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HomeMy WebLinkAboutMay 22, 2008 PARK AND RECREATION COMMISSION SPECIAL MEETING -.M4Y 22,2008 MINUTES The Special Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on May 22, 2008, 7:35 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Dan Masloski, Jeremy Boyer, Ted Butler, Bill Hupp, Tony Kowalewski, Vice Chair Jim Lindahl, and Peggy Scott. Commissioners Absent: None. Also Present: Assistant Public Works Director, Todd Haas. - RESIDENT FORUM There were no comments at this time. APPROVAL OF MINUTES Motion by Commissioner Butler, seconded by Commissioner Boyer, to approve the May 1, 2008 Park Commission minutes as presented. Motion carried on a 7 -ayes, O-nays, 0- absent vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES / ANDOVER TRA VELING BASKETBALL Mr. Haas explained that this item is in regard to considering an application for scheduled use of recreation facilities by the Andover Traveling Basketball. He advised that this is the same group that had used the park for the last few years. He advised that staff recommended approval. Commissioner Lindahl questioned the name of the organization. Mr. Haas advised that it was a misprint. Chair Maslowski questioned if that group ran the winter programs also. Mr. Haas - advised that this is just for the summer program. Special Andover Park & Recreation Commission Meeting Minutes - May 22, 2008 0 Page 3 Commissioner Hupp advised that he had driven by the area and noticed that it was very dark, with the exception of the area around the building being well lit. Chair Maslowski questioned why the sites were chosen. Mr. Haas advised that staff felt that those areas would allow for the best coverage. He advised that the neighborhood could also petition for lights within their development. Commissioner Hupp suggested that they also look at the area near the trees on the west- end. Chair Maslowski agreed with Commissioner Hupp that they should have coverage for light in the west-end area also. He thought it would be good to have one light in each area. Commissioner Hupp questioned if it would be cheaper to put the lights in the middle or if they had just not looked at the other end for placement. Mr. Haas advised that they would do whatever the Commission wants, but advised that they would have to pay for the wiring out from the building. Motion by Commissioner Lindahl, seconded by Commissioner Butler, to address the 0 request to install a security light for the existing south parking at Prairie Knoll Park to the Engineering and Public Works Departments to gain additional costs of a light at the west end of the lot. Motion carried on a 7 -ayes, O-nays, O-absent vote. CONSIDER LOCATION OF EXISTING SKATE PARK EQUIPMENT FOR THE SUMMER MONTHS Mr. Haas explained that this item is in regard to considering a location for the existing skate park equipment that the City still owns. He advised that there currently is no recommendation. He stated that a possible location that has been used in the past did not work out for this year and the longer that the equipment sits the more it deteriorates. He advised that other cities are interested in buying the equipment, but explained that they would need to take bids if they went that route. Chair Maslowski questioned if they had discussed the community center parking lot. Commissioner Butler advised that they have not discussed it at a meeting, but they had received an email on the matter. He advised that portion of the lot might be empty during the summer. Mr. Haas advised that the only possible conflict would be FunFest. Commissioner Lindahl questioned why they did not put the equipment in the south lot of the City Hall. He advised that it would be a highly visible location. 0 Special Andover Park & Recreation Commission Meeting Minutes - May 22, 2008 0 Page 4 Mr. Haas advised that he could bring up that location but advised that the City Administrator did not seem too interested. Commissioner Hupp agreed that a more visible location would bring more respect to the equipment. Motion by Commissioner Scott, seconded by Commissioner Butler, to discuss placing the existing City-owned skate park equipment in the northeast corner of the west parking lot of the Community Center or the south end of the east parking lot of City Hall with City staff. Motion carried on a 7 -ayes, O-nays, O-absent vote. CONSIDER REQUEST FOR SECURITY LIGHT AT CROOKED LAKE BOAT LANDING Mr. Haas explained that this item is in regard to considering a request from City staff to install a security light at the Crooked Lake Boat Landing. He advised that they have a new boat landing as of last year and are currently building a shelter with a sensor light that will be located directly under the shelter in the ceiling area He advised that the Parks Department thought that a light near the boat landing would assist boats during the evening hours due to darkness. 0 Commissioner Scott thought that they should hold off on this issue due to budget concerns. She advised that the area on Bunker Lake Blvd is well traveled and highly visible. Commissioner Lindahl agreed that they should hold off on the lights. Commissioner Kowalewski pointed out that there are different bid prices from Connexus on this job versus the prior job at Prairie Knoll. Mr. Haas advised that he would check on that. Commissioner Hupp advised that the timing is not right for this matter. He agreed that the lights should be installed but thought that there were higher priority items right now. Motion by Commissioner Scott, seconded by Commissioner Butler, to table Staff's request to install a security light at the Crooked Lake Boat Landing. Motion carried on a 7 -ayes, O-nays, O-absent vote. UPDATE ON CONCESSIONS EQUIPMENT/ANDOVER STATION NORTH BALL FIELD FACILITY 0 Mr. Haas explained that this item is an update on the completion of the project. He advised that they are trying to setup a meeting with the Andover Baseball Association to Special Andover Park & Recreation Commission Meeting Minutes - May 22, 2008 0 Page 5 determine the status on the project. He advised that they are trying to get the building, bathrooms and sprinkler systems fmished. Commissioner Butler questioned if the park dedication had been used in the past for concession stands. He advised that this had not been done since 2004 and wanted to know what had been done in the past and why it was now changing. Chair Maslowski advised that more than one Commissioner does not agree that park dedication should be used for this project. Commissioner Boyer advised that he was disappointed with the time and money going into Andover Station and advised that this was not planned for. . Mr. Haas advised that the concession stand was not planned to be installed for the fIrst couple years, but they had thought it might be better to install it now and try to get some funds coming back in to help pay for some of the project. Commissioner Hupp advised that if the money was being used from park dedication for the project, it should be returned to park dedication when it comes back in. He agreed to use the funds if they would be returned. 0 Commissioner Lindahl advised that the baseball season is starting and ends in mid-July, he did not think that they could afford to delay this any further. Commissioner Kowalewski advised that he had a freezer that lasted him 17 years and believed that you could get one cheaper than $2,500. He thought that the estimate could be cut from $14,000 to $7,000. Commissioner Scott advised that she had sent an email with used prices and thought that they should hold off until everyone gets the information. She also believed that price could be cut in half. Chair Maslowski advised that he did not think that they would get a cost recovery out of this site. He did think that the concession stand would be a benefit and added that he would love to see it running this year but did not want to see it cost $15,000. He thought that Commissioner Scott's input on used equipment could be used in a decision. Mr. Haas advised that he could look into this matter and determine the history and also try to have the Eric Sutherland, Facilities Manager and the Assistant Finance Director present at the next meeting to determine how this was funded in the past. Motion by Commissioner Butler, seconded by Commissioner Lindahl, to table this issue 0 until the next meeting. Motion carried on a 7 -ayes, O-nays, O-absent vote. Special Andover Park & Recreation Commission Meeting Minutes - May 22, 2008 0 Page 6 REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. He advised that the bleachers have now all been installed and the 10-row bleacher has been removed at Andover Station North Ball Field Facility. He advised that the concrete had been poured and the playground equipment was up. He advised that some of the wood chips had been placed as well as the installation of the fence. CHAIR'S REPORT Commissioner Kowalewski advised that the Skate Park Task Force would have a meeting once school is out to work on this issue. He advised that they would also need to have the approved locations from the Council. Commissioner Hupp advised that those interested in writing letters for the donation drive would need to meet again. Mr. Haas advised that the Commission could begin discussing user fees at the next meeting. Chair Maslowski reported that other cities are currently charging USer fees for 0 tournaments. Commissioner Scott advised that more fields would be used as the high school now has a varsity lacrosse team. Commissioner Lindahl questioned how the fields are holding up with the combination of uses. Mr. Haas advised that they are holding up well. Commissioner Butler advised that the Crooked Lake Boat Landing was looking good and questioned if City staff was working on that job. Mr. Haas replied that, with the exception of the electric, the City staff is doing the entire project. ADJOURNMENT Motion by Commissioner Hupp, seconded by Commissioner Butler, to adjourn the meeting at 8:47 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Respectfully Submitted, Special Andover Park & Recreation Commission Meeting Minutes - May 22, 2008 0 Page 7 Amanda Staple, Recording Secretary TimeSaver Off Site Secretarial, Inc. 0