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HomeMy WebLinkAboutWK April 28, 2009 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US City Council Workshop Tuesday, Alpril 28, 2009 Conference Rooms Al & B 1. Call to Order - 6:00 p.m. 2. Discuss Proposed Legislation for Parks Funding\City of Ham Lake Initiative 3. Discuss Open Space Land Purchase 4. Discuss 2009 Transit Survey 5. Continued Discussion Single Family Residential Market Value Preservation 0 6. Progress Report - Hanson Boulevard Sustainable Landscape Pilot Project 7. 2010 Budget Development Discussion 8. 2010-2014 Capital Improvement Plan Discussion 9. Other Discussion 10. Aldjournment 0 0 0 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator . . David Berkowitz, City Engineer/Public Works Director l:>b.J3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 2.:. Discuss Proposed Legislation for Parks Funding\City of Ham Lake Initiative DATE: April 28, 2009 INTRODUCTION Mel Aanerud, Chair of the Ham Lake Park and Tree Commission, will be at the meeting 0 to discuss possible new legislation for park funding that he is promoting. The Ham Lake City Council has shown support for this legislation. DISCUSSION Attached is the proposed legislation for your review. Also attached is a memo from Jim Dickinson, City Administrator, as to his comments in regards to the proposed language for parks, trails and recreation facilities legislation. The Andover Park and Recreation Commission reviewed the proposed legislation at their March 19th meeting (item was tabled to allow the Park Commissioners to do some additional research) and also at their April 16th meeting in which no recommendation was made to the City Council. Attached are the minutes of each of the meetings for your review. ACTION REQUESTED The City Council is requested to review and discuss the proposed legislation that is being presented. Respectfully submitted, ~~ Todd J. Haas 0 Cc: Mel Aanerud, City of Ham Lake Park and Tree Commission Chair Ted Butler, Andover Park and Recreation Commission Chair -- ..~--_.~-- .-- r-~ .--. 01/06/09 REVISOR JMR/R.c 09-0344 0 1.1 A bill for an act 1.2 relating to ~ocal go~e~ent; providing for additional financing of parks, trails, 1.3 and recreattonal faclIlties for local units of government by special assessments; , 1.4 'proposing coding for new law in, Minnesota Statutes, chapter 448. 1.5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.6 Section L T448.581 PARKS, TRAILS, AND RECREATIONAL FACILITIES; 0 FINANCING OPTION. 1.8 Subdivision 1. Definitions. fa) The tenns in this subdivision apply to this section. 1.9 1.10 complexes, including sporting fields, including but not limited to. softball, baseball, 1.11 soccer, football, ice hockey. and tennis co~ 1.12 fc) "Fund" means a dedicated ,account in which revenues raised under this section 1.l3 are kept separate from all other governmental unit funds. , U4 {d)'''Goveming body" means the city council. town boareL or county board. 1.15 ( e) "Governmental unit" means a home rule charter or statutory city, town, or county. I.I6 (f) "Plan" means an adopted plan for the facilities by the governmental unit 1.17 Subd. 2. Authorization. A governmental unit may build. construct, reconstruct, us repair. enlarge, improve, or in any manner obtain facilities. and maintain and operate those 1.19 facilities both inside and outside the corporate limits. It may acquire bv cift. purchase, 1.20 lease. condemnation. or otherwise any and aU land. easements. and improvements required 1.21 for that purpose. This authority is in addition to all other powers with reference to facilities 1.22 otherwise granted by law or by charter of the governmental unit. The authority must 0 be exercised only under a parks and trails plan adopted bv the governmental unit. The Secti.on 1. 1 .. . ..-.- .--.....-. . .. OVn;'ifH~ ,...., ...' 'N REVISOR JMRJRC 09-0344 2.1 governmental unit has the authority to manage both the plan and the facilities acquired or 2.2 developed under provisions of this section. 0 2.3 Subd. 3~ Financinl!. To pay the cost of building, constructing, reconstructingl 2.4 repairing, enlarging, improving. or in any manner obtaining the facility or any portion of it 2.5 and of obtaining and complying with any permits required by law, the governmental unit 2.6 may levy a special assessment to pay the cost of the facility. The proceeds of the special 2.7 assessment must be kept in a dedicated account and used only to pay for such facilities 2.8 allowed in the adOPted plan. The assessment may be assessed equally on all prop~ or ' , ,2,9 assessed proportionally against the value of the property. 2.10 Subd. 4. CoIlectionof assessment. On or before October 15 of each year. the 2.11 oyernmental unit shall eerti 2.12 under the adopted plan for the next year, minus any unspent funds from the previous 2.13 ear. The amount certified must be collected and enforced in the manner rovided for the 2.14 collection and enforcement of a special assessment against the property within the area 2.15 governed by the governmental unit 2.16 Subd. 5. Local ODtions, To establish the fund, the governmental unit musteither 2.17 2.18 2.19 0 2.20 the affinnative to adopt the plan. The vote may be for a continuous assessment for the 2.21 term of the plan or for a specific time frame shorter than the full term of the plan. 2.22 Subd. 6. Excess net revenues. If at the end of a fiscal year there are excess 2.23 revenues. the excess revenues mUst be deducted from the next year's special assessment. 2.24 If there are no other assessments reauired for the plan, excess revenues may be ke)2! 2.25 within the fund for maintenance of facilities alreadv developed or pledged to any future 2.26 plan that may be developed and adopted. 2.27 Subd. 7. Other revenue sources. This section does not preclude the governins:runit 2.28 from usin other finanein instead of Or in addition to the Owers authorized in this section. 2.29 EFFECTIVE DATE, This section is effective for special assessments payable 2.30 in 2010. and thereafter. 0 Section 1. 2 --., C I T Y o F 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Todd Haas, Assistant Public Works Director FROM: Jim Dickinson, City Administrator ~ SUBJECT: Administrator's Report DATE: March 9, 2009 As requested, I have reviewed the attached proposed language for Parks, Trails and Recreational Facilities Financing legislation and offer the following comments: - The defInitions are in line with other Minnesota State Statutes. - The "Authorization" section reference to "both inside and outside the corporate limits" should be clarifIed as to intent. A City would be hard pressed to substantiate why they 0 would be using a "special assessment" to fund a project outside the City corporate limits, but if it is a regional center and the city is guarantee proportionate usage of the facility, there maybe be merit. - The "Authorization" section refers to using special assessment funds to "operate" a facility. The nature of a special assessment is to improve or enhance property not for operations, that's generally what taxes or fees for service are for. -A special assessment is intended to enhance or preserve market value and as such is not viewed as a property tax and not eligible to for a deduction on an individual's income tax return. Overall: Implementation of the proposed legislation does not appear to over onerous and the ongoing accounting of the funds is pretty straightforward. The proposed legislation appears to be an attempt to provide another tool in the tool box for developing Parks, Trails and Recreational Facilities, but one should keep in mind if this proposed legislation is in the spirit of what a "special assessment" should be used for and if there may be any unintended consequences. 0 Regular Andover Park & Recreation Commission Meeting ~ Minutes - March 19, 2009 Page 2 - 0- CONSIDER 2009 SPRlNG/SUMi.l1ER SOCCERlLACROSSE SCHEDULE f' Motion by Hup nded by Ramnath, to e the 2009 soccer/lacrosse schedule as presente otion carried on a 6-ayes, O-nays, l-abse . dell) vote. CONSIDER REQUEST FOR SUPPORT OF NEW LEGISLATION/CITY OF HAM LAKE Mr. Haas explained the Chairperson ofthe City of Ham Lake Park and Recreation t'...+ Commission has requested to be on the agenda to talk to the Andover Park Commissioners about new legislation that they would like to be considered at the State ,.." .",. Capital. " Mr. Mel Aanerud, Chair of the Ham Lake Park Commission explained the reason why they were asking for Andover to support the request for new legislation. He explained how the new legislation would work. Commissioner Hupp wondered how this would be assessed and who would it be assessed 0 to. Mr. Aanerud stated however they would do it, if the City had a plan, they could assess the entire city or just the area that would benefit from this. The legislation has enough options in it to do many things. Chair Butler noted the City is not planning on assessing anyone; they are just looking at the proposed legislation that would allow cities to use this additional tool to finance parks. This is something the City could do in the future if the legislation would pass but that would be up to the City Council if they would like to use legislation. Commissioner Hupp asked at what level of government would this be assessed at and where does the authority lie. Mr. Aanerud stated this is a local option and the cit~es can _ decide if they want to do it by ordinance or by a vote of the people. Commissioner Hupp asked if this could be implemented at a County level where they could assess the city. Mr. Aanerud stated that could happen. Chair Butler stated the County can make improvements now and raise the property taxes to pay for that. This is just another tool thatis not currently available as of yet for counties and cities to help pay for park improvements. He thought this could be a site specific plan if they wanted- it to be. Mr. Aanerud agreed. Commissioner Lindahl thought they could run into some adversary because of the 3/8 tax bill that has already going for this which is not site specific. He stated people could be in 0 opposition of this. Regular Andover Park & Recreation Commission Meeting Minutes-March 19,2009 Page 3 - 0 The Commission discussed some of the parks that this proposed legislation could be used for. {' Commissioner Hupp wondered if they could postpone acting on this to get more information because he would like a more informed view. #'1 Commissioner Miskowiec stated he would like to get more information also because he did not know if this would hamper them on any spending. Mr. Aanerud stated the assessment does not eliminate any other method that they would have for funding. ~, The Commission continued to discuss reasons why the item should be tabled. Commissioner Lindahl thought this was a good concept and his concern is they already have the 3/8 amendment out there that does address parks, trails and recreation for them that people voted in and people will be leery if they put this before them and this is more local control. He did not think they will see anything from the State because the 3/8 amendment is directly controlled by the legislature. He would like to see how that plays out before he would endorse something like this. Motion by Hupp, seconded by Miskowiec, to table this item for further research. Motion carried on a 5-ayes, I-nays (Butler), I-absent (Lindell) vote. 0 REVIEW DRAFT FEASIBILITY REPORT/09-14/IRRlGATION OF PARKS Mr. Haas explained the Park and Recreation Commission is requested to revie the draft .. cost e ate for the parks chosen by the Commission to be potentially irrig d, Project 09-14. Commissioner Hupp stated r "Annual Expenditures ater" there are a few parks listed and he wondered if they we onnected with er on those parks. Mr. Haas stated that these parks were not corinec to ci t the option is there to consider that but there would be a cost to purchase City Commissioner Hupp asked if the unts were what tli ould save if they used a well at those sites. Mr. Haas stated y have to remember that pn wells such as these will not last forever so there ould be fewer wens in the future to re . d if city water was used. Mr. Haas note the operation and maintenance expenses he needed to double check to e supposed to include the costs under the City portion. 0 Chair utler asked if they could visit the parks in the next couple of months and then have a worksession where they could hammer out how they want to prioritize these and Regular Andover Park & Recreation Commission Meeting Minutes -April 16, 2009 0 fage 3 REQUEST TO RELOCATE SECURITY LIGHT/NORTHWOODS EAST PARK Mr. Haas explained that this item is in regard to a request from Steve Johnson to install a security light near the existing parking lot. Commissioner Lindahl stated the Park Commission doe t have any money to anything this right now. Chair Butler stated ifth 1ty were to do anything with this er funds. Motion by Kowale 1, seconded by MiskoWl to postpone this item until available funds are receiv or if the City Council makes a . nation to move forward. There was none. 0 Motion carried on a 6-ayes, O-nays, Q-absent (Lindell) vote. CONSIDER REQUEST FOR NEW LEGISLATION/CITY OF HAM LAKE, CONT. Mr. Haas explained that this item was tabled from the March 19th meeting to ,allow the Park Commissioners to do some further research about new legislation that the City of Ham Lake would like to see introduced at the State Capital. t'\ Ham Lake Park Chair Mel Annerud reviewed the proposed legislation with the Commission. ~~ Commissioner Miskowiec asked why this is better than their balloted system. Mr. " Annerud stated the difference is they would sell a bond that would carry an interest rate, with the new legislation there would not be any interest or fees because it would be an assessment. Commissioner Lindahl asked if the levied funds would always be put up for a public vote or could the City impose an assessment on people. Mr. Annerud indicated there are options within the bill to allow either way. He stated they provide a lot of options in the bill so it could be used State wide. The Commission discussed the pros and cons of the proposed legislation and whether 0 they wanted to endorse it. Regular Andover Park & Recreation Commission Meeting Minutes - April) 6, 2009 0 Page 4 Commission Hupp stated he did not see a provision in the bill for the City to be able to opt out of a County project or State project if it so deemed necessary. Mr. Annerud ., stated he would add some wording that a City can opt out if necessary andsee what the A' Legislature says in regards to this. tc1l" The Commission discussed with Mr. Annerud how funds could be reimbursed to ~ taxpayers if the amount assessed was more than what the project cost. Motion by Hupp, seconded by Lindahl, to forward this item on to the City Council without a recommendation. Further Discussion There was none. Motion carried on a 6-ayes, O-nays, I-absent (Lindell) vote. CONSIDER IMPROVEMENTS TO HA WKRIDGE PARK/09-18, CONTINUED Mr. as explained that this item is in regard to considering should made in the redevelopment of Hawkridge Par 0 Mr. Haas re wed his meeting with St. Francis S 001 District regarding ice time at the park this comin ear. CREEK EAST. r.ARK MEETING WITH AREA RESIDENTS aate in regards to the Hidden Creek East Park Mr. Haas reviewed the he residents with the Park Commission. ~ to REVIEW ANOKA DEPARTMENT 4TH QUARTERLY REPORT ission reviewed the 4th Quarter ka County Sheriff s Department PA DEDICATION IMPROVEMENT FUND 1ST Q D 'PARTMENT The Park Commission reviewed the I5t Quarter Park Dedication Improvement Fund report. 0 S'\NDbVE~ @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ Jim Dickinson, City Administra '., CC: Will Neumeister, Community Development Director ~ FROM: Courtney Bednarz, City Plannei SUBJECT: Discuss Open Space Land Purchase DATE: April 28, 2009 INTRODUCTION This is an update of the two current land negotiations. DISCUSSION Luedtke Property An appraisal of the Luedtke property was completed and grant applications have been submitted. The DNR appears interested in the site as they have scheduled a site visit for May 5th. As it stands, the appraised value of the property is $836,000. The Luedtke Family is requesting $1.1 0 million. Staff is hopeful that half of the appraised value can be funded by the grants. However, the DNR reports that a decision will not be made until the end of summer. Russel Property Staff prepared an offer for the seven acre idea proposed by the property owner and is waiting to hear back from them so that the numbers can be discussed. The offer is based on the estimated market value of the property and recent city and Anoka County Parks Department appraisal information. This information produced a range from $9,410 - $14,911 per acre. The high end of the range is based on the recent appraisals which included both developable and floodplain property. As the seven acre area is entirely within the floodplain, the land cannot be valued at the high end of the range. The property is considered to be more valuable than the $10,000 per acre base used by Anoka County to value tillable floodplain acreage because of its location along the river. The offer is $12,161 per acre or the midpoint between the estimated market value ($9,410) and somewhat comparable land sales ($14,911). This totals $85,127 for seven acres. The Council may choose to provide direction on one or both of 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Director ~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Discuss 2009 Transit Survey DATE: April 28, 2009 INTRODUCTION This item is intended to summarize resident responses to the transit survey that was advertised in the previous newsletter and offered on the city web site over the last two months. DISCUSSION The survey was conducted to sample interest in transit options to the Northstar Commuter Rail stations. Specific transit options were not mentioned. The survey questions centered on the 0 whether people would have interest in transit in general and when they would use the service. Individual responses and comments are attached along with a sample survey. The results can be summarized as follows: 1. How many days per week you would use transit service? 5 times per week: 15 3 -4 times per week: 2 1-2 times per week: 3 o times per week: 6 Not sure: 1 2. What is your end destination? Minneapolis: 13 Airport: 3 (Note: 2 respondents estimated they would use the service 0 or 1 time per week) St. Paul: 2 UofM: 2 Other: 5 0 Not Sure: 2 3. What time do you typically arrive at work? 0 The responses were compared with the current train schedule to determine which morning trains could serve the respondents. All respondents that could be served by a morning train could also be served by an afternoon train (addressing questions 4 and 5). - Estim~ted Schedule, Weekdal": Big Lake to Downtown Minneapoli$ 1 st Train: STATJON AM AM i AM 3 DEPARTURE TIMES Big Lake 2nd or 3rd Train: 5 ARRIVAL TIMES Elk River 4th Train: 1 Anoka Coon Rapids. Ri'lerdale 5th Train: 0 DSiNHidWilMinneapolis No options due to Estimated Schedule, Weekdays: DOWlltc>wn Minllflapolis to Big La/re STATION AM!PM1PM train times or DEPARTURE nillES' Downtown Minn!'apoll~ 6:55 work location: 11 ARRIVAL nMES Coon Rapids. Riverd"l!' 7:15 :~l~fi~~;;;l~"". ??l;jl;;!~;;;;jl~l~ Elk RiVer 7:27 1;1I,lrgll~K~j;;;j;';;;;!j,;j::i!B;:!%'f~7i:!1 SlJbjecttocha~~e priorro startofNort~-;;t1f! .re'Vice. 6. Would you consider carpooling with others in your neighborhood? 0 No: 16 Yes: 7 Not Sure: 4 7. Are there others in your household that would use transit service? No: 16 Yes: 8 Not Sure: 3 8-10. Responses are summarized on the attached map. The numbers reflect the train that would provide the best service. Dots reflect potential riders that cannot be served due to the time or location of their work. ACTION REQUESTED This item is informational. 0 C I T Y o F 0 NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Transit Survey This information is being collected by the City of Andover for its own use. Specifically, the City would like to determine the level of resident interest in organized transit connections to the new commuter rail stations in Anoka and Coon Rapids. Once the survey time period is closed the City will review the results and determine if any additional time should be spent on transit connections. How many days per week you would use transit service? What is your end destination? What time do you typically arrive at work? What time do you typically leave work? 0 What is your present commute time to work? Would you consider carpooling with others in your neighborhood? Are there others in your household that would use transit service? What is your name? What is your Address? Any Additional Comments? Your address helps us determine where convenient transit connections could occur. If you provide contact information, you could be asked follow-up questions as the data is analyzed and reviewed. If you wish to participate but remain anonymous, we will include your responses if you indicate the general address and closest major intersection where you live [i.e. near Bunker 0 Lk. Blvd. and Hanson, or near 161st Ave. and Uplander] Please return this survey to City Hall 1685 Crosstown Blvd NW Andover, MN 55304 Thank You! VI Q) VI C 8. VI Q) +' r-t ~"O +' ex:: Q) r-t'rl r-t t"Cl Q) 'rl +' C ::l 't"Cl bO<C c"O t...VI ::s 'rl 4-" C 'rl Q) Q) C o r-t t..>.'t..'rl Vl >VI +,ro .!: Q)+,"'.O ~, ~ O::S ::It... +' t... E "0 'rl r-t 4- r-t VI C t.. E +' +' V) 'rl ro roCU'rl rot... t"Cl 0.."0 E'rl ..... s+'O ro>. sro .!: r-t OU 'Vi VI "0 s t.. t.. +' U I- Q)::S U 'rl Q) C Q).!: C ::s 'rl C '.0 0 r-t VI ro > +' roQ)oroc ro+, ~ s c.o::l ~ 'rl t...'O.rl::s.!: ::s .-"0 0 ::l -6 ~ VI" "0 b > t +',g ~ ~ H 0.. 0.. b "Or-t r-to >.+' t"Cl OQ) 04-C ' >. Q)'rl ::l +' ::l 0.. ro'rl e s r-t +' 'rl VI E .!: o..Ocroo.. 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WWW.CI.ANDOVER.MN.US ~---- To: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: Angie Perera, Associate Planner .~ ~ Will Neumeister, Community Development Director /t SUBJECT: Continued Discussion Single Family Residential Market Value Preservation DATE: April 28, 2009 INTRODUCTION This was last discussed by the Council on March 24th, 2009. Since that meeting, staff has drafted an ordinance amendment to Title 9, Chapter #8, Rental Housing Dwellings (which is attached with this report) to incorporate single family rental licenses into the ordinance. Staff has also included definitions to explain the differences between the licenses: provisional, regular, and single family rental licenses. Staff has also revised drafts for the following attachments: single family rental dwelling license application, 0 frequently asked questions pertaining to the single family rental housing program, and a home and yard checklist. These materials would be dispersed upon request of an application and made available at. city hall and on the web site. Staff will provide a verbal update regarding the City Attorney's comments at tonight's meeting. Staff would like to receive feedback from the Council on the information submitted by staff and provide direction on whether anything further is recommended to facilitate single family residential market value preservation. With Council's approval, staff would like to incorporate any feedback into a final draft and schedule a Public Hearing for Tuesday, May 12, 2009 Planning and Zoning Commission meeting. BACKGROUND 2007-2008 Council goals: 1. Initiate a program to maintain current housing stock and programs to help revitalize some of the older neighborhoods and businesses. 2. Consider an ordinance regulating all rental property including townhomes and single family residential. Implementation ofthe single family rental program: 1) Require a rental license application & nominal fee for single family units ($50) 2) A service would be provided to the property owner/landlord in exchange for the application and fee (such as a checklist/educational material of exterior items on the property to periodically inspect and keep maintained, and a list of potential ordinance violations that may occur with a rental property) 3) Exterior inspection only - very minimal, "drive by" inspections 0 4) Ordinance amendment accordingly Staff interpretation of what City Council wants: The application fee would most likely be about $50, acknowledging that the fee most likely won't cover the costs to administer the process but that it will allow staff to keep track of the rental properties, have the contact 0 information of the owner and renter, and inspect the exterior of the property to help maintain a~d "preserve" the market value of the property and the neighborhood. The Program Providing a service in exchange for requiring an application and fee for the license would most likely entail that the city would issue a checklist or similar educational material for the property owner to be aware of as a landlord and having a tenant caring for their property. The information would include nuisance and other code related violations that could potentially occur and a "self maintenance" list of items to inspect on the exterior of the building and property. The other part of the service would be tracking the police/disturbance calls with the Sheriff s Department. Exterior inspections would be provided to the property owner/landlord most likely at time of the initial application and then possibly up to two times per year thereafter (ex. early summer and fall) and inspections also at time of receipt of a complaint. This would be done by Planning Dept. (Code Enforcement). The anticipated time line for the proposed amendment to city code pertaining to the change would be to complete any additional research necessary from surrounding communities and set a public hearing date for an ordinance amendment in April or May. Staff would like the Council to discuss whether this needs to be put in the next newsletter before it goes to a public hearing. The code would need to be amended to have a third type of rental license for single family rental. Council may want to discuss giving the ordinance amendment some "teeth" vs. defaulting to the misdemeanor/court process of violations. This amendment could be as simple as adding a "provisional" license in the rental section specifically for single family rental. See attached "marked up" code with suggested changes that would be needed (at a minimum). 0 Staff would have a "Frequently Asked Questions" information sheet similar to Otsego's (see attached) that would answer most people's questions. The forms and informational items would all be placed on the city's website. Internal Administrative Process: The process would be similar to what staff already does for the multi-unit rentals with the exception of Code Enforcement staff taking the lead in conducting the exterior inspections. Building Dept. would receive the application and fee, issue the license and keep track of the properties in a spreadsheet (similar to what Bldg. Dept. does already for the multi-family units or else implement a Permit Works program to more efficiently track this vs. spreadsheet). Code Enforcement would inform Building Dept. of status/findings upon completion of inspections. Building Dept. would continue to send renewal applications to property owners as they become due. If the Council agrees this is what they want to start to implement, then we will bring forward a proposed code amendment to the Planning Commission for a public hearing and move towards implementing what has been described above. ACTION REQUESTED It is requested that Council review the information and provide direction whether anything further is recommended to facilitate single family residential market value preservation. Respectfully Submitted, \ ~ / d..?-- Will Neumeister Angi P era 0 Attachments: Application Form, Checklist, Frequen Asked Questions sheet, draft ordinance amendment to City Code -2.- 0 CHAPTER 8 RENTAL HOUSING DWELLINGS SECTION: 9-8- 1: Purpose And Intent 9-8- 2: Definitions 9-8- 3: 9 8 3: License Required; Terms; Renewals Types of Licenses Required 9-8- 4: Application For Rental Dwelling License 9-8- 5: Fees 9-8- 6: License Terms And Renewals 9-8- 7: 9 8 6: Conditions Of License Issuance 9 8 7: Renewal of License 9-8- 8: Inspections, Investigations And Maintenance 9-8- 9: Non-transferability Of License 9-8-10: Conduct On Licensed Property 9-8-11: Provisional Rental License 9-8-12: Sinqle Family Rental License 9-8-13: 9 8 12: Landscaping; Lighting; Snow Removal 9-8-14: 9 8 13: Fire Control Regulations 9-8-15: 9 8 14: License Revocation Or Suspension 9-8-16: 9 8 15: No Retaliation 0 9-8-17: 9 8 16: Summary Action 9-8-18: 9 8 17: Appeals 9-8-19: 9 8 18: Applicable Laws 9-8-1: PURPOSE AND INTENT: A. Purpose: It is the purpose of this chapter to protect the public health, safety and welfare of citizens of the city who have as their place of abode a living unit furnished to them for the payment of a rental fee to another. This chapter is the initial step in the city's effort to provide a housing maintenance code. B. Intent: It is the intent of this chapter that uniform standards be established and applicable for all rental dwellings in the city. (Ord. 266A, 5-6-2003) 9-8-2: DEFINITIONS: The following words and terms used in this chapter are construed and defined as follows: IMMEDIATE FAMILY: Direct descendants. parents. qrandparents. siblinq or any such person of traditional or blended family. OPERATE: To charge a rental fee for the use of a living unit in a 0 rental dwelling. -.j:... 0 PROVISIONAL RENTAL LICENSE: A Reqular or Sinqle Family rental license that has certain provisions and/or criteria as required by the City Council. REGULAR RENTAL LICENSE: A rental license established for any rental dwellinq with two (2) or more Iivinq units which are subiect to interior and exterior inspections. RENT/\L DVVELLlNG: I\ny building .....ith two (2) or more living units for hire. "Rental dwelling" does not include hotels, motels and hospitals. (Ord. 266/\, 5 6 2003) RENTAL DWELLING: Means any dwellinq or dwellinq unit used for residential occupancy by one or more persons who are not the owner or a member of the owner's immediate family. "Rental dwellinq" does not include hotels. motels. and hospitals. SINGLE FAMILY RENTAL LICENSE: A rental license established for any rental dwellinq with less than two (2) livinq units which is subiect to only exterior inspections with the exception of interior inspections in emerqency or life threateninq situations as deemed by the Buildinq Official. Fire Chief. and/or their desiqnated representative. 0 VALID COMPLAINT: A valid complaint is a violation that is visible at time of inspection. 9 8 3: LICENSE REQUIRED; TERM; RENEl.^/ALS: No person, firm or corporation shall allO'.\' to be occupied or let to another a living unit in a rental dwelling f-or which a license has not been granted by the city. There shall be two (2) types of licenses: regular provisional. Each regular operating license shall be issued biennially and shall expire on June 30 the second year after issuance. License rene'Nals shall be filed at least sixty (60) days prior to license expiration. .^. provisional license shall be issued only upon approval by the City Council and shall expire six (6) months after issuance; reference Subsection 9 8 1181 that sets forth criteria as to hm\' a regular license may be reestablished. (Ord. 266A, 5 6 2003) 9-8-3: TYPES OF RENTAL LICENSES REQUIRED: No person. firm or corporation shall allow to be occupied or let to another a livinq unit in a rental dwellinq for which a license has not been qranted by the city. There shall be three (3) types of licenses: reqular. sinqle family and provisional. 9-8-4: APPLICATION FOR RENTAL DWELLING LICENSE: Applications for rental dwelling licenses shall be made in writing to the city by the owner of the 0 rental dwelling units or his/her legally constituted agent. -7- 0 Before any rental dwelling license shall be issued or renewed, the owner shall complete an application. Each parcel identification number requires a separate application. The following persons shall be authorized to sign and submit the application: A. If the owner is a natural person, by the owner thereof. B. If the owner is a corporation, by an officer thereof. C. If the owner is a partnership, by a partner thereof. The registration statement shall be made on forms prescribed by the city and shall include: A. The name and address of the owner of the rental dwellings. B. The name and address of any operator or agent actively managing the rental dwelling. If "off site" provide further data as to who it is. C. If the operator or agent is a business entity, the application shall include the names, telephone numbers, and addresses of individuals who will be involved in such management, together with a description of the scope of 0 services and manner of delivering these services by the manager. D. If the registrant is a partnership, the name and address of all partners. E. If the registrant is a corporation, the name and address of all officers. F. If the rental dwelling is being sold on a contractfor deed, the name and address of the vendees. G. The legal address of the rental dwelling. H. The number of units within the rental dwelling. Notification by the rental operator shall be given to the city within five (5) business days with any change of information as required and stated in the initial application. (Ord. 266A, 5-6-2003) 9-8-5: FEES1 : A. License Fees: 1. Fees Established; Due Date And Pro-ration: License fees as set by the City Council shall be due sixty (60) days prior to the license expiration 0 date. In the case of a new unlicensed rental dwelling, the license fee shall -5- 0 be due upon issuance of the Certificat-e of Occupancy submitted with the application. In the case of licensing periods of less than two (2) years, license fees shall be prorated monthly. A license fee shall be collected for each unit in a rental dwelling, except owner occupied units. 2. Filing Due Date And Penalty: If aR a renewal application is made less than sixty (60) days before the beginning date of the renewal license period applied for then the fee shall be accompanied by an additional amount equal to one hundred percent (100%) of such license fee. The additional amount shall be a penalty for a late application, with the exception of the first year of the adoption of this chapter. In no case shall there be a lapse in the license period. The late penalty is established for those licensees who have failed to submit an application as specified in this chapter. All new owners must submit an application and obtain a new rental license; the old license is not transferable. B. Re inspection Fee: 1\ fee as set by the City Council shall be charged for all re inspections necessary after the first re inspection. The re inspection fee(s) will be payable at the time of license renewal for the property. (Ord. 266/\, 5 6 2003) 0 B. Re-inspection Fee: An initial inspection shall be required at time of application to which there will be no separate inspection fee charqe above and beyond the license application fee. A fee as set by the City Council shall be charged thereafter for all re-inspections necessary after the first re inspection upon receipt of any valid complaint(s) of the property. The re-inspection fee(s) will be payable at the time of license renewal for the property. 9-8-6: LICENSE TERMS AND RENEWALS: A. Reqular and Sinqle Family rental licenses: shall be filed at least sixty (60) days prior to license expiration and shall be issued for a period of two (2) years and shall expire on June 30 the second year after issuance. The license period shall commence on July 1. B. Provisional Rental Licenses: Provisional licenses shall be issued only upon approval by the City Council and shall expire six (6) months after issuance; reference Subsection 9-8-11 B1 that sets forth criteria as to how a reqular or sinqle family license may be reestablished. 9-8-7: 9 8 6: CONDITIONS OF LICENSE ISSUANCE: 0 A. Compliance With Chapter: The city shall issue a rental dwelling license if the building and the application are found to be in compliance with ~- 0 the provisions of this chapter. B. Conformance To Laws: No rental dwelling license shall be issued or renewed unless the rental dwelling and its premises conform to the ordinances of the city and the laws of the State of Minnesota and all re-inspection fees have been paid. (Ord.1 See subsection 1-7-38 of this code. 266A, 5-6-2003) . 9 8 7: RENE'NAL OF LICENSE: The license period shall commence on July 1. ^ regular license shall be issued for a period of two (2) years. /\. provisional license shall bo issued only upon approval by the City Council pursuant to the requirements of Section 9 8 11 of this chapter for a period of six (6) months; ref-eronce Subsection 9 8 1181 of this chapter that sets forth criteria as to how a regular license may be reestablished. (Ord. 266/\, 5 6 2003) 9-8-8: INSPECTIONS, INVESTIGATIONS AND MAINTENANCE: A. No rental dwelling license shall be issued or renewed unless the owner of the rental units agrees in his/her application to permit inspections pursuant to this section. B. Every rental dwelling unit shall maintain the standards as stated in Chapter 9, "Housing Maintenance Code", and standards established within all 0 other sections of the Andover City Code of Ordinance and Minnesota State Statutes. C. The Building Official and Fire Chief and/or their designated representatives are hereby authorized to make inspections reasonably necessary to the enforcement of this chapter. D. Persons inspecting any rental dwelling as provided herein shall notify the license holder of all violations, if any, by issuing a written compliance order. Said compliance order shall direct that compliance on housing maintenance code violations be made in no more than seven (7) days ten (10) days, unless extended by the Building Official and/or.1..Fire Chief, and/or desiqnated representative based on good cause. (Ord. 266A, 5-6-2003) 9-8-9: NONTRANSFERABILlTY OF LICENSE: No rental dwelling license shall be transferable to another person or to another rental dwelling. Every person holding a rental dwelling license shall give notice in writing to the city within five (5) business days after having legally transferred or otherwise disposed of the legal control of any licensed rental dwelling. Such notice shall include the name and address of the person succeeding to the ownership or control of such dwelling or dwellings. (Ord. 266A, 5-6-2003) 0 9-8-10: CONDUCT ON LICENSED PROPERTY: -'7- 0 A. Disorderly Premises: It shall be the responsibility of the licensee to see that persons occupying the living units conduct themselves in a manner as not to cause the premises to be disorderly. For the purpose of this section, a premises is disorderly at which any of the following activities occur: 1. Violation of the city's noise ordinance1. 1 See title 5, chapter 6 of this code. 2. Violation of state laws relating to the possession or sale of illegal drugs or controlled substances. 3. Violation of disturbing the peace. 4. The unlawful sale of liquor. 5. Violation of laws relating to gambling. 6. Violation of state laws relating to acts of prostitution. 7. The unlawful use or possession of a firearm per state law. 8. Violation of Minnesota Statutes, Chapter 609 (i.e., disorderly conduct; 0 unlawful assembly; riot; terroristic threat; presence at unlawful assembly). B. Enforcement Authority: The City Administrator shall be responsible for enforcement and administration of this chapter. Authority to take any action authorized by this chapter may be delegated to the City Administrator's designee. C. Other Rules: Other rules and regulations as stipulated in State Statute Chapter 504B,standards established within all other sections of the Andover City Code of Ordinance, and Minnesota State Statutes shall also apply to this chapter. D. Notice Of Violation: Upon determination by the city that a living unit was used in a disorderly manner, as described in this section, the city shall give notice to the licensee of the violation and direct the licensee to take steps to prevent further violations. The disorderly manner shall be as defined in this section. E. Second Instance: If a second instance of disorderly use of the living unit occurs within three (3) months of an incident for which a notice was given as specified in Subsection D of this section, the city shall notify the licensee to submit a written report of the actions taken, and proposed to 0 be taken by the licensee to prevent further disorderly use of the living unit. This written report shall be submitted to the city within five (5) days of receipt of the noticelreport of disorderly use of the living unit and shall -g-- 0 detail all actions taken by the licensee in response to all notices of disorderly use of the living unit within the preceding three (3) months. F. Third Instance: If a third instance of disorderly use of the living unit occurs within three (3) months after any two (2) previous instances of disorderly use for which notices were given to the licensee pursuant to Subsections D and E of this section, the rental dwelling license for the rental dwelling may be denied, revoked, suspended or not renewed. An action to deny, revoke, suspend, or not renew a license under this section shall be initiated by the city who shall give to the licensee written notice of a hearing before the City Council to consider such denial, revocation, suspension or non-renewal. Such written notice shall specify all violations of this section, and shall state the date, time, place and purpose of the hearing. The hearing shall be held no less than ten (10) days and no more than thirty- (30) days after giving such notice. G. Action Of The City Council: Following the hearing, the City Council may deny, revoke, suspend or decline to renew the license for all or any part or parts of the rental dwelling or may grant a license upon such terms and conditions as it deems necessary to accomplish the purposes of this section. 0 H. Eviction Proceedings: No adverse license action shall be imposed where the instance of disorderly use of the living unit occurs during the pendency of eviction proceedings (unlawful detainer) or within thirty (30) days of notice given by licensee to a tenant to vacate the premises where the disorderly use was related to conduct by that tenant or by other occupants or guests of the tenant's living unit. Eviction proceedings shall not be a bar to adverse license action, however, unless they are diligently pursued by the licensee. Further, any action to deny, revoke, suspend, or not renew a license based upon violations of this section may be postponed or discontinued at any time if it appears that the licensee has taken appropriate measures which will prevent further instances of disorderly use. I. Evidence Of Disorderly Manner: A determination that the rental dwelling unit has been used in a disorderly manner as described in this section shall be made upon substantial evidence to support such determination. It shall not be necessary that criminal charges be brought in order to support a determination of disorderly use, nor shall the fact of dismissal or acquittal of such criminal charge operate as a bar to adverse license action under this section. J. Serving Notice: All notices given by the city under this section shall be ~ personally served on the licensee, sent by certified mail to. licensee's last known address or, if neither method of service effects notice, by posting -1-- 0 on a conspicuous place on the licensed rental dwelling. K. Council Action Not Exclusive: Enforcement actions provided in this section shall not be exclusive, and the City Council may take any action with respect to a licensee, a tenant, or the licensed rental dwelling as is authorized by this chapter or state law. (Ord. 266A, 5-6-2003) 9-8-11: PROVISIONAL RENTAL LICENSE: A. Police Or Fire Calls: Licensed dwelling units that have generated two (2) police calls per dwelling unit over any consecutive twelve (12) month period during the license period shall only be eligible for a provisional license at the time of next renewal, as specified in this section. 1. Police calls that are counted in determining whether a provisional license is required include the following types of calls or events: a. Calls or events listed in this section or Section 9-8-10 of this chapter. b. Calls or events categorized as part one crimes in the uniform crime reporting system, including homicide, rape, robbery, 0 aggravated assault, burglary, theft, auto theft, and arson. c. Calls or events categorized by the Public Safety Department: miscellaneous juvenile status crimes; liquor offenses or curfew violations; disturbing the peace or harassing communications; property damage; criminal damage to property or trespass; domestic incidents; public disturbance or disorderly conduct; loud party or noise complaints; disorderly juveniles; assault in the fifth degree or non-domestic related assaults. The Sheriff shall maintain for public inspection a description of the coding system and a list of the codes and crimes included within each of these categories or calls or events. The Sheriff may determine that multiple incidents shall be counted as a single call in appropriate cases. 2. Calls not counted for purposes of determining whether a provisional license is required where the victim and suspect are "family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 5188.01, Subdivision 2(b) and where there is a report of "domestic abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subdivision 2(a). 3. The city will provide a report by mail to each licensee for calls described 0 in this section. The violation report will describe the nature and type of call that became an instance that will be counted for purposes of determining -/0- 0 whether the license will be denied, revoked, or suspended or not renewed. 8. Mitigation Plan: Prior to consideration of a provisional license, the applicant for a provisional license must submit a mitigation plan to city staff to work out the details of a mitigation plan and it must be reviewed and approved by the City Council. 1. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police or fire calls described in Subsection A 1 of this section over the six (6) month period of the provisional license to a level that would entitle the property to qualify for a regular license at the end of the six (6) month provisional license period. 2. The mitigation plan may include such steps as: changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, and security personnel. C. Decision Of City Council: The application and a proposed mitigation plan will be presented to the City Council together with a disposition recommendation by the City Administrator. After giving the applicant an opportunity to be heard and present evidence, the City Council shall approve, disapprove, or approve with conditions the mitigation plan and 0 the provisional license. If the City Council disapproves an application and mitigation plan or approves a provisional license with conditions, it shall state its reasons for so doing in writing. D. Monthly Reports: The provisional licensee shall comply with the approved mitigation plan. No later than the tenth day of each month, the licensee shall mail or deliver to the city a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. If the required monthly reports are not submitted in a timely fashion by the property owner the city may begin proceedings to revoke the provisional license for all or any part or parts of the licensed premises. (Ord. 266A, 5-6-2003) 9-8-12: SINGLE FAMILY RENTAL LICENSE: A. Inspections: Inspections shall be required at time of receipt of an initial application or renewal application. and up to two annual inspections throuqhout the calendar year thereafter, and upon receipt of a complaint reqardinq the property. 1. Inspections may be conducted by the Buildinq Official. Fire Chief, and or desiqnated representative. A desiqnated representative may be a representative 0 who is authorized to inspect and enforce Zoninq Code violations. -/1,- 0 2. Inspection to only the exterior portion of the rental dwellinq and property shall be conducted from either a neiqhborinq property or from a public street or riqht- of-way includinq such inspections conducted in relation to Chapter 9, "Housinq Maintenance Code". Exceptions include the followinq: a. Inspections may be conducted on the property to include interior and exterior portions of the rental dwellinq and without permission from the property owner in emerqency and/or life threateninq situations as deemed necessary by the Buildinq Official. Fire Chief. and/or desiqnated representative. b. Abatement may be scheduled for a property as outlined in Title 4 of the City Code. if there are failed attempts at brinqinq the property into compliance. at which time no permission is needed from the property owner to abate the property. B. Violations: All violations to the exterior portion of the rental dwellinq (or property) must be visible at Qround level as inspected from either a neiqhborinq property or from a public street or riqht-of-way in order to be deemed as a valid complaint. C. Re-inspection fees: Re-inspection fees shall only be required after receipt and 0 inspection of a valid complaint. Re-inspection fees shall not be applied to the required annual inspections. D. Enforcement: A violation shall be enforced as specified within the quidelines established process by that particular Title within the City Code of Ordinance. (ie. A nuisance violation would be enforced throuqh the established process within Title 4 of the City Code of Ordinance.) E. City Council Action: Upon repeat violations or non-compliance of a property. The City Council may do the followinq: a. require a sinqle family rental license to become provisional as specified in Section 9-8-11 of this chapter. b. Revoke, suspend. deny. or decline to renew a sinqle family rental license as specified in Section 9-8-14 of this chapter. c. Order the property to be abated if the property is not brouqht into compliance or if repeat violations continue to occur on the property. 9-8-13: 9 8 12: LANDSCAPING; LIGHTING; SNOW REMOVAL: Each rental dwelling shall be maintained by its owner, occupant, operator or agent so that the yards, open spaces and parking facilities are kept in a safe and attractive condition. In addition, adequate lighting facilities shall be provided and operated 0 between the hours of sunset and sunrise; and snow plowing or snow shoveling shall be regularly accomplished to maintain all sidewalks and parking areas in a ~/z.- 0 safe condition. (Ord. 266A, 5-6-2003) 9-8-14: 9 8 13: FIRE CONTROL REGULATIONS: An owner, operator or agent of a rental dwelling shall be responsible for compliance with the applicable provisions of the fire code of the city1, including the keeping of all fire lanes open for emergency purposes. (Ord. 266A, 5-6-2003) 1 See title 7, chapter 2 of this code. 9-8-15: 9 8 14: LICENSE REVOCATION OR SUSPENSION: A. Reason For Action: The Council may revoke, suspend, deny or decline to renew any license issued under this chapter upon any of the following grounds: 1. False statements on any application or other information or report required by this chapter to be given by the applicant or licensee. 2. Failure to pay any application, penalty, re-inspection, or reinstatement fee required by this chapter or resolution. 3. Failure to correct deficiencies noted in notices of violation in the time specified in the notice. 0 4. Failure to comply with the provisions of an approved mitigation plan in the case of provisional licenses. 5. Any other violation of this chapter. B. Applicable Sections: Revocation, suspension, and non-renewal may be brought under either this section or Section 9-8-10 of this chapter. C. Regular and Sinqle Family License: A Regular or Sinqle Family license may be revoked, if at midterm, or not renewed, if at the end of a term, upon a finding that the premises are only eligible for a provisional license as provided in Section 9-8-11 of this chapter. D. Written Notice: A decision to revoke, suspend, deny or not renew a license shall be preceded by a written notice to the applicant or licensee of the alleged grounds therefore and the applicant or licensee will be given the opportunity for a hearing before the City Council before final action to revoke, suspend, deny, or not renew a license. E. Action Of City Council: The City Council shall give due regard to the 0 frequency and seriousness of violations, the ease with which such violations could have been cured or avoided and good faith efforts to comply and shall issue a decision to deny, not renew, suspend, or -/J- 0 revoke a license only upon written findings. The City Council may suspend or revoke a license or not renew a license for part or all of the rental dwelling. F. Reinstatement Of License: Upon a decision to revoke, deny, or not renew a license, no new application for the same facility will be accepted for a period of time specified in a written decision of the City Council, not exceeding one year. Such new applications must be accompanied by a reinstatement fee, as specified by resolution, in addition to all other fees required by this chapter. G. No New Rentals: A written decision to revoke, suspend, deny, or not renew a license or application shall specify the part or parts of the rental dwelling to which this applies. Thereafter, and until a license is reissued or reinstated, no living unit becoming vacant in such part or parts of the rental dwelling may be re-Iet or occupied. Revocation, suspension, or non renewal of a license shall not excuse the owner from compliance with all terms of this chapter for as long as any units in the rental dwelling are occupied. H. Failure To Comply: Failure to comply with this chapter is a misdemeanor. (Ord. 266A, 5-6-2003) 0 9-8-16: 9 8 15: NO RETALIATION: No licensee shall evict, threaten to evict, or take any other punitive action against any tenant by reason of good faith calls made by such tenant to law enforcement agencies related to criminal activity, suspected criminal activity, suspicious occurrences, or public safety concerns. This section shall not prohibit the eviction of tenants from a dwelling unit for unlawful conduct of a tenant or invitee or violation of any rules, regulations, or lease terms other than a prohibition against contacting law enforcement agencies. (Ord. 266A, 5-6-2003) 9-8-17: 9 8 16: SUMMARY ACTION: When the conduct of any licensee or his/her agent, representative, employee or lessee or the condition of his/her dwelling is detrimental to the public health, safety and general welfare as to constitute a nuisance, fire hazard or other unsafe or dangerous condition and thus give rise to an emergency, the city shall have the authority to summarily condemn or close off such area of the rental dwelling. (Ord. 266A, 5-6-2003) 9-8-18: 9 8 17: APPEALS: Any person aggrieved by a decision of the city to cease business or revoke or suspend the license shall be entitled to appeal to the City Council immediately by filing a notice of appeal. The city shall schedule a date for hearing before the City Council and notify the aggrieved person of the date. The hearing shall be conducted in the same manner as if the aggrieved ~ person had not received summary action. The decision of the city shall not be -/t?- 0 voided by the filing of such appeal. Only after the City Council has held its hearing will the decision of the city be affected. (Ord. 266A, 5-6-2003) 9-8-19: 9 8 18: APPLICABLE LAWS: Licensees shall be subject to all of the ordinances of the city and laws of the state related to rental dwellings. This chapter shall not be construed or interpreted to supersede or limit any other such applicable ordinance or law. (Ord. 266A, 5-6-2003) 0 0 -If"'" Frequently Asked Questions Page 1 Single Family Rental Housing Program 0 Why is the City reauirina sin ale familv rental orooerties to be licensed? Quality housing is a key component of a vital community. Preserving our housing stock, maintaining property values and ensuring our housing is healthy and safe benefits not only individual homeowners, but also the community at large. Each year the City of Andover receives numerous calls from its citizens with property maintenance concerns. In response to these inquiries, we have prepared this informational letter, checklist, and frequently asked questions. This program also supports the following City Council's goals: . To initiate a program to maintain current housing stock to help revitalize some ofthe older neighborhoods and businesses. . To consider an ordinance regulating all rental property including town homes and single family residential. 2. How much will it cost to license mv orooertv? Bi-Annual Application Fee $50: A renewal application and fee shall be due sixty (60) days prior to the license expiration date. In the case of a new unlicensed rental dwelling, the license fee shall be submitted with the application. In the case of licensing periods of less than two (2) years, license fees shall be prorated monthly. A license fee shall be collected for each unit in a rental dwelling, except owner occupied units. There are penalties for renewal applications that are received less than sixty (60) days before the beginning date of the renewal license period applied for. Re-inspection Fee $50: An initial inspection shall be required at time of application to which there will be no separate ~spection fee charge above and beyond the license application fee. Re-inspection fees shall only be required after . ceipt and inspection of a valid complaint. Re-inspection fees shall not be applied to the required annual inspections. A fee as set by the City Council shall be charged thereafter for all re-inspections necessary upon receipt of any valid complaint(s) ofthe property. The re-inspectionfee(s) will be payable at the time of license renewal for the property. 3. What data source(s} did the City use to determine whether or not a orooertv miaht be a rental orooertv? Data from a variety of public information sources were used including Anoka County property and tax records, and the State vehicle and driver's license registration information..Anoka County tax records provides information regarding property owner name and address, non-homestead and homestead classifications, and number of units in a structure. Property owners of properties classified as non-homestead were identified as potential single family rental properties. Also, the property was included in the database if there was a discrepancy between the County registered property and licensing/registration information. Another way the data was retrieved was through code violations and complaints and either reported or advertised as rental properties. 4. I am not rentina mv orooertv but for some reason it was included in the City's database. What do I need to do to orove the orooertv is not beina rented? You will need to submit written documentation to the City verifying that the property is not being rented. The written documentation submitted will be reviewed and filed in your property address folder and remain on record with the City of Andover. Submitting false information is considered 00 be a violation of the Andover City Code of Ordinance. C I T Y o F NDOVE -? 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Frequently Asked Questions Page 2 Single Family Rental Housing Program O. I am rentina out a townhome unit that I own. Am I reauired to aoolv for a license? Yes. The licensing ordinance applies to all dwelling units that are being rented out including detached single family homes, town homes, duplexes, and apartments. 6. I own the orooertv but I am not livina there, mv dauahter is. Currentlv, I am not charaina her rent. Is this considered a rental orooertv? No. The ordinance defines a "rental dwelling" as: "any dwelling or dwelling unit used for residential occupancy by one or more persons who are not the owner or a member of the owner's immediate family. "Rental dwelling" does not include hotels, motels, and hospitals." 7. I own more than one rental orooertv in Andover. Do I need to obtain more than one license? Yes. A license is required for each property that is being rented. This means that each separate parcel identification number (PID) requires a separate license since some addresses include several different PIDs. 8. I live out-of-state. Do I need to hire a manaaement comoanv to oversee mv rental orooertv? No. However, rental property owners must designate an agent who resides in the area. This agent will be the City's primary contact and is responsible for the maint,enance of the dwelling, receipt of compliance orders and all other service associated with the license. A tenant may serve as your Ogent; however, the City must be notified within five (5) business days of any change in the Identification of your agent. 9. After I aoolv for the license, what does the City review durina the licensina orocess? When an application for a license is received, the City will be reviewing information on file to verify that the property is in compliance with City ordinances and that real estate taxes and utility bills have been paid. In addition, police calls will be reviewed to determine if there are any conduct issues occurring on the property. 10. How lona is the license issued for? Does the license need to be renewed? The rental housing license is a bi-annual license that is issued every other calendar year (July 1 through June 30). The license will need to be renewed every two years and as specified within the time limit within Article 9, Chapter # 8 of the City Code. The City will send out renewal notices prior to their expiration dates. 11. Does the license need to be keot at the rental orooertv? Yes. The City will mail a license to the owner or residential agent, as applicable. The license must be available upon request. 0 C I T Y 0 F -17- NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Frequently Asked Questions Page 3 Single Family Rental Housing Program 02. Are there any penalties if I choose not to license my rental property with the City? Yes. Violation of the City's Ordinance is considered as a misdemeanor punishable by a maximum fine of $1,000 or 90 days in jailor both. Other consequences: That does not include the consequences a property owner may encounter if the property owner fails to get a rental license and deals privately with a tenant that fails to maintain the property. In that situation perhaps numerous compliance orders were mailed to the tenant who chose to ignore notifications by the City and then the property owner ends up in court and may end up having to pay court costs and/or fines associated with violations that the property owner never even created. 13. When will an inspection occur and what is the city staff lookina for durina the inspection? Inspections: Inspections shall be required at time of receipt of an initial application or renewal application, and up to two annual inspections throughout the calendar year thereafter, and upon receipt of a complaint regarding the property. Inspection to only the exterior portion of the rental dwelling and property shall be conducted from either a neighboring property or from a public street or right-of-way including such inspections conducted in relation to Chapter 9, "Housing Maintenance Code". Exceptions include the following: . Inspections may be conducted on the property to include interior and exterior portions of the rental dwelling and without permission from the property owner in emergency and/or life threatening situations as deemed necessary by the Building Official, Fire Chief, and/or designated representative. 0 . No permission from the property owner shall be required to enter onto the property if the City abates (corrects) the violation or hires a contractor to abate (correct) the violation(s) on the property as outlined in Title 4 of the City Code, if there are failed attempts at bringing the property into compliance. Violations: All violations to the exterior portion of the rental dwelling (or property) must be visible at ground level as inspected from either a neighboring property or from a public street or right-of-way in order to be deemed as a valid complaint. Violations may include but not limited to the following: . Integrity of the exterior portions of the dwelling unit are deteriorating . Condition and location of fences, retaining walls and accessory structures (and approved applications if needed) . Exterior storage, parking, and condition of vehicles, trailers, boats, campers, RVs, trash, junk and items not identified as permitted for exterior storage on properties within the residential district. . Weeds/grass exceeding eight (8) inches in height or as specified per Article 4 of the City Code. . Construction equipment, building materials and dumpsters on properties that do not have an active building permit. 14. How do I know if the property passed the inspection? The City staff will mail you a compliance letter to the property that will identify whether or not corrections are needed. If the Property does not pass the inspection, the compliance letter will indicate the corrections needed and the timeframe in which they are to be completed. 15. If my rental property fails the insDection, will my license be revoked? o compliance letter will be written to identify what corrections need to be made. This order will C I T Y 0 F NDOVE -Iff --- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Frequently Asked Questions Page 4 Single Family Rental Housing Program Qtablish a timeframe to correct the violation(s) and a re-inspection date will be scheduled. An itial inspection shall be required at time of application to which there will be no separate inspection fee charge above and beyond the license application fee. Re-inspection fees shall only be required after receipt and inspection of a valid complaint. Re-inspection fees shall not be applied to the required annual inspections. A fee as set by the City Council shall be charged thereafter for all re- inspections necessary upon receipt of any valid complaint(s) of the property. The re-inspection fee(s) will be payable at the time of license renewal for the property. If progress is not being made on the corrections needed, the City Council does have the authority to require that a single familv rental license become provisional as specified bv Section 9-8-11 of the City Code. The City Council may also revoke, suspend. deny, or decline to renew a single familv rental license as specified within Section 9-8-14 of the City Code. The City Council may furthermore, order the property to be abated if it is not brought into compliance or if repeat violations continue to occur on the property. 16. Can the license be transferred? No. No rental dwelling license shall be transferable to another person or to another rental dwelling. Every person holding a rental dwelling license shall give notice in writing to the city within five (5) business days after having legally transferred or otherwise disposed of the legal control of any licensed rental dwelling. Such notice shall include the name and address of the person who has ownership or control of such dwelling or dwellings. 17. Is there anvthina else I should be aware of or information I should review? You should start by reviewing the City of Andover's Home and Yard Checklist which will include items that city staff will inspect on the property upon receipt of a single family rental license QpPlication. Your property is required to be in compliance with all ordinances in the Andover City ode and Minnesota State Statutes so you should become familiar with them! Although the interior portion of the single family rental dwelling will only be inspected upon emergency or life threatening situations, the property owner is required to be familiar with Minnesota State Statues as referenced in Title 9, Chapter 8 of the City Code. Other Minnesota State Statutes you are required to be familiar with include the following: . MN State Statute 299F.50, carbon monoxide alarms . MN State Statute 299F.51, requirements for carbon monoxide alarms . MN State Statute 299F.362, smoke alarms 18. Are there thinas I should consider orior to rentina mv orooertv? It would be in your best interest in terms of your personal investment and legal obligations to make sure you do your due diligence in considering all pros and cons prior to renting out your property. . A good piece of advice to start with would be to call your homeowner's insurance company to find out whether or not the terms within your policy allow rental of the property. If so, what are the details involved with the policy. Does anything in the policy change? . What are your legal obligations? . Whose name do you place on the utility bill? Keep in mind that any unpaid utility bills and abatement of nuisances or code violation fees may be assessed to the property owner. . Consider whether or not your property is adequately fit to be a rental property. 0 . Consider doing background checks and screening of your tenants and making sure you have C I T Y 0 F NDOVE ~/9'- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Frequently Asked Questions Page 5 Single Family Rental Housing Program 0 a good contract or agreement in place. . Most importantly, you are the property owner and ultimately responsible for the property and the maintenance of your investment! 19. Are there rental licenses other than sinale familv rental license? If so, are there different rules for those other licenses? Yes. There is also a regular and a provisional rental license. All three rental licenses are defined as follows: Single Familv Rental License: A rental license established for any rental dwelling with less than two (2) living units which is subject to only exterior inspections with the exception of interior inspections in emergency or life threatening situations as deemed by the Building Official, Fire Chief, and/or their designated representative. Provisional Rental License: A Regular or Single Family rental license that has certain provisions and/or criteria as required by the City Council. Regular rental license: A rental license established for any rental dwelling with two (2) or more living units which are subject to interior and exterior inspections. 0 0 -l,A)- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US SINGLE FAMILY DWE.LLING. Application RENTAL LICENSE License No. APPLICATION 0 ---------- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US A Rental License Application is required to be submitted on a bi-annual basis for single family dwelling units (One application is required per parcel identification number PIN#). FEE SCHED A $50 FEE FOR THE INITIAL LICENSE APPLICATION MUST BE RECEIVED PRIOR TO: . THE REQUIRED INITIAL INSPECTION OF THE PROPERTY BY STAFF . APPROVAL OF THE LICENSE APPLICATION A $50 RE-INSPECTION FEE SHALL APPLY UPON RECEIPT OF VALID COMPLIANT ANYTIME AFTER THE INITIAL INSPECTION HAS BEEN CONDUCTED AND LICENSE HAS BEEN APPROVED. Single family dwelling ____ Duplex ____ Twin home ---- ADDRESS: NAME: EMAIL: ADDRESS: CITY: STATE: ZIP: NAME: PHONE # EMAIL: OTH E R # ADDRESS: CITY: STATE: ZIP: -2/- appJyi ng fo,r,lhisa ppl icationYPlja re req uiredtC?>.>~..~. fam il i arwitl'rthf:! City of Andover City Code Of Ordinances: . Title 4 Public Health & Safety (Nuisances, garbage, trees, weeds, grass) . Title 5, Chapter # 6, Noise Control . Title 6, Chapter # 5, Abandoned, Disabled Vehicles . Title 9, Chapter # 8, Rental Housing Dwellings . Title 9, Chapter # 9, Housing Maintenance Codes . Title 12 Zoning Regulations . All other applicable sections of the Andover City Code of Ordinance as deemed appropriate with this application Minnesota State Statutes: . As referenced in Title # 9, Chapter #8 of the Andover City Code of Ordinance . MN State Statute 299F.50, carbon monoxide alarms . MN State Statute 299F.51, requirements for carbon monoxide alarms . MN State Statute 299 F.362, smoke alarms . All other applicable MN State Statutes as deemed appropriate with this application he undersigned hereby applies for a single family rental dwelling license and cknowledges receipt of City Code Sections 9-8-1 throu2h 9-8-19(Rental Housin2 Dwellin2 Code), The City of Andover's Home and Yard Checklist and handout of Freauently Asked Questions of the City of Andover's Single Family Rental Program. 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"U ."t:: ~ C '0 'u ID ~ g ~.S:'~ Qj Qj Q) ."t:: ~ 2 tl.Oc ~ Ou 'm .S: :::=0 00 "U - Q)o.. U C tl.O C ~ ..... ~ ~ Uc ro C .S: ..... > .- - Q) Q) .- Q) 'V :::l Q) ro +'" '3 ~ ..2! ~ > ~ a::: ~ <( ~ C u..S: u. E "U E ~ ..2! 0' u. 0.. "C ;; ororo CV -+-IV) ~ C :2'c > 00 00 00 00 00 00 00 00 00 00 (U Q):::l~b.OZ Z Z Z Z Z Z Z Z Z .!:: tl.O ..... C ..... C :::l .- ::: ..... "U '0 (jj ~..:! ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ -3:.....uwO wO wO wO wO wn wO wO wO wO <C "U tl.S: >- >- >- >- >- >- -Lzl~ I-- >- >- >- >- C I T Y o F G NDOVE -0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members ~----- CC: Jim Dickinson, City Administrat .. FROM: Kameron Kytonen, Natural Resource Technician /<1'<.. Will Neumeister, Community Development Director ~ SUBJECT: Progress Report - Hanson Boulevard Sustainable Landscape Pilot Project DATE: April 28, 2009 INTRODUCTION The first six hundred feet of the demonstration project was completed in three hours on Thursday, April 23rd. DISCUSSION 0 We held two neighborhood meetings to discuss the basic plan with the ten property owners adjacent to the section that we tackled first. We explained that the County was not willing to allow us to plant in their right-of-way We had right-of-entry forms signed by six of the ten property owners to plant on private property to accomplish the objective. The staff had indicated to the County that we wanted to plant shrubs near the outer edge of the right-of-way to screen the fences and leave the existing grasses. The County guidelines did not allow us to do anything in the R.O.W. unless they agreed to allow that. We had indicated we were planning to install ~lants on the last 5-8 feet of their R.O.W. on the east side of Hanson Boulevard between 147t Avenue and 148th Lane. If we had their approval, it would have allowed all ten to have shrubs planted to screen their fences. We worked with the boy scout, Isaac Haugen, his parents and relatives and the Oak View Middle School students and teachers to get the 100 shrubs planted in 90 minutes. Then they placed wood chip mulch around the base of the freshly planted shrubs to a depth of 4-6 inches and the entire strip of disturbed soil to prevent weed growth and hold moisture. Carr's tree service provided all the wood chips that we needed free of charge. Because the soils were sandy and would not hold moisture very well, we dipped each plant in a solution of "Soil Moist" to preserve moisture for the roots. ACTION REQUESTED 0 No action is needed, this is ~ informational update. Respectfully Submitted, ~4. ~ Will Neumeister Kameron Kytonen 0 C I T Y o F (j) NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2010 Budget Development Discussion DATE: April 28, 2009 INTRODUCTION City Departments will soon be starting the 2010 Annual Operating Budget Development process and is looking to the City Council to establish the Council's guidelines for the preparation of the 2010 Annual Operating Budget. Attached, for Council reference is the tentative 2010 Budget Development Calendar. 0 Items underlined will be covered in detail at the workshop. DISCUSSION As discussed at the March 24th Workshop, the following are some suggested 2010 Budget Development guidelines for your consideration: 1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long-term competitiveness through the use of sustainable revenue sources and operational efficiencies. 2) Continued development of a procurement and financial plan to appropriately structure the expenditure of bond proceeds generated from the successful 2006 Open Space Referendum. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2010 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting a ninety-five percent (95%) 2009 adopted General Fund expenditure outcome. 4) A commitment to limit the 2010 debt levy to no more than 25% of the gross tax levy and a 0 commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. .... 1- 0 5) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analvsis rather than a year based replacement schedule. 6) A team approach that encourages strategic planning to meet immediate and long-term operational, staffing, infrastructure and facility needs. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. Fund Balance Forecast Update: The "Draft" Comprehensive Annual Financial Report for the year ended December 31 , 2008 report that the City did achieve its 2009 budget goal of establishing the General Fund fund balance for working capital at no less than 35% of planned 2009 General Fund expenditures ($9.183,646). $3.545330 was available, which equates to a 38.6% fund balance for working capital for the 2009 Budget. The work done by Staff relative to the 2008 revenue and expenditure budgets assisted greatly in achieving the Council 2009 budget guideline 0 It should be noted that the City was also able to absorb the December 2008 State of Minnesota unallotment of Market Value Homestead Credit (MVHC) to address the State's budget shortfall that was approximately $198,000. In addition the City was able to designate $200,000 to address the anticipated 2009 cut of MVHC by the State. Staff was successful in preserving the General Fund emergency reserve fund balances for core servIces. These reserves were created through the past three years budget processes and are intended to be available for the identified purpose and to prevent budget spikes in future years. Listed below are the current General Fund emergency reserve fund balances: Excessive Snow Emergency Events $70,000 Facility Management Building Failures $70,000 Information Technology System Failures $70,000 Public Safety Equipment Failures $70,000 Lastly, with all of the designation and reserves identified above, AdministrationlFinance has indicated that $109,066 is available to cover other 2009 revenue short falls and if the City elects to drop its working cash flow to 35% from the current 37.4% an additional $221.988 can be made available to deal with 2009-2010 revenue shortfalls. Attached to this staff report is a "General Fund 2008-2009 Fund Balance Analysis" that the City 0 Administrator will be reviewing with the Council in detail at the workshop. -- Q ~ 0 Budget Development & Levy Limits: Administration/Finance continues to meet with the various departments on their 2009 budgets. As part of those discussions, AdministrationlFinance is reviewing with departments their line item budgets, capital requests and 2009 revenue and expenditure estimates to assure compliance with 95% expenditure directive. The availability of additional tax levY in 2010 is significantly limited by the forecasted taxable market value percentage decrease (approximately 10..8%) below 2009 and from the 2008 legislative session that added Levv Limits for all cities over 2500 in population for tax years 2009,2010 & 2011. AdministrationlFinance will again submit to the State Department of Revenue the "Certification of Payable Special Levies", that certification amount will be deducted from the City's 2009 gross levy to determine our 2009 levy base. In summary the City will be allowed a percentage increase over a 2009 levy base and will be eligible for some special levies for 2010. That percentage increase allows for an increase of the lesser of 3.9% or the rate of inflation, in addition, increases will be allowed for household and commercial growth (which Andover will not have). It is anticipated that the State Department of Revenue will provide to the City of Andover a levY limit notice allowing for a 3.9% gross levy increase over our 2009 base. 0 Relative to the newly prescribed special levies for 2009-2011, the City of Andover is eligible for the special levy for dealing with foreclosures and to pay costs attributable to wages and benefits for the sheriff contract and Fire Department. For the 2009 levy, it was determined that it is not advantageous to the City to elect to use any of these special levies for the 2009 levy. The 2010 and 2011 levies may require a second look since it is forecasted that the City's total market value growth for the next few years will likely decline. Staffing and New Staffing Requests: No new staffing requests are anticipated for the 2010 budget. Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 1. The current salary compensation package is competitive with other government entities. Administration has had discussions with staff that a wage freeze for 2010 is a distinct possibility. The initial proposed 2010 budget will only include step increases and no cost of living increase. 2. A midyear review of the health plan will be conducted with our broker in June. The 0 insurance claims trends at this time appear to be favorable. The initial proposed 2010 budget for health insurance will carry an 8% increase, with future hopes of a lesser or no increase. - '3- 0 The City currently offers the employees a high deductible plan ($5,000 family, $2,500 single) with a health spending account (HSA), this was implemented in 2006. As part of the program, the City pays for 100% of a single health insurance premium, 76% for a family health insurance premium and contributes annually to the employees HSA. Contractual Departments: 1. The City Attorney has proposed a freeze on legal fees for 2010. 2. The Law Enforcement 2009 expenditure budget is $2,545,642 which is offset by a Police State Aid revenue budget of $112,860 and School Liaison revenue budget of $83,988 reflecting a net tax levy impact of $2,348,794. The current Sheriffs contract provides for: a. 80 hours per day of patrol service b. 12 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. Patrol Investigator e. 50% of the Crime Watch Program's coordinator position. 0 The 2010 Anoka County Sheriff s contract being negotiated is a status quo contract. Administration has requested that their initial 2010 proposal not reflect any cost increase. Council Memberships and Donations/Contributions: The following memberships and amounts are included as part of the 2009 General Fund budget: . League of Minnesota Cities $18,635 . North Metro Mayor $17,340 . Association of Metropolitan Cities (AMM) $ 8,635 . Community Schools $45,200 . Mediation Services $ 3,323 . YMCA - Water Safety Program $ 5,500 . Youth First (Neighborhood Center) $12,000 . Central Center for Family Resources $ 2,500 The following donations/contributions are included as part of the 2009 budget in other funds: . TH 10/169 Corridor Coalition $ 5,400 Road and Bridge Fund . Youth First - City Partner Fee $ 7,500 Charitable Gambling Fund . Alexandra House $13,500 Charitable Gambling Fund 0 . Senior High Parties $ 1,200 Charitable Gambling Fund Council direction is sought on what should be included for 2010. - Lf- 0 2009 First Quarter Report Attached to this memo are the 2009 First Quarter General Fund Expense and Revenue report and an investment maturities report. The City Administrator will review this with the Council at the workshop. ACTION REQUIRED The Council is requested to review the aforementioned report, receive a presentation from staff, and provide comments and direction to staff. - 0 Attachments 0 -,:, ... E O 00 00 m '- l.... "0 "0 f-- 00 .9 .8 ro ro +J "0 ro ro 0) 0) E ro ~.t::; I I 0>0) .!Q .~ +J +J 00:::: I c t:: C C 0:::; +J E '\3 00 00 0) 00 00 0) -. C '<- ~ :t:: "0 "O:t:: E:t:: "0 "0 E '- 0) ro "O<(~ 2 ro ro19 t19 ro ro t .9 E+J ...., (f) 0) 0) (f) ro (f) 0) 0) ro ro t (f) :t:: >. ..0 :t:: -. I I -. 0..0) -. I I 0..0) ~ ro -. ro +J ._ ro 00 0.. $ () 0 $ .~ ~ ~ U C U ~ ~ C C 0) U U -. -. cO)O) C -. CO)O) -. E C C C -. 0) 0) -. :J E E:J O):J E E 0) 0) 0) -.:J 0) :J U 0 0 U ~ t t ~ 0 ~ t too 0 "0<( C ~ 0 ~ C C C C'-' ro ro'-' 0) c'-' ro ro C C C '-' C'-' :J ro ro :J >. 0.. 0.. >. ro ro >. 0.. 0.. ro ro ro >. 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C :::J :::J III Q) :::J City of Andover General Fund 0 2008 - 2009 Fund Balance Analysis Fund Balance December 31, 2007 $ 3,890,460 2008 Fund Balance Increase (Decrease) 284,575 December 31,2008 4,175,035 Less: Snow Emergency (70,000) Public Safety (70,000) Facility Management (70,000) Information Technology (70,000) Working Cash Flow (3,436,264) 2009 Budgeted Use of Fund Balance (149,705) 2009 MVHC Shortfall (200,000) Estimated Balance Available for Adjustments $ 109,066 0 2008 Working Cash Flow Designation Calculation: 2009 Requested Expenditure $ 9,183,646 % of 2009 General Fund Expenditures 37.417% $ 3,436,264 0 -.g- CITY OF ANDOVER General Fund Budget Summary Totals Budget Year 2009 q I 2008 I I 2009 I REVENUES I Budget Mar YTD % of Bud Final Budget Mar YTD % of Bud General Property Tax $ 6,300,020 $ 0% $ 6,249,011 $ 6,878,536 $ 0% Licenses and Permits 477,150 70,556 15% 525,339 442,580 36,965 8% Intergovernmental 840,068 128,320 15% 709,251 60 I ,948 130,149 22% Charges for Services 729,700 70,895 10% 722,430 620,022 78,045 13% Fines 91,500 19,028 21% 104,930 95,375 15,899 17% Investment Income 100,000 (7,023) -7% 137,966 115,000 (15,528) -14% Miscellaneous 81,500 45,540 56% 116,950 83,550 45,147 54% Transfers In 191,194 191,194 100% 191,194 196,930 196,930 100% Total Revenues $ 8,811,132 $ 518,510 $ 8,757,071 $ 9,033,941 $ 487,607 5% I 2008 I I 2009 I I EXPENDITURES I Budget Mar YTD % of Bud Final Budget Mar YTD % of Bud GENERAL GOVERNMENT Mayor and Council $ 106,561 $ 41,735 39% $ 103,067 $ 108,375 $ 42,051 39% Administration 152,253 27,615 18% 127,771 152,701 27,301 18% Newsletter 25,700 6,751 26% 19,667 25,000 6,975 28% Human Resources 65,852 4,114 6% 59,006 62,773 4,791 8% Attorney 173,250 28,579 16% 171,300 178,500 29,139 16% City Clerk 163,356 36,676 22% 158,203 101,121 21,550 21% Elections 41,989 1,553 4% 40,907 6,372 1,217 19% Finance 253,293 51,841 20% 212,761 221,760 50,385 23% Assessing 122,000 0% 119,090 152,500 0% o Information Services 149,705 33,230 22% 137,286 150,417 23,612 16% . Planning & Zoning 390,871 79,351 20% 359,140 362,970 66,805 18% Engineering 434,424 81,321 19% 399,436 436,405 80,291 18% PUBLIC SAFETY Police Protection 2,318,241 2,318,241 2,545,642 636,411 25% Fire Protection 1,038,020 196,965 991,636 1,105,102 195,274 18% Protective Inspection 468,559 94,436 455,526 452,938 90,651 20% Civil Defense 16,536 5,108 13,305 16,909 4,136 24% Animal Control PUBLIC WORKS Streets and Highways 602,225 109,850 18% 613,896 628,378 97,702 16% Snow and Ice Removal 498,769 121,648 24% 457,587 526,036 127,927 24% Street Signs 186,322 23,483 13% 170,358 185,913 41,635 22% Traffic Signals 22,000 1,210 6% 15,057 34,000 3,478 10% Street Lighting 30,400 4,817 16% 30,041 33,400 5,295 16% Street Lights - Billed 160,000 24,488 15% 158,172 160,000 27,463 17% Park & Recreation 875,176 135,458 867,652 897,749 135,939 15% 86,631 98,607 13,098 13% 2,399,394 > 2,564,083 452;537 . '18% OTHER 19,000 4,000 21% 17,999 20,000 13,500 68% Total Other 19,000 4,000 21% 17,999 20,000 13,500 68% 0 Total Expenditures $ 8,885,654 $ 1,222,567 14% S 8,522,496 $ 9,183,646 $ 1,833,707 20% NET INCREASE (DECREASE) $ (74,522) $ (704,057) S 234,575 $ (149,705) $ (1,346,100) - '1- o tr) O~l.r) oo<o:::t M ~ .:g g~~ O!:~ ~ ..s:: . ... "" " f-<o '" 00...... "'"t-- 0\ ~,..., V) ~~~ ~~~ ~~ o ...... N ~ fA fA --.. 0'. l.() 00 M l.f) ~ "b:;.f:l ~~ ~ ~ S ;;;." ':;f. ~f~ sf l'i' N N \O.N "'"" C \0 ,..., N </} ..3 fA fA '': ::l tij '<::' '" ","00'" <'l...... \0 ~ 0'\ r---.......o .......('t") M ~ I N lO"'l::t\O M\O 00 !3 '" or> ......"N"t-.:' Orr> 0 a' <'l t--......\O 0...... 0 ..... 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WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2010-2014 Capital Improvement Plan Discussion DATE: April 28, 2009 INTRODUCTION In early May, Administration/Finance will conduct a 2010-2014 CIP kick-off meeting with Department Heads where discussion will center on the 2010-2014 CIP development calendars and the need of other committees (Vehicle Purchasing & Facility Management Committees) and commissions (Parks and Recreation & Community Center Advisory) to start their work. Attached is the proposed 2010-2014 CIP Development Calendar (pg 3). 0 DISCUSSION At this time the Staff would like to review with the Council the preliminary projections of available fund balances for the following: 1. Road & Bridge Funds a. Fund Rollup (pg 4) b. MSA Funded Projects (pg 5) c. Tax Levy Funded Projects i. Roadway Projects (pg 6) ii. Pedestrian Trail Maintenance (pg 6) d. Road & Bridge Fund Tax Levy Computation (pg 7) 2. Park Improvement Fund (pg 8) 3. Trail Fund (pg 9) 4. Water System a. Operations (pg 10) b. Trunk (pg 11) c. Capital Projects (pg 11) 5. Sanitary Sewer System a. Operations (pg 12) 0 b. Trunk (pg 13) c. Capital Projects (pg 13) 6. Storm Sewer System a. Operations (pg 14) b. Capital Projects (pg 14) 0 Throughout the year it is anticipated that a significant amount of time will be spend on evaluating water/sewer infrastructure, transportation improvements, building maintenance, and park and recreation needs. Each of these items will be supported by a detailed fund balance analysis of funding sources identified above. Also it is expected that a thorough review of equipment need will be conducted over the summer. For the most part this equipment is funded by an annual bonding program and the Capital Equipment Reserve fund. Attached for the Council's reference is the Capital Equipment Reserve Fund designation analysis (pg 15). Lastly, to assist with the 2010-2014 CIP discussion, I have attached for the Council's reference the adopted City of Andover Capital Improvement Policy and last year's 2009- 2013 CIP project listings (pgs 16-22). ACTION REQUESTED The Council is requested to review the various attachments, receive a brief presentation and provide direction to staff on Council priorities for the 2010-2014 CIP. 0 ~ctfully submitted, - 0 0 c 0 ~ ::: l/) l/) Q) l/) "C "C "- "C CO CO (.) CO .c Q) Q) Q) Q) "iij I I 0::: I c: C C 06 C 0 tl:: tl:: l/) tl:: l/) l/) tl:: Q) l/) Q) tl:: ~tl:: Q) tl:: tl:: c. CO CO "C CO "C "C CO E "C E CO "- CO E CO CO III 00 - CO - CO CO 00 CO 00 co- 00 - Q) C/) Q) C/) Q) Q) 1:: Q) 1:: c..C/) 1:: C/) c:: -- -- I -- I I -- CO I CO -- -- -- CO -- -- c - c "(3 a. - a. '(3 =C a. '(3 0(3 "(3 '(3 '(3 "(3 "(3 c Q) c Q) (.) 0 Q) c c Q) c Q) Q) c 0 Q) 0 c co- O c c c C :::::l Q) Q) :::::l E Q) :::::l E E :::::l -- E -- :::::l :::::l ~ -- Q) :::::l :::::l :::::l :::::l 0 (.) 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Annual MSA Construction Allocation $ 782,882 $ 782,882 $ 782,882 $ 782,882 $ 782,882 $ 782,882 $ 4,697,292 State Aid Street Bonds - Principal (160,000) (170,000) (215,000) (220,000) (230,000) (230,000) (1,225,000) Available MSA Construction for Other Commitments 622,882 612.882 567,882 562,882 552,882 552,882 3,472,292 Est. Annual Maintenance Allocation 335,521 335,521 335,521 335,521 335,521 335,521 2,013,126 State Aid Street Bonds - Interest (78,583) (49,325) (21,009) (16,115) (10,765) (4,785) (180,582) General Fund Commitment (185,007) (190,557) (196,274) (196,274) (202,162) (202,162) (1,172,436) Available MSA Maintenance for Other Commitments 71,931 95,639 118,238 123,132 122,594 128,574 660,108 Total MSA Available for other Commitments 694,813 708,521 686,120 686,014 675,476 681,456 694,813 Federal Funds Assessments' 345,000 260,000 297,000 505,000 380,000 1,787,000 Tax Levy 1.202,909 1,065,607 1,133,706 1,160,078 1,187,169 1,214,996 6,964,465 Total Revenues Available 2,242,722 2,034,128 2,116,826 2,351,092 2,242,645 1,896,452 9,446,278 I Projected Commitments I MSA - New & Reconstruct Routes 500,000 380,000 930,000 815,000 2,625,000 MSA - Intersection Upgrades 275,000 275,000 MSA - Transfer to Debt Service 500,000 500,000 R & B - Pavement Markings 21,000 22,000 23,000 24,000 25,000 115,000 R & B - Curb Replacement 42,000 43,000 44,000 45,000 46,000 220,000 R & B - New & Reconstruct Routes a & B - Intersection Upgrades 220,000 & B - Seal Coating 225,000 230,000 235,000 240,000 1,150,000 R & B - Crack Sealing 80,000 80,000 80,000 80,000 80,000 400,000 R & B - Overlays 1,078,000 1.039,000 1,189,000 1,462,000 1,358,000 6,126,000 Pedestrian Trail Maintenance 53,000 54,000 55,000 56,000 57,000 275,000 Total Commitments 1,994,000 2,343,000 1,896,000 2,832,000 2,621,000 - 11,686,000--- Revenues Over (Under) Expenditures 248,722 (308,872) 220,826 (480,908) (378,355) 1,896,452 $ (2,239,722) Fund Balance as of December 31, 2008 2,497,381 Fund Balance Brought Forward 2,746,103 2,437,231 2,658,057 2,177,149 1,798,794 Ending Fund Balance $ 2,746,103 $ 2,437,231 $ 2,658,057 $ 2,177,149 $ 1,798,794 $ 3,695,246 . Assuming collected in same year 0 -l.j - CITY OF ANDOVER 0 2009 2010 2011 2012 2013 2014 TOTALS Projected Sources of Revenue I Est. Annual MSA Construction Allocation $ 782,882 $ 782,882 $ 782,882 $ 782,882 $ 782,882 $ 782,882 $ 4,697,292 2001 State Aid Road Bond Pymt - Principal ( 160,000) ( 170,000) (330,000) 2009A G.O. State Aid Refunding - Principal (215,000) (220,000) (230,000) (230,000) (895,000) Available MSA Construction for Other Commitments 622,882 612,882 567,882 562,882 552,882 552,882 3,472,292 Est. Annual Maintenance Allocation 335,521 335,521 335,521 335,521 335,521 335,521 2,013,126 2001 State Aid Road Bond Pymt - Interest (78,583) (37,611) (116,194) 2009A G.O. State Aid Refunding - Principal (11,714) (21,009) (16,115) (10,765) (4,785) (64,388) General Fund Commitment (185,007) (190,557) (196,274) (196,274) (202,162) (202,162) (1,172,436) Available MSA Maintenance for Other Commitments 71,931 95,639 118,238 123,132 122,594 128,574 660,108 Total MSA Available for other Commitments 694,813 708,521 686,120 686,014 675,476 681,456 694,813 Federal Funds Assessments' 75,000 140,000 40,000 255,000 Total Revenues Available 769,813 708,521 686,120 826,014 715,476 681,456 949,813 I Projected Commitments I MSA - New & Reconstruct Routes 500,000 380,000 930,000 815,000 2,625,000 MSA - Intersection Upgrades 275,000 275,000 MSA - Transfer to Debt Service 500,000 500,000 Total Commitments 500,000 880,000 275,000 930,000 815,000 . 3,400,000 QRevenues Over (Under) Expenditures 269,813 (171,479) 411,120 (103,986) (99,524) 681,456 (2,450,187) Fund Balance as of December 31. 2008 1,488,710 Fund Balance Brought Forward 1,758,523 1,587,044 1,998,164 1,894,178 1,794,654 Ending Fund Balance $ 1,758,523 $ 1,587,044 $ 1,998,164 $ 1,894,178 $ 1,794,654 $ 2,476,110 0 -s- CITY OF ANDOVER Funded . Projected Fund 0 2009 2010 2011 2012 2013 2014 TOTALS Projected Sources of Revenue I Tax Levy 1,151,136 1,012,280 1,078,780 1,103,504 1,128,898 1,154,976 6,629,574 Assessments 270,000 260,000 297,000 365,000 340,000 1,532,000 Total Revenues Available 1,421,136 1,272,280 1,375,780 1,468,504 1,468,898 1,154,976 8,161,574 I Projected Commitments I R & B - Pavement Markings 21,000 22,000 23,000 24,000 25,000 115,000 R & B - Curb Replacement 42,000 43,000 44,000 45,000 46,000 220,000 R & B - New & Reconstruct Routes R & B - Intersection Upgrades R & B - Seal Coating 220,000 225,000 230,000 235,000 240,000 1,150,000 R & B - Crack Sealing 80,000 80,000 80,000 80,000 80,000 400,000 R & B - Overlays 1,078,000 1,039,000 1,189,000 1,462,000 1,358,000 6,126,000 Total Commitments 1,441,000 1,409,000 1,566,000 1,846,000 1,749,000 . 8,011,000 Revenues Over (Under) Expenditures (19,864) (136,720) (190,220) (377,496) (280,102) 1,154,976 150,574 Fund Balance as of December 31, 2008 967,137 Fund Balance Brought Forward 947,273 810,553 620,333 242,837 (37,265) Ending Fund Balance $ 947,273 $ 810,553 $ 620,333 $ 242,837 $ (37,265) $ 1,117,711 ANDOVER Trail Fund Balance 2009 2010 2011 2012 2013 2014 TOTALS Projected Sources of Revenue Tax Levy 51,773 53.327 54,926 56,574 58,271 60,020 334,891 I Projected Commitments I R & B - Pedestrian Trail Maintenance 53,000 54,000 55,000 56,000 57,000 275,000 Revenues Over (Under) Expenditures (1,227) (673) (74) 574 1,271 60,020 59,891 Fund Balance as of December 31, 2008 41,534 Fund Balance Brought Forward 40,307 39,634 39,560 40,134 41 ,405 Ending Fund Balance $ 40,307 $ 39,634 $ 39,560 $ 40,134 $ 41,405 $ 101,425 0 - 6 - r- oo~ ~ ~~ ~ m ~~ ~*o ~*~ 0*0 ~ ~ NO ~ m~ ~ ID ~m vov M~M NON m m w ~~ M ~~ N N ~m VOv ~O~ 000 m m rev mN M ~N M 0 ~~ ~ ~M~ OONOO OMO ~ ~ E~ M V mom ~~ ~ ~ ~ m m m m ~ ~ ~~ ~ ~ ~ N ~ ~ ~ M M ~ ~ ~ ~ o "'... 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C'lIU~N ~~ ~e I- s~ ~<(E<( ~ ~ ~ ~~~g u~ I-G ~ ~ O~~O ~ ~ (I) Cii ~~~~ 5f ~ ~ ~ ~8~ 5 5 l ~ - 'l.- CITY OF ANDOVER Pari< Improvement Fund Projected Fund Balance 0 2009 2010 2011 2012 2013 2014 TOTALS I Projected Sources of Revenue I Park Dedication Fee $2.944 per unit platted units 25 25 25 25 25 25 Anticipated Park Dedication Fee $ 73,600 $ 73,600 $ 73,600 $ 73,600 $ 73,600 $. 73,600 $ 441,600 Commercial! Residential - Andover Station N Est. 78,733 25,000 47,461 151.194 DNR Grant Capital Projects Levy - Park Improvements 57,680 57.680 57,680 57,680 57,680 57,680 346,080 Total Revenues AvailablA ~" 210,013 156,280 178,741 131,280 131,280 131,280 938,874 I Projected Commitments I Annual Misceilaneous Projects 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Debt SeNice Payments DS - Bailfields (Final 2015) 129,659 129,659 129,659 129,659 129,659 129,659 777,954 Andover Station North Buiiding - carryforward 25.871 25,871 Skate Board Park 200,000 200,000 Sophies South Park 75,000 75.000 Andover Lions Park 85.000 85,000 Total Commitments 180,530 154,659 429,659 154,659 239,659 154,659 1,313,825 Revenues Over (Under) Expenditures 29,483 1,621 (250,918) (23,379) (108,379) (23,379) Fund Balance as of December 31, 2008 78,720 Fund Balance Brought Forward 108,203 109,824 (141.094) (164,473) (272,852) Ending Fund Balance' $ 108,203 $ 109,824 $ (141,094) $ (164,473) $ (272,852) $ (296,231 ) "Target- $50,000 to create a contingency for any project overages. Note: Debt Service has priority, platted units will have to be determined prior to any projects moving forward. 0 .~ Debt seNice payments are assessments for the construction of bailfields at Andover Station North. Payments are based on 5.5% interest for 8 years. 0 - q, . CITY OF ANDOVER Trail Fund Projected Fund Balance Q 2009 2010 2011 2012 2013 2014 TOTALS Projected Sources of Revenue I Trail Fee $671 per unil platted units 25 25 25 25 25 25 Trail Fee $ 16,775 $ 16.775 $ 16.775 $ 16,775 $ 16,775 $ 16,775 $ 100,650 Total Revenues Available 16,775 16,775 16,775 16,775 16,775 16,775 100,650 I Projected Commitments I Total Commitments . . $ Revenues Over (Under) Expenditures 16,775 16,775 16,775 16,775 16,775 16,775 Fund Balance as of December 31,2008 54,864 Fund Balance Brought Forward 71,639 71.639 88.414 105,189 121,964 Ending Fund Balance' $ 71,639 $ 88,414 $ 88,414 $ 105,189 $ 121,964 $ 138,739 'Target. 10% of current years commitments to create a contingency for any project overages. o It Is anticipated that all projects will not be fUlly expended by the end of the year, and future projects will be contingent on additional revenues. 0 - q- ~O~~~ ~ ~-~~ ~~~~ ~~~o ~~~ ~ ~ 0...... 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'" -N- :;; ~;gM :!f:6 ~ ".; ~ ~ ~ :t Q~ ~ ,., ~ .... e EA EA EA Go"} CITY OF ANDOVER Capital Equipment Reserve Fund Balance Designations 0 March 31, 2009 IFund Balance (including valuation) $ 871,128.751 Water Fund ~ Water Tower painting 242,000.00 Unallocated - Budget Reserve 50,000,00 Unallocated - Natural Disaster Reserve 350,000,00 Unallocated - Equipment I Building Reserve 101,460.00 Unallocated - Future Equipment 127,668.75 Unallocated subtotal 629,128.75 I Total Designated $ 871,128.751 Balance Unreserved Undesignated $ - 0 0 -15- 4/23/2009Cap Eq Reserve 2009.xLS City of Andover, MN 0 Capital Plan 2009 thru 2013 DEPARTMENT SUMMARY Department 2009 2010 20 1 2012 2013 Total Central Equipment 35,000 7,000 65,000 107,000 Community Center 15,000 7,000 22,000 Elections 110,000 110,000 Engineering 301,000 384,000 355,000 356,000 357,000 1,753,000 Facility Management 29,000 33,000 332,000 4,375,000 1,985,000 6,754,000 Fire 225,000 360,000 565,000 609,000 340,000 2,099,000 Park & Rec - Operations 145,000 188,500 119,000 45,000 155,000 652,500 Park & Rec - Projects 25,000 225,000 100,000 25,000 110,000 485,000 Planning & Zoning 25,000 25,000 Sanitary Sewer 65,000 3,007,000 1,900,000 4,972,000 Storm Sewer 82,000 203,000 54,000 55,000 56,000 450,000 Street Signs 15,000 15,000 Streets I Highways 1,966,000 2,204,000 1,866,000 3,016,000 2,589,000 11,641,000 Water 980,000 50,000 2.785,900 931,000 8,065,000 12,811,900 GRAND TOTAL 3,803,000 3,862,500 9,197,900 11,312,000 13,722,000 41,897,400 0 0 - " - City of Andover, MN 0 Capital Plan 2009 thru 2013 FUNDING SOURCE SUMMARY Source 2009 2010 2011 2012 2013 Total Assessments 345,000 260,000 547,000 1,505,000 380,000 3,037,000 Building Fund 1,500,000 1,500,000 Capital Equipment Reserve 300,000 300,000 Capital Projects Levy 74,000 188,000 77,000 102,500 80,000 521,500 Central Equipment Fund 7,000 65,000 72,000 Community Center Operations 15,000 7,000 32,000 54,000 Construction Seal Coat Fund 25,000 25,000 25,000 25,000 25,000 125,000 Equipment Bond 375,000 1,038,500 639,000 824,000 450,000 3,326,500 G.O. Bond 4,265,000 450,000 4,715,000 Municipal State Aid Funds 425,000 380,000 275,000 790,000 775,000 2,645,000 Park Improvement Funds 25,000 225,000 100,000 25,000 110,000 485,000 Road & Bridge Funds 1,224,000 1,203,000 1,324,000 1,537,000 1.466,000 6,754,000 Sanitary Sewer Fund 9,000 65,000 160,000 234,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 o SewerTrunkFund 124,000 150,000 710,000 800,000 150,000 1,934,000 Storm Sewer Fund 73. 000 113,000 91,000 55,000 56,000 388,000 Water Fund 50,000 50,000 120,000 80,500 65,000 365,500 Water Revenue Bonds 930,000 2,665,900 8,000,000 11,595,900 Water Trunk Fund 124,000 150,000 150,000 1,021,000 150,000 1,595,000 GRAND TOTAL 3,803,000 3,862,500 9,197,900 11,312,000 13,722,000 41,897,400 0 - ..1 - City of Andover, MN 0 Capital Plan 2009 thru 2013 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2009 2010 2011 2012 2013 Total ICentral Equipment I Mobile Lifts 09-48800-01 1 35,000 35,000 Equipment Bond 35,000 35,000 Replacement - Hotsy Pressure Washer 11-48800-01 3 7,000 7,000 Central Equipment Fund 7,000 7,000 Replacement - Service Truck 13-48800-01 2 30,000 30,000 Central Equipment Fund 30,000 30,000 Replacement - Floor Sweeper 13-48800-02 3 35,000 35,000 Central Equipment Fund 35,000 35,000 Central Equipment Total 35,000 7,000 65,000 107,000 ICommunity Center I Storage Building 10-44000.01 2 15,000 15,000 Community Center Operations 15,000 15,000 o Battery Pack Replacement - Zamboni 11-44000-01 2 7,000 7,000 Community Center Operations 7,000 7,000 Community Center Total 15,000 7,000 22,000 IElections , Voting Equipment 10-41310-01 1 110,000 110,000 Capital Projects Levy 110,000 110,000 Elections Total 110,000 110,000 IEngineering ~ New Development Projects 09-41600-01 1 248,000 300,000 300,000 300,000 300,000 1,448,000 Sewer Trunk Fund 124,000 150,000 150,000 150,000 150,000 724,000 Water Trunk Fund 124,000 150,000 150,000 150,000 150,000 724,000 Pedestrian Trail Maintenance 09-41600-02 1 53,000 54,000 55,000 56,000 57,000 275,000 Road & Bridge Funds 53,000 54,000 55,000 56,000 57,000 275,000 Replacement - Blazer #11 , 10-41600-01 2 30,000 30,000 Equipment Bond 30,000 30,000 Engineering Total 301,000 384,000 355,000 356,000 357,000 1,753,000 IFacility Management I Building A - Seal Floor 09-41900-01 1 7,000 8,000 9,000 24,000 Capital Projects Levy 7,000 8,000 9,000 24,000 Annual Parking Lot Maintenance 09-41900-02 1 22,000 23,000 24,000 25,000 26,000 120,000 Capital Projects Levy 22,000 23,000 24,000 25,000 26,000 120,000 0 ... 11> - Department Project# Priority 2009 2010 2011 2012 2013 Total Carpet Replacement 10-41900-01 2 10,000 10,000 20,000 o Capital Projects Levy 10,000 10,000 20,000 Roof Replacements 11-41900-01 1 300,000 300,000 Capital Equipment Reserve 300,000 300,000 Surface Seal all Brick Structures 12-41900-01 1 75,000 75,000 Capital Projects Levy 22,500 22,500 Community Center Operations 32,000 32,000 Water Fund 20,500 20,500 Addition to Storage Building & Vehicle Main!. Shop 12-41900-02 1 2,200,000 2,200,000 G.O. Bond 2,200,000 2,200,000 Fire S!. #2 Addition with additional land purchase 12-41900-03 2 885,000 885,000 G.O. Bond 885,000 885,000 Salt Storage Building 12-41900-04 1 400,000 400,000 G.O. Bond 400,000 400,000 Recycling Building & Fence 12-41900-05 1 250,000 250,000 G.O. Bond 250,000 250,000 Attached Storage Building 12-41900-06 1 250,000 250,000 G.O. Bond 250,000 250,000 Relocate Fuel Station wi Canopy 12-41900-07 2 280,000 280,000 G.O. Bond 280,000 280,000 Land Purchase 13-41900-01 1 1,500,000 1,500,000 Building Fund 1,500,000 1,500,000 Pedestrian Tunnel Under Crosstown Blvd. 13-41900-02 1 450,000 450,000 G.O. Bond 450,000 450,000 Facility Management Total 29,000 33,000 332,000 4,375,000 1,985,000 6,754,000 o IFire I Replacement - Fire Engine #11 09-42200-01 1 225,000 225,000 450,000 Equipment Bond 225,000 225,000 450,000 Replacement - Fire Chiefs Vehicle 10-42200-01 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Rescue #11 10-42200-02 2 50,000 50,000 Equipment Bond 50,000 50,000 Replacement - Fire Marshall Vehicle 10-42200-03 2 40,000 40,000 Equipment Bond 40,000 40,000 Replacement - Ladder Truck #11 11-42200-01 1 500,000 500,000 1,000,000 Equipment Bond 500,000 500,000 1,000,000 Replacement - Grass #31 11-42200-02 2 45,000 45,000 Equipment Bond 45,000 45,000 Water/lce rescue boat 11-42200-03 1 20,000 20,000 Equipment Bond 20,000 20,000 Replacement - Utility #4 12-42200-01 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement - Utility #5 12-42200-02 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement - Grass #21 12-42200-03 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Tanker #11 13-42200-01 2 340,000 340,000 Equipment Bond 340,000 340,000 Fire Total 225,000 360,000 565,000 609,000 340,000 2,099,000 0 - \q - Department Project# Priority 2009 2010 2011 2012 2013 Total IPark & Rec - Operations ~ o ReplacelRepair Play Structures - Various Parks 09-45000-01 1 45,000 45,000 45,000 45,000 45,000 225,000 Capital Projects Levy 45,000 45,000 45,000 45,000 45,000 225,000 Trail Machine wi Snow Removal Equipment 09-45000-02 1 100,000 100,000 Equipment Bond 100,000 100,000 Replacement - T oro Groundsmaster, #559 10-45000-01 1 23,000 23,000 Equipment Bond 23,000 23,000 Replacement - Large Capacity Lawnmower #580 10-45000-02 1 112,000 112,000 Equipment Bond 112,000 112,000 Zero turn mower 10-45000-03 1 8,500 8,500 Equipment Bond 8,500 8,500 Replacement - Trailer, T-554 11-45000-01 2 9,000 9,000 Equipment Bond 9,000 9,000 Replacement - One Ton Truck wi Plow, #599 11-45000-02 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - One Ton Truck wi Plow #503 13-45000-01 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - One Ton Crew Cab Pickup #502 13-45000-02 1 45,000 45,000 Equipment Bond 45,000 45,000 Park & Rec - Operations Total 145,000 188,500 119,000 45,000 155,000 652,500 IPark & Rec - Projects I Annual Miscellaneous Park Projects 09-45001-01 1 25,000 25,000 25,000 25,000 25,000 125,000 Park Improvement Funds 25,000 25,000 25,000 25,000 25,000 125,000 Skate Board Park 10-45001-01 1 200,000 200,000 o Park Improvement Funds 200,000 200,000 Sophie's South Park 11-45001-01 1 75,000 75,000 Park Improvement Funds 75,000 75,000 Andover Lions Park 13-45001-01 1 85,000 85,000 Park Improvement Funds 85,000 85,000 Park & Rec - Projects Total 25,000 225,000 100,000 25,000 110,000 485,000 IPlanning & Zoning I Replacement - Ford Taurus #15 10-41500-01 2 25,000 25,000 Equipment Bond 25,000 25,000 Planning & Zoning Total 25,000 25,000 ISanitary Sewer I Replacement - One Ton Truck wi Plow #90 10-48200-01 1 65,000 65,000 Sanitary Sewer Fund 65,000 65,000 Crosstown Blvd Trunk Sewer Line 11-48200-01 1 400,000 400,000 Sewer Trunk Fund 400,000 400,000 Rural Reserve Trunk Sanitary Sewer 11-48200-02 1 2,250,000 1,250,000 3,500,000 Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 New JeWac Truck 11-48200-03 1 357,000 357,000 Sanitary Sewer Fund 160,000 160,000 Sewer Trunk Fund 160,000 160,000 Storm Sewer Fund 37,000 37,000 o Yellow Pine Lift Station 12-48200-01 1 650,000 650,000 _ ~O - Department Project# Priority 2009 2010 2011 2012 2013 Total Sewer Trunk Fund 650,000 650,000 0 Sanitary Sewer Total 65,000 3,007,000 1,900,000 4,972,000 IStorm Sewer I Storm Sewer Improvements 09-48300-01 1 52,000 53,000 54,000 55,000 56,000 270,000 Storm Sewer Fund 52,000 53,000 54,000 55,000 56,000 270,000 Trailer Mounted Grout Plant 09-48300-02 1 30,000 30,000 Sanitary Sewer Fund 9,000 9,000 Storm Sewer Fund 21,000 21,000 Replacement - Elgin Street Sweeper #169 10-48300-01 1 150,000 150,000 Equipment Bond 90,000 90,000 Storm Sewer Fund 60,000 60,000 Storm Sewer Total 82,000 203,000 54,000 55,000 56,000 450,000 IStreet Signs I Retro-Reflectometer 09-43300-01 1 15,000 15,000 Equipment Bond 15,000 15,000 Street Signs Total 15,000 15,000 IStreets / Highways ~ Annual Street Seal Coat Project 09-43100-01 1 240,000 245,000 250,000 255,000 260,000 1,250,000 Construction Seal Coat Fund 20,000 20,000 20,000 20,000 20,000 100,000 Road & Bridge Funds 220,000 225,000 230,000 235,000 240,000 1,150,000 Annual Street Crack Seal Project 09-43100-02 1 85,000 85,000 85,000 85,000 85,000 425,000 o Construction Seal Coat Fund 5,000 5,000 5,000 5,000 5,000 25,000 Road & Bridge Funds 80,000 80,000 80,000 80,000 80,000 400,000 Annual Street Mill and Overlay 09-43100-03 1 1,078,000 1,039,000 1,189,000 1,462,000 1,358,000 6,126,000 Assessments 270,000 260,000 297,000 365,000 340,000 1,532,000 Road & Bridge Funds 808,000 779,000 892,000 1,097,000 1,018,000 4,594,000 Annual Pavement Markings 09-43100-04 1 21,000 22,000 23,000 24,000 25,000 115,000 Road & Bridge Funds 21,000 22,000 23,000 24,000 25,000 115,000 Annual Curb Replacement 09-43100-05 1 42,000 43,000 44,000 45,000 46,000 220,000 Road & Bridge Funds 42,000 43,000 44,000 45,000 46,000 220,000 Municipal State Aid Routes I New & Reconstruct 09-43100-06 1 500,000 380,000 930,000 815,000 2,625,000 Assessments 75,000 140,000 40,000 255,000 Municipal State Aid Funds 425,000 380,000 790,000 775,000 2,370,000 Replacement - Water Tanker #163 10-43100-01 2 100,000 100,000 Equipment Bond 100,000 100,000 Asphalt Paving Machine 10-43100-02 1 90,000 90,000 Equipment Bond 90,000 90,000 Replacement - Dump Truck wi Snow Removal #197 10-43100-03 1 200,000 200,000 Equipment Bond 200,000 200,000 Intersection Upgrades 11-43100-01 1 275,000 275,000 Municipal State Aid Funds 275,000 275,000 Replacement - Dump Truck wi Snow Removal #198 12-43100-01 1 150,000 150,000 Equipment Bond 150,000 150,000 Replacement - One Ton Truck wi Plow #132 12-43100-02 1 65,000 65,000 Equipment Bond 65,000 65,000 Streets / Highways Total 1,966,000 2,204,000 1,866,000 3,016,000 2,589,000 11,641,000 0 -fd-l - Department Project# Priority 2009 2010 2011 2012 2013 Total IWater , o Rehabilitation of Wells 09-48100-01 1 50,000 50,000 55,000 60,000 65,000 280,000 Water Fund 50,000 50,000 55,000 60,000 65,000 280,000 WTP Reclaim Tank Addition 09-48100-03 1 930,000 930,000 Water Revenue Bonds 930,000 930,000 Construct Clearwell at WTP 11-48100-01 1 2,665,900 2,665,900 Water Revenue Bonds 2,665,900 2,665,900 Replacement - One Ton Truck wi Plow #1 05 11-48100-02 1 65,000 65,000 Water Fund 65,000 65,000 Construct Well #10 12-48100-01 1 181,000 181,000 Water Trunk Fund 181,000 181,000 Water Main along South Coon Creek Drive 12-48100-02 1 500,000 500,000 Water Trunk Fund 500,000 500,000 Demolish 500,000 Gallon Water Tower 12-48100-03 1 190,000 190,000 Water Trunk Fund 190,000 190,000 Construct Water Treatment Plant #2 13-48100-01 1 8,000,000 8,000,000 Water Revenue Bonds 8,000,000 8,000,000 Water Total 980,000 50,000 2,785,900 931,000 8,065,000 12,811,900 GRAND TOTAL 3,803,000 3,862,500 9,197,900 11,312,000 13,722,000 41,897,400 0 0 -I(t? -