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Home My WebLink AboutMay 7, 2009 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting May 7, 2009 7:30 P.M. 1. Call to Order 2. Resident Forum . 3. Approval of Minutes (4/16/09) 4. Consider Application for Scheduled Use of Recreational Facilities/Foundation Hill 5. Update of Hawkridge Park/09-18 6. Update of New Legislation/City of Ham Lake 7. Update of Hartfiel's Park 8. Outstanding Items 9. 10. Chair's Report 11 . Adjournment 7:45 P.M. or Shortlv Thereafter (Work Session) 1. Call to Order 2. Discuss Skate Park/08-08 3. Discuss Irrigation of Parks/09-14 4. Discuss 2010-2014 Park Capital Improvement Plan 5. Adjournment -- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: 4. Consider Application for Schedule Use of Recreational FacilitieslFoundation Hill Montessori and Childcare Date: May 7, 2009 INTRODUCTION This item is in regard to considering an application for scheduled use of recreational facilities from the Foundation Hill Montessori and Childcare. DISCUSSION. Attached is the application from Foundation Hill Montessori and Childcare. They have requested to use Andover Station North Ball Field facility for the upcoming summer on Friday's starting on June 12th thru August 28th from 9:00 pm to noon. ACTION REQUESTED The Park and Recreation Commission is requested to consider approving the application as requested by Foundation Hill Montessori and Childcare. Respectfully submitted, t:f'L~ CC: Sonia Nagwani, Foundation Hill Montessori and Childcare H:\Engineering\Parks\Park & Rec Packet Information\ltems\2009\050709\item 4.doc Za:I1 Sc4ba.U fbor.ehc.H 5chedu:..~ APR 2 3 2009 ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES fc" j " Ih i J ^ IOf/l.-JeS"SOYi" fh'// COld (;;'''(/~-rc Group requesting use ~cili~es DUn 6 (l,fJ 011 /{/i('c9tvtt hI" Phone (Home) /63'- 7 &( 4 .. /1 ~ 0 ASSOciation President - 011/ CV Print Name {/ (Work) 7 f, '3 - 1)-4".r 70---0 Association President b1o"''<-aJ ^'~'-'- (Mobile) 7-{, ~ ~ S-! -f, f' <;;' ~- '6> '170 - f:,' 7 2- "7f; I~signature (reqUired~ \ Date Address I 0 . Cf/1v L~ e. vJ City A--ndo vfY State MJ Zip fr-zo4- APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND. BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy ofthe City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number o.f recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year Number of participants expected from Andover this year Number of participants in program last year Number of participants from Andover last year Age brackets for participation 3 tAre -1--0 to tiTS J J 1 Number of game fields/rinks needed per week this year(lJ {I a j/' e.- dc~ C{ C C,-j e. k1r ,j;';~ W ^ J I 0, 'J. Indicate season start and end dates . e ) (A /1-J.,.c.J /.- -0 P I CL-'-"{ {/V I fh /c i 'cLJ . Time slot desired (list 2 choices) 1.:J V-!}~ .12 - Av'qW'-J.. ~S fh q.-{}O - i2:0()p IL1 2. C (ve YjfHdOlf J List specific fields/rinks being requested (refer to attached listir)g) , AJor .fh lit.,' S /5 1. I II v~-c.'t i1 Oh 2. ro~S '1C/Y d.... Cell- I A I J a Colt ~ Number of practice fieldsfrinks needed per week this year t: c.(ve I r i r"-(J. Time slot desired (list 2 choices) 1.3" r' -.co y "l G) A.. 0 c,.,) I I .1. tA-M Me y + ~ C{C 2.' !:-' I ~ -r - b aLL ('lYJ '" i'oct''er df'\ r I List specific fields/rinks being requested (refer to attached listing) i-ridc~ . 1. 2. Note: If association is planning to use fields from previous year, attach that schedule. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPL Y TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 1/2102 fielduse.doc 2 .x: E E E E ~ ~ III 0. 0. 0. 0. I/l I/l ~Zl 1.0 1.0 ~ 1.0 1.0 <( ::J <( ::J ~ ~ ~ ~ "<t ~~ -0 '9::J 0; CO E co "'9 ctJ) I <( <( E ~ E E E E 0. 0. 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Update of Hawkridge Park/09-18 Date: April 16, 2009 INTRODUCTION This item is in regards to the status of Hawkridge Park. DISCUSSION The City Council at their last meeting of April 21 st did discuss as to what to do with Hawkridge Park hockey rink and free skating. At this point, the hockey rink and free skate area will remain in its current location for upcoming winter season. No decision was made as to what will happen after next winter season if the rink will stay or go away. The City Council has requested staff to meet with the Andover Huskies Youth Hockey Association, the St. Francis Hockey Association and the Chair of the Park Commission to discuss the possibilities of the volunteering their time to open and closing all the warming houses at Prairie Knoll Park, Hawkridge Park, Crooked Lake School and the new City Hall site. This means that there is chance that skating rink attendants will not be used for the upcoming season. Chairman Butler also attended the Council meeting and will update the Commission regarding this. ACTION REQUESTED No action is necessary as this item was to just update the Commission as where everything is at. Respectfully submitted, ~/~ Todd J. Haas H:\Engineering\Parks\Park & Rec Packet Information\ltems\2009\050709\item 5.doc 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763)755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J, Haas, Assistant Public Works Director SUBJECT: 6~ Update of New Legislation/City Of Ham Lake, cant. DATE: May 7 I 2009 INTRODUCTION This item is in regard to updating the discussion the City Council had at their April 26th workshop, DISCUSSION Chairman Butler attended the workshop meeting and will update the Commission as to the discussion. ACTION REQUESTED No action is necessary , Respectfully submitted, #;f/~ Todd J, Haas C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission cc: Todd J. Haas, Assistant Public Works Director From: Kameron Kytonen, Natural Resources Technician ~ Subject: 7. Hartfiel's Park Landscaping Update - Date: May 7, 2009 INTRODUCTION There has been some interest from members of the Commission to improve the appearance of Hartfiel's Park. This park is on the northeast comer of Hanson and Andover Boulevards, so it is very visible. Currently, the park is comprised of tall, non- native weeds and a few species of native wetland shrubs. DISCUSSION The City could go about this in a couple different ways. One option would be to try and create a mesic, lowland prairie. This would involve the planting of native grasses and flowers, However, the characteristics of the site would favor various invasive weeds, such as Canada thistle. Thus, creating the desired prairie could take several years and could become very costly. Another option is to plant trees and shrubs. Staff could knock down the undesirable vegetation and begin to incorporate native trees and shrubs that can tolerate the mesic, organic soils the area possesses, This option would be much less costly and would offer instant results. BUDGET IMPACT There may be a couple different potential grant opportunities the City could pursue to help offset the costs of such a project. One is the DNR Metro Greenways grant. Staff will keep an eye on other potential opportunities that may arise. ACTION REQUESTED No action requested. . Kameron K n Natural Resources Technician ----- 'I I /' ~ I n L~')v \ ~-~/;C ~ --149LH LN I PagE ,I L. l><' I I I ..> OJ?)'1- ,,~..9 14948 - I ~ f "l><q,<:J g ~ '" -d. ~ "I>' l>< i ",-;SJ> ,"" N 0 I ~ '" ~ !1_1~1~~~~\?I/:1;:L~"f..)L~4~1~ iJl!f~"ljL~__7~ _ -1. rol r;l~lco -I r: I I. ~/ / / II ~ I ~ ~ I ~ ~ I g] ~ 1487 1455 ~!{j . /::\ /. ~ ~ ~ I It) ~ ~:? 1:\..... l>< ~ , ~ I I ~ / "r:>/ ( . s: a::o ~ / ,,>CO'" / : 483- 0:> c6' . /" / ( ~ 1484 /1452/1420 I ~/" / / ~ '" I g I ~ ~ I 0> ''"~ :\ <()'" v -::tV :;~ / 14814 ~ ~ I ~ ~ '" /' 14804 148TH AV~ / ~ 'D ~ "-..J 14794 :!;! ~ . ~i 14n4 N L') ~ ~ 14754 . . 14734 713. 14714 co & ~~i :y rof81 . CL 71 1 C') C') C') '" en '" I N ~ 0 It) v C') ~ It) ~ :! ::: :! I 661 651 146TH LN I , 641 ~ 10:> to 0:> to N It) It) V C') .". ~ .". ::: :! ~ 631 I- (j 621 en O'l O'l :2 '" v C') ::: v ::: ~ C 11 )< I 14590 1458~\ I I I 14570 145771 I 145651 I 14554 C') I 14553 ;;; C') I 14530 ~ '" ~ 14541 I 1425 a:l I C') 0 co ~ I C') ~ C') ~ I IS;:! 1;::;:;1 a::;;.::aoCZlOlll Ell;;! _ ... __ __ _ -=cr ==- I!:E9 ~ I:l:iI =- - I .~-~t-'~,,_-,,__ .~__-" _c- \'" I '" I~ t!) '" '" C') B ~ I'" IN v C') .>- It) ::: ::: ::: ::: .". ~ ~ V C') to ~ I ... \ ~ ~ ..- NORTH <1/2 s.-r'TlnIT\!, ?6 LEGEND ~ C\J; ,...../l .~. _ a= _ Sedkm w_ i - () \ '\ l~ !rq l! l", '...,? R.r[\f,J(3E: 24 ~ Oylmlls. I 'J 14i"':";-n!--l ,j. c=:) 1oI/P."""'Soulldllrie$ .~ ... 'ii '" -.' "'='>":i It ~ . _ .- c=:) Partrs....uarC/ly' ~ _TI8cI~ f\/lcip Date: Oct 17,2005 c=:) w-erF_ W =ill i] - ------------ C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J, Haas, Asst. Public Works Director ~ SUBJECT: 8. Review Outstanding Items DATE: May 7, 2009 Issues list as of 5/5/09 COMPLETED PROJECTS - ON-GOING PROJECTS - . DeveloD Site Plans for all existing parks which indicates the facilities available, (On-Going), . Andover Station North Ball Field Facility (DroDertv south of the old landfill) -The bathrooms, floor tiling and concessions area have now been completed and the occupancy permit has been issued for main level. The upstairs level still has some work to do (sheet rocking, painting, etc,)The grand opening for went well. The weather was a little windy and cool but things went without any problems. . UDdate of Park Dedication ImDrovement Fund Quarterly ReDort - Next report will be due in July, . UDdate of QuarterlY Sheriff's DeDartment ReDort on Park Patrol & Vandalism - Next report will be due in July, . Comprehensive Plan (Park & Open Space Chapter) -The city staff has been down to Metro Council staff and the planning department looking at the possibility the comprehensive plan would be approved most likely in May sometime, . City Hall CamDus Hockey Outdoor Hockev Rink -The trees have been cut and stumps are being removed from the site this week and next week. The engineering staff have completed the grading and drainage plan. The necessary permits from the Coon Creek Watershed District and the MPCA have been received. Right now it looks like grading will start Monday, May 11 tth, Note: We have met with Tony Howard, AHYHA President, to see where they are at as far as the purchase of the rinks. To date the rinks have not been purchased. . Hawkridae Park -Item is on the regular agenda. . Rose Park - The Park Commission has agreed to meet with neighborhood informally to discuss the future redevelopment the park that could potentially include a couple hockey rinks and a free skating rink. The staff is looking at scheduling this sometime yet this summer to meet with the neighborhood. . Hidden Creek East Park -Kameron Kytonen, Natural Resource Technician, is working on a plan that he will being presenting to the neighborhood by the end of this week, . Meadow North Park Playa round- New playground equipment will be installed later on this spring or early summer, This is being funded from the Parks Department maintenance budget that they have received for replacement of playground equipment. That fund that receives about $45,000 a year. . 138th Avenue Tot Lot - New playground equipment will be installed later on this spring or early summer. This is being funded from the Parks Department maintenance budget that they have received for replacement of playground equipment. That fund that receives about $45,000 a year, H:\Engineering\Parks\Park & Rec Packet Information\ltems\2009\050709\item a.doc - ------ ON-HOLD PROJECTS - . Eveland Fields Scoreboards - As directed by the Finance Department, the city cannot make the commitment at this time until sufficient funds are available to help in purchasing the scoreboards, May want to include this as part of your discussion in Mayas part of your 5 Year CIP, TASK FORCE UPDA TES - Skateboard Task Force - (Hupp/Kowalewski) - Item is on the agenda as part of the work session, OTHER ITEMS OF INTEREST - . Irri2ation of City Parks - Item is on the agenda as part of the work session, . 2010 - 2014 Parks Capitallmcrovement Plan -Item is on the agenda as part of the work session. Note: If you have any items that you would like to add to the list, let me know at the meeting, H:\Engineering\Parks\Park & Rec Packet Information\ltems\2009\050709\item a.doc - --------------- - --------- C 1 T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: 2. (Work Session Item). Discuss Skate Park/OS-OS Date: May 7, 2009 INTRODUCTION This item is in regards to discussing the skate park, DISCUSSION As discussed at the April 2nd meeting, the Commission wanted to discuss this item at a work session to determine where the Commission should go from here with the skate park, Listed below are various options for the construction of the skateboard park that have been explored over the past year, The option that is on the table and has been presented and recommended to the City Council by the previous Park Commission is to build a concrete skate park, which is similar to the skateboard park that was built a couple years ago in the City of Oakdale, The Skate Park Task Force (Commissioners Hupp and Kowalewski) has not met in a while, As you know, until a large donation is made, the project is on hold, The options that are being reconsidered by the Task Force is as follows: Option 1 : Continue to move forward with the recommendation that was made to the City Council to construct a concrete skate park. As you may recall, $200,000 has been identified in the Capital Improvement Plan (CIP) for the year 2010, which is subject to receiving park dedication funds from new development projects. As you know, a concrete skate park is more expensive but it is more durable and does not require as much maintenance, Option 2: Reconsider the concrete park and consider a lesser expensive skate park equipment such as products from American Ramp Company, which are durable but may require a little more maintenance. Keep in mind that their products do have pretty good warranty periods, But the advantage of having portable equipment is that if the skate boarders do get bored with the equipment, it can be replaced with other more desirable pieces of equipment. Option 3: Reconsider the concrete skate park and wait to see if enough donations can be made to construct a concrete pad and place a fence around the pad and relocate the existing equipment that the city currently owns to the new site. As additional funds become available, the city could purchase additional equipment for the park. . H:\Engineering\Parks\Park & Rec Packet Information\ltems\2009\050709\item 2 work session.doc - ---------- --------------- Option 4: Have the Park Commission consider recommending a funding commitment to the City Council so that the public recognizes that the city is willing to move forward on funding the project. Option 5: Do nothing and wait to see if enough park dedication funds are received to do anything in 2009 or 2010 or beyond, Attached is possible layout that was worked on by a few of the youth skate boarders and the Task Force over the past year for your review, ACTION REQUESTED As determined by the Park and Recreation Commission. Respectfully submitted, T~L~ CC: Shaun Van Vark (sent bye-mail) H:\Engineering\Parks\Park & Rec Packet Information\ltems\2009\050709\item 2 work session,doc -.- ~,,; Ii" ' , ~ . . - ~ . . ~ . ", . . . " C I T Y o F 1685 CROSSTm NDOVE rA 55304 . (763) 755-5100 R.MN,US To: Park and Recreation Commission From: Todd J, Haas, Assistant Public Works Director Subject: 3. (Work Session Item). Discuss Irrigation of Parks/O9-14 Date: May 7, 2009 INTRODUCTION The Park and Recreation Commission is requested to discuss irrigation of parks, Project 09-14, DISCUSSION As may recall, the Commission requested that this be discuss at a work session. Attached are the most current cost estimates for your review, Again Oak Bluff, Andover Lions, Wild Iris and Hills of Bunker Lake West Park could be served with either private well or city water, Fox Meadows and Timber Trails Park can be only served with a private well as they are located in the rural area of the city. The parks that currently have irrigation is as follows: Prairie Knoll Park-private well, Sunshine Park-private well, Andover Station North Ball Field Facility-city water, Shadowbrook East Park-city water, Hidden Creek North Park-city water, City Hall Park Complex #1-city water, and Country Oaks Park-city water, As mentioned to the Park Commission at last month's meeting, the City Council has given direction to the Commission to consider potential parks as candidates to have irrigation to improve the playing surface of some of the fields, Rose Park and Hawkridge Park are not on the list due the possibility that each of them could be reconstructed within the next few years, With the potential that Hawkridge Park being redeveloped, the Commission may want to consider including the park on the list. No cost estimate has been prepared as the City has not approved a layout. Attached is a spreadsheet identifying the estimated costs to irrigate the 6 parks that have been previously selected by the Commission. Listed below is what is currently in the park: . Oak Bluff Park (currently has 1 soccer field - there are no plans at this point to reconstruct the park although the soccer field may be shifted a little further to the east and north from its current location to allow for some more room behind the west soccer goal and the existing parking lot). . Andover Lions Park (currently has 1 ball field - relatively a newer park - mid 1990's) H:\Engineering\Parks\Park & Rec Packet Information\ltems\2009\050709\item 5 work session.doc . Wild Iris Park (currently has 1 ball field - the park was reconstructed a few years ago) . Hills of Bunker Lake West Park (currently has 1 ball field - no plans at this point to reconstruct the park) . Fox Meadows Park (currently being used as a soccer field-the field can be used as one large field or a 2 smaller fields which has been done in the past by the soccer association-lots of space available to do some improvements to the park) . Timber Trails Park (currently has 1 ball field and one soccer field - there are no plans at this point to reconstruct the park) Note: If you have not been to any of these parks before, it wouldn't hurt for you to check them out. BudQetlmoact As it stands now, funds are not anticipated to be available in the 2010 general budget or in the park dedication fund to make any improvements for next year, ACTION REQUESTED The Park and Recreation Commission is requested to review the cost estimates and rank the parks in order of highest importance to irrigate to the City Council to consider, Respectfully submitted, -7htV{ ~ Todd J, Haas H:\Engineering\Parks\Park & Rec Packet Information\ltems\2009\050709\item 5 work session,doc ----- '" 'a V) 8 8 <:> 8 <:> <:> <:> <:> V) <:> 8 V) V) ,:; '" <:> <:> <:> 8 <:> ~ ~ .... .... <:> <:> <:> <:> V) '" 00 ..... <:> V) V) .. <i ~. ...: ",. 00. ~ ~ ~ ~ ~ '''' -. .,.,. -. ~. ;:; .,.,. " ~ V) - - <:> '8 - ..... 1= "" "" .... .... ~ '" <:> & <:> <:> <:> <:> <:> <:> 00 .... 8 V) :1 0 "" <:> <:> 8 8 <:> <:> <:> .... ~ . .... '0 00 <:> <:> "l <:> "'. "" '" V) .. ~ ~. 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Discuss 2010-2014 Parks Capital Improvement Plan DATE: May 7, 2009 INTRODUCTION This item is in regard to begin discussing the 2010-2014 Parks Capital Improvement Plan (CIP). DISCUSSION Well it is that time of the year to begin discussing the 2010-2014 Parks CIP. The CIP development calendar is attached for your review. The target date for draft CIP is June 1 st. Also attached is a projected fund balance sheet that was prepared recently by the Finance Department for your use. The Commission should pay attention to the status of 2009 end of the year balance. As you can see, the ending fund balance is a negative number. The proposed projects listed on the fund balance sheet from 2010- 2014 CIP will need to be either adjusted to another year or eliminated from the 5-year plan. Note: As always, $25,000 has been budgeted every year for miscellaneous items. The. playground equipment that the Public Works Parks Department would like to replace as they are either outdated or do not meet the ADA requirement for 2010 are located in the following parks: . Timber Trails Park . Nordeen's Park Some of the parks that still need access to meet ADA requirements are as follows: . Pleasant Oaks, Hawkridge & Rose Also there are a number of parks that need security lights. At this point 2 parks that have been requested by residents over the last couple years for lighting includes Northwood's East Park and Hills Of Bunker Lake West Park. Public Works has also expressed concern that some of the parks need to be updated to provide decent parking by paving them. A couple of the parks include Prairie Knoll Park and Sunshine Park west parking lot expansion which is currently being graded by Parks Maintenance. BUDGET IMPACT Depending on what you do with the skate park, projects will need to be moved to other years or eliminated from the 5-year plan for now. The Finance Department has indicated to the Public Works Department that the Ending Funding Balance should for each of the 5 years have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park & Recreation Commission is requested to begin discussing the 2010-2014 Parks Capital Improvement Plan. Respectfully submitted, T~(~ ~ 0 0 en )> )> )> c.... c.... c.... c.... c.... c.... c.... c.... $: $: $: $: )> )> $: C"l C"l CD C C C C C C C C C C C 0) 0) 0) 0) -0 -0 0) 0 0 -0 <C <C <C -< -< -< -< -< ::J ::J ::J '< '< '< '< ::J. ::J. ...., CD c c c CD CD CD C"l 0- 0- en en en N N CP O'l I N ...... ...... N ...... O'l CJ1 ...... ...... ::r CD CD 3 .... .... .... ...... ...... - - O'l CJ1 - - ~ )> - w ...., ...., N ...... W - - N N W ()) - - N N - N N N 0- N N 0 0 C - - N I ~ CD CJ1 0 - <C N N 0 N N 0 0 N - 0 0 ...., - N 0 0 0 0 0 0 0 0 0 $: - - N I 0 0 0 CD CD C 0 0 0 0 0 CD CD 0 N C N N N CD CD en 0 0 CD CD CD 0) 0 N 0 N 0 .... CD CD CD '< 0 III 0 0 - 0 ...... 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CD c CD CD a. cr 2: () g, .... a. CD ::J CD ;::;: () 0) CD 0) "'CO o' .... () a. a. .... CD :r "'1J "'1J o' en G) ...., c." CD C"l 0' ::J "'1J .... c 3 0) 0 ~)> 3 0 c: S' ...., ...., () -0 S' 3 () ...., a. CD CD ~z <C 0 o' 00' S' CD 0 3 ...., C"l () 0 C ::J C ~ CD 3 c "'1J ." .... ::J en en 0 c g, 00' a. en <C 3 < -0 en 00' () 0 a. :E o' C"l 0) CDm 0) ~-- CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2009 2010 2011 2012 2013 2014 TOTALS I Projected Sources of Revenue I Park Dedication Fee $2,944 per unit platted units 25 25 25 25 25 25 Anticipated Park Dedication Fee $ 73,600 $ 73,600 $ 73,600 $ 73,600 $ 73,600 $ 73,600 $ 441,600 Commercial I Residential - Andover Station N Est. 78,733 25,000 47,461 151,194 DNR Grant Capital Projects Levy - Park Improvements 57,680 57,680 57,680 57,880 57,680 57,680 348,080 Total Revenues Available 210,013 156,280 178,741 131,280 131,280 131,280 938,874 I Projected Commitments I Annual Miscellaneous Projects 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Debt Service Payments DS - Ballfields (Final 2015) 129,659 129,859 129,659 129,659 129,659 129,659 777,954 Andover Station North Building - carryforward 25,871 25,871 Skate Board Park 200,000 200,000 Sophies South Park 75,000 75,000 Andover Lions Park. 65,000 65,000 Total Commitments 180,530 154,659 429,659 154,659 239,659 154,659 1,313,825 Revenues Over (Under) Expenditures 29,483 1,621 (250,918) (23,379) (108,379) (23,379) Fund Balance as of December 31, 2008 78,720 Fund Balance Brought Forward 108,203 109,824 (141,094) (164,473) (272,852) Ending Fund Balance' $ 108,203 $ 109,824 $ (141,094) $ (164,473) $ (272,852) $ (2116,231) *Target. $50,000 to create a contingency for any project ove,ages. Note: Debt Service has priority, platted units will have to be determined prior to any projects moving forward. Debt service payments are assessments for the construction of ballfields at Andover Station North. Payments are based on 5.5% interest for 8 years. C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: Add-on. Consider Application for Schedule Use of Recreational Facilities/6A Traveling Basketball Team Date: May 7, 2009 INTRODUCTION This item is in regard to considering an application for scheduled use of recreational facilities from the 6A Traveling Basketball Team. DISCUSSION Attached is the application from 6A Traveling Basketball Team. They have requested to use the basketball court at Sunshine Park for the upcoming summer on Wednesday's starting on June 17th thru August 26th from 10:00 am to noon. At this point no this is the only group that has made a request to use the court the upcoming season. Note: This same group has received approval in the past to use the court from the City. ACTION REQUESTED The Park and Recreation Commission is requested to consider approving the request as presented. Respectfully submitted, ~/4 Todd J. Haas CC: Brad Siebold, 6A Traveling Basketball Team H:\Engineering\Parks\Park & Rec Packet Information\ltems\2009\050709\add on item.doc 2009, Ba$JCe{kal! Sdt€'6u.f2e., ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requestinguse of facilities tf, ~"/r "- () ~ It tJ bu /:. '" !tit I~ 'T~ 4 ~ Association President . rf}; 11~ S L r::.f,. ((J ((I AvA) Phone (Home) If J /- ;;( 7 W / Pnnt ame (Work) . . . a&.' I1Mobile):3 70 - 70/1. ASSocIatIon President . ~ h4 5 A tf Signature (required) Date Address 1':20 78 7:Z d C. Jlla.fI.31. Ill! fAJ City Ij IA J () U.e' r State It1 flU Zip S> yO t( , APPLICATION DUE DATES: FOR WINTER USE OF FACILlTIES- FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRCmeeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN.MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. " j FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER; SOFTBALL, FOOTBALL ANO BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using comproruise when necessaty to accommodate the . maximum number of requests possible. Facility requests'submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-serv:ed basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year J()-:25 Number of participants expected from Andover this year :J b - 25 Number of participants in program last year dO-d5 Number of participants from Andover last year C26-c;J5 Age brackets for participation II !J - Q.L,J~ 1 Number of game fields/rinks needed per week this year I /',11.) e c 1< L (, / Indicate season start and end dates Ii / -'1- ri I:x 41 () 9 I I I ..... Time slot desired (list 2 choices) ~: / 0 A /l1 - (/2 t'J1. ~t2 {i; (:11. {ad "'" ,9 ;;!JI~ Ust specific fields/rinks being requested (refer to attached listing} i ~ ' "J . 1.. 50iA ~h7tt~- '3h.J<<<J . tt/( C:6 U/+ 2. Number of practice fieldslrinks needed per week this year Time slot desired (list ~ choices) 1. 2. List specific fields/rinks being requested (refer to attached listing) 1. 2. Note: If association is planning to use fields from previous year, attach that schedule. Note: Fieldlhockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. . . APPLICATIONS WILL NOT BE CONSIO'ERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED~ THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 1/2/02 ³fielduse.doc 2