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HomeMy WebLinkAboutJune 18, 1992 o o o ~ o o CITY of ANDOVER Park and Recreation Commission Meeting June 18, 1992 7:30 P.M. 1. Call to Order ~ \01 2. Residents Forum 3. Approval of Minutes 4. Leeman Lake Estates Park Dedication 5. Items to Discuss at Joint Meeting with City Council 6. 7. Chairman's Report 8. Adjournment o o o o o CA CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - JUNE 18. 1992 MINUTES The Regular Bi-Monthly MeetIng of the Andover Park and Recreation Commission was called to order by ChaIrperson Jeff Kieffer on June 18, 1992,7:30 p.m., at the Andover CIty Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. CommissIoners present: Mike Auger, Darrell DeLarco, Roger Paulson, David Woods (arrived at 7:36 p.m.) Tom Anderson, Jim Lindahl Public Works Superintendent, Frank Stone Others CommIssIoners absent: Also present: APPROVAL OF MINUTES June 4, 1992: Page 3, first paragraph, delete "The Commission specifIcally mentIoned the desIre for trees In the HIdden Creek West park on Bunker Lake Boulevard." Replace with, "When the City planted trees in the Hidden Creek West park some tIme ago, the resIdents did not care for them and they died. Because of that, the Commission did not wish to put any of these pine trees in that park at this tIme." MOTION by DeLarco, Seconded by Paulson, approval of the Minutes wIth the above mentioned change. MotIon carrIed on a 3-Yes (Kieffer, DeLarco, Paulson), 1-Present (Auger), 3-Absent (Anderson, Lindahl, Woods) vote. LEEMAN LAKE ESTATES PARK DEDICATION The Commission agreed to take cash in lieu of land for this proposed subdivision, noting there is a park In that vIcInity to the east In the City of Ham Lake. MOTION by DeLarco, Seconded by Auger, to take cash in lIeu of land for Leeman Lake Estates. MotIon carrIed on a 4-Yes, 3-Absent (Anderson, LIndah, Woods) vote. The Intent is that an appraiser will be hired to provide a market value of the land. The park dedIcation wIll be 10 percent of that raw land market value. ITEMS TO DISCUSS AT JOINT MEETING WITH CITY COUNCIL The Commission agreed to dIscuss the following topics wIth the CIty CouncIl at a Joint meeting on Thursday, July 23, 1992: , o ~ o (-) u Regular Andover Park and RecreatIon CommissIon MeetIng MInutes - June 18, 1992 Page 2 (DIscussion Items with City Council, ContInued> - Adopt-A-Park Program - Kelsey-Round Lake Park - OrdInance 10, Section 91.07 Park DedicatIon to discuss the hIring of appraisers - Future Deveiopment of City Hali Complex - Fee for Use of Sports FIelds - Better CommunIcatIons - Need for Park Coordinator The CommIssIon discussed the proposal of requIring anyone using the sports fields in the CIty parks such as baseball, softball, soccer or hockey, to pay a fee for the use of the fields. (CommIssIoner Woods arrived at this time, 7:36 p.m.> It was generally felt that all organIzations would be treated the same, Including the Andover AthletIc AssocIatIon even though they provide other servIces and volunteer time for the CIty. It was not known at thIs tIme whether the fee wouid be per player or per team. The fees would be used to Improve the playIng fIelds and build addItIonal ones. NotIng the Increased costs for the use of these fields, Mr. Stone poInted out that oniy ten sateilltes were purchased for the parks thIs year, plus the Andover AthletIc AssocIatIon paId for four more. WIth the increased usage of the fIelds, he felt the CommIssIon wIll need to budget for at least 20 satellites for next year. He also envIsioned the usage fees payIng for attendants at the Ice rInks In the wInter. CommissIoner Auger agreed to see that the neighboring cIties are surveyed as to whether or not they charge a usage fee for their playIng fIelds and on what basIs the fee Is charged. The CommissIon also felt that if this is somethIng that the CIty CouncIl agrees to, they would meet wIth the local youth athletIc assocIations to explain the proposal. It was hoped a fee schedule could be establIshed to begIn in the spring, 1993. As another topIc of dIscussIon wIth the City CouncIl, the CommIssIon hoped to brain storm Ideas to provide better communIcatIon between the CommIssIon and the CouncIl. It was felt the JoInt meetIngs will defInItely help allevIate mIsunderstandIngs and provIde a better sense of dIrectIon for the CommIssIon. FInally. the CommIssIon asked to dIscuss the possIbilIty of hIrIng a part-tIme or full-tIme park coordInator or recreatIonal dIrector. WIth the Increased usage of the parks, It was felt the tIme Is near when an addItIonal Staff person wIll be needed to coordInate the actIvItIes. ThIs mIght be another use for the usage fees for the sports fIelds. ,-) u J Regular Andover Park and Recreation Commission Meeting Minutes - June 18, 1992 Page 3 CHAIRMAN'S REPORT Chairperson Kieffer stated in reading the minutes of the Andover Athletic Association he found their need for additional satellites and for T-Ball fIelds. Apparently they have already addressed the satellIte Issue by payIng for fou~ of them. M~. Stone unde~stood that one or two fIelds they had requested are not being used, specifIcally notIng PraIrIe Knoll. The CommIssIon felt they should be made aware of when fields wIll not be used by the AAA, suggestIng there be better communIcatIons wIth that organIzatIon. CommIssIoner DeLarco suggested Public Works relocate the satellIte In Strootman park so vehIcles cannot drIve beyond the parkIng lot area. ChaI~person KIeffe~ reported he had a call from a resIdent regardIng the Oak Bluff pa~king lot. Apparently people are parkIng on the streets and In lawns because there is no room In the pa~klng lot. Mr. Stone ag~eed to look at the issue further. ChaI~person KIeffer stated the pa~k dedIcatIon fees f~om the various plats are starting to come in. He recommended the CommissIon make a ) determinatIon as to how those funds wIll be spent. ChaIrpe~son KIeffer asked about obtaining a tree spade to remove the pine trees in the proposed PInewood Estates plat. Mr. Stone stated they have obtaIned a bid of $1,400 to rent a spade for four weeks. He will get several othe~ bids sho~tly. ChaI~person Kieffe~ stated he talked wIth the developer, and It appears the City wIll only have from about June 29 o~ 30 to July 10, one to two weeks, In whIch to ~emove the trees. Stakes wIll mark where the roads are to be put, and the City can ~emove trees within 30 feet on both sides of the staking. Mr. Stone stated that KevIn Starr has an Idea of whe~e he wants the trees to be placed. The CommIssion suggested they be placed close to resIdents who wIll be able to care and water them. They also suggested that a letter be prepared to gIve to the residents notIfyIng them that the CIty Is transplantIng the t~ees and provIding instructions on daily or eve~y-other-day watering of the trees untIl freeze-up. M~. Stone stated he will be able to obtaIn wood chips to put around those trees, though that would not be done until transplantIng has been completed. MOTION by DeLa~co, Seconded by Woods, to adjourn. Motion carried on a 5-Yes, 2-Absent (Ande~son, LIndahl) vote. The meetIng adjourned at 8:30 p.m. The next meeting will be on Thu~sday, July 9, 1992. ': '. / Respectfully ~'l 1\f\~ Cl ~~ Ma2cella A. Peach, RecordIng Secretary