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HomeMy WebLinkAboutFebruary 7, 2008 ~~ Ct.../..L.. u...PLL t-te-r. Ot--~(--o~ 0 PARK AND RECREATION COMMISSION MEETING - FEBRUARY 7, 2008 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Vice Chair Lindahl on February 7, 2008, 7:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Jeremy Boyer, Ted Butler, Bill Hupp, Vice Chair Jim Lindahl, Peggy Scott, and Tony Kowalewski Commissioners Absent: Chair Dan Masloski Also Present: Assistant Public Works Director, Todd Haas RESIDENTS FORUM 0 There were no comments at this time. APPROVAL OF MINUTES Motion by Butler, seconded by Kowalewski, to approve the January 3, 2008 Park Commission minutes as presented. Motion carried on a 6-ayes, O-nays, I-absent vote (Masloski). Motion by Boyer, seconded by Butler, to approve the January 17,2008 Park Commission minutes as presented. Motion carried on a 6-ayes, O-nays, I-absent vote (Masloski). CONSIDER 2008 TOURNAMENT APPLICATION FOR SOCCER- LACROSSE/ANDOVER HIGH SCHOOL BOYS LACROSSE Mr. Haas indicated that the high school age boy's lacrosse split off from the Andover Area Lacrosse Association, because they were going to start a club at the Andover High School for this upcoming spring season. Next year, they would qualify to be a varsity sport at the school. They have planned a Jamboree for Saturday, May 17,2008 in the southeast field of Prairie Knoll Park Four teams for 9th and 10th graders would play 2-3 games each. The regular season use application is not due early March, but would be submitting this in the very near future. 0 Regular Andover Park & Recreation Commission Meeting Minutes - February 7, 2008 Page 2 0 Commissioner Kowalewski inquired about the number of games planned on the field. Mr. Chuck Patton of Andover Area Lacrosse Association responded that three games were planned for each team. Mr. Haas stated if the Commission was in agreement, the club could use two fields including the southwest field. Commissioner Butler asked for clarification that they were making it a club sport. Mr. Patton responded that it was required to be a club sport for one year before it can be sanctioned as a varsity sport at the school. Commissioner Hupp inquired if there was only one home game. Mr. Patton responded that the varsity team would have five home games. Mr. Haas clarified that the high school age girl's lacrosse was still under the youth association program. Mr. Patton added that for the club level sports, there is a state tournament that is held at the end of the regular season. Motion by Kowalewski, seconded by Hupp, to approve the Application for Soccer- Lacrosse and Andover High School Boys Lacrosse for Saturday May 17, 2008 and to hold the Jamboree at Prairie Knoll Park using two fields (southeast and southwest). Motion carried on a 6-ayes, O-nays, I-absent vote (Masloski). 0 CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES/MINNESOTA THUNDER Vice Chair Lindahl stated that the Minnesota Thunder was planning a training camp. Mr. Haas added that they wanted to hold one in Andover. It was to be during the day, and under the category of for profit use. Commissioner Butler inquired if this had ever been held here before. Commissioner Scott mentioned the Swarm Camp last year and asked if it was a similar situation. She posed the question if a policy and fee were needed for youth camps. Commissioner Butler concurred that the City should be consistent. Vice Chair Lindahl indicated there would be many drills. The impacts would be the use and garbage for the facility. Mr. Haas noted the 2008 fee schedule does indicate a $75/day charge. Commissioner Butler stated that it seemed reasonable to charge a small fee. Commissioner Hupp concurred. Vice Chair Lindahl noted that Friday was a half-day of use. Mr. Haas suggested charging 0 half of the fee for Friday. He indicated he would like to have a decision prior to the creation of the brochures. Regular Andover Park & Recreation Commission Meeting Minutes-February 7,2008 Page 3 0 Commissioner Scott expressed concern about the cost to the youth and their families. Vice Chair Lindahl suggested presenting the amount to them, and if there was a concern they would negotiate from there. Commissioner Butler inquired if there were any scheduling conflicts. Mr. Haas responded there were none since the camp was going to be held during the daytime hours. Motion by Butler, seconded by Scott, to approve the Application for Scheduled Use of Recreational Facilities with the Minnesota Thunder for $75/day and a 50% fee on Friday. Motion carried on a 6-ayes, O-nays, I-absent vote (Masloski). HOLD PUBLIC HEARING/CITY CODE AMENDMENT 8-4-1/GLASS IN THE PARK Mr. Haas did indicate that the City Council was in agreement with the Commission that action was necessary. The City Council had agreed to a public hearing with the Park commission. There was no one in attendance for the public hearing. Motion by Butler, seconded by Hupp, to close the Public Hearing concerning the City 0 Code Amendment 8-4-1 concerning glass in the park. Motion carried on a 6-ayes, 0- nays, I-absent vote (Masloski). Mr. Haas stated that there was a short memo from staff that was helpful. This would affect all the parks in the city. Staff wanted to add small signs to the other signage already in the parks to address the issue. Vice Chair Lindahl asked if Public Works was aware of the problem areas. Mr. Haas stated that they were. Commissioner Butler suggested placing recycling bins for cans and bottles in the parks. Mr. Haas stated that he would raise the issue with the recycling coordinator and Kevin Starr in Public Works. Motion by Scott, seconded by Kowalewski, to send the City Code Amendment 8-4-1 to City Council recommending approval. Motion carried on a 6-ayes, O-nays, I-absent vote (Masloski). 0 Regular Andover Park & Recreation Commission Meeting Minutes - February 7, 2008 Page 4 0 UPDATE OF IRRIGATION WELL AT SUNSHINE PARK/08-12 Mr. Haas stated that this is item from the City Engineer who wrote the memo. No action was necessary as this was a updated item only. UPDATE OF PRAIRIE KNOLL PARK NORTH PARKING LOT EXPANSION/07-50 Mr. Haas reported that the issue was raised at a recent City Council Work Session. Staff had put together a plan to present to the Council. Council indicated they wanted to have the parking lots as one. The funding of the parking lot most likely would probably be paid for out of the Park Dedication Fund. Commissioner Boyer stated that the parking lot was planned because of complaints of vehicles parking on the road. Vice Chair Lindahl mentioned that people were not taking advantage of using the north parking lot. Commissioner Hupp noted that the north parking lot was not utilized fully because of lack of convenience. He tries to notify people when he sees it taking place. Vice Chair Lindahl agreed, and indicated that it occurred mostly during the upper level football games. 0 Commissioner Butler believed that the expansion project was on the wrong parking lot, and expressed concern that people would not want to use it. Commissioner Boyer added that the small parking lot off of Prairie Road is always open. Commissioner Boyer inquired if people knew of the bigger north parking lot. Mr. Haas stated that there was signage posted at both parking lot entrances at the south parking lot. Commissioner Hupp suggested speaking again with the associations concerning parking. Mr. Haas stated that most of the complaints were about football. He hoped they would be at the July meeting so that the Commission could suggest mentioning parking in the letter they send out to the football membership. Vice Chair Lindahl stated that the Sheriff's Department was good about tagging the cars parked illegally. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. Strootman Park was completed under budget, so the additional funds available would be used to purchase bleachers in 2008. They are currently seeking quotes for bleachers. 0 Commissioner Hupp updated the Commission on the Skateboard Task Force. They were in favor of using concrete products and equipment, which is manufactured by Spohn Regular Andover Park & Recreation Commission Meeting Minutes - February 7, 2008 Page 5 0 Ranch, which is headquartered out of California A lot of research was performed with a couple other cities. A couple of the cities park departments (Minneapolis and Oakdale) strongly recommended the Spohn Ranch products over the Solo equipment which was also made of concrete. The City of Minneapolis indicated to our staff that the Solo products had presented some problems for them. He presented the working plan for the skate park that had a 10-foot fence enclosing it for an area of about 80 ft X 80 ft. The next task force meeting is scheduled again in 2 weeks. The Spohn Ranch equipment was 4-inch thick concrete and has a 15-year warranty. He called for companies that are interested in advertising in the park to contact the City. There was a policy in place addressing park advertisements. The Task Force wants to put in a picnic table (which is a popular feature with the skate boarders) and other equipment such as a pole jam, which is another popular feature. They were waiting on the specific costs on the square footage for concrete footing slab and the flatwork that is necessary around the equipment. Mr. Haas stated that the Commission might want to hold a work session following next regular meeting. Commissioner Scott inquired if it would be lighted. Mr. Haas responded that at this time they were only planning a security light. He noted the park closes at 11 p.m each and every night. 0 CHAIR'S REPORT Commissioner Scott noted that Lacrosse would begin March 1,2008, however the sign- up deadline has past. Commissioner Hupp thanked the participation on the Skateboard Task Force. Commissioner Butler stated the Community Center was creating a priority use policy. Vice Chair Lindahl stated that the sign-up for baseball was coming up this Saturday. ADJOURNMENT Motion by Scott, seconded by Butler, to adjourn the meeting at 7:50 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote (Masloski). Respectfully Submitted, Brigette Blesi, Recording Secretary TimeSaver Off Site Secretarial, Inc. 0