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Home My WebLink AboutACCAC - May 11, 2009 0 ~DO~ COmmllh'3! 6'dhIPI' Andover Community Center Advisory Commission Monday, May 11,2009 6:00 pm Andover City Hall Conference Room 1. Call to Order - 6:00 p.m. 2. Approve Meeting Minutes - April 13, 2009 0 3. Mission Statement 4. Surveys 5. Staff Update - YMCA Usage Fees - Field House Event Fees 6. ACC Programming Status 7. Other Business 8. Adjournment 0 There are many nonprofit organizations dedicated to worthy causes. A mission ~ ~ statement is designed to convey the purpose fora nonprofit organization. This ~ statement needs to be clear and concise while communicating why the . ~ organization exists. Those who write a mission statement are aware of the goals 's? of the group, its activities and its priorities. An effective mission statement is the ~ ~ driving force behind a nonprofrt organization. ~ . ~ The mission of the Big Flats Community Center is to enhance the lives of our citizens .. by providing a quality facility and by offering diverse recreational, educational, cultural, and public interest activities. The Big Flats Community Center is a handicapped accessible, multi-purpose, multi-use facility intended for the use of Big Flats residents of all ages: youth, families, seniors. It is located on the Big Flats Municipal Campus on Maple Street next to the Town Hall. New programs are being added daily. For questions and additional information, or if you would like to teach a class or volunteer, call the Community Center - 562-8443 ext. 303 between the hours of8am and 4pm. The Roslindale Community School Center Council is a community based, non-profit, tax-exempt corporation that strives to enhance the quality oflife for residents of Roslindale and surrounding communities by providing low-cost, quality recreational, 0 cultural, and educational activities for all ages. Programs include: Recreation! Athletics, Aquatics at the Flaherty Pool, Computer Learning Center, Senior Programming, Tiny Tots Preschool, After School, Kindergarten, After School Tutoring and Enrichment, Summer Day Programs, Youth Outreach Programming. The Archdale Community Center is a community-based, tax-exempt organization providing quality and affordable recreational, cultural, social and educational activities and services for the children, youth and families from the Archdale Housing Development, the Roslindale neighborhood and surrounding communities. Our goal is to provide all residents with new and exciting programming that is consistent with their needs such as, fully licensed after school programs for ages 6-12, Boston Youth Connection for Teens, Computer Center for Youth/Teen Access and Adult Classes, SERVE New England (purchase of food packages), Membership Drop-In for Homework Assistance, Smart from the Start Child care Program, STEP & Double. .. . . . Like "our Fountain" which stands at the heart of the community, so too does the Community Center. Its mission is to server the Fountain Hills residents by providing an opportunity to enhance the quality of life for its citizens by: . Providing a gathering place for civic, non-profit and community events . Promoting the arts 0 . Developing a conference and convention trade As we work together to make the community center the "height of desert living. " Draft 5/6/09 l\ 0 Andover Community Center Open Gym Survey Instructions: Please have the person in the household most likely to participate in unstructured sports activities respond to the following questions. If more than one member of the household would like to complete the survey, you may also complete the survey online at www.cLandover.mn.us. Gender: M F Age Range: Under 18 18-25 26-35 36-45 46-55 56-65 65+ Have you participated in open gym basketball or volleyball at the Andover Community Center? YES NO 0 If Yes: Which sport do you normally participate in? Basketball Volleyball Both How many times per month do you normally participate? 0-1 2-4 5-8 9+ If No: . Which sport would you be most !i'i1Y to participate in during an open gym time?:'. - Basketball Volleyball Neither Why do you not participate in open gym basketball or volleyball (circle all that apply)? -Not interested in basketball or volleyball 0 -Not aware of open gym basketball or volleyball hours -Open gym hours don't fit my (or my family's) schedule ,'to) ,. Draft 5/6/09 0 -Not nough fr time to participat . -Open gym is too costly ($2 admission for residents) -Open gym times are too crowded -Don't feel comfortable/safe participating in open gym ( 0 0 Survey Options 0 I) Anoka County Shopper - Insert - Delivers to 7,921 households (Andover has nearly 11,000 households so this option would not reach every household). $60/thousand black & white, $64/thousand pastel paper, and $74/thousand on an astrobright. Full color flyers are $104/thousand for 10,000. livers to 7,921 households. 2) Direct Mailing - Done by ACC staff - Letter size survey stuffed in envelope $473.00 - 11,000 Printed Envelopes with bulk permit # printed $2,860 Bulk Postage II ;000 x .26 cents (postage) $84.48 - Paper 22 Reams x $3.84ea $360 Labels est. Additional Cost if business reply used Direct Mailing Postcard 3) Andover Today Newsletter- Mailed to every household approx. 11,000. Would require taking up 2 pages. Business Reply Postage Options 0 Option 1 $180 Annual Permit Fee .72 cents + I st class postage (letter or postcard) - for each returned piece or Option 2 (High Volume Option)" $180 Annual Permit Fee ,$550 Maintenance Acct Fee .8 cents + 1 st class postage (letter or postcard) - for each returned piece , **Roughly we would need at 770 pieces or more returned for this option to payoff Ifbusiness reply stamp not used, participants could return to City Hall, YMCA Community Center. If they turn in could they receive a free :xxxxxxxxxxxx? Would YMCA like to include questions/share cost of project? 0 i (0 j Andover YMCA Community Center j Advisory Commission j 0 Status Report 2009 j l Discussion - In Progress . Meetin2 with Mike Sullivan - Anoka Hennepin School District Board Member - Frank to contact Mr. Sullivan to set-up meeting date with ACC staff, discuss future usage options. . YMCA Field House Rental Rates. Programming/Revenue - In Progress . Fun Fest - Participated in meeting 4/23. Working on Skateboard Park Event, Craft Sale and possible dog demo by Anoka Kennel Club. . Advertisin2 Packa2es - In process of securing business names and addresses of The Village shopping center in Coon Rapids. Special offer through July 1, 2009 - 50% off any advertising package contract. . Anoka Area Chamber Meetin2 - 5/7/09 0 . Field TriDs - Continuing to contact schools and market field trips. In the process of finalizing rental contract information with YMCA staff. Brochure established, locations and age groups discussed, printing/delivery options finalized, we did receive an inquiry on at least of the schools contacted. Currently working on an abbreviated version of the brochure directed to daycare centers for Tot-Time Field trips. . Andover Summer Hockev Festival Tournaments - Plan, budget, and registration items all in place. Marketing of the tournaments continue - Ad's in Let's Play Hockey (began week of2/23), email blasts to district 10 hockey presidents as well as other district coaches, info in submitted to Sports Week (ECM newspapers, flyers, Taho Sports. Completed . Anoka County Kennel Club - The club's board has approved to make the ACC their new "home". They will host their monthly board meetings here and will reserve FH space periodically. They've secured a date in November for their 2009 ACMKC Canine Good Citizen/Therapy Dog International Demo and Certification. 4/09 . Advertisin2 Packa2es - Mailing sent to more than 150 Andover based businesses on 4/6/09. Special offer through July 1, 2009 - 50% off any advertising package contract. Additional mailing sent 5/5/09 to all the businesses who had exhibited at the Home Show. 4/09 . Resident vs Non-Resident Usa2e/Fees - $2 Y outhlResidents $4 for Adult Non 0 Residents - will go to council for approval and be in effect 9/1/09. 4/09 Revised 5/6/09 Financial Needs Progress Report May 2009 Andover Community Center 0 Funding Needed $19,000 - To Move Concessions Supervisor to FT Status Approved by City Council January 6, 2009 Maior ACC Staff Duties Hockey Season - February '09 North Suburban Home Show - March '09 Start up of Andover Station North Concessions - April '09 - $2,500 Walking Transition to YMCA - YMCA will begin managing walking program September 2009 -$3,500 Current Staffmg Re-allocations - Restructuring Swnmer Staffing needs -$3,550 3% Increase to Field House Revenue - Andover Baseball Assn. Camps - Anoka Kennel Club - Girls Traveling BB Tourney Dee 12 & 13 - Craft Sales -$3,304 1 % Increase to Ice Arena Revenue 0 - Alaska Avalanche Team Tryouts - Tournamems-In-Ho~e - Tournaments - Outside -$1,875 Field Trips - 3 per year, est 125 students - Anoka Hennepin School District Diversity Challenge - Field Trips BrochurelMktg - Including Tot-Time Field Trips- Mailing to Daycare Centers - In progress - Meet with Mike Sullivan, Board of Directors Anoka Henn School Dist. ? -$5:100 Advertising, sell 6 additional ads per yr - Spring Advertising Sale thru July 1, 2009 0 Mailings Sent to Andover B~inesses - Complete 0 Home Show Vendor Participants - Complete 0 Coon Rapids Businesses - In progress 0