HomeMy WebLinkAboutACCAC - March 12, 2009
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Andover Community Center Advisory Commission
Thursday, March 12, 2009
6:00pm
Andover City Hall
Conference Room
1. Call to Order - 7 :00 p.m.
2. Approve Meeting Minutes
- February 9, 2009
0 3. ACC Programming Status Report
4. Staff Update
- Review 2008 un-audited tinancials
-
5. Other Business
6. Adjournment
0
CITY OF ANDOVER
Community Center Operations
For tbe Year Ended December 31, 2008
0 UNAUDITED
Concessions Pro Shop Ice Arena Fieldhouse Mise
44100 44200 44300 44400
OPERATIONS
Revenues
Rental 248.820.07 57,713.45 236,897.92
Rental - Taxable 38,362.85 31,117.72
Open 20,258.00 27,465.00
Fee Admiss,ions 7,510.50
Equipment Rental 30.00
Concessions 97,257.01 4,506.00
Vending Machines 8,101.38 2,630,63
Advertising. 8,511.16 1,700.00
Interest (28,156.05)
Refunds & Reimbursements 9,743.56 83,276.88 76,994.05 22,500.00
Donations 21,523,14 21,523,14
Total Revenues 107,000,57 4,506,00 436,363,98 219,173.99
231,241.87 $ 998,286.41
Expenditures
Salaries & Benefits 42,545.75 148,197.66 119,019,88
$ 309,763,29
Departmental
61005 Supplies - General 12.86 486.28 486,23
61020 Supplies - Operating 2,321.52 184.25 22,234.92 14,123.00
61050 Supplies - Diesel Fuel 11 1.3 0 111:29
61105 R & M Supplies - General 708.56 373.26
61120 R & M Supplies - Building 2,601.56 1,008.59
61245 Items For Resale 53,966.95 1,258,28
61310 Meals I Lodging 442.38
61315 Continuing Education 170.00. 869.95 734,95
61320 Annual Dues / Licenses 668.00 180.00 55.00
61405 Postage
61410 Transportation / Mileage 93.47 93.46
Departmental 57,139.33 1,442.53 27,728.42 16,985,78
$ 103,296.06
Operating
0 62005 Electric 9,044.05 85,014.07 56,676,05
62010 Water & Sewer Service 935.61 11,726.42 2,931.60
62015 Natural Gas 77,707.74 116,561.60
62020 Refuse Col1ection 1,524,56 2,696.42 2,696.42
62030 Telephone 3,198.96 3,198,95
62100 Insurance 5,678.00 5,678,00
62200 Re'ntals 421.98 232.18 854,17
62205 Central Equipment Services 4,363.00
62300 Equipment Maintenan9c Contract 8,651.13 8,651.13
62305 Software Maintenance Contracts 253.25 253,25
Operating 11,926.20 199,521.17 197,501.17
$ 408,948.54
Professional Services
63005 Professional Services 1,592.02 9,839.26 7,499.57
63010 Contractual Services 3,050.82 3,050,81
63025 Publishing 22.20 646.45 246.45
63030 Printing 127.80 127,80
63100 R & M Labor - General 268.04 265.63 265.62
63105 R & M Labor - Building 754.27 310,00 18.564.06 17,636.94
Professional Services 2,636.53 310,00 32.494.02 28,827,19
$ 64,267.74
Capital Outlay
65600 Equipment 3,427.62 10,524,00
$ 13,951.62
Other Uses
67]01 Operating Transfer Out 210,178.00
$ 210,178.00
Total Expenditures 117,675,43 1,752,53 407,941.27 372,858,02
210,178,00 $ 1,110,405.25
Net (10,674,86) 2,753.47 28,422.71 (153,684,03)
21,063.87 $ (112,118,84)
Debt Service
Bond - Principle 200,000.00 4,825,000.00 5,000,000,00
HS Locker Rooms 200.000.00
200,000,00 5.025,00000 5,000,000.00
$10,225,000.00
1.96% 49.14~. 48,90%
2008 Debt Service w City 12,867.85 323,304.83 321,696,34
$ 657,869,02
0 Net Total From Operations &
Annual Debt Service $ (23,542.71 ) S (294.882.12) S (475,380.37)
$ (769,987,86)
Andover YMCA Community Center
Advisory Commission
0 Status Report
2009
In Progress/Discussion
. AHYHA Credit Card Usae:e Reauest - Tony Howard had indicated an interest in
having the Community Center assist AHYHA in processing credit card payments made
by their hockey participants. Erick contacted, City Administrator, Jim Dickinson, and the
City will not be able to assist AHYHA in processing credit card payments. At 2/9/09
commission meeting, it was left that Tony will contact Jim directly with request.
. Commission Vacancy - We have a couple applicants interested in the open position.
City Council will make decision prior to April commission meeting.
. Home Improvement Show - bobby jensen, KARE 11 will be hosting a seminar at
this years show. We've also established "swap" advertising with Elk River Home Depot
in lieu of booth rental. Working on expanding Home Depot's presence at next years
show and having them sponsor "kids craft area". Hockey Tourney scheduled for this
weekend as well so we are implementing a bus shuttle service to the Andover Elementary
School Parking Lot. The exhibitor booths have all been filled and a waiting list has been
established.
0 Programming
. Anoka County Kennel Club - Has secured meeting room space and also toured the
facility. They are very interested in renting the field house for their agility training
programs in May/June as well as time this fall.
. Field Trips - - Brochure established, locations and age groups discussed,
printing/delivery options finalized, we did receive an inquiry on at least of the schools
contacted - Next meeting with YMCA will be after Home Show.
0 Andover Elementary Field Trip here March 11 & 12.
. Summer Hockey Tournaments - Summer Tournament will start on July 10-12.
The Let's Play Hockey ads started the week of 2/23. Registration forms are near
completion.
. Metro North Resource Guide - Contacted Metro North Chamber so that we're
included in future Community Resource Guides - Cindy to Follow-up with Rita Moser,
September 09. Next publication set to be released Spring 2010.
Completed
. North Star Volleyball delinauent payment status - The clubs outstanding 07/08
Season Bill was in the amount of $20,544.48. To-date payments in the amount of
$17,227.25 . The Andover City Council wrote a letter of forgiveness and copied the state
dept. for the remaining outstanding balance due.
. Wireless Internet - The Andover Community Center has established wireless
0 internet connections. All of the concessions lobby area, ice arena and field house have
access. Meeting rooms should be completed week of March 16th.