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HomeMy WebLinkAboutFebruary 21, 2008 ~.. O-<J V_7LL t+e.-.n 3.,.ao-o'<" C I T Y o F NDOVE 0 PARK AND RECREATION COMMISSION MEETING - FEBRUARY 21, 2008 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on February 21,2008, 7:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Dan Masloski, Jeremy Boyer, Ted Butler, Bill Hupp, Peggy Scott, and Tony Kowalewski Commissioners Absent: Jim Lindahl Also Present: Assistant Public Works Director, Todd Haas RESIDENTS FORUM 0 There were no comments at this time. APPROVAL OF MINUTES Motion by Scott, seconded by Kowalewski, to approve the February 7, 2008 Park Commission minutes as presented. Motion carried on a 5-ayes, O-nays, I-absent vote (Lindahl), I-present vote (Masloski). CONSIDER 2008 TOURNAMENT APPLICATION FOR SOFTBALL/ANDOVER ATHLETIC ASSOCIATION Mr. Haas reviewed the application from the Andover Athletic Association stating that they requested six fields at Sunshine Park for September 20-21,2008. Commissioner Kowalewski inquired about the start of the football season. Mr. Haas indicated that the football association would need to work schedule around the tournament. Motion by Kowalewski, seconded by Scott, to approve the 2008 Tournament Application for Softball! Andover Athletic Association as written. Motion carried on a 6-ayes, O-nays, I-absent vote (Lindahl). 0 Regular Andover Park & Recreation Commission Meeting Minutes - February 21, 2008 0 Page 2 UPDATE OF SCHEDULED USE OF RECREATIONAL F ACILITIES/MINNESOTA THUNDER Mr. Haas stated that he spoke with the representative of the Minnesota Thunder who wanted to move the camp to June 16. City staff discussed the fee with them, and it was satisfactory to the organization. Chair Masloski indicated that the Commission needed to be careful about granting a half day, because of the need to define what constituted a half day. It could set a difficult precedent. Motion by Butler, seconded by Hupp, to approve the Application for Scheduled Use of Recreational Facilities date change. Motion carried on a 6-ayes, O-nays, I-absent vote (Lindahl). REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. He mentioned that the Andover Baseball Association was hoping to open the building at Andover Station North Ball field Facility prior to the beginning of the season. The fence quotes were coming in. In addition, the vendor for the bleachers had a correction that would result in their lowered cost. 0 Andover Athletic Association was buying one set of bleachers and the City was purchasing the other two. The savings from Strootman Park would go toward the purchase of bleachers. Chair Masloski inquired if it would be possible for the Commission to be a part of process of obtaining playground equipment and other donations, so that the residents could be aware of the contributions the associations make to the community. He suggested that they could have a large check that could be presented during the broadcasted meeting so the association could be recognized. CHAIR'S REPORT Commissioner Hupp indicated the high school hockey season had ended when the boy's lost their sectional in~a hard fought game. He also mentioned that the N had an outstanding year. He thanked the players and coaches for their hard work. Commissioner Boyer inquired about the status of the sliding hill at Andover Station North. Mr. Haas responded that the lights had been turned off and it was closed for the season. He noted that people were still sliding down the wrong side of the hill by going around the fence that was put there for safety reasons by the Public Works Department. 0 Regular Andover Park & Recreation Commission Meeting Minutes - February 21, 2008 0 Page 3 ADJOURNMENT Motion by Hupp, seconded by Kowalewski, to adjourn the meeting at 7:17 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote (Lindahl). The Special Work Session of the Andover Park and Recreation Commission was called to order by Chair Masloski on February 21, 2008, 7:20 p.m. DISCUSS SKATE PARKIOB-OB/ANDOVER SKATE PARK TASK FORCE Commissioner Hupp stated the Task Force reviewed equipment from three companies American Ramp from Missouri, Spohn Ranch from California, and Solo Concrete from Ontario, Canada. Spohn Ranch was the company provided the best quality for the cost. The layout that has put together by the Task force members (which included the youth) put together was surprisingly similar to Dalles Park, a skate park located in Saint Croix Falls, WI. Andover's design is similar to the to Dalles Skate Park which was constructed into the bank at one end of the skate park. Commissioner Kowalewski noted that it contained equipment for beginners to advanced levels. 0 Commissioner Hupp stated there was room to expand in the future. Mr. Haas added that there were 4" thick footer slabs that are set, and then the skate equipment were set on top of the footer slabs. The proposed west fence would be constructed in the dirt and not the cement, so they could be moved in the event of an expansion. Commissioner Butler suggested moving the picnic table to the other side of the skate park to maximize flexibility for an expansion. Commissioner Hupp commented on other features such as a door in the plan, fencing and an access trail. Chair Masloski inquired if the distance between the ramps could be adjusted. He stated he liked the ability to expand in the future. Mr. Haas stated that the space between the ramps was important to maintain for the momentum to get up to the other side. Safety and creativity in the sport were other factors. Skateboarders were considerate of each other and took turns, in addition to the fact that they enjoyed watching each other. Chair Masloski inquired about costs. Commissioner Kowalewski noted that American Ramp quoted the plan with steel at $141,631 excluding the concrete platform. He 0 mentioned that it required replacement and showed a picture depicting the typical wear and tear. Regular Andover Park & Recreation Commission Meeting Minutes - February 21, 2008 0 Page 4 Mr. Haas stated that the kids do enjoy riding on the Skatelite material but does not last nearly as long as the concrete or steel ramps. Commissioner Kowalewski described the last company Solo wanted $129,966 for the same design using concrete with steel supports. The City of Minneapolis had both Solo and Spohn Ranch equipment and indicated that they did not like the Solo equipment. He noted that the features were not set into the concrete. Equipment from Spohn Ranch was a mesh fiber embedded in concrete quoted at $99,993.82 with fencing an additional $10,000, lighting $7,500, and an access trail $5,000. The estimated total cost for everything is around $166,000. Commissioner Boyer excused himself at 7:46 p.m. Chair Masloski stated that the project would be well over budget. Mr. Haas indicated the amount budgeted was a midrange amount not knowing what type of equipment and the features that the Commission wanted. Commissioner Kowalewski noted there was a 1 5-year warranty on the Spohn Ranch equipment. Chair Masloski mentioned ways to raise the extra money. Commissioner Kowalewski 0 suggested that advertising at the park was possible. Commissioner Scott inquired if there was advertising in other skate parks. Chair Masloski stated that $10,000 could realistically be raised. An application for an MRP A grant could be submitted and could possibly bring in $1,000. The Commission would then need to raise 40,000. Commissioner Kowalewski wanted mentioned in the discussion with Council, what the City has done for the associations. He explained that parks were built for football and baseball. Chair Masloski stated that they were fighting the stereotype of a skateboarder. Commissioner Hupp stated that they did not want to install cheap equipment. Commissioner Butler indicated that he supported fundraising, but believed it was necessary to refer back to the CIP and reevaluate the planned projects. Chair Masloski encouraged the Task Force and Commission to get donations before presenting the plan to Council. He briefly reviewed the CIP through 2009 and saw no real flexibility. He recommended they generate $30,000-40,000 to show interest and need. He also requested that Mr. Haas to discuss this with Jim Dickinson, City Administrator; ask for ideas, and to begin fundraising. He recommended that the Task Force bring the plan back to the kids to see if anything could be removed, or postponed Regular Andover Park & Recreation Commission Meeting Minutes - February 21, 2008 0 Page 5 for a second phase expansion. For funding he suggested going to the schools, American Legion, Andover Lions Club, and other community organizations. Mr. Haas mentioned he knew of a potential new resident who was willing to help out in fund raising, even to possibly starting up an association of some sort. Chair Masloski stated the needed funds were equivalent to one ball field. Mr. Haas indicated that Council could perhaps think: it a continuous problem. Chair Masloski inquired if it would be locked up. He noted that the ball parks were not locked up when there has been problems with litter or parking, and posed the question if it would be right to lock up a skate park. Chair Masloski reviewed that the Commission agreed that the equipment would be from Spohn Ranch at the total cost of $166,000, but fundraising was needed. The access trail, the fencing, and lighting made up $25,000 of the figure. Commissioner Butler inquired if the deadline could be extended on the quote. Mr. Haas stated that the project might have to go to public bid if the supplier does not have a state government contract. Chair Masloski stated that it would be a signature park for the City, and serve as a 0 gathering point for residents. He noted it would be a wonderful addition to the City park system. ADJOURNMENT Motion by Butler, seconded by Kowalewski, to adjourn the meeting at 8:20 p.m. Motion carried on a 5-ayes, O-nays, 2-absent vote (Lindahl and Boyer). Respectfully Submitted, Brigette Blesi, Recording Secretary TimeSaver Off Site Secretarial, Inc. 0