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Home My WebLink AboutCC May 5, 2009 C I T Y 0 F 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, May 5, 2009 Call to Order -7:00 p.m. Pledge of Allegiance Recess City Council Meeting Reconvene 2009 Local Board of Appeal & Equalization 1. Discuss Green Areas Application to Andover Properties 2, Discuss Appeal of Market & User Valuations - Holasek Properties 3, Close 2009 Local Board of Appeal & Equalization Reconvene City Council Meeting Resident Forum Agenda Approval 1. Approval of Minutes (4/21/09 Regular; 4/23/09 BOR) 0 Consent Items 2, Approve Payment of Claims - Finance 3, Award Quote/09-3/2009 Crack Sealing - Engineering 4. Receive Assessment RolllWaive Public Hearing/Adopt Assessment Roll/05-43/Hanson Boulevard NW Frontage Road - Engineering Discussion Items 5. Discuss/Approve 2010 Budget Development Guidelines - Administration 6, Follow Up to Nuisance Discussion - Administration 7. /Discuss/Approve Justice Assistance Grant (JAG) Memorandum of Understanding - Administration Staff Items 8, Schedule May EDA Meeting - Administration 9, Cancel May 14,2009 Council Workshop -Administration 10. Administrator's Report - Administration Mayor/Council Input Adjournment 0 C I T Y o F @ NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: May 5, 2009 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: April 21, 2009 Regular Meeting 0 April 23, 2009 Board of Review DISCUSSION The minutes are attached for your review, ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, ~dAiYIvt Mic elle Hartner Deputy City Clerk 0 Attach: Minutes O~ 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING -APRIL 21, 2009 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, April 21, 2009, 7:00 p,m" at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota, 13 14 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight 15 Councilmember absent: Julie Trude 16 Also present: City Attorney, Scott Baumgartner 17 Director of Public Works/City Engineer, Dave Berkowitz 18 City Administrator, Jim Dickinson 19 Community Development Director, Will Neumeister 20 Others 21 22 023 PLEDGE OF ALLEGIANCE 24 25 26 PROCLAMATION - ARBOR DAY 27 28 Mayor Gamache read the proclamation for Arbor Day on Friday, April 24, 2009. 29 30 RESIDENT FORUM 31 32 No one wished to address the Council. 33 34 35 AGENDA APPROVAL 36 37 Add Item 14A (Consider Resolution Opposing Anoka County HRA Levy), and Item 14B (Consider 38 Appointing Andover Board of Review Alternates) to the agenda, 39 40 Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above, Motion 41 carried unanimously. 42 43 044 APPROVAL OF MINUTES 45 46 April4, 2009, Regular Meeting: Correct as written, 47 48 Motion by Jacobson, Seconded by Bukkila, approval of Minutes as indicated above, Motion carried 0 Regular Andover City Council Meeting Minutes -April 21, 2009 Page 2 1 unanimously, 2 3 April 14, 2009, Workshop Meeting: Correct as written. 4 5 Motion by Jacobson, Seconded by Bukkila, approval of Minutes as indicated above, Motion carried 6 unanimously. 7 8 9 CONSENT ITEMS 10 11 Item 2 Approval of Claims 12 Item 3 Award Bid/09-11/Water Treatment Plant Expansion Phase One (Procurement of 13 Plate Settler Equipment) (See Resolution R032-09) 14 Item 4 Declare Cost/Order Assessment Roll/05-43/Hanson Boulevard NW Frontage 15 Road (See Resolution R033-09) 16 Item 5 Approve Therapeutic Massage Therapist License 17 Item 6 Accept Petition/Order Feasibility Reportl09-22/Bunker Lake Blvd NW Frontage 018 Road/Jay Street Realignment (See Resolution R034-09) 19 20 Motion by Knight, Seconded by Jacobson, approval of the Consent Agenda as read, Motion carried 21 unanimously. 22 23 24 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT 25 26 Captain Tom Wells, Anoka County Sheriffs Department, provided an update on law enforcement 27 activities occurring within Andover, 28 29 30 CONSIDER AWARDING BID/08-37/157TH AVENUE NW RECONTRUCTION (MSAS 102) 31 32 Mr. Berkowitz stated the City Council is requested to receive bids and award the contract for Project 33 08-37, 157th Avenue NW reconstruction (MSAS 102). 34 35 Mr. Berkowitz reviewed the bid information with the Council. 36 37 Mr. Mark Lipski, 629 157th A venue, stated he has not been able to make it to any ofthe meetings 38 previously because of his job and the only reason he is able to attend the meeting tonight is because 39 he was just laid off. He appreciated the Council allowing him to speak at the meeting. He explained 040 he has lived in Andover for many years and when he first moved in the road was a dirt road and Ham 41 Lake was sand and gravel. He reviewed the history of the road with the Council. He stated they 42 have had problems getting in and out of their driveway with the speeders, 43 44 Mr. Lipski wondered by the County is routing truck traffic down their road and not down County 0 Regular Andover City Council Meeting Minutes - April 21, 2009 Page 3 1 roads, He indicated this was the reason why the road is in such poor condition, He asked the City if 2 there is something that could be done to make the truck traffic use the County roads instead of their 3 road to go between the cities, He stated the road being fixed is not going to be a benefit to the 4 residents on the road since it will deteriorate quickly with the truck traffic using it. He stated he 5 would rather see the road go back to gravel so the trucks do not use it. He explained he will have to 6 pay assessments for three properties and did not know how two more houses could be put on the 7 property that the City says can create two additional lots, He noted there are not City water and 8 sewer connections to the additional two lots. He wondered how this will benefit them. He also 9 thought the County should shut down the access from Highway 65 to create less traffic on the road. 10 11 Mr. Corell Mall, 375 157th Avenue NW, stated he was at the last meeting and was quit distressed 12 over this entire thing. He stated the street is dangerous with the high speed and traffic, He stated he 13 was surprised this road was a nine ton road and is being used as a shortcut to Highway 65. He 14 thought the County destroyed this road with their heavy trucks. He wondered if the City realized 15 how unfair they were being to the twenty-five residents. If they are going to be fair they should 16 spread the cost over the entire County, 17 018 Mayor Gamache stated one of the discussions they have had was looking at the current individual 19 lots and not the possible lot splits. The thought process they are using is that the lot splits would be 20 deferred for a period of time which would be determined by the Council. He stated another option is 21 to reduce the assessment amount from the twenty-five percent, which is their policy, to something 22 less than that. 23 24 Councilmember Jacobson stated on a legal basis this is not an assessment hearing, this is considering 25 awarding the bid and the assessment hearing will come in the fall when the project is done but he 26 stated if the bid is accepted, the proj ect will be done and when the assessment hearing is done in the 27 fall he would be in favor of extending the assessment term' from the current policy of eight years and 28 extending it out to ten or twelve years, Also on the question ofthe other parcels that could be split 29 he would be in favor of an expiration of twenty- five years if they are not developed and the decrease 30 in value often percent each year after fifteen years. He is also thinking about reducing to a twenty 31 percent assessment which would lessen the amount. He would consider this because ofthe traffic on 32 the road and the things the residents have had to deal with, He stated this would be a major 33 departure from their policy to lower their costs and to look at the bids at eighteen percent less than 34 they thought and the interest rate at what it is he would be looking all at that in the fall for that 35 assessment hearing. 36 37 Councilmember Bukkila asked what is the minimum percentage they need to assess so the City can 38 bond for street projects and what would happen if they did less than the minimum, Mr. Dickinson 39 indicated the minimum was twenty percent and if they did less than that they would have to either 040 consolidate other projects into it that would bring them over the twenty percent barrier otherwise 41 they would limit themselves into only being able to do their projects with cash flow the City has. 42 43 Councilmember Bukkila agreed with Councilmember Jacobson and felt the road was definitely in 44 need of repair, She would also recommend the twelve year assessment payoff. 0 Regular Andover City Council Meeting Minutes - April 21, 2009 Page 4 1 2 Councilmember Knight agreed and would be more in favor of fifteen to twenty percent because of 3 the type of road this is and the surrounding developments that use it. He would be in favor of 4 deferring the future lot split lots also, 5 6 Mr, Lipski asked ifit is possible to install a sign on the road indicating "no truck traffic, except local 7 deliveries", He asked if there is a way to have the City look into this to see if it is possible so their 8 road does not need improvements all the time. Mayor Gamache stated they can have stafflook into 9 this since he has seen this elsewhere. 10 11 Motion by Jacobson, Seconded by Bukkila, to approve the resolution accepting bids and awarding 12 the contract to Rum River Contracting, Inc, in the amount of $382,500,50 for Project 08-37, 157th 13 Avenue NW Reconstruction (MSAS 102). Motion carried unanimously, (Resolution R035-09) 14 15 Mr. Dickinson indicated to the Council that staff would be bringing the assessment policy to a future 16 workshop for review and modification based on this evenings discussion, -",- ..~ 17 18 DISCUSS HAWKRIDGE PARK IMPROVEMENTS/09-18 019 Mr. Berkowitz stated the City Council is requested to discuss if the hockey rink/free skating is to 20 21 remain at Hawkridge Park and discuss possible future improvements for the park. 22 23 Mr. Berkowitz reviewed the project and costs with the Council. 24 25 Councilmember Knight stated he would like to see the rink stay at the park and suggested they 26 install a well in the park in order to flood the hockey rink. He thought it could be done if they 27 think creatively, 28 29 Councilmember Jacobson thought if they took away the warming house and attendant, saved 30 some costs and kept the existing rink for one more year, he thought they could reduce their costs 31 by doing that. He suggested carrying this over one more year to explore options to bring the 32 costs down, He also suggested that the City look at the rinks at Crooked Lake Elementary, make 33 an offer to the school they cannot refuse and have the school flood the rink, In the one year they 34 are looking at extending at Hawkridge, in that time they could look at a possible new layout of 35 the park and meet with the different Associations and residents to see how it could be 36 reconstructed to the best possible use. 37 38 Councilmember Bukkila agreed with keeping the Hawkridge ice rink open and was hesitant to 39 take away anything that has been there a long time. She thought meeting with some of the 40 organizations and figuring out how to make it work is a good idea, 041 42 Councilmember Knight asked ifthey would need an eight inch well, Mr, Berkowitz stated it 43 would probably need to be a large well, He stated North Metro Soccer Association has stepped 44 up indicating they are willing to work with the City on reconstruction of the park to include more 0 Regular Andover City Council Meeting Minutes -April 21, 2009 Page 5 1 soccer fields. 2 3 Mr, Ted Butler, Chair of the Park Commission, stated they had a great turn out and discussion at 4 the meeting with the residents and the consensus by them was to keep the rink at the park. He 5 stated the Commission recognized the City needs to trim back the budget in certain areas but they 6 want to make sure they recognize it is important in order to have a healthy and vibrant 7 community they need to have a variety of activities available around the City and not necessarily 8 in a central location within the City, The Commission decided unanimously to move forward 9 with some preliminary designs and he is happy to hear they are coming along already for 10 potential redesign ofthe park and that will allow North Metro Soccer to come forward with some 11 ability to provide some resources in helping to redevelop the park. He stated there is also talk 12 about irrigating the park in the future and that would help and if there would be a way to get a 13 well in there at some point that will alleviate the cost of trucking water there for the hockey rink 14 and will also allow soccer to have some better fields at the park. 15 16 Councilmember Knight stated this came up a few years ago about Oak Grove going in with 17 Andover on providing a well up there and he did not think there was a response from Oak Grove 018 in regard to this but he assumed there was a number of Oak Grove families using the rink. 19 20 Mr. Bill Caras, 4826 232nd Avenue NW, President ofthe St. Francis Youth Hockey Association 21 stated he is at the meeting to show his support regarding the Hawkridge Park facility. He stated 22 there are roughly 23 skaters coming out of Oak Grove right now and their association would like 23 to offer labor to move the rink to a new location when the park is reconstructed to keep the rink 24 open. 25 26 Mayor Gamache stated at this time the Council needs to decide if they want to keep the rink at 27 Hawkridge and Mr, Dickinson needs to balance the budget. He did talk to the principal at 28 Crooked Lake Elementary School and he asked her about the ice rink and she said they do not 29 use it that often but it is used by the neighborhood around the school. Mr, Dickinson stated they 30 need to curb costs and looking forward they do have the ability to tax but they want to be 31 cognizant of the ability to pay ofthe residents. The City is coming up on their market value 32 board of review shortly and they do know across the City they are looking at a total market value 33 reduction of between ten and eleven percent so for them to maintain a consistent tax rate will be 34 virtually impossible based on that amount of reduction in market value, 35 36 Councilmember Knight thought there may need to be some volunteerism from the neighborhood. 37 38 Mr. Caras stated if they could get a cost estimate of what it would cost to getting a warming 39 house built at the park he could get the labor to do that and also possibly donated lumber for that. 040 41 42 Mr. Tony Howard, 2119 156th A venue, representing the Andover Huskies Youth Hockey 43 Association stated he would like to help out, He did not see why his members can't attend to the 44 warming houses. They have volunteer hours that need to be made up as part of the hockey 0 Regular Andover City Council Meeting Minutes - April 21, 2009 Page 6 1 association and this would cut costs on the attendant part of it and keep the facility open there, 2 He would like to see the warming house stay since it is almost a necessity, He stated that 3 whatever they can do to save money for the City they will work on it. 4 5 Councilmember Bukkila stated with getting into the major projects, it is something they need to 6 build on slowly and not get to the end ofthe project and find out they need more money than 7 expected. It is all about cost savings, 8 9 Councilmember Jacobson stated unless they see some cost savings this coming winter they are 10 going to have a problem and any savings will have to be shown before the winter skating season, 11 He thought that by removing the warming house, skating attendants and look at whatever else 12 can be done for cost savings would be the ideal thing to do. Mr, Dickinson suggested removing 13 warming house attendants from all City rinks. 14 15 Mr, Berkowitz stated by removing the warming house and attendant is a start but they still have a 16 long way to go, They will meet with the hockey associations to see what can be done but the 17 City has no money to put forward. 018 19 20 CONSIDER VARIANCE/MAXIMUM ACCESSORY STRUCTURE SQUARE FOOTAGE/3443 21 13STH A VENUE NW 22 23 Mr. Neumeister stated the applicant is seeking approval for a variance to allow an existing shed 24 to exceed the maximum square footage area allowed by 144 square feet for the combination of 25 existing accessory structures. 26 27 Mr. Neumeister reviewed the information with the Council. 28 29 Mr. Tim Christianson, 3443 135th Avenue NW, stated when he got the permit for the garage he 30 asked if he could file a variance and was told he could not. He figured he would only have to 31 take down half of the shed when he built the garage and then found out later that he could file a 32 variance in order to try to keep the entire shed. He noted that there is not a hardship but there is 33 no other venue for him to bring this before the Council. He stated he is improving his part of the 34 neighborhood and there have not been any complaints. He did not know how it could be hurting 35 the City to have the shed there, He stated the items in his shed cannot be stored outside, 36 37 Mr, Christianson asked for clarification of some wording in the code regarding sheds and 38 attached garages. Mr, Neumeister stated he would need to look at the Code to see what section it 39 is in before he could comment. 040 41 Mayor Gamache thought both structures are nice structures but since the Code does not allow 42 this they need to find a hardship in order to grant a variance and there does not seem to be one, 43 44 Councilmember Jacobson stated in October 2007 Mr. Christianson wrote a letter indicating he 0 Regular Andover City Council Meeting Minutes -April 21, 2009 Page 7 1 would remove the shed when the garage was built and he wondered what changed, Mr. 2 Christianson stated he found out he only had to take 144 square feet off the shed so he thought 3 why should he take the entire shed down and if the City made him he would take off 144 square 4 feet. 5 6 Councilmember Jacobson asked if it would satisfy the storage needs if 144 square feet was 7 removed from the shed. Mr, Christianson stated he would rather not remove the 144 square feet 8 and the shed is solid and cost a lot to build, He stated if the 144 square feet had to come off he 9 would have to find some other storage system on the property, 10 11 Councilmember Knight asked if a condemned house and renovations are considered a hardship. 12 City Attorney Baumgartner stated it is not. 13 14 Councilmember Bukkila wondered if the shed needed to be of the same exterior materials as the 15 house and garage, Mayor Gamache did not think it needed to be. Councilmember Bukkila 16 thought the shed dimensions should be reduced. 17 018 Mr. Neumeister and Mr. Dickinson reviewed the City Code with the Council and indicated the 19 accessory building is not serving to satisfy the garage requirements. Mr. Christianson stated his 20 attached garage is serving that purpose. 21 22 Discussion continued between the Council and the applicant in regard to granting a variance. 23 24 Councilmember Jacobson stated the hardship he could claim is there is a lack of storage space 25 but under State Statute that is not considered a hardship. 26 27 A resident asked how they could get the City Ordinance changed to allow more square footage on 28 buildings, Mayor Gamache reviewed the process, 29 30 Motion by Jacobson, Seconded by Bukkila, to deny the resolution for a variance with the 31 following modification to the Now Therefore it be Resolved to say "it shall be removed or 32 modified to meet the requirements of the ordinance". Motion carried unanimously, (Resolution 33 R036-09) 34 35 36 PUBLIC HEARING/VACATION OF EASEMENT/LOTS 5-9, BLOCK 1, WOODLAND 37 CROSSINGS 38 39 The applicant is seeking to vacate the drainage and utility easements on five single family lots as a 040 part of the process to create six detached townhouse lots within this development. 41 42 Mr. Neumeister reviewed the information with the CounciL 43 44 Motion by Knight, Seconded by Jacobson, to open the public hearing, Motion carried 0 Regular Andover City Council Meeting Minutes -April 21, 2009 Page 8 1 unanimously, 2 3 No one wished to address the Council. 4 5 Motion by Knight, Seconded by Bukkila, to close the public hearing. Motion carried 6 unanimously. 7 8 Motion by Knight, Seconded by Jacobson, to approve the proposed vacation of drainage and 9 utility easement subject to the conditions of the attached resolution. Motion carried 10 unanimously, (Resolution R03 7 -09) 11 12 13 CONSIDER PRELIMINARY PLAT AND PLANNED UNIT DEVELOPMENTIWOODLAND 14 CROSSING ~D ADDITION 15 16 This preliminary plat follows from the sketch plan previously reviewed by the Planning 17 Commission and Council. The proposed plat would convert five of the existing single family 018 lots to six detached townhouse lots as shown on the plan set. The developer has indicated that 19 these lots would be added to the existing homeowners association which would provide 20 maintenance of the lots. 21 22 Mr. Neumeister reviewed the Information with the Council. 23 24 Councilmember Jacobson stated one ofthe provisions in the resolution is in regard to building 25 design and materials, They talked about that when they came in originally so that the houses did .. 26 not look like all cookie cutter homes and the developer was going to do some design changes so 27 they looked different. He was hoping they would be more different than what was presented and 28 looked pretty much the same as before. He is a little worried about that. He stated they talked 29 about colors of siding and it does not currently mention anything about that. 30 31 Mr, Byron Westlund, Woodland Development, stated they did not know how to present the 32 colors. They met with the siding company and have various colors with new ones coming out. 33 He stated they will make sure the front elevations will be differentiated so the same colors are not 34 side by side. 35 36 Councilmember Bukkila stated she was expecting to see different brick color and different siding 37 options. There is nothing in writing which was previously requested by Councilmember 38 Jacobson. Mr. Westlund stated they can bring in the color scheme for review. Councilmember 39 Jacobson stated he did not have a problem with the way it is described but would like it in 040 writing, 41 42 Mr, Dickinson thought Item 9 in the resolution could be modified to talk about the differentiation 43 in the units, Mr. Neumeister agreed and thought the wording should read "The approval by ARC 44 shall be required so there will be distinguishable differences in architectural design of colors 0 Regular Andover City Council Meeting Minutes - April 21, 2009 Page 9 1 between buildings" and leave it up to ARC to review, 2 3 Motion by Jacobson, Seconded by Knight, to approve the proposed preliminary plat with the 4 understanding under Item 9 that the intent is that the differentiation talked about is to allow 5 difference between each structure in terms of brick and non-brick, colors so that they are not 6 "cookie cutter" looks to the homes. Motion carried unanimously, (Resolution R038-09) 7 8 9 CONSIDER CONDITIONAL USE PERMITIPUBLIC UTILITY IMPROVEMENTS/15920 7TH 10 A VENUE NW & 14361 7TH A VENUE NW 11 12 Northern Natural Gas will be installing equipment to allow inline inspection of the integrity of 13 the natural gas pipeline between these two properties as required by the Federal Government. 14 This project is similar to the one that was constructed near Prairie Knoll Park in 2004. The 15 improvements will allow Northern Natural Gas to send equipment between the sites verify the 16 integrity of the natural gas pipeline on an ongoing basis. 17 018 Councilmember Jacobson thought there needed to be more landscaping at both sites. He thought 19 putting slats in was a good idea and also some trees should be planted to break it up. 20 21 Mr, Leland Mann, 1650 West 82nd, Bloomington, stated they will provide screening based on 22 discussions with staff in the form of slats in the fence and plantings. 23 24 Motion by Knight, Seconded by Bukkila, to approved the proposed conditional use permit. 25 26 Councilmember Jacobson asked if they could amend the motion to state in Item 4 of the 27 Resolution to add "Trees shall also be planted to screen the facility as approved by staff'. Mayor 28 Gamache stated they have something already regarding evergreen trees in Item 3 of the 29 Resolution. Councilmember Jacobson stated he would like to add",. .as approved by staff' in 30 Item 3 of the Resolution instead. 31 32 The Motioner and seconder accepted the amendment. 33 34 Motion carried unanimously. (Resolution R039-09) 35 36 37 CONSIDER CITY CODE AMENDMENT/CHANGES TO CITY CODE 12-2-2 DEFINITIONS, 38 12-8-6 CONDITION USE PERMIT FOR EXTERIOR STORAGE, 12-12 TABLE OF 39 PERMITTED, CONDITIONAL & PROHIBITED USES, 12-13-3 EXTERIOR STORAGE, AND 040 12-13-5 SCREENING 41 42 After discussing enforcement action pertaining to exterior storage on properties with the City 43 Attorney, staffhas discovered inadequacies in the ordinance which brings this draft amendment 44 before the Council. Staff is recommending the following amendments to the City Code 0 Regular Andover City Council Meeting Minutes -April 21, 2009 Page 10 1 pertaining to exterior storage. The proposed amendments do not change the intent of the current 2 ordinance as currently written and are mainly suggested for clarification purposes of when and 3 where exterior storage is allowed as outlined in the staff report, 4 5 Mr. Neumeister and City Attorney Baumgartner reviewed the proposed code changes with the 6 Council. 7 8 There was discussion regarding how to enforce completion of an improvement where a building 9 permit is pulled. It was determined the code language presented was appropriate, 10 11 Mr. Neumeister stated in item 4 they added a catch all at the end of the sentence which reads 12 "unless parked entirely upon the required driveway or in an enclosed garage or storage building 13 no more than a combination of two of the following may be stored in a yard and not closer than 14 ten feet from the property line (none of which shall exceed twenty feet in length). He stated the 15 old sentence was hard to read and understand, 16 17 Mayor Gamache left the meeting at 9:23 p,m. 018 19 Mr. Neumeister stated staff made suggestions related to screening of exterior storage that differ 20 from a historical perspective. Staffhas clarified that screening shall be visible at ground level in 21 relation to exterior storage. The intent being that a property would be considered to be in 22 compliance when exterior storage is adequately screened from a neighboring property and a 23 public street, both visible at ground level. Mr. Neumeister explained to the Council the reason 24 for the suggested change. 25 26 Mayor Gamache returned to the meeting at 9:27 p.m, 27 28 Ms. Ann Borak, 2786 141 st Avenue NW, stated they have neighbors next to them where they can 29 see into their backyard with what they consider trash. She stated the neighbors have cleaned up 30 somewhat since Ms. Perera visited, She thought it was right that the neighbors should have clean 31 presentable backyards that can be seen from all angles and levels. 32 33 Photos were shown by Ms, Borak of the neighbor's property. 34 35 Ms. Borak felt it is important to keep the backyard neat and to get rid of garbage and pick up 36 after dogs. Mr, Neumeister stated the resident will be getting a letter in regard to the dog kennel 37 being to close to the neighbor's yard but everything else seems to be in compliance, 38 39 Motion by Jacobson, Seconded by Knight, to adopt the ordinance as proposed by staff and in the 040 screening section they authorize staff to take a look at that to see if there is anything else they 41 should be looking at and bring it back to the Council for further discussion. Motion carried 42 unanimously, (Ordinance 380) 43 44 Motion by Jacobson, Seconded by Knight, to adopt the summary ordinance that will be published 0 Regular Andover City Council Meeting Minutes - April 21, 2009 Page 11 1 in the Anoka Union, Motion carried unanimously, (Ordinance 380 Summary) 2 3 4 CONSIDER RESOLUTION OPPOSING ANOKA COUNTY HRA LEVY 5 6 Mr. Dickinson stated the Anoka County HRA is considering implementing a County-wide HRA 7 levy in 2010, When the County created an HRA in 1994 the decision was made to only levy in 8 those communities that did not have a City HRA, The County HRA currently levies in Bethel, 9 Centerville, Columbia Heights, Columbus, East Bethel, Hilltop, Lexington, Linwood Township, 10 Nowthen, Oak Grove, Ramsey, Spring Lake Park and St. Francis. 11 12 Councilmember Jacobson stated if the County does this they could levy up to a quarter of a 13 million dollars, Mr. Dickinson stated they looked at this a few years ago and the dollar amount 14 they could levy against Andover was about $280,000. Based on the current County HRA intent 15 he has not calculated what that impact would be, but it could probably be above $250,000 if the 16 HRA maxed it out, 17 018 City Attorney Baumgartner stated he had two problems with this, one is he is not convinced that 19 they could do what they are alleging that they are entitled to do. He stated he has gone through 20 this multiple times and it seems that the language set forth in the Statute is clear and what the 21 Legislature meant. He stated the resolution says that the City is not convinced that the lawyer for 22 the HRA has shown enough legal authority to set forth that position and he still felt that way, 23 The other problem he had is that the fact this had been discussed back in 1996, this opinion came 24 up in January 2008 and at no time was he aware that any City was invited to the table to discuss 25 this, He thought the best way to look at this and discuss it is to have all the cities impacted 26 combining their efforts. 27 28 Motion by Jacobson, Seconded by Bukkila, to approve the Resolution opposing the Authority of 29 the Anoka County Housing and Redevelopment Authority to Levy Special Benefit Taxes in the 30 City of Andover and authorize staff to send a copy to the Anoka Union and Star Tribune, 31 32 Councilmember Jacobson stated ifthey are at risk to levy everything it would be well worth it to 33 spend some of that money on to fight this and possibly take them to court. 34 35 Motion carried unanimously. (Resolution R040-09) 36 37 38 CONSIDER APPOINTING ANDOVER BOARD OF REVIEW ALTERNATES 39 040 In the unlikely event there may be difficulty in achieving a quorum for the City of Andover 41 Board of Review on April 23rd, the City Administrator is requesting the City Council consider 42 appointing the following Planning and Zoning Commission Commissioners as alternates to the 43 City of Andover Board of Review: 44 0 Regular Andover City Council Meeting Minutes - April 21, 2009 Page 12 1 Mike Casey 2 Valerie Holthus 3 Dean Daninger 4 5 Motion by Knight, Seconded by Jacobson, to appoint the aforementioned individuals as 6 alternates to the City of Andover Board of Review for the April 23, 2009 meeting, Motion 7 carried unanimously. 8 9 10 SCHEDULE.MAY WORKSHOP 11 12 The Council is requested to schedule a Council Workshop for the month of May for a number of 13 miscellaneous business items. 14 15 Motion by Gamache, Seconded by Jacobson, to schedule a May Council Workshop for 16 Thursday, May 14,2009 at 6:00 p,m, Motion carried unanimously, 17 18 019 ADMINISTRATOR REPORT 20 21 City Administrator Dickinson updated the Council on the administration and city department 22 activities, meeting reminders, and Legislative update, 23 24 Community Development Director Neumeister updated the Council on development activity in 25 the City. 26 27 28 .MAYOR/COUNCIL INPUT 29 30 There was none, 31 32 Motion by Knight, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting 33 adjourned at 9:56 p,m. 34 35 Respectfully submitted, 36 37 Susan Osbeck, Recording Secretary 0 0 Regular Andover City Council Meeting Minutes -April 21, 2009 Page 13 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES -APRIL 21, 2009 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ,.,......., ........,.................... ..,.,......... ,... ........... ,....... .........,...... .,.......... 1 PROCLAMATION - ARBOR DA Y.. .................,.. ,..,........ .....,.,.,......"...., .......,....... ............,......... 1 RESIDENT FORUM .,."", ,. ,....,.'" """" ,.., "., ".,."...,....., ",..."." ,.,...'.,., ,.,.." ".. .,.,.""" ..,.,...,.,..'".',.. 1 AGENDA APPROV AL,.,.,.,."'..,.""".,.,.,.,...,."".,.,.,.,.,.'"""".,.,.,.,.'..'",..,.,.,.,.,....'"""",.,.,.",.,.,." 1 APPROV AL OF MINUTES ..............,...........,.....,.' ....,..........,.............. ....... .,.. ......... .....,......'......... 1 CONSENT ITEMS.,.."..,........".",."",........."",."."..............,.",.".........."".,.,."..........."."",.,.,.,.". 2 Approval of Claims,."",...........,.""..,........,."".,...........,."".,.,........,..".."",........,....".".".,.,........ 2 Award Bid/09-111Water Treatment Plant Expansion Phase One (Procurement of Plate Settler Equipment) (See Resolution R03 2-09) ......................................,.......................................... 2 Declare Cost/Order Assessment Roll/05-43/Hanson Boulevard NW Frontage Road (See Resolution R033 -09),.,.,.,.,.,.,......""""'.,.,......".,.,.,.,.........,.."".,.,.,.......,..,.,.,.,.,."..,........,.."'.,.". 2 Approve Therapeutic Massage Therapist License ......................................................................2 Accept Petition/Order Feasibility Report/09-22/Bunker Lake Blvd NW Frontage Road/Jay 0 Street Realignment (See Resolution R034-09) ...............................................,..................... 2 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT ...............................,... 2 CONSIDER AWARDING BID/08-37/157TH AVENUE NW RECONTRUCTION (MSAS 102) (See Resolution R03 5-09)........,.,.,.".,.,....,.,."."..........,..........,."'.............,.,.,.,.,.,.......,.,...,...,.,."'.". 2 DISCUSS HA WKRIDGE PARK IMPROVEMENTS/09-18 ..,..................................,..................4 CONSIDER VARIANCE/MAXIMUM ACCESSORY STRUCTURE SQUARE FOOTAGE/3443 135TH AVENUE NW (See Resolution R036-09) ..............................,......... 6 PUBLIC HEARINGN ACATION OF EASEMENT/LOTS 5-9, BLOCK 1, WOODLAND CROSSINGS (See Resolution R03 7 -09).... .................................... .......................................... 7 CONSIDER PRELIMINARY PLAT AND PLANNED UNIT DEVELOPMENT/WOODLAND CROSSING 2ND ADDITION (See Resolution R038-09)......................................................... 8 CONSIDER CONDITIONAL USE PERMIT/PUBLIC UTILITY IMPROVEMENTS/15920 7TH AVENUE NW & 14361 7TH AVENUE NW (See Resolutin R039-09) ................................... 9 CONSIDER CITY CODE AMENDMENT/CHANGES TO CITY CODE 12-2-2 DEFINITIONS, 12-8-6 CONDITION USE PERMIT FOR EXTERIOR STORAGE, 12-12 TABLE OF PERMITTED, CONDITIONAL & PROHIBITED USES, 12-13-3 EXTERIOR STORAGE, AND 12-13-5 SCREENING (Ordinance 380)....................................................,..................... 9 CONSIDER RESOLUTION OPPOSING ANOKA COUNTY HRA LEVY (See Resolution R040-09) .....,.,...,.,..................,.,.,.,.".,....""""",..,........,.,...,.",.,...,....................,.,.,.,.".",...,..",.,.,. 11 CONSIDER APPOINTING ANDOVER BOARD OF REVIEW AL TERNA TES ..................... 11 SCHEDULE MA Y WORKSHOP ......... ............................................... ................. ......................, 12 ADMINISTRATOR REPORT.,.,.,..""."".,.,.,."" ,........,....,."."""""""". """,',' ,. ,... "............,.,..., 12 0 MA YOR/COUNCIL INPUT. ,..... ....,........ .........' .......... ........................ ,.. .................. .................., 12 ADJOURNMENT.,.,.,.".",.,.,.".,..""""".""".""",.,..,.".......".""."""""..""""""""",.,.,.,.",.""", 12 o~ 3 4 ANDOVER BOARD OF REVIEW 5 APRIL 23, 2009 - MINUTES 6 7 8 The Annual Board of Review was called to order by Acting Mayor Julie Trude at 7:00 p,m" 9 Thursday, April 23, 2009 at the Andover City Hall, 1685 Crosstown Boulevard NW. 10 Andover, Minnesota, 11 12 Councilmembers Present: Sheri Bukkila, Don Jacobson, Mike Knight 13 Councilmembers Absent: Mayor Mike Gamache 14 Also Present: Jason Dagastino, Anoka County Residential Assessor 15 John Leone, Anoka County Commercial Assessor 16 Jim Dickinson, City Administrator 17 Mike Duklow, Appraiser 18 Molly Johnson, Appraiser 19 20 Acting Mayor Trude noted that official notices of the public meeting had been sent to the homes 21 of residents and is posted outside the Council Chambers. She advised that they would only be 22 reviewing assessments from the current year, 023 24 Vacant properties with no address (PID 25-32-24-42-0004, 25-32-24-41-0008, 25-32-24-41- 25 0012,25-32-24-41-0003, and 25-32-24-31-0003) 26 27 Mr. Dagastino noted that these properties are all owned by the same property owner and advised 28 that it is an ongoing appeal and would remain open at this time. 29 30 Shawn Weinand - 1188 Station Parkway (PID 34-32-24-42-0021) 31 32 Mr. Leone advised that he had been working with this property owner and this appeal would also 33 remain open at this time, 34 35 Mr, Dagastino advised that he had received 204 calls this year and explained that 95 percent of 36 those calls were residents that were confused in the process, He advised that he then explains the 37 process, timeframe, and rules and regulations used to set the values of the properties, He advised 38 that he had conducted reviews of homes that had not been visited recently and was able to help 39 100 percent of those people. He advised that the price had been lowered when possible and 40 when not possible the reason was noted. 41 42 Mr, Leone advised that he had received five calls for vacant lots, He advised that the value of 43 the commercial condo office type buildings had dropped. 44 045 Councilmember Jacobson explained if residents do not agree with the decision made by the 46 Board tonight they could continue their appeal to the County. Andover Board of Review Meeting Minutes - April 23, 2009 01 Page 2 2 Mr. Dagastino reported that there had been a decrease of 11.5 percent in overall value, the 3 median sale price was $268,000 in 2008 and dropped to $234,000 in 2009, He advised that 4 different areas of the County have dropped differently, such as lake homes remaining the same 5 and townhomes dropping considerably. He explained market value to be the price an educated 6 buyer and seller would consider in an open arms length transaction, He advised that short sales 7 and foreclosures are not used in the market value determination, He advised that although about 8 45 percent of the sales in the last year were bank sales, there were still a number of open arms 9 length transactions within the City to use in determining market value, 10 11 Joyce Wikkin. 3322 143rd Avenue NW (29-32-24-44-0043); Larry Larson 3252 143rd Avenue 12 NW (29-32-24-44-0036); Elizabeth Bohn. 3312 143rd Avenue NW (29-32-24-44-0042) 13 14 Mr. Dagastino explained that there are 11 Woodland Creek Townhomes and the value has 15 dropped drastically. He stated that there were many calls received that the value had not been 16 dropped enough, He advised that he strives to reach the value that the home would sell for on 17 the open market. He advised that the value was $375,000 on January 2, 2008, reported the 18 property to have around 2,200 square feet, and explained that the price dropped to $243,700. 19 20 Ms, Bohn advised that the sale the value was based on was a foreclosure sale. She thought that 21 the value should be higher as two of the sales in the past two years were foreclosure sales. 022 Councilmember Jacobson questioned what information the value is based on. 23 24 25 Mr. Dagastino advised that he had received several calls in regard to the golf course that has not 26 opened and is still in doubt of being developed. He advised that the callers did not think that the 27 homes would be sold at the price level. He advised that one home had sat on the market at 28 $319,000 for 243 days. He advised that the value had been set in January and the foreclosure 29 sale took place after that date had no emphasis on his valuation of the home. He felt that he set 30 the price correctly on the townhomes, He advised that the home was originally on a golf course 31 and is no longer, 32 33 Mr. Leone questioned what criteria the residents are looking at to set a value and questioned 34 what value they actually thought to be correct. 35 36 Ms. Wikkin questioned ifthe taxes would drop by 30 percent to match the drop in the value of 37 the property, 38 39 Councilmember Jacobson advised that it would depend on the amount of the levy set next year. 40 41 Ms, Wikkin questioned if mortgages are taken into account in valuing the homes, 42 43 Mr. Dagastino advised that he does not use mortgage amounts in the valuation of the home, 044 Andover Board of Review Meeting Minutes - April 23, 2009 01 Page 3 Acting Mayor Trude questioned the size of the lots and what the effect of the golf course area 2 would have on the townhomes, 3 4 Mr. Dickinson advised that most ofthe homes along the golf course would generally be higher 5 value homes, He advised that some property owners will see increase in value and some would 6 see decrease, but it would ultimately bring them to the 10,8 percent city wide drop in value, He 7 advised of the townhomes, which would be considered higher value and advised that some 8 higher end detached townhomes were being priced to sell at about $234,000, 9 10 Acting Mayor Trude confirmed the size of the detached townhomes at 2150 square feet on one 11 level. 12 13 Councilmember Knight confirmed that part of the problem in this solution is the uncertain future 14 of the golf course, 15 16 Mr. Dagastino thought that the Aztec Estate Townhomes would be comparable to these 17 townhomes and were selling for around $250,000, He explained that the original asking price 18 factored in the golf course, which is no longer a factor. He advised that these townhomes have 19 been equalized to similar townhomes that are not connected with a golf course. He advised that 20 everything on the golf course that was single family was lowered by 32 percent. 21 022 Acting Mayor Trude thought that this appeal could be kept open to gather further information. 23 , She confirmed that the foreclosure sale did not factor into the valuation of the property the 24 selling price was slightly higher than the valuation and could become a factor in raising the price. 25 26 Ms. Wikkin was under the impression that the tax amount would fall equally with the value of 27 the home dropping. 28 29 Mr, Dickinson thought that the City portion of the residents' tax amount would drop. 30 31 Ms. Bohn stated that she just wanted to confirm that all the homes along the golf course had 32 fallen in value and not just the townhomes, 33 34 Mr. Dickinson reported that the golf course has a failing irrigation system and is in need of 35 serious upgrades before it could become operational. He did not think that the current owner 36 would be willing to sell it at the discounted rate needed, He thought that most likely that owner 37 would sell the land for development or wetland banking. 38 39 Councilmember Jacobson suggested increaseing the price to $250,000 plus an extra five percent 40 for the wetland amenity/former golf course found near the homes, which would be $262,500, 41 42 Mr. Dickinson advised that if the value is changed it would need to be changed on all 11 43 properties and explained that those residents may not be in favor of the increase, as they are not 044 appealing their value. 45 Andover Board of Review Meeting Minutes - April 23, 2009 01 Page 4 Counci1member Knight advised that the residents that did not attend the meeting could not have 2 known in advance that the price may be raised on their home, 3 4 Mr, Dagastino confirmed that they could raise the level of the three homes this year and equalize 5 the other units the following year. 6 7 Mr. Leone advised that in the 30 years that he has been doing this he has only seen one resident 8 request a higher value and eXplained that was because the owner wanted the City to buy their 9 land, 10 11 Ms, Bohn agreed to the value of the townhome since she found that the value of all of the homes 12 along the course had dropped. 13 14 Ms. Wikkin stated that she could not agree with a 30 percent drop in value, 15 16 Mr, Dagastino did not think that more information would be needed to value these homes as he 17 felt the valuation was correct. 18 19 Councilmember Knight agreed that the valuation was in line with the sale during that time 20 period. 21 022 Mr. Dickinson pointed out that a comparable price had been found for Aztec Estates and was 23 more concerned with the values being equal rather than changing only two or three. 24 25 Councilmember Jacobson questioned the status of the homeowners. Ms, Wikkin was not 26 agreeable to the value, Mr. Larson was agreeable with the value, and Ms. Bohn was also 27 agreeable with the value set. 28 29 Motion by Councilmember Jacobson, Seconded by Councilmember Bukkila, to concur with the 30 valuation of the three parcels discussed based on the assessment made by the Anoka County 31 Assessor Office. Motion carried unanimously. 32 33 Winslow Holasek, 1159 Andover Boulevard, (PID R23-32-24-31-0025, R23-32-24-31-0026, 34 R23-32-24-32-0006, R23-32-24-33-0002, R23-32-24-34-0052, R23-32-24-41-000 1 , R23-32-24- 35 42-0002, R23-32-24-42-0003, R23-32-24-43-000L R23-32-24-43-0002, R23-32-24-44-000L 36 R24-32-24-31-0001 , R24-32-24-32-000 1 , R24-32-24-33-0001 , R24-32-24-34-0001 , R24-32-24- 37 43-0001 , R26-32-24-12-0001 , R26-32-24-13-000 1 , R26-32-24-21-0002, R26-32-24-24-0002) 38 39 Mr. Holasek confirmed that there was a green acres law change and another made in the past 40 year that would affect the ability to appeal the value of that type of property. He questioned if 41 some background information could be given on green acreage. 42 43 Acting Mayor Trude advised that a bill had been passed regarding green acres last week. 044 Andover Board of Review Meeting Minutes - April 23, 2009 01 Page 5 Mr. Duklow advised that the legislature made some big changes in the past year stating that the 2 County would need to distinguish between productive and nonproductive land, He advised that 3 the newest session developed a new law, signed on April 3, 2009, stating that productive and 4 nonproductive land would stay and another plan that land owners have until 2010 to decide if 5 they would like to pull their nonproductive land out of green acreage without back taxes being 6 owed. He advised that rule now states that landowners have until May 1, 2011 to decide if they 7 would like to do this. He advised that the value ofMr. Holasek's land raised from $2,100 to 8 $2,752 an acre, He advised that the value is rising because of the tillable land, He advised that 9 the value is set on actual sales in the southwest corner of the state where farmland sales are found 10 more frequently, He advised that $4,000 per acre was set by the Department of Revenue and is 11 then swayed by the soil level. He advised that in Anoka County it has been set at $2,752, 12 13 Mr, Dagastino advised that a border meeting is held to determine the value of the agriculture 14 land and equalize those values. 15 16 Mr. Duklow advised that Mr. Holasek could contest his market value or tillable amount of land, 17 but nothing could be done with the green acre value set by the State. 18 19 Mr. Holasek advised that he is present to voice his opinion, his objection and contest. He 20 advised that he is not present to dispute the value of the green acres law but just to object to the 21 value. 022 Councilmember Jacobson confirmed that all ofthe land owned by Mr. Holasek is green acres. 23 24 25 Mr, Holasek thought that the valuation had been raised from $1,100 to $1,500 in 2007, then it 26 rose from $1,500 to $2,100 in 2008, and then from $2,100 to $2,752 in the current year, He 27 advised that the overall increase from 2007 to 2009 would be an 83,5 percent increase. He 28 questioned how the County reached the value for green acres, 29 30 Mr. Duklow advised that the County is supposed to set the value at $3,200 and they instead came 31 back to the State with a value of $2,752. He advised that it is $448 less than the value suggested 32 by the State, He advised that there are three classifications of soil in the County in which A 33 would be valued at $3,200 and Band C would be valued at $2,752, 34 35 Acting Mayor Trude acknowledged that Mr, Holasek had a grievance with the value of his land 36 but confirmed that the price for green acreage had been set by the State and this Board would not 37 be able to change that value. 38 39 Mr. Holasek asked a few technical questions regarding the amount set by the County and State, 40 Mr. Duklow advised that he would research that information for him. 41 42 Councilmember Bukkila left the meeting at 8:25 p.m. 43 044 Mr. Leone left the meeting at 8:25 p.m. 45 Andover Board of Review Meeting Minutes - April 23, 2009 0 Page 6 1 Mr. Holasek read a statement to the Board stating that he objected to the market and user value 2 of his property, 3 4 Motion by Councilmember Jacobson, Seconded by Acting Mayor Trude, to enter into the record 5 a letter written by Mr. Holasek in regard to his objection ofthe 2009 market and user values of 6 his property, and forward to the County for review at the meeting on June 15,2009. Motion 7 carried unanimously, 8 9 Mr, Holasek requested that the City Attorney review whether or not the local Board of Appeal 10 would have the authority to change the value of his land, 11 12 Councilmember Jacobson questioned whether or not the City Attorney would be the right party 13 to review this issue, 14 15 Mr. Dickinson advised that any value that would be modified by the Board would need to be 16 approved by the County and would then come under the authority of the County Attorney and 17 not the City Attorney. 18 19 Councilmember Jacobson thought that this should be continued to the County Board of Review 20 and that issue should ultimately be reviewed by the County Attorney, as he would make the 21 decision. 022 Motion by Knight, Seconded by Trude, to hold Mr, Holasek's parcels over to the reconvene 23 24 meeting on May 5, 2009. Motion carried unanimously, 25 26 Mr. Duklow advised that he would speak with the County Attorney tomorrow along with the 27 Department of Revenue. 28 29 Motion by Jacobson, seconded by Knight to continue the Board of Review meeting to May 5, 30 2009. Motion carried unanimously, 31 32 The meeting recessed at 8:50 p.m. 33 34 Respectfully submitted, 35 36 37 Amanda Staple 38 TimeSaver Off Site Secretarial, Inc. 39 0 C I T Y o F @ NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: May 5, 2009 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $147,391.96 on disbursement edit lists #1- #2 from 04/23/09 to 04/30/09 have been issued and released. o Claims totaling $123,163.30 on disbursement edit list #3 dated 05/05/09 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUIRED The Andover City Council is requested to approve total claims in the amount of $270,555.26. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, cit3-r'- Lee Brezinka Attachments: Edit Lists 0 - 0) ~ p... o o 0 0 0 0 0 ~ ~ ~ ~ ~ ~ ~ '0 ~ '0 '0 '0 '0 0) tU 0) 0) (1) 0) ~~ ~ {i {i {i {i {i {i :: t:: t:: t:: t:: t:: t:: ~ ~ ~ ~ ~ ~ ~ O ~ ~ 'T< 'T< 'T< 'T< 'T< 'T< ~ ~ ~ _ f-"-C """""" -.; ~ u u u u u u ~ ~ ~ ~ ~ ~ ~ ~o ~Q ~z _0 ~ooo ('f")0 ~~~ ~o ~oo ..0 ..~~~ ..~ ..00 ..~ ..-- .. 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I ~ O ...c: ~ ~ a iZlU 8 'Vi ~ Q ~ ~ N Q Q:::3 U i-I l-< __ ,_ .- 0 ~ .... <l.) 0 ~ ~ U 1:: 0 ;:j ~ ~5F ~ ~~O\O\O\O\ ~ ~;:!; 0 "5 O,...,:go "'-< ::r::88888::r:: ;;So t3 8' ,,,""'" tH.. <l.l.. N N N N N .. ~ 0\ .. ~ .. 0 ....., d.D"O e.) 8~..c::..c::~,..q 8~~ 80'\ aOOl""""l <) I=< .. 2 '0 -0 a a a '0 a -0 0 0 -0 00 -0 ~ ~ U ~ 0 b ,9 ;;.!:l a a a a a !:l S::! S::! !:l 8 !:l ~ ~ I ~U ~~ ~ >::;s;;S::;s::;s::;s >~~ >8 >NN ~ 0 5l\NIJbYE~ @ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US - TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works/City Engineer FROM: Jason J. Law, Asst. City Engineer SUBJECT: Award Quote/09-03/2009 Crack Sealing - Engineering DATE: May 5, 2009 INTRODUCTION The City Council is requested to receive quotes and award the contract for Project 09-03, 2009 Crack Sealing. DISCUSSION The crack seal program is an effective street maintenance technique utilized to protect and prolong the life of the City's street infrastructure. In past years, the streets in one of the nine maintenance zones o were crack sealed. Due to budget constraints, the focus for the crack seal program this year will be on areas that have recently been constructed or reconstructed and have not had a crack seal application. Once these areas are completed, additional contract material will be utilized in Zone 8. The 2009 Crack Seal areas are shown on the attached maps. The quotes received are as follows: Contractor Bid Amount Astech Corp. $39,300.00 Fahrner Asphalt Sealers, Inc. $40,200.00 Allied Blacktop Co. $56,700.00 Engineer's Estimate $40,500.00 BUDGET IMP ACT The 2009 Crack Sealing project has been identified in the City's Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund and the Construction Seal Coat Fund. ACTION REQUIRED The City Council is requested to approve the resolution accepting quotes and awarding the contract to Astech Corp. in the amount of $39,300.00 for Project 09-03, 2009 Crack Sealing. Respectfully submitted, 0 Jason 1. Law / /'''/ Attachments: Resolution, Location Maps & Bid Tab 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING QUOTES AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 09-03 FOR 2009 CRACK SEALING. WHEREAS, pursuant to the City Council ordering quotes as set out in Council Resolution No. 027-09, dated April 7, 2009, quotes were received, opened and tabulated according to law with results as follows: Contractor Quote Astech Corp. $39,300.00 Fahrner Asphalt Sealers, Inc. $40,200.00 Allied Blacktop Co. $56,700.00 Engineer's Estimate $40,500.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover 0 to hereby accept the quotes as shown to indicate Astech Corporation as being the apparent low quoter. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Astech Corporation in the amount of $39,300,00 for construction of the improvements; and direct the City Clerk to return to all quoters the deposits made with their quotes, except that the deposit of the successful quoter and the next two lowest quoters shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reQular meeting this 5th day of May , 2009 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor 0 Michelle Hartner - Deputy City Clerk ~DbVE~ Capital Improvement Plan Pr ject Name: 2009 CRACKSEAL 1lJ~ I -~ f---- if j I~ --l \)0\ I ",- ~ \ t ;;rn; -1 ~ '" r\ ~I I 0 '--r- " " ~"9'o.!J;fl!! o - ,,~;; --.: II ~ -t I _t>- ~ H /r I \ II , ",,,", J;j I 11l ~! -g:. 1 I~ "" b T ~~ ~ f-- I III '--" J~~, ,~ III i'- H-i L - Al ------ ---- ;:::::::: '\ ~')/ ,l/I I I r ------" C~ L ~ ~ ~~. ~ ~ ~- 1 .~ V( ~I/ -- \ -::, 7 If r I)~ ~\- r ~ h II N' dJ 'l~'~ ~ /' J "" L - I U r-i /;l-111 \) - 1\ ~ If ~~--- I lR11 I ~ II - r ~I rI - l J ri 11 J ~ h - '\. 51ST AVE :,:::: LLU - "- / ~'".f-: I - ~ \ i ..4 / ...... ~ ~~: \H I 'X"" \ 'I I -A I '-. "'- 'flU I / N Location Map LEGEND w.' 10 Complete in this order (F< "fn ~~ -1) (;I Project Location ~ '"-' ~ ~ S ;n IS: ,1' Q Lots/Parcels ~ ~ ~'""' r 0, Park 0 700 1,400 2,800 ~~L "&" "'~ Water . . -t ~'\.Ire:t WI Feet ./ ''€. ~ ~\}s ~ Right of Way 0 City Limits 1 OF 4 ~\ . Q1 C I T Y . .QE .... Capital Improvement Plan .,.. \NDOVE~ Pl'Oj ct Nam : 2009 CRACKSEAL l ,) \ ,- ~ }( ""0",< 1t~;,;L1EffSIiLf.\( ':1"..., '. ::i((( -1, ,,~ ( w ..'........1....1. 161ST'~I::)'4 ~ ' '~ ~ ~ ~161STAVE"i <ri./i:) ~ ~tg ~ 1"i"iP"'1".(i' ....'.,. 'i','.' ......,."., ::=_~ ~ lfl ,,~- ~~,.'".J".".,_ /"..-1Jl W:'" -F ':'>- ,tij n (f)' ~.' ----l IF , ----t, ~'.......,...,..- -J~..,C=i I \~ . i.~.w.. " =~, ~. f--J ~ ' X fgj -...J? ifi :~- ftll. 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BUNKER ~ ~ ~ ;5 'TTT II \ '\"i/! ] I"J /i ~R\\' , D 0 j"" -. -. ~ ~lIsi:;I;i!l " ><c CJ CJ 0 ~ :JOCOO " , DcoD r 31V . ill Ii "\ 1/ I "" II II11J1[/ B2L G D N Location Map LE EN ~ 1 0 Complete in this order W'TE ~~,~ tn ~~ . ~ ~ (;I Project Location s l~ f;: ~ .~.J ..r'l Lots/Parcels ~ q).,1 ~ ,.. LJ" 1111 If'" 1-+- ..J ~ ~ ~."'.'.'.',_.'" Park 0 470 940 1,880 ~ :l~L J!1<:"' .do-0- ..,~ Water q g ~~ ~ rl~ ~~i Right of Way '9( : IE; ..re ~ City Limits 30F4 "'-.::i ~\ ~DOVE~ Capital Improvement Plan Project Name: 2009 CRACKSEAL ~~9.J.:.. ~ ~ ~ i 7 ~,)e- ~~ ,/- ff a f-=~ Ii ry _ .~v ~ r---..~ -I' t%: ~ i'4 ~~ ~ ; ~~ -" lJ.- ~ W 17 -- ~Rl:j --:~ "~-?O>, ' ---- ~ I-- "'" ; --'1, '1f~ /B ....- H~ ~ ::::::::: ~ ;;;;;\\\ ~' e-..-l;. ~ ~. --;;:r,~ "tii- ill Iii.. ~~:,," ~ "",,\.. 1=t~ ~ ]]~~~ \ ~ ..," '0\\~ ~ ~ cc' ~ j-1!1 ~ \ Jff~ ~: ~ ~ ~-?- ~ ~ l( ~~~t: 7111 17 ~~ ' '=' .Aj- I I ~v '~~Q t: \\ \ \ \ I \III[ JJ U/ / ~ \;\' ~ 1':401;f;jI~N"";; ~ "~ L ~ g I' 11'1"1' 1 ~ ,.. ;". - j J, , :~ .OJ'';' ~, -v ' .. ~* l ,;V Ii I l( ~"'IJ~' (;\\ 'w'" P " ~iJ:i. ,.~ "'. ..;~\ 'it-' ,\ , e' '~~I/ J'~ ,~..lo' ~~'iI]. '\ ~ ~ ' il .. ~tJ::; I '::I~~ \- ~ 1 : V' '.,:-----::: I ~~- 'i.<: , ~''bOj''f. ..~~ >; , 0f= ~ ~ ~___ "~. 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Berkowitz, Director of Public orks/City Engineer SUBJECT: Receive Assessment RolllWaive Public Hearing/Adopt Assessment Rol1lO5- 43/Hanson Boulevard NW Frontage Road - Engineering DATE: May 5, 2009 INTRODUCTION This item is in regard to waiving the public hearing and adopting the assessment roll for Project 05-43, Hanson Boulevard NW Frontage Road. 0 DISCUSSION At the April 21, 2009 meeting, the City Council approved a resolution declaring the cost and ordering assessment roll for this project. This item is the last step as required by law to be able to levy the assessment to the property. The property owners have reviewed the assessment worksheet and agrees with the final assessment amount (see attached letters). BUDGET IMPACT The project will be assessed to the City, Croix Oil Co. and ABC Mini Storage as identified on the assessment worksheet. The City's portion of the project will be funded from the City's Road & Bridge Fund. ACTION REQUIRED The City Council is requested to approve the resolution waiving the public hearing and adopting the assessment roll for Project 05-43, Hanson Boulevard NW Frontage Road. Respectfully submitted, CU~~ David D. Berkowitz ../': /'./ Attachments: Resolution, Assessment Roll & Waivers 0 cc: Paul Muilenberg, Croix Oil Company, 1749 South Greeley Street, PO Box 15, Stillwater, MN 55082 Kraig Domogalla, ABC Mini Storage, 13624 Hanson Blvd, NW, Andover, MN 55304 - CITY OF ANDOVER 0 COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 05-43 , HANSON BOULEVARD NW FRONT AGE ROAD. WHEREAS, the property owner has waived their right to a public hearing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of JL years, the first of the installments to be payable on or before the 1 st 0 Monday in January, 2010 and shall bear interest at a rate of 4.5 percent per annum from the date of the adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment or the first installment thereof to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the municipal treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption thereof; and, except as hereinafter provided, the owner may at any time prior to November 15 of any year, prepay to the treasurer of the municipality having levied said assessments, the whole assessment remaining due with interest accrued to December 31 of the year in which said prepayment is made. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 5th day of Mav , 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER 0 ATTEST: Michael R. 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'-.~ -., - 0 i '. 1-:::.0--" ',,~, ~""" April 8, 2009 e._' ._. .__~ , - '-........ '.<oJ; "- '. ...: u IVLr. David Berkowitz, P. E. OF l\NDO\/EH Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Street Improvements Dear Mr. Berkowitz: Croix Oil Company has reviewed the Final Andover Assessment Worksheet relating to the construction of a frontage road along Hanson Boulevard which serves our gasoline station/convenience store located at 13650 Hanson Blvd. N.W. The assessment attributable to our property, in the amount of $11 ,299.00 is acceptable. Given the foregoing, Croix Oil Company is willing to waive the public hearing on this matter. If you have any questions or 0 comments, please feel free to contact me. Sincerely, CROIX OIL COMPANY -154~> , c,~ Paul W. Muileliberg, Esq. Manager of Corporate Affairs 0 -17.49 South Glrse!ey Street r::.(J. Box '15 SUilwater, Minnesota 55082 ' Telephone: (65'1) 439-5755 ([) _~)_. -- L/ ,._3 0 Ivlr. Da.vid Berchoyvitz Andover City Engilleer 1685 Crosstov{[1 Blvd NW ADodver,IvfN 55304 Re: Hanson Blvd Improvement - Final Special Assessment ABC Mini Storage accepts the final special assessment that was seilt to me on 3/20/09, ABC's portion of the assessment came in at $11,299.55. Since we agree with the final assessment cost we agree to waive the special assessment hearing. Thank you for a great job the final product and the final prLce worked out great. KD Properties and lnves lents d/b/a ABC Mini S)~~'1~ 0 0 cQJ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Discuss/Approve 2010 Budget Development Guidelines DATE: May 5, 2009 INTRODUCTION City Departments will soon be starting the 2010 Annual Operating Budget Development process and is looking to the City Council to establish the Council's guidelines for the preparation of the 2010 Annual Operating Budget. DISCUSSION 0 As discussed at the April 28th Workshop, the following are some suggested 2010 Budget Development guidelines for your consideration: 1) A commitment to a City Tax Levy, within the State imposed levy limits, to meet the needs of the organization and positioning the City for long-term competitiveness through the use of sustainable revenue sources and operational efficiencies. 2) Continued development of a procurement and financial plan to appropriately structure the expenditure of bond proceeds generated from the successful 2006 Open Space Referendum. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2010 General Fund expenditures and the preservation of ell1ergency fund balances (snow emergency, public safety, facility management & information technology) through targeting a ninety-five percent (95%) 2009 adopted General Fund expenditure outcome. 4) A commitment to limit the 2010 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. 0 5) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. 0 6) A team approach that encourages strategic planning to meet immediate and long-term operational, staffing, infrastructure and facility needs. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. ACTION REQUESTED The Council is requested to review the aforementioned proposed 2010 Budget Development guidelines, discuss whether or not they are appropriate for developing the 2010 Annual Operating Budget. Staff would request a motion adopting the 2010 Budget Development guidelines. ReSp~tted, '<tiCkiDSon 0 Attachments 0 C I T Y o F @ 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI,ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator 1 FROM: Will Neumeister, Director of Community Development ld.. SUBJECT: Follow Up to Nuisance Discussion - City Attorney DATE: May 5, 2009 INTRODUCTION The Council had discussed code enforcement regulations at the last Council meeting and the City 0 Attorney indicated he would follow up on a statute that he thought would come into play. See attached email and Statute 561.01 dealing with nuisance actions. DISCUSSION The City Attorney will explain his position at the meeting. ACTION REQUESTED Please review the attachment and allow the City Attorney to speak about the issue. Respectfully Submitted,.L w- Will Neumeister Attachment Email from City Attorney 0 James Dickinson gram: hawklaw2@aol.com ent: Wednesday, April 22, 2009 3:39 PM To: James Dickinson Jim, Here is the portion of the statute dealing with nuisances and complaints that can be filed by neighbors. 561.01 NUISANCE; ACTION. Anything which is injurious to health, or indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property, is a nuisance. An action may be brought by any person whose property is injuriously affected or whose personal enjoyment is lessened by the nuisance, and by the judgment the nuisance may be enjoined or abated, as well as damages recovered. Scott C. Baumgartner Hawkins & Baumgartner, P.A. 2140 Fourth Avenue North Anoka, MN 55303 (763) 427-8877 qiq savinqs on Dell XPS Laptops and Desktops! 0 1 6J 0 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Discuss/Approve Justice Assistance Grant (JAG) Memorandum of Understanding DATE: May 5, 2009 INTRODUCTION The City of Andover is eligible for funding ($23,133) under the Edward Byrne Memorial Justice Assistance Grant (JAG) Formula Program. It is the City of Andover understanding the primary intent of this grant program is to help law enforcement in their efforts to prevent and reduce 0 crime and violence. DISCUSSION The Andover City Council did review the JAG Grant at its April 7,2009 City Council meeting, where City Staff indicated that JAG Funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice related research and evaluation programs that will improve or enhance the community. Furthermore, the City understands the following: 1. To participate in the JAG program the City will need to participate in a joint application with Anoka County and all the other eligible cities within Anoka County. 2. Anoka County will function as the fiscal agent (then being eligible for 10 % administration) and all funds will be expended by the County to provide benefit to Andover in the amount of$20,819.70 ($23,133.00 less the 10%). 3. The City of Andover will agree to sign a memorandum of understanding (MOU) giving all financial resources in the grant to Anoka County. That MOU is attached. 4. The City of Andover will submit a program description and budget that will meet the scope of the grant program. 5. There is a non-supplanting requirement, and the City of Andover may not use the funds 0 provided by the grant to pay for existing budget items and normal expenses. The JAG funds are to be used for a new project. 0 ANDOVER PROGRAM It is the City of Andover's intent to utilize the JAG Funds primarily for unbudgeted equipment and software as follows: 1. Equipment for traffic control issues, meeting the JAG prevention and education program criteria, with a budget of$8,198.45. 2. Crime mappmg & rental licensing hardware! software to assist code! ordinance enforcement, meeting the JAG planning, evaluation and technology improvement programs criteria, with a budget of$9,996.02. 3. Mobile technology equipment/software for our "Crime Watch Program", meeting the JAG prevention and education programs criteria, with a preliminary budget of$2,625.23. ACTION REQUESTED The Andover City Council is requested to authorize the Mayor and the City Administrator to sign the attached Memorandum of Understanding with Anoka County that is required to receive the JAG Grant funding to facilitate the afore described "Andover Program". Respectfully submitted, 0 0~.\ ~ Jim Dickinson Attachment ./ 0 MEMORANDUM OF UNDERSTANDING 0 FOR RECOVERY ACT JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD THIS AGREEMENT is made and entered into this _ day of ,2009, by and between the County of Anoka, Minnesota, acting by and through its Board of Commissioners, hereinafter referred to as COUNTY, and the City of Andover, Minnesota, acting by and through its City Council, hereinafter referred to as CITY, both of Anoka County, State of Minnesota witnesseth: WHEREAS, the COUNTY is recognized by the Justice Assistance Grant Program (JAG) as a disparate jurisdiction for funding purposes; and WHEREAS, the COUNTY has agreed to act as a fiscal agent on behalf the 12 municipalities within Anoka County that are eligible for JAG funding; and 0 WHEREAS, the CITY agrees to provide 10% of its JAG funding amount to the COUNTY for administrative costs in administering the JAG funding program; and WHEREAS, CITY has submitted documentation to the COUNTY detailing how its JAG monies will be spent; and WHEREAS, Minnesota Statute S 471.59, subd. 1 allows two or more governmental units, by agreement entered into by their governing bodies, to jointly or cooperatively exercise any power cornmon to both contracting parties; and further it allows one party to act on behalf of other participating units of government; and WHEREAS, each governing body, in performing governmental functions or in paying for the performance of government functions hereunder, shall make that 0 performance or those payments from current revenues legally available to that party; and WHEREAS, each governing body finds that the performance of this Agreement 0 is in the best interests of both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this agreement: and WHEREAS, the CITY agrees to provide the COUNTY $23,133 from the JAG award for the purchase of police related equipment (Andover Program); and WHEREAS, the CITY and COUNTY believe it to be in their best interests to reallocate the JAG funds. NOW THEREFORE, the COUNTY and CITY agree as follows: Section 1. CITY agrees to pay COUNTY a total of $23,133 of JAG funds. 0 Section 2. COUNTY agrees to use $20,819.70 for the Andover Program until May 17, 2013. Section 3. Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY other than claims for which liability may be imposed by the Minnesota Tort Claims Act. Section 4. Nothing in the performance of this Agreement shall impose any liability for claims against CITY other than claims for which liability may be imposed by the Minnesota Tort Claims Act. Section 5. 0 2 Each party to this agreement will be responsible for its own actions in providing 0 services under this agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by the other party. Section 6. The parties to this agreement do not intend for any third party to obtain a right by virtue of this agreement. Section 7. By entering into this agreement, the parties do not intend to create any obligations express of implied other than those set out herein; further, this agreement shall not create any rights in any party not a signatory hereto. Dated this day of ,2009. 0 CITY OF Andover, Minnesota COUNTY OF Anoka, Minnesota Mayor Chair, County Board of Comm'nrs ATTEST: City Administrator (Manager) County Administrator APPROVED AS TO FORM: APPROVED AS TO FORM: City Attorney Assistant County Attorney 0 3 0 CD 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI,ANDOVER,MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule May EDA meeting DATE: May 5, 2009 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the May 19,2009 City Council meeting. DISCUSSION 0 Tentative agenda items for a May EDA meeting have been identified as follows: 1. Progress Report - Bunker Lake Blvd Frontage Road Realignment 2. Approve Option Agreement Extension - Dynamic Sealing Technologies 3. Discuss Andover Station North Monument Signs 4. Discuss Business Outreach Program 5. Purchase Agreement/Letter of Intent/Progress Review 6. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the May 19,2009 City Council meeting. - 0 @) 0 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Cancel May 14, 2009 Council Workshop DATE: May 5, 2009 INTRODUCTION The Council is requested to cancel the previously scheduled Council Workshop for the month of May for a number of miscellaneous business items. DISCUSSION 0 Based on discussion with some Councilmembers, it appears there may be a desire to not have a workshop meeting on a separate evening in the month of May. The discussion items that were identified for the May 14th workshop meeting will be added to the Regular Council meetings or the Council will convene a workshop meeting after the regularly scheduled Council meeting. ACTION REQUIRED The Council is requested to cancel the previously scheduled Council Workshop for the month of May, scheduled for May 14,2009 at 6:00 pm. 0 0 (!E) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: May 5, 2009 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Projects 0 4. Legislative Update 5. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. 0 Tuesday, May 5, 2009 Good evening, Mr. Mayor, and Council members. My name is Mark Hedin. I am a small business owner. I own and operate White Rabbit Vineyards & Winery at 3482 165th Lane NW in Andover. Two years ago I went through the requirements to b~ licensed by the state of Minnesota and the Federal government. The State and Federal Government monitor winery operations very closely, and require detailed records of production and sales. I also obtained a Conditional Use Permit from this City Council to operate my Farm Winery. I have complied with all the Permit requirements, and am not aware of any of my neighbors ever having a complaint about the winery. While the Planning and Zoning Commission did not find it necessary, the City Council insisted that my particular conditional use permit include a limitation on the volume of wine I produce, and that I must submit a written report every year confirming that I did not exceed that amount. I met with Jim Dickenson last year and gave him the production report, and have this year's report with me tonight. I do not know of any other city in the state that puts a volume limitation on a farm winery's conditional use permit. The maximum volume of a Minnesota farm winery is already regulated by state statute. A Conditional Use Permit volume limitation is like Coon Rapids saying the speed limit on highway 10 shall be 30 miles per hour through their city. I do not use dangerous chemicals, I do not make any noise, I do not emit noxious smells, have parking problems, loud parties, or have an unsightly yard. I am not aware of any other company in our city where we limit and monitor the quantity of their production, and make them submit a report every year. We do not limit how many cabinets are made. We don't limit the number of cars that are sold at the car dealerships each year. We do not limit how many gallons of alcohol Pov's sells in a year. We don't limit how many haircuts an in-home barber gives in a year. I have been informed by city staff that in order for the City Council to even review this request, I must submit a Conditional Use Permit Amendment Application, $200 in fees, mail all my neighbors, have public notification signs for another $30, and record a change in my Abstract or Torrens for another $100. This is ridiculous. This restriction should not have been put on the conditional use permit to begin with, and I respectfully request that you simply remove it. Thank you. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. 045'-07 A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST FOR A FARM WINERY AT 3482 165th LANE NW, LEGALLY DESCRIBED AS: Lot 3, Block 4, Timber Meadows Second Addition, Anoka County, Minnesota , WHEREAS, Mark D. Hedin has requested approval of a conditional use permit for a farm winery on the subject property, and; WHEREAS, the Planning Commission has reviewed the request and has determined that said request meets the criteria of City Code 12-14-6 Conditional Uses and 12-9-12 Farm Wineries, and; WHEREAS, the Planning Commission finds the request would not have a detrimental effect on the health, safety, and general welfare of the City of Andover, and; WHEREAS. The Planning Commission recommends to the City Council approval of the Conditional Use Permit request; NOW, THEREFORE, BE IT RESOt VED, thatthe City Council of the City of Andover hereby agrees with the recommendation of the Planning Commission and approves the Conditional Use Permit for a farm winery, subject to the following conditions: 1) The farm winery shall have an annual wine production limit of 1,000 gallons and submit an annual production report to the City. 2) The farm winery shall comply with all regulations listed in City Code 12-9-12 in its entirety. 3) The Conditional Use Permit shall be subject to a suilset clause as defined in City Code 12-14-6. 4) This Conditional Use Permit shall be subject to an annual review. Adopted by the City Council of the City of Andover on this 3rd day of April, 2007. CITY OF ANDOVER ~ ATTEST: /lA~A...- IJrIb Victoria V olk, City Clerk