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HomeMy WebLinkAboutCC March 17, 2009 . 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, March 17,2009 Call to Order-7:00 p.m. Pledge.of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (2/24/09 Workshop; 3/3/09 Regular Meeting) .. Consent Items 2. Approve Payment of Claims - Finance 3. Approve Plans & Specs/Order Advertisement for Bids/09-11/Water Treatment Plant Expansion Phase One (Settling Plates) - Engineering 4. Approve Plans & Specs/Order Advertisement for Bids/08-37/157th Avenue NW Reconstruction (MSAS 102) - Engineering 0 5. Award Bidl09-4/2009 Seal Coating - Engineering 6. Award Bidl09-5/2009 Pavement Markings - Engineering 7. Approve Reso1ution/Designating MSA Streets - Engineering Discussion Items 8. Anoka County Sheriff s Department Monthly Report - Sheriff 9. Hold Public Hearing/Amend City Code/Nonconforming Structures (Section 12-10) - Planning 10. Consider Rezoning from R-1 to R-4/15ih and Linnet Streets - Planning 11. Consider Preliminary Plat/Cardinal Ridge 2nd Addition/157th and Linnet Streets - Planning 12. Discuss Open Space Update - Planning Staff Items 13. Consider Appointments/Coon Creek Watershed District Vacancies - Engineering 14. Schedule EDA Meeting - Administration 15. Schedule Special Council Workshops - Engineering/Public Works 16. Administrator's Report - Administration Mayor/Council Input Adjournment 0 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, March 17, 2009 Call to Order-7:00 p.m. Pledge.of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (2/24/09 Workshop; 3/3/09 Regular Meeting) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Plans & Specs/Order Advertisement for Bids/09-11/Water Treatment Plant Expansion Phase One (Settling Plates) - Engineering 4. Approve Plans & Specs/Order Advertisement for Bids/08-37/157th Avenue NW Reconstruction (MSAS 102) - Engineering 5. Award Bidl09-4/2009 Seal Coating - Engineering 0 6. Award Bidl09-5/2009 Pavement Markings - Engineering 7. Approve Resolution/Designating MSA Streets - Engineering Discussion Items 8. Anoka County Sheriff s Department Monthly Report - Sheriff 9. Hold Public Hearing/Amend City Code/Nonconforming Structures (Section 12-10) - Planning 10. Consider Rezoning from R-1 to R-4/157th and Linnet Streets - Planning 11. Consider Preliminary Plat/Cardinal Ridge 2nd Addition/157th and Linnet Streets - Planning 12. Discuss Open Space Update - Planning Staff Items 13. Consider Appointments/Coon Creek Watershed District Vacancies - Engineering 14. Schedule EDA Meeting - Administration 15. Schedule Special Council Workshops-Engineering/Public Works 16. Administrator's Report - Administration Mayor/Council Input Adjournment 0 C I T Y o F @ NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council ~ CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: March 17, 2009 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: 0 February 24, 2009 Council Workshop March 3,2009 Regular Meeting DISCUSSION The minutes are attached for your review; ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, ~~ Deputy City Clerk Attach: Minutes 0 o~ 3 4 5 6 ANDOVER CITY COUNCIL WORKSHOP - FEBRUARY 24, 2009 7 MINUTES 8 9 10 The Andover City Council Workshop was called to order by Mayor Mike Gamache, February 24, 11 2009,6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. 12 13 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude 14 Councilmember absent: None 15 Also present: Director of Public Works/City Engineer, Dave Berkowitz 16 City Administrator, Jim Dickinson 17 Community Development Director, Will Neumeister 18 Others 19 20 21 APPROVAL OF AGENDA 22 023 Motion by Jacobson, seconded by Trude, to approve the agenda moving item six before item one. 24 Motion carried unanimously. 25 26 27 DISCUSS NONCONFORMING STRUCTURES CODE LANGUAGE 28 29 The City Council reviewed the issue related to a nonconforming triplex at the February 3, 2009 City 30 Council meeting. The Council is asked to review and discuss the State Statute requirements related 31 to nonconforming uses and amortization and direct staff to begin making the necessary changes to 32 City Code Sections 12-10-1 Band 12-10-4B. 33 34 Motion by Jacobson, seconded by Knight, to direct staff change the City Code to conform to State 35 Statute and to direct staff write a letter as requested to the loan company indicating that the owner 36 could rebuild if the home were destroyed provided a building permit is applied for in a timely 37 fashion. 38 39 Councilmember Knight asked when the 180 days kick in. Mr. Neumeister indicated it would kick in 40 when a house is destroyed. 41 42 It was noted this item will be on the March 17, 2009 Council meeting for a public hearing. 43 044 45 DISCUSSION WITH COUNTY ASSESSOR 46 47 Mr. Mike Sutherland, Anoka County Assessor arid Jason Dagastino the Assessor assigned to 48 Andover, were at the meeting to make a presentation to the Council regarding the 2009 market 0 Andover City Council Workshop Minutes -- February 24, 2009 Page 2 1 value assessment process for pay 2010 property taxes. 2 3 Councilmember Jacobson stated they will have to make some decision when people ask why their 4 house is valued higher than a similar house by theirs. Mr. Sutherland stated typically the question 5 they get is someone buys a property through foreclosure and they want to have the County put the 6 foreclosure price on the property tax statement and the County cannot do that because they need to 7 look at the value of the property, not the price they paid for the property. As appraisers, they are 8 forced to have to think in those terms. 9 10 Mr. Dagastino stated there should not be a variance in value. Everyone he has talked to, he indicates 11 to them they have set a value at January 2,2009. They have to follow the market but will lag a little 12 bit behind. 13 14 Councilmember Jacobson asked what they do ifthere is a bank appraisal that shows the value of the 15 home lower than the statement shows. Mr. Dagastino stated they would need to see the appraisal 16 since they put values down once a year and there will be a new valuation in March and the numbers 17 may change. Mr. Sutherland stated overall it is not just the value going down, they are decreasing 18 the size of the tax base and the City, County and School District will still likely levy what is needed. 019 Mr. Dickinson stated the measure of tax rate will not be a good basis to use for next year. 20 21 Councilmember Knight asked how boundaries are set. Mr. Dagastino stated Andover has thirteen 22 land zones and everything in a certain land zone will adjust to other homes in that same zone. They 23 break the zones out and ratio them at their own land zones and need to look at the homes in the zones 24 together. 25 26 Mr. Berkowitz stated every time they have a neighborhood informational meeting people wonder 27 how it will affect their home value and he wondered how a new roadway reconstruction affects the 28 value of a home. Mr. Dagastino stated because they do mass appraisal, they do not change anything. 29 If the old road had a negative effect on the property they would change it but otherwise they don't 30 change it right away, it would change over time with home sales. 31 32 Councilmember Trude wondered what they are hearing on commercial property. Mr. Sutherland 33 stated he has not heard a lot but he felt this is the next thing to drop. They have made adjustments 34 County wide on all of their commercial properties except flex industrial. 35 36 The Council thanked Mr. Sutherland and Mr. Dagastino for discussing the market value assessment 37 process with them. 38 39 040 NORTHERN NATURAL GAS PRESENTATION-NORTHERN LIGHTS (ELK RIVER LOOP) 41 PROJECT 42 43 Mr. Berkowitz stated Northern Natural Gas was at the meeting to provide an update to the City 44 Council on the Northern Lights (Elk River Loop) project and to answer questions. 0 Andover City Council Workshop Minutes -- February 24, 2009 Page 3 1 2 Mr. Berkowitz reviewed the information with the Council. He noted Elizabeth Babcock and 3 A very Shock were at the meeting. 4 5 Councilmember Jacobson stated they did not have any control over the project since it is 6 federally controlled. He stated the hub continues to be larger each time and he wondered if there 7 is going to be anything coming up in the next ten years that they would need to put in more pipe 8 or larger ones. Ms. Babcock stated they have looked at the needs up to 2026 and she thought 9 they were done after 2010 unless needs change. 10 11 The representatives from Northern Natural Gas discussed with the Council what they are 12 planning on doing at Prairie Knoll Park. 13 14 Councilmember Jacobson stated by going down the road rather than the easement closer to the 15 homes in the area he thought they solved a lot of the potential problems. 16 17 Mayor Gamache wondered how long this will take. Mr. Shock stated the contractor chosen is 018 Minnesota Limited and they are estimating the total time is approximately 85 days for the 19 project, but the majority of it is in Ham Lake. 20 21 22 DISCUSS ADDITIONAL HOCKEY RINKS & HA WKRIDGE PARK 23 24 Mr. Berkowitz stated this item is in regard to the status of the potential construction of hockey rinks 25 as part of the City Campus site and an update regarding Hawkridge Park. 26 27 Mr. Berkowitz reviewed the relocation ofthe Hawkridge hockey rink with the Council and noted Mr. 28 Tony Howard was at the meeting to answer questions. 29 30 Councilmember Jacobson asked if stafftalked to all the associations about the changes that will need 31 to be made at Hawkridge. Mr. Berkowitz stated they have talked to the Soccer Association and they 32 are very happy. There are plans to make it a soccer and lacrosse field. 33 34 Councilmember Jacobson asked in redoing it are they figuring the costs of staff. Mr. Berkowitz 35 stated it depends on what the Soccer Association comes back with. 36 37 It was noted that the Baseball Association was willing to have the field moved from Hawkridge to 38 Timber Trails Park. Councilmember Knight asked how many kids are using the rink now at 39 Hawkridge. Mr. Howard indicated he did not bring that information but he thought the Hockey 040 Association used it around two days out of the week. 41 42 Councilmember Knight asked what will happen with the kids in the St. Francis District who use the 43 hockey rink now. Mr. Howard stated he is not sure. Mr. Berkowitz did not think the St. Francis 44 hockey teams used the rink at Hawkridge, but there may be use for free skate. 0 Andover City Council Workshop Minutes -- February 24, 2009 Page 4 1 2 Mayor Gamache stated in the letter the City received from the Hockey Association they wanted 3 Andover to be responsible for the hook ups for electric, gas and water and he wondered if staff is 4 agreeable to this. Mr. Berkowitz stated it will cost anywhere from seven to fourteen thousand dollars 5 to get electric there depending on the needs and the question is where will they get the money for it. 6 He noted that sewer and water will have to cross Crosstown Boulevard, which is a $40,000 plus cost. 7 Mr. Howard stated they are thinking about putting water in there because they would like to buy a 8 zamboni for the rink but it would need water. 9 10 Councilmember Trude wondered if it made sense to send this to the Parks Commission because it 11 seems like the Parks Commission should be supporting all ofthe sports. Mr. Howard thought that 12 was part of their long term plan. Councilmember Trude stated this is a park improvement and the 13 Commission is holding about $80,000 for the skate park. Mr. Dickinson stated they did not have any 14 cash at the end of last year since the park dedication money did not come in; they have just enough 15 dollars in the account to make a debt service payment for Andover Station North. 16 17 Councilmember Jacobson asked what the enclosure would be. Mr. Howard stated Mr. Frank 18 Kellogg works for a company that has a Sprung structure with a canvas top and if used here, would 019 allow them to have ice a lot longer, if it is acceptable to the Council. He stated this makes it usable 20 and they would be able to get about 1,000 hours of ice. 21 22 Councilmember Jacobson asked if the association is going to be charged for ice use, who would get 23 the money since it is public property. Mr. Dickinson stated that depends on how a contract is made 24 up. 25 26 Councilmember Knight asked if the structure would cover both rinks. Mr. Howard stated they are 27 going to try to cover one rink at this time. 28 29 Councilmember Bukkila asked how many rinks would there be because it looks like three. Mr. 30 Berkowitz reviewed the plans and explained there will be two hockey rinks and one free skate rink. 31 32 Mayor Gamache asked about the ten to fifteen year as a temporary location and if they are tying the 33 hands offuture councils by saying they will build this within a year. Mr. Dickinson stated they need 34 to consider this as part of the Capital Improvement Plan. 35 36 Councilmember Knight asked if the intent of the price for ice time is to meet expenses or to exceed 37 it. Mr. Howard stated it is to meet it. 38 39 Councilmember Jacobson asked if there will be noise from the compressors that would disturb the 040 neighbors. Mr. Howard stated he will check into that. 41 42 Mr. Dickinson stated the Sprung structure would need to have a variance to the code. 43 44 Mr. Berkowitz suggested the first year they would likely have a warming house, one rink and free 0 Andover City Council Workshop Minutes -- February 24, 2009 Page 5 1 skate without lights. Mr. Howard stated they need the lights. Mr. Berkowitz stated they do have 2 some temporary lights at Public Works which may be able to work until other lights could be 3 installed. 4 5 Mayor Gamache stated he could see going ahead with the grading since they may have the class 5 6 and then would like to have Mr. Howard come back with more information. 7 8 Mr. Berkowitz stated they would like to see one rink so they could take the Hawkridge rink out. This 9 will save them operational expenses. 10 11 Mr. Howard wondered if the Hockey Association could have storage in the warming house. The 12 Council was fine with that. 13 14 15 DISCUSS STATE AID DESIGNATIONS AND REVOCATIONS 16 17 Mr. Berkowitz stated the Council is requested to consider Municipal State Aid Street (MSAS) 18 designations for 2009. He explained he met with Dick and Nancy Lane and Frank and Vivian Daly 019 and they discussed State Aid designations and what it means. The owners had a good understanding 20 ofthat, Mr. Charlie Lane had a concern about the road going through his home and he told the owner 21 that it is just a designation and does not mean it will be built as currently depicted. He stated the 22 owners are ok with the designation of the road. 23 24 Staff discussed the project with the Council. 25 26 The Council agreed Ventre Street is a good State Aid Designation and to submit the designations 27 requests. 28 29 30 DISCUSS STATUS OF CROSSTOWN BOULEVARD/CROSSTOWN DRIVE INTERSECTION 31 32 Mr. Berkowitz stated staff continues to pursue a City Council initiative to improve the intersection of 33 Crosstown Boulevard and Crosstown Drive. 34 35 Mr. Berkowitz reviewed a drawing with the Council. 36 37 Councilmember Jacobson stated the best thing for this intersection would be a roundabout. Mr. 38 Berkowitz stated they considered this but the County felt because ofthe curve in the road this would 39 not be a good location. 040 41 Councilmember Trude wondered if they could put a sign up for local traffic only on Crosstown 42 Drive. Mr. Berkowitz stated this is a State Aid designated road and did not know if they should do 43 that or if it was appropriate since there are commercial properties on Crosstown Drive. 44 0 Andover City Council Workshop Minutes -- February 24, 2009 Page 6 1 Councilmember Jacobson stated they need to have a second access on Crosstown Drive to ease 2 traffic. Mr. Berkowitz stated they are looking for future access to tie the roads into another State Aid 3 Road. 4 5 Staff discussed with the Council possible road projects that could be used for the Federal stimulus 6 package. 7 8 Mayor Gamache stated he liked the actual layout and thought it was the best way to take care of a 9 dangerous situation. He thought they had another issue if they are thinking about blocking the 10 straight east to west connection on the road because then they have traffic going out onto Quinn 11 Street which is already a bad road and not made for a lot of traffic. 12 13 The Council thought the project should be drawn up with a roundabout as an alternate and presented 14 to the County since they felt that would probably work the best. Mr. Berkowitz stated the County is 15 not receptive to roundabouts and he did not know if they wanted to spend the time and money for a 16 drawing that will very likely just be turned down. Councilmember Jacobson was concerned about 17 the home where they will have an issue with their driveway. Mr. Dickinson thought they would need 018 a variance for the driveway or explore having that driveway come out on Crosstown Drive and not 19 Crosstown Boulevard. 20 21 Mr. Berkowitz stated they will prepare a plan and look at the design in late summer or fall, the 22 Council could then move it forward at that time. 23 24 25 CONTINUED DISCUSSION SUSTAINABLE LANDSCAPE - HANSON BOULEVARD 26 27 Mr. Neumeister stated this item has been a Council goal and the staff wants to discuss ideas with 28 them and determine whether there is support from the Council to continue to pursue this as a goal. 29 He reviewed the Hanson Boulevard Sustainable Landscape Project with the Council and the concept 30 of a trial project. 31 32 Councilmember Trude indicated there was a scout in the audience, Isaac, who is willing to work with 33 staff on this project to earn his eagle badge. 34 35 Mayor Gamache stated there is a stretch along Hanson Boulevard that has their backyards onto 36 Hanson that do not have a fence, only trees. He thought they could shorten up or even get to a point 37 where if they decide they want to do a test maybe the best place would be between 14 ih and 148th 38 which would be cheaper and see if it will actually work. 39 040 Councilmember Knight suggested putting evergreens along the fences and as they grow and fill in 41 they would mask the fences and be a wind break to the landowner. They could also put some 42 colored bushes between those and the road and they would not need to put so much in with grass. 43 Mr. Neumeister stated his concern is with the power lines. He would need to check with the utility 44 companies to see what they would say. 0 Andover City Council Workshop Minutes - February 24, 2009 Page 7 1 2 Councilmember Jacobson asked where they are going to get the money. Mr. Dickinson stated at this 3 time they do not have a line item number for this and if the Council would like to move forward on 4 this they would need to find the funds. 5 6 Councilmember Trude understood when they do their tree sales they get a lot of bare root soil and 7 she wondered if they could get some extra ones for the City to use. Mr. Neumeister stated they could 8 do that for next spring but it would not work for this spring. 9 10 Councilmember Knight asked how long a test period would last since it will take more than one year 11 to find out how it will look and if it will work. 12 13 Councilmember Jacobson thought they should hold off on this until 2010 to give them time to 14 discuss this with the neighbors and save money for plantings. Councilmember Trude thought they 15 could do one block this year and see how it works. Mr. Neumeister thought it would cost around 16 $400-$500 dollars to do a block this year. 17 18 The Council was agreeable to do a test area of one block after discussing with the property owners. 019 20 21 DISCUSS SINGLE FAMILY RESIDENTIAL MARKET VALUE PRESERVATION 22 23 Mr. Neumeister stated over the past few years, the City Council has discussed issues surrounding 24 single family market value preservation, with most discussion centered on single family rentals and 25 the housing maintenance code. 26 27 Mr. Neumeister reviewed the report with the Council. 28 29 Councilmember Jacobson asked how the City knew if a house was being rented or not. Mr. 30 Dickinson indicated they did not know it is dependent on staff dealing with issues at a residence. 31 Councilmember Jacobson asked how they could impose a rental license on a home. Mayor Gamache 32 read what Blaine does in regard to this. 33 34 Mr. Dickinson explained how some cities check on who has rental homes in the city. He stated the 35 number one best way to get your list on residential rental housing is to get them from neighbors. 36 37 Councilmember Jacobson asked what they are supposed to do if a house is rented out but there is no 38 rental license on it, do they go to court to make them get a license. Mr. Dickinson stated they have 39 not reviewed this that in depth and at this point they would just be doing an inventory and are 040 looking for direction on where to go. Maybe they need to do some half step measures since single 41 family market preservation is important to everyone. 42 43 Mr. Neumeister asked what level of enforcement did the Council want them to go to. 44 0 Andover City Council Workshop Minutes -- February 24, 2009 Page 8 1 Councilmember Jacobson asked if they are really concerned if there are rental units or not or just that 2 the outside ofthe home is not kept up. Councilmember Bukkila stated every concern she has heard 3 from neighbors is also related to the behavior ofthe renters. Mr. Dickinson stated they could help 4 the landlord to enforce the eviction if they had officer call records on rental properties which may 5 help the owner to get rid of the nuisance renter. 6 7 Councilmember Jacobson asked how many rental units they currently have. Mr. Herb Blommel 8 stated it is approximately 150 units with fifty actual properties. Councilmember Jacobson asked if 9 staff can handle this. Mr. Dickinson thought they could. 10 11 Mr. Dickinson stated they could set it up with a trial period and provide a report card back to the 12 Council. He stated they will have base data for homestead and non-homestead properties from the 13 County within the month. 14 15 Councilmember Knight asked if the court system backs a landlord trying to evict a troublesome 16 tenant. Councilmember Bukkila stated it is a longer process and that documentation from the City 17 would help the owner. 018 19 Councilmember Bukkila indicated that a resident stated in their neighborhood they thought it would 20 be important to have contact with the owners since some owners do not even live in the country. 21 22 Councilmember Knight thought they should instruct Mr. Dickinson to start the process of putting 23 together a program for the Council to review. 24 25 Mayor Gamache stated they want to see something that is effective and helps. Mr. Dickinson stated 26 they would not do this as a true licensing, just an inventory. He asked if they are looking for cost 27 recovery for doing this or nominal fee. Councilmember Bukkila thought owners would be willing to 28 pay a fee for the City to keep track of their property and notify them of any problems. The Council 29 thought this program should be done with only a nominal fee and not on a cost recovery basis. 30 31 Councilmember Trude thought the City could give a generic lease and checklist for owners of rental 32 units to use and encourage them to do background checks on their renters. Councilmember Bukkila 33 also thought they could have a sheet showing new rental owners what they need to do and how they 34 could check on potential renters. 35 36 Mr. Dickinson stated they previously talked about their code enforcement policies and he wondered 37 if there is interest in a spring time clean sweep of code issues. Councilmember Jacobson stated he 38 has always gone under the impression that if while driving through the City they see a code violation 39 they should report it. Mayor Gamache thought they should put a friendly reminder in the newsletter 040 about spring clean up. The Council wants staff to abide by the current code enforcement policies. 41 42 43 The Council recessed at 8:55 p.m. 44 0 Andover City Council Workshop Minutes -- February 24, 2009 Page 9 1 2 The Council reconvened at 9:00 p.m. 3 4 5 DISCUSS SINGLE FAMILY RESIDENTIAL MARKET VALUE PRESERVATION 6 (CONTINUED) 7 8 Mr. Neumeister explained they have been in contact with the County about the neighborhood 9 stabilization program and the County is getting a block of money from the State which is coming 10 through HUD to allow organizations to go out and buy homes. that are vacant and foreclosed and fix 11 them up. They are looking for homes that were built in the sixties to fix up. He stated they are 12 looking for Council consensus to use last year's CDBG allocation which they had no applicants for, 13 to allow Two Rivers to use that through the County reallocation of funds to acquire two homes 14 through Two Rivers Community Land Trust in Andover. 15 16 The Council thought it is a good idea and authorized staffto write a letter requesting the County to 17 use the designated funds to purchase two homes through the Twin Rivers Community Land Trust in 18 Andover. 019 20 21 COMPREHENSIVE PLAN UPDATE DISCUSSION 22 23 Mr. Neumeister stated the City received a response from the Metropolitan Council (dated January 2, 24 2009) related to their review comments on the City's Comprehensive Plan update. Staff met with the 25 Met Council on February 4,2009 and reviewed with them the additional details they had requested. 26 The consensus of the Metropolitan Council staff is that with some slight adjustments the plan is 27 looking good and should be able to move forward to the Community Development Committee for a 28 public hearing in April. 29 30 31 2008-2009 & 2007-2008 COUNCIL GOALS PROGRESS REPORT 32 33 Mr. Dickinson stated at the September 16, 2008 Council meeting the Council adopted the 2008-2009 34 Council Goals. No priority scoring was done, as it was assumed that staff would work diligently on 35 all the goals. Also at the meeting the Council accepted the progress report on the 2007-2008 Council 36 Goals. 37 38 Mr. Dickinson updated the Council on the progress report on the adopted goals. 39 040 Councilmember Knight asked if the various funds the state typically distributes out will still be 41 forthcoming. Mr. Dickinson stated they will still receive funds but not to the extent of what they 42 were previously, market value homestead credit and LGA are gone but we will see other funds. 43 44 Mayor Gamache stated one of the goals he would like to see this year is not to layoff or further 0 Andover City Council Workshop Minutes -- February 24, 2009 Page 10 1 reduce staff. Mr. Dickinson stated they will start to plan in early March for the 2010 budget. 2 3 4 Motion by Knight, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting 5 adjourned at 9:45 p.m. 6 7 Respectfully submitted, 8 9 Susan Osbeck, Recording Secretary 0 0 o~ 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING - MARCH 3, 2009 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, March 3, 2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude 15 Councilmember absent: None 16 Also present: City Attorney, Scott Baumgartner 17 Community Development Director, Will Neumeister 18 Director of Public Works/City Engineer, Dave Berkowitz 19 City Administrator, Jim Dickinson 20 Fire Chief, Dan Winkel 21 Others 22 ~~ PLEDGE OF ALLEGIANCE 25 26 27 RESIDENT FORUM 28 29 No one wished to address the Council. 30 31 32 AGENDA APPROVAL 33 34 There were no changes. 35 36 Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion 37 carried unanimously. 38 39 40 APPROVAL OF MINUTES 41 42 February 17, 2009, Regular Meeting: Correct as amended. 43 044 Councilmember Trude stated on page three, line 13 she would like to have a sentence changed to 45 read: "Councilmember Jacobson explained he is the Chair of the Public Works Committee. Since 46 meeting with staff, he and Councilmember Trude who is also on the Committee, have come to the 47 conclusion, for a couple of different reasons, they would like to recommend Rank #2 Ventre 48 Street/168th Lane be selected for MSA designation instead. . .". 0 Regular Andover City Council Meeting Minutes - March 3, 2009 Page 2 1 2 Councilmember Trude stated on page four, line 36, it should be "an advisory speed change" and on 3 page six, line 3, and delete cost savings for the access and she spoke about "staging the proiect for 4 complete build out over time". 5 6 Councilmember Trude stated they were talking with the investigator after the police report on page 7 three and she made some comments about people leaving their valuables in plain sight in their 8 vehicles and it is not reflected in the minutes. She asked that a line be added after the first line 9 stating "leave their valuables visible in their vehicles out in the open" and then on the next line delete 10 "before lea~/ing home." 11 12 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried 13 unanimously. 14 15 February 17, 2009, Closed Session Meeting: Correct as written. 16 17 Motion by Jacobson, Seconded by Knight, approval of Minutes as indicated above. Motion carried 18 unanimously. 019 20 21 CONSENT ITEMS 22 23 Item 2 Approval of Claims 24 Item 3 Request Bids for Fire Truck 25 Item 4 Reject Bid & Award Bid/09-10/Diseased Tree Removal/Sanitation Enforcement 26 27 Motion by Trude, Seconded by Jacobson, approval of the Consent Agenda as read. Motion carried 28 unanimously. 29 30 31 APPROVE SALE OF BOND 32 33 Mr. Mark Ruff, Ehlers & Associates, presented the results of the City's sale of the following bond 34 issues authorized at the February 3,2009 Council meeting for the $2,380,000 General Obligation 35 Bonds, Series 2009A. 36 37 $380,000 General Obligation Equipment Certificates, Series 2009A 38 $1,020,000 General Obligation Water Revenue Bonds, Series 2009A 39 $970,000 General Obligation State Aid Refunding Bonds, Series 2009A 040 41 Mr. Ruff presented the City with a plaque for the upgrade from AA- to AA+ in the Standard & 42 Poor's Bond Rating. 43 44 Mayor Gamache stated it is helpful to the residents that they are able to receive the upgrade and staff 0 Regular Andover City Council Meeting Minutes - March 3, 2009 Page 3 1 has done a great job in keeping them abreast of changes that are coming up. In the last three months 2 they have had issues where they had to worry about the Governor re-alloting and losing money but 3 they are prepared for that and they are in the middle of their process to amend their 2009 budget and 4 staff was prepared for that. They will not see some of the difficult hits that some other cities will be 5 facing in 2009. They have developed a reserve fund in their budget which has been helpful overall. 6 7 Councilmember Knight stated in regard to the reserve funds they keep it at or below what is in the 8 State's recommendation. Mr. Dickinson stated that was correct. 9 10 Councilmember Trude wanted to send her compliments to Mr. Dickinson for watching things closely 11 and they value all that he does to help them procure funds at very low rates. Mr. Dickinson stated 12 this is a team approach and staffhas helped out significantly to achieve the budget and the reserve 13 balances as necessary. 14 15 Motion by Jacobson, Seconded by Trude, to approve the attached resolution accepting the proposal 16 on sale of the respective bonds based on the bid tabulation that was presented by Ehlers & 17 Associates. Motion carried unanimously. (Resolution RO 15-09) 018 19 20 HOLD PUBLIC HEARING/08-37/157TH A VENUE RECONSTRUCTION (MSAS 102) 21 22 The City Council is requested to hold a public hearing at 7:00 p.m. for Project 08-37, 157th Avenue 23 Reconstruction (MSAS 102). 24 25 Mr. Berkowitz reviewed the information with the Council. 26 27 Councilmember Trude asked where Ham Lake was in regard to their portion of the project. Mr. 28 Berkowitz stated Ham Lake does not assess the project. They use 100 percent of State Aid for that 29 so they are ready to move forward and are waiting to see what Andover does in regard to this project. 30 He stated the next step, if Council orders to move forward with the proj ect, is to order the plans and 31 specs, approve and then put out for advertising and bid sometime in April. 32 33 Councilmember Trude thought Tulip Street was a similar road where it was a State Aid road but 34 assessed to the neighbors. Mr. Berkowitz stated that was correct and this is consistent to what they 35 have done in the past. 36 37 Mayor Gamache asked if staff knew what type of savings they are looking for or hoping for if they 38 bid this with Ham Lake. Mr. Berkowitz stated the construction value is in the $380,000 range, if 39 they role this in with Ham Lake, theirs is around $600,000, so it takes it from a $380,000 project to 040 close to a million dollar project, th~ economics of scale, using a project that moves from small to 41 large they are probably close to ten percent. 42 43 Councilmember Jacobson asked if this project goes forward, what will happen relative to storm 44 water. Mr. Berkowitz explained the reason for the storm water modifications, why they need to 0 Regular Andover City Council Meeting Minutes -- March 3, 2009 Page 4 1 replace some ofthe concrete curb and gutter and the need to add storm water catch basins to collect 2 water runoff. 3 4 Motion by Knight, Seconded by Trude, to open the public hearing. Motion carried unanimously. 5 6 Mr. Arnie Peterson, 331 157th Avenue NW, stated he has been a resident for thirty-one years and 7 when this road was first put in there was no cost to them at all. He is appealing to the financial 8 situation they are in, this adds a burden on him and his household and asked the Council to relieve 9 them of the $5,000 assessment and use State funds. He stated this is a high access road and is just as 10 well traveled as Constance Boulevard. He did not think they should pay the financial burden of the 11 road. 12 13 Mr. Wardell Moe, 375 157th Avenue NW, stated he has a degree in transportation and road 14 management and spent thirty-five years in the transportation industry. He showed some photos of 15 the road. He stated when the road was originally built they had weight restrictions on the road but it 16 was lifted and then they started having a great deal of stress on the road. He stated this road was 17 built for City travel, not highway traffic and yet the trucking companies use it all the time. He stated 018 he has a problem with this because anytime they have had damage done to a road or property; it is 19 usually the people or business that causes the damage that pays for it. He stated Ham Lake is not 20 assessing the project but using State money to fix it and he did not know why Andover could not do 21 this. He did not feel this was fair they should bear the burden of this upgrade when the State is 22 putting in Ham Lake's portion of the road. He stated he did not follow the reasoning. 23 24 Councilmember Jacobson stated the Braastad operation was approved by Ham Lake and not Andover 25 but as to the financing, the total cost ofthis, City and State Aid funds are paying for three quarters of 26 the cost so they would be assessed only for the cost of a regular City road so the extra depth and size 27 is being paid for with other funds. Mr. Wardell agreed but did not think the road would have needed 28 to be repaired this soon if it were not for the trucks. 29 30 Ms. Pam Breyen, 275 157th Avenue NW, stated she lives on the curve and knows there are potholes 31 and she knows the City has rules in place but this is a different economy and finances are not so good 32 and people are not eager to pay all this money for anew road. She stated she will be paying $10,000 33 for the new road and this is a lot of money to come up with in this economy. She wanted to appeal to 34 the Council to keep in mind this economic time and that it is not the same as before. She asked the 35 Council to consider this before making a decision. 36 37 Mr. Ron Sandford, 130 157th Avenue NW, stated he will be paying $10,000 in assessments for his 38 part of the road. He would love to have the road repaired but he cannot afford the assessments at this 39 time. 040 41 Mr. Ken Slyzuk, 14124 Crosstown Boulevard, stated Engineering has come before him to tell him 42 that to the blessing of the road coming through they have figured out there is an extra available lot to 43 the west that is buildable and ifhe gets assessed for a buildable lot, does a building permit come with 44 it. Councilmember Trude asked what property he is at because he was not on the list. Mr. Berkowitz 0 Regular Andover City Council Meeting Minutes -- March 3, 2009 Page 5 1 stated the reason why Mr. Slyzuk is not on the list is that his daughter is listed as owning the property 2 solely. He explained the circumstances involved with Mr. Slyzuk's lot. 3 4 Mayor Gamache asked ifthere is a lot of peat in the area. Mr. Slyzuk indicated the peat is shallow 5 but he thought the comer that has come out is in the western edge which is sandy and where it was 6 indicated would be a buildable lot. He stated he is not eager to pay these types of assessments for 7 this road. He wondered if this will be built for a nine ton road. Mr. Berkowitz stated it would. 8 9 Mr. Berkowitz stated Mr. Slyzuk's property may fall under green acres and they do have a stipulation 10 in their policy that if the property does not change, the green acres designation for a length of fifteen 11 years, the assessment will expire at that time. He stated if this were to move forward, any owner that 12 thinks they are under the green acre status needs to provide to staff that information and then before 13 they approve the final assessment role, it would be identified as green acres with those stipulations of 14 a deferred assessment. 15 16 Councilmember Trude asked if the two lots were calculated at the 412 address or is there no address 17 for this lot. Mr. Berkowitz stated it was assessed at Mr. Slyzuk's daughters' home address. 018 19 The Council discussed with staff Mr. Slyzuk's property and how staff figured out there is a second 20 lot that could be assessed. 21 22 Ms. Theresa Sandford, 130 157th Avenue NW, stated her property is not much larger than the other 23 properties but has more frontage road and has a lot of wetland there. She stated the assessment will 24 be a hardship for them. They have deferred maintenance on their property and this needs to be 25 deferred. She stated the hardship is the $10,200 assessment and it will not fit into their budget. 26 27 Mr. Franklin Peach, 75 15ih Avenue NW, stated this is a great hardship especially during this time 28 in the economy. He stated he is the sole provider of his family and his wife homeschools and they 29 feel they take on the burden of the cost of public schools and the only place the money would come 30 from would be from his child's college funds. He also did not understand how Ham Lake could do 31 this without assessing and Andover is going to assess the costs. He wondered why the people within 32 the MUSA are going to pay less than those outside of the MUSA. 33 34 Mr. Berkowitz explained to the residents and the Council the way they assess property for 35 reconstruction based on MUSA. 36 37 Mr. Peach felt this did not add value to his property because it causes more traffic to go down this 38 road. He stated he did not want this road improved and would rather have a dirt road. 39 040 Mr. Sandford stated when University Avenue Extension was redone they were going to assess a 41 thousand dollars for each 300 feet and he ended up not paying on that because part was in flood plain 42 and the other part was flood fringe. Mr. Berkowitz reviewed with the residents what the breakdown 43 would be for improvements to city roads. 44 0 Regular Andover City Council Meeting Minutes -- March 3, 2009 Page 6 1 Motion by Knight, Seconded by Jacobson, to close the public hearing. Motion carried unanimously. 2 3 Councilmember Jacobson asked ifthis project did not go forward on the Andover side what would 4 happen with the Ham Lake side. Mr. Berkowitz stated they are planning on still moving forward and 5 it would probably cost Andover more money if they waited a year or two since the costs would go up 6 and they would not get a break by doing the road at the same time. 7 8 Councilmember Trude stated as she listened to people and their personal situations it impacts her to 9 want to move now as opposed to a future date and she has heard something she has not seen in other 10 public hearings, this road is serving a lot like the County roads has served the community and she 11 cannot think of a situation like this. She did not think this quite fits the mold of things she has seen 12 with other roads and she wanted to be a little more creative in distinguishing it from other projects 13 they will be looking at. She felt they need to look at this with a little more of a creative approach 14 than they have a typical neighborhood. 15 16 Councilmember Knight stated there are approximately thirty homes in the Nordeen's Addition which 17 comes out and feeds the street so it is not just the residents on 15ih A venue using it, it is two other 18 developments and he thought this was a dilemma they need to look at. 019 Councilmember Jacobson stated he did not hear anyone say that the road did not need repair, what he 20 21 heard was the cost and the hardship it would create for the residents. He stated if they delayed the 22 project on their side of University he wondered if it would be cheaper to do it next year or not. He 23 figured it would not be any cheaper. He thought if they waited a year the roads could handle it but 24 the cost would be more. He stated they have looked at lowering the interest rate and extending the 25 amount of payment time and he did not know what else they could do. He is at the point where he is 26 listening to the economic situation status more than he normally would on projects. He stated they 27 have to decide if they need to look at ways to lengthen the payment period and is there something 28 they can do or do they kill the project for a year and see if the cost comes down which probably will 29 not happen. 30 31 Mayor Gamache stated it is always difficult to do these projects and hear the hardships they can 32 cause but they are at a unique point in time where this is probably going to be the lowest cost they 33 will get to get the project done. Some of the issues they have is they only have twenty homes for the 34 long length of road but they have the 4.5 percent interest rate and will probably save ten percent on 35 the cost if they go in with Ham Lake on this. The stimulus package has been approved but the 36 bidding times are going to be the best they have had since the money has not gotten to the cities yet 37 and will have bids that will probably be lower and opportunities to go in with another city which will 38 lower the costs. It is hard to look at the numbers when the assessments are high but the road does 39 need work and that is the dilemma they have. 040 ~1 Councilmember Trude stated the City Attorney had something they could look at. They were 42 looking at the feeder streets coming out onto this road and the only way they can get out of town and 43 she wondered if they could assess those neighborhoods for this road. Councilmember Jacobson 44 thought they would get into legal issues with this. Mr. Dickinson stated the City also has the option 0 Regular Andover City Council Mee.ting Minutes - March 3, 2009 Page 7 1 of deferring assessments for the lots that are not split that could be split. 2 3 Councilmember Bukkila asked if there is a way to table it for now and come up with options for each 4 of the homeowners. She wondered if they spread it out over ten to fifteen years to make it more 5 workable. Mr. Dickinson stated they can provide the spreadsheet to those who want it but he did not 6 want to go beyond fifteen years since the cost to administer those would be extremely expensive. 7 8 Mr. Berkowitz reviewed the timeline for this project. Mayor Gamache stated that would give them 9 about a month to sit down go over some options with the residents. He thought they should move 10 forward with the bid process and at that time they would decide what to do next or if they wanted to 11 stop the project. 12 13 Councilmember Knight stated with that in mind, any deferral process they should know while they 14 are looking at the bids. Councilmember Trude stated she is also concerned about the people who 15 have more than one property being assessed. Mr. Dickinson stated he is willing to talk to and work 16 with the residents to get questions answered and try to make this work. It may not change their 17 feeling but will talk about their options about any potential problems and staff can work with d~ different types of options that are out there and cater to particular instances out there. 20 Councilmember Jacobson stated with the caveat they are talking about on the bid will this erase the 21 ten percent savings they may get. Mr. Berkowitz stated he is not sure and could not guarantee it. 22 Councilmember Trude thought they may do alternate bids so it could be the Ham Lake side, Ham 23 Lake/Andover side. Mr. Berkowitz stated they may think there is a potential for them to pull out and 24 they may not care either way but he is not sure and indicated they needed to make it clear in bid 25 documents so they do not run into a legal issue when they try to pull their section out. He stated they 26 would look at this as Ham Lake is the base bid and Andover is the alternate. 27 28 Councilmember Trude stated there are several people listed as potentially $10,000 assessments and 29 no one spoke from the property at 524. He had the same feeling as the others and the point ofifthey 30 can develop or not is hard to say. The other concern she had is she did not think they have talked 31 about a situation where they have had twenty-five percent of the people come up to the podium and 32 say they have lost a job, underemployed or cannot retire. In her opinion a road can wait a year or two 33 if that is the way the neighborhood feels. She stated she has not heard anyone in the neighborhood 34 say they wanted the road done. She thought this road was unique and a major connector route and 35 she thought they could consider a twenty-five percent buy down since it is a unique road. She 36 wondered if the other Councilmembers would consider having staff look at this since their policy 37 does allow the Council to listen to people and have some subjective approach to this given the 38 uniqueness. She thought the uniqueness ofthis project which will not be seen on other projects is 39 157th serves like the County roads and she thought the City should put a little more into it. 040 41 Councilmember Knight stated one of their functions as a City Government is to try to find ways to 42 make things work rather than dictate and he thought that is what they are doing. 43 44 0 Regular Andover City Council Meeting Minutes -- March 3, 2009 Page 8 1 Motion by Jacobson, Seconded by Knight, to approve the resolution ordering the improvement of 2 Proj ect 08-37, 15 ih A venue Reconstruction (MSAS 102) and to order preparation of final plans and 3 specifications with the following criteria: 4 5 1. Have stafflook at extending the assessment period and give them numbers for ten to twelve 6 years instead of eight. 7 2. Have staff look at deferments and the effect that will have. 8 3. Institute the lowest interest rate they can get. 9 4. Have staff reevaluate the potential for extra lots that they have identified in the plan to see if 10 they are buildable or not. 11 5. Have staff search for additional financing alternatives to see ifthere is something else they 12 could do. 13 14 Councilmember Jacobson stated the reason he is moving this is because his fear is if they do not go 15 ahead with it in conjunction with Ham Lake and prices continue to go up, this may be the lowest cost 16 option they may have with options to try to keep their yearly costs as low as possible. The only 17 caveat is that when the bids come in they look at them and they have the ability to stop the project at 018 that time. 19 20 Councilmember Trude wondered in criteria number 5 ifCouncilmember Jacobson is also looking at 21 the City paying a little bit higher portion than their normal assessment to keep the project alive. 22 Councilmember Jacobson stated he is open to looking at anything that staff could do that is 23 reasonable and legal. 24 25 Mr. Dickinson stated their current policy would say twenty-five percent so to defer from policy is 26 truly a Council decision. Councilmember Jacobson stated they needed to be careful on this because 27 any project coming in the future will be looking at this project and ask for the same thing. 28 Councilmember Trude thought this project can be distinguished from other projects they have done 29 in the City. City Attorney Baumgartner stated the discretion is up to the Council but whatever is 30 done here will be looked at in the future by other projects. With what has been said he thought there 31 is some distinguishing characteristics of this roadway compared to other roads. If the Council 32 decides to go down the avenue suggesting this is distinguishable enough so that it would separate 33 itself from the typical twenty-five percent, he suggested they find some sound findings to support 34 that decision. Councilmember Trude thought one could be the connection of State Aid Highways 35 along with two complete developments feeding out onto this roadway as well. 36 37 Motion carried unanimously. (Resolution RO 16-09) 38 39 040 CONSIDER CONDITIONAL USE PERMIT/AUTOMOBILE SERVICE STATION/13533 JAY 41 STREET NW 42 43 The applicant is seeking to use the existing building on the site for repair and service of vehicles. 44 City Code 12-12 requires a conditional use permit for this use and City Code 12-8-7 provides 0 Regular Andover City Council Meeting Minutes - March 3, 2009 Page 9 1 performance standards for automobile service stations. The criteria for granting conditional use 2 permits and the specific regulations for automobile service stations are in the report. 3 4 Mr. Neumeister reviewed the information with the Council. 5 6 Mayor Gamache asked if the City has received a letter outlining the level of service that will be 7 provided on the site. Chief Winkel stated they have not. Mayor Gamache asked if they do not 8 receive a letter from them where do they go. Chief Winkel stated that would be up to the Council 9 and if they would finalize the CUP. He would request the Council make this a condition of the CUP. 10 11 Councilmember Jacobson stated in the attached information from the application was prior to this 12 application they already had repair services for buses and everything else, this CUP is for regular cars 13 and vans. He knew the City Attorney looked at the issues as to whether or not they need a CUP but 14 as part of the review was the City Attorney saying their claims and working on buses does not stand 15 up and not valid and need a CUP for vehicles. City Attorney Baumgartner stated to the best of his 16 recollection they had an issue of whether there really was the type of mechanical repair being done 17 on the buses out there and it was not to the extent to what they wanted to do with the automobile 018 service. There was a differentiation between what they are asking to do with automobiles, as far as 19 the repairs compared to what he remembered to be just minor items with the buses. He thought that 20 was what they had distinguished the prior to what they are asking for now thus the need for the CUP. 21 He thought the repair being done previously was to buses and it was minor repairs. 22 23 Councilmember Jacobson stated there is discussion about screening and as he read the minutes from 24 the Planning and Zoning Commission it indicated there was a three foot wall and at looking at the 25 pictures he did not really see any screening at all. He wondered if there should be more screening. 26 Mayor Gamache asked if they had any space on the south side of the building for screening. Mr. 27 Neumeister thought there could be a small planting row there if the Council would like. 28 29 City Attorney Baumgartner stated in item four of the resolution, talking about the letter that is to be 30 provided and if there was going to be something in the letter that would be objectionable to the Fire 31 Chief such as fire suppression or fire safety needs the letter should not be enough, it should also be 32 subject to the Fire Chief. Councilmember Trude thought it should be reworded, "Approval by the 33 Fire Chief of the described services". 34 35 Chief Winkel stated they want to make sure that anything that is going to be down there does not 36 require a higher level of protection than what would currently be there. 37 38 Motion by Knight, Seconded by Bukkila, to approve the proposed conditional use permit with the 39 change to item 5 for Fire Chief approval and screening on the south side as reviewed by ARC. 040 41 Councilmember Trude stated ifthere are any other items in the resolution that needed to be adjusted 42 or changed, staff should be able to conform it. Councilmember Knight agreed. 43 44 Motion carried unanimously. (Resolution ROI7-09) 0 Regular Andover City Council Meeting Minutes -- March 3, 2009 Page 10 1 2 3 CONSIDER CONDITIONAL USE PERMIT/TELECOMMUNICATIONS ANTENNA! 4 ANDOVER STATION NORTH 5 6 Verizon Wireless has applied for a Conditional Use Permit to locate a cellular phone antenna in 7 Andover Station North between the easterly and central ball fields. 8 9 Mr. Neumeister reviewed the information with the Council. 10 11 Councilmember Knight asked who is responsible for repair if a ball were to hit the antennae. Mr. 12 Dickinson stated that would be at Verizon Wireless' cost. 13 14 Councilmember Trude wondered why they need to fence in the building because kids will climb a 15 fence to retrieve a ball. Mr. Dickinson stated the main reason for fencing is mainly to protect the 16 equipment that is there. Mr. Dickinson stated there could be a problem with the A/C Unit which is 17 hanging on the wall if kids were to get in there. Mayor Gamache thought it may be an insurance 018 issue. Mr. Dickinson stated he has previously asked for fencing on the locations in town where they 19 have done these because of the equipment on site which is very expensive. 20 21 Councilmember Trude thought if they fenced in the A/C unit and generator it would not cause 22 problems and be less noticeable to kids. She thought if a fence is installed kids will be climbing the 23 fence to get fly balls out. Mr. Dickinson stated staff would have access to the site in order to retrieve 24 things that have gone into the area. 25 26 Councilmember Trude wanted to add a condition that they do not fence the building area and if they 27 need to fence it she wanted the fencing around the A/C Unit and generator only. 28 29 Mr. Jim Nelson, representing Verizon Wireless, stated the building and equipment inside will not be 30 damaged; the vulnerability will be the air handling units, external A/C Units and generators. They 31 have had vandalism to the air handling units which will put the site out of service if not caught right 32 away. 33 34 Councilmember Trude asked ifthe fence in the photo in the staff report would be adequate enough 35 with a cover on top. Mr. Nelson stated they would be willing to look at some type of roof net or cap 36 but it would be the City's responsibility to retrieve anything that is on them. 37 38 Mayor Gamache stated the building is going to be ten feet tall and in order to put a roof on the fence 39 will need to be ten feet tall which is taller than the current fences out there. 040 41 Councilmember Bukkila stated the Planning Commission had an issue with a six foot fence versus 42 an eight foot fence; the climbable fact is that if it stops at six feet you cannot reach the top of the 43 building but if the fence is eight feet tall someone could climb to the top of the building. Same as 44 with a peaked fence so balls would roll down, you would bring back the climb ability factor since it 0 Regular Andover City Council Meeting Minutes -- March 3, 2009 Page 11 1 would reach the height towards the roof. 2 3 Mr. Nelson stated at this point the fence is far enough away from the building where if it was 4 climbed a person could not reach the roof of the building. If they were to alter it to go from the 5 building out to the generator and back a person would be able to get to the roof and they would not 6 want to do that. Councilmember Trude thought they would then want to use a six foot fence. Mr. 7 Nelson stated their normal installation includes a barbed wire but understands that is not applicable 8 here but a six foot fence attached to the building will still allow someone to get on top of the roof. 9 10 Councilmember Knight stated the problem they have is on a weekend balls could be lost and no one 11 would have a key to retrieve them so someone would end up climbing the fence to retrieve the balls. 12 Mr. Nelson stated access is available to the City however they choose to allow access. There would 13 be a double lock situation. Mr. Dickinson stated the concession stand will be open during 14 tournaments and they could have the key in case a ball does go into the fenced area to be retrieved by 15 them if needed. 16 17 Mayor Gamache stated Andover Baseball Association was asked about this and they did not have a 18 problem with this. Mr. Dickinson stated they talked about what would be there. 019 20 Councilmember Jacobson stated he would like to see an eight foot fence just around the generator 21 and A/C units. Mr. Nelson stated they would have a problem with a fence that tall because that 22 would allow access to the roof of the building. Councilmember Trude thought if they allowed the 23 six foot fence with barbed wire it would need to be a very small area. Councilmember Knight stated 24 he would have a problem with barbed wire and little kids. 25 26 Councilmember Trude wondered why they could not go back to the larger building with putting all 27 the equipment inside the building so they do not need a fence. 28 29 Mayor Gamache thought the fence needed to be what Verizon Wireless feels it should be. 30 31 Councilmember Jacobson asked ifthe trail is covered in the commercial site plan. Mr. Neumeister 32 stated that was correct. 33 34 Councilmember Jacobson asked where the fuel tank will be located. Mr. Nelson stated it is on the 35 generator located inside the cabinet. 36 37 Councilmember Jacobson asked if in the future there will be another antenna will the building need 38 to be enlarged. Mr. Dickinson stated they would need to increase the base. Mr. Nelson stated the 39 space could be leased on the pole but the building will not be shared. 040 41 Councilmember Trude thought the fence should go to site plan review and to remove item six from 42 the conditions in regard to putting slats in the fence since it obstructs visibility and could be an issue. 43 She wondered on item eight, the fence enclosing the equipment shall be vinyl coated chain link 44 fence, eight feet high, not containing barbed wire, what the difference is between a regular fence and 0 Regular Andover City Council Meeting Minutes - March 3, 2009 Page 12 1 vinyl coated fence. Councilmember Jacobson stated one is galvanized and the other is dipped in 2 plastic. Mr. Berkowitz stated vinyl coating is more attractive. He stated his opinion on the slats is 3 they are trying to provide something aesthetic out there and the slats will provide that. 4 5 Motion by Jacobson, Seconded by Bukkila, to approve the proposed conditional use permit with the 6 elimination of item six. 7 8 Councilmember Trude stated on item eight they needed to be more descriptive on where the fence 9 will be located. 10 11 Motion carried unanimously. (Resolution ROI8-09) 12 13 14 ADMINISTRATOR REPORT 15 16 City Administrator Dickinson updated the Council on the administration and city department 17 activities, meeting reminders, CIP projects and Legislative items. 018 Fire Chief Winkel updated the Council on a house fire in the City on Sunday and other calls they 19 20 have had. 21 22 City Engineer Berkowitz updated the council on road improvements projects in the City. 23 24 Community Development Director Neumeister updated the Council on development activity in 25 the City. 26 27 28 MAYOR/COUNCIL INPUT 29 30 (Civic Education Event provided by the League of Woman 's Voters) - Councilmember Trude 31 stated there is an event coming up on March 30, 2009, 6-8:30 about civic education that the 32 league ofwoman's voters is putting on. 33 34 (Home Value Notices Coming) - Councilmember Trude thought people will start to get their 35 home values the middle of March from the County. 36 37 Motion by Knight, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting 38 adjourned at 10:05 p.m. 39 040 Respectfully submitted, 41 42 Susan Osbeck, Recording Secretary 0 Regular Andover City Council Meeting Minutes - March 3, 2009 Page 13 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - MARCH 3,2009 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ...... ..... ........................................................ ......... ....... ................... ... 1 RESIDENT FORUM...................................................................................................................... 1 AGENDA APPROV AL..... ........... ... ..................................................... .................. ........ ............ .... 1 APPROV AL OF MINUTES.. ....... ....... ..................................................... ......... .............. ............... 1 CONSENT ITEMS .................. .......... ................... .......................................... .............. .... .......... .... 2 Approval of Claims..................................................................................................................... 2 Request Bids for Fire Truck.... .......... .................................................................... ...................... 2 Reject Bid & Award Bid/09-1 O/Diseased Tree Removal/Sanitation Enforcement .................... 2 APPROVE SALE OF BOND Resolution RO 15-09 ....................................................................... 2 HOLD PUBLIC HEARING/08-37/157TH A VENUE RECONSTRUCTION (MSAS 102) Resolution RO 16-09 .. ............ ............................ .......................... ........ ..... ................. ...................... 3 CONSIDER CONDITIONAL USE PERMIT/AUTOMOBILE SERVICE STATION/13533 JAY STREET NW Resolution RO 17 -09.... ................................................. ............................... ....... 8 CONSIDER CONDITIONAL USE PERMIT/TELECOMMUNICATIONS 0 ANTENNA/ANDOVER STATION NORTH Resolution R018-09 ...................................... 10 ADMINISTRATOR REPORT..................... .... .................................. .................. .......... ...... ........ 12 MA YOR/COUNCIL INPUT .. .... ............ .......... ........................ ............ .................... .......... .......... 12 Civic Education Event provided by the League of Woman's Voters ....................................... 12 Home Value Notices Coming. ..................................................................................................12 ADJ OURNMENT......................................................................................................................... 12 0 C I T Y o F @ NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: March 17, 2009 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $177,543.27 on disbursement edit lists #1- #3 from 03/05/09 to 03/13/09 have been issued and released. o Claims totaling $953,862.35 on disbursement edit list #4 dated 03/17/09 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUIRED The Andover City Council is requested to approve total claims in the amount of $1,131,405.62. Please note that Council Meeting minutes will be used as documented approval. 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Berkowitz, Director of Public Works/City Engineer SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/09-11/Water Treatment Plant Expansion Phase One (Settling Plates) - Engineering DATE: March 17,2009 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 09-11, Water Treatment Plant Expansion Phase One (Settling 0 Plates). DISCUSSION The plans and specification for the settling plates have been completed for the Water Treatment Plant Expansion (Phase One), This project will be bid in two phases. The first phase is the settling plates and the second phase is the building expansion to enclose the settling plates. Phase one bid package includes the plate settler, recycle and waste sludge pumps associated with the plate settler, piping/valving for pumps and the polymer feed system, This package is being bid separately for the following reasons, most notably that the three standard manufacturers have equipment that varies significantly in size. Therefore, once the equipment is bid, the building can be designed to accommodate the equipment selected, Based on the variations in size, the over sizing of the building could add between $50,000 and $60,000 to the total project cost. In addition, steel prices are significantly lower than they were last summer, We can take advantage of these lower steel prices by allowing this large piece of steel equipment to be bid soon. Lastly, the schedule can be condensed if this equipment is procured up front because of the large lead time for fabrication and delivery of the equipment to the site. If this equipment was included in the building bid package, the contractor may be delayed from enclosing the building while this equipment is fabricated and delivered to the site, Phase two will be designed after the phase one contract has been awarded, The plan and 0 specification for this phase will be brought back to the City Council at a later date for approval and to be put out for bids. 0 Mayor and Council Members March 17, 2009 Page 2 of2 BUDGET IMP ACT The Engineer's estimate for this portion of the project is $236,500. The total project cost for the improvement as identified in the CIP is $930,000. Initially the project will be funded by Water Revenue Bonds and long term by the Water Enterprise Fund. Water rates have been modified the last several years in anticipation of such improvement needs to the system, ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 09-11, Water Treatment Plant Expansion Phase One (Settling Plates). Respectfully submitted, Q~.'~ David D. Berkowitz 0 ,/ Attachments: Resolution Cc: Doug Klamerus, SEH 0 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT 09-11, WATER TREATMENT PLANT EXPANSION PHASE ONE (SETTLING PLATES), WHEREAS, pursuant to Resolution No. 007-09, adopted by the City Council on the 20th . day of Januarv , 2009, the SEH has prepared final plans and specifications for Project No. 09-11 for Water Treatment Plant Expansion Phase One (Settling Plates); and WHEREAS, such final plans and specifications were presented to the City Council for their review on the 17th day of March , 2009 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 0 Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 2:00 p.m. , April 13 , 2009 at the Andover City Hall. MOTION seconded by Council member and adopted by the City Council at a regular meeting this 17th day of March , 2009 , with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor 0 Michelle Hartner - Deputy City Clerk C I T Y 0 F @) 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator orks/City Engineer"bl)~ David D, Berkowitz, Director of Public FROM: Jason J. Law, Asst. City Engineer SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/08-37/157th Avenue Reconstruction (MSAS 102) - Engineering DATE: March 17, 2009 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement for bids for Project 08-37, 15ih Avenue Reconstruction (MSAS 102). 0 DISCUSSION Identified in the City's proposed 2009-2013 Capital Improvement Plan is reconstruction of 157th Avenue NW from Crosstown Boulevard to University Avenue as shown on the attached map. The City of Ham Lake is also planning on reconstructing 15ih Avenue from University Avenue to TH 65, These projects are proposed to be bid together to achieve more competitive bid prices, The City of Ham Lake will distribute plans and specifications and open the bids as their portion of the project is larger than Andover's. Andover's portion of the project would include reclaiming ofthe existing bituminous surface, replacement of deteriorated concrete curb and gutter, minor storm sewer improvements, and paving a new bituminous surface. An informational meeting was held with the residents fronting along 15ih Avenue on January 20, 2009 to discuss the project and provide preliminary information, A feasibility report was previously submitted to the City Council at the February 3, 2009 City Council meeting, The Public Hearing for the assessment portion of the project was held on March 3, 2009. The feasibility report total project cost estimate is $564,090.00. The City's portion is estimated to be $443,850,00, while the assessed portion is estimated to be $120,240.00, The estimated assessments range from $1,490 / parcel to $10,220/ parcel. The variation in 0 assessment amounts is based upon whether the properties are considered urban or rural, and also based upon the total number of potentially sub dividable units on each parcel. Actual assessments would be based upon actual construction costs, 0 Mayor and Council Members March 17, 2009 Page 20f2 BUDGET IMPACT The reconstruction project would be funded from the City's Road & Bridge Fund and 25% of the total project costs would be assessed to the benefiting properties in accordance with the City's Assessment Manual Policies and Procedures Guide, As this is a Municipal State Aid route, the Road and Bridge Fund would be reimbursed for the project costs from the Municipal State Aid construction fund. . ACTION REOUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement for bids for Project 08-37, 157th Avenue Reconstruction (MSAS 102), ~J;;d' Jason 1. Law 0 hm 1./. /' Attac ents: Reso utIOn, LocatIOn Map 0 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO, MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT 08-37 157 TH , AVENUE RECONSTRUCTION (MSAS 102), WHEREAS, pursuant to Resolution No, , adopted by the City Council on the 3rd day of March , 2009 ,the City Enqineer has prepared final plans and specifications for Project No, 08-37 WHEREAS, such final plans and specifications were presented to the City Council for their review on the 1 ih day of March , 2009 , NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. 0 BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 11 :00 , April 14 ,2009 at the Ham Lake City Hall. Plans and specifications shall be distributed by the City of Ham Lake in conjunction with their portion of the project. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 1 ih day of March , 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor 0 Michelle Hartner - Deputy City Clerk C1\e~:r'\',~~,~ Capital Improvement Plan r"NDOVE~ Project Nam : MUNICIPAL STATE AID ROUTES 10. . .. .... . . RECONSTRUCT 2009 j )_ i - ~ ~ 1'1' -- II:: ~J >',......... ~ f---l f-- I .......... '- olK ...., as\ HOL!llW ~ 11 2NbJ..- ~~ ~ ~P:: ~~.2Z ~..""."- ~~ """ ~ ;II -;~ , '.ll :::: ~ r- - -~ ..... :If f - ~ ~ =~-~~ - I ~ ~ ~'T ~ ~ ~ I I ~ / ~ I ~ f'''' II . 1- ~ Location Map LEG END W~E ,,/~ ~J;1n ~~ ~K. .... Project Location 8 (<t"" ~ "'" ~ ,~ ..... ~n ~ ~ ~ ,{L Q Lots/Parcels ;Jj).,1 ::. iii r-. ~.'.".'..............................'...'........'.:..'.:..'.....:..:.' Park 0 400 800 1,600 ~ ~ ~ ~ ~!L ~ Water. . I:;r L~~WI . . Feet "1 ~.It "- Right of Way =lJ~~ I! ~ ~ ~ ~ "Ifi<E \ ii~ w.u..LF City Limits - >r-.. '\ @ 0 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Couocil Members ~ '../ CC: Jim Dickinson, City Administrator David D, Berkowitz, Director of Public Works / City Engineer FROM: Jason J, Law, Assistant City Engineer SUBJECT: Award Bid/09-4/2009 Sealing Coating - Engineering DATE: March 17, 2009 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 09-4 to Allied Blacktop for the 2009 Seal Coating Program. DISCUSSION The street seal coating program is an effective and cost efficient means to prolong the life of the City's street infrastructure, In past years, the streets in one of the nine maintenance zones were seal coated, Due to budget constraints, with the exception of the extreme westerly portion of 0 Zone 7, only areas that have recently been constructed or reconstructed and have not had a seal coat application will be seal coated this year. The 2009 Seal Coat areas are shown on the attached maps. The City of Coon Rapids prepared the final plans and specifications and administered the bid opening through the previously approved Joint Powers Agreement. Following are the bid results: Contractor Andover's Portion Allied Blacktop $295,532,00 Asphalt Surface Technologies $340,374,00 Pearson Brothers $348,430.00 Engineer's Estimate $349,865,00 BUDGET IMPACT This project has been identified in the City's 2009-2013 Capital Improvement Plan, Funding will be from the Road & Bridge Fund and Construction Seal Coat Fund, ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding Andover's portion of the contract to Allied Blacktop in the amount of$295,532.00 for Project 09-4, 2009 Seal Coating. 0 H;::d, Jason 1. Law Attachments: Resolution:Bid Tabulatio~ocation Maps/' 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO, MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO, 09-4 FOR 2009 SEAL COATING. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 009-09, dated February 3, 2009, bids were received, opened and tabulated according to law with results as follows: Contractor Andover's Portion Allied Blacktop $295,532,00 Asphalt Surface Technologies $340,374,00 Pearson Brothers $348,430.00 Engineer's Estimate $349,865,00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover 0 to hereby accept the bids as shown to indicate Allied Blacktop as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Allied Blacktop in the amount of $295.532.00 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reQular meeting this 1ih day of March , 2009 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: 0 Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk 0 0 0 0 CD 0 0 CO 0 0 0 0 "": 0 0 ~ f ro It'i It'i c:i c:i ..- f ro r...: ....: ..- Cl) CO CO CD C") ~ Cl) ('I') C") ~ .c (5 ('I') ~ ~ .., .c ~ ('I') C") 0 - l- N ..j N rD - ('I") M e 0 N .., e co CIO m ~ ..- ~ C") m ..- .... ~ ~ .,. ~ ~ C LO LO LO C ..... 0 Q) 0 Q) f 0 co ..- ~ f 0 ..... .;:: c:i N N .;:: c:i Cll c.. ~ ~ ~ Cll c.. ~ Cl) .... Cl) .... D. 'c D. 'c => => 0 0 0 0 ('I') 0 0 co 0 0 0 0 "": 0 0 ('I') Cl) ro ai It'i c:i ..; ..- Cl) ro ..t ..; ..- U III 0) ..... 0 ,.... ~ U III 0) 0) ~ Cll Cl) (5 0 ~ 0 C") Cll Cl) (5 ..- .... 't: ,- I- ro a ~- 0 't:: ,- I- eD csi :l Cl co ('I') ~ .., :l Cl ..... ,.... 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'\ 0;:: ~~. y ~ 1.. ~!j ~ J'( ~,~ ~F"= --., j,: if 7lJjj '" 1_ ''''~ - "< / /. k.A' - r- i~ _1"" ':\11- "r- /M~)1_- . I _i",,"!'~, ~~ 'I ~\ ~ rf1( ~~~ ~ - _ _."JJI._ l"""" _.Y! I ~ \J~/'~ I.A ~.- = _ 1'-..\ !II ,_...L f ~ dJ. >,3 ~ \ = .:{<o "\ I- lJ..j I ., ~.L ~L, ~ :;:::; ~ II. ;~J,~ ~ .. i:B~ V< ~ ~L.,"L_ L J-- ~ III . . ~r-...// I ~ ni!,\ :;')0l'1'MI _~.., I I """"" ~ ~ ~ . ' \. /~ Y.<iK ':T I ~.,f ' ... X~'\.t:-lt' 1'5 Of '1m ;;$'.~. , 1> " Y I - g AY~~p - .- . ) ~ ' . .,n." ~ . ^- -1s ~I . .. ~ A~ ~ XX: ~~~ =w ~ - 0 Yf.--: A-t ./f /r e.. ~~ ~ f~ ~..'.- H~.. ~J,l.;, ~ m 7 '\,.\ J~' ~ W# ';......s...:b,~.,.J",bl.....' . ", ,. "IE"'., w ~ ~. ~ ,.:.- _...J 1'-11 III! I I I n ===- -# III IT --,.V / /1; 1""- I I I ~ Location Map LEG END W~E r-/~~4:b1.~~__l( GI Project Location , tf!' : ~~ ~ }) Q Lots/Parcels !~u<.r= ~~ j. r. I.I.J" 1fJ-h ~ Park 0 850 1,700 3,400 "'~+-l~ ~'o>, ~ =:>~ Water Cii: " ?::r-IT Right of Way Feet b.!v.~ ~ ~ o City Limits 1 OF 2 >r---. \ I <l\ ~ t l' r Q)" .... Capital Improvement Plan ";J"" t.NJlOVE~ Project Name: 2009 STREET SEALCOAT ~ -= ~ ~'" 1 7l!J "1 ~\ \J- ~ '---::c; 'If/; 1=- - '-, K I . (/, - 1 II I. ~ ~ ..~~- .. LA :a- --..J ~ Ilfi ~ ',l.p ...-,.. 'i::;; I 'It " I - n ... ,..".." """':i!~~. ~'@H ~. m _ M h li = Il- ill!:., ~lL' ~ ,Y" ~t~ -' ------{m ~r<\'"<"I~ I L-..1.- V' .. J 1 I ~W!a\'''.L -,~ n~ ,~ L.... H y ~/ '( "'lm! . 1--1 ~."(;p :~'I '~ g~rr\ --1 I '" .. I r= "" /, I I I H~ /17 I. _ ~ . # \ ~ !r;:;7,,'KO , ""r CT :1 ___mm.J a "'" fil .-- pji.iIiO L L ~ - "'- . -' __. "--4i<-. I ~. p~,~- __ n~JII~ I i'- q(L~ lit . j \ f-t, I, ~ J- r U L~ 'I : j - 11"- - _ - 1---1 '--r-' ,_ m. ~1~ )I .-A '----I: --! .. ~I - ~h L - - I 'tJ1J'"\ ~~ ~~ "1illll ,~\.. -. . ~~WJ --- _ f- ~ """ _ ,or =:2:: (Oil J. /.t- "\J - ..-- +- ~ I P J T /f--i I II I ~ _ ~ HJ h - ' ~, ~ ~ "1r-L - ~ IIW1I .,01.0",,- , ~ \ \ ,.....gIrl; 3\- ~ -'" '\ - L- ......,= = "([]'v' / J~ - H,~ . \ Jr1 ~ Jm(l ~ '-li--l--i#- i~"'a i'Nt '. ~II fl -J~~ jl-J::ilI~\-/~ t:jll .N Location Map LEG END WE "";I./::L.I ~~ JJ: .../ ~ \. " -I "- ......... Project Location s r ~ ", 't;, ~ ~ 0 lIiIr l ~ If; ;L~- V Q Lots/Parcels ~ '" - .!. , ~llJ If"'rl~ !ILM III Park 0 1,000 2,000 4,000 j J ia'l# ~i!t .rb.{>- ~ Water. . ?; =- ~ ~~ Feet :wi Right of Way ~ ......1€.... ~ j1j\,)E" "'0\ o City Limits 20F2 .... ~ .>r--.~ @ o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director ofPubhc FROM: Jason J. Law, Assistant City Engineer SUBJECT: Award Bid/09-5/2009 Pavement Markings - Engineering DATE: March 17,2009 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 09-5 to AAA Striping for the 2009 Pavement Markings. DISCUSSION As a portion of the annual street maintenance activities, all roadway lane lines and pavement markings are repainted on the City streets. Over the course of the year the lane markings fade and it is necessary to repaint them for safety reasons and to guide traffic on our busier streets. o The City of Coon Rapids prepared the final plans and specifications and administered the bid opening through the previously approved Joint Powers Agreement (bid concurrently with seal coat project). Following are the bid results: Contractor Andover's Portion AAA Striping $14,500.00 Traffic Marking Service $14,840.00 Highway Technologies $17,000.00 Fahrner Asphalt Sealers $17,040.00 Engineer's Estimate $17,500.00 BUDGET IMP ACT The project has been identified in the City's 2009-2013 Capital Improvement Plan. Funding for this project will be from the Road & Bridge Fund. ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding Andover's portion ofthe contract to AAA Striping in the amount of$14.500.00 for Project 09-5, 2009 Pavement Markings. o H~ed' Jason 1. Law Attachments: ResolutiO{Bid Tabulatio/ 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 09-5 FOR 2009 PAVEMENT MARKINGS. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. , dated Februarv 17, 2009, bids were received, opened and tabulated according to law with results as follows: Contractor Andover's Portion AAA Striping $14,500.00 Traffic Marking Service $14,840.00 Highway Technologies $17,000.00 Fahrner Asphalt Sealers $17,040.00 Engineer's Estimate $17,500.00 0 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate AAA Stripino as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with AAA Stripino in the amount of $14.500.00 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a reoular meeting this 1ih day of March , 2009 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed~ CITY OF ANDOVER ATTEST: 0 Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk l!! 00 .!!!..,~~ O call1.,,-.,,- CDOoo (l)U"":-"":- - .......... Cii ~~ -aI-I- ~CD~ ~.~ ~ "0. s:._ ca .- 1L:5~ III 00 CD C!C! .-.... 0 0 C)IIIOO 0000 OU"":-"":- c .......... s:. ~~ lill-I- I- 0 >- 0 ;.~ ~ s:. .. C)o. i:= :5~ 00 00 d>...,dd .!:! ~ ~ ~ ~U..r..r (I) .......... C) ~~ cl- :i! .,,- .. CIO ca CD . ::E.!:! ~ <.l .. ._ 0. :t:_ ca .- ':::5~ 00 00 ...dd 11100 Olt)lt) CJ:!:! o ~ ;~ CD . .!:! ;! .. 0. - ~~ 00 00 S....c:ici call1OO EOlt)lt) :;::;u"":-"":- III .......... W ~~ III -a; 0 CDCD~ a.~ ~ Co. W_ ~~ ~g ;:0 C - ca..... ::I a in CjI J!l CIl $ .c 5 1l ::I'ffi .~ (!) 2 0. ~ CIl .- Cl U c -; :g C) ra .5 :E ... - .. Q) eca Q) o::E .l:l ;;... en IlIc - '3~ ~ O.eCD c Ill> ::: J-~ 'liS III :E$ E'E3 cOO CD::lO N =11.1- C I T Y 0 F G) 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator k IC" E .-.:t>-D~ David D. Berkowitz, Director of Public or s lty ngmeer . FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Approve Resolution/Designating MSA Streets - Engineering DATE: March 17, 2009 INTRODUCTION The City Council is requested to approve the attached resolution regarding Municipal State Aid 0 (MSA) designation. DISCUSSION As discussed with the City Council at the February 24, 2009 workshop meeting, it was recommended that Ventre Street NW 1168th Lane NW be designated as a Municipal State Aid Street. The designation that is being recommended are as follows: . Ventre Street NW between 16Sth Avenue NW and 168th Lane NW and also 168th Lane NW between Ventre Street NW and Roanoke Street NW (CSAH 7) Attached is a portion of the MSA designation map that identifies the location of the proposed designation. ACTION REQUIRED The City Council is requested to approve the attached resolution regarding the proposed designation. Respectfully submitted, 0 ~;/~ Todd J. Haas /' /' Attachments: Resolution & MSA Map CITY OF ANDOVER . . 0 COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS. WHEREAS, it appears to the City Council of the City of Andover that the streets hereinafter described should be designated as Municipal State Aid Streets under the provisions of Minnesota Laws of 1967 Chapter 162; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover that these streets described as follows, to wit: . Ventre Street NW between 165th Avenue NW and 168th Lane NW and also 168th Lane NW between Ventre Street NW and Roanoke Street NW (CSAH 7) to be and hereby established, located and designated as Municipal State Aid streets of said City, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for their consideration and upon his approval of the designation of said streets or portion thereof, that 0 same be constructed, improved and maintained as Municipal State Aid Streets of the City of Andover and to be known as Municipal State Aid Streets. Adopted by the City Council of the City of Andover this 17th day of March ,2009 . CITY OF ANDOVER ATTEST: Michael R. 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I ~J:.>;/ .',i.'.e, t /,:';;;>/// C[ <j~}f~~::O':~"," J\' ./ ".[" /. />' '! ,/) r, \. ~_../. /. i.L_l.:!P_!:~!._~J.;k. ",1 ./,' /,_( < t..'\. \. / r-...' ---.-"""--------,J ',I!'::-,..;,..h 11 ,,\Ie I'll!! ll-/ ,. (j) 0 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator i FROM: Captain Tom Wells - Anoka County Sheriffs Office SUBJECT: Anoka County Sheriffs Department MontWy Report - Sheriff DATE: March 17, 2009 0 INTRODUCTION Captain Tom Wells from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. 1:"" , --- -->.-"' DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Captain Tom Wells Anoka County Sheriff s Office 0 (3) 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members ~ CC: Jim Dickinson, City Administrato FROM: Will Neumeister, Director of Community Development ~ SUBJECT: Hold Public Hearing/Amend City Code/Nonconforming Structures (SectionI2-1O) DATE: March 17, 2009 INTRODUCTION The City Council reviewed the issue related to a nonconforming triplex at the February 3, 2009 and February 24, 2009 meetings. As you may recall a property owner is trying to get the unit refinanced and the credit union would not give a loan unless the City issued a letter indicating it would be allowed to be rebuilt if damaged beyond 50% of its market value. We could not write such a letter because the unit is considered nonconforming and City Code doesn't allow reconstruction if it is destroyed beyond 50% of its market value. DISCUSSION 0 The original report that was presented on February 3rd. After that meeting the City Attorney brought it to our attention that City Code doesn't read the same as the attached State Statute (SS 462.357 Subd. lc. and Ie.). The statute was amended in 2004 to add the bolded language. The bolded language is not in the City's code section and if it were, then the structure would be allowed to be rebuilt if the property owner obtained a building permit within 180 days of the destruction. The City Attorney has focused on the issue and has indicated that the City will have to follow the State Statute and should revise another section that is in conflict (related to amortization) and should be changed as well. The statute changes made in 2004 removed amortization as a tool many cities had used in the past to remove nonconforming uses and structures from their communities. Please read the summary of what the City Attorney's recommendations are. ACTION REQUESTED Council is asked to hold a public hearing to discuss the State Statute 462.357 requirements related to nonconforming uses and amortization and adopt the necessary changes to City Code Section 12-10 and also adopt the summary ordinance. Respectfully submitte~ Will Neumeister Attachments City Attorney's Summary Comments State Statute 462.357 (subd.lc and Ie.) Amendment to City Code Section 12-10 0 Summary Ordinance Cc: Sylvia Monson, 2705 134th Lane NW, Andover, MN 55304 . 0- "' "","",,,",,"..,..", "....""_....."..,,,.,.._,,..,",.....,.~'~,...,..,,._.....,.,..__~~"...,,~., "f_ "...,..", _~. : ,~......"..."..,.'...."h,.., ,"'''''''', ....,.~,.>,,,..,,.,,.~.,,,...""'...,,.. ...,..........."...._."....,.,.,.___.._.~. ._...~..~_.~._.,..,...~."'.,.._.....~ ........ .,.,.. ,.,..."" ,., .". "",-,.~,~.,~.."_."."""....,..,..~.,,., ~.,.......,..'.,,-, ..." ".. ~"..;".."... -,.,,-.. ..."."...,~.....~"""...,.' ..', U.,..'"_"'...."."_...",,.,,. "'<""~ ~,~,.~.,',:".~"._w. From: hawklaw2@aol.com [mailto:hawklaw2@aol.com] Sent: Thursday, February 19, 2009 11:33 AM To: Will Neumeister Subject: Re: Nonconforming Structures 1 Will, I have reviewed the statutes, caselaw, and City Code regarding this matter and provide the following response l~elative to whether our Code language is preempted by the State Statute. Upon reviewing Minn. Stat. Section 462.357, Subd. 1 e, this states that if any nonconforming us~ is destroyed by fire or other peril to the ex~ent of greater than 50 percent of its market value, and no building permit has been appliedfor within 180 days of when the property is damaged, the nonconforming use is extinguished. As you know, this bolded section contradicts our current Code in that it provides that the City must allow a nonconforming use to continue, even if destroyed by fire, if a building permit has been timely applied for. As indicated, I reviewed the State Statutes, City Code and caselaw to determine whether our City Code language would be preempted by this stl:!-tutory language. What I have discovered is. that we wou1d.haveto ~ ~ follow the State Statute . language. I am enclosing some caselaw for your review. I have highlited some portions of the cases that are particularly applicable. I und~rstand that a couple of the .cases deal with a conflict between city charter provisions and the State Statutes, but I feel the result would be the same in our situation as well. ~9urther, upon reviewing 12-10-1 B of our City Code, I discovered thatthis language also conflicts with Minn. ~~ ,/ Stat. 462.357, subd. 1c, which states: . , llExcept as otherwise provide4 in this subdivision, a municipality must not enact, amend, or enforce an ordinance providing for the elimination or termination of a l,lse by amortization which use was lawful at the time of its inception. This subdivision does n<?t apply to adults-only. bookstores, adults-only theaters, or similar adults-only businesses, as defined by ordinance.ll . Please let me know if this information is sufficient for your purposes regarding this matter. Scott , ScottC. Baumgartner ~.'... Hawkins & Baumgartner, P .A. 2140 Fomih Avenue North Anoka, MN 55303 (763) 427-8877 0 ---2- -- =- 2008 Minnesota Statutes 0 462.357 OFFICIAL CONTROLS: ZONING ORDINANCE. Subd. lc.Amortization prohibited. Except as otherwise provided in this subdivision, a municipality must not enact, amend, or enforce an ordinance providing for the elimination or termination of a use by amortization which use was lawful at the time of its inception. This subdivision does not apply to adults-only bookstores, adults-only theaters, or similar adults-only businesses, as defined by ordinance. Subd. 1e. Nonconformities. (a) Any nonconformity, including the lawful use or occupation of land or premises existing at the time of the adoption of an additional control under this chapter, may be continued, including through repair, replacement, restoration, maintenance, or improvement, but not including expansion, unless: (1) the nonconformity or occupancy is discontinued for a period of more than one year; or (2) any nonconforming use is destroyed by fire or other peril to the extent of 0 greater than 50 percent of its market value, and no building permit has been applied for within 180 days of when the property is damaged. In this case, a municipality may impose reasonable conditions upon a building permit in order to mitigate any newly created impact on adjacent property. (b) Any subsequent use or occupancy of the land or premises shall be a conforming use or occupancy. A municipality may, by ordinance, permit an expansion or impose upon nonconformities reasonable regulations to prevent and abate nuisances and to protect the public health, welfare, or safety. This subdivision does not prohibit a municipality from enforcing an ordinance that applies to adults-only bookstores, adults- only theaters, or similar adults-only businesses, as defined by ordinance. (c) Notwithstanding paragraph (a), a municipality shall regulate the repair, replacement, maintenance, improvement, or expansion of nonconforming uses and structures in floodplain areas to the extent necessary to maintain eligibility in the National Flood Insurance Program and not increase flood damage potential or increase the degree of obstruction to flood flows in the floodway. Copyright @ 2008 by the Office of the Revisor of Statutes, State of Minnesota. All rights reserved. 0 ~- .- 0 CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA ORDINANCE - AMENDING CITY CODE TITLE 12-10 TO MODIFY THE CITY CODE RELATED TO NONCONFORMING STRUCTURES TO CONFORM TO STATE STATUTE 462.357 WHEREAS, a public hearing was held before the City Council; and WHEREAS, the City Council reviewed the proposed code change; and WHEREAS, the City Council has determined that the current code language is out of date and should be modified to follow the State Statute 462.357 related to nonconforming structures. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ANDOVER, DOES HEREBY ORDAIN CITY CODE SHALL BE CHANGED AS FOLLOWS: (underlining is new language to be added, strikeouts indicate language to be removed): CITY CODE TITLE 12: ZONING REGULATIONS CHAPTER 10: NONCONFORMING USES AND STRUCTURES 0 12-10-1: CONTINUANCE OF NONCONFORMITY: A: Any structure or use lawfully existing upon the effective date of this title may be continued at the size and in the manner of operation existing upon such date as hereinafter specified. B. L^...ny nonconforming use of land la'.vfully existing upon the eff-ccti'/e date of this title may be continued for a period of three (3) years after the effective date of this title, '",hereupon such nonconforming use shall cease. V~mended Ord. &, 10 21 1970) 12-10-2: DISCONTINUANCE OF USE: Whenever a lawful nonconforming use of a building or structure or land is discontinued for a period of one year, any future use of said building or structure or land shall be in conformity with the provisions of this title. (Amended Ord. 8, 10-21-1970) 12-10-3: CHANGE OF NONCONFOR1\HNC USE: A. When any lawful nonconforming use of any structure or land in any district has been changed to a conforming use, it shall not thereafter be changed to any nonconforming use. B. The structure or land within which a nonconforming use is contained may not be enlarged, reconstructed, substituted, moved, or structurally altered. (L^JIlended Ord. 311 10 1 2005) ~ B. A nonconforming use shall not be expanded so as to incorporate more employees, generate 0 increased amounts of product, or otherwise increase in scale or scope from its inception. (Amended Ord. 314 10-4-2005) -y~" 0 12-10-4: MAINTENANCE AND REPAIRS: A. Nothing in this title shall prevent the placing of a structure in a safe condition when said structure is declared unsafe by the Building Official. R Whenever a nonconforming structure shall have been damaged by fire, flood, explosion, earthquake, war, riot, or act of God, it may be reconstructed and used as before if it be reconstructed within twelve (12) months after such calamity, unless the damage to the structure is fifty percent (50%) or more of its market value (as estimated by the building official), in which case, the reconstruction shall be for a use in accordance with the provisions of this title. (Amended Ord. 8, 10 21 1970; amd. 2003 Code) B. Any nonconformity. including the lawful use or occupation of land or premises existing at the time of the adoption of an additional control under this chapter. may be continued. including through repair. replacement. restoration. maintenance. or improvement. but not including expansion. unless: ( 1) The nonconformity or occupancy is discontinued for a period of more than one year: or (2) Any nonconforming use is destroyed by fire or other peril to the extent of greater than 50 percent of its market value. and no building permit has been applied for within 180 days of when the property is damaged. In this case. the city may impose reasonable conditions upon a building permit in order to mitigate any newly created impact on adiacent property. C. Normal maintenance of a building or other structure containing or related to a nonconforming use is permitted, including necessary nonstructural repairs and incidental alterations '.';hich do not exceed or 0 intensify the nonconforming use. (.^.mended Ord. 8, 10 21 1970) 12 10 5: ALTER\TIONS: A. No structural alteration shall be made. R Alterations may be made to a structure containing nonconforming residential units '.'/hen they ',:'.'ill improve the livability thereof, provided they will not increase the number of d'l/elling units or expand the existing bulk of the structure. (Amended Ord. 8, 10 21 1970) 12-10-6 ~: NON-CONFORMING LOTS OF RECORD: All other sections of the City Code shall remain as written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this 17th day of March, 2009. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor 0 Michelle Hartner, Deputy City Clerk -7- CITY OF ANDOVER 0 COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. SUMMARY - AN ORDINANCE AMENDING CODE SECTION 12-10 (NONCONFORMING USES CODE) STATUTORY AUTHORIZATION AND POLICY Statutory Authorization This ordinance is adopted pursuant to the authorization and policies contained in Minnesota Statute 462. Policy Section 12-10 of Andover City Code contains language that is being amended in the nonconforming uses section to bring it into conformance with State Statute 462.357. The code changes would eliminate amortization of nonconforming uses and also allow nonconforming uses to be rebuilt if the property owner applies for a building permit within 180 days of damage that is greater than 50 % of the market value. 0 GENERAL PROVISIONS AND DEFINITIONS Jurisdiction The provisions of this Ordinance shall apply to the City of Andover. Enforcement The City Administrator or his/her designee shall have the authority to enforce the provisions of this ordinance. Interpretation Interpretation of the provisions of this ordinance shall be held to be the minimum requirements and shall be liberally construed in the favor of the governing body. A printed copy of this ordinance is available for inspection by any person during regular hours of the City Clerk. Adopted by the City Council of the City of Andover on this 17th day of March, 2009. ATTEST: CITY OF ANDOVER Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor 0 -t~ 0 S'\NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US ~ ' / TO: Mayor and Councilmembers . Jim Dickinson, City Administrator CC: Will Neumeister, Community Development Director ~ FROM: Courtney Bednarz, City PlannetN SUBJECT: Consider Rezoning from R-l to R-4/ lsih and Linnet Streets - Planning DATE: March 17,2009 INTRODUCTION The Council is asked to review the proposed rezoning to allow the preliminary plat for Cardinal Ridge 2nd Addition to move forward. DISCUSSION As with all rezonings, the City must meet one of the two following findings that are provided by state statute: 0 1. The original zoning was in error. 2. The character of the area or times and conditions have changed to such an extent to warrant the Rezoning. The property is located within the Metropolitan Urban Service Area and also within the current stage of sewer expansion. Times and conditions have changed with the extension of municipal sewer and water into this area of the City. It is now appropriate to rezone the property to Single Family Urban Residential (R-4) at the request of the property owner to allow the property to utilize the available municipal sewer and water. Attachments Ordinance Amendment Location Map Planning Commission Minutes Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed rezoning based on the fact that times and conditions have changed. ACTION REQUESTED The 0 cil is asked to approve or deny the proposed rezoning. 0 Cc: Ben Minks Minks Custom Homes 14015 Sunfish Lake Blvd NW Ramsey, MN 55303 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE - AN ORDINANCE AMENDING CITY CODE TITLE 12-3-5, ZONING DISTRICT MAP OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: City Code 12-3-5, The Zoning District Map of the City of Andover is hereby amended as follows: 1) Rezone land from R-1, Single Family Rural Residential to R-4, Single Family Urban Residential on approximately 13 acres legally described as: The East 310 feet ofthe West 1010 feet ofthe North 612.36 feet ofthe South 959.36 feet ofthe Southwest Quarter of the Southeast Quarter of Section 15, Township 32, Range 24, Anoka County, Minnesota, as measured along the west and south lines of said Southwest Quarter of the Southeast Quarter. 2) The finding for the rezoning is that the property is located within the Metropolitan Urban 0 Service Area and also within the current stage of sewer expansion. Times and conditions have changed with the extension of municipal sewer and water into this area of the City. It is now appropriate to rezone the property to Single Family Urban Residential (R-4) at the request of the property owner to allow the property to utilize the available municipal sewer and water. 3) All other sections of the Zoning Ordinance shall remain as written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this _ day of 2009. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Michelle Hartner, Deputy City Clerk 0 ~NDbVE~ Cardinal Ridge 2nd Addition Incorporated 1974 , I Ltt---...L- 2012 ' -- -- -.. 7 __'7;S.!.A.'IE__. -- ----,~ ,_ __ 2200 '" <D I / / I II \ 16046 I '" <D '" ~ j \ ~ 0 0 '" : . !" <C '" '" " , 16045 ....<, / ',' ..... 16034 \ ! ~ 0 ~ '" " 0 ~ 00 N 2032 co " co co " co 00 " '" 0 .... N N N N N 0 '" 2146 <D " <D '" " N .... N 15716 N 15670 15667 15660 15651 15629 2119 15629 15638 15584 2148 2114 2046 ' !!{]. . v'o 155TH LN"<::J/V:JI!:?j", 2210 15532 -- . Legend Location Map - Proposed Plat Area N w-\r E 0 0 330 660 1,320 1,980 2,640 Feet s PLANNING AND ZONING COMMISSION MEETING - MARCH 10, 2009 The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on March 10,2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Tim Kirchoff, Michael Casey, Valerie Holthus, Devon Walton, Douglas Falk and Dennis Cleveland. Commissioners absent: There were none. Also present: City Planner, Courtney Bednarz Others 0 APPROVAL OF MINUTES. February 24, 2009 Motion by Casey, seconded by Falk, to approve the minutes as presented. Motion carried on a 6-ayes, O-nays, 1-present (Kirchoff), O-absent vote. PUBLIC HEARING: REZONING (08-02) TO CHANGE THE ZONING FROM R-l SINGLE FAMILY RURAL RESIDENTIAL TO R-4 SINGLE FAMILY URBAN RESIDENTIAL FOR PROPERTY LOCATED AT THE NORTHEAST CORNER OF 157TH LANE NW AND LINNET STREET NW. Chairperson Daninger suggested the presentation for this item be combined with the Preliminary Plat. He added that a motion to open and close a public hearing would need to be done separately as well as separate recommendations to Council. Mr. Bednarz noted Planning Commission is asked to review the proposed rezoning to allow the preliminary plat for Cardinal Ridge 2nd Addition to move forward. Mr. Bednarz reviewed the information with the Commission. 0 Regular Andover Planning and Zoning Commission Meeting Minutes - March 10, 2009 Page 2 0 Motion by Casey, seconded by Walton, to open the public hearing. Motion carried on a 7-ayes, O-nays, O-absent vote. No one wished to address the Commission. Motion by Walton, seconded by Casey, to close the public hearing. Motion carried on a 7-ayes, O-nays, O-absent vote. Motion by Walton, seconded by Casey, to recommend to the City Council approval of the rezoning request based on the fact that times and conditions have changed. Motion carried on a 7 -ayes, O-nays, O-absent vote. Mr. Bednarz stated that this item would be before the Council at the March 17,2009 City Council meeting. PUBLIC HEARING: PRELIMINARY PLAT OF CARDINAL RIDGE ZVD ADDITION, A SINGLE FAMILY URBAN RESIDENTIAL DEVELOPMENT LOCATED AT THE NORTHEAST CORNER OF 157TH LANE NW AND LINNET STREET NW. 0 Mr. Bednarz explained the Planning Commission is asked to review a Preliminary Plat for Cardinal Ridge 2nd Addition. The proposed plat contains 14 single family lots. Mr. Bednarz discussed the staff report with the Commission. Commissioner Walton stated in reviewing the preliminary sketch plan in comparison to the current one there were two other sketch lots on a different persons parcel on the north side and he wondered if there were plans to develop those. Mr. Bednarz showed the sketch plan and stated the other site located does have sketch plans for the property and is not proposed to create lots at this time. Commissioner Walton asked ifthey had any impact on the property to the north by the buildup of ground onthe 14 lots. Mr. Bednarz stated they have spent a significant amount of time working with the applicant and the applicant has worked with the other homeowner as well. Initially there was a large retaining wall proposed between the two properties to address that situation but since then the applicant and homeowner have come to an agreement that will allow some grading on the neighboring homeowners property. This will eliminate that retaining wall and hopefully alleviate that concern. Commissioner Walton stated in the preliminary plat part of the reason for the secondary road through these lots was to allow safer ingress/egress and relieve pressure on 157th Lane and he wondered if there were any measurements done on the pressure that 157th 0 will sustain because it is not intended to go through to Hanson and everything will be forced through one channel. Mr. Bednarz stated there was some discussion about ~NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 0 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ CC: Jim Dickinson, City Administrator I Will Neumeister, Community Development Directorw~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Preliminary Plat/Cardinal Ridge 2nd Addition/157th and Linnet Streets - Planning DATE: March 17, 2009 INTRODUCTION The Council is asked to review a Preliminary Plat for Cardinal Ridge 2nd Addition. The proposed plat contains 14 single family lots. DISCUSSION Conformance with Local Plans and Ordinances 1. The property is located in the Metropolitan Urban Service Area (MUSA) and within the current stage of sewer expansion. 0 2. The property is currently zoned R-1, Single Family Rural Residential. A rezoning to R-4 is necessary to allow the project to move forward. The project is designed to conform to the R -4 Zoning District requirements. Site Design The plat arrangement contains backyard to backyard lots that front of the existing Linnet and Kildeer streets. This design allows for rear yard drainage where water will collect, primarily infiltrate, and leave a dry pond for much of the time. The proposal contains lookout lots similar to the interior lots of both Cardinal Ridge and Woodland Crossings. The topography and resulting storm water design for the surrounding area prevents walkout lots from being achieved. Comparison to Previous Sketch Plan The site substantially conforms to the previous sketch plan with one exception. The interior street connection between Linnet and Kildeer streets was eliminated resulting in two additional lots. The Council determined that the cross street was not necessary in discussions after the sketch plan was reviewed as part of the approval of the surrounding area. Lots The plat will conform to the lot width, depth and area requirements ofthe R-4, Single Family Urban Residential Zoning District. 0 Easements The typical urban lot easements are proposed, including ten foot wide front and rear easements and five foot wide side yard drainage and utility easements. Additional easements are provided to cover storm water drainage areas and maintenance vehicle access. Tree Preservation 0 The tree preservation plan shows several small areas where trees can be preserved. Tree protection fencing will be installed prior to grading of the property to protect these trees. The amount of grading necessary to create building pads and provide adequate drainage prevents additional trees from being preserved. Park Dedication A new neighborhood park was created at the time the surrounding area developed. It is anticipated that the Council will choose to collect park dedication and trail fees through the approval of this plat. Pedestrian Access A sidewalk along the north side of I 57th Lane NW was constructed at the time the surrounding area developed. The subject property was assessed for a proportional share of those improvements. No additional payment is necessary at this time. Improvements to Nightingale Street NW Turn lane improvements to Nightingale Street NW were constructed to serve the entire area served by 157th Lane NW at the time the surrounding properties developed. The subject property was assessed for a proportional share of those improvements. No additional payment is necessary at this time. Area Identification Sign 0 No area identification sign has been proposed for this development. Attachments Resolution Location Map Preliminary Plat Plan Set Previous Sketch Plan Planning Commission Minutes Planning Commission Recommendation The Planning Commission recommended unanimously recommended approval of the proposed plat and added a condition to the attached resolution to ensure all ofthe existing structures and retaining walls will be removed from the site. Additionally, the Commission discussed whether buildout of this neighborhood would stress the intersection of Nightingale Street and 157th Lane NW. Staff was asked to investigate the potential to remove the median to allow the right- in/right/out intersection at 158th Lane NW and Nightingale Street to become a full movement intersection. The minutes from the meeting are attached. 0 Cc: Ben Minks Minks Custom Homes 14015 Sunfish Lake Blvd NW Ramsey, MN 55303 2 CITY OF ANDOVER COUNTYOFANOKA 0 STATE OF MINNESOTA RES. NO. R A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "CARDINAL RIDGE 2ND ADDITION" FOR PROPERTY LOCATED IN SECTION 15, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, DESCRIBED AS; The East 310 feet ofthe West 1010 feet ofthe North 612.36 feet of the South 959.36 feet of the Southwest Quarter of the Southeast Quarter of Section 15, Township 32, Range 24, Anoka County, Minnesota, as measured along the west and south lines of said Southwest Quarter of the Southeast Quarter. WHEREAS, Minks Custom Homes has requested approval of a preliminary plat for Cardinal Ridge 2nd Addition; and WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning Commission has conducted a public hearing on said plat; and 0 WHEREAS, as a result of such public hearing, the Planning Commission recommends to the City Council the approval of the plat, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and approves the Preliminary Plat, with the following conditions: 1. The Preliminary Plat shall conform to the preliminary plat revised February 4,2009 and the site development plans revised February 24, 2009 and stamped received by the City of Andover on February 27,2009. 2. Plat approval is contingent on approval of rezoning the subject property from R-l to R-4. This resolution shall be null and void if the rezoning application fails to be approved. 3. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA, Anoka County Highway Department and any other agency that may be interested in the site. 4. Park dedication and trail fees shall be paid on a per unit basis as established by the City Code. Rate increases shall be subject to State Statute. 5. The developer shall be responsible for the cost of construction of all improvements proposed as a part of the preliminary plat. 6. All existing overhead utilities shall be removed and placed underground. 7. Contingent upon staff review and approval for compliance with City ordinances, policies . and guidelines. 8. Such plat approval is contingent upon a development agreement acceptable to the City 0 Attorney. 9. All existing structures and retaining walls shall be removed from the subject property. 3 0 Adopted by the City Council of the City of Andover this day of _,2009. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor 0 0 4 ~NDbVE~ Cardinal Ridge 2nd Addition Incorporated 1974 ! I 2012 ,mmmmm~ mm~mm7mmm_1~ ~T~Y~mm_mm..mmm.mmm._mT: ,..~~:L_ 2200 '" <D : / / I : I \ 16046 i ~ <D '" : ; !J ..' . I \ / g 0 0 '" '" '" " , 16045 .. '" / ! .._ 16034 \ ! ~ 0 i 1\;. . \, ~ ~ <D '" <0 " <0 <0 " <D " '" 0 0< 0< 0< '" 0< ,15808 : :15807[15806!- ,15807;15790'.'.,p ; ,i / ~ i \"'../_' <D " '" 0 <D " 0< <0 t- O< 0 2032 0< '" 15716 15670 15667 15660 15651 2119 15629 15638 15629 15584 2148 2114 2046 . ........m._. ", . 0~ / ;<9. 1678 I 1640,' <:X"., 2210 15532 l~~~!~~~~lt~:~ ~~I -- -- Legend Location Map - Proposed Plat Area N W~E 0 0 330 660 1,320 1,980 2,640 Feet s -...$-- I ~ '>< I "l I...", , ~ '.:::j,lliif" ;.r- ~ -- _u_ ~~o:;:: oo~P' ~ -- ij. ~~ Of..., . ~. ~ ,-, I o ,I - - - PIO: 15~32-24-43-0070 ~IO: 15-32-24-<13 WOODlANO DE\IElOPMENT CORP. , MINKS lANO DE\IEl M . LlC -- -- ," .7.&1 PIO: 15-32-24-43-0069 ~ WOOOl.ANO DE\IElOPMENT CORP. . /. (') I' ,-'." " .. ," . / / "1h '. ) Iv ..1 PIO: 15-32-24- 0031 ... ~ " .~~~~ ~~-~. '. " ~ .... Pill: 15_32'-'24-43[J' 003 - " '. Sm>HEN. ok lESUE OR . . '1." ' ...... '. . 1~,-1;8bo1iNfii~~~M~tCORP: I . '. '" (;) ;5 .h....2 .... /. (/) ~ -+ . '- ---'-J _ _ . PIO: 15-32-24- . .... :.'C!lRI.s,'&KARENt;3D... . . .' " ~" Oooor&O.... .1 .... , IL ;-1- I .' PIO: 15-32-24-<13-0067 . ,'. . .: (, ) WOODLAND OEI'ElOPMEIlT CORP. Lot Summory L~ ." -+ h.o: T~ 4;~ -- _M . . ".' . b Proposed Zon . ....1. 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It -.JI \CJ-J.........Jcc <( I ..J I V ....11 'H-?'l 1\../11" -1 I 1/ I II I / I f!:1 I 1/ ) ~I \ / \ ~ \ \ : \ -I \ \ -11- Regular Andover Planning and Zoning Commission Meeting Minutes - March 10, 2009 Page 2 0 Motion by Casey, seconded by Walton, to open the public hearing. Motion carried ona 7 -ayes, O-nays, O-absent vote. Noone wished to address the Commission. Motion by Walton, seconded by Casey, to close the public hearing. Motion carried on a 7-ayes, O-nays, O-absent vote. Motion by Walton, seconded by Casey, to recommend to the City Council approval of the rezoning request based on the fact that times and conditions have changed. Motion carried on a 7-ayes, O-nays, O-absent vote. Mr. Bednarz stated that this item would be before the Council at the March 17,2009 City Council meeting. PUBLIC HEARING: PRELIMINARY PLAT OF CARDINAL RIDGE TVD ADDITION, A SINGLE FAMILY URBAN RESIDENTIAL DEVELOPMENT LOCATED AT THE NORTHEAST CORNER OF 157TH LANE NW AND LINNET STREET NW. 0 Mr. Bednarz explained the Planning Commission is asked to review a Preliminary Plat for Cardinal Ridge 2nd Addition. The proposed plat contains 14 single family lots. Mr. Bednarz discussed the staff report with the Commission. Commissioner Walton stated in reviewing the preliminary sketch plan in comparison to the current one there were two other sketch lots on a different persons parcel on the north side and he wondered ifthere were plans to develop those. Mr. Bednarz showed the sketch plan and stated the other site located does have sketch plans for the property and is not proposed to create lots at this time. Coinmissioner Walton asked ifthey had any impact on the property to the north by the buildup of ground on the 14 lots. Mr. Bednarz stated they have spent a significant amount of time working with the applicant and the applicant has worked with the other homeowner as well. Initially there was a large retaining wall proposed between the two properties to address that situation but since then the applicant and homeowner have come to an agreement that will allow some grading on the neighboring homeowners property. This will eliminate that retaining wall and hopefully alleviate that concern. Commissioner Walton stated in the preliminary plat part of the reason for the secondary road through these lots was to allow safer ingress/egress and relieve pressure on 157th Lane and he wondered if there were any measurements done on the pressure that 157th 0 will sustain because it is not intended to go through to Hanson and everything will be forced through one channel. Mr. Bednarz stated there was some discussion about Regular Andover Planning and Zoning Commission Meeting Minutes - March 10, 2009 Page 3 0 pushing the street out to Linnet Street to the north to provide a second access as a part of the previous plat and, the easement still exists but at this point the only way into the development is 157th Lane and when that decision was made there were improvements made at the intersection of Nightingale and 157th that were constructed. At least at this point they appear to be functioning adequately but the neighborhood has not been built out. Commissioner Walton stated part of his concern was that as 15ih becomes more populated along Shaw's Glen to the south and if Cardinal Ridge 2nd Addition steadily produces new homeowners he was concerned about the traffic volume on 15ih for all of the people that front on 157th as well as that intersection to Nightingale. Chair Daninger knew they had considerable discussion because they looked at all three developments at one time and he remembered a long discussion about putting in another access. Commissioner Walton thought it may need to be reviewed on 158th to find out if the right-in/right-out needed to be removed to allow for better access. Commissioner Walton stated the development made sense to him but his concern was the traffic pattern along there. His recommendation might be to remove the right-in/right-out 0 on 15Slli to relieve traffic. Chair Daninger stated there is an existing structure and a retaining wall and he asked if they will be removed. Mr. Bednarz stated that was correct. Chair Daninger indicated that was not in the resolution and might want to be added as part of the motion. Chair Daninger asked for a clarification on the metal shed that is on the west side and he wondered if that was part of the development. Mr. Bednarz stated there is an accessory structure on the site that will also be removed. Chair Daninger stated there is a property, 15873, by this development and his concern was they have a new buffering ordinance and he wondered if that would apply to this. Mr. Bednarz stated it would not because the buffering requirement would be for between permanently rural areas and urbanizing areas whereas the property to the north is designated to turn to urban much like this development. Chair Daninger stated he would like to know what portion of this development will have tree removal and their intent to preserve trees. Mr. Ben Minks, 17024 Barium Street, Andover, stated the area on the east in the middle of the plat is very high, about eight to ten feet higher than the road and those trees will need to be removed because they need to cut the dirt down quite a ways. There are a few decent trees on site they can actually pick up and move which they plan to do and will certainly save trees that are able to be saved. 0 Regular Andover Planning and Zoning Commission Meeting Minutes - March 10, 2009 0 Page 4 Chair Daninger wondered what their tree preservation rules are for new plats. Mr. Bednarz stated as a part of building a new home there are tree requirements which is typically two trees per front yard. Mr. Minks stated they will do that as they build the homes. Motion by Casey, seconded by Walton, to open the public hearing. Motion carried on a 7-ayes, O-nays, O-absent vote. There was no public input. Motion by Walton, seconded by Casey, to close the public hearing. Motion carried on a 7 -ayes, O-nays, O-absent vote. Motion by Kirchoff, seconded by Falk, to recommend approval ofthe Preliminary Plat of Cardinal Ridge 2nd Addition including: 1. Removal of any buildings, retaining walls or accessory structures on the property. Commissioner Walton wanted to recommend to staff to look at the traffic patterns coming in and out of the development and to consider the possible removal of the right- in/right-out on 158th. 0 Motion carried on a 7-ayes, O-nays, O-absent vote. Mr. Bednarz stated that this item would be before the Council at the March 17,2009 City Council meeting. OTHER BUSINESS. Mr. Bednarz updated the Planning Commission on related items. Chair Daninger mentioned that going forward the Planning Commission will be meeting once a month on the second Tuesday of each month. ADJOURNMENT. Motion by Falk, seconded by Walton, to adjourn the meeting at 7:22 p.m. Motion carried on a 7 -ayes, O-nays, O-absent vote. Respectfully Submitted, 0 Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. C I T Y OF @ NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.~.~N.U~ TO: Mayor and Councilmembers ~ CC: Jim Dickinson, City Administrator FROM: Will Neumeister, Community Development Director ~ Courtney Bednarz, City Planner SUBJECT: Discuss Open Space Update- Planning DATE: March 17, 2009 INTRODUCTION This item is intended to provide an update on open space efforts and to outline the steps remaining to submit grant applications for this year. DISCUSSION The direction from Council at the January 20th joint work session with the Open Space Advisory Commission was to continue to discuss various acquisition options with two property owners. Luedtke Property 0 The Luedtke Family remains interested in selling their 40 acre parcel on the Rum River. They have revised their initial sale price slightly. Staff has been working to have an appraisal of the property completed to comply with DNR grant application requirements. The property is eligible for two grants which may pay for as much as half of the acquisition cost. Russell Property The Russell family expressed some interest in selling a portion of the property adjacent to Timber Rivers Park totaling approximately 7.3 acres (see attached map). They also indicated that more discussion amongst family members is necessary and they did not think they would be ready for this to occur in 2009. Next Steps Of the two sites prioritized by Council, the Luedtke property is the one that is ready for acquisition in 2009. If the Council wishes to proceed with acquisition of this property, the next steps will be: . Public HearinglResolution authorizing DNR grant applications on March 24th . Completion of Appraisal . Complete negotiation with property owner . Submittal of DNR grant applications by March 31 st ACTION REQUESTED Staff is seeking direction on whether to proceed on the course outlined above. 0 w~ CS 62 "0_ C..c <(0) -05 o u >"- ~.:::: 00 .. ~ - . ~ " . m g 00 z ' - N 00 j w . ~ ~ ,.; ~w O'i ffi e' · m · ~~ '" ~""Urr "on"<( _ ,rrrrW ~OE w "' n. , ~ ~ ~ " · · >~ 7- <( D D 0 - - > Oz " 0 " c ,,~ ~o <lJ .. .. <(0 co2$ ..() ~ ~ ~ ~~ g.g.~ ~O 2 2 ~ c5S~ C I T Y 0 F @ 0 NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrato orksi'City Engineer 'u.iB David D. Berkowitz, Director of Public FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Consider Appointments/Coon Creek Watershed District Vacancies- Engineering DATE: March 17, 2009 INTRODUCTION This item is in regard to recommending to the Anoka County Board of Commissioners an individual or individuals to serve as a manager on the Coon Creek Watershed District. DISCUSSION 0 There is one manager (Byron Westlund) whose term expires on May 27, 2009 for the Coon Creek Watershed District Board. Attached is a letter from Mr. Westlund indicating his desire to be reappointed to the board. Also, the City has received a request from Tony Capman, a resident from Andover, to be considered for the board (see attached e-mail). Some of you may recall that Mr. Capman also interviewed to serve on the Planning and Zoning Commission this past January. An article was placed in the current Andover newsletter for those that were interested in serving on the board and Anoka County had previously placed a public notice in the Anoka County Union and Forest Lake Times. ACTION REQUIRED The City Council is requested to consider submitting a letter recommending one of the individuals to the Anoka County Board of Commissioners as to serve on the Coon Creek Watershed District board. Respectfully submitted, T~~ /. 0 ,/ ,/ Attachments: Coon Cre~Watershed District Letter, Map, letter from Byron Westlund and e- mail from Tony Capman COO'l\ C.,.ee-Il. Wet.'te...-slt.eJ O'S'fffc...f COUNTY OF AN 0 KA to("~e~l-'C~~Ge OFFICE OF COUNTY ADMINISTRATION GOVERNMENT CENTER 2100 3RD AVENUE. ANOKA, MINNESOTA 55303-2265 (763) 323-5700 January 22, 2009 TERRY L. JOHNSON County Administrator Sent to elected officials of: The Honorable Mike Gamache Andover Mayor City of Andover RECEIVED 2815 134th Avenue NW Andover, MN 55304 , JAN 2 6 2009 , RE: Coon Creek Watershed District Appointment Dear Mayor Gamache: CITY OF ANDOVER In accordance with the provisions of Minn. Stat. ~ 103B.227, Anoka County in January 2009 will publish notice that the terms will expire for managers on the Coon Creek Watershed District Board 0 'of Managers. The notice publication requirement applies because Coon Creek Watershed District is considered to be a watershed management organization. The published notice must state that persons interested in being appointed may submit their names to the appointing authority, which is the county board, for a watershed district appointment. For your information, a copy of the notice which will be published is attached. In appointing a manager to the Coon Creek Watershed District, Minn. Stat. ~ 103D.311- is also applicable. This statute requires a county board to appoint a manager for a watershed district from a list of persons nominated jointly or severally by the municipalities within the district if a list(s) is submitted 60 days before the manager's term of office expires or to appoint a manager 'Who resides in a city that fails to submit a list. If there is a desire to jointly submit a list for the' manager appointment, you may wish to confer with affected cities and jointly submit the list. The cities with territory located in the Coon Creek Watershed District are Andover, Blaine, Columbus, Coon' Rapids, and Ham Lake. In order for names submitted to the county to be considered a list under the statutory definition, the list must contain the names of at least three nominees eligible to be appointed. To be eligible for an appointment, a nominee must reside within the watershed district boundaries, be a voting resident of the district, and not be a public officer of the county, state, or federal government (except that a soil and water conservation supervisor can be appointed). The county board may choose to appoint someone who is not on a list if the person resides in a city which did not submit a list. . 0 FAX: 763-323-5682 Affirmative Action I Equal Opportunity Employer TDD/TTY: 763-323-5289 --. . , 0 NOTICE IS HEREBY GIVEN pursuant to Minn. Stat. S 103B.227 and S 103D.311 that a vacancy will occur on the Coon Creek ~ Watershed District Board of Managers due to the expiration on May 27, 2009, of the term of Byron Westlund. Term of the appointment is for three years. Managers are eligible to be reappointed. Persons interested in being appointed to serve on the Coon Creek ~ Watershed District Board of Managers may submit their names for consideration to the Anoka County Board of Commissioners, the appointing authority. Minn. Stat. S 103D.311 permits the cities in the district to submit a list(s) of nominations to the county board. If a valid list(s) containing at least three eligible nominees for a manager's position is submitted at least 60 days prior to the expiration of the term, the Anoka County Board of Commissioners is required to make appointments either from the list(s) or to appoint a manager who resides in a city that fails to submit a list. Since a list may be submitted, persons interested in being considered for appointment may wish to contact their city to request to be included on a list of nominations. In the absence of a valid list, the Anoka County Board of Commissioners may appoint any voting resident of the Coon Creek Creele-Watershed District who is not a public officer of the county, state or federal government. 0 ~~d~ Assistant County Attorney -" PUBLISH IN: Anoka County Union, January 23, 2009 Forest Lake Times, January 22, 2009 cc: Bobbie Koehler Pam McCabe Terry Johnson 0 Patsy Anundsen -t c'Dnec*r Int.s. nw.f<. t11'\ e le. ~+rDl\ l t \Joers '01\ s.-en t. -to ptt.ptf"S · Coon Creek Watershed District 2 6 3 3 .1ll!. Legend D COMMISSIONER DISTRICTS - HYDROLOGIC AREAS ANDOVER <2/V BLAINE ~.~ _ COLUMBUS COON RAPIDS HAM LAKE 6JP January 21, 2009 0 February 5, 2009 Mr. Jim Dickinson, City Administrator City of Andover 1685 Crosstown Boulevard N.W. Andover, MN 55304 RE: COON CREEK WATERSHED APPOINTMENT Dear Jim, As you are aware, my appointment to the Coon Creek 'Watershed District expires on May, 2009. It has been a fast three years. I am interested in being reappointed to the Coon Creek Watershed District. Please forward my request to the Andover City Council. I believe I have been an effective board member. My experience of working with the 0 wetland conservation act, storm water ponding, water quality and business experience have been very helpful to the residents of the watershed district and the district itself. I believe the district is financially responsible and have met the requirements set by the state statues. I was elected treasurer during my past term and have been pleased with the result of our financial audits with the State of Minnesota. We were also reviewed by BWSR and were given a high grade for meeting or exceeding requirements of a watershed district. Some of our programs are being used as models for other districts. If there are any concerns or questions from the City Council, I would be happy to address them. Thank you for the opportunity to serve and I look forward to serving an additional three year term. Sincerely, Byron D. Westlund 0 sll Todd Haas Qm" tony [tlc5784@yahoo.com] nt:" Friday, March 06, 2009 9:59 AM To: Todd Haas Subject: coon creek watershed district I would lie to have my name added to the list for consideration for the Coon Creek watershed District vacancy. Thank-you Tony Capman 2735 134th LN NW Andover, MN 55304 763-757-3423 0 0 1 C I T Y o F @ 0 NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule April EDA meeting DATE: March 17, 2009 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the April 21, 2009 City Council meeting. DISCUSSION 0 Tentative agenda items for an April EDA meeting have been identified as follows: 1. Discuss Kwik Trip proposal 2. TIF District Cash Flow Analysis - Follow Up 3. Purchase Agreement/Letter of Intent/Progress Review 4. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the April 21, 2009 City Council meeting. - 0 @ C I T Y o F 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule April Council Workshops DATE: March 17,2009 INTRODUCTION The Council is requested to schedule Special Council Workshops for the month of April for a number of miscellaneous business items and to address a 2008-2009 Council goal. DISCUSSION 0 Potential agenda items for a general April workshop have been identified as follows: 1. 2010 Budget Development Guideline Discussion 2. 2011-2015 Capital Improvement Plan Discussion 3. Comprehensive Plan Update Discussion 4. Discuss Alternative Energy Option - 2008-2009 Council Goal 5. Continued Discussion Sustainable Landscape - 2007-2008 Council Goal 6. Continued Discussion Single Family Residential Market Value Preservation Other items may be added upon Council request. Staff would also like to schedule a workshop per the 2008-2009 Council Goal "To hold a one topic meeting on the water system." ACTION REQUIRED Schedule Council workshops; suggested dates are Tuesday April 14th. and Tuesday April 28th at 6:00 pm, or other dates or times acceptable to the Council. 0 C I T Y 0 F ~ 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: March 17, 2009 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Projects 0 4. Legislative Update 5. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. 0 0 Or~iNJ DATE March 17 , 2009 , TljirEM$G'lvENim;iH'E{{ljirl~Jlmllljl;J .',:U.:>__ ",', :'., )::;j,. ',,: <, !_",''':~ < ,-::<.,;; \,:-,,::'t,ih,,-__.;,y, -ihT.('i!\L' ,,}_ /" __<{'i" "''''.'_ ,;\- ~ February 2009 Monthly Building Report ~ Preliminary Plat/Cardinal Ridge 2nd Addition 0 0 yOU. G:\STAFF\RHONDAA\AGENDA\CC L1ST.doc (3-5wD/ ~) t?-k' .D.tJ. '- ./ , CITY OF ANDOVER - 2009 Monthly Building Report 0 TO: Mayor and City Council 0, FROM: Don Olson , FEBRUARY BUILDING PERMITS PermitJPlan Tax Total Valuation 2 Residential $ 4,480.58 $ 165:00 $ 4,645.58 $ 330,000.00 Single Family 1 2,092.45 74.50 2,166.95 149,000.00 Septic I 2,388.13 90.50 2,478.63 181,000.00 Townhome - - - - - Additions - - - - - Garages - - - - 3 Basement Finishes 300.00 1.50 301.50 - - Commercial Building - - - - - Pole Bldgs/Barns - - - - - Sheds - - - - - Swimming Pools - - - - - Chimney/Stove/Fireplace - ' - - - 3, Structural Changes 1,655.77 49.00 1,704.77 97,000.00 - Porches - - - - - Decks - - - - - Gazebos - - - - 1 Repair Fire Damage 1,251.35 73'.00 1,324.35 146,000.00 7 Re-Roof ' 525,00 3:50 528.50 , - 5 Siding 375.00 2.50 377.50 - - Other - - - - 1 Commercial Plumbing 437.66 7.97 445.63 15,930.00 - 2 Commercial Heating 341.71 4.42 346,13 8,840,00 n 2 " Commercial Fire Sprinkler 68.31 1.70 70.01 3,400.00 0 ~ - Commercial Utilities - - - - - Commercial Grading - - - - - 26 Total Building Pennits $ 9,435.38 $ 308.59 $ 9,743.97 $ 601,170.00 PERMITS PermitJPlan Tax Total Fees Collected 26 Building Pennits $ 9,435.38 $ 308.59 $ 9,743.97 - Ag Building - - - - Curb Cut - - - - Demolition - - - - Fire Pennits - - - - Footing - - - - Renewal - - - - Moving - - - 19 Heating 1,470.00 9.50 1,479.50 6 Gas Fireplaces 450.00 3.00 453.00 18 Plumbing 995.00 9.00 1,004.00 . 12 Pumping 180.00 - 180.00 - Septic New - - - - Septic Repair - - - 1 Sewer Hook-Up 25.00 - 25.00 1 Water Meter 50.00 - 50.00 - Sewer Change Over/Repair - - - - Water Change Over - - - ~ 1 Sac Retainage Fee 20,00 - 20.00 C1 1 Sewer Admin. Fee 15.00 - 15,00 0 .... 2 Certificale of Occupancy 20.00 - 20.00 2 License Verification Fee 10.00 - 10.00 - Reinspection Fee - - - 10 Contractor License 500.00 - 500.00 3 Rental License 450.00 - 450,00 - Health Authority - - - - - 102 TOTALS $ 13,620.38 $ 330.09 $ 13,950.47 $ 601,170.00 Total Number of Homes YTD 2009 3 Total Number of Homes YTD 2008 6 Total Valuation YTD 2009 $ 892,920.00 Total Valuation YTD I 2008 $ 2,063,593.39 Total Building Department Revenue YTD 2009 $. 24,573,88 - Total Building Department Revenue YTD 2008 $ 57,212.27 0 {; - I { f~ -15< & l~~ , '. ,}'ID:. 15..:.32 N', -- J _ _, PID: 15-32-24-43-0071 .:' ,', ' i ,JOHN AND 1 '~WOODLAND 'DEVELOPMENT CORF , 111 J ..' ,<< >>.\1 ~ - _ _ " . " Rim 0 .38 Iny, I, 95.97 . . . " . f.nYi.: 95.71. ,.," . I '1-7 , I / - -.- . . PID;.15-32-24-43-0070 ? ,WOODLAND DEVELOPMENT CORP. !:'LL( -- ------ Rim ,91 Iny. not PID: 15-32-24-43-0069 ' . WOODLAND DEVELOPMEN1' CORf .. ". I , .. L 'j"" (/) -1h . · Iv ~t ... r1'\ '5~ ~/ o <6-. 0..... .:"'0 7_ _ _ ~'. 4_ . ~:S. ,08 __ I ' 0 en PID: 15-32-24-43-0068 : . .' 0 4l ' , WOODLAND DEVELOPMENT CC . R:s ( ") -1 ::: j h.) ~~ 1 . . ," - 2b-:J" ~~" (/) ,I ".....'~ - -- .....0 - () "I ~I'mls' & !(AREN 0 '. ';.l -?i: / ~~' ~/ ." , . '" ,,'... .... *" l I -1 A . 'rg:7, __ I"r ' UJ <.8 PID: 15-32-24-43-0067 ", " ( ) WOODLAND DEVc:LOPMENTC -1--',: " , , . ~.- --~ . - . .' C:J .. ~~ -7 1\.... ',., P' 4 PID: 15-32-24-43-0066 ' '- --:=.-, }OODLAND DEVELOPMENT eOI '.,",'.' l--- . .. . :'/ " '," I ' _.J ",:" " '-10 ' . 14.- . ,': ,PID: '15-32-2 :. . "NA1HAN ~. 9H , ".. ""1" . <( " << <<: ' Rim:91 _ _ _ . , . ) ,'~V.'1l} ~~.~o I ' . - ' .... . . ,.. . . ). , , -.- - --- ""I", . ,: ,,' :' 'j. 'i . '," PID: 15-32- , I I~ . '. ,/ .. .. . MA TTHEW ~ RE8El<AH' E\EUKqAA' , , I L I, ~O" / . I 'L'. . 8 I. - ~\L.J I : . j . ('I1oz....... L_'_ _ __'-' _. - 0 119.ifl::: --- ,- ~ < .< < - " , . I I " "".. '1:;:::;';'7,TII. '. 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"3.3 ~ [~~ :i~ ttl g g s.g- =< ~ rrt ~ I Q. if 3 2. ~ ~ 0 g.:r g 0 !.IT 2 S' g a a.~ g: - 0::100 00 (XI co 0::1 CO 00 CO CD CDCDCDCDCDCOm;ooG) ......r+o-:l(Jij"g: 0\0 c::o=ij" H;..o{/l g.3 ~ (()(O ID(OIDIDID<OIDID(OtOtO<O(()(()O=-l-I O~~lOlT~RI :;::::{/l ~~.o_ 00.2...... ot:g: WW 010101010101010101010'1010'101 ~-o r+CD {/l -< -.to' {/lct"1Jo ::Jc .,o~ ow ooooooooooooooenlJJ~rn ii' s:~g ~ 517: _.c~., tI7:J.~ tI7:To ~.fTi {g -i ~~;~r~i~ [~: ~ g g::g g:~~ i~ ~~~ow~~ o~ :~ ~ gi} g ~ ..0 IX:::I:t u.;;. g"'~. ~ ~ ~ g: 3 :e " ? 0 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for March 17, 2009 City Council Meeting DATE: March 17, 2009 The City Council is requested to receive the following supplemental information. Discussion Items 0 Item #8. Anoka County Sheriffs Department Monthly Report (Supplemental) - Sheriff ",--. 0 MAR, 13, 2009 3:52PM PATROL - - '-NO, 4763-P, 2 0 @ C. CITY OF ANDOVER - FEBRUARY 2009 ITEM FEBRUARY JANUARY YTD 2009 FEBRUARY YTD 2008 Radio Calls 620 679 1,299 1,423 Incident Reports 739 800 1,539 1,499 Burglaries 3 4 7 5 Thefts 18 33 51 38 Crim.Sex Cond, 3 2 5 1 Assault 6 4 10 6 Dam to Prop. 17 8 25 49 Harr. Conun. 10 11 21 24 Felony AIrests 1 1 2 33 Gross Mis. 1 0 1 14 0 Misd, Arrests 22 18 44 163 Dill Arrests 16 7 23 15 Domestic Arc. 7 7 14 8 Warrant Arr. 13 11 24 32 Traffic Arr. 213 274 487 480 DUI OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: TIME: 15:54 02:08 18:03 01:09 23 24 01:06 18:28 21:20 19:27 01:40 20:46 01:48 23:46 02:05 18:36 22:58 0 p, 3 -- MAR, 13, 2009 3:52PM PATROL NO. 4763 0 D. CITY OF ANDOVER - FEBRUARY 2009 COMMUNITY SERVICE OFFICER REPORT lITEM , I FEBRUAR~ [ JANUARY I YTD 2009 I FEBRUARVl \'TD 2008 Radio Calls 86 106 192 214 Incident Reports 50 44 94 182 Accident Assists 6 13 18 21 Vehicle Lock Out 26 30 56 54 Extra Patrol 194 235 429 286 House Checks 1 0 1 27 Bus. Checks 38 21 59 107 Animal CompI. 25 20 45 76 Traffic Assist 9 10 19 29 0 Aids: Agency 193 189 382 305 Aids: Public 35 70 105 156 Paper Service 0 0 0 0 Inspections 0 0 0 0 Ordinance Viol. 0 0 0 0 0