The URL can be used to link to this page

Home My WebLink AboutJuly 16, 2009 ---- --- ------ - C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting July 16, 2009 7:30 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (6/4/09) 4. Public InpuV201 0-2014 Parks Capital Improvement Plan 5. Consider 2009 Fall Football/Soccer Schedule 6. Consider 2009 Fall Football/Baseball/Softball Schedule 7. Update of Irrigation of Parks/09-14, cont. 8. Update of Hartfiel's Park 9. Anoka County Sheriff's Department 2nd Quarterly Report 10. Park Dedication Improvement Fund 2nd Quarterly Report/Finance Department 11 . Outstanding 'Items 12. 13. Chair's Report 14. Adjournment ------ ---- ----- ------ -------- C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: ~ Public Input/2010-2014 Parks Capitallmproyement Plan DATE: July 16, 2006 INTRODUCTION This item is in regard to having a public input session regarding the 2010-2014 Parks Capital Improvement Plan (CIP). DISCUSSION Attached are the proposed parks CIP and the most current projected fund balance sheet for your review that was prepared by the Finance Department. As indicated to the Commission at the last meeting, no projects are proposed for the year 2009 and no new improvements the year 2010. As indicated on the projected fund balanced sheet, a positive fund balance has been created for each of the years 2010-2014. Note: As indicated, $15,000 has been budgeted in every year for miscellaneous items. Also included is a letter from Russ and Carol Schmeichel in regards to the development of Sophie's Park located in Sophie's South development, which is west of the railroad tracks and south of Crosstown Boulevard. The Schmeichel's is aware that if they are interested in discussing this with the Park Commission, they should attend the upcoming meeting to address the Commission as part of the public input process in regards to the proposed Parks CIP. BUDGET IMPACT Based on the proposed fund balance, which was prepared by the Finance Department, the fund balance for each of the years 2010-2014 reflects a positive fund balance. ACTION REQUIRED The Park & Recreation Commission is requested to consider recommending the 2010- 2014 Parks Capital Improvement Plan as proposed to the City Council. Respectfully submitted, ~ta:'f~ - Todd J. aas Cc: Russ and Carol Schmeichel (copy of item was e-mailed) --- ---- ---------------~~- _____n____ July 12, 2009 To: Park and Recreation Commissioners Re: Sophie's South Park We are contacting you regarding Sophie's South Park. Last summer we discovered that the funding for the Park originally planned for 2008 was being delayed until 2011. We were disappointed to learn that the most recent improvement plan through 2014 has eliminated funding for Sophie's South Park entirely. We realize that all.cities are experiencing difficult financial choices, therefore the residents of Sophie's South would like you to consider a partial development of the park land. If the land could be leveled and seeded we feel the families of the neighborhood could use it for the following purposes: . Soccer . Softball/baseball . Kite flying . Badminton/volleyball . Frisbee . Night to Unite In addition, we were in charge of a summer track and field program for youth in Jamestown, North Dakota for over 25 years. Ifwe had a grassy field it would be possible for us to organize several "all-comer meets" for the young children of neighborhood, their friends and any other youth who wanted to participate. This would be a volunteer program at no cost to the city or the participants. We could have standing long jump, softball throw, and various runs and relays. We would also encourage the parents to participate with the youth. We feel this would at least make the land usable, until funds are available for further development. Weare sending this letter on behalf of all the residents of Sophie's South. We have a wonderful neighborhood that is growing, with a high proportion of young families with children (4 babies are expected in the next two months). Thank you for your consideration of this proposal. Russ and Carol Schmeichel 1146 152nd Lane NW Andover, MN 55304 763-208-8876 --~ 0'<1" 0'" 0 '<1"......0 10 '^ 00) <Xl..... 0 LOr---O N ~ ~~ ~ ~ ~ ~~~ ~ <( ............ <0 CIO 0 r---LOO C') I- '<I" LO '<I" C') 0 r--- N LO 10 o '<1"...... M 0'1 ...... r--- 0'1 I- ~ ~ LO 0 0 COo) 0'1 01 <Xl 0'1 N 0 <Xl CIO 0 LO 10..... '<I" CD <0' '<0 N 0 <0 CD M ........... :!: :i ti ~ ~ gf 1 ~ ~ li o ~..... 't""" "-" N ~ ~ LO 0 0 coO) 0'1 01 .....!!!i! . N 0 CIO CIO 0 LO 10..... N... M ~"~ N. ~ ~ ~ C"!. LO. "': ffi ~ ~ 10 ~ ~ gj 3 ~ ~ I:: ~ ~ 't""" T"" 't""" '"-' ~ J2 ~ .. (;) ~ .Sl c LO 0 0 coO) 0'1 01 <0..... :; N 0 <Xl CIO 0 LO 10..... 0 N 0' <0' '<0 N 0 <0 CD C') 0) 10 LO N M ~ ~ Il'i or 1 M M 0 .0 c; r--. LO:? ..... ~ 't""" ~ ~ en a N " Ol ~ tit . III "E 1l III Ol ! '- o 111 LO 0...... 0.... 0 0) 0 0'1 co '<I" CD .....l!l -g B N ~ ~ 1 l2l ~ g ~ g :g;; ~ g ~ ~ a::::lI:IlI.... M~ ~ rxS Il'i or 0 ..; vi or M 'S: E wu._.... r--- '<I" LO..... ...... N LO O'l.... .... co>' > - III C .................... .......... E 111 ol:a1 N 0. eGl" III . ~~s ~ tit 11 € i) u. '0' 0 Ou...." ... Z o.Gl 0. c >.sti LO 00 0 coO) O'l.... M'" ~ ~ I- Gl N 00 <Xl CIO 0 LO 10 NON III S oi!:'O' <O.~ 1 ~ ~ O. <0. ~ ~ N. ~ C/) III ... C M LO r--- CD LO 0) ..,.... CIO 0'1 0 a. a. IS .....N LO 10 ...... N ..,.... 0.... : Qj N .... T"" .... ,......... 0:> .- 0 ... "'0 ~ tit .: ~ Gl _ I: 111 . .~ ~ LO OM 0 C') 0 0)...... C MOM :I Gl Qj N ~ ~ 1 l2l IS g:2 lXi ~ ~ ~ ~ CD Gi ~ 0'1 MaS ~ 0 Il'i orll'i 0 a) as rxS I!" 1l g r---r--- LO.... N NN CIO N..... C Gl!!!_ N NT"'"'" ..... >..... 0 o 0 c ... - 0 ~ tit lil Gl 'B '0' i; 2 +-I ... .c ..... tIl 0. III W >. ._ !l: I: ~ c:s ~ J!l Ol ==.l!l z " .e '2 ;; c .- '- >. :l !o- :I 5 g.l!l 111 tJ " .E Qj .- c ~ I: Gl .l!l Gl Q. al S OlE 0:1 ~ & i c :l'<l":t: m 'So... 0 I: _ Ol I: '<I" 111 '- g1 J!l E:" :l N .- 0. E ~~c. g1 e I: ~ =6...... 8 ~ III ~~ lll.g Co ~ 1 5;~" u.;: lJl ....lll u.<(c.5 ==~ .......~ 0. ~lii 111.2 III o c .>c EOl LO" >< ~ Gl'" III U. 0 1 '- Gl .~...... W E c: _ 0. Q) 111 - EO 0'- 0 III ... ~,g ~;m ~ ~ oa:.l!l~~.l!l i ~~.Gl ! l:l : :l11l .-c .- OtllC 10.(:; c:: "o.s:::. U u.(:; ~ 0.2 al~ ~ !: "gOl'!:"E;Ol J!l I: _0> I: 08 ai (/)al O'iij ~ C( ~2?[!Sz~ 5; 2. ~~ ~ ~.~ [ -go ~~ J!l :I GlJ!18:.~g~ E lii I1ICO aI g CD 10 ti~ 111_ U :l 'O'Qj Qj.-'- == ~ OlOl" 0 (/) 0. GlI1l o._.~ I: "'o~c;::sQ. E 000 I: 10 _ ~ '0'0. al.~c:e ~ a..!!l'~'iijm.s E XI alal.r tit i'~ Ii:. iOQjfl!o. ~ ::EOlcoQjg 00 :l roro CD .:. e Ol Q.E0]j rom' >.- I: coco I: Gl tIl 'oE""- "iii :I_moiO iii Gl "" == e' CD-::: := .....0. ~ c.oo"o> _ > C::C::" III -- C::8ZIO 0 c::Ol t;'E 0 Gl :1:1 I: I- o !II <( 0(,) I- <(0 ~_ I- a::: u.u. W . Z 0 ----- --- C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Consider 2009 Fall Soccer/Football Schedule DATE: July 16, 2009 INTRODUCTION This is in regards to approving the 2009 fall soccer/football schedule. DISCUSSION Attached for your review is the proposed 2009 soccer/football schedule. The City has received applications for use of the fields from the following groups: %of Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures based on 2007 season Andover Football 87% Yes (no Yes (no Yes Yes (no Assoc. (AF A) changes from changes changes from 2008) from 2008) 2008) North Metro Soccer 56% Yes'" Yes'" Yes'" Yes'" Assoc. (NMSA) '" Information submitted as part of the spring/summer application. Note: Copies of the By-Laws for AFA and NMSA (submitted as part of the application for the spring-summer season-no changes from 2007 season) are available from City staff if you would like to review them. ACTION REQUIRED The Parks and Recreation Commission is requested to consider approving the 2009 fall soccer/football schedule. Respectfully submitted, ~/~ -- Todd J. Haas cc: Barb Anderson, PresidentlNMSA, 1820-229th Avenue NW, Oak Grove, MN 55005 Jim Peterson, PresidentlAFA, (copy of item was e-mail) Mark Miller, NMSA, (copy of item was e-mail) ----- 'I~I Ii' I I, I ~ i, zl." <( <(' <( <( <( I <( <( I, <( T' len en u. en en en ,en, en c I ~ ,:2: :2: <( :2: :2::2:' :2: :2: ,;:) . 2 2 2 2 2, 2 2 ,Ill I '"0'[ 1 1 , , i i , , 1--- . ~!-- i , I" " I 1 ' .llI: I/) . . 1 I i .a 1-1 <( ,<( ot:: 1 <( <( <( <( <( <( ... en 'en en en ,en en en -J e ~,:2: :2:, ~ ~ :2: :2::2:, :2: :2: -J ;> 2, 2, CI) 2, 2 2 '2 2 - III ' ' :J: W"O '0' ' ...J "0 ' , :>-!--:J t::' ! ..... 0 Q) ~~ ~ 0.". W :;:; ,...... ::I: .t:; .... 0 - <( <(j:::: 1 <( <( <( <( <( ~ U) 0:::1 en ,en .....' tt . en en en , en 1 en q: LL:2: :2: Q.I <( I :2: :2::2::E I :E ~ :J 2 Z ~ Z 2 ,2 22 Q:: <(liE: 5C-ca 0 a.: I- ~ _' I ~ 0 E: ' :c: 0 , I' <( <( ci. <( <( <( <( <( :e !S ,a en en 8 tt enl en en en en '" u:; .....:E :E '. :2: I :2E:2E:2E:2E ;e: W I- 2 ,2 ~ <( 2 2 2 2i 2 ~ 0 ~ . Cl)r-O ,:a I I 1 .....' 0: I::; .- q:1---U) , , ~ I ' Q) m ' . ~ Q C 01 <( <( ~' " ' <( <( <( i <( <( 8!. ~ c w, en en 0 tt.:en en en en ,en :::so N ,:>:2E :2:,- :<(' :2E :2E:2E:2E ':2E 0...J :> 2 2~ 2 2 2 2 2 -J ...J ~ , -J~<( ~ ' I q: LL .t:;, , !-- ,., 1 .!;2l, ' ~ ~ - , j..;. W 32 , ~ > .Q) I ' a.: 0 WI <( <( Li:,. <( . <( <( <( <( <( ,en en '. en en en' en en o ~ :JI- ':2E :2: -S:l ~ :2E :2::2::2E I :2E :c: <( 2 2 .~ 2 2 2 2 2 I :c: ' 1 O!-- j::f- :c: 1 ' , ~ ZI. <( <( <( , : <( <( <( I <( . <( ..... 0 en en u. ,en en en, en' en _ III:: 111:2E :2: <( , :2E :2::2::2E' :2E " Ill: 2 Z Z 2.2 Z 2 1 ===~ L... i I I Q) . I , == x' , I 0, Q) I ........-. .-.. .-. - ~"O "0 "0 ~- -- Q) _ 'Gl 3: Gl Gl E lJ) .. lJ) lJ) -lJ) ~ _ _ 0"0 -"0 "0 - 1 Cll"O.c IZ,::-- .c' ~::--.c () >- ::--1:: ,>- :>- b " ==>- C) Q)O C) _0 C)! ....0 0001/)0 <0 1 I.... 0 .- , > to , .- ~ to .- 0 10 to Z 10 ~ 10 ('t') o .J, <( ('t') .J E ('t') .J ('t'),;> 10 , _ _x - _x - W x _X.lll: X 0 . x I/) _x ~ X N"O ..c: 10 CO') "0 8 10 ''It "0' lJ) 10 Gl lJ) -01 lJ);: 10 .... ~ 'w lJ) ~ Q) co ,N ~ Q) .... N ~ Q) ~"O Gl N Gl ~ "0 III ~ "0 0 ~ N '~Iii "0 Gl .- ~ oo;;t I N Gl .- ~ 0 N Gl .- ~ () >- C) ~ N (j Iii >- Gl Iii >-"0 Iii N , I = "0 en >- c LL Cll .- Q) C LL Cll W Q) c'LL Cll ~ 0 "C ~,Q) "0 0 :E "0 0 III "0 Q) III o-~"O N-~"O N-~-'-OO-"ONC 00 ooGl N I "9'" 0 I 0 .c Gl o.-.c Gl en ,- .c Gl ....."0 ~ .- 0 - 0 lII: 0 .- ___-I'- I/) (,) ,- lJ) I/) (,) I lJ) lJ) (,) I o.lll: I lJ) Gl,-o lJ)-01lC- lJ) ) >-0")(00 C (,)0")(= c (,)0:2.= c (,)0:2.- ;:o=:go.- eo.- xO- ;t: C? Q) ::) :::s 0 C? Q) ~ :::s 0 ,C? .~' ~ :::s 0 C? ,~ ::) III C? ~ .- C? ::) 0 C? ::) 0 C? ~ I 0110 2 ....... en en 10 21....... en eni 10, u.1....... en, enl 10 u. ....... :I: 10 ....... ::1:110 ....... LL 10 ....... LL 10 ....... I I I I l ! I i ! ~ ~~II <C <C <C <C <C <C <C <C en en en en en :E :E :E :E L.I.. :E L.I.. L.I.. i en' <C <C <C z z I z z z I ns 't' I ~ I ) III ::s ~Il <C <C <C <C <C <C <C 't' en en I en en en I :E :E :E :E L.I.. :E L.I.. L.I.. C <C <C <C ~ Z 2 2, 2 2 ns 't' I I fEl 1 <C I il I I <C I~ 1<( il <( <( . I~ en I :E L.I... L.I.. L.I.. <( I <( <( ~~ 21 2 2 I 1 I~I I I , ! I I l~ ~I ~I I <( <( <( <( ~I en en en :E :E L.I.. :E z Z 2 Z <( 2 I , -I~ N I Q) 0) ~I] <( I <( <( <( ell en I ~I en ~ en ~I 1<(, c.. :E :E <( :E I '~I 2 2 2 I~I <( <( 1 <( <( ~I <( ~I l~ en eni I en en en I~ :E :E :E :E 2 2 Z 2 ~I <( ~I I I <( <( I~I , (f) I (f) ~I <( <( I~ I~ :E L.I.. L.I.. <( <( 1<( 2. I 2 I I I I I II ..Ill: II) ::::l ZI! <( '0 I ::J' U. C en, <( ~ l'CS , '0 ! j I I I I ~ ..Ill: I II) ::::l ~I <( I I '0 I I U. C <( ~ l'CS ... '0 .s CIS I ,c: I I -s i 0> ... I 0 0 0 ffl <( 0 (.) C'\l I u. ...... ~ <( CO I I ....... I ...... a.;; r--. ~ '. i i fa I I fa ::s; I~I <( 0 u. g: CI) II- <( S .e a. LIJ CIS i q: 0:: Q I I I I I ("1') I Q) I C) ~II I I ell <( i a. u. I I I <( 1 i i I I I I !I 1 ~ I tJ) Q) Cl wI' , i - ::J! <( I c: u. e I- <( I z u. ! 0 I c:( i= <(zl-- - W 15 of-- -------------- ------------ :? t7<;?,Cr ;:".c;'J(:.J " -',--' ~ ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLlCA TION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Football Association Association President Jim Peterson Phone (Home) 763-434-4248 Pr;J;: (Work)952-837 -5207 22,-f) { (Mobile) 763-442-6891 Association President Si Date Address P.O. Box 813 City Anoka State MN Zip 55303 APPLlCA TION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority . Number of participants expected in program this year 770 Number of participants expected from Andover this year 620 Number of participants in program last year 756 Number of participants from Andover last year 660 Age brackets for participation Kinderaarten thru 8th Grade MAY ~.. 82009 I Number of game fields/rinks needed per week this year 80 (40 teams 2 qames per week avo) Indicate season start and end dates Auo 1. 2009 thru Nov 15. 2009 Time slot desired (list 2 choices) 1. 5:00 P.M thru 10:00 P.M Mon thru Fri 2. 8:00 A.M thru 10:00 P.M Sat. Sun List specific fields/rinks being requested (refer to attached listing) 1. Prairie Knoll South East & South West (100 vd wi Liohts) 2. Prairie Knoll North (60 vd wlo Liohts) 3. Sunshine Park Ball Fields 1-4 (80 vd w/Liqhts) 4. Sunshine Park Ball Fields 5-6 (Practice fields onlv) 5. Middle Soccer Field #3 (100 vd wi Liohts) 6. Andover Station North Fields 1-3 (60 vd wi Liohts) 7. Shadowbrook (Small Field) - Practice use 8. Hawkridoe - Practice use 9. Lions Park - Practice use 10. Terrace Park - Practice use Number of practice fieldslrinks needed per week this year 120 (40 Teams. 3 Davs/week avo) Time slot desired (list 2 choices) 1. 5:00 P.M 2. 10:00 P.M. List specific fieldslrinks being requested (refer to attached listing) 1. Same as above. 2. Will also use elementary and middle school fields. Note: If association is planning to use fields from previous year, attach that schedule. Note: Fieldlhockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization andlor association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLlCA TIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 1/2/02 fielduse.doc 2 JUL -13-2009 14: 31 From: ISANTI COU~jTY PH 763 689 8293 To: +18005524307 P.2 I. ,--~-. ..----..',' ...- ,--.-..... ...--.-.-.. ,. -, ....-.... ,... .., .._.......__ ..,._ ..__.__n' ANDOVER PARK AND RECREATION COMMISSION (PRC} APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACIL.ITIES Group requesting use of facilities North Metro Soccer Association Association President Barb Anderson Phone (Home) 763-753--3050 Print Name (Work)_7,,:J..~t'~'V ' Association President 6~~ o I (Mobile)_763-360-2906 7. 1'3 C!1 Signature (required) Date Address_1820 229th Ave NW City Oak Grove State Minnesota Zip 55005 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - fiRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: SCheduling decisions will be made at the PRe meeting on the third Thursday in March. FOR FALL USE - THIRD IHURSDAY U~ JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRe meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible, Facility requests submitted by the due date with this comoleted form will be given the highest priority, Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 800 Number of participants expected from Andover this year 450 Number of participants in program last year 782 Number of partieipants from Andover last year ~?8 Age brackets for participation U6 - U19 (aaes 5 to 18) 1 - ----- JUL-13-2009 14:31 From: ISRNTI COUNTY PH ('63 689 8293 To: +1800552430(' P,3 ... ~..._,' 00 ._.._.", .. _._0' ' _ -.-. . -.......- --.. ..." ......- ,., Number of game fields/rinks needed per week this year See Attached Indicate season start and end dates Auaust 181 to October 31 st Time slot desired (list 2 choices) 1. M-H 5:00 PM - Dark and Sat. Sun 8:30 A.M. to Dar.!$ - ~ List specific fields/rinks being requested (refer to attached listing) ,:1. 2. Number of practice fields/rinks needed per week this year See Attached Time slot desired (list 2 choices) .l Same as Above 2. List specific fields/rinks being requested (refer to attached listing) 1. 2. Nota,' If association is planning to use fields from previous year, attach that schedule. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Nota: Any organization and/or association that applies for use of a recreational facility wi!! be required to pay a fee as determined by the City Council for park security. ~PLICArIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDI:D. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. APproved: 1/2000 Revised 1/2102 fleldull8.doc 2 -- -- - - C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider 2009 Fall Softball/Baseball/Football Schedule DATE: July 16, 2009 INTRODUCTION This item is in regard to approving the 2009 softball/baseball/football schedule. DISCUSSION Attached are applications received from the Andover Football Association (A FA) , Andover Baseball Association (ABA), North Metro Soccer Association (NMSA) and the Andover Athletic Association (AAA). The request for the use of fields is as follows: . AFA has requested use the following fields from August 1st - November 15th; Prairie Knoll Park (north, southwest and southeast fields), Sunshine Park ball fields 1-6 (subject to use by AAA on Tuesday nights), Sunshine Park middle soccer field, Andover Station North fields 1-3 (subject to use by ABA on Wednesday nights), Shadowbrook East Park (south field subject to use by ABA on Tuesday nights), Hawkridge Park, Andover Lions Park, and Terrace Park. . The AAA based on the application submitted has requested to use fields 1-6 at Sunshine Park and City Hall Field #7 on Tuesdays, August 4, 11 and the 18th. Starting August 25th, AFA will be using the Sunshine Park fields 1-4. . On Tuesday's ABA will be using Shadowbrook East (north and south fields), Hawkridge Park, Hidden' Creek North Park and Sunshine Park fields 5 and 6 From August 25th thru the month of October. On Wednesday's ABA will be using City Hall field #7, ASN fields 1-3, Wild Iris Park, Pine Hills Park. . NMSA will be using Rose Park for soccer. Note: AFA has indicated that any fields that are being shared on Sunday's before 6 pm from August 15th thru October will not be used. ---- - ---- ---- ----- - --------- - The proposed 2009 fall softball/baseball/football schedule is attached for your review. The City has received applications for use of the fields from the following groups: % of Democratic Certificate Established Name of Group Participants Procedures & 501 C3 of Grievance from Andover Elections (State) Insurance Procedures based on 2007 season Andover Football 87% Yes (no Yes (no Yes Yes (no Assoc. (AF A) changes from changes changes from 2008) from 2008) 2008) Andover Athletic 78% Yes* Yes* Yes* Yes* Association Andover Baseball 92% Yes* Yes* Yes* Yes* Association * Information submitted as part of the spring/summer application. Note: Copies of the By-Laws for AFA (no changes from 2009 season) are available from City staff if you would like to review them. ABA and AAA submitted copies of the By-Laws as part of the application for the spring-summer season with no changes from 2009 season). ACTION REQUIRED The Commission is requested to consider approving the 2009 softball/baseball/football schedule. Respectfully submitted, ~/~ Todd J. Haas cc: Steve Gompertz, PresidentlAAA, (copy was e-mailed) Jim Peterson, President/AFA, (copy of item was e-mail) Joe Deitz, President/ABA, (copy was e-mailed) Mark Miller, North Metro Soccer Association, (copy of item was e-mail) --- ---------------- , I ! , I I lEI I I 1 ~ I !I <( E E , i~ ~I <( 0- <( ~I<( 0- <(I <( <( <( <( co 0 0 u.. u.. u.. u.. <( I I u.. ..- CO I Iu.. ..- ~I <( <( <( <( E <( E <( E<( E I ~ en I Cll Cll ~I 0- I~I 0- 1"C . I CD CD I ~~ <( 1<( <( <( <( <( I <( "9<( u.. u.. u.. u.. u.. u.. u.. ) C en <( <( <( <( <( <( <( -I ~ 0') -I'"C I Q ~I Q ::t N W ~ I ..J ) ::l C3 [ <( C ~ ffll tt <( <( <( <( u... u... u... u... u... u.. W <( <(I <( <( <( <( <( ::I: () q: (/) ~ ..J I ..J ~ , <( ~ Iii I [ m ~I I- <( <( <( I <( <( <( 0 u.. I u.. u.. u.. u.., u.. 0 ::t I- <( <( <( <( <( <( <( u. CI) :J ~ ..J I I I I <( CI) m ..... ...- w q: <(I I) Q) 0> en fa fall <( <( <( ~[ <( <( ca <I: u.. u.. u.. u.. u.. !Xl I~ a. m ~ 3:( <( <( <( <( <( <( - I ..J 0 ..J <I: -I -I I I . I 1 m q: I I- U. ~ co Cl.l LO ~I Cl.l LO ~~I~ ~ COI co LO l~ LO co ..- Cl.l LO 0 wll I~ ..0 ~ N ~I~I~ ..- ~ s:::! ..- ~ ] -- ..0 -- --1..0 -- -- co en ~~~co ~ ~I~ co co_=lco co co ~!~ co ~ ~ <( <( ~ - <( ::ll Cl ..- Cl Cl ..- .J ..- ~ g> ..- ~. ;: I'~ g> ~"-I~ Cl ..- co co ..- u.. 0 -- <( '- co<( c: co <( 1'- co <( .~ -- <( c: <( c: -- 1<( ..J l- t co t t co <I: :c: co_ u.. t -u.. Cll - u.. t - u.. t ::t Cll :t Cll ::t- ::t<(S ::t <( ..... ::t <(I.E ~<( .E iil ..... U. I co rJl co rJl co rJl co rJl co co III co n:: :c: I I ] w 0 , > i:::: 0 ~ c ~II I~ z ~. ~ <( <( <( <( <( <( .....1 u.. u.. u.. u.. lEI I[ lEI IE I I I I I I [I ; I : .ll:: )[1 j[ III ~ I.%kc ~ -61ZI ~~<( b ~ <0 1<(0 <( "l1~ 0 'j::) I Iu-I~ I' lU- ~ I~!~I~ en E :2: '7 Ccn IE '<( I ~ '<( IE <( ~, en I 'E en 2 E ~I '0 Ie. I~I g- O Ie. ~I <0 I..... i CO I"'" CO " . I , I I 1< 1 .ll:: <(I Ill. ~j~1 <( <( I~ LI.. I~ ~I ~cn <( I cui I I 't:ll I I I I I, ] 1<( I I I I I I I ~I I ' <( I ] <( I ,<( en I~ I~ ~I, :2: I ' I 2 +H i I 61 1<( 1<( I ] ] [<( ! [ <( 1 I~ I~ 'LI.. ,LI.. LI.. I 1<( '<( <( I :2 i I 1 I I N ' , 1<( lii'i < I I <D ~I <( I C) <( m I~ [ en a.. CO ~I :2: 1<( <(' I 2 , I~I I~ <( <( I <( I ~ ~I [ LI.. ,en <( '<( <( It- ,<( II I I I I I ~I 1<( I~ <( [ I <( en I LI.. I~ :2: [:E <( 2 I 1-7 ..,. 17 , E21 QI- E2 I I ~.~II ~~ ~I-[ (f) 1 I I lEI I I 1 <( [1<( I [ ~ ~Zl <( I c., I <( i~~ C/) <( c:c co' c:c "i'1l.L.O ~ I :J ::2: l.L. I <( I I <{ ~ <{ I~ I~ en <( IE Z I~I ''0 1 I~I ~ I co I I i , i I~ I I I ,::I ~I <( i ig Ii C/) <( <( I ::2: l.L. l.L. <( I <( ~I~ z I I 'C'Cl 1'0 [ i 1 I I I I I i I~I <( <( ~I I~I~ C/) ::2: I ' l.L. zl ' I <( Il~ I 1 . I ! 1 ~I <( I~I I 1 I~l~ C/) [ I I <( I l.L. ::2:' ] I <( z , ('I") I I~I~ Q) I~I ~I I I~ll 0) <( l~ Ct'l I ' l.L. a.. 1<( I ]~ . I I , i 1 , i I I ~I <(I I I I~ Igl ~I <( ]~) , ~I~l l.L. z <( I I I 1 ! ! i I <(I I I ~I I ~I~ II , ~I <( C/) I ::2: u. z <( I~ , ' I I I 0:: I I I (/)) 61~11 ~- ~, Ie) I UJ (/) ,32 I ~ ~ ~ Z N ZI o o C= M M M NII � II o 00 C i I c IQ M M 0 1 ! 3 NI j rn rn F- W (D n. ii LL Q M M x Q III ELI _ t o o j EI �li U' p Of ' UI Z' CL o z O — I c M Q `1 co I z V N. _ W d _A ~ 0 0 Z Z V C W - C a N C } z C CO CD Q Q ! Z N U) fa W( rn rn 1 D p �- fn I J a o co 0 I --L j Z LL Q I p a Q LLI O U w z -C LU I M M ~ 0 7 p Qi o o W (nW is OI 0 1 , �' O lz Z) ` N V LL LLJ . � J w U a l �zP -a o alo w 0 ? W o F- M M ZW� Z U Z cM N �� Q r ZQO; v o N o ° W ; z'w N o cn Q E¢ m. w Z I- N N N O >, N Q'Z L) _z Q Q Q v 1 M m O Q v f9 U � a�, a�i �i D i wj L p �I>- p. o �� N of W c Q ^'N I N J p Q J O .r t0 : o ) I C N! �� > , w in w; w Qom �� .� m, O k��C CSC W W Z li a� a� a� M�� ' cc - a �0 �O p �> > > >� N cMQ W_NMQ wQ Q a a a Z O !Q p� p Q Q Q E -� cu , N om , W W W Q O cn Fu rn'� p .� v)� > ;L LL P L Z Q q Q� Q rn Y > �n > X > x Q m N 7 V �iQQ Z !* Q QQ Q z; W Q ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities A Wve, leh'G /� v, - 5o &6 - Association President S 4 y 2 (; oe -rip -er f2 Phone (Home) Print Name (Work) 9tz - y87 99Zq (Mobile) (v / Z - - 7 0 9 - 06 - 73 Association President /'✓ 7` M7! ' ig ature (required) Date Address ISO 9 g' Yc l/o c,�� ,'r, t S� ivy✓ City '41 dvvoo'- State rn Zip 33 0 L/ APPLICATION DUE DATES FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. - NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year y0 Z Number of artici year ants expected from Andover this ' 3c (. �9! P P p Y Number of participants in program last year Z 99 Number of participants from Andover last year Age brackets for participation U/0 ` L4 /(0 1WE 1 2009 1 Z ooq s �� (1'oasel al/ Cr�l Ak ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Association President J Or� Phone (Home) - 7,5 Pri Name (Work) 7,s2 - Association President (Mobile) �' a -'d�• d gnat a (required) ate Address / �7 City i 1!L State /V Zip APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first - served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 2 /6U Number of participants expected from Andover this year c ) Q6 Number of participants in program last year f Number of participants from Andover last year n9 Age brackets for participation q. p2 olyt x.12 2009 Number of game fields /rinks needed per week this year Indicate season start and end dates S ,/ I.7 )A ga 4t2 /. Time slot desired (list 2 choices) 1. `�'n 'rn ,'r✓c j m 2. List specific fields /rinks being requested refer to attached listin 1. 2. Number of practice fields /rinks needed per week this year Time slot desired (list 2 choices) 1. 2. List specific fields/ rinks being requested refer t 1. 2. Note: If association is planning to use fields from previous year, attach that schedule. Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 1/2/02 R fielduse.doc 2 lG3G?Ct, ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Football Association Association President Jim Peterson Phone (Home) 763- 434 -4248 Pri ame (Work) 837 -5207 (Mobile) 763- 442 -6891 Association President Si ature (required) Date Address P.O. Box 813 City Anoka State MN Zip 55303 APPLICATION DUE DATES FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 770 Number of participants expected from Andover this year 620 Number of participants in program last year 756 Number of participants from Andover last year 660 Age brackets for participation Kindergarten thru 8 th Grade MAY .6 2009 Number of game fields /rinks needed per week this year 80 (40 teams 2 games per week avq) Indicate season start and end dates Aug 1, 2009 thru Nov 15, 2009 Time slot desired (list 2 choices) 1. 5:00 P.M thru 10:00 P.M Mon thru Fri 2. 8:00 A.M thru 10:00 P.M Sat, Sun List specific fields /rinks being requested (refer to attached listing) 1. Prairie Knoll South East & South West (100 yd w/ Lights) 2. Prairie Knoll North (60 yd w/o Lights) 3. Sunshine Park Ball Fields 1-4 (80 yd w /Lights) 4. Sunshine Park Ball Fields 5 -6 (Practice fields only) 5. Middle Soccer Field #3 (100 yd w/ Lights) 6. Andover Station North Fields 1 -3 (60 yd w/ Lights) 7. Shadowbrook (Small Field) — Practice use 8. Hawkridge — Practice use 9. Lions Park — Practice use 10. Terrace Park — Practice use Number of practice fields /rinks needed per week this year 120 (40 Teams, 3 Days /week avq) Time slot desired (list 2 choices) 1. 5:00 P.M 2. 10:00 P.M. List specific fields /rinks being requested (refer to attached listing) 1. Same as above. 2. Will also use elementary and middle school fields. Note: If association is planning to use fields from previous year, attach that schedule. Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 1/2/02 fielduse.doc 2 AN DOVE IT Y OF 1685 CROSSTO� rA 55304. (763) 755 -5100 A R.MN.US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: 7. Update of Irrigation of Parks /09 -14, cont. Date: July 16, 2009 INTRODUCTION The item is an update in regards to irrigation of parks, Project 09 -14. DISCUSSION As directed at the last meeting in May, city staff did send an e-mail out to all the associations to comment on the irrigation of parks that is being considered by the Park Commission. The comments were due on July 6 To date the staff only received 1 response from the Andover Athletic Association (AAA). See attached e -mail. ACTION REQUESTED At this point, the Park Commission will need to think about which park should be considered in 2011. Keep in mind that if Hawkridge Park is redeveloped, then this may be the park most likely that you may want to irrigate. We will have to wait and see what is up with North Metro Soccer Association after the staff prepares a plan and estimate of costs. No further action is necessary at this time. Respectfully submitted, Todd J. Haas HAEngineering \Parks \Park & Rec Packet Information \ltems\2009 \071609 \item 7.doc Todd Haas From: aaaboysbball @aol.com Sent: Thursday, May 28, 2009 3:03 PM To: Todd Haas Cc: pwbaseball @comcast.net; TVoltin @Farmersagent.com Subject: Re: Irrigation /2010 -2014 CIP for Parks Todd, AAA's Softball and Fastpich Directors both indicated that these fields don't impact us, and that they don't have an interest in proposing irrigation improvements for any others. Thanks, Steve Gompertz AAA President & Boys' Basketball Director - - - -- Original Message---- - From: Todd Haas <THaas @ci.andover.mn.us> To: aaaboysbball @aol.com; Joe Deitz <deitztcb @comcast.net >; jbbdanderson @msn.com; president @andoverfootball.org; andoverarealacrosse @comcast.net Cc: Pat Wilson <pwbaseball @comcast.net >; Mike and Pam Keeney <MNPKEENEY @COMCAST.NET>; Mark Miller <Marka.Miller @Comcast.net >; clbrouse @printcraft.com; admin @andoverfootball.org Sent: Fri, 22 May 2009 8:08 am Subject: Irrigation/2010 -2014 CIP for Parks Dear Associations; Over the past month, the Park and Recreation Commission has been working on the 5 year Capital Improvement Plan. One of improvements that has been discussed over the past few months by the Commission is the possibility of irrigating additional fields. At this point, 6 parks that have been identified by the Commission as parks that they feel should be considered over the next few years for irrigating. The parks (in no particular order) that have been identified by the Commission is as follows: Oak Bluff Park (1 soccer field), Andover Lions Park (1 ball field), Wild Iris Park (1 ball field), Hills of Bunker Lake West Park (1 ball field), Fox Meadows Park (possibility of 2 or more fields for either soccer or lacrosse or a combination of both), and Timber Trails Park (I ball field and 1 soccer field). There is one other park that is a possibility also for irrigation is Hawkridge Park which is may be considered to be redeveloped over the next couple years for possibly for soccer, lacrosse and/or football (for right now the Commission is looking at this park as soccer facility with the potential for others to utilize the fields if need be). At this point, the Park Commission would like some input from each of the associations as to your thoughts of the proposed parks and to also see how much interest there is from the associations there is in helping fund the potential irrigation improvements. If you have other parks that you are interested in having irrigated, please pass this on to me also. I know each you may be having association board meetings that are coming up within the next month and I know that each of you will need to discuss this with you board. So with that, the Commission is hoping that you can provide a response back to me so by Monday, July 6th that I can forward your comments to the Park Commission which will be meeting to further discuss this on Thursday, July 18th. If you have any questions, feel free to call me or e-mail me. Todd J. Haas, EIT Assistant Public Works Director/Parks Coordinator City Of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 763- 767 -5131 1 C I T Y O F F% 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 8. Update of Hartfiel's Park DATE: July 16, 2009 INTRODUCTION This item is in regard to the status of Hartfiel's Park. DISCUSSION Kameron Kytonen, Natural Resource Technician, has talked with the property owner about what is plans are for the property. The property owner has shown interest in selling but unfortunely due to the lack of city funds, that will not be possible even though most the property does not have a lot of value as most of the property is mostly wetland. We have encouraged the property owner to consider donating the property but to check with their tax accountant to see if there is any tax benefits by doing this. If you have any questions, feel free to contact Kameron at the city. ACTION REQUESTED No action is necessary as this is an update as to the status. This item will be placed on the outstanding issues list. Respectfully submitted, Todd J. Haas . r rim is q DATE: July 6, 2009 TO: City of Andover, Parks Department FROM: Captain Tom Wells SUBJECT: Andover Park Activity Quarterly Report April 1, 2009 — June 30, 2009 The following is a list of reports generated by the Anoka County Sheriffs Office regarding city park activity for the 2n quarter, ending June 30, 2009. Date: Time: Arrival: Location: Case Number: 04.23 1617 1625 Bunker Hills 09090300 A passerby reported a vehicle ""tearing up" the parking lot. The deputy located the vehicle and the male driver. The driver was issued a citation. The driver and the passengers were also told the repair the damage; the officer stayed until it was completed. 05.05 delayed report Prairie Knoll 09100991 A coach reported a theft of a Lacrosse net from the park. The theft occurred between 04.27 and 04.29. 05.10 1841 1849 Coon Creek 09105412 An anonymous caller reported juveniles at the railroad trestle throwing rocks and yelling at people. When the deputy arrived he observed seven kids standing on the railroad tracks over the walking path. He had the juveniles read the " "no trespassing" signs and explained it to them. They were cooperative and left the area. 05.11 1917 1926 Lions Park 09106253 A resident reported that while watching a softball game, her vehicle that was parked in the lot was broken in to and her IPod and wallet were stolen. The suspect broke the front passenger window to gain access. 05.22 2149 2156 Skate Park 09116515 A deputy responded to a call from a parent who stated his son's IPod was stolen from the skate park while he was skate boarding. 05.26 1751 1751 Skate Park 09119937 An anonymous caller reported juveniles in a vehicle drinking alcohol in the parking lot behind the Skate Park. When the deputy arrived he located the males who were drinking, underage, and in possession of marijuana and drug paraphernalia. Both males were tagged and released to their parents. 06.04 1657 1703 Bunker Hills 09128293 A caller reported smoke coming from the wood chips in the play area; he also stated he observed two juveniles in the area. When the deputy arrived he observed the wood chips smoldering but could not locate the source of the fire. The fire department responded and put out the fire. The juveniles were not located. 06.11 2134 2139 Avocet /158 09134637 A resident reported teens in the woods smoking marijuana and drinking alcohol. When the deputy arrived he did not locate anyone in the park. He contacted the reporting party who said the juveniles left prior to his arrival and showed the deputy where this type of activity happens. The caller was advised to call 911 immediately if they returned and this location was added to our extra patrol list. 06.26 1842 1850 Prairie Knoll 09148379 A resident reported a vehicle blacked out in the parking lot. The caller thought it was suspicious and that they may be dealing drugs. The deputy arrived and located the vehicle which was legally parked and unoccupied. The deputy talked to the caller and advised him that there was nothing illegal. On follow -up the deputy learned that the vehicle belonged to a person with the soccer club who was at the High School setting up for a weekend soccer tournament. TW:II ITEM � ra C I T Y O F k& IND 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Assistant Finance Director SUBJECT: 2009 Second Quarter Financial Report DATE: July 16, 2009 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of June 30, 2009. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures CITY OF ANDOVER Park Improvement Fund Project Commitment Listing June 30, 2009 Actual Fund Balance $ (78,736.46) Additional Revenues Anticipated Anticipated Park Dedication Fee - 50 units Estimate* 139,700.00 Anticipated Park Dedication Fee - Commercial Estimate* 78,733.00 - Capital Projects Levy for Park Improvements Estimate* 57,680.00 - Total Funds Available (78,736.46) Carryfonvards/ 2009 Reserved Projected Commitments Budget Adjustments Actual Amount Andover Station North Ballfield Bldg 07 -22 - 40,871.11 44,154.52 - Annual Miscellaneous Projects 25,000.00 - 283.40 24,716.60 Debt Service Payment - SA Bonds - And St N Ballfields 129,659.00 - 129,659.11 - $ 154,659.00 $ 40,871.11 $ 174,097.03 Total Dollars Allocated for Park Projects 24,716.60 Park Improvement Funds Available For Future Projects: $ (103,453.06) * This is an estimation and may need to be adjusted based on development activity. Andover Station North Ballfield Assessment 05 -15: Park dedication fee from Andover St N 2008 $ 129,659.11 pd 2009 129,659.11 pd 2006 $ 128,959.00 2010 129,659.11 2007 67,932.53 2011 129,659.11 2008 63,588.97 2012 129,659.11 7F 260,480.50 2013 129,659.11 2014 129, 659.11 2015 129,659.11 1,037,272.88 7/7/2009 2009 Park improv 2nd Qtr.XLS CITY OF ANDOVER Park Improvement Fund Balance Sheet June 30, 2009 Assets: Current Assets Cash - Reserved $ 24,716.60 Cash - Unreserved (103,453.06) Total Cash (78,736.46) Interest / Tax Receivable - Due From Other Governments Liabilities and Fund Balance: Liabilities Accounts Payable $ - Deposits Payable - Fund Balance Fund Balance 12 -31 -08 78,719.78 Excess of Revenues Over (Under) Expenditures (157,456.24) 7/7/2009 2009 Park Improv 2nd Qtr.XLS CITY OF ANDOVER Park Improvement Fund Revenues June 30, 2009 Revenues: 51100 - Property Tax - Current July 2009 Tax Settlement $ - Dec 2009 Settlement - 2009 Accrual - Subtotal - 51300 - Fiscal Disparities July 2009 Tax Settlement - Dec 2009 Settlement - 2009 Accrual - Subtotal - 53380 - Market Value Homestead Credit Oct 2009 MVHC - Dec 2009 MVHC - Subtotal - 53420 - State DNR Grants 54365 - Park Dedication Fees Subtotal - 56910 - Interest Income 1 st Qtr 545.79 2nd Qtr - 3rd & 4th Qtr - Subtotal 545.79 58125 - Contributions /Donations ABA - ASN Building 15,000.00 Prairie Knoll Park - Northern Natural Gas 1,095.00 Subtotal 16,095.00 Operating Transfers In Subtotal - 7/7/2009 2009 Park Improv 2nd Qtr.XLS CITY OF ANDOVER Park Improvement Fund Expenditures June 30, 2009 Expenditures: 61130 - R & M Supplies - Landscape Subtotal - 62200 - Rentals Subtotal - 63010 - Contractual Services * Northern Technologies, Inc - Sunshine Park - West Parking Lot 283.40 Subtotal 283.40 65200 - Buildings Andover St N Ball Field Building 44,154.52 Subtotal 44,154.52 65300 - Improvements Subtotal - 66200 - Special Assessment Andover St N Ball Fields Assessment 129,659.11 Subtotal 129,659.11 i IN * - Miscellaneous Projects 7/7/2009 2009 Park Improv 2nd Qtr.XLS C: I 1" Y 0 F N D 0XV7 WE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director' SUBJECT: 11. Review Outstanding Items DATE: July 16, 2009 Issues list as of 7/14/09 COMPLETED PROJECTS — ON -GOING PROJECTS - • Develop Site Plans for all existing parks which indicates the facilities available. (On- Going). • Andover Station North Ball Field Facility (property south of the old landfill) — Everything is completed except for the upstairs level still has some work to do (sheet rocking, painting, etc.). The staff is working on a lease agreement with the City Council for the building as the Andover Baseball Association is planning to store all of their equipment sometime in August after the lease agreement is signed by both ABA and the City Council. • Update of Park Dedication Improvement Fund Quarterly Report —Item is on the agenda. • Update of Quarterly Sheriff's Department Report on Park Patrol & Vandalism — Item is on the agenda. • Comprehensive Plan (Park & Open Space Chapter) —The Parks Chapter of the Comprehensive Plan has been approved by the Metropolitan Council. / am still waiting for Jim Lindahl and Bill Hupp to theirs in. Please bring your bound information packet to the meeting as they need to be updated. Everyone else should have received theirs in the packet. • City Hall Campus Hockey Outdoor Hockey Rink —The site is pretty much graded, seeded and mulched. The parking lot has been graded with recycled class 5. To date no word on the rinks if they have been purchased as of yet. • Hawkridae Park — Nothing new to report. • Hidden Creek East Park — Nothing new to report. Kameron Kytonen, Natural Resource Technician, is still working on a plan with the neighborhood. Word is that the neighborhood wants to get going on buying some trees yet this year. • Meadow North Park Playground -The installation of the new playground equipment has begun. The work should be done by the end of the month. • 138 th Avenue Tot Lot — The new playground equipment will be installed later on this month after the work is completed at Meadowood North Park. This is being funded from the Parks Department maintenance budget that they have received for replacement of playground equipment. That fund that receives about $45,000 a year. ON -HOLD PROJECTS — • Eveland Fields Scoreboards — As directed by the Finance Department, the city cannot make the commitment at this time until sufficient funds are available to help in purchasing the scoreboards. May want to include this as part of your discussion in May as part of your 5 Year CIP. H: \Engineering \Parks \Park & Rec Packet Information \Items\2009 \071609 \item 11.doc • Rose Park — This project is on hold. The Park Commission has agreed to meet with neighborhood informally to discuss the future redevelopment the park that could potentially include a couple hockey rinks and a free skating rink. The staff is looking at scheduling this sometime yet this summer to meet with the neighborhood. • Hartfiel's Park The project is on hold until the property considers their option but the city at this time does not have the funds to buy it. TASK FORCE UPDATES - Skateboard Task Force — (Hupp /Kowalewski) — Staff did receive a e -mail from Shaun Van Vark about the skate park competition that was held as part of Fun Fest and sounds as if went pretty well. The area is having some problems with litter. The Park Commission may want to stop by before the meeting to see and talk with the boarders about cleanup responsibility. OTHER ITEMS OF INTEREST — • Irrigation of City Parks — Item is on the agenda. • 2010 — 2014 Parks Capital Improvement Plan — Item is on the agenda. • Northwood's east Park — At the direction of the City Administrator, a security light has been ordered and will be installed within the couple weeks, which will hopefully take care of the issues that have raised by the neighborhood. Note: If you have any items that you would like to add to the list, let me know at the meeting. HAEngineering\Parks\Park & Rec Packet Information \Items\2009 \071609 \item 1 1.doc A C I T Y D F IN 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Add on Item. Consider 2009 Softball /Baseball Tournament Application /Andover Baseball Association DATE: July 16, 2009 INTRODUCTION This item is in regard to considering the attached baseball tournament application form for the upcoming 2009 fall softball /baseball season as requested by the Andover Baseball Association. DISCUSSION The Andover Baseball Association has made application for baseball tournament (Tri City All -star Tournament). The new tournament is identified in bold below and does not conflict with any of the other tournaments that have yet has been played. - July 17- 19 /ABA/In House End of the Season /Fields 1 -6 at Sunshine Park, City Hall Park Complex -Field #7 - July 17- 19 /ABA/Gopher State Tournament of Champions 14A/Andover North Ball Fields (west, middle and east fields) - July 31- August 2 1ABA/MYAS State Rec. Championship 14/15 year olds/ Andover Station North Ball Fields (west, middle and east fields) - August 1- 2 /AAA/Field of Dreams Tournament/ Fields 1 -6 at Sunshine Park - August 14- 16 /ABA/Tri City All -star Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex -Field #7 ACTION REQUIRED The Park & Recreation Commission is required to consider approving the attached tournament application form from the Andover Baseball Association. Respectfully submitted, Todd as cc: Joe Deitz, ABA, (copy of item sent by e-mail) Z o0 9 S�t- � �o- S�1►a� � St.� -ec� k�- 2009 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: d 1 14d - &/- ro" /`'n�I� -r2 TOURNAMENT ORGANIZATION:: an001"ew 'egJe ba" �js�SoG TOURNAMENT SPONSOR: 4 c Owl_ TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): joe,41 ✓ IC j fz' (print name): 3 A50k1l � PIW L,' 614 nq ADDRESS: 1315 I�® C ADDRESS: I32n?) � %'�• NW CITY, STATE, ZIP CODE: A06w --e A4w CITY, STATE, ZIP CODE: Avi doyay' r M N . 553 04 PHONE: 7 4,34V-54 M 61? Yep S5S &2-981 ,Ss�sy PHONE:110� _ BIZ "�.�'7 (home) (work) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover 0 DATES OF TOURNAMENT: �/ / Y - M 'edLtyh l� PARK FE ES AND USAGE are as follows: (Check A or B) A. No Field Maintenance Adult - $275.00 tournament fee for the park ("), plus a $200.00 field usage fee per field D Youth - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the limer, lime and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the limer, lime and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. e Deposit Fees (Check A or B) A. $500 Profit Organizations 0 B. $250 Non - Profit Organizations Park usage as follows (Check fields requested to be used) Softball Fields Baseball Fields 0 Eveland Fields -North Field 0 Andover Station N. Ball Field Facility -West Field 0 Eveland Fields - Middle Field 0 Andover Station N. Ball Field Facility - Middle Field 0 Eveland Fields -South Field 0 Andover Station N. Ball Field Facility -East Field • ;Sunshine Park - Diamond No. 1 0 Hidden Creek North Park CQSunshine Park - Diamond No. 2 0 Pine Hills Park )'Sunshine Park - Diamond No. 3 0 Shadowbrook East Park -South Field Xtunshine Park - Diamond No. 4 0 Shadowbrook East Park -North Field Sunshine Park - Diamond No. 5 unshine Park - Diamond No. 6 City Hall Park Complex #1- Diamond No. 7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location /distance of pitching rubbers and /or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth *iations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor. * If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. • The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. • During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. • Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO COHOL � rz a9 �ATP OUR MENT DlKtC nature) DATE OURNAMENT DIRECTO (signature) Revised: 12/4/08 tournapl.doc(12 /19/00) • ATTACHMENT A NON - INTOXICATING LIQUOR LICENSE - Applications for Non - intoxicating Liquor License must be included with this tournament application. The fee for a tournament Non - intoxicating Liquor License is $25.00. The application must be made out by a specific person (such as the Tournament Organization) and this person must be a resident of the City of Andover and affiliated with an Andover league team or local organization. The application for the Non - intoxicating Liquor License will be sent to the City Council and you will be contacted by the City Clerk if the license has been approved. DRAM SHOP INSURANCE - Minnesota Chapter 340 requires the municipalities verify Dram Shop coverage for the sale of non - intoxicating malt beverages. • •