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HomeMy WebLinkAboutACCAC - April 13, 2009 ---- .--'- - - - .------- - NDOVER Commtln~ Cdnml' Andover Community Center Advisory Commission Monday, April 13,2009 6:00 pm Andover City Hall Conference Room 1. Call to Order - 6:00 p.m. 2. Welcome, Commission Member Kate Morphew 3. Approve Meeting Minutes - March 12, 2009 4. Mission Statement - What are we, a Community Center or Sports Complex? 5. ACC Usage and Fees - Resident vs Non-Resident i. Usage ii. Fees - Survey - YMCA Usage Fees - Field House Event Fees 6. ACC Programming Status Report 7. Staff Update 8. Other Business 9. Adjournment --.---- ---- Andover/YMCA Community Center @ Advisory Commission - Private Copy revised 4/1/09 COUNCIL REPRESENTATIVE (2 year term) Mike Knight 4660 - 175th Avenue NW Andover, MN 55304 421-9247 - Fax # 421-1888 Term expires 12/31/09 YMCA REPRESENTATIVE (REOCCURRING TERM) Greg Voss, Executive Director 15200 Hanson Blvd NW Andover, MN 55304 W:230-6525 greg. voss@ymcampls.org ANDOVER YOUTH HOCKEY ASSOCIATION REPRESENTATIVE (2 year term) Tony Howard 2119 -156 Avenue NW Andover, MN 55304 612-328-7525 tstormer 13@aol.com Term expires 12/31/09 ANDOVER PARK COMMISSION REPRESENTATIVE (2 year term) Vice Chair - Ted Butler 13861 Silverod Court NW Andover, MN 55304 H:712-0277 W:612-624-8283 F:612-626-0808 butler.ted@gmail.com Term expires 12/31/09 ANDOVER AREA BUSINESS REPRESENTATIVE (3 year term) Mike Quigley Emmerich Development 1875 Station ParkwayNW mquigley@emmerich.us Andover, MN 55304 763-755-6554 Term expires 12/31/10 AT-LARGE REPRESENTATIVE (3 year term) Kate Morphew 13682 Xavis 81. NW Andover, MN 55304 763-862-9808 mktoalson@hotmail.com Term expires 12/31/11 AT-LARGE REPRESENTATIVE (3 year term) Chair - Frank Kellogg 15120 Zilla StNW Andover, MN 55304 " 434-8683/612-720-9737 FBKSJK@aol.com Term expires 12/31/11 CITY STAFF REPRESENTATIVES Erick Sutherland, Recreational Facility Manager 763-767-5166 esutherland@ci.andover.mn.us Mailine: List Heidi Geiss, Youth First Community of Promise Linda Blackmore, YMCA 2829 Verndale Ave #2 763-421-8530 linda.blackmore@ymcampls.org Anoka MN 55303 heidi.geiss@co.anoka.mn.us Andover: 763-230-6521 Elk River: 763-635-1016 ----.-- (' , Z-J} -.~.~.../ Andover YMCA Community Center , Advisory Commission Revised List - April 1, 2009 COUNCIL REPRESENTATIVE (2 year term) Mike Knight Term expires 12/31/09 YMCA REPRESENTATIVE (REOCCURRING TERM) Greg VOSS, Executive Director ANDOVER YOUTH HOCKEY ASSOCIATION REPRESENTATIVE (2 year term) Tony Howard Term expires 12/31/09 ANDOVER PARK COMMISSION REPRESENTATIVE (2 year term) Ted Butler - Vice Chair Term expires 12/31/09 ANDOVER AREA BUSINESS REPRESENTATIVE (3 year term) Mike Quigley Term expires 12/31/10 AT-LARGE REPRESENTATIVE (3 year term) Kate Morphew Term expires 12/31/11 AT-LARGE REPRESENTATIVE (3 year term) Frank Kellogg - Chair Term expires 12/31/11 CITY STAFF REPRESENTATIVES Erick Sutherland, Recreational Facility Manager 763-767-5166 RECORDING SECRETARY Cindy Ramseier 763-767-5100 --- -,--- _._.._-_._-_....._---~ @) -t WWW C WWWWWWWWWWWW C 0 NN:::':~~ ~ WWNNNNNN:::'::::'::::'::::': ~ Ii!" co l\J 01 00""" ......OCO-...lO>01Wl\JOOO1.j::o.W 1ii NNNNN m -t r;:;NNNNNNNNNNN m 00000 0 000000000000 00000 !: 000000000000 co COCO CO CO co CO CO coco coco CO CO CO CO CO -t -t 0 0 ~ ~ r- r- (II CO-...l~O~ ::0 ... 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OJ:oo,......J:oo,cn ~ W N.......j::o.J:oo,N01W......OO),WO ~ CII ... m m en en Co>> w en ~ + --------- (5J COMMUNITY CENTER COMPARISONS DAILY FEES Maple Grove ODen Gvm All Ages Tot-Time Resident $ 3.50 $ 2.00 Non-Resident $ 6.50 $ 3.00 Shoreview Adult Child Resident $ 6.50 $ 5.50 Non-Resident $ 8.00 $ 7.00 Eden Prairie Adult Child Resident $ 7.50 $ 6.50 Non-Resident $ 9.50 $ 8.50 ----- Andover YMCA. Community Center ~ Advisory Commission Status Report 2009 Discussion - In Progress . Resident vs Non-Resident Usae:elFees . Meetine: with Mike Sullivan - Anoka Hennepin School District Board Member - Frank to contact Mr. Sullivan to set-up meeting date with ACC staff, discuss future usage options. . YMCA Field House Rental Rates. ProgramminglRevenue - In Progress . Advertisine: Packae:es - Mailing sent to more than 150 Andover based businesses on 4/6/09. Special offer through July 1,2009 - 50% off any advertising package contract. An additional mailing will be sent the week of 4/13/09 to all the businesses who exhibited at the Home Show. . Anoka County Kennel Club - The club's board will be meeting with Cindy on 4/15/09 to tour the facility and discuss possible future field house rentals for their agility training programs in May/June as well as time this fall. . Field Trips - Continuing to contact schools and market field trips. In the process of finalizing rental contract information with YMCA staff. Brochure established, locations and age groups discussed, printing/delivery options finalized, we did receive an inquiry on at least of the schools contacted. . Andover Summer Hockey Festival Tournaments - Plan, budget, and registration items all in place. Marketing of the tournaments continue - Ad's in Let's Play Hockey (began week of2/23), email blasts to district 10 hockey presidents as well as other district coaches, info in submitted to Sports Week (ECM newspapers, flyers, Taho Sports. . Completed . Commission Vacancy - Has been filled. Welcome, Kate Morphew. 4/09 . Home Improvement Show - Held at the ACC on March21, 2009. Nearly 1,300 individuals visited with more than 100 exhibitors. Next year's show date will again be held at the Andover Community Center on Saturday, March 20,2010. ,The home show has some great new ideas for next year's show. Discussion among the committee lead to the agreement of having the Andover Community Center charge an administrative fee for Cindy's time/involvement with registering and securing exhibitors for the 2010 show. 4/09 " Revised 4/6/09 . , General Ledger Expense vs Budget By Dept User: lbrezink Printed: 04/06/0915:36:02 Period 03 - 03 Fiscal Year 2009 - 2009 2009 2009 2009 2009 2009 2008 Account Numbei" Description Budget MTD YTD Est. Avail P- YTD 2130 Community Center 44000 Community Center Salaries & Benefits 2130-44000-60110 Salaries - Regular 274,078.00 14,492.23 35,809.47 0.00 238,268.53 33,185.59 2130-44000-60210 FICA 16,993.00 838.95 2,412.20 0.00 14,580.80 2,182.16 2130-44000-60220 Medicare 3,974.00 196.24 564.19 0.00 3,409.81 510.33 2130-44000-60310 Health Insurance 15,370.00 1,457.07 4,035.28 0.00 11,334.72 2,440.34 2130-44000-60320 Dental Insurance 870.00 80.65 241.85 0.00 628.15 210.18 2130-44000-60330 Life Insurance 32.00 4.61 12.74 0.00 19.26 11.51 2130-44000-60340 Long-Term Disability 325.00 37.10 106.56 0.00 2'18.44 96.14 2130-44000-60410 PERA 18,355.00 978.17 2,810.15 0.00 15,544.85 2,405.05 2130-44000-60520 Workers Comp 4,759.00 0.00 1,189.75 0.00 3,569.25 1,131.00 2130-44000-60990 Inter-City Labor Allocation -82,468.00 0.00 0.00 0.00 -82,468.00 0.00 Salaries & Benefits 252,288.00 18,085.02 47,182.19 0.00 205,105.81 42,172.30 Departmental 2130-44000-61005 Supplies - General 1,000.00 241.21 339.67 0.00 660.33 278.54 2130-44000-61020 Supplies - Operating 10,000.00 747.67 3,653.86 0.00 6,346.14 3,937.93 2130-44000-61050 Supplies - Diesel Fuel 500.00 0.00 0.00 0.00 500.00 0.00 2130-44000-61105 R & M Supplies - General 4,000.00 0.00 0.00 0.00 4,000.00 0.00 2130-44000-61210 Small & Expend - Office Equipm 0.00 0.00 98.63 0.00 -98.63 0.00 2130-44000-61320 Annual Dues I Licenses 500.00 0.00 305.00 0.00 195.00 0.00 2130-44000-61410 Transportation / Mileage 0.00 11.69 11.69 0.00 -11.69 0.00 Departmental 16,000.00 1,000.57 4,408.85 0.00 11,591.15 4,216.47 Operating 2130-44000-62005 Electric 150,000.00 10,232.77 23,486.52 0.00 126,513.48 19,668.29 2130-44000-62010 Water & Sewer Service 12,000.00 0.00 2,643.77 0.00 9,356.23 2,634.71 2130-44000-62015 Natural Gas 240,000.00 16,897.98 41,791.74 0.00 198,208.26 50,527.56 2130-44000-62020 Refuse Collection 6,000.00 357.79 1,093.51 0.00 4,906.49 1,082.89 2130-44000-62030 Telephone 6,000.00 1,527.57 1,996.49 0.00 4,003.51 1,480.43 2130-44000-62100 Insurance 11,924.00 0.00 2,981.00 0.00 8,943.00 2,839.00 2130-44000-62200 Rentals 0.00 21.33 147.69 0.00 -147.69 87.70 Equipment Maintenance 2130-44000-62300 Contract 23,000.00 0.00 7,945.00 0.00 15,055.00 7,565.50 Operating 448,924.00 29,037.44 82,085.72 0.00 366,838.28 85,886.08 Professional Services 2130-44000-63005 Professional Services 8,000.00 0.00 0.00 0.00 8,000.00 6,941.43 2130-44000-63010 Contractual Services 10,000.00 0.00 735.82 0.00 9,264.18 702.62 2130-44000-63030 Printing 2,500.00 0.00 0.00 0.00 2,500.00 0.00 2130-44000-63105 R & M Labor - Building 35,000.00 2,549.08 7,504.47 0.00 27,495.53 0.00 Professional Services 55,500.00 2,549.08 8,240.29 0.00 47,259.71 7,644.05 44000 Community Center 772,712.00 50,672.11 141,917.05 0.00 630,794.95 139,918.90 1 . " 2009 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est. Avail P-YTD 44100 Concessions Salaries & Benefits 2130-44100-60110 Salaries - Regular 0.00 4,321.37 12,713.18 0.00 -12,713.18 12,748.58 2130-44100-60210 FICA 0.00 260.88 907.55 0.00 -907.55 893.48 2130-44100-60220 Medicare 0.00 61.00 212.23 0.00 -212.23 208.97 2130-44100-60310 Health Insurance 0.00 359.61 4,662.09 0.00 -4,662.09 0.00 2130-44100-60330 Life Insurance 0.00 1.14 4.44 0.00 -4.44 0.00 2130-44100-60340 Long-Term Disability 0.00 3.71 13.74 0.00 -13.74 0.00 2130-44100-60410 PERA 0.00 96.51 356.98 0.00 -356.98 373.64 2130-44100-60990 Inter-City Labor Allocation 56,000.00 ~ 0.00 0.00 56,000.00 0.00 Salaries & Benefits 56,000.00 5,104.22 18,870.21 0.00 37,129.79 14,224.67 Departmental 2130-44100-61005 Supplies - General 0.00 0.00 212.99 0.00 -212.99 0.00 2130-44100-61020 Supplies - Operating 5,000.00 32.83 225.80 0.00 4,774.20 838.01 2130-44100-61105 R & M Supplies - General 1,500.00 0.00 0.00 0.00 1,500.00 0.00 2130-44100-61245 Items for Resale 50,000.00 5,418.20 20,112.43 0.00 29,887.57 20,693.48 2130-44100-61320 Annual Dues I Licenses 450.00 50.00 50.00 0.00 400.00 0.00 Departmental 56,950.00 5,501.03 20,601.22 0.00 36,348.78 21,531.49 Operating 2130-44100-62005 Electric 9,000.00 653.16 1,499.14 0.00 7,500.86 1,255.42 2130-44100-62010 Water & Sewer Service 1,200.00 0.00 168.75 0.00 1,031.25 168.17 2130-44100-62020 Refuse Collection 1,600.00 119.26 364.49 0.00 1,235.51 360.95 2130-44100-62200 Rentals 1,100.00 21.33 149.31 0.00 950.69 267.70 2130-44100-62300 Equipment Maintenance Contract 0.00 0.00 179.00 0.00 -179.00 0.00 Operating 12,900.00 . 793.75 2,360.69 0.00 10,539.31 2,052.24 Professional Services 2130-44100-63005 Professional Services 2,500.00 ~ 0.00 0.00 2,500.00 554.50 Professional Services 2,500.00 0.00 0.00 0.00 2,500.00 554.50 44100 Concessions 128,350.00 11,399.00 41,832.12 0.00 '86,517.88 38,362.90 2 2009 2009 2009 2009 2009 2008 \ Account Number Description Budget MTD YTD Est. Avail p~ YTD 44300 Ice Arena Salaries & Benefits 2130-44300-60110 Salaries - Regular 0.00 3,975.37 11,966.08 0.00 -ll,966.08 10,040.98 2130-44300-60210 FICA 0.00 246.49 863.10 0.00 -863.10 673.89 2130-44300-60220 Medicare 0.00 57.67 201.84 0.00 -201.84 157.59 2130-44300-60990 Inter-City Labor Allocation ' 45,000.00 0.00 0.00 0.00 45,000.00 0.00 Salaries & Benefits 45,000.00 4,279.53 13,031.02 0.00 31,968.98 10,872.46 Departmental 2130-44300-61005 Supplies - General 0.00 31.67 72.03 0.00 -72.03 195.11 2130-44300-61020 Supplies - Operating 12,500.00 399.43 1,423.51 0.00 11,076.49 2,675.52 2130-44300-61105 R & M Supplies - General 4,000.00 0.00 0.00 0.00 4,000.00 335.29 2130-44300-61310 Meals /Lodging 800.00 0.00 0.00 0.00 800.00 0.00 2130-44300-61320 Annual Dues / Licenses 250.00 0.00 140.00 0.00 llO.OO 125.00 2130-44300-61410 Transportation / Mileage 250.00 0.00 0.00 0.00 250.00 0.00 Departmental 17,800.00 431.10 1,635.54 0.00 16,164.46 3,330.92 Operating 2130-44300-62205 Central Equipment Services 5,017.00 0.00 1,254.25 0.00 3,762.75 1,090.75 2130-44300-62305 Software Maintenance Contracts 275.00 0.00 0.00 0.00 275.00 0.00 Operating 5,292.00 0.00 1,254.25 0.00 4,037.75 1,090.75 Professional Services 2130-44300-63005 Professional Services 8,000.00 789.50 2,250.50 0.00 5,749.50 2,001.18 2130-44300-63025 Publishing 0.00 220.00 220.00 0.00 -220.00 0.00 2130-44300-63030 Printing 0.00 104.00 104.00 0.00 -104.00 0.00 2130-44300-63105 R & M Labor - Building 2,500.00 478.50 5,286.07 0.00 -2,786.07 0.00 Professional Services 10,500.00 1,592.00 7,860.57 0.00 2,639.43 2,00 l.l 8 44300 Ice Arena 78,592.00 6,302.63 23,781.38 0.00 54,810.62 17,295.31 4 ~ ..- - 2009 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est. Avail P-YTD 44400 Fieldhouse Salaries & Benefits 2130-44400-60110 Salaries - Regular 0.00 3,329.95 7,331.24 0.00 -7,331.24 4,052.79 2130-44400-60210 FICA 0.00 206.46 499.30 0.00 -499.30 283.65 2130-44400-60220 Medicare 0.00 48.28 116.78 0.00 -116.78 66.35 2130-44400-60990 Inter-City Labor Allocation 24,000.00 0.00 0.00 0.00 24,000.00 0.00 Salaries & Benefits 24,000.00 3,584.69 7,947.32 0.00 16,052.68 4,402.79 Departmental 2130-44400-61005 Supplies - General 0.00 31.67 178.51 0.00 -178.51 195.09 2130-44400-61020 Supplies - Operating 5,000.00 856.96 1,137.54 0.00 3,862.46 718.80 2130-44400-61105 R & M Supplies - General 4,000.00 0.00 0.00 0.00 4,000.00 0.00 Departmental 9,000.00 888.63 1,316.05 0.00 7,683.95 913.89 Operating 2130-44400-62200 Rentals 0.00 0.00 367.42 0.00 -367.42 0.00 2130-44400-62305 Software Maintenance Contracts 275.00 0.00 0.00 0.00 275.00 0.00 Operating 275.00 0.00 367.42 0.00 -92.42 0.00 Professional Services 2130-44400-63005 Professional Services 3,000.00 0.00 390.53 0.00 2,609.47 825.00 2130-44400-63105 R & M Labor - Building 5,000.00 0.00 3,673.84 0.00 1,326.16 ~ Professional Services 8,000.00 0.00 4,064.37 0.00 3,935.63 ~ 44400 Fieldhouse 41,275.00 4,473.32 13,695.16 0.00 27,579.84 6,141.68 5 General Ledger Revenue vs Budget By Dept User: Ibrezink Printed: 04/06/09 15:35:05 Period 03 - 03 Fiscal Year 2009 - 2009 2009 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est Avail P-YTD 2130 Community Center 44000 Community Center Charges for Services 2130-44000-55530 Fee Admissions 0.00 -620.00 0.00 0.00 0.00 1,440.00 2130-44000-55570 Vending Machines -8,000.00 -548.15 -1,123.56 0.00 -6,876.44 -1,528.84 Charges for Services -8,000.00 -1,168.15 -1,123.56 0.00 -6,876.44 -88.84 Miscellaneous Revenue 2130-44000-58100 Refunds & Reimbursements -165,000.00 -28,857.14 -51,357.14 0.00 -113,642.86 -29,978.14 Miscellaneous Revenue -165,000.00 -28,857.14 -51,357.14 0.00 -113,642.86 -29,978.14 44000 Community Center -173,000.00 -30,025.29 -52,480.70 0.00 -120,519.30 -30,066.98 1 2009 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est Avail P- YTD 44300 Ice Arena Charges for Services 2130-44300-55505 Ice Rental -310,000.00 -57,299.61 -90,230.62 0.00 -219,769.38 -13,656.00 2130-44300-55506 Ice Rental - Taxable 0.00 -4,790.99 -9,596.42 0.00 9,596.42 -5,659.03 2130-44300-55510 Open Skate -18,000.00 -1,945.00 -6,204.00 0.00 -11,796.00 -5,313.00 2130-44300-55530 Fee Admissions -13,000.00 1,354.75 -8,076.25 0.00 -4,923.75 -7,511.00 2130-44300-55570 Vending Machines -3,500.00 -251.54 -1,129.05 0.00 -2,370.95 -2,677.98 2130-44300-55589 Advertising -10,000.00 -3,134.70 -7,205.70 0.00 -2,794.30 -1,000.00 Charges for Services -354,500.00 -66,067.09 -122,442.04 0.00 -232,057.96 -35,817.01 Miscellaneous Revenue 2130-44300-58100 Refunds & Reimbursements -24,400.00 0.00 -12,220.65 0.00 -12,179.35 -12,220.65 Miscellaneous Revenue -24,400.00 0.00 -12,220.65 0.00 -12,179.35 -12,220.65 44300 Ice Arena -378,900.00 -66,067.09 -134,662.69 0.00 -244,237.31 -48,037.66 4 -- ---- ----------------~-- ~------ - -- 2009 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est Avail p~ YTD 44400 Fieldhouse Charges for Services 2130-44400-55520 Fieldhouse Rental -92,000.00 -15,179.79 -25,545.42 0.00 -66,454.58 -15,360.22 2130-44400-55521 Fieldhouse Rental - Taxable 0.00 -2,790.72 -13,316.19 0.00 13,316.19 -10,298.59 2130-44400-55522 Open Fieldhouse -20,000.00 -5,143.00 -13,248.00 0.00 -6,752.00 -Il,891.00 2130-44400-55550 Equipment Rental -500.00 0.00 0.00 D.OO -500.00 0.00 2130-44400-55580 Advel1ising -3,000.00 0.00 -1,275.00 0.00 -1,725.00 0.00 Charges for Services -115,500.00 -23,113.51 -53,384.61 0.00 -62,115.39 -37,549.81 44400 Fieldhouse -115,500.00 -23,113.51 ~53,384.61 0.00 -62,115.39 ~37,549.81 5