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HomeMy WebLinkAboutCC July 15, 2008 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting- Tuesday, July 15,2008 Call to Order - 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (6/24/08 Workshop 7/1/08 Regular Meeting) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Debt Service Payment - Finance 4. Consider Approval of Premises PermitIMoose & Co. Grillhouse/Andover Football Assoc. -Administration Discussion Items 5. Anoka County Sheriffs Department Monthly Report - Sheriff 6. Discuss Authorizing Staff to Negotiate Bond Sale -Administration 0 7. Discuss Andover Station North Ball Field Facility Building Funding - Administration 8. Approve Bid for Purchase, Moving, & Site Clean Up of Vacant House /14905 Crosstown Blvd - Planning Staff Items 9. Administrator's Report - Administration Mayor/Council Input Adjournment 0 0 REGULAR ANDOVER CITY COUNCIL MEETING - JULY 15,2008 MINUTES The Regular Bi-Monthly Meeting ofthe Andover City Council was called to order by Mayor Mike Gamache, July 15, 2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmember absent: None Also present: City Attorney Scott Baumgartner Director of Public Works/City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others . PLEDGE OF ALLEGIANCE RESIDENT FORUM Noone wished to address the Council AGENDA APPROVAL Add Item 8a, (Community Outreach Event). Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES June 24, 2008, Workshop Meeting: Correct as amended. Councilmember Trude stated on page 2, line 10 the word at the end should be "the", not "he". Page 0 6 at the beginnirig of line 25, should be "feel" instead of "fell". "Crosstown" is misspelled on line 28. On page 7, line 29 should be plural "Department Head~". Councilmember Trude indicated she had one change on page 8, line 28-29, it was the discussion about the City of Oak Grove and identifying the concerns of the Council and she wanted to elaborate 0 Regular Andover City Council Meeting Minutes - July 15, 2008 Page 2 on what the concerns are. The following should be added to the sentence: "including the City's extensive reviews of rural areas of the City in recent years and the decision to maintain the northern areas of the City as rural without utilities." She thought this was an important part of the City's record and it should be in writing. Motion by Trude, Seconded by Orttel, approval of Minutes as indicated above. Motion carried unanimously. July 1, 2008, Regular Meeting: Correct as written. Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried 4 ayes, I present (Knight). CONSENT ITEMS Item 2 Approval of Claims 0 Item 3 Approve Debt Service Payment Item 4 Consider Approval of Premises PermitIMoose & Co. Grillhouse/Andover Football Association (See Resolution R060-08) Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. RECEIVEANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Captain Tom Wells, Anoka County Sheriff's Department, introduced to the Council Deputy Scott Nealy as the new Andover Investigator. Captain Wells provided an update on law enforcement activities occurring within Andover. Councilmember Trude wondered if any of the DWl's related to the outdoor concerts they had. Captain Wells did not think they were directly related but would need to check to make sure. Councilmember Jacobson asked if the incidents related to burglaries involve Andover residents or outside of Andover. Captain Wells stated with these incidents they were Anoka County residents but not Andover residents. 0 DISCUSS AUTHORIZING STAFF TO NEGOTIATE BOND SALE 0 Regular Andover City Council Meeting Minutes - July 15, 2008 Page 3 The Council is requested to call for the sale of approximately $650,000 General Obligation Equipment Certificates to provide financing for the equipment purchases contemplated through the 2008 City of Andover annual budget process. Motion by Jacobson, Seconded by Knight, to authorize the negotiation of the sale of bonds with a local bank for approximately $650,000 in general obligation equipment certificates. Motion carried unanimously. DISCUSS ANDOVER STATION NORTH BALL FIELD FACILITY BUILDING FUND City Administration is seekirig Council direction on how to fund the completion of the building at Andover Station North Ball Fields. Mayor Gamache asked to secure and test what the anticipated cost is. Mr. Dickinson stated to get the lower level occupied they are lookirig for $75,000 but to secure the building they are lookirig in the $45,000 area If they want to get to the point of completing bathrooms, etc., he 0 would be lookirig at $75,000 to complete it. Mr. Dickinson stated he did have a conversation with the Baseball Association. They would like to participate iri moving forward and assisting with the closure of this structure. As dollars would permit they would like to participate but at this point in time they cannot make a significant commitment. Mayor Gamache asked if they will have to pay for the $21,000 owed for heating and air and the $14,000 for electrical and would this be above and beyond the $70,000. Mr. Dickirison stated that would be in the dollars he is asking for. He stated everything on the list will not be completely done but they will have the ability of having occupancy on the lower level of the building. Commissioner Knight asked once the baseball season is over what the building would be used for. Mr. Dickinson stated they do want to store equipment there and use it for meeting rooms. This winter it will be used for storage. Mr. Berkowitz reviewed some of the items that will be completed for the season next year and what they need in order to get a temporary certificate of occupancy. Councilmember Jacobson asked where they will get the $75,000 from. Mr. Dickinson indicated it will come out of the Capital Reserve Fund. He stated the fund at the end of 2007 was 0 approaching a little over half million, which is used to fund gaps. They will be lookirig to replenish that as part of the 2009 budget process and it would be part of their ClP plan. Councilmember Jacobson asked if they did the very minimum improvements how much money would they be spending to do that. Mr. Berkowitz stated they would need to payoff some of the 0 Regular Andover City Council Meeting Minutes - July 15, 2008 Page 4 outstandirig bills. Mr. Dickinson stated he is looking at spending $40,000 to $45,000 at the rmmmum' Councilmember Orttel asked if they used $45,000 this year would it be $30,000 next spring to open the building. Councilmember Trude thought it might be more with rising costs. She thought it would make sense to do it now during the down time and they may be able to get discounts. She supported getting this done. Motion by Knight, Seconded by Trude, to authorize the City to complete and secure the baseball complex building using funds from the Capital Reserve Fund in the amount of $75,000. Councilmember Orttel stated they had talked about shutting the buildirig down in the winter so they will not have to heat it. He wondered if they are still going to do that if they are going to charge the suppression system. Mr. Berkowitz indicated they will not be able to shut them down completely but will lower the heat. He stated they could revisit this and see if that is an opportunity but he knows that is a concern. Councilmember Orttel thought with rising heating costs, the City needs to deal with that and he thought it is foolish to have the buildirigs that are used only in the summer be heated in the winter. It does not seem worth it for the City to heat it. Councilmember Jacobson stated he is going to vote no because he thinks they should spend the $40,000, board it up and work on it next spring. Councilmember Trude stated if they do not use the Capital Reserve money now it will roll over and they will be using the same money next spring and it might escalate because materials will be going up. Councilmember Jacobson stated he would like to protect the money as long as he can because they do not know what they are facing for the rest of the year or what the Legislature is going to do to them. Motion carried 4 ayes, 1 nay (Jacobson). APPROVE BID FOR PURCHASE, MOVING, & SITE CLEAN UP OF VACANT HOUSE/14905 CROSSTOWN BOULEVARD Councilmember Orttel removed himself from discussion and voting because of conflict of interest. The Council is asked to approve the bid for moving the house and remediating the site. Motion by Jacobson, Seconded by Knight, to table all bids for sixty days and to allow the regular 0 process for a CUP by the highest bidder. Councilmember Trude asked on the bid that was presented there are six items with prices next to a couple of them but she presumed that included everything. Mr. Berkowitz stated they are all wrapped together. 0 Regular Andover City Council Meeting Minutes - July 15, 2008 Page 5 Motion carried 4 ayes, I present (Orttel). COMMUNITY OUTREACH EVENT FOR FREEDOM CHRISTIAN CENTER City Administrator Dickinson stated Freedom Christian Center uses City Hall for services on Sunday mornings and they have requested the use of the City Center grounds to hold a one day event as described in a letter from the organization. He stated he is bringing this forward to the Council because they normally do not allow City Hall grounds for this type of event. Councilmember Trude wondered if they were provided the rental paper work they give to any organization that uses city facilities. Mr. Dickinson stated Sunshine Park was not requested but if the Council would like them to offer it they will. There is a rental charg~ for the gazebo but otherwise there will be no cost for the rest of the grounds because they are a non-profit organization. Councilmember Orttel wondered if there is adequate water and electricity at Sunshine Park for this event. Mr. Dickinson indicated there is electricity in the gazebo and water in the concession area. He stated there are no tournaments scheduled that weekend. The only thing they will need to do for the grounds is coordiriate with football practices at that time. Pastor Mark Reed made a presentation to the City Council in regard to their Community Outreach Event they want to hold in Andover. Councilmember Jacobson asked if a permit would be necessary to serve food. Mr. Dickinson stated if they are going to be doing a certain type of food service it would require a permit from Anoka County Public Health Department. Councilmember Jacobson asked if they do a car wash will they need to pay for water use. Mr. Dickinson stated they could put a water meter there. Councilmember Jacobson stated the only other problem is live music. There are sound levels they need to be aware of. Pastor Reed indicated they do have decibel level meters. They can check if the ordinance has certain levels and they can also aim the P .A. system away from any residential areas. He noted they will be over by 8:00 p.m. and there will not be any alcohol. Councilmember Jacobson indicated he would rather have this event staged at Sunshine Park rather than the city grounds. Councilmember Trude and Orttel agreed. Councilmember Orttel thought it would be cheaper to agree to a water fee rather than have someone hook up a meter. 0 Regular Andover City Council Meeting Minutes - July 15, 2008 Page 6 Councilmember Trude stated Sunshine Park is a facility they built for community use and rental and City Hall has always been government space. They are pretty unique in allowing people to use the chambers because of the stains that have occurred. Pastor Reed asked if they can put up signs indicating where the event is located at. Mayor Gamache did not think that would be a problem. He suggested workirig with City Staff on that. Motion by Jacobson, Seconded by Orttel, to deny the request from Freedom Christian Center to utilize the Andover City Center grounds for a one day community outreach event but authorize the use of facilities at Sunshine Park for an event subject to the normal rules that pertain there and allowing temporary signs and waiving the normal sign processing fee. Motion carried unanimously. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on the administration and city department activities, meeting reminders and miscellaneous projects. 0 City Engineer Berkowitz updated the Council on road improvements projects in the City. Community Development Director Neumeister updated the Council on development activity in the City. MAYOR/COUNCIL INPUT (Recycling) - Councilmember Jacobson stated he received a phone call from a resident askirig when or if their recycling plans will include recycling of the higher grades of plastic that do not recycle right now. He iridicated he thought there was talk about it. Councilmember Trude stated she talked with their recycling coordinator this past weekend and she explained that they have to staff the facility to take all those items to make sure they are not getting a lot of garbage and to separate them out. She said they choose to keep the recycling center open without staff because more people bring things in the evenirig hours and it would increase their staffing costs and at this point it is probably better to bring it to Coon Rapids where they have staffing. (Sprinkling Bans) - Councilmember Jacobson asked if public works employees are still checkirig on sprinkling at different hours of the day. Mr. Berkowitz stated they have seasonal people do that who are supervised on site. They will review that to see if there is a possibility to stagger 0 some of their hours. (Met Council Article) - Councilmember Jacobson stated he read an article from the Met Council about Andover needirig 650 affordable housing units by 2020 and he wondered how this could be accomplished. Mr. Neumeister reviewed what the article stated and the goals the Met Council 0 Regular Andover City Council Meeting Minutes - July 15, 2008 Page 7 will be trying to put on certain cities by 2020. Councilmember Jacobson did not know how this could be accomplished with the way the housing market is and that they have not been buildirig many homes in the City. (National Night Out Coordination) - Councilmember Knight wondered who is coordinating National Night Out. Mr. Dickinson indicated Laura Landes will get the information out to the City and he will disburse the information out to the CounciL (City Gambling Leases) - Mayor Gamache noticed they are approving a premises permit at Moose & Co. for the Andover Football Association. He had a member of the Lions approach him regarding the issues they had at Pov's and their gambling license. He wanted to get clarification on this. Mr. Dickinson explained what was going on at Pov's in regard to the gambling leases. Councilmember Trude thought they should be watching this a little more closely and if someone terminated their lease early it would be a good idea to have both parties sign the same paper so when the Council sees it they do not have these types of questions come up. Mr. Dickinson stated they are going to implement some more oversight in that process. Councilmember Trude did not know how they could approve one for a business that is not even built yet and she wondered if they should be stricter and state that the business needs to be 0 operational. Mr. Dickinson thought there was a lot of competition out there to get one of these organizations and the business owners want to put it to rest and indicate they have an agreement. (Fun Fest) - Mayor Gamache thanked Chief Winkel for his foresight on Friday night before the big storm came in. He also wanted to thank all the volunteers at Fun Fest. Motion by Knight, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting adjourned at 8:16 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary C 0 Regular Andover City Council Meeting Minutes - July 15, 2008 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JULY 15,2008 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ......................................................................................................... 1 RESIDENT FORUM ...... ....... ......... ........................ .................................... .................................... 1 AGENDA APPROV AL.................................................................................................................. 1 APPROV AL OF MINUTES ............... ...... ............... ..................... ................ .......... ..... ................... 1 CONSENT ITEMS .........................................................................................................................2 Approval of Claims ................ ..... ...... .................. ............ ..... .......... ...... ............ ............. ..... ......... 2 Approve Debt Service Payment .......... ................ .................................... ................ ... ..... ............ 2 Resolution R060-08 considering Approval of Premises PermitIMoose & Co. Grillhouse/ Andover Football Association ..... .............. ...... ......... .... .................... ................... 2 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT..................... 2 DISCUSS AUTHORIZING STAFF TO NEGOTIATE BOND SALE.......................................... 2 DISCUSS ANDOVER STATION NORTH BALL FIELD FACILITY BUILDING FUND......... 3 APPROVE BID FOR PURCHASE, MOVING, & SITE CLEAN UP OF VACANT HOUSE/1490S CROSSTOWN BOULEVARD............................................................................. 4 0 COMMUNITY OUTREACH EVENT FOR FREEDOM CHRISTIAN CENTER ....................... S ADMINISTRATOR REPORT ....................................................................................................... 6 MAYOR/COUNCIL INPUT ..... ........... ............................ ....... ..... ............................ .......... ..... ....... 6 Recycling. ................................................................................................................................... 6 Sprinkling Bans........................................................................................................................... 6 Met Council Article. ................................................................................................................... 6 National Night Out Coordination........... ..................... .............. ...... ........ ..... ...... ..... ..... ............... 7 City Gambling Leases................................................................................................................. 7 Fun Fest..................................................................................................................................... .. 7 ADJOlJRN"MENT ... .... ........... ............................................... ........ ............................ ......... ............. 7 0