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Home My WebLink AboutCC February 3, 2009 0 .1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, February 3, 2009 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (1/20/09 Joint Workshop; 1/22/09 Special Workshop; 1/20/09 Regular Meeting) . Consent Items 2. Approve Payment of Claims - Finance 3. Accept Feasibility Report/Order Public Hearing/08-37/157th Avenue Reconstruction (MSAS 102)- Engineering 4. Order Improvement/Order & Approve Plans & Specs/Order Advertisement for Bids/09-4/2009 Seal Coating - Engineering 5. Order Improvement/Order Plans & Specs/09-3/2009 Crack Sealing - Engineering . 0 6. Rej ect Bid/09-l0/Diseased Tree Removal/Sanitation Enforcement - Engineering 7. Authorize Expenditure from Storm Water Utility Fund/09-13/2009 Tree Sale - Engineering Discussion Items 8. Hold Public Hearing/09-2/2009 Street Reconstruction - Engineering 9. NPDES (National Pollutant Discharge Elimination System) Presentation & Public Meeting/09-l - Engineering 10. Consider Sketch Plan for Revised Planned Unit Development of Woodland Crossings - Planning 11. Call for Sale of Bonds - Finance 12. Discuss Parameters Resolution for G.O. Open Space Bonds - Finance Staff Items 13. Schedule Local Board of Appeal & Equalization Meeting - Administration 14. Administrator's Report -Administration Mayor/Council Input Adjournment 0 C I T Y o F CD NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council -s;)OD CC: Jim Dickinson, City Administrator r FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: February 3, 2009 INTRODUCTION The following minutes were provided by TimeSaver and Staff for City Council approval: 0 January 20, 2009 Regular Meeting January 20, 2009 Joint Workshop January 22,2009 Council Workshop DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, ( Y~~\1v1J--.. Mi helle Hartner Deputy City Clerk 0 Attach: Minutes 01 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING - JANUARY 20,2009 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, January 20,2009, 7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude 15 Councilmember absent: None 16 Also present: Director of Public Works/City Engineer, Dave Berkowitz 17 City Administrator, Jim Dickinson 18 Others 19 20 21 PLEDGE OF ALLEGIANCE d; 24 RESIDENT FORUM 25 26 No one wished to address the Council. 27 28 29 AGENDA APPROVAL 30 31 There were no changes. 32 33 Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion 34 carried unanimously. 35 36 37 APPROVAL OF MINUTES 38 39 December 16, 2008, Regular Meeting: Correct as amended. 40 41 Councilmember Trude stated on page six, line 1, the sentence should be "... thought the Council 42 wanted the money to go into human resources Social Services where it is needed" and on line 41, 43 bylaws in misspelled. 044 45 Councilmember Jacobson stated on page three, line 34 there is a motion by Trude and seconded by 46 him but on line 27 it was noted that he stepped down because of conflict of interest and there was an 47 error in there and the error was not corrected so it should not be "approval of minutes as indicated 48 above" because the error needed to be correct and should be corrected. 0 Regular Andover City Council Meeting Minutes - January 20, 2009 Page 2 1 2 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried 3 unanimously. 4 5 January 6, 2009, Regular Meeting: Correct as amended. 6 7 Councilmember Jacobson stated on page four, line 37, the word "issue" should be "issued." 8 9 Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried 10 unanimously. 11 12 January 8, 2009, P&Z and Park Commission Interviews: Correct as written. 13 14 There were no changes. 15 16 Motion by Knight, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried 17 unanimously. O~ 20 CONSENT ITEMS 21 22 Item 2 Approval of Claims 23 Item 3 Consider Approval Application for Exempt Permit/Rum River Chapter ofMN 24 Deer Hunters 25 Item 4 Approve Kennel LicenseIBlue Collar St. Bernards 26 Item 5 Approve 2009 Massage Therapy LicenseIBody Image, Inc. 27 Item 6 Approve Resolution!09-6/2009 Outdoor Recreation Grant Application! Andover 28 Station North Trail Improvements (See Resolution R006-09) 29 Item 7 Appoint Planning and Zoning and Park and Recreation Commission 30 Commissioners 31 Item 8 Debt Service Payments 32 33 Motion by Trude, Seconded by Knight, approval of the Consent Agenda as read. Motion carried 34 unanimously. 35 36 37 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT 38 39 Captain Tom Wells, Anoka County Sheriffs Department, provided an update on law enforcement 040 activities occurring within Andover. 41 42 Councilmember Jacobson stated with all the snow they have had, he has not heard any complaints 43 about snowmobiles and he wondered how that was going. Captain Wells stated he did check the 44 reports and they have not seen many complaints so far regarding snowmobiles. 0 Regular Andover City Council Meeting Minutes - January 20, 2009 Page 3 1 2 Mayor Gamache stated they had an issue where a van was stolen from a business and he wondered if 3 they have had any luck in finding it. Captain Wells stated they are still in search of the vehicle. 4 5 6 ORDER PLANS AND SPECS/WATER TREATMENT PLAN EXPANSION (SETTLING 7 PLATES)/09-11 8 9 Mr. Berkowitz stated the City Council is requested to order the improvement and direct preparation 10 of plans and specifications for Project 09-11, Water Treatment Plant Expansion (Settling Plates). 11 12 Councilmember Trude wondered if this helped them with the DNR, their request to them to keep 13 pumping more water if they can reuse some of the water they have already pumped. Mr. Berkowitz 14 indicated that was correct. 15 16 Councilmember Trude wondered if this was included in the estimate when they looked at the rates 17 they are setting for water or would this potentially raise them. Mr. Dickinson stated this has been in 018 the Capital Improvements Plan for some time and they do a rate analysis every year. When they do 19 the rate analysis they use historical information and go forward ten years in doing the projections. 20 Making sure they provide themselves with adequate cash flows for the utility plus also limit the 21 amount of increases in any given year. 22 23 Councilmember Trude stated they were also talking about another well, possibly underground and is 24 that still going to be in the plan. Mr. Berkowitz asked if she was referring to a clear well, a storage 25 facility. Councilmember Trude indicated she was. Mr. Berkowitz stated they projected in the CIP a 26 two million gallon underground storage facility that they would look at constructing eventually 27 adjacent to the water treatment plant. This may get pushed out a few more years depending on water 28 demands. 29 30 Mr. Kraabel explained how the settling plates will work. 31 32 Motion by Knight, Seconded by Trude to approve the resolution ordering the improvement and 33 directing preparation of plans and specifications for Project 09-11, Water Treatment Plant Expansion 34 (Settling Plates). 35 36 Councilmember Jacobson stated it talks about the settling plates but does not mention anything about 37 the building to put it in. Mr. Berkowitz stated the entire costs estimate does include the structure. 38 Councilmember Jacobson asked ifthe motion should include the building. Mr. Berkowitz stated the 39 resolution includes the entire project, including the building. 040 41 Motion carried unanimously. (Res. 007-09) 42 43 44 DISCUSS CITY COUNCIL STATEGIC PLANNING SESSION 0 Regular Andover City Council Meeting Minutes - January 20, 2009 Page 3 1 2 Mayor Gamache stated they had an issue where a van was stolen from a business and he wondered if 3 they have had any luck in finding it. Captain Wells stated they are still in search of the vehicle. 4 5 6 ORDER PLANS AND SPECS/WATER TREATMENT PLAN EXPANSION (SETTLING 7 PLATES)/09-11 8 9 Mr. Berkowitz stated the City Council is requested to order the improvement and direct preparation 10 of plans and specifications for Project 09-11, Water Treatment Plant Expansion (Settling Plates). 11 12 Councilmember Trude wondered if this helped them with the DNR, their request to them to keep 13 pumping more water ifthey can reuse some of the water they have already pumped. Mr. Berkowitz 14 indicated that was correct. 15 16 Councilmember Trude wondered ifthis was included in the estimate when they looked at the rates 17 they are setting for water or would this potentially raise them. Mr. Dickinson stated this has been in 018 the Capital Improvements Plan for some time and they do a rate analysis every year. When they do 19 the rate analysis they use historical information and go forward ten years in doing the projections. 20 Making sure they provide themselves with adequate cash flows for the utility plus also limit the 21 amount of increases in any given year. This may get pushed out a few more years depending on 22 water demands. 23 24 Councilmember Trude stated they were also talking about another well, possibly underground and is 25 that still going to be in the plan. Mr. Berkowitz asked if she was referring to a clear well, a storage 26 facility. Councilmember Trude indicated she was. Mr. Berkowitz stated they projected in the CIP a 27 two million gallon underground storage facility that they would look at constructing eventually 28 adjacent to the water treatment plant. This may get pushed out a few more years depending on water 29 demands. 30 31 Mr. Kraabel explained how the settling plates will work. 32 33 Motion by Knight, Seconded by Trude to approve the resolution ordering the improvement and 34 directing preparation of plans and specifications for Project 09-11, Water Treatment Plant Expansion 35 (Settling Plates). 36 37 Councilmember Jacobson stated it talks about the settling plates but does not mention anything about 38 the building to put it in. Mr. Berkowitz stated the entire costs estimate does include the structure. 39 Councilmember Jacobson asked ifthe motion should include the building. Mr. Berkowitz stated the 040 resolution includes the entire project, including the building. 41 42 Motion carried unanimously. (Res. 007-09) 43 44 0 Regular Andover City Council Meeting Minutes - January 20, 2009 Page 4 1 2 Mr. Dickinson stated a 2008-2009 City Council identified goal and approved in September 16, 2008, 3 was to consider holding an off-site strategic planning meeting with the Council and Administrator to 4 prioritize and set one to three major goals for the next two-year cycle. This agenda item is meant to 5 seek clarification for this desire and direction on how to proceed. 6 7 Mr.. Dickinson reviewed the options with the Council. 8 9 Mayor Gamache thought this would be good to do since they have a new Councilmember. He 10 wondered if it is possible to do the Meyers/Briggs separately and then schedule the strategic planning 11 meeting after. Mr. Dickinson stated they could do this and could be cheaper. 12 13 Councilmember Jacobson indicated they have already given the administration some goals the 14 Council wanted to work on so he wondered what a strategic planning meeting would do for them. 15 Mr. Dickinson stated one of the goals listed was to bring this item back to see if there would be value 16 in doing a strategic session. 17 018 Councilmember Trude thought they needed this session in order to include the new Councilmember 19 in the planning and get her up to date on what their goals are and what they need to work on in the 20 comIng years. 21 22 Mr. Dickinson stated by having an outside planning meeting and facilitator, it allows him to 23 participate more but they can conduct a planning session in house. 24 25 Councilmember Bukkila stated she appreciated what everyone has done for her to get her up to date 26 but she has a problem with the cost of it. She would not want to use taxpayer money for this 27 strategic planning session. Councilmember Trude thought this was something they budgeted for last 28 year. 29 30 Councilmember Knight stated he could not agree with an outside place since it costs a lot of money 31 and he thought Dana Peitso could do a lot, which would free Mr. Dickinson up. Councilmember 32 Jacobson stated he would go along with a strategic meeting but did not want to do the Meyers/Briggs 33 and thought it could be a half day with bringing in an outside person on the lower end of the cost. 34 35 Mr. Dickinson stated they have looked at a lot oflocations within the County and there are many that 36 are available for a low price. 37 38 The Council agreed to include Department Heads in the strategic planning meeting. 39 040 Council consensus to have a Strategic Planning Meeting and to include an outside facilitator for half 41 a day on a weekend at Bunker Hills. 42 43 44 SCHEDULE 2009 LOCAL BOARD OF APPEAL & EQUALIZATION 0 Regular Andover City Council Meeting Minutes - January 20, 2009 Page 5 1 Mr. Dickinson stated the Council is requested to select potential dates for holding the 2009 Local 2 Board of Appeals & Equalization. 3 4 Motion by Jacobson, Seconded by Trude, to schedule a 2009 Local Board of Appeal & Equalization 5 for Monday, April 20, 2009 at 7:00 p.m. or Thursday, April 23, 2009 at 7:00 p.m. for an alternate 6 date. Motion carried unanimously. 7 8 9 SCHEDULE FEBRUARY EDA MEETING 10 11 The Council is requested to schedule an EDA meeting at 6:00 p.m. before the February 17, 2009 City 12 Council meeting. 13 14 Motion by Trude, Seconded by Jacobson, schedule an EDA meeting on February 17,2009 at 6:00 15 p.m. Motion carried unanimously. 16 17 O~ SCHEDULE FEBRUARY WORKSHOP 20 City Administrator Dickinson stated the Council is requested to schedule a Special Council 21 Workshop for the month of February 2009 for a number of miscellaneous business items. 22 23 Motionby Trude, Seconded by Bukkila, to schedule a Special Council Workshop for February 24, 24 2009 at 6:00 p.m. Motion carried unanimously. 25 26 27 ADMINISTRATOR REPORT 28 29 City Administrator Dickinson updated the Council on the administration and city department 30 activities, meeting reminders, Local Board of Appeal and Equalization Training reminder, 31 Hanson Boulevard NW Project update and miscellaneous projects. 32 33 City Engineer Berkowitz updated the Council on road improvements projects in the City. 34 35 36 ltMYOR/COUNCIL INPUT 37 38 (Progress on Hickory Meadows) - Councilmember Jacobson asked how they were doing on 39 Hickory Meadows. Mr. Berkowitz stated they have completed all the improvements and a 040 building permit has been pulled with a hole dug in the ground. They are remodeling the existing 41 home to put it up for sale. 42 43 (YMCA Article) - Mayor Gamache stated in the Anoka County Union there was an article about 44 the YMCA regarding monthly swim days for residents. Another thing that was mentioned was 0 Regular Andover City Council Meeting Minutes - January 20, 2009 Page 6 1 each Andover resident is eligible for four passes per year. 2 3 (Comprehensive Plan Update) - Mayor Gamache stated at the State of the Cities address he 4 thought Anoka indicated they already received their approval from the Met Council on 5 Comprehensive Plan so he was wondering where they were at with the Council. Mr. Dickinson 6 stated they have a completed plan and are working on responses to the Met Council for requested 7 information. 8 9 (Elected Officials Meeting) - Mayor Gamache stated the Elected Officials meeting scheduled for 10 the end of January has been cancelled. 11 12 (Census Bureau Information) - Councilmember Knight stated they received some very interesting 13 information from the Census Bureau and would be good for people to see it. 14 15 (Community Center Pledge Completions) - Councilmember Trude stated at the Anoka Chamber 16 dinner she learned that Ace Solid Waste completed their pledge to the Community Center and 17 she wondered if they could recognize the ones who completed their pledge. Mr. Dickinson stated 018 they could organize a presentation for this. 19 20 (Moose and Company Update) - Councilmember Trude wondered what was happening with the 21 Moose and Company building. Mr. Dickinson stated it has been very quiet. 22 23 24 Motion by Trude, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting 25 adjourned at 8:25 p.m. 26 27 Respectfully submitted, 28 29 Susan Osbeck, Recording Secretary 0 0 Regular Andover City Council Meeting Minutes - January 20, 2009 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JANUARY 20, 2009 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ............. .............................. .... ............................................ .:............ 1 RESIDENT FORUM...................................................................................................................... 1 AGENDA APPROV AL.................................................................................................................. 1 APPRO V AL OF MINUTES........................................................................................................... 1 CONSENT ITEMS......................................................................................................................... 2 Approval of Claims..................................................................................................................... 2 Consider Approval Application for Exempt PermitlRum River Chapter ofMN Deer Hunters. 2 Approve Kennel License/Blue Collar St. Bernards .................................................................... 2 Approve 2009 Massage Therapy License/Body Image, Inc. ....................................................... 2 Resolution R006-09 approving Resolution!09-6/2009 Outdoor Recreation Grant Application! Andover Station North Trail Improvements ...................................................... 2 Appoint Planning and Zoning and Park and Recreation Commission Commissioners.............. 2 Debt Service Payments............................................................................................................... 2 0 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT..................... 2 ORDER PLANS AND SPECS/WATER TREATMENT PLAN EXPANSION (SETTLING PLA TES)/09-11 (R007 -09)... .... .......................................................................... .................. .......... 3 DISCUSS CITY COUNCIL STATEGIC PLANNING SESSION................................................. 3 SCHEDULE 2009 LOCAL BOARD OF APPEAL & EQUALIZATION ..................................... 4 SCHEDULE FEBRUARY EDA MEETING ................................................................................. 5 SCHEDULE FEBRUARY WORKSHOP...................................................................................... 5 ADMINIS TRA TOR REPORT....................................................................................................... 5 MA YOR/COUNCIL INPUT.......................................................................................................... 5 Progress on Hickory Meadows................................................................................................... 5 YMCA Article............................................................................................................................ 5 Comprehensive Plan Update....................................................................................................... 6 Elected Officials Meeting. ............................................................................,............................. 6 Census Bureau Information. ....................................... ......................... ....................................... 6 Community Center Pledge Completions................................................................. .................... 6 Moose and Company Update .......................... .............................................. .... .................. ........ 6 ADJOURNMENT........................................................................................................................... 7 0 01 2 3 4 5 6 ANDOVER JOINT CITY COUNCIL & OPEN SPACE ADVISORY COMMISSION 7 WORKSHOP - JANUARY 20,2009 8 MINUTES 9 10 11 The Andover Joint City Council & Open Space Advisory Commission Workshop was called to order 12 by Mayor Mike Gamache, January 20, 2009, 6:00 p.m., at the Andover City Hall, 1685 Crosstown 13 Boulevard NW, Andover, Minnesota. 14 15 Councilmembers present: Don Jacobson, Mike Knight, Julie Trude, Sheri Bukkila 16 Councilmember absent: None 17 Commissioners present: Deric Deuschle, Winslow Holasek, Jody Keppers, Kim Kovich, 18 Jim Olson, Bruce Perry 19 Commissioners absent: Gretchen Sabel 20 Also present: City Administrator, Jim Dickinson 21 City Planner Courtney Bednarz 22 Others 03 24 25 Mayor Gamache welcomed the Open Space Advisory Commission and asked for a summary of 26 their work. He also noted Council had received a handout describing the procedures for a closed 27 meeting. 28 29 Mr. Dickinson stated staff would ask the Council to move to a closed session ifthey want to 30 discuss valuation information or ongoing negotiations with specific property owners 31 32 Mr. Bednarz summarized the process the Open Space Advisory Commission used to arrive at 33 their recommendation to the Council. This included a citywide effort to identify the remaining 34 natural areas, to map these areas into corridors, to invite owners of property within the corridors 35 to a neighborhood meeting, and to determine which property owners in these areas are interested 36 in selling land to the city for preservation of open space. The Commission went on to evaluate 37 properties of interest with evaluation criteria, by visiting the sites, through the work of a botanist 38 who provided additional details about the type, quality and preservation value of specific sites as 39 well as through discussions at their regular meetings. 40 41 Councilmember Jacobson asked if the Commission considered any sites in'the southern part of 42 the city. 43 044 Mr. Bednarz indicated the corridors did include areas throughout the city although in seeking 45 willing sellers there is not much interest from property owners in the southern part ofthe city. 46 47 Mayor Gamache stated these areas are within the MUSA and property owners are likely thinking 48 more about the future development potential. 0 Andover Joint City Council & Open Space Advisory Commission Workshop Minutes - January 20, 2009 Page 2 1 2 Councilmember Trude asked about the executive summary and indicated that some of the sites 3 they are looking at did not score very high on the evaluation criteria. She added that some of the 4 sites would require restoration at an additional cost and this should be considered. Perhaps it 5 would be better to spend a little more for property with natural areas intact such as the wooded 6 areas along the rail line. 7 8 Chairman Deuschle stated size and quality were both considerations for the Commission. He 9 agreed that there would need to be significant restoration in some areas and that some of the 10 adjacent wooded land did not have willing sellers. He added that there are pros and cons to all of 11 the properties. 12 13 Councilmember Jacobson asked if the Commissions recommendation is unanimous and if the 14 highest evaluation scores were used to guide the recommendation. 15 16 Chairman Deuschle stated the Commission had a lot of discussion that each member scored the 17 evaluation criteria individually and as a group and that the recommendation is unanimous. 18 019 Councilmember Knight asked if the numbers on the executive summary indicated a rank or a 20 number of accesses to the properties. 21 22 Chairman Deuschle clarified the numbers indicated rank and in the access column the rank based 23 on the viability of access to the properties. 24 25 Councilmember Trude asked for more information on the areas around the properties and the 26 topographic elevations of the properties. 27 28 Mr. Bednarz provided additional information about the properties from the maps. 29 30 Councilmember Knight asked about the location of overhead utility lines on the Luedtke 31 property. 32 33 Commissioner Perry stated there are two power lines. 34 35 The Council discussed access to the Luedtke property and it was clarified that the only public 36 access would be through Grow Oak View Park or from the river. 37 38 Chairman Deuschle added no parking facilities are present, access is difficult due to the bluff and 39 wetland areas in the park. 040 Councilmember Trude asked if there was development potential in this area and if future roads ~1 42 might provide better access. 43 44 Mr. Bednarz stated there is potential for a large development proposal and additional access in 0 Andover Joint City Council & Open Space Advisory Commission Workshop Minutes - January 20, 2009 Page 3 1 the area at the time when the owners of Anoka Grain and Feed, Inc. became interested in 2 development. 3 4 Councilmember Bukkila stated she thought the size of the properties being considered may be 5 larger than necessary and asked if the group would consider splitting a property in half to achieve 6 the goals of open space preservation, reduce the cost of acquisition and allow the property 7 owners to retain the remaining land for their benefit. 8 9 Mayor Gamache stated it could become a question of what would become of a piece of land that 10 is not preserved and if the owners would consider selling half of the property. 11 12 Mr. Bednarz stated he discussed the potential to purchase part of the property with the property 13 owners. 14 15 Councilmember Bukkila stated it may make sense to purchase half of the property adjacent to the 16 park and allow the property owner to retain the other half. 17 O~ Mr. Bednarz stated this specific scenario had not been discussed with the property owners. 20 Commissioner Kovich stated the north half of the property is mostly wetland and floodplain and 21 the majority of the useable space is on the south half. 22 23 Mayor Gamache asked if the owner talked about the possibility of developing the low lying area 24 near the river. 25 26 Councilmember Trude stated there would be the possibility of a canoe access but the area along 27 the river seemed to be lowland with less development potential. 28 29 Mr. Bednarz stated there are wetland areas but most of the floodplain area remains dry 30 throughout the year. He added that some of the area could be part oflarge lots as there is a four 31 acre minimum lot size for lots that abut the river. 32 33 Councilmember Trude stated the Russell property is also on the river and seemed like a good 34 candidate for preservation. 35 36 Mr. Bednarz described the property and indicated that access to the park to the north would be 37 important. 38 39 Councilmember Trude stated there is also access from a road at the south end of the property and 040 it was confirmed that residents could access the property from this location. 41 42 Councilmember Knight stated the property has good public access. 43 44 Councilmember Jacobson noted the significant amount of floodplain on the property and stated 0 Andover Joint City Council & Open Space Advisory Commission Workshop Minutes - January 20, 2009 Page 4 1 that development potential would be limited. 2 3 Councilmember Trude asked if the property would be useable by the public. 4 5 Mr. Bednarz stated the majority of the floodplain area remains dry most of the time and would 6 provide an opportunity for picnics and other activities. 7 8 Councilmember Jacobson asked if there was hesitation on the part of the property owner. 9 10 Mr. Bednarz stated there are several owners of the property in the family and they may have 11 different ideas that would need to be discussed before further action could be taken. 12 13 Mr. Dickinson stated in addition to purchasing open space there would be an opportunity to 14 acquire land through park dedication and perhaps additional land through discussions if a 15 development proposal was brought forward. 16 17 Councilmember Jacobson asked how much the city could be prepared to spend to acquire d~ property in 2009. 20 Mr. Dickinson stated the city could bond for $2 million and described some of the details of how 21 this would be done. 22 23 Councilmember Trude asked about the timing of development on the Luedtke property and what 24 the length a boardwalk might need to be to provide public access or if this would become one of 25 those hidden gems without much access. 26 27 Commissioner Perry stated he had started with the same feeling but thought it was important not 28 to just think about the next 2-3 years but the next 20 years. The area will probably be developed 29 at some point and wouldn't it be nice to have this area as open space. 30 31 Councilmember Knight stated the big expense would be access. It was noted that the only other 32 access to the property was % of a mile to the south. 33 34 Chairman Deuschle stated the Commission also considered the long term view. If the area 35 develops in the future, access would be improved. 36 37 Commissioner Keppers stated as development occurs the property will become a lot more 38 precIOUS. 39 Q40 Mr. Dickinson stated ofthe four properties there are willing sellers and a lot of work remains to 41 work out the details. He asked if the Council would consider narrowing the list of properties to 42 allow the staff to move forward with negotiations and appraisals. 43 44 Councilmember Jacobson stated he thought the property near the closed landfill is not worth 0 Andover Joint City Council & Open Space Advisory Commission Workshop Minutes - January 20, 2009 Page 5 1 pursuing at this time. 2 3 Councilmember Knight agreed. 4 5 Councilmember Trude stated it has grant potential and if the city were able to get a grant for at 6 least half of the cost of the property it may make more sense. It could compliment the high 7 school's efforts on the other side of Crosstown and would allow public access to the entire 8 property . 9 10 Mayor Gamache stated that in the long term it may be a nice piece to have since it is along the 11 creek and if the closed landfill site ever became useable there is a nice wooded area near the 12 creek on the south side. He asked if the wooded area has the same restrictions as the rest of the 13 closed landfill. It was confirmed that it does. 14 15 Mr. Dickinson added it would be another step toward a trail corridor along the creek. 16 17 Commissioner Kovich stated the sites with strong grant potential could expand the dollars the O~ city has available to spend in the future for other sites. He stated that grant funding in the future is uncertain. 20 21 Mr. Dickinson asked the Council if the consensus for the Kuiken property would be that more of 22 the high quality areas would need to be included. The Council generally agreed. 23 24 Mr. Bednarz stated the Kuiken family was interested in selling all of the property in that area but 25 that some of the forest areas are owned by others. 26 27 Councilmember Knight asked what the sod field would become. 28 29 Chairman Deuschle stated there are drainage ditches and if they let it go reed canary grass and 30 willows would likely be the result, which is not very high quality. He added that restoration 31 would be difficult; the ditches may affect other farms and asked if other funding sources would 32 be necessary for restoration. It was confirmed that they would. 33 34 Councilmember Knight asked if a purchase could be contingent on receiving grants. It was 35 confirmed that it could. 36 37 Councilmember Trude said that may take care of the land along the creek. 38 39 Mr. Bednarz stated all of the owners are aware that an agreement with the city would likely be 040 contingent on receiving a grant. 41 42 The Council and Commission discussed the properties further. 43 44 Councilmember Jacobson stated there is significant difference between the staff estimates and 0 Andover Joint City Council & Open Space Advisory Commission Workshop Minutes - January 20, 2009 Page 6 1 the owners' amount and asked if the owners would consider partial sale or other areas of their 2 property . 3 4 Mr. Dickinson stated variations are possible but would need to be discussed with the property 5 owners. He added staff estimates are believed to be conservative but competitive based on 6 similar arms length transactions. The city does not want to be in the position of setting the 7 market for land that can be developed in Andover. 8 9 Commissioner Holasek described the difference between floodplain in sod field areas and those 10 along the river. He added that sod fields would result in aspen and willow trees but not 11 hardwoods. 12 13 Council reviewed aerial photos of the properties under consideration and discussed the 14 characteristics of the properties. 15 16 Motion by Jacobson, Seconded by Trude, to look further into the Luedtke and Russell properties and 17 possible subdivisions of each and to come back to the Council when more information was available. Q~ Councilmember Trude asked if the motion could include the land along the creek with a 20 successful grant. 21 22 Mr. Dickinson asked if the motion included the ability for staff to conduct appraisals as a part of 23 the negotiations. 24 25 Councilmember Jacobson declined to modify the motion. 26 27 Commissioner Kovich stated he would not be infavor of splitting the Luedtke property since the 28 useable area would be reduced by splitting it. The c~ty has the money to take care of it now and 29 land prices are going to go up in the future. 30 31 Councilmember Bukkila stated the city doesn't necessarily need the most developable land. If 32 the city purchases part of a property to meet its preservation goals there will be funds for other 33 areas and the owner can retain the developable portion creating a win!win situation. 34 35 Commissioner Perry asked if there would be enough time. He stated that he did not want to run 36 out of time to apply for grants this year. 37 38 Chairman Deuschle stated they should have time to work in the interim and come back to the 39 Council in time to apply for grants. If these do not work out they may be back recommending 040 other properties. He stated usually grant applications are looked more favorably upon if the size 41 ofthe parcel is greater. 42 43 Motion carried unanimously. 44 0 Andover Joint City Council & Open Space Advisory Commission Workshop Minutes - January 20, 2009 Page 7 1 Mayor Gamache thanked the Commissioners for their hard work. He stated this gives the city a 2 chance to look at all the possibilities for the two properties. He added more preservation 3 opportunities and funding may be pursued in the future. 4 5 Motion by Knight, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting 6 adjourned at 6:57 p.m. 7 8 9 Respectfully submitted, 10 11 12 Courtney Bednarz 0 0 0 1 2 3 4 5 6 ANDOVER CITY COUNCIL WORKSHOP - JANUARY 22, 2009 7 MINUTES 8 9 A workshop of the Andover City Council was called to order by Mayor Gamache, January 10 22,2009,6:00 p.m., at Andover Public Works Division, 1785 Crosstown Boulevard NW, 11 Andover, Minnesota. 12 13 Councilmembers present: Mayor Mike Gamache, Don Jacobson, Julie Trude, Sheri 14 Bukkila 15 Councilmember absent: Mike Knight 16 Also Present: Director of Public Works/City Engineer, David Berkowitz 17 Assistant Public Works Director, Todd Haas 18 Parks Maintenance Supervisor, Kevin Starr 19 Eric Hagen-Anoka Union, Winslow Holasek, Tony Howard 20 21 Mayor Gamache opened the meeting. Item 4 will follow item 2 on the agenda. 22 0 23 Mr. Berkowitz welcomed the Mayor and Council members to Public Works. He stated the 24 Public Works plans are to have Council Workshops to highlight each department over the 25 next six months. We will start with the Parks Maintenance Department, then the Utilities 26 Department next sometime in March, and follow up with the Streets Department and 27 Vehic1e Maintenance. 28 29 REVIEW OF PARK PERSONNEL/GENERAL PARK OPERATIONS 30 31 Mr. Berkowitz introduced the Parks Maintenance personnel. At the present time, there are 32 six full time employees. Kevin Starr is the Supervisor and started with the City in 1979 as 33 a seasonal employee and became full time in 1980. Mr. Starr is extremely passionate 34 about his work and takes great pride with the work done in the park and playground 35 system. 36 37 Tom Johnson started in 1993. His main focus is mowing and park/trail signing. He is also 38 getting more involved with irrigation systems. 39 40 Jeremy Johnson is leadperson and started in 1995. Jeremy has extraordinary talents when 41 it comes to operating machinery and is very good at welding and fabrication, which 42 enables us to that type of work in-house. We can build projects from start to finish 43 because of the talent and knowledge these employees bring to the department. 44 0 45 Terry Seeger started in 1996, coming from Mickman Brothers with an expertise in 46 irrigation systems. Terry has been installing and maintaining all the irrigation systems in 47 the park system, City Hall complex and the Community Center/YMCA. 48 0 1 Jerry Schander started in 1999 and has a two-year degree in Horticulture and Landscaping. 2 Jerry also brings knowledge of concrete work and is a state certified playground inspector. 3 4 Steve Thran is the newest staff member starting in 2005. Steve owned a playground 5 installation company, so he is very involved with all new playground installs. Steve is also 6 the main person to plow the trail system. 7 8 The department in the past has had approximately 7-8 seasonal staff, which this year may 9 be reduced to 4-5 staff to achieve the 2009 cost savings set for each department. 10 11 A discussion followed regarding seasonal pay and the number hired. Mr. Berkowitz 12 reviewed current pay levels for seasonal staff. Concern is for the amount an employee is 13 paid versus knowledge or type of work being done. If a seasonal employee hired holds a 14 CDL (commercial drivers license), or is required to perform certain duties based on 15 knowledge or talent, then the request is to hire less people, but pay more for that expertise. 16 17 The Council members recommend discussing this with the City Administrator and Human 18 Resource Manager to determine if it is an option. Mayor Gamache stated if reducing the 19 number of seasonal staff, but paying more fits in the 5% budget reduction goal for 2009 20 then it should be looked at. 21 22 GENERAL PARK OPERATIONS 0 23 24 Councilmember Jacobson questioned the number of parks currently being maintained and 25 if some ofthe small tot lot parks should be maintained due to costs. Mr. Starr stated 47 26 parks are currently maintained and discussed the number of tot lots included in that 27 maintenance. 28 29 Councilmember Jacobson suggested neighborhoods could volunteer or be paid to maintain 30 neighborhood parks, but not sure if that could be done. 31 32 It was discussed to mow parks that are currently vacant. Councilmember Trude stated if 33 the City enforces developers to follow the ordinance for mowing lots, then City owned 34 parks and lots would also have to be maintained according to the ordinance. 35 36 Mr. Starr discussed for tot lots and other parks that it is not only the cost of mowing the 37 grass, but keeping up with play structure replacements and repair costs. Hidden costs are 38 in repairs, replacement parts to play structures, fall zones, park rebuilds, surveying, etc. In 39 2008, $8,000.00 in wood chips alone was spent for fall zones. 40 41 Councilmember Bukkila asked if park dedication funds are meant to stay in a 42 neighborhood park. As long as the park serves all the community, it can be used within the 43 entire park system. 44 0 45 Councilmember Bukkila expressed concerns in the Hidden Creek Park East neighborhood 46 regarding park maintenance in general and the lack of irrigation. Also there is a concern 47 regarding the lack of communication between the neighborhood and City. 48 0 1 Staff recommends eliminating the platting and construction of so many tot lots. It was 2 suggested larger city parks be built in various locations and cut back the neighborhood tot 3 lots. 4 5 Areas Mr. Starr recommends cutting costs are mowing, trail plowing and tot lot 6 maintenance. Mowing for example is done twice a week at Sunshine Park and Andover 7 Station North and takes 3 hour in a large mower. Then the trimming and cut in mowing 8 has to be done, which takes another 4 hours. 9 10 Tony Howard questioned the electric fees shown on the 2008 cost sheet. He mentioned the 11 $25,000.00 costs for electricity used for lighting in parks and questioned how much of that 12 is used by athletic groups. Mr. Howard suggested athletic associations should be charged 13 fees for lighting fields and/or ice rinks and that would cover some of these costs. He stated 14 it's a cost being paid by the City to the athletic associations benefit, and the city funds 15 saved could go towards irrigation or other park projects. 16 17 Mayor Gamache questioned the problem of lights also being left on when fields are not in 18 use. It may be a problem since they depend on lighting to go off based on timers and not 19 enough people have keys to turn them off when not in use. 20 21 DISCUSS PROPOSED FUTURE PARK RECONSTRUCTION PROJECTS & PARK 22 IMPROVEMENT PROJECTS 0 23 24 Mr. Haas stated the Park Commission has discussed various park ideas over the years for 25 possible changes. 26 27 The first park discussed was Hawkridge Park, which has a soccer field, ball field and 28 hockey rink. Water for the ice rink is hauled from Public Works to the park, which is 29 costly for the amount of trips required and distance. Mr. Haas stated the Hockey 30 Association would like to move the hockey rink from the northern side of the city to a 31 more central location. Staff suggests the possibility of turning Hawkridge Park into a 32 soccer facility and moving the hockey rink to a more central location. Tony Howard was 33 present at the meeting to represent the Hockey Association also requesting this move. 34 35 The other rink they are looking at moving in the future is Crooked Lake School rink to 36 Rose Park. Concern was mentioned for lights and noise being a problem for the neighbors 37 at that location. The warming house wouldn't be able to move, so something new would 38 have to be built or rent a portable unit. 39 40 Mr. Haas showed on a map the suggested location for the ice/hockey rinks at the City Hall 41 complex if moved from Hawkridge. One option staff looked at is field 7 on the north side 42 of City Hall. The fences are short on this field, but could be used for the younger aged 43 players. It is an irrigated field, but not used much last year. The Baseball Association has 44 stated they still want the use of this field. 0 45 46 The second option is to put two rinks in, west of the Water Treatment Plant off Crosstown. 47 The City owns this lot and is not being utilized at the current time. Mr. Berkowitz stated 48 they discussed this option with Tony Howard as a temporary location, which could be 10- 0 1 15 years. The City would do the labor for the grading and stake it. The parking lot and 2 rinks would be gravel, which could be recycled from the 15ih reconstruction project. The 3 Hockey Association would contribute the boards, lighting and warming house. The 4 Hockey Association would have to agree to this location replacing the Hawkridge rink. 5 6 Mr. Howard left the meeting. , 7 8 Mr. Berkowitz feels if the Hockey Association and Soccer Association agree to these plans 9 we would have win-win situation. Councilmember Trude expressed concern for 10 neighboring houses for noise and lights at the new rink location. Councilmember Jacobson 11 asked Mr. Howard about the timeframe and lighting. The master plan for Hawkridge Park 12 is to remove the hockey rink and baseball field and turn the park over for Soccer. The 13 association would have to put in a well to irrigate the fields. 14 15 So Phase 1 would be to move Hawkridge rink to City Hall complex location and Phase 2 16 would be move Crooked Lake rink to Rose Park 5-6 years possibly. 17 18 Mr. Berkowitz and Council suggested Tony Howard bring specs and a plan for rink layout, 19 boards and lighting to another workshop. Staff would also start discussions with the 20 Soccer Association for changes to Hawkridge Park. 21 22 Mayor Gamache expressed a concern with the Baseball Association scheduling Timber 0 23 Trails ball fields and then not using them, so they sit empty. 24 25 Councilmember Bukkila asked if irrigating less would help with less mowing which would 26 save costs. Mr. Starr stated they are shutting more zones down, but not eliminating 27 irrigating. Staff also recommends more areas in the parks go to natural landscape and not 28 irrigate or mow those areas. 29 30 Mr. Starr showed pictures of a berm being built up and shrubs and trees going in behind 31 Public Works by the Purple Park. 32 33 Councilmember Jacobson questioned if test wells could be capped and then used for 34 irrigation systems if locations are right. Mr. Berkowitz stated the test well at Shadowbrook 35 Park East could be used for irrigation. 36 37 Discussion followed on future water sources and cutting back on watering systems. Mr. 38 Berkowitz discussed the new well installed in Sunshine Park for irrigation. 39 40 Mr. Starr mentioned two corrections to his cost sheets. Total acreage for mowing is 222 41 and there are 12 sheets of ice. 42 43 Mr. Berkowitz discussed a grant Kameron Kytonen is applying for to be used towards dead 44 and diseased tree replacement in Fox Meadows. The process would require removing 0 45 diseased trees and replacing them with native trees. Kameron will also be doing a fly over 46 with the DNR to identify tree stands that have been damaged from hailstorms. 0 1 2 PROPOSED PARK OPERATIONS COST SAVINGS 3 4 Discussed where the Parks Maintenance Department can cut expenses by 5-10% in 2009. 5 Mr. Starr stated they are focusing on less mowing, possible association fees for lighting, 6 cut back on the number of seasonal staff and removing the ice rink from Hawkridge Park. 7 8 Discussed the problem of lights on fields staying on when not in use and potentially giving 9 out more keys to the associations so the lights can be turned off when done with a field. 10 Also having the concession staff assist with turning off lights on fields not in use. 11 12 Weed and seed applications are done commercially, but staffwill do more applications in- 13 house to cut costs. Staff recommends plowing less in areas possible such as parking lots 14 and/or trails not in use. 15 16 Mr. Starr questioned if the trail along Round Lake Blvd, north of South Coon Creek could 17 be left unplowed. Mayor Gamache suggested any trail near commercial areas or schools 18 would have to be plowed, but areas further out in more unpopulated areas could be left. 19 Sidewalks have to be plowed, but trails do not. 20 21 A question came up if parking lots need to be plowed such as Sunshine Park parking lots. 22 Sunshine Park and the west parking lot are plowed due to school parking, parents picking 0 23 up children and overflow parking for Community Center for hockey games, so that was 24 questioned if it needs to be plowed by City staff or school. 25 26 Mr. Berkowitz said before 2009 plowing next winter a list will be brought back to Council 27 for approval of parking lots and trails not to plow. 28 29 Mayor Gamache asked if additional shelter rebuilds are planned for 2009. Mr. Starr said 30 the two shelters were completed last year, so nothing is scheduled this year. Questioned if 31 the City or associations pay for outdoor bathrooms. The associations pay for 10 32 bathrooms, set up an escrow account with Finance and the city covers the rest. 33 34 Mr. Starr recognized the volunteer programs and how valuable they are to the Parks 35 Department. Programs such as Adopt-A-Park, Eagle Scout projects and school groups 36 (Oak View Middle School) volunteer to help clean parks, trails, build birdhouses and weed 37 vanous areas. 38 39 Mayor Gamache asked Kevin ifhe felt the Parks Department could meet the 5% additional 40 budget reduction for 2009. Mr. Starr stated it was possible with cut backs in certain items 41 such as the mowing and plowing. Mr. Starr stated areas around the City Hall complex and 42 Sunshine Park near the road, would be left with a more natural landscape and not mowed. 43 44 Councilmember Trude suggested in some of the smaller parks or tot lots could go with just 0 45 swing sets and not such large expensive play sets. Mr. Starr explained even with the 46 smallest play set, fall zones and concrete edging for play equipment are still needed, which 47 leads to a large expense. 48 0 1 Mr. Starr showed a map of all the park changes in the last 10 years. He discussed what 2 some of the parks have to offer as far as fields or play equipment. 3 4 Councilmember Trude suggested we put a better map on the web site to display park 5 addresses and items in each park. 6 7 Mr. Starr showed the type of dogi pot used on some of the trails and how well they work. 8 He mentioned the amount of dogs being brought to run in Sunshine Park is increasing and 9 becoming a problem. 10 11 DISCUSS FIELD USAGE/DAltMGE DEPOSIT ESCROW 12 13 Mr. Haas discussed the possibility of charging a damage deposit escrow for parks or fields 14 being damaged. He stated this suggestion was brought to Council last year and it was 15 decided to give it a year and see how the associations did. So it was monitored again this 16 year and damages are still happening to park buildings, benches, fences, etc. Players hit 17 balls against fencing and have been told to stop doing this. Andover Station North fields 18 were brand new and the fence was already damaged going into the player's benches. 19 20 Mayor Gamache stated the ball associations have been told to control this and tell players 21 not to hit balls into fencing. Council suggested to hang "no peppering" signs on the 22 fences. 0 23 24 Mr. Haas stated they brought the problem to the Park Commission, who then discussed this 25 with the ball associations. The new director stated he is committed to enforcing the rules 26 and controlling damages to fences and fields. 27 28 Mr. Berkowitz stated last year, Mr. Starr and Mr. Haas met with the directors of each 29 athletic association to discuss rules, field usage issues and costs. The communication 30 worked well and will be done again this year, but if improvements are not made, the issue 31 will be brought again to charge a damage deposit. 32 33 Mr. Starr showed pictures of the Sunshine Park building upstairs and the storage problems 34 with equipment and food taking over the entire area. The Baseball Association has a lease 35 agreement to use the upstairs for meetings and general storage, but not for food. They feel 36 the same problem may happen in the new Andover Station North building. It can also be a 37 fire hazard and against fire codes. 38 39 Mayor Gamache recommends having the association remove all the food and equipment 40 from Sunshine Park building and bring it to Andover Station North building. 41 42 Mr. Berkowitz suggested changes be made to the lease agreement to include a deposit 43 escrow and bring it to Council for approval. It is also suggested at the same time change 44 the wording in the key deposit agreement for Council to approve. 0 45 46 The Park Commission recommends going one more year before adding the damage deposit 47 escrow. Councilmember Trude sugge~ted a complaint list with the City Hall receptionist 0 1 be established to track some of the problems. Mr. Berkowitz will look at rewording the 2 lease agreement for both buildings and bring it back for Council approval. 3 4 DISCUSSION ITEMS 5 6 Mr. Starr reviewed a report and pictures of vandalism throughout the parks (not just 7 athletic) and stated what a problem it has become. Any items left in the open, unprotected 8 or unlocked are damaged. 9 10 Mayor Gamache suggest an article should go in the newsletter from himself or a 11 Councilmember letting parents know what children are doing in the park system and the 12 costs of repairing or replacing items and how it affects each resident. 13 14 Mr. Haas stated how an incident in the skateboard park took place, and the participants in 15 the park took care of reporting it and the parent had the kids repair items at Public Works 16 with staff. 17 18 OTHER BUSINESS 19 20 Mr. Berkowitz stated staff continues to pursue changes at Crosstown Drive and Crosstown 21 Boulevard intersection with Anoka County. The County is not willing to contribute 22 funding. 0 23 24 Mr. Berkowitz updated the Council on the status ofthe Speed Limit Task Force. MnDot is 25 pursuing a resolution of support from the City Engineers Association of Minnesota 26 (CEAM) regarding the final report. 27 28 ADJOURNMENT 29 30 Mayor Gamache adjourned the Andover City Council Workshop at 8:33 p.m. 31 32 33 34 Respectfully submitted, 35 Barb Wells, Recording Secretary 36 37 38 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Counci1members CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: February 3, 2009 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $209,206.93 on disbursement edit lists #1 - #2 from 01/23/09 to 01/30/09 have been issued and released. o BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUIRED The Andover City Council is requested to approve total claims in the amount of $209,206.93. Please note that Council Meeti.ng minutes will be used as documented approval. Respectfully submitted, ~7j~ Lee Brezinka Attachments: Edit Lists 0 ..... <) ~ A-. 0 Z .i:J <) ~ :g CJ = ~ ~ r.Ll :... ~ ::r:: ~ U ..::t: 'I""""C tr} 'I""""C IF) 00000 :... <)ONO U '1""""4 0'1""""4 ~ ~\O.....\O ,.Q (!) I I I S ;:l000 0'000 = <1.)\00'1""""4 Z 00.....000 ,;.:";-0";- .... . . I U '1""""4 00 CJ <)0<">0 CJ ..J::.......c'l""""4'I""""C < UON,,", ~ .... ~ 0 ~ 0'10'10'1 .... = 000 000 ~ ~C:!!::! S <"> <"> <"> ,.., ~t:!~ ~ ~ ........... ..... 000 .... 00"",,,", ""' ..... = <,,>O..;-t-- t; = oriori<"i<"i <"> 0 N <"> <"> S N N N < ~ ~ t! '" 1:: 0 0 ~ ~ ~ 0.. ~ r.Ll~~ .Q;QU;Q 0'1 0 gj '? €'? en 00 ~ U.QA-..Q 00 <) . e~!)gj ~8 0'1 0 ;....> <)UtiU 0 lZl ~ e '50 e ,;.: 0 t:! ...... u .... <"> ....:l = <) <) <) oil A-. ~ A-. 00 <) <) t:! 0 .Q.o (1)4-< ..... :S<)<)<)] ~ ~ ..... .... . 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S ~ ~ 0 ..... <"l C'lC'l 00C'l = <"'! ~~ --;\0 = <"l <"l <"l <"l Q 00 0"1 0\ t- ~ 0\ 00 0 C'l ~ ~ co ~ <I) \0 ~ u; <:'! <I) <"l .....:l ~ I ~ .. <I) =..<:: 0\ CI3 ~~ 0 0 S -'<: 0 ~ = 0 u .... 0\ ~ <1:1,.:..; <I) Il) ~ Q "<::.0 ;:: -'<:0..5 u S - ...... 0 0 - '" 0 ~ E-< >ElE-< .... ::s '-' 'C c.SZ tl C,l ~ :.g"S~ tata ~ '" ~ <I) .~ "G:) ~ ...... ...... '<-< ~ ..<:: o 0 0 U :>~U E-<E-< 0 .... ~ 0 -'<: u <I) -'<: ..<:: u U ~ ~ Q ~ Z 0 S' :> ~ i-: 0 C,l 0 U '0 '" I ;.- = ~ = <I) ~ :> (!) 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works/City Enginee~ FROM: Jason J. Law, Assistant City Engineer SUBJECT: Accept Feasibility Report/Order Public Hearing/08-37/157th Avenue NW Reconstruction (MSAS 102) - Engineering DATE: February 3, 2009 INTRODUCTION The City Council is requested to accept the feasibility report and order the public hearing for Project 0 08-37, 15ih Avenue NW Reconstruction (MSAS 102). DISCUSSION Identified in the City's proposed 2009-2013 Capital Improvement Plan is reconstruction of 157th Avenue NW from Crosstown Boulevard to University A venue as shown on the attached map. The City of Ham Lake is also planning on reconstructing 15ih Avenue from University Avenue to TH 65. Both of these projects are proposed to be bid together to achieve more competitive bid prices. The project would include reclaiming ofthe existing bituminous surface, replacement of deteriorated concrete curb and gutter, minor storm sewer improvements, and paving a new bituminous surface. An informational meeting was held with the residents fronting along 15ih Avenue on January 20th to discuss the project and provide preliminary information. Attached are comments received at that meeting and a sign-in sheet. The total project cost is estimated at $564,090.00. The City's portion is estimated to be $443,850.00, while the assessed portion is estimated to be $120,240.00. The estimated assessments range from $1,490 / unit to $10,220 / unit. The variation in assessment amounts is based upon whether the properties are considered urban or rural, and also based upon the total number of potential units on each parcel. BUDGET IMP ACT 0 The reconstruction project would be funded from the City's Road & Bridge Fund and 25% of the total project costs would be assessed to the benefiting properties in accordance with the City's Assessment Manual Policies and Procedures Guide. As this is a Municipal State Aid route, the Road and Bridge Fund would be reimbursed for the project costs from the Municipal State Aid construction fund. Mayor and Council Members February 3, 2009 Page 2of2 0 ACTION REQUIRED The City Council is requested to approve the resolution accepting the feasibility report and ordering the public hearing on Project 08-37, 157th Avenue NW Reconstruction (MSAS 102). ~' Jason 1. Law Attachments: ReSo'on, LoCati~Ma!yFeaSibility Report rr%;cated in side pocket of packet), Neighborhood Meeting Sign-up Sheet & Residen Comments 0 0 CITY OF ANDOVER 0 COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS OF PROJECT NO. 08-37, 157TH AVENUE NW RECONSTRUCTION (MSAS 102). WHEREAS, pursuant to Resolution No. -08, adopted the 16th day of December , 2008 a Feasibility Report has been prepared by the Director of Public Works/City Enqineer for the improvements: and WHEREAS, such report was received by the City Council on the 3rd day of February , 2009; and WHEREAS, such report declared the proposed assessment to be feasible for an estimated total project cost of $564.090.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Report for Project No. 08-37, for the improvements. 0 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $564.090.00. 3. A public hearing shall be held on such proposed improvement on the 3rd day of March , 2009 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Council member and adopted by the City Council at a reQular meeting this 3rd day of February , 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor 0 Michelle Hartner - Deputy City Clerk Capital Improvement Plan Pr j ct Nam : MUNICIPAL STATE AID ROUTES RECONSTRUCT 2009 - I P == Jmm_m mm - - ~ ~ ~.'" ..::z ~, i/ ~~ ~ -~ ~ -A 1,> (-..... \1 'MiL'~ i-- ...1 J '-'r- olK ( .' ,,-) ~ HoLil)\V ' ~ r-( 2Nb \.-.;' 7 ~~ ~ - ~~ ........ '/k/:;;?'"iiOiiI- m~~ V ~ r-m_- ,II! 1/, II IF - e-~ l! -1:I~iill - ~ -'~ :~*~. - _1M ~ 'r---- - ! - - I I I J I - ~ / R7") ~ ~ ~;:.,.,. J.~ /7 -- ~ ~ // =t-- _ ~ / - ~. Y:/\...m_ ~ Location Map LEGEND W~E c-/N.~~~~::;K- GI Project Location , (~' ::'" ~ ~ . t? Q Lots/Parcels ;J ffi. . )., ~ r. ~ U ~~ v.;I Park 0 400 800 1.600 << ~ €. ~, 1b 1: Water' . r ~ L =.t\lI ~ ~~ ~ 0 Right of Way ~ r...: ~ 1 o City Limits ~~~\- o C'lS :E I W o .0 ~ ~ ~ ~ ~ ~ ~ ~ ~- ~ ~ _ " '" _ "" ~ "1\ f'.. NO (J" /'- Z 'J" 'V <> ....lJ I~l .~. ~ ~ _ it- ~ <J~' ~' \ '<> I'- ~:Z IV) "" " -r '; -.;S I I'C) \.~ 't to (!) E '1\ ()- ::::r- -;j- '<l- I I r . _' _ I~ l'\\ N ~ ::::r- "" ~ v ~ rn ~ <:L "" U _ ..... ..;. ~ '"" ~ NJ .J ~ => '" t- '" " ~ , -.:. ';:;t-' ~, .' _ M _ ,\..... - \11." r{\ LO Z Z I ~_, Q) I I 'lv " '>- ~ CO" "^' " " " i= '" CO" . · ' ~^ \ e-'" W .' 0 ..Sl ,,\ I OW l1. ..s:: " - .<0 · ~> w.E l1. '" <- N J: ('f' wO :;; o. l" \' .'-l '" zo _<:L ,,~ ~ ZZ ..J co ,"-. f'.-. -<1:: <C 0 2 ...: Z .- ~ " o::-~ 0 till) ":'\ W$ i=:::I- ~ "\ 6 ~ <C ~ 0 ~. ') '""") ..::::s " :;; " '" _ .:::s .J - Z. ll: 0'" - c ;;:- \: :~ 0 go . <: ,<;2 \' ~ ~ ~ ~ ~ '; ~ ~ ~ ::--I 3 ~ ~ ~J ZLO C :::J'C'lS .~ ~ 1 or-- c:::J \'t-. ~ 0:: M 0 Q) C "1 . " l.u " ID 0 >.. "" 1<.' * > to J: 'c" I'\. .. - ~ ~x '0:: :5 ~ '^ ~ .~ dJ. . t. => " 0 t-" ' , -\0 n, -, " o~ ~ "'" " '"- ~) VI I- m ~ ~.. --- -" IA 'N; Z ;!; ~ :z '~ If) to I:: ~ ~ I' $ ~ I- .. ~ ("\ ",- v, ~ w -a "" \'-.. N\ r- ('\ cS--"- ~ z " '" \'-...0, I~ '" rl ..- "" ' I o <( t " ) "'" C'\ ' " \, V1 5 -" ,~" ~ ~ ~ ~ :g \ ,) ~ ~ ~tJ~1 ~ 3 ~ -, ~ ~~ ,~ ~ 'J ~ ~\_ ;Js J. s..... ...- J\' ~ - J \j\ o ~~~ ~ ~ w ~ ~ .S:- :<;. ."'ld ~ .>- nj -, \ --...::;. . ! 'J vi C I T Y o F 0 NDOVE COMMENT SHEET 157th Avenue Reconstruction (C.P. 08-37) Tuesday, January 20, 2009 I 5:30 p.m. - 6:30 p.m. INFORMATIONAL MEETING f)() uJ cL Name: (7./'11141/ S f c e..t/ e....., f Address: 773 J S ~ -I-J:! A- f/ *- Nit ) Phone: 7~3- 7J?/- 9931 E-Mail: (Ls+e e tJ~s Q 30S C) YI9/ftJc. C!.{)/J; Comments: Pteq .se / tJ{J k /1-f P Q5C: m ~17 +.s Q/l/ 0 f R () ,() e..1( + Lj ON t!- 0 IC N E7Z.. - (latA L-IJ f-/)/ 1/ I I3E f( rl1LLV :5 ;0 J..-.:cT .:I--II/ TV "TZU 0 ? 0 H:\Engineering\City Projects\Open City Projects\08-37 157th AVe. NW (MSAS 102) Reconstruction\Word Documents\Correspondance\COMMENT SHEET,doc 0 COMMENT SHEET 157th Avenue Reconstruction (C.P. 08-37) Tuesday, January 20, 2009 I 5:30 p.m. - 6:30 p.m. INFORMATIONAL MEETING Jt~J cf ~., Name: ~~ / r Address: '"5"31 ..... /S:-7 ,/flc:~ ;W Phone: "7~~,. c/3P' ?3~ E-Mail : Comments: 0 /S-7 A--e-. 0 H:\Engineering\City Projects\Open City Projects\08-37 157th Ave. NW (MSAS 102) Reconstruction\Word Documents\Correspondance\COMMENT SHEET. doc C I T Y o F 0 NDOVE COMMENT SHEET 15th Avenue Reconstruction (C.P. 08-37) Tuesday, January 20, 2009 I 5:30 p.m. - 6:30 p.m. INFORMATIONAL MEETING Name: ,_}.\ I\. Sp~~f'rL' (' h. Address: (-!' '1 '7 - 'f-.f\ A J oJ '7 \/-f' ' tV uJ , Phone: '1(fl~ - 434 - f.co3 7 E-Mail: J ~ sp;~er@~,('()rY\ I Comments: d. f G\ ~ h ~J e rl. ; +(0 ~ dr\-f>,<:" In + dr- O-.~ V\ PN'fJ ~ f' 1)/ 0 ~ rf'ln~ ~.~-hC'-, -+ I (\ (")(J .p rI a+--+ /rYl ~c:::.... 0 H:\Engineering\City Projects\Open City Projects\08-37 157th Ave. NW (MSAS 102) Reconstruction\Word Documents\Correspondance\COMMENT SHEET. doc o COMMENT SHEET 157th Avenue Reconstruction (C.P. 08-37) Tuesday, January 20, 2009 I 5:30 p.m. - 6:30 p.m. INFORMATIONAL MEETING Name: ~cJ/~ ~<)Lr' '+ mC/f'!c )J psi,' Address: (109 /51 ~ /I ( U) , Phone:Jvf 163-Lf3tj- 3179 E-Mail: IAJ '7(03,- 43 '5 ~ 0~ 1/ Comments: (lrzul r# ~ tl ()1/IJ/Jy J~ Uf. WJ .xUJ id o IW Ju.j*. i}-UA .~ I~ 7JJ;gf ~.d:: ~ U,(Q ~ kw .5. ~ tJV!fJ 01 (l!M1 ~ ;f~ ~ AfAMdJ, o H:\Engineering\City Projects\Open City Projects\08-37 157th Ave. NW (MSAS 102) Reconstruction\Word Documents\Correspondance\COMMENT SHEET.doc C I T Y o F 0 NDOVE COMMENT SHEET 157th Avenue Reconstruction (C.P. 08-37) Tuesday, January 20, 2009 I 5:30 p.m. - 6:30 p.m. INFORMATIONAL MEETING Name: to)/ 5' If-)./ p j:tJJ() Address: /~() -/~~.4t1;;- )J,W. Phone: 7/1- 590-6673 E-Mail: .4/ypcJ(/E-f,!;:.vp @ .4oi ,CO.Pl Comments: W60f) (..1 /< E . ifi/ FO &.V C-I<EG"/I/ -1cl.G> - 1/ -6'- T4$l-- I=- ;;. 1:: 0 7R.t;E r 5I1Jt(~> \ 0 H:\Engineering\City Projects\Open City Projects\08-37 157th Ave. NW (MSAS 102) Reconstruction\Word Documents\Correspondance\COMMENT SHEET. doc 0 COMMENT SHEET 157th Avenue Reconstruction (C.P. 08-37) Tuesday, January 20, 2009 I '5:30 p.m. - 6:30 p.m. INFORMATIONAL MEETING Name: LofrJ $ 167~ ScJJ()/2IUV Address: 655 J5'7M J+uL- N U-J Phone: 1&3-Lf?i-l-Qlyg(p E-Mail: 0 Comments: btf!f1..U~ of ~ CU/l'3Je.." or our d.f!(V~ccr I ;t- VYltt/as if IJlj'tt tLl'fA~wJ;f it; JJJ-il Y-N_ tfffVILLUCLj UJAuv ~j .-{;)J7Yl f--tu-- .Las! (J;uac0t'j w1c1) . UJ iMIfld ~~~ ~ ~ IlLluLh iIG-fD Y-k Pf) CIJ nV-nj j~ of l-ram'C . wv IYJtut lVtL"-f -f1) @,$YJ7fidJ/ .L4 pan~ J Y-JLv Jr J\ ve uJaJ-j ".Lf'lHan @...p -/ a.-f ~ ffr.u~1f llr0 11( J.jJ J ~ /) f'dff jz) lVVlIa~ l-J;,/.tljur J, 11% W Y-N" tiriV~' to 1/ AtLV LVI t r e..[eJ V.f /j ~_ hnd6l!U !\J e..WS/fl1+~ {i;y ~eiL rs , Lv -L. L{ 'Sed -to b ~i ~"-- L-I::- s fop p-td. T nit II J- P (' tV ( 01A ~) ) '-C-VY)t0\1 ,f d MM \J --U' -Jv -fl' v1d tTVvl w ~ 0 b u.t flL V~ (' -e. ee.l ve r1 tJZ. r R S pt571 ~ locule. H:\Engineering\City Projects\Open City Projects\08-37 157th Ave. NW (MSAS 102) Reconstruction\Word Documents\Correspondance\COMMENT SHEET. doc 0 1/28/2009 Comments for 157th Ave NW Reconstruction Project When reviewing the reconstruction project for 157th Ave. N.W., please consider the state of the current economy along with unemployment rates and realize what a burden this project will be to the landowners who have to pay $5100 - $10,000. With having only a 7 month notice, this hardly gives people a chance to plan, save and prepare for such an expense, especially in these times when no one knows if they will still be employed tomorrow. Even with the proposed 8 year financing that is being offered, this situation could mean the difference in making house payments, paying utilities or buying groceries. Although I realize the road is in need of maintenance, I am asking the Council to please reconsider approving the project at this time, or 0 to provide additional city or state aid to the landowners in order to reduce the amount of money owed. Thank you for your consideration. Diane Scholzen 553 15ih Ave NW 763-434-9086 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works/City Engineer~ FROM: Jason J. Law, Assistant City Engineer SUBJECT: Order Improvement/Order & Approve Plans & Specs/Order Advertisement for Bids/09-04/2009 Seal Coating - Engineering DATE: February 3, 2009 INTRODUCTION The City Council is requested to order the improvement, order & approve plans & specifications 0 and order advertisement for bids for Project 09-04, 2009 Seal Coating. DISCUSSION The street seal coating program is an effective and cost efficient means to prolong the life of the City's street infrastructure. In past years, the streets in one of the nine maintenance zones were seal coated. Due to budget constraints, only areas that have recently been constructed or reconstructed and have not had a seal coat application will be seal coated this year. The 2009 Seal Coat areas are shown on the attached maps. The City of Coon Rapids prepared the final plans and specifications and is administering the bids through the Joint Powers Agreement that has previously been approved. BUDGET IMP ACT The 2009 Seal Coat project has been identified in the City's 2009-2013 Capital Improvement Plan. Funding for this project will be from the Road & Bridge Fund and Construction Seal Coat Fund. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement, ordering & approving plans & specifications and ordering advertisement for bids for Project 09-04,2009 Seal Coating. 0 ElF' ason J. Law ./ \/" Attachments: Resolution & Project Location Maps 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT, DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS, APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 09-04 , FOR 2009 SEAL COATING . WHEREAS, the City Council is cognizant of the need for the seal coating improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2009 Seal Coating , Project 09-04 and direct the City of Coon Rapids to prepare the plans and specifications for such improvement project. WHEREAS, such final plans and specifications were presented to the City Council for their review on the 3rd day of Februarv , 2009 . 0 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby appr.ove the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council that bids will be opened Februarv 2ih ,2009 at the Coon Rapids City Hall. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 3RD day of Februarv , 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor 0 Michelle Hartner - Deputy Clerk I C11 C I T Y QF~,A. Capital Improvement Plan ~\NDOVE~ Project Nam : 2009 STREET SEALCOAT --t~ 'il L-: YeS -_A?L I hi ~.-I. ~ ~"-~ ~ lit"",,, ,,= \ \ - ~/'~ [~ - ~~ ={t~ -- l. I .) \. 4 ~ ,~ ". r-r-:--... Xc.;1 \d '^- " 'it ..... -- {~ \{ IT., 'h- "'''' .i"TM'j.. ::::: ~~:;: ~ -. ( "., J ~ ~ - . ~ .16Is:r:'Ave;,:,,<<. f-- ~ h --H I-- .. I- ~// \ ,...- ~LJ/ Zj \ / ~ V7"i<c't I--~" I\. 'j '\.~ t=t= -=L~ (" ~ e-. ,~i ~ ~! "~( 1lJ~ l'., (}, __ ,:.. y; ~ - Jtf 0 ~ '" A~'~ I' T ~~ ",.' / ~ tl' ,l:. .. ~)-\ ~.. ".: I" "It-- ;::=.-! 1 ff .~~ Q I ~ } !-- ~ ~ . i\Y t ~ II '<~ ~ ~~~ ---1!f r- I r-~.. ~~ ..i-- raw ~ ~ ~~. r -rY ~09' V~~ I - f- LL.._ .......,,""1&, !ilI!ll \\ -;f T\l ~~~ ~ - I- ~ '1",""8 !...,...... . e r--, fix: :,', ;;n, I \ 11~l= kr> fJ ~ I.- [::: \ III III - IA ,\ ~ [::: f<. '" ...1 - ii-W I : ~ / t: >-: ,~,..~ 1'.." . ~ X! 1'\." I I ... Lll - I " ~ I ~l~lI'l,tN= i J I I.. t::: V / ~....... "~.l'~ [r-- ~ P"" '" . '\ ') ...~ l\'f",~ I " "A D.' ITlinrL I VETE .E),.,!"" A ~. //. I r I .~:" 1~~ ~ /~ _"'^ ~ VA; O~'O>-.. .-l.~ . ~ / "xVx' ;c(\ '1%./>.. " L,:!9\(.A 0' <5/"i<j,:,?-- l ~g .:>-^ ~2:P-~~,^ / V ~~~,... '> ~ :'21 ~ .... .7 .~ J,J(kJ~ L \. ~ i w w ,- 1 I--' '" V . 1/ 1\11 H" /I'. i'\ n C=It I,J.M.!.J I I. ~~<'/1 I ' . ,."..-." I I . "- ~ Location Map LEG E NO W~E ~~~ft~-K ..... Project Location , (f"" '" '"" i<: L,; IIY"" \j .. \C:;;~ u } } Q Lots/Parcels C~,t.I = :: ~. j, It"tI_ @<!l.j ~ Park 0 850 1,700 3,400 ~,. I~ ~ Ib k' wi Water. . ~ 2- ~lTI Right of Way Feet ~ ~~~~ o City Limits 1 OF2 ~ ~\ Capital Improvement Plan Project Name: 2009 STREET SEALCOAT ~ __ ~ ~"",.1 I I --::::7T/!} ~ ~~ - liL l:J /)/j W= - : ,-l I I I I ~// ~ '~ I I I miiifEll ~ " A~" ~vr -l ~'m~--J ~I I /!7ii'7A h --=::;'rv I~S2i!%itiillil l-r-bL . = "I- - I ~~ V - . r I ---- T---...A I L /" - .- '----- ~ ,,,L /f ~ -l 1-- '-,. lD.J" ~ t:r-+- ~ Lm_ ~~:~ jJ -~~ ~ . .~ ~ ~~ , 'S1Ti "\ ""~ ~J::T 'i' 7'" If ~ f\UJJJJl -( , /' I r " //m'TTT / T ~7 ~ L1f = ~ 'f""--l' ~r I .1_ . ~f '" ~ I ~~ i!i. L L, ~ -,~ ~~. .--. ----n ~ All>:-. ,. ,.:i n r~ =:: rrrL - If\~ .' # --- 'I- I . I tt1 .1 S% ,~ m -.1-" U L '\ ,_ -I ," ~lR~ -r-t .~. .,_ _ - L L .A '.' - ~It-.f-- - r- - -1--r-' , -- ; -~ 1 ~ :~U .,.. -- ~ = I ~)101, r ~ \l&. -' 7 ~"~I \o~ K ~ ~ y - . ~ "\ ~ 1t.. I~ VY-y _ I -l ~ _ ~ -- I I .i/--il II I q P II dh -. ,,,,., . "-- I - ~ 'iJ j ~ "-~ l \ I g ! 2fL \ (,""....rr' ~ ~ ~ ~ = 't.-J"7 ( i+ _ .:.; - I c{ A \ I,'-r- ~ I >- .?fI:l- '-"-" J 1/= ~ . 11 -Il/ J!l "'i-- ifT .----- n-- --r -rl"j~ _m N Location Map LEG END w.' ~'" ~"'- .~~ ;K.~ GJ Project Location s (~ " :Fa'l ~ ~ ~ ,{~ Q Lots/Parcels ;J ffi, .},;. ;:".- r: ~ i.f ~~, ~' .... Park 0 1,000 2,000 4,000 << 1~ L ~ t: ~ Water' . 4: ~~~~ Feet .~ Right of Way ~ ~ o City Limits 2 OF 2 'Jr.... ~ @) 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works/City Enginee;D'D1:> FROM: Jason J. Law, Assistant City Engineer SUBJECT: Order Improvement/Order Plans & Specs/09-03/2009 Crack Sealing - Engineering DATE: February 3, 2009 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for 2009 Crack Sealing, Project 09-03. 0 DISCUSSION The street crack seal program is an effective street maintenance technique utilized to protect and prolong the life of the City's street infrastructure. In past years, the streets in one of the nine maintenance zones, plus recently constructed new developments, were crack sealed. Due to budget constraints, approximately half of Zone 8, plus several newly reconstructed areas, will be crack sealed this year. The 2009 Crack Seal areas are shown on the attached maps. BUDGET IMPACT The 2009 Crack Sealing project has been identified in the City's 2009-2013 Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund and the Construction Seal Coat Fund. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 09-03, 2009 Crack Sealing. Jason 1. Law .,/" ...,/ 0 Attachments: Resolution & Location Maps 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 09-03 FOR THE 2009 CRACK SEALING . WHEREAS, the City Council is cognizant of the need for the crack sealing improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2009 Crack Sealino , Project 09-03; and 0 BE IT FURTHER RESOLVED by the City Council to hereby direct the ~ Enoineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a reoular meeting this 3rd day of February , 2009 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk 0 IOJ... C.'.I.TY .0. f~. .~.... ...... . C~pital Improvement Plan ~\NDOVERFI-'" PrOject Name: 2009 CRACKSEAL . -i::l-- - 1 ."1:;";.;'>" "- ." - ~ l)(\ \"r<; ;t>.. - '. ~~., .,,~~~Q ~* 9. ~r' .,.,.'......'?Jii -:!.....,. I- --( lL I Ii"' - :~ _ I- .i..;.......,.'......'..................,.',..l.:.,.,..,.:.:..:.~..,..6..T"......~. ....... -Jj(1 ___ .. / 1-:t=rII/JJIIIl: .'7if ~JJllJIIJ; . . ~tg".. W''''': ~"",l'!!...'...".'.;...'...;"'..'...:.'P9.....'t!';"~..... t :0.. ~ /;"" '\. ~ "-' (!<' '" /' -€i . . 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T-' t." ee~ ~ - 'I; ~~ 3~ ~ I ~_Hf~~'" JI ~~\ 'F.".:..,.:.. gj.. lT1'r' !!tl ~~ \ \ ,\ \ \ AY-- 13 ~ T~Jrb, PI J_ 1/ rrr ~."'~:\ .$! ,,\~'; T , '>dei.( I r' ~" i'1 '~",. 1_'. ',. K \b!'iiIlII".J;~,< i j IIY ~ . I ..(;T ~ .'e< ""$ '!'\ 1!Ll '. <V" "- "::'1J11 " '" ~ ~..... i '11).~'.'" ~,') ):! -, ";~,-,iF f Y'iiY ), -=! I "\ <eo.~! ~J----,(f/'-.~'f..,<;.1 ,-' . t6 .J-;~ " """". " ~ ~ tt.t=:!{p ~i :}. r::rpp",/ i(! h --r-;;';--::Zft::lc7.,--J f-. v~ ~ :r,;; . 111 1I:"",J,,,1 ., J I ,J- ~ ,,..- 13 0 0" W /"" )1{, !---.-<....... ff,^.. \ n.1- ~ ,. :::~: f-ij "'~ III :;;:: I li :--:w--. YV:: ;?;d. '\,4 Fi' 'r /) ~ "} '1. ~N 't-.I........~.t-:: I- "N / .. \ , I I ,.=:;; ~ I iiH. It: Jl.1.I A -- "'.........:..ll'E / / ,v:; ~... ~ \ f-llh.d . . ~i en /// ~\} 6d~ -=n.... ..J-\ 13~.r.N.' ~ - I 13H"""~ V'\..t1\ \\~. . IL'aD III" I::=-, ~ ' ClCl :Ja:g .,~I ~~ i'- "Ib. ,w....(! I'f If. X\.{. ..lBI,LJJ.2 '~EIx m~ II I,,'T/IT. T '"!lip.. :: ~ (SI" .N Location Map LEG END W E ':-:! J-A..-,11f;ctr l..if ~ ~ \~. ;tj::;1 "- GI Project Location , (1:" :"" "'"' ~ ,U Q Lots/Parcels ~J ~ ,J~ 111\ Park 0 750 1,500 3,000 ~ ~;aj~ lb ~ ., Water. . 4? L "'~'iT Feet it ~ Right of Way ~ ~ ~~ -r.. ~ City Limits 1 OF 4 mr \ T ~NDbVE~ Capital Improvement Plan Proj ct Name: 2009 CRACKSEAL ) \ I ~ ;( -~ - []I =~I== ~ // ! ~J. 1--. I--- .-1 \--- c---:::: . iiX-. ~~~ ...- Wt II~ I-- I-- I-- - Cl I \ I-- - '- 1,) ~ Fa ,'"" 1:5811I'iIJ.~NIii ~Iil!u~ 1m "':il _ ~ll ~ ~ r-~~- V ~ r-~;-- If r-~;- - E ,58THAVE ~JsiTHA r-;,,;..... - cfl J~ / V 11\ I J--\_~ J-~ ~. 1L=I~v 1111 ~ ffi ~ y,y .-t -~ - Uj-E ~ . ~ .!;g ~-~~ .& c; ~ ~ f-:~~- ~~ ,.""'C~ 131 ~m - T- '_i"-" ~ ~ Zl< .~ J~' ~~~~~ ~ 1 ~ l' u ~ eam ~~ ~ ~ ,_",,,,,,'If" I'i\llll if nil f f}ifl 1~T __ lmll rm~IJ~!;:J -:fY: I iii-=' ~-':1>- - .c::w /I I I I I I I I / -,I It/V':> /:0J1 "" I I I T 1- 1I11/1/@')) r r::. = JI~J~ - I-- ~ .A n /~ :: -p z ~~ " - ~f - . "\ I I --rr T\ ~~;\ j ^~;;:.:\. N Location Map w.' LEGEND ""F'k "l"m~~~ ~) (iI Project Location (~ " ~:a; ~ ~ ~ f-. s ~n ../ ~- Q Lots/Parcels ~ ~~ ~ ~! Park :'(1I1.Lr ~ ~ 0 462.5 925 1,850 ~~ ~ ~ ., D Water Feet ,;tUI Right of Way ~~ "1Ih 0 City Limits 20F4 -...::Ii ;;;g )r...\ ()C.'..Ir.Y..........QF.' .... Capital Improvement Plan o ~NDOVERFfI" Project Nam : 2009 CRACKSEAL I 11111 I L 1\ ~ ~ -~ I ~ \ II II I 1/ IT ~ A' I '" I I ~ H ",-i{ -- I ~ -'~...-" ~~ I I , f- \ ''f-'-- A I '''R.'''''~ _ '0;>'1)') -, 1~ I ,," I __~---- ~ \ // ~I I y-- '---- u I ~ ~/ I\~ ~ ~ ~/ 1 1.. \( ----r- ...-. \~".r,~lqN . !l.t:~'I..r.......EEB.fl",.I..... .\~..... :r I- ~T~ ,,~ I ~ i~ .~. ~ ~ .// """"'" /' I,,:~ J~ I "''''''' r/ /'..........."1'......... ~ r~ ~f \ I f---jj, ~T I JI-- ~" ~ -- .. 1m ~ ~ _/_____ Ad. . ,y // 1"- L pY~ __ ~ f- j hJJMlTl..!~~~. ~ 'r--ir - r== - Fl... -if' T ''& e ~ -', ~ / ;5 I .t---. , $-1 _._~" \ --i~ iLl I- I / -_, T 'I r n'-- II ),~ }\- / \ \ ~~ - - "- 1- ...~ - r1I\ - f-- - ~- LLL.J l=E - ~- / ~l - ~ '1- :"\<W ~ Location Map LEG END W~E (""~ ~ ~K (iJ Project Location , (r" "' I<e ""\u ,,tJ Q Lots/Parcels s....il ~ ;;,- ,.. Park 0 800 1,600 3,200 "1 ~] -'1 v lb .{'- S> Water. . c; ~ =-" [~JI Feet ./_ ~ Right of Way ~ '= IE: ~ ~ ~ ..... ,"~ o CityUmits 30F4 ~ h.\ I OIf I T Y "F ..... Capital Improvement Plan ~,NDOVE~ Proj ct Ham : 2009 CRACKSEAL __I '-ITI I Wi l"'ill 1"'-/.. .....)' I II )JJI 11:: w I I\~- I II I III I Ill---l." 1'1Uil!!!.rr.... ~ I IlJ' \ \'r- . "''''''9.~' -~~. ~.~.-LJ.. -IJJ JI!. . . . "<.T'H......\..-e..= Jiii'l II ~ ~,'. .. . ~>\ ~7:'J!- I .... ".M. _ I ' ~~ ~~ ----I C~H' "iii,,, ~ (f} -:; -. ~ Ljl \\~L ....... Vr7 . . r rrf . -~= n I ,," I :....~~ .' . ~ r\ ,\ .. ...... ..2.: 2:l t:~.'" "e..., , "..I'7TH':;"e <~ A,ti\"Il .it.. \.\. I rIA. . ~il I ~~a;?r ....A~.-:Xi! Q; . -- . Tu"'" \~ 't - w ~ r \ r -4 u';;' ,t,.;, a 11 \-- .!..; .',,) . _ ,-' I.~ r'l- U.. .~ - -Lo ~ ! .;' I I J ---L---I~'" ~J"'~?;;"'~ .~. . /. . ." I:' .":I.'''..11~5S.m,'''."..'.. :1... l~.=m ~ . ... . .... .....F. $ "f~ .... f ~v ~. r~ ~ 5PJ:';U;N~ Jill ~' . L '5L I ][ . ~\~~ ., 1If... .' /.......1."., CII. 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WWW.CI.ANDOVER.MN.US To: Mayor and Council Members cc: Jim Dickinson, City Administrator David Berkowitz, Director of Public Works/City Enginee~ From: Kameron Kytonen, Natural Resources Technician Subject: Reject Bid/09-10/Diseased Tree Removal/Sanitation Enforcement Policy City Contractor-Engineering Date: February 3, 2009 INTRODUCTION The City Council is requested to reject the lone bid received from S & S Tree and Horticultural Services for the City Contract under the contents of the Diseased Tree Removal/Sanitation Enforcement Policy. 0 DISCUSSION As a part of the Diseased Tree Removal/Sanitation Enforcement Policy, a City Contractor is hired to remove and properly treat all dead/diseased trees marked by city staff that are not removed by the established deadline. Unfortunately, there was only one bid received at the time of the bid opening. Staff has determined the bid is not competitive enough and would result in high costs to property owners who have failed to comply with the policy. The bid from S & S Tree and Horticultural Services is as follows: CATEGORY (based on size of tree) BID (per diameter inch) 0--9.9" $35.00 10--16.9" $55.00 17--24.9" $65.00 25--34.9" $75.00 35" + $85.00 Average: $63.00 ACTION REQUESTED It is requested that the City Council reject the bid submitted by S & S Tree and Horticultural Services and reopen the bids process. s ctfully su' mitted, 0 Kameron K ~ Natural Resources Technician (i) 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Mayor and Council Members cc: Jim Dickinson, City Administrator ~ David Berkowitz, Director of Public Works/City Enginee~ From: Kameron Kytonen, Natural Resources Technician Subject: Authorize Expenditure from Storm Water Utility Fund/09-13/2009 Tree Sale-Engineering Date: February 3, 2009 INTRODUCTION The City Council is requested to authorize an expenditure for purchasing trees for the 2009 Tree Sale. The money will come from the Storm Water Utility Fund. The expenditure is in the amount of $3,000. 0 DISCUSSION Under the National Pollutant Discharge Elimination System (NPDES) program, the City is required by the state to take measures to improve the quality of storm water. These measures are outlined as best management practices (BMP) in the City's Storm Water Pollution Prevention Program (SWPPP). Planting trees is an effective BMP. Trees provide numerous benefits to our environment. A few directly related to storm water quality include improved soil stabilization, improved water retention resulting in less runoff and filtering pollutants. This is the fourth straight year the City has run a tree sale, which features large, bare root trees available for purchase by Andover residents at a discount price. There has been a good response overall, and it's anticipated that this year will produce similar results. BUDGET IMPACT A sum of $3,000 will be allocated to help Andover residents pay for these trees. ACTION REQUESTED It is requested that the City Council authorize an expenditure from the Storm Water Utility Fund for purchasing trees for the 2009 Tree Sale. 0 (f) CITY OF o NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works/City Enginee;DD!> FROM: Jason J. Law, Assistant City Engineer SUBJECT: Hold Public Hearing/Order Plans & Specifications/09-02/2009 Street Reconstruction - Engineering DATE: February 3, 2009 INTRODUCTION The City Council is requested to hold a public hearing at 7:00 PM for Project 09-02, 2009 Street Reconstruction. o DISCUSSION A feasibility report was previously prepared for this improvement project and was submitted to the City Council at the January 6, 2009 City Council meeting. The proposed improvements include milling and reclaiming the existing pavement and using the material as aggregate base, replacing the existing bituminous curb with concrete curb and gutter and paving two new lifts of bituminous. Drivewayaprons will be replaced to match the new roadway and boulevards will be restored. The properties that benefit from the improvements will be assessed 25% of the total project costs in accordance with the City's Assessment Manual Policies and Procedures Guide. This project is included in the City's CIP and has been initiated by the City, which requires a 4/5 vote from the City Council to pass the resolution and move the project forward. The total project cost is estimated at $929,860.00. The City's portion is estimated to be $697,390.00, while the assessed portion is estimated to be $232,470.00. The estimated assessment per unit is $6,280.00. Attached are the following: * Location Map * Letter to property owners regarding estimated assessment O * Public Hearing Notice * Estimated assessment payment schedule * Sign in Sheet from Neighborhood Meeting * Comment sheets from residents from Neighborhood Informational Meeting * List of property owners proposed to be assessed Mayor and Council Members February 3, 2009 0 Page 2of2 Note: The feasibility report was in the January 6, 2009 packet. Please bring this to the meeting. BUDGET IMPACT The street reconstruction project would be funded from the City's Road & Bridge Fund, with 25% of the total project costs being assessed to the benefiting properties n accordance with the City's Assessment Manual Policies and Procedures Guide. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement of Project 09- 02, 2009 Street Reconstruction. Respectfully submitted, 0 Attachments: Resolution Orderi~he Improvement, Locat~ map, Letter to pro~ owners regarding estimated assessmen~lic Hearing Notice, Estimated assessment paym~ schedule, Sign In Sheet from Neighborhood Meeting, Resident Comments, List of pro~rty owners 0 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF 2009 STREET RECONSTRUCTION, PROJECT NO. 09-02 AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. -09 of the City Council adopted on the 6th day of January , 2009, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 3rd. day of February , 2009; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 09-02 0 MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 3rd day of February , 2009, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk 0 C I T YO}o' Capital Improvement Plan NDOVE Proj ct Nam : ANNUAL MILLAND OVERLAY (2009) WOODLAND MEADOWS- NORTH HALF N Location Map w.' LEGEND 0 Project Location s Q Lots/Parcels Oil Park 0 385 770 1,540 .. Water . . ,__--:r.w Feet Right of Way G City Limits " i , C I T Y 0 F , NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US January 13, 2009 Re: 2009 Street Reconstruction/City Projecf09fQ2 Dear Ahdover Resident: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area as a portion of the 2009 Street Reconstruction project. The proposed project consists of milling the existing bituminous roadway, shaping the gravel, storm sewer improvements, constructing concrete curb and gutters, and placing new blacktop. The total project cost for your area is estimated at $929,800.00, 75% of which ($697,390.00) would be funded from the City's Road and Bridge Fund and 25% of which ($232,470.00) would be assessed to the benefiting properties. The properties that would be assessed for the 0 improvement are depicted on the attached map. An informational meeting was held on . November 10, 2008 to d,iscuss the project and receive feedback and comments. The estimated assessment to each property in the north half of Woodland Meadows is $6,280.00. This cost could be assessed over an 8-year period at 5.5% interest, or the assessment could be paid in full with no interest within 30 days of the final assessment hearing, which would take place in the fall of 2009. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5130. Sincerely, ~ Jason J. Law, P.E. Asst. City Engineer JJL:rja Enc!. cc: Mayor & City Council 0 , l ., ,( 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA , NOTICE OF HEARING ON IMPROVEMENTS PROJECT NO. 09-02 2009 STREET RECONSTRUCTION WOODLAND MEADOWS - NORTH HALF NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will 0 meet at the Ando\(er City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at the regularly scheduled City Council meeting on Tuesday, February 3, 2009 at 7:00 PM to consider construction of the following improvements: 2009 Street Reconstruction I The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the improvements are within the following described development: Woodland Meadows - North Half The estimated assessment rate is as follows: Woodland Meadows - North Half $6,280/unit' Such persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. CITY OF ANDOVER - " d[/1;)-!nvv Mi helle Hartner - Deputy City Clerk 0 Publication Dates: January 16 & 23, 2009 (Anoka Union) ON N 0...... ""': ..J ci-= ;;; 0 ~ <Xl 10 NIO 0'> 0 r.ti~ r-: t- II) II) I"- N 0'> 101"- ~ "'" ai-= en MIO .... 0'> 0'> 0 N II) II) NI"- 0'> 1"-10 ~ CD cici en 0'>0 .... <Xl ...... 0'> 0 N II) II) <Xl ...... 0'> N...... ~ 10 ..rr.:: en '<t'<t .... <Xl ...... 0'> 0 N II) II) I"-N 0'> N...... ~ '<t d-= en 00'> .... <Xl ...... 0'> 0 N '0 0::0:: II) II) w- >ai OOE 1O'<t 0'> C III ZIIl 10 <Xl ~ <( QI C") cx:lC\i ...... LL III 10 M 0'> .... I"-N 0'> O~ 0 N ~~ -u II) II) OQl Co CJ) 00'> 0'> OM ~ N aiC\i en ......1"- .... 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Phone: 7?>3-153-.5 b ere; E-Mail: \J Ida JIl/e{:S@ CJ)I1A eastr;et Check the following boxes if you have an underground sprinkler system or electric fence. O 0 Existing Underground Sprinkler System .' 0 Existing Underground Electric Fence comments:'~! ;,.~ ~ A ~'A jJ / U~ ~ Yi-/ ~ ' .JJ; ~I P.tlMdY;Y . . 1() I ~ (J v<0M~ ~ ~ t/J'y;ttf ~ ~ kU2 AJ) II -1/\.. >1v ~ . . j I . \ ~;J. -1-- ~ d.J ; '~.. J H 'JJ_{!J-11' ~ .A-D p . ~ JU-uJ-- -1M-. ~IL V ALu AUu!l I) J . . I I i' 1 " (.,. . .Yv .~).(J nul .JvHIL -P tlAA-ew ~}-(UJ <,. . ( / '- . - APLf! /~ a<<c:( {,: '( :~---zt( ~JJj'''1Jft; ,Dg}j/tiP.,Lo{ /75 td';(tV/\P (' (7.A"~~ .' M Yo)1 /'/ /ill J. - -. ~ If / '/ '-( ~.. U.', ,'~ -4 ' ~,~"". / .1.AL ~ lr ~~~~'U7:!\(;~' H:\Engineering\City Projects\Open City Projects\09-02 2009 Street Reconstruction\Word Documents\Correspondance\Residents\COMMENT SHEET. doc J - 0 ,^NDbVE~ COMMENT SHEET 2009 Street Reconstruction (C.P. 09-02) Woodland Meadows (North 1J2) Monday, November 10, 2008 I 5:30 p.m. - 6:30 p.m. INFORMATIONAL MEETING Name: Lori & Joel Determan Address: 2258175th Lane NW, Andover, MN 55304 Phone: 763-753-4547 E-Mail: JLDETE@AOL.COM Check the following boxes if you have an underground sprinkler system or electric fence. X Existinq Underqround Sprinkler System 0 0 Existing Underground Electric Fence Comments: Since the proposed assessment is one of the laraer special assessments the City of Andover has had to levy would it be possible to extend the repayment period for the total amount beyond the normal period of 8 years? A sinale special assessment of approximately $6,000 is a tremendous burden over an 8 year period in the present economy. We are both public employees in Minnesota school districts and have experienced recent waae increases below the CPI cost of Iivina increases. 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Berkowitz, Director of Public Works/City Engineer ..L From: Kameron Kytonen, Natural Resources Technician Subject: NPDES (National Pollutant Discharge Elimination System) Presentation & Public Meeting/09-1 - Engineering Date: February 3, 2009 INTRODUCTION The City of Andover is required to comply with the latest NPDES regulations set forth by the 0 Minnesota Pollution Control Agency (MPCA). One requirement as part of this process is to hold a public meeting to receive feedback on the program. DISCUSSION To satisfy the MPCA requirements, City staff created and submitted a Storm Water Pollution Prevention Program (SWPPP) in May of2003. That has since been revised several times. It is composed of Best Management Practices (BMP's), which are actions taken to improve the quality of storm water runoff. Staff will give a brief presentation summarizing the City's program. Following the presentation, we ask the Mayor to open up the public meeting. Residents of the City will have an opportunity to make written and/or oral comments on the City's efforts thus far. They may comment on the components of the SWPPP as well. ACTION REQUESTED The City Council is requested to hold a public meeting to review the City's status of compliance with the program and make recommendations as needed. Kameron Kytonen 0 Natural Resources Technician 0 5'\NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers -DbD CC: Jim Dickinson, City Administrator fb'1- Will Neumeister, Community Development Director !ud-- FROM: Courtney Bednarz, City Planner SUBJECT: Consider Sketch Plan for Revised Planned Unit Development of Woodland Crossings- Planning DATE: February 3,2009 INTRODUCTION Woodland Development is seeking to amend the Woodland Crossings plat to respond to feedback received from potential buyers during their marketing efforts. The developer will provide a PowerPoint presentation at the meeting. DISCUSSION The proposal would convert five of the existing single family lots to six detached townhouse lots as shown on the attached drawing. The developer has indicated that these lots would be added to 0 the existing homeowners association which would provide maintenance of the lots. A letter from the developer is attached to further describe the proposal. Required Approvals This proposal was brought forward as a sketch plan to gauge Council interest in the proposed revisions. If a favorable response is received, the preliminary and final plat and PUD of the Woodland Crossings Plat will need to be amended. The revised plat would address the details of adjusting property lines, creating new easements, relocating storm sewer, providing an additional sewer and water stub, grading, landscaping and amending the association documents to include the proposed lots. A vacation of easement would also be necessary to eliminate some of the easements that were created under the previous plat. Planning Commission Recommendation Five commissioners spoke in favor ofthe proposed changes to the approved PUD. Two members were opposed to the changes. Each commissioner expressed their views on the sketch plan as reflected in the attached minutes. ACTION REQUESTED The Council is asked to advise the applicant on the proposed adjustments to the Woodland Crossings Planned Unit Development. 0 ~ts Location ~a{,' Sketch Pl..( Applicant's Lette{ Minutes (Supplemental) Re~ o e Cc: Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304 ~NDbVE~ Woodland Crossings Incorporated 1974 _T _III I I I I I I I ~ I H\F\ f ~ 161ST AVE _ _- c- / 1 1.1-~ ~~ __ '\ / / rl IT ~ lOTI -- I Ii! 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'Jt' 'Sf' -:g~ U :::J ^ 00000000000000!2iE:5000oUllcC:!n~::z:!: ;:..Q ~ ~ CD !2!2 !2!l'!H!!l'!2!2!2!2!l'!2 "!i1!:!!l'!2!l'i1~~ii!il~% i:""' ~l~ ~ fi gg g~g~~~g~gg~g~J::o~~~~~~~::Z:;C:~~ ~ iJ~ ~ ~ Ul'lilliiUlliiiUllUlUllliiUlliiUl'UlliifflZUllUllUlIII-o OWUl~-< "I..! f . ~!I: nUllc:nfl1f!1nooC:C:!E~c:;vUlUll;E~ w~~ III t?:j ~~s::: (\) ~ _:!! ~~ ~~~!~~~~~~~~zg~~~~ ~Z;c: ~ ~ ~ ig~ 0 log nx ~~-o<!i5~~~~~HJ~~~~!9~!f ~ J: tj ~ 1--~ "'~ ~ ~ I ~3 ~ ~~~~~~ ~re~~~~~~~=f1l ~ ~ ~ . ~ ~ (I) ~ g UlI~ 1:JC1[!1~n. O-lE::~ ~ I ~ ;lg ~ iij.!!l aallol ~ !I:(gi!!ic iT'\ ,..,. ~ !I: ~ ~ ~ ~::z:M ~ ~ ~ \ V !: 2~~~~ Sa C/) I !2 III f1l ~ E::~ ~-~-E i!!i I :~t 0 DEVELOPMENT January 9, 2009 Courtney Bednarz, City Planner City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 RE: SKETCH PLAN Dear Courtney, As you and I have discussed, we would like to. proceed with a request of re-platting of Woodland Crossings. Our request wquJdbe to re-plat Lots 5,6, 7, 8 and 9, Block 1, Woodland Crossings into six new town home lots. The new townhome lots. would be an extension of our current town homes of Woodland Crossings. The quality and construction specifications of the added town homes would meet or exceed the town homes . that _aYe been built These homes would not be a deterrent to any of theexlstlng single fami~ homes or any of the . xisting town homes. The construction would be done by Woodland Development. We would like to present a owerPoint presentation of the town homes at any of the city meetingsandjor to staff. Our standards are high and will remain that way. Any options that are added are built with that same standard. The square footage of the townhomes would be. a minimum of 1,500 square feet. The standard construction would include steel siding, 2Y2car garage, 30 year Certain Teed shingles, 2 X 6 construction, heating and cooling systems that meet or exceedthe energy starratings arld fully landscaped yards. Our reason for requesting this change is dueto the market. We have more interest in ourtownhomesthan we have irl our single family lots. It is .intended to market these townhomes towards empty nesters. Thatisour current.market and we feel that this is the largest segment of the new home buyers. .We find the interestofour homes has. remained high. We have had four sales to date and also have two contingencies. .Thedifficulty in selling new construction is the selling of the backup homes. We are currently operating a model inthe development. It has been in the 2008spring and fall Parade of Homes. The amount of traffic duringthose events. has been good. Interest and feedback has all been very positive. We will respond immediately to any concerns or questions you may have. We IOQkforward to presenting our proposal to staff, planning commission and council. Sincerely, Byron D. Westlund Oesident sll 13632 Van Buren St. NE Ham Lake, Minnesota 55304 (763) 427-7500 FAX: (763) 427-0192 www.WoodlandMN.com C I T Y o F 09 NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members ~ CC: Jim Dickinson, City Administrator / Finance Director r FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Call for the Sale of Bonds - Ehlers and Associates DATE: February 3, 2009 INTRODUCTION As part of the 2009-2013 Capital hnprovement Plan (CIP) the City contemplated the issuance of bonds for various public improvements and equipment purchases. This agenda item initiates that process. Also during any bond issuance process, it is a good time to review past debt issuances for potential long term debt service savings. The General Obligation State Aid Bonds, Series 2001B may meet the state minimum requirement for present value savings of3%. DISCUSSION 0 Ehlers and Associates, the City's fiscal advisor, will be present at the meeting to discuss the attached pre- sale reports for the sale of $380,000 General Obligation Equipment Certificates, Series 2009; $970,000 General Obligation State Aid Refunding Bonds, Series 2009; and $1,030,000 General Obligation Water Revenue Bonds, Series 2009. The presale reports outline the basic structure of the proposed bonds and the timing to complete the financing proposal. BUDGET IMP ACT The equipment bonds are contemplated as part of the 2009-2013 CIP, and the 2009 budget provides for the equipment purchases. The refunding issue is an opportunity to save long term debt service expense. ACTION REQUESTED Approve the attached resolution: 1. Providing for the Sale of $380,000 General Obligation Equipment Certificates, Series 2009A 2. Providing for the Sale of $970,000 General Obligation State Aid Refunding Bonds, Series 2009A 3. Providing for the Sale of $1,030,000 General Obligation Water Revenue Bonds, Series 2009A Respectfully submitted, 'ti-?3~ 0 Lee Brezinka Attachments 0 ~hoJt~ BOND ISSUE PRE-SALE REPORT February 3, 2009 Proposed Issue: $2,380,000 General Obligation Bonds, Series 2009A to be secured by the full faith and credit of the taxpayers of the City of Andover. Purpose: Three purposes are contemplated in the Bonds. 1. Funding of approximately $1,000,000 for the construction of various water system improvements in the City. 2. Funding of approximately $375,000 for the acquisition of various capital equipment for the City. 3. Funding of approximately $1,445,000, together with $500,000 of City cash, for the crossover refunding of the City's 0 outstanding General Obligation State Aid Street Bonds, Series 2001B. Current interest rates are 4.40% to 5.00%. Authority and The Bonds are being issued pursuant to Minnesota Statutes, Chapter 475 Rating: and Sections 444.075, 412.301, and 162.18. For the water system portion of the Bonds, it is the intent of the City to pledge water revenues. For the equipment portion of the Bonds, the City will utilize property taxes. A levy for the first year of debt service of approximately $143,000 has been included in the 2009 budget. No state law restriction on the size of the equipment portion of the Bonds exists because the principal amount does not exceed .25% of the taxable market value in the City. For the refunding portion of the Bonds, it is expected that the Municipal State Aids, the source of payment originally pledged to the Series 2001B Bonds, will pay for the Bonds. The Bonds are anticipated to be rated by Standard & Poor's at the "AA-" level. 0 The low bidder of the Bonds may elect to purchase bond insurance to bring the rating to a higher level. EHLERS Page 1 I.IMUII!I . ....., .....! 0 Bank Qualification: Because the City is issuing no more than $10,000,000 in this calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which reduces interest rates. Today the spread between bank qualified and non-bank qualified rates is .50%, which will bring substantial savings to the City. Term/Call Feature: The Bonds are being issued for a 15-year period. Principal on the Bonds will be due on February 1 in the years 2010 through 2024. Interest payments will be each February 1 and August 1. Bonds maturing February 1,2019, and thereafter will be subject to prepayment at the discretion of the City on February 1,2018. Funding Sources: It is the intent ofthe City to utilize a combination of water revenues, tax levies beginning with taxes payable in 2009, and annual moneys received from the municipal state-aid street fund to support 105% ofthe debt service. Discussion/Risk We have included an allowance for discount bidding equal to 1.00% Issues: of the principal amount of the issue. The discount is treated as an 0 interest item and provides the underwriter with all or a portion of its profit and/or working capital. Thus the underwriter should be able to re-offer the Bonds at or close to par resulting in a lower interest rate on the Bonds. Based on coupon rates of 1.80% to 2.85%, the future value savings of the refunding, including the cash deposit, is expected to be around $690,000, after all fees and expenses. The savings will be used to shorten the term of the original bonds by almost three years. The present value, subtracting the cash amount, is approximately $60,000. The net present value benefit is around 4.20% of the refunded principal. The state law minimum requirement for savings is 3% of the refunded principal. We will continue to monitor the market and the call dates for the City and alert you to any other future opportunities. Only one crossover refunding of the Series 2001B Bonds is legally allowed. In a crossover refunding, the new bonds are sold in advance of the February 1,2010 call date of the old bonds. The proceeds of the new bonds are invested in government securities and held in escrow. The money in the escrow is used to pay interest on the new bonds until the call date and to prepay the old bonds at the first opportunity on February 1,2010. The City continues to make 0 payments on the old bonds until the call date. After the call date, the . ~h~~!I.! Page 2 0 City begins making payments on the new bonds. In other words, savings will not be experienced until after February 1,2010. With a crossover refunding, the key risk factor is the call date. Because the Series 2001B Bonds are first callable on F~bruary 1,2010, to refund in 2009, it must be believed that comparable or better conditions will not occur over the next year. The equipment portion of the Bonds is the only portion ofthis issue that counts against the City's legal debt limit of 3% of market value. Arbitrage: The IRS has imposed rules regarding the amount of interest that the City may earn on bond proceeds. Because the City is issuing less than $5,000,000 in this calendar year, the proceeds can earn interest without restriction for three years. The City will also need to keep its debt service funds within IRS parameters to avoid penalties on carrying too high of a balance during the life of the issue. Schedule: Pre-Sale Review by Council: February 3, 2009 Distribute Official Statement: Week of February 16,2009 0 Conference with Rating Agency: Week of February 23, 2009 Bond Sale and City Council meeting to award: March 3, 2009 Estimated Closing Date: March 15,2009 Attachments: Sources and Uses and Debt Service Estimates Bond Buyer Index Resolution Authorizing Ehlers to Proceed with Bond Sale Ehlers Contacts: Financial Advisors: Todd Hagen (651) 697-8508 Mark Ruff (651) 697-8505 Bond Analysts: Diana Lockard (651) 697-8534 Debbie Holmes (651) 697-8536 Bond Sale Coordinator Connie Kuck (651) 697-8527 The Official Statement for this financing will be mailed to the home of each Council Member at their home address for review prior to the sale date. 0 EHLERS Page 3 UMUIlJ . ""'1: "JlUleI! 0 Resolution No. Council Member . introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $2,380,000 General Obligation Bonds, Series 2009A A. WHEREAS, the City Council of the City of Andover, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $2,380,000 General Obligation Bonds, Series 2009A (the "Bonds"), to finance the construction of various water system improvements in the City; to finance the acquisition of various capital equipment for the City; and to crossover refund the City's outstanding General Obligation State Aid Street Bonds, Series 2001B; B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in ac.cordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Minnesota: 0 1. Authorization; Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on March 3, 2009, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf ofthe City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 3rd day of February, 2009. 0 City Clerk City of Andover, MN $2,380,000 G.O. Bonds, Series 2009 Issue Summary Table of Contents Report ISSUE SUMMARY I Debt Service Schedule 2 _.___ ....................__.__......... ...........__..................___........_...._..__ ......... ..._u"_'_ ____n_ ..............._._....n...___._.mm .......................... .................................-. ................................ ........... ........................ Fund 3 WATER REV Debt Service Schedule 4 .. .__m__...~... ............--......-..............................--......................................-.. EQUIP CERT Debt 5 XaVER REF SER 01 B Debt 7 Prior Original Debt Service 8 City of Andover, MN $2,380,000 G.O. Bonds, Series 2009 Issue Summary Total Issue Sources And Uses Dated 03/15/2009 I Delivered 03/15/2009 Xover Ref Ser Issue Water Rev Equip Cert 018 Summary Sources Of Funds Par Amount of Bonds " .,m ,$l,Q}Q,QQQ,QQJ}~Q!QQQ.gQm .mJ??Q,900,9gm g3~Q!QQQ,QQ Other contributions - Total Sources $1,030,000.00 $380,000,99. m__~..$1,4?Q!Q9.!l.:9.o ~~~~~Q,!O.Q~.QQ ___-._.__._.__..._____............... mm._..______._.................. Uses Of Funds T()t!llyllclt:~"YI:it~(sI?i~(;()llllt(l,OQO~)m .m "'mlg!~QQ 'QQmmmmmmmmmm~&Q'O''O'Om m?!?QQ,QQ }~,~gg,Qgm Costs ofIssuance ml?!1~?,Q,S., .......,............,.......'.'mm5.'5.8.8.'?~..... 'm..l~!?()~,?,l..... , """'~,5.,oQQ.QQ.. ])~p()~itt()J>~()jl:(;t.<::()Il~!1:Il(;ti()llI.'lltlclm m1,9.oQ,90g,QQ}?5., og9,9.om - ,. ..mm ,. m1,3.?5.,.o99,9.o ])epC)~itt.()...<::rC).ss.o.~~!.E~(;I:().\"I'llllcl..u.._......m__...........~~_.._.____..__........m....J.c!~~~?Q:?Z_...._...._.!,:!..4},2.s..0. 77 ~()Il!1.c1.~Il.~~.':tl.(),lIl1.!..m..._..........._....m............_m.....~,552.95........._(~~8}4) ._._....~__..m....~'Q~~:?~..__.._ 2,249..~.. Total Uses $1,030,000.00 $380,000.00 $1,470,000.00 $2,880,000.00 City of Andover, MN $2,380,000 G.O. Bonds, Series 2009 Issue Summary Debt Service Schedule Date Principal Coupol1 Interest Total P+I Fiscal Total 03/1512009 - - - 02/01/2010 190,000.00 1.500% 52,947.56 242,947.56 242,947.56 08/01/2010 28,735.00 28,735.00 - 02/01/2011 405,000.00 1.800% 28,735.00 433,735.00 462,470.00 _Q~~Q 1I20lL___ _________________________________?5)~2~_______~51222,20 ..................-.-.--...---...-...-...... 02/01/2012 405,000.00 2.000% 25,090.00 430,090.00 455,180.00 08/01/2012 - - 21,040.00 21,040.00 02/01/2013 285,000.00 2.250% 21,040.00 306,040.00 327,080.00 08/01/2013 17,833.75 17,833.75 02/01/2014 . ......_~221200 .02_ 2.550% .. ......................_....1},~}~]~_.. . .}Q?,~}~]~- -}~~,(j(j?~~Q 08/01/2014 14,136.25 14,136.25 02/01/2015 140,000.00 2.850% 14,136.25 154,136.25 168,272.50 08/01/2015 12,141.25 12,141.25 - 02/01/2016 65,000.00 3.150% 12,141.25 77,141.25 89,282.50 - 1 17.50 1 17.50 02/01/2017 65,000.00 3.300% 11,117.50 76,117.50 87,235.00 08/01/2017 - 10,045.00 10,045.00 02/01/2018 70,000.00 3.450% 10,045.00 80,045.00 90,090.00 08/01/2018 - 8,837.50 8,837.50 02/01/2019 ____-.1Q,OOO.OO 3.55Q'l:L_________8,837.50 ___~37.50 87,675.00 08/01/2019 - 7,595.00 7,595.00 02/01/2020 75,000.00 3.650% 7,595.00 82,595.00 90,190.00 08/01/2020 - 6,226.25 6,226.25 02/01/2021 75,000.00 3.750% 6,226.25 81,226.25 87,452.50 02/01/2022 80,000.00 3.850% 4,820.00 84,820.00 89,640.00 08/01/2022 - 3,280.00 3,280.00 - 02/01/2023 80,000.00 3.950% 3,280.00 83,280.00 86,560.00 08/01/2023 1,700.00 1,700.00 02/01/2024 .. _ ._------~~,QQQ~QQ- 4.000% _ .._12QQ~QQ_ . .... .............~(j~?QQ~QQ ..................... ........_----~~,'1QQ.QQ.. Total $2,380,000.00 - $398,142.56 $2,778,142.56 - Yield Statistics Net Interest Cost 3.29151 True In.t~est Cost (TIC) _____________________ 3.2643360% ~()I1~Xi~!d fo~.~bitrage_I:'.lI.1J'.()~~___________ 3.0546793% ...........-..........-.--.-..--..-......-- All Inclusive 3.5792155% IRS Form 8038 Net Interest Cost 3.1058515% Weighted Average Maturity 5.386 Years City of Andover, MN $2,380,000 G.O. Bonds, Series 2009 Issue Summary Crossover Escrow Fund Cashflow Date Principal Rate Interest Receipts Disbursements Cash Balance 0..3/15/20..0..9 1,375,0..0..0...0..0.. - 1,375,0..0..0...77 1,375,0..0..0...0..0.. 0...77 0..2/0.. 1/20.. 10 1,443,950...0..0.. 0...380..% 4,855.62 1,448,80..5.62 1,448,80..6.39 Total $2,818,950.00 - $4,855.62 $2,823,806.39 $2,823,806.39 - Investment Parameters 1I1Y~~1:I11~l1tM()~~II]>y,qI<:;'()~~~<:lIri.ti"sL Securities J:)eflllll!iI1Y"~1:I11"l1t..yi"I~!1l~~"tm Bond Yield 0...77 Cost of Investments Purchased with Bond Proceeds mm__mmmmmmmmmmmmm~_mmmmm___m_m_m2-,--8~8,950:gQ.. _.._._m _~___.mm__._.__ ....mm._m__.___ Total Cost ofInvestments .. .mmE&!~,??9:??. 'J:'llrget<:;()st()rIl1ye~1:I11"l1tsllt1J()I1~Xi,,1~ . mm mg??5,?()1:~~ A<:tlllll.p()sitiY"()~(I1~~lltiye).ll~1JitI:llI~".. ......................(~3.,1~2:?~t 2'i"ld to Receipt 0...3828195% ..."__ .......______________..__.._ mm..._______........_ m.__________~_____m___._______________u_____ :rito!dmfo.r.mA2.b.itI:llg"m!,~rp.s>~"~mmmmmm__mmmm_mm_mmmmmmmmmmmmmmmmmmmm___m___mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm3.m,95m~()??3m"0>m State and Local Government Series (SLGS) rates for 1/21/20..0..9 City of Andover, MN $1,030,000 G.O. Bonds, Series 2009 Purpose 1 - General Obligation Water Revenue ~ Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 03/15/2009 02/01/2010 60,000.00 1.500% 28,260.06 88,260.06 88,260.06 08/01/2010 15,647.50 15,647.50 02/01/2011 . 60,000.00 1.800% 15,647.50 75,647.50 91,295.00 08/01/2011 15,107.50 ..m_..................... 15,107.50 .----.... ........_---~._...._....._.__................. 02/01/2012 60,000.00 2.000% 15,107.50 75,107.50 90,215.00 08/01/2012 - 14,507.50 14,507.50 - 02/01/2013 60,000.00 2.250% 14,507.50 74,507.50 89,015.00 08/01/2013 - 13,832.50 13,832.50 02/01/2014 . .(jg~ggg:gg. .... 2.550% .1~&~?:?9. . ..........................7~,~.~.?:?g. . .......~!,(j(j?:99... 08/01/2014 - 13,067.50 13,067.50 02/01/2015 65,000.00 2.850% 13,067.50 78,067.50 91,135.00 08/01/2015 - 12,141.25 12,141.25 02/01/2016 65,000.00 3.150% 12,141.25 77,141.25 89,282.50 08/01/2016 1 17.50 1 17.50 02/01/2017 65,000.00 3.300% 11,117.50 76,117.50 87,235.00 08/01/2017 - 10,045.00 10,045.00 02/01/2018 70,000.00 3.450% 10,045.00 80,045.00 90,090.00 08/01/2018 8,837.50 8,837.50 ~..g?!gI!20 1 ~._.__.__........~ 70,009:99.__.._... 3.550% 8,837.50 78,837.50 87,675.00 08/01/2019 7,595.00 7,595.00 - 02/01/2020 75,000.00 3.650% 7,595.00 82,595.00 90,190.00 08/01/2020 6,226.25 6,226.25 02/01/2021 75,000.00 3.750% 6,226.25 81,226.25 87,452.50 08/01/2021 - ..4:&?9:99. . ........ .............. 4:'~?g.gg. 02/01/2022 80,000.00 3.850% 4,820.00 84,820.00 89,640.00 08/01/2022 3,280.00 3,280.00 02/01/2023 80,000.00 3.950% 3,280.00 83,280.00 86,560.00 08/01/2023 1,700.00 1,700.00 02/01/2024 . . .. .... .....~?,999:99. 4.000% . ...I,JOO.Og...............~(j,?gg:gg. .. ............. ~~,~gg:gg Total $1,030,000.00 $304,110.06 $1,334,110.06 - Yield Statistics 1 8.378 Years Net Interest Cost 3.6435973% True In~~st C.Qst (TIC) ...~~.... 3.6340793% ~~I!~.Xi~!<If<?!Arbitra.ge Purposes ._----_._._--_.._~-- ---_........~.... 3.0546793% All Inclusive Cost 3.8485804% IRS Form 8038 Net Interest Cost 3.5242339% -_o- Weighted Average Maturity 8.378 Years City of Andover, MN $380,000 G.O. Bonds, Series 2009 Purpose 2 - Equipment Certificates Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 03/1 5/2009 - 02/01/2010 130,000.00 1.500% 5,881.11 135,881.11 135,881.11 08/01/2010 2,375.00 2,375.00 - 02/01/2011 125,000.00 1.800% 2,375.00 127,375.00 129,750.00 08/01/2011 1,250.00 1,250.00 - ...~._----'._-"-'- 02/01/2012 125,000.00 2.000% 1,250.00 126,250.00 127,500.00 Total $380,000.00 - $13,131.11 $393,131.11 - Yield Statistics Bond Year Dollars $708.56 ___........_......__m_...... ...........-.....--......-. Life Years 1'<etIllter~~tg()~t(1'<Ig)m 2.3895247% ............~..... l;rlle..Illt~r.~~tg()~!..(I.Ig)..... 2.4017963% ............................. l3()ll~Y.ie.l~for.1\r.~ilI1ig~!:'l!:rp()s~~m.. 3.0546793% 1\11}llc}llsi:r~_Cost ("'.I~l...._......__...m.......................____...._~..___... 3.2296796% ..--....------..................................-.-.............. ................ .......-........................-..---..--.................. IRS Form 8038 Net Interest Cost 1.8532224% Weighted Average Maturity 1.865 Years City of Andover, MN $970,000 G.O. Bonds, Series 2009 Purpose 3 - (Proposed Crossover Refunding Of $2,755,000 G.O. State Aid Road Bonds, Series 2001B) Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 03/15/2009 - 02/01/2010 18,806.39 18,806.39 18,806.39 08/01/2010 10,712.50 10,712.50 02/01/2011 220,000.00 1.800% 10,712.50 230,712.50 241,425.00 08/01/2011 8,732.50 mm_},732.50 - ----"~-_..__._... .____mmmmn_..___" . 02/01/2012 220,000.00 2.000% 8,732.50 228,732.50 237,465.00 08/01/2012 - - 6,532.50 6,532.50 02/01/2013 225,000.00 2.250% 6,532.50 231,532.50 238,065.00 08/01/2013 4,001.25 4,001.25 02/01/2014 m.............~.~O,QQQ:OOm 2.550% :4,OOl:~~mm }~:4,OOI:~? . ...............~}~,QO~:?O 08/01/2014 1,068.75 1,068.75 02/01/2015 75,000.00 2.850% 1,068.75 76,068.75 77,137.50 Total $970,000.00 - $80,901.39 $1,050,901.39 - Yield Statistics Bond Year Dollars Life A.\:~.r..a~~g..~~............_.._............_..__........m..........__........_m.................._......m_..___..__..__..m....mm...._........_m............mm_................--~..~~7..~~..!~.. ..t"~t..Illt~~~st<:;()~t(.t"I<:;).... ........ 2.6024080% . ..m................................. .I~lle.Jllt~.re.~t.g()~t.(:r:!~)......m 2.6113772% I3()n4yie.14X()rAr~itrll~~:r'1l!P()~~sm ... m 3.0546793% All Inclusive IRS Form 8038 Net Interest Cost 2.3237881 % Weighted Average Maturity 3.589 Years City of Andover, MN $970,000 G.O. Bonds, Series 2009 Purpose 3 - (Proposed Crossover Refunding of $2,755,000 G.O. State Aid Road Bonds, Series 2001B) Debt Service Comparison Const Loan Date Total P+I Pmt Existing D'S Net New D'S Old Net D'S Savings 02/01/2010 18,806.39 (1,448,806.39) 1,489,612.08 57,527.56 59,612.08 2,084.52 02/01/2011 241,425.00 241,425.00 242,912.50 1,487.50 02/01/2012 237,465.00 - 237,465.00 245,212.50 7,747.50 02/01/2013 238,065.00 238,065.00 246,887.50 8,822.50 _ 02/91/2014__~,QQ2.50__ _________________ 238,002.50 ___ 242,820.00 4,817.50 02/01/2015 77,137.50 - 77,137.50 248,320.00 171,182.50 02/01/2016 _ - 248,000.00 248,000.00 02/01/2017 246,750.00 246,750.00 Total $1,050,901.39 (1,448,806.39) $1,489,612.08 $1,089,622.56 $1,780,514.58 $690,892.02 PV Analysis Summary (Net to Net) <:i~()~~I:'Yl?e~t~",~i~",~a:yil1~s:::::::.::::::::::...-?()g,?~?:1?_ .}<",tI:'YC::[l~~f1()'Y~[lyil1~s@}.g??')Io.(I3()l1~Yiel~):::::- ...-?()0,?~?:1? Total contribution........................... _C::()I1!i.l1_~_el1~()!'~..Qlll1.clil1~_~.I1:l.ount...::,,::,,:::::::::_________________________~___________________________________.bg_~~-?- !'let ~~<"!l.!...y[llll"'_I3_ene!i!...__________________________________ __~__________ $63,026.67 ~"'!.yyI3."'I1"'fit.!..~.I.,~~~.'?()Q:~.?.I:'Y..~"'fllll~"'~P"'~t..~",~ic",....... 4.234% }<",tI:'YI3"'I1",fit/Jl,~~g,9Q9~",flll1~",~XIiI1~ip[lI:::_ 4.407% .}<"'t...I:'YI3"'Il"'fit.!........~2?Q,99Q~"'flll1~ill~..yrincip[lI::_ .... ..... 6.498% Refunding Bond Information ~",fllll~il1~p[lt",clpat",_ 3/15/2009 Refunding Delivery Date 3/15/2009 City of Andover, MN $2,755,000 G.O. State Aid Road Bonds, Series 2001B Prior Original Debt Service Date Principal Coupon Interest Total P+I Fiscal Total 08/01/2009 02/01/2010 59,612.08 59,612.08 59,612.08 08/01/2010 33,956.25 33,956.25 02/01/2011 175,000.00 4.400% 33,956.25 208,956.25 242,912.50 08/01/2011 - 30,106.25 _________~,}_Q~u_m_________m___ __m__...____~~~.._._~._....m_____..._._.__.___ ...................._..... 02/01/2012 185,000.00 4.500% 30,106.25 215,106.25 245,212.50 08/01/2012 - 25,943.75 25,943.75 02/01/2013 195,000.00 4.650% 25,943.75 220,943.75 246,887.50 08/01/2013 - 21,410.00 21,410.00 02/01/2014 ?gg,QQQ~QQm .. 4.750% .21_,~lg~QQm. ...mmmmm .m..~.2.1,.~lg:ggm .. m~:<+~&~Q.~QQ... 08/01/2014 - 16,660.00 16,660.00 02/01/2015 215,000.00 4.800% 16,660.00 231,660.00 248,320.00 08/01/2015 11,500.00 11,500.00 02/01/2016 225,000.00 5.000% 11,500.00 236,500.00 248,000.00 02/01/2017 235,000.00 5.000% 5,875.00 240,875.00 246,750.00 Total $1,430,000.00 - $350,514.58 $1,780,514.58 - Yield Statistics 1.l~~(:4~teJorAyg.Icire~Ayg'<:;()lIP()I1<:;~1~1I1~ti()ll ..................................-.-...--.. 3/15/2009 Years ."Y(lig~t(:4Ay(:l.lge.tI:1a.ttl~ity(J>a.~..I.la.~is)..... 5.074 Years Refunding Bond Information ~(:rIl1l4illgJ:)~t(:~J:)~t(:m ..... 3/15/2009 Refunding Delivery Date 3/15/2009 C I T Y o F @ NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members JJY~ CC: Jim Dickinson, City Administrator / Finance Director ~ FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Discuss Parameters Resolution for G.O. Open Space Bonds DATE: February 3, 2009 INTRODUCTION In November 2006, Andover residents approved the issuance of general obligation bonds to finance the acquisition of land from willing sellers for the preservation of natural areas, water and air quality and wildlife habitat. Since that time, the Open Space Advisory Commission has identified open space corridors that include areas wildlife frequent and move through, stands of mature trees, prairie land, water ways and native plants. The Commission has reviewed a number of properties and is currently negotiating to purchase a few parcels. DISCUSSION 0 On March 3, 2009, the City Council is scheduled to award the sale of bonds for the water projects, equipment acquisition, and refunding of the Municipal State Aid bonds. Also on that evening, staff is recommending consideration of a bond resolution known as a "parameters resolution" for up to $2.1M in G.O. Open Space Bonds. The G.O. Open Space Bonds were authorized by a referendum. The parameters resolution would enable staff to sell the bonds shortly after closing on the land. The Council, on March 3rd, would set parameters such as a maximum interest rate and a maximum bond amount. A pricing committee would be authorized to finalize the details of the bond size, term, and rates. The members of the pricing committee are selected by the City Council and usually include staff, financial advisor, and potentially one elected official. The parameters resolutions typically have a maximum life of six months. The City has already included a tax levy of $162,900 in the budget for debt service. Attached is a debt service run for the G.O. Open Space Bonds for illustration purposes only. Respectfully submitted, ~-;:)rL Lee Brezinka 0 Attachments City of Andover, MN $2,050,000 G.O. Open Space Bonds, Series 2009B Sources & Uses Dated 06/01/20091 Delivered 06/01/2009 Sources Of Funds Par Amount of Bonds ---~---- --- - $2,050,000.00 Total Sources _m~ m____~~~mmm~~____ ______,_ --- $2,050,000.00 Uses Of Funds Total Underwriter's Discount (1.000%) ----~~~--- 20,500.00 _Costs ofIssuance --- --- 29,000.00 Deposit to Project Construction Fund 2,000,000.00 ROll.!l~!!!g Amount ._m._____~ m.m__ mm._m_.._mm___~'__' ____.__m_____ ._..,__.m____._____~..__ __?9.Q,QQ.. Total Uses $2.050,000.00 City of Andover, MN $2,050,000 G.O. Open Space Bonds, Series 2009B Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 06/01/2009 02/01/2010 115,000.00 2.500% 46,608.33 161,608.33 161,608.33 08/01/2010 33,518.75 33,518.75 02/01/2011 120,000.00 2.500% 33,518.75 153,518.75 187,037.50 08/01/2011 - 32,018.75 32,018.75 02/01/2012 125,000.00 2.500% 32,018.75 157,018.75 189,037.50 08/01/2012 30,456.25 30,456.25 02/01/2013 130,000.00 2.750% 30,456.25 160,456.25 190,912.50 08/01/2013 28,668.75 28,668.75 - 02/01/2014 130,000.00 -- 3.000% 28,6~8.75 158,668.75 187,337.50 08/01/2014 26,718.75 26,718.75 - 02/01/2015 135,000.00 3.000% 26,718.75 161,718.75 188,437.50 08/01/2015 24,693.75 24,693.75 02/01/2016 140,000.00 3.250% 24,693.75 164,693.75 189,387.50 08/01/2016 - 22,418.75 22,418.75 - 02/01/2017 145,000.00 3.250% 22,418.75 167,418.75 189,837.50 08/01/2017 20,062.50 20,062.50 02/01/2018 155,000.00 3.500% 20,062.50 175,062.50 195,125.00 08/01/2018 17,350.00 17,350.00 02/01/2019 160,000.00 3.750% 17,350.00 177,350.00 194,700.00 08/01/2019 - 14,350.00 14,350.00 - 02/01/2020 165,000.00 4.000% 14,350.00 179,350.00 193,700.00 08/01/2020 - 11,050.00 11,050.00 02/01/2021 170,000.00 4.000% 11,050.00 181,050.00 192,100.00 08/01/2021 7,650.00 7,65gcQO - ,~.. ....---.-.- 02/01/2022 175,000.00 4.250% 7,650.00 182,650.00 190,300.00 08/01/2022 - 3,931.25 3,931.25 02/01/2023 185,000.00 4.250% 3,931.25 188,931.25 192,862.50 Total $2,050,000.00 - $592,383.33 $2,642,383.33 - Yield Statistics $15,881.67 Net Interest Cost (NIC) 3.8590618% True Interest Cost (TIC) 3.8547213% Bond Yield for Arbitrage Purposes 3.6999959% All Inclusive Cost (AIC) 4.0774875% IRS Form 8038 Net Interest Cost 3.7299821% Weighted Average Maturity 7.747 Years @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council 'n)O CC: Jim Dickinson, City Administrator r FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Schedule Local Board of Appeal & Equalization Meeting DATE: February 3, 2009 INTRODUCTION The Council is requested to schedule the Local Board of Appeal & Equalization Meeting. 0 DISCUSSION The City Council had submitted two dates (April 20th or April 23rd) to the Anoka County Assessor's Office for the Local Board of Appeal & Equalization Meeting. Anoka County was able to accommodate the request of April 23, 2009. ACTION REQUIRED The City Council is requested to schedule the Local Board of Appeal & Equalization Meeting for April 23, 2009 at 7:00 p.m. Respectfully submitted, ~df~ Mi helle Hartner Deputy City Clerk 0 @ 0 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: David D. Berkowitz, Director of Public Works/City Engineer CC: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: February 3, 2009 The City Administrator will give a brief verbal update on various items of interest to the City 0 Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Projects 4. Meeting Reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. Respectfully submitted, Q~- David D. Berkowitz 0 o rl (,,-uP O. eN. 10" b'.~ ,."." '."" " ", ~ .." -c. .. "",,: . " ' ".. '" .,/. ,:.. .. "."./~,"" '_ .. ", "", "- !~i:'> '," ~ ," . '.~_" "_ ~ ..-' . -.,..,...._, ',_ ,..".' ,,;#x.'. .,,"c,._ ,-", DATE Februarv 3.2009 ~ " 1sih Avenue NW Reconstruction (MSAS 102) Feasibility Report o o G:\STAFF\RHONDAA\AGENDA\CC L1ST.doc I I I I I February 2009 I I I I Feasibility Report I 157th Avenue NW (MSAS 102) Reconstruction I (SAP 198-102-003) City Project No. 08-37 I I I I Prepared by: I Engineering Department City of Andover 1685 Crosstown Boulevard NW !I Andover, MN 55304 I I I C I T Y o F .0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 I FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US February 3, 2009 I Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW I Andover, MN 55304 Re: 157th Avenue (MSA 102) Reconstruction (C.P. 08-37) I Feasibility Report I Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed project I costs and estimated assessments for the 15ih Avenue (MSA 102) Reconstruction project from Prairie Road to University A venue. This section of roadway has been identified by City staff as needing repair, and it is included in the City's 2009-2013 Capital Improvement Plan for reconstruction in 2009. A I neighborhood informational meeting was held on Tuesday, January 20th, 2009 to discuss the project, answer questions, and receive comments from the residents impacted by this project. CO The proposed improvements would include milling and reclaiming the existing roadway, replacing damaged and deteriorated concrete curb and gutter, minor storm sewer repairs, and paving a new bituminous surface. The project is proposed to be constructed in conjunction with the 15ih Avenue I reconstruction in the City of Ham Lake from University Avenue to TH 65. Construction of these projects concurrently should allow the City to realize cost savings through economies of scale in the bidding process. I The total estimated cost of the proposed improvements is $564,090.00. This estimated cost includes I construction costs, contingencies, and indirect costs. Twenty-five percent (25%) of the total project costs'($120,240.00) would be assessed to the benefiting properties in accordance with the City's Assessment Manual Policies and Procedures Guide. The remaining seventy-five (75%) of the total I project costs ($443,850.00) would be funded through the City's Road and Bridge Fund. This fund would be reimbursed from the Municipal State Aid construction fund as this route is on the MSA system. I We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. I Sincerely, City of Andover Engineering Department I . Q ~, i ',~~ lJ ... o . .\~~~\iJ. D~~-u~ I David D. Berkowitz, P.E. ~. Director of Public Works/City Engineer I I 10 FEASIBILITY REPORT I 157th AVENUE NW (MSA 102) RECONSTRUCTION CITY PROJECT NO. 08-37 I CITY OF ANDOVER, MINNESOTA I I I I I hereby certify that this Feasibility Report was prepared by me or" under my direct supervision and that I I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. ;0 Q ,c;~ 2-/3/09 (.'_:0~ V, I ~,-., I David D. Berkowitz, P.R Date I j License No. 26757 I I I I I .0 I I I 157th AVENUE NW (MSA 102) RECONSTRUCTION .0 TABLE OF CONTENTS Overview Page No. I 1.0 INTRODUCTION 1 I 2.0 IMPROVEMENTS 1 3.0 RIGHT-OF-WAY I EASEMENT 2 I 4.0 PERMITS 2 I 5.0 ESTIMATED PROJECT COSTS 2 I 6.0 FUNDING I ASSESSMENTS 2 7.0 PROPOSED PROJECT SCHEDULE 3 I 8.0 CONCLUSIONS & RECOMMENDATIONS 4 I ;0 I APPENDIX I Exhibit 1: Project Location Map I Exhibit 2: Preliminary Cost Estimate Exhibit 3: Preliminary Assessment Worksheet Exhibit 4: Proposed List of Assessed Properties I Exhibit 5: Project Layout with Potential Units I I .0 I I I 10 157th AVENUE NW (MSA 102) RECONSTRUCTION I CITY PROJECT 08-37 I 1.0 INTRODUCTION 15ih Avenue NW (MSA 102) between Prairie Road and University Avenue has deteriorated to I the point where it is approaching the end of its' serviceable life. The City of Andover has made a commitment to maintaining our existing roadway infrastructure to ensure that the community has a high quality.transportation system. This project is identified in the 2009 - 2013 Capital I Improvement Program for reconstruction in 2009. The project would consist of milling the existing bituminous surface and constructing a new I bituminous surface. This section of roadway has existing concrete curb and gutter. Damaged and/or deteriorated curb and gutter will be replaced as a part ofthis project. Minor storm sewer I improvements would also be included with the project. Reconstruction / rehabilitation of the streets reduces routine maintenance costs (crack sealing, pot I hole patching, etc.). Long term, this reconstruction provides for a longer serviceable life of the roadway, maintaining our infrastructure system. SO The project would be funded through the Road and Bridge Fund (and in turn reimbursed from the Municipal State Aid construction fund) and assessments to the benefiting properties in accordance with the City's Assessment Manual Policies and Procedures Guide. Twenty-Five I percent (25%) of the total project costs would be assessed to the properties fronting 157th Avenue NW and the remaining seventy-five percent (75%) will be funded by the City. I A Project Location map is attached in the Appendix as Exhibit 1. I 2.0 IMPROVEMENTS I This segment of roadway was originally constructed in two phases. The first section of 15ih Avenue NW from Prairie Road to approximately 450' east ofIlex Street NW was constructed in I 1982 under City Project 82-3. The second phase, from 450' east ofIlex Street to University Avenue, was constructed in 1984 under City Project 84-3. When initially constructed, the pavement section consisted of a 33' wide roadway from back of curb to back of curb (bib) with I 3" of bituminous over 6" of Class 5 aggregate base. The proposed improvements would consist of milling the existing bituminous surface and .0 hauling it off site to create room for the new bituminous pavement section. Damaged curb would be removed and replace prior to paving the new bituminous section. The roadway width would not change under this project. The new bituminous section would include 4" (2" wear course, 2" I non-wear course) of bituminous over the existing aggregate base. In accordance with the Assessment Manual, the additional 1" of bituminous would be 1 00% funded by the City. The I 1 I .0 additional bituminous is necessary to comply with State Aid design requirements, and it will I provide additional strength to the pavement section as this road is a collector which carries higher volumes of vehicular and truck traffic than a standard City street. I Minor storm sewer improvements would be included as a part of this project to convey storm water and improve the quality of the runoff. Improving the quality of storm water runoff is an initiative that the City is required to comply with as a part ofthe NPDES Non-Degradation I program. Existing catch basins would be replaced with structures with sump baskets which would provide some sedimentation storage for the storm water. The sumps would improve the quality of the storm water runoff. Existing concrete spillways would be replaced as a part of this I project. , I 3.0 RIGHT -OF WAY / EASEMENT I All improvements to the roadway and drainage system would be contained within the existing 'right-of-way and utility easements. I 4.0 PERMITS 10 The City of Andover Engineering Department would obtain any necessary permits for the project. Permits would be required from the Minnesota Pollution Control Agency (NPDES Permit), and the Coon Creek Watershed District. I 5.0 ESTIMATED PROJECT COSTS I The total estimated project cost is $564,090.00. This estimated cost includes construction costs, contingencies, and indirect costs. These costs are estimated based upon preliminary design. The I final cost would be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed cost estimate is included in the Appendix as Exhibit 2. I 6.0 FUNDING / ASSESSMENTS I The project is proposed to be funded by a combination of special assessments and City funds. In accordance with the City's Assessment Manual Policies and Procedures Guide, twenty-five I percent (25%) of the total project costs ($120,240.00) associated with a standard street section (3" of bituminous) would be assessed to the benefiting properties, or specifically those properties fronting along 15ih Avenue NW. The additional 1" of bituminous proposed would be fully .0 funded by the City. The City's portion is estimated to be $443,850.00. It is proposed that City funds come from the Road and Bridge Fund, which would be reimbursed from the Municipal State Aid construction fund as this construction is along an MSA route. I I 2 I .0 The Assessment Manual lists four methods for assessments. They are: area, unit, front footage I (short side) and variable costs. For this project the unit method is proposed to assess each property for their individual benefit. This is consistent with the City's annual street reconstruction project and is deemed the most equitable method for cost sharing. I Within this project, there are parcels that are on both sides of the Metropolitan Urban Service Area (MUSA) boundary; hence there are different underlying zoning designations. For purposes I of determining assessments per unit, the project costs were sub-divided into Urban (within the MUSA) and Rural (outside the MUSA). According to the Assessment Manual, a unit is defined as a parcel that cannot be further subdivided. The City Planning Department analyzed each lot I fronting the project to determine the potential units for each parcel. As there are different lot split requirements for urban and rural designations, it was necessary to determine two separate assessments rates to apply to the units. I To calculate the rate per unit, twenty-five percent (25%) ofthe total project costs in the rural and I urban areas were divided by the total number of potential units in each category. Properties meeting the Agricultural use (Green Acres designation) criteria were included in this calculation. Green Acres properties have the potential for deferred assessments as identified in the City's I Assessment Manual. Within the urban area, there are a total of 9 existing parcels, and a potential for 19 units. The 10 estimated assessment in the urban area is $1,490.00 / unit. Potential assessments per parcel in the urban area range from $1,490.00 to $4,470.00 (several lots have the potential for 3 units). Exhibit 5A depicts the potential units within the MUSA boundary (urban units). I Within the rural area, there are a total of 15 existing parcels, and a potential for 18 units. The estimated assessment in the rural area is $5,110.00/ unit. Potential assessments per parcel in the I rural area range from $5,110.00 to $10,220.00 (3 lots have the potential for 2 units). Exhibits 5B through 5D depict the potential units outside ofthe MUSA boundary (rural units). I A detailed Preliminary Assessment Worksheet and a Proposed List of Assessed Properties are included in the Appendix as Exhibits 3 and 4. I 7.0 PROPOSED PROJECT SCHEDULE I Ifthe project is initiated by the City Council, the project schedule could be as follows (ultimately needs to be coordinated with the City of Ham Lake to bid projects together): I City Council orders feasibility report 12/16/08 .0 City Council receives feasibility report / Orders Public Hearing 2/3/09 Hold Public Hearing / Authorize plans and specs 3/3/09 I I 3 I 10 City Council approves plans and specifications and authorizes 3/17/09 I Advertisement for Bids Advertise in the Anoka Union and Construction Bulletin 3/20/09 - 4/3/09 I Receive bids 4/14/09 I City Council awards contract 4/21/09 Contractor begins construction 5/13/09 I Project Substantially Complete 8/14/09 I Project Final Completion 8/28/09 I 8.0 CONCLUSIONS & RECOMMENDATIONS I 8.1 Conclusions As a result of this study, we conclude that: 10 1. This section of 15ih Avenue NW is in need of repair and is identified for reconstruction in the City's 2009 - 2013 Capital Improvement Plan. I 2. The City of Ham Lake is reconstructing 15ih Avenue NW from University Avenue to TH 65. Constructing these projects together could result in a cost savings for the City and affected residents. I 3. The total estimated cost for the proposed improvements is $564,090.00. These estimated costs include construction costs, contingencies and indirect costs. I 4. The estimated assessment in the urban area is $1,490.00 / unit. The estimated assessment in the rural area is $5,110.00 / unit. I 5. The project is feasible from an engineering perspective. 8.2 Recommendations I 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the project is to be carried forward as presented. I .0 I I 4 I '0 I I I I I I I 10 I APPENDIX I I I I I '0 I I I 2 0 / Q) <( 0 0 0 -.C >- 3: 10 (/) I- -f---! z L ~~ :::J BETHEL LL 0 0 ,,0 I z 0::: 00 <( <P \ 3: (j BLVD. / I I 0 -l Z ~ 0 CONSTANCE if) BLVD. I C I 0 ;i C) I z '\ <;:f~ '1..'0 AilE:. ~.'tl. ~ (/) a I 0 0 158th / 3: 158th AVE. N.W. j I ,0 157th I 1 56th ~ LA. N.W. (/) ~ I Z 0 I 0::: ~ ::s (/) l 155th I- AVE. 8J I I 154th LA. N.W. <( 0... I ::> - a z 2 ::> ::> J Y: I ~ I (/) ~ w 2:: / Z ::> I / /. LOCATION MAP N FOR .0 157TH AVENUE NW RECONSTRUCTION I PROJECT LOCATION I CITY PROJECT NO. 08-37 S.A.P. 198-102-003 ANDOVER, MINNESOTA EXHIBIT 1 - I ! 157th Avenue Reconstruction o Feasibility Cost Estimate I STREETS ITEM> ... ".'.'i .....'i.'.".,. .,.,.... '.... .. ....., EST. .,. UNIT .'.' .. ,.,... ....., I . NO. '. ./i'i> . .;'.. , UNIT QUAN. PRICE AMOUNT 1 MOBIUZA TION LS . 1 $12,000.00 $12,000.00 2 TRAFFIC CONTROL LS 1 $2,000.00 $2,000.00 3 SAW BITUMINOUS PAVEMENT (FULL DEPTH) LF 750 $2.50 $1,875.00 I 4 BITUMINOUS PAVEMENT RECLAMATION SY 17500 $0.55 $9,625.00 5 REMOVE BITUMINOUS DRlVEW A Y PAVEMENT SY 140 $5.00 $700.00 6 SA WCUT CONCRETE CURB & GUTTER LF 350 $2.00 $700.00 .7 REMOVE CONCRETE CURB & GUTTER LF 3500 $2.75 $9,625.00 I 8 REPAIR CONCRETE CURB & GUTTER JOINT EA 60 $50.00 $3,000.00 9 CLEAR & GRUB TREES EA 8 $250.00 $2,000.00 10 SUB GRADE EXCA VA TION (EV) CY 50 $10.00 $500.00 11 SUB GRADE EXCA V A TION (CV) (MILLINGS) (P) CY 1800 $6.00 $10,800.00 I 12 SUB GRADE PREP ARA TION RS 54 $150.00 $8,100.00 13 GRANULAR BORROW (LV) CY 75 $10.00 $750.00 14 B618 CONCRETE CURB & GUTTER LF 3500 $15.00 $52,500.00 15 CONCRETE SPILLWAY EA 4 $1,750.00 $7,000.00 I 16 2.0" L VWE35035C BITUMINOUS NON-WEAR COURSE TN 2200 $61.00 $134,200.00 17 2.0" MVWE35035C BITUMINOUS WEAR COURSE TN 2250 $63.00 $141,750.00 18 BITUMINOUS MATERlAL FOR TACK COAT GAL 900 $2.75 $2,475.00 19 TOPSOIL BORROW, PUL VERlZED (LV) CY 40 $16.00 $640.00 I 20 EROSION CONTROL BLANKET, CATEGORY 2,WITH S SY 1700 $2.50 $4,250.00 21 STRIPING - 4" YELLOW SOLID AND BROKEN LF 2400 $0.75 $1,800.00 22 STRIPING - 4" YELLOW BROKEN LF 200 $0.60 $120.00 23 STRlPING - 4" YELLOW DOUBLE SOLID LF 1850 $1.20 $2,220.00 SO i>"'.~;.;,. .."....'.., ,..> i.>....../i. '" .,>.,!.< ..>. > ,. ". ". ....d'... . Estimated Construction Cost $408,630.00 5% Contingency $20,431 50 I Total Estimated Street Reconstruction Cost $429,060.00 STORM SEWER .;ti.;:"> .;,.. .;"<.';! \;,.....\.;c;...'.;>,' '.;. lEsT.. um'I' i I i; ,;.:;;...,;\ '..;';"..;'.>"".!;.L .'.......Y;;.. ',", " \....,. '.i.;".'.; .uru. . QUAl'k ...;.;PRICE AMOUNT 1 REMOVE CB EA 12 $250.00 $3,000.00 2 SALVAGE CASTING EA 10 $125.00 $1,250.00 3 CONNECT TO EXISTING 12" RCP STORM SEWER EA 10 $500.00 $5,000.00 I 4 CONNECT TO EXISTING 36" RCP STORM SEWER EA 2 $1,000.00 $2,000.00 5 INSTALL CASTING EA 10 $100.00 $1,000.00 6 FURNISH AND INSTALL CASTING EA 2 $400.00 $800.00 I 7 12" RCP CLASS 5 STORM SEWER PIPE LF 160 $25.00 $4,000.00 8 36" RCP CLASS 3 STORM SEWER PIPE LF 32 $75.00 $2,400.00 9 STORM CATCH BASIN TYPE 420 EA 2 $900.00 $1,800.00 10 STORM CATCH BASIN/MANHOLE TYPE 421 - 48" DIA EA 8 $1,200.00 $9,600.00 I 11 STORM CATCH/BASIN/MANHOLE TYPE 421 - 54" DIA EA 2 $1,800;00 $3,600.00 12 SILT FENCE, TYPE PRE-ASSEMBLED LF 400 $2.75 $1,100.00 13 STORM SEWER INLET PROTECTION EA 12 $150.00 :til,800.00 .. ..... '.i' \.>.. ."..., ...... ,,,'!;..!,.,........., .... ," I Estimated Storm Sewer Cost $37,350.00 5% Contingency $1,867. 0 Total Estimated Storm Sewer Cost $39,220.00 .0 I I Preliminary Cost Estimate -157th Avenue NW Reconstruction Exhibit 2 I .0 SUMMARY OF PROJECT COSTS FOR 157th A VENUE RECONSTRUCTION I Streets Estimated Construction Cost $429,060.00 Indirect Costs $87,790.00 I $516,850.00 Storm Sewer I Estimated Construction Cost $39,220.00 Indirect Costs $8,020.00 $47,240.00 I TOTAL ESTIMATED PROJECT COST $564,090.00 I SUMMARY OF CITY COSTS FOR 157TH A VENUE RECONSTRUCTION (75%) Estimated Construction Costs $351,210.00 Additional cost for extra I" of bituminous $17,250.00 (2) I Indirect Costs $75.390.00 Total Estimated City Costs $443,850.00 SUMMARY OF ASSESSABLE COSTS FOR 157TH A VENUE RECONSTRUCTION (25%) I Estimated Construction Costs $117,070.00 Deduct for extra I" of bituminous $ (17,250.00) (2) Indirect Costs $20.420.00 ~O Total Assessable Costs $120,240.00 Note: 1. Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. I 2. City to pay 100% of costs over standard City roadway section (3" standard, 4" proposed bituminous) I I I I I .0 I I Preliminary Cost Estimate - 157th Avenue NW Reconstruction Exhibit 2 I I PRELIMINARY ANDOVER ASSESSMENT WORKSHEET Qroject Name: 157th Avenue Reconstruction Project No. : 08-37 I Feasibility Report Date: February 3, 2009 Amount: $ 468,280.00 I Contract Award Date: Amount: $ - Estimated Construction Cost Amount: $ 468,280.00 I Estimated Expenses Engineering (Includes Surveying, Inspection & Staking): $ 51,500.00 I Consulting Costs $ - Aerial Mapping (1 % of street) $ 4,290.00 Drainage Plan (0.3% of streeUstorm) $ 1,400.00 Administration (3%) $ 14,050.00 I Assessing (1 %) $ 4,680.00 Bonding (0.5%) $ - Recording Fees / Legal & Easement $ - I Advertising $ 1,000.00 Permit and Review Fees $ 1,500.00 Street Signs (Materials and Labor) $ 4,500.00 Material Testing $ 3,500.00 I Construction Interest $ 4,500.00 City Costs $ 4,900.00 Total Estimated Expenses $ 95,810.00 SOxpenses Multiplier 20.46% Total Estimated Project Cost Amount: $ 564,090.00 I Estimated City Costs I Estimated Construction Costs (75% plus extra depth bit.) $368,460.00 Estimated Indirect Costs . $75.390.00 Total Estimated City Costs $443,850.00 I Estimated Assessable Costs Estimated Construction Costs (25% minus extra depth bit.) $99,820.00 I Estimated Indirect Costs $20.420.00 Total Estimated Assessable Costs $120,240.00 Total Length of Roadway 5354.47 LF I Length of Roadway in MUSA (Urban) 1260. LF 23.53% . Length of Roadway outside MUSA (Rural) 4094.47 LF 76.47% I Feasibility Assessment Rate Per Unit (Urban Area) $28,292.47 /19 Units= $ 1,490.00 Feasibility Assessment Rate Per Unit (Rural Area) $91,947.53 /18 Units= $ 5,110.00 .0 I Preliminary Assessment Worksheet I Exhibit 3 I .0 .... '" ., c ~ ~~ 0. 0. t- o. 0. o.t- 0. 0. 0. 0. 0. 0. ~~ N V) N V) V) V) N V) N ~ ;>.. '" \0"1 \0 \0 r<i \0 \0 \0 \0 \0 \0 \0 \0 N \0 N \0 \0 \0 N \0 N -;00 00 00 . '" 00 00 ..00 '" . v)v-i v)v-i v-iv) v-iv-i vi \0 ~ ~ \0 I = - 00 \0" 00 0\0 00 00 00 \00 '" 0 '" 0 00 '" 0 '" a~ 00 00 00 00 00 " 00 00 00 00 00 00 "00 N t- N t- t- r-- N t- N "" "" "" "" "" ""~ "" "" "" "" "" "" ;;;>"" "" "" "" "" "" "" "" "" "" ~~ "" '0 '" Q~ .s I ., ~ -= ~ e; - a,l ; ~ ~ ~ 't ~ 0"': '" '" '" I .. ...: '" '" ,Q ... 00 0 o 0 00 00 00 00 00 00 o 0 o 0 00 0 0 :::> .... 00 0 00 00 00 00 00 00 00 00 00 00 0 0 ~'O'" 00 0 00 00 ;2~ ;28 00 60 00 00 ci6 ci6 0 0 .... ., ., al"c N ~ N N ~ 0. t- o. t- t- r-- 0. t- o. 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II . --: 1I'r' . .~::. _ -~ -~~ :--, -:J . ,': L i J . j .". Jw. .f !:~ ---- , ., . . , ,. . . . ~ . I . ~=o . . ~ II .. .. . . . . II I . . II I .0 I I I I I I I 10 I I I I I I LOCATION MAP EXISTING LOT LINES N FOR - - - POTENTIAL UNITS .0 157TH AVENUE NW RECONSTRUCTION I POTENTIAL UNITS AND EXISTING LOTS I 1 "=200' CITY PROJECT NO. 08-37 S.A.P. 198-102-003 ANDOVER, MINNESOTA EXHIBIT 5D 0 ..,"'.,-'.,..,."..,....,.,...-., 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for February 3, 2009 City Council Meeting DATE: February 3,2009 The City Council is requested to receive the following supplemental information. Resident Forum 0 Add-On Item. Legal Nonconforming Use (Supplemental) - Planning Discussion Items Item #10. Consider Sketch Plan for Revised Planned Unit Development of Woodland Crossings (Supplemental) - Planning -- ~ 0 ~NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ CC: Jim Dickinson, City Administrato . Will Neumeister, Community Development Directortv'L FROM: Courtney Bednarz, City Planner SUBJECT: Resident Forum - Legal Nonconforming Use DATE: February 3,2009 INTRODUCTION In the process of refinancing her home, a resident became aware that the three unit dwelling that she owns is a legal nonconforming use in the R-4 Single Family Residential Zoning District. This has prevented a financial institution from approving her loan. DISCUSSION The existing home was constructed in 1968. The city's first zoning ordinance was adopted in 1970. This ordinance established both the single family zoning district in which the home exists and provisions for nonconforming uses and structures. As a result, the three unit dwelling is a legal nonconforming use in the R -4 Zoning District. The resident has asked the city to provide a letter to certify that the three unit dwelling could be 0 rebuilt if circumstances caused it to be destroyed. City Code 12-10 prohibits nonconforming uses and structures from being rebuilt if they are damaged beyond 50% of their value. The resident has asked the city to explore options that would allow the requested letter to be written. The following options have been identified: 1. Rezone the property to a district that allows multi-family dwellings. Staff would not recommend this approach as it could be considered spot zoning and may not be legally defensible. 2. Amend the nonconforming uses and structures chapter to allow reconstruction of structures that existed prior to the adoption of the original zoning code. This approach would satisfy the resident's request, but would create the opportunity for similar nonconforming structures to be reconstructed as well. 3. Approve a variance to allow use of the property for a multifamily dwelling. This approach is not recommended because it also could be considered spot zoning by allowing a use on one property that is not allowed on adjacent properties. 4. The city could choose not to write a letter that conflicts with the City Code. ACTION REQUESTED The Council is asked to direct staff to take the appropriate action. 0 0 RECEI\/ED i ,-., 1).1 2 7 2009 \.it"', ; CITY OF ANDOVER January 26,2009 I am a resident of Andover. I bought the tri-plex, where I reside, at 2705 134th Lane, February,2003. The property was in need of remodeling, which I have been doing. I have invested a lot of money and hard work to make this property up to date. This has greatly improved the neighborhood. I recently applied to do re-financing and discovered that this property is listed as legal non-conforming use, which means I can't rebuild it as a tri-plex if it was destroyed by fire, wind or tornado. When I purchased this property no one told me about this. It isn't listed on any of the paper work. It seems to me that this should be grandfathered in so I could rebuild it if I had too. This restriction was put on after the house was built. 0 The loan company said they could refinance if I could get a letter from the City saying I could rebuild if it was destroyed. I am a widow, 77 years old and the only income I have is Social Security. I need the rental income to make a living. I currently have a part time job but I have trouble walking because of a bad back, so I don't know how long I can keep the job. The reason I am trying to refinance is because the house cost me twice as much as I thought it would to remodel and the lower interest rates. Thank you for considering my request. Sincerely, ~/7~ Sylvia Monson 2705 134th Lane N.W.. Andover, Mn 55304 0 G) PLANNING AND ZONING COMMISSION MEETING - JANUARY 27,2009 The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on January 27,2009, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota; Commissioners present: Chairperson Daninger, Commissioners Tim Kirchoff, Michael Casey, Valerie Holthus, Devon Walton, Douglas Falk and Dennis Cleveland. Commissioners absent: There were none. Also present: City PI armer, Courtney Bednarz Others 0 APPROVAL OF MINUTES. November 13, 2008 Motion by Casey, seconded by Kirchoff, to approve the minutes as presented. Motion carried on a 6-ayes, O-nays, I-present (Daninger), O-absent vote. OATH OF OFFICE OF RETURNING COMMISSIONERS Commissioners Kirchoff and Walton read the Oath of Office. PUBLIC HEARING: RESIDENTIAL SKETCH PLAN TO CONSIDER REVISED PLANNED UNIT DEVELOPMENT FOR WOODLAND CROSSINGS. Mr. Bednarz noted the purpose of this item is to hold a public hearing and take input on the proposal by Woodland Development. Motion by Walton, seconded by Casey, to open the public hearing. Motion carried on a 7 -ayes, O-nays, O-absent vote. 0 Regular Andover Planning and Zoning Commission Meeting Minutes - January 27, 2009 Page 2 Mr. Byron Westlund, Woodland Development, 13436 Van Buren Street, explained to the Commission that there is more interest in the detached townhouse style unit than the single family lots. Mr. John Squires, Sales Manager from Woodland Development, made a Power Point presentation to the Commission. Commissioner Holthus asked if the detached townhomes will have the same setback from the street as a single-family home. Mr. Squires indicated they would. Commissioner Holthus asked what is proposed to the east of the existing townhomes. Mr. Westlund stated it is open space to the east and part of the association and he believed it was a DNR protected wetland. Commissioner Kirchoff asked why this is considered a townhome when it is detached. Mr. Westlund stated it is a lifestyle. Everything is maintained for the owners and some are even snowbirds so the work gets done in the winter even when the owners are living in another state. Commissioner Walton wondered if Mr. Westlund had thought about taking over the entire development as townhomes and maybe incorporating the homes into an association. Mr. Westlund stated he has not thought that far and was not sure how to do 0 it with the seven existing single-family homes. Commissioner Walton assumed all the street stubs were built according to the housing plat and he wondered if anything needed to be modified to allow the townhomes to go in. Mr. Bednarz stated the developer would need to add a sewer and water stub if there were an additional unit added and there are some other adjustments for drainage and utility easements that would need to be done as well. Motion by Walton to close the public hearing. Chairperson Daninger indicated he had some questions to ask the developer. Commissioner Walton withdrew his motion. Chairperson Daninger stated there are fourteen existing sites and he wondered how many are sold. Mr. Westlund indicated six were sold with one being used as a model. Chairperson Daninger indicated they are requesting six townhomes for five lots and he wondered why they needed more townhomes if it is just for a lifestyle change. Mr. Westlund stated a part of it is to hopefully try to reduce the costs of the lots by adding one unit. 0 Regular Andover Planning and Zoning Commission Meeting Minutes - January 27, 2009 Page 3 Chairperson Daninger stated the PUD was mentioned because of the townhomes and he wondered if it would become part of the PUD. Mr. Bednarz stated the entire development including the single family was approved as part of that PUD. Chairperson Daninger wondered what happens if all of a sudden single-family homes start to sell. Mr. Westlund stated he has talked to the City's Community Development Director to look for another location with the City to build the townhomes and they have looked at some of the suggested locations and found this is the best place for them. It is a good product and well made and he planned to keep them as townhomes. Chairperson Daninger stated he remembered the meeting with the three developments and neighbors had concerns. They spent a lot of time on these developments. To change things now is his concern. He stated it was nothing to do with the product, it was the matter of the time spent to get to where it is today and now they are changing it and that is where he is struggling with it. Chairperson Daninger stated there are two developments to the west and he wondered what the occupancy rate was of those homes being built. Mr. Westlund stated the Cardinal Ridge is pretty much sold out and a different type of product, lower priced. The Shaws Glen development was under supervision of a bank with less activity on them. 0 Chairperson Daninger asked if Millers' Woods was a lifestyle change with single-family homes. Mr. Bednarz thought this was different because grounds maintenance was the responsibility of the owner. These have different types of floor plans also. Motion by Walton, seconded by Falk, to close the public hearing. Motion carried on a 7- ayes, O-nays, O-absent vote. Commissioner Kirchoff agreed that he did not have a problem with the quality of the homes. He understood the market changes and he did not see this as a detriment to the area. Commissioner Walton agreed. He thought this would provide some transition between the single-family homes and regular tOwnhomes. He understood the economic times, the changes and he understood why they wanted one more unit in order to lower the cost of the homes. He thought the quality of the exterior will meld very nicely with the rest of the homes that are already built there. He did not think there was a need for separation here. He thought if it enables the developer to sell more product and the land sitting there not being productive at the moment, he thought it fits fine. This development is unique in that it is actually a large cul-de-sac with two more cul-de-sac's coming off of it and makes it quiet and remote. He thought the target market they have fits nicely for the product that is going to be in there. Commissioner Holthus wondered what happens when the economy swings back to where it was. She agreed that retiring baby boomers are in the market for a low maintenance 0 life style and she thought there should be a place for that but did not believe this is the Regular Andover Planning and Zoning Commission, Meeting Minutes - January 27, 2009 0 Page 4 place because this development was originally designed for single family homes and there are some already there. Commissioner Falk felt this was not going to be detrimental to the area at all, he thought it will meld into the area just fine and felt they were doing the right thing here. Commissioner Kirchoff felt the only difference between the proposed homes and what is there is the maintenance. Commissioner Casey thought the sketch plan as presented would be really good because with it being a detached townhome it does take the appearance of being a single family home. He thought even if the housing market takes a turn for the better the detached townhomes will be the home of the future because it is maintenance free. He thought this is characteristic of the neighborhood. Chairperson Daninger felt five members were in favor of the sketch plan but he was not for it because it will look different with the side yard setbacks. He understands the problems with the economy and would be more comfortable with this if the lots were all sold and there were people waiting for the townhomes to be built. He would also be more comfortable to have the same number of detached townhomes that were proposed for single family. 0 OTHER BUSINESS. Mr. Bednarz updated the Planning Commission on related items. Mr. Bednarz mentioned that he supplied the Commission with the 2008 Annual Report to reVIew. ADJOURNMENT. Motion by Walton, seconded by Casey, to adjourn the meeting at 7:37 p.m. Motion carried on a 7 -ayes, O-nays, O-absent vote. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. 0