permit is required to operate a mechanical refrigeration unit or system regulated by Chapter 6. 105.6.39 Repair garages and motor fuel-dispensing facilities. An operational permit is required for operation of repair garages and automotive, marine and fleet motor fuel-dispensing facilities. 105.6.40 Rooftop heliports. An operational permit is required for the operation of a rooftop heliport. 105.6.41 Spraying or dipping. An operational permit is required to conduct a spraying or dipping operation utilizing flammable or combustible liquids or the application of combustible powders regulated by Chapter 15. 105.6.42 Storage of scrap tires and tire byproducts. An operational permit is required to establish, conduct or maintain storage of scrap tires and tire byproducts that exceeds 2,500 cubic feet (71 m3) of total volume of scrap tires and for indoor storage of tires and tire byproducts. 105.6.43 Temporary membrane structures, tents and canopies. An operational permit is required to operate an air-supported temporary membrane structure or a tent having an area in excess of200 square feet (19 m2), or a canopy in excess of 400 square feet (37 m2). Exceptions: 1. Tents used exclusively for recreational camping purposes. 2. Fabric canopies open on all sides which comply with all of the following: 2. 1. Individual canopies having a maximum size of 700 square feet (65 m2). 2.2. The aggregate area of multiple canopies placed side by side without a fire break clearance of not less than 12 feet (3658 mm) shall not exceed 700 square feet (65 m2) total. 2.3. A minimum clearance of 12 feet (3658 mm) to structures and other tents shall be provided. 105.6.44 Tire-rebuilding plants. An operational permit is required for the operation and maintenance of a tire-rebuilding plant. 105.6.45 Waste handling. An operational permit is required for the operation of wrecking yards, junk yards and waste material-handling facilities. 105.6.46 Wood products. An operational permit is required to store chips, hogged material, lumber or plywood in excess of 200 cubic feet (6 m3). ID rr~. 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for July 23,2009 City Council Workshop DATE: July 23, 2009 The City Council is requested to receive the following supplemental information. Item #9. 2010 Budget Development Progress Report (Supplemental) C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2010 Budget Development Discussion DATE: July 23, 2009 INTRODUCTION City Departments deadline for submitting 2010 Budget materials was July 2nd. Since that date Finance has been compiling the proposed 2010 expenditure budgets, preparing 2010 revenue estimates, preparing 2010 levy calculations and analyzing the 2009 revenue and expenditure estimates. The attached budget calendar (pgs 9-10) outlines the 2010 Budget preparation activities and the tentative deadlines for each item. Underlined items will be reviewed at the meeting. DISCUSSION The following 2010 Budget Development guidelines were adopted by the City Council at the May 5, 2009 Council meeting: 1) A commitment to a City Tax Levy, within the State imposed levy limits, to meet the needs of the organization and positioning the City for long-term competitiveness through the use of sustainable revenue sources and operational efficiencies. 2) Continued development of a procurement and fmancial plan to appropriately structure the expenditure of bond proceeds generated from the successful 2006 Open Space Referendum. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2010 General Fund expenditures and the preservation of enaergency fund balances (snow emergency, public safety, facility management' & information technology) through targeting a ninety-five percent (95%) 2009 adopted General Fund expenditure outcome. 4) A commitment to limit the 2010 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. 1 5) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. 6) A team approach that encourages strategic planning to meet immediate and long-term operational, staffing, infrastructure and facility needs. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. Fund Balance Forecast Update: The Comprehensive Annual Financial Report (CAFR) for the year ended December 31, 2008 reported that the City did achieve its 2009 budget goal of establishing the General Fund fund balance for working capital at no less than 35% of planned 2009 General Fund expenditures ($9,183,646). There was a 3,701,230 (40%) fund balance for working capital for the 2009 Budget at year end December 31,2008. The work done by Staff relative to the 2008 revenue and expenditure budgets assisted greatly in achieving the Council 2009 budget guideline. Please refer to the attached CAFR excerpt for a point of reference (pg 11 ). It should be noted that the City was able to absorb the December 2008 State of Minnesota unallotment of Market Value Homestead Credit (MVHC) to address the State's budget shortfall that was $196,150. In addition the City was able to designate $200,000 of the cash flow designation to address the anticipated 2009 cut of MVHC by the State and provide for the budgeted use of fund balance prescribed in the adopted 2009 General Fund Budget of$149,705. The Comprehensive Annual Financial Report for the year ended December 31, 2008 also identified that the City was successful in preserving the General Fund emergency reserve fund balances for core services. These reserves, created through the past three year's budget processes, are intended to be available for the identified purpose and to prevent budget spikes in future years. Listed below are the current General Fund emergency reserve fund balances: Excessive Snow Emergency Events $70,000 Facility Management Building Failures $70,000 Information Technology System Failures $70,000 Public Safety Equipment Failures $70,000 Lastly, with all of the designations and reserves identified above, based on the 2010 budget development to date Administration/Finance is working to reserve approximately $140,000 to assist in covering the 2010 MVHC unallotment, to date $107,944 has been place to the side, either for the 2010 MVHC unallotment or to cover unexpected 2009 revenue short falls and unexpected expenditures beyond current estimates. As we get closer to the end of 2009 the City Council could elect to utilize these funds for the 2010 budget or reserve to assist with unforeseen revenue/expense activity and yet be able to maintain a 37% Working Capital Fund Balance important for maintaining the City's AA + bond rating. Administration/Finance is currently 2 preparing the budget retaining a General Fund fund balance for working capital of 37.0% of planned 2010 General Fund expenditures. Administration will review the attached General Fund 2009 Fund Balance Analysis (pg 12) with the Council at the meeting. Revenue and Expense Estimates: Based on reviews to date, there are some 2009 revenue line items forecasted that will notably not meet their 2009 budget. Most notably: . Liquor License - Intoxicating - No Moose & Company for 2009 . Planning and Zoning Fees - Limited platting in 2009 . Escrow Inspection Fees - Limited new housing . Protective Inspection (Building) - Limited new housing starts . Property Tax Collections - Current economic issues . Market Value Homestead Credit - Unallotment by the State . Interest Earnings - Money Market rates are terrible Based on reviews to date, there are a few 2009 expenditure line items that are forecasted to notably exceed their 2009 budget. Most notably: . Fuel (gas & diesel) - Volatile fuel pricing . Electric - Increased demand and pricing . Sign Materials - All related (posts, reflective material, etc.) . Garbage/Recyc1ing Fees - Fuel surcharges . Salt and Sand - Increased snow events / supply price The proposed 2010 revenue and expense line items have been adiusted accordingly. It should be noted that most expenditure line items are falling well within their budgets. Staffing and New Staffing Requests: Administration has indicated to Department Heads recently that no new staffing requests will be allowed in the 2010 budget. Staffing reductions that were proposed are implemented into the 2009 estimates and 2010 proposed expense budgets. Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 1. The current salary compensation package is competitive with other government entities. Administration has indicated to all City employees that a wage freeze for 2010 is a distinct possibility. City Administration is orooosin2 a wa2e freeze for 2010. which will include no steo increases or cost of livin2 increases and has included these assumotions in the 2010 bud2et. 3 2. A midyear review of the health plan was conducted with our broker on July 21, 2009. The insurance claims trends had appeared favorable but the group has seen significant claim spikes in the last three trended months. The 2010 budget for health insurance currently is carrying an 8% increase, but that likely be very light. Staff has authorized the broker to remarket the group and to present some different plan types. The City currently offers the employees a high deductible plan ($5,000 family, $2,500 single) with a health spending account (HSA), this was implemented in 2006. As part of the program, the City pays for 100% of a single health insurance premium, 76% for a family health insurance premium and contributes annually to the employees HSA. Staffing Reductions: As Administration has been following revenue proiections for 2009. it was very apparent that fee for service revenues in a few service areas would come in well under proiections. Based on those limited revenues. Administration after discussion with the Council at the June workshop meeting has initiated a staff reduction plan through the use of layoffs. early retirement negotiations and hour reductions (furloughs) for all City emplovees. To date three (3) lavoffs (Receptionist. Building Inspector and Streets Maintenance Worker) have been made and a directive for 76 hour pay periods for all City employees has been initiated (please refer to attached pgS 13-15). Contractual Departments: 1. The City Attorney has proposed a 3% reduction in fees for the retainer portion of the Legal Services contract for 2009: the percentage reduction will carry forward through 2010 (please refer to attached correspondence pg 16). 2. The Law Enforcement 2009 expenditure budget is $2,545,642 which is offset by a Police State Aid revenue budget of $112,860 and School Liaison revenue budget of $83,988 reflecting a net tax levy impact of $2,348,794. The current Sheriff s contract provides for: a. 80 hours per day of patrol service b. 12 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. Patrol Investigator e. 50% of the Crime Watch Program's coordinator position. The 2010 Anoka County Sheriff s contract being negotiated is a status quo contract. The current Sheriff proposal reflects a $2.599.246 expenditure budget. a 2.1 % increase. The driving factor behind the increase as identified in their proposal is the labor contract that was settled after the 2009 contract was negotiated and the benefit costs have increased slightly. It should be noted that the Sheriff s Department always provides the required number of deputies for all hours contracted by the City. If the Sheriffs Department has a vacancy or a deputy is iniured etc... they still provide the City with a deputy at straight time even 4 though they may have to fill those hours with overtime which at times may cost the Sheriff s Department additional. but is not billable per the contract. Administration continues to negotiate, but absent a reduction in services, I am doubtful the increase can be reduced. Council Memberships and Donations/Contributions: Council direction is sought on what should be included for 2010 relative to Council memberships and donations/contributions. The following memberships are included in the 2009 Budget and are presented at their estimated impact for the 2010 General Fund budget: . League of Minnesota Cities $18,635 (same as 2009) . North Metro Mayor $13,709 (a 24% decrease) . Association of Metropolitan Cities (AMM) $ 8,635 (same as 2009) . Community Schools $47,284 (a 4.6% increase) . Mediation Services $ 3,323 (same as 2009) . YMCA - Water Safety Program $ 5,500 (same as 2009) . Youth First (Neighborhood Center) $10,000 ($2,000 reduction) . Central Center for Family Resources $ 1,500 ($1,000 reduction) The following donations/contributions are in the 2009 budget and presented at their estimated impact for the 2010 budget in other funds: . TH 10/169 Corridor Coalition $ 1,000 Road and Bridge Fund . Youth First - City Partner Fee $ 7,500 Charitable Gambling Fund . Alexandra House $10,000 Charitable Gambling Fund . Senior High Parties $ 1,200 Charitable Gambling Fund The Youth First (Neighborhood Center) contribution was new in 2008 ($12,000) and the Youth First (City Partner Fee) was increased to $7,500 in 2008 from the previous $5,000 that had been in place since the inception of the Northwest Anoka County Community Consortium. Those two requests remained the same for the 2009 Proposed Budget. Administration is proposing a $2,000 reduction for the 2010 budget. The Central Center for Family Resources made a request for funding from the City in the amount of $3,000, the 2009 budget contained $2,500, and Administration is proposing a $1,000 reduction for the 2010 budget. Staff is seeking direction from the Council if there is continued support for the funding request. If funding was provided, Administration/Finance would suggest the funding would continue to come from the Charitable Gambling Fund, and be contingent on available resources. Relative to the Community Schools budget request, please refer to the attached proposal (pg 17), Administration is pursuing a 0% increase. 5 Budget Development, Un allotment and Levy Limits: Administration/Finance continues to meet with the various departments on their 2009 & 2010 budgets. As part of those discussions, AdministrationlFinance is reviewing with departments their line item budgets, capital requests and 2009 revenue and expenditure estimates to target compliance with 95% expenditure directive. The availability of additional tax levy in 2010 is significantly limited by the forecasted taxable market value percentage decrease of approximately 10.8% below 2009 (see attached Pay 2010 valuation Estimates and Anoka County Property Records and Taxation Calculations (pgs 18 - 28)) and from the 2008 legislative session that added Levy Limits for all cities over 2.500 in population for tax years 2009. 2010 & 2011. To further complicate the budget process, on June 16th Governor Pawlenty announced the State budget cuts which included the predicted cut of the City of Andover's 2009 MVHC, which the estimated cut for 2009 is $350,938. The announced State cuts will also impact the 2010 MVHC by an estimated MVHC cut for 2010 of approximately $490,186. Administration/Finance will again submit to the State Department of Revenue the "Certification of Payable Special Levies", that certification amount will be deducted from the City's 2009 gross levy to determine our 2009 levy base. In summary the City will be allowed a percentage increase over a 2009 levy base and will be eligible for some special levies for 2010. That percentage increase allows for an increase of the lesser of 3.9% or the rate of inflation (measured by the Implicit Price Deflator currently 0.86%), in addition, increases will be allowed for household and commercial growth (which Andover will not have). It is anticipated that the State Department of Revenue will provide to the City of Andover a levy limit notice (absent exemptions or special levies) allowing for less than a 1.0% gross levy increase over our 2009 base. Relative to the newly prescribed special levies or exemptions for 2009-2011, the City of Andover is no longer eligible for the special levy for dealing with foreclosures, but is eligible for a special levy to pay costs attributable to public safety wage and benefit increases for the sheriff contract and Fire Department. For the 2009 levy, it was determined that it is not advantageous for the City to use these special levies for the 2009 levy. The 2010 and 2011 levies do require a second look since it is the City's total market value growth for the next few years will likely decline and various non-tax revenues continue to deplete. Administration is proposing that the City take advantage of the Public Safety special levy for the 2010 levy. Lastly. under current state law. cities will have the ability to levy back for lost 2008.2009 and 2010 aids (in total approximately $1 million). While at face value this opportunity may look attractive the City of Andover. due to the economy and local budget concerns. it does not appear realistic that a full recapture is feasible. The Council will again be asked to discuss their appetite for recapturing lost State aids via the local property tax levy. The maximum levY recapture of lost aid for the 2010 levy is $547.088~ 196.150 lost 2008 MVHC and $350.938 the 2009 unalloted MVHC. The City will have the ability to levy back the forecasted 2010 unalloted MVHC of $490.1 86 as a special 2011 levy. Administration has attached the following reports to guide discussion on this topic: 6 - City of Andover Property Tax Levy - IPD with Special Public Safety Levy and No MVHC Recapture (pgs 29-30) - City of Andover Gross Levy Calculations - With various percentage increases (pg 31). - City of Andover Proposed Gross Tax Levy Comparison - Shows various residential property market values and the City tax levy impact to each property for various gross levy percentage increases (pg 32) - City of Andover Property Tax Comparison - Actual total City tax bills for various City Parcels for the past six years and a 3% gross levy increase for 2010 (pg 33). Also attached are the following 2010 budget worksheets that encompass department head submitted budgets, three employee layoffs, the employee hour reduction program and other proposed budget modifications identified in this staff report: - General Fund Revenue and Expense Summary (pg 34) - General Fund Expenditure Summary Totals - By Department with notes (pg 35) - General Fund Revenue Budget Worksheet (pgs 36-40) - General Fund Budget Worksheets by Cost Center (pgs 41-77) - General Fund Budget Worksheets - Functional Rollups (pgs 78-81) - General Fund Budget Worksheet - General Fund Line Item Rollup (pg 82) Administration will discuss with the Council at the workshop how the aforementioned documents are tied together and review options to balance the 2010 budget. Capital Proiects and Debt Service Funds Capital Projects Levy Capital Projects Levy - The 2010 Proposed Budget specifically designates $1,324,239 of the general tax levy to capital projects and equipment needs relating to Capital Outlay ($210,000), Road and Bridge ($1,003,056), Pedestrian Trail Maintenance ($51,773) and Park Projects ($59,410). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The Road and Bridge levy is calculated according to Council Policy based on annual growth increases, with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased according to the City Council budget guidelines. . Road and Bridge - This levy is proposed for transportation programming related to maintaining City streets, roadways and pedestrian trails. This would be the sixth year that a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This levy is also used for the City's seal coating and crack sealing programs and for street overlays. . Park Improvements - This levy is proposed as an annual appropriation to be used to underwrite a wide range of park improvement projects as recommended by the Park and Recreation Commission and approved by the City Council. This funding is intended to be 7 a long-term supplemental source of capital funding for park projects that would be separately identified in the City's Five-Year Capital Improvement Plan. . Capital Equipment/Projects - Under the Capital Projects Levy a levy is proposed to be designated to capital improvement/equipment project expenditures identified through the CIP process. Through this designation, the City, over time, will build a fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. Debt Service Levy: Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look for early debt retirement or refinancing opportunities that will yield interest expense savings to the City. That process is complete and the Debt Service Fund Budgets are complete. It was determined at this time that there is no potential refinancing that will yield significant savings, primarily since such a significant effort has been done over the past three years which was followed by significant refinancing issuances. This was also confirmed by the City's Fiscal Advisor, Ehlers & Associates per their annual review of the City's debt. The proposed 2010 Debt Service levy provides for the following debt service payments: . 2004A G.O. Capital Imp. Bonds $ 386,838 . 2004 EDA Public Facility Revenue $1,029,959 . 2007 G.O. Equipment Certificate $ 218,400 . 2008 G.O. Equipment Certificate $ 179,981 . G.O. Open Space Bonds (To be issued) $ 162,900 . 2009 G.O. Equipment Certificate $ 133,950 Total $2,112,028 The levy for the 2004 EDA Public Facility Bonds represents the levy designated in the pro-forma analysis for the community center. It should be noted that his levy is scheduled to be reduced significantly starting in 2012, the levy will basically be offset by a significant portion of the $635,000 YMCA annual rental payment. ACTION REQUESTED The Council is requested to review the aforementioned report, receive a presentation from staff, and provide comments and direction to staff. - 8 iF E CIl CIl m L.. ..... "0"0 I- CIl .8.2 CIl CIl +-,"0 CIl e:! 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LO 0) 0) ~ LON NLO .0 .0 .0 N Q) Q)Q) Q) Q) Q) Q) Q) N N N LO ~ ...- L.. .0 .on; .0.0 .0.0.0 >- >.. >- ...- ...... ...... ...... E E E Q) E E LL. E E E EEL.. L" L.. E C/l C/l C/l Q) Q) Q).o '-' ca ca ca.!: ::l ::l ::l ...... ...... ...... 0 Q) Q)O) Q) Q) Q) Q) Q)::l ::l::l U -Q) g> g> g> ffi- ffi- ffi- 0 6 60 6 ~ ~ ~ ~ C C C ro L.. <( <( <( CJ) CJ) CJ) 0 Z z~ zoo 0 0 ~ ~ ~ 2 ~ 10 - .. ' CITY OF ANDOVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS .- December 3 I, 2008 ;., - Note 15 DESIGNATIONS AND RESERVATIONS OF FUND EQUITY ..,. Fund equities are classified as follows to reflect limitations and restrictions of the respective funds: r- 2008 2007 Governmental Funds: ftt Major Funds: General Fund r Reserved for prepaid items 108,415 $ 126,558 .~ Reserved for inventory 85,390 81,658 Designated for snow emergency 70,000 60,000 Designated for public safety 1.1.11$035 70,000 60,000 Designated for facility managemen t 70,000 60,000 Designated for economic development - 25,000 Designated for information technology 70,000 60,000 Designated for working cash flow 3,701,230 3,417,244 , . 2006 EDA Public Facility Lease Revenue Refunding Bonds DSF Reserved for debt service 9,935,142 9,938,367 2007 EDA Public Facility Lease Revenue Refunding Bonds DSF Reserved for debt service 6,825,235 6,828,467 Water Trunk CPF Designated for projects 2,953,849 3,186,799 .. . Sewer Trunk CPF Designated for projects 2,733,130 2,154,130 ,. Road & Bridge CPF Designated for projects 2,497,381 3,182,170 ,- Tax Increment Projects CPF ,> Reserved for notes receivable 119,000 - Designated for projects 3,515,261 1,542,854 Permanent Improvement Revolving CPF Designated for projects 1,627,996 1,634,496 ,--"" Nonmlljor Funds Reserved for prepaid items 6,500 - t Reserved for inventory 8,446 8,196 Reserved for economic development 2,260 4,261 ~ Reserved for debt service 3,372,226 4,592,228 Reserved for projects 485,494 735,141 t Designated for working cash flow 466,978 374,402 Designated for projects 600,422 951,422 ,- Designated for equipment . 629,129 669,855 t: Total Governmental Funds $ 39,953,484 $ 39,693,248 -- ti Note 16 CONDUIT DEBT OBLIGATION Conduit debt obligations are certain limited-obligation revenue bonds or similar debt instruments issued for the express purpose of providing capital financing for a specific third party. The City has issued various revenue bonds to provide funding to private-sector (. entities for projects deemed to be in the public interest. Although these bonds bear the name of the City, the City has no obligation for \' . II r City of Andover 7/16/2009 Round 1 General Fund 2009 Fund Balance Analysis 2009 Estimated Budget December 31,2008 $ 4,175,035 2009 Estimated Fund Balance Increase (Decrease) (489,810) Projected December 31,2009 3,685,225 Less: Snow Emergency (70,000) Public Safety (70,000) Facility Management (70,000) Information Technology (70,000) Working Cash Flow (3,297,281 ) Estimated Balance Available for Adjustments $ 107,944 . 2009 Working Cash Flow Designation Calculation: 2010 Requested Expenditure $ 8,911,570 % of 2010 General Fund Expenditures 37.00% $ 3,297,281 l~ 5'\NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: All City of Andover Employees FROM: James Dickinson, City Administrator SUBJECT: Furloughs DATE: July 9,2009 INTRODUCTION The available revenues to support the operations of the City have been severely impacted by the State budget deficits and the CU11"ent national economic recession. In the fall of2008 the State unallotted $196,150 that was due the City. In both 2009 and 2010 the City must position itself to absorb $841,124 in State aid cuts. These economic conditions leave the City with no choice but to act immediately to trim its 2009 budget and.present a reasonable 2010 budget by implementing cost-saving measures and reduce staff hours beginning in September 2009 and continuing until December 2010. DISCUSSION A furlough is a type of leave without pay for a specific number of hours. Furlough time is to be taken during an employee's regularly scheduled workday in hourly increments. The City of Andover is directing that all full- time employees take 4 hours of furlough leave per pay period in 2009, starting September 14,2009. This may be taken in increments that work best for the depmiment.. Some depaltments may find that 38 hours per week are best, others may find that due to scheduling, employees will work 36 hours one week and 40 hours the next. GUIDELINES a.) Time off is to be taken in 1 hour increments up to 4 hours per pay period. b.) Supervisors will be instructed to approve unpaid furlough time off at any time the employee wishes to take it unless it will create a staffmg hardship or cause the City to incur additional oveltime costs that would keep the City from saving money on the unpaid leave. c.) Furlough hours will not count as hours worked, for purposes of computing overtime. d.) Time cards will be notated with No Pay under the Comments section. e.) Benefit eligibility and City contribution to insurance will remain the same. f.) All vacation and sick accrual will continue to accrue at the employee's CU11"ent accrual rate, but on a prorated basis. Employees are still expected to manage their leave balances through out the year. Maximum accumulation caps will remain in effect. g.) All of your benefits that m'e calculated on your gross pay, such as PERA, FICA, state & federal taxes, will be computed on your new gross pay amount, and therefore be reduced. The city is facing difficult economic challenges and City Council and Administration m'e working to weather these challenges with minimal impact to citizens and employees. This directive for furlough time is not being made lightly, and the City understands that there will be impacts to employees as a result of the furlough. Council and Administration acknowledge the sacrifice. Thank you in advance for your cooperation. - y~ C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US July 15,2009 \.... A.~ t) W \ -etlf r - "', ----- Dear , The available revenues to support the operations of the City has been severely impacted by the State budget deficits and the current national economic recession. In the fall of 2008 the State unallotted $196,150 that was due the City. In both 2009 and 2010 the City mus.t position itself to absorb $841,124 in State aid cuts. These economic conditions leave the City with no choice but to act immediately to trim its 2009 budget and present a reasonable 2010 budget by implementing cost-saving measures and eliminating staff positions in September 2009. Unfortunately, based upon these current budget constraints, your position will be eliminated, effective September 18, 2009. This letter communicates information regarding your employment status and your final paycheck. Your final paycheck reflecting wages earned through September 18, 2009, will be issued on the regular payday of October 2, 2009. Your severance check will also be issued as a separate deposit on October 2, 2009. This severance check will include accrued vacation hours, unused floating holiday hours, accrued compensatory time and, for employees with five or more years of employment with the City, 50 percent of unused sick leave at your current hourly rate, not to exceed 400 hours. If you wish to complete a new W -4 form for federal income tax purposes, a W -4 form is attached for your use. If you wish to change your withholding, please submit this to payroll by September 11, 2009. If you wish to deposit some or all of these amounts into your Section 457 deferred compensation account, the forms are available through Payroll. The annual maximum contribution for 2009 is $16,500. For those 55 and older, the maximum is $21,500 Your medical, dental and life insurance benefits will be effective through September 30, 2009. In accordance with benefit continuation laws, you will be provided with an opportunity to continue your elected medical, dental, and life benefits. Generally, this continuation period is for 18 months and you are responsible for paying the entire premium and a 2% service fee. The Federal Government recently approved the American Recovery and Reinvestment Act which provides a 65 percent subsidy for COBRA continuation premium for health insurance coverage (medical and dental) for up to nine months for most people. Thus, if you qualify for the subsidy, you will be responsible for paying only 35 percent of your premium for up to nine months. If you continue COBRA coverage after the nine month subsidy, the full 102% rate will apply. Information regarding COBRA coverage will be sent directly to your home, under separate letter from the City's COBRA Administrator, Acclaim Benefits. Any short-term disability policy that you may carry will cease as of your last day worked (September 18, 2009). 1 Ll As a laid off employee, you are eligible for unemployment compensation. There are three ways to apply for Minnesota unemployment benefits: (1) by completing the application online at www.uimn.org; (2) by phone using TELECLAIM (Twin Cities Metro 651-296-3644; Greater Minnesota 1-877-898-9090); or (3) by picking up an application at the nearest Minnesota Workforce Center. Veterans, under Minnesota Statutes S 197, must be notified that they have certain rights including the right not to be terminated except for incompetence, misconduct, or when your position is abolished in good faith. If you are a veteran and believe these rights have been violated, you have 60 calendar days from the date you receive this notice to petition the State District Court for a writ of mandamus or the Commissioner of the Department of Veterans Affairs to determine whether this layoff was taken in good faith. Your failure to do so within 60 days shall constitute a waiver of your rights to contest your layoff under the Veterans Preference Act. It is the City's position that this layoff is in good faith and in compliance with all existing rules and statutes and is therefore consistent with the Veterans Preference Act. Lastly, I can assure you that this decision was very difficult for me. I want to thank you for your years of service to the City of Andover. I certainly wish you the best in your future endeavors. If I or other members of the City staff can be of any assistance to you in your job search, please let me know. Sincerely, James Dickinson City Administrator cc: Department Head Personnel file )5' "6odj.Qt r~ lQ.. LAW OFFICES OF -- Hawkins & Baumgartner, RA. 2140 FOURTH AVENUE NORTH Legal Assistants ANOKA, MINNESOTA 55303 WILLIAM G. HAWKINS TAMMI]. UVEGES PHONE (763) 427-8877 SCOTT C. BAUMGARTNER HOllY G. PROVO FAX (763) 421-4213 ADAM E. DAHLEN E-MAIL HawkLaw2@aol.com July 1, 2009 Mr. Jim Dickinson City of Andover 1685 Crosstown Boulevard NW Andover,MN 55304 Re: 2009-2010 Fees for Legal Services Dear Jim: As you know, you and I have had various discussions over the past several months regarding the City's budgetary issues during this struggling economy. I hope that through these discussions, I have impressed upon you my dedication, support and willingness to assist in whatever way necessary to minimize the financial impact upon the City during these difficult times. In addition to my unending support, however, I believe it is time that I too tighten my belt and offer more. ~ Therefore I am writin this letter to inform you that beginning with our June 2009 billing statement W we will be reducinll Ollr fees by 3%. This re uctlOn essentm y represents our last year s rates. We will further freeze our fees at this rate for the remainder of 2009 and through the end of 20 10. While this may not have a significant impact on the City's 2009 and 2010 budgets, hopefully it assures you of our firm's commitment to stand by the City as we move through these difficult economic times together. Sincerely, '6 ...1 . - . ~.' :,.~ .~. ".>.". " ".,"', l Anoka-Hennepin School District "'~~' ~ ., . "'I,t. COMMUNITY EDUCATION '0 _ .' :;it;:-. : :o.:.-n~' ," ,",.~' .'- YRi ~ co,?' ._" , . ./'<"'-;" :.>- ._'.- -' ~ ....-_.. _ ';-' ."3 "',c-,_" - '_.' _," "'_" Memo Date: May 27, 2009 To: Jim Dickinson, City Administrator ~ From: Reid Mortensen, Community Education Supervisor . Re: Community School Budget 2010 I am requesting the support of the City of Andover for the Community School program during the 2010 budget year. The proposal is based on the maintenance of existing levels of service. Anoka-Hennepin School District provides the supervisory position, most of the clerical support and ten hours of staff time at each building. The joint funding provided by the City of Andover and Community Education provides the necessary staff time to create the services listed below. I would welcome a meeting to discuss this service and funding request in more detail. Services Provided With Joint School District/City Funding 1. Youth Programs and Activities- Andover: 30-36 per quarter Crooked Lake: 20-24 per quarter Rum River 20-24 per quarter 2. School Buildings Open to Community Groups-4 nights a week* 3. Summer Program *No building security charge for nights that Community School Programmers work Cost of Services-City of Andover Share ~r~{ r-;' 'Qlf 1. Youth Program $39,684 QV / 2. Summer Program $7,600 :; '1-0 ,) 3. Total $47,284 1:- "\s, ~ , (, - .-"'<1 o '" - 1,,00 "'- City of Andover-Allocation by Building 00 Andover $19,842 11 Crooked Lake $9,921 Rum River $9,921 Summer $7,600 Total $47,284 If you want to schedule a meeting or have additional questions, please call me at 763- 506-1263 or email me at Reid. n@anokakl n.us COMMUNITY , EDUCATION ~', " ' Anoka-Hennepin School District tJ>> 2727 Ferry Street North · Anoka, MN 55303 · www.anoka.kI2.mn.us/ce \/ C") S 0) -.::t ex> C'\I ';fl. <'> 0 .... 00 CO ION ~ T"". 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Z 0 ~ en en U U' rFl ~. ~ ~ ~ ~ ~ ~.~ ~ I- ~ fQ'J- .1,<1 ANOKA COUNTY PAYABLE 2009IPAYABLE 2010 TAXABLE MARKET VALUE COMPARISON as of OS/26/2009 .' .-- .... , :>';,.:.' :,:"-", 2009 Pay 2010 % CRG from : ANO~) 2009 Pay 2010 2009 Pay 2010 MY wlo New 2008 Pay 2009 2009 to 2010 , COUNl'Yj Market Value New Construction Construction Market Value w/o NC , ,..".,,'-.:.,<.;...-"----';;,., LINWOOD AG 18,658,400 16,700 18,641,700 18,298,300 1.9% RESID 483,387,800 4,884,700 478,503,100 496,880,800 -3,7% APTS 2,034,600 0 2,034,600 1,958,000 3,9% CANDI 2,099,900 74,400 2,025,500 1,924,400 5.3% PERSONAL 45,000 0 45,000 1,825,200 -97.5% TOTALS 506,225,700 4,975,800 501,249,900 520,886,700 -3,8% Average Residential Value 192,300 193,000 -0,4% Median Residential Value 201,600 203,700 -1.0% ANDOVER AG 32,132,100 22,700 32, 109,400 34,343,500 -6,5% RESID 2,508,018,200 17,490,700 2,490,527,500 2,777,053,700 -10.3% APTS 16,649,000 36,200 16,612,800 17,357,400 -4.3% CANDI 127,910,700 4,064,300 123,846,400 132,655,800 -6,6% PERSONAL 90,000 0 90,000 21,185,200 -99,6% TOTALS 2,684,800,000 21,613,900 2,663,186,100 2,982,595,600 -10,7% Average Residential Value 235,600 256,500 -8,1% Median Residential Value 229,600 250,200 -8,2% ANOKA AG 22,600 0 22,600 14,000 61.4% RESID 858,188,500 1,347,900 856,840,600 922,581,700 -7,1% APTS 166,401,900 170,000 166,231,900 169,270,400 -1.8% CANDI 314,759,100 2,000,600 312,758,500 329,957,800 -5,2% PERSONAL 1,390,500 0 1,390,500 3,616,300 -61.5% TOTALS 1,340,762,600 3,518,500 1,337,244,100 1,425,440,200 -6,2% Average Residential Value 182,100 193,300 -5,8% Median Residential Value 178,000 190,600 -6,6% BETHEL AG 450,300 0 450,300 383,300 17,5% RESID 28,452,800 357,000 28,095,800 31,706,100 -11.4% APTS 63,900 0 63,900 94,800 -32,6% CANDI 4,129,000 0 4,129,000 4,418,300 -6,5% PERSONAL 0 0 0 1,733,000 -100,0% TOTALS 33,096,000 357,000 32,739,000 38,335,500 -14,6% Average Residential Value 137,500 147,500 -6.8% Median Residential Value 156,700 169,200 -7.4% Tuesday, May 26, 2009 Taxable Market Value Comparison [Ascend_PrtProdJ 3 - 1 ~?:, rill! ANOKA COUNTY PAYABLE2009IPAYABLE 2010 TAXABLE MARKET VALUE _1 COMPARISON as of OS/26/2009 : <?<.'{ ".' '1 2009 Pay 2010 % CRG from : AN8KiAi 2009 Pay 2010 2009 Pay 2010 MV w/o New 2008 Pay 2009 2009 to 2010 iCON'FY' Market Value New Construction Construction Market Value w/o NC "_'~-_..~_'_""_-,;.. BLAINE AG 13,321,700 1,300 13,320,400 11,109,500 19,9% RESID 4,247,506,400 77,945,400 4,169,561,000 4,462,910,200 -6,6% APTS 167,884,400 0 167,884,400 166,708,300 0,7% CANDI 1,156,381,000 36,585,700 1,119,795,300 1,134,088,800 -1.3% PERSONAL 34,617,500 3,770,400 30,847,100 63,835,600 -51.7% TOTALS 5,619,711,000 118,302,800 5,501,408,200 5,838,652,400 -5,8% Average Residential Value 208,300 212,900 -2,2% Median Residential Value 191,400 202,900 -5,7% CENTERVILLE AG 687,200 0 687,200 1,370,700 -49.9% RESID 320,862,300 439,300 320,423,000 347,491,900 -7.8% APTS 719,200 0 719,200 729,500 -1.4% CANDI 27,139,800 827,700 26,312,100 26,563,200 -0,9% PERSONAL 45,000 0 45,000 1,937,500 -97,7% TOTALS 349,453,500 1,267,000 348,186,500 378,092,800 -7,9% Average Residential Value 221,900 236,100 -6,0% Median Residential Value 197,200 218,100 -9,6% CIRCLE PINES AG 0 0 0 0 N/A RESID 369,050,800 807,100 368,243,700 396,339,600 -7.1% APTS 16,1l0,300 0 16,110,300 13,762,400 17.1% CANDI 17,621,600 0 17,621,600 19,229,700 -8.4% PERSONAL 104,300 0 104,300 1,518,900 -93.1% TOTALS 402,887,000 807,100 402,079,900 430,850,600 -6.7% Average Residential Value 189,600 201,000 -5,7% Median Residential Value 178,600 184,000 -3,0% COLUMBIA HEIGHTS AG 0 0 0 0 N/A RESID 1,092,019,200 4,560,400 1,087,458,800 1,205,908,600 -9,8% APTS 83,631,900 34,800 83,597,100 86,693,600 -3,6% CANDI 118,803,900 305,300 118,498,600 122,932,900 -3,6% PERSONAL 452,000 0 452,000 5,069,200 -9 l.l % TOTALS 1,294,907,000 4,900,500 1,290,006,500 1,420,604,300 -9.2% Average Residential Value 155,000 167,300 -7.4% Median Residential Value 163,900 177,800 -7,8% Tuesday, May 26, 2009 Taxable Market Value Comparison [Ascend]rtProd] 3-2 ldl1 f~Ciidi1 ANOKA COUNTY PAYABLE 2009IPAYABLE 2010 TAXABLE MARKET VALUE ...' COMPARISON as of OS/26/2009 <c., ~ . , . . .' . -.. . j " . > 2009 Pay 2010 % CHG from i.ANOK'A.i 2009 Pay 2010 2009 Pay 2010 MY wlo New 2008 Pay 2009 2009 to 2010 COUNTY: Market Value New Construction Construction Market Value wlo NC ,_.' ....:.,_c'__,,,._~,. _ COLUMBUS AG 31,677,600 0 31,677,600 30,673,800 3.3% RESID 402,345,900 797,200 401,548,700 429,702,600 -6.6% APTS 0 0 0 0 N/A CANDl 101,270,500 7,243,000 94,027,500 95,060,500 -1.1% PERSONAL 0 0 0 4,480,500 -100,0% TOTALS 535,294,000 8,040,200 527,253,800 559,917,400 -5,8% Average Residential Value 243,400 255,800 -4,8% Median Residential Value 238,400 256,400 -7,0% COON RAPIDS AG 1,099,650 0 1,099,650 1,403,750 -21.7% RESID 3,782,037,850 7,139,700 3,774,898,150 4,130,646,450 -8.6% APTS 300,886,200 2,634,600 298,251,600 302,290,100 -1.3% CANDI 932,088,900 5,429,700 926,659,200 952,169,400 -2.7% PERSONAL 4,000,500 0 4,000,500 37,183,300 -89.2% TOTALS 5,020,113,100 15,204,000 5,004,909,100 5,423,693,000 -7,7% Average Residential Value 180,000 194,100 -7.3% Median Residential Value 176,200 193,300 -8,8% EAST BETHEL AG 31,811,200 8,100 31,803,100 31,872,400 -0,2% RESID 913,473,400 3,487,300 909,986,100 983,716,400 -7,5% APTS 7,304,000 0 7,304,000 7,244,700 0,8% CANDI 54,707,900 276,600 54,431,300 55,743,900 -2.4% PERSONAL 99,900 0 99,900 9,739,500 -99,0% , TOTALS 1,007,396,400 3,772,000 1,003,624,400 1,088,316,900 -7.8% Average Residential Value 194,600 206,600 -5,8% Median Residential Value 198,100 215,400 -8,1% FRIDLEY AG 0 0 0 0 NIA RESID 1,477,321,100 891,000 1,476,430,100 1,598,298,500 -7,6% APTS 204,871,100 0 204,871,100 209,455,900 -2,2% CANDI 837,488,200 205,700 837,282,500 870,339,800 -3,8% PERSONAL 270,000 0 270,000 13,670,400 -98,0% TOTALS 2,519,950,400 1,096,700 2,518,853,700 2,691,764,600 -6,4% Average Residential Value 168,700 179,100 -5,8% Median Residential Value 177,800 191,500 -7.2% Tuesday, May 26, 2009 Taxable Market Value Comparison [Ascend_PrtProdJ 3-3 'de:> .~ ANOKA COUNTY PAYABLE 2009IPAYABLE 2010 TAXABLE MARKET VALUE COMPARISON as of OS/26/2009 2009 Pay 2010 % CHG from .ANOKA., 2009 Pay 2010 2009 Pay 2010 MY w/o New 2008 Pay 2009 2009 to 2010 !<:QPN'fY'i Market Value New Construction Construction Market Value, w/o NC HAM LAKE AG 34,917,400 14,100 34,903,300 35,327,800 -1.2% RESID 1,470,431,100 11,024,100 1,459,407,000 1,545,803,300 -5,6% APTS 14,006,200 0 14,006,200 14,186,600 -1.3% CANDI 153,206,400 1,652,300 151,554,100 154,378,600 -1.8% PERSONAL 90,000 0 90,000 15,309,700 -99.4% TOTALS 1,672,651,100 12,690,500 1,659,960,600 1,765,006,000 -6,0% Average Residential Value 259,400 267,500 -3,0% Median Residential Value 249,600 257,800 -3,2% HILLTOP AG 0 0 0 0 N/A RESID 4,018,800 0 4,018,800 4,715,600 -14,8% APTS 10,138,000 0 10,138,000 9,954,100 1.8% CANDI 10,995,600 0 10,995,600 11,307,500 -2,8% PERSONAL 45,000 0 45,000 240,800 -81.3% TOTALS 25,197,400 0 25,197,400 26,218,000 -3,9% Average Residential Value 118,200 134,700 -12,2% Median Residential Value 80,900 112,400 -28.0% LEXINGTON AG 0 0 0 0 N/A RESID 102,444,500 302,300 102,142,200 111,605,000 -8,5% APTS 10,945,500 0 10,945,500 11,189,900 -2.2% C AND I 20,762,900 410,300 20,352,600 22,377,800 -9,1% PERSONAL 1,219,900 0 1,219,900 743,500 64,1% TOTALS 135,372,800 712,600 134,660,200 145,916,200 -7,7% Average Residential Value 180,400 193,100 -6,6% Median Residential Value 184,400 200,300 -7,9% LINO LAKES AG 44,186,700 42,100 44,144,600 39,748,100 11.1% RESID 1,738,306,800 10,410,300 1,727,896,500 1,829,927,700 -5,6% APTS 13,012,700 0 13,012,700 13,038,900 -0.2% CANDI 198,058,800 569,000 197,489,800 205,889,700 -4,1% PERSONAL 180,000 0 180,000 13,868,600 -98,7% TOTALS 1,993,745,000 11,021,400 1,982,723,600 2,102,473,000 -5,7% Average Residential Value 254,700 265,200 -4,0% Median Residential Value 246,100 259,000 -5,0% Tuesday, May 26, 2009 Taxable Market Value Comparison (Ascend_PrtProdJ 3-4 IJ(; 'a: ANOKA COUNTY PAYABLE 2009IPAYABLE 2010 TAXABLE MARKET VALUE COMPARISON as of OS/26/2009 2009 Pay 2010 % CRG from ,AN0:K1A: 1 2009 Pay 2010 2009 Pay 2010 MV wlo New 2008 Pay 2009 2009 to 2010 '. ~QP.N];Y'l Market Value New Construction Construction Market Value w/o NC -,0 -_:- c.~...~;<_ q,c._"",."":."..o;~ -.,.,_J NOWTHEN AG 67,943,600 602,200 67,341,400 65,365,500 3,0% RESID 402,801,400 5,353,400 397,448,000 409,466,400 -2,9% APTS 0 0 0 0 N/A CANDI 17,767,400 883,000 16,884,400 17,695,000 -4,6% PERSONAL 0 0 0 2,690,800 -100,0% TOTALS 488,512,400 6,838,600 481,673,800 495,217,700 -2,7% Average Residential Value 248,600 247,900 0.3% Median Residential Value 259,200 259,600 -0,2% OAK GROVE AG 39,946,700 16,100 39,930,600 39,368,200 1.4% RESID 755,915,900 5,742,100 750,173,800 817,738,600 -8.3% APTS 0 0 0 0 N/A CANDI 23,320,000 78,500 23,241,500 23,836,300 -2,5% PERSONAL 0 0 0 7,992,700 -100.0% TOTALS 819,182,600 5,836,700 813,345,900 888,935,800 -8,5% Average Residential Value 230,000 244,500 -5,9% Median Residential Value 226,100 243,400 -7,1% RAMSEY AG 20,816,800 29,100 20,787,700 20,399,500 1.9% RESID 1,833,314,100 33,327,800 1,799,986,300 1,974,306,500 -8,8% APTS 13,179,800 3,407,700 9,772,100 10,361,600 -5,7% CANDI 349,093,600 9,209,100 339,884,500 347,622,600 -2,2% PERSONAL 283,500 0 283,500 16,932,200 -98,3% , TOTALS 2,216,687,800 45,973,700 2,170,714,100 2,369,622,400 -8.4% Average Residential Value 202,700 212,600 -4,7% Median Residential Value 200,100 214,900 -6,9% SPRING LAKE PARK AG 194,000 0 194,000 0 N/A RESID 348,900,900 144,100 348,756,800 388,619,400 -10.3% APTS 45,070,700 0 45,070,700 46,206,300 -2,5% CANDI 114,841,900 10,000 114,831,900 125,537,400 -8,5% PERSONAL 135,000 0 135,000 2,247,700 -94,0% TOTALS 509,142,500 154,100 508,988,400 562,610,800 -9.5% Average Residential Value 171,500 187,700 -8,6% Median Residential Value 171,000 189,600 -9,8% Tuesday, May 26, 2009 Taxable Market Value Comparison [Ascend_PrtProdJ 3-5 01 [Ii! ANOKA COUNTY PAYABLE 2009/PAYABLE 2010 TAXABLE MARKET VALUE ~.j COMPARISON as of OS/26/2009 i',- i,' >1 fe.-: " .:, 2009 Pay 2010 % CRG from 'ANlJroAi 2009 Pay 2010 2009 Pay 2010 MV w/o New 2008 Pay 2009 2009 to 2010 ,coq~f}}Y! Market Value New Constructiou Construction Market Value w/o NC ',-~....,;,_';'-,__ ;.1 ST FRANCIS AG 31,597,800 84,800 31,513,000 25,207,700 25.0% RESID 420,073,700 5,442,400 414,631,300 459,409,700 -9.7% APTS 21,408,800 0 21,408,800 20,697,800 3.4% CANDI 39,424,800 354,600 39,070,200 44,278,700 -11.8% PERSONAL 180,000 0 180,000 6,167,500 -97.1% TOTALS 512,685,100 5,881,800 506,803,300 555,761,400 -8,8% Average Residential Value 164,000 174,900 -6.2% Median Residential Value 175,400 191,100 -8,2% COUNTY OF ANOKA AG 369,463,750 837,200 368,626,550 354,886,050 3,9% RESID 23,558,871,450 191,894,200 23,366,977,250 25,324,828,750 -7,7% APTS 1,094,318,200 6,283,300 1,088,034,900 1,101,200,300 -1.2% CANDI 4,621,871,900 70,179,800 4,551,692,100 4,698,008,100 -3.1% PERSONAL 43,248,100 3,770,400 39,477,700 231,988,100 -83,0% TOTALS 29,687,773,400 272,964,900 29,414,808,500 31,710,911,300 -7,2% Average Residential Value 201,900 213,000 -5.2% Median Residential Value 191,500 205,600 -6,9% Comments and DOES NOT INCLUDE ANY STATE ASSESSED PROPERTY - VALUES ARE VERY PRELIMINARY Limiting Conditions: Tuesday, May 26, 2009 Taxable Market Value Comparison [Ascend_PrtProdJ 3-6 ~t:b -+! c:!i.~ ~~ V '::! -- S~ 'if!. 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S .,O-o 2 2 R 2 2 2 2 2 �:2� 2 4) Q) (D CD 0 4) (D 0 4), a) (D 4) w 4) a) 4), d) 4) a) a) 4) m o N. a) (D Q 4) 4) 0) a) (D (D CD d) CD, (D ' Q)- a) E E E E E E E E E E E , E r E E E E-EE,E E E E E E E'& E E E E E, E E E E E E �,& E E: E x o o o o o o o o o o o o o o • 5, o o o o o 0 C) 0 0 0 c), c) 0 0 0 Ui 0 0 0 0 0 0, 0 0t 0 o Lo (D h oo a) O 7 u) w r oo M O 7 to (D h co m o v Lo co oo m u): co M o v'm co oo & 8 0 o o o o o 0 o 0 o o o o o 0 o o c� o 0 0 o � o o o - 2 4 Zoo o Lu Q a Q'R o o o ocoo E; o 000 o o 0 c> a o o o o 2 o o,o o . o o C-4 C-4 04 C4 04 C14 N 04 C11 C14 N 1 N N . . . . C4 04 C14 C14 " C 4 o N C4 N. 04 C C C CCI CITY OF ANDOVER General Fund Revenue & Expense Summary Actual Actual Actual Budget* Estimate Requested * Budget Change ( *) 2006 2007 2008 2009 2009 2010 $ REVENUES Property Taxes $ 5,324,649 $ 5,776,652 $ 6,249,011 $ 6,878,536 $ 6,722,495 $ 6,899,236 $ 20,700 0.30% License and Permits 598,095 475,892 525,340 442,580 235,680 237,055 (205,525). - 46.44% Intergovernmental Revenues 602,257 853,306 709,252 601,948 565,948 567,498 (34,450) -5.72% Charges for Current Services 777,851 1,121,644 775,144 620,022 559,242 518,500 (101,522) - 16.37% Fines and Forfeits 91,490 101,445 104,930 95,375 100,750 100,750 5,375 5.64% Interest Income 125,539 157,513 137,966 115,000 50,000 65,000 (50,000) - 43.48% Miscellaneous Revenue 92,885 90,293 114,234 83,550 84,910 83,400 (150) -0.18% Transfers 180,000 185,625 191,194 196,930 196,930 196,930 0.00% TOTAL�RE „:8,762370 u,8,807071 „ „ �,9;033,941� x.8,51 955, "�`' EXPENDITURES General Government 2,166,779 2,319,769 2,319,305 2,468,222 2,364,707 2,411,627 (56,595) - 2.29% Public Safety 3,242,555 3,538,217 3,785,804 4,131,341 4,073,999 4,035,497 (95,844) -2.32% Public Works 2,184,650 2,399,926 2,399,391 2,564,083 2,547,059 2,444,446 (119,637) -4.67% Other 8,454 6,915 17,999 20,000 20,000 20,000 0.00% TOTAL • 1 7,602438:�� � 3;,8264;827 � 8 499 „� 9;:183;646 � >; 9;005;7.65 s�:' �.2�„ 272,076 " - 2�96_Jo •.UNDER (OV,E�2 ,BUDG � $� -190 328 = � =�, $g>� _„ "-284 572 _' $(149705)��$ 485;80 k, ., h (243,2Q1 ; ) $ -� (93 „496) � a �� 7/20/2009 C) C) 0 N O N_ C O g O 69� 69 69p U L1. 3 v d C O a O O V] u � U U y bq o _ p C O C ❑ C C C b _ ❑ O 0 O O 'b O O O O O _. ;� C O C C J . •O 'b z . U v � o p p U v w V ` '`. 7 0 'D •� p C � � O U C w w � v 'O d 4 •� � N� y y 7 �� � � � ��� •� o s w '� � w w a w w w 0 0 0 0 0 0 0 r r O O N 00 M O N r G\ h ,N O 1O 00 0,. 00 M O O O N r 7 O M u C.4 W O� N N � N V� l� ; N ' O� O N N - a h o0 h� 0, N M O o0 a0 �Q\" of :fl N W O r Vl 00 O\ h T M 00 M � 0 N r Q\ - Q 00 N h Y U i+ 7 r 0 M O M �D •--� O `O: 7 0 Q Vl O� r M O O O Vt 00 E:VI O O �, N h O clt O a0 - C� A 00 M G W A " . d O vN1 O H N N ti t M w D\ NN O p N 9 o N M a 1 , N . N � v � � �o �n °° az �O rl � O O O O �O 7 M �.y •F+ O r �O O M N D\ r 0 N 7 �O A N �O h M Y1 O GO o0 � � U .fl � p N .• M M a M" M O\ Q l� �O 7 00 M ti $� N ?` IN S`a 00 N M r V' r lO C 1 b ,b: O h Q 00 ' t 00 r 1 h e \ 00 O iD D\ b r' 00 Ow r Q N 7 v1 N M .--� Q Q � O "! r O M ai h Q\ O h l0 W r. tQn r Vl V' N c1 r �O \O M O w T O O o0 Q N lO O O Q h N M N 7 T h b' o Q: � b � O N� N r o0 vi .Q. � O M V ��0,. ^� M Q N N M T o0 N D\ O : „R: 00 DLO N WO O r” M IA Z 7 tOi cWC�' dS 0 `d O ... 541 o cCCa a> y °' £ x �' 5 a o b❑ b b b Q z x U W w Q a W w « , o a w a� Ud q rn H P, F4 0' cu eg Is IJ CITY OF ANDOVER General Fund Revenue Budget Worksheet - 2010 Actual Actual Actual Actual Actual Budget* Estimate Requested* Account Number Description 2004 2005 2006 2007 2008 2009 2009 2010 E NO 41306Gify_G[erk_ _ - - 3 License & Permits 41300 52100 Liquor - Intoxicating 16,825 24,313 22,633 23,117 34,592 33,500 28,500 28,050 41300 52105 Liquor - Non - Intoxicating 975 775 500 825 625 425 225 225 41300 52110 Tobacco 4,750 4,771 4,250 4,500 3,750 4,000 3,500 3,500 41300 52115 Refuse/RecyclerHaulers 2,225 2,150 2,650 2,625 2,625 2,625 2,675 2,625 41300 52120 Peddler 800 375 225 650 725 500 725 500 41300 52125 Therapeutic Massage 550 475 825 450 925 300 775 600 41300 52126 Vehicle Sales License 210 105 105 105 105 105 License & Permits 26,125 32,859 31,293 32,272 43,347 41,455 36,505 35,605 Charges For Services 41300 54100 Notary Fees 78 150 147 138 102 100 100 100 41300 54115 Sale of Copies, Ord, etc. 979 504 992 334 213 50 100 50 41300 54125 Assessment Searches 295 2,300 1,450 650 825 150 450 450 41300 54145 Party Permits 320 360 260 265 340 100 100 100 41300 54155 Recording Fees 585 575 180 698 854 500 500 500 Charges For Services 2,257 3,889 3,029 2,085 2,334 900 1,250 1,200 Fines 41300 56100 Court Fines 77,050 86,705 84,740 97,170 103,705 95,000 100,000 100,000 41300 56111 Administrative Penalty - - 1,325 2,100 175 - - - 41300 56200 False Alarm Fines 2,400 3,825 4,125 2,175 750 375 750 750 Fines 79,450 90,530 90,190 101,445 104,630 95,375 100,750 100,750 Miscellaneous Revenue 41300 58175 Contributions 126 190 828 585 325 Miscellaneous Revenue 126 190 828 585 325 Total 107,832 127,404 124,702 136,630 150,896 137,730 138,830 137,555 Charges For Services 41310 54175 Council Filing Fee 35 40 45 50 50 Charges For Services 35 40 45 50 50 Miscellaneous Revenue 41310 58100 Refunds & Reimbursement: 1,556 1,920 Miscellaneous Revenue 1,556 1,920 Total 35 1,596 1,965 50 50 Charges For Services 41400 54120 Reports 20 30 - - - - - - 41400 54165 Bad Check Fee 90 180 330 360 360 150 150 150 41400 54285 Finance Department Fees 162,213 77,694 26,285 345,990 32,666 - 30,000 25,000 41400 54320 Finance Charge 1,482 2,368 4,063 685 1,200 1,200 Charges For Services 162,323 79,386 28,983 350,413 33,711 1,350 30,150 26,350 Miscellaneous Revenue 41400 58100 Refunds & Reimbursement: 13,026 11,170 4,620 14,144 400 Miscellaneous Revenue 13,026 11,170 4,620 14,144 400 Total 162,323 92,412 40,153 355,033 47,855 1,350 30,550 26,350 :- . �=4�d20 In orma6on ,Services � ,_ � ' •� � t r � � xu s � � , g- .�r_. Miscellaneous Revenue 41420 58100 Refunds & Reimbursement. - 439 41420 58110 Computer Services 28,000 30,000 33,700 35,000 36,050 37,800 37,800 37,800 Miscellaneous Revenue 28,000 30,439 33,700 35,000 36,050 37,800 37,800 37,800 Total 28,000 30,439 33,700 35,000 36,050 37,800 37,800 37,800 7/20/2009 CITY OF ANDOVER General Fund Revenue Budget Worksheet - 2010 Actual Actual Actual Actual Actual Budget* Estimate Requested* Account Number Description 2004 2005 2006 2007 2008 2009 2009 2010 License & Permits 41500 52130 Rezoning 2,535 3,130 975 - 325 500 500 500 41500 52135 Conditional Use 3,260 1,400 3,270 4,280 3,700 2,500 2,500 2,500 41500 52140 Variance 825 525 825 600 450 500 500 500 41500 52145 Lot Splits 1,510 2,785 1,230 960 130 1,500 - 1,500 41500 52150 Signs 5,221 4,374 3,792 3,961 6,039 3,500 3,500 3,500 41500 52155 Vacation of Easement - 885 125 375 250 - 125 - 41500 52260 Comp Plan Amendment - 500 500 License & Permits 13,351 13,099 10,217 10,676 11,394 8,500 7,125 8,500 Charges For Services 41500 54105 Plat Fees 5,525 5,000 2,300 1,500 700 2,000 1,000 1,000 41500 54130 Meeting Notification Signs 710 780 630 600 420 650 360 350 41500 54280 Flood / Zone Search Letter - - 560 100 50 - 50 - 41500 54290 Planning Department Fees 11,298 9,265 10,430 4,386 3,191 7,500 1,000 1,000 Charges For Services 17,533 15,045 13,920 6,586 4,361 10,150 2,410 2,350 Miscellaneous Revenue 41500 58100 Refands & Reimbursement: 30 65 124 Miscellaneous Revenue 30 65 124 Total 30,884 28,174 24,137 17,327 15,879 18,650 9,535 10,850 - 4.3b00 meerut � '� -� � � �� �� .'- �_�'R;�'� - � ?� � w�'� � � �o- w ''°`•` s License & Permits 41600 52250 Curb Cut - 50 100 100 - - - 41600 52265 Fencing / Retaining Wall 1,900 1,675 1,600 1,500 1,500 800 License & Permits 1,950 1,775 1,700 1,500 1,500 800 Charges For Services 41600 54180 Escrow Inspection Fee 4,875 4,670 3,825 3,360 1,500 2,000 1,500 - 41600 54200 Engineer Fees - PWDirectc 34,464 37,362 34,870 24,862 16,103 14,000 15,000 10,000 41600 54205 Engineer Fees - Asst PW Di 28,048 24,878 25,240 17,094 13,360 14,000 7,500 5,000 41600 54210 Engineer Fees - Asst Engine 55,528 65,779 62,571 62,588 67,210 35,000 50,000 35,000 41600 54215 Engineer Fees - TechIV 153,932 179,298 143,625 169,523 171,932 90,000 110,000 70,000 41600 54220 Engineer Fees - Natural Res 6,389 6,690 6,752 1,769 1,725 2,000 1,500 2,000 41600 54225 Engineer Fees - Secretary 23,844 22,689 16,449 15,387 7,302 9,000 7,000 5,000 41600 54230 Engineer Fees - Intern 6,433 10,796 6,975 6,324 6,534 5,000 - - 41600 54235 Engineer Fees- Mileage 1,943 3,665 3,081 3,855 4,553 2,000 2,000 1,500 41600 54280 Flood Zone Search 150 200 - - - - - - 41600 54295 Grading Inspection Fee 2,927 5,816 5,733 4,728 2,209 1,200 1,200 500 41600 54305 Administrative Fees - 764 - 120 2,001 - - - 41600 54335 Bid Plans 1,320 1,535 1,005 2,225 1,050 1,000 1,300 500 Charges For Services 319,853 364,142 310,126 311,835 295,479 175,200 197,000 129,500 Total 319,853 364,142 312,076 313,610 297,179 176,700 198,500 130,300 Z 7 0 � Miscellaneous Revenue 41970 58105 Rent 4,300 4,430 Miscellaneous Revenue 4,300 4,430 Total 4,300 4,430 ' M,E7l-� � � _�. - >= Charges For Services 41975 55540 Concessions 55,491 62,335 55,000 50,000 55,000 Charges For Services 55,491 62,335 55,000 50,000 55,000 Total 55,491 62,335 55,000 50,000 55,000 Charges For Services 41985 55540 Concessions 10,000 15,000 Charges For Services 10,000 15,000 Total 10,000 15,000 Intergovernmental Revenue 42100 53370 State Police Aid 77,380 80,300 94,160 97,584 108,100 112,860 112,860 112,860 42100 53840 School District Liaison 76,862 76,862 76,862 79,168 81,543 83,988 83,988 V108009 31 CITY OF ANDOVER General Fund Revenue Budget Worksheet - 2010 Actual Actual Actual Actual Actual Budget* Estimate Requested* Account Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Intergovernmental Revenue 154,242 157,162 171,022 176,752 189,643 196,848 196,848 196,848 Total 154,242 157,162 171,022 176,752 189,643 196,848 196,848 196,848 ,- .,:. 1X Uk .,.;. ''1 '0 ' f".;. ax'., License & Permits 42200 52160 Fire Permit 10,382 4,617 3,594 2,233 8,246 3,000 3,000 3,000 42200 52165 Burning Permit 1,220 1,120 1,360 940 1,000 1,100 1,000 1,100 License & Permits 11,602 5,737 4,954 3,173 9,246 4,100 4,000 4,100 Intergovernmental Revenue 42200 53120 Dept of Homeland Security 102,447 - 12,876 21,870 - - - 42200 53410 State Fire Aid 160,651 156,263 165,915 143,666 121,813 160,000 120,000 120,000 42200 53490 Other Grants 8,900 2,500 - 4,000 - Intergovernmental Revenue 169,551 258,710 165,915 156,542 146,183 160,000 124,000 120,000 Charges For Services 42200 54110 Plan Check Fees - 1,909 1,670 1,285 5,259 2,000 1,000 2,000 42200 54120 Reports 60 80 - - 100 170 100 42200 54169 Inspection Fee 200 470 500 650 150 300 150 42200 54300 Fire Department Fees - 150 - - 5,604 - - - 42200 54330 Fire Plan Review 6,510 368 - Charges For Services 6,510 2,687 2,220 1,785 11,513 2,250 1,470 2,250 Fines 42200 56100 Court Fines 1,250 300 Fines 1,250 300 Miscellaneous Revenue 42200 58100 Refunds & Reimbursement; 15 370 1,509 2,632 5,480 500 500 500 42200 58125 Donations 2,000 5 100 54 - Miscellaneous Revenue 15 2,370 1,514 2,732 5,480 500 554 500 Total 187,678 269,504 175,853 164,232 172,722 166,850 130,024 126,850 License & Permits 42300 52170 Rental Licenses 3,312 7,950 3,055 7,275 3,221 8,000 8,000 3,500 42300 52175 Contractor 16,635 16,465 12,505 12,145 9,845 12,000 6,500 6,000 42300 52180 Tree Trimmers 1,080 750 650 1,200 850 500 500 500 42300 52185 Building 447,883 507,456 415,129 322,643 346,296 280,000 120,000 120,000 42300 52190 Heating 46,653 42,576 32,093 24,941 41,979 25,000 15,000 20,000 42300 52195 Plumbing 66,985 55,417 40,768 28,860 27,460 30,000 15,000 15,000 42300 52200 Septic Systems 3,045 2,275 3,550 2,300 2,676 2,600 1,500 1,500 42300 52205 Septic Pumping 10,140 15,576 14,445 11,325 14,685 11,000 11,000 11,000 42300 52210 Septic Repair 1,640 625 - - - - - - 42300 52215 Sanitary Sewer 6,449 5,500 10,071 4,834 1,175 5,500 1,000 1,000 42300 52220 Certificate of Occupancy 2,760 2,490 1,640 1,070 600 1,500 600 600 42300 52225 Gas Fireplace 14,560 12,350 12,933 8,550 7,900 8,500 5,000 6,500 42300 52230 Electric Permits 253 226 218 64 - - - - 42300 52255 Moving - License & Permits 621,395 669,656 547,057 425,207 456,687 384,600 184,100 185,600 Charges For Services 42300 54110 Plan Check Fees 238,435 232,396 159,830 132,315 134,627 130,000 40,000 40,000 42300 54135 Sewer Administration 3,675 3,300 2,025 1,275 705 3,300 500 800 42300 54170 Reinspection Fee - - 50 50 47 - - - 42300 54325 Building Department Fee 917 333 384 347 393 - 125 42300 54340 SAC Retainage 5,050 4,050 2,357 1,843 2,190 2,500 Charges For Services 248,077 240,079 164,646 135,830 137,962 135,800 40,625 40,800 Total 869,472 909,735 711,703 561,037 594,649 520,400 224,725 226,400 2Q 7/20/2009 J 0 CITY OF ANDOVER General Fund Revenue Budget Worksheet - 2010 Actual Actual Actual Actual Actual Budget* Estimate Requested* Account Number Description 2004 2005 2006 2007 2008 2009 2009 2010 x�42500AnmalConfrol - _ - -:: :, `-. sum :. - - License & Permits 42500 52235 Dog Kennel 475 75 - 179 50 25 50 50 42500 52240 Dog License 3,174 3,012 2,624 2,610 2,916 2,400 2,400 2,400 License & Permits 3,649 3,087 2,624 2,789 2,966 2,425 2,450 2,450 Total 3,649 3,087 2,624 2,789 2,966 2,425 2,450 2,450 a.., intergovernmental Revenue 43100 53401 State Highway Aid - Mainte 160,000 164,800 169,744 174,386 179,618 185,007 185,007 190,557 Intergovernmental Revenue 160,000 164,800 169,744 174,386 179,618 185,007 185,007 190,557 Charges For Services 43100 54245 Street Department Fees 3,975 1,967 352 966 - - Charges For Services 3,975 1,967 352 - 966 - - - Special Assessments 43100 57300 Spec Assess - Interest & Pei - - - 15 43100 57400 Spec Assess - Certified Bil 1,631 Special Assessments - 1,646 Miscellaneous Revenue 43100 58100 Refunds & Reimbursement: 118 705 507 Miscellaneous Revenue 118 705 507 Total 163,975 166,767 170,214 175,091 182,737 185,007 185,007 190,557 ,�... X433,00 StteetStp�tt �= � �.v ��_,... _,.`��, _.._.� ' >.� �__•_ -- - _ °__� �i,.._a� �� tea; ,�' ,?,�: Charges For Services 43300 54190 Sale of Street Signs 9,169 12,880 9,242 36,995 8,152 8,000 3,000 3,000 Charges For Services 9,169 12,880 9,242 36,995 8,152 8,000 3,000 3,000 Fines 43300 56100 Court Fines 50 - Fines 50 - - Miscellaneous Revenue 43300 58100 Refunds & Reimbursement: 1,012 (6) Miscellaneous Revenue 1,012 (6) Total 9,169 12,880 10,304 36,995 8,146 8,000 3,000 3,000 43400 Tr_'afl'e„ ... ..;. Miscellaneous Revenue 43400 58100 Refunds & Reimbursement: 1,660 Miscellaneous Revenue 1,660 - - - Total 1,660 33600 Street Li hts Biller! ' Charges For Services 43600 55410 Street Lights - User Fee 172,283 177,046 204,622 185,929 181,124 196,322 190,000 210,000 43600 55440 Street Lights - Penalties 2,676 2,661 3,494 1,537 928 3,000 1,000 1,000 Charges For Services 174,959 179,707 208,116 187,466 182,052 199,322 191,000 211,000 Special Assessments 43600 57300 Spec Assess - Interest & Pei - 29 35 41 65 - - 43600 57400 Spec Assess - Certified Bil 1,646 989 2,387 1,771 2,699 Special Assessments 1,646 1,018 2,422 1,812 2,764 - - Total 176,605 180,725 210,538 189,278 184,816 199,322 191,000 211,000 7/20/2009 CITY OF ANDOVER General Fund Revenue Budget Worksheet -2010 Actual Actual Actual Actual Actual Budget* Estimate Requested* Account Number Description 2004 2005 2006 2007 2008 2009 2009 2010 e gS000 �a & Recrea ` :1 '_ >; P .. . =u �... zm s - - Intergovernmental Revenue 45000 53420 State DNR 37,184 16,245 5,927 Intergovernmental Revenue - 37,184 16,245 5,927 Charges For Services 45000 54160 Tournament Fees 773 1,798 337 337 Charges For Services 773 1,798 337 337 Miscellaneous Revenue 45000 58100 Refunds & Reimbursement! - 269 475 4,877 231 45000 58105 Rent 7 491 630 800 500 Miscellaneous Revenue 7 760 1,105 5,677 731 Total 780 39,742 17,350 11,941 1,068 Intergovernmental Revenue 46000 53360 SCORE Reimbursement 49,345 49,512 46,599 50,803 47,580 50,000 50,000 50,000 Intergovemmental Revenue 49,345 49,512 46,599 50,803 47,580 50,000 50,000 50,000 Charges For Services 46000 54150 Recycling Fees 29,062 32,810 35,379 33,158 35,897 32,000 32,000 32,000 Charges For Services 29,062 32,810 35,379 33,158 35,897 32,000 32,000 32,000 Total 78,407 82,322 81,978 83,961 83,477 82,000 82,000 82,000 General Property Tax 49100 51100 Property Tax - Current 3,777,021 3,911,950 4,654,479 5,008,079 5,356,828 6,844,236 6,617,495 6,844,236 49100 51110 Property Tax - Delinquent 74,862 51,531 61,732 69,222 101,867 28,000 100,000 50,000 49100 51300 Fiscal Disparities 686,565 585,168 607,780 695,800 784,651 - - - 49100 51400 Penalties & Interest on Taxt 2,557 2,269 658 3,551 5,665 5,000 5,000 5,000 49100 51500 Forfeited Tax Sale 222 1,300 General Property Tax 4,541,227 4,550,918 5,324,649 5,776,652 6,249,011 6,878,536 6,722,495 6,899,236 Intergovemmental Revenue 49100 53340 PERA Aid 10,093 10,093 10,093 10,093 10,093 10,093 10,093 10,093 49100 53380 Market Value Homestead C 41,806 13,178 1,700 268,485 130,208 Intergovernmental Revenue 51,899 23,271 11,793 278,578 140,301 10,093 10,093 10,093 Investment Income 49100 56910 Interest Earned 44,604 97,117 172,548 124,702 157,548 115,000 50,000 65,000 49100 56920 Valuation Adjustment 13,705 (15,552) (47,009) 32,811 (19,582) - Investment Income 58,309 81,565 125,539 157,513 137,966 115,000 50,000 65,000 Miscellaneous Revenue 49100 58100 Refunds & Reimbursement! 15,702 16,512 182 - - - - - 49100 58105 Rent 38,219 34,717 35,568 43,245 45,229 45,000 45,000 45,000 49100 58140 Maps, etc 360 508 263 181 114 250 100 100 49100 58175 Gaming Tax 137 111 Miscellaneous Revenue 54,418 51,848 36,013 43,426 45,343 45,250 45,100 45,100 Other Financing Sources 49100 59100 Operating Transfers In 299,000 175,000 180,000 185,625 191,194 196,930 196,930 196,930 Other Financing Sources 299,000 175,000 180,000 185,625 191,194 196,930 196,930 196,930 Total 5,004,853 4,882,602 5,677,994 6,441,794 6,763,815 7,245,809 7,024,618 7,216,359 Grand Total 7,296,977 7,314,095 7,792,766 8,762,370 8,807,071 9,033,941 8,505,955 8,653,369 General Fund Summary 51000 General Property Tax 4,541,227 4,550,918 5,324,649 5,776,652 6,249,011 6,878,536 6,722,495 6,899,236 52000 License & Permits 676,122 724,438 598,095 475,892 525,340 442,580 235,680 237,055 53000 Intergovernmental Revenue 585,037 653,455 602,257 853,306 709,252 601,948 565,948 567,498 54000 Charges For Services 973,753 933,365 777,851 1,121,644 775,144 620,022 559,242 518,500 56000 Fines 79,450 90,530 91,490 101,445 104,930 95,375 100,750 100,750 56900 Investment Income 58,309 81,565 125,539 157,513 137,966 115,000 50,000 65,000 57000 Special Assessments 1,646 1,018 2,422 1,812 4,410 - - - 58000 Miscellaneous Revenue 82,433 103,806 90,463 88,481 109,824 83,550 84,910 83,400 59000 Other Financing Sources 299,000 175,000 180,000 185,625 191,194 196,930 196,930 196,930 7,296,977 7,314,095 7,792,766 8,762,370 8,807,071 9,033,941 8,515,955 8,668,369 Ur e 7/20/2009 6 e CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government City Council - 41100 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60140 Salaries - Council / Commission 37,598 39,500 39,840 39,500 39,500 39,500 39,500 39,500 60210 FICA 2,376 2,403 2,470 2,448 2,448 2,449 2,449 2,449 60220 Medicare 556 562 577 573 573 574 574 574 60410 PERA 912 923 1,020 1,063 1,105 1,147 1,147 1,190 Salaries & Benefits 41,442 43,387 43,907 43,584 43,626 43,670 43,670 43,713 Departmental 61005 Supplies - General 385 713 667 199 660 650 600 650 61310 Meals / Lodging 373 407 961 1,975 1,103 900 900 900 61315 Continuing Education 15 165 235 465 165 525 500 525 61320 Annual Dues / Licenses 37,563 39,031 35,024 43,879 46,019 49,533 48,000 45,586 61410 Transportation / Mileage 116 227 90 307 186 350 225 350 Departmental 38,452 40,542 36,977 46,825 48,133 51,958 50,225 48,011 Operating 62030 Telephone - - 712 937 739 850 750 850 62100 Insurance 1,312 1,340 1,380 1,449 1,521 1,597 1,597 1,677 Operating 1,312 1,340 2,092 2,386 2,260 2,447 2,347 2,527 Professional Services 63005 Professional Services 9,114 9,375 9,115 10,088 9,049 10,300 10,000 10,000 63025 Publishing - - 13,984 - - - - - Professional Services 9,114 9,375 23,099 10,088 9,049 10,300 10,000 10,000 Total 90,320 94,645 106,075 102,883 103,068 108,375 106,242 104,251 i 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Administration - 41200 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 88,871 97,020 95,533 102,766 81,860 168,728 85,500 140,592 60210 FICA 4,834 5,617 5,375 5,719 4,453 10,461 5,750 8,717 60220 Medicare 1,254 1,325 1,320 1,392 1,118 2,447 1,500 2,038 60310 Health Insurance 7,049 8,155 8,399 10,789 7,347 20,140 14,750 11,034 60320 Dental Insurance 467 498 387 341 285 435 325 446 60330 Life Insurance 275 31 26 35 25 32 32 32 60340 Long -Term Disability 214 234 242 261 212 438 300 366 60410 PERA 3,654 4,971 5,574 6,273 5,293 11,390 6,300 9,841 60420 Nationwide Retirement 2,000 2,000 2,000 4,000 1,000 2,000 2,000 2,000 60520 Workers Comp 1,551 1,518 1,858 2,338 2,727 2,953 2,500 2,601 60530 ICMA 2,750 - - - - - - - 60990 Inter -City Labor Allocation 8,168) - - - 90,433 - (71,417 Salaries & Benefits 104,751 121,368 120,714 133,914 104,320 128,591 118,957 106,250 Departmental 61005 Supplies - General 1,302 1,768 958 1,092 968 1,350 1,100 1,350 61310 Meals / Lodging 1,169 731 1,295 1,079 1,382 1,000 1,000 1,000 61315 Continuing Education 650 953 266 1,578 1,325 1,100 1,000 1,100 61320 Annual Dues / Licenses 2,173 485 1,185 1,590 536 2,200 1,500 2,200 61325 Subscriptions / Publications - 20 465 12 374 - - - 61405 Postage 979 981 1,052 1,051 574 1,100 1,000 1,100 61410 Transportation / Mileage 1,196 1,308 1,224 1,200 1,809 2,000 1,850 2,000 Departmental 7,469 6,246 6,445 7,602 6,968 8,750 7,450 8,750 Operating 62030 Telephone 629 1,018 1,021 1,051 921 1,050 950 1,050 62100 Insurance 11,587 11,834 12,189 12,798 13,438 14,110 14,110 14,816 Operating 12,216 12,852 13,210 13,849 14,359 15,160 15,060 15,866 Professional Services 63005 Professional Services - 8,074 - - 2,122 - 1,505 - 63025 Publishing 1,057 149 - 107 - - - 63100 R & M Labor - General 44 - 150 - 200 - Professional Services 1,101 8,223 - 257 2,122 200 1,505 Total 125,537 148,690 140,369 155,622 127,769 152,701 142,972 130,866 41S S 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Newsletter - 41210 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Departmental 61005 Supplies - General 20 - 7 14 - - - - 61405 Postage 8,623 8,914 11,570 7,861 10,075 14,000 11,000 12,000 Departmental 8,643 8,914 11,577 7,875 10,075 14,000 11,000 12,000 Professional Services 63030 Printing 7,841 7,350 10,442 10,459 9,592 11,000 10,900 11,000 Professional Services 7,841 7,350 10,442 10,459 9,592 11,000 10,900 11,000 Total 16,484 16,265 22,019 18,334 19,667 25,000 21,900 23,000 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Human Resources - 41230 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 6,168 934 1,634 1,819 1,075 87,834 87,834 83,881 60210 FICA 307 57 94 105 61 5,446 5,446 5,201 60220 Medicare 85 12 22 24 14 1,274 1,274 1,216 60310 Health Insurance 458 143 1,753 2,072 3,377 10,070 10,070 11,034 60320 Dental Insurance 24 7 10 11 9 435 435 446 60330 Life Insurance 1 0 1 1 1 16 16 16 60340 Long -Term Disability 14 3 4 5 3 228 228 218 60410 PERA 297 51 97 113 69 5,929 5,929 5,872 60520 Workers Comp 673 725 849 1,165 1,446 1,537 1,537 1,552 60990 Inter -City Labor Allocation (1,000) - (110,151) 11( 0,151) (106,899) Salaries & Benefits 7,027 1,931 4,464 5,315 6,055 2,618 2,618 2,537 Departmental 61005 Supplies - General 69 876 1,162 951 489 1,200 500 1,200 61020 Supplies - Operating - - 209 139 2 400 - - 61310 Meals / Lodging 443 200 362 409 419 200 200 200 61315 Continuing Education 624 491 1,015 744 380 1,000 500 750 61320 Annual Dues / Licenses 1,654 1,177 1,200 330 490 1,705 750 1,000 61325 Subscriptions / Publications - - 297 327 347 350 367 400 61405 Postage 253 128 117 145 64 300 150 300 61410 Transportation / Mileage 301 321 266 322 235 350 350 350 Departmental 3,344 3,193 4,628 3,367 2,426 5,505 2,817 4,200 Operating 62305 Software Maintenance Contract - 2,633 2,546 2,472 2,700 2,854 3,000 Operating 2,633 2,546 2,472 2,700 2,854 3,000 Professional Services 63005 Professional Services 40,089 40,528 42,928 44,640 46,414 49,450 49,450 51,534 63025 Publishing 1,829 493 194 - 167 500 - 500 63900 Miscellaneous 334 3,120 2,060 2,706 1,474 2,000 500 1,000 Professional Services 42,252 44,141 45,182 47,346 48,055 51,950 49,950 53,034 Total 52,623 49,265 56,907 58,574 59,008 62,773 58,239 62,771 �.( 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Attorney - 41240 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Professional Services 63015 Attorney 147,907 155,429 162,134 167,110 171,300 178,500 177,500 178,500 Professional Services 147,907 155,429 162,134 167,110 171,300 178,500 177,500 178,500 Total 147,907 155,429 162,134 167,110 171,300 178,500 177,500 178,500 415 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government City Clerk - 41300 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 85,048 90,598 91,552 101,650 108,160 62,322 62,322 100,269 60210 FICA 5,267 5,462 5,671 6,309 4,636 3,864 3,864 3,737 60220 Medicare 1,232 1,278 1,326 1,475 1,084 903 903 874 60310 Health Insurance 5,616 5,404 7,747 8,746 12,523 10,070 10,070 11,034 60320 Dental Insurance 453 496 510 563 410 435 435 446 60330 Life Insurance 31 31 37 49 42 32 32 32 60340 Long -Term Disability 227 234 242 268 197 162 162 156 60410 PERA 4,703 4,885 5,548 6,449 4,937 4,207 4,207 4,219 60520 Workers Comp 1,330 1,235 1,497 1,920 2,441 1,090 1,090 1,115 60990 Inter -City Labor Allocation 2,000 - - - 7,674 7,674 4( 9,482) Salaries & Benefits 101,907 109,622 114,130 127,429 134,430 75,411 75,411 72,400 Departmental 61005 Supplies - General 1,067 454 680 516 589 600 600 600 61020 Supplies - Operating - 73 481 - 3 - - - 61310 Meals / Lodging 321 719 350 603 315 300 215 250 61315 Continuing Education - 745 - 400 75 400 200 200 61320 Annual Dues / Licenses 924 514 615 295 385 600 400 400 61405 Postage 316 130 117 117 64 160 160 160 61410 Transportation / Mileage 429 221 228 346 160 300 300 300 Departmental 3,057 2,855 2,471 2,277 1,591 2,360 1,875 1,910 Operating 62100 Insurance 18,927 19,331 19,911 20,907 21,952 23,050 23,050 24,203 62305 Software Maintenance Contract - - - - - - 110 Operating 18,927 19,331 19,911 20,907 21,952 23,050 23,050 24,313 Professional Services 63010 Contractual Services 500 223 600 - - - - - 63025 Publishing 43 91 45 - - - - 63030 Printing 347 - - - - 300 200 200 63215 Recording Fee - - - 230 230 - - - Professional Services 890 314 645 230 230 300 200 200 Total 124,781 132,122 137,157 150,843 158,203 101,121 100,536 98,823 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Elections - 41310 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 5,252 4,951 6,225 5,684 4,886 - - - 60130 Salaries - Election Judges 25,541 - 25,961 - 30,156 - - - 60210 FICA 331 299 317 344 2,160 - - - 60220 Medicare 78 70 74 80 505 - - - 60310 Health Insurance 472 393 460 459 540 - - - 60320 Dental Insurance 40 37 39 40 37 - - - 60330 Life Insurance 3 2 2 2 2 - - - 60340 Long -Term Disability 14 13 13 15 13 - - - 60410 PERA 299 267 313 353 314 - - - 60990 Inter -City Labor Allocation - - - 6,362 6,362 46,236 Salaries & Benefits 32,030 6,032 33,404 6,977 38,613 6,362 6,362 46,236 Departmental 61005 Supplies - General 185 - 87 - 82 - - 90 61020 Supplies - Operating 2,048 - 4,800 603 - - 750 61405 Postage - - - 776 - 1,000 61410 Transportation / Mileage 204 99 - 142 10 - 160 Departmental 2,437 4,986 - 1,603 10 - 2,000 Professional Services 63005 Professional Services 267 - 23 95 - - - - 63010 Contractual Services 200 - 22 - 26 - - - 63030 Printing 97 - 23 - 665 - - 750 Professional Services 564 - 68 95 691 - - 750 Total 35,031 6,032 38,458 7,072 40,907 6,372 6,362 48,986 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Finance - 41400 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 180,298 143,964 130,492 128,313 130,779 210,741 200,741 191,708 60210 FICA 10,019 7,892 7,632 7,509 7,526 13,066 12,446 11,886 60220 Medicare 2,452 1,833 1,785 1,755 1,760 3,056 2,911 2,780 60310 Health Insurance 15,835 13,370 17,069 14,469 18,434 25,440 25,440 27,792 60320 Dental Insurance 959 804 845 798 776 1,305 1,305 892 60330 Life Insurance 64 50 58 63 53 64 64 64 60340 Long -Term Disability 457 351 295 243 242 548 522 499 60410 PERA 8,715 6,350 7,185 7,436 8,419 14,225 13,550 13,420 60520 Workers Comp 3,276 3,526 3,846 4,721 4,530 3,688 3,513 3,547 60990 Inter -City Labor Allocation - - - 99,148 95,656 (93,327) Salaries & Benefits 222,075 178,141 169,207 165,307 172,519 172,985 164,836 159,261 Departmental 61005 Supplies - General 3,791 2,339 2,764 3,099 2,583 3,000 2,500 3,000 61020 Supplies - Operating - 99 125 - 43 - - - 61210 Small & Exp - Office Eq - 968 1,051 - - - - 61220 Software - - 178 178 178 200 200 200 61310 Meals / Lodging 266 - 18 217 37 500 150 250 61315 Continuing Education 1,120 529 467 225 - 1,000 500 750 61320 Annual Dues / Licenses 582 148 125 80 120 600 400 500 61405 Postage 754 883 874 1,106 264 1,250 1,250 1,250 61410 Transportation / Mileage 932 458 608 631 374 1,000 500 750 Departmental 7,445 4,455 6,127 6,587 3,599 7,550 5,500 6,700 Operating 62030 Telephone 829 213 218 274 307 600 600 600 62100 Insurance 144 147 151 159 167 175 175 184 62305 Software Maintenance Contract - - 13,123 14,042 14,163 17,000 15,000 16,000 Operating 973 360 13,492 14,475 14,637 17,775 15,775 16,784 Professional Services 63005 Professional Services 18,860 16,949 16,566 15,595 21,394 22,150 20,000 21,500 63025 Publishing 856 939 569 701 615 1,000 700 800 63100 R & M Labor- General 40 - - 300 - 300 Professional Services 19,756 17,889 17,135 16,296 22,009 23,450 20,700 22,600 Total 250,249 200,845 205,961 202,665 212,764 221,760 206,811 205,345 4 1 % 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Assessing - 41410 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Professional Services 63005 Professional Services 110,890 114,105 114,093 117,174 119,090 152,500 125,000 152,500 Professional Services 110,890 114,105 114,093 117,174 119,090 152,500 125,000 152,500 Total 110,890 114,105 114,093 117,174 119,090 152,500 125,000 152,500 L1 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Information Services - 41420 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 59,493 56,305 59,033 61,436 63,606 70,927 70,927 67,735 60210 FICA 3,490 3,586 3,475 3,598 3,647 4,397 4,397 4,200 60220 Medicare 816 839 813 842 853 1,028 1,028 982 60310 Health Insurance 8,210 7,734 7,088 7,501 8,946 10,070 10,070 11,034 60320 Dental Insurance 343 376 347 365 396 435 435 446 60330 Life Insurance 23 23 21 21 21 16 16 16 60340 Long -Term Disability 159 162 153 159 164 184 184 176 60410 PERA 3,290 3,374 3,539 3,820 4,095 4,788 4,788 4,741 60520 Workers Comp 641 670 807 1,003 1,205 1,241 1,241 1,253 60990 Inter -City Labor Allocation - - - (7,869) (7,869) (7,661) Salaries & Benefits 76,465 73,067 75,276 78,745 82,933 85,217 85,217 82,922 Departmental 61005 Supplies - General 5,508 4,070 2,780 3,873 3,154 5,000 3,500 4,500 61020 Supplies - Operating 155 - 566 626 529 - - - 61210 Small & Expend - Office Equip 9,976 11,684 3,624 10,277 11,000 5,000 9,000 61220 Software - - 453 634 - - - - 61225 Technology Upgrades 11,625 8,121 8,115 7,921 18,467 19,000 14,000 19,000 61315 Continuing Education - 100 - - 392 2,000 1,000 2,000 61320 Annual Dues / Licenses 35 10 10 10 110 1,050 1,050 1,050 61405 Postage 6 132 183 113 64 200 100 200 61410 Transportation / Mileage 30 78 - 27 144 100 150 150 Departmental 17,359 22,486 23,791 16,828 33,137 38,350 24,800 35,900 Operating 62030 Telephone 1,068 983 504 713 861 1,000 1,000 1,000 62200 Rentals 7,150 7,206 6,556 6,556 6,046 7,800 6,500 6,800 62300 Equipment Maintenance Contra 12,733 15,829 6,867 921 4,475 - - - 62305 Software Maintenance Contract - 3,823 9,768 13,760 6,277 16,050 14,000 15,300 Operating 20,951 27,841 23,695 21,950 17,659 24,850 21,500 23,100 Professional Services 63005 Professional Services 13,166 11,323 2,241 - 1,584 1,500 1,500 1,500 63100 R & M Labor - General 250 552 - 1,974 500 - 500 Professional Services 13,416 11,875 2 F - 3,558 2,000 1,500 2,000 Total 128,191 135,269 125,003 117,523 137,287 150,417 133,017 143,922 5_0 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Planning & Zoning - 41500 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 199,056 226,766 256,615 273,925 265,145 293,898 293,898 260,011 60140 Salaries - Council / Commissior 2,720 2,420 2,400 2,560 4,710 5,600 5,600 5,600 60210 FICA 12,203 13,533 15,595 16,644 16,348 18,569 18,569 16,467 60220 Medicare 2,854 3,165 3,647 3,893 3,823 4,343 4,343 3,851 60310 Health Insurance 20,769 23,634 25,478 27,049 30,629 30,740 30,740 29,772 60320 Dental Insurance 1,199 1,668 1,800 1,897 1,846 1,740 1,740 1,338 60330 Life Insurance 82 102 108 109 98 64 64 64 60340 Long -Term Disability 469 580 665 707 688 764 764 676 60410 PERA 10,338 12,213 15,358 17,006 17,192 19,839 19,839 18,201 60520 Workers Comp 2,634 2,835 3,490 4,415 5,501 5,145 5,145 4,810 60990 Inter -City Labor Allocation - - - (33,492) 3( 3,492) 32,433 Salaries & Benefits 252,324 286,917 325,156 348,205 345,980 347,210 347,210 308,357 Departmental 61005 Supplies - General 1,948 2,371 1,674 2,033 1,104 1,700 1,550 1,550 61020 Supplies - Operating 59 213 379 325 21 100 - - 61310 Meals / Lodging 562 266 547 323 407 700 500 500 61315 Continuing Education 125 1,836 1,210 1,241 1,080 1,500 990 990 61320 Annual Dues / Licenses 2,559 804 529 864 924 800 575 575 61405 Postage 1,535 911 1,052 1,451 130 800 800 800 61410 Transportation / Mileage 159 234 426 127 452 200 200 200 Departmental 6,947 6,635 5,817 6,364 4,118 5,800 4,615 4,615 Operating 62030 Telephone 373 623 697 728 645 800 700 - 62100 Insurance 232 237 244 256 269 282 282 296 62205 Central Equipment Services 2,490 2,566 2,643 2,907 3,198 3,678 3,678 3,862 62305 Software Maintenance Contract - - - - - - - 110 Operating 3,095 3,426 3,584 3,891 4,112 4,760 4,660 4,268 Professional Services 63005 Professional Services 3,333 5,129 2,846 2,451 2,169 2,400 2,400 2,400 63025 Publishing 2,911 2,032 3,180 2,576 2,194 2,000 2,000 2,000 63100 R & M Labor- General 40 - - 528 153 300 300 300 63215 Recording Fee 259 591 276 966 414 500 450 450 Professional Services 6,543 7,752 6,302 6,521 4,930 5,200 5,150 5,150 Total 268,909 304,730 340,859 364,981 359,140 362,970 361,635 322,390 5 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Engineering - 41600 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 246,380 276,454 280,527 301,927 278,731 518,762 508,762 485,867 60210 FICA 14,459 15,660 16,596 17,532 15,988 32,162 31,162 30,124 60220 Medicare 3,381 3,662 3,881 4,100 3,740 7,522 7,522 7,045 60310 Health Insurance 24,858 25,950 28,865 36,022 40,903 57,630 57,630 53,820 60320 Dental Insurance 1,486 1,645 1,710 1,734 1,738 3,045 3,045 2,676 60330 Life Insurance 105 106 106 107 98 112 112 112 60340 Long -Term Disability 638 679 703 732 688 1,348 1,348 1,263 60410 PERA 13,262 14,210 16,365 17,904 17,545 35,017 35,017 34,011 60520 Workers Comp 4,378 4,625 5,471 7,045 8,807 9,078 9,078 8,988 60990 Inter -City Labor Allocation - - - - - (269,132 26( 9,132) (279,024) Salaries & Benefits 308,947 342,991 354,224 387,103 368,238 395,544 384,544 344,882 Departmental 61005 Supplies - General 3,212 2,153 2,458 3,337 1,633 5,800 4,200 5,000 61020 Supplies - Operating 2,163 2,751 1,520 2,617 2,568 - - - 61205 Small & Expend - Small Tools 1,261 1,269 939 101 177 1,000 500 1,000 61210 Small & Expend - Office Eq 5,140 - 600 79 - - - 61220 Software 3,286 2,335 735 735 175 2,500 1,000 1,000 61310 Meals / Lodging 605 576 909 613 731 800 300 800 61315 Continuing Education 3,283 2,352 3,183 1,864 3,663 2,500 2,000 2,500 61320 Annual Dues / Licenses 2,729 1,696 1,320 1,158 1,604 2,000 1,700 2,000 61325 Subscriptions / Publications 108 48 381 424 30 650 400 500 61405 Postage 1,408 904 1,052 1,479 130 1,400 1,400 1,400 61410 Transportation / Mileage 321 354 388 841 2,235 2,300 2,300 2,300 Departmental 18,376 19,578 12,885 13,769 13,025 18,950 13,800 16,500 Operating 62030 Telephone 3,813 3,814 3,609 3,894 2,688 3,900 3,900 3,900 62100 Insurance 245 250 258 271 285 299 299 314 62205 Central Equipment Services 7,795 8,032 8,273 9,100 10,010 11,512 11,512 12,088 62305 Software Maintenance Contract 4,039 2,280 3,490 3,585 4,172 3,900 3,900 3,900 Operating 15,892 14,376 15,630 16,850 17,155 19,611 19,611 20,202 Professional Services 63005 Professional Services 443 348 542 1,841 123 2,000 1,000 2,000 63100 R & M Labor - General 40 971 180 528 160 300 300 300 63215 Recording Fees - - - 230 736 - - - Professional Services 483 1,319 722 2,599 1,019 2,300 1,300 2,300 Total 343,698 378,264 383,461 420,321 399,437 436,405 419,255 383,884 5 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Faciltiy Mgmt Rollup - 41900 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular - - - 14,123 16,721 - - - 60210 FICA - 876 1,037 - 60220 Medicare - - - 205 242 - 60310 Health Insurance - - - - - ' 60320 Dental Insurance - - - 60330 Life Insurance - - - - - - 60340 Long -Term Disability - - - - - 60410 PERA - - - 329 422 - - - 60990 Inter -City Labor Allocation - - - - - 17,074 33,000 37,103 Salaries & Benefits - - - 15,533 18,422 17,074 33,000 37,103 Departmental 61005 Supplies - General - - - 900 - 650 1,250 1,000 61020 Supplies - Operating 5,273 2,219 2,041 10,625 7,650 9,800 14,100 9,200 61025 Supplies - Cleaning 5,228 4,809 6,496 6,422 3,928 7,400 7,650 8,600 61105 R & M Supplies - General 3,682 4,169 2,325 309 721 3,000 2,000 500 61120 R & M Supplies - Building 13,125 13,589 10,904 10,337 9,685 16,350 14,350 16,850 61205 Small & Expend - Small Tools 425 1,588 4,291 5,808 4,971 4,000 4,000 4,000 61210 Small & Expend - Office Equip - - - 11,152 - - - - 61245 Items for Resale - 27,975 29,448 25,000 35,000 37,000 61320 Annual Dues / Licenses - - - 1,130 668 600 1,200 1,200 Departmental 27,733 26,373 26,057 74,658 57,071 66,800 79,550 78,350 Operating 62005 Electric 47,098 53,458 52,387 52,128 55,833 73,350 68,900 75,550 62010 Water & Sewer Service 18,425 15,009 16,313 20,674 22,287 27,116 24,500 27,116 62015 Natural Gas 51,577 72,748 68,376 78,459 57,795 103,250 85,900 104,350 62020 Refuse Collection 6,384 6,804 6,693 6,420 6,929 8,600 8,200 8,900 62025 Storm Water Utility Charge 1,343 1,359 1,547 1,547 1,549 1,750 1,750 1,750 62030 Telephone 32,489 32,674 31,100 23,239 29,702 35,850 38,800 41,300 62100 Insurance 23,759 24,264 25,992 27,291 28,655 30,828 30,328 32,370 62200 Rentals 5,763 6,166 7,122 7,258 7,269 7,750 7,500 7,500 62300 Equipment Maintenance Contra 460 10,484 7,830 15,279 13,976 18,000 16,150 18,850 Operating 187,298 222,966 217,360 232,295 223,995 306,494 282,028 317,686 Professional Services 63010 Contractual Services 52,738 41,764 45,937 47,191 49,152 66,960 61,360 67,950 63100 R & M Labor - General - - - - 7,120 1,500 2,500 2,500 63105 R & M Labor - Building 30,449 44,110 44,929 66,990 52,477 50,500 46,800 52,800 Professional Services 83,187 85,874 90,866 114,181 108,749 118,960 110,660 123,250 Capital Outlay 65600 Equipment - - - - 3,428 - - - Capital Outlay - - - - 3,428 - - - Total 298,218 335,213 334,283 436,667 411,665 509,328 505,238 556,389 298,218 335,213 334,283 436,667 411,665 509,328 505,238 556,389 5-3 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government City Hall - 41910 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Departmental 61020 Supplies - Operating 1,361 375 398 4,046 3,190 2,100 2,100 2,100 61025 Supplies - Cleaning 1,344 1,572 1,986 528 - 1,500 1,500 1,500 61105 R & M Supplies - General 842 1,926 1,075 - - 1,500 1,500 - 61120 R & M Supplies - Building 2,621 6,311 1,787 2,086 1,790 3,000 3,000 3,000 61205 Small & Expend - Small Tools - - 1,822 2,902 2,176 2,000 2,000 2,000 61210 Small & Expend - Office Equip - - - 11,152 - - - - Departmental 6,168 10,184 7,068 20,714 7,156 10,100 10, 100 8,600 Operating 62005 Electric 18,106 18,721 18,481 16,719 19,523 26,250 24,000 26,250 62010 Water & Sewer Service 2,377 2,195 2,133 2,299 2,268 3,616 2,500 3,616 62015 Natural Gas 6,371 9,982 8,047 10,028 10,657 15,500 13,000 15,500 62020 Refuse Collection 1,457 1,518 1,101 1,517 1,545 1,800 1,800 1,800 62025 Storm Water Utility Charge 585 585 666 666 666 750 750 750 62030 Telephone 15,198 14,533 11,998 9,004 11,510 17,000 16,000 17,000 62100 Insurance 9,815 10,024 11,325 11,891 12,486 13,110 13,110 13,766 62200 Rentals 1,328 1,399 1,725 1,839 1,752 2,000 2,000 2,000 62300 Equipment Maintenance Contra - 1,561 1,193 2,217 2,789 2,500 3,000 3,250 Operating 55,237 60,517 56,669 56,180 63,196 82,526 76,160 83,932 Professional Services 63010 Contractual Services 20,787 22,080 21,676 18,971 20,630 30,600 25,000 31,350 63105 R & M Labor - Building 18,335 12,095 17,083 25,230 12,460 20,000 15,000 20,000 Professional Services 39,122 34,175 38,759 44,201 33,090 50,600 40,000 51,350 Total 100,527 104,877 102,496 121,095 103,442 143,226 126,260 143,882 5 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Fire Stations - 41920 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Departmental 61020 Supplies - Operating 1,909 642 20 188 21 500 200 300 61025 Supplies - Cleaning 332 705 685 1,040 956 1,000 1,000 1,200 61105 R & M Supplies - General 608 603 811 154 601 - - - 61120 R & M Supplies - Building 1,517 31 3,646 4,334 250 4,000 2,000 3,000 Departmental 4,366 1,982 5,162 5,716 1,828 5,500 3,200 4,500 Operating 62005 Electric 11,276 13,424 13,198 14,081 16,133 19,000 19,000 21,000 62010 Water & Sewer Service 2,246 3,277 3,451 3,627 3,792 4,500 4,000 4,500 62015 Natural Gas 12,971 17,623 19,145 24,773 18,233 28,600 24,000 28,600 62020 Refuse Collection 1,251 1,745 2,392 1,792 2,147 3,000 2,500 3,000 62025 Storm Water Utility Charge 49 65 74 74 76 150 150 150 62030 Telephone 11,976 12,899 13,720 9,478 11,426 12,000 12,000 13,000 62100 Insurance 7,936 8,105 8,348 8,765 9,203 9,663 9,663 10,146 62200 Rentals 2,515 2,146 2,058 1,321 - 250 - - 62300 Equipment Maintenance Contra - 3,174 3,023 6,290 5,631 8,200 6,500 8,200 Operating 50,220 62,457 65,409 70,201 66,641 85,363 77,813 88,596 Professional Services 63010 Contractual Services 15,369 6,386 9,879 10,657 9,923 15,660 15,660 15,900 63105 R & M Labor - Building 4,797 5,026 6,453 20,829 27,956 10,000 10,000 10,000 Professional Services 20,166 11,412 16,332 31,486 37,879 25,660 25,660 25,900 Total 74,752 75,851 86,903 107,403 106,348 116,523 106,673 118,996 55 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Public Works Building - 41930 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Departmental 61020 Supplies - Operating 1,437 1,201 1,337 1,590 2,699 1,800 1,800 1,800 61025 Supplies - Cleaning 2,423 2,216 3,080 2,500 2,428 2,400 2,400 2,400 61105 R & M Supplies - General 1,927 1,639 439 155 120 1,500 500 500 61120 R & M Supplies - Building 5,512 6,077 5,343 3,454 7,621 8,000 8,000 9,000 61205 Small & Expend - Small Tools 425 1,588 2,469 2,906 2,795 2,000 2,000 2,000 Departmental 11,724 12,721 12,668 10,605 15,663 15,700 14,700 15,700 Operating 62005 Electric 17,356 20,740 20,372 20,655 19,515 27,300 25,000 27,300 62010 Water & Sewer Service 1,802 1,847 10,356 14,748 15,850 18,000 17,000 18,000 62015 Natural Gas 29,084 41,706 38,334 39,476 25,958 52,800 43,000 52,800 62020 Refuse Collection 3,416 3,282 3,200 3,020 3,159 3,500 3,300 3,500 62025 Storm Water Utility Charge 709 709 807 807 807 850 850 850 62030 Telephone 4,607 4,503 4,570 4,056 5,503 5,500 9,000 9,000 62100 Insurance 4,763 4,864 5,010 5,261 5,524 5,800 5,800 6,090 62200 Rentals 1,920 2,622 3,339 4,098 5,517 5,500 5,500 5,500 62300 Equipment Maintenance Contract - 4,143 2,707 5,214 4,356 5,300 4,750 5,300 Operating 63,657 84,415 88,695 97,335 86,189 124,550 114,200 128,340 Professional Services 63010 Contractual Services 11,036 10,724 11,752 17,456 18,599 19,700 19,700 19,700 63105 R & M Labor - Building 4,410 19,691 14,003 9,051 12,061 14,000 14,000 14,000 Professional Services 15,446 30,416 25,755 26,507 30,660 33,700 33,700 33,700 Total 90,827 127,552 127,118 134,447 132,512 173,950 162,600 177,740 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Equipment Building - 41950 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Departmental 61105 R & M Supplies - General 305 - - - - - - Departmental 305 - - - - - - Operating 62010 Water & Sewer Service 7,000 7,000 - - - - - - 62015 Natural Gas 1,617 2,084 1,743 2,186 1,606 2,750 2,400 2,750 62100 Insurance 234 239 246 258 271 285 285 299 62300 Equipment Maintenance Contra 460 1,009 549 1,300 600 1,400 700 800 Operating 9,311 10,332 2,538 3,744 2,477 4,435 3,385 3,849 Professional Services 63105 R & M Labor - Building - - - 105 - 750 750 750 Professional Services - - - 105 - 750 750 750 Total 9,616 10,332 2,538 3,849 2,477 5,185 4,135 4,599 '1 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government City Hall Garage - 41960 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Departmental 61120 R & M Supplies - Building - 1,024 128 - - 350 350 350 Departmental 1,024 128 - - 350 350 350 Operating 62005 Electric 360 573 336 673 662 800 900 1,000 62100 Insurance 387 395 407 427 448 470 470 494 62300 Equipment Maintenance Contra - 598 358 - - - - - Operating 747 1,566 1,101 1,100 1,110 1,270 1,370 1,494 Professional Services 63105 R & M Labor - Building - 2,493 773 235 - 750 750 750 Professional Services - 2,493 773 235 - 750 750 750 Total 747 5,082 2,002 1,335 1,110 2,370 2,470 2,594 ?r Q� 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Sunshine Park Building - 41970 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Departmental 61020 Supplies - Operating 566 - 286 1,540 503 1,400 500 1,000 61025 Supplies - Cleaning 1,129 316 745 2,354 544 2,500 2,000 2,500 61120 R & M Supplies - Building 3,475 146 - 463 24 1,000 500 750 Departmental 5,170 462 1,031 4,357 1,071 4,900 3,000 4,250 Operating 62010 Water & Sewer Service 5,000 690 373 - 377 1,000 1,000 1,000 62015 Natural Gas 1,534 1,354 1,107 1,996 1,341 2,100 1,500 2,100 62020 Refuse Collection 260 260 - 91 78 300 300 300 62030 Telephone 708 739 812 392 468 1,000 500 750 62100 Insurance 624 637 656 689 723 500 500 525 62300 Equipment Maintenance Contra - - - 258 600 600 600 650 Operating 8,126 3,679 2,948 3,426 3,587 5,500 4,400 5,325 Professional Services 63010 Contractual Services 5,546 2,574 2,630 107 - 1,000 1,000 1,000 63105 R & M Labor - Building 2,907 4,805 6,617 11,540 - 5,000 5,000 5,000 Professional Services 8,453 7,378 9,247 11,647 - 6,000 6,000 6,000 Total 21,749 11,519 13,226 19,430 4,658 16,400 13,400 15,575 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Sunshine Park Concessions - 41975 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular - - - 14,123 16,721 - - - 60210 FICA - 876 1,037 - - 60220 Medicare - - - 205 242 - 60310 Health Insurance - - - - - 60320 Dental Insurance - - - - - 60330 Life Insurance - - - - - - - 60340 Long -Term Disability - - - - - - - - 60410 PERA - - - 329 422 - - - 60990 Inter -City Labor Allocation - - - - - 17,074 18,000 22,101 Salaries & Benefits - - - 15,533 18,422 17,074 18,000 22,101 Departmental 61005 Supplies - General - - - 900 - 650 500 500 61020 Supplies - Operating - - - 3,261 1,237 4,000 1,500 2,000 61245 Items for Resale - - - 27,975 29,448 25,000 25,000 25,000 61320 Annual Dues / Licenses - 1,130 668 600 600 600 Departmental - - 33,266 31,353 30,250 27,600 28,100 Operating 62030 Telephone - - - 309 360. 350 400 .400 Operating - - - 309 360 350 400 400 Professional Services 63100 R & M Labor - General - - 7,120 1,500 1,000 1,500 Professional Services - 7,120 1,500 1,000 1,500 Capital Outlay 65600 Equipment - - 3,428 Capital Outlay - - - 3,428 - - - Total - - - 49,108 60,683 49,174 47,000 52,101 �y 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Andover SIN Bldg - 41980 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Departmental 61020 Supplies - Operating - - - - - - 2,000 1,000 61025 Supplies - Cleaning - - - - 750 1,000 61105 R & M Supplies - General - - - - - 61120 R & M Supplies - Building - - - - - 500 750 Departmental - - - - - 3,250 2,750 Operating 62010 Water & Sewer Service - - - - - - - 62015 Natural Gas - - - - 1,000 2,000 2,100 62020 Refuse Collection - - - - - 300 300 62030 Telephone - - - 435 - 500 750 62100 Insurance - - - - - 500 500 525 62300 Equipment Maintenance Contra - - - - - - 600 650 Operating - - - - 435 1,500 3,900 4,325 Professional Services 63010 Contractual Services - - - - - - - - 63105 R & M Labor - Building - - 1,000 2,000 Professional Services - - - - 1,000 2,000 Total - - - 435 1,500 8,150 9,075 C CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Andover St N Concessions - 41985 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular - - - - - - - - 60210 FICA - - - - - 60220 Medicare - - - - - 60310 Health Insurance - - - - - 60320 Dental Insurance - - - - - - 60330 Life Insurance - - - - - - 60340 Long -Term Disability - - - - - - 60410 PERA - - - - - - 60990 Inter -City Labor Allocation - - 15,000 15,002 Salaries & Benefits - - - 15,000 15,002 Departmental 61005 Supplies - General - - - - 750 500 61020 Supplies - Operating - - - 6,000 1,000 61245 Items for Resale - - - 10,000 12,000 61320 Annual Dues / Licenses - - - 600 600 Departmental - - - - 17,350 14,100 Operating 62030 Telephone - - - - 400 400 Operating - - - 400 400 Professional Services 63100 R & M Labor - General - - - 1,500 1,000 Professional Services - - 1,500 1,000 Total - - - 34,250 30,502 6 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government Prairie Knoll Park Bldg - 41990 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Departmental 61020 Supplies - Operating - - - - - - - - 61025 Supplies - Cleaning - - - - - 61105 R & M Supplies - General - - - - - - 61120 R & M Supplies - Building - - - - - - - Departmental - - - - Operating 62010 Water & Sewer Service - - - - - - 62015 Natural Gas - - - - 500 - 500 62020 Refuse Collection - - - - - - 62030 Telephone - - - - - 62100 Insurance - - - 500 - 525 62300 Equipment Maintenance Contra - - - - - - - Operating - - - - 1,000 1,025 Professional Services 63010 Contractual Services - - - - 63105 R & M Labor - Building - 300 300 Professional Services - - 300 300 Total - - - - 1,000 300 1,325 63 CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Safety Police Protection - 42100 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Professional Services 63010 Contractual Services 1,500,424 1,664,086 1,861,610 2,083,860 2,318,241 2,545,642 2,545,642 2,599,246 Professional Services 1,500,424 1,664,086 1,861,610 2,083,860 2,318,241 2,545,642 2,545,642 2,599,246 Total 1,500,424 1,664,086 1,861,610 2,083,860 2,318,241 2,545,642 2,545,642 2,599,246 6q - 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Safety Fire Protection - 42200 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 175,009 185,899 193,351 209,588 223,977 225,212 225,212 215,078 60120 Salaries - Volunteer Fire Fightei 171,850 194,877 193,943 234,031 237,618 255,000 250,000 255,000 60210 FICA 13,631 15,170 15,149 17,628 17,907 29,775 29,775 29,146 60220 Medicare 4,945 5,399 5,543 6,324 6,568 6,965 6,965 6,818 60310 Health Insurance 17,128 16,653 16,233 20,086 20,001 20,670 20,670 22,482 60320 Dental Insurance 1,074 1,177 1,190 1,244 1,355 1,305 1,305 1,338 60330 Life Insurance 868 941 955 1,051 1,070 48 48 48 60340 Long -Term Disability 472 484 503 544 583 586 586 560 60410 PERA 14,425 15,023 17,944 21,485 25,185 28,153 28,153 27,004 60520 Workers Comp 15,170 15,601 17,293 19,567 22,793 24,405 24,405 25,498 60540 Relief Association 205,651 206,263 215,915 193,666 171,813 210,000 170,000 170,000 60990 Inter -City Labor Allocation - - - - - 11,277 11,277 10,944 Salaries & Benefits 620,223 657,486 678,019 725,214 728,870 813,396 768,396 763,916 Departmental 61005 Supplies - General 2,216 1,382 1,802 1,233 1,470 2,000 2,000 2,000 61015 Supplies - Training 571 3,979 - 1,579 - 1,500 1,500 1,500 61020 Supplies - Operating 40,873 144,062 41,506 32,846 49,614 45,000 43,000 42,000 61105 R & M Supplies - General 1,009 - - 1,683 - 1,500 1,000 1,500 61205 Small & Expend - Small Tools - 339 - - - 900 750 900 61210 Small & Expend - Office Eq - - - 9,168 2,529 - - - 61220 Software - - - 2,060 2,071 - - - 61305 Uniforms 1,292 662 1,414 1,731 2,617 1,750 1,750 1,500 61310 Meals /Lodging 2,804 2,775 5,469 5,103 2,112 4,750 4,250 4,500 61315 Continuing Education 1,120 15,513 22,360 23,890 13,145 21,000 22,500 22,500 61320 Annual Dues / Licenses 14,254 4,715 2,020 2,798 3,132 4,000 3,750 4,000 61325 Subscriptions / Publications 1,490 1,069 1,039 1,163 1,325 800 800 800 61405 Postage 56 413 368 375 342 550 550 550 61410 Transportation /Mileage 1,092 2,055 1,634 1,155 1,759 2,100 2,100 2,600 Departmental 66,777 176,965 77,612 84,784 80,116 85,850 83,950 84,350 Operating 62030 Telephone 426 464 392 1,120 1,676 2,250 2,250 2,250 62100 Insurance 17,412 17,783 18,316 19,232 20,194 21,204 21,204 22,264 62200 Rentals - - - 293 532 2,000 2,000 2,000 62205 Central Equipment Services 108,778 112,089 115,452 126,997 141,697 162,952 162,952 171,100 62300 Equipment Maintenance Contra 231 746 200 - - 4,500 3,500 4,500 62305 Software Maintenance Contract - - 709 745 1,775 - - 1,100 Operating 126,847 131,082 135,069 148,387 165,874 192,906 191,906 203,214 Professional Services 63005 Professional Services 2,797 293 - - 39 500 500 500 63010 Contractual Services 4,794 2,871 7,849 8,637 16,226 10,350 9,350 17,100 63025 Publishing - 61 - 63 - 100 100 100 63030 Printing 157 165 58 559 511 500 500 500 63100 R & M Labor - General 228 570 155 1,519 - 1,500 1,500 1,500 63105 R & M Labor - Building - - 4,585 - - - - Professional Services 7,976 3,960 12,647 10,778 16,776 12,950 11,950 19,700 Capital Outlay 65600 Equipment - 4,298 - - - - - - Capital Outlay - 4,298 - - - - - - Total 821,823 973,791 903,347 969,163 991,636 1,105,102 1,056,202 1,071,180 6 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Safety Protective Inspection - 42300 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 265,900 286,111 317,411 338,274 330,974 315,447 315,447 239,481 60210 FICA 16,033 16,827 19,137 20,057 19,523 19,557 19,557 14,847 60220 Medicare 3,750 3,936 4,476 4,691 4,566 4,573 4,573 3,473 60310 Health Insurance 33,107 31,977 33,977 40,582 42,199 40,810 40,810 33,516 60320 Dental Insurance 1,660 2,109 2,281 2,430 2,495 2,175 2,175 1,784 60330 Life Insurance 127 129 138 139 132 80 80 64 60340 Long -Tenn Disability 706 738 823 875 856 820 820 622 60410 PERA 14,700 15,422 19,000 21,026 21,382 21,293 21,293 16,764 60520 Workers Comp 2,889 2,888 3,417 4,355 5,288 5,520 5,520 4,431 60990 Inter -City Labor Allocation 600 - - - - 7,532 7,532 9,723 Salaries & Benefits 339,472 360,137 400,660 432,429 427,415 417,807 417,807 305,259 Departmental 61005 Supplies - General 3,141 3,511 2,214 2,755 2,618 2,500 1,750 2,500 61010 Supplies - Printed Forms 2,611 1,601 2,537 630 90 1,250 800 1,000 61020 Supplies - Operating 866 351 1,117 1,039 372 1,200 750 1,000 61220 Software - 860 - 2,610 - - - - 61310 Meals / Lodging 23 152 102 690 637 1,500 750 1,000 61315 Continuing Education 2,677 2,117 1,813 1,925 3,244 2,000 2,000 2,000 61320 Annual Dues / Licenses 325 60 255 987 325 1,500 1,000 1,200 61405 Postage 1,618 1,174 1,789 1,646 1,085 1,500 1,200 1,300 61410 Transportation / Mileage 193 318 485 764 1,006 1,400 1,100 1,400 Departmental 11,454 10,143 10,312 13,046 9,377 12,850 9,350 11,400 Operating 62030 Telephone 1,913 1,316 1,316 1,306 1,225 1,500 1,500 1,500 62100 Insurance 1,195 1,221 1,258 1,321 1,387 1,456 1,456 1,529 62200 Rentals 3,443 3,491 3,651 3,221 2,952 3,450 3,450 3,450 62205 Central Equipment Services 8,175 8,424 8,677 9,545 10,500 12,075 12,075 12,679 62300 Equipment Maintenance Contra - - 400 500 553 - - - 62305 Software Maintenance Contract 2,488 1,935 1,408 1,508 1,808 2,500 1,808 2,200 Operating 17,214 16,388 16,710 17,401 18,425 20,981 20,289 21,358 Professional Services 63005 Professional Services 20,043 28,669 26,393 316 149 500 500 500 63025 Publishing - 117 - 239 - 300 300 300 63100 R & M Labor - General 1,589 - - 528 160 500 500 500 Professional Services 21,632 28,786 26,393 1,083 309 1,300 1,300 1,300 Total 389,772 415,454 454,075 463,959 455,526 452,938 448,746 339,317 66 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Safety Civil Defense - 42400 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 2,988 3,161 3,476 3,864 4,160 - - - 60210 FICA 176 181 209 232 243 - - - 60220 Medicare 41 42 49 54 57 - - - 60310 Health Insurance 400 380 300 307 311 - - - 60320 Dental Insurance 16 18 19 20 22 - - - 60330 Life Insurance 1 1 1 1 1 - - - 60340 Long -Term Disability 8 8 9 10 11 - - - 60410 PERA 165 169 208 240 267 - - - 60990 Inter -City Labor Allocation (600) - - 5,616 5,616 5,451 Salaries & Benefits 3,195 3,961 4,271 4,728 5,072 5,616 5,616 5,451 Departmental 61005 Supplies - General - - 100 - - - - Departmental - - 100 - - - - - Operating 62005 Electric 703 642 703 703 719 750 750 750 62100 Insurance 651 665 685 719 755 793 793 833 62300 Equipment Maintenance Contra 2,336 2,376 4,990 5,239 5,465 5,750 5,500 5,750 Operating 3,690 3,683 6,378 6,661 6,939 7,293 7,043 7,333 Professional Services 63100 R & M Labor - General 3,274 2,064 1,308 2,359 1,295 4,000 2,000 3,000 Professional Services 3,274 2,064 1,308 2,359 1,295 4,000 2,000 3,000 Total 10,159 9,708 12,057 13,748 13,306 16,909 14,659 15,784 �� 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Safety Animal Control - 42500 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Departmental 61010 Supplies - Printed Forms - 351 64 - 569 - - - 61020 Supplies - Operating 130 86 62 69 106 150 150 150 Departmental 130 437 126 69 675 150 150 150 Operating 62305 Software Maintenance Contract - - - - - - 110 Operating - - - - - - 110 Professional Services 63005 Professional Services 499 546 593 210 545 600 600 710 63010 Contractual Services 7,111 7,464 10,747 7,206 5,828 10,000 8,000 9,000 63020 Gopher Feet 129 18 - 2 47 - - - Professional Services 7,739 8,028 11,340 7,418 6,420 10,600 8,600 9,710 Total 7,869 8,464 11,466 7,487 7,095 10,750 8,750 9,970 6 6 6 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Works Streets & Highways - 43100 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 243,244 298,214 294,337 328,500 360,047 470,361 470,361 397,596 60210 FICA 14,610 14,552 17,566 20,107 21,404 29,164 29,164 24,650 60220 Medicare 3,417 3,403 4,108 4,702 5,005 6,821 6,821 5,766 60310 Health Insurance 31,489 34,850 42,949 47,210 56,536 71,020 71,020 66,618 60320 Dental Insurance 1,746 1,933 2,160 2,410 2,748 3,480 3,480 3,122 60330 Life Insurance 119 119 130 138 145 128 128 112 60340 Long -Term Disability 628 640 742 849 923 1,183 1,183 1,001 60410 PERA 13,221 13,445 17,107 20,435 23,067 31,750 31,750 27,832 60520 Workers Comp 4,345 4,923 5,967 7,597 7,891 8,231 8,231 7,355 60990 Inter -City Labor Allocation (17,721 ) - (157,374 ) (157,374 (149,421 Salaries & Benefits 295,098 372,078 385,066 431,948 477,766 464,764 464,764 384,631 Departmental 61005 Supplies - General 649 2,241 2,273 2,681 1,064 850 850 850 61020 Supplies - Operating 12,078 19,330 17,586 20,060 16,463 18,000 13,000 13,000 61105 R & M Supplies - General 1,034 5,220 970 4,743 472 - - - 61125 R & M Supplies - Streets 15,513 11,809 23,616 22,972 29,308 23,000 28,000 28,000 61205 Small & Expend - Small Tools 1,577 7,514 2,715 1,937 1,728 2,000 2,000 2,000 61310 Meals / Lodging 139 621 283 486 318 500 - 100 61315 Continuing Education - 2,560 1,363 2,044 645 1,000 1,000 1,000 61320 Annual Dues / Licenses 2,354 928 1,291 919 529 2,000 1,000 1,000 61325 Subscriptions / Publications 209 209 209 - 199 - - - 61405 Postage 430 369 351 351 191 500 500 500 61410 Transportation / Mileage 216 210 - 133 146 200 100 100 Departmental 34,199 51,010 50,657 56,326 51,063 48,050 46,450 46,550 Operating 62030 Telephone 3,850 4,098 3,668 3,488 2,734 4,000 4,000 4,000 62100 Insurance 15,940 16,280 16,768 17,606 18,486 19,410 19,410 20,381 62200 Rentals 1,896 6,840 2,431 - 692 2,000 1,000 1,000 62205 Central Equipment Services 26,839 27,656 38,486 42,335 46,739 53,554 53,554 56,232 Operating 48,525 54,874 61,353 63,429 68,651 78,964 77,964 81,613 Professional Services 63005 Professional Services - 83 83 - 420 100 100 100 63010 Contractual Services 16,309 180,421 17,234 10,271 9,017 25,000 15,000 20,000 63100 R & M Labor - General 96 1,063 - - 40 - - - 63110 R & M Labor - Streets - - 3,087 13,665 468 3,500 3,000 3,000 63200 Inspections - 1,935 11 - - - - - 63300 Improvements - Streets 12,059 - 3,765 5,820 6,471 8,000 7,000 7,000 Professional Services 28,464 183,503 24,180 29,756 16,416 36,600 25,100 30,100 Total 406,286 661,464 521,256 581,459 613,896 628,378 614,278 542,894 �j 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Works Snow & Ice - 43200 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 148,077 179,064 197,161 207,545 168,287 - - - 60210 FICA 8,898 9,786 11,859 12,153 9,569 - - 60220 Medicare 2,081 2,289 2,774 2,842 2,238 - - - 60310 Health Insurance 17,841 19,826 18,505 16,402 12,063 - - - 60320 Dental Insurance 945 1,139 1,339 1,285 1,047 - - - 60330 Life Insurance 68 73 85 78 59 - - - 60340 Long -Term Disability 403 431 516 523 415 - - 60410 PERA 8,187 9,066 11,903 12,598 10,386 - - - 60990 Inter -City Labor Allocation - - - - - 257,313 257,313 199,428 Salaries & Benefits 186,500 221,674 244,142 253,426 204,064 257,313 257,313 199,428 Departmental 61005 Supplies - General 855 310 138 400 330 500 500 500 61020 Supplies - Operating 5,661 2,139 1,973 3,353 1,981 4,000 4,000 4,000 61105 R & M Supplies - General 4,872 5,034 5,945 7,906 10,410 7,500 7,500 7,500 61125 R & M Supplies - Streets 77,759 120,790 75,124 128,106 117,529 115,000 115,000 115,000 61320 Annual Dues / Licenses 375 - - 175 300 300 300 Departmental 89,522 128,273 83,180 139,940 130,250 127,300 127,300 127,300 Operating 62100 Insurance 2,943 3,006 3,096 3,251 3,414 3,585 3,585 3,764 62205 Central Equipment Services 93,331 96,172 99,057 108,963 119,859 137,838 137,838 144,730 Operating 96,274 99,178 102,153 112,214 123,273 141,423 141,423 148,494 Professional Services 63005 Professional Services - - - - - - - - 63100 R & M Labor - General - - - - - - Professional Services - - - - - - Total 372,296 449,125 429,475 505,580 457,587 526,036 526,036 475,222 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Works Street Signs - 43300 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 66,094 76,916 79,628 88,803 93,535 52,397 52,397 50,039 60210 FICA 3,963 4,170 4,847 5,246 5,641 3,249 3,249 3,102 60220 Medicare 927 975 1,134 1,227 1,320 760 760 726 60310 Health Insurance 7,786 8,910 4,969 6,053 6,589 5,300 5,300 5,724 60320 Dental Insurance 428 469 539 542 584 435 435 446 60330 Life Insurance 29 28 32 31 31 16 16 16 60340 Long -Term Disability 162 164 193 197 210 136 136 130 60410 PERA 460 3,453 4,452 4,755 5,240 3,537 3,537 3,503 60520 Workers Comp 3,379 481 577 733 890 917 917 926 60990 Inter -City Labor Allocation (6,000) - - - - 47,187 47,187 46,619 Salaries & Benefits 77,228 95,566 96,371 107,587 114,040 113,934 113,934 111,231 Departmental 61005 Supplies - General - 310 7 64 139 100 100 100 61020 Supplies - Operating 12,760 3,442 4,761 5,180 3,558 6,000 4,500 5,000 61030 Supplies - Signs 14,150 49,073 36,924 54,742 40,553 50,000 50,000 45,000 61105 R & M Supplies - General 663 334 - 119 832 750 750 750 61205 Small & Expend - Small Tools 508 (244) 4,539 - - - - - 61310 Meals / Lodging - - 36 - 164 - - - 61315 Continuing Education - 130 328 - - 500 300 500 61320 Annual Dues / Licenses 112 98 102 211 200 500 300 100 61410 Transportation / Mileage - 47 25 48 45 100 - 50 Departmental 28,193 53,190 46,722 60,364 45,491 57,950 55,950 51,500 Operating 62030 Telephone 225 568 483 385 306 500 500 500 62100 Insurance 136 139 143 150 200 210 210 221 62205 Central Equipment Services 7,259 7,480 7,704 8,474 9,321 10,719 10,719 11,255 62305 Software Maintenance Contract 800 840 900 1,000 1,000 1,100 1,100 1,100 Operating 8,420 9,027 9,230 10,009 10,827 12,529 12,529 13,076 Professional Services 63100 R & M Labor - General - 18 1,040 2,318 - 1,500 1,500 1,500 Professional Services - 18 1,040 2,318 - 1,500 1,500 1,500 Total 113,841 157,801 153,363 180,278 170,358 185,913 183,913 177,307 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Works Traffic Signals - 43400 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Operating 62005 Electric 13,101 8,154 9,586 9,571 10,394 12,000 12,000 13,000 62300 Equipment Maintenance Contra - - - - 2,574 12,000 12,000 13,000 Operating 13,101 8,154 9,586 9,571 12,968 24,000 24,000 26,000 Professional Services 63100 R & M Labor - General 6,780 6,110 9,682 1,827 2,088 10,000 10,000 10,000 Professional Services 6,780 6,110 9,682 1,827 2,088 10,000 10,000 10,000 Total 19,881 14,264 19,268 11,398 15,056 34,000 34,000 36,000 1 d 7,20,2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Works Street Lighting - 43500 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Operating 62005 Electric 28,694 27,954 28,314 29,005 29,941 33,000 33,000 36,000 Operating 28,694 27,954 28,314 29,005 29,941 33,000 33,000 36,000 Professional Services 63100 R & M Labor - General 75 7,819 125 1,114 100 400 400 400 Professional Services 75 7,819 125 1,114 100 400 400 400 Total 28,769 35,773 28,439 30,119 30,041 33,400 33,400 36,400 2 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Works Street Lights Billed - 43600 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Operating 62005 Electric 138,944 141,150 142,701 136,501 149,006 149,000 170,000 180,000 Operating 138,944 141,150 142,701 136,501 149,006 149,000 170,000 180,000 Professional Services 63010 Contractual Services 5,823 11,208 10,205 8,952 9,166 11,000 16,000 20,000 Professional Services 5,823 11,208 10,205 8,952 9,166 11,000 16,000 20,000 Total 144,767 152,358 152,906 145,453 158,172 160,000 186,000 200,000 �I 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Works Parks & Recreation - 45000 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 341,342 380,719 422,092 442,099 439,698 388,470 373,151 357,407 60140 Salaries - Council / Commissiot 1,570 2,090 1,970 2,270 3,950 3,600 3,600 3,600 60210 FICA 20,458 21,266 25,320 26,386 25,910 24,310 23,473 22,382 60220 Medicare 4,784 4,974 5,922 6,171 6,060 5,686 5,490 5,235 60310 Health Insurance 37,289 38,217 42,076 43,086 48,870 47,560 47,560 51,840 60320 Dental Insurance 2,043 2,326 2,904 2,783 2,959 2,610 2,610 2,230 60330 Life Insurance 141 144 166 160 156 96 96 96 60340 Long -Term Disability 782 796 971 988 997 864 864 825 60410 PERA 16,247 16,698 22,401 23,798 24,913 26,222 25,311 25,019 60520 Workers Comp 3,179 3,625 4,293 5,456 6,579 6,798 6,562 6,612 60990 Inter -City Labor Allocation - - - - - 79,654 79,654 74,105 Salaries & Benefits 427,835 470,853 528,115 553,197 560,092 585,870 568,371 549,351 Departmental 61005 Supplies - General 1,337 1,022 757 503 496 1,500 1,500 - 61020 Supplies - Operating 19,759 16,394 20,930 19,495 23,266 25,000 25,000 22,000 61025 Supplies - Cleaning 250 189 270 839 879 1,000 1,000 1,000 61105 R & M Supplies - General 5,793 9,857 7,115 15,043 15,047 11,000 11,000 10,000 61120 R & M Supplies - Building - - 449 2,460 - - - - 61130 R & M Supplies - Landscape 21,377 37,502 27,522 31,289 30,749 30,000 30,000 28,000 61205 Small & Expend - Small Tools 1,534 2,178 1,470 1,253 492 2,500 2,500 2,500 61310 Meals / Lodging - 175 233 282 299 300 300 100 61315 Continuing Education - 1,379 940 195 225 1,300 1,300 1,000 61320 Annual Dues / Licenses 572 515 316 619 89 400 400 400 61405 Postage 614 491 468 467 255 700 700 700 61410 Transportation / Mileage 10 101 242 11 300 300 200 Departmental 51,236 69,710 60,571 72,687 71,808 74,000 74,000 65,900 Operating 62005 Electric 12,089 20,790 25,190 26,819 32,030 32,000 32,000 35,000 62010 Water & Sewer Service - - - 66,920 57,876 50,000 50,000 50,000 62015 Natural Gas 1,385 659 554 803 1,359 1,200 1,200 1,200 62020 Refuse Collection 4,182 4,243 4,957 5,237 5,063 6,500 6,500 6,500 62025 Storm Water Utility Charge 566 544 619 619 651 700 700 700 62030 Telephone 3,439 3,546 4,422 3,889 3,986 4,500 4,500 4,500 62100 Insurance 9,809 10,231 10,538 11,065 11,618 12,199 12,199 12,809 62200 Rentals 8,783 8,347 11,244 10,410 8,881 11,000 11,000 10,000 62205 Central Equipment Services 47,703 51,826 53,381 58,719 64,591 74,280 74,280 77,994 Operating 87,956 100,186 110,905 184,481 186,055 192,379 192,379 198,703 Professional Services 63005 Professional Services 2,449 2,535 5,139 3,178 4,163 4,000 4,000 4,000 63010 Contractual Services 28,841 19,683 66,464 24,435 32,843 24,500 24,500 24,500 63100 R & M Labor - General 13,661 11,749 17,847 12,735 - 17,000 17,000 17,000 63105 R & M Labor - Building - - 312 193 12,690 - - - Professional Services 44,951 33,966 89,762 40,541 49,696 45,500 45,500 45,500 Capital Outlay 65300 Improvements 1,763 - - 63 - - - Capital Outlay 1,763 - - 63 - - - Debt Service 66201 Assessment - Principal 2,225 - - - Debt Service 2,225 - - - - - Total 615,966 674,716 789,353 850,969 867,651 897,749 880,250 859,454 -'r 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Works Recycling - 46000 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 55,455 57,611 42,455 44,524 43,580 45,283 45,283 43,458 60210 FICA 3,357 3,362 2,598 2,690 2,589 2,808 2,808 2,694 60220 Medicare 785 787 608 629 605 657 657 630 60310 Health Insurance 5,686 5,841 3,995 4,111 4,732 5,300 5,300 5,724 60320 Dental Insurance 441 479 352 361 381 435 435 446 60330 Life Insurance 30 29 21 21 21 16 16 16 60340 Long -Term Disability 147 148 111 115 113 118 118 113 60410 PERA 3,067 3,100 2,562 2,763 2,816 3,057 3,057 3,042 60520 Workers Comp 419 440 515 640 769 792 792 804 60990 Inter -City Labor Allocation - - - ( 4,520) 4,520 16,050 Salaries & Benefits 69,387 71,798 53,217 55,854 55,606 53,946 53,946 72,977 Departmental 61005 Supplies - General 155 317 333 344 176 300 150 300 61020 Supplies - Operating 3,519 3,100 381 2,580 245 3,500 2,500 3,000 61120 R & M Supplies - Building 2,500 37 24 - - 250 - - 61310 Meals / Lodging - 95 34 69 487 150 400 150 61315 Continuing Education - 488 45 - 300 - 100 - 61320 Annual Dues / Licenses 524 140 292 455 420 500 400 500 61405 Postage 563 490 55 467 255 675 400 675 61410 Transportation / Mileage 29 578 362 - 892 425 425 425 Departmental 7,290 5,244 1,526 3,915 2,775 5,800 4,375 5,050 Operating 62020 Refuse Collection 1,727 1,767 1,515 1,583 1,658 1,750 1,750 2,000 62205 Central Equipment Services 414 426 439 439 531 611 611 642 Operating 2,141 2,193 1,954 2,022 2,189 2,361 2,361 2,642 Professional Services 63010 Contractual Services 34,307 34,469 33,052 31,201 23,491 35,000 27,000 35,000 63025 Publishing 929 441 351 1,678 1,633 1,000 1,000 1,000 63100 R & M Labor - General - 2,362 490 - 936 500 500 500 Professional Services 35,236 37,272 33,893 32,879 26,060 36,500 28,500 36,500 Total 114,054 116,506 90,590 94,670 86,630 98,607 89,182 117,169 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: Other Unallocated - 49100 Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Professional Services 63900 Miscellaneous 6,544 5,383 5,181 1,240 4,000 17,000 17,000 17,000 63905 Contingency 15,447 4,415 3,273 5,675 13,999 3,000 3,000 3,000 Professional Services 21,991 9,798 8,454 6,915 17,999 20,000 20,000 20,000 Total 21,991 9,798 8,454 6,915 17,999 20,000 20,000 20,000 n 7/20/2009 CITY OF ANDOVER Budget Worksheet - 2010 Function: General Government General Government Rollup Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 870,566 896,993 921,611 991,643 950,963 1,413,212 1,309,984 1,330,063 60130 Salaries - Election Judges 25,541 - 25,961 - 30,156 - - - 60140 Salaries - Council / Commission 40,318 41,920 42,240 42,060 44,210 45,100 45,100 45,100 60210 FICA 53,286 54,509 57,225 61,084 58,304 90,414 84,083 82,781 60220 Medicare 12,708 12,745 13,445 14,339 13,712 21,147 20,055 19,360 60310 Health Insurance 83,267 84,783 96,859 107,107 122,699 164,160 158,770 155,520 60320 Dental Insurance 4,971 5,531 5,648 5,749 5,497 7,830 7,720 6,690 60330 Life Insurance 584 344 359 387 340 336 336 336 60340 Long -Term Disability 2,192 2,255 2,317 2,390 2,207 3,672 3,508 3,354 60410 PERA 45,470 47,243 54,999 60,746 59,391 96,542 90,777 91,495 60420 Nationwide Retirement 2,000 2,000 2,000 4,000 1,000 2,000 2,000 2,000 60520 Workers Comp 14,483 15,134 17,818 22,607 26,657 24,732 24,104 23,866 60530 ICMA 2,750 - - - - - - - 60990 Inter -City Labor Allocation (11,168) - ___ - __ F - _ T - ( 594,463) (484,612) (556,904) Salaries & Benefits 1,146,968 1,163,456 1,2482 ,112 ,136 1,274,682 1,261,825 1,203,661 Departmental 61005 Supplies - General 17,487 14,744 13,237 16,014 11,262 19,950 15,800 18,940 61020 Supplies - Operating 9,698 5,355 10,121 14,332 11,419 10,300 14,100 9,950 61025 Supplies - Cleaning 5,228 4,809 6,496 6,422 3,928 7,400 7,650 8,600 61105 R & M Supplies- General 3,682 4,169 2,325 309 721 3,000 2,000 500 61120 R & M Supplies - Building 13,125 13,589 10,904 10,337 9,685 16,350 14,350 16,850 61205 Small & Expend - Small Tools 1,686 2,857 5,230 5,909 5,148 5,000 4,500 5,000 61210 Small & Expend - Office Equipn - 15,116 12,652 16,427 10,356 11,000 5,000 9,000 61220 Software 3,286 2,335 1,366 1,547 353 2,700 1,200 1,200 61225 Technology Upgrades 11,625 8,121 8,115 7,921 18,467 19,000 14,000 19,000 61245 Items for Resale - - - 27,975 29,448 25,000 35,000 37,000 61310 Meals / Lodging 3,739 2,898 4,442 5,219 4,394 4,400 3,265 3,900 61315 Continuing Education 5,817 7,171 6,376 6,517 7,080 10,025 6,690 8,815 61320 Annual Dues / Licenses 48,219 43,864 40,008 49,336 50,856 59,088 55,575 54,511 61325 Subscriptions Publications 108 68 1,143 763 751 1,000 767 900 61405 Postage 13,874 12,983 16,017 13,323 12,141 19,210 15,860 18,210 61410 Transportation / Mileage 3,688 3,199 3,329 3,801 5,737 6,610 5,875 6,560 Departmental 141,262 141,278 141,761 186,152 181,746 220,033 201,632 218,936 Operating 62005 Electric 47,098 53,458 52,387 52,128 55,833 73,350 68,900 75,550 62010 Water & Sewer Service 18,425 15,009 16,313 20,674 22,287 27,116 24,500 27,116 62015 Natural Gas 51,577 72,748 68,376 78,459 57,795 103,250 85,900 104,350 62020 Refuse Collection 6,384 6,804 6,693 6,420 6,929 8,600 8,200 8,900 62025 Storm Water Utility Charge 1,343 1,359 1,547 1,547 1,549 1,750 1,750 1,750 62030 Telephone 39,201 39,325 37,861 30,836 35,863 44,050 46,700 48,700 62100 Insurance 56,206 57,403 60,125 63,131 66,287 70,341 69,841 73,860 62200 Rentals 12,913 13,373 13,678 13,814 13,315 15,550 14,000 14,300 62205 Central Equipment Services 10,285 10,598 10,916 12,007 13,208 15,190 15,190 15,950 62300 Equipment Maintenance Contrac 13,193 26,313 14,697 16,200 18,451 18,000 16,150 18,850 62305 Software Maintenance Contracts 4,039 6,103 29,014 33,933 27,084 39,650 35,754 38,420 Operating 260,664 302,492 311,607 329,149 318,601 416,847 386,885 427,746 Professional Services 63005 Professional Services 196,162 205,832 188,354 191,884 201,945 240,300 210,855 241,434 63010 Contractual Services 53,438 41,987 46,559 47,191 49,178 66,960 61,360 67,950 63015 Attorney 147,907 155,429 162,134 167,110 171,300 178,500 177,500 178,500 63025 Publishing 6,696 3,705 17,972 3,384 2,976 3,500 2,700 3,300 63030 Printing 8,285 7,350 10,465 10,459 10,257 11,300 11,100 11,950 63100 R & M Labor- General 414 1,523 180 1,206 9,407 3,100 3,100 3,900 63105 R & M Labor - Building 30,449 44,110 44,929 66,990 52,477 50,500 46,800 52,800 63215 Recording Fee 259 591 276 1,426 1,380 500 450 450 63900 Miscellaneous 334 3,120 2,060 2306 1,474 2,000 500 1,000 Professional Services 443,944 463,646 472,929 492.356 500,394 556,660 514,365 561,284 Capital Outlay 65600 Equipment 3,428 Capital Outlay 3,428 Total 1,992,838 2,070,872 2,166,779 2,319,769 2,319,305 2,468,222 2,364,707 2,411,627 V CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Safety Public Safety Rollup Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 443,897 475,171 514,238 551,726 559,111 540,659 540,659 454,559 60120 Salaries - Volunteer Fire Fighter 171,850 194,877 193,943 234,031 237,618 255,000 250,000 255,000 60210 FICA 29,840 32,177 34,495 37,917 37,673 49,332 49,332 43,993 60220 Medicare 8,736 9,377 10,068 11,069 11,191 11,538 11,538 10,291 60310 Health Insurance 50,635 49,010 50,510 60,975 62,511 61,480 61,480 55,998 60320 Dental Insurance 2,750 3,304 3,490 3,694 3,872 3,480 3,480 3,122 60330 Life Insurance 996 1,071 1,094 1,191 1,203 128 128 112 60340 Long -Tenn Disability 1,186 1,230 1,335 1,429 1,450 1,406 1,406 1,182 60410 PERA 29,290 30,615 37,152 42,751 46,834 49,446 49,446 43,768 60520 Workers Comp 18,059 18,489 20,710 23,922 28,081 29,925 29,925 29,929 60540 Relief Association 205,651 206,263 215,915 193,666 171,813 210,000 170,000 170,000 60990 Inter -City Labor Allocation 24,425 24,425 6,672 Salaries & Benefits 962,890 1,021,584 1,082,950 1,162,371 1,161,357 1,236,819 1,191,819 1,074,626 Departmental 61005 Supplies - General 5,357 4,892 4,116 3,988 4,088 4,500 3,750 4,500 61010 Supplies - Printed Forms 2,611 1,951 2,601 630 659 1,250 800 1,000 61015 Supplies - Training 571 3,979 - 1,579 - 1,500 1,500 1,500 61020 Supplies - Operating 41,869 144,499 42,685 33,954 50,092 46,350 43,900 43,150 61105 R & M Supplies - General 1,009 - - 1,683 - 1,500 1,000 1,500 61205 Small & Expend - Small Tools - 339 - - 900 750 900 61210 Small & Expend - Office Eq - 9,168 2,529 - - - 61220 Software - 860 - 4,670 2,071 - - - 61305 Uniforms 1,292 662 1,414 1,731 2,617 1,750 1,750 1,500 61310 Meals / Lodging 2,827 2,927 5,571 5,793 2,749 6,250 5,000 5,500 61315 Continuing Education 3,797 17,629 24,173 25,815 16,389 23,000 24,500 24,500 61320 Annual Dues / Licenses 14,579 4,775 2,275 3,785 3,457 5,500 4,750 5,200 61325 Subscriptions / Publications 1,490 1,069 1,039 1,163 1,325 800 800 800 61405 Postage 1,674 1,588 2,157 2,021 1,427 2,050 1,750 1,850 61410 Transportation / Mileage 1,285 2,373 2,119 1,919 2,765 3,500 3,200 4,000 Departmental 78,361 187,544 88,150 97,899 90,168 98,850 93,450 95,900 Operating 62005 Electric 703 642 703 703 719 750 750 750 62030 Telephone 2,339 1,781 1,708 2,426 2,901 3,750 3,750 3,750 62100 Insurance 19,258 19,669 20,259 21,272 22,336 23,453 23,453 24,626 62200 Rentals 3,443 3,491 3,651 3,514 3,484 5,450 5,450 5,450 62205 Central Equipment Services 116,953 120,513 124,129 136,542 152,197 175,027 175,027 183,779 62300 Equipment Maintenance Contra 2,567 3,122 5,590 5,739 6,018 10,250 9,000 10,250 62305 Software Maintenance Contract 2,488 1,935 2,117 2,253 3,583 2,500 1,808 3,410 Operating 147,751 151,153 158,157 172,449 191,238 221,180 219,238 232,015 Professional Services 63005 Professional Services 23,339 29,508 26,986 526 733 1,600 1,600 1,710 63010 Contractual Services 1,512,329 1,674,421 1,880,206 2,099,703 2,340,295 2,565,992 2,562,992 2,625,346 63020 Gopher Feet 129 18 - 2 47 - - - 63025 Publishing - 178 - 302 - 400 400 400 63030 Printing 157 165 58 559 511 500 500 500 63100 R & M Labor - General 5,091 2,634 1,463 4,406 1,455 6,000 4,000 5,000 63105 R & M Labor - Building 4,585 - - Professional Services 1,541,045 1,706,924 1,913,298 2,105,498 2,343,041 2,574,492 2,569,492 2,632,956 Capital Outlay 65600 Equipment 4,298 _ Capital Outlay 4,298 - Total 2,730,047 3,071,504 3,242,555 3,538,217 3,785,804 4,131,341 4,073,999 4,035,497 CITY OF ANDOVER Budget Worksheet - 2010 Function: Public Works Public Works Rollup Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 854,212 992,523 1,035,673 1,111,471 1,105,147 956,511 941,192 848,500 60140 Salaries - Council / Commissioi 1,570 2,090 1,970 2,270 3,950 3,600 3,600 3,600 60210 FICA 51,286 53,135 62,190 66,582 65,113 59,531 58,694 52,828 60220 Medicare 11,994 12,427 14,546 15,571 15,228 13,924 13,728 12,357 60310 Health Insurance 100,091 107,644 112,494 116,862 128,790 129,180 129,180 129,906 60320 Dental Insurance 5,603 6,346 7,294 7,381 7,719 6,960 6,960 6,244 60330 Life Insurance 387 393 434 428 412 256 256 240 60340 Long -Term Disability 2,122 2,178 2,533 2,672 2,658 2,301 2,301 2,069 60410 PERA 41,182 45,762 58,425 64,349 66,422 64,566 63,655 59,396 60520 Workers Comp 11,322 9,469 11,352 14,426 16,129 16,738 16,502 15,697 60990 Inter -City Labor Allocation (23,721) - - - - 222,260 222,260 186,781 Salaries & Benefits 1,056,048 1,231,969 1,306,911 1,402,012 1,411,568 1,475,827 1,458,328 1,317,618 Departmental 61005 Supplies - General 2,996 4,200 3,508 3,992 2,205 3,250 3,100 1,750 61020 Supplies - Operating 53,777 44,404 45,631 50,668 45,513 56,500 49,000 47,000 61025 Supplies - Cleaning 250 189 270 839 879 1,000 1,000 1,000 61030 Supplies - Signs 14,150 49,073 36,924 54,742 40,553 50,000 50,000 45,000 61105 R & M Supplies - General 12,362 20,445 14,030 27,811 26,761 19,250 19,250 18,250 61120 R & M Supplies - Building 2,500 37 473 2,460 - 250 - - 61125 R & M Supplies - Streets 93,272 132,599 98,740 151,078 146,837 138,000 143,000 143,000 61130 R & M Supplies - Landscape 21,377 37,502 27,522 31,289 30,749 30,000 30,000 28,000 61205 Small & Expend - Small Tools 3,619 9,447 8,724 3,190 2,220 4,500 4,500 4,500 61310 Meals / Lodging 139 891 586 837 1,268 950 700 350 61315 Continuing Education - 4,556 2,676 2,239 1,170 2,800 2,700 2,500 61320 Annual Dues / Licenses 3,937 1,681 2,001 2,379 1,238 3,700 2,400 2,300 61325 Subscriptions / Publication 209 209 209 - 199 - - - 61405 Postage 1,607 1,350 874 1,285 701 1,875 1,600 1,875 61410 Transportation / Mileage 245 845 488 423 1,094 1,025 825 775 Departmental 210,440 307,428 242,656 333,232 301,387 313,100 308,075 296,300 Operating 62005 Electric 192,828 198,047 205,791 201,896 221,371 226,000 247,000 264,000 62015 Natural Gas 1,385 659 554 803 1,359 1,200 1,200 1,200 62010 Water & Sewer Service - - - 66,920 57,876 50,000 50,000 50,000 62020 Refuse Collection 5,909 6,010 6,472 6,820 6,721 8,250 8,250 8,500 62025 Storm Water Utility Charge 566 544 619 619 651 700 700 700 62030 Telephone 7,514 8,212 8,573 7,762 7,026 9,000 9,000 9,000 62100 Insurance 28,828 29,656 30,545 32,072 33,718 35,404 35,404 37,175 62200 Rentals 10,679 15,187 13,675 10,410 9,573 13,000 12,000 11,000 62205 Central Equipment Services 175,546 183,560 199,067 218,930 241,041 277,002 277,002 290,853 62300 Equipment Maintenance Contrz - - - - 2,574 12,000 12,000 13,000 62305 Software Maintenance Contract 800 840 900 1,000 1,000 1,100 1,100 1,100 Operating 424,055 442,715 466,196 547,232 582,910 633,656 653,656 686,528 Professional Services 63005 Professional Services 2,449 2,618 5,222 3,178 4,583 4,100 4,100 4,100 63010 Contractual Services 85,280 245,780 126,955 74,859 74,517 95,500 82,500 99,500 63025 Publishing 929 441 351 1,678 1,633 1,000 1,000 1,000 63100 R & M Labor - General 20,612 29,120 29,184 17,994 3,164 29,400 29,400 29,400 63105 R & M Labor- Building - - 312 193 12,690 - - - 63110 R & M Labor - Streets - 3,087 13,665 468 3,500 3,000 3,000 63200 Inspections - 1,935 11 - - - - - 63300 Improvements - Streets 12,059 - 3,765 5,820 6,471 8,000 7,000 7,000 Professional Services 121,329 279,895 168,887 1 17,387 103,526 141,500 127,000 144,000 Capital Outlay 65300 Improvements 1,763 - - 63 Capital Outlay 1,763 - - 63 - Debt Service 66201 Assessment - Principal 2,225 Debt Service 2,225 - - - - Total 1,815,860 2,262,007 2,184,650 2,399,926 2,399,391 2,564,083 2,547,059 2,444,446 V� CITY OF ANDOVER Budget Worksheet - 2010 Function: Other Other Rollup Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Professional Services 63900 Miscellaneous 6,544 5,383 5,181 1,240 4,000 17,000 17,000 17,000 63905 Contingency 15,447 4,415 3273 5,675 13,999 3,000 3,000 3,000 Professional Services 21,991 9,798 8,454 6,915 17,999 20,000 20,000 20,000 Total 21,991 9,798 8,454 6,915 17,999 20,000 20,000 20,000 CITY OF ANDOVER Budget Worksheet -2010 General Fund General Fund Rollup Account Actual Actual Actual Actual Actual Requested Estimate Requested Number Description 2004 2005 2006 2007 2008 2009 2009 2010 Salaries & Benefits 60110 Salaries - Regular 2,168,675 2,364,688 2,471,522 2,654,840 2,615,221 2,910,382 2,791,835 2,633,122 60120 Salaries - Volunteer Fire Fighters 171,850 194,877 193,943 234,031 237,618 255,000 250,000 255,000 60130 Salaries - Election Judges 25,541 - 25,961 - 30,156 - - - 60140 Salaries - Council /Commission 41,888 44,010 44,210 44,330 48,160 48,700 48,700 48,700 60210 FICA 134,412 139,821 153,910 165,583 161,090 199,277 192,109 179,602 60220 Medicare 33,438 34,549 38,059 40,979 40,131 46,609 45,321 42,008 60310 Health Insurance 233,993 241,436 259,863 284,944 314,000 354,820 349,430 341,424 60320 Dental Insurance 13,324 15,182 16,432 16,824 17,088 18,270 18,160 16,056 60330 Life Insurance 1,967 1,809 1,887 2,006 1,955 720 720 688 60340 Long -Tenn Disability 5,500 5,663 6,185 6,491 6,315 7,379 7,215 6,605 60410 PERA 115,942 123,620 150,576 167,846 172,647 210,554 203,878 194,659 60420 Nationwide Retirement 2,000 2,000 2,000 4,000 1,000 2,000 2,000 2,000 60520 Workers Comp 43,864 43,092 49,880 60,955 70,867 71,395 70,531 69,492 60530 ICMA 2,750 - - - - - - - 60540 Relief Association 205,651 206,263 215,915 193,666 171,813 210,000 170,000 170,000 60990 Inter -City Labor Allocation (34,889) (347,778) (237,927) (363,451) Salaries & Benefits 3,165,906 3,417,009 3,630,343 3,876,495 3,888,061 3,987328 3,911,972 3,595,905 Departmental 61005 Supplies - General 25,840 23,837 20,861 23,994 17,555 27,700 22,650 25,190 61010 Supplies - Printed Forms 2,611 1,951 2,601 630 659 1,250 800 1,000 61015 Supplies - Training 571 3,979 - 1,579 - 1,500 1,500 1,500 61020 Supplies - Operating 105,344 194,258 98,437 98,954 107,024 113,150 107,000 100,100 61025 Supplies - Cleaning 5,478 4,997 6,766 7,261 4,807 8,400 8,650 9,600 61030 Supplies - Signs 14,150 49,073 36,924 54,742 40,553 50,000 50,000 45,000 61105 R & M Supplies - General 17,053 24,613 16,355 29,803 27,482 23,750 22,250 20,250 61120 R &MSupplies - Building 15,625 13,626 11,377 12,797 9,685 16,600 14,350 16,850 61125 R &MSupplies - Streets 93,272 132,599 98,740 151,078 146,837 138,000 143,000 143,000 61130 R &MSupplies - Landscape 21,377 37,502 27,522 31,289 30,749 30,000 30,000 28,000 61205 Small & Expend - Small Tools 5,305 12,643 13,954 9,099 7,368 10,400 9,750 10,400 61210 Small &Expend - Office Equipm - 15,116 12,652 25,595 12,885 11,000 5,000 9,000 61220 Software 3,286 3,195 1,366 6,217 2,424 2,700 1,200 1,200 61225 Technology Upgrades 11,625 8,121 8,115 7,921 18,467 19,000 14,000 19,000 61245 Items for Resale - - - 27,975 29,448 25,000 35,000 37,000 61305 Uniforms 1,292 662 1,414 1,731 2,617 1,750 1,750 1,500 61310 Meals /Lodging 6,705 6,716 10,599 11,849 8,411 11,600 8,965 9,750 61315 Continuing Education 9,614 29,357 33,225 34,571 24,639 35,825 33,890 35,815 61320 Annual Dues Licenses 66,735 50,320 44,284 55,500 55,551 68,288 62,725 62,011 61325 Subscriptions Publications 1,807 1,346 2,391 1,926 2,275 1,800 1,567 1,700 61405 Postage 17,155 15,921 19,048 16,629 14,269 23,135 19,210 21,935 61410 Transportation /Mileage 5,218 6,417 5,936 6,143 9,596 11,135 9,900 11,335 Departmental 430063 636,250 472,567 617,283 573,301 631,983 603 611,136 Operating 62005 Electric 240,629 252,147 258,881 254,727 277,923 300,100 316,650 340,300 62010 Water &Sewer Service 18,425 15,009 16,313 87,594 80,163 77,116 74,500 77,116 62015 Natural Gas 52,962 73,407 68,930 79,262 59,154 104,450 87,100 105,550 62020 Refuse Collection 12,293 12,814 13,165 13,240 13,650 16,850 16,450 17,400 62025 Storm Water Utility Charge 1,909 1,903 2,166 2,166 2,200 2,450 2,450 2,450 62030 Telephone 49,054 49,317 48,142 41,024 45,790 56,800 59,450 61,450 62100 Insurance 104,292 106,728 110,929 116,475 122,341 129,198 128,698 135,661 62200 Rentals 27,035 32,051 31,004 27,738 26,372 34,000 31,450 30,750 62205 Central Equipment Services 302,784 314,671 334,112 367,479 406,446 467,219 467,219 490,582 62300 Equipment Maintenance Contract 15,760 29,435 20,287 21,939 27,043 40,250 37,150 42,100 62305 Software Maintenance Contracts 7,327 8,878 32,031 37,186 31,667 43,250 38,662 42,930 Operating 832,470 896,361 935,960 1,048,830 1,092,749 1,271,683 1,259,779 1,346,289 Professional Services 63005 Professional Services 221,950 237,958 220,562 195,588 207,261 246,000 216,555 247,244 63010 Contractual Services 1,651,047 1,962,189 2,053,720 2,221,753 2,463,990 2,728,452 2,706,852 2,792,796 63015 Attorney 147,907 155,429 162,134 167,110 171,300 178,500 177,500 178,500 63020 Gopher Feet 129 18 - 2 47 - - - 63025 Publishing 7,625 4,324 18,323 5,364 4,609 4,900 4,100 4,700 63030 Printing 8,442 7,515 10,523 11,018 10,768 11,800 11,600 12,450 63100 R &M Labor - General 26,117 33,277 30,827 23,606 14,026 38,500 36,500 38,300 63105 R &M Labor - Building 30,449 44,110 49,826 67,183 65,167 50,500 46,800 52,800 63110 R & M Labor - Streets - - 3,087 13,665 468 3,500 3,000 3,000 63200 Inspections - 1,935 11 - - - - - 63215 Recording Fee 259 591 276 1,426 1,380 500 450 450 63300 Improvements - Streets 12,059 - 3,765 5,820 6,471 8,000 7,000 7,000 63900 Miscellaneous 6,878 8,503 7,241 3,946 5,474 19,000 17,500 18,000 63905 Contingency 15,447 4,415 3,273 5,675 13,999 3,000 3,000 3,000 Professional Services 2,128,309 2,460,263 2 2,722,156 2,964,960 3,292,652 3,230,857 3,358,240 Capital Outlay 65300 Improvements 1,763 - - 63 - - - - 65600 Equipment - 4,298 3,428 Capital Outlay 1,763 4,298 63 3,428 Debt Service 66201 Assessment - Principal 2,225 Debt Service 2,225 Total 6560,736 7,414,181 7,602,438 8- 264,827 8,522,499 9,183,646 9,005,765 8,911,570 g "� C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. CLAN DOVER. MN. US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for July 23, 2009 City Council Workshop DATE: July 23, 2009 The City Council is requested to receive the following supplemental information. Add -On Item. Revised PUD Discussion — Andover Clocktower Commons e tfully submitted, Jim ickinson A4&� 0 C I T Y O F NDOV 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. CLAN DOVER. MN. US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Revised PUD Discussion - Andover Clocktower Commons DATE July 23, 2009 INTRODUCTION At the July 21 Council meeting the Council expressed a desire to review with the developer, the revised PUD application for Andover Clocktower Commons at the July 23 workshop. I have attached some history for the Council's reference. DISCUSSION Attached for reference: 1. September 16, 2008 Council meeting minutes and staff report for "Discuss Access Request/Andover Clocktower Commons /08/20 ? Ss 3 -- 15_ 2. February 17, 2009 Council meeting minutes and staff report for "Discuss Sketch Plan Revisions to PUD for Clocktower Commons" P SS f 6 - 3 3 3. May 19, 2009 Council meeting minutes and staff report for "Consider Revised Planned Unit Development/Andover Clocktower Commons/NE Corner of Hanson and Crosstown Blvds NW" v ss 3 y - 43 4. June 2, 2009 Council meeting minutes and staff report for "Update on Revised Planned Unit Development/Andover Clocktower Commons/NE Corner of Hanson & Crosstown Blvds. NW" p Ss qq - e -1 5. June 16, 2009 Council meeting minutes and staff report for "Consider Accept Petition/Order Feasibility Report/08- 20A/Clocktower Commons Turn Lane Improvements" Y r s Ci S - 11 D 6. March 12, 2007 memo to Darren Lazan, Clocktower Commons researching Clocktower Commons Access to Crosstown Boulevard. p 55 i I I 133 To address a few comments from last evening I offer the following rebuttal: There was a comment that the feasibility report and cost had been ballooned. Based on the record, City staff has been consistent with our comments from day one. City staff met with the applicant as directed by Council to discuss the improvements. The applicant initiated the public improvement process, in staff's opinion, because the cost of the right turn lane (that was directed by Council) put this project out of their budget. 1 2 The comment was made that "the plans were ready" for the improvements proposed by the applicant on their revised PUD application. To date staff has yet to see a detailed design, all staff has seen is a concept plan for their revised PUD proposal. No detail design which includes proper design criteria and signed by a registered Civil Engineer has been submitted. City staff has consistently recommended (and still does) what we see as minimum safety improvements, which includes hard channelization (median) to protect the left turning movement and to prevent vehicles from cheating on the left out. ACTION REQUESTED The Council is requested to review the attached project history and discuss with the applicant and staff the merits of the revised PUD proposal. \R ctfully submitted, ickinson Attachments 2 1 IG s SOO Regular Andover Cit Council Meeting �� Is Regis h' Minutes — September 16, 2008 Page 3 Councilmember Jacobson asked for a review of the assignment at the Republican National Convention in St. Paul. Captain Wells reviewed his part in the peacekeeping activity with the Council. F ISCUSSACCESSREQUESTIANDOVER CLOCKTOWER COMMONS /08 20 r. Berkowitz explained the City Council has been requested by the owners of Andover Clocktower ommons to discuss their request for additional access to the development from Crosstown Boulevard NW. Councilmember Trade stated she talked to the City Attorney on this and asked for him to explain what was discussed. City Attorney Baumgartner stated they discussed Section 13 -3 -10 dealing with revisions and amendments to a PUD. In looking at the language it does talk about the administrative approval of incidental changes to a PUD. That portion of the Code goes on further to identify such administrative approval shall not substantially alter the character of the approved PUD and shall be limited to landscaping, color scheme, association documents, fencing, entrance monuments and decks. Based upon what is being sought as far as access and his interpretation of the language, he would agree that it is something more significant than an incidental change. The language is pretty clear in the Code identifying what is to be an incidental change and he did not believe that an access of this magnitude would affect this PUD as contemplated as being an incidental change. Based upon that he would agree that they would have to go back through the full PUD process as an amendment. Councilmember Trade stated as she looked at this and all that has transpired it was hard to decide where to go with it. She thought there was a lot of conflict on what should be built and thought they should focus on just the legal process. During that time period sort out these other things. When she read the letter from the applicant and compared it to staff's reports, the history on the project with new history, some of that is still getting sorted out and maybe going through that process will get more of that sorted out She did not think she had all the information she would need if she had to make a decision on this at this time. Councilmember Orttel agreed that it should go to an amended PUD process. He thought they should take into account the details in the materials prepared for the meeting. He thought to do just one side of the intersection would not be right. They have to consider that there will be a use someday of the property across the road that should probably match up with this area somewhere and has to be taken into account so they do not have accesses that conflict. Councilmember Trade thought this was what she talked to staff about and there were still some things to sort out. She stated she was still upset about the speed limit on that road with all the kids crossing. She thought if they were going to look at a lot of business traffic coming in maybe this will be the full intersection and Bluebird won't be. There is a lot to look at but she wondered if they should dump it all on this developer. She thought they needed more information and have this sent 4 Regular Andover City Council Meeting Minutes —September 16, 2008 Page 4 through to the planning Commission. Councilmember Orttel thought they would have the owners of this property apply for the amended special use permit on the basis of their own needs and requirements. During the public hearing process, properties in the area would come in and bring their case. They are close enough to know that they will need some type of access that would regulate the traffic. He did not think it was their duty to plat the other side. Councilmember Jacobson agreed with the City Attorney that it should go back for an amended PUD because when they look at the PUD that was approved it says in that area "potential future improvements ", it does not show a driveway or a road. He thought the discussion back then was if they wanted to put something in they would have to go and talk to the County and that never occurred so what they have is the plan that was approved. Not showing any access there so if they wanted to put the improvement in that would be a major change which would require a public hearing going through the amended PUD process. He thought Councilmember Orttel was also correct that the property across the street is zoned properly right now for some business in the future but if the intersection goes in they need to make sure it lines up with whatever the needs are across the street. Councilmember Knight stated they will need to look at something going in across the street in the future and he did not know how they could look at this without taking that into consideration while planning this out. Mr. Neumeister stated the underlying zoning on the parcel to the south is zoned residential but it is guided for commercial in the Comprehensive Plan so it is not currently zoned for commercial.. Mr. Tom Roberts, 6484 Pinnacle Drive, Eden Prairie, partner and owner of the shopping center, made a presentation to the Council. He introduced all of the shop owners and his two partners to the Council. He discussed the possible lowering ofthe speed limit on Crosstown Boulevard along with the proposed access to the development. Councilmember Trade asked if they were seeking full access to the development because previously it was right- intright-out access. Mr. Roberts stated they are looking for full access and agreed it should go back through the Planning Commission for review. Councilmember Orttel stated as far as he was concerned and all the documentation he had there was not an agreement on a right - in/right -out. There was an agreement not to allow that and that is where they are starting from on the PUD. He stated they will have to find out how they can justify an access within 200 feet of an existing intersection. He stated they need to still maintain their relationship with Anoka County and if they were to do this the County would not like it. He wondered why they want to have another access into the development. Mr. Roberts stated he would recommend the Council read the Spack Traffic Study to find answers to their questions because he is not a traffic engineer. 5 Regular Andover City Council Meeting Minutes — September 16, 2008 Page 5 The Council and City Staff discussed with Mr. Roberts traffic concerns with an additional access into the development. Councilmember Jacobson wondered why they are coming forward to them with this request. Mr. Roberts thought it was a combination of new businesses coming in and needing better access to get better business. He noted people want convenient access to businesses. Councilmember Jacobson thought the consensus of the Council was to. bring this back to the Planning Commission for review and go through the process to make sure this is right. Mr. Winslow Holasek stated there has been some recent activity on his site where it may or may not develop. He stated they definitely need an access off Crosstown for his parcel because they do not want traffic coming out onto a residential street and good access is necessary for a business to be viable. Whether these should be directly across from one another or staggered he did not know but to him it made a lot of sense to have them directly across. If this were developed now then part of the problem would be eliminated where the entrance to the new development would be. He thought any business that came into the city was a benefit because it produces a larger tax base then residential so it is a good idea to always have good access for businesses. He did not see any problem with an access where it is proposed. He stated they would be cutting down the traffic on Bluebird Street if there was direct access to the shopping area. Mayor Gamache asked if Mr. Holasek would be ok with an access going in now into this development and then access to his parcel be done at a later time. Mr. Holasek stated he would be in favor of this. Councilmember Trude stated when they were talking about a three quarter access, how the traffic flow would work. Mayor Gamache asked how a three quarter intersection would work on both sides. Mr. Berkowitz explained what a three quarter access is. Councilmember Knight asked if there were any plans to upgrade Bluebird onto to Crosstown. Mr. Berkowitz stated Bluebird is a public street and at this point there are no improvements planned. Mayor Gamache stated when the speed study was done what area was studied. Mr. Berkowitz stated the study included Hanson Boulevard to Bluebird Street to see how that intersection would affect traffic flow. Mayor Gamache stated on the other side of Hanson Boulevard they have a different speed zone, what are the possibilities of between Bluebird and Crosstown Boulevard finding something that indicates they can reduce speed so that people can prepare to stop at a signal light that is upcoming. Mr. Berkowitz stated typically in cases of a stoplight ahead they have a sign indicating that. Mr. Berkowitz also noted that on the west side of Hanson Boulevard that is a school zone. The businesses owners thanked Mr. Holasek for his opinion and help on this matter. Mr. Tom Washion, Clocktower Wine and Spirits, thought by putting an intersection on both sides is 6 Regular Andover City Council Meeting Minutes — September 16, 2008 Page 6 more appealing for potential businesses to come into that area. He thought this would also bring business in closer to Hanson and Crosstown. He did not think a right- inhight -out would work and three quarters at a minim would be better. Ms. Haney Rider, 9201 Garland Lane, Maple Grove, Working Manager of Great Clips, stated a lot of her clients have asked if they are going to put in an access there. She thought if this were to be approved and put into place it would definitely benefit all of their businesses. She stated people do not know a lot of the businesses are there because the access is not close by. Councilmember Orttel thought the monument sign approved in the PUD would help because it would list all the businesses names. He thought this was supposed to be displayed awhile ago. Mr. Jeff Smith, 2813 Silver Lane, St. Anthony, the new owner of McDonalds for the past two weeks stated he did not know if traffic is bad or not but they are busier than he thought they would be. He stated he actually closed a McDonalds in Champlin because of traffic issues. He stated a lot people do not know McDonalds is there. He noted the 50WH hurts them also because traffic goes by so fast. Mayor Gamache thought any additional access would be better for business and indicated staffwould work on this to bring it to the Planning Commission for revision review. DISCUSSACCESSORY/ TEMPORARYSTRUCTUREDRFINITIONSAND CODE The Council's discussion on August 19, 2008 related to the temporary classrooms for the church located at 16045 Nightingale brought up questions about how the code is currently worded and if it should be reviewed. Staff was directed to look into how the code is currently written and offer language that may be added to the code to make it clearer how temporary/portable classroom facilities are regulated. City Attorney Baumgartner reviewed the changes he would like made to the definition and code. He suggested the language in the Code be written a little differently "a structure not permanently erected on a site "without a foundation" other than a living unit that is used for emergency purposes; or used on a construction site for offices and equipment storage during construction of a permanent structure; or used as portable classrooms or offices ". He thought by rewording it in such a way they identify portable classrooms or offices as temporary structures in and of themselves regardless whether or not there is an emergency purpose attached to it. He thought it cleared the language up and made it clearer to the reader. He thought the changes made by staff do tighten this up. Councilmember Orttel asked if they are adding portable classrooms to the definition of temporary structures. City Attorney Baumgartner stated that was correct. Councilmember Orttel asked if the language "portable classrooms" was not in the wording before_ City Attorney Baumgartner indicated it was not. Councilmember Orttel wondered how they are regulating o O, © �LDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Discuss Access Request/Andover Clocktower Commons /08 -20 - Engineering DATE: September. 4 6; 2008 INTRODUCTION The City Council has been requested by the owners of Andover Clocktower Commons to discuss their request for additional access to the development from Crosstown Boulevard NW. DISCUSSION ® Mr. Tom Roberts (Chief Manager for BDT Holdings, LLQ is requesting that the City Council grant fail access to the Andover Clocktower Commons development off of Crosstown Boulevard NW between Hanson Boulevard NW and Bluebird Street NW. Mr. Roberts and Mr. Darren Lazan approached staff in late 2007 to request full access along Crosstown Boulevard NW. Staff requested that they provide a traffic impact analysis along with a $3,000 escrow to cover City costs related to the review. The City consulted with a Traffic Engineer (Byrant Fieck, TKDA) to review the analysis. Additional information was required to do an adequate review. The recommendation from TKDA was to allow access, but restrict it to a right in/right out or access only, meaning left and right turns in only from Crosstown Boulevard NW. The recommendations were 'discuss with Mr. Roberts and Mr. Lazan: Also discussed was the possibility to construct a 3 / intersection similar to what exists at Hanson Boulevard NW and Bluebird Street NW. The owners submitted a % intersection concept plan that would be acceptable to the City as long as design criteria is met and the cost of the improvements would be funded 100% by the owners. A detailed plan with cross sections was never submitted. In late July 2008 Solomon Real Estate Group approached staff to discuss City requirements regarding the property on the south side of Crosstown Boulevard NW across from Andover Clocktower Commons. Access was discussed and staff stated that the access to this parcel that staff would recommend off of Crosstown Boulevard NW would be a / access, which is consistent with Andover Clocktower Commons. Also discussed were major improvements to Crosstown Boulevard NW and Bluebird Street NW, which would include turn lanes and a traffic signal. All improvement costs shall be funded by the developer. 8 Mayor and Council Members © September 16, 2008 Page 2 of 2 As staff continued to discuss the Andover Clocktower Commons access request, the Andover Review Committee (ARC) recommended that to pursue any access request constitutes a major revision to the PUD and should go through an amended PUD process which would require a public hearing at the Planning & Zoning Commission level. ACTION REQUIRED The City Council is requested to discuss the access request for Andover Clocktower Commons and direct staff on how to proceed with the request. Respectfully submitted, 't David D. Berkowitz Attachment: Letter from Tom Roberts cc: Tom Roberts, BDT Holdings, LLC Bryant Ficek, TKDA 9 ® August 26, 2008 Mr. Jim Dickinson City Administrator 685 Crosstown Boulevard NW Andover, MN 55304 RE: Curb cut from Clocktower Commons to Crosstown Boulevard Dear Jim; BDT Holdings, LLC. (BDT), the current owner of Clocktower Commons, would like the City Council of Andover to review the potential curb cut from Clocktower Commons to Crosstown Boulevard from an economic, business oriented, and practical concept versus strictly an engineering concept. We think the staff has done an excellent job in reviewing our request for this curb cut from an engineering standpoint. - However, after going through this process we would like to discuss a different timing process on the road improvements needed in the future on Crosstown Boulevard that we understand can only be approved at the City Council level. I would like to start with a brief history of the Clocktower Commons project and the process of determining the curb cut • improvements needed followed by why we would like the City Council to consider a different timing process to the future improvements needed to Crosstown Boulevard and how we arrived at our conclusion. Clocktower Commons was developed by Darren Lazan as the chief manager for Clocktower Commons, LLC. In 2003, as part of the development review process, it was determined that a curb cut to Crosstown Boulevard from the Clocktower Commons project was not available at that time because Anoka County owned that section of the road. During this development process it was learned that Crosstown Boulevard east of Hanson Boulevard may be turned over to the city of Andover. So as part of the PUD, the 10 © developer added a right in/right out curb cut from the property to Crosstown Boulevard with the assumption when the city received that section of Crosstown Boulevard, they would be able to build this curb cut. In the fall of 2006, BDT purchased the assets of Clocktower Commons, LLC. The new LLC includes Brian Whitemarsh, Darren Lazan, and chief manager Tom Roberts. The new LLC anticipated discussing this curb cut when the timing was appropriate. In the fall of 2007; it was determined the city of Andover would receive part of Crosstown Boulevard from Anoka County. Thus, BDT opened up discussions with the city staff regarding the potential curb cut. At that time and we still do feel it is important to put the curb cut in to help the merchants have more successful BUSINESSES. As we all know, customers do not like to be inconvenienced, and if traffic flow does not agree with them, they tend to go somewhere else. The first thing we agreed on was that the 50 mph speed limit on the section of Crosstown Boulevard between Hanson Boulevard and Bluebird Street appears to be excessive. The Andover City Council requested in January 2008 that the state of Minnesota conduct a speed limit study. This speed limit study was completed in the summer of 2008. Unfortunately, the state of Minnesota concluded the 50 mph speed limit was appropriate for this section of road at this time. It is our understanding the state of Minnesota will not consider what is going to happen but only what is in place at the time of the speed limit study. We think that most people, including staff, would like the speed limit decreased in the future for safety reasons due to the proximity to the schools in the area. The growth of residential, commercial, and retail development in the area combined with the addition of our curb cut should trigger a lower speed limit in the future. The second part of the process was to begin review of the curb cut by meeting with city staff. Subsequent to that meeting, BDT was asked to draw up some concept plans and hire a traffic engineer. We followed that request and hired Spack Consulting, who ® completed their traffic study January 24, 2008. We then forwarded to you a detailed 11 letter requesting fu11 access along with the traffic study. Please feel free to share our letter to you, the Spack traffic study, and the TKDA responses with the City Council. The Spack traffic study concluded that a full access at the proposed curb cut "will operate acceptably at Level of Service A." If traffic volumes increase significantly, a left turn lane could be built. City staff hired TKDA as their traffic consultant to review (at BDT's cost) the work done by Spack. TKDA requested that Spack provide additional information including traffic projections in 2030. Spack completed the new report requested by TKDA on April 1, 2008. Spack concluded again "that the proposed driveway intersection is anticipated to operate acceptably if built is still valid for the near - term situation." Spack also stated that this section of road should be reviewed over the next 22 years due to— hopefully growth in the traffic on Crosstown Boulevard. On April 28, 2008, TKDA recommended "the proposed access would satisfy the City guidelines and acceptable traffic operations are expected, allowing an access is recommended." TKDA recommended a right in/right out access as a permanent solution. TKDA stated fall access would likely be a temporary condition depending on future conditions. DDT Holdings, LLC fully agrees with that statement.. The third step of the process was to begin discussions with the city staff on the design of the curb cut with these traffic studies as guidelines. We were moving along with the design, not allowing a full access but allowing a three- quarter access. The cost to build . this access continued to increase which made BDT rethink the viability of this access plan at this time. Then a series of events occurred, including a re- review of the traffic consultant's comments and the excessive cost to build the proposed improvements. The events included a major merchant requesting that we go back to the city staff with our original request that the proposed access be a full access. The major tenant does not feel they would be interested in the site without full access. This major tenant would be an Economic benefit to the City of Andover. Another event was BDT receiving a call from Steve Johnson of Solomon Real Estate Group, Inc. They are working diligently with Winslow Holasek on his property to develop a yet unnam full - service grocery store. 12 As part of this proposed development, Solomon thinks full access will be. needed, and the section of Crosstown Boulevard between Hanson Boulevard and past Bluebird Street will need major reconstruction, potentially including a stop light and possibly converting the Bluebird/Crosstown Boulevard intersection to right in/right outs. In conclusion, BDT thinks the city. staff has done an excellent job of reviewing the traffic studies and trying to have BDT develop a curb cut and road construction plans for a longterm solution. However, BDT thinks the long -term solution recommended by the staff is premature. The traffic studies concluded that a full access curb cut as proposed today will operate adequately and safely. As we develop our property, the need for a by- pass lane going east and a deceleration lane from the west entering our property may be needed. We are willing to participate with the developer of the Windslow Holasek property in the future after it is determined what is needed to make the future improvements to Crosstown Boulevard. It appears to DDT to be premature to make the long-term improvements to Crosstown Boulevard at this time when they are not needed, and they could be rebuilt in a short period of time. We appreciate the city council reviewing this issue, and hopefully we can figure out an economic, business - oriented, and practical short-term solution with the flexibility to upgrade Crosstown Boulevard in the future. Sincerely, Tom Roberts 13 in lSW r`o- m u mn w Q E ou .am pa a � a mc MMn o ri. rr�r 3 W O ° FtnFW rt- -rt1FW NO[ OC V) OD 000 �>-• � � • ° ° at a?a ��aZ E� �� t O • V Z.�.. ~��7 Z $ u. 0 -i o[�uQ��n of .WQ a z °W 'n ` .� N zN i -M .. 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Ohs �G� O L`5l5 j J �y 3 ❑ LU U - U o N \ \ \ BPI U u N t _ N r Q HLfLA y� "\ a Y 15 CO z O co Lu W > p, (� tt WWWW n �W to 5p5`y��t m tl1 � cf@ .�i<<ty0m(0y2� \4yaN gild, �11 U 1 1 �X� Cj) x v- IQ \ LU IL I 4�1 �r YEA ! ` � C: ' d � ' \�.'�j _ - .. \ ., • \. � � � •�` ��\\ SA � A�� C �(�\ 7 i�•` f" ,;` ,., - ti� ..- \ \\ •�.\ � inM ..yy fit '' v t �.'', - �.\ tt �• 2 ce 'If -n - .d' �\\ �. \� \:�`9' I� C !' ��, /j'uc. ., � l -•, � � \ I. ��..• w , iON Z t \;: I-X F 16 Regular Andover City Council Meeting ' a00 Minutes — February 17, 2009 Page 4 field which is currently being farmed and does not mix. There is really no good way to solve this since he did not own the property to the west. He stated he also did not plan to develop his property so if it did develop he thought the road was not needed since it is so close to the railroad tracks so any traffic east of the tracks would not be able to get there, they would have to go to Prairie Road. Mayor Gamache asked if they have this listed as a collector street. Mr. Berkowitz stated it is listed as both a proposed State Aid Municipal Street and also a collector street. Mayor Gamache thought they needed to look at how they wanted to plan this area but he did not know when they should do this. Mr. Holasek stated there are a lot of other accesses directly to Hanson Boulevard. This Xeon Street that is proposed would be so close to the railroad tracks and did not have room to go east. He stated most people go directly to Hanson Boulevard. Mayor Gamache agreed they do this now but what will happen in the future when his property is developed. Mr. Holasek stated everything east of the railroad tracks will access out onto Prairie Road so there is not much road left. Councilmember Trude stated they have seen when a road is designated as State Aid it is eventually developed and this is something they want to be thoughtful about. She would support, if necessary, to move down the list to Rank #3 or #4 since these are undeveloped areas. Councilmember Jacobson suggested this be tabled until the worksession in February and have staff contact the property owner of Rank #2. Motion by Jacobson, Seconded by Trude, to table this item until the February Worksession on February 24, 2009. Motion carried unanimously. DISCUS SKETCH PLAN RE VISIONS TO PUD FOR CLOCKTOWER COMMONS Community Development Director Neumeister stated BDT Holdings, the current owner of Andover Clocktower Commons, is seeking direct access to Crosstown Boulevard NW. Mr. Berkowitz reviewed the information with the Council. Councilmember Trude stated there is discussion about the traffic report and she wondered if the full access would look like the access at the school and Sunshine Park. Mr. Berkowitz stated it would be but a little bit at a skew. He stated another point is the site lines and the way you maneuver through the intersection is more difficult. Councilmember Trude thought that would be a good reason to try to get an advisory speed change because of the school crossing and other obstacles or else try to straighten it up but they did not own the property. Mr. Berkowitz reviewed with the Council the different speed zones in the area. He stated the curve signs through the intersection of Crosstown Boulevard and Hanson Boulevard have advisory signs below them of 40mph. This is not the posted speed. He also reviewed the different possible intersections with the Council. 17 Regular Andover City Council Meeting Minutes —February 17, 2009 Page 5 Councilmember Trude asked if they were granted an access would the trail need to be altered. Mr. Berkowitz stated any access constructed would require trail improvements. Councilmember Jacobson stated whatever they decide to do will involve three different areas that will be affected. He stated it is not as simple as a right - in/right -out. He thought the owners preferred to have a left lane in if possible. He stated if they plan this correctly now, it will save them from problems in the future. The Council discussed how the traffic would affect the current intersections at Bluebird Street /Crosstown Boulevard and HansonBoulevard/Crosstown Boulevard. Mr. Berkowitz stated the lowest cost for the developer would be a full access but with all the safety issues he would not recommend that. The second least costly would be a right - in/right -out and would be safer to do with the way the road is constructed. Councilmember Bukkila stated she would have a problem with the three quarter turn if there is not an adequate distance for people to make the transition from a 50mph zone to make that turn lane. Mr. Brian Fesik, TKDA, reviewed with the Council the different conflict points for the intersection. Mr. Tom Roberts, BDT Holdings and Darren Lazan, Landform, explained that by putting a curb cut in they could ultimately lower the speed limit in this area. They thought the most important movement to improve the traffic flow is a left turn in and then a right -out, right -in and then a left - out. He agreed the cheapest for them is full access. He stated they would not mind a three quarter if they could use paint instead of a pork chop. They would like to see from a cost standpoint that when Mr. Holasek's property gets developed there will be a study done and the road will be rebuilt. He stated it not economical for them today to do part of the intersection and then redo it again in a few years. Mr. Roberts reviewed the different possibilities with the Council. Mr. Lazan stated these stores are retail driven and need to have an easier access to the shops in order to survive. Councilmember Knight wondered if a four way stop would make a difference. Mr. Berkowitz stated it would be very dangerous because the potential of traffic backing up to Hanson Boulevard. The roadway is designed to move traffic and a four way stop would make it difficult. Councilmember Bukkila thought the developer was asking the Council to sacrifice safety to same them money. Mr. Lazan stated there is always a risk of safety at every intersection and the road is downgraded so he felt the intersection could be warranted. He stated they build tremendous amounts of road to only rebuild them a few years later so they know Mr. Holasek's property is a game changer and they do not want to spend a lot of money today to see it torn up a couple of years from now. They are not opposed to the pork chop but is very expensive to do. Councilmember Jacobson asked if they are looking at a cost sharing proposal. Mr. Roberts stated they will pay for the improvements now but when the other properties are developed he requested 18 Regular Andover City Council Meeting Minutes —February 17, 2009 Page 6 they pay their portion. He wondered if a round -about would be a good solution to the problem. He thought the City will need to make a decision when the time comes to improve the property in the area. Councilmember Trude wondered if staff had a solution for staging the project for complete build out over time since she would like to see as much access as they can get. Mr. Dickinson stated some of the issues are not easy to structure for this since they do not know what will happen in the future. The Council discussed the ramifications of allowing improvements and made suggestions to what the City would like the developer to do. Councilmember Jacobson stated he could be convinced that a pork chop might be appropriate but what kind is the question. He stated another concern would be when the land across Crosstown develops he would want something that would have minimal tear out for access to that development also. Mayor Gamache thought they have discussed all the different options and he still thought the access should be at Bluebird Street with turn lanes and a possibility of a traffic signal there. He thought they needed to find a way to improve the access at Bluebird Street. Councilmember Trude stated there is no place on Crosstown Boulevard where there is a barrier for turn areas. She stated they have not done that a lot on a road like Crosstown Boulevard. Mr. Dickinson summarized the direction of the Council. The Council wanted a safe intersection; the preferred is a three quarter intersection but would allow a right - in/right -out. Some direction is to see if it is possible to stage the development over time. Li SCHEDULE GOAL SETTING WORKSHOP Mr. Dickinson stated a 2008 -2009 City Council identified goal is to consider holding an off -site strategic planning meeting with the Council and Administrator to prioritize and set one to three major goals for the next two year cycle. At the January 20, 2009 regular City Council meeting, it was the Council consensus to have a Strategic Planning Meeting and to include an outside facilitator for half a day on a weekend at Bunker Hills. Mr. Dickinson stated staff has secured a facilitator that will perform the services within the scope and budget identified at the January 20 meeting. Before securing a site to hold the session, staff is looking for a date to be set by the Council. Motion by Jacobson, Seconded by Knight, to schedule a Goal Setting Workshop for April 25, 2009. Motion carried unanimously. C IT Y OF N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers �... CC: Jim Dickinson, City Administrator Will Neumeister, Community Develop ent DirectorwC4.." FROM: Courtney Bednarz, City Planner SUBJECT: Discuss Sketch Plan Revisions to PUD for Clocktower Commons — Planning DATE: February 17, 2009 INTRODUCTION BDT Holdings, the current owner of Andover Clocktower Commons, is seeking direct access to Crosstown Boulevard NW. DISCUSSION The right of access to both Hanson Boulevard and Crosstown Boulevard were dedicated to Anoka County through a previous plat. Since that time the city has assumed ownership of the segment of Crosstown Boulevard adjacent to this project. The city now has jurisdiction over access to Crosstown Boulevard for this project. The applicant provided the attached letter and drawing to summarize their request. A memorandum from the Engineering Department is also attached. Key items to consider are allowing sufficient access to the project while protecting public safety. Much of the discussion. will be based on a traffic study and technical engineering review of this issue. Approval Process One of the questions in the applicant's letter asks what process is needed to approve an amendment to the approved PUD. ,City Code 13 -3 -10 establishes this process. The proposal constitutes a significant change to the previous approval which will require a public hearing and Council approval of any changes to the previous PUD approval. Planning Commission Recommendation The Planning Commission was unanimous in their recommendation that a right- in/right -out access is the most access that should be allowed to Crosstown Boulevard. The minutes from the meeting are attached. 20 ACTION REQUESTED The applicant is asking the Council to discuss whether access to Crosstown Boulevard should be allowed and, if so, what improvements should be required. Attachments Location Map Applicant's Letter Applicant's Access Plan Engineering Department Memorandum Planning Commission Minutes Resp y submi o y ednarz 2 21 Andover Ciocktower Commons L o m Q z C TMTF J Cfl Z O S CR S 0 1 c ' 1 — 4 N Vt� 6 Project Location Map s Andover Planning 22 L A N D F O R M January 21, 2009 Courtney Bednarz City of Andover 1685 Crosstown Boulevard N.W. Andover, Minnesota 55304 RE: Andover Clocktower Commons Dear Mr. Bednarz, BDT Holdings, LLC, the applicant and owner of Lots 3 and 4, Block 1, Andover Clocktower Commons, respectfully requests a sketch plan review to allow an additional access to be constructed on Crosstown Boulevard roughly 700 feet east of the centerline of Hanson Boulevard. Background In 2003, Andover Clocktower Commons, LLC made an application for PUD approval for the 8 -acre parcel formerly known as Hamilton Square. The single parcel zoned Shopping Center (SC) was proposed to be divided into 5 parcels sharing an internal drive accessed only by Bluebird Street. Previous approvals for Hamilton Square had prohibited access to the two adjacent County Roads. While underlying approvals had always considered the use of this property as an SC zoned parcel likely to develop as a shopping center, there were no conditions placed on the project by any agency to make improvements to either of the adjacent County roadways. During their review of the new proposal, Anoka County requested the applicant be required to make substantial improvements to both Crosstown and Hanson Boulevard, a segment which was completely reconstructed as part of the signalization project only a couple years earlier. The requested improvements were extensive and the new project could not have proceeded with those conditions placed on the approvals. The application was tabled at Council, and the applicant was asked to work with the County in an effort to resolve this issue. The applicant worked with both City Staff and the County, but a resolution meeting the County's request and the development's ability to finance could not be reached. Because this project would not be allowed access to either of the county's roadways, there were no County permits required and, therefore, no way for the County to require" these improvements. Anoka County requested the City place this condition on the development. On September 2, 2003, after considerable discussion on the subject, the City Council approved the PUD for Andover Clocktower Commons without the county's request for conditions relative to improvements to County Roads 18 (Crosstown Boulevard) and 78 (Hanson Boulevard). The Council approved a Special Use Permit (Res. R157 -03), Preliminary Plat (Res. R156 -03) and Final Plat (Res. R158 -03). Because the access issue was not resolved, the City included the following condition in all three resolutions: "The applicant acknowledges that the right of access from the subject property to Hanson Boulevard (CSAH 78) and Crosstown Boulevard (CSAH 18) was previously dedicated to Landform SensibfyGreen and Site to Finisb are service marks of Landform Engineering Company. l7` C e 23 e Anoka County. This must be reflected in the final plat. No new access to these roadways will be permitted without approval from the Anoka County Highway Department." The project proceeded. In 2004, construction commenced on the Gas station /Convenience store and internal roadway, followed shortly by the McDonalds parcel and the retail building. At that time, the County proposed improvements to Hanson that would have eliminated critical southbound access to these new businesses. After considerable discussion, six of the seven properties served by Bluebird Street agreed to contribute a total of $300,000 towards the County project to preserve the access into these businesses from Hanson Boulevard. This entire section of Hanson Boulevard was then reconstructed. In the summer of 2008, an addition to the retail parking lot was completed to coincide with the opening of Beef O'Bradys. Today, the remaining two parcels (an office /retail building and potential Restaurant parcel) remain undeveloped. In 2007, The City of Andover assumed ownership of Crosstown Boulevard from Hanson Boulevard to 161 Avenue making it a City street. The Comprehensive Plan was amended downgrading this section from an A -Minor Arterial to a Collector Street. By definition, an arterial provides predominant emphasis on through traffic limiting intersections and access. Alternatively, a collector provides equal emphases on access to adjacent properties as it does to through traffic. This change was welcomed by the adjacent business owners who have suffered from the limited access created by the changes to Hanson. This change also facilitates the calming of traffic on Crosstown, a road serving extensive neighborhood and pedestrian traffic that currently conflicts with the existing 50 MPH speed limits. In 2007 and 2008, the applicant approached the City to consider the additional access to the project that was proposed and considered in the original approvals, but never approved by the County. The change of ownership now allows the City to grant those approvals. Traffic Studies were completed by the applicant and reviewed by the City's consultant. A speed study requested by the applicant was completed.by MnDOT providing additional insight to a potential solution. In late 2008 the concept of an additional drive was discussed at City Council where it was determined that any changes to access for this project would require an amendment to the current PUD which has initiated this application. Existing Conditions The two vacant lots remain unsold and the project cannot be completed. Interested parties have expressed specific concern about the limited access to this project and have made offers conditioned on an access to Crosstown, a condition we cannot meet. Existing retailers who have invested in our community are struggling to remain viable. They cite access as major concern. Southbound Hanson commuters who enter the project at Bluebird on the North have to traverse the entire project to continue southbound. Likewise, traffic from the intersection at Hanson and Crosstown has to unnecessarily travel around the entire project to get to the retailers and a potential user of the corner lot. Courtney Bednarz 2 January 21, 2009 ��- 24 Proposal To preserve the existing businesses and in hopes of contributing new services we respectfully request consideration of additional access on Crosstown. We believe the benefits to the additional access are numerous. Specifically, this access would: • Allow direct access to lots 3 and 4 • Allow more immediate access to Hanson • Relieves traffic at the Bluebird and Crosstown intersection We understand that both the City and the development team want to ensure that that the solution works for this intersection. Some of the questions that have been raised are: • What improvements are appropriate AND safe? • Can we stage these improvements? • Can we quantify "share" of future improvement costs? • Can we design to comprehensive plan and let speed limits follow? • What is a reasonable configuration of this intersection? In response, we reviewed these issues and found that while the ultimate condition of the street is unknown, the proposed new access would be approximately 700 feet from the centerline of Hanson Boulevard and approximately 380 fleet from the centerline of Bluebird. A full access at this location would operate at a Level of Service (LOS) A today. A full access would also relieve the Bluebird /Crosstown intersection, a condition noted in the traffic study, and observed today. Separation, Sightline /Stopping distances and tapers for the proposed drive would meet or exceed that which exists at the current City Hall access opposite this project. We have had preliminary discussions with staff regarding the design policies of the City, and two key questions remain: Can we design streets based upon the intent of the Comprehensive Plan, and let the speed limits reflect. that calming effect, or are we bound to design to current speed limits? We believe that the Comprehensive Plan should be the guiding document for the city and this road should be designed as the Collector that the Comprehensive Plan shows it to be. Collectors provide equal consideration of access to thoroughfare and let speed limits follow as traffic is calmed to the intended design goals. If design must be tailored to current speed limits, and current speed limits must reflect the currently traveled speeds, the community will never achieve the intended pedestrian character of the collector. We believe this to be a policy decision as there is direction in current law to guide this decision. Courtney Bednarz 3 January 21, 2009 25 Can improvements be effectively staged such that they effectively serve the current condition, and are efficiently improved when necessary? We believe they not only can be staged, but also should be staged to address the current needs and effectively plan for future improvements. The developer has prepared a traffic study and identified the improvements that would be needed now, as well as those that may be necessary as the adjacent properties develop. We would recommend that planning be done to avoid costly reconstruction and add improvements only when a final configuration can be determined. The development on this property and on the Holasek parcel could be used as a tool for staging improvements. Our traffic study suggests that today, a full access at the proposed location is safe and will actually relieve congestion on the Bluebird /Crosstown intersection. We would work with staff to determine appropriate acceleration and deceleration lanes and timing of those improvements. We suggest that the city review access designs as Lots 3 and 4 in our project develop, as the Holasek property develops, or as other conditions become apparent. The ultimate configuration of Crosstown Boulevard improvements will be dramatically affected by the development of these vacant parcels, and may include raised channelization, signalized intersections, re- alignment, widened right -of -way, a roundabout, and /or additional lanes. Making assumptions about those needs now will almost certainly result in considerable construction costs and disruption, only to be re- constructed at a greater cost once this development is realized. We have seen this situation on Hanson, and in other locations in the area. Courtney Bednarz January 21, 2009 — 4 26 R quest We request City feedback on the following elements of our request: 1. Can improvements be made to Crosstown Boulevard that are appropriate to the approved comprehensive plan and allow the speed limits to follow as traffic is calmed and future studies are completed? 2. Can improvements be staged such that they are designed for current conditions and improved as warranted rather than on a 30 -year projection. This would allow for timely affordable improvements and greatly reduce the likelihood such improvements would be simply removed and replaced in a couple years as conditions change. 3. Will the City accept an application for a new drive connection to Crosstown as proposed, with language that allows for further review and improvements as adjacent properties develop? 4. Will the City clearly define the process to make these changes ?. We have prepared a sketch plan showing the location of the new access. The only plan changes would be minor changes to the grading plan. Staff has suggested that in order to process this request, we would be required to submit a new preliminary plat and final plat. Since there are not changes to the lot lines, we do not believe this is the right approach. We believe that this action would require Council action to allow us to remove the deed restriction and city approval of a minor change via the commercial site plan approval process outlined in Section 13 -3 -7 of the City Code. If the request to remove the deed restriction and construct the proposed access is approved, the applicant will prepare a revised commercial site plan to show the grading for the new access for review an approval. We would anticipate construction in spring of 2009 to be completed in summer of 2009. We request that this sketch plan review be considered at the February 1 & Planning Commission meeting and the March 3` City Council meeting. If you have any questions, please call me at 612.638.0225 or email me at klindahl@iandform.net Sincerely, Landform Kendra Lindahl, AICP Principal COPY: Tom Roberts, BDT Holdings, LLC Courtney Bednarz 5 January 21, 2009 -� 27 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US MEMORANDUM TO: Courtney Bednarz, City Planner FROM: David Berkowitz, Director of Public Works /City Engineer & Byrant Fieck,TKDA DATE: February 4, 2009 REFERENCE: PUBLIC HEARING Sketch Plan to consider revised planned unit development for Andover Clocktower Commons. Background Mr. Tom Roberts and Mr. Darren Lazan approached staff in late 2007 to request full access along Crosstown Boulevard NW to the Clocktower Commons development. Staff requested that they provide a traffic impact analysis along with a $3,000 escrow to cover City costs related to the review. A traffic impact analysis was completed and a memorandum, dated January 24, 2008, detailed the results. The City consulted with a Traffic Engineer (Byrant Fieck, TKDA) to review the analysis. Additional information and analyses were requested on March 4, 2008 to do an adequate review. A second analysis report dated April 1, 2008 provided the requested traffic information. Following TKDA's review of all the traffic information, a recommendation was issued to allow access, but restrict it to a right in /right out or entrance access only, meaning left and right turns in only from Crosstown Boulevard NW. The recommendations were discussed with Mr. Roberts and Mr. Lazan. Also discussed was the possibility to construct a % intersection similar to what exists at Hanson Boulevard NW and Bluebird Street NW. In May 2008, the owners submitted a % intersection concept plan that would be acceptable to the City as long as design criteria are met and the cost of the improvements would be funded 100% by the owners. A detailed plan with cross sections was never submitted. As staff continued to discuss the Andover Clocktower Commons access request, the Andover Review Committee (ARC) recommended that any access request constitutes a major revision to the PUD and should go through an amended PUD process which would require a public hearing at the Planning & Zoning Commission level. Mr. Roberts requested this be discussed with the City Council. At the regular City Council meeting on September 16, 2008 the Council directed this request go back through an amended PUD process and be reviewed by the Planning and Zoning Commission. At this point Mr. Roberts has decided to submit a sketch plan concept to receive feedback if a. full access would be supported by the Planning and Zoning Commission and the City Council. 28 Staff recommends that if an access is granted- it should be one of three options with all costs associated with the improvements be funded by the developer. The three options are as follows: 1. Right In /Right Out 2. Entrance Access Only 3. 3 / Intersection Answers to Questions Four questions have been raised by the applicant's representative. The questions and responses are as follows: 1. Can improvements be made to Crosstown Boulevard that are appropriate to the improved comprehensive plan and allow the speed limits to follow as traffic is calmed and future studies are completed? Answer: The Comprehensive Plan shows a concept plan for Crosstown Boulevard to accommodate projected 2030 volumes and provide safety and mobility on the corridor. The proposed access between Hanson Boulevard and Bluebird Street is not shown in this concept plan. Thus, consideration of any access at the proposed location is already a change from the Comprehensive Plan To protect mobility and increase safety on Crosstown Boulevard, the concept plan shows a two -lane roadway with exclusive right= and left -turn lanes at the intersections with Hanson Boulevard and Bluebird Street. Other intersections along this corridor are being built with turn lanes, are being restricted in turning movements, or are being closed in accordance with the concept plan. The safety and mobility of Crosstown Boulevard should remain a priority. in considering the proposed access. The three recommended options for the proposed access attempt to balance the needs of access to the property with maintaining the mobility and safety of Crosstown Boulevard. One measure of this balance is provided in the table below, which shows the potential number of vehicle -to- vehicle conflicts and the potential number of vehicle -to- pedestrian conflicts for each of the recommended options and the full access intersection. Vehicle -to- Vehicle Vehicle -to- Pedestrian Intersection Type Conflicts Conflicts Full Access 32 24 Right In/Right Out 4 12 Entrance Access Only 8 12 3/4 intersection 10 16 As shown, the right in /right out option represents the fewest conflicts and least impact on Crosstown Boulevard, while the full access intersection represents the most conflicts and impact. In terms of maintaining safety and mobility on Crosstown Boulevard, the three recommended options represent less impact than full access, which is more consistent with the goals and concept plan of the Comprehensive Plan. Based on Minnesota state statutes, the commissioner of transportation sets regulatory speed limits on state and local roads. Other than the ability to request an investigation by Mn /DOT, the City does not have legal authority over the posted regulatory speed limit. A speed study was requested by MnDOT and the results of the study did not change the speed limit. Therefore, the three recommended 29 improvements must be designed to meet the current speed limit of 50 mph. This requirement would provide adequate design criteria to meet safety goals and guidelines. 2. Can the improvements be staged such that they are designed for current conditions and . . improved as warranted rather than on a 30 year projection? This would allow for timely affordable improvements and greatly reduce the likelihood such improvements would be simply removed and replaced in a couple years as conditions change. Answer: Advanced planning for 30 years into the future is typically completed to avoid multiple changes to an area. By determining the ultimate design for a roadway corridor, the City can move towards that plan as opportunities arise. In this case, a concept plan has been developed for Crosstown Boulevard that will accommodate projected volumes and improve safety and mobility as additional areas continues to develop. As noted previously, the proposed access, of any type, already represents a change to that concept plan. If the applicant would like to stage access improvements at this time, option 1, right in /right out; would have the least impact on future improvements. This option would provide public safety while allowing access at the lowest cost. Potential changes in traffic patterns are an additional consideration for the proposed access. If full access is initially allowed, driver confusion could result when the access is restricted in the future. Alternatively, starting with right in /right out and then potentially changing to 3/4 access in the future would open more routes to drivers. Established traffic patterns would not need to change under this alternative staging pattern. 3. Will the City accept an application for a new drive connection to Crosstown as proposed, with language that allows for further review and improvements as adjacent properties develop? Answer: If an access is accepted without improvements on Crosstown Boulevard, the best. option at this time would be option 1, right in /right out. This option represents the least conflicts and impacts to Crosstown Boulevard, maintaining safety and mobility at the lowest cost. Once future development moves forward additional improvements such as a 3 / intersection could be evaluated at that time keeping in mind public safety. 4. Will the City clearly define the process to make these changes? We have prepared a sketch plan showing the location of the new access. The only changes would be minor changes to the grading plan. Staff has suggested that in order to process this request, we would be required to submit a new preliminary plat and final plat. Since there are not changes to the lot liens, we do not believe this is the right approach. We believe that this action would require Council action to allow us to remove the deed restriction and city approval of a minor change via the commercial site plan approval process outlined in Section 13 -3 -7 of the City Code. Answer: Section 13 -3 -7 is the incorrect provision relative to applicant's request for revisions and /or amendments to the PUD. Rather, Section 13 -3 -10 is controlling, which is stated in its entirety below: 13 -3 -10: REVISIONS AND AMENDMENTS: Administrative approval of incidental changes in the PUD may be authorized by the City Planner upon review and approval by ARC. Such administrative approvals shall not substantially alter the character of the approved PUD and shall be limited to landscaping (not including quantity reduction), color schemes (not including materials), association documents, fencing, entrance 30 monuments and decks. Changes in uses or development/design standards must be submitted for a full public hearing review process. (Amended Ord. 314, 10 -4 -2005) Since applicant's revisions do not constitute an incidental change as identified above, but rather, constitutes a change in the development/design standards, the proposed changes must be submitted for a full public hearing review process as set forth in Section 13 -3 -10. 31 PLANNING AND ZONING COMMISSION MEETING — FEBRUARY 10, 2009 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on February 10, 2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Tim Kirchoff, Michael Casey, Valerie Holthus, Douglas Falk and Dennis Cleveland. Commissioners absent: Devon Walton Also present: City Planner, Courtney Bednarz Director of Public Works /City Engineer, David Berkowitz Others APPROVAL OFMINUTES. January 27, 2009 Motion by Kirchoff, seconded by Casey, to approve the minutes as presented. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Walton) vote. PUBLIC HEARING: SKETCH PLAN TO CONSIDER REVISED PLANNED UNIT DEVELOPMENT FOR ANDOVER CLOCKTOWER COMMONS. Mr. Bednarz explained BDT Holdings, the current owner of Andover Clocktower Commons, is seeking direct access to Crosstown Boulevard NW. Mr. Berkowitz reviewed the background information with the Commission. Commissioner Kirchoff stated there was mention of a speed study and he thought this will play into it. Mr. Berkowitz stated there was a speed study requested by the applicant and it was sent onto MNNDot and the decision was to leave the speed limit at 50 mph. Commissioner Holthus asked why Crosstown was turned back from a County Road to a City Road. Mr. Berkowitz stated the County can turn back any County Road to the City 32 Regular Andover Planning and Zoning Commission Meeting Minutes —February 10, 2009 Page 2 and they did negotiate with the County and they made several improvements before they turned it back. Commissioner Falk asked if there was any indication a stop light would be placed at the intersection of Crosstown Boulevard and Bluebird Street in the Future. Mr. Berkowitz stated whatever develops to the south of there will dictate a traffic signal. There are needed intersection improvements there. Motion by Casey, seconded by Falk, to open the public hearing. Motion carried on a 6- ayes, 0 -nays, 1- absent (Walton) vote. Mr. Mark Hyvare, 15195 Bluebird St. NW, stated his biggest concern is the back up of vehicles on Crosstown. He noted currently there is a back up with people turning at the intersection and it will only get worse if there is a left turn closer to Hanson Boulevard unless there is a secondary lane installed. Mr. Tom Roberts, 6484 Pinnacle Drive, Eden Prairie, Chief Manager of BDT Holdings and Mr. Darren Lazan made a presentation to the Commission. Motion by Falk, seconded by Casey, to close the public hearing. Motion carried on a 6- ayes, 0 -nays, 1- absent (Walton) vote. Commissioner Holthus stated Mr. Roberts indicated in his presentation that they wanted a full access intersection but did not want to spend a lot of money right now and she thought a full access intersection would be the most expensive of all the alternatives to do. Mr. Roberts stated if they design a full access that comes out to the property line, they could put a little turn lane in. If they did a % access it would be a lot of money to do that when it could be.changed in a year depending on how the Holasek property develops. Commissioner Holthus asked what the Comp. Plan indicated for this area. Mr. Berkowitz stated they have an extensive layout of Crosstown that shows potential new access points and this access does not. show up in the Comp. Plan. He stated they are trying to figure out a compromise that allows access but provides the most safety at that intersection as possible. The applicant discussed with the Commission the reasons for wanting to install a four way full access intersection. Chairperson Daninger stated some of the applicants concerns were based on cost and the applicant was aware that it will be their cost. Mr. Roberts indicated they were aware and did not want to spend the dollars today if they are not spent wisely. Chairperson Daninger stated there was some input in regards to this from the local businesses in the, development and he wondered if they brought this up when they moved in there to begin with. Mr. Lazan stated this was brought up at the original PUD approval 33 Regular Andover Planning and Zoning Commission Meeting Minutes — February 10, 2009 Page 3 and they ran into a wall at the County. He stated when the road was turned back to the City he has discussions with the City Administrator about getting access. Mr. Roberts stated the first meeting he had with City Staff they pulled out a site plan and it showed a proposed right in/right out so there was always the thought process to hopefully get access. Mr. Bednarz thought that was where the discrepancy exists, he was not sure if it was communicated to Mr. Roberts when he purchased the property that the right of access to both Hanson and Crosstown had been dedicated to the County. Mr. Roberts stated he did not disagree with staff. He just hoped there would potentially be access. Commissioner Kirchoff asked if there was not enough land there to make the by -pass lanes. Mr. Berkowitz stated it makes it a challenge and could look at shifting the lanes over to make that work. They have looked into the details. It would be easier for them to do the full intersection if they had the right -of -way but it could be done without it. Mr. Berkowitz reviewed some of the concerns the City has with changes to the access as Crosstown Boulevard and also Bluebird Street. Commissioner Holthus asked what is the safest option according to staff. Mr. Bryant Ficek, TKDA Traffic Engineer, stated it would be the right in/right out because that configuration would have the least conflict points. Commissioner Holthus thought there was a lot of pedestrian traffic at the Hanson/Crosstown intersection and she saw a potential danger. Chairperson Daninger wondered if the Commission was in favor of a full intersection as the applicant has proposed. Commissioner Falk stated he is not in favor of a full access. He was leaning towards a right in/right out access. Chairperson Daninger stated he was leaning towards not making any improvements unless the improvements go all the way up to Bluebird Street. Commissioner Cleveland stated he agreed with the comments. He felt they have to deal with this type of thing at many shopping centers and if a person wants to shop there they will no matter where the entrance is located. Chairperson Daninger sensed a right - in/right out was the farthest they would agree to. The Commission agreed. Chairperson Daninger stated the recommendation is the most they want to see is a right in/right out at this time. Mr. Bednarz stated that this item would be before the Council at the February 17, 2009 City Council meeting. OTHER BUSINESS. Mr. Bednarz updated the Planning Commission on related items. Vn(4L 34 r V Regular Andover City Council Meeting Minutes — May 19, 2009 Page 7 CONSIDER REVISED PLANNED UNIT DEVELOPMENT /ANDOVER CLOCKTOWER COMMONSINE CORNER OFIIANSONAND CROSSTOWNBLVDSNW BDT Holdings, the current owner of Andover Clocktower Commons, is seeking direct access to Crosstown Boulevard NW. Mr. Berkowitz reviewed the information with the Council. Councilmember Jacobson asked if this were constructed as the City was suggesting and if the Holasek property were to develop in the future how much of the intersection would have to be removed when the parcel to the south would develop. Mr. Berkowitz stated it all depends on what access is approved. He stated if a right - in/right -out access is approved on the south side then most of the improvements can stay the way they are currently designed. If they get into an intersection improvement at Bluebird Street and Crosstown Boulevard along with some type of access in mid block that might change what can stay and what cannot. They will work with what is there and keep what is there and minimize the impact in the future. Mr. Darren Lazan asked if the Clocktower Commons business owners present at the meeting could talk so they could get back to their businesses. Mr. Matt Zeece, Beef O'Brady's, 15190 Bluebird, stated he is in support of getting an intersection and felt it would be good for business and would help bring in business. Ms. Hailey Ryder, Manager Great Clips, stated they are a struggling mall and people do not know they are even there because they cannot see what is in the mall. She stated the Bluebird Street and Crosstown Boulevard intersection is already unsafe and she thought an alternate access would be helpful. She thought it would be safer to have turn lanes and would help bring people in to the mall. Ms. Kelly Casey, Computer Whatever, encouraged the Council to support the access. Councilmember Jacobson stated the applicant and staff have discussed many of the points in the memorandum they received and agreed to most of them except three items. The first one is that the applicant wants stripping and City staff wants concrete barriers, the second is the applicant does not want a right turn lane and staff wants one and the third issue is the actual design of the pork chop median. Mr. Darren Lazan and Mr. Tom Roberts made a presentation to the Council about how they wanted the intersection to look and the reasons for their design. Acting Mayor Trude wondered if the road could be reclassified as urban instead of rural since the road is now a City road and not a County road. Mr. Berkowitz stated there would have to be a lot of improvements made on the road to bring it up to urban standards such as curb and gutter. 35 Regular Andover City Council Meeting Minutes — May 19, 2009 Page 8 Councilmember Knight thought this road is more urban than other roads in Andover that are classified as urban. He thought 40mph is a better speed limit along this road than 55mph. Mr. Lazan continued his presentation to the Council regarding the intersection, safety and layout. Councilmember Knight suggested putting in posts and cables in the median in order to make the area safer. Mr. Berkowitz stated it would likely not work because there needs to be a wider median or separator for that design to work properly. Mr. Lazan stated he did not believe a raised channelization is a fair and reasonable request as it relates to this improvement since it is not done anywhere else. Councilmember Bukkila thought the whole concept for this intersection is to bring business to the mall so it will grow and there is a reasonable expectation that traffic will increase as the population grows so they need to do the best they can to anticipate some level of growth. They need to look a little bit more long term than this year. She stated that she found out the stopping speed at 55mph is eighty feet therefore the right turn lane at a shortened distance would likely be adequate. She thought a right turn lane was necessary and lessens the probability for accidents and also the idea is if they want to go with painted versus a concrete median, she would want the right turn lane so there is an exit option. Acting Mayor Trude supported the comment. Mr. Lazan stated the first part of the statement is correct and they are looking forward to adding the left turn lane even though it is not needed today. He stated they can provide the right turn lane as long as there are no needed safety improvements along the ditch section already there. Council consensus was they needed a westbound right turn lane on Crosstown Boulevard. Councilmember Jacobson thought the biggest concern is the striping versus the concrete median and thought that is where the safety issue came into play. He noted he is leaning towards the concrete median in the road to prevent people from turning to the east. Councilmember Knight stated he thought the painted striping is fine since they have it in many places in the City including in front of City Hall. Acting Mayor Trude agreed. Mr. Lazan thought it was important if they were directed to work with staff on this because there is no storm sewer available and no place to pipe the water to. He stated there is nowhere to put the water until storm sewer improvements are done, when the entire road is rebuilt. He stated in regard to the concrete median it is not only a cost issue and they want to make a reasonable improvement here but this is not reasonable because other intersections in the City, along Crosstown, do not require concrete medians. He thought this was beyond reasonable. Mr. Berkowitz gave the Council staff's assessment of the improvements and the reasons why they were requesting the improvements to be made. He stated they have to look at this as a 36 Regular Andover City Council Meeting Minutes — May 19, 2009 Page 9 permanent improvement and have to look into the future for the City. Mr. Berkowitz indicated that what staff has proposed for improvements is what they are comfortable with as far as safety concerns go. Acting Mayor Trude summarized what the Council wanted to see with the intersection. She stated there seemed to be support for adding a westbound right turn lane to the proposal the applicant has. They want to see the access happen along with some of the safety issues done now but she did not think there should be a full build out otherwise the entire project collapses. There should be a shortened right turn lane that fits the intersection along with a pork chop median extension. Mr. Dickinson recapped the proposal from City Staff with the Council, clarifying the amount of proposed concrete medians and reiterated why staff thought the medians are needed. Councilmember Jacobson stated he would not vote in favor of this if there is not a concrete median. Acting Mayor Trude did not think the majority of the Council wanted a concrete median. Councilmember Jacobson stated it all depended on how long the median was and should be discussed further. Councilmember Bukkila stated she would not be in favor of a concrete median. Councilmember Knight stated he would be in favor of more striping. There was further discussion between Council, Staff and the applicant regarding the median and tabling this item. Mr. Lazan requested the Council approve this item with what was discussed and what the Council wanted to have improved. Mr. Lazan indicated that if there are too many requirements no project will likely be done. Acting Mayor Trude stated they are discussing to table this item in order to have staff rework their current plan to include what the Council wanted and what the applicant discussed and bring it back to the next meeting for further discussion and possible approval. Mr. Dickinson summarized what would get discussed, a westbound right turn lane, a pork chop median extension and appropriate channelization on Crosstown Boulevard. Motion by Knight, Seconded by Trude, to table this to the June 2, 2009 meeting to allow staff to rework the current plan to include Council's comments. Motion carried unanimously. Motion by Jacobson, Seconded by Bukkila, to amend the agenda to move Items 14, 15 and 16 before Item 13. Motion carried unanimously. CONSIDER CODE AMENDMENT /CHANGES TO CITY CODE TITLE 9 /REGULATIONS FOR RENTAL OF SINGLE FAMILY UNITS The draft amendment incorporates changes to the Rental Housing Dwellings, Chapter #8 of the City 37 S Y O F RJ W 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.0 LAN DOVER. MN. US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrate Will Neumeister, Community Deve ent DirectorAwll FROM: Courtney Bednarz, City Plann* SUBJECT: Consider Revised Planned Unit Development/ Andover Clocktower Commons/NE Corner of Hanson and Crosstown Blvds NW Planning DATE: May 19, 2009 INTRODUCTION BDT Holdings, the current owner of Andover Clocktower Commons, is seeking direct access to Crosstown Boulevard NW. This item follows from the sketch plan reviewed by the Council at the February 17'�' meeting. DISCUSSION The applicant initially requested a full movement access through the sketch plan process. The Planning Commission recommended a right -in / right -out access only. The Council appeared in favor of a 3 /4 intersection. The Council also discussed the speed limit along Crosstown Boulevard, the potential for development of the Holasek property to the south and staging roadway improvements over time. Current Proposal The attached plan set illustrates the applicant's proposed 3 /4 intersection. It includes a new access to Crosstown Boulevard with a raised median that divides the entrance and exit lanes. Striping is shown on Crosstown Boulevard to define an eastbound left turn lane and bypass lane. Traffic Study The traffic study prepared by the applicant and staff review comments are enclosed in the packet to provide additional background information. Staff Review of Proposed Plan The city has jurisdiction over access to Crosstown Boulevard. If the city chooses to allow access it needs to ensure that appropriate improvements are made to protect public safety. The Engineering Department reviewed the proposed plan and provided the attached comments. Briefly, the significant deficiencies for a 3 /4 intersection design that were identified are as follows: 1. A westbound right turn lane /deceleration lane is needed for the approach to the proposed entrance. 2. A concrete median is needed within Crosstown Boulevard to protect vehicles as they make the various turning movements and to prevent turning movements that are not designed. 38 3. The median that divides the proposed entrance and exit lanes at the needs to be extended to prevent left turns out of the proposed access. 4. Additionally, there are several items that will need to be addressed after the level of improvements has been determined. These include redesign of the trail across the proposed access, drainage and storm water mitigation. Staff met with the applicant to discuss the proposed design and the review comments. The applicant indicated that they would work with the city to address many of the comments but would not revise the plan to address the major design items listed above. Staff Recommendation The attached Engineering memorandum provides a detailed description of the improvements necessary to create a safe % intersection at the proposed location. Planning Commission Recommendation The Planning Commission recommended that a % intersection be allowed provided that the roadway improvements recommended by staff are required. ACTION REQUESTED The Council is asked to determine whether access to Crosstown Boulevard will be allowed and, if so, what level of site improvements will be required. Attachments Resolution Location Map Applicant's Letter Applicant's Access Plan Engineering Department Memorandum Council Minutes Planning Commission Minutes Traffic Study (Separate Enclosure) R ec s miffed, .11-1w C o Cc: Tom Roberts BDT Land, LLC 6484 Pinnacle Drive Eden Prairie, MN 55346 Darren Lazan Landform 105 South 5 th Avenue, Suite 513 Minneapolis, MN 55401 2 39 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION AMENDING THE APPROVED PLANNED UNIT DEVELOPMENT OF ANDOVER CLOCKTOWER COMMONS TO ALLOW AN ACCESS TO CROSSTOWN BOULEVARD NW . WHEREAS, BDT Land, LLC has requested approval of an amendment to the approved planned unit development to allow direct access to Crosstown Boulevard NW; and WHEREAS, City Code 13 -3 -10 requires a public hearing to review changes to the approved development and design; and WHEREAS, pursuant to published and mailed notice thereof, the Planning Commission has conducted a public hearing on said amendment; and WHEREAS, as a result of such public hearing, the Planning Commission recommended to the City Council that a 3 /a intersection be allowed provided that the roadway improvements described in the Engineering Memorandum dated April 30, 2009 be required; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and hereby approves the proposed amendment subject to the following conditions: 1. Design and construction of the intersection shall conform to the recommendations of the Engineering Department memorandum dated April 30, 2009. Adopted by the City Council of the City of .Andover this _ day of , 2009. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor 3 40 Revised Planned Unit Development Incorporated Additional Street Access 1974 Andover Clocktower Commons �1�5533/1 15502 15484' 15 5536 15522 15 115419 15400 � � 7 `SpS. ^; ,� ryro l.������.0 1� y� 6 �' � r� �? 1 15403 C'4 LLI '15377 0 =5365 U) 15355 ZQ 1573 M-90 A p9d tips \8s �s ` y y0 ` J t�2�8 15349 15341 15389 :�� B ' " r 0 1466 - 0 T5333 1532 v 1536 X 1531 sr 1530 C, 00 ca 15290 529 N Ic 15245 1409 15219 City Hall 1411 Park Complex #1 kb ,\b Nis( "S k '6' 15163 7� j"'s 13''8 �1y1Dcy31yr�'3 1y13� CO 1685 1514 16107 1 1 512 15 118 1� 1 510 1 15106 1510 15122 1 5111 1y;y0 1 150 96 15093 15098 .15095 DSO 15093 � z 1 511 151 15088 15088 15085 1 10 15095 15080 15081 15W0 15077;: 15084 15081 1508 1507 715076 15081 15072 1507 15069' 6 1506 15065 15 150)63 15062 Olf 1506 15060 1503E — 150 14978 1563 i 1503 15032 15031 15030 15029 M o — :0 jj1502 15018 150 7 Park u L z 1501 15015 1501(-j 150 1 15ME < 1500 15004 L9 — T 14997 14950 1499( < W2 O �E 46� X 1499 14990 1499 Jj149 11 — 14 Ij 149 R98, _ 1497E 1498( 14981 14981 —J 149 I t 14967 1496 14965 Z 149 0 CO V C', M ---- 493 CO Ady� 2 V) " 7 1 1487 1455 1423 14853 r 1900 CO co 04 4 1483 1 14844 J 1484 14 52 1420 tib b 1481 W483 1483 r 1480 14824 403 b 4 14 AD Location Map Subject Property N W—�— E 41 L A. N D F O. R M From Site to Finish 800c Butler Square Tel; 612 - 252 -9070 100 North Sixth Street Fax: 612 -252 -9077 April 22, 2009 Minneapolis, NN 55403 Web: landform.net Courtney Bednarz City of Andover. 1.685 Crosstown, Boulevard N.W. Andover, Minnesota 55304 , RE: Andover Clocktower Commons Dear Mr. Bednarz, BDT Land, LLC, the applicant'and owner of Lots 3 and 4, Block 1, Andover Clocktower Commons, respectfully requests approval of the commercial site plan. to allow a•modification to the approved .development plans to allow an additional access to be constructed on .Crosstown Boulevard roughly 700 feet east of the centerline of Hanson Boulevard. The landowner submitted a request for a. sketch plan review for consideration of changes on Crosstown Boulevard in order to preserve the existing businesses-and in hopes of contributing new services to the community. The City Council reviewed that sketch plan and supporting materials at their February 17, 2009 meeting. in preparation for that meeting, the landowner prepared a traffic study examine the impact of a full . intersection in this location. While the ultimate,condition of the street is unknown, proposed new access would be approximately 70.0 feet from the centerline of Hanson Boulevard and approximately 380 feet from the centerline of Bluebird. A full access at this location would operate at a Level of Service (_LOS) A today. A full access would relieve the Bluebird /Crosstown intersection. Sightline, stopping distances and.speed limits would meet or exceed the standards at the current City -Hall access. We.continue to believe that the full access provides numerous benefits including: Allow direct access to lots 3 and 4 • Allow more immediate access to Hanson • Relieves traffic at the Bluebird and Crosstown intersection • Providing a temporary solution that lays the groundwork far the future improvements needed when the Holasek property to the south develops. i However, the City Council reviewed the sketch plan request fora full intersection and directed the landowner to prepare plan'for a 3 /4 intersection. Our attached plans show the 3 /4 intersection with. striped turn lanes on Crosstown Boulevard and a "pork chop" on the subject property as'directed by the City Council on February 17, 2009- We- request approval of the 3 /4 intersection improvement as shown or, alternatively, approval of the full intersection as originally proposed. If the request is approved we would anticipate construction in summer of 2009. _ As this is a minor amendment to previously approved plans and was anticipated during the original design of the development, we are -not including.the original hydrology report or soil borings, but they can be provided if requested. ' Landtorm" SensiblyGree-n and Site to Finiste" are service marks of Landform Engineering Company. - _ 42 We request that this commercial site plan be considered at the May 12 Planning Commission meeting and the June 2' City Council meeting. If you have any questions, please call me at 612.638.0225 or email me at klindahl @landform.net Sincerely Landform Ke ra Lindahl, C Principal ; COPY: - Tom Roberts, BDT Land, LLC 2. Courtney Bednarz - April 22, 2009 43 C I `t, Y 0 G u 4685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -5460 FAX (763) 755 -8923 • WWW.CI,AND0VER.MN.LIS MOPIM TO: Courtney Bednarz, City Planner FROM: Jason J. Law, Assistant City Engineer David D. Berkowitz, Director of Public WorkslCity Engineer DATE: Ap0130, 2009 REFERENCE: Andover Clocktower Commons /Commercial Site Plan /Revised Access /Review #1 The following comments are in regard to the submitted plans: 1. Need to contact the Coon Creek Watershed District, MPCA and any other agency to determine if a permit is required. A copy of the Storm Water Pollution Prevention Plan (SWPPP) shall be provided to the City before construction begins, 2. All sheets where appropriate. All existing utilities within 100 feet of the proposed site are required to be shown including sanitary sewer, manholes, water mains, hydrants, storm sewer, gas, telephone, electric, cable tv, etc. Please verify that the required information is there and they are all labeled properly. Otherwise make a note in legend that none exist within 100 feet of the site. 3. Verify that the design for vehicle traffic (including fire trucks, delivery trucks and garbage trucks) can navigate through the site. This can be submitted on an 11x17 sheet, which identifies the turning movements for the largest truck that would enter the site. 4. Sheet C2.1. A westbound right turn lane into the site must be provided. 5. Sheet C2.1. All thru lane tapers must be 50:1 (speed :1). Turn lane tapers may be reduced down to 5:1, but only if that reduction from the standard 15:1 tapers results in improved geometrics (ie stacking, thru lane tapers, etc). All tapers must be labeled on the plans. 6. Sheet C2.1. The concrete "pork chop" median must be extended further west and north to prohibit eastbound turning movements. 7. Sheet C2.1. Concrete medians shall be constructed in Crosstown Boulevard to prohibit south to eastbound turning movements and to provide safety for turn lane traffic. 8. Sheet C2.1. Add 18" wide stop bar on exit. 9. Sheet C2.1. Need to add median delineator signs on the pork chop for snow plows. 10. Sheet C2.1. Need to add appropriate lane use (turn lane signs) on both directions on Crosstown Boulevard. Signs and spacing should be consistent with the MMUTCD Manual 11. Sheet C2.1. Need to construct concrete curb and gutter on the entrance. This would not be considered a temporary entrance. 12. Sheet C2.1. Need to call out concrete curb and gutter as B612 in the porkchop median. Curb and gutter in Crosstown Boulevard median should match existing curb type. Potential curb along the turn cane should be B418. 13. Sheet C2.1. Need to show intersection with Bluebird Street. The thru lane taper will be extended through this intersection. This intersection needs to be shown and further reviewed by City staff on the next submittal. Label Bluebird Street. 14. Sheet C2.1. Need to label all radii. KkEngineeringxcommercial Site Plans\Open Commercial Site Plans\Andover Clocktuver CommonslCourtney.doc —7 44 15. Sheet C3.1. Need to include typical sections for trail (City Detail 713A) and for Crosstown Boulevard. The pavement sections for the trail shall be 2.5" of bituminous over 4" of Class 5 aggregate base. For Crosstown Boulevard, the pavement section is 2" wear course, 2" base course, 6" of Class 5 aggregate base. 16. Sheet CM. Drainage needs to be analyzed in detail. With the right turn lane, drainage will flow from the boulevard onto the roadway. Curb and gutter will need to be installed if a ditch cannot be constructed. This curb and gutter shall wrap around and tie into Bluebird Street. Storm sewer will be needed to handle the runoff. As this is a State Aid route, spread calculations will need to be completed to design the storm sewer spacing. 17. Sheet C3.1. In- slopes from the roadway must be 6:1 or flatter. 18. All sheets. Add signature block and sign final plans. 19. Refer to plan sheets for additional comments. Note: It is a requirement that the developer respond to each of these items in writing when submitting the revised commercial site plan to the City. If you have any questions, feel free to contact Jason Law, Assistant City Engineer at (763) 767 -5130 or David Berkowitz, Director of Public Works /City Engineer at (763) 7675133. HAEngineering\Commercial Site Planstopen Commercial Site PlansVAndovver Clocktovier commonstcourtney.doc 4 v 45 Regular Andover City Council Meeting Minutes —February 17, 2009 Page 5 DISCUS SKETCH PLA1V REVISIONS TO PUD FOR CLOCKTOWER COMMONS Community Development Director Neumeister stated BDT Holdings, tile current owner of Andover Clocktower Commons, is seeking direct access to Crosstown Boulevard NW. Mr. Berkowitz reviewed the information with the Council. Councilmember Trude stated there is discussion about the traffic report and she wondered if the full access would look like the access at the school and Sunshine Park. Mr. Berkowitz stated it would be but a little bit at a skew. He stated another point is the site lines and the way you maneuver through the intersection is more difficult. Councilmember Trude thought that would be a good reason to try to get an advisory speed change because of the school crossing and other obstacles or else try to straighten it up but they did not own the property. Mr. Berkowitz reviewed with the Council the different speed zones in the area. He stated the curve signs through the intersection of Crosstown Boulevard and Hanson Boulevard have advisory signs below them of 40mph. This is not the posted speed. He also reviewed the different possible intersections with the Council. Councilmember Trude asked if they were granted an access would the trail need to be altered. Mr. Berkowitz stated any access constructed would require trail improvements. Councilmember Jacobson stated whatever they decide to do will involve three different areas that will be affected.. He stated it is not as simple as a right- in/right -out. He thought the owners preferred to have a left lane in if possible. He stated if they plan this correctly now, it will save them from _ problems in the future. The Council discussed how the traffic would affect the current intersections at Bluebird Street/Crosstown Boulevard and HansonBoulevard/Crosstown Boulevard. Mr. Berkowitz stated the lowest cost for the developer would be a full access but with all the safety issues he would not recommend that. The second least costly would be a right in/right -out and would be safer to do with the way the road is constructed. Councilmember Bukkila stated she would have a problem with the three quarter turn if there is not an adequate distance for people to make the transition from a 50mph zone to make that turn lane_ Mr. Brian Fesik, TKDA, reviewed with the Council the different conflict points for the intersection. Mr. Tom Roberts, BDT Holdings and Darren Lazan, Landform, explained that by putting a curb cut in they could ultimately lower the speed limit in this area. They thought the most important movement to improve the traffic flow is a left turn in and then a right -out, right -in and then a left -out. He agreed the cheapest for them is full access. He stated they would not mind a three quarter if they could use paint instead of a pork chop. They would like to see from a cost standpoint that when Mr. Holasek's property gets developed there will be a study done and the road will be rebuilt. He stated 46 Regular Andover City Council Meeting Minutes — February 17, 2009 Page 6 it not economical for them today to do part of the intersection and then redo it again in a few years. Mr. Roberts reviewed the different possibilities with the Council.. Mr. Lazan stated these stores are retail driven and need to have an easier access to the shops in order to survive. Councilmember Knight wondered if a four way stop would make a difference. Mr. Berkowitz stated it would be very dangerous because the potential of traffic backing up to Hanson Boulevard. The roadway is designed to move traffic and a four way stop would make it difficult. Councilmember Bukkila thought the developer was asking the Council to sacrifice safety to same them money. Mr. Lazan stated there is always a risk of safety at every intersection and the road is downgraded so he. felt the intersection could be warranted. He stated they build tremendous amounts of road to only rebuild them a few years later so they know Mr. Holasek's property is a game changer and they do not want to spend a lot of money today to see it torn up a couple of years from now. They are not opposed to the pork chop but is very expensive to do. Councilmerinber Jacobson asked if they are looking at a cost sharing proposal. Mr. Roberts stated they will pay for the improvements now but when the other properties are developed he requested they pay their portion. He wondered if a round -about would be a good solution to the problem. He thought the City will need to make a decision when the time comes to improve the property in the area. Councilmember Trude wondered if staff had a solution for staging the project for complete build out over time since she would like to see as much access as they can get. Mr. Dickinson stated some of the issues are not easy to structure for this since they do not know what will happen in the future. The Council discussed the ramifications of allowing improvements and made suggestions to what the City would like the developer to do. Councilmember Jacobson stated he could be convinced that a pork chop might be appropriate but what kind is the question. He stated another concern would be when the land across Crosstown develops he would want something that would have minim tear out for access to that development also. Mayor Gamache thought they have discussed all the different options and he still thought the access should be at Bluebird Street with turn lanes and a possibility of a traffic signal there. He thought they needed to find a way to improve the access at Bluebird Street. Councilmember Trude stated there is no place on Crosstown Boulevard where there is a barrier for turn areas. She stated they have not done that a lot on a road like Crosstown Boulevard. Mr. Dickinson summarized the direction of the Council. The Council wanted a safe intersection; the preferred is a three quarter intersection but would allow a right - in/right -out. Some direction is to see if it is possible to stage the development over time. 47 ©LAm 2W9 cr CD qLl u. \ •. \ \ \ \ \•�•:::::'�_ \- \ tom A +.. � - y N 2 CENT u Ave 48 ©IANOFOFMI E009 . o t g loal \ - ��O �''' \ ' err i � ,.'� • N•LC - C.� \ V _ \ N., \ A. IP ax ° ° .. 0000 X-5- °•-`� F, - I \.$� Q nm m 0 0000 jg00000 :1 - s 0 0000 'p I ..�'\\ . -0 a 00000 � b' � ��� \ -:� _,.\ 00000 r m G\ 00000 R�7 3 . k ° b ° O a m g \ k NA a m v -4 m @ O 0 \ N N 49 ©IANDFDNld 2M Sp • T \ \ y �� � , \a , \} <^ °tee' a•r Y� � � � ,� ! � • _ !'�.�._]'.� � . _ :.Q:':0,,:, . ° <� `0 1 �� / / //_' :.t a. S :�,p • mm h \, �R ✓ :y i .;: : (b �AC 4 �O \ ` � i • +•.\ \ �� 1 ;��m :, - -_ _ %OiN: �: �' -•' 3 �A��• - :'\ � __• J r % r;! ' C <�~ ( -�:. - �_. µOP \ 24 i.� :`s,� i. `A.:: •. � �: ,° u -•, \ Ili ,.. \,; r• i � _ Co Rg 6' G•. •,: H\ .AYE::\ .\ -\. \ "\ <,\ \ ii- \ a ^ fit ��: — : -__ a .;'e,, \•� •\ � "� -. • ids _ i \ ^ • ` \_% , �; _ CD �> oa ''3 \ \ \•- ' ^,-'\ .\ rn 50 Andover Clocktower Commons Traffic Study Attachments: 1. Introduction Letter 2. Traffic Study 3. Staff Review #1 4. Revised Traffic Study S. Staff Review #2 �Rop` RrI-ES, .INC. mi . j antes Di&inso City A.dnnir st . City of tdover_ Re: And C'16 -c owes Co€rsn�.on's ' Dtive access Mr. Didd son, At ecl'please find a traffie study and concept design. infor.�tatLOu in support of our.req�xest.to constrix a�i.••ac ess to Crossta�vn Boul ttratd.froixi. the above ' project. Hisfory:. Sri. �e fall of 2003 the applicant _ suBmitted and received .pproval for I? - 171 and Final Site.PIarE App�covaI fog tie 8 aere par�bl at tho- Northeast cjuadrant of Haiigbrt and Crosstown Boulevards; As p2k of tMs.appkdval we sought air , access to Crosstown Boulevard to be iacafieii appvxiiately midway.betiveen - Hanson gnd Pluebird. At that te, Crosstown, C.-R. IS, was unddk the Juris di . #0i?.ofc Anoka County, whq applied ceitain spacing . quirements used -on the fact that tbds was a B- Man or Arterial and accordingly wou n ©f consider the request for an aecesss Since that dine, Crosstown Boulevard adjacent to this site has been tamed bock to the City Qf A n d over and reclassified ag a Collector.in die City's co!r prehensiv'e plait. This change, by deffinnition, *e ognizes- an. "equal.importance" of local access and thru traf c as opposed to the County's previous classification that ' provided a heavier en- .phasis on moving cars through.the city. At the time of o-ctr puD and FSP approvajs, staff noted in' omxxiertis and during ; :'. the hearings that the Conxtty would not allow the access we weire•seekMg. At that time we a&nowledg6d. sfaff'�s c©nte �t, but emphasized that we wanted dte City's approval regar ess,-so W e co€zld wo the coanty the f re.. We acic tot�rledged on t ie' �ecora that vre were :tot peeking ihe.County's approval =at krsYOneVaood @w incasY, net - Office (952) 934 -1423 Fax (952) 9344697' 6484 Pinnacle Dr. Celt ' (ii1L} 790 -2766 Eden Prairie, MN 55346.1943 • .. ........ . that 2ig-Le, but no- netheless wanted LZS approval as part Ot E PUD- 111e appr`aved pia_ a , and the bu ilt cc � o� t, reflect t aU �ca�E�e. As we look at f e Crossta - wa c from Hanson to Yellowpine we realize it to be a Vital part of the success of not ordy our project, but the commercial parcel in the Southeast quadrant as well. Since the modifications to Hanson- over the last few years, virtually all access to these key cominerc.ial corners has been eliminated, leaving the predominant means of access to local streets (Crosstown., Bluebird, and 150'h Lane). if we analyze the potential buildout of over 25 acres of commercial uses on that corner, we see that almost all the traffic will be routed through the Crosstown and Bluebird intersection, and all of the SE quadrant traffic through and past existing residential Domes. As we anticipated. in 2003, and proposed originally, the most logical resolution would be to consider aligned access points midway along the stretch of Crosstown between Hanson and Bluebird. This would significantly raeve the Crosstown/Bluebird intersection, and provide all commerdal traffic a means of ingress /egress other than through residential streets. Our current traffic study shows that initially the traffic loads would allow a full access to operate at a Level of Service B or better, but ultimately as traffic increases on Crrosstown. the City may consider reducing these access points to right✓h ifright<out only with additional improvements noted on attached concepts. This attached traffic study addresses -this LOS configuration, those of the surrounding intersections, as well as safety concerns specifically related to the sightline /sfoppi g distance conceals raised at previous meetings. The location of this proposed drive was designed in consideration of this concern. The proposed location provides adequate stopping distances from both. the Bluebird /Crosstown intersection., and the commencement of the 40 WH caution zone associated with the bead in the road just: East of Hanson. The attached extait illustrates this configuration at the current 50WH design speed, the condition improves dramatically as we look at 40 -45N WH, potential outcomes of the current speed study. ...... 5 3 Accordingly, we respectfully request staff approve the proposed access with the fallo considerations: l.. 'hat the full access point be approved and constructed by the applicant in the location shown on approved plans. 2. That the applicant will. participate in an Crosstown area study wl�en the traffic warrants improvement. We appreciate you attention to this matter and look forward to your response and approval. Sincerely, BDT Holdings, LLC Tom Roberts 54 =i c t_ THE 7RAfs'-!C COt.SPANY M r irk _ '� C To: Tom Robets, BIT Holdings From: Mike Spack, P.E. Date: 112412008 Re: Clocktower Commons Access Traffic Analysis -Andover, NI Per your request, this memorandum analyzes the traffic operation of the proposed access on Crosstown Boulevard for Clocktower Commons. The proposed full — movement access would create a new tee intersection located approximately 400 feet west of Bluebird Street, as shown in Figure 1. Glocktower Commons is currently - - �m = • iao.. ��� - , �- I served by two full movement driveways on Bluebird Street on the north side of the site. - A ; The proposed access was denied ` by Anoka County when the first Fig. , Site Map phase of Clocktower Commons was developed because it did not meet the County's access spacing guidelines. Since then, Anoka County has turned back Crosstown Boulevard to the City of Andover and the City is willing to consider the applicant's request for the proposed access. The purpose of this memorandum is to (1) determine the traffic operations of the proposed intersection with the current occupancy of Clocktower Commons, (2) determine the traffic operations of the proposed intersection with full occupancy of Clocktower Commons, and (3) recommend an intersection configuration that will provide safe and efficient traffic operations per traffic engineering standards. Existing Conditions The weekday, evening peak hour is the most intense period for traffic at commercialfretail centers like Clocktower Commons. Manual turning movement counts were conducted at the site's two driveway intersections on Bluebird Street and at the intersection of Crosstown Boulevard & Bluebird Street from 4:30 to 7:00 p.m. on January 17, 2008. The p.m. peak hour turning movement volume data is shown in Figure 2. The through volumes at the proposed intersection on Crosstown Boulevard were calculated based on the traffic volumes entering and exiting the Crosstown Boulevard /Bluebird Street intersection. i.F- ,.n " 2o:.s - ��� ,- •r- .crxaa��- s*� -9.c� : �:,_- _ � x' .- _ .'�_ . �.i'.�: +:...I -.i1 ..s: {`:; , .�.° .ie .5: �.: _t _:1,.- •"lsll<- f!';�,,cJ.Fr' '�.�'' -- ��'��' i<�.r_ ��% t! A ^=C � _ .[� 1 { _ Y � -.�_� �•i�i.� J tee' ---e , •.=S' �J�. l,• .�eC {JU.��_•:' -'•Gv �'i4� °�'r - 2� � M- •:c' -.ss� �� .��i i ��.;3vv--� . ''- "c�".'' wi °z �`x`n -� �_.c: `� ��� _r+.` -?,•i �'...� ���, --.. - �'� rk_ �..,q� -_. '.,e- ;/i...-_�4 -.5_ ti ���?�^••C ?.Tn ;•-'c7•:T� -. :.v'i.'r;. � -- v�'` � 'Q� =�-; �'>' .- - -- -••�_� �µ'�vn.'- .�� ^.� .ti"3.y r1'�:"✓..= "- '- "li - _ v. _ � 2.- K.i"3 - � ��G.^� _ '..� 'l- c.:�.::- ��.i� . >;�..- �£,- ^=�:.. .:_ ..���.� Via ?�Y== , <ci:= ,=- �.� •s:.£%.�_ € � = � ='��' .c7,. :, =���� _�— _..., =.s _�_ ^:ti..__ r %...._____� ............... 55 Moldower Commons Access Sfudy 2 cf 5 Tom Robeds, EDT Hd;dings f 8(uebin St J °L A, 20`� 3 r y 93 L C kP !r -2> North Fig. 2 — Existing P.M. Peals Hour Volumes An intersection capacity analysis was conducted for the intersections in Figure 2 per the Highway Capacity Manual. Each intersection has a one lane, full movement approach with the side streets being stop sign controlled. The overall intersection as well as each intersection approach is assigned a "Level of Service" letter grade for the peak hour of traffic based on the number of lanes at the intersection, traffic volumes, and traffic control. Level of Service A (LOS A) represents light traffic flow (free flow conditions) while Level of Service F (LOS F) represents heavy traffic flow (over capacity conditions). LOS D is considered acceptable for the overall intersection in urban co nditions. LOS F is considered acceptable for individual approaches controlled by stop signs as long as there is not significant stacking. All of the intersections currently operate acceptably at LOS A in the p.m. peak hour with each movement operating at LOS G or better. The three study intersections will operate better if the proposed intersection is built because their traffic volumes will go down. The rest of the analysis in this memorandum focuses on the proposed intersection on Crosstown Boulevard. Proposed Intersection Operation with Current Occupancy The site is currently occupied by a McDonatd's fast food restaurant, gas station, and retail strip center. These uses are oriented to the northern portion of the site near the existing access points from Bluebird Street. The Hanson Boulevard /Bluebird Street intersection on the northwestern corner of the site is currently a % movement intersection (no left turns are allowed from Bluebird Street to Hanson Boulevard and no through movements are allowed back and forth along Bluebird Street). Adding the proposed access on Crosstown Boulevard is not anticipated to alter the traffic patterns going toifrom the Hanson Boulevard /Bluebird Street intersection. It will alter the Clocktower Commons traffic pattern going through the Crosstown Boulevard /Bluebird Street intersection on the northeastern corner of the site and the .56 Ckckiovver Convi om Access Study 3 of 5 t oin Robelis, Btu i Holdings Hanson Boulevard /Crosstown Boulevard intersection on the southtftfestern cornier of the site. Based on free existing traffic patterns and the area population centers, it is antici gated: 9G% of the Clocl.tower Commons traffic going tolfrom the west and south at the Hanson Boulevard /Crosstown Boulevard intersection would use the proposed intersection versus the Crosstovn BoulevardlBluebird Street intersection. The proposed intersection will provide a more direct route to all of the uses in the site compared with using the Crosstown boulevard /bluebird Street intersection. it is possible only 70% to 80% will be rerouted to the proposed intersection, but using 90% is a conservative estimate used to look at the impacts of routing most of the traffic through the proposed intersection. 20% of the C[ocktower Commons traffic going tolfrom the northeast at the Crosstown Boulevard /Bluebird Street intersection would use the proposed intersection versus the Crosstown Boulevard /Bluebird Street intersection. Shifting the existing Clocktower Commons traffic, patterns from Figure 2 based on the above percentages results in the P.M. peak hour traffic volumes at the proposed intersection shown in Figure 3. d O� Rodh G �aS Pig. 3 -- PA. Peak Hour Volumes at Proposed Intersection with 15xisting Occupancy An intersection capacity analysis was conducted for the intersection volumes in Figure 3-per the Highway Capacity ManuaL It is assumed each approach to the intersection will be one full movement lane with the driveway being stop sign controlled and Crosstown Boulevard remaining free flow.. The proposed intersection would: operate acceptably at LOS A in the p.m. peak hour with each movement operating at LOS B or better. Based on the Highway Capacity Manual methodology, the 95 percentile queue (the maximum queue happening over 95% of the peak hour, a common design parameter) is anticipated to be one vehicle at each approach. The proposed driveway will operate acceptably with the current Clocktower Commons traffic. No turn: lanes are necessary to accommodate the traffic. . .5 7 G'ocktotiver Commons Access Study 4 0; 5 Torn Roheits, BDT Holdings [�ro:��o�ec lt�ter�ectic�t t�t�era� ion 4tti�:E =� r Gt ��:cut Approximately 10,QQQ square feet of the ex�stmg 24,QQQ square fool strip center is kracant. In addition there are pions io build an addit!onal 10,QQQ square feet of office and 12,00 0 square feel of sit down restaurants on the site_ A trip generation analysis was performed far the additional uses anticipated in Gloci<tovder Commons lased on the methods and rates published in the ITE Trip Generation Manual, 7 Edition. The results are shown in Table 1. Table 1 W Traffic Generated bv Addit €onal Uses I in Vehicles a e -w ngpy - - - -- - - 750 L Office y Building : (10,000 sq ft - - 15 : 75 820 Shopping Center 10,0€0 sq ft 66 71 932 Restaurants 12,000 s fl 124 102 Total Change in Traffic 245 248 The traffic generated during the p.m. peak hour by the additional uses was added to the proposed intersection per the distribution pattern used to develop the turning movement volumes shown in Figure 3. This traffic was added to the traffic shown in Figure 3 to develop the build -out traffic forecasts shown for the proposed intersection in Figure 4. d North Fig. 4 m P.M. Peak Hour Volumes at Proposed Intersection with Build -Out Occupancy An intersection capacity analysis was conducted for the intersection volumes in Figure 4 per the Highway Capacity Manual. It is assumed each approach to the intersection will be one full movement lane with the driveway being stop sign controlled and Crosstown Boulevard remaining free flow. The proposed intersection would operate acceptably at LOS A in the p.m. peak hour with each movement operating at LOS B or better. Based on the Highway Capacity Manual methodology, the ge percentile queue (the maximum queue happening over 95% of the peak hour, a common design parameter) is anticipated to be two vehicles on the southbound approach and one vehicle at each Crosstown Boulevard approach. The proposed driveway will operate acceptably with the build -out Clocktower Commons traffic. No turn lanes are necessary to accommodate the traffic. 58 . ... Cloc tourer Coiimons Access Study 5 0; 5 Toni Robeds, BD TV, ON11igs _ aC•r � F The 50 mph speed limit could pose a safety problenh for the northeast bound traffic on Crosstown Boulevard if motorists need to stop abruptly behind vehicles waiting to turn left into the proposed driveway. The MnDOT commissioner has the statutor f authority to sc-t speed'limits in Minnesota. The City has requested NAnDC T study Crosstoifvn Boulevard to determine if the speed limit should be lowered oil Crosstown Boulevard near the site. Lower raveling speeds mean motorists would have more reaction time to brake for a stopped vehicle waiting to turn left into the site. if the speed limit: remains 50 mph, there is a higher probability for rear end crashes at the proposed intersection. A safety problem is not anticipated because the stacking is expected to be minirnal at the proposed intersection with the current site occupancy. However, if a safety problem does arise because more vehicle stacking occurs with increased traffic levels, a left turn lane may need to be built to separate the left turning traffic from the through traffic or the intersection may need to be converted to a right-in/right-out. The southwest bound right turning traffic into the site will turn unimpeded into the site. No vehicle stacking is anticipated for this movement, so no safety issues are anticipated. A right turn lane is not needed to separate the turning traffic from the through traffic. The terrain at the proposed intersection is level. MnDO - rs Road Design Manual recommends clear sight lines be provided for at least 425 feet in order to provide adequate stopping sight distance on level terrain for a 50 mph mainline speed limit. It appears more than 425 feet of clear sight distance is provided in each mainline direction at the proposed intersection. This should be confirmed when the intersection is designed. Conclusions The proposed driveway intersection on Crosstown Boulevard will operate acceptably at Level of Service A with each approach to the intersection operating at Level of Service B or better. These Levels of Service will be provided at current occupancy levels and at build -out of Ciocktower Commons. The City should monitor the traffic volumes and the crashes at the intersection in the future. If traffic volumes rise to the levels where one of the movements operates at Level of Service E or safety concerns arise, two alternate mitigation options are: • build a left turn lane to separate the left turning traffic from the northeast bound.through traffic. • convert the intersection to a right in /right -out by placing a median on Crosstown Boulevard. The proposed driveway intersection is anticipated to operate acceptably if built- The driveway approach should be controlled with a stop sign and Crosstown Boulevard should remain uncontrolled. Each approach to the intersection should be one shared lane, no exclusive turn lanes are initially needed. The design of the proposed intersection should confirm appropriate sight lines are provided per MnDOT's road Design Manual. 59 Mgt p3 yF_ u it s_... to son a 13 !all All 1 1 An' R A �, ry .' ... mnmr tr TT a - � s �apa'�T"i \` \ ,E� ° T an ..................... (,z oil wm) -AX -aA3 • - ShONd410D L'3hRO.L400"1J d�AOUhiH HOOT 1.zIHiIT -193 � i 60 iM , of • -i I � i L 3 1 r F c o c LLc" —.-a 3Llrol� g v 00 o _ I� . L.I.I \4 f S IS VK • 4 s�ovat�o� a�nnau+oo to a3no(INV sooz ,��vnaaa� R 1 61 i Am`\ x Z u o � U V i l t Z - Na LLL _ k : i �` A VE Er Q, ,a ds C5 ts I � a V r �° I 62 s. ovevaoo aanno! �oo� aa�,oat�t+ sooz ,�rivnagaa - ?CS V` N 'e �f- _- 2 '1 ,SPA �- cb �J F Jul A ,VVViii]]] et W o i m cl t _ a to Kv LL L w lY N U � • ■■ t a.O w fn IMF{ q o � l 63 444 Cedar Street, Suite 1500 lZ_ Saint Paul, (dill 55101 -2140 ENGINEERS ° ARCHITECTS = PLANNERS (651) 292-4 =00 (651) 292 -0083 Fax wioaia MEMORANDUM LORAN t ,UST 'Poe Dave Berkowitz Reference City of Andover Project # -20 C@pies Toe Clocktower Commons Traffic Study Review From: Bryant Ficek Pro,. No.: 14066.000 Date: March 4, 2008 pouting: Pursuant to your request, we have reviewed the Clocktower Commons traffic study discussing a proposed access onto Crosstown Boulevard. Our review determined four items that need further examination before reaching a conclusion on the proposed access: Examine an additional peak period ® Include the intersection of Crosstown Boulevard and Hanson Boulevard Include background growth in the review of future traffic • Provide a "No Build' analysis of the study intersections in the future without the proposed access Each of these points is discussed separately below. The traffic study examines the weekday p.m. peak hour of the area, which is described as the most intense period of traffic. While agreeing with this statement, other peak periods would also provide value in this analysis. The a.m. peak hour would be expected to have traffic flow opposite of the p.m. peak hour with most traveling southwest on Crosstown Boulevard. A peak hour around noon would be expected to have balanced traffic on Crosstown Boulevard. The existing site has development that would show entering and exiting traffic during the a.m. or noon peak periods. Future development on the site, especially the potential office building, would also increase the traffic to and from the site during either peak period. The overall traffic volumes during the a.m. or noon peak hour would be expected to be lower in comparison to the p.m. peak hour. However, the traffic patterns would also be different. By examining the study intersections under at least one different traffic pattern, the analysis would show whether the proposed access would provide satisfactory traffic operations for various times of an average weekday. The proposed access to Crosstown Boulevard would be located approximately 630 feet from the. signalized intersection of Crosstown Boulevard with Hanson Boulevard. This signalized intersection has an effect on traffic operations through the queue of southwest vehicles waiting at a red light or the platoon of northeast vehicles traveling through on a green light. Thus, existing and future traffic operations at the unsignalized intersections of Crosstown Boulevard with Bluebird Street and with the proposed access will be influenced by this existing signal. Given this, the signalized intersection should be included in the analysis. Its inclusion will provide a more realistic assessment of traffic operations through the study area. An Employee Owned Company Promoting Affirntative Action and Equal Oppor!uniy 64 City of .Andover Project #08 -20 Page 2 March 4, 2008 Clocktower Commons Traffic Study Review The review of future operations included only neti =a traffic frozn full occupancy of the study site. Through traffic on Crosstown Boulevard is also expected to increase due to regional development, which will affect traffic operations at all intersections. The study would benefit from examining future traffic volumes with five years of background growth. Looking at the study intersections in this short term manner would help decide the potential configuration of the proposed access, if found to be justified. The traffic study examines the proposed access intersection with full occupancy of the Clocktower Commons site. However, the study did not examine future volumes without the proposed access. Saving a No Build scenario would help determine if the existing access could handle the increased traffic if the site is fully developed without the proposed access. If the existing access shows poor results without the proposed access, then that lends further justification to providing another access. Similarly, if satisfactory results are found without the proposed access, the need for another access becomes more questionable. Based upon this review and the determined areas of further study needed, a technical conclusion on the proposed access cannot be reached at this time. Please contact me at (651) 726 -7944 or bUant ficek@tkda.com if you have questions or comments regarding this information. 65 4. Revised Traffic Study 66 - )t , /,FANY T Alf F I C. .5 T D Y C Q T F 0 L Fai li I ( - . 1 UN I To. Tom Roberts, BDT Holdings From: Nlike Spack, P.E. Date: 4/1/2008 Re: Second Clocktower Commons Access Traffic Analysis - Andover, NIN We prepared a memorandum dated January 24, 2008 that analyzed the traffic operation of the proposed Clocktower Commons driveway onto Crosstown Boulevard. Per your request, this memorandum provides additional traffir, analyses to address the city engineer's concerns. Based on a discussion I had with him, the additional analyses consist of. • Providing an a.m. peak hour traffic analysis to supplement the p.m. peak hour analysis supplied in the January 24P memorandum. Providing traffic analyses of the Hanson Boulevard/Crosstown Boulevard intersection. • Providing 2030 traffic anaiyses with and without the proposed driveway. Existing Conditions Figure I shows the study intersections with their lane configurations and traffic control. The p.m. peak hour turning movement volume data for the study intersections is shown in Figure 2. Per the city engineer's guidance the p.m. peak hour traffic volumes were reversed to approximate the a.m. peak hour turning movement volume data. The a.m. peak hour turning movement volume data is "shown in Figure 3. An intersection capacity analysis was conducted for the study intersections in Figure I per the Highway Capacity Manual. The overall intersection as well as each intersection apprbach is assigned a "Level of Service" letter grade for the peak hour of traffic based on the number of lanes at the intersection, traffic Volumes, and traffic control. Level of Service A (LOS A) represents light traffic flow (free flow conditions) while Level of Service F (LOS F) represents heavy traffic flow (over capacity conditions). LOS D is considered acceptable for the overall intersection in urban conditions. Table 1 shows the Level of Service grades for each study intersection. They will all operate acceptably at LOS C. or better in both peak hours. 67 Clocktower Commons Access Study 2 of 5 Tom Roberts, BDT Holdings Tafate 1 — Exisidng 2008 Level of _SGEOce (LOS) _DP i INEEKDAY A.M. W P.M. ji Intersection Peak Hour Peak Hou - r - Hanson Blvd/Crosstown Blvd C T C Crosstown Blvd/Bluebird S A A A B luebird SEINE Driveway A Bluebird St/NW Driveway A A 2030 No Crosstown Boulevard Access Scenario The City of Andover's Transportation Plan lists the current (year 2005) daily traffic volume on Crosstown Boulevard northeast of Hanson Boulevard as 6,500 vehicles per day and forecasts the 2030 traffic volume will be 11,1100 vehicles per day. This represents a 2.12% compounded growth rate. The first step in developing the 2030 No Access scenario traffic forecasts is to factor the 2008 traffic volumes to 2030 with this growth rate. The second step in developing the 2030 No Access scenario traffic forecasts is to add the traffic that will be generated by the unoccupied portion of Clocktower Commons. The site is currently occupied by a McDonald's fast food restaurant, gas station, and retail strip center. Approximately 10,000 square feet of the existing 24,000 square foot strip center is vacant. In addition there are approved plans to build an additional 10,000 square feet of office and 12,000 square feet of sit down restaurants on the sife. A trip generation analysis was performed for the additional uses anticipated in Clocktower Commons based on the methods and rates published in the ITE. Trip Generation Manual, 7 ffi Edition. The results are shown in Table 2. Table 2 — Traffic Generated -by Additional Uses (in Vehicles) o ur:. : :: . AM Real. ri U IJ 0 - s - 6 (on t 0 h C 750 - Office Building (10,000 sq ft) 28 3 15 75 820 Shopping Center (10,000 sq ft ) 20 13 66 71 - Restaurants (12,000 s q ft) 84 78 1 1 24 102 Total Change in Traffic 132 94 205 The traffic generated by the additional uses were distributed according to the distribution pattern shown in Figure 4. The distribution pattern was developed based on a weighted distribution of the existing traffic volumes on Crosstown Boulevard and Hanson Boulevard. The 2030 No Access forecasts developed through this two step process are shown in Figures 5 and 6. An intersection capacity analysis was conducted for the study intersection volumes in Figures and 6 per the Highway Capacity Manual. The LOS results are shown in Table 3. 68 clocktower Commons Access Study 3 of 5 Torn Roberts, BDT Holdings Ta[afa 3 — 2030 Ho Acces Level of Set (LOS) t VIVEEKDAY A.10t. VVEEKDA P Fvq. Peak Hour Peak Hour [1 n section i j Hanson Blvd/Crosstown Blvd El F2 Crosstown Blvd /Bluebird Si F 2 Bluebird StINE Driveway A A Bluebird St/NW Driveway A A Can be mitigated acceptably to LOS D or better if Hanson Boulevard is upgraded from a two lane roadway to a four lane roadway. 2 Can be mitigated acceptably to LOS D or better if the intersection is controlled with a traffic signal. The Hanson Boulevard/Crosstown Boulevard will operate unacceptably at LOS E and the Crosstown Boulevard/Blu6bird Street intersection will operate unacceptably at LOS F in the 2030 No Access scenario. The Hanson Boulevard/Crosstown Bouelvard intersection can be acceptably mitigated to LOS D or better if Hanson Boulevard is improved from a two lane roadway to a four lane roadway. The Crosstown Boulevard /Bluebird Street intersection can be acceptably mitigated to LOS D or better if the intersection is controlled with a traffic signal. The_ two access intersections on Bluebird Street will continue to operate acceptably at LOS A in the 2030 No Access scenario. 2030 Crosstown Boulevard Access Scenario The site is ' currently occupied by a McDonald's fast food restaurant, gas station, and retail strip center. These uses are oriented to the northern portion of the site near the existing access points from Bluebird Street. The Hanson Boulevard/Bluebird Street intersection on the northwestern corner of the site is currently a % movement intersection (no left turns are allowed frorii Bluebird Street to Hanson Boulevard and no through movements are allowed back and forth along Bluebird Street). Adding the proposed access on Crosstown Boulevard is not anticipated to alter the traffic patterns going to /from the Hanson Boulevard/Bluebird Street intersection. 11 will alter the docktower Commons traffic pattern going through the Crosstown Boulevard/Bluebird Street intersection on the northeastern corner of the site and the Hanson Boulevard /Crosstown Boulevard intersection on the southwestern corner of the site. Based on the existing traffic patterns and the area population centers, it is anticipated: 0 90% of the Clocktower Commons traffic going to /from the west and south at the Hanson Boulevard/Crosstown Boulevard intersection would use the proposed intersection versus the Crosstown Boulevard /Bluebird Street intersection. The proposed intersection will provide a more direct route to all of the uses in the site compared with using the Crosstown Boulevard/Bluebird Street intersection. It is possible only 70% to 80% will be rerouted to the proposed intersection, but using 90% is a conservative estimate used to look at the impacts of routing most of the traffic through the proposed intersection. ® 20% of the Clock-tower Commons traffic going t0firdrn the northeast at the Crosstown Boulevard/Bluebird Street intersection would use the proposed intersection versus the Crosstown Boulevard /Bluebird Street intersection. 69 Clocldower Commons Access Study 4 of 5 Tom Roheiis, BDT Holdings The Clocktower Commons traffic patLemis from Figures 5 and 6 were shifted based on the above percentages to develop the 2030 Access forecasts shown in Figures 7 and 8. An intersection capacity analysis was conducted for the 2030 Access scenario forecasts in Figures 7 and 8 per the Highway Capacity Manual. it is assumed no improvements will be made to the existing study intersections and the proposed access intersection on Crosstown Boulevard will be side street stop sign controlled with each approach having one shared use lane. The LOS results are shown in Table 4. Fable 4 — 2030 Access Level of Service (LOS) VFIE_KbD2W A.M. WELKOAY P.M. intersection Peak Hour Peak Hour Hanson Blvd /Crosstown Blvd E' E' rostown Blvd /Bluebird St A E2 C Crosstown Blvd /Proposed Access B B Bluebird St/NE Driveway A A Bluebird St/NW Driveway A A ' Can be mitigated acceptably to LOS D or better if Hanson Boulevard is upgraded from a two lane roadway to a four lane roadway. z Can be mitigated acceptably to LOS D or better if the intersection is controlled with a traffic signal. The Hanson BoulevardlCrosstown Boulevard will operate unacceptably at LOS E and the Crosstown Boulevard /Bluebird Street intersection will operate unacceptably at LOS E in the 2030 Access scenario. The Hanson BoulevardlCrosstown Boulevard intersection can be acceptably mitigated to LOS D or better if Hanson Boulevard is improved from a two lane roadway to a four lane roadway. The Crosstown Boulevard /Bluebird Street intersection can be acceptably mitigated to LOS D or better if the intersection is controlled with a traffic signal. The two access 'intersections on Bluebird Street will continue to operate acceptably at LOS A in the . 2030 Access scenario. The Crosstown Blvd /Proposed Access intersection will operate at LOS B in the 2030 Access scenario. The proposed intersection on Crosstown Boulevard will operate at LOS B in the 2030 Access scenario peak hours.- The Level of Service calculations did not account for the interaction between intersections. To account for-the interaction of traffic along the Crosstown Boulevard corridor from Hanson Boulevard to Bluebird Street, a more detailed traffic analysis was performed with a SimTraffiJ micro - simulation model for the 2030 Access scenario peak hours. The intersection traffic control and turn lanes recommended above in the Level of Service analyses were used along with the traffic volumes from Figures 7 and 8. These inputs for the Crosstown Boulevard corridor were transferred from SYNCHR6 to SimTraffic The simulation software was seeded with a random number seed of 0, a seeding duration of 3 minutes, and a recording duration of 60 minutes. Then the simulation software was run and recorded five times with random number seeds of 1, 2, 3, 4, and 5; using a seeding duration of 3 minutes and a recording duration of 60 minutes. 70 ClockrolNer Commons Access Study 5 of 5 Tom Roheits, BDT Holdings T able'; — f tCta)dLn�:uon Ve[ -dc Stac _ _g at Proposco' li�terseccibi i� C A.M. P eak Hour P.M. Peal Hour �. _ j Eastbound 369 feet 345 feet 168 feet Westbound 210 feet Southbound 538 feet 593 feet The 593 fool: maximum queue in the 2030 P.M. peak hour represents approximately 24 vehicles. This amount of stacking cannot be accommodated within the parking lot. The 369 foot maximum eastbound queue in the 2030 a.m. peak hour would require an exclusive left turn lane to safely segregate the turning traffic from the through traffic. Conclusions The analysis in our previous memorandum showed the proposed access will work acceptably in the near term p.m. peak hour with full development of the site. Al[ of the analysis contained in this memorandum shows the a.m. peak hour will have the same or better operations than the p.m. peak hour. The conclusion that the proposed driveway intersection is anticipated to operate acceptably if built is still valid for the near term situation. The driveway approach should be controlled with a stop sign and Crosstown Boulevard should remain uncontrolled: Each approach to the intersection should be one shared lane, no exclusive turn lanes are initially needed. The design of the proposed intersection should confirm appropriate sight lines are provided per MnDOT's Road Design Manual. Over the next 22 years, the operation of the proposed intersection will degrade due to the growth in through traffic on Crosstown Boulevard. The proposed intersection should be monitored for excessive congestion. The access should be converted to a right -in /right -out when stacking problems begin. There are discussions of adding a fourth leg to the proposed intersection when the Winslow property south of Clocktower Commons is developed. The traffic conditions along Crosstown Boulevard'should be reviewed again when a fourth leg is proposed to be added to the intersection because that is a likely time to convert the intersection to a right - in /right -out. 71 L , a Lu r e Ll mr ,TUDY C 0 A..' PA Y Existing Lamas Trafflic Con tmjf C[c.cktower Commons North Andover, ItOf Mo Sca&a 30 mph ci fit Z > oa 0 C ca Crosstown Bluebird Blvd Street 00 60 mph co fLr 72 F I u ; Iii r' A r r ii- om F-* , . ,,,,; f r C Fcal uux Tra fific V 01 [U-111) I C:mis EF I s t 1 ni A C[ocktom"fer COMMORS Morth Abid MEM No Scale 4 22 CO LO IL 57 cli t,- 40 cq C,3 CO <� 44 m cA w 186 20 1., 94 1 t 7 ru Cr <j C. - t ebfrd St ..,town 9 -t <-, 11+ so rA zt C. co 252 p c4 76 13 16 Crosstown Blvd > .r- Bluebird Street Crosstown Blvd 'L 13 4. c4 �) 4om■ 194 ■ 132 OsstoWn 140 48 1 163 mn+ .32 cs 73 5 T U f 11 M P A Y F i 3 U I L)I Gs Z, A Mal P e ciocktower GOMMMIS Andover, MIN MO Scale 30 1 L 22 65 CCI <—M 36 By 252 78 <j 47 . Bluebird St t.wn 20 7— 44--+ I= 86--+ C4 40 --0- Cq 4 68 14 V La z Crosstown Blvd > LU z Bluebird Street Crosstown Blvd CC) C3 0 C:3 C4 'L32- -V , o n U) 4s 163 1 t+ f, 64 J a m * I I Brea 194 --O o C%l � CI 110 Note: Estimated by reversing p.m. peak traffic fl ovis y . ''� yf {• - �.{ a te. y � �y �... �y AM A S �y , +4 t" _ _ — _� .SIF . �{ i2llSF1 Jfo N : - )' �• ": A "T- . ,r. ` ♦ } I - - i � l ' .II .L �� "` 7� IZ� ��, �.3• 3 .9 S' �l^aq s �! -1,' �T 1 � � 1� • �ry �_'',,•:��_ 6' • s i b{ F �+ �- �.i � X `,� ��' -. I F + r a i cy,• Y •'. +$� t_ � ,E ' - 4 + �. An 4 1 Fa fin ml �' 75 ii -;c -iP.Arric 5 -1 u c, y c o y 20-30 AM Peak 11"bur Access K(b Build Traff ic Vo �nrg cas Clocktakfurer Commons North Andover, YEN No Scale so t6 30 130 440 N 4-M 60 <� 180 100 fm 150 0 30 I (+ 10 & 190.1 t 90 M-y C3 cD 100 C11 370 C2 130 sOq 10 • Crosstown Blvd > ur Bluebird Street D3 • U) ar X Crosstown Blvd 1L so 4� 280 CA CO r 330 20 J 330--+ 170 76 -5 TPA STUDY COIAFANY U re C Traiffic-Volun 203011 PM PROak hH0 Ly 5 AXc C N E L 'I cioct.iovtfer cona-mons Np. 0 kth Andover, NFIN No Scala 10 30 130 o 60 120 370 200 2 9 4 C r ID #j 80 ri.ebird St < osstown Irru.bird St Ev 20-1 Io J 2001.1 -2 +1 :5 — C14 0 a 2 m-10- 440 110 o C11 0 ISO., to 30 t Crosstown Blvd d) LU ;Z ,a Bluebird z Street 03 a 0 N Crosstown Blvd 1 L 20 ro "t to 4� 370 41r,. 240 1 Il 280--11 -IT 0 C* so C's 77 Figure 7 STU D Y C 0 U F A. ti er 1 F F I'L 2030. A IM-1 EPD Houir A ccca-�.Tss, Buflar- Tr(afflc'! VC3 I Unntes cl Cot�amons M 0 t th A n C; OV e r, NAM N90 Scale 50 30 110 100 CA 4 - 460 60 20 so t (47.0stown 30 J I > M °. C 60 q A 10 z :3 Crosstown B [vd Z CI Z LU LU z Bluebird > Street m r 0 ca Crosstown Blvd *4 m 60 a 4 L 20 CA C4 4s 280 a r N <— 480 'r 330 4 LO r..town Crosstown BI 'd Blvd 120 180- 330 --jp 410 0 LO 170 mV U) r- Ca 78 Figure 8 7y£ .P,Arrli ZTUGY COMPANY X030 PM Peak Hour A ccess Huila Traffic VoWmes r Clocktower commons No°1-h Andover, FON No Scale !a 10 L 30 0 o N L 100 � dsm 70 ct � 400 4 6U /� //°° 30 C7�os10 stown �t¢ebird St + Elvebird St Iv m 10� �� 401 20 , ' ■ 100 ■� ' 0 0 0 470--,), o N o 140 t �� 7U [u N n 30 3 z z Crosstown Blvd — 0 o ? 'S Q z ,u z Bluebird > Street M 0 N C CU x Crosstown Blvd N N - U o o IL 20 o Q 30 370 N c 3 F— 420 y � 300 osstown Crosstown Blvd 240 1 B�d 200 280--+ oc o o m 510 sw► s0 N m M c m 79 444 Cedar Sireet, Suite 1500 Saint Paul, 101155101-2140 ENGINEERS A RCHITEUS PLANNERS (651) 292- (651) 292-0083 Fax w -w w, t k d a com MEMORU. To: Dave Berkowitz Reference: City of Andover Project n08 -20 Copies To: Clocktower Commons Traffic Study Review From. Bryant Ficek Proj. No.: 14066.001 Date: April 28, 2008 Routing: The Clock Commons development is proposing a new access to Crosstown Boulevard between the intersections with Hanson Boulevard and Bluebird Street. A traffic study for this proposed access was completed on January 24, 2008, and detailed potential traffic operations at the location. Our March 4, 2008, memorandum discussed additional information desired to ' better evaluate the merits of the new driveway, access. That information was received and incorporated into a second analysis report, dated April 1, 2008. This memorandum examines the second analysis and provides our recommendation in regard to the proposed access. Traffic Studies Summary The original traffic study examined the existing traffic conditions of the study area and the potential traffic conditions with the new access. The second traffic analysis expanded the examination of the existing . - conditions and analyzed future conditions with traffic growth of the development site and surrounding area. Each study assumed the proposed access would allow all movements and operate under side street stop control, with Crosstown Boulevard traffic able to proceed without stopping. Currently, adequate traffic operations are provided under the existing access and traffic conditions for both the a.m. and p.m. peak hours. With the addition of a new access on Crosstown Boulevard, the study intersections were shown to maintain adequate traffic operations. The original traffic study also examined full development of the Clocktower Commons site. Again, adequate traffic operations were expected during both peak hours under this scenario. Traffic operations were reexamined in the second analysis under a projected year 2030. Without the proposed access or improvements at the study intersections, the Crosstown Boulevard intersections with Hanson Boulevard and Bluebird Street were expected to have inadequate traffic operations. Potential mitigation identified by the study included upgrading Hanson Boulevard from a two- to a four-lane facility and providing traffic signal control at the Bluebird Street intersection. With those improvements, the intersections would then provide acceptable traffic operations. Under the 2030 scenario with the proposed access, traffic operations would be better than without the access. However, inadequate results remain for the Hanson Boulevard and Bluebird Street intersections with Crosstown Boulevard. The mitigation to improve traffic operations was the same as described above, with an upgrade to a four-lane facility on Hanson Boulevard and a -signal at the Crosstown Boulevard and Bluebird Stiect intersection. An Employee Owned Company Promoting Affirmadve Adlon and Equal Opportunity 80 Memo Page 2 April 28, 2008 City of Andover Project #08 -20 Clocktower Commons Traffic Study Review The traffic studies submitted concluded that the proposed intersection on Crosstown Boulevard is acceptable in the near term. The proposed 'intersection should then be monitored for stacking issues and converted to a right inhight out only access when problems .are identified. The intersection should also be reexamined if development occurs to the south that would add a fourth approach to the proposed intersection. The study also concluded that turn lanes would not be needed for any approaches to the proposed intersection in the near term. If future traffic problems are identified at the proposed intersection in the future, turn lanes could be provided at that time. Finally, the study concluded that sight lines should be examined during the design of the proposed intersection to confirm compliance with the Minnesota Department of Transportation's Road Design Manual. Additional Roadway Information Crosstown Boulevard is listed as a Collector roadway in the City's Transportation Plan. A Collector serves the dual function of land access and traffic mobility. The City's spacing guidelines for a Collector suggest m i n imum signal spacing of 1/2 mile for rural roadways and 1/4 mile for urban high -speed roadways. A minimum distance of 330 feet between connections (other unsignalized access points) is also recommended. The plan further notes that greater spacing is beneficial in terms of safety and traffic flow on the roadway. The Transportation Plan shows a concept plan for Crosstown Boulevard to accommodate 2030 volumes. For this section of Crosstown Boulevard, the concept plan shows a two -lane roadway with exclusive right - and left -turn lanes at the intersections with Hanson Boulevard and Bluebird Street. The intersection being proposed is not shown in this concept plan. Other intersections along this corridor are being built with turn lanes, being restricted or limited in turning movements, or being closed in accordance with this concept plan. Sight distance is a potential issue given the high speed of Crosstown Boulevard and the curve as it approaches Hanson Boulevard. Left turning vehicles into or out of the proposed access are the movements that would be affected the most by this potential issue. As vehicles approach the proposed intersection from Hanson Boulevard, a rear end crash would be possible if they do not see a vehicle waiting to turn ].eft into the proposed access. Similarly, a vehicle turning out of the proposed access would be in danger of a crash if they do not see the approaching vehicle from Hanson Boulevard or vice versa. Potential Access Options For the proposed intersection, several options are available to pursue. Each of the following options is discussed in more detail in this memorandum: S Full access - • 3/4 access s Right in/right out only access 0 Entrance only access ® Exit only access m No access 81 Memo page 3 April 28, 2008 City of Andover project �08 - Clocktower Commons Traffic Study Review Full access would allow all movements into and out of the proposed access. The traffic studies presented determined acceptable traffic operations at the proposed intersection in the near term. Traffic operations at the Bluebird Street intersection would benefit in the future from the new access. This type of access would be easy to implement, as no special construction would be needed. The fourth leg on the south side of Crosstown Boulevard could be accommodated without difficulty. however, the traffic studies acknowledge that full access would likely be a temporary condition depending upon future conditions, such as the fourth approach to the proposed intersection from development to the south of Crosstown Boulevard. In addition, safety would remain a potential concern with the roadway curve. The exiting left -turn movement onto Crosstown Boulevard would be eliminated with a 3/4 access intersection. This type of left -turn movement is typically the least safe movement, with the highest potential for crashes. Without this movement, the safety of the access would be improved compared to full access. Traffic operations would also be better than full access. The mobility of Crosstown Boulevard would be better protected with this option, as the number of vehicles entering the corridor would be reduced. Proper design of the intersection would be important with this option to physically prevent illegal movements. The design would be potentially more complicated if another approach to the south is considered. Might in/right out access would eliminate all left -turn movements into and out of the proposed access. Other than no access, this option represents the safest option. Illegal movements could be prevented with a "pork chop" island on the access road, although a median on Crosstown Boulevard would be be Future traffic operations at the Bluebird Street intersection would still improve, although not as much as with full or 3/4 access. Providing similar access to another approach on the south side would be easier than the 3/4 access, as well. An entrance only access would fully protect the mobility of Crosstown Boulevard by not allowing additional vehicles to enter the corridor. All exiting movements would be eliminated. Exiting movements would remain on Bluebird Street, providing additional justification for a potential signal if needed in the future, as suggested by the traffic studies. The proposed access would still provide some benefit to traffic operations at Bluebird Street, although not as much as the other options presented. An exit only access would impact Crosstown Boulevard almost as much as the full access .option. Future traffic operations at Bluebird Street would be improved more than the 314 access or right inlright out access by providing a second option for all exiting movements. Safety would remain an issue, particularly with exiting left -turn movements. Illegal movements into the access would be another potential issue, as geometric fixes are difficult while maintaining the movements desired. The final option is no access. This would be the safest option and would maintain full mobility on Crosstown Boulevard. However, the traffic studies did demonstrate that traffic operations would be acceptable in the near term. Future traffic operations at the intersection of Crosstown Boulevard and Bluebird Street were also shown to benefit from an additional access at this location. 82 . Memo Page 4 April 28, 2008 City of Andover Project x - 08 -20 Clocktower Commons Traffic Study Review Recommendations Given that the proposed access would satisfy the City's guidelines and acceptable traffic operations are . expected, allowing an access is recommended. Safety and maintaining some mobility on Crosstown Boulevard were then used to determine the type of access. In this case, providing either a right in/right out access or an entrance only access is recommended. Both options would eliminate the exiting left -turn movement, which is typically the least safe at an intersection. Mobility would be-protected by allowing only a right tuna onto Crosstown Boulevard or no exiting movements. The access can be controlled through proper design on the approaching driveway in addition to signing. Either type of access would also provide some benefit to traffic operations at the Bluebird Street intersection by reducing the number of vehicles travelling through that intersection. Selecting one of these options would be a permanent condition. Driver confusion could result from providing full access initially and then restricting the access at some future date. Providing the type of access that will remain into the future would allow motorists to and from the development to establish and maintain their driving patterns. The limited access would also set a precedence for future development to the south of Crosstown Boulevard or other developments of a similar nature within the City. When additional development occurs to the south, the access at this point would be the same without the need for another study to determine the type of access. Other development would expect to receive similar treatment for access as that used in this case. The traffic study showed acceptable traffic operations in the near term without turn lanes. However, turn lanes, both right and left, have been shown to improve the safety of an intersection. For the proposed access, a right -turn lane and a left -turn lane if entrance only access is desired are recommended. The turn lanes are recommended for safety, not capacity. Another safety improvement recommended for this proposed access is not allowing delivery trucks to use the access. These larger trucks with longer braking distances and slower acceleration than passenger vehicles could use the Bluebird Street access. Restricting these trucks would allow for better geometry to control illegal movements. Please contactme at (651) 726 -7944 or bryant.fieek @tkda.com if you have questions or comments regarding this information. t \ C I T Y V F NNDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administrator Will Neumeister, Community Development irector V�4— FROM: Courtney Bednarz, City Plannf SUBJECT: Supplemental — May 12, 2009 Planning Commission Minutes. DATE: May 19, 2009 INTRODUCTION Minutes for the following items are attached: 9. Consider Conditional Use Permit/Used Vehicle Sale /3149 162" Lane NW — Planning 10. Consider Business License/Used Vehicle Sales/ 3149 162 Lane NW — Planning 11. Consider Variance /Minimum Lot Width Requirements /17285 Round Lake Blvd. NW. - Planning 12. Consider Revised Planned Unit Development/ Andover Clocktower Commons/NE Corner of Hanson and Crosstown Blvds . NW — Planning 13. Consider City Code Amendment/Changes to City Code Title 4 /Abatement Process — Planning 14. Consider City Code Amendment/Changes to City Code Title 9/Regulations for Rental of Single Family Units — Planning DISCUSSION None. ACTION REQUESTED Please add the minutes to your packet. Attachment Planning Commission Minutes Re t ly s tt d, Nw e Be arz 84 PLANNING AND ZONING COMMISSION MEETING —MAY 12, 2009 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Darunger on May 12, 2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Tim Kirchoff, Michael Casey, Devon Walton, Douglas Falk and Dennis Cleveland. Commissioners absent: Valerie Holthus. Also present: City Planner, Courtney Bednarz Associate Planner, Angie Perera Director of Public Works /City Engineer, David Berkowitz Others APPROVAL OFMINUTES, April 14, 2009 Motion by Kirchoff, seconded by Falk, to approve the minutes as presented. Motion carried on a 6 -ayes, 0 -nays, 0- present, l- absent ( Holthus) vote. PUBLICHEARING: VARIANCE (09 -02) TO VARYFROMMZNIMUMLOT WIDTH REQUIREMENTS OF CITY CODE 12-3-5 FOR FUTURE LOT SPLIT AT 17285 ROUND LAKE BOULEVARD NTH'. Mr. Bednarz explained the applicant would like to divide their 9.69 acre parcel into two lots at some point in the future. Commissioner Kirchoff stated he did not understand what the applicant was trying to do with the property because the long narrow strip looked to be only a road. Mr. Bednarz clarified with the Commission what the applicant proposed to do. Commissioner Cleveland asked if an easement was granted where the potential property would be located at. Mr. Bednarz stated it is yet to be determined and staff will work Regular Andover Planning and Zoning Commission Meeting 85 Minutes — May 12, 2009 Page 2 with the applicant on this, if approved, to make sure the home is not located in an area that would obstruct the road from being extended. Motion by Walton, seconded by Casey, to open the public hearing. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Holthus) vote. Mr. Harvey Mathies, 2857 172' Avenue, stated he talked to the owner of the other property and was told he was not going to sell the land or divide his property. He stated there will be one road coming in there and will go into a cul -de -sac and he wondered if these lots will be 2.5 acres. Chairperson Daninger believed the area was zoned for 2.5 acres. He also wondered if a cul -de -sac was placed on the property if someone will take some of his land for a second access to the area. Chairperson Daninger indicated they were only looking at the variance at the meeting and everything else will be looked at in the future. Mr. Keith Larson, applicant, 17285 Round Lake Boulevard, stated they never intended on putting in a cul -de -sac or anything else. They just want to have access from 173r into their property so they could someday possibly build a house in the back. Motion by Falk, seconded by Casey, to close the public hearing. Motion carried on a 6- ayes, 0 -nays, 0- present, 1- absent (Holthus) vote. Commissioner Casey stated he thought in this situation it is a unique property considering the length of it and access is limited by other private properties it is landlocked and presents a hardship for him. He stated he was in favor of approving the variance and did not see any other alternatives in developing the back of this property. Motion by Falk, seconded by Casey, to recommend approval of the variance request. Commissioner Walton stated there is a neighboring property to this one and they will land lock this property if they approve this variance because they would never have access to 17247. This landowner will then control the road that will have access to the back half of both of the lots. Mr. Bednarz stated to clarify the intent at this time is to provide a driveway access to the subject property. The applicant did express to him some interest in another lot there at some point in the future, which would also be served by a driveway. The City would make sure that the location of that home would not conflict with the extension of a future street. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Holthus) vote. Mr. Bednarz stated that this item would be before the Council at the May 19, 2009 City Council meeting. Regular Andover Planning and Zoning Commission Meeting 86 Minutes —May 12, 2009 Page 3 PUBLIC HEARING: CONDITIONAL USE PERMIT (09 -04) TO ALLOW A USED CAR DEALER AT 3149 162 ND LANE NW. Mr. Bednarz stated the City Code requires Council approval of a conditional use permit and a city license for used vehicles sales in the Limited Industrial Zoning District. The applicant is obtaining a dealer's license from the state. This license requires commercial office space. The applicant proposed to have a small office in the existing building and one display vehicle in the existing parking lot. The applicant's letter also indicates that he would provide brokering services for clients. Commissioner Cleveland asked if the proposed building was what was currently there. Mr. Bednarz indicated that was correct. Chairperson Daninger indicated an email was received by Dan and Nancy Prescott indicating they were against this Conditional Use Permit application. Motion by Casey, seconded by Kirchoff, to open the public hearing. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Holthus) vote. Mr. Joe Brabant, 16191 Round Lake Boulevard, stated he was not opposed to business but his question was the parking situation and if it was indeed a legal parking lot because he understood that a permit was never given for this parking lot so in reality it could not be considered adequate parking for a business. Mr. Bednarz did not think Mr. Brabant was ever told there was not any parking at this site and shows parking in the aerial photo. He stated he was not privy to all the details or history of this site. Commissioner Kirchoff asked if the parking lot was bituminous. Mr. Bednarz indicated it was. Commissioner Kirchoff wondered if a permit was pulled for this parking area. Mr. Bednarz explained he could not answer that but there was a parking lot on site at this point in time. Mr. Frank Sudd, 15956 Drake Street, stated he was looking for the opportunity to start this business. He noted he planned on having an extremely small operation and looking to get his dealers license. He also noted there will be minimal impact to the area. Chairperson Daninger asked if Mr. Sudd planned on having only one display.vehicle on site. Mr. Sudd indicated he did because he mostly needed to CUP in order to get his dealers license in order to broker. Commissioner Falk asked if Mr. Sudd would consider looking into consignment of vehicles. Mr. Sudd stated that is something he may look into and would like to keep his business somewhat diverse. He would not keep a vehicle parked in the lot trying to sell it but may help others use his resources to sell their vehicle on consignment. 87 Regular Andover Planning and Zoning Commission Meeting Minutes — May 12, 2009 Page 4 Chairperson Daninger asked if Mr. Sudd did this anywhere else. Mr. Sudd stated he did not. Chairperson Daninger asked if Mr. Sudd was comfortable with staff suggestion with the vegetation and upgrade of plantings. Mr. Sudd stated he has not seen those plans yet but did talk to the owner of the building but was not aware of the requirements. Motion by Walton, seconded by Kirchoff, to close the public hearing. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Holthus) vote. Commissioner Kirchoff stated he would support this item as written. Chairperson Daninger agreed and wanted to make sure it was also fair to the existing businesses and have staff follow up on the parking area that was discussed. Motion by Walton, seconded by Cleveland, to approve as written and following up with staff to see if the parking lot is legal. Chair Daninger stated the resolution was read and restated and the concern with the one vehicle was understood by the applicant. Motion carried on a 5 -ayes, 1 -nays (Casey), 1- absent (Holthus) vote. Mr. Bednarz stated that this item would be before the Council at the May 19, 2009 City Council meeting. PUPLICHEARING: REVISED PLANNED UNIT DEVELOPMENT FOR ANDOVER CLOCKTOWER COMMONS LOCATED AT THE NORTHEAST CORNER OF HANSON B 0 ULE VARD AND CROSSTOWNSOULEVARD NW. Mr. Bednarz stated BDT Holdings, the current owner of Andover Clocktower Commons is seeking direct access to Crosstown Boulevard NW. This item follows from the sketch plan reviewed by the Planning Commission at the February 10 meeting. The applicant requested a full movement access to Crosstown Boulevard at that meeting. The Planning Commission recommended a right- in/right -out access only. The Council appeared in favor of a 3 /4 intersection. The Council also discussed the speed limit along Crosstown Boulevard, the potential for development of the Holasek property to the south and staging roadway improvements over time. Mr. Bednarz turned the discussion over to Mr. Berkowitz who reviewed the information with the Commission. Commissioner Kirchoff stated Crosstown is currently separated by a concrete median up to the point where this access would begin and he wondered if the concrete would be tore Regular Andover Planning and Zoning Commission Meeting 88 Minutes — May 12, 2009 Page 5 up through the whole intersection area. Mr. Berkowitz indicated it would be torn up through the intersection to prevent any left movements into and out of the development and then create a safe area for those left turning vehicles. Commissioner Kirchoff asked if staff felt the three quarter access will work. Mr. Berkowitz stated as long as the safety improvements are adhered by as identified in their review of the plan. Commissioner Cleveland asked if there would be adequate space on the road for this improvement. Mr. Berkowitz stated there will need to be some widening needed on the roadway to facilitate the hard canalization. Commissioner Cleveland asked if there was sufficient room to widen the road. Mr. Berkowitz stated there is as long as the improvements are made towards the north side of Crosstown Boulevard. He noted there is no right -of -way on the south side of the road. Motion by Kirchoff, seconded by Casey, to open the public hearing. Motion carried on a 6 -ayes, Q -nays, 0- present, 1- absent (Holthus) vote. Mr. Tom Roberts, 6484 Pinnacle Drive, Eden Prairie, Chief Manager of BDT Holdings & Mr. Darren Lazan, Landform Engineering and Manager of BDT Holdings were at the meeting for discussion. Mr. Roberts stated the issue really becomes a cost issue. He thought everyone has agreed that a 3 /4 should work and their engineer thought they should have a full access because it operates at level service A. They felt in the future something will have to happen, such as when Mr. Holasek's property gets developed or they develop the other outlot and the traffic justifies it, he thought putting in additional access will make sense. They would like to build a 3 /4 today with painted lines and a pork chop concrete at the access point but adding concrete medians and turn lanes adds too much to the cost for something that will be ripped out at some point when other properties are developed and does not make sense to spend that money for that now. Mr. Roberts stated one of the big issues is the speed limit and would recommend instead of requesting a speed study between Bluebird and Hanson, the speed study was done east of Bluebird, and by putting this access in they should request a speed study in a shorter time frame. Mr. Winslow Holasek stated he owns the property across the road from this development and he believed access to Clocktower Commons will be good for them and the City and he thought it seemed reasonable to have a % intersection there at this time. Chairperson Daninger asked if a full intersection was constructed how it would be built. Mr. Roberts stated the traffic does not justify that at this time. The only reason they suggested a 3 /4 intersection is because they have the ability at Bluebird to turn left. He Regular Andover Planning and Zoning Commission Meeting 89 Minutes — May 12, 2009 Page 6 thought the two big issues are staff would like a fairly large right turn lane into the property which they did not think was necessary at this point and the concrete medians going from both directions to designate the left turn in and so people cannot make a left turn out. Motion by Casey, seconded by Kirchoff, to close the public hearing. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Holthus) vote. Commissioner Kirchoff stated he supported the City Engineer's recommendation for this. Commissioner Cleveland asked if the City was going to make any adjustment to the speed limit on Crosstown. Mr. Berkowitz stated they were not and would remain at 50mph. Commissioner Walton stated in these economic times they need to figure out a way that makes economical sense to local businesses to help them thrive. He stated there needs to be another outlet because the parking area is hard to navigate. He was not sure he was in support of this or not. Chairperson Daninger thought the Commission agreed on the 3 /4 turn and he wondered which recommendation everyone wanted to use. Commissioner Cleveland stated he was sympathetic to the Cities safety concerns. Both engineers have the same facts and drawn different conclusions for the intersection. He thought anything that will help the businesses out is a reasonable exercise to take. Chairperson Daninger stated he would not be in favor of what the applicant proposed but would agree with staff's recommendation. Commissioner Walton stated he was comfortable with the % but was unsure of the expanse and expense of it. Mr. Berkowitz stated staff has to look at this as more of a permanent condition because they do not know where they will be at in five years. This does meet a level of a full intersection at this time but they go back to identifying safety concerns. To support something less than a median out there will be a safety issue. Commissioner Walton stated he is struggling with this and based on discussion he would vote no just to send a message to Council that they need to make sure they are making the right decision. Commissioner Falk felt they were making the right decision. He stated they cannot put a price on safety. He stated he was in favor of the staff recommendation because of safety reasons. Commissioner Casey stated he would be fine with staff recommendation. Regular Andover Planning and Zoning Commission Meeting 90 Minutes — May 12, 2009 Page 7 Motion by Kirchoff, seconded by Falk, to move the resolution as written and include the staff memo including the engineer recommendation. Motion carried on a 5 -ayes, 1 -nays (Walton), 1- absent (Holthus) vote. Mr. Bednarz stated that this item would be before the Council at the May 19, 2009 City Council meeting. PUBLIC HEARING: CITY CODEAMENDMENT TO CONSIDER CHANGES TO CITY CODE 4: PUBLIC HEALTHAND SAFETYPERTAINING TO THE ABATEMENT PROCESS. Ms. Perera stated this item was first introduced at the April 14, 2009 Planning & Zoning Commission meeting where a public hearing was held and is being continued. Staff has found some inadequacies with current language in Title 4 of the City Code, mainly pertaining to abatement. With the number of foreclosed and rental properties rising due to current economic conditions, this is a good time to bring forward these amendments. Ms. Perera reviewed the staff report with the Commission. The public hearing was continued from the April 14, 2009 Planning & Zoning Commission meeting. No one wished to address the Commission. Motion by Casey, seconded by Falk, to close the public hearing. Motion carried on a 6- ayes, 0 -nays, 0- present, 1- absent (Holthus) vote. Commissioner Cleveland asked if the hearing examiner was an official position or was it whomever was available to hear the person's issues. Ms. Perera thought it was the City Administrator who took that role and it was more of an informal process. Motion by Walton, seconded by Falk, to approve as written. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Holthus) vote. Mr. Bednarz stated that this item would be before the Council at the May 19, 2009 City Council meeting. Regular Andover Planning and Zoning Commission Meeting 91 Minutes — May 12, 2009 Page 8 PUBLIC HEARING: CITY CODEAMENDMENT TO CONSIDER CHANGES TO CITY CODE TITLE 9: BUILDING REGULATIONS, CHAPTER 8: RENTAL HOUSING DWELLINGS TO ESTABLISH REGULA TIONS FOR RENTAL LICENSING OF SINGLEFAMILYDWELLING UNITS. Ms. Perera stated the draft amendment incorporates changes to the Rental Housing Dwellings, Chapter #8 of the City Code. The intent of the amendment is to facilitate a single family market value preservation initiative by including rental license requirements for single family dwelling units. The most prominent change proposed in the draft amendment includes the requirement of a rental license for single family dwelling units with the addition of Section 9 -8 -12. The City Code currently only requires rental licenses for multi - family dwelling units. Staff has worked with other departments, the City Attorney, and the City Council on drafting this amendment so that it provides as little change to other sections within Chapter #8 while keeping all rental ordinances in the same chapter. Ms. Perera discussed the information with the Commission. Commissioner Kirchoff asked how big of a problem is this, single family rental properties. Ms. Perera did not think the City had a grasp on it yet but there were a number of violations. Commissioner Kirchoff stated he did not really support this unless they see a real problem they are trying to solve that cannot be solved by existing ordinances. Chairperson Daninger asked if the basis of the fee was based on other cities fees. Ms. Perera stated their current application is $52.00 for the multi - family per unit and other cities are around $100.00 but they do interior inspections also. She stated they did look at neighboring cities for the fee along with involving their City Attorney and other staff members from other departments. Chairperson Daninger thought this was a proactive approach to take some initial steps and get feedback to make sure they do not have any issues and other cities are doing this. Motion by Walton, seconded by Casey, to open the public hearing. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Holthus) vote. Ms. Sylvia Munson stated she has been a landlady for seventeen years. She indicated she is really upset about this entire thing because she has a triplex. She did not think that it was fair that multi- family units need to have so much more than the single family dwellings. The single family dwellings do not do any of these things. There are no inspections for safety, etc. She did not think a drive by inspection would be adequate for these types of rentals and felt they should have the same rules as the multi - family 92 Regular Andover Planning and Zoning Commission Meeting Minutes — May 12, 2009 Page 9 dwellings. She did not understand how this ordinance will protect the renter or the neighbors. She wondered how the City will enforce this. Motion by Walton, seconded by Casey, to close the public hearing. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Holthus) vote. Commissioner Walton asked if staff has looked at other cities in regards to this type of ordinance. Ms. Perera indicated they have, she listed some of them. Commissioner Walton stated he has seen a lot of foreclosed homes and people are buying them to rent them out but to what level will these be fixed up to rent them. He thought there needed to be inside inspections done. He agreed that they needed to step up both the expense of the inspection for inside inspection. He thought they needed to get input from other cities on what they are doing for inspections along with what problems are they finding. Commissioner Falk asked if other cities have the same fee,as proposed and are they doing the same extent for inspections. Ms. Perera stated most other cities are doing interior inspections as well and are reflected in the fees to cover the cost of administration. Ms. Perera stated the Council wanted to try this as a two year trial period and get updates from staff monthly. Single family rental dwellings would not be exempt from any building codes, city ordinances or any other rules they have in place, they would just not be inspecting the interior. She thought this was a baby step forward from what they are currently doing. Commissioner Cleveland asked if there was a complaint from a tenant would the City go in to inspect the building. Ms. Perera stated they would not unless there was an issue of health or safety. The Commission agreed there needed to be more than just a drive by inspection but they were all not in favor of going into the dwelling to inspect it. They also thought the initial fee was adequate if they were going to just do a drive by inspection. Commissioner Walton thought they needed more than what is proposed. He would like to see an inside inspection. Commissioner Casey thought they should be going into this slowly because once they start inside inspections they will be dealing with tenant's property rights and landlord property rights. Commissioner Falk agreed and thought the inspection according to the staff report looked like a foot inspection of the property and not a drive by inspection. The Commission discussed inside inspections and issues involved with them. Commissioner Kirchoff stated he did not want this because he did not see a problem yet. 93 Regular Andover Planning and Zoning Commission Meeting Minutes — May 12, 2009 Page 10 Chairperson Daninger stated he did not see a difference between multi - family and single family rentals. He thought they should both be inspected the same but they need to ease into it to begin with. Commissioner Cleveland did not think there needed to be a different standard for these and also did not think they needed to move slowly on this. He did not think this was fair to multi - dwelling rental owners and thought they needed the single family rentals to be treated the same. Chairperson Daninger indicated the Commission liked what they saw with something more than a drive -by inspection and have a larger fee for inspections. Mr. Bednarz stated that this item would be before the Council at the May 19, 2009 City Council meeting. OTHER BUSINESS. Mr. Bednarz updated the Planning Commission on related items. ADJOURNMENT. Motion by Kirchoff, seconded by Cleveland, to the meeting at 8:48 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Holthus) vote. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. 94 Regular Andover City Council Meeting aoo Minutes —June 2, 2009 Page 2 stated he would check into this, but did indicate that over the past three years close to 600 roofs have been replaced in the City. AGENDA APPROVAL There were no changes. Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OFMINUTES May 19, 2009, Regular Meeting: Correct as amended. Councilmember Jacobson stated on page 6, at the bottom of the page, there was a motion by Bukilla and seconded by Knight to table this item and he wondered if they just tabled this or did they table it to a time certain for later approval. Mr. Dickinson stated there was more discussion on what was approved. Councilmember Trude stated they also had approval from the property owners and they agreed to extend what was necessary to extend this while they pursued a lot split. Mr. Dickinson stated that was correct and they were looking to secure a letter from the applicant to extend the approval process on this and if they were unable to get a letter from the applicant they would bring this back to the Council for denial. Councilmember Trude wondered if they should add more to this discussion because the owner came up to the podium agreeing to the extension. She thought wording should be added on line 27, "the applicant stated that would be acceptable ". Councilmember Trude stated on page 9, line 24, delete the word "get". On page 10, line 22, the word "no" should be "not ". Motion by Knight, Seconded by Trude, approval of Minutes as indicated above. Motion carried 4 ayes, 1 present (Gamache). CONSENT ITEMS Item 2 Approval of Claims Item 3 Approve Fee Ordinance Amendment/Establish Single Family Rental License Fee (Ordinance 3 82) Item 4 Update on Revised Planned Unit Development/Andover Clocktower Commons/NE Corner of Hanson & Crosstown Blvds NW 95 Regular Andover City Council Meeting Minutes — June 2, 2009 Page 3 Item 5 Accept Petition/Order Feasibility Report/09- 25/13758 Round Lake Blvd NW /WM (See Resolution R046 -09) Motion by Jacobson, Seconded by Trude, approval of the Consent Agenda as read. Motion carried unanimously. 2008 AUDIT PRESENTATIONIHLB TAUTGES REDPATH Mr. Dickinson introduced Ms. Peggy Moeller, HLB Tautges Redpath, who along with Mr. Dickinson made a presentation to the Council. Motion by Jacobson, Seconded by Knight, to accept the audit as presented. Motion carried unanimously. CONSIDER CONDITIONAL USE PERMITIUSED VEHICLE SALE 13149 — 162" LANE NW (CONTINUED) Mr. Neumeister stated this item was previously tabled to allow the applicant and staff time to address items discussed at the last meeting. Mr. Neumeister reviewed the information with the Council. Councilmember Trude stated the reason she brought up the question of one parking stall is that the State license application indicated five and she thought they should limit the permit to the number they have on the drawing so the applicant can bring it forward to the State indicating he only wanted one parking space and the City was ok with that. Mr. Neumeister stated another item was in regard to the hours of operation. He stated the applicant indicated the hours of operation would be by appointment only. If the City wanted to set office hours they could do that. Councilmember Trude stated generally they write the hours into the permit when they review them. Mr. Dickinson noted the State is requiring in their application that hours of operation and contact information be included. City Attorney Baumgartner reviewed the restrictions and conditions in the City Code related to this. Councilmember Trude asked if they could put into the permit the hours of operation is by appointment only. City Attorney Baumgartner stated they could do that but it would be very broad. Councilmember Trude wondered if they could put in the permit the hours of operation that would be permitted. Mr. Neumeister reviewed the landscaping plans with the Council. Councilmember Trude stated generally they make sure that landscaping is installed within a certain amount of time and they have never recognized seed as landscaping and wondered if they should change it to sod since generally they have required sod, even in new residential developments. Mr. Dickinson stated a 96 C IT Y OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304. (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Update on Revised Planned Unit Development /Andover Clocktower Commons/NE Corner of Hanson & Crosstown Blvds. NW — Administration DATE: June 2, 2009 INTRODUCTION At the May 19, 2009 City Council meeting the Council directed staff to work with the applicant on design details for the requested access to Andover Clocktower Commons off of Crosstown Boulevard. The three items directed by Council were adding a west bound right turn lane, extending the "pork chop" median and determine what type of minimum channelization would be necessary on Crosstown Boulevard, striping or a modified concrete median. DISCUSSION Administration and Engineering Staff met with the applicant on May 22 to begin the discussion on the items directed by the City Council. Based on the discussion at the May 22" d meeting, the applicant has decided to explore the possibility of requesting that the access improvements be pursued as a public improvement project and include the property owner to the south (Winslow Holasek) in the project discussion in order to facilitate access to that site and to limit the potential removal of access improvements that are currently being contemplated for the Andover Clocktower Commons development. One important component would be what type of access will be acceptable to the City for the property to the south. Staff has requested that additional traffic study information be submitted that would include access to the southerly parcel. This subsequent report will be reviewed by the City's Traffic Consultant and City staff and brought forward to the City Council for discussion at a future meeting. If the project moves forward as.a public improvement, the updated traffic study and waiver petitions from all benefitting properties were identified by staff as being required. The benefitting property owners would have an opportunity to opt out if the feasibility report identifies costs that are not acceptable or at the time the bid would be awarded if the cost comes in higher than anticipated. 17 Mayor and Council Members June 2, 2009 Page 2 of 2 If the proposed access is acceptable to the benefitting property owners and the City, this project could then move forward as a public improvement 429 project. The project would be designed and constructed to meet current access needs to the north (3/4 intersection) and future access requirements to the south. Additional improvements for the south access will be needed. The design for the project at hand would provide for minimal future loss of the constructed portion of the improvement at the time the southerly property develops. A combination of hard channelization and striping would be provided on Crosstown Boulevard and a west bound right turn lane entering Clocktower Commons would provide for a permanent improvement that will function well into the future. ACTION REQUESTED This is an update only. Information will be brought back to the June 16, 2009 regular scheduled City Council meeting if the public improvement project is to be considered as an option. R ly submitted, son cc: Darren Lazan, Landform, 105 S. 5 Ave., Suite 513, Mpls, MN 55401 Tom Roberts, BDT Land, LLC, 6484 Pinnacle Dr., Eden Prairie, MN 55346 14 98 Regular Andover City Council Meeting Minutes —June 16, 2009 Page 4 Councilmember Trade asked what the owner's options are. Mr. Dickinson stated there are a series of situations that is going to have to take place. The first is upon notification of the dangerous dog declaration; the owners get a certain time frame to comply with what City Code outlines. The ten -day quarantine has not expired and will not until Thursday, June 18, 2009. The dogs are in possession of the City and in order for the owners to get their dogs they need to pay the holding fees and the one dog that is not licensed will need to be licensed and if they cannot prove a rabies shot, it will need to get one. There are significant costs associated with the owners getting their dogs back. They may have to contemplate before they pick the dogs up if the dogs should be put down. If the owner does not respond to the City's request to get their dogs the City will put the dogs down. Councilmember Trade thought there were a lot of families in the neighborhood that were alarmed as they witnessed what has happened. Mayor Gamache asked what kind of action the City can take to prevent these people from owning these types of dogs. He indicated he did not see anything in the City Code in regard to this. He thought they may want to have a discussion with the City Attorney regarding what they can do. Councilmember Knight asked if there was a kennel on the property. Mr. Dickinson did not believe so but indicated he did not tour the property. Councilmember Jacobson thought the only way to deny someone's rights to own a pet is to prove through the court system and have the judge decree that the people have lost that right and it would have to be on the City to go through that. Councilmember Bukkila wondered if there is a way they could amend their licensing based on the behavior of the owner. Mr. Dickinson stated as far as Statute, the only one he is aware of is you cannot design something to be dog breed specific. Other criteria would need to be referred to Legal Council and brought back to a future Council meeting. Mayor Gamache asked if anyone wanted to speak on this item. No one wished to address the Council. F ONSIDER ACCEPT PETITION /ORDER FEASIBILITY REPORT /08 -20AI LOCKTOWER COMMONS TURN LANE IMPROVEMENTS Mr. Berkowitz stated the City has received petitions from three property owners within Clocktower Commons requesting access improvements, Project 08 -20A. Mr. Berkowitz reviewed the developer questions submitted via letter and the City staff responses with the Council. 99 Regular Andover City Council Meeting Minutes —June 16, 2009 Page 5 Councilmember Trude wondered how they could make this an economical use of all the work that has been done to date and engineering standards should address the quality of the project so is there a way staff can capture the eighty percent of what has been done. Mr. Berkowitz stated the percentage that has been done is debatable and all they have seen is a concept view. They have never seen a cross section or it being broken down to that point. The way it has worked in the past is the information that has already been gathered has been turned over to the City and they utilize that information so they do not need to go back out and survey it. They take all that information and prepare the plans based off of what the final concept plan is. Councilmember Jacobson stated they had three petitioners for the 429 process and it is his understanding that one of the three lots is not entirely within the ownership of the company and have they signed off on this to make it a true 429. Mr. Dickinson did not believe that as part of a contract for deed, as in a past project, the underlying cooperation is not necessary until the point in time of assessment where then they would sign off at that point. He anticipated the owners are knowledgeable of where this is at and until a feasibility report is accepted they do not have a pending assessment. Councilmember Knight asked if the non - petitioners who benefit assessed. Mr. Berkowitz stated they may be. He explained how it would be assessed. Motion by Jacobson, Seconded by Bukkila, to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for Project 08 -20A, Clocktower Commons Turn Lane Improvements. Mr. Tom Roberts, BDT Land, LLC, 6484 Pinnacle Drive, Eden Prairie, stated they have met with Marathon and McDonalds and he thought most owners wanted this figured out and to get it done. He wanted to reiterate that they did not think all these improvements are needed today. They are doing this as a compromise. He thought they were trying to move forward to get this project done in a reasonable amount of time and reasonable cost. He thought most everyone will go along with it. Mr. Roberts stated they would like to add the $5,000 for a feasibility report into the project if possible. Councilmember Trude asked who paid for the traffic study for the property to the south. Mr. Roberts thought the traffic study was done and they paid for that. Mr. Berkowitz stated the traffic analysis has been reviewed and is acceptable to provide a three quarter access both to the Clocktower Commons property and Mr. Holasek's property. As far as the $5,000 for the feasibility report, there is a little exposure the City is out if this project does not move forward. It the project does not move forward they do not have any way to collect the money. If the project moves forward the $5,000 is refunded back to the petitioner and then staff costs are rolled into the project costs. Mr. Roberts stated if they do not get this project he will lose another $5,000 and that is his concern. He stated he was told the feasibility study could be done by next Tuesday. Mr. Dickinson stated by next Tuesday they will not have full design but preliminary numbers will be available. If it is the $5,000 for feasibility and if it goes forward there is some benefit to the 100 Regular Andover City Council Meeting Minutes —June 16, 2009 Page 6 City. He stated if that is the crutch to not go to the next step he would like to waive the $5,000, which would be his recommendation. Councilmember Jacobson asked if this has been done for anyone else. Mr. Dickinson indicated they have done this for some reconstruction projects and some projects on county roads in the City. Councilmember Jacobson stated the only reason he is a little leery about saying they should do it is because a couple of years ago there was a lawsuit and this was one of the issues. He would like to get a legal opinion on this. Councilmember Bukkila agreed and going back to how the basic approach was that the businesses are struggling and they wanted to do something to improve their access. This is essentially their project, they own it and now she has heard the City is going to make a contribution which is news to her. She did not know if getting public funds involved in the project to enhance a business is appropriate. Mayor Gamache stated if they approved this tonight the $5,000 is in the resolution so he did not know how they would bring it back. Councilmember Trude stated the last time they talked about this they were going to have a project come back with striping in the middle and now they have concrete and the costs have gone up. The traffic study was paid for by the applicant for land they do not even own so she could understand the applicant's concern about this. Councilmember Knight called the question and would like to see this referred to the City Attorney for review. Mr. Winslow Holasek stated he met with Darren Lazan and was in favor of the concept. He stated in the drawing there are turn lanes for Clocktower Commons along with future turn lanes to his property so in the future would this require another 429 for the south side. Councilmember Trude thought it would unless Mr. Holasek wanted to build his portion now. Mr. Holasek explained there would be nothing to support the improvement to his property at this time. Mr. Dickinson stated it is dependent on what would be developed on the south side. Mr. Berkowitz reviewed with the Council the current plans along with possible future improvements to the south side of the road. Councilmember Jacobson called a point of order. Mayor Gamache clarified his position. Mayor Gamache stated there was mention about wanting the project but not sure when it would be built. Mr. Roberts stated he would like to build this as soon as possible. Motion carried unanimously. See Resolution R052 -09 C IT Y OF N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Consider Accepting Petition/Order Feasibility Report /08- 20A/Clocktower Commons Turn Lane Improvements - Engineering DATE: June 16, 2009 INTRODUCTION The City -has received petitions from three property owners within Clocktower Commons requesting access improvements, Project 08 -20A. DISCUSSION The petition is the first step in the 429 assessment process. A feasibility report will be prepared and discussed with the petitioner and other benefitting properties. It will then be brought back to the City Council at a future Council meeting. Staff has also received a letter from the parties that petitioned for the improvements with additional requests. Please refer to the attached letter; the requests identified below should be discussed by the Council: Request 41. That the final assessment role be prepared and mutually agreed to prior to ordering plans and specifications. Staff Response: The City's policy regarding final assessment is to process the final assessment after the project is completed and all associated project costs are obtained. This ensures that the benefiting properties are assessed for actual costs not estimated cost. Staff typically prepares a preliminary assessment roll after the bids are received. This information is presented to the Council at the time the project is awarded. Request 42. That the applicants be allowed to refuse the project should the feasibility study or final construction bid prove to be economically infeasible for the affected parties. Staff Response: The City Council makes the decision if the project continues to move forward at the time the feasibility report is presented or when the bids are received. The Council's past practice is to work with the petitioners and benefiting properties and approve or reject projects based on the interest to move forward by the majority or all of the benefiting properties. 102 Mayor and Council Members June 16, 2009 Page 2 of 2 Request #3. That because the applicant commenced this project as a private improvement, and has essentially completed the design as part of the application, be allowed to finish final plans and specifications for this project as opposed to transferring the project to another .engineer undoubtedly creating rework and inefficiency that this project cannot bear. The City Engineer will be provided the opportunity to review and comment on the final plans prior to issue. Staff Response: The City policy for. public improvements is to have the City prepare final plans and specifications for all 429 public improvement projects. Plans and specifications are completed by City staff or consulting engineering firms that have experience working on public projects within the City. If the applicants engineer provides the survey information,. that would save time and project costs. This process has proven beneficial over the years to provide quality .control for projects, ensure that projects are being constructed to City standards and built to prevent major maintenance in the future. In Staff's opinion the current process maintains the City's duty to the public as a whole and to allow a situation as requested would not be good public policy and could potentially set an unwanted precedent for future development scenarios. BUDGET IMPACT The cost of the improvement would be assessed pursuant to a feasibility report to the benefztting properties over an 8 year period. ACTION REQUIRED The City Council is requested to consider approving the resolution declaring adequacy of petition and ordering preparation of a feasibility report for Project 08 -20A, Clocktower Commons Turn Lane Improvements. The City Council is also requested to discuss the requests of the petitioner and provide direction to staff and the petitioner. Res lly submitted, Dickinson David D. Berkowitz Attachments: Resolution, Letter from Petitioners, Petitions & Concept Plan cc: Darren Lazan, Landform, 105 S. 5 th Ave., Suite 513, Mpls, MN 55401 Tom Roberts, BDT Land, LLC, 6484 Pinnacle Dr., Eden Prairie, MN 55346 Lakes Conoco Andover, Branch Development, LLC, 6609 N. Shore Trl., Forest Lake, MN 55025 McDonalds, PO Box 66207, Chicago, IL 60666 Winslow Holasek, 1159 Andover Blvd. NW; Andover 103 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENTS OF PROJECT NO. 08 -20A. CLOCKTOWER COMMONS TURN LANE IMPROVEMENTS WHEREAS, the City Council has received petitions, dated June 11, 2009 requesting the construction of improvements; and WHEREAS, such petition has been validated to contain the signatures of more than 35% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared as adequate. 2. Escrow amount for feasibility report is $5,000.00 3. The proposed improvement is hereby referred to the City Engineer and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a meeting this day of , 19 _, with Councilmember voting in favor of the resolution, and Councilmember _ voting against, whereupon said resolution was declared passed. CITY OF ANDOVER . ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk 104 L A' N D F O R M From Site to Finish 800c Butler Square 7ek 612 - 252 -9070 100 NorO Sixth Street Fax: 612 - 252.9077 6/10/2009 Minneapolis, MN 55403 Web: landform.net Jim Dickinson City of Andover, City Administrator 1685 Crosstown Boulevard NW Andover, MN 55304 RE: Petition for Public Improvements Mr. Dickinson, As you are aware we have been working through Sketch Plan and PUD amendment process to consider a new driveway connection to.Clocktower Commons in the Northeast corner of Hanson and. Crosstown Boulevards.. After meeting with staff it was suggested we work with the adjacent property to the south to conceptually design an both the driveway entrances and evaluate the ultimate configuration. of these connections. In addition to the previous traffic studied requested, we prepared a supplemental memo analyzing the proposed configuration for both Level of Service and Safety. After considerable discussions with staff, council, and adjacent property owners BDT Holdings, LLC respectfully requests you accept the attached petition and order the feasibility study for the public improvements shown in the current concept plan. The attached petition and waiver represent 50% of the six affected properties-, and it is anticipated the, remaining waivers will be completed following the feasibility study results, prior to ordering plans and specifications. Because this will be a closely held petition with 100% waivers, we are additionally requesting the following: 1. That the final assessment role be prepared and mutually agreed to prior to ordering plans and specifications. t 2. That the applicants be allowed to refuse the project should the feasibility study or final construction bids prove to be economically infeasible for the affected parties. 3. That because the applicant commenced this project as a private improvement, and has essentially completed the design as part of the application, be allowed to finish final plans and . specifications for this project as opposed to transferring the project to another engineer undoubtedly creating rework and inefficiency that this project cannot bear. -The City engineer will be provided the opportunity to review and comment on the final plans prior to issue. Landfore'% SensiblyGmerP and Site to I- inisk'are service marks of Landtorm Engineoring.Company. 105.. We appreciate the efforts of both the council and staff in working through this process, and it is our hope that this solution will provide both the affordable-.solution required by the applicant, and the safety improvements desired by staff. We look forward to your direction on the June 16 council agenda. f�espe tfWlay, Darren Lazan DL COPY: Tom Roberts, BDT Holdings, LLC ENCL: Petitions-(3) Sketch Plan r 2 Jim Dickinson 6/10/2009 106 PETITION FOR IMPROVEMENTS June 3, 2009 Mr. Dave Berkowitz Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Andover Clocktower Commons Access Request Mr. Berkowitz: The undersigned fee owner of real property located at the address indicated below does hereby petition for improvements of the construction of a new drive access and turn lanes located on Crosstown Boulevard approximately seven hundred feet (700') east of the intersection with Hanson Boulevard in the City of Andover, MN. The costs of the improvements to be assessed against my benefiting property will be allocated after the final design and costs are determined with my consent. Said petition is unanimous and the public hearing may be waived. We request that a feasibility report be prepared as soon as possible. Sincerely, l Property Owner t d fi 5 �l,''��" �. �YrCM1. �LY L.. C��V V\�� `_"- f'ti�•'(%b Name �`1 l4o t y Address City, State, Zip 6t W li'' �S Phone (Home) , � 3 Y (Work) 107 PETITION FOR IMPROVEMENTS June 3, 2009 Mr. Dave Berkowitz Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Andover Clocktower Commons Access Request Mr. Berkowitz: The undersigned fee owner of real property located at the address indicated below does hereby petition for improvements of the construction of a new drive access and turn lanes located on Crosstown Boulevard approximately seven hundred feet (700') east of the intersection with Hanson Boulevard in the City of Andover, MN. The costs of the improvements to be assessed against my benefiting property will be allocated after the final design and costs are determined with my consent. Said petition is unanimous and the public hearing may be waived. We request that a feasibility report be prepared as soon as possible. Sincerely, ab Property Owner -. 1.0 Name f C� M ► `G�'i Address City, State, Zip tf �'ai ]) /�,,Lr.� M� S7 3 q Phone (Home) CC 5 Z• `J 3q (Work) PETITION FOR - IMPROVEMENTS June 3, 2009 Mr. Dave Berkowitz Andover City Engineer 1685 Crosstown Boulevard NW . Andover, MN 55304 Re: Andover Clocktower Commons Access Request Mr. Berkowitz: The undersigned fee owner of real property located at the address indicated below does hereby petition for improvements of the construction of a new drive access and turn lanes located on Crosstown Boulevard approximately seven hundred feet (700') east of the intersection with Hanson Boulevard in the City of Andover, MN. The costs of the improvements to be assessed against my benefiting property will be allocated after the final design and costs are determined with my consent. Said petition is unanimous and the public hearing may be waived. We request that a feasibility report be prepared as soon as possible. Sincerely, f Property owner. �v � i31c�� A v1 ���t1��� ✓�75 -t-�' G G� f��• e,tiFS � 11, el,�Mb�bv�t%T Name ��}} Address r 0 1Jl City, State, Zip Phone (Home) 7 q ._I q (Work) S - :_; 109 a ce a V e O O U. F u. s - o 3�: Z • z 5 o Qa O • r '� • V O •J e ' J C3 % it NA I N I / � • 000 �`♦ �' `�` . j �:1 \ � • �•, ' hp ♦ \ !: . ♦�. ..,\ �'/ gar ..�'� -:`� �S. K ` <.`�`v� \�r�;;P•y�. ,J' . /'� ` � =.. ''4. -j ♦ Ate_ \♦ `'t,. �l 4: r it ! ".�i. < \\ � `,1\ �. \ ` , 4 el- 110 \ \ \ '��' `i:•�,/' .,p� San �,1 i (•, I 'ice Jz \ L \ \` o J _ , 4 \\ 1 ` u \ saz Ile I • it \, \ \ - \ \ � �\ ` ter �i / j / \ 11 N I T Y O F DOWO - - 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Darren Lazan, Clocktower Commons FROM: Jim Dickinson, City Administrator SUBJECT: Clocktower Commons — Access to Crosstown Boulevard - Research DATE: March 12, 2007 Listed below by date are references to excerpts from documents that I reviewed and is the basis of my conclusion at the end of this memo: July 29, 2003 Letter from Courtney Bednarz to Darren Lazan, Landform Re: Preliminary Plat, Special Use Permit for Planned Unit Development Review #1 for proposed Andover Clocktower Commons Development. Comment #5: As you are aware rights along both Hanson Boulevard and Crosstown Boulevard were dedicated to Anoka County as part of the Hamilton Square Plat. As a result, an agreement mill need to be reached with the Anoka County Highway Department regarding the proposed access to Crosstown Boulevard. Until an agreement has been reached the final plat will have to reflect the existing right of access conditions. August 28, 2003 Letter from Anoka County Highway Department to City of Andover Re: Site Plan Review Clocktower Commons. "As indicated on past reviews of this site (06/2/1997), all access for this site is to be made via Bluebird Street NW, and no direct access to the county highway system is to be made" ... "Unless some type of engineering -based justification can be presented regarding the need for this additional right in/right out access point, it would not be appropriate to sacrifice long term public safety and allow the right in/right out access point to be constructed." September 2, 2003 Resolution approving the preliminary plat of "Andover Clocktower Commons" 112 Subject to the following condition 44 "The applicant acknowledges that the right of access from the subject property to Hanson Boulevard (CSAH 78) and Crosstown Boulevard (CSAH 18) was previously dedicated to Anoka County and that no access to these roadways will be permitted without approval from the Anoka County Highway Department." September 2, 2003 Resolution approving the final plat of "Andover Clocktower Commons" "NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Andover Clocktower Commons contingent upon receipt of the following: ... #5 The applicant acknowledges that the right of access from the subject property to Hanson Boulevard. (CSAH 78) and Crosstown Boulevard (CSAH 18) was previously dedicated to Anoka County. This must be reflected on the final plat. No new access to these roadways will be permitted without approval from the Anoka County Highway Department." September 19, 2003 Resolution granting the special use permit request of Landform Inc. for a planned unit development to develop Andover Clocktower Commons ... approval conditions. " 95 Planned Unit Development for Andover Clocktower Commons per plans revised August 7, 2003 and stamped received by the City of Andover August 7, 2003 subject to the following: b. The applicant acknowledges that the right of access from the subject property to Hanson Boulevard (CSAH 78) and Crosstown Boulevard (CSAH 18) was previously dedicated to Anoka County and that no new access to these roadways will be permitted without approval from the Anoka County Highway Department." Recorded at Anoka County on December 26, 2003, receipt no. 2004018271. October 16, 2003 Letter to City of Andover from Kendra Lindahl, Landform Re: Written response to Site Plan. Review #2 Comments for Andover Clocktower Commons. Response #24 "The City Council has reviewed this request and determined that no traffic study is required. The developer is not requesting approval of the proposed right- in/right -out onto Crosstown Boulevard at this time." 113 Conclusion While I agree that you have included a right- in/right -out onto Crosstown Boulevard on drawings submitted (identified as "Potential Future Improvements "), each time a formal approval was made by the City Council, the Council included a specific subject to condition (identified above) addressing that inclusion on the drawings. At this point, there is no approval of any access to Crosstown Boulevard for the Clocktower Commons development. Also based on the last comment provided by Kendra Lindahl that "The developer is not requesting approval of the proposed right - in/right -out onto Crosstown Boulevard at this time." it appears that the developer acknowledged those subject to conditions put in place by the City Council. Respectfully, Jim Dickinson City Administrator - 114 CITY of ANDo 1685 CRDSSTDWN BOULEVARD N.W. • ANODVER, MINNESDTA 553D4 • (763) 755-510 0 FAX (763) 755 -8828 July 29, 2003 _ Darren Lazan 650 FV tler North Building 510 First Avenue Noah- Minn eapolis, MN 55403. Re: preliminary Plat, Special use Permit for Planned Unit Development Review #1 for proposed And Clocktower Commons Development Dear Mr. taza ts The following �hunents cemprise review #1 from the Community Development Department. These comments" are issued in advance of comet Cis from Othe Meetinn� to allow additional time for plan re or oche def the : will be forwarded as they beca�e August 12, 2003. Comments from P mailable. Prelinail �rY '� a . M ini m um i istriDt Provisions for the 1; the five proposed Iots .conform to the City's Shopping Center. Zoning District.- 2. The Surveyor and engineer will. heed t© certify the plans. " 3. Due to the fact that the.lots will. share��access paints to public streets, a cross a -cress agreement for all of the properties will need to be recorded vdith Anoka - County. wa De ariaaenf has been provided with a plan set for 4. The Anoka County - Y p to plan reviews within 30 their review: The County has committz to res orzd p o -not interested in a rc days. The County has verbally com-ented thateY p access to the site from Crosstown. Boulevard. Staff ttbjis � day, �Y p are p and infQnnati.on regarding - written comments that p - meeting with the County. is along both I- lanson.Boulevard and Crosstov;m 5. AS yoti. are aware access. nigh as a - art of the Hamilton Square Plat Boulevard were dedicated to Anoka County p A s a result, an agreement will need to le as d ss to Crosnsta Boulevard. H ghway Deparbnent regarding the prop. will have to reflect the existing Until an- agreement has.been reached the final. P lat right of access conditions. 115 r radig pn Will comprise the In3j ority of -6. Engineering Dega and TKDA mf--M. OrMCUrL s comments regarding the grading plan - trees that will be saved. It 7. The grading plan appears to indicate that some e pla as to hove this will. be is important to provide infoni af%on on. he grading P achieved (i.e. silt fence, locations sigoag .. he� site Staff would like to see. more of the significant trees aneteLS irking to save . g ' some of the excess P explore the potential to elinmate p . trees closest to Crosstown Boulevard. Please n �detc gr ading Plan - �$ will be save , and silt fence at least as far as the drip line o e r�in in 9. Please pro the parking setback area. along the north and west sides vide b g fid- grade in of the service station site. Please also provide an undukating iishp to comp lement the other parking setback areas to add visual interest as necessary P ..landscaping plan. 10 Please make adjustments as necessary to the heavy paved areas on the,service station site. ecial Use Permit for Planned Unit Develo Of the s t ruc tures, s p architec I11. This review will - address the overall site ken, landscap g> si e and other improvements of the proposed developmeIl Sire P1ag General Comments e between building and Parking areas in 12. Please breakdown hard surface coverag „m .building coverage is 30% of the the motes on the site plan. The typical maxi site. thr 13. Please indicate the direction of c for the carwash and other drivedu gh • .areas. . - - - - - e site sass to be overpacked. Please evaluate the parking that the tenants =. 14. Th aPp Storage areas, resiroorns and other will require and adjust the plan accordingly, a for calculation of non areas can. from grPss square footag non P option,. a s an opAgain, preserving parking re luirexnents. Demons lora& additional mature tree, Crosstowin Boulevard needs to be exp cation for bike racks should be considered. for the Dairy Queen and retail . 15. A to .. . center componentss- bairy Queen lore the potential to adjust the site design of the Dairy: 16. Staff would like to exP P stacking f ®r the drive thror gh. One Queen site because them i s not to allow the entire east edge of the site approach would be to reverse the building 116 to be used for stacking. The location of the drive thr ®ugh order sign and stacl behind it is the issoe.' Service Station alto area on the east side of the 17. Will there be sufficient d amount to justify s P service station ?. If thee area is not needed it should be used to increase d of landscaped area on the site. . B. fzcc Building is ro osed for 1 g. A determinafion will.'need to be made an whether a second story p P the office building. Parking 'shoirld be adjusted accordingly. canopy is shown far the bank drive tl3raugh on the building elevations but not on the site plan. Please put the canopy on the. site plan. Architecture Please Provide' coloied.elevations and plan notes to describe the color scheme of 20. P development. the Please cons ider a second- EIFS color far the section above th 'e sign dband his will 21.. elevations (if not already p . p retail center and. similar building revent a `stripe effect' from being created if only one WIMP f EIFS is divided by P the sign band. 22. Please consider adding a brick coluni space on each- side of the: courtyard on the the ion horizontal lines. These went elevation of the retail center to breakup g mid-wall type of columns seem �o work best when Popped with some type of cornice to add relief to the exterior V, all. elevations far'the service station and canopy, freestanding 23. Please provide building- and trash enclosures. . restaurant; northeast (back)_ side of the office building, e provide additional labels on all of the building elevatro to describe each 24. Pleas p . different design elements and colors. 25. The west elevafion. of the wiry Queenuctore is dominated by IFS. More architectural detailing is needed.. 26. Rooftop equipment and proposed scree must be shown on the.plans. Signag@ ant 27. Please provide dimensions for the proposed clocktd a f and. Pre stan�g °n . with a . signs on page ki.4. The clocktawei vr4ll be treats oar feet of sign- space is - m axim um height of 25 feet. - A maximum of 300 sq allowed for this sign by Ordinance. 3 1.17 2S. The m onument signs are required to .be set back a un often feet faro property lines, Cle for the monument sign at the northwest corner of `thew triangl -at .so 29. Site distance MNDOT standards. - A clear Will need to be demonstrated using needs to be shown ai the southeast corr�•er of the siiee. 30. Is the carnerstoae elevation an pag A1.4 a dell of the monument signs . indicated a the northwest and southeast corners of the site? ease formulate design criteria for signage a$ 31. Pl e Vest side of the retail Winter to iform.. ensure the d methods (not content} of signs are un ' Landscap setback areas and landscaped islands along 32. Perimeter landscaping in the parking _ the interior drive lanes should include planting beds with shrubs and flowers to of the arking area and to fiame'the site, provide ground level screening p- of erimDter accentte the landscaped areas within the site. The majori nta#ion areas trees should frame the planting beds do create prese overstory trees s aced a maximum of periodicall y along the pe of tl?e site.. p connect' 40 feet on center should be located.. between presentation areas to visually . - photographs for exan Oes. - the overall landscaping theme. Please.see the- attached . nd indicates a symbol for an annual flowerbed and perennials that do not 33. The legs c be approved without being appear to be on the plan. - The landscaping p um -'a location must . fully developed.and detaaled. In terms of flowers, of a mi d�, g - be established (i.e. within the ground .ousted signag i Camr}ons ) . but are absent in others. Please -34. Foundation plantings are provided in some areas east and sides of the service consider adding foundation plantings along • . o north side of the Dairy Wien, north side of the retail. center, and west side stab- n, . of the freestanding restai rants 35..P lease illuste haw the rani garde at - the southwest comer of the site mill be landscaped. This area wall not hold water most of thee and could became unsightly if not landscaped properly. ®!then Impravernents 36 Additional. detail is deeded to describe the materials, oonstnactio meow and color scheme for patio and sidewalk are- 's rendering of the -plaza on page Al needs to be developed fuZther. 37. Th ardst that will be used and label each Please provide a scale, indicate -ta this area or planned to be wilt into the element. Are benches proposed for wail. of the water furs How about a fountain with colored lights? Please keep in mind the potential for skat-eboarders.when- designing. these featrares. 118 zones and drive rough areas is not shove e Plan d 3g• Li rated for loading must be shown P indicated with. note g. on page E2.1. Ail lighti approved by the City before it is installed Special U 'Permit for liquor license t outside the I foot setback area 39. The graphic appears to place the restaur� i City CQUncil om public schools. A liquor license will need ta.be issue liquor uobry ermitted use for M addition.to the special use permit authorizing on sale liq P the site, rive Special Use Permit for - B k b e canc this site. Please see various comet a hrough Special Use Permit for Dairy Q peen Drive 'T this site. Please see various com ern ments above concerning Special Use Per Servi Stattaat a pp roval of this mponent of a special 40. Not enough detail has been provided far app - use emsit (see comments above and show laca�ian of underground tanks, P venting stacks C6MM(_rcial Site Plan Review —all sites Iicatiaxss until the ' 41.9 i not able to complete rev mmer All of the quired information necessary Council approvals hav e been uir&meats provided with has not been provided. Please review the sub req the commercial site plan apph-catio ortu-nity to review this letter _ 'you have had an opportunity - Please give me a call at 767 -5147 vThen y be resent6d to the Planning potential nevi lions to a plan. set that will P ro ec to discuss p of 12, 2003. In terms of continuing the rev"- p Comnv -ssion on August Ian adjustments. I please respond to all of the eats included other departments above iii. WrEting�P commend not submitting•for review 92 until. comments from would recommend have been received and addressed: Sincerely, . . CO fl ar er 08/292003 14:55 RNDKR 03 HWY DPT Y 5763755B1323 ND. 230 @01 119 I CO UNTY OF N . public Services Division HIGHWAY DEPARTMENT 144.4 BUNKER LAKE BEND. N.W., ANDOVEF1. MINNES 55344 (763) 862 - 4.2 04 FAX (763) 962 - 4201 August 28, 2003 Courtney Hednarz City of Andover 1685 Crosstown Blvd. N.W. Andover, MN 553 PLE: Site Plan Review C)oc�tower Commons Dear Courtney: We have reviewed (as well as had the opportunity to discuss with City staff) the site plan of Clocktower Commons, to be located in the SE quadrant of CSAH 78 (Hanson Blvd.) and CR 18 ( Crosstown Blvd. NW) within the City of Andover, and 7 offer die following comments: As you are well aware, previous plat approvals in this area have left Anoka County with an inadequate right of -w$y sityation along CR 18, which caused us to be unable to realign the east leg of CR 18 at CSAH 78 in the recent reconstruction project at that intersection. As a consequence, we were unable to provide the most desirable desigh c o n figurations at the intersection. It appears that adequate right -of- way adjacent to CSAH 78 is currently present. A 120ft. right -of -way corridor along CR 18 will be required for future purposes. ` As indicated on Rasf reviews of this site (6121199 all access for this site is to be made via Bluebird i greet N �i7 and no direct access to the county highw sy stem is 1 b 0 mapran aes not propose direct access to CSAH 78, it does propose an addi tional right in /right out access point on CR 18 between CSAH 78 and Bluebird St NW * is not acceptable from a county highway perspective, m it would force additional driver decisions/raactions into an area of CR 18 that has already been compromised due to the inability to secure the additional right -of -way needed for the appropriate realignment of CR 18 through previous platting opportunities. While the developer may believe that an additional access point is needed to adequately market this site, the City of Andover and Anoka County would be left to deal with the safety issues that would result with such a decision. Ur l ®s� some: typ® of en9M based ittstification can be presented regarding the need for this additional right in /right out ac cess n_ oyt w ould not be appropriate to sacrifice long term publi s afety an o to r► tin /right out accags point to be cortstriacted. As drscussed with City staff, improvements to the CSAH 78/Bluebird St NW intersection a t he CR 1 bluebird Sr NW intersection are warranted and will be required in conjunction with this development. Our initial review of this site would indicate the minimum improvements to consist of the fol]Dwing; N7i.2130 802 0629/2003 24:55 RN CD tilJY BPT 9763755B 120 CSAH 7gBluebird St NW: NB CSAH 78 right tum lane, 6B CSAH 78 left turn lar►e, raise median channeliaation; (pending devalopment of the Andover Town Center will. require additional coordination and other imp are likely necessary at this intcracct CR 19181uebird St NW: I EB CR 18 right turn lane and left turn lane, WB CR I& right turn Une and left turn - lane (paipted chonalizWO11). s The need for these developer- associated improvements on the county high wa y Ys tam is p rimarily based on safety needs caused by the increase in turning movements at these two intersections. Ta further discussions on these improvements, we w ould request that the City and/or the developer complete some type of a traffic study detailing the operational. and safety impacts that this development would have on CSAH 79 and CR 18 (iti both present and future scenarios/con.dieions). We reserve the right to possibly modify oar requirements for this improvement pending the outoomc of the traffic study. if it is the developer's decision, to continue to push for an additional right in/right out access point for this development, the traffic study shoald also include a .detailed analysis/justification for this right intright out access paint that is engineering -based for our r ®view and consideration. In our June 2, 1997 correspondence regarding this site, we recommended thatthe right -of- access along CSAH 79 and CR IS be dedicated to Anoka County (with an DxGeption for Bluebird St NW). We are unsure if this action was taken at that time. The right -of- access along CSAH 79 and CR 18 will need to be dedicated if not already done so. Contact Mike Kelly, Chief Right -of -Way Agent, to coordinate on of the appropriate documents for the access dedication. the preparati It appews that all applicable Intersection Sight Distance Requirements can be met for the proposed development. However, the landscaping plan submitted would introduce many now intcrsec6 sight distance ®bstr�tctions to both the CSAH 78/Bluebird St NW and CR 1 &(Bluebird SC NW intersections, Which is not acceptable. Consequently, the landscaping plan will need to be modified. The City and the Developer shall ensure that all applicable intersection requirements are met to the greatest extent possible for W4 development. The developer (or City) shall prepare draft plans for the turn lane and chani►elizatian construction for our review. If the existing/available right-of-way along either route will limiyimpact the design and construction of any o f the turn lanes, the developer shall prepare draft plans for our review whizh detail what turn lane construction can be accomplished. Because the tarn lane coasrruetion r „ cement i W MLr IX safer - based, th e future need for tarn erica on the county highways will increase through the passage of time as traffic valutnes/turning maneuvers increasc. Costs for design and construction of the turn lamas on ar to be coordinated � through this degarunencr the City. E?esign details for the turn. lane construe Calculations must be submitted along with a grading and erosion control plan that. delineates tho drainage areas for this site. The post developed mte/volume of runoff must not exceed the pre- developed rate/volume of runoff for the 10 -Year, 24 storm, utilizing] thO 66 SCS Method ". An access permit and a permit for Work within the county right- of �wtzy are required and must be obtained prior to the commencement of consuvaion. Contact Roger Butler, Traffic Engineering Cogrdinator, ar Tosie Scott, Permit Technician, for further information r@gasding the permit process. O825/2003 14:55 RNDKR CD HWY DPT + 9763755B523 ND. 230 P33 1 21 Thwkk you for the oPPortunity to comment We look forward to working with tht, City on the continued planning for this development, Feel f[OB to contact me if you hove any qve- tion9. Sincerely, Jane Pemblo Traffic F ngineering Manager xc: 20D22 Andover File Roger Butler, Traffic Engineering Coordinator �Dgie Sena, Pennit Technician ?Mike Kelly, Chief Right-of Agent Larry Hoiutn, County Surveyor 122 - - - -- - - - HANSON MVD. N.W. (C1, AH NO. M Mt- LL N +- ' :a A N. \ � \ ` . \Age { `\ �.a'✓ s J ` 9. • ! - -� \ \ TN I �� JT ♦96a i \ S - `\•.060 9B 9` / B� - , MMNOTES \ \ \N PROPOSED STORAGE AREI 899 AND BELOW = 0.6 A M AL , r COUNTY ROAD DRAINAGE AREA - PROPOSED ANDOVER C LANDFORM 123 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO 8156 -03 A RESOLUTION APPROVING THE P �DFORM �C LOCATED IN SO C'I'ION 23, CLOCK T OWER COMMONS" BY L SOTA, LEGALLY DESCRIBED AS LOT T 11, T OW N S HI P 32, 2 RANGE 2 SQUARE, ANOKAM C OUNTY , MIl�NESOTA. L, BLOCK WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and ursuant to published and mailed notice thereof, the Planning and Zoning WHEREAS' p p on said lat; and Commission has conducted a public hearing p WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the plat. of Andove�r NOW, THEREFORE, BE IT RESOLVED, that the City Cou and approves hereby agrees with the recommendation of the Planning and Zoning Co mmi ssion ercial lots for "Andover Clocktower Commons ", subject to the the preliminary plat for five comm following conditions: 1. The pre liminary plat shall conform with plat drawing revised August 7, 2003, and s as "Received August 7, 2003 by the City of Andover ". 2 The Grading Drainage and Erosion Control Plan s d j the revised as n ecessary d to obtain approval from the Andover Review Committee an Management Organization. 3. Drainage and utility easements shall be provided to cover all areas of the project that lie at or below the 100 year flood elevation. 4. The applicant acknowledges that the right of access from the subj ect property to Hanson Boulevard (CSAH 78) and Crossstown Boulevard (CSAH 18) was previously dedicated to Anoka County and that no access to these roadways will be permitted without approval from the Anoka County Highway Department. 5. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, and MPCA. 6. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 7. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. 124 S. All storm sewer an d drainage areas on the site are considered private and will be maintained by the properly owners expense. 9_ The developer shall be required to record cross access agreements for all properties created in the plat with Anoka County. 10. Approval of Title, cross access agreement and association documents of the property by the City Attorney. 11. The failure on the part of the petiti oner to submit a final plat per Ordinance be n � one app roval year from the date of this approval shall deem the preliminary void. Adopted by the City Council of the City of Andover this 2nd day of September, 2003. CITY OF ANDOVER AST: �-- !`./ Mayor T I Victoria Volk, City Clerk ichael R. Gamache, 125 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R158 -03 A RESOLUTION APPROVING THE FINAL PLAT OF "ANDOVER CLOCKTOWER COMMONS" AS BEING DEVELOPED BY LANDFORM, INC. LOCATED IN THE OF - NORTHWEST QUARTER OF THE SOUTHWEST QUARTER DESCRIBED SECTION D AS OW 32, RANGE 24, ANOKA COUNTY, MINNESOTA, A, Lot 1, Block 2 Hamilton Square, Anoka County, Minnesota. WHEREAS, the City Council has approved the preliminary plat of the project to be known as "Andover Clocktower Commons "; and WHEREAS, the Developer has presented the final plat of Andover Clocktower Commons; and WHEREAS; the City Engineer has reviewed such final plat for conformance with the preliminary plat. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Andover Clocktower Commons contingent upon receipt of the following: 1. The City Attorney presenting a favorable opinion. 2. Security to cover legal and engineering costs as determined by the City Engineer. 3. The developer shall provide an escrow for the uncompleted grading of the site which is to be determined by the City Engineer or if the site grading is completed, a letter from the developer's engineer that lots are graded according to the approved grading plan. 4 The final plat shall not be signed by the Mayor and Clerk until there is an executed Development Contract & all associated fees, escrows and securities have been paid. 5. The applicant acknowledges that the right of access from the subject property to Hanson Boulevard (CSAH 78) and Crossstown Boulevard (CSAH 18) was previously dedicated to Anoka County. This must be reflected on the final plat. No new access to these roadways will be permitted without approval from the Anoka County Highway Department. 6 The," drainage easement' label at the southwest corner of the property shall be changed to `drainage and utility easement'. 7. Developer is responsible for obtaining all permits from U.S. Army Corps of Engineers,.DNR, LGU, Coon Creek Watershed District, MPCA and any other agency that may be interested in the site. Adopted by the City Council of the City of Andover this 2nd day of September, 2003. CITY OF ANDOVER ATTEST: X. chael. Csam.ache, Mayor 126 c� 3a .06D CITY OF ANDOVER. COUNTY OF ANOKA STATE OF MINNESOTA. RES. NO. 8157 -03 A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUES CC OICKTOWER INC. FOR A PLANNED UNIT DEVELOPMENT TO DEVELOP AND OVER colvIle�IONS A coR�lMER DEVELO � EG�L�� D THE s� cR�ED _ A� T CORNER OF HANSON AND CRO LOT 1, BLOCK 2 HAMILTON SQUARE, ANOKA COUNTY, MINNESOTA. WHEREAS, Landform, Inc. has requested a Special Use Permit for a Planned Unit Development to develop a'residential development Andover Clocktower Commons a commercial development pursuant to ordinance No. 112, An Ordinance regulating Planned Unit Developments on the- property legally described above, and; WHEREAS, The Planning Commission finds the request meets the criteria of City Code 12 -15 -6 regulating Special Use Permits and City Code 13 -3 -1 regulating Planned Unit Developments, and; WHEREAS, a public hearing was held before the Planning and Zoning Commission and there was no opposition to the request; and; WHEREAS, The Planning and Zoning Commission is recommending to the City Council the approval of the Special Use Permit for the Planned Unit Development as requested, and; WHEREAS, The Council finds the proposed use will not be detrimental to the health, safety, - morals and general welfare of the occupants of the surrounding land, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission permitting the following: 1. Special Use Permit for a service station and car wash on Lot 1 subject to the conditions listed in this resolution. 2. Special Use Permit for a drive through for restaurant on Lot 2 subject to the conditions listed in this resolution. 3. Special Use Permit for a drive through for drive through for bank on Lot 3 subject to the conditions listed in this resolution. 4. Special Use Permit for on sale liquor for restaurant on Lot 4 subject to the conditions listed in this resolution. 5. Planned Unit Development for Andover Clocktower Commons per plans revised August 7, 2003 and stamped received by the City of Andover August 7, 2003 subject to the following: 127 'a. The bank/office building may be constructed with a second floor. Any adjustments to the proposed plan shall be reviewed by the Andover Review Committee. C b. The. applicant acknowledges that the right of access from the subject property to Hanson Boulevard (CSAH 78) and Crosstown Boulevard (CSAH 18} was PI dedicated to Anoka County and that no new access to these roadways will be permitted without approval from. the Anoka County Highway Department. c. The intenor tr an out patio areas s e esigne an cons complement the building architecture. Plain concrete or asphalt are not acceptable. d. The Clocktower feature shall provide brick at the comers adjacent to the clock to replace EIFS Color 42. e. The raingarden landscaping must be further detailed and approved by the Andover Review Committee. f All perimeter shrub beds shall provide a variety of species within each planting bed. One plant species per planting bed is not acceptable. g. Additional shrub planting beds shall be located in the landscaped corridors along the west and southeast sides of Lot 2. 6. Each of the proposed uses shall be required to complete the commercial site plan review process administered by the Andover Review Committee. 7. A provision of the association documents shall allow the City access to utilities on each of the properties. 8. A provision shall be added to the association documents to establish a repair, m and replacement program and funding for the private drive, parking areas, private utilities and all common areas and other improvements. 9. That the Special Use Permits shall be subject to a sunset clause as defined in City Code 12 -15 -6. Adopted by the City Council of the City of Andover on this 19 clay of september , 2003. ATTEST CITY OF AND ffR Victoria Volk, City Clerk ichael R, Gamacb Mayor ABSTRACT 128 .e ®fncorrecflNo Reference � - Receipt # (�1 ® Nan - standard Document DOCUMENT NO. 1 IS 85352 . 0 - ABS'I`RACT Date�me Certified Copy/ Document Order of A' NO A COUNTY M INNESOTA I HEREBY CERTIFY THAT THE WITHIN INSTRUMENT WAS FILED IN THIS OFFICE PiNs FOR RECORD ON DE C 26 2003 AND WAS DULY RECORDED. Recordabilfty AT 4 :26 PM FEES AND TAXES IN THE AMOUNT OF $20 . 00 PAID. Filing Fees ® Tax Lien/Release 2004018 Copy/Additional Pg Fees ® Transfer RECEIPT NO. Well Celt Fees 0 Division MAUREEN J. DEVINE ® Status ANOKACOUMYPROPERIy TAX ADMIN ISTRATOR /RECORDER /REGISTRAR OFTMS ® Incomplete Form PAF ® Missing Attachment ® New legal Description ® No Legal Description ® GAC BY DEPUTYPROPERTyTAXADMINiSTRATORIRECORDER /REGISTR Non - existent Legal Description (] Deferred Specials ® Part(s) Illegible ,-No Change 129 �Lx" VI LANDFORM MINNEAPOLIS -PHOENIX October 16, 2003 Courtney Bednarz. City of Andover 1685 Crosstown Boulevard NW Andover; MN 55304 RE: Written Response to Site Plan Review #2 Comments for Andover Clocktower Commons Dear Mr. Bednarz, We have received City Council approval of the Special Use Permit, Preliminary Plat and Final Plat for Andover Clocktower Commons. We are now resubmitting for Commercial Site Plan approval of the project. • We have made minor changes to the gas station layout in order to accommodate the pump island and car wash configurations needed by the tenant. These modifications have no impact on the streets, parking or other common elements of Andover Clocktower Commons. Please call me if you have any questions about these changes. We revised our plans to address the comments contained in TKDA's letter dated September 4, 2003; the engineering memo dated August 28, 2003; the natural resources letter dated August 29, 2003; and the requirements approved by the City Council in the resolutions approving the special use permit, preliminary plat and final plat. A number of the comments in these memos were addressed in our written comments and revised plans that were submitted to the City on August 27, 2003. The numbered comments below correspond directly with the numbered items in the corresponding memos. TKDA Comments dated September 4, 2003 See Hydrology Narrative. Engineering Comments dated August 28, 2003 /. We have removed "preliminary" from our plan sheets and signed the plans. We have added "Not for Construction" on the plans until we have final City approval. /2. Sheet C1.2 has been changed to Demolition and Tree Protection Plan. The tree preservation data has been moved to this sheet. 65D BUTLER NORTH BUILDING 510 FIRST'AVENUE NORTH MINNEAPOLIS, MN 55403 OFFICE: 612.252.9070 FAX: 612.252.9077 www.landform.net Andover Cfocktower Commons 130 Courtney Bednarz October 16, 2003 Page 2 of 2 3. The utility details will be revised to reflect the City of Andover standards prior to building permits. A note to this effect was added to the utility plan. 6. We have been in contact with Coon Creek Watershed regarding their r qui is and a copy of this submittal has been sent to the Watersh 9 with an application for their review. 7. Traffic Control signs (where necessary) have been added and labeled on Sheet C2.1 (Site Plan). Our experience and our research of the Manual on Uniform Traffic Control Devices (see attached), shows that excessive use of stop signs decreases the effectiveness. We have added "Do Not Enter" signage at all of the one -way exits. Stop signs have been added to the main intersection in the center of the development, as well as the of the site onto t e development opment wel � revised believe the signage as shown on our P lan will serve B. The Natural Resources Technician's comments are addressed later in this memo. 12. See Hydrology Narrative. 13. See Hydrology Narrative. 14. A Site Visibility Exhibit has been added that shows sight triangles per MnDOT standards. The shaded areas on the exhibit sight e g and proposed signage have been re y sed as needed o rmoe any obstacles within these sight triangles. 16. All plans, with the exception of Sheet E2.1 (Lighting Plan), have been signed by a licensed engineer /architect. 18. All entrances and exits will have concrete o our Cs installed sheet. per the City's standard detail plate. This detail has been added 19. We have added emergency overflow labels for each low point and catchbasin. 20. A drainage and utility easement has been provided over the small pond in the southwest comer of the site. 22. The City Council has reviewed this application and has removed all requested Anoka County `requirements from the resolutions approving this development. No work is required or proposed within the County right -of -way; therefore, no County, permits will be required. 23. The City Council has reviewed our request and found that no traffic study is required and this developer shall not be held solely responsible for making the regional road improvements. Therefore, the developer is not proposing any changes to the County roads or right -of -way. 131 Courtney Bednarz Andover Clocktower Commons Page 3 of 3 October 16, 2003 24. The City Council has reviewed this request and determined that no traffic study is required. The developer is not requesting approval of the proposed right -in /right- out onto Crosstown Boulevard at this time. 25. No work is planned within the County right -of -way. 28' We will be preparing association documents that will address these issues. A copy of the document will be submitted prior to issuance of building permits. Additional Comments in Regard to Review #2 1. We have added arrows to the site plan to indicate direction of traffic. The drive lane behind the retail building is a one -way 20 -foot drive aisle. Directional arrows have been added to the plan to clarify this. 2. We have added the revision history to all of the sheets for clarification. 3. The dark dashed line on the CM sheet represents the boundary of the enlarged plan sheet 06.1. Natural Resources memo dated August 29 2003 1. The Demolition Plan has been changed to the Demolition and Tree Protection Plan. 2. We revised the landscape details to: a. Remove wiring, twine, ropes and burlap from top and sides of root ball for balled and budapped plants. b. Added that the mulch shall be kept two inches away from stem of trees. 3. All reference to washed river rock has been changed to shredded hardwood mulch. 4. We have revised the Landscape Plan to change the Red maples in the planting island to Autumn Applause White Ash. Special Use Permit Resolution Conditions 5c. We have added a detail of the sidewalk/patio paving design to be colored concrete with accent bands as shown on detail 1 on the C2.1 sheet. 5d. We have revised the Clocktower feature to provide brick adjacent to the clock in lieu of EIFS color #2. 5e. We have added a raingarden detail to sheet L7.1. We have also specified plant species for the raingarden on the L2.1. . 5f. We have revised the perimeter shrub beds to provide a variety of species within each planting bed. Andover Clocktower Commons 132 Courtney Bednarz October 16, 2403 Page 4 of 4 59. We have added shrub planting beds on the west and southeast sides of Lot 2. If you have any questions, please call Darren Lazan or me at 612.252.9070. Sincerely, LANDFO �- Kendra Lindahl, AICP Planner COPY: David Berkowitz, City Engineer Todd :Haas, Assistant City Engineer - ENCL: Revised Plans Hydrology Narrative 'Landform Engineering Company doing business as Landform 133 J' ✓ , " �` "DO NOT EN7H2" - - SIGNAGE "NO . TREE 2Q - RI6' PARKING " GQA�E r SIGN °- LLARD (TYP.) _ °C R3.5 ACCESSIBL (TYP.) �` :'� 2 SYMBOL TYP 3,, ® ®® D P RKING" �- (TYP) 6 BOLLARD �® ('GYP)__ - •s , STOP \0 r RI6" WITH ACCESSIBLE / / I STOP" - R16 &SIGNA II 4yQ ED SIGNAGE (TYP •` ' B SIGNAGE ' - ( r �o 191 -kq 2 10' a 3.5' tYP 6 23.5' 8' ACCESSIBLE RI6' SYMBOL L Q- GNA E RI6' a A as ttj ' r p \ 6 R35 24 23.5 2� R16 R16 ' TRASH ENCLOSU4 r 51 f LIGHTING Q E2 -I FOR D tAIL t / / i' r r' _ '.r ;• RI6' 9 x ., 19 5 1 r / POTENTIAL FUTUREr 3.5 "� 20 23.5" IMPROVEMENTS (TYP) R3 -5" w sy rr� Vii/ jj, CL - � in ? �'^ ♦ _. \! A ,,:� r i � / s - {Q �°` ' r I 235 Q 3.5 ;`3. 2 - . T � : i r it S� ✓,Jr frr. J r' J /i�A .: / k / L 11' r rs " r - r 3.5" z / 6 � F r� ■ -`' ,�_ ._ / -•\ \ // , F rr! �. ri� rrl