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HomeMy WebLinkAboutAugust 20, 1992 o o o ~ o o CITY of ANDOVER Park and Recreation Commission Meeting August 20, 1992 7:30 P.M. 1. Call to Order 2. Residents Forum 3. Approval of Minutes 4. Hidden Creek East Park Plan Recommendation 5. Substandard Park Facilities 6. 1993 park Capital Budget update 7. 8. Chairman's Report 9. Adjournment 6:45 PM/Meet at Langseth's Park Q () o o o o ~ CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - AUGUST 20. 1992 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Jeff Kieffer on August 20. 1992. 7:30 p.m.. at the Andover City Hall. 1685 Crosstown Boulevard NW. Andover. Minnesota. Commissioners present: Tom Anderson. Mike Auger. Darrell DeLarco. Jim L i n dah I Roger Paulson. David Woods Assistant City Engineer. Todd Haas Public Works. Kevin Starr Commissioners absent: Also present: APPROVAL OF MINUTES July 23, 1992: Correct as written. but add the letter from Chairperson Kieffer regarding comments made at the public hearing for the Kelsey-Round Lake park as a part of the official record. August 6. 1992: Correct as written. MOTION by Anderson. Seconded by Lindahl. to accept the July 23 Minutes as written. Motion carried on a 3-Yes (Kieffer. Anderson. Lindahl). 2-Present (Auger. DeLarco). 2-Absent (Paulson. Woods) vote. MOTION by Auger. Seconded by Anderson, to approve the August 6 Minutes. Motion carried on a 3-Yes, (Kieffer. Anderson, Auger). 2-Present (DeLarco. Lindahl). 2-Absent (Paulson. Woods) votee. HIDDEN CREEK EAST PARK PLAN RECOMMENDATION The Commission reviewed the proposed park plan for Hidden Creek east with Mr. Starr. He reviewed the Items ordered for the park, stating they wi] I be within the $3.000 budgeted. He estimated the equipment wil I be Installed by mid-October. The Commission discussed moving the toddler park area to the northwest corner of the park to allow more room for future expansion of the park to include a ballfield. They also suggested putting in the topsoil and seeding prior to the Installation of the equipment. Mr. Starr stated he can put some lime on the park this fall. The Commission agreed. The Commission also agreed with the installation of a ten-stal] parking lot at the north end of the park. After talking with the residents about that location. there no longer apprears to be any objections. , ) , ~_ .J ) Andove" Pa"k and Rec"eation Commission Meetin9 Minutes - August 20. 1992 Page 2 (Hidden C"eek East Pa"k Plan Recommendation. Continued) MOTION by Anderson. Seconded by Auger. that we have a park layout simi liar to what is here with the exception to determine where the toddler park goes. In a couple weeks we wi]] go out and look at the site. possibly look more toward the northwest corner for the toddler park. A]so. put in a parking lot, a 10-sta]] parking lot to be installed this fa]]. It was the developer who strongly recommended putting that parking lot at the north end as soon as possible. Then as far as the vol leybal] court, Todd can lay that out where that might be. probably some where in the area close to the parking lot. The Commission is not recommending a ba]] fle]d for this year or next year. Motion carried on a 5-Yes. 2-Absent (Pau]son. Woods) vote. Mr. Haas stated he would have ag ]Ime put down on the walkway to the park plus some topsoil around the sides for finish. Concerning the request by a resident for a fence along the walkway. the Commission noted it is not the City's policy to fence walkways to parks. SUBSTANDARD PARK FACILITIES / Mr. Starr stated he is upgrading the substandard park facilities in Langseth's. Ter"ace. Pine Hi]]s and Red Oaks. After meeting at Langseth's this evening. he asked If the Commission agrees with the way they are dOing the swings. The problems have been that of children fal ling off of slides and other equipment. not with the swings. He Is finishing the parks with fine wash sand. which is easier on their machines. easier to rake out and cleaner. Mr. Starr also reported they have fixed up the pathway and bleacher area of the City Ha]] park complex on the Hanson Bou]evard side. The Commission agreed with what is being done to upgrade the playground equipment. When planning the parks. Mr. Starr recommended the Commission incorporate trees. He felt there should trees can be purchased quite reasonably. preferred to see what funding is left in the purchase of trees. be a tree program. Right now The Commission agreed. but the budget before considering Chairperson Kieffer stated it doesn't look ]Ike the grant for Kelsey-Round Lake park wi]] be completed this year. If that Is the case. the $20.000 which was earmarked as the matching funds for the grant would be available for other park improvements this year. The Commission did not know the amount of money spent so far this year. Mr. Haas stated he wrote up the expenditure for Pleasant Oaks from park dedication. The Commission disagreed. preferring to have everything come from the budget untl] that fund is depleted. M". Haas stated he would make that change. / ) \ \ ) , ) Andover Park and Recreation Commission Meeting Minutes - August 20. 1992 Page 3 (Substandard Park Facilities. Continued) Mr. Haas stated rough grading will need to be done this year in three parks. Creekview Crossing must be leveled. haul in some top soil. disked and seeded. Pleasant Oaks must stil I be disked and seeded and Class 5 should be put on the parking lot. Also some trees planted along the one side. Hidden Creek East will need topsoil and ag lime on the path. He is going to ask for quotes from three contractors for those projects. The Commission asked that the contracts for those projects include a specific completion date that the contractor agrees to. Mr. Haas agreed. " ,) When looking at expenditures. the Commission determined that the $6.000 needed for Pleasant Oaks should come out of the budget. Mr. Haas also estimated $4.000 to $5.000 wil I be needed for the three projects he will contract out. That leaves about $10.000 remaining from the original $20.000 earmarked for Kelsey-Round Lake park. The Commission felt it may be possible to order equipment for another park. such as Creekview. out of this year's budget and instal I it next year or upgrade more parks with it. Another suggestion is to purchase trees for the parks. Howard Koolick. former Finance Director. addressed the Commission. stating to date the checks have not been cut for any park capital improvements. He has not yet received the Invoice for the milfoil cleanup on Crooked Lake. Mr. Haas stated he will determine what happened to that check request. Mr. Starr stated the Terrace/Chapman park is the oldest one in the City and needs to be upgraded. He recommended pul ling the old equipment and refinishing it to be used elsewhere. and order new equipment for that park. He estimated a cost of $3.000 for equipment with the City doing the installation of equipment and timbers. The Commission agreed. Mr. Starr also noted the same thing must be done in the Red Oaks park. MOTION by DeLarco. Seconded by Lindahl. to spend not to exceed $3.000 for equipment at Terrace Park to come out of the capital improvement budget. Motion carried on a 5-Yes. 2-Absent (Paulson. Woods) vote. , ,-) The Commission asked that they have more specific cost figures for capital improvements for the next meeting so a more accurate determination can be made on other Improvements to be ordered yet this year. Chairperson Kieffer also stated if the Parks Department is getting too far behind. they would contract the projects out so they can be completed this year. , \ l'J f '~ ~-) I , ./ Andover Minutes Page 4 Park and Recreation Commission Meeting August 20. 1992 1993 PARK CAPITAL BUDGET UPDATE The Commission acknowledged the report by Mr. Koollck that there will be approximately $28.000 for capital Improvements in 1993 plus $20.000 for matching funds for Kelsey-Round Lake park. Chairperson Kieffer noted the budget has not yet been approved. The Commission also discussed other projects such as bringing more parks up to safety standards. upgrade existing parks before doing the new parks. the purchase of trees for the parks. and install a well In Hawk Ridge which would be used to flood the skathing rinks and might also be able to be used Jointly by the Fire Departments in both Andover and Oak Grove. The Commission suggested the Staff pursue a Joint project with both Fire Departments on the installation of a well In the Hawk Ridge park. Chairperson Kieffer suggested the Commission meet with representatives of the Andover Athletic Association to discuss another park complex project. / "- '- ) With the number of project areas being pursued. Chairperson Kieffer asked If the Commission would prefer to work In smaller committees rather than handle them as a group. Another park complex and the Adopt-a-Park program are two programs he felt should be given priority and need to be formalized. The Commission preferred to operate as they are currently doing. The Commission talked about tree plantings needed in Pleasant Oaks. Mr. Starr stated the City Is investigating the possibility of using a tree spade as a demo. Chairperson Kieffer stated he would talk with Chuck Cook. the developer of Pine Hills. about getting more trees if a demo machine does become available. MOTION by Anderson. Seconded by DeLarco. to adjourn. Motion carried on a 5-Yes. 2-Absent (Paulson, Woods) vote. Meeting adjourned at 8:45 p.m. ';:;~:t~~L Marcella A. Peach Recording Secretary , \ \J