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HomeMy WebLinkAboutJune 19, 2008 0 PARKAND RECREATION COMMISSION MEETING-JUNE 19,2008 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on June 19,2008, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Dan Masloski, Jeremy Boyer, Ted Butler, Bill Hupp, and Vice Chair Jim Lindahl (arrived at 7:35 p.m.). Commissioners Absent: Tony Kowalewski and Peggy Scott. Also Present: Assistant Public Works Director, Todd Haas. RESIDENT FORUM 0 There were no comments at this time. Motion by Commissioner Butler, seconded by Commissioner Hupp, to close the resident forum. Motion carried on a 4 ayes, O-nayes, 3 absent (Lindahl, Scott, Kowalewski) vote. AMENDMENT TO AGENDA Motion by Commissioner Hupp, Seconded by Commissioner Butler, to amend the agenda to remove Item five in order to allow the Commission to first discuss with the City Council at a joint meeting. Motion carried on a 4 ayes, O-nayes, 3 absent (Lindahl, Scott, Kowalewski) vote. APPROVAL OF MINUTES Motion by Hupp, seconded by Boyer, to approve the June 5, 2008 Regular Park Commission minutes as presented. Motion carried on a 4 ayes, O-nayes, 3 absent (Lindahl, Scott, Kowalewski) vote. Motion by Hupp, seconded by Boyer, to approve the June 5, 2008 Park Commission W orksession minutes as presented. Motion carried on a 4 ayes, O-nayes, 3 absent 0 (Lindahl, Scott, Kowalewski) vote. Regular Andover Park & Recreation Commission Meeting Minutes - June 19, 2008 Page 2 0 PUBLIC INPUTI2009 - 2013 CAPITAL IMPROVEMENT PLAN FOR PARKS Mr. Haas noted this item is in regard to having a public input session regarding the 2009- 2013 Parks Capital Improvement Plan (CIP). Mr. Haas reviewed the staff report with the Commission and included in the record a letter from Russ and Carol Schmeichel in regards to the development of Sophie's Park located in Sophie's South development. He indicated that City staffhas suggested to the Schmeichel's that if they are interested in seeing the park developed sooner rather than later (2011) that they should attend the upcoming meeting to address the Commission as part of the input process in regards to the proposed Parks CIP. Commissioner Lindahl arrived at 7:35 p.m. Ms Carol Schmeichel addressed the Commission regarding Sophie's Park and wondered why the development was being pushed back to 2011 when it was scheduled for development this year. She stated they would like to have the park not delayed because there are a lot of kids in the neighborhood that need the park. She stated there are other new developments in the area that have had their parks completed. Commissioner Hupp thought that the developers of the other neighborhoods have either 0 helped to build or agreed to put in the park with amenities for reduced rates. Mr. Haas explained on Sophie's South it was a combination of both land and cash in lieu and he believed at that time the Park Commission did not have enough funding to reimburse the developer if they were to move forward with the project. He stated there are plans for a playground and basketball court at Sophie's South Park. Ms. Schmeichel stated the home they built is adjacent to the park and they would be willing to maintain and take care of the park. She stated the entire neighborhood stated they would be willing to help out also. Chair Masloski stated the Park Commission does not have the money to put the park in because there is not any development money coming in to build parks at this time. Ms. Schmeichel wondered if the park could be phased in so there would be some useable park there even though it may not be completed until later . Chair Masloski asked if there was any way they could basically cut the park at this point and make the park a little more presentable until they are able to generate enough funds to complete the project. Mr. Haas stated he has not been out to the park in around a year but he would talk to Kevin Starr from the Park Maintenance Department about it. 0 Regular Andover Park & Recreation Commission Meeting Minutes - June 19, 2008 Page 3 0 Chair Masloski stated the Oakview Park neighbors waited at least five or six years for a park. Commissioner Butler stated the City makes improvements to and builds new parks from park dedication fees and with all of the outstanding expenses and projects already, that does not leave a lot left over for new items other than having twenty-five thousand earmarked for special projects. Commissioner Hupp stated they have a budget and plan and with the down turn in the economy they need to move items back to even meet the breakeven point two to three years down the road. He stated that if the owners know the developer or if there are some things he can do to help build the park that maybe a viable possibility. He noted that some of the parks in Andover have been put in by volunteers. Ms. Schmeichel stated they want to be part of the solution and help with this wherever they can. Chair Masloski stated in the letter there were some issues dealing with the vacant lot that is the park. The first item is there are some appliances on the back side of the lot and he wondered if they can be removed and cleaned up by the City. The other issue is the safety while crossing Crosstown and he wondered if it would be possible to have a 0 crosswalk with signage for this neighborhood so the residents can get safely to the nearest park. Mr. Haas stated placing a crosswalk where there is no signal can be a problem and he did not think the City would warrant this or highly recommend it without some type of signal or four way stop. Mr. Russ Schmeichel stated a green space would be better than nothing and he thought that if grass were planted there they would be glad to take care of it for the City. That way the kids could play ball or Frisbee and enjoy the outdoors. Motion by Commissioner Hupp, seconded by Butler, to recommend the 2009-2013 Parks Capital Improvement Plan as proposed to the City CounciL Mr. Haas stated if the Park Commission does get additional funds in the future they can always revise their CIP plan and move the park forward. Motion carried on a 5 ayes, O-nayes, 2 absent (Scott, Kowalewski) vote. CONSIDER NON RESIDENTIAL FEES IN REGARD TO FIELD USAGE, CONT. This item was removed from the agenda for discussion with the City CounciL 0 Regular Andover Park & Recreation Commission Meeting Minutes - June 19, 2008 Page 4 0 UPDATE FOR SECURITY LIGHT AT CROOKED LAKE BOAT LANDING, CONT. Mr. Haas explained this item was tabled from the last meeting to allow city staff to discuss other possible funding sources to pay for the security light at the Crooked Lake Boat Landing. Staff did have a discussion with Jim Dickinson, Finance Director, about other possible funding sources. At this point, there are no other available funding sources available, therefore the Commission will need to decide to use the 2008 park miscellaneous funds or not do anything at this point. Commissioner Hupp stated he stopped by since their last meeting and he looked at the arrangement for the gazebo and it is in a pretty prominent place and once they get the light lit up there is nothing to really shade the rest of the parking lot so he thought that light will help light up the parking lot a little better. He did not think they got a lot of people fishing after dark so there really is not a need at this time for a security light. Commissioner Lindahl did not think they wanted the late night fishing on the lake anyways because the lake is heavily populated and may be more of a problem then they are bargaining for. Motion by Commissioner Lindahl, seconded by Hupp, to deny the security lighting at Crooked Lake Boat Landing. 0 Further Discussion There was none. Motion carried on a 7 -ayes, O-nays, O-absent vote. UPDATE OF FUNDING OF IRRIGATION SYSTEMS Mr. Haas explained that it is still the position of the City Administrator that new well improvements that do not have a well available or have not connected to the city water system will most likely have to be funded through park dedication funds. Commissioner Hupp thought they should discuss this further with the City Council at the workshop meeting. He thought that when they get the savings they should come back to help them out rather than hinder them. He did not think that as a policy, expensing out any revenues they do get, he thought the City needed to take a better look at their budgeting process and budget from the areas from where they come in and not just expensing them out in all areas. Commissioner Lindahl stated in looking at this and going back to their CIP, they do not have anything earmarked for this. He wondered if they should go back and amend their 0 CIP to earmark this item. Regular Andover Park & Recreation Commission Meeting Minutes - June 19, 2008 Page 5 0 Commissioner Butler thought that was a good idea. Commissioner Lindahl stated they should try to build up a well fund because right now they do not have anything addressing it. Commissioner Hupp thought it should be on their balance sheet to make sure that they are addressing it with the City Council on a regular basis because it should be an ongoing process. Chair Masloski understood but thought it should go back to the Council to find out where they think it should be placed on their CIP. Commissioner Lindahl stated if they do not have it listed somewhere it is going to get overlooked or not addressed at some point. Commissioner Boyer was thinking about the parks they already have, there is already irrigation in their existing facilities irrigation chart but they should keep it on the minds of the City Council. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items with the Commission. Commissioner Hupp updated the Commission on the Skate Board Task Force meeting. 0 CHAIR'S REPORT Commissioner Butler mentioned that the shelter at Crooked Lake Boat Landing is coming along nicely and looks really good. Commissioner Boyer wondered if the sliding hill at Andover Station North would be regarded. Mr. Haas stated they were looking at putting up a permanent fence. ADJOURNMENT Motion by Lindahl, seconded by Butler, to adjourn the meeting at 8:15 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Scott, Kowalewski) vote. Respectfully Submitted, Susan Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. 0