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HomeMy WebLinkAboutCC December 16, 2008 (2) - - - NDbVE~ REGULAR ANDOVER CITY COUNCIL MEETING - DECEMBER 16, 2008 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, December 16, 2008, 7 :00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmember absent: None Also present: City Attorney, Scott Baumgartner Director of Public Works/City Engineer, Dave Berkowitz City Administrator, Jim Dickinson. Captain Tom Wells Councilmember Elect - Sheri Bukilla Others PLEDGE OF ALLEGIANCE RESIDENT FORUM Proclamation Declaring December 16.2008 as Ken Orttel Day Going Forward - Mayor Gamache read the proclamation to the Council, friends and residents of Andover. He thanked Ken for all he has done for him as a Mayor. He stated he looked up to him when he took the role as someone he could talk to, ask questions of, bounce things off of and always knew he could get a straight forward answer whether he wanted to hear it or not about what he needed to do and how things should be run in the City. He appreciated that and the friendship they have had over the years as well. Mayor Gamache opened the floor for friends to speak. Charlie Vieman stated he has been a neighbor to Ken Orttel since 1961. He stated that being a neighbor he has never borrowed his wheel barrow or anything else so he has been an exceptional neighbor. He stated Ken Orttel has done an excellent job in this field for Andover and he admired him and thrilled to have known him and been his friend. Ted Laschinski stated he was amazed there were still three Councilmembers on the board after twenty years. He stated they really appreciated the effort Ken has put into the cause of the City. Scott Ledeaux, Anoka County Commissioner stated he moved to Andover in the seventies and wanted to thank Ken for all his years of service and all he has done for Andover. -.- Regular Andover City Council Meeting Minutes - December 16, 2008 Page 2 Dennis Berg, Anoka County Board Chair, wanted to thank Ken for all his hard work for Anoka County and Andover. He stated Ken helped make the City happen and grow. Lee Warneka, Round Lake Association, stated as public officials they understood it can be difficult to honestly consider and entertain everything people bring to them but he thought Ken has always been open to hearing the residents' concerns and has tried to be the City's advocate on issues. Dick Lang, Anoka County Commissioner stated he has known the family for a long time and knew Ken always had a vision. He stated Ken has seen the City grow from a little town to the City it is today. He thanked Ken for all he has done for the City. . Carol Abbott stated he has known Ken for a long time and did not think Ken would be forgotten anytime soon. He stated they appreciate Ken for all the work he has done. He wished Ken good luck on his retirement. Councilmember Jacobson stated there is a definition for Politics which is: poly means many and tic is a blood sucking insect but this definition does not apply to Ken. He stated he has worked with Ken for many years and overall ninety-five percent of the time they have voted together on the issues. He thought Ken has had a lot of ideas over the years and will be missed and still considered to him a good friend and is sorry to see him go. Councilmember Knight thought the residents of Andover owe Ken a lot because he has been in the City since it has begun and in office for almost as long. What he has done and contributed is something that should be respected. He stated that Ken has always done his homework and knows what is going on which are all the good marks of a good leader. He wished Ken luck. Councilmember Trude stated she has seen Ken as a resource for the history ofthe City. He has been around to remind others ofthe early roads and projects and when they have adopted policies. Staff has found that Ken has an excellent memory and remembers why they have done things. She thought Ken is a great role model for all of them and he will be missed. Mayor Gamache presented Councilmember Orttel with a plaque of appreciation from the City. Councilmember Orttel thanked the Council and residents for all the kind words. It has been a real honor for him to represent his neighbors and friends all these years and have always respected that honor and tried to do what is right. He stated it has been a very unique experience to be able to serve in the area he grew up in and turn from the old township into what it is today. He thought Andover is one of the nicest cities in the Metropolitan area and he is extremely proud of that. AGENDA APPROVAL Add to the Agenda the Sheriff Report Supplemental Information Regular Andover City Council Meeting Minutes - December 16, 2008 Page 3 Motion by Jacobson, Seconded by Trude, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES November 18, 2008, Regular Meeting: Correct as amended. Councilmember Trude stated on page seven, on the first line it should be after the word number " . . . and set up of outdoor concerts per establishment before any event,. . ." Motion by Trude, Seconded by Orttel, approval of Minutes as indicated above. Motion carried unanimously. November 25, 2008, Cf!uncil Workshop: Correct as written. Motion by Jacobson, Seconded by Knight, approval of Minutes as indicated above. Motion carried unanimously November 25, 2008, Closed Session: Correct as Written. Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried unanimously December 2, 2008, Regular Meeting: Correct as amended. Councilmember Jacobson stated on page eight, line 39, this was the item where he stepped down because of conflict of interest but the motion shows him as seconding it which cannot be correct. Councilmember Trude stated Councilmember Jacobson should not be listed in the motion as abstaining either because he did not participate in the discussion. She also noted on page two, line 26, on the motion, it was a motion to table, not approval. Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried unanimously CONSENT ITEMS Item 2 Approval of Claims Item 3 Accept ResignationlPark Commission Member Item 4 Approve Revised Assessment Manual Item 5 Order Feasibility Report/08-27/157th Avenue Reconstruction MSAS 102 (See Resolution R091-08) -------- Regular Andover City Council Meeting Minutes - December 16, 2008 Page 4 Item 6 Consider Approval Application for Exempt Permit/Pheasants Forever Item 7 Approve Cost of Living Adjustment for Non-Represented Employees (See Resolution R092-08) Item 8 Approve Collective Bargaining Agreement/Public Works Item 9 Adopt Resolution/City of Andover 2009 Budget & Certify 2009 Property Tax Levy (See Resolution R093-08) Item 10 Approve Resolution/2009 Debt Service Levy Changes (See Resolution R094-08) Item 11 Adopt 2009 Fee Ordinance (See Ordinance 377) Item 12 Approve 2009 Massage Therapy, Liquor and Used Vehicle Licenses Item 13 Approve 2009 Contract/Times aver Secretarial Service Item 14 Approve 2009 Animal Control Contract Item 15 Approve Appointment - Associate Planner Councilmember Jacobson stated on Item 11, the water usage rates on the fee schedule, he thought they were going to eliminate one of those rates when they went with the different billing with Connexus. Mr. Dickinson stated they will eventually, it make take some transition time. Councilmember Trude stated she looked everywhere but could not find the park dedication fee. Mr. Dickinson stated it is on page 11. Motion by Jacobson, Seconded by Orttel, approval of the Consent Agenda as read. Motion carried unanimously. RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Captain Tom Wells, Anoka County Sheriffs Department, provided an update on law enforcement activities occurring within Andover. Councilmember Orttel stated it looked like almost all the numbers in every category is down from previous years. Captain Wells stated it is a trend they are seeing throughout the County. Mayor Gamache stated he noticed over the weekend the sign along Highway 10 about increased patrol for DWI and he wondered if this is extra money the Sheriffs Department is receiving. Captain Wells stated that is correct and very effective for enforcement and reduce drunk driving. Councilmember Trude stated throughout the Metro Area she has noticed increased patrol along the freeways and she wondered why this was. Captain Wells stated he could not answer for other departments but he thought proactive patrolling has been increased in these communities and makes a difference. CONSIDER APPROVAL APPLICATION FOR OFF-SALE 3.2% MALT LIQUOR AND TOBACCO LICENSE/STOP N SHOP Regular Andover City Council Meeting Minutes - December 16, 2008 Page 5 As of January 1,2009, Halim S. Zerka will be the new owner of the Stop N Shop located at 13725 Crosstown Drive NW. Mr. Zerka has applied for an Off-Sale 3.2% Malt Liquor and Tobacco License. Motion by Trude, seconded by Knight, to approve the off-sale 3.2% Malt Liquor and Tobacco License for Stop N Shop upon City Administrator verification that staff has received a favorable background check from the Sheriff's Department. Motion carried unanimously. DISCUSS 2009 CDBG APPLICATION Mr. Dickinson reviewed the possible programs they could use for the CDBG application for 2009. Councilmember Jacobson thought there were greater needs this coming year then they can identify within their city. He suggested they encourage the County to use the funds they would normally apply for and use them in those areas. Councilmember Knight wonder~d on the Youth First issue if there would be enough money allocated to make a purchase of a facility. Mr. Dickinson stated an application of that type could actually apply for up to $300,000. He stated the reason why this was suggested was it is kind of a repeat of what Anoka did a couple of years ago. Councilmember Trude wondered if they would consider purchasing a building that might be rental in the area. Mr. Dickinson stated that was possible. Councilmember Trude thought if Youth First owned the building, wouldn't it be quite a substantial burden to take care of and maintain. Mr. Dickinson stated to qualify they would look at the City purchasing the building and maintainirig it. He stated if it is purchased with CDBG funds, it needs to remain that type of facility forever unless the City is willing to pay back to CDBG funds in the future. Councilmember Trude thought there was a lot to think through with Youth First expanding their program if that is the best way to focus funds and ifthe City wants to do a long term lease obligation since it will cost a lot to maintain. She thought this needed to be discussed further before a decision could be made. Councilmember Orttel agreed with Councilmember Jacobson regarding the money and that it could be used somewhere else in a better place. Councilmember Jacobson thought the City might want to send out a letter to other communities indicating that they are thinking about having their CDBG funds stay where it is at and be used to help the people in the County that needed it the most. Mayor Gamache thought staff could get Anoka's budget to see what the cost is but he agreed with the other Councilmembers' and allowing the money to go where it is needed. Councilmember Trude -- Regular Andover City Council Meeting Minutes - December 16, 2008 Page 6 thought the Council wanted the money to go into social services where it is needed. SCHEDULED COMMISSION INTERVIEWS Mr. Dickinson stated they actually have two openings on the Community Center Advisory Commission. Councilmember Trude suggested re-appointing two ofthe Open Space Commission members as a Consent Agenda item in January because they have had short terms. Mayor Gamache agreed on this. Motion by Trude, Seconded by Knight, to authorize staff to place on the January 6, 2009 Consent Agenda the Open Space Commission applicants appointments. Motion carried unanimously. Motion by Trude to schedule Commission Interviews for Tuesday, January 13, 2009. Councilmember Knight indicated he could not make that evening. Motion died for lack of second. Motion by Trude, Seconded by Jacobson, to schedule Commission Interviews for Thursday, January 8,2009 at 7:00 p.m. with an option to meet before the January 6, 2009 City Council meeting at 6:30 p.m. Motion carried unanimously. Mayor Gamache stated with the Park and Recreation Commission they may want to ask the current members if they wanted to reapply. He also suggested calling previous applicants to see if they are interested. Councilmember Trude authorized the Mayor to visit with the City Administrator to decide if they should supplement the list with contacting previous applicants and alternates. Councilmember Jacobson stated staff can handle that. Councilmember Trude thought they could authorize the people serving on the Community Center Advisory Board to seek additional applicants through channels and open the process up until the end of January. Councilmember Jacobson stated they could also go with one less person for awhile until they found someone. .. Motion by Trude, Seconded by Knight, to reappoint Frank Kellogg to the Community Center Advisory Commission. Motion carried unanimously. Councilmember Knight stated the Council picks the chair for the Planning and Park Commissions and he wondered why they do not do that for the Community Center Advisory Commission. Mr. Dickinson stated they have by-laws on that Commission. SCHEDULE JANUARY WORKSHOP Regular Andover City Council Meeting Minutes - December 16, 2008 Page 7 City Administrator Dickinson stated the Council is requested to schedule a Special Council Workshop for the month of January for a number of miscellaneous business items. Motion by Jacobson to schedule a Special Council Workshop for Tuesday, January 27,2009 at 6:00 p.m. It was noted Councilmember Knight could not make that meeting because it is on a Tuesday evening. Motion died for lack of second. Motion by Jacobson, Seconded by Trude, to table this item to the next City Council meeting. Motion carried unanimously. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on the administration and city department activities, meeting reminders, and miscellaneous projects. City Engineer Berkowitz thanked Councilmember Orttel for all his hard work on the Council. He also updated the Council on road improvements projects in the City. AMYOR/COUNCIL INPUT (Councilmember Orttel Wishes) - Councilmember Jacobson wanted to thank Ken and stated he appreciated him and his work on the Council. He wished Ken good health and wished him good luck. Councilmember Knight seconded the wishes and thought his time and input was very significant. Mayor Gamache thanked Ken for all he has done over the years and felt Andover was a better place because of his work on the Council. (League of City Mayors Meeting) - Mayor Gamache stated the League of City Mayors had a couple of issues. They are looking for more mandates for the Governor to look over. He stated on December 18th at 8:00 a.m. they are going to have an online briefing the Council can participate on and they will go over budget issues. Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:36 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes - December 16, 2008 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - DECEMBER 16, 2008 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ................... ........................... ... ........................................................ 1 RESIDENT FORUM......................................... .... ..... ............................................................ ........ 1 AGENDA APPROV AL.................................................................................................................. 2 APPROV AL OF MINUTES ....................... ......................... ... .......... .............................................. 3 CONSENT ITEMS.................................................,.................................... ................................... 3 Approval of Claims........................................................................................................... ,.... ..... 3 Accept Resignation/Park Commission Member ......................................................................... 3 Approve Revised Assessment ManuaL.... ............................................... ............................ ........ 3 Resolution R091-08 ordering Feasibility Report/08-27/157th Avenue Reconstruction MSAS 102 .................................................................................................... .................................. 3 Consider Approval Application for Exempt Permit/Pheasants Forever ..................................... 4 Approve Cost of Living Adjustment for Non-Represented Employees (R092-08).................... 4 Approve Collective Bargaining Agreement/Public Works .........................................................4 Adopt Resolution/City of Andover 2009 Budget & Certify 2009 Property Tax Levy R093-08 4 Approve Resolution/2009 Debt Service Levy Changes (R094-08) ............................................ 4 Adopt 2009 Fee Ordinance (Ord. 377) .......................................................................................4 Approve 2009 Massage Therapy, Liquor and Used Vehicle Licenses ....................................... 4 Approve 2009 Contract/Times aver Secretarial Service.............................................................. 4 Approve 2009 Animal Control Contract.............. ......... ..... ......................................................... 4 Approve Appointment - Associate Planner ................... ............................................................. 4 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT..................... 4 CONSIDER APPROVAL APPLICATION FOR OFF-SALE 3.2% MALT LIQUOR AND TOBACCO LICENSE/STOP N SHOP ................ .............. ........................................................ 4 DISCUSS 2009 CDBG APPLICATION ........................................................................................ 5 SCHEDULED COMMISSION INTERVIEWS............................................................................. 6 SCHEDULE J ANU AR Y WORKSHOP......................................................................................... 6 ADMINISTRATOR REPORT....................................................................................................... 7 MA Y OR/COUNCIL INPUT.......................................................................................................... 7 Councilmember Orttel Wishes.................................................................................................... 7 League of City Mayors Meeting ......................... ........................................................................ 7 ADJOURNMENT........................................................................................................................... 7