Loading...
HomeMy WebLinkAboutApril 2, 1992 o o o .~ CITY of ANDOVER Park and Recreation Commission Meeting April 2, 1992 7:30 P.M. 1. Call to Order 2. Residents Forum 3. Approval of Minutes 4. Approve 1992 Softball Schedule 5. Anoka Football Boosters Cleanup Day - May 9, 1992 6. Approve 1992 Park Capital Improvements, Cont. 7. 8. Chairman's Report c=) 9. Adjournment NOTE: MEET AT NORTHWOODS PARK AT 7:00 PM o o o o o o CA CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - APRIL 2, 1992 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Jeff Kieffer on April 2, 1992,7:30 p.m., at the Andover City Hall. 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson. Mike Auger. Darrell DeLarco, Jim Lindahl Roger Paulson, David Woods Assistant City Engineer, Todd Haas Public Works Superintendent, Frank Stone Public Works/Parks, Kevin Starr Others Commissioners absent: Also present: RESIDENT FORUM Jenelle Simmon. 14760 Kiowa and Becky Koski. 440 147th Lane - noted the petition presented to the Park and Recreation Commission at the last meeting for playground equipment in the Meadowwood Park. Because of the traffic on 147th Lane, they would prefer the equipment be placed in the other park. Chairperson Kieffer explained several items of playground equipment was discussed. It will be discussed further as the last agenda item this evening. Rick Johnson. 2451 179th Lane - stated the problem of late night traffic into the Hawk Ridge park over the years has increased. He has called the police, who have been very responsive; but he didn't want to be cal ling them al I the time. Because it is off the road, he was hoping to get a street light to deter some of the traffic coming in after 1 o'clock in the morning. Mr. Stone stated he added one park iight for Hawk Ridge park to the capital improvement budget. The Commission also urged him to call the police whenever there is a problem. Mr. Johnson - asked if a sign could be put up at the entrance to the park indicating the hours the park is open. Chairperson Kieffer stated the Commission will look at that. APPROVAL OF MINUTES March 19, 1992: Page 2, third paragraph from bottom, questioned whether the motion included "with provision by the landowner..." The Commission agreed the language of the motion should end after the word "presented.", deleting the remainder of the sentence. \ '-~ \ ~) , / Park and Recreation Commission Meeting Minutes - April 2, 1992 Page 2 (Approval of Minutes, Continued) Page 3, first paragraph referencing the need to amend the ordinance. Mr. Haas stated the polley is not in the ordinance and that that issue will be on the Agenda for the next meeting. Because the wordIng of the paragraph was accurate, no change was made. Page 5, bottom paragraph: clarify wordIng of the last line to state "...other than park equipment." instead of "other general traffic." MOTION by Anderson, Seconded by 1992, Minutes with the changes. (Paulson, Woods) vote. Lindahl, to accept the March 19, Motion carried on a 5-Yes, 2-Absent APPROVE 1992 SOFTBALL SCHEDULE The Commission first reviewed the requests of the various groups for usage of the basebal I and softball fields in the City. \ . ) Constance Free Church - a field for Tuesdays beginning the middle of May to August 4 beginning at 7 p.m. 30 to 40 percent of the players are Andover residents. Spirit of Christ Lutheran Church - Kellv Johnson. 9787 Palm Street. Coon Rapids - is in the same men's softball league as Constance Free Church. They also need one fIeld for Tuesdays at 7 p.m., preferably one at City Hall. Ham Lake Baptist Church - Ross Rosendahl - stated they used the Prairie Knol I field last year, which is fine with them. They are also in the same league as Constance Free Church and Spirit of Christ Lutheran Church and have the same request for Tuesdays at 7 p.m. Andover Athletic Association - Dave O'Toole and Steve Acorn - noted the schedule presented to the Commission which utilizes all the fields available in Andover every evening. One of the applications Is for tournaments only on three weekends in July. The dates should be corrected to July 10, 11 and 12; July 17, 18 and 19; July 24, 25; and July 31, August 1 and 2. They also explained the registration for the Andover Athletic Association as increased to 1500 kids divided into 103 teams. They need all four fields at City Hall plus the school and al I neighborhood parks. Federal/Hoffman Men's Fun Softball League - Deb Knutson and Bob \ Nassif - stated they are no longer able to play in Anoka because of ,~ the increased use of their fields by the youth leagues. They have been playIng in Anoka for the past 13 years; it is an all Hoffman league. Ten teams play during the evenings between 5 and 9 p.m., plus they would require two fIelds In the morning for the second shIft people. They also have one tournament at the end of the season. . I \ , / Park and Recreation Commission Meeting Minutes - April 2, 1992 / Page 3 (Approve 1992 Softball Schedule, Continued) Morrell's Trucking Women's Softball - RandY Morrell. 167th Avenue - needs a practice field Wednesday evenings during the month of April only from 6 - 7:30 p.m. He'd prefer a field at City Hal I, but the Hawk Ridge field, which Is the one they used last year, is also acceptable. Once the season starts, all of their games will be played at SRO. About 6 or 7 of the women are Andover residents. Because the practice schedule did not conflict with any of the other requests, the Commission agreed to schedule Field 1 at the City Hall Center for Morrell's Trucking Women's Softball to practice on Wednesday evenings from 6 - 7:30 p.m. during the month of April. In discussing the other requests, the CommissIon agreed to continue with the polIcy of providing fields for the youth first, then look at the adult leagues. After considerable discussion and negotiations between the various groups, the Commission and those representing the requests agreed to the following: , / Schedule City Hall fields for Federal/Hoffman Men's Fun Softball League on Mondays, 3:45 to 6 p.m. FIeld 4 is scheduled from 3:45 to 6:14 p.m. on Mondays. With the adult league leaving as the youth leagues are coming in, the Commission cautioned that care be taken by the Hoffman players with regard to traffic flow, language used, and care of the fields. The park rules regardIng alcoholIc beverages wil I also be enforced. Mr. Stone was concerned about the care of the fields. Hoffman representatives stated they wil I dress the fIelds. AAA representatives also stated their coaches are willing to dress the fIelds before the games. They'd also be happy to fix the fields If the taconite Is available. Mr. Stone stated it can be available on the neighborhood park fields, but his people will do that work on the City Hal I fields. Also, the City wil I not maintain the school fields. He wil I be monitoring the fields; and if there is too much wear, he may require the use be cut back. Mr. Stone stated he will also be monitoring to be sure the fields are used as scheduled. The Commission urged those present to notify the City if there is a schedule change. Mr. Stone also asked that everyone be made aware that cars parked on the grass will be tagged. Cars are to be parked in the parking lots or on the roads. , Mr. Nassif - stated in the past, Hoffman paid the City of Anoka $200 per fIeld as a maintenance fee. They'd be wIlling to pay that fee to Andover as well, which amounts to $800 for the four fields. He also asked the CIty's plans for more development of fIelds. Chairperson Kieffer noted the expense in developing new fields, that there Is no major plan within the next five to ten years, but that the City does own property across from City Hall. , / \ '-- ) : ) "- Park and Recreation Commission Meeting \ Minutes - April 2, 1992 j Page 4 (Approve 1992 Softball Schedule, Continued) Mr. O'Toole - stated the Athletic Association is thinking about forming a group to do fund raising over the next two to three years. If there definitely is land available for developing a ball field park, they will proceed with that. Representatives from Hoffman stated their company may be approached for funding, as they would be willing to work with the City and the youth leagues. Chairperson Kieffer again noted the possibility of a regional park being developed on the City-owned property just south of the City Hall. To summarize the 1992 Softbal I schedule agreed to this evening: Morrell's Trucking Women's Softball - Field 1 at the City Hall Center to practice on Wednesday evenings from 6 - 7:30 p.m. during the month of April. ) Federal/Hoffman Men's Fun Softball League - Mondays, Fields 1,2, and 3 at the City Hall, 3:45 to 6 p.m. Field 4 scheduled from 3:45 to 6:15 p.m. on Mondays. Because of a possible conflict with Community School schedules during the mornings, Hoffman representatives were asked to work with Mr. Haas regarding the need for fields on Wednesday mornings. Mr. Haas will come back to the Commission with a recommendation. Friday evening make-up games are also to be scheduled through Mr. Haas. Mr. Haas was also asked to come back to the Park Board with a recommendation regarding a maintenance fee from Federal/Hoffman for the use of the fields. The three churches - Representatives of the churches agreed they need two fields between the three churches on Tuesday evenings. The Prairie Knoll field was scheduled for the churches on Tuesday evenings from 7:15. Other fields that were considered were Green Acres, Lund's Evergreen Estates North, and Hidden Creek North. The main concern is the availability of parking spaces at the neighborhood park fields for the adult church leagues. AAA representatives agreed to look at their schedules again to free up a field for Tuesday evenings to be used by the Church leagues. Mr. Haas will coordinate the arrangements. Chairperson Kieffer also informed project which will be done by the Thursday, May 7 and on August 22. use of the fields on May 7. those present Boy Scouts at There may be about the cleanup the City Hall site on a conflict with the MOTION by DeLarco, Seconded by Lindahl, to approve the 1992 softball schedule as agreed to this evening. Motion carried on a 5-Yes, 2-Absent (Paulson, Woods) vote. \ / MOTION by Anderson, Seconded by DeLarco, to accept the dates of the Andover Athletic Association for their tournaments (July 10, 11, 12; July 17, 18, 19; July 24, 25; July 31, August 1, 2>, upon receipt of the deposit fee. Motion carried: 5-Yes, 2-Absent (Paulson, Woods). , , ~) u :,~ Park and Recreation Commission Meeting Minutes - April 2, 1992 Page 5 ANOKA FOOTBALL BOOSTERS CLEANUP DATE - MAY 9. 1992 Harlan Danner. Anoka Football Booster Club - reviewed the club's annual Community Cleanup Day project which has been scheduled for May 9, 1992. He requested volunteers from the Commission to help with overall supervision and transportation and asked what project the City wishes them to do. The Commission felt the project is very beneficial and rewarding and agreed more cleanup is necessary in the Kelsey-Round Lake Park. They guessed around 20 people would be needed to clear the brush and pick up debris. Several Commissioners also tentatively volunteered to help, noting it can be finalized at the May 7 regular meeting. Mr. Danner stated his group will find additional volunteers to help with trans- portation. He will work through Mr. Haas to finalize the project. APPROVE 1992 PARK CAPITAL IMPROVEMENTS. CONTINUED . ~ \J Discussion was on the Pleasant Oaks park. With the development project to the west, a road will be built over a portion of the park, Staff felt the park wil I be too small for a bal I field. The Commission noted the neighbors would like a ball field for their own use, as many of them like to get together to play for recreation. Mr. Starr noted the backstop has four sections, and two of the sections could be used elsewhere. The Commission agreed to view Pleasant Oaks park prior to the April 16, 1992, regular meeting. Mr. Haas stated he wil I have stakes placed so the Commissioners can determine the park boundaries. Chairperson Kieffer also noted the residents around Hidden Creek East park presented a petition last year for park development. Because of the petition, he felt the Commission should address it. Mr. Starr stated the dirt work is done in the park, but there is no equipment. At this point the Commission suggested it be developed similar to Meadowwoods South Park as shown on the draft of the capital budget request. Ideally the petitioners should pick out the equipment they would like within a specified budget amount. After further discussion, the Commission agreed the residents for both the Hidden Creek East and Meadowwoods South Park should pick out the equipment they would like in the parks; however, the Commission must first make the determination of the budget amount for the various parks. It was agreed to continue the item to the next meeting at which time a budget wfll be determined which is in line with available funding. ) CHAIRMAN'S REPORT WEYBRIDGE PLAT PARK DEDICATION - The Commission discussed the proposal of Jerry Windschitl for park dedication on the Weybridge plat as to , \ , / ~) Park and Recreation Commission Meeting Minutes - April 2, 1992 ,/ Page 6 (Chairman's Report, Continued) what they understood they were accepting. At the last meeting, the Commission agreed to $5,720 per acre as proposed. It was the Commission's understanding that that amount applied to Phase I, the first 13 lots, only. According to the policy, if the following phases come in within the next six months, that per-acre amount will be acceptable. However, beyond six months, the policy al lows the Commission to require the land to be reappraised prior to agreeing on a per-acre cash settlement. The Commission wanted that point clarified with the developer, and directed Mr. Haas to write to Mr. Windschitl of that understanding. BOY SCOUTS PROJECT - Chairperson Kieffer again reported on the Adopt A Park project the Boy Scouts are proposing. They would like to adopt the City Hall complex for this year, to clean it up on May 7 and on August 22, and at the same time, to have bal I games and a picnic. Mr. Starr stated they can contact City Hall to reserve the park for those dates. If they need equipment such as bags or a dumpster, the Staff wil I set it up for them. , ) BUDGET - Chairperson Kieffer stated the latest figure in the park dedication fund is $23,718.23. That does not include any funds that came in during March, and there will be dedicated funds coming in that have already been agreed to by the Park Commission. The Commission generally agreed they did not wish to drain all of these funds for capital improvements this year. Park capital improvements wil I be discussed at the next meeting. NORTHWOODS PARK - The Commission generally agreed the Staff should get it graded. They also suggested the two sections of the backstop from the Pleasant Oaks park should be used in this park. KELSEY-ROUND LAKE PARKING LOT - Chairperson Kieffer reported the State was not interested in viewing the site again and is staying firm in its requirement of having an entrance and parking lot to the park on the southern end. Commissioner Auger stated he also talked with State representatives, receiving the same information. They want the City to have a park, though they don't care where it is specifically located. Because the impression is the City is required to have a parking lot on the southern end of the park, the Commission was polled as to their preferred location. AI I five Commissioners present felt the best location would be off of 151st because less residents will be disturbed at this time and future residents wil I then know a parking lot exists there, because it is a direct access from Seventh Avenue, \ there was less objection to it at the public hearing, and the location / is about equal distance to the proposed bridge to the island as from 149th Avenue. , , ) '-' \ ',-) " Park and Recreation Commission Meeting Minutes - April 2, 1992 Page 7 J (Chairman's Report, Continued) MOTION by DeLarco, Seconded by Anderson, to recommend to the City Council that the southern parking lot to Kelsey-Round Lake Park be located at 151st. Motion carried on a 5-Yes, 2-Absent (Paulson, Woods) vote. NEXT MEETING - There was a brief discussion to reschedule the next meeting to April 23 because April 16 is Holy Thursday. Because of conflicts with several Commissioners, it was agreed to leave the meeting as scheduled. The Commissioners were reminded that prior to that meeting on April 16, they are to meet at Pleasant Oaks park. MOTION by DeLarco, Seconded by Anderson, to adjourn. Motion carried on a 5-Yes, 2-Absent (Paulson, Woods) vote. The meeting adjourned at 9:59 p.m. Respectfully submitted, ) \~c:y~ Marcel ia A. Peach Recording Secretary ! /