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Home My WebLink AboutWK March 24, 2009 . ...... 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US City Council Workshop Tuesday, March 24, 2009 Conference Rooms A & B 1. Call to Order - 6:00 p.m. 2. Andover YMCA/Community Center Advisory Commission Interviews (6:00 - 6:30) 3. Discuss Proposed DNR Shoreland Regulations 4. Public Hearings on DNR Grant Applications (to be held at 7:00): a. Natural and Scenic Area 0 b. Remediation 5. Continued Discussion Sustainable Landscape/2007-2008 Council Goal 6. Continued Discussion Single Family Residential Market Value Preservation 7. Discuss Alternative Energy Options!2008-2009 Council Goal 8. 2011-2015 Capital Improvement Plan Discussion 9. 2010 Budget Development Guideline Discussion 10. Other Business 11. Adjournment 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: Commission Interviews for YMCA Advisory Board DATE: March 24, 2009 Please find the attached information for the Commission Interviews . Interview Schedule . Sample Interview Questions 0 . Application from Candidates . Andover YMCNCommunity Center Advisory Commission roster . Andover YMCNCommunity Center Advisory Bylaws Respectfully submitted, ~~ Dana Peitso 0 0 Interview Schedule 6:-00 Kate Morphew 6:15 Steve Elliott 0 0 0 AndoverNMCA Community Center Advisory Board Sample Interview Questions 1. Tell us a little bit about your education, background and personal achievements that may relate to your appointment to the AndoverNMCA Community Center Advisory Board. 2. How long have you been a resident of Andover? What Community activities have you been involved in? 3. What personal characteristics do you possess that would make you a good choice for appointment? 4. What is your view ofthe role of this Advisory Board? 0 5. There maybe the possibility of the Advisory Commission meeting during the day, would you be available? 6. We want the Community Center to be profitable and are looking for a business background, or at least and understanding of business. What business sense can you bring to the Advisory Commission? 7. How would you handle the situation where the majority of Advisory Commission voted one way and you disagreed with them? 0 0 Andover J\1N, 55304 March 18, 2009 Mr. James Dickinson Andover City Hall 1685 Crosstown BLVD N.W. Andover, J\1N 55304 Dear Andover City Council and Mr. James Dickinson, I am interested in the open position on the Andover/YMCA Commu.nity Center Advisory Commission. I have lived in Andover with my family since July of 2006, when we relocated here from Missouri. We chose to live in Andover because this community is a great place to raise a family. This is a great community, where the Community Leaders are looking ahead and anticipating the needs of the area. After reviewing the By-Laws and talking with Erick Sutherland, I am excited to help develop some ofthe Andover/YMCA Community 0 Center's long term goals. I am uniquely qualified for this position and eager to share my opinions. I use the facility on a regular basis and understand its impact on the community. Sincerely, Kate Morphew 0 0 Kate Morphe\N Objective Open Position for the Andover YMCA/Community Center Experience 2002-2003 ADM-SAO S.A. Santa Cruz, Bolivia Off-Site Elevator Administrator . Reduced cost of operation by 15% . Implemented detailed quality.... control measures, reducing damage by more than half . Oversaw day-to-day operations in 14 separate grain elevators . Feasibility research on new project implementation 0 2000-2001 Archer Daniels Midland Mankato, MN Merchandiser . Soybean Meal Sales Person for Truck meal into Canada · Coordinated and Dispatched over 50 truckloads of soybean meal weekly . Tracked the daily markets in both Soybean and Soybean meal to set competitive prices in the market . Expanded Customer Base through Phone contact in Soybean Meal sales into Canada and Minnesota Community 2007 - Present Volunteer with the Anoka County Involvement Historical Society 2007 - Present Attend Grace Lutheran Church Education 1996-2000 University of Nebraska Lincoln, NE · B.S., Agribusiness Language Proficient in Spanish References Available Upon Request 0 0 ~NPbvlf~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US ADVISORY COMMISSION APPLICATION Name: M. Kate Morphew Address: Home Phone: Work Phone: Commission Preference: Andover/YMCA X Planning & Zoning Community Center * Economic Development LRRWMO 0 Park & Recreation Equestrian Council Open Space Please state your reasons for requesting to be on the advisory commission checked above: I use Andover/YMCA Communtiy Center on a regular basis and see the importance of it for the community. Describe your education/experience, which qualifies you to serve on this commission: I have a BS in Agri Business. I know the importance of brainstorming and working in a group setting. Describe your professional, civic or community activities, which may be relevant to this commission: I am a member of the YMCA. I am a volunteer at the Anoka County Historical Society. 0 Dated: Signature * Cover letter and resumes encouraged for this commission 0 Andover/YMCA Community Center Advisory Board Sample Interview Questions 1. Tell us a little bit about your education, background and personal achievements that may relate to your appointment to the Andover/YMCA Community Center Advisory Board. 2. How long have you been a resident of Andover? What Community activities have you been involved in? 3. What personal characteristics do you possess that would make you a good choice for appointment? 4. What is your view of the role of this Advisory Board? 0 5. There maybe the possibility of the Advisory Commission meeting during the day, would you be available? 6~ We want the Community Center to be profitable and are looking for a business background, or at least and understanding of business. What business sense can you bring to the Advisory Commission? 7. How would you handle the situation where the majority of Advisory Commission voted one way and you disagreed with them? 0 1 ~ - II 2/4 0 9\NDbVE~ HISS CROSStOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.U$ ADVISORY COMMISSION APPLICATION Name: SflVl. [{(~f{.. Address: ~ 1 . .i~ ( , Home Phone: l Work Phone~ .,"""..... JI;........ r - ........ ... "hI' Commission Preference: AndoverlYMCA Planning & Zoning Communit)' Center .. t/ Economic Development LRRWMO 0 Park & R.ecreation Equestrian Council Open Space Please state your reasons for re uesting to be on the advisory commission checked above: t r I (. ( tiC' . \ Q J ( .lM4 t,n1'l1'!'n\A.\\\\'1' t ru.l th'l. Andwtv / YMcA C-om>>1Llf\I:{Y C~I'dt1 Acl.1.//{'i)IY .Bo/H~ Wothld 1)1.. ct q ooe{ HL M~ I\'\hilltt d\ ll1\pr\')'(Iv\~ thl h.t,Cc({l' Ct"'O' VJtlf-bV~' d 'Or t)\1". CAM\1t"'I"II~V orl~qq v..Il1\l \'fi\~ .I.dt1(!l\ho/A.. ~1\cJU.dltfltl'\~L WoJl!.tc!llC{d v~llJ.t '\){hlborJ1. Describe your education/experience, which qualifies you to serve on this commission: PJ J..~;\ l. id~ ( ) f 1..~lA W\ t Describe your professional, civic or community activities. which may be relevant to this commission: f 1: 0 J!\:;lItl\'iqJ_ oJ HSUlnt pi HJ\l 'vJ..:. ! " 0 Dated: 1="Lb. 2/j lOIJ~ ~~ = ~ ~f.~, "* Cover Jetter and resumes encouraged for this commission , 3/4 0 Steve Elliott ~ ---- - .--- Summary of Qutdification& An energetlo and dedicated heaith promotional professional -with mom than 00 years 'Of experience' In Implementing, cQordinatlng and conduoting worksite health promotion programs in a variety of settingl'!l Education Master of Science. ExerclsEt Physiology Iowa State UnlvEtrsily, Ames, Iowa BachelOr of Sci$nc., Healtb and Physical Education Minnesota Stats University, Mankato, Minnesota Employmont History 0 FlIlrviaw Health Services, Minneapolis, Minnesota 2001-Present Program Specialist, Falrvfew Alive (Employae Health Promotion) . Delivered the C. Everett Koop awardwwlnning Fairview Alive employee health management programs b3 1 BOO benefft..ellglbfe Fairview lakes Regional Health Center and Fafrview Corporate employees.' . Developed and implemented health management promotIonal strategies that helped to achieved III 64% annual participatiort rate among benefit-eligible employees . Worked with managers and $l.lP8rvJsors to develop communication and program deUvery strategiee withIn their departments . Served on Falrvlew AIM' $ystf)m~wlde committees to develop health management campaigns targeted to all 12,000 benefit-.eligible Falrvfew employees Allinil Health Systems, Cambridge, Minnesota 1990.2001 Coordinator, Hesfth Promotion and Cardiac RehabIlitation . Plannedj coordlnated,supervised and evaluated the Cambridge Medical Center's he$lth promotlon and cardiac: rehabilitation programs . Directed the pfannIno, development and Implementation of varf()us health promotIon activities offered to busin$$S8S. schoolsf government agencies and the general public . Charred AlIlna's (santi County Healthy Communities Initiative, a collaborative effort to address community health concerns . Directed and monitored all activities of the cardiac rehabHitatron program 0 - ~ 4/4 0 Steve Elliott d page two Marcy Hospital Medical Cf3nMr, Des Moines. Iowa 1965...1990 Exerci$a Physiologist, Department of Health Promotion . Coordinated tha physical fitness aspects of the medical centers health promotion outraaeh programs . Developed procedures and protoools for physicat and medical assessments that were marke=lted to business and industry It Conducted risk fador prevention aspects of executiV$ physicals and counseled the clients on lifestyle ohanges based on the results . Directed staff during health screening program!;) offarsd to corporations, businesses, schools and government agencies . Developed marketrng strategies for various departmertt health promotion actMtles Iowa Deparbnent of Public Health, Des Moines, Iowa 1982-1985 . Developed proeedul'$$ and protocols for physical and medical assessments of Iowa's 30,000 state agency employees . Provided teohnical assistance to companIes and agencies wishing to start ha$Jthlfrtness. programs . Planned and conducted WOrkshops and seminars on the development of hearth 0 promotion programs for corporations. busirt$$s$s. sch()ols and government agencies . Developed fitness norms for rowa's work forCEI popUlatIon Professional Honors .. Fellow, A$sociation For Worksite Health Promotion (AWHP) . AWHP Region 8 Outstanding Service Award . National Vice President of MembEJrshlp, AWHP. 1989-1991 l1li- President, AWHP Region 8 Chapter,. 1965-1986 . Vice President, AWHP Region 8 Chapter. 1989-1984 " GUest Speaker at AWHP National Conference, WashIngton D.C., 1983 Profeeelonal and Community Contributions . Forest Lake Independent SChool District youth mentoring program, 2002-2005 " Chairman. Isanti County Healthy Communities Initiativs, 1999-2001 . Member, lsanti County Healthy Communities Initiative. 1996-2001 . MEtmber, Isantl County Tobacco Reduction Coalition, 199a..2001 . Member. AWHP FellowshIp Awards Committee, 1995-1996 . Member, AWHP National Awards Committee, 1992-1994 . Member, AWHP Officer Nomination Committee. 1991 . Health Issues Advisory Committee of the central Iowa Wellnes$ Council. 1989- 1990 0 . Wanness Cumculum Planning Committee, Univeraity of Osteopathic Medicine and Health Sciences, Des Moines. Iowa, 1988~1989 . 0 Andover YMCA Community Center Advisory Commission COUNCIL REPRESENTATIVE (2 year term) Mike Knight Term expires 12/31/09 YMCA REPRESENTATIVE (REOCCURRING TERM) Greg Voss, Executive Director ANDOVER YOUTH HOCKEY ASSOCIATION REPRESENTATIVE (2 year term) Tony Howard Term expires 12/31/09 ANDOVER PARK COMMISSION REPRESENTATIVE (2 year term) Ted Butler Term expires 12/31/09 ANDOVER AREA BUSINESS REPRESENTATIVE (3 year term) Mike Quigley 0 Term expires 12/31/1 0 AT-LARGE REPRESENTATIVE (3 year term) Vacant Term expires 12/31/11 AT-LARGE REPRESENTATIVE (3 year term) CHAIR Frank Kellogg Term expires 12/31/11 CITY STAFF REPRESENTATIVES Erick Sutherland, Recreational Facility Manager 763-767-5166 Jim Dickinson, City Administrator 763-767-5110 RECORDING SECRETARY Cindy Ramseier 763-767-5100 - 0 ANDOVERNMCA COMMUNITY CENTER ADVISORY BOARD BY -LAWS 0 1.01 ESTABLISHMENT AND PURPOSE OF THE BOARD There is hereby created a Community Center Advisory Board, pursuant to authority given by Minnesota Statutes, and shall have the membership, responsibilities, and authority as set forth below. 1.02 MEMBERSHIP, APPOINTMENTS The Board shall be composed of seven (7) members, with members being appointed by the City Council. Members of the board shall be as follows: 1 representative from the Andover City Council; one (1) representative from the YMCA; one (1) representative from the Andover Youth Hockey Association; one (1) representative from the Andover Park Commission; one (1) representative for Andover area Businesses; and two (2) at large members who shall be residents of the City of Andover. Vacancies shall be filled for the unexpired portion of a departing member's term by action of the City Council. The Recreational Facility Manager and City Administrator will serve in a staff support capacity. 1.03 MEMBERSHIP, TERM OF APPOINTMENTS The term member of each board member shall be three (3) years. Members shall serve 0 until their successor is appointed and qualified. The City Council reserves the right to waive this rule. No member shall serve more than two successive terms or six (6) years, whichever is longer. Initial appointments shall include three (3) three-year terms, three (3) two-year terms, and one (1) one-year term. 1.03 OFFICERS The City Council shall appoint a chairperson for the Board. The Board will hold elections for the positions of vice chairperson and secretary. They shall have duties as implied by their titles. 1.04 MEETINGS All meetings of the Board shall be held in conformance with the Minnesota Open Meeting Law. The Board shall hold regular monthly meetings at a time and place to be set by the Board, and such special meetings as may be called as deemed necessary by the Board Chairperson, Secretary, or the City Council. The Board shall keep and preserve accurate minutes of each meeting of the Board or any committee thereof and these minutes shall be kept on file in the City Clerk's office. The Board shall adopt rules of conduct for its meetings and the transaction of its business. A majority of members shall constitute a quorum for taking action. Each member shall have one vote. 1.05 ATTENDENCE 0 Any Board Director who fails to attend three (3) consecutive monthly meetings, (without a valid excuse) of which notice was properly given, may be subject to expulsion from the Board upon notice of a meeting of the Board to consider same. The body that originally appointed that Director shall be notified when a person is not fulfilling his/her duties. An 0 expulsion action requires a majority vote of the remaining members of the Board of Directors in attendance at said meeting. Any expulsion does not become effective until accepted by the City Council. 1.06 GENERAL POWERS AND RESPONSIBILITIES The Community Center Oversight Advisory Board is commissioned to: . Promote year-round utilization of the Community Center complex by area residents and visitors. . Oversee the orderly, efficient, and cost-effective operation ofthe facilities so as to generate a positive impact for the Andover area. . Develop a sustaining dedicated capital improvement fund. . Seek flexible and/or innovative solutions to current and long-range challenges. . Provide guidance on how to best meet the community's current and future needs, situations, and population. 1.07 SPECIFIC POWERS AND RESPONSIBILITIES . Adopt rules for its meetings and the transaction of its business . Adopt policies governing the use of the Community Center facilities. . Develop and review with the City Council short and long term plans and goals and appropriate strategies to accomplish these goals. 0 . Respond to general citizen requests for service or issues affecting use of the facilities by the public. . Recommend an annual operating and capital improvement budget to the City Council. . Consistent with the annual budget approved by the City Council, recommend user fees and charges for the Community Center complex and recommend method for the proper collection of such fees from all users and the proper deposit of said fees. . Recommend contracts for purchase of materials, supplies, equipment and services between the City and other entities. . Act in an advisory capacity to the City Council in matters pertaining to the operation of the facilities. . Make recommendations for the staffing complement and overall performance expectations. . Oversee the proper ongoing security, upkeep, maintenance, and improvement of the Community Center facilities. . Report to the City Council on the activities of the Community Center Advisory Board and at the Community Center Complex as the Board deems appropriate and upon request of the City Council. . Serve with compensation set by the City Council. Expenses that are deemed necessary and budgeted may be incurred. 0 1.08 PREPERATION OF PROGRAM AND BUDGET The Community Center Advisory Board shall, based on input from staff, adopt a recommend comprehensive budget for the Community Center and present it to the City Finance Director no later than August 1 st of each year for the subsequent year. The 0 budget, as recommended by the Board and approved by the City Council, shall control the year's expenditures. The Board shall recommend divisions of responsibility between private agencies, other public agencies, and the Board itself. The Board's programs shall be described in terms of activities and supportive finances. 1.09 FINANCES OF THE BOARD The Community Center Advisory Board will have no taxing authority. The City Finance Department will serve as the Fiscal Agent for the Board and will provide monthly reporting to the Board. An audit of funds shall be made annually and be made in conjunction with the funds of the City. 1.10 EFFECTIVE DATE This framework shall become effective upon the appointment of the full Board by the Andover City Council. 0 0 5l\NDbVE~ (3) 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ CC: Jim Dickinson, City Administrato~ / Will Neumeister, Community Development Director W'/'-... FROM: Courtney Bednarz, City Plann4 SUBJECT: Discuss Proposed DNR Shoreland Regulations DATE: March 24, 2009 INTRODUCTION State statute has required an update of the shoreland regulations to begin. The proposed rules will change the regulations for all lakes and wild and scenic rivers throughout the state. Once adopted, the city will be required to update its regulations to substantially conform to the new requirements within three years. IMP ACT ON THE CITY 0 Three key issues will affect the city. A shoreland overlay district of 1,000 feet around each of the city's lakes is required (see attached map). Within this area as well as within the existing Scenic River Overlay District these issues are as follows: 1. The dimensional standards for existing and new lots are proposed to change 2. There are new land dedication requirements 3. The thresholds for environmental reviews are changing Additionally, there are several other items that will need to be addressed. a. Mitigation is required for some activities within overlay districts b. The size maximum of water oriented structures is reduced from 250 to 120 square feet. c. The city is asked to designate areas where land dedication is allowed or required d. The city is asked to implement an incentive, marketing, or education program to encourage riparian property owners to protect or restore shoreline buffers using materials that will be created by the DNR. A progress report is required every four years. 1. Dimensional Standards The attached table shows the existing and proposed dimensional standards for lots within shoreland and scenic river areas. These standards will affect new development as well as existing lots within the designated areas. 0 Existing lots within the overlay district that do not meet the dimensional standards will become legal non-conforming lots and/or legal non-conforming structures. As proposed, structures that do not meet setback standards cannot be expanded without a variance. This scenario would apply to a number of homes and accessory structures around Crooked Lake. 0 Suggestions to Council: Advocate maintaining the distinction between riparian and non- riparian lot size in the scenic river district. Request a provision to allow existing structures to be expanded in any way that does not further encroach toward the lake or river. 2. Land Dedication Requirements The DNR intends to require local public control of land around waterways. Conservation easement or land dedication is required for all new developments within shore land and scenic river overlay districts, including lot splits. A choice ofthree options is proposed: . 25% of the total land area . Increase in the minimum lot size by 25% . Dedication of the first 100 feet measured landward from the ordinary high watermark (OHW) The DNR has clarified that this requirement is in addition to any land dedicated through park dedication requirements. Suggestion to Council: Question the legality and financial impact oftaking land beyond the park dedication allowances of State Statute 462.358. 0 3. Environmental Reviews The Minnesota Environmental Quality Board (EQB) has proposed to revise the rules under which environmental reviews are required. The threshold for these reviews of developments in any part of an overlay district is proposed to be lowered as follows: Environmental Assessment Worksheet Required . In any designated overlay district where 15 or more lots are proposed and less than 50% ofthe project is not common open space or the PUD density exceeds 115% of the lots allowed under conventional shoreland subdivision regulations. . Any development of 25 or more lots in a shoreland or river overlay district. . Any project that alters 800 square feet or more of shoreline in an overlay district. . Any project that alters 50% of the shore impact zone (50 feet from OHW) ifthat alteration exceeds 5,000 square feet. Environmental Impact Statement Required 0 . A development of 50 or more lots are proposed and less than 50% of the project is not common open space or the PUD density exceeds 115% of the lots allowed under conventional shoreland subdivision regulations. . Any development of 100 or more lots in a shoreland or river overlay district. -z.~ 0 These environmental reviews add to the cost of development and increases the amount of time needed for review of a project. However, this may not be an important issue for Andover. There may be one or two potential projects remaining that would reach 15 or more lots on the Rum'River or Round Lake. In most cases, all of the information gathered through these processes is already available and reviewed locally through the existing development review process. a. Mitigation Mitigation is required for all of the following: . Variances . Conditional or interim use permits . Building permits that result in expansion of the structure footprint (where vegetative buffer of 50 feet from OHW and/or 20 feet from bluffs does not already exist) . Permits for shoreline alteration Mitigation is required to be proportionate to the impact of the project and can include any of the following: . Preparation and implementation of a stormwater management plan . Restoration of a 50 foot buffer along shorelines and 20 foot buffer along bluffs . Restoration of wetlands 0 . Other best management practices (infiltration basins, rain gardens, infiltration swales, filter strips, disconnected impervious areas, etc.) Any project that triggers mitigation will require an evaluation by a design professional to determine what proportionate mitigation that should be required. The burden to determine what mitigation is appropriate will likely fall on the city unless it wishes to require the property owner to provide an independent evaluation. b. Water Oriented Structures Accessory structures are also required to meet the setback requirements in the attached table, except for water oriented structures (i.e boathouses). The reduction in the maximum size from 250 to 120 square feet will create a number of non-conforming structures primarily around Crooked Lake. Suggestion to Council: Provide an estimate of the non-conforming structures that will be created and request a distinction between existing and new structures. c. & d. As indicated on page one of the report. 0 -J~ 0 NEXT STEPS The DNR is still working with variety of committees around the state to resolve many of the issues within the proposed rules. It is likely that public hearings will not be held until the end of this summer. However, this is a good time to have substantial input on the proposed rules before positions solidify further. ACTION REQUESTED This is an informational update. Staff will continue to work with the local government committee to revise the proposed rules. The Council may also choose to submit formal comments ahead of the public hearing process. Attachment Map of Overlay Districts 0 Proposed Dimensional Standards 0 -'9"- ~NDbVE~ Shoreland and River Overlay Districts Incorporated 1974 0 Legend N o Shoreland Overlay District (1,000 feet from OHW) .. I I River Overlay District (as delineated by State) b -s:- 11\ Z "'C O "t:I Q) Q) .. Q) VI III ::="0 0 Ln 0 "t:I > 0.. 0 '1' Ln C ::>0....... .-l 5 I .... \I) 0 a.. ~ E .2 e u 11\ '+- b.O .- .... u .... 5i ~ C '5..Q) ojoJ Q) E U .- Q) S 0.. S 0 coojoJ VlQ) Q)Q) Ln '0- .0 .!!l VI VI VI .-l ojoJX oLn LnO "t:I Q)LU 01' I'Ln <II V) .-l 11\ o c.. . o ~ ~ Ii. (l)OO 0 0 VI 000 bOO 0 .--l 0 0 <::t 0.. .--l ~ ~ N 8 < ~ ;:;:; q-~ ~ I' .-l C co I 'C C o coO (l) ~ o..z ~ (l) .- c VI '-"' I-< 0 0 C::,co ..... _ ~ 0 0 ~ ._ 0 w ;;> 0 0""': VI .... - ~ (l) o~ ,~vi 0 co u _ 00 ~. 0.. III w bJ) ~ N ....... 0 0 .- VI -~.., <::to'!..... cL .~ ...... ~ N 00 -0 - ~ ~o ~ ...... <::t .-l ::l ~ I' u ~ .-l.... O E . bJ} ~ "g 0 0 .S '@ .& I-< 0 o~~ t5 (l)~ 0 q- 1-<...... ~ ~ ~ (l) ~ ~ lr) ....... ~ 0 ~ ....... ....... 3 N .~ '-"' a. >- ..... "'C ..... Q) OJ cg 0 0 0 .& 00.. lr) 0 Ln 0 (l)o ....... ....... N C"/'l ~ .... C"/'l '-"' a.. VI ~ C - ~ 0 ~ 0 ~ :;.. b.O \.0 ~ ~ C .-l::l b ojoJ 0 0 C> gjl ~ .!!l 00 00 0 .... X M..... w u 'C ..... VI is ~ ~ ~ = ~ C ~~ ~~ e C - ~ ~ e .~ -..s ~ ~-...::l l:l,,- ~ ~ =~ -. Q"l:l~ '-"' <( Q = ~ 9 ~ ~.~ I- 'i:' a:: .:~~"" ...~- ~~ ~ ~ a ~ a ~ g "l:l .i::... C t l:l"...::l ~ Q I- = ~ ;.:: ':;' ~.s"l:l...::l -u:= ~~ .... ~ ~ - ~ '-' Q._ OJ ,.., .... ~ 1-,.., = "0 ~ ~~ ~ ~~ ~ C o. ~ = ~ ~ ::> - ~ ~ 00 .... ~...::l ~L~ ~NDbVE~ @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US NOTICE OF PUBLIC HEARING CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA The City Council ofthe City of Andover will hold a public hearing at 7:00 p.m., or as soon thereafter as can be heard, on Tuesday, March 24, 2009 at Andover City Hall, 1685 Crosstown BlvdNW, Andover to review a grant application for the 2009 DNR Natural and Scenic Area Grant Program and the 2009 DNR Remediation Grant Program. All written and verbal comments will be received at that time and location. A copy of the staff report will be available for review prior to the meeting at City Hall. Please contact Courtney Bednarz, City Planner with any questions at (763) 767-5147. Courtney Bednarz, City Planner Publication date: March 13,2009 0 CLf<0 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Director~- FROM: Courtney Bednarz, City Plann~ SUBJECT: Public Hearing/2009 Natural and Scenic Area Grant Application- Planning DATE: March 24, 2008 INTRODUCTION The Council directed staff to proceed with this grant application. A public hearing and an approved resolution are two elements of the application for this grant. Please note that the minutes of this meeting are also required to be submitted with the grant application. Staff will explain the differences between the grant programs at the meeting. DISCUSSION The following information is required to be available at the public hearing: 1. Project scope and the type of activities involved The project is acquisition of39.8 acres of rural property as shown on the attached map. 2. Implementation schedule 0 The acquisition would occur once a 50% match is obtained through the Natural and Scenic Area Grant Program, presumably in the late summer of this year. 3. Overall cost and the proposed financing for the project The cost of acquisition is still under negotiation. City funds for this project originated from the Open Space Bond Referendum approved by residents in 2006. 4. Costs to be assessed to community residents Project costs will not be assessed to residents. City funds for this project originated from the Open Space Bond Referendum approved by residents in 2006. 5. Other associated project costs such as maintenance expenses, etc. The intent is for the land to be maintained in a natural state. Any future projects that require more than staff can provide will be determined when other funds, volunteers, and opportunities can be assembled. ACTION REQUESTED The Council is asked to hold a public hearing and to approve or deny the attached resolution authorizing the grant application. Please note that this resolution is in a form that was provided with the grant application packet. 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R A RESOLUTION APPROVING APPLICATION TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR THE 2009 NATURAL AND SCENIC AREA GRANT PROGRAM BE IT RESOLVED that The City of Andover act as legal sponsor for the project contained in the Natural and Scenic Area Grant Program Application to be submitted on March 31, 2009 and that the City Planner is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of The City of Andover. BE IT FURTHER RESOLVED that The City of Andover has the legal authority to apply for financial assistance, and financial capability to meet the match requirement and ensure adequate management and protection. BE IT FURTHER RESOLVED that The City of Andover has not incurred any. development costs described on Item 4 and has not entered into a written purchase agreement to acquire the property described on Item 4. 0 BE IT FURTHER RESOLVED that upon approval of its application by the state, The City of Andover may enter into an agreement with the State of Minnesota for the above- referenced project, and that The City of Andover certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the property for natural and/or scenic uses into perpetuity. NOW, THEREFORE BE IT RESOLVED that the City Planner is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. 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WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Director a;oL FROM: Courtney Bednarz, City Planner SUBJECT: Public Hearing/2009 Remediation Grant Program- Planning DATE: March 24, 2008 INTRODUCTION The Council directed staff to proceed with this grant application. A public hearing and an approved resolution are two elements of the application for this grant. Please note that the minutes of this meeting are also required to be submitted with the grant application. Staff will explain the differences between the grant programs at the meeting. DISCUSSION The following information is required to be available at the public hearing: 1, Project scope and the type of activities involved The project is acquisition of39.8 acres of rural property as shown on the attached map. 2. Implementation schedule 0 The acquisition would occur once a 50% match is obtained, presumably in the late summer ofthis year. 3, Overall cost and the proposed financing for the project The cost of acquisition is still under negotiation. City funds for this project originated from the Open Space Bond Referendum approved by residents in 2006. 4. Costs to be assessed to community residents Project costs will not be assessed to residents. City funds for this project originated from the Open Space Bond Referendum approved by residents in 2006. 5. Other associated project costs such as maintenance expenses, etc, The intent is for the land to be maintained in a natural state. Any future projects that require more than staff can provide will be determined when other funds, volunteers, and opportunities can be assembled. ACTION REQUESTED The Council is asked to hold a public hearing and to approve or deny the attached resolution authorizing the grant application. Please note that this resolution is in a form that was provided with the grant application packet. 0 CITY OF ANDOVER 0 COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R A RESOLUTION APPROVING APPLICATION TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR THE 2009 REMEDIATION FUND GRANT PROGRAM BE IT RESOLVED that The City of Andover act as legal sponsor for the project contained in the Remediation Fund Grant Program Application to be submitted on March 31, 2009 and that the City Planner is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of The City of Andover. BE IT FURTHER RESOLVED that The City of Andover has the legal authority to apply for financial assistance, and financial capability to meet the match requirement and ensure adequate management and protection. BE IT FURTHER RESOLVED that The City of Andover has not incurred any development costs described on Item 4 and has not entered into a written purchase agreement to acquire the property described on Item 4. 0 BE IT FURTHER RESOL VED that upon approval of its application by the state, The City of Andover may enter into an agreement with the State of Minnesota for the above- referenced project, and that The City of Andover certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the property for natural and/or scenic uses into perpetuity. NOW, THEREFORE BE IT RESOLVED that the City Planner is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of The City of Andover on March 24,2009. 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WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: Will Neumeister, Community Development Director td.- SUBJECT: Continued Discussion Sustainable Landscape/2007-200S Council Goal DATE: March 24, 2009 INTRODUCTION This has been a Council goal and the staff wants to discuss the latest information about the progress and issues that have arisen since this was last discussed in February. DISCUSSION We have planned to hold a neighborhood meeting to discuss our basic plan with the property owners adjacent to the section that we would like to tackle first. That meeting will be held between 5 - 6 pm on March 24th in the Council chambers. Depending upon the County's willingness to issue a permit to work in the right-of-way, we may need to work on private property to accomplish the objective. The outcome of the meeting will be shared with the Council on the evening of March 24th. Staff has been working to obtain a permit from Anoka County Highway Department to 0 work in their right-of-way (R.O.W.). Staff has indicated to the County that we want to plant shrubs near the outer edge of the right-of-way to screen the fences and leave the existing grasses. The County guidelines do not allow us to do anything in the R.O.W, unless they issue a permit (see attachment). We have indicated the we are planning to install plants for a distance of SOO feet of the east side of Hanson Boulevard between 147th A venue and 14Sth Lane. The Anoka County Highway Department staff has been resisting our request and we will need to work to overcome their objections in the next two weeks. Our plan is to be able to plant on April 23rd, but if we don't have the permit in hand by April 10th we will need to work on private property or if that is not acceptable, cancel our order of plants and also the plans to do the planting. Staff has placed the order for 100 of the IS - 24 inch tall shrubs that we would like to plant. The plants will come as bareroot and will be kept in cold storage until the day of the event. They will need to be planted relatively quickly by volunteers before they have a chance to dry out. We believe we will have enough volunteers (30- Sth grade students from Oak View Middle School) to do the planting of about 100 plants and placing wood chip mulch around the base of the freshly planted shrubs to a depth of 4-6 inches. Asplund tree service has agreed to provide us all the wood chips that we need. Because the soils are sandy and will not hold moisture very well, we are planning to sprinkle "Soil Moist" crystals in the planting hole to preserve moisture for the roots (see attachment). ACTION REQUESTED Please discuss the plan and program we have presented. If Council would like to approach the issue differently, please feel free to provide direction, Respectfully Submitted, Will Neumeister ~ Attachments: Diagram, Letter to Neighborhood, Letter to ACHD, Soil Moist Info., Great River Energy's Sign off letter, ACHD 0 Landscape Guidelines The plants will be "bare root" native shrubs that will be installed on the afternoon of Thursday, April 23, 2009, We are planning to plant sumac, alder, serviceberry, and dogwoods. No trees will be planted, due to the o overhead powerlines, The letters on the plan indicate shrubs will be planted in massings of three or four shrubs in a group, but usually at spacings of about 8 -10 feet. There will be some native grasses planted also (Big Bluestem and Little Bluestem), I . I'I~ tAN~ I 1 ~ . I -:A~""~""~'--:-/-----:I~~---. -:-.~ --....7 '.C..m 5YJWz:r -~' "'___ __.~,___ _M_" I . J I \ _-:::-;'~-;(d~.:.t:L-'- I ~J2J'o/ .---- :" - I \ ' ;< - I I , . I j. ~f--, " I 4:1.. 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I '" "0 ~B9~ v89c~ ~ ~ EB9~ I w ~ l89~ C') It) '- 6L9~ I- OB9~ LL9~ (l) 00 r-- 0) .~ W <0 r-- w '7 <0 -.. .. r-- \--------------- '<t '<t '<t <0 <D E69~ 969~ ~ ; 969 ~ .... .... .... ~ ~ v69~ ~69~ ~ l69~ \ '\6A' .... @ .c '" ~ . .~ ~ cnlL " 0- 0 <) 3 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN,US March 10, 2009 Re: Neighborhood Meeting (Hanson Boulevard Sustainable Landscaping Project) Dear Property Owner: The City of Andover is beginning to work on improving the appearance of the Hanson Boulevard corridor, specifically in the right-of-way (East side of Hanson north of Andover Boulevard and south of Crosstown Boulevard). This effort is a City Council goal. Currently, the area has an "abandoned" look containing a few species of non-native grasses and fences varying in type, color and condition. Many of the fences are in need of maintenance as well. The goal is to bring about some consistency and appeal, to soften the appearance and improve diversity and sustainability to the area. 0 A specific task the City will be coordinating (for April 23rd) includes the installation of a mulched, linear planting using different species of native shrubs that can tolerate the dry, sandy site conditions. This effort will involve volunteers including an Eagle Scout group and 8th grade students from Oak View Middle School. Once established, these plantings will greatly improve the aesthetics of the area and add character to the community. See drawing on back for a general plan of what we would like to do. Staff will be holding an informal meeting at City Hall on Tuesday, March 24 between 5-6 pm to explain the project, receive feedback, solicit donations of time and materials. Project staff will be suggesting different things you can do to improve the appearance of the area as well. Please come with your thoughts of the proposed proj ect. Feel free to contact me at 763-767-5140 with any questions. Thanks in advance! Sincerely, ~ Will Neumeister Community Development Director. 0 t; 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US March 16, 2009 Dan Frey C/o Anoka County Highway Dept. 1440 Bunker Lake Blvd, NW Andover, MN 55304 Subject: Details on Shrub Plantings Dear Mr. Frey: Based on your phone call late last week, I feel I need to better explain what we are planning. As I explained in my last letter in an attempt to get a permit to work in the right-of-way, the City of Andover wants.to plant shrubs along the outer edge of the Hanson Boulevard right-of-way (east side between 147th Avenue and 148th Lane). We would like to install bare root shrubs that are 0 between 18 and 24 inches tall (see attached list). We would use volunteers to plant them in the outer 10 to 15 feet of the right-of-way. I understand the County's planting guidelines allow this type of planting. I am also attaching an aerial photo to show where we would plant them. They would be located east of the large power poles in an area that will likely never be touched by a county road project. They will be so far from the roadway edge you shouldn't have any concerns over proximity to the edge of the roadway. Weare looking for a favorable reaction to our request as this is a City Council goal. If you are unable to do that I would respectfully request a meeting to explain to you and your supervisor what we would like to do. If you should have any questions, please feel free to call me at (763) 767 -5140 and I will try to answer them. Sincerely, ?tiLt! Will Neumeister Community Development Director Cc: Andy Witter " Anoka County Highway Dept. 1440 Bunker Lake Blvd. NW 0 Andover, MN 55304 Attachments ~ O~-ll 0 BAILEY NURSERIES, INC. I1J BAILEY PHONE: 651.459.9744 1325 BAILEY ROAD 800.829.8898 NEWPORT, MN 55055 NU:R$~lnES" FACSIMILE: 651,459.5100 800.829.8894 ORDER #: 0192446 PHONE1: 763/767-5137 DATE PRINTED: 3/11/2009 FAX: 763/755-8923 SALES ORDER RECAP SOLD TO: CITY117 SHIP TO: CITY OF ANDOVER CITY OF ANDOVER 1685 CROSSTOWNBLVDNW 1685 CROSSTOWN BLVD NW ANDOVER. J\.1N 55304 ANDOVER, :MN 55304 Special Notes: Account #: CITYl1? SP: Alec Charais Terms: Net 30 PO#: Date Entered: 3/10/2009 Site: M Type: 09 BR Comment: Wait ~ Ship Item # Descril?tion and Size Request Confirm Price Ext Price List /09 N LOCL 03017 AmeIanchier laevis C118" 0 10 8.90 89.00 0 4/1/09 N LOCL 08027 Camus racemosa Gray Dogwood-shrub 18" 0 30 3.60 108.00 0 4/1/09 N LOCL 16147 Physo op Snowfall Ninebark 18" 0 20 3.55 71.00 0 4/1/09 N LOCL 09116 Rhus glabra Smooth Sumac 2' 0 20 4.75 95.00 0 4/1/09 N LOCL 09959 Vib lentago Nannyberry 18" 0 20 4.75 95.00 0 0 100 458,00 0 Page 1 of 1 , . I .. ~' I J )' ( . .4 i i .-! _ . i ,~.> " , . 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'" ~-~ I " ... - . ~ ,j S~lMoist - Reduce Amount of Water for Vigorous Plants Page 1 01"2 " 0 0 Reduce the amount ofwatel' needed to maintain vigorous pltmts News -_......._~~.~~~~...~.._...~- Soil Moist stores over 200 times its weight in tap water, releasing a steady supply of water as your plants need it. Soil Moist offers the following benefits: NEW: Online JRM Catalog . Reduces plant waterings Trade shows, first half of 2009: . Reduces evaporation of moisture from the soil Houseware Show in Chicago . Time releases fertilizer and water March 22-24 . Encourages deep root penetration . Reduces soil compaction International Hdwe Show Minimizes transplant shock May 5-7 . . Lasts several seasons General Merchandise & Dist Council . Cost effective (GMDC) Environmentally friendly May 29 - June 2 . National Lawn & Garden Marketing Soil i'1oist has been developed to reduce the amount of water needed to Conference (NLGMC) maintain vigorous plants and other green goods. When mixed in the soil, the June 16-18 crystals will soften and swell as water is added and absorbed. When the potting system dries, the polymer will release its water to the plant. Soil Moist acts as a See comolete list of trade shows water reservoir--even during periods of drought the stored water is released to r the plant. The expansion and retraction of the polymer during the watering .. cycle helps soil aeration, which is important to all plants. 0 Note: Soil Moist must be incorporated into the soil at the root level of the plant/green good, Do not top dress or place on the surface, http://www.soilmoist.com/index.php q 3/16/2009 RECEIVED ~~ . MAR 1 3 2009 It Ed'~ 0 \ CITY OF ANDOVER GREAT RIVER ENE R G Y@ 12300 Elm Creek Boulevard . Maple Grove, Minnesota 55369-4718. 763-445-5000 · Fax 763-445-5050 . www.GreatRiverEnergy.com March 10,2009 PEX Line Will Neumeister City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 SUBJECT: Hanson Boulevard Sustainable Landscape Project Dear Mr. Neumeister: Thank you for your correspondence regarding your landscaping project along Hanson Boulevard. I have enclosed a map of Great River Energy's transmission line facilities, shown in red and have highlighted in pink the approximate location of your project. Please be advised that Great River Energy has easements and tree clearing rights, a minimum of 35 feet on both sides of the transmission centerline in this area. Although Great River 0 Energy does not prohibit plantings within the easement areas, anything planted within the easement is subject to clearing if it interferes with the operation or maintenance of our facilities. As a reminder, Great River Energy's facilities are overhead, so they will not show up in your Gopher One-Call locates. Use great caution when working near or transmission lines, this line is double circuited and carries 69,000 volts and 230,000 volts of electricity and has the capability of arcing if objects come too close to the line. You are required to maintain all clearances by OSHA regulations and National Electric Safety Code (NESC) any time while working near any power line. Please be advised that Great River Energy does not assume any liability, which might arise out of construction in its right-of-way. Sincerely, RI~~Y~~ ichelle MacMillan Land Rights Technician Enclosure 0 MM:ve\R:\O CITY\2009\Andover Hanson Blvd Tree Planting Resp.doc Direct Dial (763) 241-2402 E-Mail mmacmillan@grenergy.com FAX (763) 274-6337 A Touchstone Energy'" Cooperative ~ o Contains 100% post consumer waste - \0 0 ANOKA COUNTY HIGHWAY DEPARTMENT LANDSCAPE/STREETSCAPE GUIDELINES June 2000 INTRODUCTION The Anoka County Highway Department (Department) has a delegated function and responsibility to maintain a system of roadways that provide transportation for business and residents of the county, and those traveling through Anoka County, in a safe, efficient manner. Year-round safety requires adequate sight distances, snow and ice control, and a minimum operational clear zone that can also accommodate snow storage, signs, and utilities. The Department has prepared these Landscape/Streetscape Guidelines in an effort to consistently and thoroughly respond to questions about landscape/streetscape design practices. For existing conditions and relocations due to reconstruction of a roadway, where the cost to cure is prohibitive, the Department may allow essential facilities inside the operational clear zone on a case by case basis (i.e., power distribution line). Alllandscape/streetscape plans must be prepared and signed in accordance with the Board of 0 Architecture, Engineering, Land Surveying, Landscape Architecture and Interior Design by the designer. The City Engineer shall also approve and sign the title or cover sheet for those landscape/streetscape plans. The City Engineer shall also evaluate sight distances along the project and present a certified report to assure the Department that sight distances are adequate. The placement of obstacles or fixed objects, such as structures, trees, etc., within Anoka County's right-of-way shall comply with MSA 160.277 and be cause for the Municipality to assume legal liability and additional maintenance responsibility through a Cooperative Agreement. Those requesting exceptions to MSA 160.277, shall apply for and acquire a license permit from the Department. Prior to commencing any work in the right-of-way of any county route, a permit must be obtained from the Department. RECOMMENDED GUIDELINE CRITERIA The following is an alphabetical listing of the Departments recommended guidelines for landscape/streetscape design. The criteria listed are not all-inclusive or necessarily complete. Requests for more clarification should be addressed to the County Engineer or his/her designee. Figure 1 at the end of this document contains a summarization of the recommended operational clear zone guidelines. The term City and Municipalities are used interchangeably and means any city or township located in Anoka County. 0 c:\ACHD Landscape/Streetscape Guidelines H ANOKA COUNTY HIGHWAY DEPARTMENT LANDSCAPE/STREETSCAPE GUIDELINES 0 June 2000 . Berms 1) Berms are permitted only where a minimum of 60 feet of right-of-way exists as measured from the centerline of the road Where a berm is proposed, the property owner must provide the Department with a permanent slope easement 10 feet in width outside the 60 foot right- of-way. This is to allow the Department room to work should the berm need to be modified for any reason, i.e., installing utilities, installing trails, widening the road 2) A maximum of Yz of the berm can extend into the right-of-way provided the area is not proposed to be used for other facilities such as trails or sidewalk. 3) A berm can extend no more than 10 feet into the right-of-way. 4) The maximum slope of the berm within the right-of-way is 3 to 1. 5) No special or additional maintenance will be performed by the Department in regards to the upkeep of the berm. 6) The property owner/developer is responsible for construction of the berm. 7) The Berms may be removed at any time by the Department in order to construct additional facilities on the right-of-way. The Municipality or property owner may elect to pay for a 0 retaining wall along the right-of-way so that the berm can remain on the private property, . Boulevard 1) The Department prefers a low maintenance boulevard. Snow and ice control methods may prevent the survival of some desired vegetation where a City or Township has installed landscape/streetscape in the boulevard of a County State Aid Highway or County Road.:. The Municipality has the responsibility for mowing and the maintenance of facilities behind the curb for that segment of roadway as agreed in the joint powers agreement.:. . Crosswalks 1) Crosswalks shall conform to the Minnesota Manual on Uniform Traffic Control Devices (MMUTCD). 2) The Department's standard crosswalk is a block type pattern, painted white, on top of bituminous or concrete pavement. 3) Non-standard crosswalk surfaces (such as decorative brick, colored aggregated, etc.) shall require prior approval by the Department. Municipalities shall have the responsibility to install and maintain any crosswalk surface, as well as the abutting material, if the crosswalk surface is not the County standard. The Municipality shall also indemnify the County for the use of a non-standard crosswalk surface. 0 c:\ACHD Landscape Streetscape Guidelines 2 l?- ANOKA COUNTY HIGHWAY DEPARTMENT LANDSCAPE/STREETSCAPE GUIDELINES 0 June 2000 . Curb 1) Curb design must conform to the Department's Standard Design and the State Aid Manual. Curb and Pedestrian ramps must also comply with the Americans With Disabilities Act (ADA). . Irrigation 1) No plantings will be allowed unless the Municipality agrees to pay for the design, installation and maintenance of an underground watering system which covers all areas which are not hard surfaced. Irrigation must be ofthe trickle type, no spray heads will be allowed. The water system shall be automatic and shall water the medians two or three times per week between the hours of 1 :00 a,m. and 5:00 a.m. The system shall have an automatic cutout, which will not allow watering when the air temperature is below 40 degrees Fahrenheit. 2) Water from irrigation systems shall not flow or spray onto the traveled roadway or onto any County owned structures such as traffic signal components and signage. Concrete gutters shall collect excess water from irrigation systems and not allow water to flow across roadways (gutter in). 3) Effects of sub grade saturation shall be addressed when irrigation systems are proposed. This is not generally a problem in Anoka County except in the City of Lino Lakes, City of St. 0 Francis, and Bums Township. Provisions, such as perforated pipe, shall be included for the pickup and disposal of irrigation water where necessary. 4) The Department will not allow an open cut for installation or maintenance of irrigation piping within three years after construction or reconstruction of the road, so consideration should be given to installing irrigation piping within a sleeve for roadway crossings. Maintenance and repair of the irrigation system is the responsibility of the owner. . Landscaving/Streetscaving 1) Roadway geometrics and driver sight distances shall be considered when installing landscape items. A report indicating adequate sight distances has been maintained is required for all access points along the projects. The report should consider all elements obstructing a driver's vision such as trees, shrubs, plantings/planters, structures, etc. 2) Any loose landscaping material, such as bark, must have an adequate means of containment that will prevent the material from spilling onto the roadway or sidewalk/trail. The Municipality shall be responsible for maintaining such material, if installed, and for removing the material from the roadway or sidewalk/trail if the material spills onto those surfaces. Loose landscape rock is not permitted within Anoka County's right-of-way because of problems caused during mowing, with rocks on the roadway, vandalism, etc. 3) The Municipality has the responsibility to trim all plantings and to maintain required sight 0 distances and lines. c:\ACHD Landscape Streetscape Guidelines 3 I'.~ ANOKA COUNTY HIGHWAY DEPARTMENT LANDSCAPE/STREETSCAPE GUIDELINES 0 June 2000 4) The Department's responsibility for landscape/streetscape restoration, after any County activity, shall be limited to topsoil, sod or seed. Restoration of specialty landscape/streetscape items, sidewalks and plantings shall be the responsibility of the City. 5) The Department prefers traffic control signage to be located between the sidewalk and curb in urban areas. Landscape/streetscape should not obstruct the view of signage. 6) Landscape/streetscape should make allowances for placement of future expansion of utilities within the right-of-way. Landscaping following the installation of utilities shall be replaced. The City shall be responsible to follow up on restoration with individual utilities. 7) Traffic control during maintenance of landscaping shall comply with MMUTCD for traffic control. Maintenance shall be done between the hours of9:00 a.m. and 3:00 p.m. or after 7:00 p.m. and before sunset. . Medians 1) In urban type construction, the Department will provide a concrete median finished as a broomed surface similar to standard walk at no cost to the Municipality. In rural areas either concrete medians, sod or seeded medians will be provided at no cost to the Municipality. 2) The Department will provide special hard surfacing as requested by the Municipality(s) 0 involved, which will be bid as an alternate to standard concrete median. This will be done under the following conditions: a) The Municipality must identify the alternates desired in writing to the Department. b) The alternate cross section and special provision must be supplied in writing to the Department by the Municipality. c) The alternate design must be submitted to the Department early in the design process and will not be added to the plans late in the design process. (This is to prevent major plan revision due to special median width dimensions.) d) The Municipality must agree to maintain the alternate system from April 15 to November 1. e) The Municipality shall provide proper traffic control in accordance with MMUTCD of the Uniform Manual on Traffic Control. t) Alternates under this section shall be hard surfaced such as: 1) brick pavers 2) stamped colored concrete 3) exposed aggregate concrete 4) other alternates will be evaluated on a case by case basis 3) The Department can supply typical design standards for raised and depressed medians. Median drainage is a concern of the Department and should be discussed with the County Engineer. The Department's guideline does not allow planting trees within the median unless 0 there is the minimum operational clear zone for the posted speed limit in both directions (see Operational Clear Zone), c:\ACHD Landscape Streetscape Guidelines 4 tf1 ANOKA COUNTY HIGHWAY DEPARTMENT LANDSCAPE/STREETSCAPE GUIDELINES 0 June 2000 4) The Department will include plantings in median areas wider than 10 feet under the following conditions: a) Any hard surfacing behind the curb shall add to the minimum width of medians where plantings will be allowed. For example, ifthere are 2 feet of hard surface behind the curb on each side, the minimum median width will be 2 feet + 2 feet + 10 feet or 14 feet. b) The Municipality shall pay for the design of the plantings, which will be accomplished by a consultant under the direction of the Department. The fee charged by the consultant shall be passed through to the Municipality as part of the joint powers agreement. 5) Plantings, in medians, including raised planting beds, shall not be higher than 3 feet from the bottom of the lowest adjacent curb gutter line, however, sight lines must still be maintained. Medians may be depressed up to two feet to allow for plantings. Plantings should be kept as far back from the face of curb possible to minimize disturbance due to snow plowing (see also Irrigation). If the Municipality proceeds with placing plantings within Anoka County right-of-way, then the Municipality has the responsibility to trim plantings to maintain sight lines, 6) The Municipality(s) shall be responsible to maintain all medians in which there are plantings 0 from April 15 to November 1 of each year. 7) The Municipality(s) shall provide proper traffic control on accordance with Appendix B of the Uniform Manual on Traffic Control. Maintenance shall be done between the hours of 9:00 a.m. and 3:00 p.m. or between 7:00 p.m. and sunset. 8) Ifthe Municipality(s) does not comply with this policy, the Department at anytime may remove all plantings and install hard surfacing in its place. . Noise Walls 1) Minnesota Statutes 116.07 Subdivision 2a exempts roadways under County jurisdiction from the State Noise Standards unless the roadway has full access control. The Department will not provide noise walls on these types of roadways. However, the City may provide noise walls at their option if they meet the following conditions: a) Additional right-of-way must be acquired if the right-of-way is less than 200' in width (100' on each side of centerline) where noise walls are to be installed. b) Noise walls must be of type and style approved in advance by the Department and must be located 98' from the centerline of the roadway. c) The City shall pay for 100% of the construction and maintenance of noise walls. d) As an option to noise walls, see the section on berms. 0 c:\ACHD Landscape Streetscape Guidelines 5 \5 . ANOKA COUNTY HIGHWAY DEPARTMENT LANDSCAPE/STREETSCAPE GUIDELINES 0 June 2000 e) Roadway geometrics and driver sight distances shall be considered when installing noise walls. A report indicating adequate sight distances has been maintained is required for all access points along the noise walls. The report should consider all elements obstructing a driver's vision such as trees, shrubs, plantings/planters, structures, etc. . Overational Clear Zone 1) To facilitate the safe operations and maintenance of a roadway facility, an operational clear zone is required, Encroachment into the operational clear zone causes safety and maintenance concerns. 2) The Department standard provides an operational clear zone of 6 feet from the face of curb where authorized-posted speeds are 35 miles per hour (MPH) or less. For speeds greater than 35 MPH up to and including 40 MPH, the Department standard provides a 10 foot operational clear zone. The required operational clear zone for speeds greater than 40 MPH shall be analyzed on an individual basis by the Department, but in no case will it be less than 10 feet. The clear zone will be determined by use of State Aid Rule 8820.9920 for rural sections, State Aid Rule 8820.9936 for urban sections and MnlDOT Road Design Manual Chapter 4 Sections 4-6.04 through 4-6.05 latest revisions, The maximum clear zone shall be the one used for landscaping projects. 0 . Rif!ht-of- Wav 1) Landscape/streetscape items within the County's right-of-way are reserved for the public and owned by the Municipality. The Department does not allow private enhancements within the County's right-of-way. . Sidewalks 1) The Department recommends a sidewalk with a minimum 5 foot width, and prefers the sidewalk to be placed 10 feet from the face of curb to accommodate snow storage, in no case will the sidewalk be moved closer than 10 feet from the face of the curb to accommodate plantings within the right-of-way. . Sif!nals. Sif!ninf! and Other Traffic Control Devices 1) All traffic control devices shall comply with MMUTCD. 2) For urban cross sections, the Department recommends traffic signs be placed at least 6 feet from the face of curb to the edge of sign. The location of utilities should be considered with regard to future sign placement. In areas where there is no sidewalk, clearance to the signage should be at least 6 feet from the curb or edge of shoulder to allow for maintenance and compliance with the MMUTCD. 0 3) Landscape/streetscape shall not obstruct the view of signage. c:\ACHD Landscape Streetscape Guidelines 6 lb ANOKA COUNTY HIGHWAY DEPARTMENT LANDSCAPE/STREETSCAPE GUIDELINES 0 June 2000 4) Traffic signals shall have the Department standard type and color. Any other color scheme requires prior review and approval by the Department and requires the Municipality to maintain the paint system at no cost to the Department. Lead based paint shall not be used. Paint must comply with current Mn/DOT specifications. Internally illuminated street signs shall be designed, paid for, and maintained by the City and must comply with the MMUTCD. . Snow Storafle 1) The Department requires minimum operational clear zones for safety, signs and snow storage along the side of the road based on the posted speed limit. The requirement of an operational clear zone for snow storage allows the Department to efficiently clear roads of snow and help maintain the road's traffic carrying capacity. Inadequate snow storage will reduce lane widths, adversely affect traffic handling capacity of the road and prevent trucks from using the partially blocked traffic lane. Roads that are not cleared of snow along the curb to the storm drain can also cause drainage problems when the snow melts. 2) The Department may require that the Municipality obtain an additional easement if there is inadequate snow storage available within the right-of-way as a result oflandscape/streetscape structure placement. In areas where landscape/streetscape structures cause inadequate room to store snow off the road, the Municipality will be required to either move or haul away the snow (see Introduction for legal liability and maintenance requirements). 0 . Street Liflhtinfl 1) All street lighting on the county highway system is the responsibility of the Municipality. Street lighting must be functional and meet appropriate standards for illumination. Special consideration should be given to eliminating glare and shadows. Questions on street lighting should be referred to the County Engineer. . Trees 1) Trees, in general, can obstruct the view of traffic signs and signals. Trees also prevent the sun from melting frost, snow and ice during the winter months. Prior to the placement of any tree, sight lines and shade patterns should be evaluated, that include consideration for fully mature trees and their canopies. 2) The Department standard does not allow the planting of trees on County right-of-way within the operational clear zone (see Operational Clear Zone). 3) Planting coniferous trees is discouraged within County's right-of-way. Coniferous trees provide too much shade when located on the southwest and east sides of a roadway and act as a snow fence which tends to blocks the driving lanes when located on the north and west sides of a roadway. 0 c:\ACHD Landscape Streetscape Guidelines 7 li ANOKA COUNTY HIGHWAY DEPARTMENT LANDSCAPE/STREETSCAPE GUIDELINES 0 June 2000 4) Tree grates in sidewalks or paved areas, unless properly installed and maintained, can be a hazard to pedestrians, people with disabilities, and snow removal operations, etc. The Municipality assumes all liability for the placement of any tree grates or other obstacles within the County's right-of-way. 5) Irrigation, if deemed necessary, should be limited to a trickle type system (see Irrigation). 6) The Department does not contribute to the replacement of any landscape/streetscape alteration as a result of any highway maintenance, modification or utility work. . Utilities 1) Underground utilities that do not extend above the surface may be placed within the Department's operational clear zone. Above ground utilities, however, should be placed outside the Department's operational clear zone. PERMITS The Department's Permit Office shall be informed of and shall issue a permit for all construction activities or maintenance work within or affecting the County's road right-of-way. Prior to the start of work, the City shall apply for a permit on the form supplied by the Department. The application shall include a traffic control plan, hours of operation and any other information requested by the 0 Department. Prior to beginning any work, the Department must approve traffic Control Plans and time of work. (Example: Parking in a traffic lane during rush hour is not allowed). 0 c:\ACHD Landscape Streetscape Guidelines 8 )~ Q 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US To: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: Angie Perera, Associate Planner Will Neumeister, Community Development Director tuL SUBJECT: Continued Discussion Single Family Residential Market Value Preservation DATE: March 24, 2009 INTRODUCTION This was last discussed by the Council on February 24th and is being pursued to address two 2007-2008 Council goals: 1. Initiate a program to maintain current housing stock and programs to help revitalize some of the older neighborhoods and businesses. 0 2. Consider an ordinance regulating all rental property including townhomes and single family residential. This report summarizes what staff heard the Council wanted to pursue and show what staff has been working on since that last meeting. DISCUSSION On March 3fd, 2009 staff met and discussed the topic to communicate an understanding of what the City Council's direction was pertaining to the subject. Staff summarized the following: 1) Require a rental license application & nominal fee for single family units ($50) 2) A service would be provided to the property ownerllandlord in exchange for the application and fee (such as a checklist/educational material of exterior items on the property to periodically inspect and keep maintained, and a list of potential ordinance violations that may occur with a rental property) 3) Exterior inspection only - very minimal, "drive by" inspections 4) Ordinance amendment accordingly Staff interpretation of what City Council wants: The application fee would most likely be about $50, acknowledging that the fee most likely won't cover the costs to administer the process but that it will allow staff to keep track of the rental properties, have the 0 contact information of the owner and renter, and inspect the exterior of the property to help maintain and "preserve" the market value of the property and the neighborhood. 0 The Program Providing a service in exchange for requiring an application and fee for the license would most likely entail that the city would issue a checklist or similar educational material for the property owner to be aware of as a landlord and having a tenant caring for their property. The information would include nuisance and other code related violations that could potentially occur and a "self maintenance" list of items to inspect on the exterior of the building and property. The other part ofthe service would be tracking the police/disturbance calls with the Sheriff s Department. Exterior inspections would be provided to the property owner/landlord most likely at time of the initial application and then possibly up to two times per year thereafter (ex. early summer and fall) and inspections also at time of receipt of a complaint. This would be done by Planning Dept. (Code Enforcement). The anticipated time line for the proposed amendment to city code pertaining to the change would be to complete any additional research necessary from surrounding communities and set a public hearing date for an ordinance amendment in April or May. Staff would like the Council to discuss whether this needs to be put in the next newsletter before it goes to a public hearing. The code would need to be amended to have a third type of rental license for single family rental. Council may want to discuss giving the ordinance amendment some "teeth" vs. defaulting to the misdemeanor/court process of violations. This amendment could be as simple as adding a "provisional" license in the rental section specifically for single family rental. See attached "marked up" code with suggested changes that would be needed (at a minimum). Staff would have a "Frequently Asked Questions" information sheet similar to Otsego's (see attached) 0 that would answer most people's questions. The forms and informational items would all be placed on the city's website, Internal Administrative Process: The process would be similar to what staff already does for the multi-unit rentals with the exception of Code Enforcement staff taking the lead in conducting the exterior inspections. Building Dept. would receive the application and fee, issue the license and keep track of the properties in a spreadsheet (similar to what Bldg. Dept. does already for the multi;.family units or else implement a Permit Works program to more efficiently track this vs. spreadsheet). Code Enforcement would inform Building Dept. of status/findings upon completion of inspections. Building Dept. would continue to send renewal applications to property owners as they become due. Attached are samples of the Application Form, Checklist, "Frequently Asked Questions" that would be given to the licensee to give them a description of what will be monitored. If the Council agrees this is what they want to start to implement, then we will bring forward a proposed code amendment to the Planning Commission for a public hearing and move towards implementing what has been described above. ACTION REOUESTED It is requested that Council review the information and provide direction whether anything further is recommended to facilitate single family residential market value preservation. R~UllY Submitted, ~skV~ 0 . --':.&.~AL:I/ "\ Will Neumeister Attachments: Angi~ rera Application Form, Checklist, Frequently Asked Questions sheet, Marked up City Code Section -2- . . Application License No. ---------- o 5'\NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 !y.! FAX (763) 755-8923. WWW'CI.ANDOVER'MN.us.ny SINGLE FAMILY DWELLING iV' \~ RENT AL LICENSE APPLICATION \. v A Rental License Application is required to be submitted on an annual basis for single family dwelling units (per address), CODE SECTIONS Section $50 FEE FOR THE LICENSE APPLICATION MUST BE RECEIVED PRIOR TO: . THE REQUIRED INITIAL INSPECTION OF THE PROPERTY BY STAFF . APPROVAL OF THE LICENSE APPLICATION NAME: PHONE # EMAIL: OTHER # ADDRESS: CITY: STATE: ZIP: CITY: STATE: ZIP: -3- . . DWELLING UNIT INFORMATION Single family dwelling____ Duplex____ Twin home ---- The undersigned hereby applies for a single family rental dwelling license and acknowledges receipt of City Code Sections _____ and _____, acknowledges the provisions of the Housing Maintenance Code and Rental Housing Dwelling Code (and any other sections that need to be added in this paragraph) have been reviewed; and attests the subject premises will be operated and maintained according to the requirements contained therein, subject to applicable sanctions and penalties. The undersigned further agrees the subject premises may be inspected by the compliance official as provided in Section ___ of said ordinance. The undersigned hereby certifies that the above information is true and correct to the best of their knowledge: Applicant Signature Date Co 0 0 -r- ~ $ - Z"'" M 0 O :J W - ... Om . 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Why is the City requiring rental properties to be licensed? This program supports the City's goal of preserving stable neighborhoods and property values. A number of issues have been raised regarding the City's rental housing stock including maintenance, use and/or activity. A licensing program enables a community to ensure these units and properties are maintained in a manner that provides decent housing for residents and upholds the property maintenance standards of the community. The other issues with respect to rental housing reflects the property owner's responsibility to assure that citizens who occupy these units pursue lifestyles that are safe, secure and do not create nuisances for surrounding property owners. 2, How much will it cost to license my property? License fees are based on the classification of the unit. Re-inspection fees will be charged if the City Staff cannot access the property during the initial scheduled inspection and after the second inspection if corrections are needed. Annual Fee: $100.00 Re-inspection Fee: $50.00 3, What data source(s) did you use to determine whether or not a property might be rental property? Qata from a variety of public information sources were used including Wright County tax records, and the State vehicle and driver's license registration information. Wright County tax records provide information regarding property owner name and address, non-homestead and homestead classifications, and number of units in a structure. Property owners of properties classified as non-homestead as well as those that contain more than one unit were identified as potential rental properties. Also, the property was included in the database if there was a discrepancy between the County registered property owner and licensing/registration information. 4. I am not renting my property but for some reason it was included in the City's database, What do I need to do to prove the property is not being rented? You will need to file an Affidavit with the City verifying that the property is not being rented. Affidavit forms were included with this initial mailing and are also available on the City's web site www.ci.otseJ!o.mn.us or by calling the City at 763-441-4414. The signatures on thisform need to be notarized. Notaries are available at City HalL Please note that submittingfalse information to the City is considered a violation. 5. I am renting out a townhome unit that I own. Am I required to apply for a license? Yes. The licensing ordinance applies to all dwelling units that are being rented including detached single family homes, condominiums, tow homes, duplexes and apartments. g. I own the property but am not living there, however, my daughter is. Currently, I am not charging her rent, Is 'his considered a rental property? -7- UTS(~ 5111Y1/t& dO (')-- Yes. The ordinance defines rent as, "to permit occupancy of a dwelling unit by aj;;:;;;, other than the legal owner thereof, pursuant to a written or unwritten agreement, whether or not afee is required by the dgreement. " 7. I own more than one rental property in Otsego. Do I need to obtain more than one license? Yes. A license is required for each property that is being rented. 8, I live out-ol-state, Do I need to hire a management company to oversee my rental property? No, however, rental property owners must designate an agent who resides in the area. This agent will be the City's primary contact and is responsible for the maintenance of the dwelling, receipt of compliance order and all other service associated with the license. A tenant may serve as your agent; however, the City must be notified within five business days of any change in the identification of your agent. 9, After I apply for the license, what does the City review during the licensing process? When an application for a license is received, the City will be reviewing information on file to verify that the property is in compliance with City ordinances and that real estate taxes and utility bills have been paid. In addition, police calls will be reviewed to determine if there are conduct issues occurring on the property. 10, How long is the license issuedfor? Does the license need to be renewed? The Rental Housing License is an annual license that is issued for a calendar year, January 1 to December 31. The License will need to be renewed each year if the property continues to be rented. The City will send Out renewal notices each year in October. 11, Does the license need to be kept at the rental property? Yes. The City will mail the license to the owner or residential agent, as applicable. The license must be available on request. 12, Are there any penalties if I choose not to license my rental property with the City? Yes. Violation of the City's ordinance is considered a misdemeanor punishable by a maximumfine of$1000 or 90 days in jailor both. Rental Housing Licensing Program - Inspections 1, When will an inspection be scheduled? The City Staff will contact you via mail to set up the inspection. Inspections will be conducted every two years. This licensing period, one-half of the units will be inspected. As the property owner, it is your responsibility to notify tenants of the scheduled inspection. Please note that a re-inspection fee will be charged if the City Staff cannot access the property or dwelling unit during the scheduled inspection time frame.lfyou need to cancel and re-schedule the inspection, please contact the City Staff at least 24 hours in advance of the scheduled inspection date. O2, What is the City Stafflookingfor during the inspection? The City Staff will be reviewing the exterior and interior of the property to insure it complies with the City's Ordinances regarding Rental housing, Section 11. -7- 2. How do I know if the property passed the inspection? Ohe City Staff will leave a compliance form at the premises that will identify whether or not corrections are needed. If the property does not pass the inspection, this compliance form or compliance order will indicate the corrections needed and the timeframe in which they are to be completed. 4, if my rental property fails the inspection, will my license be revoked? A compliance order will be written to identify what corrections need to be made. This order will establish a time frame to correct the violation and a re-inspection date will be set. Afee is not chargedfor this initial reinspection, however, a fee will be charged for any subsequent re-inspections that are needed to verify that the corrections have been completed. If progress is not being made on the corrections, the City Council does have the authority to suspend or revoke the license. 0 0 -JIf- . , . .----. ._~~-:-~t>ijii1n;;;iigr.iji!ft.}iiiiii~~':CiiiiB:'-~ic_i$'\ 0 Ordinance amendment for single family rental (Chapter # 8 Rental Housing Dwelling) - Add a generic definition for rental dwelling or rental dwelling unit - Add section 9-8-19 for single family license section 0 Need to include a inspection and abatement process to this section - 9-8-3 License required section - allows for two licenses currently: regular and provisional, need to add a third (single family rental) - Need to add a definition for single family license to 9-8-2 - 9-8-5 Fees (A. License Fee) (B. Re-inspection fee) 0 Need to amend fee schedule to allow a fee for the single family license application, also need to add a fee to the ordinance accordingly 0 A.2, to be reworded 0 B. include a statement about a valid violation 0 Ramsey Rental dwelling or rental dwelling unit- ~. A dwelling or dwelling unit let for rent or lease Coon Rapids l ( Rental dwelling- '\ Means any dwelling used for residential occupancy by one or more persons who are not the owner or a I member of the owner's immediate family I Rental dwelling unit- Means any room or rooms, or space, in any Rental Dwelling designed or used for residential occupancy by one or more persons who are not the owner or a member of the owner's immediate family Person Owner Tenant Occupant Anoka \ Immediate Familv- Direct descendants, parents, grandparents, sibling or any such person of a traditional or blended family. ~ _.#-_~.I 0 =---~-- -)0- ~ 8Ai1d;~~b..~ 0 CHAPTER 8 RENTAL HOUSING DWELLINGS SECTION: 9-8- 1: Purpose And Intent 9-8- 2: Definitions 9-8- 3: License Required; Term; Renewals 9-8- 4: Application For Rental Dwelling License 9-8- 5: Fees 9-8- 6: Conditions Of License Issuance . 9-8- 7; Renewal of License 9-8- 8: Inspections, Investigations And Maintenance 9-8- 9: N(m-tram;f~f€ibility Of License ~::8'".tO;,~- ~-<, CondiJct-Oll Licensed Property ~ . . ..- ., '-,.-. ___:' __: -_-"O"~;'_ C9::a~1;____~_~P(ovision.al Licoo-sa:> 9-8-12: Landscaping; Lighting; Snow Removal , , 9-8-13: Fire ContrqJSegulations . 0 ' 9-8-14: License Revocation Or Suspension 9-8-15: No Retaliation 9-8-16: Summary Action 9-8-17:. Appeals ~ 9-8-18: Applicable Laws . ~C:---'-~;~~l~-----.--ii..(k"S\~l~~~~~ -lfii.~ ~~*~(tI)t.& 9-8-1: PURPOSE AND INTENT: .. 1I.~~s. . t- 'A. Purpose: It is the purpose of this. chapter to protect the public he.alth, fO~~ safety and w~lfare of citizens of the city who have as their place of abode a living unit furnished to them for the payment of a rental fee to, "R.,(v another. This chapter is the initial step in the city's effort to pro,vide a to housing maintenance code. 'V'\u.;S6.l\~ <&-t1lWr, B. IQtent: It is the, intent of this chapter that uniform standards be established ~ and applicable for all rental dwellings in the city. (Ord. 266A, 5-6-20Q3) ~ 9-8-2: DEFINITIONS: The following words and terms used in this chapter rt\t,,~ are construed and defined as follows: OPERATE: To charge a rental fee for the use of a living unit in a 0 rental dwelling. RENTAL DWELLING: Any building with two (2) or more living units for hire. "Rental dwelling" does not include hotels, -/1- 0 period of time specified in a written decision of the City Council, not exceeding one year. Such new applications must be accompanied by a I \ reinstatement fee, as specified by resolution, in addition to all other fees required by this chapter. G. No New Rentals: A wriften decision to revoke, suspend, deny, or not renew a license or application shall specify the part or parts of the rental d~elling to which this applies. Thereafter, and' until a license is reissued or reinstated, no living unit becoming vacant in such part of parts of the rental dwelling may be re-Iet or occupied. Revocation, suspension, or non- renewal of a license shall not excuse the owner from compliance with all terms of this chapter for as Ibng as any units in the rental dwelling are occupied. H. Failure To. Comply: Failure to comply with this chapter is a misdemeanor. (Ord. 266A, 5-6-2003) . 9-8-15: NPRETALlATION: NoJicensee shall evi~t,threaten to evict, or take any other punitive action against any tenant by rea~on ofgood faith calls made by such tenant to law enforcement agencies related ,to criminal activity, suspected crimin(31 activity, suspicious occurrences, or ppblic safety concerns. 0 This.sectionshaU 110tprohibitthe eviction of tenants from a dwelling unit(or unlawfulconductofatenantorinvitee or violation of any rules, regulations, or lease terms other than a prohibition against contacting law enforcement i agencies. (Ord. 266A, 5-6-2003) - 9-8':16:. . SUMMARY ACTION: When the conduct of any Jicensee orhis/her agent, . representative, employee qf I.essee or the conditiql} of his/h~r dwelling. is detrimental to the public health, safety and general welfare as to constitute a nuisance; fire hazard or other unsafe or dangerous condition and thus give rise to an emergency, thedty shall have the authority to summarily condemn or close off such area of the.reiltaldwelling. (Ord. 266A, 5-6-2003) 9-8-17: . APPEALS:'Any person aggrieved by a decisionofthecity to cease business or revoke or suspend the license shall be entitled ~p appeal to the City Council, immediately by filing a notice of appeal. The city shall schedule a date for hearing before the City Council and notify the aggrieved person of the date. The hearing shallbe>conduct~d in.the same manner as if the. aggrieved person had not received; summary action. The decision of the city shall not be voided by the filing of such appeal. Oilly after tDe City Council has held its hearing will the decision of the city be affected. (Ord. 266A, 5-6-2003) 9-8-18: . APPLICABLE ,LAWS: Licensees shall be subject to all of the O. ordinances of the city and laws of the st~te related to rental dwellings. This chapter shall notbs construed or interpreted to supersede or limit any other such. applicable ordinanCe or law. (Ord. 266A, 5-6-2003) ( --2 t)- & .. <1' ~ . if' · , . '... ..... ( ~' .~. '. . ~.r.~ .... . ,'<,. . ". '.~~i~'.. ~ . , . " ~ \- .. ~ .." '"? . .' # c$:.~ X~if' ~~~ ~" rf,\~~~ 0 OS~ · ~ .J:J ~ :l{' ('t 'K~" :.ii motels and hospitals. (Ord. 266A, 5-6-2003) ~ ... . 9_8_3:.' . LICENSE REQUIRE,?; TERM; RENEWALS:No p~r~on, firm or~"il.1 \ · corporation shall allow to be occupied or let to another a Ilvmg unit In a rental ...eQl<\", ~ dwelling for which a. license has not been granted by the city. There shall be two \ \tc;.> (2) types of licenses: !..eg~~r and provisional. Each regular operating license shall c.1J.'" be Issued biennially and s all exj5Tre on< ~e 30 the second year after issuance. ~O~ ~ License renewals shall be filed at least sixty (60) days prior to license expiration. . ~ J A Qrovisionallicense shall be issued onl u . b the Ci Council and \;-""\0 shall expire six ~n} mnnth~ ~ftpr i~~II~nce; reference Subsection 9-8- that sets forth criteria as to how a regular license may be reestablished. (Ord. 266A, 5-6-2003) 9-8-4: APPLICATION FOR RENTAL DWELLING LICENSE: Applications for rental dwelling licenses shall be made in writing to the citY.by the owner of the rental dwelling units or his/her legally constituted agent. Before any rental dwelling license shall. be issued or renewed,the owner shall complete an application. The following persons shall be authorized to sign and' submit the application: 0 A, Ifthe owner is a natural pers,on, by the owner therE:}of. B. If the owner is a corporation, by an officer thereof. c. Ifthe owner is a partnership, by a partner thereof. --' . ,. The registration statement shall be made on forms prescribed by the city and shall include: A. The name and address of the owner of the rental dwellings. B. . The name and ~ddr~$s o(any operator or ?gent activ~ly managing the rental. dwelling. If "off site'~ provide furth!3r data as to who it is'- c. Ifthe operator or agent is a business entity, the applicationshall include the names, telephone numbers, and addresses of individuals who will be .. involved in such management, together with a description of the scope of services and manner of delivering these services by the manager. D, If the registrant is a partnership, the name and address of all. partners. E. If the registrant is a corporation, the name and address of all officers. 0 F. If the rental dwelling is being sold on a contract for deed, the name and address of the vendees. ( -Il,- 0 G. The legal address of the rental dwelling. H. The number of units within the rental dwelling. f". Notification by the rental operator shall be given to the city within five (5). ~ busi~es~ days with any change of information as required and stated in the initial . \ ~ . . applicatIon. ~~rd. 266A, 5-6-2003) '" (t...~.,.Nr' .... ~ ~t;-; , . rw" .~~. ~. 9-8-5: FEES': /~'#~~~". .~:' ~.,.. A. License Fees: " ' / ~ ~ 1. Fees Established; Due Date And Pro-ration: License fees as set by the . City GouncnshaHbe due siXty (60) days prior.to. th~ license expiration " .. '. ~ ~ d~te,lnthe.~seofane,~unlicEln.se\l ~~tal dwellin~theU~nSef~ 11~,,,,, ~e d~; ~P~E!,.~~.~D.~ of !beCertJficat~ of O~c~pancy. In the case of . . . h~nslrgRe,noa~ .?f re,~. th,mtW? (2) years, hcen"e. fe~" ~ha!lbe p",rated ~onthly. Alicen~e fee shaH be. collected for ~achU':tit in a rental. dwelling, e~~PtwmerO:OPie1lurijs: .'~~~~ .. .'. ..,. o 2)=ilingpue, p~!e And Pen~lty:Jf an apPIi~af\ i." I11"deleo;s th<lRsixty (~Q) day~ B~f6tethe begiliningdate of the icen~eperioq applied forthen thf:lfee shc:lIlbe accompanied; by an additional.amountequal to .one hundred~ercent(100%) of .such'license fee. The additionalamountshall be.~ P~r1fltyJora-lateapplication,with the~xCeption .of the firs~ year of the adoption of this Gt1~pter.lnnocase shall the~ebe.~ lapS)_~in theljcense period. The late penalty is established for those licep~ee~whQ h~"ye failed ta:u~mijR.~a~PIi~anas sp,:cified in this ch~Pter.:AIIf\r~.'m."ers m.ust~ submit an appllcatlon- and obtam a new rental license;. the old license IS -.. .... . natt~nsfE>~~le. ........... ..........R2.. .~,.,$p&'c~,IlN~~~V~!9 .... . .. . . .t::::: tItt- . ...,.,. .... . ..0 . ," .\lit)/.."r'DN B. 13~-ln~p~ctlo~Fee. ~f~eas seth the ~I :. ." :u~c::~I.~haU.becharged for~, ..' ~lIre-IJl.seectlons n7cessa ... . ~r the fir:>t Ii' '.. . .e r~- , ,. . · '.its ~ mspecbon feet 5) 1I\fI1I ~" payable at the time af hcen~", r"'l'",,,,,,,1 far the: ...... . property. (Ord. 266A, 5-6-2003) ...ft,..I)\~~ 9-8-6: CONDITIONS OF LICENSE iSSUANCE: fee. A. Compliance\Nith Chaptet: The city shall issue a reDtal.dwelling license If the building and the app~ication are found to be in compliance with the provisions of this chapter. 0 B. . Conformance To Laws: No rental dwelling license shall be issued or renewed unless the rental dwelling and its premises conform to the ordinances of the city and the.laws' of the State of Minnesota. (Ord. 1 See subsection 1-7-38 of this code, ~IJ- 0 266A,5-6-2003) j I . 9-8-7: / E.NEWAL OF LI ENS . The license period shall commence on July 1. A regularelicensEfs"a ... e ISS e for a period of two (2) years. A provisional license shall be issued only upon approval by the City Council pursuant to the requirements of Section 9-8-11 of this chapter for a period of six (6) months; reference Subsection 9-8-11 B 1 of this chapter that sets forth criteria as to how a regular license may be reestablished. (Ord, 266A, 5-6-2003) 9-8-8: ~. '~.... SPECTI~~S NVESTIGA T,NS A~D MAINTENANCE: ". Wtll. .u'06.....5P MIAt.".... A. No rental dwelling license .shall be issued or renewed unless the owner of the rental units agrees in hislher application to permit inspections pursuant to this section. B. Every rental dwelling unit shall maintain the standards as stated in Chapter 9, "Housing Maintenance Cade", of this title. C. The Building Official and Fire Chief and/or their d~$ignated representatives are hereby authorized to make insp~ctions.reasonatJly necessary.to the enforcement of this chapter. 0 D.' P.ersons inspe~ting any rentaJ-9wE(lIing as Pfovidedh~reirl.shall notify > the Ucense holder of all violations, if any, by issuinga. writtefl. .. .... I compliance order. Said. compliance order shall direct. that compliance on housiflg rnaintenancecode violations be madeifl; flO more than ,.saven.(7)..daysi unless.ext~nded by the Building Official ~n9lor.Fire Chief' based on good cause. (Ord. 266A, 5-6-2003) .9-8-9: . N()NTRANSFi::RABILlTY OF LICENSE: NorefltC3J.d"Xf?lIing .Iicense shall be transf~rC1ble to .another person or to another rental.dVII~lIinfJ" s,,~ry per~on holding a rental dwelling Hcense sha~1 give notice in writing to the city within five (5)bu~inessdays after having legally. transferredprotherwise. disposed of thel~.galcontrol of any licensed rental dwelling. SLJChJlotice shall' include the name and Ciddress of the person succeeding to the ownership or . control of s~ch dwelling or dwellings. (Ord. 266A, 5-6-'2003) . . < 9-8-10: CONDUCT ON LICENSED PROPERTY: A. Disord~rly Premises: It shall be the responsibility of the licensee to see that perSons occupying the living units conduct themselves in a maImer as . not to cause the premises to be disorderly. For the purpose of this section, a premises is disorderly at which any of the following activities: occur: . 0 1. Viol~tion of tlie city's noise ordinance 1. I . 1 See title 5, chapter 6 of this code. -I'lf; 0 2. Violation of state laws relating to th~ possession or sale'of illegal drugs or controlled substances. .3. Violation of disturbing the peace. 4. The unlawful sale of liquor. 5. Violation of laws relating to gambling. 6. Violation of state laws relating to acts of prostitution. 7. The unlElwful use or possession of a firearm per state law. 8. Violation' of Minnesota, Statutes, Chapter 609 (i.e.,.disorderly ~Oriduct; unlawful as!:iembly;' riot; terroristic threat; presence at unlawful assembly). B. Enforcernent Authority: The City Adniinistrator shall b~. responsible f9r enforcement and administration ofthis chapter. Authority to take any actionauthqrized'bythis chapter may be delegated to the City 0'. .'Administrator's deSignee. C. Oth!r RUles:<9therrUlesandregUlations as stipulat~din State Statute Chapter 5Q4~~lsOapPIY 10 Ihi>;chapler. . .o-twf ~tft.IvJ.. .f.tJ! . ~4- IAJ'~ 1,'1 ",l\ ... u . ~I NotiG~ OfViqlatin:ljpon determination by the city that a living unit was ~ ~(dt:J.e."'> u~edina'dis()rd!rIYrnanner,as described in this section, the city s,hall . givenpticeto the licensee oftheviolation and directthe licensee to take ~.. . s!~ps!<lpreyent fU!!heryiolations. The disorderly [lIanner shall be "s . ~ - ... 't definedln~':seCbon. . . ~.j'E.~' s"oond:lnstance:.lf a second inslance ofdiSt)rder~ use of Il!~ !Mng unll S zf IT!;' occurswllhin Ih~e (3) months of an inciden!for which a noti~was g",en ~ \5'.' ~ as specified in Subsection D ofthis section, the city shall notify the ~. ,fY)'" ~~ 'Il.~ licensee to subrn.i~a written report of the acti?r:ts taken,: and prop?~ed to . , qt. ~ be ,take,nbYll!e l'censeelO preV~n1 further dl~ord~~ useofll!e IlV!ng umt . ThiS wntten reportshall be submItted to the city within five (5) days of rI'" receipl of Ihe notice/report of disorderly use of Iheliving Un~$I1d 80,,11 detail all actions taken by the licensee in response to all notices of disorderly use of the living unit within the preceding three (3) months. Third Instance: If a third instance of disorderly use, of the living unit 0 occurs within three (3) months after any two (2) previous instances of disorderly use for which notices were given to the licensee pursuant to Sub~ections D and E of this section, the rental dwelling license for the rental dwelling may be denied, revoked, suspended or not renewed. An -If:..- 0 action to deny, revoke, suspend, or not renew a license under this section shall be initiated by the city who shall give to the licensee written , notice of a hearing before the City Council to consider such denial, revocation, suspension or non-renewal. Such written notice shall specify all violations of this section, and shall state the date, time, place and purpose of the hearing. The hearing shall be held no less than ten (10) days and no more than thirty- (30) days after giving such notice, G. Action Of The City Council: Following the hearing, the City Council may deny, revoke, suspend or decline to renew the license for all or any part or parts of the rental dwelling or may grant a license upon such terms and conditions as it deems necessarY to accomplish the purposes of this section. . H. Eviction Proceedings: No adverse license action shall be irnposed'where the instance of disorderly use of the living unit occuf,s during the pendency 'of.evictio~;pro~edings.(unlaWful detainer) or within thirty (30) days of . !1oticegiye.nbyHcensee to a tenant to vacate thE3 premises where th~ .disotderlyus,ElVias related to conduct by thattenantorby other occupants or guestspfthetenant's living unit. Eviction propeedings shall not be a bar to adverse license action, however, unless theyqre djHgently pursued by 0 the licensee. Further, any action to deny, revoke,suspenq,ornot r~newa licensE3basecfupoo violations ofthis section mayb~ postponed or discontinuedatany time ifit appe9rs that the licensee ha~ taken ( '. appropriaterneasureswhich will prevent furtherinstan?es of disorderly use. f:. I. . Evidence()f Disorderly Mahner: A determinatiohthatthe rental. dWelling unit has,beeOlJsedio a disorderly manner asd~9c~ibed inthissectiqn . shall be made upon substantial evidence to suppprtsucOc1.etermination. Itshall not be necessary that criminal charges bebroyght inprderto support a determination of.disorderly use, nor shall the fact of dismissal or a~quittalofsuch criminal charge operate asa bar tOi3dverse Iic?hse action under this section. . , J. Serving Notice: All notices given by the city under this section shall be . pers()nallyselVed on the licensee, sent by certified mall to .Iic~nsee's last known address or, if neither method of seNice effects notice, by posting on a conspicuous plaCe on the .licensed rental dwelling. K. Council Action Not Exclusive: Enforcement actions provided in this' sectiQD shall not be exclusive, and the City Council may take any "action . with respec~ to a licensee, a tenant, or the licensed rental dwelling as is 0 authorized by this chapter or state law. (Ord. .266A, 5-6-2003) , --/? 0 9-8-11 : PROVISIONAL LICENSE: A. Police Or Fire Calls: Licensed dwelling units that have generated two (2) police calls per dwelling unit over any consecutive twelve (12) month period during the license period shall only be eligible fora provisional license at the time of next renewal, as specified in this section. 1. Police calls that are counted in determining whether a provisional license is required include the following types of calls or events: a. Calls or events listed in tl)is section or Section 9-8-10 of this chapter. , b.. Calls or events categorized as part-one crimes in the uniform crime reporting system, includ'rng homicide, rape, robbery, aggravated assault, burglary, theft, auto theft, and arson. c. .Calls or events categorized by the Public Sqfety Department: miscellaneous juvenile status crimes;.liquor.offenses or curfew 0 violations; disturbing ~hf3 peace or harassing communications; pr()perty9amage; criminal damage to prQperty or trespass; dOrnE3stic:incidents; puplic disturbanceor:disord~rly conduGt;.loud party ornoise complaints; disorderly juvenil.es; assault in the fifth degree 01' non-domestic related assaults. The Sheriffshall maintain Tor public inspection a description of the coding system ,and a list of . .-. the codes and crimes included within each of these categories or cqlls or. events. The Sheriff may determine thqt multiple incidents shall be counted as a single call in appropriate cases. 2. Galls nofcountedfor purposf3s of determining whether a provisional license is requited where the victim C!nd suspect are "family or household members" as defined. in the Domestic Abuse' Act, Minnesota Statutes, Section 5188.01-, Subdivision2(b) and where there isa report of' "domestic abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subdivision 2(a). '3. The city will provide a report by"mail to each licensee for calls described in this section. The violation report will describe the nature and type of call that became an insta'nce that will be counted for purposes of determining whether the license will be denied, revoked, or suspended or not renewed. 0 B. . Mitigation Plan: Prior to consideration of a provisional license, the applicant for a provisional license must submit a mitigation plan to city staff to work o'ut the details of a mitigation plan and it must be reviewed . and approved by the City Council. -t7~ 0 1. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police or fire calls described in Subsection A 1 of this i section over the six (6) month period of the provisional license to a level that would entitle the property to qualify for a regular license at the end of the six (6) .month provisionallicens? period. . 2. The mitigation plan may include such steps as: changes in tenant screening procedures. changes in lease terms. security measures. rules and regulations for tenant conduct. and security personnel. C. Decision Of City Council: The application and a proposed mitigation plan will be presented to the City Council together with a disposition recommendation by the City Administrator. After giving the applicant an opportunity to be heard and present evidence. the City Council shall approve. disapprove, or approve with conditions the mitigation plan and the provisional license. If the City Council disapproves. an application' and mitigation plan or approves a provisional license with conditions. it shall state its reasons for so doing in writing. D. Monthly Reports: The provisional licensee shall comply with the 0 approved mitigation plan..No later than the tenth day of e.ach month, the licensee shi:l" maUor deliver to the city a written reportde~cribing all steps taken in furtherance qf the mitigation plan during the preceding month. If the required monthly reports are not subJ11itted. ina. tir:nely ( fashion by the property owner the city may begin proceedings to revoke thEl provisional . license for all or any part or parts of the licensed 'premises. (Ord. 266A.5-6-2003)" 9-8-12: LANDSCAPING; LIGHTING; SNOW REMOVAL: Each rental dwelling shall be maintained by its owner. occupant. operator or agent .so that the ya~ds, open spaces' and parking facilities are kept in a safe cmc.f attractive condition. In addition, adequate lighting facilities shall be provided and operated between the.' hours of sunset and sunrise; and snow plowing or snow shoveling shall be regularly accomplished to maintain all sidewalks and parking areas in a safe condition. (Ord.266A. 5-6-2003) 9.,.8-13:. FIRE CONTROL REGULATIONS: An owner,. operator or agent of a rentEd dwelling shall be responsible for compliance with the applicable ' provis.ions otthe fire code of the city1. including the keeping of all fire lanes open , for emergency purposes. (Ord. 266A, 5-6-2003) 0 , 1 See title 7, chapter 2 of this code, -/1'- 0 9-8-14: LICENSE REVOCATION OR SUSPENSION: , A. Reason For Action: The Council may revoke, suspend, deny or decline to renew any license issued under this chapter upon any of the following grounds: 1. False statements on any application or other information or report required by ~his chapter to be given by the applicant or licensee. 2. Failur13 to pay any application, penalty, r~-inspection, or reinstatement fee required by this chapter or resolution. 3. Failure to correct deficiencies noted in notices of violation in the tim.e specified in the notice. 4. Fcdlur~tocornply with the provisions of an approved mitigation plan'ini the case of provisional licenses. . 5. Any oth~r violati(?n pfthis chapter. 0 B. Applicable~ecti.ons: Revocation, suspensiol), and non-renewal may be brought und13r either this section or Section 9-8400fthis chapter. C. R~gulaf License: Aregulat license may be revoked, it at midterm, or not renewed, if at the. end of a term,' upon a finding.thatthepremises are only . .eIiQiblefofc;:t provisional license .as provided in Section9~8-11. ofthis ch?pter. . D. Written Notice: A decision to revoke, suspend, deny or notrenew a license'shall be preceded by a written notice to the applicant or licensee pfthe alleged grounds therefore and the applicantor licensee will be given the. opportunity for a hearing before the City Council. before final actionto revoke, suspend, deny, ornotrenew a license. e E. Action Of City Council: The City Council shall give due regard to the frequency arid~eribusne~s.ofviolations, the ease with which such. violations could.have been cured or avoided and good faith efforts to comply and shall issue a decision to deny, not renew; suspend, or revoke a license only upon written findings. The City Council may suspend or revoke a license or not renew a license for part or all of the 0 rental dwelling. .F. Reinstatement Of License: Upon a decision to revoke, deny, or not renew a license, nO new application for the same facility will be accepted for a -l"?- C I T Y o F (j) 0 NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: Angie Perera, Associate Planner ffi,,\;w Will Neumeister, Community Development Director tr/L SUBJECT: Discuss Alternative Energy Options/2008-2009 Goal DATE: March 24, 2009 INTRODUCTION This report will begin exploring various aspects of the Council Goal of incorporating "Alternative Energy Options" into City operations and codes. The Council's 2008-2009 adopted goal is: Make a concerted effort toward promoting the usage of solar and wind power, including the 0 identification of appropriate sites and installations. DISCUSSION Because wind generators are becoming more common, and more cost effective, staff believes these systems will likely be the first "renewable energy sources" to show up in the community. To gain a better understanding of small wind systems, please read the attached pages from a publication titled, "How and Why to Permit for Small Wind Systems". Also attached are a few pages describing details of a small wind generator system named "Skystream". Because of their low cost and the many new tax credits being offered, these will likely become part of mainstream America. Some cities are working on passing ordinances that will regulate them (i.e. City of Anoka). Note that Anoka is not planning to allow them in residential areas (only parks or commercial/industrial areas). Anoka's proposed code is attached for your review. The City of Ramsey has recently passed a moratorium on these types of systems to allow them time to study them. The Community Center has been discussed as a candidate for an energy saving conversion (Le. solar). Staff feels that is not going to be cost effective since it is such a new building. If it were ten years older and the systems already in place were nearly fully amortized and showing signs of needing replacement, that may be something we would recommend be looked at. However at this time it wouldn't be prudent. One of the more promising energy saving devices that the City has begun to take a closer look at is 0 the LED traffic signal. Attached is information showing in some -case studies that the typical LED traffic signal saves approximately 50% of the annual costs and it has a 4 year payback period. This is something staff strongly advocates as older signal lights need replacement. Staff is also contemplating a demonstration project using LED lights at the City Hall parking lot. Also attached 0 are some other case studies showing how communities are reducing energy costs with changing metal halide light fixtures to T -8 fixtures, increasing building energy efficiency; as well as a list of ten environmentally friendly money saving tips, There are also programs available through the Center for Energy & Environment and RET AP (Retired Engineers Technical Assistance Program) that conduct environmental assessments for Minnesota businesses and institutions to improve energy efficiency. Both programs offer expertise on retrofitting and recommissioning lighting within buildings and offer suggestions to save money by increasing energy efficiency and providing contacts of other professionals that can help implement the recommendations. A retrofit or recomission is typically done on older buildings or to buildings where an energy system is in need of replacement, major repair, substantially exceeding energy usage or is causing discomfort. There is also a program through the Center for Energy & Environment where you can enter the floor area of your building and information from your utility bill into a program that calculates the energy usage of your building and determines what the maximum usage should be for the building and then shows a percentage of how much your building is or is not exceeding the maximum usage suggested; ACTION REQUESTED Staff has just begun to research this topic and would like to obtain Council feedback before 0 we go any further in following any of these threads. Rze~tfullY Submitted, ~~ a&/ .&;M?~ Will Neumeister . Angie P ra \ Attachments 0 d. , ' . How.and 'Why fo'Permit' ..~fo r S-hl a II Wind Syste'ms. , ~' r "f ~ ,:x= < " -:1 I '" 'it; . ,:<. " .. t' , - ; I .. - , - - -- ~- --. "We ought to have IN THE PUBLIC INTEREST: 0 a law that allows homeowners and How AND WHY TO PERMIT small business people to put up photovoltaic FOR SMALL WIND SYSTEMS generators and small windmills and any other new sources of A Guide for State and Local Governments widely distributed generation that they The greatest challenges to small-scale renewable energy are not can come up with. " - AI Gore, technical, but rather financial, political, and regulatory, Confusing, March 19, 2007 inconsistent or even absent permitting processes discourage the CNN Glenn Beck Show very people a forward-thinking community would want to enable: those with the motivation and resources to generate their own "Bad zoning not only clean electricity. scares away potential customers, but also dealers - the local Small wind turbines allow homeowners, farmers, small business small businesses that owners, and public facilities to generate their own clean, safe, distribute, install, and reliable energy for on-site use. Though thousands of towns and maintain small wind systems. " and counties already do, many have not yet included small wind - Mike Bergey, systems in their zoning codes to allow their use. The reason is Bergey WindPower Co. often no more than a lack of familiarity with the technology, Oanners can encourage resulting in overabundant care to avoid setting a controversial precedent. This often renders the permitting process the single efficient energy use, most daunting obstacle for would-be consumers and prevents diversification of energy supply, and emissions the installation - and associated publiC benefits - of thousands reductions through their of small wind systems. influence over the built and natural environments - including both where The good news is this is easy to fix. Making the permitting process and how we build, and affordable, streamlined, and accountable is in the best interest of where and how we the consumer, environment, and community. This guide explains preserve open spaces. " - American Planning why, and identifies best practices for local governments to balance Association. the interests of property owners and the community. Planning and Climate Change: Mitigation and Clean Energy Strategies. Ron Stimmel www.planning.orgj energy jindex, htm September 2008 American Wind Energy Association rstimmel@awea.org (202) 383-2546 CONTENTS Qntroduction What Are Small Wind Turbines? ...........,.,........................................ 2 How Are They Used?..................................................................... 3 What Can Neighbors and the Community Expect? .............................. 3 Responsibilities of Turbine Owners.....,......,......,............................... 3 The "Power" of Good Zoning Precedent: Commonplace or "Bleeding Edge"? .................................. 4 Why Zone for Small Wind Systems? ................................................. 4 The Importance of Height Why Do They Need To Be Ta II? ........................................................ 6 Issues 1. Setback Distances and Height................................................... 8 2. Lot Size ................................................................................. 9 3. Aesthetics ...... ....... ....... ... .....,. ,........... ................ ..... ............. 10 4. Sou nd ....................................,............................................. 11 5. Property Values........................................,.,.......................... 13 6. Ins u ra n ce .......................................,..................................... 13 7. Abandonment ... ... .... ....... ........... .,. ....... ....... ....... ...... ............. 13 8. Multiple Turbines....................................,.............................. 14 9. Urban and BUilding-Integrated Installations .............................. 14 10. Potential of Structural or Electrical Failure................................. 15 11. Soil Studies.................................................................,.,.,.... 16 o n-Issuesl"Red Herrings" i. Shadow "Flicker" ................,.........,...........,..........,.................. 17 ii. Fences/ Attractive Nuisance...................................................... 18 iii. Birds... ............. ......... .......... .... ....... ........................... ........... 19 iv. "Icing"...............................,..................,............................... 19 v. Electrical Signal Interference................................................... 20 vi. Lightning Strikes. ...... ....... ......,....... ....... ....... ....... ..... .............. 20 vii. Stray Voltage ... .................... ........ ............................ ........ ..... 21 Making It Happen: Best Practices and a Model Ordinance Permitted use? Accessory use? or Conditional use? ........................... 22 Recommendations For State and Local Governments ........................................ 23 Specifically for Local Governments ....................................... 24 Specifically for State Governments ...................................... 25 Permitting Process: Time & Cost................,......................... 26 C nclusi n ......................................................................................... 27 Contributing and Additional Resources ............................................... 28 Appendix: AWEA Model Zoning Ordinance .......................................... 30 INTRODUCTION -- G_ Toll ......tor What Are Small Wind Turbines? 5 I! ~ Towo, A small wind turbine is a device that support cables from mid-tower to produces electricity from wind. Moving the ground). (See p. 10 for illustration) air causes the turbine to rotate, which generates clean, emissions-free energy Some models eliminate the traditional Basic parts of a traditional, that can be used to power a home, propeller-shaped blade design and Horizontal-Axis farm, school, or small business.1 instead feature a cylinder-like Small Wind System Though most small wind turbines look component that revolves similarly to a like a miniaturized, "back yard" version barbershop pole or corkscrew. Systems of the large, utility-scale, three-bladed of this configuration are known as turbines, the industry encompasses over "vertical axis" turbines because the 200 different models and they can vary plane of rotation is perpendicular, or widely in appearance. A small wind vertical, to the ground. turbine is technologically advanced but mechanically simple, with only two or The technology has advanced considerably three moving parts. Most feature three in the recent years, making small wind blades of 2-15 feet in length, a generator turbines quieter, more reliable, and better located at the hub, and a tail. The turbine able to blend in with surrounding aesthetics. is mounted on a steel tower 35-140 feet A forthcoming (2009) program to certify high, which is designed as a freestanding small wind turbines to a safety, performance, monopole (like a street light), a lattice sound, and reliability standard will further tower (like a radio tower), or a guyed promote high performance and increase monopole (like a street light with consumer confidence.2 150' * Rotor size and tower height do not necessarily correspond as depicted. 140' 120' 100' 80' 50' 40' 20' Skystream 1.8kW turbine aesthetic comparison Average R..hlonUal 1,8 kW 10kW 20kW Flegpole turbine bol>Ine turbine to lampposts AVflrage Re$kIentiaI. ScaIlt -.... 1 "Small wind system" encompasses not only the turbine, to a performance, safety, and reliability standard. but the tower, foundation, and wiring equipment often Proposed and enacted incentives for small-turbine necessary for an installation, "Small wind turbine" and consumers at state and federal levels have already "small wind system" are sometimes used interchangeabiy. begun to account for this impending program by making 2 The Small Wind Certification Council (SWCC) is an future certification a requisite for eligibility. Other states, such as California and New York, have incorporated independent, third'party program that will, upon its their own criteria for eligibility into their incentive introduction in 2009, certify small wind programs in order to grant incentives only to products turbines tested that meet certain performance and safety conditions. How Are They Used? Comm n Applications Ons of thousands of homes, farms, small utility grid while others charge batteries On- or Off-Grid... businesses, schools, and other institutions for backup power for remote, stand-alone . Single-Family Homes throughout the country use small wind applications like cabins or even sailboats. . Businesses . Farms turbines to lower or eliminate their Connecting to the electric grid allows a . Institutions electricity bills. Uses are diverse and quite turbine owner to use electricity from the . Schools similar to those of solar photovoltaic local utility when the wind does not blow, . Government Buildings panels. The two technologies are in fact but also allows any surplus electricity - . Industrial Sites natural complements (wind resources energy produced in excess of consumption, . Military are strongest in the winter and spring such as when winds are strong and usage . Communications while solar resources are strongest in is low - to be sent back into the grid and Systems the summer) and are often used together used by a neighbor. But unlike large in hybrid systems. turbines that power entire cities, small wind systems are used to produce power Some small wind systems connect to the primarily on-site for a single user. What Can Neighbors and the Community Expect? After installation, which takes about way to assess the impact is to visit an two to 10 days to complete, life with actual installation, With approximately a turbine in the neighborhood is largely 10,000 turbines sold in the U.S. every uneventful. Visual assimilation of the year, and in all 50 states, they are new turbine is similar to neighbors relatively easy to locate. Contact becoming accustomed to a new building a manufacturer or local installer to Oddition, landscaping project, or the see an installation first-hand. (See removal of a prominent tree. The best www.awea.orgjsmallwindjsmsyslst.html) 0.4 kW turbine on a sailboat Responsibilities of Turbine Owners The small wind industry is indeed small, For fundamental reasons though, and every installation potentially affects topography and the wind itself largely "Everybody knows the public perception of not only small wind determine precisely where and how good things about using turbines, but of renewable energy as a high a turbine must be installed. renewable energy. I whole. Each installation is, in essence, Sometimes there is no way to avoid wanted to set an example down here and perhaps an ambassador of the industry. It is in these physical constraints other than encourage others to do the long-term, self interest of the industry to place or elevate the turbine into a the same thing. " and consumers alike that owners exercise more aesthetically sensitive place on - Small-turbine owner good judgment and courtesy toward their a property. But a turbine owner should Chuck Heide, neighbors and community. Doing so make a deliberate effort to take all Somers, WI often includes informing neighbors, in reasonable measures to minimize writing, of a proposed installation and impacts on neighboring areas. educating them about potential impacts - both real and perceived - of a small wind turbine (see www.awea.orgjsmallwindj tool box2jI NST ALLjbu i Id ing_perm its. htm I for a sample letter to neighbors). "Never before has the THE "POWER" OF GOOD ZONING o general public been so interested in solar and wind energy, nor Precedent: Commonplace or "Bleeding Edge"? has the potential for political support ever Understandably, community leaders Currituck County, NC been so high. " are sometimes hesitant to enact Kern County, CA - Ingrid N. Kelley, regulations that appear to be first of Long Lake Township, MI Chair, Environment, their kind. But with tens of thousands Norwich, VT Natural Resources and Energy Division, of small wind turbines in the U.S., in Ocean Gate, NJ American Planning every state, zoning officials need not Mason City, IA Association fear being on the "bleeding edge" of a Wicasset, ME new movement. Thousands of townships, Rockingham County, VA counties, and cities have had small Denver, CO wind zoning regulations on the books Thetford, VT for decades, setting a substantial Eliot, ME precedent for others to follow. Henry County, GA Cape Elizabeth, MA Below is a very small sample of Rochester, NY localities with small wind zoning Tippecanoe County, IN ordinances: San Francisco, CA Great Falls, MT Chicago, IL San Bernardino County, CA Fillmore County, MN Clarke County, VA Weber County, UT Bergey WindPower Why Zone for Small Wind Systems? 10kW turbine Your family's electric bill has climbed but when you apply for a building to $400 per month and you expect it permit, the county office has never go higher. You are worried how global heard of small wind systems, or if they warming will affect your kids. And you have, only of rumors that they are noisy "The way we don't want to wait around for others to and kill birds. This technology is also plan urban areas fix these problems. Generating your nowhere to be found in the zoning code significantly affects own, clean power sounds like a great and it is hard for the zoning office to find the energy usage of individual building idea, and something you may even be out information about how to treat this sites. Appropriate able to afford with the rebate program unique structure. Or, since the closest site design standards your state offers for small wind turbines. thing the zoning office has dealt with and building codes before is large, utility-scale turbines, can encourage energy So you spend months researching your 5 kilowatt turbine is treated the conservation and the equipment, your neighborhood's wind same as a 50,000 kilowatt power plant use of renewable energy technologies resource, and ways to pay for a new and the permitting requirements and on site. " turbine. All your ducks are finally in line, costs are impossibly out of reach. - American Planning Association3 3 "Policy Guide on Energy." American Planning 4 For a list of states and incentives available for small Association, April 2004. http://www.planning.org/ wind systems, see the Database of State Incentives for policyguidesjpdfjEnergy.pdf See also: "Planning and Renewables & Efficiency at http://dsireusa.org. Climate Change: Mitigation and Clean Energy Strategies." American Planning Association. http://wvAV.planning.org/ energyjindex.htm. Accessed May 2008. Left without a solution readily at hand, for small wind installations can be a A turbine's Qhe permit is denied, and you are rewarding investment. productivity tuck with high electricity bills and a . is largely in dependency on conventional fuels. Your For the Personal Benefits. Owners the hands community misses the opportunity to of small wind systems enjoy: of zoning increase clean, in-state generation, . Personal energy independence officials. reduce the pressure on a stressed power . Free electricity after recouping costs grid, and employ local businesses to . Relief from high and volatile prices sell, install, and maintain these systems. of other forms of electricity . Reliable electricity "Distributed small Simply listing small wind systems as . Ability to support clean energy and wind energy systems... an allowed use (such as an accessory, fight global warming in a tangible way enhance the reliability permitted, or conditional use) can avoid . Increased property values and power quality of this scenario that happens with startling the power grid, reduce frequency around the country. For the Public Benefits. Though the peakpowerdemand~ increase in-state power generated by a small wind system electricity generation, Other reasons to permit for is used only by a single residence or diversify the sate's small wind systems include: facility, the benefits of wind power energy supply portfolio, To Be Prepared. Many states4 extend to the entire community. and make the electricity supply market more carefully craft incentive programs to Community benefits include: competitive by help consumers purchase small wind . Reduced pressure on the local promoting consumer systems only to find that local zoning electricity grid choice. " ordinances stand in the way of the . Increased security: can provide - California ~stemsl installation. Communities back-up power to strategic Government Code, Section 65891.13 ay wish to design zoning policy to applications like police stations or (a)(2) www.leginfo.ca. anticipate and accommodate small hospitals for "hazard mitigation" gov jcgi-binjd isplaycode wind installations, especially in states purposes5 ?section=gov&group= that try to encourage them. . Increased local energy independence 65001-66000&file= . Increased property values 65892.13 To Retain Autonomy. The states of . Enhanced reliability and power California, Nevada, Oregon, Wisconsin, quality of the power grid Michigan, Vermont, and New Hampshire . Reduced peak power demands have been the first to create statewide . Increased in-state electricity rules for the permitting of small wind generation Manufacturers ask: systems. Whether to follow suit or . Diversified energy supply portfolio "In which state should I preserve local autonomy, knowing how . Reduced pollutants from traditional base my operations?" best to deal with this technology in your forms of energy The answer is: community is good long-term strategy. . Increased market competition from "States with the best more consumer choice policies. " To Conserve Public Resources. Case- . Increased visible indicators of by-case application reviews and hearings community support for clean energy cost time and money. Proactively planning . Increased regional economic growth s Sandia National Laboratory has begun development of strategic Energy Surety Microgrids http://www.sandia,gov/news/resources/releases/ 2006/microgrid.html THE IMPORTANCE OF HEIGHT Why Do They Need To Be Tall? A tall tower is the single most important factor in the economic viability of a small wind system. Tall towers enable Wind Speeds Increase with Height turbines to access faster and better ~ quality winds, and even small increases ~ ~ in wind speed translate to exponentially Ventera lOkW turbine more energy the turbine can generate. In other words, a taller tower means far more - and cheaper - energy, The best sites for turbines are those where the wind is least obstructed, which is often the highest point on a Putting a turbine property. The bottom of the turbine on too short of a rotor should clear the highest wind tower is like placing obstacle (rooftop, mature tree, etc.) a s lar panel in within a 500 foot radius by at least the shade. 30 feet. Doing so ensures the turbine 0 41 75 100 124 reaches consistent, fast wind speeds Increase In Wind power. % 0 and prolongs the life of the turbine by avoiding stressful air turbulence. Restrictive Zoning Rules Can Undermine lO-kilowatt State Law Several states offer financial incentives to 400-watt promote small wind turbines and clean energy. But zoning height limitations can prevent turbines from generating any meaningful a,mount of energy, thwarting the intent of the state incentive. 500 feet For a 1 OkW residential-scale turbine 0 Tower Wind kWh/year System Incremental Incremental Incremental height speed cost cost from energy energy.,. (feet) (mph) 60' output from incremental 60' cost = ROI* 60 7.3 2709 48 665 n_ _n n_ 80 9.3 6,136 $49,841 $1176 or 226% 226%.,. 2.4% 2.4% = 94 to 1 ROI 100 10.7 9,338 $51,346 $2681 or 344% 344%.,. 5.5% 5.5% = 63 to 1 ROI * = Return on Investment Mick Sagrillo, AWEA Windletter, January 2006 Overly conservative zoning height well as neighbors. (See also "Sound" p. 11.) Mariah Power Windspire restrictions therefore cost the owner lkW turbine money - and a lot of it. They can also For zoning officials, the importance mean more sound, since taller towers of strong winds also means that tower raise the generator high above the height cannot be compromised as a ground, diluting sound considerably. gesture to neighbors concerned about Sound decreases four-fold with every the visibility of the turbine. "Hiding" a doubling of distance from the turbine turbine from neighbors using a shorter (including distance above the ground) so tower almost always means hiding it taller towers are better for their owners as from the wind, too. Power from the Wind 900% 800% 700% 600% 0 500% 400% 300% 200% 100% 0% o Wind Speed Increase . Power Increase Bergey Wind Power Nor do two shorter installations make an a 2kW turbine, for example, always 10kW XLS turbine acceptable substitute for a single, taller corresponds to a 40 foot tower. This is one. A tower alone can comprise 50% or not the case. Appropriate tower height more of a system's total cost, so multiple, is matched to a turbine depending on shorter turbines (on multiple towers) cost surrounding terrain, trees and buildings, the owner far more than a single, taller and wind resource, Therefore, tower system. (See also "Multiple Turbines," p. 14.) height restrictions, if any, should only reflect sound and safety concerns rather It is also important to keep in mind than be designed to correspond to a that a turbine's generator size system's generating capacity. Most (generating capacity, measured in often, in fact, established sound and kilowatts or kW) has little, if anything, setback requirements negate the need to do with its tower height. Sometimes even to mention height in regulations zoning regulations mistakenly limit for small wind systems, tower heights based on the size of the turbine's capacity, thinking that . . _,0 ,'< <<<'/" ISSUES The following issues are key components of land use law, as well as public acceptance of small wind systems, and are critical for the successful placement of a turbine: 1- Setback Distances and Height 8. Multiple Turbines 2. Lot Size 9. Urban and Building-Integrated 3. Aesthetics Installations Southwest Wind power "Air" 4. Sound 10. Potential of Structural or on lamppost 5. Property Values Electrical Failure 6. Insurance 11- Soil Studies Many existing height limitations still exist 7. Abandonment based upon the fact that 100 years ago water pressure in firefighters' hoses cou Id not reach higher than 35 feet, 1. Setback Distances and Height: To balance against the need for tall tower is professionally engineered towers (see p. 6), good practice requires and/or the installer provides engineered that a turbine in a residential district be plans of the tower, the foundation, and "set back" from a property line some the system does not exceed the given distance. (For commercial or definition of nuisance noise as other zones, this distance is often established in the zoning code. considerably less, even zero, since in (See also "Sound," p. 11.) these areas affected parties seldom exist immediately outside a property Independent structural analyses of a EnergiePGE 35kW turbine line.) The mandated distance in tower and its foundation are readily residential zones should reflect valid available from the manufacturer, so concerns for property rights of abutting requiring additional studies is Flagpoles, lamp posts, neighbors, as well as those of the unnecessary and also prohibitively and utility poles are turbine owner. expensive for a turbine owner. For allowed in front of schools and parking lots their own protection and insurance among cars and people This most commonly translates to the considerations, the manufacturer because they are tower height plus the length of one conducts these studies for reasons of engineered structures, blade (the turbine's "total extended economics, responsibility, and - even if just like wind turbine height") from the property line, for no other reason - self-preservation. towers. They should inhabited neighboring structures, utility (See "Potential of Structural or Electrical all receive the same treatment under law. lines, and/or road right-of-ways. This Failure," p. 15.) distance should suffice so long as the However, in residential zones, some Also keep in mind that: Qrgue that a turbine's setback should . Turbines on the market are e no different than that of a house, engineered to withstand hurricane cellular tower, flag pole, street lights, force winds (110 -130 mph). or any other engineered structure, Allowing abutting property owners and that height should not be expressly . limited nor specified in zoning to submit signed easements may be an regulations. Instead, they argue that alternative form of compliance should in residential zones turbine heights are roads and utility lines be absent in the already self-regulated based on sound immediate vicinity. level restrictions at the property line. . A manufacturer's engineering Bergey WindPower specifications should be an acceptable lkW turbine means of ensuring safety and practicality. 0 Skystream 1.8kW turbine Allowing abutting property owners to submit signed easements may be an alternative form of compliance should roads and utility lines be absent in the immediate vicinity. 2. Lot Size: Some zoning rules limit turbines because sound and setback and/or their heights to a corresponding requirements, which are usually property size. For example, some more restrictive, make such a jurisdictions limit tower height to 80 feet stipulation redundant. Such a for lots 0.5-1.0 acre and impose no requirement may contribute only Skystream 1.8kW turbine height limit for lots larger than 1.0 acre. to additional administrative burdens dual-use on lamppost and unnecessarily limit the use of This regulatory approach, however, wind turbines. usually has no meaningful effect simply "By placing these 3. Aesthetics: aindmills where many people can see them, To function, wind turbines must be tall movement are a distractive and [people] will be able and unobstructed, which means that unpleasant sight and visually intrude to learn about and they will likely be visible at some on their rights as property owners. experience alternative distance (see p. 6). It is also a fact that Both views are based on emotion, energy as part of their some people object to their appearance. however, not fact. As such, aesthetics daily lives. " - Pennsylvania Gov. However, legislating "taste" becomes a are often a very sensitive issue and Edward Rendell difficult task - and an inappropriate one policymakers should take care to for any authority other than a address any concerns fairly. homeowners' association (and even homeowners' associations may wish Small turbines are designed to blend in to create policies that prohibit aesthetics with their surroundings as much as from entering the debate). Regulating possible. Studies show that turbines aesthetics requires balancing the best blend into the sky when painted perceived or desired character of a the factory-default color. Manufacturers community; the public and private avail themselves of expertise to benefits of clean, renewable energy; determine how to prevent their turbines and property rights of all parties. from standing out like a sore thumb on the landscape. So requiring owners to Monopole Tower Advocates say that small wind turbines "disguise" a turbine or tower by painting are icons of the American rural it green or other colors to match landscape, dating back to the 1920s, vegetation would actually make it stand and that today they have again emerged out more and should be avoided. as a symbol of independence and a cleaner future. They argue that so long Some communities regulate appearance as a turbine is installed safely, by prohibiting the use of commercial particularly on private property, they markings, messages, or banners on should be allowed. System owners the turbine or tower. Some towns also compare the aesthetics of their turbine dictate which tower types are acceptable to that of a street lamp, utility pole, or in order to ensure only the most visually flag pole, and like a flag on a flagpole, appealing design. This, too, is a Lattice Tower a turbine only moves or makes a sound subjective assessment, and such when the wind blows (see "Sound," p. 11). decisions are often made without Advocates also point to precedent, considering the added cost of a noting that communities already accept "sleeker" tower that performs just as water towers, buildings, billboards, relay reliably as another design. A monopole towers, cell phone towers, utility poles tower (like a flag pole) generally has a and lines, grain silos, and radio "tidier" appearance than a lattice tower antennas as part of the landscape. (like a radio tower) or guyed tower (like a flag pole with wire supports), But the aesthetic impact of wind but they can cost several thousands turbines may be unacceptable in of dollars more and should not be Guyed Monopole Tower areas with historic significance where considered equal economic substitutes. aesthetics play an important role in a All towers on the market are district's long-established character. professionally engineered for safety Opponents say that their height and and reliability, leaving appearance and cost the only significant differences among them. 4. Sound: Modern small OOdern wind turbines have better wind turbines are on certain occasions, such as during typically quieter insulation, lower rotation speeds, fewer storms, sound level limits of small wind than most external moving parts, no gearboxes, and more systems should also be given reprieve air conditioners. efficient blades that make them much during these events which are out of quieter than their ancestors. Today's everyone's control. turbines emit sound that is barely discernible from ambient noise, even Or, instead of singling out wind turbines with a decibel (dB) meter. Sound from in sound regulations, it may be more traffic, rustling trees, airplanes, and fair and administratively simple to use people in fact often sufficiently mask default sound/noise regulations that the dull, low, "white noise" sounds a apply universally to other objects and small turbine can make at certain wind appliances in a community. The small speeds. Only during short-term events wind section of Wisconsin's (state-Wide) like severe storms or utility outages do zoning ordinance, for example, has no turbines make distinctive sounds, but in mention of sound because its designers A clasp hitting a flagpole these occurrences ambient sound levels chose to treat small wind turbines is far more distinguishable increase as well. equally with other allowed than any sound a small devices/structures. wind turbine makes To put this into further perspective, the sound made by the lanyard clasp on a flagpole line hitting its pole is far more "tonal" and distinguishable than any sound a small wind turbine makes, Ond is less easily masked by ambient sounds.6 Zoning policy should reflect ambient sound levels as well as occasions where no affected parties are located immediately outside a property boundary. Therefore, except during short-term events like storms and utility outages, a small wind system should be installed and operated such that sound pressure levels do not exceed the definition of "nuisance noise" as 6 Flag clasp photo credits: established by existing zoning code. Flags Unlimited or at the nearest dwelling, whichever is greater. Sound levels should always be measured downwind of the turbine Sound Level Comparison to account for the canceling effect of the sound of the wind itself. If ambient sound levels exceed "nuisance" levels Most people's 4. Sound (can't): 0 reaction to turbines, even Planners and zoning committees batteries). Both situations are up close, is that should also keep in mind that: temporary, and in many cases (but they are much . Sound decreases significantly with not all), easily remedied by the owner quieter than distance from the source (including by manually shutting down the turbine. they expected. height - another good reason to allow . Sound level test data for some tall towers). Doubling the distance turbines is available from the U.S. from the turbine decreases the sound Department of Energy's (DOE) National level by a factor of four. For example, Renewable Energy Laboratory (NREL).7 sound level readings at 25ft. from the . Requiring certified noise tests for a "Vermont turbine owner turbine hub drop by a factor of 4 at residential wind system is unnecessary David Blittersdorf reports that the home 50ft., and by a factor of 16 at 100ft. given the lower sound emissions of next to his sold within Noise intrusion across a property line today's turbines and that sound data one day for the full from a turbine that is set back 100ft. is readily available from manufacturers. asking price. His new or more is typically very limited. Such tests are also beyond the budget neighbors later told him Turbine manufacturers are keenly of any homeowner. that his 10kW turbine . was a major factor in aware of the public demand for quieter . "Noise" is a subjective term. Whether the quick sale. 'They machines and have invested in new a person generally favors wind turbines said they wanted to live materials and designs to minimize or not can determine how he or she views in a place where the sound. As a result, today's turbines a single, seemingly objective sound. community cared about operate at near-ambient sound levels. the environment. They . The single best way to understand told me that they, too, . Only a few events or circumstances the nature of a turbine's sound is to visit anted to install a small can cause a normal operating wind an installation site. All turbines are a ind turbine someday, , system to become audible, including marginally different so be sure to visit a says Blittersdorf. " utility blackouts (or a full battery bank location with a similar wind resource and - Permitting Small for those models that incorporate the same model turbine as is in question. Wind Turbines: A Handb ok: Learning from the California Experience. California Energy C mmission, 2003. www.awea.org! smallwind! documents! permitting.pdf 7 The National Renewable Energy Laboratory (NREL) conditions: when grid connection was lost (for grid- has tested several residential-sized wind turbines for connected models) and when the batteries were full sound emission levels. NREL engineers noted a "marked (for battery,charging models). The solution is simply progress toward quieter turbines" in recent years and for the owner to shut off the turbine in these situations concluded in one case that "the turbine noise couid not to avoid excessive noise. See the NREL report, be separated from the baCkground noise," This is "Acoustic Tests of Small Wind Turbines," NREL/CP-500- generally true of most of today's residential wind 34662, by P. Migliore, J, van Dam, and A, Huskey at equipment over a great range of operating wind speeds. http://www.nrel,gov/docs/fy04osti/34662.pdf, NREL engineers noted, however, that "the operating condition [of the wind turbine] has a strong influence Additional Resources: on the noise characteristics." They found two scenarios Alberts, Daniel J. "Primer for Addressing Wind Turbine where sound actually increased above normal operating Noise". Lawrence Technological University, 2005. http://home.nethere.com/dja1701/technical_writing/ pa pers/ Add ressi ngWindTu rbineNoise. pdf 5. Property Values: OVidences indicates that the presence A recent survey found that most people of wind turbines increases neighboring are interested in or willing to pay more property values. No study has ever for homes equipped with solar panels or concluded that wind turbines ~ neither wind turbines,9 large nor small - have had a depressing effect on nearby residential property values. 6. Insurance: The small wind system should simply are designed specifically to protect that be added to existing homeowner, farm, which is beyond one's own property line. or business policies as an "appurtenant" Homeowner's insurance policies make Windward Engineering (uninhabited) structure and not require no distinction based on how far a turbine 4.25kW turbine a separate policy. Precautions such as is from one's own house, so neither setback requirements for wind turbines should zoning rules. 7. Aba ndonment: Some towns require assurance that any inappropriate and unduly burdensome non-functioning turbine will be removed for owners of small systems who install after a period of time to prevent turbines on land they own. It is Onnecessary clutter in a community. recommended that any small wind Abandonment due to malfunction has turbine owner whose equipment is become particularly rare due to today's inoperable for six months be notified improved technology, though a by the zoning committee that the community should be entitled to owners have six months from the notice recourse should an abandoned turbine date to restore their system to operating present a nuisance. condition. If the owner fails, the wind turbine should be removed from the Security bonds may be required for tower for safety reasons. The tower Bergey WindPower large, utility-scale turbines which are itself would then be managed under the lOkW XLS turbine lowered for located on land leased from a third- Public Nuisance language of the rest of ground maintenance party property owner, but these are the existing zoning code. S A May 2003 study by the Renewable Energy Policy See also: Advice from an Expert: ReSidential Wind Project (REPP) study, The Effect of Wind Development Turbines and Property Value. American Wind Energy on Local Property Values, finds that .....for the great Assoc. http://www,awea.org/faq/sagrillo/ms_zoning majority of projects the property values actually rose _property values.htmJ. more quickly in the view shed than they did in the 9 "Renewable Energy Study." California Energy comparable community. Moreover, values increased faster in the view shed after the projects came online Commission, Nov. 2001. http://www.energy.ca.gov/ than they did before." Available at http://www.crest,org/ repo rts/ 2 0 0 2 -04- 0 3_500- 0 2-016, pdf. a rticles/static/ 1/ bi na rles/wi nd_onli ne_fi na I. pdf. p. 28 8. Multiple Turbines: Though rare, some small wind systems When determining height limits come in "arrays" of multiple turbines, (if any - see "Setback Distances and each of which is usually very small. Height," p. 8), keep in mind that rarely However, regulations should treat are multiple units equal economic additional turbines no differently than substitutes for one larger, taller turbine. the first. So long as each turbine, Therefore to meet restrictive height or the resulting aggregate installation, limitations, multiple small turbines are meets the sound, setback, and safety not an equal substitution. See the Abundant Renewable requirements as exist for other payback period table in the "Height" Energy ARE 110 2.5kW and structures, there should be no need (p. 7) section of this guide for an ARE 442 10kW turbines for further or special considerations. illustration. 9. Rooftop Turbines and Urban Environments: In very rare instances turbines are patterns behave very differently around installed directly onto building rooftops buildings and in densely-built areas, so or even designed as part of the building a turbine must be sited very precisely in itself (known as "architecturally order to gain access to wind of sufficient integrated"). These installations appear quality. Height, for example, becomes mostly in urban or densely-built areas increasingly important in order for the where small property sizes may prevent turbine to rise above aerodynamic the use of towers elsewhere on a obstacles and turbulence, as depicted property. These types of installations in the graphic below. Proven Energy currently account for less than 1 % of 2.5kW turbine all applications, but interest is increasing Regardless of these unusual physical rooftop array rapidly and zoning officials may receive conditions, as long as other sound permit applications for urban or rooftop and setback requirements are met, installations. no additional or unusual standards should be imposed for architecturally- Siting becomes especially important integrated turbines and/or those in for turbines in urban settings, Wind dense environments. ~~&: I ;.y". . AeroVironment rooftop array '. ,j!j - /":. Ulliji(tt;.!_ 0:5' . 1.0' 1:5 . 0.5' , 1'.0' . 1:5 VelocitylUo Vetoclty/Uo Source: Watson, S.J. "Predicting the Yield of Micro-Turbines in the Urban Roof-Top Environment." Centre for Renewabie Energy Systems Technology, Loughborough University, U.K. Presentation, March 2008. Small wind turbines v. Electrical Signal Interference: 0 are commonly Small wind turbine blades are made since abandoned the use of metal used to power communications from materials that are "invisible" to blades. equipment. They radio frequency transmissions and will not cause cannot cause interference problems. Any structure under 200 feet high - signal interference. In fact, small wind turbines are used that is to say, any small wind turbine - by the U.S. Navy to power military is also too short to interfere with civilian communications equipment. is or military radar. Radar usually does not even scan for objects this close to the In the past, wind turbine blades were ground because common land features sometimes made of metal which did at this height, like trees, would normally create unwanted radio or television cause distorted, cluttered, or misleading interference, but the industry has long radar images. vi. Lightning Strikes: Wind turbines do not attract lightning, no more "appealing" than the ground Bergey WindPower so pose no threat to neighboring itself. lkW turbine properties. on telecommunications However, lightning strikes are still station in Bristol Bay, Alaska Lightning is essentially the release of possible, which is why small wind pent-up static electricity that moves turbines incorporate back-up 0 from a turbulent atmosphere to the technologies like surge and lightning ground. Small wind turbines are arrestors (also known as silicon oxide "grounded," meaning that any static varistors) and metal oxide varistors, electricity on the tower or generator is which are also used to protect home dispersed into the ground, preventing computers from electrical surges. a build-up that could invite lightning Lightning strikes are never completely strikes. As a result, even though small preventable, but these industry- wind turbine towers are made of metal standard measures offer the best (a conductor of electricity), by virtue of protection available to the owner of the their grounding they are less susceptible wind system. Good practice in the wind to lightning strikes than trees, which industry includes grounding of all towers cannot shed built-up static electricity. and guy wires, which significantly To a lightning bolt, a turbine is therefore reduces the chance of a lightning strike. Proven Energy 6kW turbine powering telecommunications equipment 15 Sagrillo, Mick. "Telecommunication Interference from Home Wind Systems." AWEA Windletter, Volume 22, Issue 4, April 2003. vii. Stray Voltage: OhiS unusual phenomenon, primarily exist. The cow mayor may not feel affecting farm livestock, is the result of this voltage difference, depending on faulty wiring on any number of electrical the level and duration of the exposure. systems (not just wind turbines) and easily prevented by industry-standard While the design of electrical system practices. It is also a strictly localized makes stray voltage possible, its actual issue that will not affect off-site parties occurrence is the result of poor or properties. grounding practices, improper or inadequate wiring, or deteriorated wire ~ For safety reasons, including to insulation. Most small wind turbine minimize lightning strikes (see above), inverters - those that are IEEE 1547 or nearly all types of electrical systems in ULl741 compliant - can detect faulty the U.S. are, at some point in the grounding and automatically shut down system, connected to the earth or current flow. Like solar photovoltaic "grounded." Electric current flowing in installations that require "ground-fault the ground dissipates quickly as it circuit interrupter" (GFCI) devices to moves away from its source (much like protect consumers from any stray sound from a wind turbine). Grounding voltage, small wind turbines are also also allows power systems to detect equipped with GFCI measures. equipment malfunctions and automatically shut down before In other words, stray voltage is caused harming people or equipment. by problems on a particular customer's Qf a system is not properly wired, the side of the utility billing meter so is not a problem beyond the electrical system point(s) at which a system is grounded of a particular home or farm. Nor can can develop a small voltage (electrical stray voltage move or be transferred pressure, essentially) that can push from one property to another, since it current through the earth and end up is an "on-site" problem stemming from contacting unintended objects. Hence electricity distribution or wiring, not the name, "stray" voltage. This the generation of electricity. The issue phenomenon is rare and primarily therefore does not fall under the affects cattle, whose legs are far enough jurisdiction of zoning rules, which are apart to stand on two points where designed to protect that which exists different voltage levels in the ground outside a property line, MAKING IT HAPPEN: BEST 0 PRACTICES AND A MODEL ORDINANCE Permitted use? Accessory use? Or conditional use? Anticipating, acknowledging, and A Site Plan Review allows an installation understanding small wind turbines not after a physical inspection of the proposed only reduces administrative burdens for project site and surroundings. This zoning boards, but it lowers permitting option is usually accompanied by a time and costs to the point where it special/conditional use permit. makes the project within the realm of An Accessory Use of land is one that financial reason for the owner. Streamlining the permitting process is is subordinate, incidental to, and often best achieved by listing small wind customarily found in connection with the principal use allowed on a lot by turbines as a conditional or accessory use. the zoning law. A garage, for example, Entegrity Wind Systems A Permitted Use permit allows a is incidental to the principal use of a lot 50kW turbine small wind system by default, provided as a single-family residence and it meets applicable design standards, customarily found on a single-family lot. and is applied commonly to flag poles, For small wind, this normally appears in church steeples, and grain silos. A agricultural, commercial, or industrial permitted use indicates that a settings where energy produced by a justification has been established for turbine is instrumental in accomplishing 0 the structure's standing eligibility. As a main function of the property's use. such, no public hearings are required Importantly, allowing small wind as an and a permit can be obtained quickly. accessory use avoids the need for Permitted uses are frequently found special use permits for future applications. in rural areas where potential impacts A Variance is a modification or waiver are minimal. of certain zoning requirements for a A Special/Conditional Use permit permitted use structure. For a small allows an installation under certain wind turbine, this usually means making conditions identified in the statute. an exception for setback distances or This option usually requires a more height limits. Variances are issued when detailed description of the project from prevailing regulations cause an the applicant and often involves a public unreasonable "burden" on the property hearing. A hearing can disadvantage owner and usually require public both the zoning board and potential hearings, making a variance for a small owner, however, since each application wind turbine very difficult to obtain. must be decided on a case-by-case An Overlay Zone supersedes prevailing basis and educational efforts must begin zoning rules in certain geographies. A from scratch. Many documented jurisdiction may establish an overlay experiences show that this process can zone to indicate that a certain area is cost potential small-turbine owners appropriate for small wind turbines or thousands of dollars and take hundreds other renewable energy technologies. of hours to accomplish, if at all. This expedites the permitting process, but planners must be careful that this strategy does not overly limit areas outside of zone. Recommendations Education may Qee also AWEA's "Policies to Promote Small Wind Turbines: A Policy Menu for State be the single most important factor in and Local Governments" 2008. www.awea.org/smallwind streamlining the permitting process. FOR STATE AND LOCAL GOVERNMENTS . Create regulations in advance of components, as installed according to public inquiries. the National Electric Code. But also Recognize that small wind systems ensure the grid interconnection process . formed around these standards is well- have very different impacts than large, founded. See "Freeing the Grid" 2007 utility-scale turbines and require report. 16 completely separate siting considerations. In terms of impact, a residential-scale Keep in mind the public benefits wind turbine has more in common with a solar photovoltaic panel than it does of small wind: with a utility-scale wind turbine, . Increased property values . Increased in-state electricity . Treat small turbines as improvements generation to an individual property, not as . Reduced pressure on the utility grid commercial or industrial projects. . Increased local energy independence Promote consistency among fees, . Increased security/can provide back- . requirements, and procedures across up power to strategic applications jurisdictions. Doing so reduces like police stations or hospitals for QomPlications and inefficiencies for "hazard mitigation" purposes17 nstallers, applicants, and governments. . Reduced dependence on polluting forms of electricity Proven Energy 2,5kW turbine . Experience your own permitting . Enhanced reliability and power process firsthand: Mayors or governors quality of the electricity grid may want to try to obtain a permit for a . Reduced peak power demands turbine for installation at city hall or the . Diversified state energy supply governor's mansion. portfolio Educate permitting staff, zoning . Displaced pollutants from traditional . officials, and governments about small forms of energy wind. Share with them this and other . Increased consumer choice publications listed in the "Contributing . Increased visible indicators of & Additional Resources" section (p. 28). community support for clean energy . Increased regional economic growth. . Base code compliance on a common Manufacturers ask, "In which state set of standards (IEEE 1547 and UL should I base my operations?" 1741) that ensure the reliability and The answer is: "States with the best safety of a turbine's electrical policies. " 16 http://www.newenergychoices.org/uploads/ FreeingTheGrid2007 _report.pdf 17 Sandia National Laboratory has begun development of strategic Energy Surety Microgrlds http://www.sandia,gov/news/resources/ rei eases/2006/ microg rid. htm I Additional Options . Awarding points in performance- based review and green building 0 Creating incentives: Beyond programs removing obstacles and enabling . Awarding density bonuses for installations to occur on their own, developments that reduce or a state or community can create generate >50% of energy incentives to make small wind turbines demand on site a more attractive option for individuals and businesses, These include: Protecting windy areas: A town . Reducing, or waiving, permit or state might also anticipate future and development impact fees installations by protecting areas in . Fast tracking review periods the community that have exceptionally . Permitting small wind systems by- good wind resources. Local dealers right in some or all districts to avoid and installers are trained in wind costly and contentious hearings resource assessment and can help locate these areas. SPECIFICALLY FOR LOCAL GOVERNMENTS Federal preemption . Implement a stand-alone ordinance overrule neighborhood covenants that of home rule for specifically to address small wind unnecessarily restrict renewable energy. cell phone towers turbines (see "Appendix," p. 30). Initiate a Community Energy Plan to enabled the industry . to expand . Expedite processing times by assess the renewable energy potential o dramatically, which consolidating a jurisdiction's permit of a locality and devise strategies for ould not have likely review process to as few departments meeting energy goals. (This may include occurred without it. or agencies as possible. implementing a renewable energy Fair zoning for small . Encourage permit applicants to overlay zone - see last paragraph.) wind turbines could notify their neighbors of their proposed Consider establishing renewable . bring similar installation. energy overlay zones.18 This policy economic benefits. . Educate permit department staff would be ideally situated in a local about small wind to ensure safe, fair, government's Comprehensive Plan expedited, and less costly installations. (or equivalent) that describes a town's Demonstration projects offer an future objectives and strategies. excellent educational opportunity. Without proper care however, a Contact a local dealer to locate a nearby installation. renewable energy overlay zone could inadvertently prevent small wind . Coordinate with neighboring zoning installations outside the zone where jurisdictions to establish consistent they may be perfectly acceptable. As practices, rate schedules, etc. This can a precaution, make the zone sufficiently be done through Regional Councils of large and create or maintain a provision Government or independently, and will that allows small turbines (and other save time and money for the town, renewables) outside of the zone. It turbine owner, and installer. may in fact be easier to identify any . In the absence of pertinent state areas not suitable for such installations legislation, local governments can and make distributed renewables an allowed use elsewhere by default. SPECIFICALLY FOR STATE GOVERNMENTS Qtate government action can very . Preempt local zoning jurisdictions. effectively streamline the permitting Though likely a politically sensitive process by standardizing permitting measure, the most effective way to requirements across local jurisdictions. enable small wind installations is for Consider implementing the following: a state to preempt "home rule" Establish statewide zoning standards jurisdiction of local zoning codes to . allow the (conditional), statewide for renewable energy systems. Oregon installation of small wind turbines state law, for example, requires cities under a single umbrella policy. Several and counties to list small wind turbines as an allowed use on any land zoned for precedents demonstrate that doing Northern Power agricultural or forest use, pending they so helps consumers, communities, lOOkW turbine meet certain conditions.19 and industry. Home rule was preempted in Kotzebue, AK on a national scale for cell phone . Provide educational opportunities for towers (Telecommunications Act of planners and zoning officials. 1996) and was far stronger than what Preempt private covenant restrictions would be needed for small wind . systems. This federal preemption that prohibit or restrict small wind and other distributed renewable energy succeeded in passing largely because systems on aesthetic grounds. of the perceived national benefit that wireless communications would bring. . Follow precedent set by over 10 Advocates argue that the same could states that prohibit the unreasonable surely be said of renewable energy. restriction of renewable, distributed The states of Wisconsin,21 Nevada,22 energy use within planned communities.2o Vermont/3 Michigan/4 Oregon,19 Qhese laws are, unfortunately, not often New Hampshire/s and California26 publicly known and so are violated have all agreed and enacted laws frequently. Therefore accompany any that preempt home rule specifically such rules with educational outreach to prevent undue prohibitions of small efforts. The Community Associations wind systems in their states. As a Institute (CAI) and its chapters, for direct consequence, these states enjoy example, could provide a platform upon more in-state (non-imported) energy which to educate community associations generation and other environmental and homeowners about their rights and and economic benefits that small wind responsibilities under the law. offers. 18 Example renewable energy overlay zone: Klickitat 22 Nevada State Legislature NRS 278.0208 http://www,leg. County, WA. Kllckitat County Planning Department: state.nv.us/Nrs/NRS-278.html #NRS278Sec0208 http://www,klickitatcounty.org/Planning/filesHtml/ 23 Vermont Statute Title 30 Sections 219(a) and 219(b), 200408-EOZ -EIS/06-0 1-map,EOZ. pdf 19 Northwest Sustainabie Energy for Economic and 248 amended with bill 209 from 2008 http://www.leg.state.vt.us/statutes/statutes2.htm Development. Community Wind: An Oregon 24 Michigan Siting Guidelines for Wind Energy Systems Guidebook. Report for the Energy Trust of Oregon. (No date given). p. 41-42. http://www.energytrust.org/ http://www.michigan.gov/documents/Wind_and_Solar_ RR/wi nd/ commu nity /forms_request. html. Siting_ G uidli nes_Draft_S_96872_7 . pdf 20 These states include Arizona, California, Colorado, 25 New Hampshire House Bill 310 http://www,gencourt. Florida, Hawaii, Indiana, Iowa, Massachusetts, Nevada, state. nh. us/legislation/2008/HB031 O. html Utah, and Wisconsin. 26 California AB 1207 http://info,sen.ca,gov/pub/01-02/ 21 1993. Wisconsin statute 66.0401. Wisconsin's small bill/asm/ab_1201'1250/ab_1207 _bill_ wind zoning ordinanCe http://renewwisconsin.org/wind/ 20011007 _chaptered.html Toolbox,Zoni ng/Small%20Wi nd%20System%20Model %200rdinance%2012-06,pdf. Available from http://renewwisconsin.org/wind/windtoolbox.html APPENDIX: AWEA MODEL 0 SMALL WIND ZONING ORDINANCE Writing Small Wind into Existing Laws This model zoning ordinance is used by many localities across the country and aims to strike an equitable balance among the interests of the consumer, industry, and community. It is the product of lessons learned over decades of industry experience and tens of thousands of installations. AWEA MODEL ZONING ORDINANCE Use Regulation for Small Wind Energy Conversion Systems Section I: Purpose It is the purpose of this regulation to allow the safe, effective and efficient use of small wind energy systems installed to reduce the on-site consumption of utility supplied electricity. Section 2: Findings See p.4 for a sample of The [city or county] finds that wind energy is an abundant, renewable, and nonpolluting energy cities, counties, and states resource and that its conversion to electricity will reduce our dependence on nonrenewable energy that have enacted zoning resources and decrease the air and water pollution that results from the use of conventional energy laws for small wind systems, sources. Distributed small wind energy systems will also enhance the reliability and power quality of 0 the power grid, reduce peak power demands, and help diversify the State's energy supply portfolio, Small wind systems also make the electricity supply market more competitive by promoting customer choice, The State of has enacted a number of laws and programs to encourage the use of small-scale renewable energy systems including rebates, net metering, property tax exemptions, and solar easements. [As appropriate] However, many existing zoning ordinances contain restrictions, which while not intended to discourage the installation of small wind turbines, that can substantially increase the time and costs required to obtain necessary construction permits. Therefore, we find that it is necessary to standardize and streamline the proper issuance of building permits for small wind energy systems so that this clean, renewable energy resource can be utilized in a cost-effective and timely manner. Section 3: Definitions Small Wind Energy System: A wind energy conversion system consisting of a wind turbine, a tower; and associated control or conversion electronics, which has a rated capacity of not more than 100 kilowatts (kW) and which is intended to primarily reduce on-site consumption of utility power, Tower Height: The height above grade of the fixed portion of the tower; excluding the wind turbine itself. Total Extended Height: The height above grade to a blade tip at its highest point of travel. Section 4: Allowed Use Small wind energy systems shall be allowed as an accessory use in all zoning districts where structures of any sort are allowed; subject to the requirements of Section 5 below. Small wind energy systems not meeting the performance standards of Section 5 may be allowed by conditional use permit, Section 5: Use Standards for Small Wind Electric Conversion System Setback: The base of the tower shall be set back from all property lines, public right-of-ways, and 5.01 public utility lines a distance equal to the total extended height. Turbines shall be allowed closer to a property line than its total extended height if the abutting property owner(s) grants written permission and the installation poses no interference with public utility lines or public road and rail right-of-ways. Tower Height: So long as the total extended height meets sound and set-back requirements, there 5.02 shall be no specific height limitation, except as imposed by Federal Aviation Administration regulations as stated in 5.07. Sound: Sound produced by the turbine under normal operating conditions, as measured at the 5.03 property line, shall not exceed the definition of nuisance noise. Sound levels, however, may be exceeded during short-term events out of anyone's control such as utility outages and/or severe wind storms. Wind Turbine Equipment: Small wind turbines must have been approved under the state public 5.04 benefits program or any other small wind certification program recognized by the American Wind Energy Association. Requirement for Engineered Drawings: Building permit applications for small wind energy 5.05 systems shall be accompanied by standard drawings of the wind turbine structure and stamped engineered drawings of the tower, base, footings, and/or foundation as provided by the manufacturer. Wet stamps shall not be required. Soil Studies: For standard soil conditions (not including gravel, sand, or muck), foundations developed by the wind turbine manufacturer shall be acceptable for turbine installations of 20kW or less and will not require project-specific soils studies or an engineer's wet stamp. Compliance with FAA Regulations: No WEC shall be constructed, altered, or maintained so as to project above any of the imaginary airspace surfaces described in FAR Part 77 of the FAA guidance on airspace protection. Compliance with National Electric Code: Building permit applications for small wind energy systems shall be accompanied by a line drawing of the electrical components, as supplied by the manufacturer, in sufficient detail to allow for a determination that the manner of installation conforms to the National Electrical Code, Utility Notification: No small wind energy system shall be installed until evidence has been given that the utility company has been informed of the customer's intent to install an interconnected customer-owned generator. Off-grid systems shall be exempt from this requirement. Insurance: Additional insurance beyond homeowners' coverage shall not be required. Abandonment: If a wind turbine is inoperable for six consecutive months the owner shall be notified that they must, within six months of receiving the notice, restore their system to operating condition. If the owner(s) fails to restore their system to operating condition within the six-month time frame, then the owner shall be required, at his expense, to remove the wind turbine from the tower for safety reasons, The tower then would be subject to the Public Nuisance provisions of the zoning code, Signage: All signs, other than the manufacturer's or installer's identification, appropriate warning signs, or owner identification on a wind generator, tower, building, or other structure associated with a small wind energy system visible from any public road shall be prohibited. Lighting: No illumination of the turbine or tower shall be allowed unless required by the FAA, Access: Any climbing foot pegs or rungs below 12 feet of a freestanding tower shall be removed to prevent unauthorized climbing. For lattice or guyed towers, sheets of metal or wood may be fastened to the bottom tower section such that it cannot readily be climbed. For more information contact Ron Stimmel at rstimmel@awea.org. Sl-<VSTR~AM 3.7@ A revolutionary residential power appliance for utility-connected homes. . Quiet operation · Blends into the environment · Designed for long life . Low cost of energy . Rated at 2.4 kW i. ;h_ '~:3.1"i-i:;-:?~:C- ", Sl-<VSTR~AM 3.7~ 2.4 KW RESIDENTIAL POWER APPLIANCE Take Control of Your Energy Needs Designed for homes and small businesses, the Skystream 3.7@ converts wind into clean electricity you can use. It's the first compact, user-friendly, all-inclusive wind generator (with controls and inverter built in) designed to provide quiet, clean electricity in very low winds. With a rated capacity of 2.4 kW, Skystream can provide anywhere from 40%-90%' of a household's or small business's total energy needs, And because it operates at a low RPM, Skystream is as quiet as the trees blowing in the wind, POWER2 2800 2400 3 2000 ';:' 1600 ~ 1200 0 Q. 800 400 0 mo_ O 11 22.3 33,5 44.75 60 67.1 mi. 0 5 10 15 20 25 30 Wind Speed Rotor Diameter 12 ft (3.72 m) Weight 170 Ib (77 kg) 11 5.7 ft2 (1O.87rn') MONTHLY ENERGY 900 >- 800 ~:2 700 ~ ~ 600 ~';;'5oo Blades (3) Rberglass reinforced composite ~ .e. 400 l: :3 300 50 - 330 rpm ~o 200 100 216.5 fVs (66 m/s) 0 mph o 5.6 7.9 10 12.3 14.5 16.8 19 21.2 23.5 24.6 Slotless permanent magnet brush less mi. o 2,5 3.5 4.5 5.5 6.5 7.5 8.5 9.5 10.5 11 Average Annual Wind Speed Yaw Control Passive Grid Feeding 120/240 V AC Split 1 Ph, 60 Hz 120/208 VAC 3 Ph compatible, 60 Hz (Check with dealer for other I I configurations) . FIVE YEAR WARRANTY c'i\lus CE Battery Charging Battery Charge Controller kit available for battery charging systems. Electronic stall regulation with Southwest Windpower redundant relay sw~ch control 1801 W. Route 66 928.779,9463 8 mph (3.5 m/s) Ragstaff, AZ 86001 USA www.skystreamenergy.com Rated Willd Speed 29 mph (13 m/s) Makers of Skystream 3. 7@ I AIR I Whisper ~serMonttOring 140 mph (63 m/s) , Actual savings is based on wind speed at the site and monthly energy consumption. .. . Survival Wind Speed 2 Data measured and compiled by USDA-ARS Research lab, Bushland, lX. 5 year limited warranty ~ Printed on recycled paper with vegetable inks using 100% new wind energy. 'del 3-CMLT-1338-01 REV F 1-09 0 Frequently Asked Questions How does Sky stream work? Sky stream is a wind generator installed on top of a tower that converts the kinetic energy in the wind into electricity to be used in a home's electrical system. In a typical residential application, a home is served simultaneously by the Sky stream and a local utility. If the wind speeds are below "cut-in speed" (8 mph) there will be no output from the generator and all of the needed power is purchased from the utility. As wind speeds increase, the Skystre~m's output increases and the amount of power purchased from the utility is proportionately decreased. When the Skystream produces more power than the house needs, the meter spins backwards creating a "credit" that can be used later. All of this is done automatically without any interaction by the homeowner, Batteries are not required with Skystream. Will Skystream save me money? 0 Depending on the wind speed average and the amount of energy consumed every month, Sky stream typically lowers a household electricity bill by 30% to 80%. It is not uncommon for Skystream owners with total-electric homes to have monthly utility bills of only $8 to $15 for nine months ofthe year (2005 data). The amount of money a Skystream saves you in the long run will depend upon its installed cost, the amount of electricity you use, the average wind speed at your site, and other factors. Costs vary # with local conditions and tower height. Most US installations range from $12,000 - $18,000. US Federal incentives and other state incentives can decrease this cost significantly. Learn about US Federal incentives here. Search for local incentives here. Check your local wind map here. Will it help the environment if I install a Skystream at my home? Because Skystream is a renewable energy source, produces no pollution, and uses wind power, you will be offsetting pollution that would have been generated by your utility company. Over its life, the Sky stream can offset more than 6000 pounds of global warming pollutants (carbon dioxide and other gases that are associated with global warming) every year. Does Skystream create an Y sound or interfere with TV reception? Skystream is extremely quiet and makes a small amount of operating sound similar to the level of a 0 small office, It generally cannot be heard over typical background noise such as the sound of the wind. Sky stream does not interfere with TV reception. http://www.skystreamenergy.com/resources/faqs.php 3/17/2009 ~ Sky stream 3.7 Compact Wind Turbine and Wind Energy System Page 3 of 4 Is Skystream dangerous to birds? o While no formal studies have been done, anecdotal evidence indicates that birds occasionally collide with small wind generators as they do with any other type of structure. However, such events are very rare. More reading: Download the "Small Wind & Birds" fact sheet. Should my neighbors be concerned about safety if I get a Skystream? No. Skystream's design was done in collaboration with the U.S. Department of Energy and the National Renewable Energy Laboratories. As part of this project, extensive computer modeling and field testing was done to ensure a safe design. All of Skystream's testing was done to internationally accepted standards for small wind safety and reliability. Your neighbors who may have some concerns about safety may appreciate the following information: Tower stability: Thousands of small wind generators are installed in the U.S. every year and their safety track record is excellent. Trees are much more likely to fall than a properly installed Skystream, but no setbacks or minimum property sizes are required for trees. Safety of utility repair personnel during a power outage: In accordance to IEEE and UL, Sky stream o will automatically shut down in the event of a power outage, and will not energize a dead power line. This is necessary to protect the utility line repair person. Ice shed from rotor blades: Ice buildup makes Sky stream blades less aerodynamic, so that they turn more slowly. Typically, ice will drop to the base of the generator tower and is not dangerous. Children and towers: In terms of educating children about not climbing structures, a small wind generator should be treated no differently than other climbable structures such as water towers or amateur radio antennas. More reading: Download the "Small Wind & Your Neighborhood" fact sheet. Will a Skystream damage neighboring property values? No. With thousands of small wind generators installed today in the U.S" there has never been any evidence to support this claim. Actually, there are several survey sources that indicate otherwise. More reading: http://www.awea.org/smallwind/toolbox/TOOLS/fs values.asp Will my utility allow me to hook up a Skystream? Yes, Federal regulations (specifically, the Public Utility Regulatory Policies Act of 1978, or PURPA) 0 require utilities to connect with and purchase power from small wind energy systems. Your dealer should be able to help arrange the required utility company approvals. http://www.skystreamenergy.com/resources/faqs.php 30 3/17/2009 Skystream 3.7 Compact Wind Turbine and Wind Energy System Page 4 of 4 Will my local government allow me to install a Skystream? o A Skystream is a structure that normally requires a building permit. Zoning regulations often limit the height, placement, and other characteristics of "appurtenant" structures, so a conditional (special) use permit or variance may be necessary. Will I have to change any of the wiring in my house? No. A Skystream can easily be installed at any existing home without the need to change any wiring or appliances. In most cases, the utility will install a second utility meter to measure how much surplus electricity it is receiving from the generator owner. What about towers? Towers as short as 35 feet are available with Skystream. However in some circumstances, a taller tower may be necessary to raise the generator above turbulence created by obstacles on the ground and/or trees. Wind speed increases with height above ground, and increasing speed increases the amount of energy your generator will produce. Relatively small investments in increased tower height can yield high rates of return. in energy production. A rule of thumb for proper and efficient operation of a Sky stream suggests that the generator should be 20 feet (6 meters) above the top of anything within 300 feet (about 100 meters). 0 . Installation . F AQs . Downloads . External Resources . Owner Login . Product Registration "It's all the rage in our neighborhood. People are getting really excited..." ...More -Rena Wilson Jones, Urbana, IL Hear More Testimonials Join our emaillist for product info, pricing, rebates, incentives and more. ~ Home I Privacy I Terms of Use I Feedback . Owners . Dealers . Product Registration . Locate a Dealer 0 . Become a Dealer http://www.skystreamenergy .com/resources/faq s. php "?> l 3/17/2009 Sl-<VSTR~AM 3.7@ Ow w w . sky s t rea men erg y . com Residential Wind and Your Neighborhood Those unfamiliar with small wind may wonder how such a new technology will affect their community, Here we address some of the most common inquiries from homeowners and other parties about small wind in their communities. Acoustics The sound from small wind generators typically blends in with common outside sounds like those from cars, airplanes, bark- ing dogs and wind blowing through the trees. According to the U.S. Department of Energy's National Renewable Energy Laboratory (NREL) the sound pressure level generated by a small wind generator is in the range of 40-65 decibels which is quieter than background noise in a home or office. Skystream's sound is unrecognizable over trees blowing in the wind, Visual Impact Small wind generators are installed on towers similar those commonly-accepted in communities across the country and don't look much different than a common light pole or radio tower. Our generators are installed on towers ranging from 35 _ 110 feet (10 - 30 m) tall and have blades ranging from 3 - 6 feet (1 - 5 m) in diameter, they don't look much different than a common light pole or radio tower. Southwest Windpower generators are designed to minimize the visual area and preserve the horizon. Structure Safety and Climbing Hazard As with any structure, wind generator towers must meet local building and safety requirements. Towers are installed according to manufacturer and local zoning specifications that ensure structural safety. Small wind generator towers pose no greater climbing risk than other similar poles and towers or even trees. Many wind generator towers have a smooth sur- face, like a light pole, that is nearly impossible to climb. Those towers that are climbable can be equipped with devices that 0 prevent falls-as with other climbable towers. Interference Small wind generators have no effect on TV or communications signals, as their blades are made from materials (wood, fiberglass, and plastic) that signals can pass through. Nor do small wind generators electromagnetically interfere with tele- communications or radio waves. In fact, one of the major markets for small wind generators is powering military and remote telecommunications sites. Property Values There are as many as 20,000 small wind generators installed every year and to date, there has been no documented evi- dence that small wind generators - or even commercial wind farms - have ever lowered neighborhood property values, In fact, a 2003 study that examined property values near ten wind farms found that property values rose faster in those areas as compared to other homes within the region. According to the American Wind Energy Association (AWEA), a survey of 300 California homeowners conducted for the California Energy Commission found that 50 percent of homeowners surveyed "would be willing to pay more for a home equipped with solar and wind technology." The same study found that 60 percent of homeowners surveyed "would be more interested in a home that has a renewable energy system already installed versus a home that does not." Also, informal surveys of property values around three small windmills in New York showed that the asking price for most property near residential wind generators was higher than the assessed value. Page 1 of 2 - ~.- - - - - - - -- - - - - --- - - - - - -- ~ - - --- - - -', ~. ,;) ./// - - - ~ - - . - - - ' , - ' . ' 6" '-.'. ,..'.':....'.-.-..,.. " 01 / ............ " .' Southwest Wind power, Inc. 1801 W. Route 66 . Flagstaff, AZ 86001 . Tel 928.779.9463 . Fax 928.779.1485 ',?- Qualified Small Wind: Skystream 3.7 eligible for US tax credits Page 1 of3 0 SouthwestWindpower 1 Renewable Energy Made Simple . 'j; > .:; info@windencrgy.com I 1 9287799463 II-_ Home US Tax Credit News Be a Dealer TAX CREDIT UPDATE American Recovery and Re-investment Act (2009 Stimulus Package) expands small wind tax credits for 0 homeowners, businesses Qualified small wind turbines eligible for 30% tax credit, homewonwers and businesses benefit from American Recovery and Re-investment Act (2009 Stimulus Package) Download info sheet (PDF) Background On February 17, 2009 President Obama signed the American Recovery and Re- investment Act of 2009 into law. With a significant emphasis on renewable energy technology deployment and job expansion, the bill improved upon the 2008 tax credit, by removing "cost caps." This change allows consumers and small businesses to take a 30% tax credit off the installed cost of a wind turbine. To a consumer or business purchasing a single 2.4KW residential wind turbine, it will double their credit. Additionally, businesses will also have the option of receiving their credit in the form of a cash grant. Q: What does the stimulus package mean to me? A: The entire cost of a Skystream system (plus installation) is reduced by 30 percent provided you have a tax liability over the course of two years. Depending on where you live, you could save even more! States have also implemented 0 rebates for small wind systems which can be used in addition to the Federal credit. http://www.windenergy.com/news/news_tax_2-09.html 1,') 3/17/2009 Qualified Small Wind: Skystream 3.7 eligible for US tax credits Page 20f3 0 Furthermore, in the last two months alone, more than 30 States have introduced legislation that either expands incentives for renewable energy and/or addresses market barriers. Learn more at http://www.skystreamenergy.com/incentives. Incentives help reduce cost of energy Cost/kWh compared to wind speed (Actual costs w III vary) $O.411 IlM;t:!lJled C.oot ."~".,,.... ."""...=..",,... "" .$14,000' $(lAC \ Feder.tllncel1live (aOG>iJ) ..._.._.._.......... $4,200 $0,3::> \ $latl) IOC(lnliWl' ....w... .... .....,"'_,,_......... ......." Q~ $0;30 \ Fmai Cost ..~.......~.....,..",....~..="~".."',,.,_ $O.:i\5 '- :W.:W , ," NOIE: fmtal!<>d =t "' ~ "" Ill1 "'""'9" 00<0'1 ulling" $0.1\5 $3"_,~ 1:t000!'fllli/t>:tnol"'<l~{lnl~! "'- ~ighl.~~.~e~,. . $O.to ~" SI,01.,....,,.,.,w...- """ """"'" o....m lilrtn., in ,""""" """"'" $Q.Q~ 3.00..[ 01 i1n"'lrr ~ ;,. biwJ<I! '" ~ ......d """"'boo_ $0.00 _'M ~ ""'... 1M pt!l<1llo1 '*" rM.iffl__,,/I,Ol'" perlo""'""""..... v"'f If"", fIiI<o 1.;> .. a 10 12..:) 11:1 17.G 20 22)!> 2G Wind speed (MPHP Q: How does a tax credit work? A: Typically, a tax credit is money that you can deduct from any money owed to the federal government at tax time (tax liability). The small wind tax credit can be carried over two years after the product is installed. For more information on how to take advantage of the credit, we suggest that you speak to a tax specialist. 0 Q: I don't normally owe taxes - how can I claim the credit? A: You can only claim the credit based on what you would owe in taxes (your tax liability after two years.) If you do not normally receive a refund, you may want to consult with a tax attorney to understand better what opportunities are available to you. Q: How do I claim the credit? A: You will be required to file the long form and itemize your deductions. The IRS form 5695 must be completed and filed with your taxes. The current form does not reflect the changes to the most recent legislation, Q: Can someone who already owned a Skystream claim the tax credit? A: If you purchased a Skystream in 2008, you qualify for the federal-level tax credit, passed as part of the October 2008 bailout legislation, up to $2,400 per wind turbine with a cap of $4000. If you purchased a Skystream in 2008 but your dealer did not install it until 2009, ask your dealer to write a letter indicating that the wind turbine was not "commissioned" became operational 2009, you would qualify for the 30 percent tax incentive in your 2009 filing but could not take it off your 2008 taxes. Download 2008 Tax Form 5695 Q: What if I want to purchase and install more than one Skystream? A: The stimulus package allows for a 30 percent tax credit on the total cost of 0 http://www.windenergy.com/news/news_tax_2-09.html 3,,\ 3/17/2009 Qualified Small Wind: Skystream 3.7 eligible for US tax credits Page 3 of3 0 multiple units. There is no cap on the 30 percent tax credit. Businesses may qualify for a grant from the treasury in lieu of a tax credit. Q: I heard I can get cash back rather than a tax credit - how does that work? A: Businesses can apply for a grant from the US treasury and rather than a tax credit, receive a cash grant. The details are still being worked out but should be in place by April or May. Keep in touch with your dealer or the manufacturer for more information. Q: Does this work for all small wind systems, even Whisper and Air Breeze? A: Yes. The incentive is available to all users of small wind systems. Sign Up I Product Registration I Terms of use I Privacy Policy I Feedback I Employment Opportunitie @ Copyright 2009 Southwest Windpower. All Rights Reserved. info@windenergy.com 928.7~ 0 0 ')'> http://www.windenergy.com/news/news_tax_2-09.html 3/17/2009 Skystream 3.7 Compact Wind Turbine and Wind Energy System Page 2 of3 Think of a Skystream 3.7 as any other household appliance. After your dealer installs it and connects it o to your electric meter, you're done. Nothing changes inside your house. ~. View8o~e J .:J com pafl8CIO 00. . , . Mouse over numbers to see more []] : . . e 1:0 0\ ' . . . . . . . , . . . . Skystream provides 4 l ; +- Home connected -+ . electricity to home : : to utilit.y grid ...,- / .... . - ....a..... ..."...~.....&"...... ......... .............. ". ,. II.................... ................. ....._. ........ ............. ....__............ ...t'.... Your Skystream works in tandem with your electric utility to power your house. When the wind isn't o blowing, the utility supplies your electricity. But wheu it's windy out, your Skystream provides clean, quiet electricity. When it generates more electricity than you need, your meter can actually spin backwards-which means you're essentially selling electricity back to the utility. Here's how it works 3d Product Demo View 3d Product Demo "Since installing our Skystream 3.7 in July 2007, combined with conservation measures, we are purchasing about one third to one half of the power that we were in the comparable period a year ago... " ...More -Muffy and Jim Floyd, Vienna, ME "I like the way my turbines look, 1 like that 1 am doing something proactive to reduce my electric 0 cost.,. " ...More -Mike Hoiden, Richmond, TX '36 http://www.skystreamenergy.com/how-it-works/index.php 3/17/2009 ~ close window Scale Comparison 40' ---------------------------------------------------- --------- 30' ----------------------------------------------------- -------- 20' ----------------------------------------------------- -------- 10' ---------- -------- 0 31 ~) 0 REQUEST FOR COUNCIL ACTION MEETING DATE: March 2, 2009 AGENDA SECTION: ORIGINATING DEPT: ITEM NO. Planning Commission Items Planning Department 7.1.A. ITEM DESCRIPTION: PREP ARED BY: Ordinance Establishing Chap. 74, Article X, Division 4: Wind Generation Carolyn Braun, Planning Director (Second Reading) The first reading of this ordinance amendment was held on February 17,2009. At the meeting, the City Council requested general information from MMP A that describes the requirements, process and plans for wind generation. As of this date, no information has been received. This proposed amendment allows commercial wind energy conversion in all areas of the city except in areas where there are environmental overlay regulations (shoreland, flood plain, MNRRA, Wild and Scenic Districts). It does not allow wind energy conversion systems on residentially zoned property. There have been no changes since the last reading. 0 Council Action Requested: The Council can (1) approve the second reading or (2) table action to allow time to gather additional information, COUNCIL ACTION: Motion by: Second by: Vote: FOLLOW UP: 0 3" (A /VOJ::,i) Second Reading 0 CITY OF ANOKA ORDINANCE ORD-2009- AN ORDINANCE ADOPTING CHAPTER 74, ARTICLE IX, DIVISION 4 WIND ENERGY CONVERSION SYSTEMS (WECS) THE COUNCIL OF THE CITY OF ANOKA ORDAINS: Section 1. Pursuant to Minnesota Law, the Anoka City Charter and the Anoka City Code, and upon a review of a study conducted by City staff and the Planning Commission, amendments of CHAPTER 74, ARTICLE IX, DIVISION 4, WIND ENERGY CONVERSION SYTEMS (WECS) is hereby adopted, by an affirmative vote of a majority of the Anoka City Councilmembers present, to read as Exhibit A, hereto attached, with stricken text deleted and underlined text inserted into existing code: 0 Section 2: This Ordinance shall be in full force and effective upon passage and seven days after publication. Phil Rice, Mayor Amy T. Oehlers, City Clerk Introduced: February 17, 2009 Adopted: Published: Effective: Aye Nay Abstain Absent Rice Anderson Freeburg Schmidt Weaver 0 :sq (A /IIJ/!II) Second Reading 0 Article IX. Supplemental Regulations. Division 4. Wind enerl!V conversion systems (WECS). Section 74-560. Purpose and Intent. This ordinance is established to regulate the installation and operation of Wind Ener!!y Conversion Systems (WECS) within the City of Anoka, not otherwise sublect to siting and oversight by the State of Minnesota under the Minnesota Power Plan Siting Act (Minn. Stat. & 116C,51 - 116C.697). Section 74-561, Definitions. The definitions in Section 74-2 of this Chapter apply herein, In addition, the following defmitions shall apply in the interpretation and enforcement of this division. Commercial WECS means a WECS of 40 kilowatts or more in total name plate generating capacity. 0 Fall zone means the area defined as the furthest distance from the tower base, in which a tower will collapse in the event of a structural failure. Feeder Line means any power line that carries electrical power from one or more wind turbines or individual transformers associated with individual wind turbines to the point of interconnection with the electric power grid: in the case on interconnection with the high voltage transmission systems, the point of interconnection shall be the substation serving the WECS. Meteorological Tower means towers that are erected primarily to measure wind speed and directions plus other date relevant to siting a WECS. For purposes of this ordinance, meteorological towers does not mean towers and equipment used by airports, the Minnesota Department of Transportation, or other similar applications to monitor weather conditions. Nacelle means the part of the WECS that contains the key components of the wind turbine, including the gearbox, yaw system and the electrical generator. Non-commercial WECS means a WECS of less than 40 kilowatts (KW) in total name plate generating capacity. 0 46 _0N11:11) Second Reading 0 Rotor diameter means the diameter of the circle described by the moving rotor blades. Substations means any electrical facility designed to convert electricity produced by a wind turbine to a voltage greater than 35,000 volts (35 kilovolts) for interconnection with high voltage transmission lines. Total height means the highest point. above ground level, reached by a rotor tip or any other part of the WECS. Tower means vertical structures that support the electrical generator, rotor blades, or meteorological equipment. Tower height means the total height ofthe WECS exclusive of the rotor blades, Transmission line means those electrical power lines that carry voltages of at least 69,000 volts (69 kilovolts) and are primarily used to carry electric energy over medium to long distances rather than directly interconnecting and supplying electric energY to retail customers. WECS - Wind Energy Conversion Svstem means an electrical generating 0 facility comprised of one or more wind turbines and accessory facilities, including, but not limited to. power lines. transformers. substations and meteorological towers that operate by converting the kinetic energy of wind into electrical energy. The energy may be used on-site or may be distributed into the electrical grid. Wind turbine means any piece of electrical generating equipment that converts the kinetic energy ofblowin~ wind into electrical energy through the use of airfoils or similar devices to capture the wind. Section 74-562. Application. process. buildine: permits. fees and inspections. (a) Application. Applications for approval to construct a commercial WECS shall include the following information: (1) The name(s) of the proiect applicant. (2) The name(s) of the property owner. (3) The legal description and address of the proiect. (4) A description of the proiect including the type. name plate generating capacity. tower height. rotor diameter. and means of interconnecting with the electrical grid. (5) The proposed site layout. including the location of property lines, wind turbines. electrical wires. interconnection points 0 with the electrical grid. and all related accessory structures. '1\ J4 MJt.A) Second Reading 0 The site layout shall include distances and shall be drawn to scale. (6) An engineer's certification, (7) Documentation of land ownership or legal control of the property. (8) The latitude and longitude of individual wind turbines. (9) A USGS topographical map, or map with similar date, of the property and surrounding area, including any other WECS within ten (10) rotor diameters of the proposed WECS. (0) The location of wetlands. scenic and natural areas within 1.320 feet of the proposed WECS. (1) An acoustical analysis. (2) A Federal Aviation Administration (FAA) Permit Application, if applicable. (13) The location of all known Communication Towers within two (2) miles of the proposed WECS. (14) A decommissioning plan. OS) A description of potential impacts on nearby WECS and wind resources on adiacent properties. (b) Process. WECS applications will be processed under the 0 procedures for applicable approvals contained within this Chapter. (c) Building permits. (1) It shall be unlawful for any person to erect. construct in place. place or re-erect. replace, or repair any tower without first making application to the building inspections department and securing a building permit therefore as required in this sub-section. (2) The applicant shall provide, at the time of application. sufficient information to indicate that construction. installation and maintenance of the WECS will not create a safety hazard or damage to the property of other persons. (3) Only one tower shall exist at anyone time on anyone property. (4) Before issuance of a building permit. the following information shall be submitted by the applicant: a, Proof that the proposed tower complies with regulations administered by the Federal Aviation 0 Administration: and ~~ (A~ Second Reading 0 b. A report from a State-licensed professional engineer that demonstrates the VVECS compliance with structural and electrical standards. c. A conditional use permit approved by the City. (5) Any city cost of testing or verification of compliance shall be borne by the applicant. (d) Fees. The fee(s) to be paid shall be as prescribed by the City Council. (e) Inspections. WECS may be inspected by an official ofthe building department to determine compliance with original construction standards. Deviation from the original construction for which a permit is obtained constitutes a violation of this section. Notice of violations will be sent by registered mail to the owner of the WECS and the property owner upon which the WECS is located who will have thirty (30) dayS from the date notification is issued to make repairs. Upon completion of the repairs. the owner/applicant shall notify the building official that the repairs 0 have been made. Section 74-563. Conditionally Permitted and Prohibited WECS. (a) Conditionally permitted WECS. Commercial WECS are permitted in all zoning districts. except as noted in subpart ( c) below. upon issuance of a conditional use permit, and are subject to the provisions of Section 74-552. (b) Prohibited WECS. All WECS are prohibited in the environmental overlay districts - Mississippi National River Recreation Area (MNRRA) and the Rum River Wild and Scenic District and are prohibited in the flood plain or shoreland areas. Non-commercial WECS are prohibited in all areas ofthe City. Section 74-564, Performance Standards. (a) Safety Design Standards, (1) Engineering Certification. For all WECS. the manufacture's engineer or another qualified engineer shall certify that the turbine. foundation and tower design of the WECS is within accepted professional standards. given 0 local soil and climate conditions. l1~ (MiM) Second Reading 0 Clearance. Commercial WECS: Rotor blades must (2) maintain at least fifteen (15) feet of clearance between their lowest point and the ground. (3) Rotor Safety. Each commercial WECS shall be equipped with both a manual and an automatic braking device capable of stopping the WECS operation in high winds (40 miles or greater). (4) Lightning Protection, Each commercial WECS shall be grounded to protect against natural lightning strikes in conformance with the National Electrical Code, (5) Warnings. For all commercial WECS, a sign or signs shall be posted on the tower, transformer and substation warning of high voltage, stating the manufacturer's name and listing an emergency phone number. (b) Standards. (1) Total Height. 0 a. Commercial WECS shall have a total height of no more than one hundred fifty (150) feet. b. WECS shall not be roof-mounted. (2) Tower Configuration. a. All towers that are part of a WECS, except meteorological towers, shall be installed with a tubular, monopole type tower. b. Meteorological towers may be guyed. (3) Setbacks, Commercial Meteorological Towers WECS PropertY lines 1.1 times the The lesser of the fall zone, total heil!ht plus as certified bv a ten feet professional engineer plus 10 feet or 1.1 times the total heil!ht Neighboring 1.25 times the The lesser of the fall zone. 0 Dwellings total height as certified bv a yy ( It~) Second Reading 0 Commercial Meteorololrical Towers WECS professional en(!:ineer plus 10 feet or },} times the total height Road Rights- The lesser of the The lesser of the fall zone, of-Way fall zone, as as certified by a certified by a professional engineer plus professional 10 feet or l.l times the engineer plus 10 total height feet or 1.1 times the total height Other Rights- The lesser of 1.1 The lesser of the fall zone, of-Way times the total as certified by a height olus ten professional engineer plus feet or the ten feet or 1.1 times the distance of the total height fall zone, as certified by a professional engineer plus ten feet Other The lesser of the The lesser ofthe fall zone, Structures fall zone, as as certified by a certified by a professional engineer plus 0 professional ten feet or 1.1 times the engineer plus ten total height feet or l.l times the total height Other Existing To be WECS determined through the CUP review based on relative size of existing and proposed WECS, alignment of WECS relative to predominant winds, topograohy, extent of wake interference on existing WECS, and other setbacks required: may be waived for multiple turbine proiects. (4) Color and Finish. 0 i.fS (ttv~) Second Reading 0 a. All wind turbines and towers that are part of a WECS shall be white, grey or another non- reflective, non-obtrusive color. b, Finishes shall be matte or non-reflective. (5) Li{!hting. Lighting, including lightin{! intensity and frequency of strobe, shall adhere to but not exceed requirements established by Federal Aviation Administration (FAA) permits and regulations. No additional lighting, other than building security lighting, is permitted. (6) WECS sites. The design of the buildings and related structures shall, to the extent reasonably possible, use materials, colors, textures, screening and landscaping that will blend the WECS to the natural setting and then existing environment. (7) Signs. The manufacturer's or owner's company name and/or logo may be placed on the nacelle of the WECS. No other signage. other than as required in this Division, shall 0 be permitted. (8) Feeder Lines. All communications and feeder lines, equal or less than 34.5 kilovolts in capacity. installed as part of a WECS shall be buried where reasonably feasible. Feeder lines installed as part of a WECS shall not be considered an essential service. (9) Waste Disposal. All solid and hazardous wastes. including but not limited to crates. packaging materials, damaged or worn parts, as well as used oils and lubricants, shall be removed from the site promptly and disposed of in accordance with all applicable local. state and federal regulations. (10) Maximum Vibration and Shadow Flicker. a. No WECS shall produce vibrations through the ground that are humanly perceptible beyond the property on which it is located. b. Commercial WECS shall include a shadow flicker analysis study with the application submission. 0 l..{b ~ 1Ii#A) Second Reading 0 (11) Discontinuation and Decommissioning. A WECS shall be considered a discontinued use after one ( l) year without energy production. unless a plan is developed and submitted to the City outlining the steps and schedule for returning the WECS to service. a. All WECS and accessory buildings shall be removed in their entirety including all footings and foundations within ninety (90) days of the discontinuation of use, b. Each Commercial WECS shall submit a Decommissioning Plan outlining the anticipated means and cost of removing the WECS at the end of its serviceable life or upon becoming a discontinued use. The plan shall also identify the financial resources that will be available to pay for the decommissioning and removal of the WECS and accessory facilities. The Decommissioning Plan shall be submitted as part of the conditional use permit application. 0 c. The City may require [mancial surety in the form of a cash escrow. irrevocable letter of credit or performance bond to ensure that decommissioning of the Commercial WECS is completed. Section 74-565. Other Applicable Standards. (a) Noise. All WECS shall comply with the MPCA and City of Anoka standards for noise, (b) Electrical Codes and Standards. All WECS and accessory equipment and facilities shall comply with the National Electrical Code and other applicable standards. (c) Federal Aviation Administration (FAA). All WECS shall comply with FAA standards and permit requirements. (d) Building Code. All WECS shall comply with the Minnesota Building Code as adopted by the State of Minnesota and the City of Anoka. (e) Interference. 0 l11 ..(A~ Second Reading 0 (1) The applicant shall minimize or mitigate interference with electromagnetic communications, such as radio, telephone, microwaves, or television signals caused by WECS. (2) The applicant shall notify all communication tower operators within two (2) miles of the proposed WECS location upon application to the City for a permit to operate a WECS. (3) No WECS shall be constructed so as to interfere with public safety telecommunications. Section 74-566 -74-600. Reserved. 0 0 l-./~ LU LED: The next generation of lighting technology LEOS - A LITTLE HISTORY Light Emitting Diodes (LEOs) have been around since the 1960s, For the first few decades, the relatively low light output of LEOs and narrow range of colors limited their role to specialized applications such as indicator lamps. As LED output improved, the devices found their way into signage of all types (think LED exit signs and traffic signals) and into smaller, more decorative luminaires, LED light output levels gradually increased over time. The past few years have seen white LEOs more than triple their light output. These improvements have set the stage for LEOs to become the light source for the next generation of general lighting products, THE STATE OF LED TECHNOLOGY TODAY 0 LEOs are solid-state semi-conductor devices that produce light. Because of the way they are constructed, the light they produce is highly directional. As with any light source, LEOs have certain characteristics and limitations which need to be understood before the technology can be utilized to its maximum potential. LEOs that are designated for general lighting use are expected to produce a suitable level of light output to allow for the replacement of the existing lighting technologies in use today; incandescent, fluorescent, mercury, metal halide and high pressure sodium. For most general lighting applications, white light is preferred. An LED. can produce white light in one of two ways: ~ Phosphor conversion in which the LED chip emits blue or near ultraviolet light. The LED chip is coated with phosphor, which interacts with the emitted light to produce white light. This is similar to the way in Which light is generated by a fluorescent lamp. Most of the discussions in this brochure pertain to high brightness or power LEOs using blue light conversion. ~ RGB (Red, Green, Blue) systems mix the light output from three or four monochromatic LEOs (amber can also be used to increase the color palette) producing white light that is "tunable" to many different colors of light, including white light of various color temperatures. 0 4 I BetaLED I KramerLED Ltq I""U LEOs have some significant characteristics making them excellent general lighting sources: high source efficacy, optical control, extremely long operating lives and exceptional delivered lumens when used in a properly designed lighting system, In addition, LEOs also have a number of other favorable attributes, However, there are important technical limitations that must be understood in order to properly utilize these marvelous light sources in luminaires, 0 A TYPICAL HIGH BRIGHTNESS LED IN ITS PACKAGE The most important measurement for any LED system is the temperature at the point within the LED package labeled as the junction. The junction temperature is the primary determinant of the potential operating life and performance for an LEO. The LEO manufacturer designs the LEO package for optimal heat removal from the junction, Once the lumina ire manufacturer has the packaged LEO, the junction temperature is controlled by the design of the lumina ire and the ambient temperature environment in which it operates. 0 5D LEED Certification Guide I 5 LEI .R LED ADVANTAGE #1 High Source Efficacy Over the past few years, LEOs have become more efficacious, Recently, blue-white WHAT IS THE EFFICACY phosphor conversion LEOs have approached the 100 lumens per watt level (see graph OF AN LED? below). The US Department of Energy estimates that by 2010, white LEOs utilizing phosphor When an LED manufacturer conversion will rival the efficacy of the most efficient light sources currently in use. produces an LED chip. the light Already today, many of the traditional lighting technologies can be easily replaced with output is measured by applying LEOs in a wide variety of applications with resulting energy reductions, Incandescent, a suitable current for 25 millisec- halogen, compact fiuorescent, and mercury lamps are the easiest to replace. Even high onds. This measurement is the pressure sodium and metal halide are capable of being replaced with resulting energy standard reference point for all savings depending upon the wattage and application, modern LEOs, The steady state lumens produced by the LED It is critical to understand the importance of luminaire design to LED performance. A well- Gill typically be less due to the designed luminaire must remove heat from the junction. The proper use of heat sinks and creased junction temperature passive cooling technology is essential to obtaining optimum performance. Both LED lumen at steady state operation, The output and ultimately, the operating life are dependent upon luminaire design, There is no junction temperature is the tem, other lighting technology in use today where thermal effects are as critical. perature in the LED at the point where light is generated. Also, this initial efficacy number COMPARISON OF SOURCE AND SYSTEM EFFICACIES (LPW) does not include efficiency losses FOR LED AND TRADITIONAL LIGHTING TECHNOLOGIES from the driver or optics. When evaluating mean system efficacy, 140 the lumen depreciation of the LED 120 over life must also be taken into account. The graph compares 100 "" the initial light source efficiencies ~ 80 for many of the common light- '" c- (/) ing technologies in use today, c 60 '" E Also shown is the mean delivered .3 lumens per watt (LPW) for the 40 system, taking into account all 20 typical losses. 0 Incandescent Halogen 32W T8 CFL 400W 400W 400W 400W 1 Watt FL Mercury HPS MH PSMH LED 0 . Source LPW (Rated) . System Mean LPW 6 I BetaLED I KramerLED sr LEI .Ill LED ADVANTAGE #2 Optical Control Without NanoOptic ™ Most light sources, when utilized in luminaires, produce uncontrolled light - resulting in "hot spots" and other discontinuities in the illumination, The elimination of uncontrolled light results in incredible uniformity. BetaLED luminaires are designed with a unique NanoOptic ™ feature, which controls the photometric distribution of the LED luminaire. The NanoOptic ™ uses precision, injection molded acrylic plastic covers over the LED package. BetaLED luminaires closely match the light distribution achieved with traditional reflectors and with the other light. sources in use With NanoOptic ™ today, The increased uniformity allows the lighting designer to specify lower average light levels in a layout while maintaining or imp'roving the minimums. The result: Increased energy savings and a better quality of lighting design. 0 APPLICATION COMPARISON A computer rendering comparing the uniformity of lighting in a parking garage application . A computer rendering of the NanoOptic ™ using metal halide and LEO lighting systems. altering the original packaged LEO's photometric distribution. 150W MH Solution LED Solution Notes AVG 7.77 fc AVG 7.59 fc Same Level of Illumination MAX 19.1 fc MAX 11,6 fc 39% Lower MAX with LED MIN 1.9 fc MIN 2,3 fc 21 % Higher MIN with LED MAXIMIN 10:1 MAXIMIN 5:1 Much Improved Uniformity LLF 0,75 (@ 6,000 Hrs,) LLF 0.95 (@ 50,000 Hrs.) Superior Lumen Maintenance for LED Power 185 Watts Power 128 Watts 31 % Energy Savings for LED 0 5?- LEED Certification Guide I 7 UP .G LED ADVANTAGE #3 Extremely Long Operating Life With proper attention to detail, LED operating life can be expected to range from 50,000 to WHAT IS THE EXPECTED more than 100,000 hours. Actual operating life of an LED will depend on three variables: OPERATING LIFE OF AN LED SYSTEM? Junction Temperature - The temperature in the LED at the point where the light is generated (the junction). This temperature cannot be measured directly by the luminaire The Illuminating Engineering manufacturer, since the LED received by the manufacturer has already been encased Society of North America (IESNA) within a sealed package. LED device manufacturers publish data that provides luminaire is in the process of developing a manufacturers with reference points on the LED package whose temperature correlates document: Approved Method for to the junction temperature. Measuring Lumen Depreciation of SSL Light Sources (LM-80), The Ambient Operating Temperature - The temperature environment in which the fixture will be definition of end-of-Iife for an operated. All life measurements reported by the LED device manufacturers are performed LED luminaire is when the total over a range of ambient temperatures. For a given luminaire, higher ambient temperatures Ouminous flux depreciates to a will result in a shorter operating life; lower temperatures will allow the LED to operate even value of 70% of original. longer than anticipated. Once this data is collected, LED Luminaire Design - Luminaire design has a significant effect on LED operating life, In fact: luminaire manufacturers will then two luminaires may show radically different operating lives in the same ambient, due to how be able to publish curves such well they are designed and how efficiently they remove heat from the LED, The adjacent as the one shown on page 9. This chart shows the predicted operating life for the BetaLED area light luminaire in various graph shows the expected operat- ambient temperature conditions. Most luminaire manufacturers quote expected operating ing life of one particular BetaLED lifetimes based upon a 250 C ambient. lighting system based upon its operation over a range of ambient . When predicting LED operating life, it is essential that both ambient operating temperature temperature environments. and luminaire design be evaluated, since both have an impact on the junction temperature, While fixture design is the primary determinant of junction temperature, the ambient In a properly designed luminaire, temperature can have a significant impact on the life expectancy of the LED. the LEOs should operate for a minimum of 50,000 hours in a LED OPERATING LIFE IN OUTDOOR LIGHTING 250 C environment and longer if Across the United States, the average nighttime temperature is about go C. This temperature the ambient temperatures are less, is 160 C lower than the ambient temperature at which LEOs lifetimes are estimated. It is reasonable to expect that a given luminaire used outdoors, exclusively at night. would have a realized lifetime much longer than that of the same luminaire used in an indoor lighting application, where the ambient is typically 250 C or higher. More information on interior lighting products and applications can be found at www.kramerled,com, 0 8 I BetaLED I KramerLED 53 LU .a LED ADVANTAGE #4 Delivered Lumens All light sources experience lumen loss from one or more of the following: DELIVERED LUMENS COMPARISON Lumen Depreciation - Over their operating life, all light sources lose their capability to produce light. Lighting design calculations use average or mean lumens when 100.0 determining a lighting layout. 90.0 80.0 Control Gear Losses - All discharge lamps (fluorescent and HID) utilize t;lallasts to 70.0 regulate the current to the lamp. LEOs use drivers. All of these auxiliary devices use 60.0 energy and decrease luminaire efficiency. ~ 50.0 Optical Losses - Most luminaires use reflectors to control the direction of the a. -' ;;- 40.0 light coming from the lamps. Optical losses can be very high, depending upon the '" 3: 30.0 design and the light source. ~ Q) a. 20.0 en c: In addition, LEDs experience some lumen loss due to steady state operation in a O~10.0. -' 0.0 luminaire - As discussed earlier, LED efficacy is measured with a very short burst of power. 100W LED 150W PSMH While this is fine as an industry standard practice, it is not indicative of how the LED will be . Thermal Losses (LED only) used in general lighting applications. When the LED is inserted in a continuously operating . Ballast/Driver Losses luminaire, the LEOs will experience a junction temperature rise, resulting in a lower light . Optical Losses output, thereby lowering the efficacy. LED fixture data must be corrected for this in order to . Lumen Depreciation Losses . Mean LPW Over Life allow them to be compared to other lighting technologies in an unbiased manner. DELIVERED LUMENS In order to evaluate a lighting system objectively, one must take into account all of the losses that the system will experience over its life as described above. Once these system losses are taken into account, the lumens per watt (efficacy) of the lighting system can be accurately calculated. The IESNA is also working on another document, Guide for Electrical and Photometric Measurement of Solid State Lighting Products (LM-79). Following the procedures outlined in this document will allow manufacturers to accurately publish photometric data for their LED luminaires. The end result will also be more consistent and credible reporting between manufacturers. The chart at left shows a comparison between an LED system containing 100 one-watt (nominal) high-power LEOs and a 150 watt pulse start metal halide system. While both systems start at a similar efficacy, each one loses lumens due to the variables discussed above. The result is the LED system operates on average with 40% better luminous efficacy 0 than the pulse start metal halide system. This system performance improvement allows the LED system to deliver equal mean lumens and save about 30% in energy over the 100,000 hours of LED system life. For a specific project, the actual level of savings depends upon the many variables associated with each lighting design. 1 b I BelaLED I KramerLED S'f 0 Panel: Case Studies of Communities Reducing Energy Costs January 22, 2009, 11:05 a.m. - 12:15 p.m. Reducing Energy Costs in Local Governm~nt Conference St. Cloud Civic Center The attached materials summarize the energy-savings projects presented during the "Panel: Case Studies of Communities Reducing Energy Costs" session. The Office of the State Auditor's Best Practice Review: Reducing Energy Costs in Local Government provides an easy-to-understand format that was adapted for the Wells and MACCRA Y case study summaries. Office of the State,AucUtor Case Studies The following two case studies can be found in the Office of the State Auditor's report, Best Practices Review: Reducing Energy Costs in Local Government. They are used here with the permission of the Office of the State Auditor: . LED Traffic Signals: County Roads - Washington County, MN Metal Halide to T -8 Light Fixtures: Public Works Facility - City of Minnetonka, MN This report, issued by the Office of the State Auditor July 2,2008, explores a variety of best 0 practices being used by local governments to reduce energy costs and includes several steps recommended by the Office of the State Auditor for implementing these best practices. The report also identifies a number of resources to assist local governments in planning and implementing energy-savings projects. The full report is available online at: http://www.osa.state.mn. us/reports/ gid/2008/bestpractices/bestpractices 08 report. pdf .. - League of Minnesota Cities Case Study The case study summary for the City of Wells' Green Strategy is based on project information included in the League of Minnesota Cities' State of the Cities Report 2008. This report devotes an entire chapter to cities' efforts to become more energy efficient. It includes several case studies from cities, both large and small, that have successfully reduced their energy consumption. The full report is available online at: http://www.1mc.org/media/document/l/sotc08. pdf 0 ;s-5 :,:~ ,~~~~ _ . /~~ ~ " <~' :'A;~,i~~~~:':0~~" :' ~~~c;::'"2~ ~. __ ~. ~-: :~i~~;r?~;]}:: January 22, 2009 . ~] '~7.~ ~~d~9!~~" r;~~~~y..,~q~~'~!P~~~i't~:~:ye~_~~.~$il(I~ St. Cloud Civic Center _~J.. ~,.- ~ ,-~~ ~ ~~ "~~''''~',,~, .:;- <;,.~ }"'";j:\Jv""oI<< JS ",0>",&~ ""'0.;f,!f&'fi;.~;'~' ~ ~ -.., - ...",~",,,,::tr 1ft'!',:;,,.,j w (:-ASB............S'"flTI)~: '.'.:.':f TYPE: Background Lighting retrofit project Recognizing a growing need to reduce energy use and costs, the City of LOCATION: Minnetonka contracted with an energy management consulting firm to identify Public Works Facility possible improvements. The consulting firm conducted energy audits on several city facilities, creating a list of energy saving opportunities with detailed City of Minnetonka, MN information on costs, savings and estimated payback periods. CONTACT: The City decided to start with the low-hanging fruit. In 2007, it completed a Brian Wag strom comprehensive lighting retrofit in the truck bay of the Public Works Facility. This facility is the storage and maintenance garage for city snow plows and street Director of Public Works maintenance equipment and also stores several Hennepin County trucks. (952) 988-8403 bwagstrom@eminnetonka.com Encouraged by the initial success of this project, the City is currently o http://www.eminnetonka.com/ considering implementing lighting retrofits in six other facilities. Project Detail The truck bay lighting retrofit, completed in 2007, focused on replacing metal halide light fixtures with more energy-efficient super T-8 electronic ballast fixtures. Light fixture placement throughout the truck bay was redesigned to provide more light in servicing areas and to allow for greater use of natural light. The redesign resulted in an overall reduction in the light fixture count. , . "'1 ,. - ' ! I ". I I ", II I, III . j 1 I., ~.'~~~1!~~n~~tifi~YI~I:!~ _ _ - ~'5ij!.~~T~~'-~3Ir~ ~;;~il~~[i~i~~1~1'~i~1~~I~~111lf~R~illli~~~7~' Type Metal halides Super T-8 - electronic ballast Total wattage 7,800 (18,880) Cost-Benefit Analysis - 0 I~.'d, "'," .. $1Z,287 S, SUPPLEM ENTALINFORMATI ON 0 Additional Energy-Saving Features Motion sensors Motion sensors in individual light fixtures shut off the lights when the area is not being used and turn them on when there is motion in the area, according to adjustable time intervals. Use of natural light Taking advantage of natural light reduces the need for artificial light. Only two out of six fluorescent tubes are in use in light fixtures located near natural lighting sources. Light reflective floors The floors in the maintenance garage are painted a cream color to reflect the natural light to reduce the need for artificial light. The light colored floors show more dirt than dark cement floors and must be cleaned frequently. Metal Halide Fixtures to T-8 Fluorescent Fixtures Metal halide fixtures are used in areas where light is provided from high ceilings, such as in gymnasiums, ice arenas, and public works facilities. T-8 light fixtures are a common energy-efficient replacement for metal halide light fixtures. Benefits of Replacing Metal Halide Fixtures with T-8 Fixtures: 0 . Replacing metal halide fixtures with T-8 fixtures can result in up to 50 percent energy savings. In addition, metal halides have a higher rate of light depreciation. In metal halide fixtures, the light output in terms of lumens will depreciate about 20 percent, whereas a T-8light fixture will depreciate only about 10 percent. . T-8light fixtures can be controlled by occupancy sensors. Metal halide fixtures cannot be controlled using occupancy sensors because the fixtures must cool before being relit. 0 51 'f:~ ~ T~ _ _, j:~""~"~""J",:;::'''~ ~, r~ - ~- ~; : f >~~"':__/iY:<: :N';,:~,,;:~~ ~~,,,~,, 't5/ 'y,""j0 > < '-- .- .. January 22, 2009 . \~~.:.'. ~.e~~!Je:~.'~~er~~::~~S~~f~_P:~~~'~',J~~!~"~~~l\"!e~t- " --- St. Cloud Civic Center L ~:;--3J. '" ~ '2' ~:ft";}j<;<~,-,t:ifY'cc"~~~~ ~', "'-~' :\ ,.,>-">-:;;;-': 5t~"';'f,"~<:5;.,j:(~i"ist~1-Y~ :;.~:-,;,:')!t;ff'-;:t41 1O-~' -'- "- ~~.b TYPE: Background Lighting Retrofit Project In 1997, Washington County began installing Light Emitting Diode (LED) traffic LOCATION: signals as an alternative to incandescent fixtures for all new county traffic Washington County, MN signals and pedestrian indication lights. In 1998, the county retrofitted all existing red traffic lights and "Don't Walk" signs CO NT ACT: with LEOs, using rebates and an interest free loan from Northern States Power Ted Schoenecker, P.E. Company (NSP). The county used the annual savings from the LED traffic Transportation Planning Manager signals to repay the NSP loan. (651) 460-4319 In 2004, Washington County used rebates and incentives from Xcel Energy to ted.schoenecker@co.washington.mn.us retrofit all county-owned signals with green LEOs. In 2006, all remaining http://www.co.washington.mn.us/ overhead indication lights were replaced with LED fixtures. 0 Project Detail The County owns 63 LED traffic signals and 6 overhead flashers. After retrofitting the red traffic lights and "Don't Walk" signs in 1998 and 2004, the County estimates that the retrofit reduced energy costs by 50 percent. Cost-Benefit Analysis _~~lr~__ The cost of purchasing LED traffic signals has decreased since the initial traffic signal retrofits began in Washington County. The average payback period on LED traffic signals at today's cost is 2 to 4 years. A red LED traffic signal currently costs approximately $37 and a green light is $79. 0 5tfJ '" - ,,' ," ,- SUPPLEIVIENTAL lNF.'OR'MAT1QN .. ",.,--.".., ." " ......... ,", 0 Benefits of LED Traffic Signals Longer Lifespan The life of a standard LED is approximately 8 to 1 0 years. An incandescent bulb has a life of approximately 2 to 4 years. The initial cost of LED traffic signals is greater than that of incandescent fixtures; however, the increased energy efficiency and longer lifespan of LED traffic signals results in payback periods well within the life of the fixtures. The payback period varies according to the project. The Department of Energy studies show paybacks ranging from 2 to 7 years. Reduced Energy and Maintenance Costs LED traffic signals use 6 to 25 watts in typical operating conditions, while incandescent signals use 70 to 150 watts. The improvement in energy efficiency makes LED traffic signals 80 to 90 percent more energy efficient than incandescent signals. Installing LED signals can result in reduced maintenance costs due to the longer lifespan. Safety Improvements Unlike incandescent signals, LED traffic signals do not have reflectors behind the bulbs. Therefore, "phantom effects" are reduced, creating improved safety for drivers and pedestrians. Incandescent traffic signals have only one filament, whereas LED traffic signals have a matrix of dozens of small, light emitting diodes. If an individual diode stops working in an LED fixture, the signal will continue to operate. Brighter Bulbs With incandescent traffic signals, brightness is concentrated in the center of the light. LED traffic signals have equal o luminosity across the surface of the light contributing to greater illumination overall. Because the LED lights do not emit heat like incandescent bulbs, the lights do not burn and darken thus allowing greater illumination. Meets federally-mandated ENERGY STAR@ specifications for traffic signals LED traffic signals have become the standard for manufacturing signal applications in the U.S. All traffic signals manufactured after January 1,2006 must meet ENERGY STAR@ specifications. At this time, LED traffic signals are the only type of fixture that meets the mandated specifications. On the Horizon In Minnesota, local governments are experimenting with new uses for LED light fixtures: . The City of Brooklyn Park is scheduled to install 8 LED street lights outside an operations and maintenance facility, at a cost of $700 per light fixture. The project is examining whether it is feasible to replace over 4,000 of the City's street lights with energy-efficient LED fixtures. . The City of Minnetonka is installing LED lights in a vehicle fueling station at the Public Works Facility. City officials are using this small project to determine whether it is cost effective to install LED lights in other city facilities. . The City of St. Paul is currently testing LED street lights. The existing street light applications cost approximately $70 per light, with an average life expectancy of 24,000 hours. The LED street lights the City is testing cost $400 to $500 each, with an average life expectancy of 50,000 hours. In addition to the 0 energy savings, the City anticipates considerable savings in maintenance costs. Officials estimate that it currently costs $100 per hour to change a light, with the entire job taking 30 to 60 minutes. 6'1 January 22, 2009 St. Cloud Civic Center CJ\SESTIJIDY: gJi~qfW~lJ-~ :qt~etl S~~~~~~ TYPE: Background Heating/cooling systems Lighting retrofit Wells, home to just over 2,500 residents, is located in rural Faribault County, Community rain gardens approximately 35 miles north of the Iowa border. Although a smaller community, Green building projects Wells city staff and residents are taking steps to make the city green inside and out. LOCATION: Many motivators have been behind the city's efforts-cost savings, Wells, MN environmental concerns associated with runoff, and a desire to improve indoor air quality and health. The city's efforts started with making improvements at the CONTACT: Wells Community Center, since it had some obvious inefficiencies. Some of Jeremy Germann these improvements were made possible through a grant from the Public o City Administrator Utilities Commission (PUC). The city has also made changes to manage (507) 553-6371 stormwater, and it is currently planning improvements to its old City Hall jgermann@cityofwells.net building. Zoa Heckman Community Development Director (507) 553-6373 zheckman@cityofwells.net http://wells.govoffice.com/ Project Detail The Wells Community Center has received two upgrades in the last several years that increase the building's energy efficiency and decrease operating costs. The center's old heating and cooling system was very inefficient. Even though it is not occupied as often as other city facilities, the community center had the highest electric bills of any municipal building. Based on these high energy bills, the Council decided to replace the outdated system with two rooftop units. The new system has performed better than expected-the city saved approximately $5,000 in energy costs in the first year. The community center got a second energy-efficient upgrade in early 2008, 0 thanks to the Wells PUC, which funds energy efficiency projects. The Wells PUC approached the city about replacing 73 light fixtures in the community center with new efficient fixtures and bulbs. The PUC paid for all materials- approximately 200 light bulbs were installed-and performed the retrofit at no cost to the city. t:.O SUPPLEMENTAL INFORMATION o Project Detail (cont.) Another major initiative involves stormwater management. The city's community development director organized a group of residents to look at planting rain gardens throughout the city. Rain gardens serve as catch-basins for runoff from flat roofs, parking lots, and other impervious surfaces, filtering the water as it seeps down to the groundwater. By capturing runoff, rain gardens help keep pollutants out of rivers, lakes, and streams and increase groundwater levels. Planting a rain garden is a relatively simple yet effective measure that both public entities and private citizens can take. A rain garden is one of the strategies the city is considering for improving environmental sustainability at city hall. The city may purchase the vacant lot next door to its offices for a small park with a rain garden to catch runoff from the facility. Making the outdoors more environmentally friendly through rain gardens is the first community driven "green" effort in Wells. The city hall building is also in need of other upgrades. Built in 1956, the building is controlled by an old inefficient operating system that heats in the summer and cools in the winter. Employees and visitors to the building suffer from a lack of ventilation and good air quality. Built before accessibility requirements were established, the building is neither handicap-accessible nor compliant with the federal Americans with Disabilities Act. The city is working with Paulsen Architects, a Mankato-based firm and U.S. Green Building Council member, to sort through options-such as a green roof-to improve the efficiency of the existing structure. Initial cost estimates on proposals for the City Hall project have come back much higher than expected, raising concern over how to finance the project. Like the lighting project at the community center, funding may come from outside the city. The City Council has o proposed asking the PUC to replace the lighting at City Hall. Grant programs through the U.S. Department of Agriculture and a financing program with Honeywell are also being explored as options. While funding for the City Hall project is still uncertain, the Council is open to pursuing the improvements because of the positive experiences the city has had improving energy efficiency at the community center. Cost-Benefit Analysis The upfront cost for the high-efficiency rooftop heating and cooling system of $22,500 was offset by an estimated payback period of 5 to 7 years. The new system has performed better than expected-the city saved approximately $5,000 in energy costs in the first year. The payback period is now expected to be between 4 and 5 years. I:'",.::.ti[j llfoju~ ! > : ..1: ';(.L, .. $~~r~~~~'i*;~~;;,.':~ .:;'~:;~~" 'S!~IJ~~a'M:~;~:::';)'g;;: '; years 0 GI 0 Ten Easy, Enviromnentally-Friendly Money-Saving Tips Action. Environmental Benefit Cost Savings Change 'EXIT' signs from Reduced emissions of CO2, $5Q/1,000 kWh reduced incandescent bulbs to LED .due to reduction in fossil fuel -. sIgns . burning to produce electricity. (~1 ton/1,000 kWh reduction). Turn off soda machine lights Reduced emissions of CO2, $ 75/year/machme due to reduction in fossil fuel burning to produce electricity. (~1 ton/l,OOO kWh reduction). Switch to energy saving bulbs Reduced emissions. of C02, . $50/1,000 kWh reduced with reflectors due to reduction in fossil fuel burning to produce eiectricity. . . (~1 00 lbs/50 watt reduction). Install programmable Reduced emissions of C02, . $50/1,000 kWh reduced . then.nostats: set temperature;:; due to reduction in fossil fuel for non-work hours burning to produce electricity. . 050 lbs/degree reduction). Install timers for coffee .Reduced emissiop-s of C02, $50/1,000 k~ reduced makers: turns off machine due to reduction in fossil fuel .,0 when not needed . burning to produce electricity. (~1 ton/1,000 kWh reduction). . Install motion detectors for Reduced emissions of C02, . $50/1 ;000 kWh, reduced lights in seldom 'used areas . due to reduction in fossil fuel .. (storage,. confer~nce ami break. burning to produce electricity.. . rooms)~ . (....,1 tonll,OOO kWh reduction). Insulate water heaters and Reduced emissions of CO2, $1 OOlheater/1 ,000 gal reduce set temperature due to reduction in fossil fuel burning to produce. heat. . Minimize space heating in Reduced emissions of CO2, , $50/1,000 sq.ft.lyear unoccupied areas .and due to reduction in fossil fuel buildings (storage, etc). . . burning to produce .heat. Install cardboard baler in order Reduced landfilling of Saves on landfill fees plus is a to'recycle cardboard without cardboard that could be. . sourc~ of revenue. Examples taking up valuable storage recycled. (~3 metric tons indicate less than 2 year space CO/ton of waste recycled payback. instead oflandfiIled). Install low-flow toilets and Reduced use of p.otabIe water .. $150/toilet/year . showers . for sanitary purposes. - For specific energy reduction estimates go to: http://www.epa. gOY /statepl y /resources/ guidance_html . 0 (;,<J- @ 0 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2010-2014 Capital Improvement Plan (CIP) Guidelines Discussion DATE: March 24, 2009 INTRODUCTION In early April, AdministrationlFinance will conduct a 2010-2014 CIP kick-off meeting with Department Heads where discussion will center on the 2010-2014 CIP development calendars and the need of other committees (Vehicle Purchasing & Facility Management Committees) and commissions (Parks and Recreation & Community Center Advisory) to start their work. DISCUSSION To assist with the 2010-2014 CIP discussion, I have attached for the Council's reference the adopted City 0 of Andover Capital Improvement Policy, last year's 2009- 2013 CIP narrative and project listings, last year's 2009- 2013 CIP projected fund balance analysis, and a 2009-2010 CIP progress report. Throughout the year it is anticipated that a significant amount of time will be spend on evaluating water/sewer infrastructure, transportation improvements, building maintenance, equipment and park and recreation needs. Each of these items will be supported by a detailed fund balance analysis of funding sources (based on various assumptions and estimates) that will be presented to the Council for review at future workshops. At this time the Staff is seekine Council direction on what the Council's top proiect priorities are for the 2010-2014 CIP and what Staff should take into consideration before the presentation of a "Draft 2010-2014 CIP" in June/Julv. ACTION REQUESTED The Council is requested to review the various attachments, receive a brief presentation on 2009-2013 CIP progress, and provide direction to staff on Council priorities for the 2010-2014 CIP. I. .. 0 Attachments 0 CITY OF ANDOVER FINANCIAL POLICIES C. Capital Improvement Policy l. A Capital Improvements Program (CIP) will be developed for a period offive years. As resources are available, the most current year of the CIP will be incorporated into the current year operating budget as the Capital Improvements Budget (CIB). The CIP will be reviewed and updated annually. Years two through five are for planning purposes only. 2. The City will maintain its physical assets in a manner, adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. The City will provide for maintenance and replacement from current revenues where possible. 3. To be considered in the Capital Improvements Program a project must have an estimated cost of at least $5,000 in one of the calendar years of the project. Projects may not be combined to meet the minimum standard unless they are dependent upon each other. Items that are operating expense (such as maintenance agreements, personal computer software upgrades, etc.) will not be considered within the CIP. 5. Capital projects, which duplicate other public and/or private service, will not be considered. 6. The City will identify the estimated costs and potential funding sources for each capital project prior 0 to inclusion in the CIP. The operating costs to maintain capital projects shall be considered prior to the decision to undertake the capital projects. 7. Capital projects and/or capital asset purchases will receive a higher priority if they meet a majority of the following criteria: A. Mandatory project B. Maintenance project (approved replacement schedules) C. Improve efficiency D. Provide a new service E. Policy area project F. Broad extent of usage G. Length of expected useful life H. Positive effect on operation and maintenance costs I. Availability of county/state/federal grants J. Elimination of hazards (improves public safety) K. Prior commitments L. Replacement due to disaster or loss 9. The CIP is to be presented by the Finance Director annually to the City Council for approval. Any substantive change to the CIP after approval must be approved by the City Council. 0 I 0 C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator / Finance Director SUBJECT: 2009 - 2013 Capital Improvement Plan DATE: October 21, 2008 INTRODUCTION On behalf of the City's Management Team, I am pleased to present the City of Andover's Capital Improvement Plan for years 2009 through 2013. The City's management team and their respective staff worked diligently to produce a document that was both practical, substantive in addressing needed capital improvements and insightful regarding the underlying factors associated with the City's rapidly changing suburban landscape. 0 CAPITAL IMPROVEMENT PLAN GOALS ACKNOWLEDGE AND COMMUNICATE PUBLIC INFRASTRUCTURE PRIORITIES AND DYNAMICS ENSURE ApPROPRIATE RESPONSES TO CHANGING INFRASTRUCTURE NEEDS AND DEMANDS DEVELOP A FINANCIAL ASSESSMENT OF CAPITAL RESOURCES AVAILABLE TO MEET FUTURE CAPITAL PROJECT PLANNING NEEDS INSTITUTE A STRATEGIC VISION PREDICATED ON MAINTAINING A HIGH QUALITY SERVICE INFRASTRUCTURE CAPABLE OF MEETING THE NEEDS OF OUR CITIZENS FOR TODAY AND TOMORROW The purpose of the City's Capital Improvement Plan (CIP) is to identify, prioritize and address community needs through careful long-term capital planning and balanced public investment in supporting physical infrastructure. To ensure that this commitment is both meaningful and achievable, appropriate capital improvement factors were given significant consideration in developing a CIP that addresses community priorities over the next five (5) years. The CIP will also provide a planning foundation for future needs assessments to ensure the City is appropriately responding to the critical infrastructure needs necessary for sustainable future growth. The CIP represents a beginning in terms of producing a comprehensive planning response to address changing capital needs by developing a project schedule that will lead to timely and cost-effective project completions. 0 1 0 DISCUSSION The 2009 - 2013 CIP has been prepared as a strategic planning tool to assist the City Council in identifYing proposed capital improvement projects over the next five years. With the inclusion of preliminary financing sources, appropriate background information citing needs and projected cost estimates, this document will provide Council with the needed information to begin the process for planning improvements that meet the City's physical infrastructure needs. Consequently, the CIP serves as a flexible guide plan to properly identifY the critical components of the City's infrastructure, yet maintain flexibility in determining project timeframes, project scope and possible funding sources. The 2009 - 2013 CIP continues the emphasis of judiciously managing the City's limited resources by prudently planning for known and/or anticipated future capital expenditures. A critical step in the plan adoption process is the collaborative nature of plan review that involves the leadership of the City Council, the input of appointed Commissions and staff, and most importantly, affected residents of the community. Consequently, the strategic value of this plan lies in the acknowledgement of future needs by the governing body and the effective communication of those needs to the general public during project development stages. Likewise, the availability and preliminary designation of fiscal resources to serve both current and future needs is critical to the achievement of plan outcomes that meet with Council approval. Following the approval of the plan, feasibility studies are performed, affected constituencies are notified to formally disseminate and receive public feedback on if proposed project plans. This rocess culminates with the City Council considerin all relevant information and making a final decision on whether to procee WIt t e proposed capital improvement. , The public process that supports the advancement of these projects from inception to completion is engendered in the CIP project development and authorization schedule. Formalizing the steps in the CIP 0 project advancement process serves a number of purposes and ensures that the Council and public are kept well informed regarding project purposes and desired outcomes, estimated project costs, funding sources, progress and final status. It should be emphasized that projects will require approval in various stages of project development by the City Council in accordance with approved policies. The objectives of the 2009 - 2013 Capital Improvement Plan are to present a comprehensive capital improvement program that communicates efforts: ~ to ensure that community priorities are reflected in the capital investment plans of each City department; ~ to provide a consolidated financial picture of anticipated expenditures and outline recommended funding strategies to underwrite anticipated capital improvements; ~ to document and communicate capital improvement processes for City projects that will ensure consistency, a full appreciation of both the costs and benefits of proposed capital investments, and raises the level of public understanding regarding the City's public improvement processes; ~ to provide information on the fiscal impacts of capital investment plans on total City finances; and ~ to effectively plan for public improvements that support community needs in the areas of private development infrastructure, transportation, public safety, parks and recreation, utilities, and commercial/industrial growth through fiscally responsible economic development initiatives. Accordingly, this document attempts to recognize known or perceived capital improvement needs, but as 0 with any plan recognizes that social, economic and political considerations will by necessity determine 2 0 final project outcomes. The major categories of expenditures that are identified within the CIP include, but are not limited to: 1. New Public Facilities Planning 2. Street Construction, Maintenance and Reconstruction 3. Utility Construction, Maintenance and Reconstruction 4. Construction, Maintenance and Upgrade of Parks, Playgrounds and Trails 5. Capital Improvements to Existing Facilities 6. Private development infrastructure 7. Capital equipment and vehicle planning needs (Equipment purchases to be determined through normal budgetary process) The City Council, consequently, accepts this document with the provision that capital improvement planning is subject to the dynamics of community growth, political leadership and acknowledges that other unanticipated needs may take precedence over planned projects. RECOMMENDA nON The 2009 - 2013 Capital Improvement Plan is the product of collaborative planning efforts by City staff, Park and Recreation Commission, Community Center Advisory Commission and the City Council. Projects have been introduced based on 1) anticipated future growth trends articulated in the City's current Comprehensive Plan, 2) the natural cycle of deterioration and decay evident in all physically constructed and engineered improvements in the more established areas of the community and 3) capital deficiencies or infrastructure issues brought to the City's attention through a variety of sources. 0 Capital expenditures identified within the CIP are the best estimates available, and once the CIP is adopted, will be reviewed and confirmed through individual feasibility reports where appropriate. I am appreciative of the commitment, good judgment and expertise that each department has contributed to the capital improvement planning process. Respectfully submitted, - . 1m Dickinson City Administrator 0 3 CIP PROJECT DEVELOPMENT AND 0 PROCESS AUTHORrZATION SCHEDULE The following process is a Council/staff guideline for authorizing public improvement projects. As this process is controlled by State Statute and other influencing environmental factors, it is subject to change and should be viewed as a guide to assist the Council and public in understanding the public improvement process used by City staff. A separate Council meeting would facilitate each step in the process, and accomplishment of respective activities. As a result, the process time frame is a significant factor affecting City staffs ability to properly manage and complete approved Council ordered projects within budget and on time. l. Council Approval of Annual CIP Projects by City Resolution will authorize the following outcomes: a) Staff and/or Consultant preparation of project feasibility studies b) Staff preparation of detailed financial review of project funding sources c) Neighborhood Meeting may be held prior to Feasibility Study subject to need and type of project. TIME FRAME: October-November of each preceding year. 2. Presentation of Feasibility Study a) Feasibility Study Components: 1) Review of Project Engineering and Construction Estimates 2) Total Project Costs (All related project costs, i.e. land, soft costs) 3) Project Financial PlanlFiscal Implications (Engineering/Finance) 0 4) Authorization to develop a Preliminary Assessment Roll, if any, for the Public Hearing. (Engineering) . If Council accepts Feasibility Study, A Resolution "Accepting Feasibility Study and Setting Date for Public Hearing on the Project" when appropriate (Engineering Department) would initiate the following: 1) Notices mailed to affected Residents per statute requirements no less than 10 days before Public Hearing. (Engineering) 2) Public Hearing Notice is published. Two publications one week apart, with the second publication no less than three days before the hearing. (Engineering/City Clerk) TIME FRAME: February-March-April-May of current year. 3. Neighborhood Meeting - City staff will hold neighborhood project meetings, when appropriate, to review and present Project Feasibility Studies, answer questions and meet with affected property owners. These meetings will include a question and answer component designed specifically to bring awareness to the property owner, obtain citizen input and produce an understanding of the purposes behind the City's attempts to construct public improvements in the affected area. TIME FRAME: Following the presentation of the Feasibility Study to Council, but prior to the holding of a Public Hearing by Council. 4. Council holds a Public Hearing when appropriate for following purposes: 0 a) Presentation of Project (Engineering Department) b) Presentation of Preliminary Special Assessment Rolls and Financing Implications (Engineering/Finance Department) c) Council to hear Affected Resident Input d) Council determines whether to "order" the public improvement 4 . A Council Resolution is drafted "Ordering the Project and Authorizing Preparation of Plans and 0 Specifications" (Engineering Department). Council may ORDER THE IMPROVEMENT after the public hearing is closed or at a subsequent Council Meeting within 6 months of the public hearing date. (Statutory Requirement - Council Resolution ordering project must be approved on 4/5 Council vote if it is Council initiated project with assessments). . If Council decides to reject the project as presented, a Council vote should be taken to officially determine the final status of the project. TIME FRAME: April-May-June of current year 5. Plans and Specifications are presented to Council for approval. (Engineering Department) a) A Council Resolution is drafted authorizing the following: 1) Accepting and Approving Project Plans and Specifications 2) Authorizing the Advertisement for Project Bids. Bids are developed and invitation to Bid is processed. Bid opening date is no less than 3 weeks after publication. (Engineering) 3) Authorize staff to pursue an appropriate funding mechanism to underwrite project costs TIME FRAME: May-June of each year 6. Council Acceptance of Project Bids and Awarding of Contracts would authorize the following outcomes: a) A Council Resolution is drafted "Accepting Project Bids and Awarding Contracts" (Engineering) b) Initiation of Project Construction and work (Engineering) 0 TIME FRAME: April-May-June-July of current year. 7. Project Completion a) Council Acceptance of Project b) Final Presentation and Review of Project Costs versus Project Budget by Finance Department. c) If Special Assessments are financing a portion of the Project, A Council Resolution "Setting the Special Assessment Hearing for Project #" is adopted at this same meeting. (Engineering/Finance) TIME FRAME: Upon completion of project. 8. If Special Assessments would finance a portion of the projects costs, Council Holds a Special Assessment Hearing to review the following: a) Affected Property owners would be officially notified per statute no less than two weeks prior to Special Assessment Hearing. (Clerk/Engineering) b) Public Notice is published no less than two weeks prior to Special Hearing per statute ( Clerk/Engineering) c) Staff prepares a proposed roll and Council Approves Final Assessment Roll (EngineeringlFinance) d) Council consideration of Assessment Appeals and Requested Deferrals filed prior to hearing or during the hearing. e) Meets M.S. Chapter 429 statutory requirements . A Council Resolution is drafted "Adopting Final Special Assessment Roll"(Engineering), and is 0 adopted at this meeting. TIME FRAME: OctoberlNovember of current year depending on finalization of project and status of completion. s 0 CITY OF ANDOVER 2009 CIP Expenditures By Department Parks - Oper. Water Street Signs Parks - Proj. 3.81 % 25.77% 0.39% 0.66% Engineering 7.91% Storm Sewer 2.16% Facility Mgmt. 0.76% Fire 5.92% 0 CITY OF ANDOVER 2009 CIP Expenditures By Year 2013 $13,7 2,000 2012 $ 1,312,000 2011 2010 2009 2008 Adopted $- $3,000,000 $6,000,000 $9,000,000 $12,000,000 $15,000,000 0 6 City of Andover, MN 0 Capital Plan 2009 thru 2013 DEPARTMENT SUMMARY Department 2009 2010 2011 2012 2013 Total Central Equipment 35,000 7,000 65,000 707,000 Community Center 15,000 7,000 22,000 Elections 110,000 770,000 Engineering 301,000 384,000 355,000 356,000 357,000 7,753,000 Facility Management 29,000 33,000 332,000 4,375,000 1,985,000 6,754,000 Fire 225,000 360,000 565,000 609,000 340,000 2,099,000 Park & Rec - Operations 145,000 188,500 119,000 45,000 155,000 652, 500 Park & Rec - Projects 25,000 225,000 100,000 25,000 110,000 485, 000 Planning & Zoning 25,000 25,000 Sanitary Sewer 65,000 3,007,000 1,900,000 4,972,000 Storm Sewer 82,000 203,000 54,000 55,000 56,000 450,000 Street Signs 15,000 75,000 Streets I Highways 1 ,966,000 2,204,000 1,866,000 3,016,000 2,589,000 77,647,000 Water 980,000 50,000 2,785,900 931,000 8,065,000 72,877,900 GRAND TOTAL 3,803,000 3,862,500 9,197,900 11,312,000 13,722,000 41,897,400 0 0 7 City of Andover, MN 0 Capital Plan 2009 thru 2013 FUNDING SOURCE SUMMARY Source 2009 2010 2011 2012 2013 Total Assessments 345,000 260,000 547,000 1,505,000 380,000 3,037,000 Building Fund 1,500,000 1,500,000 Capital Equipment Reserve 300,000 300, 000 Capital Projects Levy 74,000 188,000 77,000 102,500 80,000 521,500 Central Equipment Fund 7,000 65,000 72,000 Community Center Operations 15,000 7,000 32,000 54,000 Construction Seal Coat Fund 25,000 25,000 25,000 25,000 25,000 125,000 Equipment Bond 375,000 1,038,500 639,000 824,000 450,000 3,326,500 G.O. Bond 4,265,000 450,000 4,715,000 Municipal State Aid Funds 425,000 380,000 275,000 790,000 775,000 2,645,000 Park Improvement Funds 25,000 225,000 100,000 25,000 110,000 485, 000 Road & Bridge Funds 1,224,000 1,203,000 1,324,000 1,537,000 1,466,000 6, 754,000 Sanitary Sewer Fund 9,000 65,000 160,000 234,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 0 Sewer Trunk Fund 124,000 150,000 710,000 800,000 150,000 1,934,000 Storm Sewer Fund 73,000 113,000 91,000 55,000 56,000 388,000 Water Fund 50,000 50,000 120,000 80,500 65,000 365,500 Water Revenue Bonds 930,000 2,665,900 8,000,000 11,595,900 Water Trunk Fund 124,000 150,000 150,000 1,021,000 150,000 1,595,000 GRAND TOTAL 3,803,000 3,862,500 9,197,900 11,312,000 13,722,000 41,897,400 0 8 City of Andover, MN 0 Capital Plan 2009 thru 2013 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2009 2010 2011 2012 2013 Total ICentral Equipment I Mobile Lifts 09-48800-01 1 35,000 35, 000 Equipment Bond 35,000 35,000 Replacement - Hotsy Pressure Washer 11-48800-01 3 7,000 1, 000 Central Equipment Fund 7,000 7,000 Replacement - Service Truck 13-48800-01 2 30,000 30.000 Central Equipment Fund 30,000 30,000 Replacement - Floor Sweeper 13-48800-02 3 35,000 35,000 Central Equipment Fund 35,000 35,000 Central Equipment Total 35,000 7,000 65,000 101,000 ICommunity Center , Storage Building 10-44000-01 2 15,000 15,000 Community Center Operations 15,000 15,000 0 Battery Pack Replacement - Zamboni 11-44000-01 2 7,000 1,000 Community Center Operations 7,000 7,000 Community Center Total 15,000 7,000 22,000 IElections , Voting Equipment 10-41310-01 1 110,000 170.000 Capital Projects Levy 110,000 110,000 Elections Total 110.000 170.000 IEngineering , New Development Projects 09-41600-01 1 248,000 300,000 300,000 300,000 300,000 1.448,000 Sewer Trunk Fund 124,(}()(} 150,000 150,000 150,000 150,000 724,000 Water Trunk Fund 124,(}()(} 150,000 150,000 150,000 150,000 724,000 Pedestrian Trail Maintenance 09-41600-02 1 53,000 54,000 55,000 56,000 57,000 275,000 Road & Bridge Funds 53,(}()(} 54,000 55,000 56,000 57,000 275,000 Replacement- Blazer #11 10-41600-01 2 30,000 30.000 Equipment Bond 30,000 30,000 Engineering Total 301,000 384,000 355,000 356.000 357.000 1.753,000 IFacility Management , Building A - Seal Floor 09-41900-01 1 7,000 8,000 9,000 24,000 CapitiJl Projects Levy 7,(}()(} 0.000 9,000 24,000 Annual Parking Lot Maintenance 09-41900-02 1 22,000 23,000 24,000 25,000 26,000 120.000 0 Capital Projects Levy 22.(}()(} 23,000 24,000 25,000 26,000 120,000 9 Department Project# Priority 2009 2010 2011 2012 2013 Total 0 Carpet Replacement 10-41900-01 2 10,000 10,000 20,000 Capital Projects Levy 10,000 10,000 20,000 Roof Replacements 11-41900-01 1 300,000 300, 000 Capital Equipment Reserve 300,000 300,000 Surface Seal all Brick Structures 12-41900-01 1 75,000 75,000 Capital Projects Levy 22,500 22,500 Community Center Operations 32,000 32,000 Water Fund 20,500 20,500 Addition to Storage Building & Vehicle Main!. Shop 12-41900-02 1 2,200,000 2,200,000 G.O. Bond 2,200,000 2,200,000 Fire S!. #2 Addition with additional land purchase 12-41900-03 2 885,000 885,000 G.O. Bond 885,000 885,000 Salt Storage Building 12-41900-04 1 400,000 400,000 G.O. Bond 400,000 400,000 Recycling Building & Fence 12-41900-05 1 250,000 250,000 G.O. Bond 250,000 250,000 Attached Storage Building 12-41900-06 1 250,000 250,000 G.O. Bond 250,000 250,000 Relocate Fuel Station wi Canopy 12-41900-07 2 280,000 280,000 G.O. Bond 280,000 280,000 Land Purchase 13-41900-01 1 1,500,000 7,500,000 Building Fund 1,500,000 1,500,000 Pedestrian Tunnel Under Crosstown Blvd. 13-41900-02 1 450,000 450,000 G.O. Bond 450,000 450,000 Facility Management Total 29,000 33,000 332,000 4,375,000 1,985,000 6,754,000 0 IFire I Replacement - Fire Engine #11 09-42200-01 1 225,000 225,000 450, 000 Equipment Bond 225,000 225,000 450,000 Replacement - Fire Chiefs Vehicle 10-42200-01 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Rescue #11 10-42200-02 2 50,000 50,000 Equipment Bond 50,000 50,000 Replacement - Fire Marshall Vehicle 10-42200-03 2 40,000 40,000 Equipment Bond 40,000 40,000 Replacement - Ladder Truck #11 11-42200-01 1 500,000 500,000 7,000,000 Equipment Bond 500,000 500,000 1,000,000 Replacement - Grass #31 11-42200-02 2 45,000 45,000 Equipment Bond 45,000 45,000 Water/lce rescue boat 11-42200-03 1 20,000 20,000 Equipment Bond 20,000 20,000 Replacement - Utility #4 12-42200-01 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement - Utility #5 12-42200-02 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement - Grass #21 12-42200-03 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Tanker #11 13-42200-01 2 340,000 340,000 Equipment Bond 340,000 340,000 Fire Total 225,000 360,000 565,000 609,000 340,000 2,099,000 0 10 Department Project# Priority 2009 2010 2011 2012 2013 Total o IPark & Rec - Operations , ReplacelRepair Play Structures - Various Parks 09-45000-01 1 45,000 45,000 45,000 45,000 45,000 225,000 Capital Projects Levy 45,000 45,000 45,000 45,000 45,000 225,000 Trail Machine wi Snow Removal Equipment 09-45000-02 1 100,000 100,000 Equipment Bond 100,000 100,000 Replacement - Toro Groundsmaster, #559 10-45000-01 1 23,000 23,000 Equipment Bond 23,000 23,000 Replacement - Large Capacity Lawnmower #580 10-45000-02 1 112,000 772,000 Equipment Bond 112,000 112,000 Zero turn mower 10-45000-03 1 8,500 8,500 Equipment Bond 8,500 8,500 Replacement - Trailer, T-554 11-45000-01 2 9,000 9,000 Equipment Bond 9,000 9,000 Replacement - One Ton Truck wi Plow, #599 11-45000-02 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - One Ton Truck wi Plow #503 13-45000-01 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - One Ton Crew Cab Pickup #502 13-45000-02 1 45,000 45,000 Equipment Bond 45,000 45,000 Park & Rec - Operations Total 145,000 188,500 119,000 45,000 155,000 652,500 !Park & Rec - Projects I Annual Miscellaneous Park Projects 09-45001-01 1 25,000 25,000 25,000 25,000 25,000 125,000 Park Improvement Funds 25,000 25,000 25,000 25,000 25,000 125,000 0 Skate Board Park 10-45001-01 1 200,000 200, 000 Park Improvement Funds 200,000 200,000 Sophie's South Park 11-45001-01 1 75,000 75, 000 Park Improvement Funds 75,000 75,000 Andover Lions Park 13-45001-01 1 85,000 85,000 Park Improvement Funds 85,000 85,000 Park & Rec - Projects Total 25,000 225,000 100,000 25,000 110,000 485,000 !Planning & Zoning I Replacement - Ford Taurus #15 10-41500-01 2 25,000 25,000 Equipment Bond 25,000 25,000 Planning & Zoning Total 25,000 25,000 ISanitary Sewer I Replacement - One Ton Truck wi Plow #90 10-48200-01 1 65,000 65, 000 Sanitary Sewer Fund 65,000 65,000 Crosstown Blvd Trunk Sewer Line 11-48200-01 1 400,000 400, 000 Sewer Trunk Fund 400,000 400,000 Rural Reserve Trunk Sanitary Sewer 11-48200-02 1 2,250,000 1,250,000 3,500,000 Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 New JeWac Truck 11-48200-03 1 357,000 357,000 Sanitary Sewer Fund 160,000 160,000 Sewer Trunk Fund 160,000 160,000 Storm Sewer Fund 37,000 37,000 0 Yellow Pine Lift Station 12-48200-01 1 650,000 650, 000 11 Department Project# Priority 2009 2010 2011 2012 2013 Total 0 Sewer Trunk Fund 650,000 650,000 Sanitary Sewer Total 65,000 3,007,000 1,900,000 4,972,000 IStorm Sewer , Storm Sewer Improvements 09-48300-01 1 52,000 53,000 54,000 55,000 56,000 270,000 Storm Sewer Fund 52,000 53,000 54,000 55,000 56,000 270,000 Trailer Mounted Grout Plant 09-48300-02 1 30,000 30,000 Sanitary Sewer Fund 9,000 9,000 Storm Sewer Fund 21,000 21,000 Replacement - Elgin Street Sweeper #169 10-48300-01 1 150,000 150,000 Equipment Bond 90,000 90,000 Storm Sewer Fund 60,000 60,000 Storm Sewer Total 82,000 . 203,000 54,000 55,000 56,000 450,000 IStreet Signs I Retro-Reflectometer 09-43300-01 1 15,000 15, 000 Equipment Bond 15,000 15,000 Street Signs Total 15,000 15,000 IStreets / Highways , Annual Street Seal Coat Project 09-43100-01 1 240,000 245,000 250,000 255,000 260,000 1,250,000 Construction Seal Coat Fund 20,000 20,000 20,000 20,000 20,000 100,000 Road & Bridge Funds 220,000 225,000 230,000 235,000 240,000 1,150,000 Annual Street Crack Seal Project 09-43100-02 1 85,000 85,000 85,000 85,000 85,000 425,000 0 Construction Seal Coat Fund 5,000 5,000 5,000 5,000 5,000 25,000 Road & Bridge Funds 80,000 80,000 80,000 80,000 80,000 400,000 Annual Street Mill and Overtay 09-43100-03 1 1,078,000 1,039,000 1,189,000 1,462,000 1,358,000 6,126,000 Assessments 270,000 260,000 297,000 365,000 340,000 1,532,000 Road & Bridge Funds 808,000 779,000 892,000 1,097,000 1,018,000 4,594,000 Annual Pavement Markings 09-43100-04 1 21,000 22,000 23,000 24,000 25,000 115, 000 Road & Bridge Funds 21,000 22,000 23,000 24,000 25,000 115,000 Annual Curb Replacement 09-43100-05 1 42,000 43,000 44,000 45,000 46,000 220, 000 Road & Bridge Funds 42,000 43,000 44,000 45,000 46,000 220,000 Municipal State Aid Routes I New & Reconstruct 09-43100-06 1 500,000 380,000 930,000 815,000 2,625,000 Assessments 75,000 140,000 40,000 255,000 Municipal State Aid Funds 425,000 380,000 790,000 775,000 2,370,000 Replacement - Water Tanker #163 10-43100-01 2 100,000 100,000 Equipment Bond 100,000 100,000 Asphalt Paving Machine 10-43100-02 1 90,000 90,000 Equipment Bond 90,000 90,000 Replacement - Dump Truck wi Snow Removal #197 10-43100-03 1 200,000 200,000 Equipment Bond 200,000 200,000 Intersection Upgrades 11-43100-01 1 275,000 275,000 Municipal State Aid Funds 275,000 275,000 Replacement - Dump Truck wi Snow Removal #198 12-43100-01 1 150,000 150,000 Equipment Bond 150,000 150,000 Replacement - One Ton Truck wi Plow #132 12-43100-02 1 65,000 65, 000 Equipment Bond 65,000 65,000 Streets / Highways Total 1,966,000 2,204,000 1,866,000 3,016,000 2,589,000 11,641,000 0 12 Department Project# Priority 2009 2010 2011 2012 2013 Total o IWater I Rehabilitation of Wells 09-48100-01 1 50,000 50,000 55,000 60,000 65,000 280, 000 Water Fund 50,(){}() 50,000 55,000 60,000 65,000 280,000 WTP Reclaim Tank Addition 09-48100-03 1 930,000 930,000 Water Revenue Bonds 930,(){}() 930,000 Construct ClealWell at WTP 11-48100-01 1 2,665,900 2,665,900 Water Revenue Bonds 2,665,900 2,665,900 Replacement- One Ton Truck wi Plow #105 11-48100-02 1 65,000 65,000 Water Fund 65,000 65,000 Construct Well #10 12-48100-01 1 181,000 181,000 Water Trunk Fund 181,000 181,000 Water Main along South Coon Creek Drive 12-48100-02 1 500,000 500,000 Water Trunk Fund 500,000 500,000 Demolish 500,000 Gallon Water Tower 12-48100-03 1 190,000 190, 000 Water Trunk Fund 190,000 190,000 Construct Water T realment Plant #2 13-48100-01 1 8,000,000 8,000,000 Water Revenue Bonds 8,000,000 8,000,000 Water Total 980.000 50,000 2,785,900 931.000 8,065,000 12,811,900 GRAND TOTAL 3,803,000 3,862,500 9,197,900 11.312,000 13.722,000 41,897,400 0 0 .13 0 This page left blank intentionally. 0 0 14 City of Andover, MN 0 Capital Plan ~009 thru 2013 DEPARTMENT SUMMARY Department 2009 2010 2011 2012 2013 Total Community Center 15,000 15, 000 Engineering 301,000 354,000 355,000 356,000 357,000 1,723,000 Facility Management 29,000 33,000 332,000 4,375,000 1,985,000 6,754,000 Park & Rec - Operations 45,000 45,000 45,000 45,000 45,000 225,000 Park & Rec - Projects 25,000 225,000 100,000 25,000 110,000 485, 000 Sanitary Sewer 2,650,000 1,900,000 4,550,000 Storm Sewer 52,000 53,000 54,000 55,000 56,000 270,000 Streets I Highways 1,966,000 1,814,000 1,866,000 2,801,000 2,589,000 11,036,000 Water 980,000 50,000 2,720,900 931,000 8,065,000 12,746,900 GRAND TOTAL 3,398,000 2,589,000 8,122,900 10,488,000 13,207,000 37,804,900 0 0 15 City of Andover, MN 0 Capital Plan 2009 thru 2013 FUNDING SOURCE SUMMARY Source 2009 2010 2011 2012 2013 Total Assessments 345,000 260,000 547,000 1,505,000 380,000 3,037,000 Building Fund 1,500,000 1,500,000 Capital Equipment Reserve 300,000 300,000 Capital Projects Levy 74,000 78,000 77,000 102,500 80,000 411,500 Community Center Operations 15,000 32,000 47,000 Construction Seal Coat Fund 25,000 25,000 25,000 25,000 25,000 125,000 G.O. Bond 4,265,000 450,000 4,715,000 Municipal State Aid Funds 425,000 380,000 275,000 790,000 775,000 2, 645, 000 Park Improvement Funds 25,000 225,000 100,000 25,000 110,000 485,000 Road & Bridge Funds 1,224,000 1,203,000 1,324,000 1,537,000 1,466,000 6,754,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sewer Trunk Fund 124,000 150,000 550,000 800,000 150,000 1,774,000 Storm Sewer Fund 52,000 53,000 54,000 55,000 56,000 270,000 Water Fund 50,000 50,000 55,000 80,500 65,000 300,500 0 Water Revenue Bonds 930,000 2,665,900 8,000,000 11,595,900 Water Trunk Fund 124,000 150,000 150,000 1,021,000 150,000 1,595,000 GRAND TOTAL 3,398,000 2,589,000 8,122,900 10,488,000 13,207,000 37,804,900 0 16 City of Andover, MN 0 Capital Plan 2009 thru 2013 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2009 2010 2011 2012 2013 Total ICommunity Center ~ Storage Building 10-44000-01 2 15,000 15,000 Community Center Operations 15,000 15,000 Community Center Total 15,000 15,000 IEn~ineerin~ I New Development Projects 09-41600-01 1 248,000 300,000 300,000 300,000 300,000 1.448,000 Sewer Trunk Fund 124,000 150,000 150,000 150,000 150,000 724,000 Water Trunk Fund 124,000 150,000 150,000 150,000 150,000 724,000 Pedestrian Trail Maintenance 09-41600-02 1 53,000 54,000 55,000 56,000 57,000 275,000 Road & Bridge Funds 53,000 54,000 55,000 56,000 57,000 275,000 Engineering Total 301,000 354,000 355,000 356,000 357,000 1,723,000 0 IFacility Management I Building A - Seal Floor 09-41900-01 1 7,000 8,000 9,000 24,000 Capital Prcyects Levy 7,000 8,000 9,000 24,000 Annual Parking Lot Maintenance 09-41900-02 1 22,000 23,000 24,000 25,000 26,000 120,000 Capital prcyects Levy 22.000 23,000 24,000 25,000 26,000 120,000 Carpet Replacement 10-41900-01 2 10,000 10,000 20,000 Capital Projects Levy TO,ooO TO,ooO 20,000 Roof Replacements 11-41900-01 1 300,000 300, 000 Capital Equipment Reserve 300,000 300,000 Surface Seal all Brick Structures 12-41900-01 1 75,000 75, 000 Capital Prcyects Levy 22,500 22,500 Community Center Operations 32,000 32.000 Water Fund 20,500 20,500 Addition to Storage Building & Vehicle Main!. Shop 12-41900-02 1 2,200,000 2,200,000 G.O. Bond 2.200,000 2,200,000 Fire S!. #2 Addition with additional land purchase 12-41900-03 2 885,000 885,000 G.O. Bond 885,000 885,000 Salt Storage Building 12-41900-04 1 400,000 400, 000 G.O. Bond 400,000 400,000 Recycling Building & Fence 12-41900-05 1 250,000 250,000 G.O. Bond 250,000 250,000 Attached Storage Building 12-41900-06 1 250,000 250,000 G.O. Bond 250,000 250,000 Relocate Fuel Station wi Canopy 12-41900-07 2 280,000 280,000 G.O. Bond 280,000 280,000 Land Purchase 13-41900-01 1 1,500,000 1,500,000 Building Fund 1,500,000 1,500,000 0 17 Department Project# Priority 2009 2010 2011 2012 2013 Total o Pedestrian Tunnel Under Crosstown Blvd. 13-41900-02 1 450,000 450, 000 G.O. Bond 450,000 450,000 Facility Management Total 29,000 33,000 332,000 4,375,000 1.985,000 6,754,000 IPark & Rec - Operations , Replace/Repair Play Structures - Various Parks 09-45000-01 1 45,000 45,000 45,000 45,000 45,000 225,000 Capital prqjects Levy 45,000 45,000 45,000 45,000 45,000 225,000 Park & Rec - Operations Total 45,000 45,000 45,000 45,000 45,000 225,000 IPark & Rec - Projects I Annual Miscellaneous Park Projects 09-45001-01 1 25,000 25,000 25,000 25,000 25,000 125,000 Park Improvement Funds 25,000 25,000 25,000 25,000 25,000 125,000 Skate Board Park 10-45001-01 1 200,000 200,000 Park Improvement Funds 200,000 200,000 Sophie's South Park 11-45001-01 1 75,000 75,000 Park Improvement Funds 75,000 75,000 Andover Lions Park 13-45001-01 1 85,000 85, 000 Park Improvement Funds 85,000 85,000 Park & Rec - Projects Total 25,000 225,000 100,000 25,000 110,000 485,000 ISanitary Sewer I Crosstown Blvd Trunk Sewer Line 11-48200-01 1 400,000 400, 000 Sewer Trunk Fund 400,000 400,000 0 Rural Reserve Trunk Sanitary Sewer 11-48200-02 1 2,250,000 1,250,000 3,500,000 Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Yellow Pine Lift Station 12-48200-01 1 650,000 650,000 Sewer Trunk Fund 650,000 650,000 Sanitary Sewer Total 2,650,000 1,900,000 4,550,000 IStorm Sewer I Storm Sewer Improvements 09-48300-01 1 52,000 53,000 54,000 55,000 56,000 270,000 Storm Sewer Fund 52,000 53,000 54,000 55,000 56,000 270,000 Storm Sewer Total 52,000 53,000 54,000 55,000 56,000 270,000 IStreets / Highways I Annual Street Seal Coat Project 09-43100-01 1 240,000 245,000 250,000 255,000 260,000 1,250,000 Construction Seal Coat Fund 20,000 20,000 20,000 20,000 20,000 100,000 Road & Bridge Funds 220,000 225,000 230,000 235,000 240,000 1,150,000 Annual Street Crack Seal Project 09-43100-02 1 85,000 85,000 85,000 85,000 85,000 425,000 Construction Seal Coat Fund 5,000 5,000 5,000 5,000 5,000 25,000 Road & Bridge Funds 80.000 80,000 80,000 80,000 80,000 400,000 Annual Street Mill and Overlay 09-43100-03 1 1,078,000 1,039,000 1,189,000 1 ,462,000 1,358,000 6, 126,000 Assessments 270,000 260,000 297,000 365,000 340,000 1,532,000 Road & Bridge Funds 1J(J8,000 779,000 892,000 1,097,000 1,018,000 4,594,000 Annual Pavement Markings 09-43100-04 1 21,000 22,000 23,000 24,000 25,000 115, 000 Road & Bridge Funds 21,000 22,000 23,000 24,000 25,000 115,000 Annual Curb Replacement 09-43100-05 1 42,000 43,000 44,000 45,000 46,000 220, 000 0 Road & Bridge Funds 42,000 43,000 44,000 45,000 46,000 220,000 18 Department Project# Priority 2009 2010 2011 2012 2013 Total o Municipal State Aid Routes I New & Reconstruct 09-43100-06 1 500,000 380,000 930,000 815,000 2,625,000 Assessments 75,000 140,000 40,000 255,000 Municipal State Aid Funds 425,000 380,000 790,000 775,000 2,370,000 Intersection Upgrades 11-43100-01 1 275,000 275,000 Municipal State Aid Funds 275,000 275,000 Streets / Highways Total 1.966,000 1,814,000 1.866,000 2,801,000 2,589,000 11,036,000 IWater I Rehabilitation of Wells 09-48100-01 1 50,000 50,000 55,000 60,000 65,000 280,000 Water Fund 50,000 50,000 55,000 60,000 65,000 280,000 WTP Reclaim Tank Addition 09-48100-03 1 930,000 930. 000 Water Revenue Bonds 930,000 930,000 Construct ClealWell at WTP 11-48100-01 1 2,665,900 2,665,900 Water Revenue Bonds 2,665,900 2,665,900 Construct Well #10 12-4810()..01 1 181,000 181,000 Water Trunk Fund 181,000 181,000 Water Main along South Coon Creek Drive 12-48100-02 1 500,000 500. 000 Water Trunk Fund 500,000 500,000 Demolish 500,000 Gallon Water Tower 12-48100-03 1 190,000 190. 000 Water Trunk Fund 190,000 190,000 Construct Water Treament Plant #2 13-48100-01 1 8,000,000 8, 000,000 Water Revenue Bonds 8,000,000 8,000,000 Water Total 980,000 50,000 2,720,900 931,000 8,065,000 12,146,900 GRAND TOTAL 3.398.000 2.589,000 8.122.900 10,488,000 13,207,000 37,804.900 0 0 19 0 2009-2013 Capital Improvement Plan Projected Fund Balance Analysis 0 0 ?-C> CITY OF ANDOVER Rpad & Bridge Funds - Rollup 0 Projected Fund Balance TOTALS 2008 2009 2010 2011 2012 2013 I Projected Sources of Revenue I Est. Annual MSA Construction Allocation $ 155,000 $ 766,802 $ 766,802 $ 766,802 $ 766,802 $ 766,802 $ 3,989,010 2001 State Aid Road Bond pymt - Principal (155,000) (160,000) (170,000) (175,000) (185,000) (195,000) (1,040,000) Available MSA Construction for Other Commitments 606,802 596,802 591,802 581,802 571,802 2,949,010 Est. Annual Maintenance Allocation 328,630 328,630 328,630 328,630 328,630 328,630 1,971,780 2001 State Aid Road Bond Pymt - Interest (85,120) (78,583) (71,568) (64,063) (56,050) (47,354) (402,738) General Fund Commitment (179,618) (185,007) (190,557) (196,273) (196,273) (202,162) (1,149,890) Available MSA Maintenance for Other Commitments 63,892 65,040 66,505 68,294 76,307 79,114 419,152 Total MSA Available for other Commitments 63,892 671,842 663,307 660,096 658,109 650,916 63,892 Federal Funds Assessments'" 242,889 345,000 260,000 297,000 505,000 380,000 2,029,889 Tax Levy 1,157,606 1,202,909 1,247,330 1,292,131 1,338,953 1,387,885 7,626,814 Total Revenues Available 1,464,387 2,219,751 2,170,637 2,249,227 2,502,062 2,418,801 9,720,595 I Projected Commitments I MSA - New & Reconstruct Routes 500,000 380,000 930,000 815,000 2,625,000 MSA - Intersection Upgrades 200,000 275,000 475,000 MSA - Rail Road Quiet Zones 160,000 160,000 R & B - Pavement Markings 20,000 21,000 22,000 23,000 24,000 25,000 135,000 R & B - Curb Replacement 41,000 42,000 43,000 44,000 45,000 46,000 261,000 R & B - Rail Road Quiet Zones 170,000 170,000 0 R & B - New & Reconstruct Routes R & B - Intersection Upgrades 25,000 25,000 R & B - Seal Coating 286,865 220,000 225,000 230,000 235,000 240,000 1,436,865 R & B - Crack Sealing 148,924 80,000 80,000 80,000 80,000 80,000 548,924 R & B - Overlays 971,557 1 ,078,000 1,039,000 1,189,000 1 ,462,000 1,358,000 7,097,557 Pedestrian Trail Maintenance 52,000 53,000 54,000 55,000 56,000 57,000 327,000 Total Commitments 2,075,346 1,994,000 1,843,000 1,896,000 2,832,000 2,621,000 13,261,346 Revenues Over (Under) Expenditures (610,959) 225,751 327,637 353,227 (329,938) (202,199) $ (3,540,751) Fund Balance as of December 31 , 2007 3,182,170 Fund Balance Brought FOlWard 2,571,211 2,796,962 3,124,600 3,477,826 3,147,888 Ending Fund Balance $ 2,571,211 $ 2,796,962 $ 3,124,600 $ 3,477,826 $ 3,147,888 $ 2,945,689 . Assuming collected in same year 0 129 ~\ CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 0 2008 2009 2010 2011 2012 2013 TOTALS I Projected Sources of Revenue I Park Dedication Fee $2,794 per unit platted units 50 50 50 50 50 Anticipated Park Dedication Fee $ $ 139,700 $ 139,700 $ 139,700 $ 139,700 $ 139,700 $ 698,500 Commercial! Residential - Andover Station N Est. 78,733 78,733 100,000 47,461 304,927 ON R Grant Capital Projects Levy p Park Improvements 57,680 57,680 57,680 57,680 57,680 57,680 346,060 Total Revenues Available 136,413 276,113 297,380 244,841 197,380 197,380 1,349,507 I Projected Commitments I Annual Miscellaneous Projects 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Debt Service Payments DS - Ballfields (Final 2015) 147,727 129,659 129,659 129,659 129,659 129,659 796,022 Andover Station North - Bldg - City 38,491 38,491 Andover Station North - Playground 35,000 35,000 Andover Station North - Piayground - L Y 25,064 25,064 Strootman Park - L Y 6,817 6,817 Crooked Lake Boat Landing - L Y 20,952 20,952 Woodland Crossing Park 45,000 45,000 Skate Board Park 200,000 200,000 Sophies South Park 75,000 75,000 Andover Uons Park 85,000 85,000 Total Commitments 344,051 154,659 354,659 229,659 154,659 239,659 1,477,346 Revenues Over (Under) Expenditures (207,638) 121,454 (57,279) 15,182 42,721 (42,279) Fund Balance as of December 31, 2007 161,510 Fund Balance Brought Forward (46,128) 75,326 18,047 33,229 75,950 0 Ending Fund Balance * $ (46,128) $ 75,326 $ 18,047 $ 33,229 $ 75,950 $ 33,671 *Target - $50,000 to create a contingency for any project overages. Note: Debt Service has priority, platted units will have to be determined prior to any projects moving forward. Debt service payments are assessments for the construction of ballfields at Andover Station North. Payments are based on 5.5% interest for 8 years. 0 130 ~~ CITY OF ANDOVER Trail Fund 0 Projected Fund Balance 2008 2009 2010 2011 2012 2013 TOTALS I Projected Sources of Revenue I Trail Fee $626 per unit platted units 50 50 50 50 50 Trail Fee $ S 31,300 $ 31,300 $ 31,300 $ 31,300 $ 31,300 $ 156,500 Total Revenues Available 31,300 31,300 31,300 31,300 31,300 156,500 I Projected Commitments I Total Commitments $ Revenues Over (Under) Expenditures 31,300 31,300 31,300 31,300 31,300 Fund Balance as of December 31,2007 32,541 Fund Balance Brought FOlWard 32,541 32,541 63,841 95,141 126,441 Ending Fund Balance. $ 32,541 $ 63,841 $ 63,841 $ 95,141 $ 126,441 $ 157,741 .Target _ 10% of current years commitments to create a contingency for any project overages. 0 .. It is anticipated that all projects will not be fully expended by the end of the year, and future projects will be contingent on additional revenues. 0 131 td3 CITY OF ANDOVER Water System Financial Projections 0 Actual Estimate I Forcast I Year 2005 2006 2007 2008 2009 2010 2011 2012 2013 Inflation Factor 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% Ave. Use (gal per user per qtr) 37,859 38,935 40,900 40,900 40,900 40,900 40,900 40,900 40,900 Acres Added 50 50 35 35 35 35 35 35 35 New Connections 50 50 50 50 50 50 New Customers 100 100 50 50 50 50 Residential Accounts 5,541 5,723 5,857 Commercial/Institutional Accts 116 131 131 Total Accounts 5,657 5,854 5,988 6,088 6,188 6,238 6,288 6,338 6,388 Rates Base Rate $8.87 $9.14 $9.78 $10.27 $10.78 $11.32 $11.89 $12.48 $13.11 Use Rate $1.31 $1.35 $1.44 $1.54 $1.65 $1.76 $1.89 $2.02 $2.16 Connection Charge $2,503 $2,704 $2,920 $3,154 $3,406 $3,679 $3,973 $4,291 $4,634 Area Charge $2,294 $2,477 $2,675 $2,889 $3,120 $3,370 $3,639 $3,930 $4,245 Connection/Area 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% Base Rate 5.0% 3.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% Use Rate 7.0% 7.0% 7.0% 7.0% 7.0% 7.0% 7.0% Use+Base 1,581,838 1,719,086 1,907,861 1,783,247 1,935,075 2,081,879 2,239,770 2,409,582 2,592,213 Meters 46,316 22,563 17,503 25,000 25,000 25,000 25,000 25,000 25,000 Pennit Fees 11,350 3,100 4,50.0 5,000 5,000 5,000 5,000 5,000 5,000 Penalties 21,638 30,129 9,849 20,000 20,000 20,000 20,000 20,000 20,000 Interest 14,174 25,152 138,461 280,000 281,146 281,146 281,146 286,146 20,000 Xfer In 167,424 57,671 163,469 165,643 48,916 52,829 57,056 61,620 Other 5,692 4,258 11,746 17 ,200 4,000 4,000 4,000 4,000 4,000 Bond Proceeds 6,570,000 Total 1,681,008 1,971,712 8,717,591 2,293,916 2,435,864 2,465,941 2,627,745 2,806,784 2,727,833 Expenses Operations 1,035,752 1,162,950 1,115,163 1,048,967 1,156,394 1,191,086 1,226,818 1,263,623 1,301,532 0 Debt Service 754,392 746,721 847,685 1,014,228 1,015,585 1,113,019 1,116,305 7,873,830 1,099,690 Capital Outlay 66,196 33,487 6,500 35,000 50,000 50,000 120,000 80,500 65,000 Replac Res / Transfer Out 141,625 145,874 150,250 Total 1,856,340 1,943,158 2,110,973 2,244,069 2,372,229 2,354,105 2,463,123 9,217 ,953 2,466,221 Cash Balance Balance Brought Forward 1,222,232 1,046,900 1,075,454 7,682,072 7,731,919 7,795,554 7,907,390 8,072,011 1,660,843 Net Increase (Decrease) (175,332) 28,554 6,606,618 49,847 63,635 111,836 164,621 (6,411,169) 261,612 Balance 1,046,900 1,075,454 7,682,072 7,731,919 7,795,554 7,907,390 8,072,011 1,660,843 1,922,454 Cash in Escrow 6,493,774 6,493,774 6,493,774 6,493,774 6,493,774 Unreserved Cash Balance 1,188,298 1,238,145 1,301,780 1,413,616 1,578,237 1,660,843 1,922,454 0 132 ?-l..\ CITY OF ANDOVER Water System Financial Projections 0 Actual Estimate I Forcast I Year 2005 2006 2007 2008 2009 2010 2011 2012 2013 Ilnfrastructure / Trunk 1". Reven ues Connection Charges 961,261 302,053 624,068 157,700 170,316 183,941 198,657 214,549 231,713 Area Charges 101,115 109,204 117,941 127,376 137,566 148,57.1 Interest 79,891 109,258 177,021 50,000 25,000 25,000 25,000 25,000 25,000 Special Assessment 130,910 44,596 58,079 50,000 50,000 Replacement Reserve Other 2,210 23,745 Total 1,174,272 455,907 882,913 358,815 354,520 326,882 351,032 377,115 405,284 Expenses Debt Service Capital Outlay 976,847 49,137 168,580 616,500 124,000 150,000 150,000 1,021,000 150,000 Xfer Out 167,424 57,671 163,469 165,643 48,916 52,829 57,056 61,620 Total 976,847 216,561 226,231 779,969 289,643 198,916 202,829 1,078,056 211,620 Fund Balance Balance Brought Forward 2,093,346 2,290,771 2,530,117 3,186,799 2,765,645 2,830,522 2,958,488 3,106,691 2,405,750 Annual Surplus/Deficit 197,425 239,346 656,682 (421,154) 64,877 127,966 148,203 (700,941) 193,664 Balance 2,290,771 2,530,117 3,186,799 2,765,645 2,830,522 2,958,488 3,106,691 2,405,750 2,599,414 FB Designations Replacement Reserve 1,147,000 1,147,000 1,147,000 1,147,000 1,147,000 1,147,000 1,147,000 1,147,000 1,147,000 Working Cash Flow 1,143,771 1,383,117 2,039,799 1,618,645 1,683,522 1,811,488 1,959,691 1,258,750 1,452,414 2,290,771 2,530,117 3,186,799 2,765,645 2,830,522 2,958,488 3,106,691 2,405,750 2,599,414 Rehab Wells 45,000 50,000 50,000 55,000 60,000 65,000 Construct Test Wells #10 & 11 88,000 0 Cunstruct Well # 10 181,000 Trunk New Development Projects 120,500 124,000 150,000 150,000 150,000 150,000 Water Main along South Coon Creek 500,000 Plant Land Purchase 50,000 Paint water tower 358,000 Construct Clear Well @ WTP 2,665,900 Surface Seal Brick Structures 18,000 20,500 Demo tower 190,000 WTP reclaim tank addition 930,000 Construct WTP #2 8,000,000 Equipment 30,000 65,000 Total 709,500 1,104,000 200,000 2,935,900 1,101,500 8,215,000 Funded by Operations 105,000 60,000 93,000 50,000 50,000 120,000 80,500 65,000 Funded by Infrastructurerrrunk 170,250 299,100 616,500 124,000 150,000 150,000 1,021,000 150,000 Funded by debt 930,000 2,665,900 8,000,000 Total 275,250 359,100 709,500 1,104,000 200,000 2,935,900 1,101,500 8,215,000 Term 10 10 10 10 15 15 15 15 15 AADS 92,652 265,592 797,005 Cumulative OS 92,652 92,652 358,244 358,244 Current DS WTP 741,393 746,720 745,663 1,014.374 1,015,585 1,020,367 1,023,653 7,515,586 741,446 17.5% of Connection / Area Charges is used to support the WTP 0 133 ~ CITY OF ANDOVER Sewer System Financial Projections 0 Actual Estimate I Forcast I Year 2005 2006 2007 2008 2009 2010 2011 2012 2013 Inflation' Factor - expenses 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% Acres Added 50 50 35 35 35 35 35 35 35 New Connections 50 50 50 50 50 50 New Customers 100 100 50 50 50 50 Residential Accounts 6,435 6,559 6,773 Commercial SACs 1,215 1,246 1,270 Total Services 7,650 7,805 8,043 8,143 8,243 8,293 8,343 8,393 8,443 Rates Base Rate $49.75 $51.74 $53.81 $55.96 $57.64 $59.37 $61.15 $62.98 $64.87 Connection Charge $361 $372 $387 $402 $418 $435 $452 $470 $489 Area Charge $1,340 $1,379 $1,434 $1,491 $1,551 $1,613 $1,678 $1,745 $1,815 Connection/Area 2.8% 3.0% 4.0% 4.0% 4.0% 4.0% 4.0% 4.0% 4.0% Base Rate 4.0% 4.0% 4.0% 4.0% 3.0% 3.0% 3.0% 3.0% 3.0% Base Use 1,469,656 1,607,561 1,759,045 1,805,270 1,900,506 1,969,422 2,040,698 2,114,365 2,190,790 Penalties 19,646 27,362 12,418 15,000 15,000 15,000 15,000 15,000 15,000 Interest 33,192 51,555 80,096 50,000 55,000 55,000 55,000 55,000 55,000 Other 7,624 2,950 207 15,400 10,000 10,000 10,000 10,000 10,000 Total 1,530,118 1,689,428 1,851,766 1,885,670 1,980,506 2,049,422 2,120,698 2,194,365 2,270,790 Expenses Operations 1,143,982 1,152,359 1,174,041 1,332,223 1,449,353 1,492,834 1,537,619 1,583,747 1,631,260 Debt Service 7,000 Capital Outlay 61,173 6,500 55,000 9,000 65,000 160,000 Replacement Reserve 300,000 394,000 350,000 350,000 400,000 400,000 400,000 400,000 Total 1,212,155 1,452,359 1,574,541 1,737,223 1,808,353 1,957,834 2,097,619 1,983,747 2,031,260 Cash Balance Balance Brought Forward 871,661 1,189,624 1,426,693 1,703,918 1,852,365 2,024,518 2,116,106 2,139,186 2,349,804 Annual Surplus/Deficit 317,963 237,069 277,225 148,447 172,153 91,588 23,079 210,618 239,530 Balance 1,189,624 1,426,693 1,703,918 1,852,365 2,024,518 2,116,106 2,139,186 2,349,804 2,589,334 0 Connection Charges 350,165 70,080 205,556 20,100 20,900 21,750 22,600 23,500 24,450 Area Charges 52,185 54,285 56,455 58,730 61,075 63,525 Interest 37,532 72,424 126,348 60,000 60,000 60,000 60,000 60,000 60,000 Replacement Reserve 300,000 350,000 350,000 350,000 400,000 400,000 400,000 400,000 Special Assessments 94,484 42,687 28,493 30,000 30,000 30,000 30,000 30,000 30,000 Other 48,122 428 Total 530,303 485,191 710,825 512,285 515,185 568,205 571,330 574,575 577,975 Expenses Debt Service 14,626 265,336 298,503 298,503 Capital Outlay 455,017 86,672 170,500 124,000 150,000 710,000 800,000 150,000 Total 455,017 14,626 86,672 170,500 124,000 150,000 975,336 1,098,503 448,503 Fund Balance Balance Brought Forward 984,128 1,059,412 1,529,977 2,154,130 2,495,915 2,887,100 3,305,305 2,901,299 2,377,371 Annual Surplus (Deficit) 75,286 470,565 624,153 341,785 391,185 418,205 (404,006) (523,928) 129,472 Balance 1,059,412 1,529,977 2,154,130 2,495,915 2,887,100 3,305,305 2,901,299 2,377,371 2,506,843 FB Designations Replacement Reserve 350,000 700,000 1,000,000 1,300,000 1,600,000 1,900,000 2,200,000 Working Cash Flow 1,059,412 1,529,977 1,804,130 1,795,915 1.867,100 2,005,305 1,301,299 477,371 306,843 1,059,412 1,529,977 2,154,130 2,495,915 2.887,100 3,305,305 2,901,299 2,377,371 2,506,843 New Development Projects 120,500 124,000 150,000 150,000 150,000 150,000 Land Purchase 50,000 Crosstown Blvd Trunk 400,000 Yellow Pine Lift Station 650,000 Rural Reserve Sanitary Trunk 2,000,000 250,000 Equipment 30,000 9,000 65,000 320,000 Total 200.500 133.000 215,000 2,870.000 1,050,000 150,000 Funded by Operations 30,000 9.000 65,000 160,000 Funded by InfrastructurefTrunk 170.500 124,000 150,000 710,000 800,000 150,000 Funded by debt 2,000,000 250,000 200.500 133,000 215,000 2,870,000 1,050,000 150,000 0 Term 10 10 10 10 10 10 10 10 DS Annualized 265,336 33,167 Total Annual Debt Service 265,336 298,503 298,503 Total Annual Debt Service 265,336 265,336 265,336 33,167 33,167 134 ~, 0 2009-2013 Capital Improvement Plan Project Progress Report 0 0 'J-'l CITY OF ANDOVER 2009 Capital Improvement Plan Projects By Department - Uses of Funds Qntral Equipment Mobile Lifts $ 35,000 purchased Engineering New Development Projects 248,000 Pedestrian Trail Maintenance 53,000 bid in late spring 301,000 Facility Management Building A - Seal Floor 7,000 summer project Annual Parking Lot Maintenance 22,000 early summer project 29,000 Fire Department Replacement - Fire Engine #11 225,000 final set of specs being put together Park & Recreation - Operations Replace/Repair Play Structures - Various Parks 45,000 Trail Machine w/ Snow Removal Equipment 100,000 purchased 145,000 Park & Recreation - Projects Annual Miscellaneous Projects 25,000 no available funding Storm Sewer Storm Sewer Improvements 52,000 0 Trailer-Mounted Grout Plant 30,000 seeking quotes 82,000 Street Signs Retro-Reflectometer 15,000 reviewing all options Streets / Highways Annual Street Seal Coat Project 240,000 awarded Annual Street Crack Seal Project 85,000 going out for bid Annual Street Mill and Overlay 1,078,000 open bids on 03/24/09 Annual Pavement Markings 21,000 awarded Annual Curb Replacement 42,000 open bids on 03/24/09 MSA Routes / New & Reconstruct 500,000 open bids on 04/04/09 1,966,000 Water Rehabilitation of Wells 50,000 Water Treatment Plant Reclaim Tank 930,000 out for bids 980,000 $ 3,803,000 0 ~t6 @ 0 C IT Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2010 Budget Guideline Discussion DATE: March 24, 2009 INTRODUCTION City Departments will soon start preparing for the 2010 Annual Operating Budget Development process and is looking to the City Council to establish the Council's guidelines for the preparation of the 2010 Annual Operating Budget. Attached, for Council reference is the final the 2009 Budget Memorandum utilized for the 2009 Budget document and the unaudited 2008 0 City of Andover Statement of Net Assets and the unaudited 2008 General Fund budget outcome. DISCUSSION The following are some suggested 2010 Budget Development guidelines for your consideration:. 1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long-term competitiveness through the use of sustainable revenue sources and operational efficiencies. 2) Continued development of a procurement and fmancial plan to appropriately structure the expenditure of bond proceeds generated from the successful 2006 Open Space Referendum. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2010 General Fund expenditures and the preservation of emergency fixnd balances (snow emergency, public safety, facility management & information technology) through targeting a ninety-five percent (95%) 2009 adopted General Fund expenditure outcome. 4) A commitment to limit the 2010 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. 0 0 5) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. 6) A team approach that encourages strategic planning to meet immediate and long-term operational, staffing, infrastructure and facility needs. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. ACTION REQUIRED The Council is requested to review the aforementioned proposed Budget Development guidelines, discuss whether or not they are appropriate for developing the 2010 Annual Operating Budget, and provide additional comments or direction to staff. Respectfully submitted, .. 0 Attachments 0 >>CliCli:::icx:it::t::.;g t:: (1) U'l ~ 0..c:(1)~ 0 Q) >> ~ ~ 0.9 0 0 .~ ~ ""C......c ~'-i-<U'l o~ U'l ~ ..-: U CIi ....... 1:J ~ N CIi"O (1) CIi 0 >....... 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'" o 0000000........ .....-...'~'"O 0 ~ :0 0 0 0 0 0 0 0 ~ ~ '0.. u~ ~ .9 0 ~ ~ o oNNNNNNN " ..... ~ ~.....~ 0 "" t) Q 0 U .....:l {J o CITY OF ANDOVER, MINNESOTA STATEMENT OF NET ASSETS Statement 1 December 31, 2008 0 Primary Government Government Business-Type Totals Activities Activities 2008 2007 Assets: Cash and investments $ 21,621,198 $ 3,299,931 $ 24,921,129 $ 24,632,884 Cash and investments with escrow agent 17,194,324 6,493,019 23,687,343 23,704,147 Accrued interest 611,855 126,280 738,135 625,730 Due from other govemmental units 69,842 7,606 77,448 111,204 Accounts receivable - net 203,914 1,027,568 1,231,482 1,182,052 Prepaid items 116,665 20,000 136,665 144,808 Property taxes receivable: Unremitted 93,071 - 93,071 92,884 Delinquent 326,285 - 326,285 247,536 Special assessments receivable: Unremitted 272 2,390 2,662 1,579 Delinquent 112,605 62,205 174,810 76,419 Deferred 5,265,719 - 5,265,719 6,371,533 Notes receivable 1,537,488 - 1,537,488 1,527,013 Inventories - at cost 159,286 28,644 187,930 179,490 Capital assets - net Nondepreciable 87,504,138 730,243 88,234,381 87,668,770 Depreciable 27,645,631 44,985,809 72,631,440 75,002,765 Total assets 162,462,293 56,783,695 219,245,988 221,568,814 Liabilities: o Interfund payable (30,012) 30,012 . - - \9 Accounts payable 182,835 17,240 200,075 316,566 ("4i Contracts payable 219,503 13,789 233,292 50,427 I Developer advances 1 0,000 - 1 0,000 5,000 Deposits payable 55,955 3,684 59,639 24,410 Due to other governmental units 84,944 23,097 108,041 138,918 Salaries payable 113,067 20,729 133,796 95,963 Other post employment benefits 36,096 6,370 42,466 - Unearned revenue 97,172 - 97,172 279,128 Accrued interest payable 923,823 269,918 1,193,741 1,233,309 Compensated absences: Due within one year 50,489 10,733 61,222 60,008 Due in more than one year 454,404 96,600 551,004 540,071 Bonds/notes payable: Due within one year 3,865,000 375,000 4,240,000 3,820,000 Due in more than one year 48,505,000 14,305,000 62,810,000 66,420,000 Total liabilities 54,568,276 15,172,172 69,740,448 72,983,800 Net assets: Invested in capital assets, net of related debt 79,644,769 37,606,052 117,250,821 115,866,535 Restricted for: Debt service 20,649,324 - 20,649,324 21,993,711 Capital improvements 485,494 - 485,494 735,141 Tax increment purposes 3,634,261 - 3,634,261 1,542,854 Unrestricted 3,480,169 4,005,471 7,485,640 8,446,773 Total net assets $ 107,894,017 $ 41,611,523 $ 149,505,540 $ 148,585,014 0 The accompanying notes are an integral part ofthese financial statements, ~ g.6 - CITY OF ANDOVER, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 10 BUDGETARY COMPARISON SCHEDULE - GENERAL FU1\TD o For The Year Ended December 31,2008 With Comparative Actual Amounts For The Year Ended December 31,2007 Variance with Final Budget - Budgeted Amounts Positive 2007 Original Final Actual (Negative) Actual Revenues: General property taxes $ 6,560,435 $ 6,300,020 $ 6,249,011 $ (51,009) $ 5,776,653 Licenses and pernlits 477,150 477,150 525,339 48,189 475,893 In tergo vernmen tal 579,653 840,068 709,251 (130,817) 853,305 Charges for services 729,700 729,700 772,430 42,730 1,121,642 Fines 91,500 91,500 104,930 13,430 101,445 Investment income 100,000 100,000 137,966 37,966 157,513 Miscellaneous 81,500 81,500 116,950 35,450 90,293 Total revenues 8,619,938 8,619,938 8,615,877 (4,061) 8,576,744 Expenditures: Current: General government: Mayor and City council 106,561 106,561 103,067 3,494 102,883 Administration 152,253 152,253 127,771 24,482 155,623 Newsletter 25,700 25,700 19,667 6,033 18,334 . Human resources 65,852 65,852 59,006 6,846 58,573 C' Legal 173,250 173,250 171,300 1,950 167,110 (t. 0 City clerk 163,356 163,356 158,203 5,153 150,843 I Elections 41,989 41,989 40,907 1,082 7,072 Financial administration 253,293 253,293 212,761 40,532 202,664 Assessing 122,000 122,000 119,090 2,910 117,174 Information systems 149,705 149,705 137,286 12,419 117,523 Planning and zoning 390,871 390,871 359,140 31,731 364,982 Engineering 434,424 434,424 399,436 34,988 420,320 Facility management 464,410 464,410 408,238 56,172 436,665 Total general government 2,543,664 2,543,664 2,315,872 227,792 2,319,766 Public safety: Police 2,318,241 2,318,241 2,318,241 - 2,083,861 Fire protection 1,038,020 1,038,020 991,636 46,384 969,162 Protective inspection 468,559 468,559 455,526 13,033 463,859 Civil defense 16,536 16,536 13,305 3,231 13,748 Animal control 9,875 9,875 7,095 2,780 7,486 Total public safety 3,851,231 3,851,231 3,785,803 65,428 3,538,116 Public works: Streets and highways 602,225 602,225 613,896 (11,671) 581,459 Snow and ice removal 498,769 498,769 457,587 41,182 505,579 Street signs 186,322 186,322 170,358 15,964 180,277 Traffic signals 22,000 22,000 15,057 6,943 11,399 Street lighting 190,400 190,400 188,213 2,187 175,572 Total public works $ 1,499,716 $ 1,499,716 $ 1,445,111 $ 54,605 $ 1,454,286 0 (Continued) - do?" CITY OF ANDOVER, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 10 BUDGETARY COMPARISON SCHEDULE - GENERAL FUND (Continued) o For The Year Ended December 31,2008 With Comparative Actual Amounts For The Year Ended December 31,2007 Variance with Final Budget - Budgeted Amounts Positive 2007 Original Final Actual (Negative) Actual Expenditures: Current: (continued) Parks and recreation $ 875,176 S 875,176 $ 867,652 $ 7,524 $ 850,907 Recycling 96,867 96,867 86,631 10,236 94,669 Unallocated 19,000 19,000 17,999 1,001 6,915 Total CUlTent 8,885,654 8,885,654 8,519,068 366,586 8,264,659 Capital outlay General govemment - - 3,428 (3,428) - Parks and recreation - - 63 Total capital outlay - - 3,428 (3,428) 63 I Total expenditures 8,885,654 8,885,654 8,522,496 363,158 8,264,722 01 -D Revenues.. (under) expenditures (265,716) (265,716) 93,381 359,021 312,022 C o Other financing sources (uses): , Transfers in 191,194 191,194 191,194 - 185,625 ." Net increase (decrease) in fund balance $ (74,522) $ (74,522) $ 284,575 $ 359,097 $ 497,647 . Fund balance - January 1 3,890,460 3,392,813 Fund balance - December 31 $ 4,175,035 $ 3,890,460 0 ~. -~~ .