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0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular City Council Meeting- Tuesday, January 15, 2008
Call to Order-7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (1/2/08 Regular Meeting)
Consent Items
2. Approve Payment of Claims - Finance
3. Approve Bond Payments - Finance
4. Approve Joint Powers Agreement/04-23/Reconstruction of Hanson Blvd. NW & Bunker Lk. Blvd. NW -
Engineering
5. Order Plans & Specs/07 -48/Tower #2/Painting & Rehabilitation - Engineering
6. Approve Plans & Specs/Order Advertisement for Bids/08-3/2008 Crack Sealing - Engineering
7. Declare Cost/Order Assessment Rol1/08-10/3458 - 142nd Avenue NW /WM - Engineering
8. Approve Application for Exempt Permit/Hunt of a Lifetime Foundation - Clerk
0 9. Approve Application for Exempt Permit/Mn. Deer Hunters Association - Clerk
10. Approve Kennel License/Dover Kennel- Clerk
11. Appoint Planning and Park & Recreation Commission Members - Planning/Engineering
12. Approve Vending Contract for Community Center- Community Center
Discussion Items
13. Receive Anoka County Sheriffs Department Monthly Report - Sheriff
14. Hold Public Hearing/Order Plans & Specs/08-2A, 2008 Overlays (Northglen Area) & 08-2B, 2008
Overlays (Grow Oak View Estates) - Engineering
15. Consider a Per Meeting Increase for Commission Representatives - Administration
Staff Items
16. Discuss Irrigation Well at Sunshine Park - Engineering
17. Consider 2008 Outdoor Recreation Application Round/08-6 - Engineering
18. Consider Scheduling Public Hearing/Glass in the Parks - Engineering
19. Reschedule March 4,2008 Council Meeting - Clerk
20. Schedule February Workshop - Administration
21. Administrator's Report - Administration
Mayor/Council Input
Adjournment
0
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REGULAR ANDOVER CITY COUNCIL MEETING - JANUARY 15, 2008
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike
Gamache, January 15,2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
Councilmember absent: None
Also present: City Attorney, Scott Baumgartner
Director of Public Works/City Engineer, Dave Berkowitz
Assistant City Engineer, Jason Law
City Administrator, Jim Dickinson
Others
0 PLEDGE OF ALLEGIANCE
RESIDENT FORUM
No one wished to address the CounciL
AGENDA APPROVAL
Add Item 20a, (Schedule Board of Review).
Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion
carried unanimously.
APPROVAL OF MINUTES
January 2, 2008, Regular Meeting: Correct as written.
Councilmember Jacobson stated on page 3 of the minutes the committee members are not correct for
the different committees. Mr. Dickinson stated the Chairs were changed but the committees
0 remained the same. Councilmember Trude requested the tape be reviewed to see if this is correct.
Motion by Orttel, Seconded by Trude, approval of Minutes as indicated above. Motion carried
unanimously.
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 2
CONSENT ITEMS
Item 2 Approval of Claims
Item 3 Approve Bond Payments
Item 4 Approve Joint Powers Agreement/04-23/Reconstruction of Hanson Blvd. NW &
Bunker Lake Blvd NW
Item 5 Order Plans & Specs/07-48/Tower #2/Painting & Rehabilitation (See Resolution
R006..;08)
Item 6 Approve Plans & Specs/Order Advertisement for Bids/08-3/2008 Crack Sealing (See
Resolution R007 -08)
Item 7 Declare Cost/Order Assessment RoIV08-1O/3458 - 142nd Avenue NW/WM (See
Resolution R008-08)
Item 8 Approve Application for Exempt PermitlHunt for a Lifetime Foundation
Item 9 Approve Application for Exempt PermitfMn Deer Hunters Association
Item 10 Approve Kennel License/Dover Kennel
Item 11 Appoint Planning and Park & Recreation Commission Members
0 Item 12 Approve Vending Contract for Community Center
Motion by Jacobson, Seconded by Trude, approval of the Consent Agenda as read. Motion carried
unanimously.
RECEIVEANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT
Captain Tom Wells, Anoka County Sheriff's Department, provided an update on law enforcement
activities occurring within Andover.
Councilmember Jacobson stated on the year-end report there were a number of areas where the
numbers had declined. Captain Wells stated they had a good year, burglaries and thefts went down.
Councilmember Knight wondered if the Sheriff's Department saw a trend with burglaries of
unoccupied homes. Captain Wells thought with the opportunity that exists with unoccupied homes
that they do see a trend. They also saw a lot of homes during the construction phase being broken
into.
HOLD PUBLIC HEARING/ORDER PLANS & SPECS/08-2A, 2008 OVERLAYS
(NORTHGLEN AREA) & 08-2B, 2008 OVERLAYS (GROW OAK VIEW ESTATES)
0 The City Council is requested to hold a public hearing at 7 :00 p.m. for the 2008 Overlay Projects 08-
2a, Northglen Area & 08-2b, Grow Oak View Estates.
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 3
Councilmember Jacobson asked on Grow Oak View Estates at the very end of the cul-de-sac it looks
like it touches-the parcel just to the south but. that parcel is not inc:hided iri.-tb,e assessment and he
wondered if there is a reason for that. There is also another parcel up further, 4630 173rd Avenue,
that is not included in the assessment. Mr. Law stated that parcel fronts 173rd and they were assessed
when 173rd was constructed. There is also another triangular piece that fronts Navajo Street and that
was looked at and the determination was it was not a buildable lot; there is a significant amount of
wetland on there.
Councilmember Jacobson asked on the Northglen area, one of the objections received was the
repositioning of the mailboxes on the cul-de-sac. It was his understanding that this is a requirement
by the Post Office. Mr. Berkowitz indicated this is a requirement by the Post Office.
Councilmember Orttel wondered if Navajo has ever been rebuilt. Mr. Berkowitz stated it has not.
Motion by Knight, Seconded by Jacobson, to open the public hearing at 7:22 p.m. Motion carried
unanimously.
No one wished to address the Council.
0 Motion by Orttel, Seconded by Trude, to close the public hearing at 7 :22 p.m. Motion carried
unanimously.
Motion by Jacobson, Seconded by Orttel, to approve the resolution ordering the improvement of the
2008 Overlays Projects, 08-2a, Northglen Area & 08-2b, Grow Oak View Estates. Motion carried
unanimously. (RES. ROO9-08)
CONSIDER A PER MEETING INCREASE FOR COMMISSION REPRESENTATIVES
During the budget process, the City Council initiated a request to increase the pay of Commissioners
serving on the City of Andover Commissions.
Motion by Orttel, Seconded by Jacobson, to approve a per meeting increase of $10.00 in the
Commission member pay based on past policy.
Councilmember Trude stated that the Council gets paid monthly and even if a Commissioner
misses a meeting they still have to do the prep work so she would rather see them on a monthly
paycheck rather than per meeting payment and she knew if the Commissioners were paid a flat
amount it would simplify things. Councilmember Orttel did not agree.
0 Councilmember Trude thought instead of paying $30 a meeting, for two meetings $60 a month,
just cut that check every month for the Commission members. Councilmember Orttel stated he
would not accept Councilmember Trude's friendly amendment to the motion because there has
not been a lot of work out there and meetings have been cancelled and he thought the Council
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 4
knew what they did. Councilmember Jacobson agreed with Councilmember OrtteL
Motion carried unanimously.
DISCUSS IRRIGATION WELL AT SUNSHINE PARK
The City Council is requested to discuss constructing an irrigation well at Sunshine Park.
Mr. Dickinson noted the reason the City pays itself for water is the water system is a user-based
system and not everybody in the City is on the municipal water system. Basically they would
have the municipal water users subsidizing the rest of the City which is why they do it on a cost
basis.
Councilmember Knight thought they should look at this for more than Sunshine Park. He did not
know why we would water with city water in the parks in the sewered area They would not need
as big a well for some of the other parks as they would for Sunshine Park because there are more
fields there so the costs would be less. It could be done on an almost farm style well. He
0 wondered if included in the costs would be a well house to protect the well from vandalism, etc.
Mr. Berkowitz stated they will probably need some other components to make that connection
work. He noted that is included in the costs.
Mr. Berkowitz stated they will be going down around 220 feet and this would be about an eight
inch well. A Sunshine Park they are using approximately 240 gallons per minutes (gpm) because
there are big zones out there. They are looking at a 25 hp pump and the payback is around 1.5
years. Mr. Dickinson noted the ongoing maintenance costs will be about five percent of what
they are currently paying.
Councilmember Knight stated the pump will need to be secure. Mr. Berkowitz indicated it
would be.
Mr. Berkowitz stated they will look at phasing other parks in for wells. They have in their plan
to drill a test well at ShadowBrook East for a potential municipal water well and after they use
the well for testing they can utilize it as the irrigation well. They are looking at phasing these in
over time and will have to figure out how much they can afford each year.
Councilmember Orttel thought the reason they are not doing them now is financing and someone
brought up that with the payback on this they could bond for this very easily and he wondered if
it would make sense to do something like this because of the huge payback. Mr. Dickinson
0 stated the only well currently that meets the criteria at this point to go after is Sunshine Park.
Other parks do not have the volume. Each of the wells that is currently attached to the water
system, is integrated into their operating budget. He stated they will not need to bond because
where one goes they will have the ability to do additional maintenance and other things in other
areas. The wells that are not currently attached to the system are items they are currently looking
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 5
to the Park Commission as they are designing new parks or adding features. They are looking for
other funding to do that because they currently do not have water at those parkS.
Mr. Berkowitz noted that at Andover Station North they cannot drill a well because there is no
water extraction allowed there.
Councilmember Jacobson wondered if it would be a good idea to provide an eight inch well
hooked up to the water treatment plant for emergency use in the summer from Sunshine Park.
Mr. Berkowitz stated they would have to do a cost analysis to see if it would be something worth
while. They would not develop that well to an extent that they would look for excessive yield
but they can have their consultant look at that and bring it back to the Council.
Council consensus was to start the work on this so it can be ready this summer for use.
CONSIDER 2008 OUTDOOR RECREATION APPLICATION ROUND/08-6
This item is in regard to considering DNR grant programs available for the 2008 application round,
0 Project 08-06.
Councilmember Trude stated the applicant states this would not be available for another year and
she would be very disappointed if they did not see some action in a year. Mr. Dickinson stated to
address that comment, he talked to Mr. Bednarz and one item they are going to be recommending
is that the City applies for a grant through the MPCA to secure funding for field work. They will
be pursuing some level of a grant and Mr. Bednarz did indicate that if the Council's desire was to
pursue it they would have to mobilize a little quicker and start looking at some projects.
Councilmember Trude stated she would be disappointed if they did not begin to apply for grants
for open space. She thought it takes a couple of applications in order to get a grant.
Mr. Dickinson stated in order to apply for a grant they need to have a piece ofland picked out
and ready to purchase and the Open Space Commission is not at that point yet and would not be
ready by the deadline for the grant submission.
Councilmember Orttel stated one project listed is a fishing pier on Round Lake and he had to
question that because there are not many residents around there and not much fishing on the lake.
He wondered if it would be worth looking at the problem they have at Kelsey Park with people
driving over to the island in the winter. Councilmember Knight thought they should consider
looking at the entire Kelsey area because it is a nice area and should be maintained.
0 Councilmember Trude suggested the Park Commission evaluate whether they can have a fishing
pier at Crooked Lake, which is accessible to more children in the community. Mayor Gamache
thought there was an issue with that because the area is so narrow.
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 6
Councilmember Trude thought the next time the Open Space Commission is meeting they review
this a little more closely to recognize that they apply hoW for funds in a year and certainly hoped
they would expect to have some land purchased within that time cycle. Mayor Gamache stated
they are looking for willing buyers. Mr. Berkowitz thought that needs to be secured by the time
the grant is applied for and that is the problem because it is such a short time frame.
Park Commissioner Ted Butler stated for clarification of the Park Grant proposals, the Park
Commission directed staff to consider applying for the MNReLeaf Grant as it relates to parks in
particular to get some additional shade trees in the parks. They also recommended looking into
the fishing pier on Round Lake understanding that it is not a very good fishing lake necessarily
but it would be a fishing/scenic look out pier.
Councilmember Trude suggested they support the recommendations of the Park Commission and
the City Forester on applying for grants and have staff work with the Open Space Commission to
see if they can come up with something in time for the grant period.
CONSIDER SCHEDULING PUBLIC HEARING/GLASS IN THE PARKS
0 This item is in regard to considering scheduling a public hearing to amend City Code 8-4-1
regarding glass in the parks.
Motion by Orttel, Seconded by Knight, to schedule a public hearing at the Park Commission
meeting on February 7,2008 to consider amending City Code 8-4-1 in regard to glass in the
parks. Motion carried unanimously.
RESCHEDULE MARCH 4, 2008 COUNCIL MEETING
At the last Council meeting, the February 5, 2008 meeting was rescheduled to February 6,2008
because of the precinct caucuses, which were moved from March 4th to February 5, 2008.
Councilmember Trude stated she would like to wait until they hear more information because she
did not understand the reasoning for this. Mayor Gamache agreed.
SCHEDULE FEBRUARY WORKSHOP
Motion by Jacobson, Seconded by Trude, schedule a Special Council Workshop for Tuesday,
February 26, 2008 at 6:00 p.m. Motion carried unanimously.
0
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 7
SCHEDULE A BOARD OF REVIEW MEETING
Motion by Jacobson, Seconded by Orttel, to schedule the Board of Review for Tuesday, April 8,
2008 at 7:00 p.m. Motion carried nnanimously.
ADMINISTRATOR REPORT
City Administrator Dickinson updated the Council on the administration and city department
activities, Mayor's Prayer Breakfast attendance, City/YMCA Water Safety Program, Lower Rum
River Watershed District update and miscellaneous projects.
City Engineer Berkowitz updated the Council on road improvements projects in the City.
MAYOR/COUNCIL INPUT
0 (Firefighters 3r1' Anniversary Dinner) - Councilmember Trude stated she received an invitation to
the Firefighters 30th Anniversary Dinner and she wondered if all the Councilmembers should
consider attending that to acknowledge their services to the community. Mr. Dickinson stated they
would post this.
(Coon Creek Board of Directors) - Councilmember Jacobson stated he received a letter in the mail
from Anoka County about the Coon Creek Watershed Board of Directors. He wondered if they are
in the rotation where they have to send in a name this time. Mr. Dickinson stated he would work
with Todd Haas regarding this.
(Surrounding City and School Board Annual Meetings) - Councilmember Jacobson stated they used
to have meetings with surrounding cities and the School Board once a year and they have not done
that for a long time and he wondered if they should start doing that again. Mr. Dickinson stated he
would pursue this.
(I'emporary Task Force for Homeless Issues) - Councilmember Trude stated she went to a meeting
as an Andover Council representative and in the County there is a temporary task force dealing with
homeless issues in Minnesota related to the Governor's plan. She did not know if this is mandatory
but was under the impression it was. The Task Force is supposed to come up with a plan by June
2008 to deal with homeless people within the County. She would keep the Council updated on this
if they want her to represent them. Mayor Gamache thought that would be a good idea
0 Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
adjourned at 8:30 p.m.
Regular Andover City Council Meeting
Minutes - January 15, 2008
- Page 8
Respectfully submitted,
Susan Osbeck, Recording Secretary
0
0 Regular Andover City Council Meeting
Minutes - January 15, 2008
Page 9
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JANUARY 15, 2008
.- TABLE OF CONTENTS
PLEDGE OF ALLEGIEN CE..................................................................................................... 1
RESIDENT FORUM................................................................................................................. 1
A GEN CA APPROVAL............................................................................................................. 1
APPROV AL OF MIN1JTES ....................................................... ......... ............ ..... ..................... 1
CONSENT ITEMS
Approve Payment of Claims ................................................................................................2
Approve Bond Payments .....................................................................................................
Approve Joint Powers Agreement/04-23/Reconstruction of Hanson Blvd. NW & Bunker
Lake Blvd NW ................................................................................................................ 2
Resolution R006-08 ordering Plans & Specs/07-48/Tower #2/Painting & Rehabilitation. 2
Resolution R007-08 approving Plans & Specs/Order Advertisement for Bids/08-3/2008
Crack Sealing.................................................................................................................. 2
Resolution R008-08 declaring Cost/Order Assessment RoIV08-1O/3458-142nd Avenue
NW /WM ......................................................................................................................... 2
Approve Application for Exempt PermitlHunt for a Lifetime Foundation ......................... 2
0 Approve Application for Exempt PermitfMn Deer Hunters Association............................ 2
Approve Kennel License/Dover Kennel.............................................................................. 2
Appoint Planning and Park & Recreation Commission Members ...................................... 2
Approve Vending Contract for Community Center .............................................................2
RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT
Received...................................~.. .......................................................................................... 2
HOLD PUBLIC HEARING/ODER PLANS & SPECS/08-2A, 2008 OVERLAYS
(NORTHGLEN AREA) & 08-2B, 2008 OVERLAYS (GROW OAKVIEW ESTATES)
Motion to open public hearing .............................................................................................. 3
Motion to close public hearing ............................................................................................. 3
Motion to approve (RES. R009-08) ...................................................................................... 3
CONSIDER A PER MEETING INCREASE FOR COMMISSION REPRESENTATNES
Motion to approve....... ............. ................................ ............................................................. 3
DISCUSS IRRIGATION WELL AT SUNSHINE PARK........................................................ 4
CONSIDER 2008 OUTDOOR RECREATION APPLICATION ROUND/08-6 ..................... 5
CONSIDER SCHEDULING PUBLIC HEARING/GLASS IN THE PARKS .......................... 6
RESCHEDULE MARCH 4, 2008 COUNCIL MEETING ....................................................... 6
SCHEDULE FEBRUARY WORKSHOP .......................................................... ......... .............. 6
SCHEDULE BOARD OF REVIEW ......................................................................................... 6
AD MINIS'fRA TO R REPORT ............. ..................................................................................... 7
MAYOR/COUNCIL INPUT
0 Firefighters 30th Anniversary Dinner .................................................................................... 7
Coon Creek Board of Directors ............................................................................................ 7
Surrounding City and School Board Annual Joint Meetings................................................ 7
Anoka County Temporary Task Force for Homeless Issues................................................. 7
ADJOURNMENT............................ ................................... ....................................................... 8