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Home My WebLink AboutCC February 17, 2009 C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US Regular City Council Meeting - Tuesday, February 17,2009 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (2/3/09; Regular Meeting) Consent Items 2. Approve Payment of Claims - Finance 3. Consider Approval Application for Exempt PermitlNational Wild Turkey Federation - Administration 4. Order Improvement/Order & Approve Plans & Specs/Order Advertisement for Bids/09-5/2009 Pavement Markings - Engineering 5. Approve Plans & Specs/Order Advertisement for Bids/09-2/2009 Street Reconstruction - Engineering 6. Award Bid/09-1 O/Diseased Tree Removal/Sanitation Enforcement - Engineering 7. Authorize DNR Fire Wise Grant Application Submittal/09-15/ Andover/Ramsey Pine Tree Management \ Project - Engineering 8. Approve Appointment to Andover Firefighters Relief Association Board - Administration 9. Authorize Letter of Support for Anoka County Open Space Acquisition - Planning Discussion Items 10. Anoka County Sheriff s Department Monthly Report - Sheriff 11. Discuss State Aid Designations & Revocations - Engineering 12. Discuss Sketch Plan Revisions to PUD for Clocktower Commons - Planning Staff Items 13. Schedule Goal Setting Workshop - Administration 14. Schedule March EDA Meeting -Administration 15. Schedule March Workshop - Administration 16. Administrator's Report - Administration Mayor/Council Input Closed Session Pending Litigation - Precision Sealcoating, Inc. Pending Litigation - Yonke Adjournment C I T Y o F U) NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US ,. TO: Mayor and City Council ~ CC: Jim Dickinson, City Administrato~ FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: February 17,2009 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: February 3, 2009 Regular Meeting DISCUSSION The minutes afe attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. ( Respectfully submitted, '~ciP~ Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING - FEBRUARY 3,2009 7 MINUTES 8 9 10 The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, February 3, 2009, 7:01 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Sheri Bukkila, Don Jacobson, Julie Trude 15 Councilmember absent: Mike Knight 16 Also present: City Attorney, Scott Baumgartner 17 Director of Public Works/City Engineer, Dave Berkowitz 18 City Administrator, Jim Dickinson 19 Community Development Director, Will Neumeister 20 Others 21 22 23 PLEDGE OF ALLEGIANCE 24 25 26 RESIDENT FORUM 27 28 No one wished to address the Council. 29 30 31 AGENDA APPROVAL 32 33 Add Item 12a, (Legal Non-Conforming Use). 34 35 Motion by Trude, Seconded by Jacobson, to approve the Agenda as amended above. Motion carried 36 unanimously. 37 38 39 APPROVAL OF MINUTES 40 41 January 20, 2009, Regular Meeting: Correct as amended. 42 43 Councilmember Trude stated on page one, line 23 the sentence should be "by-laws is and. . ."; page 44 three, the word in the title should be "Water Treatment Plant" and the title on page seven needs to 45 get conformed which is important for their indexing. 46 47 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried 48 unanimously. Regular Andover City Council Meeting Minutes - February 3, 2009 Page 2 1 2 January 22, 2009, Special Workshop Meeting: Correct as amended. 3 4 Councilmember Jacobson indicated the fourth page, line six, it said "Mr. Howard left the meeting" 5 and then after that it shows he asked Mr. Howard a question and thought line six should be moved 6 down below that paragraph. 7 8 Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried 9 unanimously. 10 11 January 20,2009, Joint Workshop Meeting: Correct as written. 12 13 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried 14 unanimously. 15 16 17 CONSENT ITEMS 18 19 Item 2 Approval of Claims 20 Item 3 Accept Feasibility Report/Order Public Hearing/08-37/157th Avenue 21 Reconstruction (MSAS 102) (See Resolution R008-09) 22 Item 4 Order Improvement/Order & Approve Plans & Specs/Order Advertisement for 23 Bids/09-4/2009 Seal Coating (See Resolution R009-09) 24 Item 5 Order Improvement/Order Plans & Specs/09-3/2009 Crack Sealing (See 25 Resolution RO 1 0-09) 26 Item 6 Reject Bid/09-10/Diseased Tree Removal/Sanitation Enforcement 27 Item 7 Authorize Expenditure from Storm Sewer Water Utility Fund/09-13/2009 Tree 28 Sale 29 30 Motion by Jacobson, Seconded by Trude, approval of the Consent Agenda as read. Motion carried 31 unanimously. 32 33 34 HOLD PUBLIC HEARING/09-2/2009 STREET RECONSTRUCTION 35 36 Mr. Berkowitz stated the City Council is requested to hold a public hearing for Project 09-02, 2009 37 Street Reconstruction. 38 39 Mr. Berkowitz reviewed the information with the Council. 40 41 Councilmember Jacobson asked if there was anything identified that was outside the right of way 42 that would require anything. Mr. Berkowitz stated in most cases they have identified those drainage 43 areas and take care of them through the reconstruction. He explained the process they go through 44 while evaluating the project. He stated they have not identified anything outside of the right-of-way Regular Andover City Council Meeting Minutes - February 3, 2009 Page 3 1 that poses a problem. 2 3 Councilmember Trude asked if the engineer's estimates of costs are based on the current year 4 estimates and if we would need to provide a little more based on the current economy. Mr. 5 Berkowitz stated they have anticipated higher costs due to the oil price fluctuations experienced last 6 year and are hoping since oil prices have dropped substantially they can see the benefits when they 7 go into the bid. 8 9 Councilmember Trude stated she has seen other communities' bids have come back favorably. She 10 thought it would be a good idea to get an early bid and see what the prices are that come back. 11 12 Councilmember Trude stated this is one of the larger road assessments and thought it would be a 13 good idea to look at the assessments when the bid comes in to see if per unit assessments could be 14 lowered. 15 16 Motion by Jacobson, Seconded by Trude, to open the public hearing. Motion carried unanimously. 17 18 Mr. Mark Pitman, 2023 175th Lane North, stated he did not have too many concerns regarding the 19 merits of the program but he did request the Council table this item for a year. He stated the way the 20 economy is he did not think it was necessary to burden the residents with a road reconstruction at this 21 time. He 'stated he drives the roads daily and did not think they were that bad. He felt the timing of 22 this project was lousy and could be better handled in a year. 23 24 Mayor Gamache asked Mr. Berkowitz to talk about the road that was built in 1986 and why it is 25 going bad. Mr. Berkowitz explained how the road standards have changed over the years and the 26 reason why the road needed to be reconstructed. 27 28 Mayor Gamache asked Mr. Dickinson to address the funds that are available for the road 29 reconstruction and if they table the project how it will affect the funds. Mr. Dickinson explained 30 they would most likely hold the funds but the main concern would be next year the costs may go up 31 and cost the City and the residents to be assessed more to complete. 32 33 Councilmember Trude stated her concern with tabling this would be there will probably be a federal 34 stimulus package that will pass and move down to the States for road projects. They will be 35 competing with all those projects for contractors and materials. Mr. Dickinson stated that would be 36 very likely and certain supplies may become scarce if a number of road projects moved ahead. 37 38 Mr. Tom Nielsen, 2275 175th Lane, commended the engineer for the study that was done on the 39 project. He stated he has noticed the roads have deteriorated significantly over the last couple of 40 years along with the deterioration of the drainage. He also felt the City has already invested a lot of 41 time and money into this project and if they were to delay it they would probably lose some of the 42 engineering, timing and financing plans they already have. Since the improvements to the road, the 43 base and topping on the road, curb and gutter and drainage seems to be so well planned and other 44 projects are not in process at this time, this would be the time to do the project. No reason to delay Regular Andover City Council Meeting Minutes - February 3, 2009 Page 4 1 it. The money is there and he felt it would be a proper thing to do. 2 3 Mr. Craig Secard, 17604 Partridge Street, agreed that the City should go ahead with the project. 4 Timing is not great and financially everyone is hurting. He thought if they wanted to consider some 5 way to lower the costs to the residents they could look at lowering the interest rate for them but at 6 least get the project done since the streets are in bad repair. 7 8 Councilmember Trude wondered if the eight year schedule is a good schedule or should they wait to 9 get bids and come back for another review. Mr. Secard stated he would prefer they go ahead and get 10 the project scheduled. He felt the improvements will help the neighborhood. 11 12 Motion by Jacobson, Seconded by Trude, to close the public hearing. Motion carried unanimously. 13 14 Councilmember Jacobson felt they should go ahead, order the plans and the specs, get the bids and 15 see what the actual costs will be. He thought it will come in lower than what the engineer has 16 estimated. He felt oil will be going up in another year and if the Federal Stimulus plan goes into 17 effect it may be hard to get supplies and contractors. Councilmember Trude agreed. 18 19 Motion by Jacobson, Seconded by Trude, to approve the Resolution ordering the improvement of 20 Project 09-02,2009 Street Reconstruction. Motion carried unanimously. (Res. 011-09) 21 22 23 NPDES (NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM) 24 PRESENTATION & PUBLIC MEETING/09-1 25 26 Natural Resource Technician, Kameron Kytonen explained the City of Andover is required to 27 comply with the latest NPDES regulations set forth by the Minnesota Pollution Control Agency 28 (MPCA). 29 30 Mr. Kytonen made a presentation to the Council. 31 32 Councilmember Trude thought this was a good program since it is teaching to be more green in the 33 City and conserve water. She thought this was a benefit to the community. 34 35 Mr. Mark Pitman, 2023 175th Lane, asked what the cost of this program is. Councilmember 36 Jacobson thought it was $6.35 per resident quarterly and shows up on the utility bill. 37 38 Mayor Gamache stated a lot of what was mandated was to find ways to reduce storm discharge. 39 Another part of the program is there needs to be education involved with the program such as a 40 website and other opportunities for people to learn about storm water and drainage. 41 42 Mr. Kytonen and Mr. Berkowitz explained the program and what the Federal Government has 43 mandated and the requirements. 44 Regular Andover City Council Meeting Minutes - February 3, 2009 Page 5 1 Mr. Berkowitz explained how the City is putting the program into effect in the City and how they are 2 making improvements. 3 4 5 CONSIDER SKETCH PLAN FOR REVISED PLANNED UNIT DEVELOPMENT OF 6 WOODLAND CROSSINGS 7 8 Mr. Neumeister stated Woodland Development is seeking to amend the Woodland Crossings plat. 9 They are responding to feedback received from potential buyers during their marketing efforts. 10 11 The proposal would convert five of the existing single family lots to six detached townhouse lots. 12 The developer has indicated that these lots would be added to the existing homeowners association 13 which would provide maintenance of the lots. 14 15 Mr. Byron Westlund discussed with the Council the history of the project and what he is proposing 16 to change in the development. 17 18 Councilmember Jacobson asked ifthe move is to build the model townhomes, why don't they put 19 one on each of the single family lots rather than trying to squeeze another one in. Mr. Westlund 20 stated they are looking for a price point and by adding one more it lowers the costs and will make it 21 more attractive and hopefully sell quicker. 22 23 Councilmember Trude stated it will help the end user by putting more money into the home and less 24 into the land. 25 26 Mr. John Squires, Woodland's Marketing Representative, made a presentation to the Council. 27 28 Councilmember Jacobson stated he has been through some of the townhomes and they are 29 exceptionally nice and he thought Woodland Development did a good job. 30 31 Councilmember Bukkila asked when sitting at the intersection of Jay and 15ih looking at the empty 32 lots and there is no formidable linear break in the block, where would the height difference be 33 between the townhomes and the single family homes behind. Mr. Westlund stated they will be at the 34 same height if not taller because of the roof pitch. They also have covenants and restrictions that are 35 on the single family lots and the townhomes meet and exceed those covenants and restrictions that 36 are existing for the single family. 37 38 Councilmember Bukkila stated they indicate they would allow for exterior changes but all the 39 existing towhhomes in that area currently are all the same color and monochromatic design. She 40 wondered if they would be willing to shift that to give some color variation to let it blend in with the 41 other single family homes that are already existing in that area. Mr. Westlund stated they would and 42 have already contacted their suppliers to see what other color choices they have for steel siding and 43 they have done alternatives with cedar shake on the garage peaks. 44 Regular Andover City Council Meeting Minutes - February 3, 2009 Page 6 1 Councilmember Bukkila stated she would support it if they could make it blend but the monotone 2 color does not fit in with the existing homes. She asked ifthey talked to the homeowners in the area. 3 Mr. Westlund stated they did have a neighborhood meeting before the Planning Commission 4 meeting and only one resident showed up and was in favor of it. 5 6 Councilmember Trude stated she had some concern since generally their townhomes are a little 7 separated or there is a feeling of they belong together instead of being a part of a neighborhood. 8 They do have higher end landscaping, they have different setbacks and she asked if there is 9 something that could be done to help the townhomes to blend in. She liked Councilmember 10 Bukkila's suggestion and stated when they come back she would like to see some exterior changes 11 on how it can blend in. 12 13 Councilmember Jacobson stated he could support a change in the PUD to allow this with two 14 conditions. The first being that the change is tied to the existing plans they have with some 15 reiteration so they can change the inside a little bit to meet what the buyer wants. He would also like 16 to see the exterior colors change in writing so they can tie it to something. Councilmember Trude 17 agreed. 18 19 Councilmember Jacobson asked if the street was a full width street and not scaled down to allow 20 parking on one side. Mr. Berkowitz stated that it is a thirty-three feet back to back with parking on 21 both sides. 22 23 Mayor Gamache asked when selling they are usually building to the specs of what the buyer wants so 24 if they have someone who wants the same color as their neighbor what do they do. Mr. Westlund 25 stated they would need to pick another lot or do some type of variation to the building to make it 26 look different. 27 28 Councilmember Trude stated when she looked at this initially some of her concerns were what will 29 other developers want to do in trying to replicate this but Woodland Development had a PUD across 30 the entire development which allows for some flexibility. She thought that the fact these townhomes 31 are more costly than single family, most developers try to make the townhomes their low cost 32 product and people do not want a low cost product next to single family and they are putting a higher 33 cost product in. 34 35 Mayor Gamache stated he would support this since it fits well with what is going on to the east and it 36 is a kind of buffer to the existing single family homes and he thought this will look good. 37 38 39 CALL FOR SALE OF BONDS 40 41 Mr. Dickinson stated as part of the 2009-2013 Capital Improvement Plan (CIP) the City 42 contemplated the issuance of bonds for various public improvements and equipment purchases. This 43 item initiates that process. 44 Regular Andover City Council Meeting Minutes - February 3, 2009 Page 7 1 Mr. Mark Ruff, Ehlers & Associates, made a presentation to the Council on each bond issuance. 2 3 Councilmember Bukkila asked in regard to the $2.1 million, she thought the voters understood it was 4 a two million dollar referendum and they are pushing it up $100,000 to cover extra costs involved in 5 this. Mr. Ruff stated State Law allows them to add certain costs of the financing on top of the 6 referendum amount and the reason for that is they can get lower interest rates by increasing the 7 amount, but if the Council wants the bond limited to $2 million that is not a problem. 8 9 Motion by Trude, Seconded by Bukkila, to call for the sale of $2.38 million in general obligation 10 bonds. Motion carried unanimously. (Res. 012-09) 11 12 Councilmember Jacobson asked if they were to sell bonds for road improvements right now what is 13 the best guess for what an interest rate may be. Mr. Ruff thought for a ten year issuance he figured 14 they would be in the 3.75 to 3.5 percent interest rate. Mr. Dickinson stated in their assessment policy 15 it adds one percent so it would be 4.75 to 4.5 percent for the assessments. 16 17 18 DISCUSS PARAMETERS RESOLUTION FOR G.O. OPEN SPACE BONDS 19 20 Mr. Dickinson stated in November 2006, Andover residents approved the issuance of general 21 obligation bonds to finance the acquisition ofland from willing sellers for the preservation of natural 22 areas, water and air quality and wildlife habitat. Since that time, the Open Space Advisory 23 Commission has identified open space corridors that include areas wildlife frequent and move 24 through, stands of mature trees, prairie land, water ways and native plants. The Commission has 25 reviewed a number of properties and is currently negotiating to purchase a few parcels. 26 27 Mr. Dickinson reviewed the information with the Council. 28 29 Councilmember Trude stated since they just had a meeting with the Open Space Commission and 30 they are in negotiations it does not seem like they are in negotiations to spend the full amount so is 31 this up to the two million if they had a couple of sellers suddenly decide to meet with them on prices. 32 Mr. Dickinson stated that was correct and the parameters term would be six months so if they do not 33 close on them within the six months they would need to come before the Council again to renew the 34 parameters resolution. 35 36 Councilmember Jacobson asked if they issued the full two million and one of the land sales falls 37 through how long can they hold the money until something happens. Mr. Ruff stated the IRS says 38 you have to have a reasonable expectation to spend the money within three years. He stated you do 39 not lose the money at all. 40 41 42 DISCUSS LEGAL NONCONFORMING USE 43 44 Mr. Neumeister stated a resident called the other day indicating she is having trouble getting Regular Andover City Council Meeting Minutes - February 3, 2009 Page 8 1 refinancing on her triplex home. The home they are talking about is a three unit home constructed in 2 1968. The City's Ordinance was adopted in 1970 so at this point in time they consider her property a 3 non-conforming property in the R-4 Zoning District. The citizen has asked the City to provide a 4 letter to certify that the three unit dwelling would be allowed to be rebuilt ifthere were circumstances 5 where it was destroyed more than fifty percent. 6 7 Mr. Neumeister stated in City Code Section 12-10, prohibits non-conforming uses and structures 8 from being rebuilt ifthey have more than fifty percent damage so this would be a contradiction and a 9 non-conforming structure. She is having some difficulty getting her current financing company to 10 refinance. He noted there are four options in the memo that the Council may want to consider. 11 12 1. Rezone the property to a district that allows multi-family dwellings 13 14 Staff would not recommend this approach as it might be considered spot zoning and that may 15 not be legally defensible. 16 17 2. Amend the Non-Conforming Uses and Structures Chapter to allow reconstruction of the 18 structures that existed prior to the adoption of the original zoning code. 19 20 This approach would satisfy the resident's request but would create the opportunity for other 21 similar non-conforming structures to be reconstructed as well. 22 23 3. Approve a variance to allow the use of the property for a multi-family dwelling. 24 25 This approach would not be recommended since it could also be considered spot zoning by 26 allowing a use on one property that is not allowed on adjacent properties. 27 28 4. The City could choose not to write a letter that conflicts with City Code and do nothing. 29 30 Staff thought this was the best answer since the resident could look elsewhere for financing 31 like others in this situation. 32 33 Councilmember Trude stated she has talked to this resident and staff has looked through this and she 34 thought the resident could take their paperwork and start over with a different financer. She thought 35 it would be difficult to make someone rebuild their home to a single family home if a tragedy were to 36 occur since there are similar homes in the area. She thought it would be spot zoning the other way. 37 She stated she cannot understand historically why those areas were zoned differently than they were 38 built when they were modernized structures and maintained. She wondered if they would ever 39 consider rezoning the neighborhood and what would cause it. 40 41 Councilmember Jacobson thought they were looking at this the wrong way. The lender she has gone 42 to request the refinancing is looking at something that they should not be looking at. Staff has 43 indicated that there are others in the same position that have been able to refinance without a 44 problem, he suggested staff talk to the resident and give them different lenders names that may help Regular Andover City Council Meeting Minutes - February 3, 2009 Page 9 1 solve the problem. 2 3 Mr. Dickinson stated the organizations are looking at these situations a lot closer and trying to 4 protect their interests but there are different programs out there for this type of situation. He noted he 5 would be happy to talk to the resident and give them names oflenders but did not want to give legal 6 advice or anything else because of potential conflicts of interest. 7 8 9 SCHEDULE LOCAL BOARD OF APPEAL & EQUALIZATION MEETING 10 11 City Administrator Dickinson stated the Council is requested to schedule the Local Board of Appeal 12 & Equalization meeting. 13 14 Motion by Jacobson, Seconded by Bukkila, to schedule a Local Board of Appeal & Equalization 15 meeting for April 23, 2009 at 7:00 p.m. Motion carried unanimously. 16 17 18 ADMINISTRATOR REPORT 19 20 City Administrator Dickinson updated the Council on the administration and city department 21 activities, meeting reminders, Local Board of Appeal and Equalization training reminder, Hanson 22 Boulevard NW Project update and miscellaneous projects. 23 24 City Engineer Berkowitz updated the Council on road improvements projects in the City. 25 26 Community Development Director Neumeister updated the Council on development activity in 27 the City. 28 29 30 MAYOR/COUNCIL INPUT 31 32 (Proposed PUD) - Councilmember Jacobson asked what is going on with the proposed PUD for 33 Coon Creek and Round Lake Boulevard. Mr. Berkowitz updated the Council on the progress of 34 this item. 35 36 (Ongoing Projects on Website) - Councilmember Bukkila asked ifthey have anything on their 37 web site for residents in regard to ongoing projects. Mr. Berkowitz stated one of their goals for 38 this year is to provide that for the residents. They will do a continuing weekly updated that they 39 will send out to the residents. 40 41 (Post Office) - Councilmember Bukkila noted there is a contractual post office in Super America on 42 the comer of Hanson and Bunker Lake Boulevard and she did not know if people knew that. 43 Councilmember Trude stated they did request previously to get a real post office in Andover. 44 Regular Andover City Council Meeting Minutes - February 3, 2009 Page 10 1 2 Motion by Jacobson, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting 3 adjourned at 9:35 p.m. 4 5 Respectfully submitted, 6 7 Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes - February 3, 2009 Page 11 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - FEBRUARY 3,2009 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .............. ................................... ........ ........ .................... .................... 1 RESIDENT FORUM .. .......... .......... .............. .... ................................................ ...... .......... .............. 1 AGENDA APPROV AL.... ............... .............................................. ................. .............. .................. 1 APPROVAL OF MINUTES........................................................................................................... 1 CONSENT ITEMS..............................................................................................................;.......... 2 Item 2 Approval of Claims .... ............ ...................................................... .............. .................. 2 Item 3 Accept Feasibility Report/Order Public Hearing/08-37/157th Avenue Reconstruction (MSAS 102) R008-09 ...................................................... ...... ........ ....................... ................. 2 Item 4 Resolution R009-09 ordering Improvement/Order & Approve Plans & Specs/Order Advertisement for Bids/09-4/2009 Seal Coating................................................................... 2 Item 5 Order Improvement/Order Plans & Specs/09-3/2009 Crack Sealing R010-09 ............2 Item 6 Reject Bid/09-1O/Diseased Tree RemovaVSanitation Enforcement............................. 2 Item 7 Authorize Expenditure from Storm Sewer Water Utility Fund/09-13/2009 Tree Sale 2 HOLD PUBLIC HEARING/09-2/2009 STREET RECONSTRUCTION R011-09 ......................2 NPDES (NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM) PRESENTATION & PUBLIC MEETING/09-1 ............................................................................ 4 CONSIDER SKETCH PLAN FOR REVISED PLANNED UNIT DEVELOPMENT OF WOOD LAND CROS SINGS.......................................................................................................... 5 CALL FOR SALE OF BONDS R012-09 ....................................................................................... 6 DISCUSS PARAMETERS RESOLUTION FOR G.O. OPEN SPACE BONDS .......................... 7 DISCUSS LEGAL NONCONFORMING USE ............................................................................. 7 SCHEDULE LOCAL BOARD OF APPEAL & EQUALIZATION MEETING ...........................9 ADMINISTRATOR REPORT............. ........ .... ........................ .......... ...... ...................................... 9 MA YOR/COUN CIL INPUT.......................................................................................................... 9 Proposed PUD............................................................................................................................. 9 Ongoing Projects on W ebsite.................. ............ ................................................ .... ................ .... 9 Post Office. ..................................................................... .......................................................... 10 ADJOURNMENT......................................................................................................................... 11 C I T Y o F 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI,ANDOVER.MN.US TO: Mayor and Councilmembers ~ CC: Jim Dickinson, City Adminisrrator I Finance Director ~ FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: February 17,2009 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $185,836.97 on disbursement edit lists #1 from 02/12/09 have been issued and released. Claims totaling $525,659.27 on disbursement edit list #2 dated 02/17/09 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUIRED The Andover City Council is requested to approve total claims in the amount of $711,496.24. Please note that Council Meeting minutes will be used as documented approval. 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WWW.CI.ANDOVER.MN.US TO: Mayor and City Council r CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Consider Approval Application for Exempt PermitlNational Wild Turkey Federation DATE: February 17,2009 INTRODUCTION National Wild Turkey Federation has submitted an application for a raffle at an event they are hosting on March 28, 2009 at the Courtyards of Andover. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, I - '. ichelle Hartner Deputy City Clerk Attach: Application Minnesota Lawful Gambling Page 1 of 2 9/08 LG220 Application for Exempt Permit Fee is $50 for each event An exempt permit may be issued to a nonprofit organization that: For Board Use Only - conducts lawful gambling on five or fewer days, and ~ - awards less than $50,000 in prizes during a calendar year. Check # \"'2..:=1 'C S SO I - ORGANIZATION INFORMATION Organization name Previous gambling permit number S~u""~' ~M c!,\-\t.\YIlSi2- - ~t:\ ~w1-\'- Wl't..d \vit\(.f J~cdf/lt4..J./~.J Type of nonprofit organization. Check one. IDl Fraternal IDl Religious [0] Veterans ~ Other nonprofit organization ( 0,.,;) St~"P..~~~N Mailing address City State Zip Code County \092'1 OL.:r.ve. s~wr N.W. c~ ~~y:td~ f()t.J -5~~~6 AI\X:)t(A Name of chief executive officer (CEO) Daytime phone number Email address ~~ ~;e';)~~ - ~"'~\e.it ~RP,))d~rt'\ (~12) '8G,1'-l<oog (~r) Attach a copy of ONE of the following for proof of nonprofit status. Check one. Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status. I D I Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div" 180 State Office Building, S1. Paul, MN 55155 Phone: 651-296-2803 [Q] IRS income tax exemption [501 (cn letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877-829-5500. IQ] IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. 00 IRS - proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the IRS, no attachment is required. GAMBLING PREMISES INFORMATION Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) ~~'Y'f\RdS of- ANd c-JE..j?. Address (do not use PO box) City Zip Code County \35~5"' MA~,.J 5Tfl.E~f tJ.LJ. AMi~el(. m'; Al\..OlCA Date(s)of activity (for raffles, indicate the d~te of the drawing) I p1f.1tt.t, 1I2Jl}! $Of - ONe. ( I) ~ EvfJr ... heck the box or boxes that indicate the type of gambling activity your organization will conduct D Bingo* ~Raffles DPaddlewheels* DPull-Tabs* DTipboards* * Gambling equipment for pull-tabs, bingo paper, tipboards, and paddlewheels must be obtained from a distributor licensed by the Also compl~te Gambling Control Board. EXCEPTION: Bingo hard cards and bingo Page 2 of thiS form, number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors, or call 651-639-4076. I LG220 Application for Exempt Permit Page 2 of2 9/08 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT If the gambling premises is within city limits, If the gambling premises is located in a township, a a city official must check (X) the action that the county official must check (X) the action that the county city is taking on this application and sign the is taking on this application and sign the application. A application. township official must also sign the application, _The application is acknowledged with no waiting period. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting period, and allows the Board t? issue a permit after 30 period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). days, _The application is denied. _The application is denied. , . Print county name Print City name . ., . On behalf of the county, I acknowledge this application, On behalf of the City, I acknowledge this applicatiOn. Signature of county official receiving application Signature of city official receiving application Title Date--.!--.!_ TOWNSHIP: On behalf of the township, I acknowledge that Title Date I I the organization is applying for exempted gambling activity - - - within township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.213, subd. 2)) Print township name Signature of township official acknowledging application Title Date I I CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the Financial report will be completed and returned to the B rd within 30 days of the date of our gambling activity. Chief executive officer's signature ~ --1f((; ,'c:le,Jr Date 01/10/ZI$>; I Complete a separate application fo Financial report and record keeping - one day of gambling activity, required - two or more consecutive days of gambling activity, A financial report form and instructions will be _ each day a raffle drawing is held sent with your permit. Within 30 days of the activity date, complete and return the financial Send application with: a copy of your proof of nonprofit status, report form to the Gambling Control Board. and $50 application fee for each event. Make check payable to . ? "State of Minnesota," Questlon~..,. Call the LicenSing Section of the Gambling T G bl' C t I B d Control Board at 651-639-4076. 0: am 109 on ro oar 1711 West County Road B, Suite 300 South R(jseville, MN 55113 Data privacy. This form will be made available the Board will be able to process your Board staff whose work requires access to the in alternative format (Le, large print, Braille) application. Your name and and your information; Minnesota's Department of Public upon request. The information requested on organization's name and address will be public Safety; Attorney General; Commissioners of this form (and any attachments) will be used by information when received by the Board. All Administration, Finance, and Revenue; the Gambling Control Board (Board) to the other information you provide will be private Legislative Auditor, national and international determine your qualifications to be involved in data until the Board issues your penn it. When gambling regulatory agencies; anyone pursuant lawful gambling activities in Minnesota. You the Board issues your permit, all of the to court order; other individuals and agencies have the right to refuse to supply the information provided to the Board will become that are specifically authorized by state or information requested; however, if you refuse to public. If the Board does not issue a permit, all federal law to have access to the information; supply this information, the Board may not be information provided remains private, with the individuals and agencies for which law or legal able to determine your qualifications and, as a exception of your name and your organization's order authorizes a new use or sharing of consequence, may refuse to issue you a permit. na.me and address which will remain public. information after this Notice was given; and If you supply the information requested, Prrvate data are available to: Board members, anyone with your consent. C I T Y OF @ NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members ~ CC: Jim Dickinson, City AdminiS1Iato~ ' David D, Berkowitz, Director ofPubhc Works/City Engineer~ FROM: Jason 1. Law, Asst. City Engineer SUBJECT: Order Improvement/Order & Approve Plans & Specs/Order Advertisement for Bids/09-05/2009 Pavement Markings - Engineering DATE: February 17,2009 INTRODUCTION The City Council is requested to order the improvement, order & approve plans & specifications and order advertisement for bids for Project 09-05, 2009 Pavement Markings. DISCUSSION As a portion of the annual street maintenance activities, all roadway lane lines and pavement markings are repainted on the City streets. Over the course of the year the lane markings fade and it is necessary to repaint them for safety reasons and to guide traffic on our busier streets. This year staff is proposing to bid this project jointly with the Street Maintenance Joint Powers agreement prepared by the City of Coon Rapids (bid concurrently with seal coat project). The City of Coon Rapids prepared the final plans and specifications and is administering the bids through the Joint Powers Agreement that has previously been approved. BUDGET IMPACT The 2009 Pavement Markings project has been identified in the City's 2009-20 13 Capital Improvement Plan, Funding for this project will be from the Road & Bridge Fund, ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement, ordering & approving plans & specifications and ordering advertisement for bids for Project 09-05, 2009 Pavement Markings. fl~~d' son 1. . aw Attachments: Resolution"/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO, MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT, DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS, APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO, 09-05 , FOR 2009 PAVEMENT MARKINGS , WHEREAS, the City Council is cognizant of the need for the pavement marking improvements; and NOW, THEREFORE BElT RESOLVED by the City Council to order the improvement of 2009 Pavement MarkinQs , Project 09-05 and direct the Citvof Coon Rapids to prepare the plans and specifications for such improvement project. WHEREAS, such final plans and specifications were presented to the City Council for their review on the 1 ih day of February , 2009 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council that bids will be opened , 2009 at the Coon Rapids City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 1 ih day of February , 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy Clerk ~NDbVE~ @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and Council Members ~ CC: Jim Dickinson, City Administrato~ . David D, Berkowitz, Director of Public orks/City Enginee~ FROM: Jason J. Law, Asst. City Engineer SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/09-02/2009 Street Reconstruction - Engineering DATE: February 17,2009 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement for bids for Project 09-02, 2009 Street Reconstruction, DISCUSSION As part of the City's annual street maintenance program, the streets in the most need of repair are reconstructed each year, The area identified for reconstruction this year is the north half of Woodland Meadows, A feasibility report was previously prepared for this improvement project and was submitted to the City Council at the January 6,2009 City Council meeting, The Public Hearing for this project was held on February 3, 2009. The proposed improvements include reclaiming the existing pavement and using the material as aggregate base, replacing the existing bituminous curb with concrete curb and gutter, making drainage and storm sewer improvements, and paving two new lifts of bituminous. The properties that benefit from the improvements will be assessed 25% of the total project costs in accordance with the City's Assessment Manual Policies and Procedures Guide. This project is included in the City's CIP and has been initiated by the City, which requires a 4/5 vote from the . City Council to pass the resolution and move the project forward. The total project cost is estimated at $929,860,00. The City's portion is estimated to be $697,390.00, while the assessed portion is estimated to be $232,470.00, The estimated assessment per unit is $6,280.00. The bid results are scheduled to be brought to the Council at the April 7, 2009 regularly scheduled City Council meeting, Mayor and Council Members February 17, 2009 Page 20f2 BUDGET IMPACT The street reconstruction project would be funded from the City's Road & Bridge Fund, with 25% of the total project costs being assessed to the benefiting properties in accordance with the City's Assessment Manual Policies and Procedures Guide. ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement for bids for Project 09-02,2009 Street Reconstruction, Jason J. Law Attachments: ResolutiOIi'& Project location maps/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO, MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR 2009 STREET RECONSTRUCTION, PROJECT NO. 09-02. - WHEREAS, pursuant to Resolution No, , adopted by the City Council on the 3rd day of February , 2009 ,the City Enoineer has prepared final plans and specifications for Project No, 09-2 WHEREAS, such final plans and specifications were presented to the City Council for their review on the 1 ih day of February , 2009 . NOW, THEREFORE, BE IT RESOLVED by the City COl-tncil of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 11 :00 a.m. , March 24 , 2009 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reoular meeting this 1 ih day of February , 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk (2t..c. 1. TV ...Q~~_ Capital Improvement Plan rlNDOVE~ Proj ct Name: ANNUAL MILL AND OVERLAY (2009) WOODLAND MEADOWS - NORTH HALF r- l~ \ .___.. J{ 1 'r- ~ c ~ ~iilll ~~ ; ~ f -.l A ~ :!:1 r ./f I ~ )0." \ ~ . ~ ~ Location Map LEG END W~E ~=Q ~~~llrtJ4: (iI Project Locat;on , ~f" ,,~ "'" ~"" ,iJ Q Lots/Parcels ~J 3: l-.I ~ ~ J. r. I ~ It"O. Park 0 385 770 1.540 <<:4E aii.:~-m ~ lb-0 Water I I ~ i[ L 0niI \IT Right of Way Feet ~ ~ ~ ~ 1i: o City Limits ~ '" \" @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Mayor and Council Members CC: Jim Dickinson, City Administrator - l) David Berkowitz, Director of Public Wor s/City Enginee~ From: Kameron Kytonen, Natural Resources Technician Subject: Award Bid/09-l0/2009 Tree Removal Contractor-Engineering Date: February 17,2009 INTRODUCTION The City Council is requested to award the bid to Paul's Landscaping/Metro Tall Timbers for the City Contract under the contents of the Diseased Tree Removal/Sanitation Enforcement Policy. DISCUSSION As a part ofthe Diseased Tree Removal/Sanitation Enforcement Policy, a City Contractor is hired to remove and properly treat all dead/diseased trees marked by city staff that are not removed by the established deadline. There were a total of four bids received. They are as follows: COMPANY BID (Per Diameter Inch) Paul's Landcaping/Metro Tall Timbers $17.77 Pioneer Tree and Landscaping, Inc, $26.40 A Family Tree and Brush Service $32.00 S & S Tree and Horticultural Specialists $43.00 BUDGET IMP ACT Paul's Landscaping will invoice the City for services performed on each property. The City will pay the contractor and the applicable property owner will be billed/assessed, ACTION REQUESTED It is requested that the City Council award the bid for the Tree Removal Contractor to Paul's Landscaping/Metro Tall Timbers. ameron Kytonen Natural Resources Technician 6J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US To: Mayor andeouncil Members y CC: Jim Dickinson, City Administrator David Berkowitz, Director of Public W orks/City EngineeJ::!)~ From: Kameron Kytonen, Natural Resources Technician Subject: Authorize DNR FireWise Grant Application SubmittaI/09-15/Andover/Ramsey Pine Tree Management Project - Engineering Date: February 17,2009 INTRODUCTION The City Council is requested to authorize the submittal of a Fire Wise grant application through the Minnesota Department of Natural Resources (DNR) to help facilitate a joint Andover/Ramsey pine removal and disposal project. DISCUSSION This past Memorial Day weekend, a hail storm swept thru parts of Andover and Ramsey, Pines suffered considerable damage, as many new buds were broken off, This made them more vulnerable to various insect and disease problems, Thus, many trees are now dead or dying, These standing trees pose a greater threat for spreading wildfires and may provide suitable breeding habitat for dangerous insects, thereby increasing the chance of insects and diseases spreading to healthy trees, Staff has been working with the City of Ramsey and the DNR on mapping these areas. An aerial flyover occurred in late January and areas have been evaluated on the ground, Based on the evaluation, staff determined there are enough areas between the two communities to make it feasible to develop a management plan to help property owners remove and dispose of high- risk trees, Staff has been planning a workshop for applicable property owners and is seeking interested vendors, A grant would help property owners pay for the removals, BUDGET IMP ACT The estimated total cost of the project is $17,000, Staff will be requesting $8,500 for the grant, which will be used to pay the vendor, The grant request can be matched through cash payments and/or in- kind services, This grant will be matched by in-kind services, which includes the time spent on the project by the Natural Resources Technician and City of Ramsey staff, ACTION REQUESTED It is requested that City Council authorize staff to apply for the FireWise grant, Res /, cully sw- ameron Kyt ne Natural Resources Technician C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755- 5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Appointment to the Andover Firefighters' Relief Association Board DATE: February 17,2009 INTRODUCTION The bylaws of the Andover Firefighters Relief Association were amended on March 6, 2007 to add an Andover City Council Member to the Board, in addition to the Mayor, DISCUSSION Council Member Sheri Bukkila has expressed an interest in serving on the Andover Firefighters' Relief Association Board. The Andover City Council is currently represented by Councilmember Don Jacobson (since 2007), Council Member Jacobson has indicated he would be willing to accommodate Council Member Bukkila's desire, ACTION REQUESTED The Council is requested to appoint Council Member Sheri Bukkila as the City Council representative to the Andover Firefighters' Relief Association Board replacing Council Member Don Jacobson, S1\NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US ~ TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Director tv4- FROM: Courtney Bednarz, City Planner SUBJECT: Authorize Letter of Support for Anoka County Open Space Acquisition - Planning DATE: February 17, 2009 INTRODUCTION The Anoka County Parks Department has requested a letter of support for their proposed acquisition of approximately 550 acres located along the Rum River and Cedar Creek in the Cities of Oak Grove and Andover, Approximately 85 acres of this area is located in northwestern Andover, DISCUSSION A map of the area is attached, The County is not looking at incorporating this into the regional park system, but rather holding it as a conservation area, with minimal development occurring at a later date when additional funding is available. The proposed development would include an access road, parking lot and trails, The nature of the site is unique to the surrounding residential area and the goal is to maintain and enhance its natural state, Once acquired, the County proposes to restore approximately 390 acres of the 550 acres to a prairie/grassland habitat. The structure and function of the prairie/grassland habitat is such that it provides the necessary biological diversity needed to support game populations, such as ring-neck pheasants, rough grouse, wild turkeys, white tail deer, wood ducks and mallards. The grassland habitat also provides excellent nesting habitat for a variety of species, such as white tail deer, wood ducks and mallards. ACTION REQUESTED Please authorize a letter of support for Anoka County's open space acquisition, Attachments Map Sample Letter lit ie'potential Land AqUi~iti~n ~~:::l~ ~~t ~. .~' -II .~l: .. n Q r . :'::":. / ~ I ;= r-- ~ ~:':':;f~~ I ':f-- I --- n:1 '/ ~- 'f ~~ I j., ~ $I ... <~':':, I r :.:; (fi1/--. <<<', ~ ----' / ~>\ ;i~{l;,~ ,,:,:.:, !i N~'J we ,::;~1~ :: I {',,' '..1, - L;;/; "S>:Y ".c. r----- 'x F ;, ~~~~.~:: .:':'E/c L-n 11 Iii\::, ',.,c.'L I If iii;; =~I 1 ~ :j L: 0 . '~I s=J ,~ ~ ~ 0 . .....~."'~. .. ," ~ ILS ;:"." !::~i 0;<;;0 !:iil. Legend ~ AN04V_ - .. ~s: :Wi?K ;#;1{ c::J Area of Interest ~ . ".', D Parcels - PIN (ACRES) ,\-W'~ " '. "' ! ~ \ ~ NWI Wetland Designation't' t= '~ PALUSTRINE WETLAND r:: - RIVERINE WETLAND = [ , II1II100 YEAR FLOOD PLAIN ~ ~ I Land Cover -" 1< W ..... ALTERED/NON-NATIVE FOREST. f---i ~ ~ ~~ - ~~ ~ - --= --'-' -:;/ ---t l~' I FLOOD PLAIN FOREST ~ l'-../ Alii ,- If.-.-.. GRASSrrREE MIX ~ I I GRASSES ~ ;::~:1~F;1~ ,;'1<!"'" MARSH I ~ OAK FOREST ..... "-.. I'o:":'j OAK SAVANNA ~ 1 --i r I~::::J POOR FEN ~ \. _ ~{i-iiU PRAIRIE - 1"~'tf'TZ1Ji0 iii, ...L- - I'~~~~l RICH FEN - , i ~ " . .::~e: ~ ~ -:. I ~ ;~:=::'OO"OAREA ~ r(/ ~ ~41iT I .......J I _ ~~- ~ IT I I ~I II '1lr1fT ---, / ~. <,. <,\ 'i\. I 1 I . "'q'~"'A"'" I i i.' ~,- t~' ~:< ~;-' I I r~~~;~~:_ I I I III I nli'0..:<',<11 l!!!! EII5:a I€~~~ C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US February 17,2009 John V onDeLinde, Director Anoka County Parks 550 Bunker Lake Boulevard NW Andover, MN 55304 Dear Mr. V onDeLinde, On behalf ofthe City Council of the City of Andover, I write to you to express the City's support for the acquisition of 550 acres of land in the cities of Andover and Oak Grove. As you know, projects such as this are vital to the protection of the natural environment. By protecting areas of environmental importance and aesthetic beauty we reaffirm the value of natural areas in today's society and provide a cultural heritage for future generations to enjoy as well. The proximity ofthe Rum River, Cedar Creek and Rum River Central Regional Park combine to create an ideal site for open space preservation. The City of Andover congratulates Anoka County on its efforts to make this unique opportunity a reality for all of its citizens to enjoy, Sincerely, Michael R. Gamache Mayor City of Andover Anoka County Sheriff s Office ~ .<..:- . 1.', ~-- @ / ~ : 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator - David D. Berkowitz, Director of Public Works/City Enginee~~ FROM: Todd J, Haas, Assistant Public Works Director SUBJECT: Discuss State Aid Designations & Revocations - Engineering IDA TE: February 17,2009 INTRODUCTION The City Council is requested to consider Municipal State Aid Street (MSAS) designations for 2009. DISCUSSION As new local City streets are constructed, 20% of the total new mileage can be designated as Municipal State Aid Streets (MSAS), Currently the improved mileage total as of December 31, 2008 is 206.55 miles. This mileage includes currently designated MSAS's, County Road Tumbacks, County Roads (CR) and local City streets, Currently we have 42,36 miles of roadway designated as MSAS and designated County Road tumbacks. As the City keeps growing and adding additional mileage, it is crucial to identify areas for potential MSAS designations, As our existing MSAS system continues growing, it becomes more difficult to identify segments for MSAS designation that both make sense and also meet the requirements of the State for an MSAS designation. Based upon our current MSAS system and the 20% limitation, there is 0.71 miles available for designation at this time. Proposed designations need to be communicated to MnDOT by March 1,2009. Upon approval of the designations from MnDOT, formal resolutions from the Council need to be submitted by May 1,2009. The Public Works Committee recently met on February 5th to discuss potential MSAS designations. The following table (also see attached map) depicts the routes City staff recommended to the Public Warks Committee for consideration, Rank Route To/From Milea~e 1* Xeon St. Andover Blvd, to Crosstown Blvd, 1.21 2 Ventre St./168th Ln. 165th Ave. to ih Ave. 0.65 3 178th Ln, Tulip St. to Round Lake Blvd. 0.50 4 178th Ln./179th Ave. Round Lake Blvd. to Verdin St. 1.00 5 Shadowbrook Bunker Lake Blvd, to Prairie Road 0.75 6* Xeon St./155th Ave.Nale St. Crosstown Blvd, to 1615t Ave, 1.11 7 Old Constance Blvd. Constance Blvd, to University Ave, 0040 * Segments currently designated as collector routes in the Comp Plan Mayor and Council Members February 17,2009 Page 2 of2 Staffs recommendation was the Xeon Street alternative which is the most viable from a standpoint of maximizing our MSA funding, from a future planning perspective, and it would most certainly be approved by MnDOT State Aid staff. After a discussion with the Public W ~!ks Committee, staff was directed to send a letter to Mr. Holasek describing the Committee's reasonin~ for recommending this option, The letter was sent out on Monday, February 9th. A copy of the letter was also sent to the City Council. If the Xeon Street alternative is chosen by the City Council, an existing MSA route would need to be revoked so enough mileage is available to designate this entire segment. Staff would recommend revoking the existing MSAS designation on Route 143, along Dakota Street NW between 157th Avenue NW and Valley View Drive NW. Revocation of MSA 143 and designation of Xeon Street would maximize our MSAS funding by designating all available mileage. ACTION REOUIRED The City Council is requested to review and approve the Public Works Committee's recommendation for designation of Xeon Street NW as an MSAS. If approved, City staff will meet with MnDOT personnel for approval, and subsequently, formal City Council resolutions would need to be approved and submitted to MnDOT by May 1, 2009. Respectfully submitted, r:r&f~ Attachments: Location M~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Develop FROM: Courtney Bednarz, City Planner SUBJECT: Discuss Sketch Plan Revisions to PUD for Clocktower Commons - Planning DATE: February 17, 2009 INTRODUCTION BDT Holdings, the current owner of Andover Clocktower Commons, is seeking direct access to Crosstown Boulevard NW, DISCUSSION The right of access to both Hanson Boulevard and Crosstown Boulevard were dedicated to Anoka County through a previous plat. Since that time the city has assumed ownership of the segment of Crosstown Boulevard adjacent to this project. The city now has jurisdiction over access to Crosstown Boulevard for this project. The applicant provided the attached letter and drawing to summarize their request. A memorandum from the Engineering Department is also attached. Key items to consider are allowing sufficient access to the project while protecting public safety. Much ofthe discussion will be based on a traffic study and technical engineering review of this issue. Approval Process One of the questions in the applicant's letter asks what process is needed to approve an amendment to the approved PUD. City Code 13-3-10 establishes this process, The proposal constitutes a significant change to the previous approval which will require a public hearing and Council approval of any changes to the previous PUD approval. Planning Commission Recommendation The Planning Commission was unanimous in their recommendation that a right-in/right-out access is the most access that should be allowed to Crosstown Boulevard, The minutes from the meeting are attached. ACTION REQUESTED The applicant is asking the Council to discuss whether access to Crosstown Boulevard should be allowed and, if so, what improvements should be required, Attachments Location Map Applicant's Letter Applicant's Access Plan Engineering Department Memorandum Planning Commission Minutes 2 . Andover Clocktower Commons W~~ ~L~\~ CJ rID 'J z~ oJi{;;t l(l c:::; //" g= ~~ \ I I \ J/ CJ II1II -- ~ z_ '{.,; ~t-- OI --It 1 II I <( - \.- I-- _r- :c - t-- '-- 1--1-- 1--1-- t: I-- I-- ' (~\ e:-.. 1--1- l- e- - I-- ~~ --~ ~ ~~~ . . ~ ~~~= I ~~' \ 1---_ ~ I----A ~== II \~ ~ ~ ~~J~ ~ ~~ ~~~~ ~~;V CR")~ S I 'VVI'II ~L VU l (::~ ,~t: = t:: K'e >-- [:::::: 1--1- f- \ v L-- 1-1- f- I--: :..... I' ., \ 1 I. '1 c..-::::: ~c ,-/ -1~ -c-- =:o:~ \\ l-- I \; l-- - - \- - 5- .L. ~ \ /~III"-I . n \\ II II 1--1 I ~ tfEftfEB ~ ~ ~ f'..... "- _ _......-\ \ I \ "'--~ I I - - ~ 1'-. \ - -1 -I \. - - I ,:...( i /- - ---r---rJf( - --l \ \ -- ="\=vWIT f- ~-Yl IT "-I I-J w~e Project Location Map Andover"Planning -?- L A N D F 0 R M . e January 21, 2009 Courtney Bednarz City of Andover 1685 Crosstown Boulevard N.W. Andover, Minnesota 55304 RE: Andover Clocktower Commons Dear Mr. Bednarz, BDT Holdings, LLC, the applicant and owner of Lots 3 and 4, Block 1, Andover Clocktower Commons, respectfully requests a sketch plan review to allow an additional access to be constructed on Crosstown Boulevard roughly 700 feet east of the centerline of Hanson Boulevard, Background In 2003, Andover Clocktower Commons, LLC made an application for PUD approval for the 8-acre parcel formerly known as Hamilton Square. The single parcel zoned Shopping Center (SC) was proposed to be divided into 5 parcels sharing an internal drive accessed only by Bluebird Street. Previous approvals for Hamilton Square had prohibited access to the two adjacent County Roads. While underlying approvals had always considered the use of this property as an SC zoned parcel likely to develop as a shopping center, there were no conditions placed on the project by any agency to make improvements to either of the adjacent County roadways. During their review of the new proposal, Anoka County requested the applicant be required to make substantial improvements to both Crosstown and Hanson Boulevard, a segment which was completely reconstructed as part of the signalization project only a couple years earlier. The requested improvements were extensive and the new project could not have proceeded with those conditions placed on the approvals, The application was tabled at Council, and the applicant was asked to work with the County in an effort to resolve this issue. The applicant worked with both City Staff and the County, but a resolution meeting the County's request and the development's ability to finance could not be reached. Because this project would not be allowed access to either of the county's roadways, there were no County permits required and, therefore, no way for the County to "require" these improvements. Anoka County requested the City place this condition on the development. On September 2, 2003, after considerable discussion on the subject, the City Council approved the PUD for Andover Clocktower Commons without the county's request for conditions relative to improvements to County Roads 18 (Crosstown Boulevard) and 78 (Hanson Boulevard). The Council approved a SpeCial Use Permit (Res. R157-03), Preliminary Plat (Res. R156-03) and Final Plat (Res. R158-03). Because the access issue was not resolved, the City included the following condition in all three resolutions: "The applicant acknowledges that the right of access from the subject property to Hanson Boulevard (CSAH 78) and Crosstown Boulevard (CSAH 18) was previously dedicated to LandformSM, SensiblyGreenSM and Site to FinishSM are service marks of Landform Engineering Company. -y- .. .. . II ., lIii . Anoka County. This must be reflected in the final plat. No new access to these roadways will be permitted without approval from the Anoka County Highway Department." The project proceeded. In 2004, construction commenced on the Gas station/Convenience store and internal roadway, followed shortly by the McDonalds parcel and the retail building. At that time, the County proposed improvements to Hanson that would have eliminated critical southbound access to these new businesses. After considerable discussion, six of the seven properties served by Bluebird Street agreed to contribute a total of $300,000 towards the County project to preserve the access into these businesses from Hanson Boulevard. This entire section of Hanson Boulevard was then reconstructed. In the summer of 2008, an addition to the retail parking lot was completed to coincide with the opening of Beef O'Bradys. Today, the remaining two parcels (an office/retail building and potential Restaurant parcel) remain undeveloped. In 2007, The City of Andover assumed ownership of Crosstown Boulevard from Hanson Boulevard to 161s1 Avenue making it a City street. The Comprehensive Plan was amended downgrading this section from an A-Minor Arterial to a Collector Street. By definition, an arterial provides predominant emphasis on through traffic limiting intersections and access. Alternatively, a collector provides equal emphases on access to adjacent properties as it does to through traffic. This change was welcomed by the adjacent business owners who have suffered from the limited access created by the changes to Hanson. This change also facilitates the calming of traffic on Crosstown, a road serving extensive neighborhood and pedestrian traffic that currently conflicts with the existing 50 MPH speed limits. In 2007 and 2008, the applicant approached the City to consider the additional access to the project that was proposed and considered in the original approvals, but never approved by the County. The change of ownership now allows the City to grant those approvals. Traffic Studies were completed by the applicant and reviewed by the City's consultant. A speed study requested by the applicant was completed by MnDOT providing additional insight to a potential solution. In late 2008 the concept of an additional drive was discussed at City Council where it was determined that any changes to access for this project would require an amendment to the current PUD which has initiated this application. Existing Conditions The two vacant lots remain unsold and the project cannot be completed. Interested parties have expressed specific concern about the limited access to this project and have made offers conditioned on an access to Crosstown, a condition we cannot meet. Existing retailers who have invested in our community are struggling to remain viable. They cite access as major concern. Southbound Hanson commuters who enter the project at Bluebird on the North have to traverse the entire project to continue southbound, Likewise, traffic from the intersection at Hanson and Crosstown has to unnecessarily travel around the entire project to get to the retailers and a potential user of the corner lot. Courtney Bednarz 2 January 21, 2009 -3-- . lJ . II .. . .. . Proposal To preserve the existing businesses and in hopes of contributing new services we respectfully request consideration of additional access on Crosstown. We believe the benefits to the additional access are numerous. Specifically, this access would: . Allow direct access to lots 3 and 4 . Allow more immediate access to Hanson . Relieves traffic at the Bluebird and Crosstown intersection We understand that both the City and the development team want to ensure that that the solution works for this intersection. Some of the questions that have been raised are: . What improvements are appropriate AND safe? . Can we stage these improvements? . Can we quantify "share" of future improvement costs? . Can we design to comprehensive plan and let speed limits follow? . What is a reasonable configuration of this intersection? In response, we reviewed these issues and found that while the ultimate condition of the street is unknown, the proposed new access would be approximately 700 feet from the centerline of Hanson Boulevard and approximately 380 feet from the centerline of Bluebird. A full access at this location would operate at a Level of Service (LOS) A today. A full access would also relieve the Bluebird/Crosstown intersection, a condition noted in the traffic study, and observed today. Separation, Sightline/Stopping distances and tapers for the proposed drive would meet or exceed that which exists at the current City Hall access opposite this project. We have had preliminary discussions with staff regarding the design policies of the City, and two key questions remain: Can we design streets based upon the intent of the Comprehensive Plan, and let the speed limits reflect that calming effect, or are we bound to design to current speed limits? We believe that the Comprehensive Plan should be the guiding document for the city and this road should be designed as the Collector that the Comprehensive Plan shows it to be. Collectors provide equal consideration of access to thoroughfare and let speed limits follow as traffic is calmed to the intended design goals. If design must be tailored to current speed limits, and current speed limits must reflect the currently traveled speeds, the community will never achieve the intended pedestrian character of the collector. We believe this to be a policy decision as there is direction in current law to guide this decision. Courtney Bednarz -c-- 3 January 21, 2009 .. . . .. ill .. 41! .. Can improvements be effectively staged such that they effectively serve the current condition, and are efficiently improved when necessary? We believe they not only can be staged, but also should be staged to address the current needs and effectively plan for future improvements. The developer has prepared a traffic study and identified the improvements that would be needed now, as well as those that may be necessary as the adjacent properties develop. We would recommend that planning be done to avoid costly reconstruction and add improvements only when a final configuration can be determined. The development on this property and on the Holasek parcel could be used as a tool for staging improvements. Our traffic study suggests that today, a full access at the proposed location is safe and will actually relieve congestion on the Bluebird/Crosstown intersection. We would work with staff to determine appropriate acceleration and deceleration lanes and timing of those improvements, We suggest that the city review access designs as Lots 3 and 4 in our project develop, as the Holasek property develops, or as other conditions become apparent. The ultimate configuration of Crosstown Boulevard improvements will be dramatically affected by the development of these vacant parcels, and may include raised channelization, signalized intersections, re-alignment, widened right-of-way, a roundabout, and/or additional lanes. Making assumptions about those needs now will almost certainly result in considerable construction costs and disruption, only to be re- constructed at a greater cost once this development is realized. We have seen this situation on Hanson, and in other locations in the area. Courtney Bednarz -7- 4 January 21, 2009 . . . . " . .. . R quest We request City feedback on the following elements of our request: 1. Can improvements be made to Crosstown Boulevard that are appropriate to the approved comprehensive plan and allow the speed limits to follow as traffic is calmed and future studies are completed? 2. Can improvements be staged such that they are designed for current conditions and improved as warranted rather than on a 30-year projection. This would allow for timely affordable improvements and greatly reduce the likelihood such improvements would be simply removed and replaced in a couple years as conditions change. 3. Will the City accept an application for a new drive connection to Crosstown as proposed, with language that allows for further review and improvements as adjacent properties develop? 4. Will the City clearly define the process to make these changes? We have prepared a sketch plan showing the location of the new access, The only plan changes would be minor changes to the grading plan. Staff has suggested that in order to process this request, we would be required to submit a new preliminary plat and final plat. Since there are not changes to the lot lines, we do not believe this is the right approach. We believe that this action would require Council action to allow us to remove the deed restriction and city approval of a minor change via the commercial site plan approval process outlined in Section 13-3-7 of the City Code, If the request to remove the deed restriction and construct the proposed access is approved, the applicant will prepare a revised commercial site plan to show the grading for the new access for review an approval. We would anticipate construction in spring of 2009 to be completed in summer of 2009. We request that this sketch plan review be considered at the February 10th Planning Commission meeting and the March 3rd City Council meeting. If you have any questions, please call me at 612.638.0225 or email me at klindahl@landform.net. Sincerely, Landform ~;UV Kendra Lindahl, AICP Principal COPY: Tom Roberts, BDT Holdings, LLC Courtney Bednarz -~- 5 January 21, 2009 ;. ..- ,_.~~-,,_..,..~.,.., 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US MEMORANDUM TO: Courtney Bednarz, City Planner ~ FROM: David Berkowitz, Director of Public Works/City Engineer & Byrant Fieck,TKDA DATE: February 4, 2009 REFERENCE: PUBLIC HEARING: Sketch Plan to consider revised planned unit development for Andover Clocktower Commons, Backaround Mr, Tom Roberts and Mr. Darren Lazan approached staff in late 2007 to request full access along Crosstown Boulevard NW to the Clocktower Commons development. Staff requested that they provide a traffic impact analysis along with a $3,000 escrow to cover City costs related to the review. A traffic impact analysis was completed and a memorandum, dated January 24, 2008, detailed the results. The City consulted with a Traffic Engineer (Byrant Fieck, TKDA) to review the analysis, Additional information and analyses were requested on March 4, 2008 to do an adequate review, A second analysis report dated April 1, 2008 provided the requested traffic information, Following TKDA's review of all the traffic information, a recommendation was issued to allow access, but restrict it to a right in/right out or entrance access only, meaning left and right turns in only from Crosstown Boulevard NW, The recommendations were discussed with Mr. Roberts and Mr. Lazan, Also discussed was the possibility to construct a % intersection similar to what exists at Hanson Boulevard NW and Bluebird Street NW. In May 2008, the owners submitted a % intersection concept plan that would be acceptable to the City as long as design criteria are met and the cost of the improvements would be funded 100% by the owners, A detailed plan with cross sections was never submitted, As staff continued to discuss the Andover Clocktower Commons access request, the Andover Review Committee (ARC) recommended that any access request constitutes a major revision to the PUD and should go through an amended PUD process which would require a public hearing at the Planning & Zoning Commission level. Mr. Roberts requested this be discussed with the City Council. At the regular City Council meeting on September 16,2008 the Council directed this request go back through an amended PUD process and be reviewed by the Planning and Zoning Commission, At this point Mr. Roberts has decided to submit a sketch plan concept to receive feedback if a full access would be supported by the Planning and Zoning Commission and the City Council. -/6- Staff recommends that if an access is granted it should be one of three options with all costs associated with the improvements be funded by the developer. The three options are as follows: 1. Right In/Right Out 2. Entrance Access Only 3. % Intersection Answers to Questions Four questions have been raised by the applicant's representative, The questions and responses are as follows: 1, Can improvements be made to Crosstown Boulevard that are appropriate to the improved comprehensive plan and allow the speed limits to follow as traffic is calmed and future studies are completed? Answer: The Comprehensive Plan shows a concept plan for Crosstown Boulevard to accommodate projected 2030 volumes and provide safety and mobility on the corridor, The proposed access between Hanson Boulevard and Bluebird Street is not shown in this concept plan, Thus, consideration of any access at the proposed location is already a change from the Comprehensive Plan To protect mobility and increase safety on Crosstown Boulevard, the concept plan shows a two-lane roadway with exclusive right- and left-turn lanes at the intersections with Hanson Boulevard and Bluebird Street. Other intersections along this corridor are being built with turn lanes, are being restricted in turning movements, or are being closed in accordance with the concept plan. The safety and mobility of Crosstown Boulevard should remain a priority in considering the proposed access, The three recommended options for the proposed access attempt to balance the needs of access to the property with maintaining the mobility and safety of Crosstown Boulevard, One measure of this balance is provided in the table below, which shows the potential number of vehicle-to-vehicle conflicts and the potential number of vehicle-to-pedestrian conflicts for each of the recommended options and the full access intersection. Vehicle-to-Vehicle Vehicle-to-Pedestrian Intersection Type Conflicts Conflicts Full Access 32 24 Rioht In/Rioht Out 4 12 Entrance Access Only 8 12 3/4 intersection 10 16 As shown, the right inlright out option represents the fewest conflicts and least impact on Crosstown Boulevard, while the full access intersection represents the most conflicts and impact. In terms of maintaining safety and mobility on Crosstown Boulevard, the three recommended options represent less impact than full access, which is more consistent with the goals and concept plan of the Comprehensive Plan, Based on Minnesota state statutes, the commissioner of transportation sets regulatory speed limits on state and local roads, Other than the ability to request an investigation by Mn/DOT, the City does not have legal authority over the posted regulatory speed limit. A speed study was requested by MnDOT and the results of the study did not change the speed limit. Therefore, the three recommended ~I/~ improvements must be designed to meet the current speed limit of 50 mph, This requirement would provide adequate design criteria to meet safety goals and guidelines. 2. Can the improvements be staged such that they are designed for current conditions and improved as warranted rather than on a 3D-year projection? This would allow for timely affordable improvements and greatly reduce the likelihood such improvements would be simply removed and replaced in a couple years as conditions change, Answer: Advanced planning for 30 years into the future is typically completed to avoid multiple changes to an area. By determining the ultimate design for a roadway corridor, the City can move towards that plan as opportunities arise. In this case, a concept plan has been developed for Crosstown Boulevard that will accommodate projected volumes and improve safety and mobility as additional areas continues to develop, As noted previously, the proposed access, of any type, already represents a change to that concept plan. If the applicant would like to stage access improvements at this time, option 1, right in/right out, would have the least impact on future improvements, This option would provide public safety while allowing access at the lowest cost. Potential changes in traffic patterns are an additional consideration for the proposed access. If full access is initially allowed, driver confusion could result when the access is restricted in the future, Alternatively, starting with right in/right out and then potentially changing to 3/4 access in the future would open more routes to drivers, Established traffic patterns would not need to change under this alternative staging pattern. 3. Will the City accept an application for a new drive connection to Crosstown as proposed, with language that allows for further review and improvements as adjacent properties develop? Answer: If an access is accepted without improvements on Crosstown Boulevard, the best option at this time would be option 1, right inlright out. This option represents the least conflicts and impacts to Crosstown Boulevard, maintaining safety and mobility at the lowest cost. Once future development moves forward additional improvements such as a % intersection could be evaluated at that time keeping in mind public safety, 4. Will the City clearly define the process to make these changes? We have prepared a sketch plan showing the location of the new access. The only changes would be minor changes to the grading plan. Staff has suggested that in order to process this request, we would be required to submit a new preliminary plat and final plat, Since there are not changes to the lot liens, we do not believe this is the right approach. We believe that this action would require Council action to allow us to remove the deed restriction and city approval of a minor change via the commercial site plan approval process outlined in Section 13-3-7 of the City Code, Answer: Section 13-3-7 is the incorrect provision relative to applicant's request for revisions and/or amendments to the PUD, Rather, Section 13-3-10 is controlling, which is stated in its entirety below: 13-3-10: REVISIONS AND AMENDMENTS: Administrative approval of incidental changes in the PUD may be authorized by the City Planner upon review and approval by ARC, Such administrative approvals shall not substantially alter the character of the approved PUD and shall be limited to landscaping (not including quantity reduction), color schemes (not including materials), association documents, fencing, entrance -(Z--- monuments and decks. Changes in uses or development/design standards must be submitted for a full public hearing review process, (Amended Ord. 314, 10-4-2005) Since applicant's revisions do not constitute an incidental change as identified above, but rather, constitutes a change in the development/design standards, the proposed changes must be submitted for a full public hearing review process as set forth in Section 13-3-10. -'8-- PLANNING AND ZONING COMMISSION MEETING - FEBRUARY 10,2009 The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on February 10,2009, 7:00 p,m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Tim Kirchoff, Michael Casey, Valerie Holthus, Douglas Falk and Dennis Cleveland. Commissioners absent: Devon Walton Also present: City Planner, Courtney Bednarz Director of Public Works/City Engineer, David Berkowitz Others APPROVAL OF MINUTES. January 27,2009 Motion by Kirchoff, seconded by Casey, to approve the minutes as presented. Motion carried on a 6-ayes, O-nays, I-absent (Walton) vote, PUBLIC HEARING: SKETCH PLAN TO CONSIDER REVISED PLANNED UNIT DEVELOPMENT FOR ANDOVER CLOCKTOWER COMMONS. Mr, Bednarz explained BDT Holdings, the current owner of Andover Clocktower Commons, is seeking direct access to Crosstown Boulevard NW. Mr. Berkowitz reviewed the background information with the Commission, Commissioner Kirchoff stated there was mention of a speed study and he thought this will play into it. Mr. Berkowitz stated there was a speed study requested by the applicant and it was sent onto MNDot and the decision was to leave the speed limit at 50 mph, Commissioner Holthus asked why Crosstown was turned back from a County Road to a City Road, Mr, Berkowitz stated the County can turn back any County Road to the City Regular Andover Planning and Zoning Commission Meeting Minutes - February 10, 2009 Page 2 and they did negotiate with the County and they made several improvements before they turned it back. Commissioner Falk asked if there was any indication a stop light would be placed at the intersection of Crosstown Boulevard and Bluebird Street in the Future. Mr. Berkowitz stated whatever develops to the south of there will dictate a traffic signal. There are needed intersection improvements there, Motion by Casey, seconded by Falk, to open the public hearing, Motion carried on a 6- ayes, O-nays, I-absent (Walton) vote, Mr. Mark Hyvare, 15195 Bluebird St. NW, stated his biggest concern is the back up of vehicles on Crosstown, He noted currently there is a back up with people turning at the intersection and it will only get worse if there is a left turn closer to Hanson Boulevard unless there is a secondary lane installed, Mr, Tom Roberts, 6484 Pinnacle Drive, Eden Prairie, Chief Manager ofBDT Holdings and Mr, Darren Lazan made a presentation to the Commission. Motion by Falk, seconded by Casey, to close the public hearing, Motion carried on a 6- ayes,O-nays, I-absent (Walton) vote, Commissioner Holthus stated Mr, Roberts indicated in his presentation that they wanted a full access intersection but did not want to spend a lot of money right now and she thought a full access intersection would be the most expensive of all the alternatives to do. Mr, Roberts stated if they design a full access that comes out to the property line, they could put a little turn lane in, If they did a % access it would be a lot of money to do that when it could be changed in a year depending on how the Holasek property develops, Commissioner Holthus asked what the Compo Plan indicated for this area. Mr, Berkowitz stated they have an extensive layout of Crosstown that shows potential new access points and this access does not show up in the Compo Plan, He stated they are trying to figure out a compromise that allows access but provides the most safety at that intersection as possible, The applicant discussed with the Commission the reasons for wanting to install a four way full access intersection, Chairperson Daninger stated some of the applicants concerns were based on cost and the applicant was aware that it will be their cost. Mr. Roberts indicated they were aware and did not want to spend the dollars today if they are not spent wisely. Chairperson Daninger stated there was some input in regards to this from the local businesses in the development and he wondered if they brought this up when they moved in there to begin with, Mr, Lazan stated this was brought up at the original PUD approval Regular Andover Planning and Zoning Commission Meeting Minutes - February 10, 2009 Page 3 and they ran into a wall at the County. He stated when the road was turned back to the City he has discussions with the City Administrator about getting access, Mr, Roberts stated the first meeting he had with City Staff they pulled out a site plan and it showed a proposed right in/right out so there was always the thought process to hopefully get access, Mr, Bednarz thought that was where the discrepancy exists, he was not sure if it was communicated to Mr, Roberts when he purchased the property that the right of access to both Hanson and Crosstown had been dedicated to the County. Mr. Roberts stated he did not disagree with staff, He just hoped there would potentially be access, Commissioner Kirchoff asked ifthere was not enough land there to make the by-pass lanes, Mr. Berkowitz stated it makes it a challenge and could look at shifting the lanes over to make that work. They have looked into the details, It would be easier for them to do the full intersection if they had the right-of-way but it could be done without it. Mr, Berkowitz reviewed some of the concerns the City has with changes to the access as Crosstown Boulevard and also Bluebird Street. Commissioner Holthus asked what is the safest option according to staff. Mr, Bryant Ficek, TKDA Traffic Engineer, stated it would be the right in/right out because that configuration would have the least conflict points, Commissioner Holthus thought there was a lot of pedestrian traffic at the Hanson/Crosstown intersection and she saw a potential danger. Chairperson Daninger wondered if the Commission was in favor of a full intersection as the applicant has proposed, Commissioner Falk stated he is not in favor of a full access, He was leaning towards a right in/right out access, Chairperson Daninger stated he was leaning towards not making any improvements unless the improvements go all the way up to Bluebird Street. Commissioner Cleveland stated he agreed with the comments, He felt they have to deal with this type of thing at . many shopping centers and if a person wants to shop there they will no matter where the entrance is located. Chairperson Daninger sensed a right-in/right out was the farthest they would agree to, The Commission agreed, Chairperson Daninger stated the recommendation is the most they want to see is a right in/right out at this time. Mr, Bednarz stated that this item would be before the Council at the February 17,2009 City Council meeting, OTHER BUSINESS. Mr, Bednarz updated the Planning Commission on related items, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule Council Strategic Planning Meeting DATE: February 17,2009 INTRODUCTION A 2008-2009 City Council identified goal (approved September 16,2008) was to consider holding an off- site strategic planning meeting with the Council and Administrator to prioritize and set one to three major goals for the next two year cycle, At the January 20, 2009 regular Andover City Council meeting, it was the Council consensus to have a Strategic Planning Meeting and to include an outside facilitator for half a day on a weekend at Bunker Hills. DISCUSSION Staff has secured a facilitator (Rusty Fifield) that will perform the services within the scope and budget identified at the January 20th meeting, Before securing a site to hold the session, staff is looking for a date to be set by the Council. The following dates (Saturdays) over the next few months (March, April, & May) have been offered as possibilities by the facilitator and have been cross referenced with some members of the Council's schedules as possible dates: April 18th April 25th Relative to Department Head attendance, some vacations (flights and accommodations reserved) have been approved for some time and do conflict with the above dates, so it is doubtful that all Department Heads will be able to attend, As for me, all the above dates will work. ACTION REQUESTED Schedule a date for the Council Strategic Planning Meeting, C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule March EDA meeting DATE: February 17,2009 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the March 17,2009 City Council meeting. DISCUSSION Tentative agenda items for a March EDA meeting have been identified as follows: 1. Discuss K wik Trip proposal 2. Review/Approve License Agreement for Cell Tower 3. TIF District Cash Flow Analysis - Follow Up 4. Purchase Agreement/Letter of Intent/Progress Review 5. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the March 17,2009 City Council meeting. submitted, C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule March Council Workshop DATE: February 17,2009 INTRODUCTION The Council is requested to schedule a Special Council Workshop for the month of March for a number of miscellaneous business items. DISCUSSION Potential agenda items for a March workshop have been identified as follows: 1, 2010 Budget Development Guideline Discussion 2, 2011-2015 Capital Improvement Plan Discussion 3, Comprehensive Plan Update Discussion 4, Water Utility Discussion - 2008-2009 Council Goal 5, Discuss Alternative Energy Option - 2008-2009 Council Goal 6, Continued Discussion Sustainable Landscape - 2007-2008 Council Goal 7, Continued Discussion Single F~ily Residential Market Value Preservation Other items may be added upon Council request. ACTION REQUIRED Schedule a Council workshop, a suggested date is Tuesday March 24th at 6:00 p,m. or another date or time acceptable to the Council. ~ CJ0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: February 17,2009 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Projects 4. Legislative Update 5, Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. - C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Closed Session - Pending Litigation DATE: February 17,2009 INTRODUCTION The Council is requested to go to closed session to provide staff the opportunity to update the Council on two pending litigations. DISCUSSION The current pending litigations for the City are listed below: 1, Precision Seal Coating Inc, vs. City of Andover 2. Yonke vs. City of Andover ACTION REQUESTED The City Administrator will update the Council on the status/progress of the current pending litigation. ~ Dickinson 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for February 17, 2009 City Council Meeting DATE: February 17, 2009 The City Council is requested to receive the following supplemental information. Discussion Items Item #10. Anoka County Sheriffs Department Monthly Report (Supplemental) - Sheriff FEB. 13.2009 3:00PM PATROL NO. 4134 P. 2/3" - @ C. CITY OF ANDOVER - JANUARY 2009 ITEM JANUARY DECEMBER YTD 2009 JANUARY YTD 2008 Radio Calls 679 691 679 733 Incident Reports 800 788 800 768 Burglaries 4 8 4 5 Thefts 33 42 33 38 Crim. Sex Condo 2 3 2 1 Assault 4 2 4 5 Dam to Prop. 8 23 8 21 Harr. Comm. 11 5 11 14 Felony Arrests 1 11 1 27 Gross Mis. 0 0 0 13 Misd. Arrests 18 17 18 91 DUI Arrests 7 4 7 10 Domestic Arr. 7 3 7 5 Warrant AIr. 11 11 11 22 Traffic Arr. 274 244 274 265 DUI OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: TIME: 01:00 01:13 02:18 01:47 21:01 13:36 21:43 FEB. 13.2009 3:00PM PATROL NO. 4134 P. 3/3 D. CITY OF ANDOVER - JANUARY 2009 COMMUNITY SERVICE OFFICER REPORT ITEM JANUARY DECEMBER YTD 2009 JANUARY YTD 2008 Radio Calls 106 104 106 121 Incident Reports 44 91 .44 113 Accident Assists 13 15 13 6 Vehicle Lock Out 30 21 30 31 Extra Patrol 235 115 235 151 House Checks 0 20 0 12 Bus, Checks . 21 43 21 74 Animal Compl. 20 35 20 51 Traffic Assist 10 11 10 17 Aids: Agency 189 128 189 155 Aids: Public 70 52 70 92 Paper Service 0 0 0 0 Inspections 0 0 0 0 Ordinance Viol. 0 0 0 0 Ck\3' ~ DATE February 17. 2009 ITEMS GIVEN TO THE CITY COUNCIL )> Access Plan/Discuss Sketch Plan Revisions to PUD for Clocktower Commons- Planning ~ January 2009 Monthly Building Report ~ MSA Map PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:\STAFF\RHONDAA\AGENDA\CC L1ST.doc ~b.'- <$,. :.$.'ii.< . 'Q,. ;;'{+i;! \. ~;"q~~,~ ..-~ -------- t-~:c i · I .,~ ~. f .-.', ~ ..., ~, "'. e .f, 101 ;j ;, t. .f .....""'I~ m .~ '~ X' 1\ ,~' ~ .(p. ~ ! :~ B 'JC \) --~ .J>. ,... 0 oS -. E 1, .l>: VI .. ""< ~ 1 E l I .-f J: 2- ~. 1 .~. r po z m ;~1 ' ,.-:.--- ;..,. ~ J. j ... $ .. - i\ ~ ~ I ..: ~ I . ~ I '- I I i I i t I ~ + tl 1 ...."", ~~~<;; + ~.3alSl.S . d'ar:if~!"r''d iIi( ~1i;:r~n"1e ;p' ...... .. , ~ ./i ( 0.1\ ;).-Jj-EJ~ ! v.t> ~ ./ CITY OF ANDOVER ~ 2009 Monthly Building Report . . TO: Mayor and City Couneil FROM: Don Olson JANUARY BUILDING PERMITS PermitIPlan Tax Total Valuation 1 Residential $ 2,600.65 $ 102.00 $ 2,702.65 $ 204,000.00 Single Family 1 2,600.65 102.00 2,702.65 204,000.00 Septic - - - - Townhome - - - - - Additions - -. - - - Garages - - - - 3 Basement Finishes 300.00 1.50 301.50 - 2 Commercial Building 1,226.77 25.00 1,251.77 50,000,00 1 Pole B1dgs/Barns 534.68 10.10 544.78 20,200.00 - Sheds - - - - - Swimming Pools - - - - - Chimney/StovelFireplace - - - - 4 Structural Changes 265.15 5.27 270.42 10,050.00 - Porches - - - - - Decks - - - - - Gazebos - - - - - Repair Fire Damage - - - - 8 ,Re-Roof 600.00 4.00 604.00 - 9 Siding 675.00 4.50 679.50 - - Other .. - - - - Commercial Plumbing - I Commercial Heating 146.25 3.75 150.00 7;500.00 - Commercial Fire Sprinkler - - - - - Commercial Utilities - - - - - Commercial Grading - - - - - 29 Total Building Pennits $ 6,348.50 $ 156.I2 $ 6,504.62 $ 291,750.00 PERMITS PermitIPlan Tax Total Fees Collected 29 Building Permits $ 6,348.50 $ 156.12 $ 6,504.62 - Ag Building - - - - Curb Cut - - - - Demolition - - - 1 Fire Permits . 25.00 - 25.00 - Footing - - - 1 Renewal 20.00 - 20.00 - Moving - - - 21 Heating 1,650.00 10.50 1,660.50 5 Gas Fireplaces 525.00 2.50 527.50 21 Plumbing 810,00 10.50 820.50 12 Pumping 180.00 - 180.00 - Septic New - - - - Septic Repair - - - I Sewer Hook-Up 25,00 - 25.00 1 Water Meter 50.00 - 50.00 - Sewer Change Over/Repair - - - - Water Change Over - - - 1 Sac RetainageFee 20.00 - 20.00 1 Sewer Admin. Fee 15.00 - 15.00 3 Certificate of Occupancy 30.00 - 30.00 1 License Verification Fee 5.00 - 5.00 - Reinspection Fee - - - 25 Contractor License 1,250.00 - 1,250.00 - Rental License - - - - Health Authority - - - - I 123 TOTALS $ 10,953.50 $ . 179.62 $ 11,133.12 $ 291,750.00 . Total Number of Homes YID 2009 1 Total Number of Homes YTD 2008 1 Total Valuation YTD 2009 $ 291,750.00 Total Valuation YTD 2008 $ 520,985.39 Total Building Department Revenue YID 2009 $ 10,953.50 Total Building Department Revenue YID 2008 $ 16,054,05