HomeMy WebLinkAboutCC January 2, 2008
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0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US
Regular City Council Meeting - Wednesday, January 2,2008
Call to Order-7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (12/18/07 Regular Meeting)
Consent Items
2. Approve Payment of Claims - Finance
3. Order Plans & Specs/08-7/2008 Trail Maintenance - Engineering
4. Accept Feasibility ReportlWaive Public Hearing/08-10/3458 - 142nd Avenue NW/WM - Engineering
5. Approve Resolution/Speed Study/Crosstown Boulevard NW Between Hanson Boulevard NW & 161 st
Avenue NW - Engineering
6. Approve Tobacco, Intoxicating & 3.2% Malt Liquor Licenses - Clerk
Oreanizational Items
0 7. Approve Official Depositories & Banks - Finance
8. Designate Official Newspaper - Clerk
9. Appoint Acting Mayor - Clerk
10. Appoint Standing Committees - Clerk
Discussion Items
11. Public Hearing/City Code Amendment/Section 11-3-7 Subdivision Code/Changing Amount of Required
Park Dedication for Commercial/Industrial Zoned Property - Engineering/Planning
12. Discuss 2008 CDBG Applications - Community Development
Staff Items
13. Approve Payment of Claim/Oak Wilt Program - Finance
14. Legislative Research Update - Administration
15. Schedule Commission Interviews - Administration
16. Schedule EDA Meeting - Administration
17. Administrator's Report - Administration .
Mayor/Council Input
Adjournment
0
0 Regular Andover City Council Meeting
Minutes - JanualY 2, 2008
Page 8
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JANUARY 2, 2008
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE............. .... ............................................ ......................... ................. 1
RESIDENT FORUM .. .................... ............................................ ........... ........... ...... ...................... 1
AGENDA APPROV AL................................. ..................................... .................. ........................ 1
APPROV AL OF MINUTES................................................................. ............ ..... ...... ... ...... ........ 1
CONSENT ITEMS........................ .............................................................................. .... ..... ........ 1
Approval of Claims................................. ................................................... ............................... 2
Resolution ROO 1-08 ordering Plans & Specs/08-7/2008 Trail Maintenance............................ 2
Resolution R002-08 accepting Feasibility Report/Waive Public Hearing/08-10/3458 - 142nd
Avenue NW /WM ............................... ................... .................. ..... ....... ................................. 2
Resolution R003-08 approving Resolution/Speed Study/Crosstown Boulevard NW between
Hanson Boulevard NW & 161 st Avenue NW ...................................................................... 2
Approve Tobacco, Intoxicating & 3.2% Malt Liquor Licenses ................................................2
APPROVE OFFICIAL DEPOSITORIES & BANKS (RES. R004-08) ....................................... 2
D ESI GNA TE OFFICIAL NEWSPAPER..................................................................................... 2
0 APPOINT ACTING MA Y 0 R...................................................................................................... 2
APPOINT STANDING COMMITTEES ........................... ........................ .................................. 2
PUBLIC HEARING/CITY CODE AMENDMENT/SECTION 11-3-7 SUBDIVISION
CODE/CHANGING AMOUNT OF REQUIRED PARK DEDICATION FOR
COMMERCIALIlNDUSTRIAL ZONED PROPERTY (ORD. NO. 361) ......................... 3
DISCUSS 2008 CDBG APPLICATIONS (RES. R005-08)......................................................... 4
RESCHEDULE FEBRUARY 5, 2008 CITY COUNCIL MEETING.......................................... 5
APPROVE PAYMENT OF CLAIM/OAK WILT PROGRAM................................................... 5
LEGISLATIVE RESEARCH UPDATE .. .................................................................................... 5
SCHEDULE COMMISSION INTERVIEWS ........... ...... ................. ................ ..... ..... ..... ............. 6
SCHEDULE EDA MEETING........ .:... ...... ........................ ................... ......... .... ........ .... .......... ..... 6
ADMINlS TRA TOR REPORT..... ................... ....... .... ..... ...................................... ...... ................. 6
MA YOR/COUNCIL INPUT ......... ....... ........... .............. ....................... .......................... .............. 6
Foreclosed Homes and Property Taxes ................................................... .................................. 6
Ice Skating on Drainage Ponds. ........... ...... .......... .............. ......... ............... ........... .................... 6
City Snow Plowing. . .............. ...... .................. ........ ................................................................... 7
ADJOURNMENT ............................... .................................................. ......... ............................... 7
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0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
REGULAR ANDOVER CITY COUNCIL MEETING - JANUARY 2, 2008
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike
Gamache, January 2,2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
Councilmember absent: None
Also present: City Attorney, Scott Baumgartner
Director of Public Works/City Engineer, Dave Berkowitz
City Administrator, Jim Dickinson
Community Development Director, Will Neumeister
Others
0 PLEDGE OF ALLEGIANCE
RESIDENT FORUM
No one wished to address the Council.
AGENDA APPROVAL
Add Item 12a (Reschedule February 5, 2008 City Council Meeting).
Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion
carried unanimously.
APPROVAL OF MINUTES
December 18, 2007, Regular Meeting: Correct as written.
Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried
0 unanimously.
CONSENT ITEMS
0 Regular Andover City Council Meeting
Minutes - JanuaTY 2, 2008
Page 2
Item 2 Approval of Claims
Item 3 Order Plans & Specs/08-7/2008 Trail Maintenance (See Resolution ROO 1-08)
Item 4 Accept Feasibility ReportlWaive Public Hearing/08-10/3458 - 142nd Avenue
NW /WM (See Resolution R002-08)
Item 5 Approve Resolution/Speed Study/Crosstown Boulevard NW between Hanson
Boulevard NW & 161 st Avenue NW (See Resolution R003-08)
Item 6 Approve Tobacco, Intoxicating & 3.2% Malt Liquor Licenses
Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried
unanimously.
APPROVE OFFICIAL DEPOSITORIES & BANKS
Motion by Knight, Seconded by Jacobson, to approve the attached resolution that designates
depositories for City funds and designates the City Administrator of the City of Andover as the
approval authority for the release and acceptance of all collateral to be held by the City in
0 conjunction with City funds for deposit with authorized institutions. (RES. R004-08)
DESIGNATE OFFICIAL NEWSPAPER
The Anoka County Union has submitted their proposal to serve as the city's legal newspaper for
2008. The legal publication rate will be $10.75 per column inch. Electronically submitted legals
will be $10.25 per column inch.
Motion by Jacobson, Seconded by Trude, to designate the Anoka County Union as the official
newspaper for 2008. Motion carried unanimously.
APPOINT ACTING MAYOR
Each year the Mayor appoints an Acting Mayor. The Mayor is required to appoint an Acting Mayor
in the event he is unable to attend a Council meeting. Councilmember Orttel is the present Acting
Mayor.
Motion by Gamache, Seconded by Trude, to appoint Councilmember Orttel as Acting Mayor for
2008. Motion carried 4 ayes, 1 present (Orttel).
0 APPOINT STANDING COMMITTEES
Each year Standing Committees are appointed based upon the recommendation of the Mayor.
0 Regular Andover City Council Meeting
Minutes - January 2, 2008
Page 3
The following were appointed in 2007:
Public Works Committee: Councilmember Knight and Councilmember Orttel (Chair)
Newsletter Committee: Councilmember Trude and Councilmember Jacobson (Chair)
Motion by Jacobson, Seconded by Knight, to appoint Councilmember Knight and
Councilmember Orttel to the Public Works Committee with Councilmember Knight being Chair
and to appoint Councilmember Trude and Councilmember Jacobson to the Newsletter
Committee with Councilmember Trude being Chair. Motion carried unanimously.
PUBLIC HEARING/CITY CODE AMENDMENT/SECTION 11-3-7 SUBDIVISION
CODE/CHANGING AMOUNT OF REQUIRED PARK DEDICATION FOR
COMMERCIAL/INDUSTRIAL ZONED PROPERTY
In reviewing the City fees with Council at a recent workshop, it was determined that there's a
need to change the City's park dedication requirements for commercial/industrial land. The
0 current Code requirements for commercial and industrial park fees should be similar to the fees
charged for residential land.
Councilmember Orttel wondered if the Park Commission discussed this at all. Mr. Dickinson
stated Mr. Haas has kept the Park Commission informed and as part ofthe original study, they
had a joint meeting with the Park Commission and this was one item that was left as outstanding.
They did some more research to get more in line with the neighboring communities and more in
tune with the values of the land.
Motion by Jacobson, Seconded by Knight, to open the public hearing at 7:06 p.m. Motion
carried unanimously.
No one wished to address the Council.
Motion by Knight, Seconded by Trude, to close the public hearing at 7:06 p.m. Motion carried
unanimously.
Motion by Jacobson, Seconded by Trude, to adopt the proposed code change to reflect a lowering
of the park dedication fees required by commerciallindustrialland being subdivided and to adopt
the "Summary Ordinance" to allow a shortened legal notice to be published in the Anoka Union.
Motion carried unanimously. (ORD. 361)
0
0 Regular Andover City Council Meeting
Minutes - JanualY 2, 2008
Page 4
DISCUSS 2008 CDBG APPLICATIONS
This item continues the discussion from the December 18th meeting. Staff discussed Housing
Rehabilitation and Public Health and Safety/Foreclosure Properties with Anoka County Staff.
Councilmember Trude wondered about EDA activity. They briefly talked about that being an
area where they may have to do some soil corrections or clean up of business, industrial sites if
some businesses move on in the City to help raise its use to a higher value. She wondered if
there was anything they could put for that would allow them that opportunity during the year.
Mr. Dickinson stated the area they are looking at would be a challenging CDBG Block Grant at
this time based on how the program is structured. That particular area is within a Redevelopment
District and also in a TIF District and they would look to them to utilize the TIF District first.
Councilmember Trude stated there is another area in the City that is an Industrial Park that they
have focused a little attention on and she wondered if there is a possibility that the funds under
the category "Public Health and Safety Foreclosure Properties", would they be able to use that for
the Industrial Park area. Mr. Dickinson thought they could expand the program they are applying
0 to. Mr. Neumeister stated this would be more for foreclosure properties; it would be for vacant
or dilapidated commercial or residential properties. He stated they could broaden it to fit.
Councilmember Trude stated if they could broaden that, she would support it. Councilmember
Knight stated he would want to be sure the owner of the property will end up paying the costs
that the City picks up because otherwise it is not a good use oftax money.
Councilmember Knight asked if they assumed responsibility for securing the home and turning
water off and if they do not get to it in time and pipes freeze and there is damage or if they do not
secure it in time and there is vandalism, is the City responsible because they did not get to it in
time. City Attorney Baumgartner did not think that was the case at all, he thought the ultimate
responsibility still falls upon the owner of the property.
Councilmember Jacobson asked how the City assesses the cost of anything they do on a piece of
property so that they get reimbursed for it at some later date. City Attorney Baumgartner stated it
is typically through an abatement process if they are going in to do something. They have to do
the assessment and abatement process. Mr. Dickinson stated it depends on what type of
operations they are talking about. If it is outside exterior maintenance such as lawn mowing they
have the ability to put that on the taxes when they certify unpaid bills. There may be things they
need to look at in the Code that will allow them to use the current assessment policy and they
may have to change some things.
0 Councilmember Jacobson asked if they could direct staff to look at the issue of what they can do
and how they can get reimbursed and get back to them. Mr. Dickinson stated they will look at
this and get back to the CounciL
Motion by Jacobson, Seconded by Trude, to approve the attached resolution authorizing an
0 Regular Andover City Council Meeting
Minutes - January 2, 2008
Page 5
application for CDBG funding and have staff report back to the Council on how they will handle
the foreclosed homes and how the City can go in and take charge of some of the problem areas
and how they would get reimbursed.
Councilmember Knight wondered if they could get a written memo regarding this. Mr.
Dickinson stated they could.
Motion carried unanimously. (RES. R005-08)
RESCHEDULE FEBRUARY 5,2008 CITY COUNCIL MEETING
The February 5, 2008 City Council meeting needs to be rescheduled to another night due to the
fact that it is Precinct Caucus Night.
Motion by Orttel, Seconded by Jacobson, to reschedule the February 5, 2008 City Council
meeting to Wednesday, February 6, 2008 at 7:00 p.m. Motion carried unanimously.
0 APPROVE PAYMENT OF CLAIM/OAK WILT PROGRAM
Mr. Dickinson indicated the City had claims totaling $292.50 on disbursement edit list #4 dated
01102/08 related to the City of Andover Oak Wilt Program.
Councilmember Trude has participated in the Oak Wilt Program and has met all the requirements
for reimbursement as prescribed by the program.
Councilmember Trude indicated she would be abstaining from voting.
Motion by Knight, Seconded by Jacobson, to approve the claim in the amount of $292.50 and
expense the amount to the Oak Wilt Program. Motion carried 4 ayes, 1 abstain (Trude).
LEGISLATIVE RESEARCH UPDATE
At the December 4th Council meeting the Council requested that the City Administrator research
a legislative proposal that would provide the County with authority to approve all plats that enter
or exit on county roads.
0 Mr. Dickinson discussed the [mdings with the Council.
0 Regular Andover City Council Meeting
Minutes - January 2, 2008
Page 6
SCHEDULE COMMISSION INTERVIEWS
The Council is requested to set up interviews with residents who have submitted applications for
the various commissions that have vacancies.
Motion by Trude, Seconded by Jacobson, to reappoint the Community Center Business
Representative, Mike Quigley; and EDA residents, Robert Nowak and Joyce Twistol, for new
terms. Motion carried unanimously.
Motion by Trude, Seconded by Jacobson, to schedule interviews on Thursday, January 10,2008
at 7:00 p.m. Motion carried unanimously.
SCHEDULE EDA MEETING
Motion by Jacobson, Seconded by Knight, to schedule an EDA meeting for Tuesday, January IS,
0 2008 at 6:00 p.m. Motion carried unanimously.
ADMINISTRATOR REPORT
City Administrator Dickinson updated the Council on the administration and city department
activities, meeting reminders, and miscellaneous projects.
City Engineer Berkowitz updated the Council on road improvement projects in the City.
Community Development Director Neumeister updated the Council on development activity in
the City.
MAYOR/COUNCIL INPUT
(Foreclosed Homes and Property Taxes) - Councilmember Orttel stated with all the foreclosures
going on, when a house is in foreclosure and the taxes are not being paid, the City does not get
their revenue. Mr. Dickinson stated they only get that through the delinquent processing of taxes.
Councilmember Orttel stated his concern was in the past they were building a few hundred
homes a year and now it is less than one hundred and in 2008 they could have several hundred
0 homes that will not be paying taxes because ofthe foreclosures, which will hurt the City. Mr.
Dickinson stated one thing he has found is when the mortgage companies do take them over, the
taxes get paid.
(Ice Skating on Drainage Ponds) - Councilmember Orttel stated he received an inquiry about
Regular Andover City Council Meeting
Minutes - JanualY 2, 2008
Page 7
why they do not clear the drainage ponds and allow ice skating on them. City Attorney
Baumgartner stated with the ponds and the depth, anytime a City is going to promote some type
of activity there is always a potential liability for anything that might happen. Even if the
liability is unfounded, it does not prevent someone from bringing a lawsuit forward.
Councilmember Orttel thought there would not be a problem if the ponds were shut down when
the ice got shallow. Councilmember Jacobson did not think that would stop people from
continuing to go on the ice to skate, even ifthe City shuts it down. Mr. Berkowitz stated the
liability would defInitely be the issue and he did not know how they would flood them and deal
with them. He stated depth varies from nearly dry to six to eight feet deep at the very deepest
end.
(City Snow Plowing) - Councilmember Jacobson stated he mentioned at one of the previous
meetings that he did not think the City did a very good job of plowing after the first snow fall this
season and he thought that plowing has been a lot better since the second snowfall of the season.
He thought staff has done a really good job in 2007 and he was satisfied with what they did and
told them to keep it up.
0 Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
adjourned at 7:44 p.m.
Respectfully submitted,
Susan Osbeck, Recording Secretary
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