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HomeMy WebLinkAboutMay 22, 2008 Work Session 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US PARK AND RECREATION COMMISSION WORK SESSION MEETING .M4 Y 22, 2008 MINUTES The Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on May 22,2008, 8:50 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Dan Masloski, Jeremy Boyer, Ted Butler, Bill Hupp, Tony Kowalewski, and Peggy Scott. Commissioners Absent: Vice Chair Jim Lindahl. Also Present: Assistant Public Works Director, Todd Haas. 0 CONSIDER 2009 - 2013 CAPITAL IMPROVEMENT PLAN FOR PARKS Chair Maslowski advised that there has just not been a lot going into the park dedication fund this year. He advised that some of the fund has already been spent and did not know how they would balance the fund out. Commissioner Butler advised that if there were no skate park being built that would put $100,000 back into the park dedication fund. Mr. Haas advised that Andover Station North playground equipment expenditures should end up being less than what is being budgeted. Chair Maslowski pointed out that debt service is the biggest thing that needs to be paid. He advised that they did get the benefit of having the park earlier but now need to pay that money back. Commissioner Butler questioned if any projects had moved forward. Mr. Haas advised that the playground equipment, heating, and others had been installed at Andover North. He advised that there might be savings as some of the playground equipment had been billed the previous year. 0 Chair Maslowski advised that even by taking the skate park out they would still be negative. He advised that they could not get over the $150,000 that the Council is Regular Andover Park & Recreation Commission Work Session Meeting Minutes - May 22, 2008 0 Page 2 requesting. He suggested that they push every project that they have out to 2011 to see where they stand before moving forward. Commissioner Kowalewski questioned when the parks would need to comply for the ADA requirements. Mr. Haas advised that as long as they are moving forward it is okay and advised that they are working on two or three parks per year. He advised that there is about $40,000 to $45,000 that is set aside from the general fund to replace that equipment. Chair Maslowski suggested that they push everything out until 2011 and then give to the Finance Department to come back with the new numbers. Mr. Haas advised that when they bring it back they could meet with the City Council and advised them that they would not be able to do anything. Commissioner Hupp advised that everything that is spent out of that fund does not come back. Mr. Haas advised that they could not keep living off of park dedication fees due to the lack of development and may need to look as other resources such as the city's general fund. 0 Chair Maslowski advised that if they were to move to the user fees it would add up to about $30,000 to $40,000 a year, which would add up in the long run. Commissioner Kowalewski advised that the youth programs are in good standings. He advised that the City pays to repair the fields, but thought that the youth programs should be doing that. Chair Maslowski agreed that the youth programs should be putting more into the park fund. He advised that they should sell the City Council on the idea of making the field more valuable for users. He advised that expectations for the field rise when you have user fees. Commissioner Hupp thought that user fees should start with tournaments. Commissioner Kowalewski questioned if the users or the associations would pay the user fees. Chair Maslowski advised that the associations would price it out and pass it on to their members ifneeded. He suggested that they start small and explain the value. Commissioner Butler pointed out that user fees would not go back into the park dedication fund. 0 Commissioner Hupp advised that the funds should be earmarked for the park dedication fund. Regular Andover Park & Recreation Commission Work SessionMeeting Minutes - May 22, 2008 0 Page 3 Chair Maslowski advised that $25,000 would go to Public Works Department for additional staff and the remainder would go into the park dedication fund. Mr. Haas thought that the mon~y should go into the maintenance, as the users are putting pressure on the field and thought that the City Council should put money in for the park fund. Chair Maslowski thought that the money should go to the park dedication fund and that Council should provide the funding for the maintenance. Commissioner Butler pointed out that if they were to do non-resident user fees there might be a problem as there are Andover children going to four different high schools. He advised that the problem of having a multi-city association is that you are not able to designate non-resident user fees. Chair Maslowski agreed that there are Andover residents going to St. Francis, Coon Rapids, Anoka, Blaine, and Andover high schools. Commissioner Butler advised that he would keep an open mind and wanted to see what other cities are doing. 0 Consensus was reached to direct staff to push all the outstanding projects into 2011, and beyond, and then bring the budget back. The desire is to have a positive balance of $50,000 in the fund at the end of each year. OTHER BUSINESS Motion by Commissioner Butler, seconded by Commissioner Scott, to adjourn the meeting at 9: 17 p.m. Motion carried on a 6-ayes, O-nays, O-absent (Lindahl) vote. Respectfully Submitted, Amanda Staple, Recording Secretary TimeSaver Off Site Secretarial, Inc. ,0