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HomeMy WebLinkAboutJune 5, 2008 C.I T Y o F NDOVE 0 PARK AND RECREATION COMMISSION MEETING - JUNE 5, 2008 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on June 5, 2008, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Dan Masloski, Jeremy Boyer, Ted Butler, Bill Hupp, Tony Kowalewski, Vice Chair Jim Lindahl, and Peggy Scott. Commissioners Absent: None. Also Present: Assistant Public Works Director, Todd Haas. 0 RESIDENT FORUM There were no comments at this time. Motion by Commissioner Scott, seconded by Commissioner Hupp, to close the resident forum. Motion Carried on a 7 -ayes, O-nayes, O-absent vote. APPROVAL OF MINUTES Motion by Commissioner Butler, seconded by Commissioner Kowalewski, to approve the May 22, 2008, Special Park Commission minutes as presented. Motion carried on a 7 -ayes, O-nays, O-absent vote. Motion by Commissioner Butler, seconded by Commissioner Scott, to approve the May 22, 2008, Work Session Park Commission minutes as presented. Motion carried on a 7- ayes, O-nays, O-absent vote. CONSIDER PARK DEDICATION REQUIREMENTS/FOX COVE Mr. Haas explained that the name for the development project had been changed to Round Lake Crossing and advised that the developer would like a total of 34 lots to build 0 single-family homes within the development. He advised that the developer is proposing this development to be a planned unit development, which has a little leeway in regard to the minimum lot size. For this type of development to happen, the developer will need Regular & Work Session Andover Park & Recreation Commission Meeting Minutes - June 5, 2008 0 Page 2 show what kind of benefit the city would receive for this type of development. He advised that there is a wetland and flood plains within in the development and explained that the City Staff would also like to see a trail connection to be installed that would connect the development to nearby neighborhoods and parks. He advised that the closest park would be Creekridge Park and explained that it previously had outdated playground equipment, which has since been removed from the site. He stated that staff encourages the developer to install some playground equipment into that park site as part of the City benefit for the planned unit development. He advised that the Commission should also determine the park dedication requirements for this development. Ron Nordin, 13994 Heather Street, addressed the Commission and advised that he is one of the developers on this project. He stated that he lives about five or six blocks from the development site and has lived there for the past 13 years. He explained that he already owns the land for the development and has worked with engineers to develop the planned unit development. He stated that he had already been in front of the Planning Commission and City Council and has complied with their recommended City trade-off. He stated that he was now in front of this Commission to gain their input on the possible installation of the playground equipment at Creekridge Park. He advised that within the development he has already designed a recreation area for the residents, which includes a gazebo and four acres of wetland or pond area 0 Chair Maslowski questioned if the closest park to this location would actually be Rose Park. Mr. Haas replied that Rose Park was the closest park to that development. Commissioner Butler advised that he lived near this development site and explained that Rose Park is not actually very accessible from the neighborhood. He thought that it would be a good idea to install the equipment at Creekridge Park to benefit the residents in that area and also of the new development. He was in favor of the donation of playground equipment and also thought that a sign should be made to identify the park for the neighborhood. Commissioner Kowalewski questioned if the gazebo in the development would be accessible for residents of the surrounding neighborhoods. Mr. Nordin responded that the recreational area in the development would be more for the residents whom live within the development, and thought it would be unlikely for residents of other neighborhoods to access that area Commissioner Hupp stated that he had driven by the park site prior to the meeting and advised that the area had become very overgrown and was in desperate need of landscaping. He thought that the playground equipment would be beneficial but thought that the area would also need landscaping before that equipment would be able to be installed. He thought that the landscaping would help to make the park more meaningful for the residents of that area. 0 Regular & Work Session Andover Park & Recreation Commission Meeting Minutes - June 5, 2008 0 Page 3 Mr. Nordin commented that he also thought that landscaping would make that park more appealing. Commissioner Hupp commented that this would fulfill the part of the planned unit development and would also benefit the surrounding community. Mr. Haas stated that the park dedication fees would be separate from the donation of the playground equipment. He explained that this meeting was merely to give preliminary guidance to the developer so that he could build from that input. He questioned if the Commission would be interested in switching the placement of the gazebo area and the playground equipment. Commissioner Hupp clarified that they would be receiving a cash contribution for the park dedication fees and that the playground equipment would be on top of that. Commissioner Lindahl questioned if switching the location of the playground equipment would make it harder for the Public Works Department to maintain that park area. Chair Maslowski stated that he was on the Commission when they made the decision to take the playground equipment out of Creekridge Park and advised that the residents were concerned with there not being another park close in that area He also thought that 0 if they were to put the playground equipment within the development, where the gazebo was going to be placed that they would be opening it up for vandalism to occur, as it would be in a private secluded area Mr. Nordin stated that the residents within the development would not agree with the playground equipment being placed in the spot of the gazebo, as it is meant to be a natural quiet area and would then become a hangout for vandals. He did not agree with switching the location of the gazebo and the playground equipment. Chair Maslowski stated that he did not know if the donation of the playground equipment would be a good fit for the City, or if they are just looking for something to complete the planned unit development. He stated that everyone on the Commission agrees with the cash dedication, but thought that for the community benefit they could possibly look at improving Rose Park instead of Creekridge Park. Mr. Haas advised that staff does show Creekridge Park on the list for new playground equipment in the near future. Commissioner Butler advised that they could direct staff to look at either the playground equipment for Creekridge Park or for improvements to be made to Rose Park. Chair Maslowski commented that Creekridge Park would need a major overall, not just 0 the donation of the equipment. Regular & Work Session Andover Park & Recreation Commission Meeting Minutes - June 5, 2008 Page 4 0 Commissioner Butler commented that the improvement of Creekridge Park would most benefit the residents that live near the new development. Lynette Bauer, 145xx Jonquil Street NW, commented that they could possibly put that money into building a trail along South Coon Creek Drive, instead of into the park itself, as that is a busy area for running and walking. Mr. Nordin did not think it would be feasible to put a trail down on private property. Commissioner Butler advised that he would be in favor of the improvements to be made at Creekridge Park. Mr. Nordin advised that he would be able to come up with a landscaping plan for the park but would not know which playground equipment to choose. Commissioner Hupp advised that staff would be able to assist him with the playground equipment selection. Commissioner Scott questioned if they could also have a plan in place for Rose Park, so that they would have an alternative and have two options to choose from. 0 Mr. Nordin thanked the Commission for their input and advised that he would use those two parks as guides. CONSIDER REQUEST FOR SECURITY LIGHT AT PRAIRIE KNOLL PARK SOUTH PARKING LOT, CONT. Mr. Haas explained that he had spoken with Connexus Energy about relocating the light to the spot, which had been discussed at the last Commission meeting. He advised that the total cost, for the two locations, which had been chosen by the Commission, would be about $6,000. Commissioner Butler commented that amount was $500 less than the original estimate that they had received for the two lights that were closer together. Mr. Haas advised that Connexus had originally planned to bore the site and he had told them that it would be fine to plow the site. Commissioner Hupp stated that he had previously driven by the site and thought that the proposed locations would be better for the neighborhood, the trail, and to prevent vandalism. He was glad to see that the cost had come in lower. Chair Maslowski questioned how close the light would be the property line of the 0 neighbor and if it would interfere with his home. Regular & Work Session Andover Park & Recreation Commission Meeting Minutes - June 5, 2008 Page 5 0 Gary Aus, 615-146th Lane NW, advised that the light would be about 60-80 feet from his property line and would not cause any problems for him. Mr. Haas commented that there are trees that separate the light from the homes, but added that they could install a panel on the light if it does become an issue for the homeowners. Commissioner Boyer commented that he thought this was a good addition to the park because of the many games that are played there during the night hours. Mr. Haas clarified that the funds for this project would come from the miscellaneous 2008 park fund. Motion by Commissioner Lindahl, seconded by Commissioner Kowalewski, to recommend the installation of two security lights at Prairie Knoll Park South Parking Lot. Motion carried on a 7 -ayes, O-nays, O-absent vote. CONSIDER REQUEST FOR SECURITY LIGHT AT CROOKED LAKE BOAT LANDING, CO NT. Mr. Haas explained that he had again spoke with Connexus Energy regarding the service 0 to the shelter at this location, as they had to run the service from the terminal on Heather Street. He advised that if they were going to install the light near the boat landing, the light itself would not cost the City a dime. He explained that a light is being taken from a vacant ice rink Terrace Park and could then be used at this location. He advised that if they do not want the light to be installed at this location they could use the returned light towards a credit for the Prairie Knoll Park parking lot lighting project instead. Commissioner Lindahl advised that this park is in a high traffic area where there is a lot of activity. He stated that the boats usually come off of the water by dusk and there is no use of the site in the winter. He did not think that the installation of a light on the boat landing should be a high priority right now. Commissioner Boyer questioned if there would be a light on the shelter and how far that light would shine. Mr. Haas commented that they are working on the installation of the light for the shelter and advised that it would most likely illuminate only the shelter area. Commissioner Scott agreed with the comments made by Commissioner Lindahl and thought that they should use the credit towards the project at Prairie Knoll Park instead. Chair Maslowski advised that this project would be under $5,000 and questioned why the funding for this was not coming from the general fund instead of requesting funds from the park fund. He advised that this Commission has been very frugal, as there is not 0 much money in the park fund and thought that this project should be paid for by money from the general fund. He advised that Connexus Energy had stepped up and offered the Regular & Work Session Andover Park & Recreation Commission Meeting Minutes - June 5, 2008 Page 6 0 discount from the returned light and thought that the City should as well and use of the general fund dollars for the project. Commissioner Hupp advised that he was in favor of the project. He felt that Connexus has stepped up for their part and the only thing he was hesitant about was using park funds to pay for the project. Commissioner Kowalewski questioned what was the likelihood of the DNR to fund this project. Mr. Haas advised that grant opportunities would be done the next year out and stated that with the joint powers agreement that they have with the DNR for that site he did not think the possibility of them funding the project was going to be great. He advised that he would however check on the status of using the general fund to pay for this project. Chair Maslowski directed staff to research and find out if the general fund could be used for this project or if the credit would be applied to Prairie Knoll Park instead. He stated that the Commission would like to hear the results back at the next meeting. Motion by Commissioner Lindahl, seconded by Commissioner Scott, to recommend no installation of a security light at Crooked Lake Boat Landing. Motion carried on a 7- ayes, O-nays, O-absent vote. 0 CONSIDER LOCATION OF EXISTING SKATE PARK EQUIPMENT FOR THE SUMMER MONTHS, CONT. Mr. Haas explained that staff would recommend the placement of the equipment in the northwest corner of the west parking lot of the community center. He advised that the Fire Chief was okay with the blocking of that entrance and that Eric Sutherland from the community center was okay with the equipment being placed there as well. He advised that if problems arise they would remove the equipment from that location. He advised that it is time for the skateboarders in the City to step up and show everyone that they can be responsible for the equipment and City property. Chair Maslowski questioned if the concerns of Eric Sutherland could be made into a sign that could be displayed at the site for people to read, or if rules could be generated from those concerns. Mr. Haas advised that he, Eric Sutherland, and members from the skate board task force were all going to spend some time out at the site with the kids. He advised that any interested members of the Commission could also stop by and that way they can monitor how things are going at the location with the kids. Chair Maslowski hoped that it would go better than when it was installed in front of the 0 City Hall. Regular & Work Session Andover Park & Recreation Commission Meeting Minutes - June 5, 2008 Page 7 0 Commissioner Kowalewski stated that he spoke with Jim Dickinson, City Administrator, and Eric Sutherland and was going to come up with rules for the location. He advised that he would also like to speak with some kids from the high school and middle school before the school year is out to get their input on the rules. He advised that he would like to get a list of anything that would need to be replaced or that if something is not being used so that they would be able to gain the necessary pieces that would allow the unused piece to be used. Commissioner Hupp stated that as a member of the skate board task force he would like to emphasize the skateboarders to step up and show everyone that they can handle this. He stated that it was nice of Eric Sutherland to allow them to put the equipment in that location and now they need to show everyone that they can be responsible, keep it clean, well maintained, and advise of any problems that arise. He advised the kids not to create problems by allowing people to use the equipment that do not have respect for it. He stated that this is huge step for the premier park that they are anticipating and this is a great way to show that we can have an amenity in the City such as a skate park. Chair Maslowski questioned if the equipment would be installed before school is out. Mr. Haas replied that they are aiming to have the equipment installed by Wednesday or Thursday of next week, which would coordinate with the summer closing of the schools. 0 Commissioner Scott questioned if the kids should be using the port-a-potty instead of the bathrooms at the community center, and advised that a sign should be placed there to advise the kids of that fact. UPDATE OF CONCESSIONS EQUIPMENT/ANDOVER STATION NORTH BALL FIELD FACILITY, CONT. Mr. Haas explained that he had spoken with the Finance Department and was advised that they are looking for other [mance options at this point. He advised that they are not going to the concessions into the building this year, as the building would not be done in time. He advised that there is about $50,000 to $75,000 worth of work left outstanding for the building to be completed and the cash is just not there to complete it. He advised that Eric Sutherland would be holding a concession stand outside the building for the tournament in July, but explained that would be the only weekend that they would be doing that. He advised that they are not going to install the concession stand before the building is completed, as it just would not be worth doing. Commissioner Hupp questioned how the project ended up so short in the first place, whether it was the City or the association. Mr. Haas advised that he did not know the details but stated that he would speak with the Finance Department again to find out. He advised that the bathrooms and the sprinkler systems still needed to be completed and felt it was an equal mix of the City and the association. 0 Regular & Work Session Andover Park & Recreation Commission Meeting Minutes - June 5, 2008 Page 8 0 Commissioner Hupp advised that it would be nice to know where the shortfall was and how they could fix it, as the addition of the concession stand would generate some return income for the City. Mr. Haas stated that he was not sure if football would be held at that park in the fall, but advised that they would push the association because of the lights that are present in that location. He advised that they would [md out when the application arrives in July. Commissioner Hupp thought it would be nice to know what is still needed to get the building finished and to communicate what and where it is needed. Mr. Haas explained that the total amount that was needed was just to complete the fIrst floor of the building and advised that it would not include anything on the second floor. He advised that it would be just to use the bathrooms and to have fire protection. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the status of the playground equipment at Andover Station North and advised that if Commission members had not been down to the park they should visit it as it was close to being done. He advised that the wood chips are being installed this week and that public works had been working hard so that it would be ready for the residents. 0 He again encouraged the residents to visit one of the nicest parks in the City. He advised that progress is being made at Woodland Crossing Park, which already has a shelter, a basketball court and picnic tables installed. He advised that they would begin pump testing on the Sunshine Park irrigation well this week to make sure that it would not have an impact on the surrounding wells. He was hopeful that irrigation from that well would begin in the next couple of weeks and advised that any questions could be addressed to . Dave Berkowitz, City Engineer. Commissioner Hupp commented that the irrigation well would save about $40,000 a year. Commissioner Kowalewski stated that the skate board task force would be holding a meeting on June 23rd to determine what the best direction to take would be, as the project was been put on hold for the next two or three years. He advised that they could discuss the possible questions that would come back from companies that were willing to donate funds. He also stated that they would like to get more involvement from the youth, who had not shown up to a meeting since the layout of the park was discussed. Commissioner Hupp advised that the consensus of the CIP meeting was to push all the projects back and advised that next year would be out of the question for the skate park then. He advised that they could still move ahead, so that they have things ready when things are ready to move forward. He thought that they should develop a good plan and 0 strategic way of obtaining funds. -- Regular & Work Session Andover Park & Recreation Commission Meeting Minutes - June 5, 2008 Page 9 0 Commissioner Kowalewski advised that they would present the letters that they plan to send to the Commission prior to sending them out and added that it does not make sense to send out letters to companies that would not donate funds. Commissioner Hupp also advised that they would need to discuss the cost of pushing this project down, as projects costs will change from year to year and determine the real cost of pushing this project further down. He recognized that they would need to know where they stand economically before they are able to charge ahead. CHAIR'S REPORT Commissioner Hupp wanted to say thank you to Connexus Energy for their help with the addition to Prairie Knoll Park parking lot lighting and the credit for the returned light as well. Commissioner Butler did not have any items to present. Commissioner Boyer questioned if the saved money from the irrigation well would be put into the general fund. Mr. Haas replied that it would go back into the general fund. Commissioner Boyer thought that half of those savings should go into the irrigation of 0 another park in the City. Commissioner Scott did not have any items to present. Commissioner Kowalewski advised that people at Sunshine Park need to be aware of the recycling bin that it out there and throw the plastic bottles away in that container so that they are not wasted. He advised that they would be looking to add more recycling bins to that location. He stated that baseball games would need to make sure that they are starting at the right time, as the first game starting late effects even the third game of the night. He stated that the left and right foul lines also have not been marked and they should consider marking those. Chair Maslowski reported that by working in another city, he has the opportunity to hear both positive and negative things about Andover. He advised that a couple of people had commented on how nice Andover Station North Ball Field facility is and how attractive it is to hit the ball towards the dump. He added that on any given night people have seen ten to 12 deer out in that area as well. He advised that a couple of the softball people who had played at Sunshine Park were impressed with the organization at that location. He stated that the negative aspect was that he was playing with his children at the park in Andover and they had to use the bathroom. He stated that when they arrived at the port- a-potty it had been tipped over and asked that people please be more courteous as young children do need to use those bathrooms. 0 Regular & Work Session Andover Park & Recreation Commission Meeting Minutes - June 5, 2008 Page 10 0 ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Butler, seconded by Commissioner Kowalewski, to adjourn the regular meeting at 8:30 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. The Special Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on June 5, 2008, 8:32 p.m. CONSIDER 2009 - 2013 CAPITAL IMPROVEMENT PLAN FOR PARKS, CONT. Mr. Haas explained that at the last meeting the Commission decided to push all of the projects out to the year 2011 so that the fund would be balanced. He advised that the Finance Department had done that and discovered that they could have $50,000 in the black each year. He advised that the skate park had been moved to 2010, and is shown as $175,000 so that if they were not to receive any outside funding they would still be able to build the park. Commissioner Butler advised that the plan is showing 2009 through 2015 and questioned if that was done to show all the outstanding projects and where they had been pushed. He questioned that nothing is being shown for the year 2009. 0 Mr. Haas replied that was correct, they wanted to show where each project now stood. He advised that nothing is scheduled currently for 2009, but explained that they could do a small project or put $25,000 into playground equipment. Commissioner Butler questioned if this would need to go to the City Council now. Mr. Haas replied that there is a deadline date for the Finance Department to have this completed and then it would go to the City Council, who mayor may not have comments on the plan. He thought that the Commission may want to have a joint meeting with the Council to discuss this plan. Chair Maslowski thought it would be better to let everything sit for a year and not to do any projects for 2009. He advised that they have the $25,000 for the miscellaneous projects and they should let the other account sit next year. He pointed out that the skate park is the only big project and that is one that would break them anyway they look at it. Mr. Haas explained that the Public Works Parks Maintenance Department is still going to go after the $45,000 to update the parks each year and pointed out that this Commission would still have the $25,000 miscellaneous fund to work with. Commissioner Kowalewski questioned how many parks in the City are still not handicap accessible. 0 Chair Maslowski commented that there are still some out there, but explained that they are using the $45,000 a year to update two or three parks each year. Regular & Work Session Andover Park & Recreation Commission Meeting Minutes - June 5, 2008 Page 11 0 Commissioner Butler questioned if they could put a request out to recoup some of the funds that are saved from the Sunshine Park irrigation well to irrigate other parks in the City. Mr. Haas replied that the well did cost $40,000 to $50,000 to build. Commissioner Butler advised that it would pay for itself in the first year and thought that is why the request should be put in. Mr. Haas replied that the cost for the well came out of the general fund and thought that it would be replaced into that fund. Commissioner Hupp agreed that they should try to put the request in. Chair Maslowski did not disagree with the logic but did not think that would be approved and did not want to have the tables turned to the parks having to pay for their water either. Commissioner Hupp agreed that other cities provide more for their parks department and thought that they should come up with other ways to generate funding. Mr. Haas stated that Jim Dickinson, City Administrator, has been advising the Council 0 that they cannot rely solely on new development projects to fund the parks. Commissioner Hupp stated that they have to start realizing that they need to find a way to keep the parks viable. He explained that some cities dictate a certain portion of revenues to go back into the parks. Mr. Haas advised that something similar to that is done to rebuild the roads in Andover. He advised that they could make the request but added that the City is trying to cut their budget by $315,000 right now and it may be denied. Commissioner Butler requested that 50 percent of the annual savings from the Sunshine Park irrigation well is earmarked for the irrigation of other parks in the City. Mr. Haas confirmed that everyone was okay with the CIP as it stands. He advised that procedure dictate that a public meeting must be held for the public to comment on the plan, even though they are not doing anything in the next year. He advised that he would submit this to the Finance Department and thought the public meeting could occur in July. CONSIDER NON-RESIDENT FEES IN REGARD TO FIELD USAGE Mr. Haas explained that the Commission would probably need to meet with the Council 0 to discuss this option. Regular & Work Session Andover Park & Recreation Commission Meeting Minutes - June 5, 2008 Page 12 0 Commissioner Kowalewski questioned if there was anything in place where the City would receive a copy of the financial statement from the youth associations each year, such as Woodbury does. Mr. Haas replied that they are not required to submit anything to this City, but advised that they would have to turn something into the State. He explained that they would be able to receive a copy, as it is public record. Chair Maslowski advised that what Andover has in place right now is the best that they could do three years ago. Commissioner Butler advised that most cities are not charging a fee for their associations. He advised that some cities charge for tournaments, and others allow one free tournament and then charge for the rest. Chair Maslowski advised that the north metro is definitely behind the south metro in terms of what they are charging. He advised that south of the river they are charging and that Anoka aIid Coon Rapids are both changing to where they would be charging also. Mr. Haas did not think that the City Council would be on board for charging a fee to the residents of the City. 0 Commissioner Hupp advised that they would start charging with nonresidents and the associations would take the brunt of the costs. He stated that they were to know what kind of balance the associations had they would be able to have an idea of what they should be charging them. He also thought that charging nonresident fees would put pressure on the associations to gain more members from Andover. Commissioner Butler advised that he was in no way in favor of charging residents for parks, as they already pay for that in their taxes. He advised that enforcing the nonresident charges would be hard and he believed that the associations would roll the cost down equally to all members whether they were residents or not. Commissioner Kowalewski advised that would be the choice of the association. Commissioner Hupp advised that it would be irrelevant to discuss how the association is going to manage those costs, as it is not up to the City how they do their business. He advised that they are interested in the City and what best serves the City, and passing on savings to the residents of the City. Chair Maslowski advised that this is where cost recovery comes into play. He advised that there are levels of cost recovery, such as walking on trails and playing on the playground should be free, as it is low impact. He advised that youth activities would be 0 next on the hierarchy and would have some level of cost recovery because of the wear and tear on the fields. He advised that is where the user fee would come into play. Regular & Work Session Andover Park & Recreation Commission Meeting Minutes - June 5, 2008 Page 13 0 Commissioner Butler wanted to ensure that the costs remain low for the kids to participate in good activities and do not sky rocket like the costs for high school sports. He was concerned that Andover residents would end up footing the bill for the user fees within the associations. Commissioner Hupp questioned how they could least impact the people that are paying taxes. He advised that they would need to charge user fees to nonresidents, as those people are using the fields right now and paying nothing to use them. Chair Maslowski advised that the trend in other cities has been to start charging user fees and thought that the Council might be on board with the Commission on this issue. He advised that he would ask the question why are we the only city that is not doing this. Commissioner Butler advised that other cities might be turning to this but advised that he does not want to lead the way on this issue. Chair Maslowski advised that if they were to go to Burnsville, Egan and Eden Prairie they would be shocked by their parks systems. Commissioner Butler advised that their Council is probably giving them money and did 0 not think that the total amount was generated from user fees. Commissioner Hupp advised that this Commission would need to brainstorm though, as they are not receiving park dedication fees, user fees, or money from the Council. Chair Maslowski advised that they should go to the Council and present the issue that all of these nonresidents are using the fields and have not paid one dime towards the maintenance of the fields. Commissioner Hupp questioned if they should also charge for reserving fields. Mr. Haas advised that he had been advised that there are no fields open for residents, who do pay for the parks, because the associations have them all booked up. Cl?-air Maslowski advised that would be an example of cost recovery because a resident is not able to use the park equipment because an association, which contains nonresidents, has reserved it. Commissioner Kowalewski advised that he took part in the youth football program and knows that they have a balance of $30,000 to $50,000 that sits in the bank and accumulates each year as they do not spend that kind of money on the equipment. Mr. Haas pointed out that the lacrosse association contains only 20 percent of Andover 0\ kids and yet is only able to use Andover fields. He explained that 80 percent of the kids Regular & Work Session Andover Park & Recreation Commission Meeting Minutes - June 5, 2008 Page 14 0 in that association are from other cities and yet are beating up on Andover fields when they have not contributed for the maintenance to use them. Commissioner Butler advised that they would need to hold a public hearing on this issue. Mr. Haas advised that they would first hold a worksession with the City Council to discuss the matter and it would then come back in front of the Commission for a public hearing. Chair Maslowski agreed that before they could have a public hearing they would need to get the Council on Board and also talk with the Presidents of each youth association. Commissioner Butler advised that he has thought about this issue a great deal and while he is not in favor of the issue the Commission could move forward without him. Chair Maslowski advised that there would still be six to eight months before this would go into effect. He thought that they should move to the next step, which would be a City Council worksession. Mr. Haas advised that they would need to have this sealed with the Council by late November, as the fee schedule would need to go out for the next season. He 0 recommended that the Commission think about this for the next two weeks and advised that he would put this item on the agenda again for the next month so determine what the Commission would like to charge. Chair Maslowski directed staff to find a range that they would recommend for user fees. He also recommended a brain storming session with the City Council. Mr. Haas advised that they could also discuss the CIP with the Council at that time. OTHER BUSINESS None. ADJOURNMENT OF WORK SESSION Motion by Commissioner Scott, seconded by Commissioner Kowalewski, to adjourn the meeting at 9:30 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Respectfully Submitted, Amanda Staple, Recording Secretary 0 TimeSaver Off Site Secretarial, Inc.