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Home My WebLink AboutCC July 21, 2009 + 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, July 21,2009 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (7/7/09 Regular, 7/7/09 Closed) Consent Items 2. Approve Payment of Claims - Finance 3. Debt Service Payments - Finance 4. Receive Assessment RolllWaive Public Hearing/Adopt Assessment Roll/09-25/13758 Round Lake Blvd. NW /WM - Engineering 5. Order & Approve Plans & Specs/Order Quotes/09-7/2009 Trail Maintenance - Engineering Discussion Items 6. Anoka County Sheriff s Department Monthly Report - Sheriff 7. Crooked Lake Management Plan Presentation - Engineering 8. Consider Reimbursement to Crooked Lake Area Association/Chemical Treatment for Milfoil - Engineering 9. Accept Feasibility Report/Order Public Hearing/08-20AlClocktower Commons Turn Lane Improvements - Engineering 10. Consider Conditional Use PermitlUsed Vehicle Sales/3075 - 162nd Lane NW - Planning 11. Consider Business LicenselUsed Vehicle Sales/3075 - 162nd Lane NW - Planning 12. Consider Code Amendment to Section 12-2/Adding Car Washes as Permitted Accessory Use to Automobile Service Stations - Planning 13. Review Revised Lease Agreement for Athletic Associations - Engineering 14. Amend Fee OrdinanceILease Agreement for Athletic Associations - Engineering 15. Consider Approval/Extension of Liquor License/Beef O'Brady' s - Administration 16. Consider Approval/Extension of Liquor License/Tanners Station -Administration Staff Items 17. Schedule August Workshop - Administration 18. Administrator's Report - Administration Mayor/Council Input Adjournment C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: July 21,2009 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: July 7, 2009 Regular Meeting July 7,2009 Closed Session DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, -'.~~ Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 REGULAR ANDOVER CITY COUNCIL MEETING - JULY 7,2009 6 MINUTES 7 8 9 The Regular Bi-Monthly Meeting ofthe Andover City Council was called to order by Mayor Mike 10 Gamache, July 7, 2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 11 Andover, Minnesota. 12 13 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight 14 Councilmember absent: Julie Trude 15 Also present: City Attorney, Scott Baumgartner 16 City Administrator, Jim Dickinson 17 Community Development Director, Will Neumeister 18 Director of Public Works/City Engineer, David Berkowitz 19 Others 20 21 22 PLEDGE OF ALLEGIANCE 23 24 25 PRESENTATION - ANDOVER YMCA/COMMUNITY CENTER 26 27 Mr. Greg Voss from the YMCA made a presentation to the City Council. 28 29 Councilmember Jacobson asked how the YMCA is doing financially. Mr. Voss stated they are 30 meeting their budget for 2009. The YMCA Association is struggling a little bit but this facility is 31 doing well largely because of membership. 32 33 Councilmember Knight echoed Mr. Voss and thought the relationship that has developed is a 34 great one. 35 36 Mayor Gamache stated Mr. Voss is doing a great job as Executive Director of the Andover 37 YMcA. 38 39 40 RESIDENT FORUM 41 42 No one wished to address the City Council. 43 44 AGENDA APPROVAL 45 46 Remove Item 13 from discussion to consent. 47 48 Motion by Knight, Seconded by Jacobson, to approve the Agenda as amended above. Motion Regular Andover City Council Meeting Minutes - July 7, 2009 Page 2 1 carried unanimously. 2 3 4 APPROVAL OF MINUTES 5 6 June 16, 2009, Regular Meeting: Correct as amended. 7 8 Councilmember Jacobson stated on page 3, line 25 the word "was" should be "were". Line 34, the 9 word "ane" should be "and". Page 4, line 2, the word "is" should be "are", at the end of the line the 10 word "this" should be removed and replaced with "dangerous dog declaration". On line 6, the 11 sentence should read "order for the owner~". On page 5, line 3 the word "debatable" is misspelled. 12 On line 17, the sentence should read "Councilmember Knight asked if the non-petitioners who 13 benefit would be/could be assessed. On page 7, line 38, it talks about them going into a closed 14 session but does not indicate why and the following should be added "to discuss pending litigation", 15 16 Motion by Knight, Seconded by Bukkila, approval of Minutes as indicated above. Motion carried 17 unanimously. 18 19 June 16, 2009, Closed Session Meeting: Correct as written. 20 21 No changes. 22 23 Motion by Knight, Seconded by Bukkila, approval of Minutes as indicated above. Motion carried 24 unanimously. 25 26 June 23, 2009 Workshop Meeting: Correct as amended. 27 28 Councilmember Jacobson stated on page 1, line 37, starts out with the word "Community", take out 29 the words "to have" and insert "so", On page 4, line 15 there is nothing there and the sentence 30 should be inserted "no other action was taken". 31 32 Motion by Knight, Seconded by Bukkila, approval of Minutes as indicated above. Motion carried 33 unanimously. 34 35 36 CONSENT ITEMS 37 38 Item 2 Approval of Claims 39 Item 3 Declare Cost/Order Assessment Roll/09-25/13758 Round Lake Blvd. NW/WM 40 (See Resolution R053-09) 41 Item 4 Approve Variance Request/09-11/Water Treatment Plant Expansion 42 Item 5 Approve Plan & Specs/Order Advertisement for Bids/09-111Water Treatment 43 Plant Building Expansion (See Resolution R054-09) 44 Item 6 Approve Encroachment Agreement/14771 Crane Street NW Regular Andover City Council Meeting Minutes - July 7, 2009 Page 3 1 Item 7 Approve Final Plat/Cardinal Ridge 2nd Addition (See Resolution R055-09) 2 Item 8 Approve Final Version of Comprehensive Plan (See Resolution R056-09) 3 Item 9 Amend Fee Ordinance/Street Light User Fees (See Ordinance 384) 4 Item 10 Adopt Red Flags/Identity Theft Policy 5 Item 11 Consider Off-Sale 3.2% Malt Liquor License/Festival Foods 6 Item 13 Consider Approval of Resolution in Support of a Veterans Clinic in Anoka 7 County (See Resolution R057-09) 8 9 Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried 10 unanimously. 11 12 13 CONSIDER EXEMPTION TO CITY CODE SECTION 5-4/ALLOWING SPECIAL HUNT 14 15 Mr. Neumeister stated a request has been submitted for an exemption to the weapons section ofthe 16 City Code (Section 5-4) to enable a bow hunter to work with a property owner who has indicated that 17 he has a problem with deer over population and coyote attacks on his small dogs. The property 18 owner has requested the bow hunter to help him. 19 20 Mr. Neumeister reviewed the information with the Council. 21 22 Staff reviewed with the Council the area that is restricted hunting. Mayor Gamache stated he did not 23 have a problem with this but they did not do anything a couple of years ago with the request on the 24 other side of town with the deer and thought they needed to be consistent with the requests. Should 25 they allow deer hunting on this piece he thought there will be requests from other parcels for hunting 26 deer. He understood the reason to hunt the coyotes and did not have a problem granting a special 27 hunt for that. 28 29 Mr. Dan Carlson, 3021 South Coon Creek Drive, explained the reason why he is requesting this 30 special hunt. 31 32 Councilmember Bukkila asked how often the coyotes are seen. Mr. Carlson stated this time of year 33 they will see them about once a week. 34 35 Councilmember Knight asked if they have talked to the DNR about coyotes. Mr. Carlson stated they 36 did. 37 38 Mayor Gamache asked Mr. Dickinson ifhe knew if any of the farmers in the area have been hunting 39 coyotes. Mr. Dickinson stated he did not but they did have a request in a prohibited zone on a larger 40 piece of property to do much the same thing from one of the farmers in the area. Deer has been an 41 issue south of Coon Creek and also north of the creek. 42 43 Councilmember Bukkila asked if they are talking about changing the lines or making a temporary 44 provision. Mr. Dickinson suggested they do temporary provisions and not to change the lines. Regular Andover City Council Meeting Minutes - July 7, 2009 Page 4 1 2 Mayor Gamache stated he is in favor of them looking into the deer population issue because he 3 thought they were getting to a point where they might start having problems. Mr. Dickinson thought 4 in order for this to be cost effective he suggested this be coordinated with Anoka County when they 5 review Bunker Hills Regional Park for deer population counts. They do this every now and then to 6 determine if they have an over population of deer at Bunker Hills. Otherwise to do the fly over alone 7 the quote would be approximately $15,000. 8 9 Councilmember Jacobson thought they should separate the coyote question from the deer question 10 because the deer question is significantly larger and involves a lot more people. 11 12 Motion by Jacobson, Seconded by Bukkila, to authorize an exemption from City Code 5-4 to allow 13 for predator hunting at 3021 South Coon Creek Drive with the following provisions. This exemption 14 is for a thirty day period, consecutive and start date to be at the discretion ofthe applicant. The hunt 15 is for a predator hunt only and is for bow and arrow only. The hunter will have written permission 16 from the property owner and this is subject to any applicable rules from the DNR and the hunt shall 17 be from a tree stand only for safety. 18 19 There was discussion with the applicant, hunter, Mr. Garrett, and the City Council regarding the 20 length of time needed to conduct a hunt. The Council decided to change the time period from thirty 21 days to sixty consecutive days to hunt. 22 23 Councilmember Jacobson asked if staff could take a look at the deer hunting issue and give Council 24 a memo on if they wanted to allow bow and arrow hunting for deer on parcels that are not within the 25 area allowed now and what the City would have to do and the timeline needed. 26 27 Motion carried unanimously. Amending the original motion to sixty days. 28 29 30 FOLLOW UP - FROM JUNE 16TH DANGEROUS DOG DISCUSSION 31 32 Mr. Dickinson stated at the June 16th Andover City Council meeting as part of the agenda item 33 "Consider Declaring Dangerous Dogs" a number of questions from the Council centered on what 34 ability the City had to preclude certain property owners from possessing dogs within the City. 35 36 Mr. Dickinson reviewed the City Attorney's comments with the Council. 37 38 Mayor Gamache stated they discussed at one point whether or not they could assess the owner if 39 they did not pay and he found under section 5-1A-17 #1, any costs unpaid after thirty days of the 40 owner shall be assessed against the owner's property. He stated they could assess the owner for 41 costs. Mr. Dickinson stated they are currently going through the billing process with the owners 42 insurance at this point and felt they would assess as a last resort. 43 Regular Andover City Council Meeting Minutes - July 7, 2009 Page 5 1 2 SCHEDULE JULY WORKSHOP 3 4 The City Council is asked to schedule a workshop meeting for the month of July. 5 6 Motion by Jacobson, Seconded by Bukkila, to schedule a July Workshop for Thursday, July 23,2009 7 at 6:00 p.m. Motion carried unanimously. 8 9 10 SCHEDULE EDA MEETING 11 12 The Council is requested to schedule an EDA meeting for the month of July. 13 14 Motion by Jacobson, Seconded by Bukkila, to schedule a July EDA Meeting for Tuesday, July 15 21,2009 at 6:00p.m. Motion carried unanimously. 16 17 18 ADMINISTRATOR REPORT 19 20 City Administrator Dickinson updated the Council on the administration and city department 21 activities, meeting reminders, and Legislative update. 22 23 24 MAYOR/COUNCIL INPUT 25 26 (Summer Casual Attire) - Councilmember Jacobson asked if in the summer they could come to the 27 meetings a little more casual. Mayor Gamache stated it did not bother him. The other 28 Councilmembers did not have a problem with this. 29 30 The City Council recessed at 7:55 p.m. to a closed session to discuss Public Works Union 31 Negotiations. 32 33 The Council reconvened at 8:38 p.m. to adjourn the Council meeting. 34 35 Motion by Jacobson, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting 36 adjourned at 8:38 p.m. 37 38 Respectfully submitted, 39 40 Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes - July 7, 2009 Page 6 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES -MAY 5,2009 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ........................................................................... .......................... .... 1 PRESENTATION - ANDOVER YMCA/COMMUNITY CENTER............................................ 1 RESIDENT FORUM...................................................................................................................... 1 AGENDA APPROV AL.................................................................................................................. 1 APPROV AL OF MINUTES ....... ...................... .............................. .............................. .................. 2 CONSENT ITEMS......................................................................................................................... 2 Approval of Claims..................................................................................................................... 2 Declare Cost/Order Assessment Roll/09-25/13758 Round Lake Blvd. NW/WM (Resolution R053 -09 ................................................................................................................................ ...... 2 Approve Variance Request/09-11/Water Treatment Plant Expansion ....................................... 2 Approve Plan & Specs/Order Advertisement for Bids/09-11/Water Treatment Plant Building Expansion (Resolution R054-09)........................................................................................... 2 Approve Encroachment Agreement/14771 Crane Street NW ....................................................2 Approve Final Plat/Cardinal Ridge 2nd Addition (Resolution R055-09).................................... 3 Approve Final Version of Comprehensive Plan (Resolution R056-09) .....................................3 Amend Fee Ordinance/Street Light User Fees (Ordinance 384) ................................................ 3 Adopt Red Flags/Identity Theft Policy ....................... ................................................................ 3 Consider Off-Sale 3.2% Malt Liquor License/Festival Foods.................................................... 3 Consider Approval of Resolution in Support of a Veterans Clinic in Anoka County (Resolution R057 -09).................................................................................................................. 3 CONSIDER EXEMPTION TO CITY CODE SECTION 5-4/ ALLOWING SPECIAL HUNT .... 3 FOLLOW UP - FROM JUNE 16TH DANGEROUS DOG DISCUSSION.................................... 4 SCHEDULE JUL Y WORKSHOP.. ....... ................................... .... ........... ....................................... 5 SCHEDULE EDA MEETING .......................... .............................. .... ..... ........ ........................... .... 5 ADMINISTRATOR REPORT ....................................................................................................... 5 MA YOR/COUNCIL INPUT ...................................................................... .................................... 5 Summer Casual Attire..................................................................................................................... 5 ADJOURN"MENT.......................................................................................................................... . 5 C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: July 21,2009 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $233,075.62 on disbursement edit list #1 from 07/15/09 have been issued and released. Claims totaling $235,537.29 on disbursement edit list #2 dated 07/21/09 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUIRED The Andover City Council is requested to approve total claims in the amount of $468,612.91. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, ~7J~ Lee Brezinka Attachments: Edit Lists ...... 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'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0'0 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN ~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~ If"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"llf"l = ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ I I I I I I I I I I I I I I I I I I I I I . 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C\l e ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ = 000000000000000000000000000000000000000000000 000000000000000000000000000000000000000000000 ~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~.~ ~ 1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l1f"l~1f"l1f"l1f"l1f"l1f"l ~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ = ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ _ 000000000000000000000000000000000000000000000 = ~~g~~~~~~~~~~~~~~~~~~~~~~~~~~8~~~~~~~~~~~~~~~ = ..,.......................................... O _1f"l~NNOMN~';-OO~OOONN~~NNOO';-~MOO~~MN';-~OOOOON--M-~~~'D'DOO 8 'D~OO~';-M-';-';- O~NIf"lOOIf"l__If"lIf"lNO~If"lMNN~_ - MN.;-NMNNNNMM __'OM N N- If"l-N -.;- ~ < ~"-" g s g g g g g , lZl .<:i '0) 0 .- 0 ,. .<:i.<:i .<:i .<:i .<:i I ~ _ M ~ I o I p., ~.giZl :rg I U~ 0) ~ p., p.,p.,p.,p., .... 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WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Debt Service Payments DATE: July 21, 2009 . INTRODUCTION Attached are debt service payments to be paid on July 31, 2009. DISCUSSION Debt service payments totaling $1,637,198.52 are due on August 1, 2009. These are scheduled debt service payments. Please note that for a majority of the bond issues, the principal payments are made with the February 1 st payments. BUDGET IMP ACT These are scheduled debt service payments. ACTION REQUIRED The Andover City Council is requested to approve total payments in the amount of $1,637,198.52. Please note that Council Meeting minutes will be used as documented approvaL Respectfully submitted, ';i7J~ Lee Brezinka. Attachment: Debt Service Payment Schedule - August 1, 2009 CITY OF ANDOVER Debt Service Payment Schedule - August 1,2009 Principal Interest Total General Obligation Revenue Bonds 2002 G.O. Water Revenue Bonds $ - $ 183,610.00 $ 183,610.00 2004 EDA Public Facility Lease Revenue Bonds - 469,088.13 469,088.13 2006A EDA Public Facility Lease Rev Refunding Bonds - 212,113.75 212,113.75 escrow 2007 EDA Public Facility Lease Rev Refunding Bonds - 145,991.25 145,991.25 escrow 2007B G.O. Water Revenue Refunding Bonds - 133,073.13 133,073.13 escrow 2009A G.O. Water Revenue Bonds - 11,547.74 11,547.74 Improvement Bonds 2005A G.O. Improvement Bonds - 42,490.00 42,490.00 Tax Increment Bonds 2003B Tax Increment Refunding Bonds 240,000.00 6,510.00 246,510.00 2004B Tax Increment Refunding Bonds - 34,050.00 34,050.00 Certificates of Indebtedness 2006B G.O. Equipment Certificate - 2,920.00 2,920.00 2007A G.O. Equipment Certificate - 7,900.00 7,900.00 2008 G.O. Equipment Certificate - 8,400.00 8,400.00 2009A G,O. Equipment Certificate - 2,894.97 2,894.97 Capital Improvement Bonds 2004A Capital Improvement Bonds - 46,133.75 46,133.75 Permanent Improvement Revolving Bonds 2003A PIR Bonds - 10,660.00 10,660.00 2006A PIR Bonds - 34,070.00 34,070.00 State Aid Bonds 2001 B State Aid Street Bonds - 37,611.25 37,611.25 2009A State Aid Street Refunding Bonds - 8,134.55 8,134.55 escrow $ 240,000.00 $ 1,397,198.52 $ 1,637,198.52 @) C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US '" TO: Mayor and Council Members ~ CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Wor s/City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Receive Assessment Roll/Waive Public Hearing/Adopt Assessment Roll/09- 25/13758 Round Lake Blvd. NW /WM - Engineering DATE: July 21, 2009 INTRODUCTION This item is in regard to waiving the public hearing and adopting the assessment roll for Project 09-25, 13758 Round Lake Boulevard NW. DISCUSSION At the July 7,2009 meeting, the City Council approved a resolution declaring the cost and ordering assessment roll for this project. This item is the last step as required by law to be able to levy the assessment to the property. The property owner has reviewed the assessment worksheet and agrees with the final assessment amount (see attached letter). BUDGET IMP ACT The $9,646.70 would be assessed over an 8 year period. ACTION REQUIRED The City Council is requested to approve the resolution waiving the public hearing and adopting the assessment roll for Project 09-25, 13758 Round Lake Boulevard NW. Respectfully submitted, ~~ Attachments: Resolution~ssessment ROll{ Waiver ,,/ cc: Chris Fautsch, 13758 Round Lake Blvd. NW, Andover - CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 09-25 , 13758 ROUND LAKE BOULEVARD NW. WHEREAS, the property owner has waived their right to a public hearing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of L years, the first of the installments to be payable on or before the 1 st Monday in January, 2010 and shall bear interest at a rate of 4.5 percent per annum from the date of the adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment or the first installment thereof to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the municipal treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption thereof; and, except as hereinafter provided, the owner may at any time prior to November 15 of any year, prepay to the treasurer of the municipality having levied said assessments, the whole assessment remaining due with interest accrued to December 31 of the year in which said prepayment is made. MOTION seconded by Council member and adopted by the City Council at a reQular meeting this 21st day of Julv , 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk 0"'" "'" I"-LO C\I .J cO(") ci ~ ","LO 0 CO 0 l"- e olN . ...... I- ...... (I} (I} I"-CO M LO 0) LO , I"- 0)C\1 N ..... 0) CO CO e M "'". N . ...... ...... (I} (I} (I} <X> LO M I"- "!"! 1q LO CQ 0) M C\I 0) ..... MC\I CO 0) e M....... "'". M N . ...... ...... ...... (I} (I} (I} ......C\1 M LO CC!~ 1q ~ an ......0 C\I <X> ..... 0000 CO M e "!,...... "'". l"- N ...... ...... C\I (I} (I} (I} C\I...... M CO '<l:""': 1q "'" "'" CO CO C\I ci ..... C\IM CO C\I (5 e "!,C\1 "'"- 0 N ..,f 0:::0::: ...... ...... w- (I} (I} (I} >e eGl oE 0 ...... C\I M <X> Zlll to COO) 1q ~ <C~ ro ..... (") M (")00 C\I CO u..1Il Gl 0) ..... I"- <X> CO "'" e~ - "'" e .......C\1 "'". C\I co ..,f N Il'i >-ii ...J ...... ...... I- .- (I} (I} (I} (I} -u UGl e c. 'Cij t/J c c 0 I"-CO M 0) ~ .(0 .2 C! 0"'" 1q '<l: ... :2: t5 co N (")0) C\I 0 Gl - ..... Gl 0 ..... C\IM co C\I III Gl C "'" e .......M "'". "<l:. ~ - C '" N ...... ...... co co e ~ s: () (I} (I} (I} (I} z -g ~ 0 ...... C\I M co iii C\I 1"-00 1q 1q z Cll r-.: ..... -.tr-.: C\I M Gl og Gl "'" ..... 1"-00 co "'" ~ > ..... 1"-. 0 O.M "'". LIl III iii <C N .J ...... ...... ...... I"- og Gl (I} (I} (I} (I} e ~ ::::I ..... III e ..... .J 0::: 0 og e ~COM M 0 M l"- e 0) I C l"- e an "'"...... LO C\I e co "'" ::::I cD an N 00"'" N 00 e an ~ ..; N l"- e ro "'" CQ e C\IM co ...... M "'" 0::: - CQ "'" ..... 0"'" "'"- co ..... ~ e O)~ e . ..... co I- ..... N ...... ...... <X> N an N an >. ~ M .... '5 I M 0) N ..... W W (I} (I} (I} .., e M .:..: z~~ ill QjUj';": -- ii III III Gl U -00 CJl __c c.Gl - W c-...JO ~ IllCGl .- ... 0 u O:::GlE u Gl l- e W .., ...J -0 -E>. c- III !;( e co ~ .- e ii III >. III ...- 0::: 2!1ll11.. 11.. m 0 11.. 11.._ ii _....Ill C e::::l c. -...e '(3 GlC C .c<C ';: E 11.. ::::I Z O~ - () 6 RECEiVED Date 5'/2-7/ tJ i MAY 2 7 2009 Andover City Engineer .. CITY OF ANDOVER 1685 Crosstown Boulevard NW Andover, 'MN 55304 Re: Municipal Improvements Dear City Engineer: C; '~r w .?,,:t-e r (on V\e..ct', O~ We do hereby petition for improvements of ~ter~a~ sa'nitary sewer, storm sewer and streets (circle one or more) with the costs of the improvement to be assessed against my benefiting property. Said petition is unanimous and the public hearing may be waived. We would like to be assessed over a 5 year period. Sincerely, 0- ~ propertyoh ~vtsLh ,~ A?dress IJ75<iS f..ovV\.Q l~k~ b\ vcR. \\)uJ) CIty, State, Zip AV\~o\)e.v- M l\J Sb's 0,/ . . PhOne(~) J ). . (W r) (j;e U) (; /? - 5(()~O 201) . C:\Documents and Settings\DaveB\Local Settings\Temporary Internet Files\Content.Outlook\35L TMHM2\PETITION.DOC @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrato W orks/City Engineer'l)b~ David D. Berkowitz, Director ofPu FROM: Jason J. Law, Assistant City Engineer SUBJECT: Order & Approve Plans & Specs/Order Quotes/09-07/2009 Trail Maintenance - Engineering DATE: July 23,2009 INTRODUCTION The City Council is requested to order and approve plans and specifications and order quotes for Project 09-07, 2009 Trail Maintenance. DISCUSSION In 2004 a Pavement Maintenance Program was put in place for the City of Andover's Trail System. This project is the fifth year of the program. The engineering department is updating.the plan annually as more trail segments are constructed throughout the City and revising the plan accordingly to fit into budgetary constraints. BUDGET IMP ACT This project is identified in the 2009 - 2013 Capital Improvement Plan. ACTION REQUIRED The City Council is requested to approve the resolution ordering and approving plans and specifications and ordering quotes for Project 09-07, 2009 Trail Maintenance. H;:~ Jason J. Law Attachments: Resolution / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. XXXX MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT, APPROVING PLANS AND SPECIFICATIONS AND ORDERING QUOTES FOR THE IMPROVEMENT OF PROJECT NO. 09-07, FOR 2009 TRAIL MAINTENANCE. WHEREAS, the City Council is cognizant of the need for maintenance and improvement of the trail system; and WHEREAS, the project is identified in the 2009 - 2013 Capital Improvement Plan; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of City Project 09-07, 2009 Trail Maintenance; and to approve the plans and specifications for said project; and BE IT FURTHER RESOLVED by the City Council to hereby direct the ~ Enqineer to solicit quotes for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a _ meeting this day of , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ CC: Jim Dickinson, City Administrator FROM: Captain Tom Wells - Anoka County Sheriffs Office SUBJECT: . Anoka County Sheriff s Department Monthly Report - Sheriff DATE: July 21, 2009 INTRODUCTION Captain Tom Wells from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City, . .. . DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Captain Tom Wells Anoka County Sheriff s Office ., ~ (j) .1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator orks/City Enginee~ David D. Berkowitz, Director of Public FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Crooked Lake Management Plan Presentation - Engineering DATE: July 21, 2009 INTRODUCTION This item is in regard to the Crooked Lake Management Plan. DISCUSSION Tim Kelly of the Coon Creek Watershed District (CCWD) will be making a short presentation about the plan and answer any questions. The plan is on a CD that is on the side pocket of the packet. One paper copy is available a city hall. Otherwise the plan is available on the CCWD web site at cooncreekwd.org and click on the Draft Crooked Lake Comprehensive Management Plan. ACTION REQUESTED No action is required as this is just to update to the Council on how it is proposed to manage Crooked Lake. Respectfully submitted, ~f~ Todd J. Haas Cc: Tim Kelly, Coon Creek Watershed District Gary Nereson, President of Crooked Lake Area Association, 13415 Heather Street NW cv C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . W , I.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrat orks/City Enginee~ David D. Berkowitz, Director ofPu FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Consider Reimbursement to Crooked Lake Area Association/Chemical Treatment for Milfoil- Engineering DATE: July 21, 2009 INTRODUCTION The City Council is requested to consider a request from the Crooked Lake Area Association for reimbursement of treatment of the invasive 'plant species (Eurasian water milfoil). DISCUSSION Attached is a letter and a copy of the invoice from the Crooked Lake Area Association for the treatment ofthe milfoil for your review. Last year at this time the Association requested the city to set aside funds for the treatment of the lake in the 2009 budget. But due to some association funds that were available in 2008 and not allocated to any specific projects, staff suggested the association provide a 5 year plan to show the. City Council on how those existing funds would be spent. Earlier this year, the 5 year management plan (see attached) for managing the lake was completed and approved by the CCWD and the lake association. Now the Council will need to determine if they would like to contribute to fund the treatment that has been completed this year. Also the Council will need to determine if the city should continue funding the treatment of the lake and other programs in the future that have been identified in the management plan. Gary N ereson, President of the Crooked Lake Area Association, will be at the meeting to answer any questions the City Council may have. ACTION REQUESTED The City Council is requested to consider the request for reimbursement of $2426.40 as requested by the Crooked Lake Area Association. Respectful~d, ~~s Attachments: Letter from Crooked Lake Area Association, Invoice from Association, 5 Year Comprehensive Plan Cc: Gary Nereson, President/Crooked Lake Area Association, 13415 Heather Street NW 4,CROOKED LAKE ~,~ ,C,.,; ___.~"~_. ... . ~_". . . . _~ <:'... are a ass 0 cia 1" ion ~ .~.~ . May 26, 2009 Mr. Todd Haas, Asst. Public Works Director City of Andc)Ver 1685 Crosstown Blvd NW Andover, MN 55304 Re: Crooked Lake Water Quality/Invasive Plant Species Treatment Dear Mr. Haas: In July of last year I wrote you on behalf of the Crooked Lake Area Association (CLAA) to request the City of Andover's assistance in preserving and protecting Crooked Lake. We requested that Andover budget $3000 for 2009. In subsequent phone conversations you indicated that staff (and perhaps council) wanted to see a long term plan for Crooked Lake before committing the $3000. You also indicated that with a plan in place, getting the $3000 should not present a problem. As you now know, the Coon Creek Watershed District (CCWD) has developed a five year Comprehensive Lake Management Plan for Crooked Lake and presented/reviewed it with the Anoka Conservation District (ACD), MN DNR, City of Andover, and City of Coon Rapids. The plan calls for annual herbicide treatments of Crooked Lake, along with many other activities involving CLM, CCWD, ACD, DNR and the cities of Andover and Coon Rapids. Because of other funding obligations of the CLAA (native plant restoration in particular) we look to the cities of Andover and Coon Rapids to cover these treatment expenses. Last year (2008), the CLM bore the expense of treatment on its own ($4300.50). This spring, in accordance with the plan, we contracted with Lake Restoration of Rogers, MN, to treat the lake for invasive plant species (Eurasian Water MHfoil and Curly!eaf Pondweed). The treatment occurred on May 4, 2009, and cost $4852.80 (invoice copy attached). A 50-50 split of costs between the cities of Andover and Coon Rapids puts each city's portion at $2426.40, Therefore, would you please process the attached invoice #50409-1 in reimbursement to the Crooked Lake Area Association? Thank you for your help and cooperation in our efforts to maintain and improve Crooked Lake as a vital community resource. Yours truJY7 C; ~ ,?'/ ~,.../ ,'.- /..." r.''''''('~ "') "oJ .,r//' . ...F",c.;::....., _-;'.#' ~ ?_.... r /~/ p~ ".?"<i' /,.' .._,.._: /.. ... ",_c'~ ...- ,;/Ctary L~reson . '. , Presid nt . . . 1 ,t~}CROOKED LAKE ,.....'..'..,r...'.'.,~......, ..... ...'----.......- . .. ,<,,;,. a r e- a--- ass.. 0 cia 't i o--n ..<.~ . INVOICE May 27,2009 Invoice # 50409-1 To: City of Andover Remit to: Crooked Lake Area Association 1685 Crosstown Blvd. 13415 Heather St. NW Andover, MN55304 Andover, MN 55304 Terms: net 30 Due Date: June 27,2009 Quantity Description Price 1 Lot Treatment of Crooked Lake for invasive plant species $2426.40 (Eurasian Water Milfoil and Curlyleaf Pondweed) Application performed by Lake Restoration, Rogers, MN on May 4,2009. City of Andover's 50% portion of $4852.80 total cost. -,~ Coon Creek Watershed District -- Crooked Lake Comprehensive Management Plan .Page 1 of2 Coon Creek Watershed District Managing Water Resources SEARCH IGOI home page Crooked Lake Comprehensive Management Plan about us The Executive Summary (Chapter 1) is not completed until the draft plan is approved; permit information the slideshow below is a similar overview, Oth.er chapters are now available below this slideshow. news & information research & data Click here for other slide presentation & Minutes from the 2009 Crooked Lake Area Association Winter Meeting. plus a 2008 Shallow Lake primer. frequently asked questions web site map co ntact us links online poll View more presentations from cooncreekwatershedistrict. rI Title pages includina TOC rI Chapter.2: Introduction rI Chapter 3: Watershed & Hydroloaic Characteristics rI Chapter 4: Lake Characteristics http://www.cooncreekwd.org/index.asp?Type=B_ BASIC&SEC={ 63F5523 8-59B8-462F -9F... 6/8/2009 @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Receive Feasibility Report/Order Public Hearing/08-20A/Clocktower Commons Turn Lane Improvements - Engineering DATE: July 21,2009 INTRODUCTION The City Council is requested to receive the feasibility report and order the public hearing for Project 08-20A, Clocktower Commons Turn Lane Improvements. DISCUSSION Details for the proposed improvements are identified in the feasibility report. The report is included in the front pocket of the Council packet for your review. The proposed assessments are identified in the report as follows: Property / Owner Estimated Assessment Lot 1, Block 1 - Branch Development, LLC $26,747.00* Lot 2, Block 1 - McDonald's USA, LLC $26,747.00* Lot 3, Block 1 - BDT Land, LLC $26,747.00* Lot 4, Block 1 - BDT Holdings, LLC $26,747.00* Lot 5, Block 1 - BDT Holdings, LLC $26,747.00* Holasek Property - PID# 233224320006 $49,715.00 City of Andover $ 8,650.00 Totals $192,100.00 *All part of Andover Clocktower Commons plat ($133,735.00 total) Staff met on Thursday, July 16, 2009 with all benefiting properties that are identified in the report. The consensus of the group was that this project is not economically feasible for the benefiting properties unless the City is willing to contribute a substantial amount toward the project cost. Refer to the attached emails from Tom Roberts (BDT, Land/BDT Holding) and Jeff Smith (McDonald's of Andover). Mr. Holasek also was not in support unless the City contributes more money to the project and will grant him a full access in this location in the future. I anticipate that additional comments will be received after the packet goes to print. Any additional information will be presented as supplemental information at the meeting Waiver letters have not been received. Absent the waivers a public hearing will need to be scheduled if the project is to move to the next step. Mayor and Council Members July 21, 2009 Page 2 of2 BUDGET IMP ACT The cost of the improvement would be assessed pursuant to a feasibility report to the benefiting properties over a 10 year period. The report identifies that the City would contribute $8,650 toward half the westerly median. ACTION REQUIRED The City Council is requested to receive the feasibility report, direct staff if this project is to move to the public hearing phase or reject the findings and terminate the project. Respectfully submitted, c-;)~ 0. I David D. Berkowitz Attachments: Resoluti06easibility Reporr:;:Email( cc: Darren Lazan, Landform, 105 S. 5th Ave., Suite 513, Mpls, MN 55401 Tom Roberts, BDT Land, LLC, 6484 Pinnacle Dr., Eden Prairie, MN 55346 Lakes Conoco Andover, Branch Development, LLC, 6609 N. Shore Trl., Forest Lake, MN 55025 Jeff Smith, McDonald's of Andover McDonalds, PO Box 66207, Chicago, IL 60666 Winslow Holasek, 1159 Andover Blvd. NW, Andover . CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING PUBLIC HEARING FOR PROJECT NO. 08-20A , CLOCKTOWER COMMONS TURN LANE IMPROVEMENTS. WHEREAS, pursuant to Resolution No. 052-09, adopted the 16th day of June, 2009, a Feasibility Report has been prepared by the City EnQineer for the improvements; and WHEREAS, such report was received by the City Council on the 21st day of July , 2009; and WHEREAS, such report declared the proposed improvement to be feasible for an estimated cost of $ 192.100.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Reports for Project No. 08-20A, for the improvements. 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 192.100.00 3. A public hearing shall be held on such proposed improvement on the _ 18th day of AUQust ,2009 in the Council Chambers of the City Hall at 7:00 p.m. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 21st day of July , 2009 ,with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk Dave Berkowitz From: trstonewood@comcast.net Sent: Thursday, July 16, 2009 1 :00 PM To: Dave Berkowitz Cc: Brian Whitemarsh; Darren B. Lazan; AI Subject: Re: Draft Feasibilty Report Attachments: 20090715095124495.pdf Thank you for perparing the report. After this mornings meeting. I have to agree with the other property owners. A contribution of 25% for the City of Andover is probably needed to move the project forward as a 429 project. See you Tuesday night. Tom Roberts Stonewood Properties 1 Inc 6484 Pinnacle Dr. Eden Prairie, MN 55346 952-934-1423 office 952-934-4697 fax 612-790-2766 cell ----- Original Message ----- From: Dave Berkowitz To: trstonewood@comcast.net, jeffrey a smith, ron vannelli Cc: Darren B. Lazan , James Dickinson, Jason Law Sent: Wed, 15 Jul 2009 15:07:57 +0000 (UTC) Subject: Draft Feasibilty Report 1 Dave Berkowitz From: jeffreya smith Ueffrey.a.smith@partners,mcd.com] Sent: Thursday, July 16, 20092:01 PM To: Dave Berkowitz Subject: Re: Draft Feasibilty Report Dave In regards to the feasibility study and possible intersection development, I believe that the plan you presented is the best alternative. I think the city needs to contribute more dollars to the improvement than the approximately 5% presented. I also think that public safety should be the highest rated factor in our final determination. If the Bluebird and Crosstown intersection were improved instead and the corner could accommodate appropriate signage to inform drivers what is available, it may do the same as creating a whole new intersection. Jeff Smith owner operator McDonald's of Andover Cell 612-363-5347 ----- Original Message ----- From: Dave Berkowitz To: trstonewood@comcast.net; Jeffrev A Smith; ron.vannelli@qmail.com Cc: Darren B. Lazan ; James Dickinson; Jason Law Sent: Wednesday, July 15, 2009 10:07 AM Subject: Draft Feasibilty Report Attached is the draft feasibility report to be discussed tomorrow morning. The report is scheduled to go before the City Council on July 21st. David D. Berkowitz, P.E. Director of Public Works/City Engineer City of Andover 763-767 -5133 1 (5) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.C . DOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Develop FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Conditional Use PermitlUsed Vehicle Sale/3075 - 162nd Lane NW - Planning DATE: July 21, 2009 INTRODUCTION The applicant from the recent application for used vehicle sales at 3149 162nd Lane NW has withdrawn that application and submitted a new application for used vehicle sales at 3075 162nd Lane NW. The minutes from the June 2, 2009 Council meeting are attached. DISCUSSION The City Code requires Council approval of a conditional use permit and a city license for used vehicles sales in the Limited Industrial Zoning District. The applicant is obtaining a dealer's license from the state. This license requires commercial office space. The applicant proposes to lease approximately 2,400 square feet in the existing building for this purpose. As previously proposed, no more than one display vehicle will be in the parking lot at anyone time. The attached aerial photograph shows the location of the office space and area where parking would be assigned to the applicant. Site Cleanup As the attached aerial photograph shows, the site has been encumbered by a lot of exterior storage and junk vehicles in the past. The applicant and property owner have since cleaned up the site. The difference can be seen between the aerial photograph and the attached site photographs that were recently taken. Comparison to City Code As with all conditional use permits, the existing site must be compared with current regulations to determine if there are defiCiencies that need to be addressed. A comparison of the site to the performance standards of the City Code is provided below. In addition, the Council has adopted interim performance standards for this area of the city to balance required site improvements with the appearance of the existing site and proportionate to any proposed expansion. The Commission and Council will need to apply the interim development standards to determine the level of improvements that will be required for the site. City Code 12-13-22 Interim Performance Standards is attached for your review. City Code 12-13-9 Off Street Parking Requirements A total of 13 parking stalls for the proposed business are required using the formula established in the City Code, as shown in the table below. As previously discussed the applicant is required by the state to have space for five vehicles. It is unlikely that they will need all 13 stalls required by the City Code. Use Parking Stall Requirements Required Stalls oss floor area 7 Vehicle Sales 5 (2,400 s.f.) 1 Rest of Bldg Warehousing: I stall per 2,000 sf, per employee and per vehiclel 3 (5,520 S.F.) TOTAL RE UIRED STALLS 16 EXISTING There are 7 striped stalls at the front ofthe site and room for approximately 20 additional stalls STALLS behind the ate IThe property owner has indicated that the building is used for storage of product. The office, business vehicle storage, and other active parts of the business take place on other properties he owns in the industrial park. Parking Area Performance Standards Item Conforms? Notes: Surface Yes The surface of the parking area is paved. Curb No The parking area does not have curb and gutter as would be required for a new parking area. Striping No 7 stalls are striped in front of the building. An additional 8 striped stalls are shared with the property to the west. The remainder of the paved area on this site has no markings. Dimensions Yes The parking stalls that are striped and the drive lane between them meet the dimensional requirements Setback No The joint parking area with the building to the west extends to the curb of 1 62nd Lane along the majority of the properties. Parking areas are required to be screened from public right-of-way to a minimum height Screening No of three feet. The lack of landscaped area between the paved area and street prevents this from being possible. Landscaping Requirements City Code 12-13-6 Measurement Ratio Required Required Trees Shrubs Area Site Perimeter 1,006 feet 1 tree/50 feet 20 50 1 shrub!20 feet Building Perimeter 476 feet 1 shrub/l 0 feet NA 48 Total Required Plant Material 20 98 Total Existine: Plant Material 17 0 2 City Code 3-8 Vehicle Sales Businesses This section ofthe ~ode provides additional regulations for vehicle sales businesses. It is attached for review. Previous Application of Interim Performance Standards The interim performance standards have been applied to two sites in this area of the city. A summary of each site is attached. Signage Building and site signage is regulated by the City Code. A permit is required for this type of signage. Vehicle signage is also regulated by the City Code. All vehicle signs are required to be inside of the vehicle and contain a font no larger than four inches in height. Staff Recommendation As proposed, the limited scope of the proposed business would not be noticeable on the site. A significant effort has been made to clean up the site as shown in the attached photographs. Staff has added the conditions of approval discussed by the Council and City Attorney to the attached resolution. Additionally, staff recommends the following site improvements: 1. Striping of stalls to meet the required minimum number of parking stalls listed above. 2. Seeding of the area north of the building that was recently cleared of vehicles, debris and weeds. Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed conditional use permit and added a condition to limit hours of operation to between 6:00 am and 9:00 pm Monday through Saturday. The Minutes from the meeting are attached. ACTION REQUESTED The Council is asked to approve or deny the proposed conditional use permit, including the level of site improvements that should be required. Attachments Resolution Location Map Aerial Photograph Site Photographs Letter from applicant City Code 12-13-22 Interim Performance Standards Summary of Previous Application of Interim Performance Standards Timeline of Interim Performance Standards Council Minutes Planning Commission Minutes Cc: Frank Sud 15956 Drake St NW Jim Larson 3149 162nd Lane NW 3 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR USED VEHICLE SALES ON PROPERTY LOCATED AT 3075 162ND LANE NW LEGALL Y DESCRIBED AS LOT 7, BLOCK 1 HUGHS INDUSTRIAL PARK, ANOKA COUNTY MINNESOTA, SUBJECT TO EASEMENT OF RECORD WHEREAS, the applicant has requested approval of a conditional use permit for used vehicle sales on the subject property, and; WHEREAS, the Planning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare ofthe City of Andover, and; WHEREAS, the Planning Commission recommends to the City Council approval of the conditional use permit request, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation ofthe Planning Commission and hereby approves used vehicle sales on the subject property subject to the following: 1. The applicant shall be required to obtain approval of a vehicle sales business license from the City Council. 2. The applicant shall be required to obtain a used vehicle dealer license from the State of Minnesota. 3. The applicant shall comply with all state and local laws, including but not limited to, those applicable to used motor vehicle dealers. 4. The applicant shall not engage in the business of buying or otherwise acquiring vehicles for dismantling the vehicles and selling used parts and remaining scrap materials. 5. The parking area shall be striped in conformance with the city code to provide a minimum of 16 parking stalls. Thirteen of these stalls shall be designated for the used vehicle sales business. This work shall be completed within 30 days of the date of this resolution. 6. The area of bare ground on the north side of the building shall be seeded to establish a uniformly maintained lawn area within 30 days from the date of this resolution. 7. The applicant shall have no more than one display vehicle in the parking area at anyone time. 8. The site shall be kept free of trash, debris and junk vehicles. 9. Hours of operation shall only be between the hours of 6:00 am and 9:00 pm on Mondays through Saturdays. Adopted by the City Council of the City of Andover on this _ th day of . ,2009. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Michelle Hartner, Deputy City Clerk 4 Summary of Previous Application of Interim Performance Standards 313ll6pt Avenue NW CUP for Retail Farm Store Approved September 2007 What was Required: 1. Striping of parking stalls 2. Minimal landscaping 3. Trash containers to be stored to the rear of the property What was not Required: 1. Additional parking area lighting 2. Curb for the existing parking area 3. Trash Enclosure 4. Full compliance with landscaping requirements 3118 162nd Lane NW CUP for Outdoor Storage Approved October 2, 2007 What was Required: 1. Painting of the exterior of the building. 2. Paving of the driveway and front parking lot. 3. Striping of the front parking lot. 4. Landscaping in the front of the building, in conformance with an approved landscaping plan. 5. Dust control measures used in the rear storage yard. 6. Construction of a new fence to screen the rear storage yard from 162nd Lane. 7. Removal of the radio tower on the front of the building. 8. All dumpsters stored on the site shall be screened from view from adjacent properties. 9. No dumpster or material shall be stacked above the fence line. 10. A maximum of 13 dumpster shall be allowed on the site. 11. Dumpsters with material in them shall. not be stored on the site longer than 3 days. What was not Required: 1. Curb or pavement for parking area/storage yard behind the building and fence 2. Turf establishment or landscaping behind the building and fence 16191 Round Lake Boulevard CUP for Used Vehicle Sales Approved September 5, 2006 Note: this site preceded the interim standards but was the catalyst for their creation What was Required: 1. Pavement and curb for new parking area 2. Storm water pond for drainage from new parking area 3. Some trees and shrubs What was not Required: 1. Parking area dimensional standards for vehicle display area 2. Parking area screening requirements 3. Appropriate size and number of trees and shrubs 5 Summary of Previous Application of Interim Performance Standards 3131161st Avenue NW CUP for Retail Farm Store Approved September 2007 What was Required: 1. Striping of parking stalls 2. Minimal landscaping 3. Trash containers to be stored to the rear of the property What was not Required: 1. Additional parking area lighting 2. Curb for the existing parking area 3. Trash Enclosure 4. Full compliance with landscaping requirements 3118 1 62nd Lane NW CUP for Outdoor Storage Approved October 2, 2007 What was Required: 1. Painting of the exterior ofthe building. 2. Paving of the driveway and front parking lot. 3. Striping of the front parking lot. 4. Landscaping in the front of the building, in conformance with an approved landscaping plan. 5. Dust control measures used in the rear storage yard. 6. Construction of a new fence to screen the rear storage yard from 162nd Lane. 7. Removal of the radio tower on the front of the building. 8. All dumpsters stored on the site shall be screened from view from adjacent properties. 9. No dumpster or material shall be stacked above the fence line. 10. A maximum of 13 dumpster shall be allowed on the site. 11. Dumpsters with material in them shall not be stored on the site longer than 3 days. What was not Required: 1. Curb or pavement for parking area/storage yard behind the building and fence 2. Turf establishment or landscaping behind the building and fence 16191 Round Lake Boulevard CUP for Used Vehicle Sales Approved September 5, 2006 Note: this site preceded the interim standards but was the catalyst for their creation What was Required: 1. Pavement and curb for new parking area 2. Storm water pond for drainage from new parking area 3. Some trees and shrubs What was not Required: 1. Parking area dimensional standards for vehicle display area 2. Parking area screening requirements 3. Appropriate size and number of trees and shrubs 5 ~ND6VE~ Conditional Use Permit Used Vehicle Sales Incorporated 3075 162nd Lane NW 1974 ~ m.mm..m...m. m....mmmm.mm ~mm.mmm__~. m.Jmmm... mm.mmm.m N j-~ 0> I"-- /Q co ..~....... :5 16340 ~ 3105 ('i) '<:( ('i) co ~/! co ~ ~ _~_ ~ - -- ==-=~~RD C~) 3055 . ./ / /// 16351 ::) I .,///' 1631~_3126 __31~0 _ J / 0 , / 0:: ..m.m . ............_....._........ ...............,.................................. _ ....................,-. ...._m................ .....m ,,_..... 0> 0> LO LO LO LO LO ~ "'" ('i) N ~ 0 0> LO N ~ ~ ~ ~ ~ 0 0 0 ('i) ('i) ('i) ('i) ('i) ('i) ('i) ('i) mDmLN ...........m............. . ................... ............ .............-..........-.-................... .... ........ .......... .....-............... ........... .. .......-............ ..........................-- .......----................. ........... .... .............................. 0 co ~ LO LO ('i) CX) CX) 3098 I"-- I"-- ('i) ~ 0> CX) ............................ .............. ~ ~ N N ~ ('i) ('i) 0> --........................ ~ .............._.........._. __......___....._.......__..._..... ....._......._m...._. co ~ ....-........................................ ...............--........,.... 16157 1 3121 3017 16125 ........m_.............................................................. ................................................. ..........-........ ...................--............ ....................... .............-.-.............-.......-............... ......................... ...-.-..-............... ...........................-.......-...... .......-................... .......... ..--....................................... .... ...................... .................... ..-.....~...._......_.....~..- ................ ............................ ........................ ........................................ ....................... ........... 0> "'" _ Subject Property Location Map N w-<rE -S-~ S ~ .y' # ..~ "" SITE PHOTOGRAPHS View of proposed used vehicle sales office from west View of north end of site after site cleanup -'7- . . . . -- --- .-- .:.__.JA - .*' --~ i"'~....__..;~~~.:~~'~~~;:::: -"'T . .";~~.,. . _. ",_/____'T'w. _ e>lt:,>~ -. , - ~ - . "~ ~i1III!I;-'&'iR""" < <:'-'";~7 . .' ~ -i ~;~~q. ,- =, - ,.' - " - .- ". - - - City of Andover 4/20/09 RE: Dealer License I'm in the process of getting my Dealer License. State requires I have an office. I'm leasing existing office and parking space from Jim Larson. This is a small business; I plan to have one car for sale and broker for other clients. Sincerely, Frank Sud Sud Superior Auto Sales Inc 1 -I~- C. Single-family dwellings other than approved earth sheltered homes shall have at least a 4: 12 roof pitch and shall be covered with shingles or tiles. This requirement shall not apply to three-season porches, four-season porches, greenhouses and solariums, provided they meet the State Building Code and are approved by the Building Official. D. All single-family dwellings shall have roof overhangs that extend a minimum of one foot (1') from all the walls of the structure unless the style of the house dictates otherwise and said plan is approved by the Building Official prior to any permits being granted. E. All single-family structures must be built in conformance with Minnesota statutes sections 327.31 to 327.35 or the State Building Code as adopted in Section 9-1-1 of this code. F, Any metal siding upon single-family residential structures shall have horizontal edges and overlapping sections no wider than twelve inches (12"). Sheet metal siding shall not be permitted in such districts. G. All exterior construction, including finish and the final grading, shall be completed in accordance with plans and specifications within one year following date of permit issuance. All existing buildings not meeting the provisions of this title shall comply within one year following adoption of this title. (Amended Ord. 8, 10-21-1970; amd.2003 Code) ~-12-13-22: INTERIM PERFORMANCE STANDARDS: A. Purpose: Interim performance standards are intended to establish an alternative level of site improvements for properties located in the rural industrial area generally referred to as the HughslWestview industrial park area. The City acknowledges that the lack of municipal utilities limits the development potential of these properties. These performance standards are intended to allow continued use, expansion and redevelopment with a level of site improvements that is commensurate with the development potential of the properties. B. Applicability and Scope: This section shall apply to any expansion of use requiring a conditional use permit or commercial site plan on all properties generally described as the HughslWestview industrial park area and legally described as the southwest quarter of the northwest quarter of Section 16, Township 32, Range 24, Anoka County, Minnesota and the west half of the west half of the southeast quarter of the northwest quarter of section 16, Township 32, Range 24, Anoka County, Minnesota. C. Procedure: Applications shall be processed under the Conditional Use "1/- Permit procedures described in City Code 12-14-6 except as follows: 1. Application: The property owner or designee shall submit a complete application to the Community Development Department. A complete application consists of the following: a. A completed Conditional Use Permit form and fee as described in City Code 1-7-3. b. A site plan that describes all of the existing and proposed site improvements, including the dimensions of the property, buildings, parking, landscaping and storage areas and distances from property lines. c. A letter describing the existing use of the property, the proposed use of the property and all of the proposed site improvements. d. Other information deemed necessary by staff to review the request. 2. Council Determination: The City Council shall approve or deny the application based on the factors established in this section. The City Council may attach such conditions as they determine necessary to provide the appropriate level of site and building improvements to accomplish the purpose of this section. The level of required improvements shall be determined on a case-by-case basis. Applications shall be reviewed based on the following factors: a. Existing appearance of the building and site; b. Compatibility of the proposed site development plan with the other industrial properties in the area; c. Effect of the proposed use and the proposed site development plan on the adjacent residential neighborhood, including traffic, noise, glare, buffers, and environmental impacts; D. Deviations to the performance standards will be considered in the following areas: 1. Parking and Impervious Surface Areas: a. Screening, landscaping, visual appeal, and lighting of parking lot areas, b. Paving of parking areas for customers. -JZ~ c. Dust control measures for unpaved parking and storage areas. 2. The amount, type, location, and screening of exterior storage requested as a part of any Conditional Use Permit. 3. Screening of mechanical equipment and trash bins/dumpsters. 4. Other factors related to the new development proposal, as the City Council maydeem relevant. E. Term of Approval: Interim performance standards approved under this section shall endure until City sewer and water are extended into the area affected by this section. At that time, any future expansion or redevelopment of the affected properties shall be required to fully conform to the regular performance standards of City Code 12-13. F. Other Requirements: Proposed improvements or changes in use will be reviewed by the Building Official and Fire Chief. They will make a determination of whether or not the building(s) on the site need to be brought into compliance with applicable building and fire codes. Site improvements must also be made to meet the requirements of the National Pollutant Discharge Elimination System (NPDES). No portion of this section shall be used to vary from these requirements. (Amended 9/18/07; Ord. 353) 1 ~v Summary of Previous Application of Interim Performance Standards 3131 161 st Avenue NW CUP for Retail Farm Store Approved September 2007 What was Required: 1. Striping of parking stalls 2. Minimal landscaping 3. Trash containers to be stored to the rear of the property What was not Required: 1. Additional parking area lighting 2. Curb for the existing parking area 3. Trash Enclosure 4. Full compliance with landscaping requirements 3118 162nd Lane NW CUP for Outdoor Storage Approved October 2, 2007 What was Required: 1. Painting of the exterior of the building. 2. Paving of the driveway and front parking lot. 3. Striping of the front parking lot. 4. Landscaping in the front of the building, in conformance with an approved landscaping plan. 5. Dust control measures used in the rear storage yard. 6. Construction of a new fence to screen the rear storage yard from 162nd Lane. 7. Removal of the radio tower on the front of the building. 8. All dumpsters stored on the site shall be screened from viewfrom adjacent properties. 9. No dumpster or material shall be stacked above the fence line. 10. A maximum of 13 dumpster shall be allowed on the site. 11. Dumpsters with material in them shall not be stored on the site longer than 3 days. What was not Required: 1. Curb or pavement for parking area/storage yard behind the building and fence 2. Turf establishment or landscaping behind the building and fence t 16191 Round Lake Boulevard CUP for Used Vehicle Sales Approved September 5, 2006 Note: this site preceded the interim standards but was the catalyst for their creation What was Required: 1. Pavement and curb for new parking area 2. Storm water pond for drainage from new parking area 3. Some trees and shrubs What was not Required: 1. Parking area dimensional standards for vehicle display area 2. Parking area screening requirements 3. Appropriate size and number of trees and shrubs -' I V-- Timeline of Interim Performance Standards City debates ordinance amendment for vehicle sales in the Industrial Zoning District. It January-April 2006 is determined that performance standards are necessary and these are discussed over several meetings. April 2006 City approves ordinance amendment to allow used vehicle sales in the Industrial Zoning District City approves conditional use permit and business license for Twin Rivers Auto Sales to allow September 2006 used vehicle sales at 16191 Round Lake Boulevard. City approves variances to reduce to the level of required site improvements. City discusses ways to encourage cleaning up and improving Hughs Industrial Park. Interim July - September 2007 performance standards to reduce the level of required site improvements for expansion of businesses are discussed along with increased code enforcement. September 2007 Council approves interim performance standards (City Code 12~13-22). Code enforcement policy for this area changes from reactive to proactive. September 2007 At the same meeting the interim performance standards were approved, Anoka Grain and Feed, Inc. received approval for a retail farm store at 3131161st Avenue NW. October 2007 City approves conditional use permit for outdoor storage at 3118 162nd Lane NW. The interim standards are used to reduce the level required improvements ~b~ Regular Andover City Council Meeting Minutes - June 2, 2009 Page 4 CONSIDER CONDITIONAL USE PERMITIUSED VEHICLE SALE/3149 - 16~D LANE NW (CONTINUED) Mr. Neumeister stated this item was previously tabled to allow the applicant and staff time to address items discussed at the last meeting. Mr. Neumeister reviewed the information with the Council. Councilmember Trude stated the reason she brought up the question of one parking stall is that the State license application indicated five and she thought they should limit the permit to the number they have on the drawing so the applicant can bring it forward to the State indicating he only wanted one parking space and the City was ok with that. Mr. Neumeister stated another item was in regard to the hours of operation. He stated the applicant indicated the hours of operation would be by appointment only. If the City wanted to set office hours they could do that. Councilmember Trude stated generally they write the hours into the permit when they review them. Mr. Dickinson noted the State is requiring in their application that hours of operation and contact information be included. City Attorney Baumgartner reviewed the restrictions and conditions in the City Code related to this. Councilmember Trude asked if they could put into the permit the hours of operation is by appointment only. City Attorney Baumgartner stated they could do that but it would be very broad. Councilmember Trude wondered if they could put in the permit the hours of operation that would be permitted. Mr. Neumeister reviewed the landscaping plans with the Council. Councilmember Trude stated generally they make sure that landscaping is installed within a certain amount of time and they have never recognized seed as landscaping and wondered if they should change it to sod since generally they have required sod, even in new residential developments. Mr. Dickinson stated a time frame for this would be appropriate. Mayor Gamache asked.in Chapter 8-3-83, he wondered what "regular" meant. City Attorney Baumgartner thought it meant something that is done on a day to day basis and how they earn a living. Mr. Frank Sudd, 15956 Drake Street, was at the meeting to answer questions. Councilmember Jacobson asked if office hours would be by appointment only or what was his intention. Mr. Sudd stated being that his home is a few miles from this office and he could have business hours from 5:00 p.m. to 9:00 p.m. but he would post his hours. Councilmember Trude preferred to have set hours because once they grant the permit if this applicant moves out the next one that comes in could have unreasonable hours. City Attorney Baumgartner thought it could read "office hours between _ and _, by appointment only." Councilmember Trude thought they could have it read "office hours 5:00 p.m. to 9:00 p.m. M- -/6- Regular Andover City Council Meeting Minutes - June 2, 2009 Page 5 S." She asked if everything is acceptable to the applicant after talking to the owner of the property. Mr. Sudd stated he is acceptable to all the improvements. Mayor Gamache asked how much office space he is leasing. Mr. Sudd indicated it is very small with a separate outside door. Mayor Gamache stated he is under the impression that there are other businesses in the development and there might be a concern with enough room for everyone. He wondered if Mr. Sudd knew how many businesses are currently there. Mr. Sudd thought there were three. Mayor Gamache asked if there would be room for a fourth business. Mr. Sudd thought there would be. Councilmember Trude wondered if there would be enough parking area for the number of businesses. She stated she talked to staff and was told it met City Code since the parking requirements are based on building square footage. Mayor Gamache wondered how Mr. Sudd would perform his business with only one car on site at a time. Mr. Sudd stated he would be purchasing vehicles and selling them right away to clients that were looking for certain models. Mayor Gamache asked if this will be an online business and advertise the one car. Mr. Sudd stated this is to satisfy the State and he did not think he would even have a vehicle in the one parking slot. He is doing what he needs to do in order to get his license. Motion by Knight, Seconded by Jacobson, approval of the Conditional Use Permit with the addition of the provisions discussed in minutes. Councilmember Jacobson stated in the Resolution, line Item 3 of the it should read "the areas of bare ground on the subject property shall be sodded and maintained to establish a lawn." He did not think seeded should be in there. He stated an additional Item 5 should be "office hours should be between 5:00 p.m. to 9:00 p.m. Monday through Saturday and by appointment only". An additional Item 6 should read "signage should be per City Code" and an additional Item 7 "one display vehicle permitted at a time". ; Councilmember Trude stated on Item 2 it talks about the vehicle display parking and she wanted to clarify "vehicle display parking, customer parking and employee parking shall be signed and limited to the nine spaces at the locations described in the June 2, 2009 staff report to the Council." She wanted to make sure that the business parking is for this business only and not for other businesses to use. City Attorney Baumgartner recommended adding a provision such as "the applicant shall be required to obtain a used vehicle dealer license from the State of Minnesota". He would also recommend adding a provision "the applicant shall be required to comply with the State and local laws including those applicable to used motor vehicle dealers". In looking at the State law versus their City Code, the City Code does not allow dismantalling of vehicles but the State does and in order to avoid that he would recommend they include in the permit the following wording: "the applicant may not engage in the business of buying or otherwise acquiring vehicles for " )7-- Regular Andover City Council Meeting Minutes - June 2, 2009 Page 6 dismantalling vehicles and selling used parts and remaining scrap materials." Councilember Knight agreed to the additions to his motion. Councilmember Jacobson agreed. Ms. Jennifer Aus-Sherman, stated she is leasing space at the 3149 building. She stated she wanted to bring to the Council's attention that her lease and information that Mr. Larson has sold this building to Mr. Bob Yonkee. Her lease and that ofthe other two tenants is with Yonkee and Associates. She stated the building currently has three suites with long term leases and she has never met Mr. Sudd before. She stated she was very concerned when she learned of the proposed auto dealership. She reviewed the lease information with the Council regarding all three businesses at the property. Ms. Aus-Sherman stated she contacted the City to gather information and was later told by the Mayor she should come to the meeting to discuss this with the Council. She reviewed her concerns with the Council and indicated that when she talked to Mr. Larson he asked her not to bring this up at the Council meeting. She stated she is adamantly against the auto dealership and that Mr. Larson did not have a right to lease any space to the auto dealership or anyone else. Mr. Jim Larson, Larson Plumbing & Heating, stated he pays the taxes on the building and the building is sold on a contract for deed to Mr. Bob Yonkee who has put a down payment on it but needs to qualify for a loan. He stated his is a non-signed agreement with Mr. Yonkee. He agreed all leases are with Mr. Y onkee. He stated he did meet with Ms. Aus-Sherman today. Mr. Larson stated Northern Asphalt is the company that put the parking lot down. He put asphalt there so vehicles could turn around on it. Councilmember Trude wondered if the fenced in area is being leased by the irrigation company. Mr. Larson stated they are leasing part of the building and using the parking area, the fence is for security for their vehicles. Mr. Larson showed the Council the building layout. Mr. Larson indicated on the drawing how the space could be converted to meet the state licensing requirements. Ms. Aus-Sherman indicated the leases do not allow subleases. Councilmember Jacobson asked if Mr. Larson is currently the owner of the building. Mr. Larson stated he is currently the owner of record and has a contract for sale with Mr. Y onkee. City Attorney Baumgartner asked if Mr. Y onkee has assumed the lease with Mr. Sudd. Mr. Larson was not sure about that. Mr. Larson stated the irrigation company would be subleasing to Mr. Sudd. Councilmember Bukkila asked if Mr. Larson's name is on any lease of the building. Mr. Larson stated his name is on Mr. Sudd's lease and they have an agreement to lease the 4th bay. Councilmember Jacobson stated he is withdrawing his second. ....l(- Regular Andover City Council Meeting Minutes - June 2, 2009 Page 7 Councilmember Knight stated he is withdrawing his motion. Motion by Jacobson to table this item for two weeks until staff and City Attorney Baumgartner can review this item for legal issues and to report back to the Council with any results found. Councilmember Trude thought they could also deny this application since it seems like every time they review this application they are being misled. Mr. Larson thought he was the property owner of record until it closes, and name transfers. He believes he is the current property owner. City Attorney Baumgartner stated Mr. Y onkee would need to assume the lease because he does have a contract and an interest in the property regardless of ownership. There was discussion about who had a legal interest in the property. The motion was not seconded or voted upon. Motion by Trude, Seconded by Bukkila, to deny the CUP. Mr. Larson asked if Mr. Y onkee should have the right to cancel the lease. City Attorney Baumgartner explained the process the Council needed to follow before approving the CUP. There was discussion regarding the reason for denying or tabling this item. Councilmember Bukkila withdrew her second. Councilmember Trude withdrew her motion. Councilmember Jacobson renewed his motion to table this item to get a legal opinion on if this can proceed or not. Councilmember Knight seconded the motion. Motion by Jacobson, Seconded by Knight, to table this item until City Attorney Baumgartner and Staff can review this item for legal issues. Councilmember Jacobson also made a motion to table Item 8. Mr. Dickinson stated they need to confirm the dates for extension and ask the applicant to extend the application or it would need to be denied. Motion carried unanimously. Councilmember Jacobson asked if Mr. Larson and Mr. Sudd would grant an extension to the application of thirty days. Mr. Larson and Mr. Sudd indicated they agreed to a thirty day extension on the Conditional Use Permit application. Councilmember Trude stated she wanted to know the following when this item comes back to them. ~h- Regular Andover City Council Meeting Minutes - June 2, 2009 Page t Motion by Jacobson, Seconded by Knight, to table this item until City Attorney Baumgartner and Staff can review this item for legal issues. Councilmember Jacobson also made a motion to table Item 8. Mr. Dickinson stated they need to confirm the dates for extension and ask the applicant to extend the application or it would need to be denied. Motion carried unanimously. Councilmember Jacobson asked if Mr. Larson and Mr. Sudd would grant an extension to the application of thirty days. Mr. Larson and Mr. Sudd indicated they agreed to a thirty day extension on the Conditional Use Permit application. Councilmember Trude stated she wanted to know the following when this item comes back to them. . Ownership of the property . Location of the business . Potential business of body shop repair shop . Sublease information with MN Irrigation . Control of the fenced area CONSIDER BUSINESS LICENSEIUSED VEHICLE SALES/3149 - 16rvD LANE NW (CONTINUED) Mr. Neumeister stated the ordinance for vehicle sales requires Council approval of a business license. The applicant has paid the application fee and a motion is required to act on the business license application. Mr. Sudd agreed to a thirty day extension of the business license application. Motion by Jacobson, Seconded by Knight, to table this item with the extension from the applicant, Mr. Sudd. Motion carried unanimously. CONSIDER CITY CODE AMENDMENT/CHANGES TO CITY CODE TITLE 4/ABATEMENT PROCESS (CONTINUED) Mr. Neumeister stated this item was first introduced at the April 14, 2009 Planning Commission meeting where a public hearing was held and continued to the May 12,2009 Planning Commission meeting. Staffhas found some inadequacies with current language in Title 4 of the City Code, mainly pertaining to abatement. With the number of foreclosed and rental properties rising due to current economic conditions, this is a good time to bring forward these amendments. -- ~...., PLANNING AND ZONING COMMISSION MEETING - JULY 14,2009 The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on July 14,2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Tim Kirchoff, Michael Casey, Valerie Holthus, Devon Walton, Douglas Falk and Dennis Cleveland. Commissioners absent: None. Also present: City Planner, Courtney Bednarz Others APPROVAL OF MINUTES. May 12, 2009 Motion by Kirchoff, seconded by Falk, to approve the minutes as presented. Motion carried on a 6-ayes, O-nays, I-present (Holthus), O-absent vote. PUBLIC HEARING: CONDITIONAL USE PERMIT (09-05) TO ALLOW A USED CAR DEALER AT 3075 16TVD LANE NW. Mr. Bednarz explained the applicant from the recent application for used vehicle sales at 3149 162nd Lane NW has withdrawn that application and submitted a new application for used vehicle sales at 3075 162nd Lane NE. Mr. Bednarz reviewed the information with the Commission. Commissioner Holthus asked on page 3, parking stall requirements, under total required stalls it indicates there are seven striped stalls at the front of the site and in the second part it says there are fifteen stalls striped so she wanted to know which was correct. Mr. Bednarz reviewed the drawing with the Commission and explained there are seven stalls that are striped for the property with eight straddling the property line along with other parking areas that are not striped. Regular Andover Planning and Zoning Commission Meeting Minutes - July 14, 2009 Page 2 Chairperson Daninger asked where else in the City could the applicant do business besides in this area. Mr. Bednarz stated he could do business in any of the General Business areas on Bunker Lake Boulevard but would still be a conditional use that would require this level of review. He could also go to the industrial park south of Bunker Lake Boulevard, on the west side of Hanson and other sites within this industrial park. Chairperson Daninger stated there was mention of parking stalls and there is a business on the west side of the parking lot and were they notified of what this applicant was doing and does not have a problem with it. Mr. Bednarz stated it is the same owner on both sides of that property line. Chairperson Daninger asked if the only difference in applications was the location. Mr. Bednarz reviewed the changes with the Commission including larger office space and a more industrial site. Commissioner Falk asked if the applicant had addressed the City Council's comments from the last page of the minutes. Chairperson Daninger thought that the items referred to the other site. Motion by Falk, seconded by Walton, to open the public hearing. Motion carried on a 7- ayes; O-nays, O-present, O-absent vote. Mr. Frank Sud, 15956 Drake StreetNW, made a presentation to the Commission showing how the site had been cleaned up. He also explained that he has done everything he can to meet state and city requirements and that it is not his intention to have a used car lot full of vehicles. Commissioner Holthus asked if Mr. Sud planned on storing vehicles in the bays. Mr. Sud stated the bays will be used for cleaning cars before they are sold. He will meet people there to show cars. Commissioner Holthus wondered what was done with all the junk that was on the site. Mr. Sud indicated it was recycled. Commissioner Kirchoff asked if the dealer license had hours of operation already stipulated in it. Mr. Sud stated he was not certain of that at this time but was willing to abide by whatever rules are needed. He stated the business will be run by appointment only. He stated he would like to do more research on the hours of operation but will Jollow what the State and Andover require. He stated he did not want to use a car lot to advertise his vehicles. That is not the way he wanted to run his business. Commissioner Walton asked what made this site more desirable than the previous site. Mr. Sud thought there was some concern by the tenants of the other site in regard to the display area and cars with for sale signs on them there. He added that this was not his intention. Also there was concern about who owned the property and other things. He Regular Andover Planning and Zoning Commission Meeting Minutes - July 14, 2009 Page 3 stated the current site is very secluded and will not be an impact on anyone. He thought this will be a far better ~ocation than the other site. Commissioner Casey asked if he will be doing any consignment for vehicles. Mr. Sud thought it will be more of a search and fmd. Motion by Commissioner Walton to close the public hearing. Chairperson Daninger indicated he had more questions for the applicant. Commissioner Walton withdrew his motion to close the public hearing. Chairperson Daninger asked if Commissioner Falk was comfortable with the answers given by the applicant. Commissioner Falk indicated he was. Chairperson Daninger asked Mr. Sud ifhe had seen the resolution before the Commission and understood it. Mr. Sud indicated he had. Chairperson Daninger asked if there will be any advertisement on the building or street. Mr. Sud stated if the City requires it he will do it. He will do whatever is required but he did not plan on using signs to do advertising. He stated his business will work by word of mouth. Chairperson Daninger asked if the source vehicle for the perspective buyer be brought to this site. Mr. Sud stated they will. Chairperson Daninger asked how the vehicles will be delivered. Mr. Sud stated he will pick the vehicles up himself using his dealer plates. He will bring drive the vehicle to the site and clean it up for the prospective buyer. Chairperson Daninger asked how many vehicles will be at this site at one time. Mr. Sud stated he planned on zero to two vehicles. At most there may be a display vehicle and one that is being picked up. Chairperson Daninger commended Mr. Sud on all the work he has done cleaning this site up but he wanted to make sure Mr. Sud realized this is not approved yet. Mr. Sud stated he did realize this but knew he needed to spend money in order to get his business going. Motion by Walton, seconded by Casey, to close the public hearing. Motion carried on a 7-ayes, O-nays, O-present, O-absent vote. Commissioner Holthus asked what happens if the business is really successful and Mr. Sud ends up having five or ten cars at a time. Mr. Bednarz stated the resolution and conditions of approval govern the operation and one of those conditions is he would be limited to one vehicle in the parking area. If expansion were to happen Mr. Sud would have to come back and amen~ his permit. Regular Andover Planning and Zoning Commission Meeting Minutes - July 14, 2009 Page 4 Commissioner Kirchoff asked if it was the applicant who suggested the one vehicle at the time the first permit was requested or the proposal :from the City. Mr. Bednarz stated that was the applicant's proposaL Mr. Sud nodded in agreement. Commissioner Walton asked what will prohibit the building :from falling back into disrepair or having more than one vehicle. Mr. Bednarz stated the City does respond to complaints and while there are businesses ill this area with rights that preceded current requirements, new permits and the interim development standards can help to update these sites. Permits can also be revoked if the area is not kept up. Commissioner Cleveland wondered since the applicant did not own the building who would pay for the improvements. Mr. Bednarz stated that was a matter for the owner and applicant to work out. Commissioner Holthus thought the interim standards are inappropriate and unreasonable for the Hughes Industrial but she thought striping the parking stalls was appropriate. She asked if seeding the north side of the building was needed. Mr. Bednarz stated it is under staff recommendation for seeding but he was looking to the Commission to see if they wanted it included in the resolution. Commissioner Holthus thought that area of the site was not very visible and seeding was not that important, however the stalls for the striping was an appropriate recommendation to make. Chairperson Daninger asked what the State regulation was for hours of operation. Mr. Brabant indicated the business has to be open four hours a month minimum. The Commission discussed hours of operation with staff and the applicant. Motion by Walton, seconded by Holthus, to recommend approval of the conditional use permit with staff recommendations and with business hours not to exceed 6:00 a.m. through 9:00 p.m. Monday through Saturday. Commissioner Kirchoff stated if someone goes to the site at 10:30 at night to make a deal he did not think it would affect anyone in the area. Chairperson Daninger noted the Commission did not have a lot of issues with the time and hours by appointment but wanted to get something narrowed down for the CounciL Motion carried on a 7-ayes, O-nays, O-absent vote. Mr. Bednarz stated that this item would be before the Council at the July 21, 2009 City Council meeting. C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor . and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Developm PROM: Courtney Bednarz, City Plann4 SUBJECT: Consider Business License/Used Vehicle Sales/3075 - 162nd Lane NW - Planning DATE: July 21,2009 INTRODUCTION As mentioned in the conditional use permit report, the ordinance for vehicle sales requires Council approval of a business license. DISCUSSION The completed application form and required materials are attached. The applicant has paid the application fee. A motion is required to act on the business license application. ACTION REQUESTED The Council is asked to approve or deny the business license. Attachments Application Property Ownership Information Verification of Property Lease Cc: Prank Sud 15956 Drake St NW Jim Larson 3149 162nd Lane NW C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US RENEWAL APPLICATION Used Vehicle Sales Business License Application Required Documents: . Completed Application Form . Vehicle Sales License Fee: $105.00 . Copy of State Dealers License . Workers Compensation Form Person Applying For License: 1vJJ -- MiddleName5~/O First Namef"'trtAfI\, l- Last Name Home Address I S- 4 S- b DfF/fi k ( s~/ 17tA/ ;Z 1u?,o le~'&-' Z t~/q Home Phone 0 ~ /~Z3"" Business Phon ?vt.... Fax I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 31 st of each year. Lack of payment of annual licensing fee shall be cause for revocation of license. ~~~ ~/ ~/:3-69 SIgnature Date # -z-- MINNESOTA DEPARTMENT OF PuBLIC SAFETY OFFICE USE ONLY DRlVER AND VEHICLE SERVICES 445 Minnesota Street, Suite 186, S1. Paul, MN 55101-5186 DEALER NUMBER: PHONE~ 651-296-2977 DATE RECBVED: FAX: 651-297-1480 INITIALS: EMAIl.: DealerQuestion@mndriveinfo.org Minnesota Vehicle Dealer Z Commercial Location Checklist This checklist describes (check one): Primary Location D Additional Location J (Attach a separate checklist for each location) DEALER NAME :> (/ ~ ~etY"/ 'a(/"' /1"" Tb :7flG- DEALER NUMBER Street '3 0 ~7 S- / 62. ~/ L~~ /1/l/ &y3 City 4/Jd tJ vtv Sta~~iP~S-30%unty 4/1,& k-c?L Commercial Building Requirement: New, Used, Salvage Pool, and Auctioneer dealers must have a Commercial Building, which means a permanent, enclosed building that is on a permanent foundation and is connected to local sewer and water facilities or otherwise complies with local sanitation codes, is adapted to commercial use and oonfunns to local government zoning requirements. (Minnesota Statutes, section 168-.27 subdivision I) CQ~~Il<1 ~ial ()ff'i<< Space Requil elUent: Lessors, Wholesalers, and Brokers must have at least a Commercial Office Space, which means a space occupying an or part of a commercial building. (Minnesota Statutes, section 168.27 subdivision I) Instructions . Check the type of dealer's license that applies . Answer T (True) or F (False) to each statement that applies to the license type you checked. . Dealership owner or officer must sign on reverse side of form Check the license type that applies to you:. D New ~ed o Salvage Pool TlF D Additional LoeationlDisplay Lot - respond to statements 2. 7, & 8- only t. I~ The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. 2. ~ . The dealer owns the above location or leases the location (minimum one-year lease required). Please attach proof of ownership or Verif'tcation. of Property Lease - form PS2407. 3 The dealership has a separate and identifiable entrance that leads to the outdoors. (See definition of commercial building (( above) May include a strip mall o.r commercial garage building. Other entrances that lead from other areas of the building must be closed and lockable. (Commercial office space within a commercial building does not meet the statutory license requirements) 4. ~ The public cannot access the dealership by entering through any o.ther business or residence that is located in the same building as the dealership. 5. .~ The dealership location is enclosed with floor to. ceiling walls, a door that can be shut and locked to. close o.ff the entire entrance, and is designated for exclusive use o.fthe dealership. 6. '/7 The dealership location has an address that is separate fro.m any other address in the building. 7. f The dealership has a display area, either indoors or outdoors, large enough to display at least 5 vehicles. This display area is designated for the exclusive use of the dealership and is distinguished from any other business' inventory. 8. The dealership has a sign outside of the commercial building, in a public area that identifies the dealership. . The sign must be in letters that contrast sharply in color with the sign background. . If the sign is on a commercial building or a display area, it must be readily legible during daylight hours fro.m the r nearest road o.r street. . If the dealer's display area is no.t adjacent to the dealer's commercial building, the sign at the display area must also indicate where the commercial buildinl!: is located. 9. .-7 The dealership's normal business hours are conspicuously posted and readily viewable by the public. 18- ..~ Personnel or automatic telephone answering service is available during normal business hours. 11. Y The above Io.catio.n meets all local zoning requirements as indicated on the Zoning Verification - form PS2421. 12. (New Vehicle Dealers Only) The dealership has a facility for the repair and service of motor vehicles and the storage of parts, not more than ten miles distance from the principal place of business. -"J...- , Check the license type that applies to you: 0 Wholesale License o Lessor o Broker , T/F The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies . of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one-year lease required). Please attach proof of ownership or . Verif'ICatkm ofP~operty Lease- fann PS240-7. The dealership location is enclosed with floor to ceiling walls, a door that can be shut and locked to close off the entire entrance, and- is designated for exclusive use of the dealership Personnel or automatic telephone answering service is available during normal business hours. The above location meets all local zoning requirements as indicated on the Zoning Verification - form PS242 1. . (Broker Only) The dealership has a sign~ clearly identifYing the broker by name and listing the business hours. The sign is posted in a location readily viewable by the public. (LeSSOl' OBly} The dealership's normal business. hoorsare coospicuausly posted and readily viewable by the public. o Auctioneer T/F The dealer keeps. all books- and records. necessary tQ- oonduct business. at the main dealershiplocat<<m. The dealer maintains copies. of the books and records at any additional locations they may have. . The dealer awns the above location or leases the location (minimum one-year lease required). Please attach proof of ownership or Verification of Property Lease - form PS2407. . The dealership has a separate and identifiable entrance that leads to the outdoors or to a public area The dealer may maintain other entrances to the dealership. Other entrances that lead from a commercial or residential space in the same building must be . lockable and close the entire entrance. Shared office space, such as a reception area or secretary, does not qualify as a public area. The public cannot access the dealership by entering through any other business or residence that is located in the same building as . the dealership. The dealership location is enclosed with floor to ceiling walls, a door that can be shut and locked to close off the entire entrance, and is designated for exclusive use of the dealership . The dealership location has an address that is separate from any other address in the building, The dealership's normal business hours are conspicuously posted and readily viewable by the public. Personnel or cmtumatic telephone answering service is available during normal business hours. The above location meets all local zoning requirements as indicated on the Zoning Verification - form PS242 1. o Limited Used Vehicle License TIF The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies . of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one-year lease required). Please attach proof-of-ownership or . Veritica.tioa of Property Lease. - form PS24(>-7- The dealership's normal business hours are conspicuously posted and readily viewable by the public. Personnel or automatic telephone answering service are avaIlable during normal business hours This place of business meets all standards outlined above. I UDderstaBd that any incorrect statement constitutes material misrepresentation and as a result, the dealer license is subject to withdrawal. X ~. L'-- S:;f DATE: 0 -q- 09 (Signature of Owner/Officer) PS2410-13 ~ '1-~ Page 1 of2 .~ .~........ i. Wclcpmc lothc Web ~ite'llf 'II Anoka C~ty .CO _N'fY Property Account Summary Current General Information ~ Property ID 16-32-24-23-0015 Situs Address 3075 162ND LN NW , ANDOVER, MN 55304-0000 Property Description LOT 7 BLOCK 1 HUGHS INDUSTRIAL PARK, SUB] TO EASE OF REC Last Sale Price Last Sale Date Last Sale Document Type Linked Property Group Position 2 of 3 [ Click for Linked Details ] Status Active, Delinquency Abstract/Torrens Abstract Parties f\2 Role IName . \1\ Inwner I LARSON PROPERTIES & ASSOCIATES LLC - Document Recording Process Dates Abstract Documents Have Been Recorded Through 05/14/2009 Abstract Documents Have Been Mailed Through 05/14/2009 Torrens Documents Have Been Recorded Through OS/20/2009 Torrens Documents Have Been Mailed Through OS/20/2009 Active Certificates Of Title Type ICertificate Number ICertificate Date No Certificates Found Documents Recorded Within 30 Days Of "Recorded Through" Dates Above Type IAbstract/Torrens IRecorded Number IRecorded Date No Documents Found Property Characteristics Lot Size . IS100*403 Year Built 11984 . * LotSize: Approximate lot size in feet, clockwise beginning with the direction the lot faces Tax District Information City Name IANDOVER School District Number and Name !ANOKA-HENNEPIN SCHOOL DISTRICT #11 Property Classification Tax Year Classification 2009 3A-CommercialjIndustrialjPublic Utility 2008 3A-CommercialjIndustrialjPublic Utility Property Values Tax Year Description Amount 2010 Est Market Land (MKLND) 85,600 2010 Est Market Improvement (MKIMP) 223,300 2010 Est Market (MKTTL) 308,900 2009 Est Market (MKTTL) 312,500 2009 Taxable Market (TMTV) 312,500 https:/ /prtinfo.co.anoka.mn. us/(2bbjhr552rz2iqe22vau4n45)1search.aspx fl/4/?'OOQ ~NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US AFFIDAVIT OF PROPERTY OWNERSHIP it! I( 9~t ;kv~ /C' f. 'e 1> v... 4';>;) c:.t.c I, -r-- -r: . ~ L}t t -~. J , hereby swear under oath that I am the ! .' "'{ owner of property located at ~D~~ / ~2No i4N.fa~ave the authority to authorize an application for eM () 1-rJ oNlY( tiS E i?-ti=e-,14 (Pil said property for the purpose(s) of (J t;. t? \) lJ/i:-jLr J lfE S~ ~/%f# . nature of affiant] <G ff( tlUL Sf; rJ o/r [name of affiant] Subscribed and sworn to before me, this /j <,ft'day of tr f1J2 ,20()1. ~ . I i /fVI~ [sig ature of Notary] rn IC!-~LLE L. HA1<-TN~ & MICHELLE L. HARTNER ~ Notary Public [name of Notary] . ,.., Minnesota My Commission Expires January 31.. 2010 NOTARY PUBLIC My commission expires: /--- 3 { ,20 10. \ MINNESOTA DEPARTMENT OF PUBLIC SAFETY OFFICE USE ONLY. DRIVER AND VEHICLE SERVICES 445 Minnesota Street, Suite.186, St. paul, MN 55101-5186 DEALI;:R NUMBER: PHONE: 651-296-2977 DATE RECEIVED: FAX: 651-297-1480 INITIALS: EMAIL: DealerQuestion@mndriveinfo.org Verification of Property Lease State of Minnesot# . , . County of ; V() 1!4' . . NAME OF DEALERSIlIP 5- {/ cI ~vp!:/'/CJIr;!t/~ s~k~c-, I, -;;]0/11 e S 41- LateJJO Y\.... ' being first duly sworn, depose (OWNER OF PROPERTY) /0;2 'A/L.~ and say that I am the o~er of the property located at <50 757' rt/v . . (STREET) 4-/r-!c/~e. ~ /jlhC~ l--v -t:'/C.. , , (CITY) ~,{/ , and certify that I have leased the above property to (STATE and ZIP CODE) . ~JJ .r- .. .. r(/l/C-hr k:- & -- g-(;J If (NAME OF LESSEFJDEALERSHIP OWNER) . . from to (,_g'-IO (EFFECTIVE DATE) (TERMINATION DATE) xa~X::- ---- DATE: ~.-O g-- 0 c;- ,. /' SIDNATUREOFPROffiRTYOWNER Signed and sworn before me by This day of (Notary Public) . My commission expires PS~407-04 S'\NDbVE~ @) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . W .CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Dev FROM: Courtney Bednarz, City Planner SUBJECT: Consider Code Amendment to Section 12-2/Adding Car Washes as Permitted Accessory Use to Automobile Service Stations - Planning DATE: July 21, 2009 INTRODUCTION The proposed amendment is intended to clarify where car washes are allowed in the city. DISCUSSION At the time the code was updated in 2005, it was presumed that car washes would be allowed as part of a conditional use permit for automobile service stations as they are a common component of modem forms of these facilities. However, the definition of automobile service station does not specifically include car washes, so there is room for other interpretations. The table below shows the zoning districts where automobile service stations and car washes are currently allowed. The car wash (automated) and car wash (self service) line items are principal uses of a property. These types of car washes would be the primary use of the property and would not include a gas or service station. LB NB SC GB I Automobile Service Station C7 C4 C C Car wash (automated) C4 Car wash (self service) P P 4Provided a minimum of25,000 square feet of retail floor space is constructed, except as otherwise approved as part of a Planned Unit development. 7 After a minimum of 2,000 square feet of retail floor space is constructed, provided the site is two acres or larger. Prior to the update of the City Code in 2005, vehicle wash establishments and service stations were allowed as follows: LB NB SC GB I Service Station C7 C4 P P Vehicle Wash Establishment P P To clarify that car washes are allowed as part of automobile service stations the following adjustments to the City Code are proposed: LB NB SC GB I Automobile Service Station C7 C4 C C Car Wash. accessory to Automobile Service Station PA PA PA Car wash (automated) C4 Car wash (self service) P P With these changes" car washes can be reviewed as part of an initial conditional use permit application for new automobile service stations or as an amendment to existing conditional use permits for expansion of existing automobile service stations that wish to add a car wash. Staff proposed to the Planning Commission that car washes as accessory uses to gas stations be allowed in each of the districts where gas stations are allowed, including the Neighborhood Business District. There are two gas stations that exist in the Neighborhood Business Zoning District. Neither presently has a car wash. The Commission discussed whether car washes could create problems for residential neighborhoods that exist near these districts. The Commission determined that car washes are not appropriate for the Neighborhood Business Zoning District. The proposed changes have been adjusted to accommodate this recommendation. Other Car Washes in the City It is important to note that car washes have existed for many years at existing automobile service (gas) stations in the city in the General Business, Shopping Center and Industrial Zoning Districts. The table below shows how the city has processed these applications in the past. Name Location Year Car Wash Method of approval . Constructed Commercial Site Plan (permitted Spur 13650 Hanson Blvd 1994 use in I District) Local Oil (redeveloped as CVS) 3633 Bunker Lk Blvd 1994 CUP for car wash in SC District Commercial Site Plan (permitted Super America 13727 Hanson Blvd 1996 use in GB district) Bill's Superette 14041 Round Lk Blvd 1996 CUP for car wash in SC District CUP and PUD approval for Marathon 15246 Hanson Blvd 2003 Clocktower Commons in SC District Survey of Other Cities As commonly provided when code amendments are contemplated, an attachment illustrates how car washes and service stations are regulated in other communities. Planning Commission Recommendation The Planning Commission recommended approval of the proposed ordinance amendment and eliminated the proposed addition of carwash, accessory to automobile service station in the Neighborhood Business Zoning District. Attachments Proposed City Code Amendment Survey of Other Cities Planning Commission Minutes ACTION REQUESTED The Council is asked to approve or deny the proposed amendment to the City Code. -2- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING CITY CODE TO ADD CAR WASH AS AN ACCESSORY USE FOR AUTOMOBILE SERVICE STATIONS THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: CITY CODE TITLE 12: ZONING REGULATIONS CHAPTER 12: PERMITTED, CONDITIONAL, AND PROHIBITED USES Permitted, Permitted Accessory, Conditional, and Prohibited Uses Zoning Districts R-l R-2 R-3 R-4 R-5 M-l M-2 GR LB NB SC GB I Car Wash. accessory to Automobile Service Station PA PA PA Adopted by the City Council of the City of Andover on this _ day of , 2009. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Michelle Hartner, Deputy City Clerk -3- j Survey of Other Cities ~ I City Use Zoning District Planned Planned ~ Oltterent Business Commercial Industrial Blaine B-1 B-2 B-3 B-4 District & Office Districts car wash no CUP CUP no no no no gas station cup cup cup no CUP no no Highway Champlin C-1 C-2 C-3 NC Commercial Car washes related to gas stations and convenience grocery stores no no no PA PA Gas stations , no no no cup cup . Coon Rapids 0 NC CC GC I Motor Vehicle Washes no no cup P no Service Station no cup cup P no lino lakes NB lB GB LI GI car wash no no cup no no gas station no no cup cup cup Freeway Maple Grove Frontage B PUD I gas station no P no no car wash no p no no ,...y --- Regular Andover Planning and Zoning Commission Meeting Minutes - July 14, 2009 Page 5 PUBLIC HEARING: CITY CODE AMENDMENT TO CONSIDER CHANGES TO CITY CODE 12-12 PERMITTED, CONDITIONAL AND PROHIBITED USES TO ADD CAR WASHES AS A PERMITTED ACCESSORY USE TO AUTOMOBILE SERVICES STATIONS. Mr. Bednarz stated the proposed amendment is intended to clarify where car washes are allowed in the City. Mr. Bednarz reviewed the information with the Commission. He noted that they may want to discuss whether car washes are appropriate in the Neighborhood Business Zoning District, adjacent to a residential area Motion by Holthus, seconded by Casey, to open the public hearing. Motion carried on a 7-ayes, O-nays, O-present, O-absent vote. No one wished to address the Commission. Motion by Kirchoff, seconded by Casey, to close the public hearing. Motion carried on a 7-ayes, O-nays, O-present, O-absent vote. Commissioner Kirchoff asked when a person comes in for a permit is that when hours of service is discussed. Mr. Bednarz stated it would. Chairperson Daninger asked what was the zoning of Marathon Gas Station in Clocktower Commons. Mr. Bednarz stated it is the Shopping Center Zoning District. Chairperson Daninger stated an example is the gas station at Bunker Lake Boulevard and Crosstown extension and asked if would they want to see a car wash as a permitted accessory by residential homes. Commissioner Kirchoff thought that was where the hours of operation came in and if the hours were reasonable it would probably serve the area. Commissioner Walton wondered if they could have a self serve car wash near a residential area because he thought the dryers from full service car washes would be the noise maker and the concern. Mr. Bednarz commented that vacuum and car radio noise may also be factors. Chairperson Daninger stated he did not think car washes are appropriate in the Neighborhood Business Zoning District because of the traffic and noise. He thought there could be circumstances where reasonable hours of operation would still cause problems. Commissioner Falk agreed with Chairperson Daninger on excluding car washes from the Neighborhood Business Zoning District and thought the rest of the recommended changes were appropriate. Regular Andover Planning and Zoning Commission Meeting Minutes - July 14, 2009 Page 6 Chairperson Daninger stated there are two ways to look at this, one is that it will be allowed but needs a permit so the Commission would have a chance to review it or alternatively it would not be allowed. Mr. Bednarz stated that was correct. Motion by Walton, seconded by Kirchoff, to approve the proposed amendment to the City Code as recommended, except to remove car washes as a permitted accessory in the Neighborhood Zoning District. Motion carried ori a 7-ayes, O-nays, O-absent vote. Mr. Bednarz stated that this item would be before the Council at the July 21,2009 City Council meeting. OTHER BUSINESS. a. Fence Height Discussion Mr. Bednarz explained staff received a request to review the maximum fence height in side yards. Mr. Bednarz reviewed the resident request to allow a six foot tall fence in the side yard of a comer lot. He added that the Engineering staff did not have a concern about traffic visibility and other cities that were surveyed allow a six foot fence in side yards on comer lots. Chairperson Daninger noted a letter from Aaron and Andrea Jarson regarding this item. Commissioner Cleveland asked if they are doing this item this way instead of a variance because there is not really a hardship here so they are looking for a code change rather than a variance from current code. Mr. Bednarz indicated that was correct because this situation probably exists on perhaps seventy to one hundred lots in the City. Commissioner Cleveland asked if the fences to the west were six foot fences. Someone in the audience indicated they were. Commissioner Kirchoff stated his only concern would be the site line triangle and thought it has been met with this site. He stated as long as the site line triangle and safety issues are addressed he supports a six foot fence to the front of the home. Commissioner Walton thought what made this unique is that there is a trail there which sets the house and fence in off the comer a little bit more than what they might find with the other lots. C I T Y o F (Ii) NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator ks/City Engineer~'e:> David D. Berkowitz, Director of Public FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Review Revised Lease Agreement for Associations...;. Engineering DATE: July 21.,2009 INTRODUCTION This item is in regard to approving the proposed Lease Agreement with the various associations that currently store their equipment in city owned buildings/facilities. DISCUSSION As discussed at the June 23,2009 City Council workshop, staff is recommending that new lease agreements be approved for the associations (Andover AtWetic Association, Andover Baseball Association, North Metro Soccer Association, Andover Area Lacrosse Association, and the Andover Football Association). The revised agreements with each of the associations would include a damage deposit escrow fee. Attached is the revised lease agreement for your review. The associations did receive a copy of the lease agreement on June 24, 2009. Staff requested the associations provide comments regarding the agreement by July 14, 2009. Comments were received from the Andover Athletic Associations (AAA) (see attached). Staffhas reviewed the comments and has made recommended changes which are identified in bold (see attached Lease Agreement-Sections 5, 6, and 13) except the comment in regards to the damage deposit escrow which will need to be discussed by the Council. It is our understanding that AAA will be at the meeting to discuss this. ACTION REQUESTED The City Council is requested to approve the proposed Lease Agreement including changes that have been recommended by staff. Respectfully submitted, ~~- Todd J. aas / / Attachments: Lease Agreement, E-mail from AAA Cc: Steve Gompertz, President of Andover Athletic Association (copy of item was e-mailed) LEASE AGREEMENT Tms LEASE MADE and entered into this 21stb day of July, 2009, by and between the City of Andover, a municipal corporation, hereinafter called "Andover", and (Name of Association), a nonprofit, hereinafter called "(MAl ABA/NMSA/ AALA/ AF A)". 1. PREMISES DEMISED. That in consideration. of the covenants and agreements hereinafter mentioned to be performed by the respective parties hereto, and in payment of rental hereinafter designated to be made by (Name of Association) in accordance with the provisions under this lease, Andover has by these presents let, leased, rented and demised unto (Name of Association), its successors and assigns, and (Name of Association) takes and hires from Andover, those certain premises described as follows: Name of Buildine: or Facility, Andover, Minnesota 55304 2. TERM. The term of this lease shall commence on the 1st day of August 1, 2009, and continue until December 31, 2009. Upon expiration, this lease shall automatically renew on an annual basis through December 31, 2015. 3. RENT. (Name of Association) shall pay to Andover as and for rent for the leased premises, in advance of this lease the sum of One Dollar and no/lOO ($1.00) Dollar per year commencing on January 1,2010. e . 4. INSURANCE COVERAGE. (Name of Association) will keep in force at its own 1 expense so long as this Lease remains in effect, public liability insurance with respect to the Leased Premises with companies and in form acceptable to Andover with minimum limits of $1,000,000 on account of bodily injuries or death of one person, and $1,000,000 on account of bodily injuries to or death of more than one person as the result of anyone accident or disaster, and property damage insurance with minimum limits of $1,000,000. All such insurance shall name Andover as additional insured. 5. USE OF THE PREMISES. (Name of Association) agrees that it shall have the nonexclusive use of the premises solely for the storage of athletic equipment in the City of Andover. (Name of Association) shall not have the right to use the premises for any other purposes without the express written approval of Andover. The area that is being leased is defined as to where the equipment is stored in locked room or rooms. Storage outside of the leased area will not be allowed. It equipment is found outside the limits of the leased area, the City will notify the leasee in writing and they will be given 5 days to be in compliance. 6. MAINTENANCE. (Name of Association) agrees to keep the premises continually in a neat, clean and respectable condition, and shall remove all trash and garbage at the end of the lease which has accumulated on the premises. Concession areas at Sunshine Park and Andover Station North Ball Field Facility are to be maintained by the City of Andover. This does not include the outside grounds and field areas. Multiple lessees in the same premises are expected to take individual responsibility for any damages or maintenance in common areas, but will be held jointly responsible if otherwise not individually identifiable. 2 7. Damage Deposit Escrow. (Name of Association) agrees to deposit a damage deposit fee as determined in the City Fee ordinance for any damage that may have occurred by the association. Along with damage, the escrow can be used by the city for cleaning and/or removing trash and garbage that may have accumulated on the premises outside ofthe normal trash pickup. 8. INDEMNITY. Andover (including its partners, employees, agents and representatives) shall not be liable to (Name of Association), or those claiming through or under (Name of Association), for any injury, death or property damage occurring in, on or about the premises, and (Name of Association) shall indemnify Andover and hold it harmless from any claim or damage arising out of any injury, death or property occUrring in, on or about the demised premises and (Name of Association) shall indemnify Andover and hold it harmless from any claim or damage arising out of any injury, death or property damage occurring in, on or about the leased premises to (Name of Association) or to an employee, customer or invitee of (Name of Association). 9. ASSIGNMENT AND SUBLETTING. (Name of Association) will not assign, transfer, or encumber this lease or sublet or rent or use of the demised premises, or any part thereof by any third party, without obtaining the prior written consent of Andover. 10. ALTERATIONS. (Name of Association) will not make or permit anyone to make any alterations, improvements, structural or otherwise, in or to the demised premises without the prior written consent of Andover. 11. DEFAULT. If (Name of Association) shall fail to pay the installment of rent as herein 3 provided, although no legal or formal demand has been made therefore, or shall violate or fail to perform any of the other conditions, covenants or agreements herein made by (Name of Association), or shall violate or fail to obey any reasonable rules from time to time promulgated by Andover, Andover may, ten (10) days after written notice thereof to (Name of Association) by Andover, at the option of Andover, terminate this lease and said notice shall operate as a notice to (Name of Association) to quit (any further notice to quit, or of Andover's intention to re-enter being hereby expressly waived) and Andover may proceed to recover possession under and by virtue of the provisions of the laws of the state in which the building is located, or by such other proceedings, including an unqualified right of re-entry and possession, as may be applicable. If Andover elects to terminate this lease, all obligations herein contained on the part of Andover to be done and performed shall cease, but without prejudice to the right of Andover to recover from (Name of Association) all past or future rentals and damages. 12. TERMINATION. In the event of termination of this lease, prior to the term hereof, for any reason other than the default ofthe parties hereto, all rental payments, insurance and other obligations of the parties hereto shall be prorated as of the date of said termination. 13. BINDING ON SUCCESSORS AND ASSIGNS. It is further expressly agreed and understood that all covenants and agreements herein made shall extend to and be binding upon the heWs, devisees, executors, administrators, successors in interest, and assigns of Andover, and of (Name of Association), as permitted above. 14. NO LEGAL PARTNERSHIP. Nothing contained in this lease shall be deemed or construed to create a legal partnership or joint venture of or between Andover and (Name of Association), 4 . or to create any other relationship between the parties hereto other than that of Landlord and Tenant. 15. APPLICABLE LAW. There are no understandings or agreements not incorporated in this lease. This is a Minnesota contract and shall be construed according to the laws of Minnesota. The captions in this lease are for convenience only and are not a part of this lease. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and year first above written. LANDLORD: City of Andover By Its By Its TENANT: (Name of Association) By Its By Its STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this _ day of , 19-, before me, a Notary Public within and for said County, personally appeared and , to me known to be the and ofNMSA, a non-profit under the laws of the State of 5 Minnesota, and that they executed the foregoing instrument and acknowledged that they executed the same on behalf of said corporation. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this day of , 19_, before me, a Notary Public within and for said County, personally appeared and , to me known to be the and of the City of Andover, a municipal corporation under the laws of the State of Minnesota, and that they executed the foregoing instrument and acknowledged that they executed the same on behalf of said municipal corporation. Notary Public This instrument was drafted by: City of Andover 6 Page 1 of3 Todd Haas From: aaaboysbball@aol.com Sent: Tuesday, July 14, 2009 5:05 PM To: Todd Haas Cc: AAABoysBBall@aol.com; carmnkurt@msn.com; LARSBULLS@COMCAST.NET; jkkilpatrick@comcast.net; kgothier@comcast.net; TVoltin@Farmersagent.com; jocelyn. kil patrick@usbank.com; ebedor@comcast.net; pwbaseball@comcast.net; cbeatty@usinternet.com; l_and_l@comcast.net; jbailey1926@comcast.net Subject: Re: Proposed Lease Agreement Todd, Ifpremises isn't intended to include the outside grounds and fields, then that's what it should say in Section 6. Section 5 should note how common area responsibilities and how disputes will be resolved. ,. I still don't see anything regarding criteria for measuring minimal levels of neatness and cleanliness. The reference to "heirs" needs to be removed from Section 13. Given this is a legally binding document, hasn't Andover's legal counsel reviewed it? I will plan to attend the July 21 Council meeting as I remain opposed to any damage escrow. This seems to be a response to one organization not being a good tenant, which doesn't justify all organizations being penalized. AAA has the longest relationship with the City and is the organization most responsible for Sunshine existing in the first place. Being asked to pay a damage deposit on something our volunteers built as a gift to the youth and citizens of Andover, is somewhat insulting. AAA continually does the right things, look for improvement opportunities, partners with the City and school district, and basically "plays well with others". These types of fees imply just the opposite. Steve Gompertz AAA President & Boys' Basketball Director -----Original Message----- From: Todd Haas <THaas@ci.andover.mn.us> To: aaaboysbball@aol.com Sent: Fri, lull 0, 2009 11 :03 am Subject: RE: Proposed Lease Agreement Steve; Attached is the lease agreement that was sent to Tom Berard back in December of 2005. I. am not able to find a signed version as of yet but if I do I will pass this along to you. The intent of Section 6 is in regards to just the building. Even though you for example may only use a portion for storage, the city has had some issues with one the associations keeping the rest of the building clean and some damage has occurred. The outside grounds area and fields in my opinion are not part of the agreement. The outside grounds and field areas is a separate issue that the associations are trying to take care of thru your membership (hopefully things are going well with that-I haven't heard of too many complaints from the parks maintenance department about cleanup so things must be going pretty good). As far as Section 5, we hope that if one of the associations do damage to one of the facilities that they will step up 7/15/2009 \ ~ l: ~ ~ 'l. ) " @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator i Works/City Engineer ~ David D. Berkowitz, Director ofP FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Amend Fee Ordinance/Lease Agreement for Associations - Engineering DATE: July 21, 2009 INTRODUCTION This item is in regard to amending the Fee Ordinance Section 1-7-3 (Permits Fee Service Charges and Penalties Code) to include a damage deposit escrow for space that is leased within City owned buildings/facilities. DISCUSSION This item is subject to approval of the previous agenda item. The proposed fee that was discussed with the City Council at the June 23, 2009 workshop was $500. ACTION REQUESTED The City Council is requested to amend the fee ordinance effective July 22, 2009 with the changes mentioned above. Respectfully submitted, ~4/;/~ Todd J. Haas Attachments: Ordinance Amendment CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING CODE SECTION 1-7-3 (PERMIT FEES, SERVICE CHARGES, AND PENAL TIES CODE) STATUTORY AUTHORIZATION AND POLICY Statutory Authorization This ordinance is adopted pursuant to the authorization and policies contained in Minnesota Statute 462. Policy Section 1-7-3 of Andover City Code contains the fee schedule for the year of 2009 and is being amended to include a damage deposit escrow fee of $500. This was discussed and approved conceptually by the City Council at the June 23, 2009 City Council Workshop. Parks (see ord.): Damage Deposit Escrow for Leasing Space in Building Facilities $500,00 per year GENERAL PROVISIONS AND DEFINITIONS Jurisdiction The provisions of this Ordinance shall apply to the City of Andover. Enforcement The City Administrator or his/her designee shall have the authority to enforce the provisions of this ordinance. Interpretation Interpretation of the provisions of this ordinance shall be held to be the minimum requirements and shall be liberally construed in the favor of the governing body. A printed copy of this ordinance is available for inspection by any person during regular hours of the City Clerk. Adopted by the City Council of the City of Andover on this 21 st day of July, 2009. ATTEST: . "';' ~ . . CITY OF ANDOVER Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Consider Approval/Extension of Liquor License/Beef 0 'Brady's DATE: July 21,2009 INTRODUCTION Tony Zeece, of Beef O'Brady's has submitted a request for an extension of their liquor license. DISCUSSION BeefO'Brady's is planning to hold an outdoor event Saturday, August 22,2009 and would like Council to approve an extension of their liquor license to include a portion of the parking lot in front of the patio area. Previous Council discussion was to limit these types of events to one per calendar year and consideration of a second event if a charitable event. BeefO'Brady's held an outdoor event May 23,2009. This second event they are teaming up with the Fire Relief Association for a charitable event. The Fire Relief Association will be providing a band for the charitable event. A Temporary Structure Permit Application for the tent has been submitted, The permit is under review by Planning, Building and Fire Departments. Tom Roberts, Stonewood Properties, Inc. the owner of Clocktower Commons leasing to Beef O'Brady's has given approval for the Beef O'Brady's to hold their outdoor event. ACTION REQUIRED Council is requested to consider the extension of liquor license request submitted by Beef O'Brady's for August 22,2009. Respectfully submitted, Lf11~~ Michelle Hartner Deputy City Clerk Attach: Outdoor Event Application Temporary Structure Permit Application Email from Tom Roberts, Stonewood Properties, Inc. 07/08/2809 1'5:84 7637558923 CITY OF' ANDOVER PAGE 02/04 1885 CROSSTOWN BOULEVARD N,W. . ANDOVER. MINNESOTA. 55304 . (7G3} 755-5100 FAX (7e3) 75G.S923 . WWW.C1.ANDOVER,MN.US OUTDOOR EVENTS ARE PERMITJ:':li:J) ON WEEKENDS (FRIDAYS AND SATURDAYS) IN .JUNE,JULV AND AUGUST. ESTABLISBMENTSARE ALLOWED ONE EVENT WEEKEND PER CALENDA.R YEAR. EVENT MUST END AT MIDNIGHT. Commercial Outdoor Event ADDU cation ~ + fJ1C(fI -ceec--e l. Name of Business Owner: L 6Yl f ~ee(-e Name of Business: 13 ee{ lOr fj r t~ cf,! ' J . ;I / / ~I AddressofB1JSine$s:~/ 9c; ~/l{e f/rd SI. Phon~ Number ofBusiness~ 7f:, 3 - '-(31(:-)-7 (l 0 2. Date(s) of Outdoor Event:~ g ! ~Z-I 0 9 7 3. Time of Event: 7 I'm - /2 f? JrJ I 4. Location of Tent and/or Band: (Provide D sketch 01'l the back of this form detailing where the tent, stage and/or b~u.d will be located on the property, indicating tot boundary lines and building locations.) 5. Security Provided: Yes No X 6. Extension of Liquor License: Yes r- No AppJiunt of this applieation will comply with Andover City Code 5-6, Noise Control. L~b~ Dated; 7 /;()/~q / I Approved: Denied: City Clerk Cotlt:l.cil Action: _Appr.oved Denied. Date: p'd L oa-pt:p-t:9L 8t:P: ~ ~ 60 o~ Inr 07/08/2B89 15:94 7637558923 CITY OF ~NDOVER PAGE 03/04 PROVIDE A SKETCH DETAILING WHERE THE TENT, STAGE AND/OR BAND WILL BE LOCATED ON THE PROPERTY, INDICATING WT .BOUNDARY LINES AND BUILDING LOCA nONS. . it (!.ro("c-L. ./".;? I c1 t1/~ I tJ cloGl~e''''' ~/~(rv,j' ! , _ Wrl a j-.e.. WtY k"t 1-7 I kl,' / /--t:1 H~ Fr 'r e P1< Cl t. 'j R~ /1 e. f /1-5'<; cJ u'a~ ?n--1 ~ .f1u-1 w& J-p / f /<.. us Iv k&s-+ . </-1u.r'r ~11,!'tr) #n 'if /?-7--/;1 . 8'd Loa-v8tr89L B8V: ~ ~ 60 0 ~ Inr 07/08/2009 15:84 7637558923 CITY OF A~mO\lER "., PAGE 04/04 . 1685 C~OSSTOWN BOULEVARD ~.W, . ANDOVER. M1NNESOiA 55304 MAIN (783) 755-5100 FAX (7e~) 755-892.3. WWW.ANDOVERtJlN,GOV TEMPORARY STRUCTURE PERMIT APPLICATION NOTE: AU infonnation requested on tbis application i" reqdired. Failure to includE any required information will result in denial nfthe pennit application. plea.se submit the appHc~tion at least 2 weeks befGre the s1l"u.du1'e is scheduled to go up to give staff time to review the applicRtion and issue the pt!:nnit before tIle sigl1 goes up. Bm;iness Nam~ 13,e e f ,. (j r B jr a ci J J Tcmp()~ary Structure Lotation Ad dre...s /5 ( q 0 Sill e p/)r/ S+ tVt.J:;if) I Y A-nchr.b1-f /11 '1\/ . Property Owner Nnme -r;;rrn R () 1:J e r t s Prcperty Ownu Signature Description of Temporary StnlmU"E Use ~ V e ~, I- Cl 3 0 t )( b (7 \ f-eA-1.,...f- dVl 1 r ~nt ,,(Is 4JfJ1 ft<r... ~ 5 E Cd'- rn I!/r . 4 d] (~C~.A'1/+ ft., fa y Ie 1}1 r L.{) f .- Da.t~s; for Structure Use: Strl.ldlll;'C going liP: 8" /1- 7- /0 q Structure coming down: ff/1-3 /I1Y ~ I I I ' Applicant'~ Name '!in '1 2:::-e -e c e Phone 7 6' ~ - '13 "l- ..:>- "} tJ 0 I - ^PI'licant'. S;gnat"''' ~ ~ ~ _Date 7 LAJ/{J q ~ I , I ______~_.__.~A_____---------~---M~..--- ___ ____._.___~____________._____~~___aw~_._____M..________ This I.DDlic:ation m\lst inelude the foUowin.J:l . A drawing showing tne location of proposed structrne on the property . Plans showing proposed utilities to structure (electricity, water) . t'lan or scaled illustration IJfproposed structure. G'd Loa-v8tr89L 8GV: ~ ~ 60 0 ~ Inr Michelle Hartner From: Matt Zeece - Sent: Friday, July 10, 2009 3:42 t-'M To: Michelle Hartner Subject: Fw: Fireman's Tent Party Michelle, Here is the OK from the property owner, Tom Roberts. ----- Forwarded Messaae _m From: -- Jet> -------...----- To: Matt Zeece - . Sent: Friday, July 3,20097:44:11 PM Subject: Re: Fireman's Tent Party it is fine with me Tom Roberts Stonewood Properties, Inc 6484 Pinnacle Dr. Eden Prairie, MN 55346 952-934-1423 office 952-934-4697 fax ----- Original Message ----- From: Matt Zeece To: Tom Roberts Sent: Fri, 3 Jul2009 17:49:42 +0000 (UTe) Subject: Fireman's Tent Party Tom, 1 The Andover fire Dept. would like to sponsor a tent party at Beefs probably the 2nd or 3rd satruday of August. We will be requesting approval from the City next week. This will be a pretty big event so I think we may need to condier erecting the tent on the vacant grass lot adjacent to McDonalds and the parking lot. Are you OK with this? Tony and Matt Zeece 2 C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US ? TO: Mayor and City Council ~ CC: Jim Dickinson, City Administrator ' FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Consider Approval/Extension of Liquor License/Tanners Station DATE: July 21,2009 INTRODUCTION Raymond Warmuth, Tanners Station, has submitted a request for an extension of his liquor license. DISCUSSION Tanners Station is planning to hold an outdoor event Friday, August 14, & Saturday, August 15,2009 and would like Council to approve an extension of their liquor license to include a portion of the west side of the parking lot. This is the first event request for Tanners Station in 2009. A Temporary Structure Permit Application for the tent has been submitted. The permit is under review by Planning, Building and Fire Departments. The applicant will have to comply with any comments they may have. ACTION REQUIRED Council is requested to consider the extension of liquor license request submitted by Tanners Station for August 14 & 15,2009. Respectfully submitted, Lf}\~ Michelle Hartner Deputy City Clerk Attach: Outdoor Event Application Temporary Structure Permit Application FROM :TANNERS STATION FAX NO. :7637671601 Jul. 15 2009 09:13AM P5/5 I , :' i i 07/14/2809 e9:04; 7637558923 CITY OF ANDOVER PAGE 02/05 , , , , , , r , lUfF' uW' " : ; 16B5 CR6sSTOWN aOULEVARD N.W. '" ANDOVl!R, MINNeSOTA t1G~O. · (763) 755151:00 . FAX (763) 755.a9~3 . WWW.CI.ANDDVER.MN. S : . j i OUTOOOR EVENTS ARE PERMI'l'TliD ON WEEKENDS (FRIDA VS ANn ; I ! ,. SATURDA VS) IN WNE7 JULY AND AUGUST. EST ABUSHMENTS ARE: ! ALLOWED ONE EVENT WEEKEND PER CALENDAR YEAR. EVENT MuST ; END ATi MIDNIGHT. . i I , Commereial OutdflRr E'Vellt ADDlieat1(W, I , ~~roeofBusinessOwn~: ~~~ \.N~~u..m I 1- I , i Name ofBusit)ess:M~-1:.}\ )E.QS s-mT\()~ I ; I .. . i I Address o:FBusiness: \~ 0 ED '('(\l4-en~ ST ~\N ~ I , ! : I P1,one Numbet ofBusiness:~LQ -I ( ", - \ 500 i . - , I Date(~) of Outdoor Event:~. \5 - \5 I 2. ! -......... I rTCJJ Pf'{\- \~OO ~ I 3. Time ofEve:ot: ! I ! 4. L6cation of Tent ancVor Band,: <rYA~ \ t.JG ~--r- i , ! (provide:,l sketch on the back ofthis form detailing where the tent, stage and/or hand will be located on tl'\e property, indicating lot boutidal.'Y lines ~nd building locations.) 5. S~Ct1rity Provided: Ye$$.- No. : i I , X- I 6. Extension, of Liquor LiceII,se: Yes No 1 . ~ ! I Appliu..t or this Rl'pJicatton will comply 'With Andovel" CitY Code 5-6, Noill0 I , ., Control.: . ! i ~ ~(~. - I Dated: ----CI - \ 5 -.-()q I I i o ~Wtatul"e ' ! I I I , i I A1~O~d: Denied: i - I ~~ , I , City Clerk , , , i Council Action: _Approved __Denied Date: I - I i I , I ! I I .1 FROM :TANNERS STATION F' ; AX NO. .7637671601 Jul. 15 2009 09:12AM P4/5 07/14/2009 eg:04 7537658923 CITY OF ANDOVER PAGE 03/e5 , . . I . . ! I , PROVID"$ ^ SKETCH DErAILING WHERE TIlE TENT, STAGE AND/OR BAND WILl.. BE LOCATED ON THE PROPERTY, INDtCATlNG LOT BQl1:NOAr{'V JJINES AND .BUILDING LOCATIONS. '% : t . , ~ l , . 'it ! "'"~ : ~. I a::::. ," . ... .."...... ,.........-.......-.-..-..-..,--...-- ,'') I ! I... I: 4.~;. , I: .:~" · d l (J&. f~ 1~ ~j . ~ . .~, L ." -- .--.. " .......... .. ..... ...-. .......-..... , '.) ~, /c~-:]. ci -". .."- -'. -. ?'-\J~.-;' ...,..-.1 . l , I I I, i -" 'j , ~ :. ' L\ . I .:> <<."-1' ! .-~. --l -j' ...,. II ,~- ~ f- .'~ ?(<" .., . Ir: I . : .t I i:: \ , l I I,l ;1- , l m_.... -...... .. .-.-........-.-.....,-.--,.. ,..--.--...--............ I '-- I I '-:J : I ~) I.J'\ I ..... ! _ i ~ t :& ~) 1\)~ ! ~-_ ! a c: I I (,;'. ; . .;1 \ l? I ~ : I 1 I I .\ I l : . , .:.~~=-----~-~--' . ...J----- u_.uu_....__J . I $." ..-' ..... ........ ~-- ..... - - ..-' ..- . - ~-". . _. - .- ;')IJ~J I , i .-...-.l - : . . ,,' I ; i I I ' ! ! , l FROM :TANNERS STATION FAX NO. :7637671601 Jul. 15 2009 09:12AM P2/5 I I I g ; , ! 07 14 200 09:04 7637558923 CITY OF ANDOVER PAGE 04/05 ! i I ' ! I ; i I ' , ! ~_~ ~~ ~~~'w T ~''''~" ~ L~, ~nll~ , ;1C385 CROSSTOWN BOUI,EVARD N.W, . ANOoVER. MINNSSO'fA 55304 ; MAfN (763) 75~-!)1M FAX (7B3) 755"8023 'II WWW.ANDOVe:RMN,QOV I . ; TEMPORARY STRUCTURE PERMIT APPUCATION , i ' , I NOTE: All Information requested oj. this application iSl required. Failure to me.ude any II : reqnirerl ,information will result tn denial of tbe permit application. Please ~llbmtt tile I applicn'fiQ" at least 2 week'J before the ~troctllre i, scbeduled to go up to give Idaft time to i 'l"evicw the application and issue the, pel'Iltit befote the sign goel;,l.p. I ; I ' I ' I 'Bu!llne~SN~me, \p,,\.,)t..),iLRS Sm-noN _ I : . I 'l:'/lIml)(Wary:Structur~Locati6tlAddress [6lo5~ ffi'A{[,T~tJ ST N\N 1 ' ! : .~~oo\je~J i:n..~. I ; Properly Owner Name ~A'-1 WARmUn.\ ' "'r . I . ' i .l'rop.rtyown.rSlgn'hlre~~ ~ ..... : Dl!scrlption:ofTcpl~orsry Structure Use _ \~~ , ~. , I . _.._..,_ ..... .", 'I _ T ...........- J ,~ ______ R.....___....---.--.---.'. , Dotes for S~ructu..e Use: , Structure g~ing np: B-U.<b. \ ~~C':::di Structure coming dltw"~ (luG....\ l.,; Q'loog : APP1icant~s,Nam~(\'tma~D W~f?JnWl-l- . Phone ~l.o~-'l(Jl,-' :l~ ':APPlfcanttsSigna~,.4'/a.m:C Dttt~ -Su..~~_~ : .._________.............""...______......._______...... ________......----__"""........_IIIl....------...--....IIllo......_....."'III"""-...........................-..--.... : : I~!I~ R'P"Ii!tiljigg U!Ylt, tn~lud!} tile fOllow'nl!: . , .. A clrawl'l'S showing thlllooati.on of proposed structure on the property .. :P)ans showJI1gpl:OPQi!Il!ld utilitios to stL'Uotunl (elemoity~ wat"l') . PItt" or ~cnllld i11mltl'atlol' Ofpl'opOlled strueturo. , i rRDM :TANNERS STATION FAX NO.. :7637671601 1 j Jul. 15 2009 09:12AM 07i14/2009 0'3: I2l4 : 7637558923 P3/5 CITY OF ANDOVER PAGE !:l5/~b I i, , I , ! , , I , Questions for Outdoor Structures (Telds) , , ' ' ' ' I What Type of:;Evel1t: T '[;..rr rpp.(t,/ I I ! i t.T.ow lo)~,g will the tCl1t he tlp: -rH\.A.~S- SU,lJDf\-'I i I ; i I wm, tl,ere 1se ~ntedai.nment: 'i e s ' ' , If $0 who: ~D\')~U J.. '"T\-\- ~ v,,)\-H\-L€. SJ SOuP f:O\JE':1., fb(tIA-~ GL-t.Pr,~ ! i I I~OW many people do you expect: ZOO I I Will, tl,ere be ~ Stage:'lES " ! \ i If ~o what i13 the tltnge size? \0 'f.. :2..0 i I , Who i..ettin~ up tho stage? n:;\JT CO mpl\ lJ'f - bu..I'~' D ~ 'T "'-"" I i i i, , ; . \ i Tent: What ~i,ze is the tent? 40 X \ at) i I ~lA~'eJ'(J DC\.... T~tJ '\ I , Who is prOV1.d1J:lg the te1'lt? , ! Who i~ setting up d\e tent? SUP t.<Z' () ,.. ..---- ! \ IS-...J\ i I Will th;,s be open on~.11 sides? tJ{) I , I ! Will. you be using :1111 tables Ellld/or uhairs? 'tffi i I I I i ! Any other infOJ:,U),ation: ' ~ i Any other bar areas: ,\es - '::L I i I ,Any coold,ng areal.!: NO ; If COOlcil'l.J6 ~ Fire ex.tinguishers. Areas of conder.n: Posts and ropes for tl1El tents. , Fire Departm,ent Access Roads in and around, the building. , , ; Blocking of the Fil~e Depa\'tm.ent Clnneoti.ous.: I Exiting. i I , Crowd control outside. , \ I i , Crowd control inside. ! I i I @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule August Council Workshop DATE: July 21,2009 INTRODUCTION The Council is requested to schedule a Council Workshop for the month of August for a number of miscellaneous business items. DISCUSSION Potential agenda items for a general August workshop have been identified as follows: 1. Council Goal Discussion 2. 2010 Budget Development Progress Report 3. 2010 Preliminary Tax Levy Discussion 4. 2011-2015 Capital Improvement Plan Development Progress Report 5. Discuss Assessment Policy Manual 6. Continued Discussion on Alternative Energy Options 7. Single Family Residential Market Value Preservation Program Progress Report 8. Community Tour? . Other items may be added upon Council request. ACTION REQUIRED Schedule an August Council workshop, a suggested date is August 25th at 6:00 pm or another date and time acceptable to the Council. - -- @ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: July 21,2009 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Projects 4. Meeting reminders 5. Funfest Recap Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. -- "- 0 DATE Julv 21 , 2009 ITEMS GIVEN TO THE CITY COUNCIL ~ June 2009 Fire Department Call Summary ~ Andover Clocktower Commons Turn Lane Improvements Feasibility Reportl08- 20A ~ Crooked Lake Management Plan PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUTTHEM ON THE NEXT AGENDA. THANK YOU. G:\STAFF\RHONDAA\AGENDA\CC L1ST,doc ANDOVER VOLUNTEER FIRE DEPARTMENT I TOTAL CALLS FOR THE MONTH OF JUNE 200 I I MTH YTD cOUNTY CALL RESP SCENE FIRE/ # PRIMARY All # # INC,# DAY TIME TIME TIME EMS SHIFT REASON RESP STATION CALLS 1 425 09010395 1 21:50 21:52 21:56 EMS N 80S YOF CHEST PAIN DIFFICULTY BREATHING 11 1 X 2 426 09010434 2 14:04 14:04 14:04 FIRE/ D GRASS FIRE 9 2 X 3 427 09010439 2 16:29 16:34 16:37 EMS 0 53 YOM RESPIRATORY DISTRESS 17 3 X 4 428 09010440 2 16:34 16:37 16:41 EMS 0 PI ACCIDENT 19 1 X 5 429 09010490 3 12:21 12:23 12:25 FIRE/ 0 SEEING SMOKE 19 3 X 6 430 09010517 3 19:48 19:50 19:51 EMS N 4 YO CHOKING ON ICE 11 1 7 431 09010533 4 1:07 1:13 01:20 EMS N 77 YOM FALLENIHISTORY OF HEART 2 1 8 432 09010542 4 6:26 6:27 06:32 EMS D 56 YOF FELL DOWN STAIRS/ARM & SHOULDER PAl 2 2 9 433 09010588 4 16:57 16:58 17:09 FIRE/ D SMAlL FIRE IN WOOD CHIPS 4 1 10 434 09010633 5 06:35 06:36 06:47 EMS D 25 YOF NOT RESPONSIVElPOSSIBL OVERDOSE 8 2 X 11 435 09010661 5 14:20 14:25 14:31 EMS 0 90 YOF CHEST PAINS 8 1 X 12 436 09010673 5 16:23 16:24 16:29 EMS D ARM LACERATIONIPULLED OVER IN VEHICLE 16 3 X 13 437 09010680 5 17:46 17:49 17:52 FIRE/ N POSSIBLE ILLEGAL BURN 1 1 DO 14 438 09010699 5 22:47 22:51 22:59 EMS WN 77 YOF UNABLE TO WALK/INFLAMED FOOT 8 1 15 439 09010724 6 10:17 10:19 10:24 EMS WD 55 YOM COPD PT IN RESPIRATORY DISTRESS 8 1 16 440 09010740 6 12:53 12:56 13:03 FIRE/ WD ELECTRICAL WIRE ON TREE/CAUSING FIRE 8 3 17 441 09010756 6 19:32 19:34 CANC EMS WN MEDICAL ALARM 5 3 18 442 09010791 7 10:57 10:59 11:04 EMS WD 72 YOF PASSED OUT 8 3 19 443 09010808 7 16:15 16:18 16:22 EMS WD CHECK WELFARE 8 1 20 444 09010830 7 22:37 22:14 22:45 EMS WN 48 YOM POSSIBLE MENTAL BREAKDOWN 5 2 21 445 09010831 7 23:23 23:29 CANC EMS WN 49 YOM DIABETIC LOW BLOOD SUGAR 6 1 22 446 09010838 8 03:49 03:53 CANC EMS WN MALE 90'S SHIVERING AND LIPS ARE TURNING BLU 5 1 23 447 09010895 9 00:09 00:14 CANC EMS N 85 YOM FELL DOWN STAIRS 7 3 24 448 09010912 9 09:06 09:08 09:13 EMS D EMPLOYEE JUST COUAPSED 6 1 X 25 449 09010933 9 15:20 15:22 15:24 EMS 0 FEMALE WITH SEVERE HAND INJURY FROM DOG 15 1 X 26 450 09011032 11 7:53 7:58 8:05 EMS 0 46 YOF INCOHERENT 7 2 X 27 451 09011052 11 14:04 14:05 14:09 EMS 0 34 YOF LIGHT HEADED ITCHY 7 2 X 28 452 09001183 13 0:49 0:52 0:57 EMS WN 39 YOM FEELS HE IS GOING TO PASS OUT 6 3 29 453 09011199 13 6:29 6:32 6:40 FIRE/ WD UNKNOWN SMOKE 1 3 DO 30 454 09011206 13 9:22 9:25 9:30 EMS WD 91 YOF VERY WEAK 7 1 31 455 09011209 13 10:48 10:50 CANC EMS WD 20 YOF EMPLOYEE PREGNANT AND UNCONSCIOU~ 10 1 32 456 09011211 13 11:18 11:24 11:37 FIRE/ WD GAS ALARM 5 3 33 457 09011213 13 12:32 12:33 12:40 EMS WD 10 YOM HEADIEYE INJURY 6 3 34 458 09011225 13 15:03 15:05 15:10 EMS WD 66 YOF CALLER CHEST PAIN 11 1 35 459 09011227 13 15:30 15:32 15:35 FIRE/ WD WASHDOWN 11 1 36 460 09011239 13 17:42 17:45 17:52 EMS WN MEDICAUUNABLE TO STAND 4 3 37 461 09011246 13 19:46 19:49 20:02 EMS WN 52 YOF HAS FALLENISEMI RESPONSIVE 7 1 38 462 09011312 14 18:31 18:33 18:40 EMS WN 70 YOF FELL AND HIT HEAD 7 3 39 463 09011356 15 09:52 09:55 09:57 FIRE! D FIRE ALARMlFALSE ALARM 8 1 X 40 464 09011391 15 18:24 18:27 18:31 EMS N 27 YO DIABETIC DIFFICULTY BREATHINGIHIGH BS 9 3 41 465 09011393 15 18:36 18:37 18:49 FIRE! N POSSIBLE ILLEGAL BURN 4 3 42 466 09011412 16 08:54 08:56 09:00 FIRE! 0 FIRE IN MICROWAVE 15 3 X 43 467 09011433 16 15:13 15:16 15:19 EMS 0 55 YOF CHEST PAINS 12 1 X 44 468 09011489 17 11:26 11:27 11:30 EMS D 80'S YOF FEUiTAILBONE PAIN 9 1 X 45 469 09011497 17 13:46 13:48 13:52 EMS D 47 YOF PASSED OUT/ALCOHOLIC 12 3 X 46 470 09011527 18 00:23 CANC CANC EMS N 49 YOM VOMITTING 2 1 47 471 09011538 18 04:25 04:33 04:36 EMS N 64 YOM HEART PTISHORT OF BREATH 2 1 48 472' 09011546 18 08:41 CANC CANC FIRE! 0 FIRE ALARM/CANCELLED 3 2 X 49 473 09011549 18 09:09 09:13 09:20 EMS 0 72 YOF CHEST PAIN SOB 7 3 X 50 474 09011589 18 22:03 22:06 22:09 EMS N 40 YOM W/ALLERGIC REACTION IN VEHICLE!IN LOl 9 1 51 475 09011590 18 22:11 22:12 22:16 EMS N 22 YOF NOT FEELING WELL 9 1 52 476 09011626 19 14:20 14:23 14:29 EMS D 78 YOF POSSIBLE STROKE 10 3 X 53 477 09011645 19 19:46 19:50 19:55 FIRE! WN CO ALARM 1 1 DO 54 478 09011650 19 21:39 21:40 21:47 FIRE! WN POSSIBLE ILLEGAL FIRE 1 1 DO 55 479 09011671 20 09:10 09:19 09:24 EMS WD PI ACCIDENT 3 3 56 480 09011674 20 09:30 09:35 09:46 FIRE! WD CO DETECTOR 1 1 DO 57 481 09011677 20 10:22 10:27 10:34 EMS WD 83 YOM RIGHT LEG/ANDIKLE INJURY FROM FALL 6 2 58 482 09011720 20 22:34 22:41 22:53 FIRE! WN NATURAL GAS ODOR 5 2 59 483 09011721 20 22:35 22:41 22:44 EMS WN PI ACCIDENT 7 3 60 484 09011741 21 08:56 09:02 CANC EMS WD 77 YOF FEWNECK PAIN 4 3 61 465 09011750 21 13:59 14:02 CANC EMS WD FEMALE CUSTOMER FAINTED 3 1 62 486 09011787 22 01:20 01:26 01:29 EMS WN 58 YOM PASSED OUTIFACIAL INJURIES 7 3 63 487 09011795 22 05:41 CANC CANC EMS D 81 YO WITH CHEST PAINSIHEART HISTORY 7 1 X 64 488 09011802 22 08:49 08:52 08:59 FIRE! 0 CHECK WELFARE 10 3 X 65 489 09011804 22 09:35 09:36 09:39 EMS 0 70'S WIFE FAINTED 14 1 X 66 490 09011807 22 10:06 10:07 10:08 EMS 0 PI ACCIDENT 16 1 X 67 491 09011846 22 16:04 16:07 16:15 EMS 0 WIFE HAVING SEIZURE IN VEHICLE 15 2 X 68 492 09011854 22 17:55 18:02 18:09 FIRE! N FIRE ALARM 5 3 69 493 09011870 22 20:35 20:36 CANC EMS N 16 YOF SHOULDER INJURY 8 3 70 494 09011874 22 21:07 21:12 21:14 EMS N BLOOD IN URINE 9 1 71 495 09011903 23 4:05 04:08 04:12 EMS N PANIC ALARM 7 1 72 496 09011923 23 9:27 09:29 09:35 EMS 0 61 YOF DIFFICULTY BREATHING 7 2 X 73 497 09011978 24 1:49 01:52 01:56 EMS N 57 YOM BLOOD CLOT IN LEG/IN PAIN 5 3 74 498 09011981 24 04:23 04:26 04:30 EMS N SUICIDE ATTEMPT 9 1 75 499 09012018 24 16:56 16:58 17:01 EMS N POSSIBLE PI 24 3 X 76 500 09012024 24 19:25 19:26 19:28 EMS N 89 YOF FALLEN 12 1 77 501 09012041 25 02:32 02:34 02:38 EMS N 70 YOM POSSIBLE HEART 5 1 78 502 09012050 25 08:07 08:08 CANC EMS 0 UNKNOWN MEDICAL 10 1 X 79 503 09012059 25 08:56 09:03 09:08 FIRE! 0 CO ALARM 6 2 X 80 504 09012068 25 11:55 12:02 CANC EMS 0 MALE HEARING VOICES 5 3 X 81 505 09012093 25 18:58 19:03 19:06 EMS N 21 YOM DISLOCATED SHOULDER 7 3 82 506 09012160 26 16:00 16:03 16:08 EMS 0 50 YOM POSSIBLE HEART ATTACK 17 2 X 83 507 09012176 26 19:56 19:57 20:02 EMS WN 50 YOF WiHEAT RBATED PROBLEMS 7 1 84 508 09012183 26 21:16 21:17 21:23 EMS WN 51 YOM WiDlFFlCULTY BREATHING 5 3 85 509 09012194 26 22:32 22:33 22:40 FIRE! WN POSSIBLE IUEGAL BURN 1 3 DO 86 510 09012203 27 02:41 02:50 CANC EMS WN 21 YOF WiDlFFlCULTY BREATHING 3 1 87 511 09012215 27 10:26 10:28 CANC EMS WD MINOR CHEST PAINS 3 3 88 512 09012235 27 17:07 17:12 17:14 EMS WN 25 YOM DIFFICULTY BREATHING 4 2 89 513 09012247 27 19:57 19:58 20:04 EMS WN 9 YO FELL OFF OF AN ATVIUNKNOWN INJURIES 3 3 90 514 09012272 28 06:47 06:52 06:56 EMS WD 91 YOF SEVERE STOMACH PAINS 7 1 91 515 09012287 28 13:29 13:31 13:35 EMS WD 47 YOF COlLAPSEDiHAS BEEN ILL .5 3 92 516 09012301 28 17:55 17:56 CANC FIRE! WD POSSIBLE CAR FIRE 9 1 93, 517 09012302 28 18:35 18:36 18:39 EMS WN 4 YOF FELL OFF BIKE 12 1 94 518 09012309 28 19:41 19:42 19:44 EMS WN 80's YOF LETHARGIC^-OW BLOOD PRESSURE 11 1 95 519 09012321 29 02:04 CANC CANC EMS WN 80's YOF HAS FALLENIHIT HER HEAD 1 1 96 520 09012392 30 09:07 09:12 09:16 EMS 0 56 YOM POSSIBLE SUICIDE ATTEMPT 9 1 X 721 7/1512009 I I I I I I July 2009 I _ ~..W! I r I I I Feasibility Report I ANDOVERCLOCKTOWER COMMONS TURN LANE I IMPROVEMENTS I CITY PROJECT NO. OS-20A I I Prepared by: I Engineering Department City of Andover 1685 Crosstown Boulevard NW I Andover, MN 55304 I I c c c c c c c ~ c ~ ~ ~ -, ~ ~ , c c ~ ~ ~ i \ I I FEASIBILITY REPORT ANDOVER CLOCKTOWER COMMONS TURN LANE IMPROVEMENTS CITY PROJECT NO. 08-20A I CITY OF ANDOVER, MINNESOTA I I I I I I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. I Q~. I David D. Berkowitz, P.E. License No. 26757 I I I I I I I I I c c ' , c c c ~ ~ c ~ ~ ~ .. ~ .. c .~ . ~ ~ ~ ~ ~ ~ ~ I I C I T Y o F NDOVE I 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US I July 21, 2009 Honorable Mayor and City Council I City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 I Re: Andover Clocktower Commons Turn Lane Improvements (C.P. 08-20a) Feasibility Report I Dear Mayor and City Council: I With your authorization, we are pleased to submit this feasibility report for the Andover Clocktower Commons Turn Lane Improvements project. I The project would provide an additional access to the Andover Clocktower Commons plat on Crosstown Boulevard between Hanson Boulevard and Bluebird Street and would be constructed to facilitate a future access to commercially zoned property in the southeast comer of Hanson Boulevard and I Crosstown Boulevard currently owned by Mr. Winslow Holasek. The project would incorporate safety improvements as recommended by City staff. I A feasibility study was initiated by the City Council on June 16,2009 upon receiving petitions for the improvements from the BDT Holdings, LLC and BDT Land, LLC, owners of Lots 3, 4 and 5, Block 1, I in the Andover Clocktower Commons plat. The project is proposed to be funded through special assessments to the benefiting properties and a cost I to the City of Andover to complete a proposed concrete median. The total estimated project cost is $192,100. Estimated assessment amounts for the benefitting parties I are detailed in the report. This project is feasible from an engineering perspective. The financial feasibility is to be determined by I the benefitting parties. We recommend that the City Council review this report and, if acceptable, proceed with the proj ect as proposed. I Sincerely, City of Andover Engineering Department I ct).-l20,~~- David D, Berkowitz,P,E. ' - -" , I Director of Public Works / City Engineer I c c c ~ I.j c c c c c c c ~ .. c c c c ~ c ~ ! i I I FEASIBILITY REPORT ANDOVER CLOCKTOWER COMMONS TURN LANE IMPROVEMENTS CITY PROJECT NO. OS-20A I I TABLE OF CONTENTS Overview Description Page I I. EXECUTIVE SUMMARY 1 I II. INITIATION OF REPORT 1 I III. LOCATION 1 IV. EXISTING CONDITION 1 I V. PROPOSED IMPROVEMENTS 2 I VI. RIGHT-OF-WAY /EASEMENTS 4 VII. PERMITS 5 I VIII. MAINTENANCE IMP ACTS 5 I IX. ESTIMATED PROJECT COST 5 X. FINANCING OF IMPROVEMENTS 5 I XI. ASSESSMENTS 5 , I 'XII. PROPOSED PROJECT SCHEDULE 7 I APPENDIX I Exhibit 1: Project Location Map Exhibit 2: Existing Layout I Exhibit 3: Proposed Layout Exhibit 4: Right of Way / Easements Exhibit 5a-5c: Detailed Cost Estimates I Exhibit 6: Preliminary Assessment Worksheet I I c c c c c c c c c c c c c c c c .~ ~ c c I I I. EXECUTIVE SUMMARY The proposed project would provide a % intersection access to the existing Andover Clocktower I Commons development on Crosstown Boulevard between Bluebird Street and Hanson Boulevard. Associated lane widening and medians would be constructed to facilitate additional improvements necessary for a future % access to the commercially zoned property south of Andover Clocktower I Commons, currently owned by Mr. Winslow Holasek. The estimated cost of the improvements is $192,100. This estimated cost includes construction costs I and indirect City expenses (engineering, fiscal, and legal). The estimated assessment to the Andover Cloclctower Commons plat is $133,735.00. This amount is I proposed to be split equally amongst the 5 lots within this plat, for an estimated assessment amount of $26,717 per lot. I The estimated cost to the commercial property south of the improvements owned by Mr. Winslow Holasek IS $49,715.00. I The estimated assessment to the City of Andover to complete additional median improvements is $8,650.00. I The project is feasible from an engineering standpoint. The economic feasibility is to be determined by the benefitting parties. I II. INITIATION OF REPORT I The project was initiated by petitions from BDT Holdings, LLC and BDT Land, LLC. They own Lots 3, 4 and 5, Block 1, within the Andover Clocktower Commons plat. Branch Development, I LLC (Lot 1, Block 1) and McDonald's USA, LLC (Lot 2, Block 1) own the remaining two parcels within the Andover Clocktower Commons plat. Mr. Winslow Holasek is the benefitting property owner south of Crosstown Boulevard. The Feasibility Report was authorized by the Andover City I Council on June 16,2009. I III. LOCATION The proposed access would be located along Crosstown Boulevard between Hanson Boulevard and I Bluebird Street. Please refer to Exhibit 1 in the Appendix for a Project Location Map. I IV. EXISTING CONDITIONS I Under existing conditions, access to the Andover Cloclctower Commons development is located off of Bluebird Street. There is no direct access from Hanson Boulevard or Crosstown Boulevard. I There is a full movement access from Bluebird Street onto Crosstown Boulevard and a % access at the intersection of Bluebird Street and Hanson Boulevard. I 1 c c c C i! C C C ~ ... C ' , C ~ ~ C D ~ ~ C C C C ~ I' ! III I I The undeveloped property owned by Mr. Winslow Holasek in the southeast quadrant of Crosstown Boulevard and Hanson Boulevard currently does not have a direct point of access. This property is currently zoned Rl Rural Residential property, which is guided in the City's Comprehensive Plan as I General Commercial property. This property is two separate parcels, 14 acres total, bound on the easterly side by Bluebird Street and the south side by existing homes and 150th Lane. Bluebird Street and 150th Lane are primarily residential streets in this vicinity. There is also no direct access I for this parcel from Hanson Boulevard or Crosstown Boulevard. Crosstown Boulevard in the vicinity of the proposed access point is a two-lane divided roadway I from Hanson Boulevard northeast for 400', and a two-lane undivided roadway from that point northeast to Bluebird Street. The posted speed limit in this vicinity is 50 mph. I Based upon current Anoka County Highway Department policies and spacing guidelines, it is unlikely that future access to the Holasek property will be granted from Hanson Boulevard (CSAH 78). Securing access from Crosstown Boulevard would ,be a benefit to this parcel for future I development. I Please refer to Exhibit 2 in the Appendix for a depiction of the Existing Layout. V. PROPOSED IMPROVEMENTS I The proposed improvements would include construction of a % intersection for the Andover I Clocktower Commons plat. The improvements to Crosstown Boulevard would be constructed such that a % intersection access to the Holasek property could be constructed in the futurewith additional improvements (right turn lane construction, additional lane widening to accommodate I westbound left turning movement). Planning for this potential future access resulted in additional pavement widening east of the proposed Andover Clocktower Commons access. Landform prepared a conceptual layout of the improvements. The City of Andover Engineering Department prepared a I preliminary design layout based upon the conceptual plan and design requirements for purposes of this report. I A. Streets & Restoration The proposed project would include construction of a % intersection into the Andover I Clockt6wer Commons development. A portion of the improvements completed with this project would be considered permanent. In the permanent areas, concrete curb and gutter would be constructed. Temporary improvements would be constructed where additional I improvements would be needed to construct a potential future access onto the Holasek property. The main difference between the permanent and temporary improvements would be the substitution of bituminous curb for concrete curb and gutter. I Geometric design standards include construction of 50:1 (speed: 1) tapers for all through lanes. In areas with turn lanes, 5: 1 tapers are proposed into the turn lanes to maximize the I full width deceleration and stacking length for the turn lanes. All turn lanes will have stacking/deceleration distances of less than 300', which is the desired standard for turn lanes. For this reason, 5: 1 tapers are an acceptable practice. Lane widths are proposed to be 12' I wide in all locations. In areas adjacent to curb, a 2' reaction distance will be provided. In areas where concrete curb and gutter is proposed, B612 will be used on all medians and B618 I 2 c c c c . c c c c c c c c c c c C D C C I I is proposed for all areas adjacent to the through or turn lanes. B6 bituminous curb will be constructed in areas previously described as temporary improvements. I An eastbound left turn lane into Andover Clocktower Commons would be constructed with hard charmelization (concrete median) extending from the proposed access west to the I existing concrete median in Crosstown Boulevard. A partial concrete/partial bituminous median would oppose this turn lane just east of the intersection. This median would be added to in the future should an access to the Holasek property be constructed. The I improvements necessary would essentially mirror the median constructed for the eastbound left turn lane. The pavement width required for this westbound left turn lane west of Bluebird Street would be constructed with this project, only additional concrete median I construction would be necessary to complete this lane into the Holasek property. Additional pavement widening east of Bluebird Street would be required for this westbound left turn lane in the future. I Bituminous curb would be constructed on the eastbound through lane adjacent to a future eastbound right turn lane into the Holasek property. While the access location to the Holasek I property would be conceptually dedicated with this project, it would not be constructed at this point. I A westbound right turn lane into the Andover Clocktower Commons plat would be constructed with concrete curb and gutter. Construction ofthis turn lane will require some gradiq.g of the adjacent boulevard, with some impacts to the existing trail adjacent to the turn I lane. Pedestrian ramps with truncated domes will be required on all trail segments adjacent to the project, a requirement ofthe Americans with Disabilities Act (ADA). All improvements between Hanson Boulevard and Bluebird Street in the westbound lanes would I be considered permanent. Due to the pavement widening required for the turn lanes associated with this project, I through lane tapers and pavement widening will be required east of Bluebird Street. The pavement section would match the existing section in Crosstown Boulevard of 5" of I bituminous over 6" of class 5 aggregate base. Please refer to Exhibit 3 in the Appendix for a depiction of the Proposed Layout. I B. Utilities / Drainage I Under existing conditions, storm water runoff from the project area discharges both north and south of the project into existing low areas and ditches. A portion of the storm water runoff north and east of the proposed Andover Clocktower Commons access is tributary to a storm I sewer system in the intersection of Bluebird Street and Crosstown Boulevard. There are also existing catch basins in the center median west of the proposed access that discharge into a low area south of Crosstown Boulevard. I Existing flow paths will be perpetuated under proposed conditions. A catch basin is I proposed to be constructed in the northwest corner of Bluebird Street and Crosstown Boulevard that will tie into the existing storm sewer in this intersection. This system is tributary to the pond located behind the post office. The proposed storm sewer will minimize I the amount of water flowing around the radius and across the trail access in this location. A 3 c c c c C r ~ . c c c c c ~ ~ c c c C D ~ C I I sump would be constructed in this structure to provide pre-treatment prior to entering into the existing pond. I Storm water runoff east of Bluebird Street flows both north and south into existing ditches. The ditch on the north side of Crosstown Boulevard is landlocked. Pavement widening will I result in filling a portion of the available storm water storage area. There is the potential that a culvert, or other drainage measure, will be required in this location to ensure that Crosstown Boulevard would not be inundated with storm water runoff during design storm events. Should the project proceed forward, this issue would be studied in greater detail. I Storm water on the south side of Crosstown Boulevard west of Bluebird Street will continue I to discharge into low areas south of the roadway. Bituminous spillways will be reconstructed to handle this drainage. I Due to the increase in impervious area associated with this project (approximately 0.35 acres), there will be additional storm water runoff tributary to all areas adjacent to the project. This additional storm water runoff will need to be accommodated for. A permit will I be required for this project from the Coon Creek Watershed District. In addition to the proposed catch basin sump, it is likely that additional storm water treatment measures, potentially including expanding the low spots south of Crosstown Boulevard, will be I required as a part of the permit approval. Modeling and analysis of the existing pond located northeast of the proposed site would also be necessary as additional storm water runoff would be directed to that pond. Should the project move forward, these details would be I analyzed in greater detail. I VI. RIGHT-OF-WAY /EASEMENTS All permanent improvements that would take place north of the Crosstown Boulevard centerline I would be completed within the existing 60' right of way. Temporary construction. easements, or a right of entry, would be required from the Andover Clocktower Commons plat to complete grading improvements required to construct the westbound right turn lane into the property. I Improvements on the south side of Crosstown Boulevard between Hanson Boulevard and Bluebird Street would require dedication of additional right of way by the underlying property owner I (Winslow Holasek). This section of roadway, based upon information provided by the Anoka County Surveyor's Office, currently does not have a dedicated right of way, hence, the City has prescriptive rights over a portion of this property to operate and maintain the existing roadway. I The City is currently working with Mr. Holasek to see ifhe would be willing to dedicate the minimum amount of right of way needed at this time to complete the project. The minimum amount I of right of way necessary at this time would be 33' from the existing centerline of Crosstown Boulevard. At a future date when Mr. Holasek's property is developed, an additional 27', for a total of 60' of right of way from centerline, would need to be dedicated to the City. This would then meet I the requirements of the City for a collector route and be consistent with the existing right of way dedicated along Crosstown Boulevard for existing plats. I This report and associated cost estimates assumes that the right of way and all associated costs would be dedicated at no cost to the City or to the project. This is a valid assumption as right of way dedication would be required in this location should the property ever develop at a future date. I 4 c c c c c c c c c c c c c c c ~ c ~ c I I The right of way and temporary construction easements or right of entry agreements shall be acquired at no cost to the City or the project and shall be recorded prior to bidding the project. I Please refer to Exhibit 4 in the Appendix for a depiction of the existing and proposed right of way and temporary construction easements. I VII. PERMITS I Permits from the following agencies will be required for construction: I 1. Minnesota Pollution Control Agency (MPCA) NPDES permit 2. Coon Creek Watershed District I VIII. MAINTENANCE IMP ACT I' No unusual maintenance concerns are anticipated by construction of the improvements as described in this report. The proposed storm sewer would need to be maintained by the City of Andover. I IX. ESTIMATED PROJECT COST I The total estimated construction cost for the improvements is $162,100. The total estimated proj ect costs, including indirect costs is $192,100. I The total estimated costs for the additional concrete median in Crosstown Boulevard between the existing concrete median and the proposed concrete median for Andover Clocktower Commons is I $8,650.00. The total estimated costs for the westbound right turn lane and access to Andover Clocktower Commons is $84,020.00. I Please refer to Exhibit 5a, 5b, and 5c in the Appendix for detailed cost estimates for the above referenced items. I The costs quoted within are estimates only and are not guaranteed prices. Actual project costs would be based upon contractor bids and final project quantities. I X. FINANCING OF IMPROVEMENTS I Financing of the proposed improvements would be through special assessments to the benefitting properties. I XI. ASSESSMENTS I The total estimated project cost is $192,100. The costs associated with the additional concrete median west ofthe proposed access ($8,650) are proposed to be assessed to the City of Andover. The costs associated with the westbound right turn lane and access to Andover Clocktower I 5 c .~ ~ c c c c c c c c c c w c c ~ c ~ c I I Commons ($84,020) are proposed to be assessed to the Andover Clocktower Commons plat. The remaining balance ofthe project is proposed to be split evenly between the Andover Clocktower I Commons plat and the Holasek property to the south ($192,100 - $84,020 - $8,650 = $99,430 / 2 = $49,715 per area). I The total estimated assessment to the Andover Clocktower Commons plat is $84,020 + 49,715 = $133,735. This amount is proposed to be split in five equal portions amongst the five parcels in the Clocktower Commons plat. I The Holasek property that is proposed to be assessed is currently in Green Acres. Anoka County will not certify an assessment on a parcel that is enrolled in the Green Acres program. The City of I Andover would have to administer any assessments levied against this parcel. Section V. "Procedures Relating to Special Assessments" in the City of Andover Assessment Manual Policies and Procedures Guide specifically addresses agricultural parcels meeting the requirements of Green I Acres. This section states that the City Council may defer assessments on these parcels until a future year, or until subdivision or construction improvements on the parcel require street access. It further states that these assessments can be deferred for up to 15 years, at which point, if no improvements I or subdivision of the site has taken place, the assessments are cancelled. This report recommends that the City Council receive a waiver of the Green Acres clause by Mr. Holasek, accepting the assessment against his parcel without the possibility of cancellation of the assessment. Should this I waiver not be received, the City of Andover would be liable for all potential canceled assessments against this parcel should improvements on the parcel not take place within the next 15 years. I Assessments would be spread over a maximum period of 10 years at 4.5% interest. The parties may, at their discretion, payoff the assessment up front without interest, or make payments prior to the expiration of the terms and incur only interest accrued up to the final payoff. I The actual assessment amounts will be based upon actual quantities and unit bid prices. Estimated assessments per parcel are as follows: I Property / Owner Estimated Assessment I Lot 1, Block 1 - Branch Development, LLC $26,747.00* Lot 2, Block 1 - McDonald's USA, LLC $26,747.00* Lot 3, Block 1 - BDT Land, LLC $26,747.00* I Lot 4, Block 1 - BDT Holdings, LLC $26,747.00* Lot 5, Block 1- BDT Holdings, LLC $26,747.00* Holasek Property - PID# 233224320006 $49,715.00 I City of Andover $ 8,650.00 Totals $192,100.00 I * All part of Andover Clocktower Commons plat ($133,735.00 total) I Please refer to Exhibit 6 in the Appendix for a detailed preliminary assessment worksheet. I I 6 c c c c ~ D C C C C C ~ ~ ~ C C C ~ to I I XII. PROPOSED PROJECT SCHEDULE I 1. City Council receives feasibility report and waives public hearing July 21,2009 2. City Council orders project and authorizes preparation of plans and specs July 21, 2009 I 3. Submittal deadline for Coon Creek Watershed August 12, 2009 I 4. Anticipated project approval from Coon Creek Watershed District August 24, 2009 I 5. City Council approves plans and specifications and authorizes ad for bids August 18, 2009 6. Advertise for bids in the Anoka Union and Construction Bulletin August 21 - Sept. 4, 2009 I 7. Receive bids September 11, 2009 I 8. City Council receives bids and awards contract September 15,2009 9. Contractor begins construction September 28, 2009 I 10. Substantial project completion October 30, 2009 I 11. Final project completion June 4, 2010 I I I I I I I I I 7 c c ~ .. c c c c ~ c c c ~ ~ Ii! .. 0 ~ ~ .- 0 c w I I I I I I I I I I I I I APPENDIX I I I I I I c c c c c c c ~ c c ~ ~ . c j, c c ~ ~ ~ c I z 156 th LA. I t-= 3 (f) N.W. EAST ~HEL r-: t-= I $: z I 0 0::: m z C) 0 z (f) I - Z :2 N.W. :2 <( :=J ::r: ::r: I 3 z I t-= DR: N. W. (f) I 0::: w City .w. $: 0 r- Hall I :s: :z CROSSTOWN <==::J I ~ r- s: t-= if) 150th LA. w .(f) o z I ~~ o~' ~ > f- --.l . <( ex: <( (J) Z 0::: ffi 149 th ~ s: 0 I t-= \- :=J 148th z (f) --.l LA. N.W. (f) LA. CD w 1 48 t h t;;1 C) I <( N.W. w --.l (J) C) 0 t-= s: 147th <( (f) LA. w I 147th z CT. N. 147th I l- s: w 1 46th Z .)- Z I 746th 3 f-<( AVE. U1"J LOCATION N FOR I CLOCKTOWER COMMONS TURN LANE IMPROVEMENTS I PROJECT LOCATION I CITY PROJECT NO. OS--':20A ANDOVER, MINNESOTA EXHIBIT 1 C ,i C : ) C C C I I ~ I C C I C C C C C ~ C C ~ C r:I .. ~ I I / / / I / ------ / -- / / /. ~-s / I - / / / / / I / / / / I I \ I ~ '''J <00 I I I ~~ ~O 00 I ~ CJ I HOLASEK PROPERTY 23-32-24-32-0006 I I Q;J Q;J I Q;J I f[) 23-32-24-33-0002 ,..- I \'\ CLOCKTOWER COMMONS TURN LANE IMPROVEMENTS I EXISTING LAYOUT I 1"=150' CITY PROJECT NO. 08-20A ANDOVER, MINNESOTA EXHIBIT 2 c ~ ~I .- C ~ .. c c c c .. ~ c C rl III C C C C C C C I I - ------ - I . I I . I I \ I L2,81 L1 ,81 I I ~~~ ~0 I L5,81 I I CONCEPTUAL FUTURE I ACCESS AND TURN LANE IMPROVEMENTS I HOLASEK PROPERTY 23-32-24-32-0006 I I I iD 23-32-24-33-0002 I - I ~ CLOCKTOWER COMMONS TURN LANE IMPROVEMENTS I PROPOSED LAYOUT I 1"=150' CITY PROJECT NO. 08-20A ANDOVER, MINNESOTA EXHIBIT 3 c ,., .. c c C ! I C . iJ C C C C ~ .. c c c c " III C ~ .11 I I / / / / ------ / -- / I / / / / / I / / / / / / I / I \ I I ,&0 I L5,B1 I FUTURE 60' R.O. W. I I I HOLASEK PROPERTY 23-32-24-32-0006 PROPOSED 33' R.O.W. I I 000" '\ '\ I '\ '\ <11 '\ / '\ 23-32-24-33-0002 '\ .-- - -( /' I I I ~ CLOCKTOWER COMMONS TURN LANE IMPROVEMENTS I RIGHT-OF- WAY/EASEMENTS I 1"=150' CITY PROJECT NO. 08-20A ANDOVER, MINNESOTA EXHIBIT 4 c c c c c ~ .. c ~ .. c c C PI .. C C ' I C C C ~ ~ ~ I Clocktower Commons Turn Lane Improvements I Feasibility Cost Estimate I Streets ITEM TOTAL UNIT NO. DESCRIPTION UNIT QUAN. PRICE TOTAL I 1 Mobilization LS 1 $ 7,500,00 $ 7,500,00 2 Traffic Control LS 1 $ 2,500.00 $ 2,500.00 3 Sawcut Bituminous LF 2700 $ 2,00 $ 5,400,00 I 4 Remove Spillwav EACH 2 $. 200,00 $ 400,00 5 Saw Cut & Remove Concrete Curb & Gutter LF 10 $ 10,00 $ 100,00 6 Saw Cut & Remove Concrete Median SF 25 $ 10.00 $ 250,00 7 Remove Bituminous Trail SY 420 $ 3,00 $ 1,260,00 I 8 Remove Bituminous Pavement SY 550 $ 3.00 $ 1,650,00 9 Remove Pavement Markinas LS 1 $ 750,00 $ 750,00 10 Common Excavation (EV) CY 1700 $ 5.00 $ 8,500,00 I 11 Topsoil Borrow (LV) CY 100 $ 16,00 $ 1,600.00 12 Suborade Preparation LS 1 $ 750,00 $ 750,00 13 Aaareaate Base Class 5 TON 965 $ 14,00 $ 13,510,00 14 1,5" Bit. Wear Course (MV 3 (cn TON 90 $ 70,00 $ 6,300,00 I 15 1,5" Bit. Non-Wear Course (MV 3 (cn TON 90 $ 68,00 $ 6,120,00 16 2,0" Bit. Non-Wear Course (LV 3 (B)) TON 120 $ 62,00 $ 7,440,00 17 2,5" Bit. Wear Courl?e (MW 4 (B)) - Trail TON 60 $ 75,00 $ 4,500,00 I 18 1,5" Bit. Wear Course (MV 3 (C)) - Patch TON 115 $ 95.00 $ 10,925,00 19 1,5" Bit. Non-Wear Course (MV 3 (cn - Patch TON 115 $ 90,00 $ 10,350,00 20 2,0" Bit. Non-Wear Course (LV 3 (Bn - Patch TON 150 $ 85,00 $ 12,750,00 21 Bituminous Tack Coat GAL 200 $ 2,25 $ 450,00 I 22 B612 Concrete Curb & Gutter - Median LF 570 $ 15,00 $ 8,550.00 23 B618 Concrete Curb & Gutter LF 595 $ 16,00 $ 9,520,00 24 Bituminous Curb LF 770 $ 6,50 $ 5,005,00 I 25 Bituminous Spillwav EACH 3 $ 350,00 $ 1,050,00 26 4" Concrete Median SF 825 $ 5,00 $ 4,125,00 27 Pedestrian Curb Ramps wI Truncated Domes EACH 3 $ 2,000,00 $ 6,000.00 28 Silt Fence, Tvpe Pre-assembled LF 600 $ 2.50 $ 1,500,00 I 29 Seed, Mulch, & Fertilizer ACRE 0,50 $ 2,500.00 $ 1,250,00 30 4" Solid Line, White Latex Paint LF 2300 $ 0,10 $ 230,00 31 4" Solid Line, Yellow Latex Paint LF 250 $ . 0,10 $ 25,00 32 4" Double Solid Line, Yellow Latex Paint LF 1850 . $ 0,20 $ 370,00 I 33 24" Solid Line, Yellow Latex Paint LF 800 $ 1.50 $ 1,200,00 34 Cross-Walk Pavement Markinos LS 1 $ 300,00 $ 300,00 35 Pavement Messaoe,White Latex Paint EACH 4 $ 100,00 $ 400,00 I 10% Contingency $ 14.253,00 Total $ 156,800,00 Storm Sewer I ITEM TOTAL UNIT NO. DESCRIPTION UNIT QUAN. PRICE TOTAL 1 2' X 3' Catch Basin EACH 1 $ 1,700.00 $ 1,700,00 I 2 48" Storm Manhole EACH 1 $ 2,000,00 $ 2,000,00 3 12" RCP Storm Pipe LF 25 $ 30,00 $ 750,00 4 Storm Sewer Inlet Protection EACH 3 $ 125,00 $ 375,00 10% Contingency $ 482,50 I Total $ 5,300,00 I Project Totals - Construction $ 162,100.00 I I I EXHIBIT SA c c c c C rI .. .. ~i .. C C C C C . C ~ ~ C ~ ~ ~ ~ ~ I I Clocktower Commons Turn Lane Improvements Right Turn Lane Costs into Clocktower Commons Feasibility Cost Estimate I Streets - Frontage Road ITEM TOTAL UNIT I NO. DESCRIPTION UNIT QUAN. PRICE TOTAL 1 Mobilization LS 1 $ 3,000,00 $ 3,000,00 2 Traffic Control LS 1 $ 1,000,00 $ 1,000,00 I 3 Sawcut Bituminous LF 550 $ 2.00 $ 1,100,00 7 Remove Bituminous Trail SY 420 $ 3,00 $ 1,260,00 8 Remove Bituminous Pavement SY 60 $ 3,00 $ 180,00 I 9 Remove Pavement Markinas LS 1 $ 250,00 $ 250.00 10 Common Excavation rEV) CY 1200 $' 5,00 $ 6,000,00 11 Topsoil Borrow (LV) CY 30 $ 16,00 $ 480,00 12 SubQrade Preparation LS 1 $ 250,00 $ 250,00 I 13 Aaareaate Base Class 5 TON 475 $ 14,00 $ 6,650.00 14 1,5" Bit. Wear Course (MV 3 (Cn . TON 90 $ 70,00 $ 6,300,00 15 1.5" Bit. Non-Wear Course (MV 3 (Cn TON 90 $ 68,00 $ 6,120,00 I 16 2,0" Bit. Non-Wear Course (LV 3 (B)) TON 120 $ 62,00 $ 7,440,00 17 2,5" Bit. Wear Course (MW 4 (B)) - Trail TON 60 $ 75,00 $ 4,500.00 21 Bituminous Tack Coat GAL 95 $ 2,25 $ 213,75 22 B612 Concrete Curb & Gutter - Median LF 55 $ 15,00 $ 825,00 I 23 B618 Concrete Curb & Gutter LF 385 $ 16,00 $ 6,160,00 26 4" Concrete Median SF 140 $ 5.00 $ 700.00 27 Pedestrian Curb Ramps wI Truncated Domes EACH 3 $ 2,000,00 $ 6,000.00 29 Seed, Mulch, & Fertilizer ACRE 0,15 $ 2,500,00 $ 375,00 I 30 4" Solid Line, White Latex Paint LF 450 $ 0,10 $ 45.00 31 4" Solid Line, Yellow Latex Paint LF 300 $ 0,10 $ 30,00 33 24" Solid Line, Yellow Latex Paint LF 150 $ 1,50 $ 225,00 I 34 Cross-Walk Pavement Markinas LS 1 $ 300,00 $ 300.00 .35 Pavement MessaQe,White Latex Paint EACH 2 $ 100,00 $ 200,00 10% Contingency $ 5,960,38 Total $ 65,600,00 I Storm Sewer ITEM TOTAL UNIT I NO. DESCRIPTION UNIT QUAN. PRICE TOTAL 1 2' X 3' Catch Basin EACH 1 $ 1,700.00 $ 1,700,00 2 48" Storm Manhole EACH 1 $ 2,000,00 $ 2,000,00 3 12" RCP Storm Pipe LF 25 $ 30,00 $ 750.00 I 4 Storm Sewer Inlet Protection EACH 3 $ 125.00 $ 375,00 10% Contingency $ 482,50 Total $ 5,300,00 I IConstruction Cost - Right Turn Lane and Access to Clocktower $ 70,900.00 I Indirect Costs 18,5008% $ 13,11 ,07 I I .'. Iq(~IPt9j~t:t~<>~HqrJ~,igfitI!Jli'f,,*~Q~~11'1:I~t:~~~~(pClocktower .... .... . $1l4,OZQiQQ.1 I I I EXHIBIT 5B c c c c c c c c c c c c c ~ ~ c c ~ ~ c c I I Clocktower Commons Turn Lane Improvements City Median Cost I Feasibility Cost Estimate Streets - Frontage Road I ITEM TOTAL UNIT NO. De;SCRIPTION UNIT QUAN. PRICE TOTAL 3 Sawcut Bituminous LF 230 $ 2,00 $ 460.00 5 Saw Cut & Remove Concrete Curb & Gutter LF 10 $ 10,00 $ 100.00 I 8 Remove Bituminous Pavement SY 102 $ 3,00 $ 306.00 18 1.5" Bit. Wear Course (MV 3 (Cn - Patch TON 2 $ 95,00 $ 190,00 19 1.5" Bit. Non-Wear Course (MV 3 TC)Y- Patch TON 2 $ 90,00 $ 180.00 I 20 2.0".Bit. Non-Wear Course (Lv 3 (B)) - Patch TON 3 $ 85,00 $ 255,00 21 Bituminous Tack Coat GAL 2 $ 2,25 $ 4,50 22 B612 Concrete Curb & Gutter - Median LF 230 $ 15,00 $ 3,450.00 26 4" Concrete Median SF 345 $ 5,00 $ 1,725,00 I 10% Contingency $ 667.05 Total $ 7,300.00 I Indirect Costs 18.5008% $ 1, 50,56 ,. .Y . "tq.t~I(?Q~~i19fJl~}qfmggl~!'i(11p}I,.Elfr9m:Y~X!~~!ftgm~~i~I'I.td.n~Wgnfr~ng~.......... . ....$... 8,~$PkPP I I I I I I I I I I I I EXHIBIT 5C c c c c c c c c c c c ~ ~ ~ ~ ~ ~ c c ~ ~ c 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for July 21, 2009 City Council Meeting DATE: July 21,2009 The City Council is requested to receive the following supplemental information. Discussion Items Item #6. Anoka County Sheriffs Department Monthly Report (Supplemental) - Sheriff Item #9. Accept Feasibility Report/Order Public Hearing/08-20A/Clocktower Commons Turn Lane Improvements (Supplemental) - Engineering JUL. 17,2009 12:21PM PATROL NO, 7491 ~ (0. CITY OF ANDOVER - JUNE 2009 lITEM I JUNE l__ MAY I YTn 2009 I JUNE I YTD 2008 Radio Calls 933 871 4,617 4,879 Incident Reports 1,050 934 5,282 4,827 Burglaries 14 10 52 50 Thefts 60 54 258 229 Crim.Sex Condo 1 3 13 7 Assault 5 6 37 18 Dam. to Prop. 27 20 113 154 Harr. Comm. 9 11 64 63 Felony Arrests 1 15 29 75 Gross Mis. I 4 8 43 Misd. Arrests 43 52 226 459 DUI Arrests 14 10 73 66 Domestic Arr. 3 7 38 26 Warrant AIr. S 9 62 87 Traffic Arr. 226 209 1,409 1,192 nUl OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: TIME: 03:05 00:30 22:17 21:41 02:08 19:40 20:31 02:20 20:39 23:16 . 18:49 22:40 23:16 21:25 JUL, 17,2009 12:22PM PATROL NO, 7491 p, 3 CITY OF ANDOVER - JUNE 2009 COMMUNITY SERVICE OFFICER REPORT F~M I JUNE r MAY I YTD 2009 J JUNE I YTD 2008 ....:~~ Radio Calls 138 140 720 793 Incident Reports 88 101 462 671 Accident Assists 7 4 46 69 Vehicle Lock Out 15 27 148 177 Extra Patrol 194 185 1,209 752 House Checks 1 1 4 36 Bus. Checks 43 42 200 235 Animal Compl. 55 54 237 310 Traffic Assist 12 13 68 85 Aids: Agency 167 189 1,139 977 Aids: Public 53 61 292 518 Paper Service 5 4 14 0 Inspections 0 2 3 0 Ordinance Viol. 1 2 3 1 . @ Winslow I. Holasek Corinne M~ Holasek 1159 Andover Blvd. N.W. Andover, MN 55304 (763) 434-1775 July 18, 2009 Jim Dickinson, City Administrator Dave Berkowitz, City Engineer City of Andover 1685 Crosstown Blvd. NW Andover,MN 55304 Re: Feasibility Report - Andover Clocktower Commons turn lane Improvements Thank you for inviting me to attend the meeting on Thursday.July 16, 2009 along with the -- owners in Clocktower Commons to discuss the above. Besides myself present, from Clocktower COIIllJJ.ons were the owners of McDonalds, Marathon Convenience Store and Gas Station, Daren Lazan and Tom Roberts of BDT Holdings and the owners of the other three lots. Also Jason Law;Assistant City Engineer, was present. During the discussion it was brought out .that while the proposed three fourth intersection would work fairly well for some property owners it would not work as well for others. Also the prohibitive high cost of the project of $192,000.00 for building the turn lanes to serve only an access to ClocIctower Commons now with an addition~ cost of another possible $300,000.00, plus or minus, to build future turn lanes on Bluebird and to the property on the south side for a .total financial build out cost of approximately $500,000.00 makes the project fmancially unfeasible without a significant financial participation in the project by the City. 0 For the proposed future turn lanes on the south side we make the following comments: 1. For the right turn lane on Crosstown Blvd. from the west into our property we feel will work well. 2. The left turn lane on Crosstown Blvd. from the east we also feel will work well. 3. The right turn out of our property will only work for people wanting to go east on Crosstown Blvd. For all other parties intending to go north, south or west this intersection will not work at all. The access to the north, south or west will make our property unmarketable. - 4. Therefore, we only support a full intersection off Crosstown Blvd. as the only viable intersection to serve our property. Jim Dickinson Dave Berkowitz July 18, 2009 Page 2 5. A full intersection would also allow direct access between" the commercial areas of Clocktower Commons on the north and the commercial area to the south. 6." Also a speed study on Crosstown Blvd. needs to be implemented by the City for safety reasons. The speed limit on Crosstown Blvd: between Bluebird Street and. . " Sunshine Parkshould be reduced from 50 mph to a more reasonable speed limit of35 to 40 mph. The speed limit needs to be reduced on Crosstown Blvd. east of Hanson Blvd. regardless of whether or not an access is granted to the commercial properties for the safety of the high number of school children that must cross the intersection to the two schools in the area, Andover "Elementary and Oak View Middle School. Besjdes school children you have a high number of other people in the area because of the park and the Andover Community Center. ." Thank you for the opportunity to express our opinion on this. Sincerely,' W~ tltY~ ~l~~ Winslow and Corinne Holasek cc: Andover City Council - Rhonda Anderson From: Dave Berkowitz Sent: Tuesday, July 21, 2009 8:07 AM To: Rhonda Anderson Subject: Fw: Clocktower Commons Andover -------------------------- Sent from my BlackBerry Wireless Handheld This message was sent from my BlackBerry Handheld device. ----- Original Message ----- From: ron vannelli <ron.vannelli@gmail.com> To: Dave Berkowitz Sent: Mon Jul20 17:42:162009 Subject: Clocktower Commons Andover Dave after revisting the main points of the meeting the other day certain things stand out. 1st. - Not having left turn out capability will create confusion for cars wanting to go east onto Crosstown from the Clock Tower Commons. 2nd. - The drive count of west bound ca~s on Crosstown that do not see certain tenants in the Clock Tower after they have past Bluebird does not justify the need for this new entrance. East bound cars on Crosstown are better suited to make a left turn at Bluebird which is only a couple hundred feet east of the proposed entrance. 3rd.- Allowing singage at Crosstown and Bluebird solves some of the visibility issue for the Clock Tower Commons tenants, which is the main reason for the new entrance request. The constucion of anything less than a full intersection, with a much higher level of city participation does not meet the development needs of the property to the south of Crosstown or allow cars enteriering or leaving the Clock Tower property unrestricted movementand visibility Thankyou Ron Vannelli (Lakes Marathon, Andover) 1