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Home My WebLink AboutJanuary 15, 2009 -- .._~ ...- .---- -- -.-,----, -- C I T Y o F NDOVE 1685 CROSSTO'f"N BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 I FAX (763) 755-8923 · WWW.CI.ANDOVER.MN.US , Regular Park & Recreation Commission Meeting January 15, 2009 6:30 P.M. S ateboard Task Force Meeting 7:00 P.M. 1. Call to rder A. Swe ring in of Oath of Office for the New Park Commissioners 2. Residen Forum 3. Approva of Minutes (12/18/08) 4. Conside 2009 Tournament Applications for SoftbalVBaseball 5. Conside 2009 Tournament Applications for Soccer/Lacrosse 6. Conside Changes/Guidelines for Field Usage by Youth Task Force, cont. 7. Update i Regards to Scoreboards @ Eveland Fields! Andover High School, ontinued 8. Conside Request for Funding/Kelsey Round Lake Park Ecological Restorat on/05-46 9. Anoka C unty Sheriff's Department 4th Quarterly Report 10. Park De ication Improvement Fund 4th Quarter/ Finance Department 11 . Review utstanding Items 12. Chair's eport 13. 14. Adjourn 1685 CROSSTOtN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US I TO: Par~ & Recreation Commission FROM: T01 J. Haas, Ass!. Public Works Director SUBJECT: 4. onsider 2009 Softball/Baseball Tournament Applications DATE: Jan ary 15, 2009 INTRODUCTION This item is in regard to considering the attached softball/baseball tournament application forms or the upcoming 2009 softball/baseball season as requested by the Andover Athletic ssociation and the Andover Baseball Association. DISCUSSION The earliest the ssociations can submit is December 15th for the following summer. The City has rece ved applications from the Andover Athletic Association and Andover Baseball Associat on for tournaments for the upcoming season. Listed below are the Andover Athletic ssociation and Andover Athletic Association tournaments and the dates of tournam nts that have been requested. The ABA tournaments are shown in bold. - May 30-Ma 31/AAA/Andover Athletic Association Spring Tournament/Fields 1-6 at Su shine Park - June 5-7/A A/Midseason Tournament/Fields 1-6 at Sunshine Park, City Hall Park omplex-Field #7, Andover Station North (East Field Only), Hidd n Creek North Park, Pine Hills Park, Shadowbrook East Park (Nort Field Only) - June 12-1 ABAlUSSSA State Tournament 10B and 11B/Fields 1-6 at Suns ine Park - June 27-28 AAAlEnd of Season Tournament/Fields 1-6 at Sunshine Park and City all Park Complex-Field #7 - July 10-1 BAlIn House End of the Season Tournament/Fields 1-6 at Suns ine Park, City Hall Park Complex-Field #7, Andover Station Nort (East Field Only), Hidden Creek North Park, Pine Hills Park, Shad wbrook East Park (North Field Only) - July 17-19 BAlIn House End of the Season/Fields 1-6 at Sunshine Park, City all Park Complex-Field #7 - July 17-19 BAlGopher State Tournament of Champions 14A1Andover Stati n North Ball Fields (west, middle and east fields) - July 22-26 SSSA Regional World Series! Fields 1-6 at Sunshine Park, Evel nd Fields (north, middle, and south fields) I - July 31-A~Ust 21ABAlMYAS State Rec. Championship 14115 year olds! And ver Station North Ball Fields (west, middle and east fields) - August 1-2AAAA/Field of Dreams Tournament! Fields 1-6 at Sunshine Park Note: The Andovtr Family Fun Fest is scheduled for July 10 & 11. ACTION REQUIR D The Park & Rec ation Commission is required to consider approving the attached tournament appli tion forms from the Andover Baseball Association and the Andover Athletic Associati n. Respectfully s ~ Todd J. Haas cc: Kelly Gothier, AAA, 16451 Makah Street NW, Andover Mike Keeney, ABA, 1493-15Sth Lane NW, Andover -- -- - 2001 ScA-fx<.{{ -Ba.,sG"'.rtlf S;;h.edc..J.e.. 2009 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: 6P~( NG ~AM~ TOURNAMENT ORGANIZATION: . AfJoOvee. A1t\Lep c A )S'OCl f\ll<JN TOURNAMENT SPONSOR: fV pi j/V \ MO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 rrOURNAMENT DIRECTOR #2 (print name): _ltBlD1 GOITl1 (Gt (print name): ~ f h.e "1 vJ I t\..&.~f0Y"1.2Ar ADDRESS: j 6~Sl MAMB 51'. N'vl ~A.oDRESS: I ~ lu4-S /trL&rotJ ST dvJ CITY, STATE, ZIP CODE: AN{)()~eY<- MtJ, .of?oL{ CITY, STATE, ZIP CODE: ~M~ Nt N f)J'363 PHONE:f12..1-73Jl htZ. 750 - 'J~H PHONE: LUI;;;-) 74'3 --Sid c> (home) (work~ (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located! in Andover Y- DATES OF TOURNAMENT: I (nAY '30- ''1 I 2Do' I i Fees follows: (Check A or B) No Field Maintenance Adult - $275.00 tourn ment fee for the park (*), plus a $200.00 field usage fee per field Youth - $275.00 tourn ment fee for the park (*), plus a $100.00 field usage fee per field ! for all youth organizat ons not affiliated with Andover youth i Note: (*) This tourna ent fee is used to secure the use of the field(s) and to pay fora City employee to mai~tain the facilities thr ughout the tournament (upkeep of trash bins, restrooms and building). The usage fee! includes the us of the Iimer, lime and batter's box during the duration of the tournam~nt. The Toumarpent Director is resp nsible for maintenance of field(s). ~ Number of fields 0 be used Note: 1 day tournam nts will be charged 75% of the tournament and field usage fee. B. With Field Maintenance Adult- $650.00 touma ent fee for the park (*), plus a $200.00 field usage fee per field Youth - $650.00 tourna ent fee for the park (*), plus a $100.00 field usage fee per field for all youth organizati ns not affiliated with Andover youth Note: (*) This touma ent fee is used to secure the use of the field(s) and to pay for a City employee to main ain the facilities thro ghout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of elds. The usage fee includes the us~ of the Iimer, lime and batter's box during the duration of the to mament. _ Number of fields t be used Note: 1 day toumame ts will be charged 75% of the tournament and field usage fee. )amaae DeDosit Fees (Check A or B) RECEIVED - A. $500 Profit Organizations I B. $250 Non-Profit Organiza ions aC I 2 2({B I , CITY Of ANDOVEr i i Park usaQe as follows: (Check fields requested to be used) Softball Fields Baseball Fields Eveland Fields-North Field Andover Station N. Ball Field Facility-West Field Eveland Fields-Middle Field Andover Station N. Ball Field Facility-Middle Field Eveland Fields-South Field Andover Station N. Ball Field Facility-East Field )LSunshine Park-Diamond NO.1 Hidden Creek North Park )L Sunshine Park-Diamond NO.2 Pine Hills Park ~ Sunshine Park-Diamond NO.3 Shadowbrook East Park-South Field .>L-Sunshine Park-Diamond No.4 Shadowbrook East Park-North Field y Sunshine Park-Di~mond NO.5 ~ Sunshine Park-Di~mond NO.6 City Hall Park Complex #1-Diamond No. 7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field! plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION CHeck the following boxes if applicable. . If you need to use the Cus~man, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necess~ry prior to any use. List any special instruction$ necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Inblude the location/distance of pitching rubbers and/or base locations.) I All requests for tournaments must ~e submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eig*t weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made I~ss than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application. including the penalty fee. Late applications must be approved by the Park and Recreaijon Commission at least two weeks prior to the date! of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money fot damages, will be returned after inspection by the Public Works Parks Supervisor. * If the tournament organization is r~questing a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the fo~lowing refund policy: I I "Fees for tournaments shall be ~aid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Fiel~ Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the us, of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." I If further information is needed, ple~se contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of And~ver, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to canc~1 or delay usage of the fields due to weather, field conditions, etc; * During the months of May & June, !no more than three consecutive weekend tournaments in a row will be allowed. * Any organization that applies for ~se of a recreational facility will be required to pay a fee as determined by the City Council for park security. I Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS /2 /10 (oe NO ALCOHOL~ ~...~~.. -. I DATE I 1?/i?7-/~Ot DATE . I Revised: 12/4/08 toumapl.doc(12/19/00) -- ------~----_.._-- ""''j 5A<~h(.t I I ( ba.;;e k.:::. If S eked t,Le... 2009 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: Af6A- J41\ I h sm4sCJ ~ '/OU144A-w117Hr- TOURNAMENT ORGANIZATION: II /tN hI? /) trl?:.. bksrA/H L A:>s-;o~; A-HoN TOURNAMENT SPONSOR: ~A- TWO TOURNAMENT DIRECTORSI MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): 11/\.., }!. ~ K f?"lTJ-( lPN (print name): 3"ovi{ b~, ,}, ADDRESS: Lv' ADDRESS: .tV f / 'To ~ Avt- ).J tU CITY, STATE, ZIP CODE: ;1I1N 5'3'"3aQ CITY, STATE, ZIP CODE: A1i)...l'Jtll:~. /VI,., ~~t!'i/' PHONE: 1')63- 4,/1- ~46,. 6(2. ~ "7 tfo'/i,'l. 7 PHONE: '7b~.'J$'?-S5)(. qn-cg~'(;. )")..,~ l"2-q~- ~<;,~'1 (home) (work (mobile) (ho e) (work) (mobile) Note: The Tournament Director(s) r designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover )( DATES OF TOURNAMENT: PARK FEES AND USAGE Fees are as follows: (Check A or B) '1t:.... A. No Field Maintenance D Adult.., $275.00 tourn ent fee for the park (*), plus a $200.00 field usage fee per field .D(,Youth - $275.00 toum ment fee for the park (*), plus a $100.00 field usage fee per field for all youth organizat ons not affiliated with Andover youth Note: (*) This tourna ent fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities thr ughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the us of the limer, lime and batter's box during the duration of the tournament. The Tournament Director is resp nsible for maintenance of field(s). -L1- Number of fields to be used Note: 1 day toumam nts will be charged 75% of the tournament and field usage fee. I] B. With Field Maintenance D Adult - $650.00 tourna ent fee for the park (*), plus a $200.00 field usage fee per field D Youth - $650.00 tourn ment fee for the park (*), plus a $100.00 field usage fee per field for all youth organizati ns not affiliated with Andover youth Note: (*) This tourna ent fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities thr ghout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of lelds. The usage fee includes the use of the Iimer, lime and batter's box during the duration of the t urnament. _ Number of fields 0 be used Note: 1 day tournam nts will be charged 75% of the tournament and field usage fee. Damaae Deposit Fees (Check A or B) I] A. $500 Profit Organization "'" B. $250 Non-Profit Organiz tions -~ ---- --- -------- Park usaae as follows: (Check fields requested to be used) Softball Fields Baseball Fields [] Eveland Fields-North Field [] Andover Station N. Ball Field Facility-West Field [] Eveland Fields-Middle Field [] Andover Station N. Ball Field Facility-Middle Field [] Eveland Fields-South Field )!(Andover Station N. Ball Field Facility-East Field '8:.,Sunshine Park-Diamond No. 1 ~Hidden Creek North Park '(Sunshine Park-Diamond NO.2 Pine Hills Park ta: Sunshine Park-Diamond No. 3 [] Shadowbrook East Park-South Field a Sunshine Park-Diamond NO.4 )l(.Shadowbrook East Park-North Field 'ft Sunshine Park-Diamond No. 5 :d-.Sunshine Park-Diamond NO.6 lI:City Hall Park Complex #1-Diamond No.7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. ~ If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. [] List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor. * If the tournament organization is requesting a Non~lntoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Any organization that applies for USe of a recreational facility will be required to pay a fee as determined by the City Council for park security. Attached is City Code Title #8 Chapter 4 NOMETALS~ NO PETS NO ALCOHO . ~ /) 'fS--)008 ~ .~. DATE TO RNAMENT DIRECT R #1 (signature) DATE [ f 71 09 Revised: 12/4/08 tournaol.doc(12119/0Q) I 2009 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: U S'S sA-- "S rw nr Tov kUIi M PH r 10/1, /1J3 TOURNAMENT ORGANIZATION ---..it",,,!.) Ii L:~ ts;4-~P"'B ALL. 14-~< oLr; ,4-'r1 nAI TOURNAMENT SPONSOR: AB.1t d All trlt 5 TWO TOURNAMENT DIRECTO TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): (print name): 1<::. ~I <; {Iv A ,'1'i!.6 ADDRESS: ADDRESS: j 5- <1~6 LI NNh 5'r /\/1.<.1 CITY, STATE, ZIP CODE: CITY, STATE, ZIP CODE: . A-/'awtJl'-* IVtN ~-~.) ('1<.1 PHONE: ilb'~. &.f311- ~'oj6" 61'2- '1 flo' ,i.'l"7 PHONE: "76}.Lfs4 L>~C:S ;~ '). YltJ. "1'n. 76"1- --/ll.f- 41)1. (home) (wo k) (mobile) (home) (work) (mobile) Note: The Tournament Director(s or designee shall be on site at all times during the duration of the tournament. Check here if organization is locat in Andover j;J( DATES OF TOURNAMENT: PARK FEES AND USAGE Fees are as follows: (Check A or ) ~ A. No Field Maintenance (] Adult- $275.00 tour ament fee for the park (*), plus a $200.00 field usage fee per field x...Youth - $275.00tou nament fee for the park (*), plus a $100.00 field usage fee per field for all youth organi tions not affiliated with Andover youth Note: (*) This tour ament fee is used to secure the use of the fleld(s) and to pay for a City employee to maintain the facilities t roughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the se of the Iimer, lime and batter's box during the duration of the tournament. The Tournament Director is re ponsible for maintenance of field(s). ~ Number of fiel s to be used Note: 1 day toum ents will be charged 75% of the tournament and field usage fee. (] B. With Field Maintenanc [J Adult - $650.00 tou ament fee for the park (*), plus a $200.00 field usage fee per field [J Youth - $650.00 tou ament fee for the park (*), plus a $100.00 field usage!ee per field for all youth organi tions not affiliated with Andover youth Note: (") This tour ament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities t roughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance f fields. The usage fee includes the use of the Iimer, lime and batter's box during the duration of th tournament. _ Number of fiel s to be used Note: 1 day touma ents will be charged 75% of the tournament and field usage fee. Damaae Deoosit Fees (Check A 0 B) [] A. $500 Profit Organizati ns C8( B. $250 Non-Profit Orga izations ----- ParkllsaQe as follows: (Check fields requested to be used) Softball Fields Baseball Fields D Eveland Fields-North Field [I Andover Station N. Ball Field Facility-West Field [I Eveland Fields-Middle Field [I Andover Station N. Ball Field Facility-Middle Field [I Eveland Fields-South Field [I Andover Station N. Ball Field Facility-East Field ~Sunshine Park-Diamond No. 1 D Hidden Creek North Park KSunshine Park-Diamond NO.2 D Pine Hills Park '8::,Sunshine Park-Diamond No. 3 D. Shadowbrook East Park-8outh Field D:..Sunshine Park-Diamond No.4 D Shadowbrook East Park-North Field ~Sunshine Park-Diamond No. 5 ~unshine Park-Diamond NO.6 (] City Hall Park Complex #1-Diamond NO.7 Note: If your organization schedyles 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional fiel~ plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Cbeck the following boxes if applicable. tB( If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the nec$sary fees 1 week prior to the toumament. Training for the Cushman by the Public Works )(' Department will be nece~ary prior to any use. List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) BA-"'iiitS '1'0 ~p S 1:'1" ,.4-', 6~J All requeSts for tournaments mus~ be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January, Any tournament application after that will be on a space available basis and must be submitted at least eir weeks prior ro the roumament dale. A penalty of 60 percent of the flSld usage lee will be assessed for applications made ess than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight wee, s prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. I i, A $500.00 damage depos~ fee (Of $250.00 deposit fee for non-profit "'1Ianaations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money f r damages, will be returned after inspection by the Public Works Parks Supervisor. . .. If the tournament organization is itequesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the fpllowing refund policy: I "Fees for tournaments shall be~aid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Fi Id Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the ~se of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponso will be refunded the total minus any administrative costs incurred by the City.u If further information Is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms Jl)ay be obtained from and returned to the City of lover. Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. .. The City reserves the right to ca eel or delay usage of the fields due to weather, field conditions, etc. .. During the months of May & Jun ,no more than three consecutive weekend tournaments In a row will be allowed. .. Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. ' Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO ALCOHOL Oo&- DATE Revised: 12/4/08 toumaol.doc(121191OO) ---~ ----- LO 0 'f $oA-bc~ If - Ub.se ~?cl.1 t 5t. tle.d v,-'?.c:. 2009 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: tjKO (fJBC\)<JN 'l'W4JA~et-Jr TOURNAMENT ORGANIZATION: A~DOV8lC A-rn leT1c t15'~OC( 41101'1 , TOURNAMENTSPONSOR II"' tf/, (.'1 lWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 OURNAMENT DIRECTOR #2 (print name): _It0LLL( GoTH10t2-- ~ 'Al, (\A ~PeA!'~RA/ (print name): ... . Q_V\ ADDRESS: ~ ~ t{ 5'1 MA-I<V-tW ~T. }JW DDRESS: ~5 A(2..L7CA I $+ . iJuJ CITY, STATE, ZIP CODE: AtJfJ~'\J0([ MtJ ')"f -jOlt CITY, STATE, ZIP CODE: r-<dJ~ .' M rJ 5,r PHONE: t,(l7- 73)( . GlZ,- '75"()~ g3L.J PHONE: ((p!d) 7~3 - 5'/60 (home) (wor~) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is /ocateq in Andover DATES OF TOURNAMENT: TVtvE Z7- Ze PARK FEES AND USAGE Fees ar follows: (Check A or 8) A. No Field Maintenance Adult - $275.00 tourn ment fee for the park (*), plus a $200.00 field usage fee per field Youth - $275.00 tour ament fee for the park (*), plus a $100.00 field usage fee per field for all youth organiza ions not affiliated with Andover youth Note: (*) This tourn ment fee is used to secure the use of the field(s) and to pay for a City employee to maintain' the facilities thr ughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the us of the Iimer, lime and batter's box during the duration of the tournament. The Tournament Director is resp nsible for maintenance of fie/des). 1 ~ Number of field to be used Note: 1 day tournam nts will be charged 75% of the tournament and field usage fee. 8. With Field Maintenance Adult - $650.00 tourn ment fee for the park (*), plus a $200.00 field usage fee per field Youth - $650.00 tourn ment fee for the park (*), plus a $100.00 field usage fee per field for all youth organizat ons not affiliated with Andover youth Note: (*) This tourna ent fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities th ughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of relds. The usage fee includes the use of the limer, lime and batter's box during the duration of the t urnament. - Note: 1 day tournam nts will be charged 75% of the tournament and field usage fee. -.- ... Damaae Deposit Fees (Check A or B f --.- RECEIVED I j A. $500 Profit Organization I 8. $250 Non-Profit Organiz tions ~ lEe ! 2 2008 , -....'-...--.... CJTY OF ANI1(W;" :",' / ., ., I.,i o. o. . . Park usaQe as follows: (Check fields requested to be used) Softball Fields Baseball Fields Eveland Fields-North Field Andover Station N. Ball Field Facility-West Field Eveland Fields-Middle Field Andover Station N. Ball Field Facility-Middle Field Eveland Fields-South Field Andover Station N. Ball Field Facility-East Field ';:,(Sunshine Park-Diamond NO.1 Hidden Creek North Park I?Sunshine Park-Diamond NO.2 Pine Hills Park ~Sunshine Park-Diamond NO.3 Shadowbrook East Park-South Field f)l... Sunshine Park-Diamond NO.4 Shadowbrook East Park-North Field K Sunshine Park-Diamond NO.5 \LSunshine Park-Diafllond NO.6 ~ City Hall Park Complex #1-Diamond No.7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field iPlus an administration fee of 10% penalty. , SPECIAL REQUEST SECTION Ch~ck the following boxes if applicable. If you need to use the Cusnman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necess~ry prior to any use. List any special instructionsinecessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Infludethe location/distance of pitching rubbers and/or base locations.) I I All requests for tournaments must qe submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis an,d must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks priorto the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or '9st or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money f01 damages, will be returned after inspection by the Public Works Parks Supervisor. * If the tournament organization is r~questing a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the fOI'owing refund policy: "Fees for tournaments shall be Pfid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Fiel. Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the us~ of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor ,+,i11 be refunded the total minus any administrative costs incurred by the City." If further information is needed, ple$se contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of And~ver, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. · The City reserves the right to canI or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, 0 more than three consecutive weekend tournaments in a row will be allowed. * Any organization that applies for ,se of a recreational facility will be required to pay a fee as determined by the City Gouncil for park security. I Attached is City Code Title #8 Chapter 4 I NO METAL SPIKES NO PETS I NO ALCOHOL i I ---."-"'"0". \ .--- DATE TO Revised: 12/4/08 toumapl.doc(12/19/00) ---- Zo..:? ~ Ii / I II ~.,"'; ~1dlA.f(J.. " f fJc. $<f" 2009 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: ftf3A- IN Hoosg- PN'b of:' ~ /bv~Ittw~fJ{'''- TOURNAMENT ORGANIZATION: Mb ~J () ~ BMrlA-l L bse>~, A- 'H oN . TOURNAMENT SPONSOR: Pre A- TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): ;11\1 /Or ~r.:t<f (print name): 'Soel.( hern. ADDRESS: l'Yq~ J ~?., I.vYvlT J.JW ADDRESS: I CITY, STATE, ZIP CODE: ~(,I1--~. MN ~-"')t)l/ CITY, STATE, ZIP CODE: ~~/JPI~ , ttf/lN g,-)d-j PHONE: ')6~'- LB"I' ~&.;6 S- ; b12~ '"7"70-1 t'l-7 PHONE: "It)- 'm. '~6 q~-~'lt'-.{-3"''''~ hlJ.-<f€?-~~'1 (home) (worR) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) r designee shall be on site at all times during the duration of the tournament. Check here if organization is locate in Andover l( DATES OF TOURNAMENT: Ot'- PARK FEES AND USAGE Fees are as follows: (Check A or B) 'H( A. No Field Maintenance D ,Adult - $275.00 tourn ment fee for the park (*), plus a $200.00 field usage fee per field . ~Youth - $275.00 tour ament fee for the park (*), plus a $100.00 field usage fee per field for all youth organiza ions not affiliated with Andover youth Note: (*) This tourn ment fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities th ughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the us of the Iimer, lime and batter's box during the duration of the tournament. The Tournament Director is res nsible for maintenance of field(s). Jl Number of fteld Note: 1 day tourna nts will be charged 75% of the tournament and field usage fee. D B. With Field Maintenance D Adult - $650.00 tourna ent fee for the park (*), plus a $200.00 field usage fee per field D Youth - $650.00 tourn ment fee for the park (*), plus a $100.00 field usage fee per field for all youthorganizat ons not affiliated with Andover youth Note: (*) This tourna ent fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities thr ughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the Iimer, lime and batter's box during the duration of the t urnament. Note: 1 day tournam nts will be charged 75% of the tournament and field usage fee. Damaae DeDosit Fees (Check A or B D A. $500 Profit Organization ~ B. $250 Non-Profit Organiz tions Park usaqe as follows: (Check fields requested to be used) Softball Fields Baseball Fields D Eveland Fields-North Field D Andover Station N. Balf Field Facility-West Field [] Eveland Fields-Middle Field [] Andover Station N. Balf Field Facility-Middle Field [] Eveland Fields-South Field ~ndover Station N. Balf Field Facility-East Field J..,Sunshine Park-Diamond No. 1 KHidden Creek North Park (Sunshine Park-Diamond NO.2 .BcPine Hills Park K.Sunshine Park-Diamond NO.3 [] Shadowbrook East Park-South Field ~Sunshine Park-Diamond NO.4 Zll(Shadowbrook East Park-North Field g Sunshine Park-Diamond No. 5 'i..Sunshine Park-Diamond NO.6 Uity Half Park Complex #1-Diamond No. 7 Note: If your organization schedul~s 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. ^' If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. D List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be ,submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor. * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City.. If further information is needed, please contact the Parks.Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO ALCOHOL ( ). -IS-- ~OCJfP ...,..' DATE ( /7/01 DATE URNAMENT DIRECTOR #2 (signature) Revised: 12/4/08 toumaol.doc(12119/0m -------- ~ t /, . ? Ot? '1 ~n... ! If I":ti t:(J I,,,(':! I / It' "C'.\ . i j<'" ,'~.f. . f"c "'i.," C, ~!ir" 2009 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: A~A- i f./~ Ho(,l'S~ 1:?H'1\ 0 P" s.~ tou R::NA-uf~1 I ANbOrJetL bA-$rBA-11 ~ ~O~i r4-HDN TOURNAMENT ORGANIZATION:! TOURNAMENT SPONSOR: TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): J11lko ~.L,y (print name): ~ be; "tL ADDRESS: /..,q-" I ~-Ik t.A-Nr f.J /.U ADDRESS: CITY, STATE, liP CODE: ~ho~lTk.. ; MH <5"3501 CITY, STATE, liP CODE: A-N'hf')()~ . {IA}# S-~$a'1 PHONE: '16 ~- '4 ~ lJ ~ fil.f &~ I 6/2-')Qo-lb '27 PHONE: ~G~"l5''1-S:-sq, q~"'-g~- ~''l2. 6f2~qg")-g~~'1 (home) (wor~) (mobile) (home) (work) (mobile) I \ Note: The Tournament Director(s) pr designee shall be on site at all times during the duration of the toumament. Check here if organization is locat in Andover j)( DATES OF TOURNAMENT: /,,"" OO? PARK FEES AND USAGE ~reas follows: (Check A or B) A. No Field Maintenance ~dult - $275.00 tourn ment fee for the park (*), plus a $200.00 field usage fee per field Youth - $275.00 tou ment fee for the park (*), plus a $100.00 field usage fee per field for all youth organiza ions not affiliated with Andover youth Note: (*) This toum ment fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities th ughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the us of the Iimer, lime and batter's box during the duration of the toumament. The Tournament Director is res nsible for maintenance of field(s). + Number of field to be used Note: 1 day toumam nts will be charged 75% of the tournament and field usage fee. I] B. With Field Maintenance I] Adult - $650.00 touma ent fee for the park (*), plus a $200.00 field usage fee per field D Youth - $650.00 tourn ment fee for the park (*), plus a $100.00 field usage fee per field for all youth organizat ons not affiliated with Andover youth Note: (*) This touma ent fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities thr ughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the Iimer, lime and batter's box during the duration of the t urnament. - Note: 1 day tournam nts will be charged 75% of the tournament and field usage fee. Damaae Deposit Fees (Check A or B I] A. $500 Profit Organization '<' B. $250 Non-Profit Organiz tions Park usaqe as follows: (Check fields requested to be used) Softball Fields Baseball Fields [] Eveland Fields-North Field [] Andover Station N. Ball Field Facility-West Field [] Eveland Fields-Middle Field [] Andover Station N. Ball Field Facility-Middle Field [] Eveland Fields-South Field a Andover Station N. Ball Field Facility-East Field a<Sunshine Park-Diamond No. 1 [] Hidden Creek North Park a.:sunshine Park-Diamond NO.2 D Pine Hills Park ~ Sunshine Park-Diamond No. 3 [] Shadowbrook East Park-South Field ~unshine Park-Diamond NO.4 [] Shadowbrook East Park-North Field !CSunshine Park-Diamond NO.5 l!F:Sunshine Park-Diamond NO.6 X City Hall Park Complex #1-Diamond No. 7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field. plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. )l(t, If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. D List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date. of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor. * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full. amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City.' If further information is needed, ple<jlse contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Anddver, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NOPE7ltJ! I" -/)'- 08' NOAl~Ol. ~ DATE TO NAMENT ~CT- #1 (signature) /17/01 ,1' DATE T RN MENT DIRECTOR #2 (signature) Revised: 12/4/08 tournaol.doc(12119/0Q) -------- ----------- 2009 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: t;'oPHP7~ "S'n41r /?:) r/ ~H A. vtl ~/'" of::: c.~M4 Y1-1 ;it t:JI...( ~ 1~,4 I TOURNAMENT ORGANIZATION: I A- N b n " J'Y't!> P3A<;p A.+U.. r4 ... <: t:) ,_ 1.,4- n c'N TOURNAMENT SPONSOR: frj), ,4- 1/ J'!-1lfA-S TWO TOURNAMENT D1RECTOR~ MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): (print name): I:: il. I S i-Jo A ~i'zI; ADDRESS: ADDRESS: Ip:[){' LII'fNP'f 5r NUl CITY, STATE, ZIP CODE: CITY, STATE, ZIP CODE: t!-Hhol1#' MN ~--1-l~N PHONE: '76,-LJ'1!oj' SC'iAJ,- 6/?' ..,9o..ft 'it? PHONE: '7") ''1'3l..J- ,I)!&>.:s 76'~. 'j';o..6f'h.2 "'t)~ L})LJ. l.J 1~ L (home) (mobile) (home) (work) (mobile) Note: The Tournament Director(s or designee shall be on site at all times during the duration of the tournament Check here if organization is loca d in Andover ~ DATES OF TOURNAMENT: :s- '-11. n 7Il , <{'tt, PARK FEES AND USAGE Fees are as follows: (Check A or l>(". A. No Field Maintenance ~ Adult - $275.00 tou ament fee for the park (*), plus a $200.00 field usage fee per field . Youth - $275.00 tau nament fee for the park (*), plus a $100.00 field usage fee per field . for all youth organi tions not affiliated with Andover youth Note: (*) This tou ament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities roughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the se of the Iimer, lime and batter's box during the duration of the tournament The Tournament Director is re ponsible for maintenance of field(s). 3 - Note: 1 day tourna ents will be charged 75% of the tournament and field usage fee. l] B. With Field Maintenanc [) Adult - $650.00 tau ament fee for the park (*), plus a $200.00 field usage fee per field l] Youth - $650.00 tau ament fee for the park (*). plus a $100.00 field usage fee per field for all youth organiz tions not affiliated with Andover youth Note: (*) This tour ament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities t roughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance f fields. The usage fee includes the use of the Iimer, lime and batter's box during the duration of th tournament. - Note: 1 day tourna ents will be charged 75% of the tournament and field usage fee. Damaae Deoosit Fees (Check A or B) Il A $500 Profit Organizati ns )( B. $250 Non-Profit Orga ations - ------------------ Park usaQe as follows: (Check fields requested to be used) Softball Fields Baseball Fields [] Eveland Fields-North Field I Andover Station N. Ball Field Facility-West Field [] Eveland Fields-Middle Field ' ndover Station N. Ball Field Facility-Middle Field [] Eveland Fields-South Field Andover Station N. Ball Field Facility-East Field [] Sunshine Park-Diamond NO.1 [] Hidden Creek North Park [] Sunshine Park-Diamond No. 2 [] Pine Hills Park [] Sunshine Park-Diamond NO.3 [] Shadowbrook East Park-South Field [] Sunshine Park-Diamond NO.4 [] Shadowbrook East Park-North Field [] Sunshine Park-Diamond No.5 [J Sunshine Park-Diamond NO.6 [] City Hall Park Complex #1-Diamond No. 7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION C~eck the following boxes if applicable. J( If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit It will be necessary to pay the neCElssary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. [] List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament (Example: InclUde the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any toumament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the toumament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged o~ost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money f. r damages, will be returned after inspection by the Public Works Parks Supervisor. * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the fpllowing refund policy: "Fees for tournaments shall bd paid no later than eight weeks prior to the tournament date. If the toumament is cancelled, neither the Tournament Fee, Fi~ld Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the Lise of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and retumed to the City of An~over, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. I * The City reServes the right to ca~cel or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed, * Any organization that applies for! use of a recreational facility will be required to pay a fee as determined by the City Council for park security. OO~. 1 (signature) DATE Revised: 12/4/08 toumapl.doc(121191OO) ---~ ~05'51 8/ Ur[ 2009 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: l)c;ssA- f-rl,lo NA-L wOet.',l\ 5 trC-JF5 TOURNAMENT ORGANIZATION: I ItN '1>0/./ ~ b A-*1:) kl- L ,4-s $ C) t-1.4-nbN TOURNAMENT SPONSOR: 't IlrB n- il 10 'n4- S TWO TOURNAMENT DIRECTOR,MUSrBE-lISTED. I TOURNAMENT DIRECTOR #2 TOURNAMENT DIRECTOR #1 i (print name): (print name): _kit \ 5 NoI5~ ADDRESS: ADDRESS: b-<j' 3 j, Ll N}.J#t 5.,... N i.J CITY, STATE, ZIP CODE: ~"')CLI CITY, STATE, ZIP CODE: (+N'f>cvCii-. ,11,., 6'"'3"3 00/ PHONE: '1B 'f3'1-'61.;6$- lJt-1'"'J 90 It, l. '1 PHONE: l)C}'1)"'- "l&:>j 11;'j- }.w' "'lll. ?6'j"LfW- 41'ZL (home) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament Check here if organization is locate in Andover X DATES OF TOURNAMENT: PARK FEES AND USAGE Fees are as follows: (Check Aor B ~ A No Field Maintenance [] Adult ~ $275.00-tot.l amentfee for the park(~), plus a $200;00 field usage fee per field ~Youth - $275.00 tou ament fee for the park (*), plus a $100.00 field usage fee per field for all youth organ tions not affiliated with Andover youth ament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities roughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the u e of the Iimer, lime and batter's box during the duration of the tournament. The Tournament Director is res onsible for maintenance of field(s). J 0 Number of fiel s to be used ena; will be charged 75% of the tournament and field usage fee. [] B. With Field Maintenanc [] Adult - $650.00 tau ment fee for the park (*), plus a $200.00 field usage fee per field D Youth - $650.00 tou ament fee for the park (*), plus a $100.00 field usage fee per field for all youth organiz tions not affiliated with Andover youth Note: (*) This toum ment fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities th oughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance f fields. The usage fee includes the use of the limer, lime and batter's box during the duration of th tournament Note: 1 day tourna ents will be charged 75% of the tournament and field usage fee. Damaae Decosit Fees (Check A or [] A $500 Profit Organizat' I>( B. $250 Non-Profit Organ -~ Park usaae as follows: (Check fields requested to be used) Softball Fields Baseball Fields )J(Eveland Fields-North Field D Andover Station N. Ball Field Facility-West Field 1tE:veland Fields-Mitlldle Field I] Andover Station N. Ball Field Facility-Middle Field ~veland Fields-South Field D Andover Station N. Ball Field Facility-East Field ~Sunshine Park-Diamond NO.1 n Hidden Creek North Park i(Sunshine Park-Diamond No.2 [] Pine Hills Park i(Sunshine Park-Diamond NO.3 11 Shadowbrook East Park-South Field ~ Sunshine Park-Diamond No.4 [] Shadowbrook East Park-North Field :t!I'..Sunshine Park-Diamond No.5 lJ:.Sunshine Park-Diamond NO.6 )f.city Hall Park Complex #1-Diamond NO.7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional fiel~ plus an administration fee of 10% penalty. SPECIAL RE UEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $50.00 per day and- $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessflry prior to any use. D List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: It;lclude the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must. be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eiQht weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight wee~s prior to the tournament date. For any late application, the late fees must also be submitted with the application, incJudin~ the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the. date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (o~ $250.00 deposit fee for non-profit organizations) is due eight weeks before the toumament date. Any equipment damaged or ~ost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money fqr damages, will be returned after inspection by the Public Works Parks Supervisor. .. If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: I "Fees lor tournaments shiitaid no late, than eight weeks prio, to the tournament date. K the tournament is cancelled, neither the Tournament Fee, iEj!ld Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests ' use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponso~ will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. .. The City reserves the right to ca'1cel or delay usage of the fields due to weather, field conditions, etc. .. During the months of May & Jun~. no more than three consecutive weekend tournaments in a row will be allowed. .. Any organization that applies for use of a recreational faCility will be required to pay a fee as determined by the City Council for park security. ' Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS ~ -i~- .;?Dog NOAlf ~ . / TOU~M,. T ~OR #1 (signature) DATE L-/.. j DATE TO Revised: 1214/08 toumaol.docl12119/00) ------- ------------ 2009 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: · 'M '1v4- 5 s"rlrJ'lT i? e--L. ~H-ItWI fl/:lN $Ii//'s HilS"' TOURNAMENT ORGANIZATION:, A- ~1'P II lJ lJ'j't- i~A-'Se~!rl L A."$ Sot. i;4. 'H 0/'1 TOURNAMENT SPONSOR: IrBA-I Wl '1* .5 TWO TOURNAMENT DIRECTORf MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): .... (print name): /C- ~15 No A.l*6 ADDRE$S: ADDRESS: , )cr~b t, NJJP'fr Sf NI4J CITY, STATE, ZIP CODE: ~"r~c)C.J CITY, STATE, ZIP CODE: IA-H t:.O/"l* . /'V1N !:J-S'~1.?i.1 PHONE: 'I6'i.. ""}lJ" $ -.ybS'" bll- 'Wo,.it)7 PHONE: 'l/;~,.l{~/- o~"::> ')b~- ;5/10- 'j''hl. '1 ~'j" &.f\"l.~ l.d1. '2. (home) (mobile) (home) (work) (mobile) Note: The Tournament Director(s or designee shall be on site at all times during the duration of the tournament. Check here if organization is locat in Andover .x DATES OF TOURNAMENT: vi..'" '~J~ 'tJ tJsr j'i 1"- PARK FEES AND USAGE Fees are as follows: (Check A or ~ A. No Field Maintenance ~ Adult - $275.00 tau ament fee for the park (*), plus a $200.00 field usage fee per field Youth - $275.00 tou ament fee for the park (*), plus a $100.00 field usage fee per field for all youth organ' lions not affiliated with Andover youth Note: (*) This tour ament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities t roughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the sa of the Iimer, lime and batter's box during the duration of the tournament The Tournament Director is re ponsible for maintenance of field(s). 3- Number of fiel s to be used Note: 1 day touma ents will be charged 75% of the tournament and field usage fee. [] B. With Field Malntenan (] Adult - $650.00 tour ament fee for the park (*), plus a $200.00 field usage fee per field [] Youth - $650.00 tou ament fee for the park (*), plus a $100.00 field usage fee per field for all youth organiz tions not affiliated with Andover youth Note: (*) This tau ament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities roughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance f fields. The usage fee includes the use of the Iimer, lime and batter's box during the duration of th tournament. Note: 1 day tourna ents will be charged 75% of the tournament and field usage fee. Damaae Deposit Fees (Check A or B) [] A $500 Profit Organizati ns ""< B. $250 Non-Profit Orga izations ..rk usaae as follows: (Check fields requested to be used) Softball Fields Baseball Fields [] Eveland Fields-North Field cg'Andover Station N. Ball Field Facility-West Field o Eveland Fields-Mitlldle Field Mndover Station N. Ball Field Facility-Middle Field [I Eveland Fields-South Field ~ndover Station N. Ball Field Facility-East Field [] Sunshine Park-Diamond No. 1 [I Hidden Creek North Park [I SunShine Park-Diamond NO.2 [] Pine Hills Park [] Sunshine Park-Diamond No.3 [I Shadowbrook East Park-South Field [] Sunshine Park-Diamond No.4 [] Shadowbrook East Park-North Field [I Sunshine Park-Diamond No. 5 [j Sunshine Park-Diamond No.6 [] City Hall Park Complex#1-Diamond NO.7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Cneck the following boxes jf applicable. IlK.. If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit It will be necessary to pay the nece~sary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. D List any special instructioniS necessary for the Public Works Department so arrangements can be made prior to the toumament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor. · If the tournament organization is; requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the fpllowing refund policy: "Fe~ for toumaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the 4se of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsqr will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of ArtIover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. " The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. .. During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. " Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. ~ I~-- ~OO 15 DATE DATE Revised: 12/4/08 toumaDl.docC12119/00) ----- ------ 2. CO Cf :S{~i4:;';,t:{ i 1 'c $dledl-t,~ 2009 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: ,f(E[,D or D(G~A{\.t) TOURNAMENT ORGANIZATION: ! A ti illVG\l. An\Lb}J( , A5~(LLtl.1l0N TOURNAMENT SPONSOR: l/l t/.. '" TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 rrOURNAMENT DIRECTOR #2 (print name): JueLW GoTJ/-\( 0)c (print name): S.\-ef'h-evlW I ^J..~~dLN ADDRESS: .I G~ 51 MAt<tw 5T. Nv! fA,DDRESS: -W-kY 5 M-&rorJ 5-1- . N~ . CITY, STATE, ZIP CODE: ~DD~"\(, (V\N (;5,(}L{ CITY, STATE, ZIP CODE: QGIJV'Vl4; ,M,] 55~cG PHONE:l.f2. 7- 13S-1 612- ~5'o~ 932, L( PHONE: L ~\o) 74'3 -;-1'10 (home) (work) (mobile) (home) (work) , (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is locate in Andover DATES OF TOURNAMENT: --2- Zucjq PARK FEES AND USAGE Fees are s follows: (Check Aor B) A. No Field Maintenance Adult - $275.00tourn ment fee for the park (*), plus a $200.00 field usage fee per field Youth - $275.00 tour ament fee for the park (*), plus a $100.00 field usage fee per field for all youth organiza ions not affiliated with Andover youth . Note: (*) This tourn ment fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities th ughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the us of the limer, lime and batter's box during the duration of the tournament. The Tournament Director is resp nsible for maintenance of field(s). 0 Note: 1 day tournam nts will be charged 75% of the tournament and field usage fee. B. With Field Maintenance Adult - $650.00 tourn ment fee for the park (*), plus a $200.00 field Lisage fee per field Youth - $650.00 tourn ment fee for the park (*), plus a $100.00 field usage fee per field for all youth organizat ons not affiliated with Andover youth Note: (*) This tourna ent fee is used to secure the use of the fiel.d(s) and to pay for a City employee to maintain the facilities thr ughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the Iimer, lime and batter's box during the duration of the t urnament. - Number of fields to be used Note: 1 day tournam nts will be charged 75% of the tournament and field usage fee. Damaae DeDosit Fees (Check A or B ,..'U>'.oO...._"... -".._~rt_._ A $500 Profit Organization RECEIVED ~ B. $250 Non-Profit Organiz tions lie. i 2 ?Qoa , I CITY OF A~.in(~;;!:j t._......~. ~ .,._~.':.~:<..>~ t:" -- Park usaae as follows: (Check fields requested to be used) Softball Fields Baseball Fields Eveland Fields-North Field Andover Station N. Ball Field Facility-West Field Eveland Fields-Middle Field Andover Station N. Ball Field Facility-Middle Field Eveland Fields-South Field Andover Station N. Ball Field Facility-East Field \)(. Sunshine Park-Diamond NO.1 Hidden Creek North Park "- Sunshine Park-Diamond No.2 Pine Hills Park t>l- Sunshine Park-Diamond NO.3 Shadowbrook East Park-South Field 'I- Sunshine Park-Diamond NO.4 Shadowbrook East Park-North Field -.J.. Sunshine Park-Diamond No.5 'f- Sunshine Park-Diamond NO.6 City Hall Park Complex #1-Diamond No. 7 Note: If your organization schedul~s 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field ,plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. List any special instructions, necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must qe submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eig~t weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or Iqst or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor. * If the tournament organization is r~questing a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: . , "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournamenfis cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Feewill be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, ple~se contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to canc~1 or delay usage of the fields due to weather, field conditions, etc; * During the months of May & June, /10 more than three consecutive weekend tournaments in a row will be allowed. * Any organization that applies for yse of a recreational facility will be required to pay a fee as determined by the City Council for park security. ! Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO ALCOHOL loe _._-~._,... /b{ (() DATE . Ob DATE Revised: 12/4/08 toumapl. doc( 12/19/00) C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission , FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 5. C nslder 2009 Soccer/Lacrosse Tournament Applications DATE: Janu ry 15, 2009 INTRODUCTION This item is in reg rd to the status of soccer/lacrosse tournament application forms for the upcoming 200 soccer/lacrosse season. DISCUSSION The earliest the as ociations can submit is December 15th for the following summer. At this time, no tour ament applications have been received. We have informed the soccer and lacro e associations that if they plan on holding tournaments for this upcoming season hat they need to receive approval from the City before they can use the facilities. ACTION REQUIR D No action is requir d at this time. Respectfully subm ~ Todd J. Haas CC: Mark Miller, N rth Metro Soccer Association Brent Wilke, A dover Area Lacrosse 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park ~ Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. C nsider Changes/Guidelines for Field Usage by Youth Athletic Ass ciations, Cont. DATE: Janu ry 15, 2009 INTRODUCTION This item as you m y recall was tabled from last meeting of December 18, 2008 to allow city staff to contact the groups and associations and invite them to this meeting to discuss the proposed changes t the Guidelines for Field Usage by Youth Athletic Associations in regards to a damage deposi fee for cleanup of park after use by the associations. Attached is a letter that was sent out y city staff to the various groups and associations inviting them to the meeting. DISCUSSION As may recall from about a year ago, the Park Commission had recommended to the City Council to consider ncluding a section in the Guidelines to requiring a damage deposit escrow of $2500 prior to the use of the Andover facilities to protect the City's investment. As you know, the City has had d mage to fences in the past with balls being hit against them for batting practice and there was a lot of litter being thrown around of which Public Works Parks Department person I does not have time to be cleaning up after the use of the facilities by the associations. The C ty Council did not approve the recommendation but did request the Public Works Parks Depa ment to monitor the situation over the summer months to see if the association police t emselves and help maintain the park from litter/debris. Now that the 2008 spring/summer/fall s ason is over, the Public Works Parks Department has indicated that there were still issues wit~ litter/debris cleanup by the association players, members, and their fans. Kevin Starr of the 4ndover Parks Maintenance Department may be in attendance to address this issue and answer any questions the Commission may have. Attached are the ost current approved Guidelines for Field Usage by Youth Athletic Associations for you review. ACTION RE UIRE The Park and Recr ation Commission is requested to consider the proposed changes to the Guidelines for Field Usage by Youth Athletic Associations in regards to a damage deposit fee for cleanup of park fter use by the associations. Respectfully su ~~ - ---.------ " r ~NDbVE~ f' 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-892.3 . WWW.CI.ANDOVER.MN.US Guidelines for Field Usage by Youth Athletic Associations 1. Guideline S tement . City of Andover's Parks & Recreation Commission's function is to - provide a rich v . ety of recreational opportunities to residents in the most cost efficient manner possible. To achieve this goal, the City will emphasize a partnership with Andover's volun eer organizations to plan, organize, and implement youth recreational programs both as a means of containing service costs and as a method of ensuring a community-base program. 2. Procedures The City may rec gnize any number of associations based on the availability of resources and deterrninatio of the benefit to the community by the Parks & Recreation Commission. To qualify as are ognized City of Andover youth athletic association, the association must provide: ess specified by sanctioning or governing bodies, youth sports pro (s) must be open to all residents (regardless of their school affili tion). The programs shall be targeted to have a minimum of 51 % parti 'pation from Andover residents based on the previous year parti 'pation in that association. The number of participants must obtained from e State organization for that particular association or sport or the . presi ent of the particular association must sign a affidavit as to the accuracy of the number of participants last year from Andover. 2.1.2. De ocratic procedures and elections that ensure input from the residents regar ing the program and policies. The Parks Coordinator shall be provi ed a copy of the group's by-laws with the required field application. 2.1.3. Al associations must provide verification that they have 50 1 c(:ll or equiv ent non-profit status with the State of Minnesota. 2.1.4. Ce ificate of insurance, which also names the City of Andover as "Addi ional Insured". ,1i:\Engineering\Parks\Gui elines for field usage Youth Athletic Associations Policy.doc ------ - , 2.1.5. Established grievance procedures, as outlined by association by-laws. 2.1.6. I?uplication of sport offering by associations is not encouraged. Example: If more than one recognized association offers the same level of competitiveness, this shall trigger the field allocation clause. The number of'" Andover residents within each of the associations will determine the percentage of fields that will be allocated to the particular association. 2.2. In return, qualifying associations will receive from the City priority use of City- owned facilities. This means that all required information/documentation must be provided by the association to the City of Andover before an application submitted by that association can be accepted for use of the City's facilities. Note: Tl;1e Park and Recreation COinmission has the authority to review the number of fields that are beinKrequested by the association. The fmal deter:mination will be made by the Park and Recreation Commission based on need for the association. Acknowledgme:qt of the groups as providers of their respective sport offerings. As part of thi~, th~ City foes not offer programs in these areas, but refers resident to these orgamzatIOns. I 2.3. Youth a etic associations are valued partners to the City in providing organized recreati al opportunities. Consequently, serious conflicts arising within or between associations and resident groups that threaten the quality of those recreatio alopportunities are of concern to the City. 2.4. Barring legal imperative to the contrary, the City's role in resolving such conflicts is limited to encouraging the association board and party in conflict to work thr ugh the problem, according to existing by-laws, with staff represen atives providing facilitation and information, as needed. 3. Responsibili The Parks Coord ator or a city representative will work with the various athletic associations to e sure the responsibilities are being met. Staff through the grievance procedure addres es concerns from the general public. Revised and 'appr ved by City Council on 12/4/07 . H:\Engineering\Parks\G idelines for field usage Youth Athletic Associations Policy.doc ----- C 1 T Y o F 1685 CROSSTO\ NDOVE r A 55304 . (763) 755-5100 R.MN.US To: Park and Recreation Commission From: T~dd J. Haas, Assistant Public Works Director Subject: I em 7: Update in Regards to Scoreboards @ Eveland ieldslAndover High School Date: INTRODUCTI N This item is j st an update in regards to scoreboards for the south field at Andover High chool/Eveland Fields. DISCUSSION As you may re all from the last meeting, the Park Commission requested staff to continue discu sing the Andover Athletic Association (AAA) about potentially participating in helping fund the improvement for scoreboards. The Staff has contacted Ste e Gompertz, President of the AAA, as to the status about the request from he high school. The AAA board at their November 25, 2008 meeting did di cuss the possibility of participating in the cost of the scoreboards. At this point th while AAA felt the scoreboards would be a nice addition to the field but AAA felt the funds would be better spent on refurbishing the fields and the ongoing m intenance. The staff did contact AAA fast pitch representative to discuss this fu her about the condition of the field as the Public Works parks maintenance s aff was not aware of any issues with the fields. The Public Works staff did respo d to AAA indicating to them that City is committed to taking of the field issues for this upcoming season so that the fields are of high quality. Since the City. does has an agreement with the school district about the use of the fields for ~aSiCallY 9 months out of the year (September - May), the Public Works staff wi.' be meeting with them to discuss the status of the scoreboards and the maint nance of the fields. Budaet I moact As you may r call, the estimated cost for the scoreboard, wiring and mounting the scoreboar is about $8000. The school is proposing the city pay half or about $4000. H:\Engineering\P rks\Park & Rec Packet Information\ltems\2009\011509\item 7.doc -- ACTION REQUESTED This item is jus~ an update. The Public Works staff will be scheduling to meet with Andover High School hopefully within the next few days. An update will be provided at the meeting. No action is necessary at this time. Respectfully submitted, ~I ~~ CC: Eric Lehtol ,Andover High School Steve Go pertz, President of the Andover Athletic Association, 15098 Yellow ne Street NW, Andover, MN H:\Engineering\Pa ks\Park & Rec Packet Information\ltems\2009\011509\item 7.doc ---- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission cc: Toqid J. Haas, Assistant Public Works Director I I From: Ka' eron Kytonen, Natural Resources Technician Subject: B. Up ate of Grant, Request for FundinglKelsey Round Lake Park Ecological - Re toration/05-46 Date: INTRODUCTION In 2005, the City f Andover received a grant in the amount of $50,000 from the Minnesota Department of Na al Resources (DNR) Division of Ecological Services to improve the ecological, social and aesthetic value of parts of Kelsey Round Lake Park. The City was also awarded $9,964 through the Wildlifi Habitat Incentives Program (WHIP) from the Natural Resources Conservation Service (NRCS) to rther aid in these efforts. This was to be accomplished by restoring native prairie plants in the open ~as and removing buckthorn and introducing native trees in the woodland areas. DISCUSSION The City has been busy coordinating Integrated Pest Management (IPM) activities to aid in the development of the ative plants in the prairie. This is critical in facilitating a self-sustaining prairie. Examples of activi ies performed include spot spraying of non-native, invasive weeds, mowing, weeding and evalu ting. The City has been paying its contractor, Prairie Restorations, to perform these services. In a dition, a large tree planting effort occurred in the woodland area this past spring. Approximately 75 ugar maple and American basswood trees were planted. A bunch of volunteers helped in this effort. With all the activi going on, just only over $1,000 remains in the WHIP account. Thus, staff is in the process of seeki g out other funding opportunities so ongoing maintenance can occur. The focal point for 2009 and 010 is the prairie restoration. There are still a lot of undesirable weed species that need control. A pr scribed burn is planned for this upcoming spring along with more mowing and spraying to help re ore the prairie. These prairie restoration projects take time. It's a given that it takes a good four 0 five years to get them to be self-sustaining, fully-functional native prairies. Persistence and tim ly management techniques are key factors in seeing that the Kelsey Round Lake Park prairie become just that. BUDGET IMPAC Hundreds of hours f staff in-kind time has been spent on the proposed project to date. The City has already devoted ap roximately $10,000 of in-kind time for the original grant and it is anticipated additional in-kind ti e will be necessary as more time is spent on the project. ACTION RE UES ED The Park and Recr ation Commission is requested to consider allocating $5,000 for ongoing IPM work for the 2009 g owing season to aid in the development of the prairie. ~M e, DATE: January 5, 2009 TO: City of Andover, Parks Department FROM: Captain Tom Wells SUBJECT: Andover Park Activity Quarterly Report October 2008 - December 2008 The following is a Ii t of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 4th quarter, ending December 31, 2008. Date: Time Arrival: Location: Case Number: 09.03 1848 1853 Skate Park 08213120 5 Deputies were disp tched to a report of a male breaking a picnic table at the park. Two juveniles were arre ted. They had broken a wooden picnic table and three cross members for road arricades; damage amount $400. 10.06 1727 1740 Creek View .08242248 A deputy was calle to a park due to 4 juveniles vandalizing a picnic table. The juveniles were identified and their parents were told about the vandalism. All parents were willing to work with the ci to repair the table. The Public Works supervisor advised he did not want the juveniles harged and said he would contact the parents to get the damage repaired. 10.31 1145 1156 Andover HS 08264043 [Deputies responde to the ball fields near Andover High School. Someone had spray painted swastikas nd vulgar language around the fields. TW:II ve",:\e, -+0 '(e,~~ 't-'h.e dtMMo.ere ~ ..,t!~c:A."r..+eJ , f "~I'\t'c... f'~~ ~ roo.d. ~o."'I'(.~aS. The i \)I. v d,,'J. uepo.\v 'l-~ pl(:.vl"c... t-~~Ie t).Nl.d tit Iso d.,d <,(0 -e ComwtlA.rl/I''O ~~('cfc'u!.- WO"'#f! ~'1 f'lC"'i'fJ up I " He'" ." ~ t4~ II ~ COWlv>lU,;1C';z> cevt+e.... -YOlAt-ds. t,.J e-t' -t- ,de +ev" fill ,. VI, eJ hl.4.+ ~ Pu..~/lc.. Wo(~> No s o epa.l 6t'd ~~ Cafe ~p 'f-k e. \f~v"ldo- ( ,. SW'\"l +0 ~ ~f)S. --- ._----_.~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Assistant Finance Director @ SUBJECT: ourth Quarter Financial Report DATE: y 15, 2009 INTRODUCTION Quarterly review oft e Park Improvement Fund. DISCUSSION Attached are the P oject Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports or the Park Improvement Fund as of December 31,2008 - Interim. ED vided and no formal action is needed. Respectfully submitt d, City of Andover ~~. Lee Brezinka Attachments: provement Fund - Project Commitment Listing proyement Fund - Balance Sheet provement Fund - Revenues provement Fund - Expenditures ~ CITY OF ANDOVER Park Improvement Fund Project Commitment Listing December 31,2008 Actual Fund Balance $ 85,359.43 Additional Revenues Anticipated Anticipated Park Dedication Fee 50 units @ $2,794 per unit = $1.39,700 Estimate* - Anticipated Park Dedication Fee - C mmercial Estimate* - Capital Projects Levy for Park Impr ements Estimate* - Total Funds Available 85,359.43 . Carryforwards/ 2008 Reserved Projected Commitments Budget Adjustments Actual Amount Andover Station North Ballfield Bldg 07-22 113,490.87 85,654.09 27,836.78 Country Oaks West Park Improvem nts - 2,000.00 1,606.02 - 2007 CIP - Crooked Lake Boat Lan ing 06-22 - 20,952.44 19,433.30 - 2007 CIP. Strootman Park 07-10 - .6,816.91 7,343.66 - 2008 CIP - Andover St N Playgroun 07-16 35,000.00 25,064.09 31,883.65 - 2008 CI P - Skate Board Park 100,000.00 (100,000.00) - - 2008 CIP'. Woodland Crossing Par 08-09 45,000.00 - 41,406.09 3,593.91 Annual Miscellaneous Projects 25,000.00 - 12,841.76 12,158.24 Debt Service Payment - SA Bonds And St N Ballfields 129,659.00 - 147,727.09 - $ 334,659.00 $ 68,324.31 $ 347,895.66 Total Dollars Allocated for Park P ojects 43,588.93 . . Park Improvement Funds Availab e For Future Projects: $ 41,770.50 . This is an estimation and may nee to be adjusted based on development activity. Andover Station North Ballfield Ass ssment 05-15: Park dedication fee from Andover St N 2008 $ 129,659.11 pd 2009 129,659.11 2006 $ 128,959.00 2010 129,659.11 2007 67,932.53 2011 129,659.11 2008 63,588.97 2012 129,659.11 $ 260,480.50 2013 129,659.11 2014 129,659.11 2015 129,659.11 $ 1,037,272.88 1/5/2009 2008 Park Improv 4th Q r.XLS -------- CITY OF ANDOVER Park Improvement Fund Balance Sheet December 31, 2008 Assets: Current Asset Cash - eserved $ 43,588.93 Cash - nreserved 41,770.50 Total ash 85,359.43. Interest Tax Receivable - Due Fro Other Governments - $ - - I! I $lit: Fund Balance Fund B lance 12-31-07 161,510.49 Excess .f Revenues Over (Under) Expenditures (76,151.06) 1/5/2009 2008 Park Improv 4th trXLS -- CITY OF ANDOVER Park Improvement Fund Revenues December 31, 2008 Revenues: 51100 - Pro ert Tax - Cur ent July 2008 Tax Settle ent $ 24,376.95 Dec 2008 Settlement 22,918.36 2008 Accrual - Subtotal 47,295.31 51300 - Fiscal Disparities July 2008 Tax Settle ent 3,656.45 Dec 2008 Settlement 3,274.12 2008 Accrual - Subtotal 6,930.57 53380 - Market Value Hom stead Credit Oct 2008 MVHC 1,138.00 Dec 2008 MVHC - Subtotal 1,138.00 53420 - State DNR Grants - 54365 - Park Dedication F es Andover St N L4 B3 30,616.82 Andover St N L2 B1 16,275.60 17980 University Av Lot Split 2,794.00 Blue Fin & Spa 16,696.55 HickOl)' Meadows 67,201.88 Subtotal 133,584.85 56910 - Interest Income 1 st Qtr 2,572.64 2nd Qtr 951.95 3rd & 4th Qtr 94.94 Subtotal 3,619.53 58125 - Contributions/Don tions ABA - Bleacher purc ase 4,176.34 - - Subtotal 4,176.34 Operatino Transfers In Xfer from Cap q Res SRF 75,000.00 Subtotal 75,000.00 1/5/2009 2008 Park Improv 4th tr.xLS CITY OF ANDOVER Park Improvement Fund Expenditures December 31, 2008 Expenditures: 61130 - R & M Supplies - Land.cape . MN Pipe & Equipment - Fjrairie Knoll Park - North Parking Lot $ 1,086.51 MTI Distributing Inc - ASN Ball fields 798.45 Cross Nurseries - Country Oaks Park 1,606.02 Central Wood Products - fA,SN Ball fields 6,839.29 Central Wood Products - Woodland Crossing Park 1,838.13 Hoffman Bros Sod, Inc - ASN Ball fields 223.65 MTI Distributing Inc - ASN Playground 561.66 Morrell & Morrell - Woodl~nd Crossing Park 2,206.76 Isanti Ready Mix - Woodlj:md Crossing Park 3,026.74 Sign Station - Woodland Crossing Park 133.79 I Subtotal 18,321.00 62200 - Rentals Mickman Brothers, Inc- SN Ball Field 150.00 North Suburban Rental enter - ASN Ball Field 244.46 - Subtotal 394.46 63010 - Contractual Services Arrow Fence - Andover t N Ballfields 11,747.57 . Plaisted Co - Prairie Kno I Parking Lot - N Side 3,960.25 . Connexus Energy - Oak luff Lighting 2,721.00 Subtotal 18,428.82 65200 - Buildina Andover St N Ball Field uilding 83,465.91 Crooked Lake Boat Lan ing Shelter 19,433.30 - Subtotal 102,899.21 65300 - Improvements MN Playground - Andov r St N 6,669.75 Seat Athletic - Andover t N Ballfields Bleachers 6,837.00 . Connexus Energy - Prai ie Knoll park 5,074.00 MN Playground - Woodl nd Crossing 32,914.67 MN Playground - Stroot an 7,343.66 Summit Supply Corp - oodland Crossing 1,286.00 Subtotal 60,125.08 66200 - Special Assessment Andover St N Ball Field Assessment 147,727.09 Subtotal 147,727.09 lI~m. .... ... ..... .' ..",~.JI;~~",~".% ~~ m ~_I.IIPI . - Miscellaneous Projects 1/5/2009 2008 Park Improv 4th tr.XLS 1685 CROSSTqWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 i FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. H~as, Asst. Public Works Director .' SUBJECT: 11. Revi~w Outstanding Items i I DATE: January 1 , 2009 Issues list as of 1/13/09 COMPLETED PROJEC S- ON-GOING PROJECTS - . Develo Site PI ns for all existing parks which indicates the facilities available. (On-Going). . Andover Statio North Ball Field Facili ro south of the old landfill - Things are moving along. T. e building has been insulated and the heating system is now working. The security system has now been installed. The countertops for the concession are done. The tiling work is not done but hopefully will completed over the winter months by the volunteers or by Public Works personal so that the building will be open for spring baseball season. . Update of Park pedication Improvement Fund Quarterlv Report - Item is on the agenda. . Update of Quartlerlv Sheriff's Department Report on Park Patrol & Vandalism - Item is on the agenda. . Comprehensive Plan (Park & Open Space Chapter) -The city staff has now received some comments from rylet Council staff. City staff will be working on the comments over the next couple months. I ON-HOLD PROJECTS t None at this time. TASK FORCE UPDA T, S- Skateboard Task Forc - (Hupp/Kowalewski) - The Task Force is meeting again prior to the Commission meeting. OTHER ITEMS OF INT, REST- . Irri ation of Ci Parks - Staff has been directed to prepare a feasibility report for each of the parks that have een identified as potential sites for irrigating fields. A report will be presented to the Commission so etime in the next month or so. Note: If you have any it ms that you would like to add to the list, let me know at the meeting. H:\Engineering\Parks\Park & Re Packet Information\ltems\2009\item 11.DOC