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HomeMy WebLinkAboutCC March 4, 2008 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, March 4, 2008 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (2/19/08 Regular Meeting) Consent Items 2. Approve Payment of Claims - Finance 3. Award Bid/07-48/Tower #2/Painting & Rehabilitation (Supplemental) - Engineering 4. Award Bid/08-4/2008 Seal Coating (Supplemental) - Engineering 5. Award Bid/08-3/2008 Crack Sealing - Engineering 6. Approve Plans & Specifications/Order Advertisement for Bids/2008 Overlays (08-2A, Northglen Area & 08-2B, Grow Oak View Estates) - Engineering 7. Approve Joint Powers Agreement/ Anoka County Assessors Service Contract- Administration 0 8. Approve Wayside Horn Agreement for Crosstown Blvd./BNSF/07-40 - Engineering Discussion Items 9. Discuss Comprehensive Plan Update/Sewer Staging - Planning Staff Items 10. Schedule EDA Meeting - Administration 11. Administrator's Report - Administration Mayor/Council Input Adjournment 0 ~~ C,00../ u:n~t-+en 3--l1;-C'b 0 Regular Andover City Council Meeting Minutes - March 4, 2008 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - MARCH 4, 2008 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ... ............................................................................................. ........1 RESIDENT FORUM.................................................................................. ................................... 1 A GEND A APPROVAL................................................................................................................. 3 APPROV AL OF MINUTES ............... ................... ... ................................ ......... ..... ... ....................3 CONSENT ITEMS...............................................................;........................................................ 3 Item 2 Approval of Claims.................................................................................................... 3 Item 3 Award Bid/07-48/Tower #2/Painting & Rehabilitation (R016-08) ...........................3 Item 4 Award Bid/08-4/2008 Seal Coating (R017-08) .........................................................3 Item 5 Award Bid/08-3/2008 Craqk Sealing (R018-08) .......................................................3 Item 6 Approve Plans & Specifications/Order Advertisement for Bids/2008 Overlays (08- 2A, Northglen Area & 08-2B, Grove Oak View Estates) (R019-08) ........................3 DISCUSS COMPREHENSIVE PLAN UPDATE/SEWER STAGING .......................................4 SCHEDULE EDA MEETING........ ................... ....... ................... ........ ....... ................... ....... ......... 6 0 ADMINISTRATOR REPORT.. ... ............ ................. .................. ........... .... ..... .............................. 6 MA YOR/COUNCIL INPUT ...... ........ .... ................... ..................... .............. ... ................... ........... 7 Clocktower to Crosstown proposed road .......... ........................................ .......... ....................... 7 2008 Budget. .............................................................................................................................. 7 Andover Community Center Home Show. ................................................................................ 7 ADJ 0 lJRNMENT.......................................................................................................................... 7 0 0 REGULAR ANDOVER CITY COUNCIL MEETING - MARCH 4,2008 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, March 4,2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel Councilmember absent: Julie Trude Also present: City Attorney, Scott Baumgartner Director of Public Works/City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others 0 PLEDGE OF ALLEGIANCE RESIDENT FORUM Mr. Winslow Holasek -Requested a discussion ofItem 9 with the CounciL Mayor Gamache agreed to the discussion. Mr. James Larson - Larson Plumbing, 3095 162Dd Lane NW, stated he was at the meeting to address Hughs Industrial Park. He requested the Council's help with regard to the Little Red Wagon in Oak Grove because they have recently been involved in their strip mall fire and need to find a place to quickly move their business. He indicated he has a commercial location to put the business into, however, City staff told him that it cannot go into the Hughs development area because it is not commercially zoned. He would like to make sure his building is safe and would like to move them in as soon as possible. He would like the Council's assistance in changing the code. Councilmember Orttel wondered what the problem is with allowing this business to occupy the space. Mr. Neumeister indicated they do not allow daycares in this district. It is only allowed in the Shopping Center District and they would need to change the code to allow The Little Red Wagon Daycare to go in there. They could rezone the property, but would need to go through a public hearing at the Planning Commission and the City Council for approval. This is approximately a thirty 0 to forty-five day process. Mr. Larson asked for the Council's help in getting the code change expedited to help the Little Red Wagon Daycare move into his building so they do not lose more families and their business. 0 Regular Andover City Council Meeting Minutes - March 4, 2008 Page 2 Councilmember Knight asked if they could get the code change expedited or if they could give them a Temporary Use Permit to move into the district. City Attorney Baumgartner stated he did not know if there was a way to expedite the change and did not know how they could grant Mr. Larson's request without going through the proper procedure and public hearing. Councilmember Jacobson stated even if they allow this, he thought the County would have a lot of regulations that would have to be met. He thought Mr. Larson would be looking at some major restructuring with the building and it would probably take more than thirty days to complete. Mr. Larson stated the structure is very similar to the building the Little Red Wagon Daycare was in and he assumed there would not need to be any restructuring done inside. Councilmember Jacobson did not think they could assume anything when it involves children. Councilmember Orttel stated if they were to amend their Ordinance, they would just need to make notification in the newspaper and that would allow them to include the use in that zone. He asked if that would be quicker than the other two options. Mr. Neumeister thought they would have to advertise it for the March 25th Planning Commission meeting and it would come to the City Council 0 at the first meeting in April. He thought whichever way they would do it would require about the same amount of time. Councilmember Orttel thought it would be quicker to do an ordinance change than to do anything else. Mayor Gamache agreed and thought the owner of The Little Red Wagon would have a place before a decision could be made. He thought the owners were trying to move quickly to get this done. Mayor Gamache asked if Mr. Larson thought that The Little Red Wagon would stay there long. Mr. Larson noted The Little Red Wagon has offered to purchase the building and he has a purchase agreement on the building with them if this is approved. Motion by Orttel, seconded by Knight to refer the question of uses allowed, specifically daycare, in the Industrial Zone to the Planning Commission for a public hearing at the next meeting. Councilmember Jacobson stated he hated to react very quickly to something brought up on the spur of the moment if they do not know what the implications are. He understood the problem but since they are suggesting a major change, this bothers him a little bit. He indicated he will be voting "no" on this because they need a little more deliberation than the twelve minutes at this meeting. Mayor Gamache indicated he did not have a problem with a daycare going into this location. He stated they may have some discussion about any outdoor area and this is something the Planning Commission can look at and discuss. He stated even if this was looked at and something came up at 0 the Planning Commission, staff could research it before it went to the Council again. Motion carried 3 ayes, 1 nay (Jacobson). 0 Regular Andover City Council Meeting Minutes - March 4, 2008 Page 3 AGENDA APPROVAL There were no changes. Motion by Knight, Seconded by Orttel, to approve the Agenda as amended above. Motion carried unanimously. APPRO V AL OF MINUTES February 19, 2008, Regular Meeting: Correct as amended. Councilmember Orttel indicated Councilmember Trude requested a change to page 7, line 13 should read: "Councilmember Trude thought they should delete monopole in the section listing "antenna or monopole" because a monopole is one type of antenna". On page 7, line 22 the motion should read: "Motion by Jacobson, seconded by Knight to approve the proposed Code Amendment with the 0 changes discussed". Another change Councilmember Trude requested was on page 9, line 7 should read: "Motion by Orttel, seconded by Trude to amend the city code to state: No glass beverage containers will be allowed in any designated city park or recreation facility". Motion carried 4 ayes, 1 nay (Jacobson) (Ord. 365). She also asked that the motion that starts on line lObe removed. Motion by Jacobson, Seconded by Knight, approval of Minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Claims Item 3 Award Bid/07-48/Tower #2/Painting & Rehabilitation (RES. ROI6-08) Item 4 Award Bid/08-4/2008 Seal Coating (RES. ROI7-08) Item 5 Award Bid/08-3/2008 Crack Sealing (RES. ROI8-08) Item 6 Approve Plans & Specifications/Order Advertisement for Bids/2008 Overlays (08-2A, Northglen Area & 08-2B, Grove Oak View Estates) (RES. ROI9-08) Item 7 Approve Joint Powers Agreement! Anoka County Assessors Service Contract Item 8 Approve Wayside Horn Agreement for Crosstown Blvd/BNSF /07-40 0 Councilmember Jacobson asked regarding the award for the tower painting, does this fall underneath the prevailing wage that they discussed before. Mr. Berkowitz stated as they awarded this, he did not believe the prevailing wage was included in this type of water improvement project. He stated prevailing wage does not include a maintenance rehab project and this is a rehab project. 0 Regular Andover City Council Meeting Minutes - March 4, 2008 Page 4 Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. DISCUSS COMPREHENSIVE PLAN UPDATE/SEWER STAGING City Administrator Dickinson stated the issue of sewer staging was discussed in depth at the Council workshop on February 26,2008. The Council directed the final discussion on the sewer staging plans be brought to the next regular Council meeting for official action. Mr. Dickinson reviewed the information with the Council. Councilmember Jacobson asked if the only request was to change the time frame for the properties being discussed to what they were before the Comprehensive Plan change. Mr. Dickinson indicated that was correct along with another request to add another parcel from Mr. Holasek to the same time frame. 0 Mayor Gamache stated because they talked about the lower piece being served by lines coming up, could they go further north to serve the northern property. Mr. Berkowitz stated they did an analysis to serve the Mike Smith and Bob Day properties and they do get to the point of minimal gravity at that point. They did not do an analysis of the northern property at that time because there was not a formal request. Councilmember Knight stated there was a discussion at the workshop regarding the property to the east of these properties being served by the lines coming up from Shadowbrook. Mr. Berkowitz stated in the current sewer system the Meister property, located at the northwest quadrant of Prairie Road and Andover, can be served through a lateral line coming across from the Shadowbrook line. Once the area is developed, the Smith and Day property could then come back for a Comprehensive Plan Amendment and possibly be served at that time. The way the system is set up now is that the Smith and Day property will be served by another trunk line further to the north. Mayor Gamache read into the record a letter from Winslow and Corrine Holasek. "At the public hearing held by the Andover Planning and Zoning Commission on January 22,2008, both Mr. Day, Mr. Smith and ourselves submitted letters requesting the sewer staging for our property in the 2008 comprehensive plan MUSA area west of Prairie Road be changed to the 2005- 2010 time frame. Because this was a public hearing. there was no requirement to submit our request 0 as a separate item as Mr. Day and Mr. Smith did. At this January 22, 2008 Planning and Zoning Commission meeting, the commissioners passed a motion to recommend to the City Council to consider changing the shading of both parts of Prairie Road to be similar in timeline of201 0-20 15 and to keep the method of service open. Thus the P & Z 0 Regular Andover City Council Meeting Minutes - March 4, 2008 Page 5 Commission recommended the same timeline for our property as for Mr. Day's and Mr. Smith's property. This makes sense because their property and our property adjoin one another. Therefore, we respectfully request that if the City Council changes the Day and Smith properties to the 2005-2010 or the 2010-1015 time frame, that they also change our property to the same time frame. To not do this would be arbitrary and create a piece-meal development. As several City Council members have said, the City needs to look at the "big picture" for development in this part of eastern Andover to avoid piece meal development. We ask that this letter of ours be read into and made part of the minutes for tonight's City Council meeting. Thank you. Sincerely, Winslow & Corinne Holasek" Mayor Gamache thought the dates were off in Mr. Holasek's letter and stated the Council was looking at keeping the properties where they originally were in the original and last Comprehensive Plans. Mr. Holasek was in agreement with keeping their property in the same time frame as in the last comprehensive plan. 0 Mayor Gamache explained where the trunk line will be coming from in the new Comprehensive Plan and the reason these parcels were moved back in the timeframe. He explained in the current Comprehensive Plan the parcels will be changed back to 2015-2020 instead of moving them to 2020- 2025 or beyond. Mr. Day indicated they want to keep their parcels in the timeframe of2015-2020. Councilmember Orttel asked if they were certain that the pipe coming out of the Hickory Meadows subdivision could not go north into Mr. Holasek's property. Mr. Berkowitz indicated it could go into the property, but they are talking possibly about an additional lift station. Councilmember Orttel asked if this was done, would there be money left to pay for the 151 st trunk line. Mr. Berkowitz stated it would be treated as a lateral and would extend through the development. The developer would have to pay for it as it is extended and the lift station would also be lateral. The Council discussed how the sewer could be brought to the Holasek property because it had not yet been analyzed. Councilmember Jacobson asked by not changing the date, do they still have all of their options open. Mr. Berkowitz stated the only thing that it does is that the map colors will be different. 0 Mayor Gamache stated the reason he supported keeping these parcels in the 2015-2020 timeframe was for residents looking at the Comprehensive Plan. They are talking about this enough that even if they were pushed to the 2020-2025, there is a good opportunity for the owners to come and ask for a Comprehensive Plan Amendment around 2015 in order to develop. 0 Regular Andover City Council Meeting Minutes - March 4, 2008 Page 6 Motion by Jacobson, Seconded by Knight, to keep the Day, Smith and Holasek properties immediately north of the Smith property under discussion and to be included within the 2015-2020 Sewer Staging Plan as they currently are designated under the current plan and as shown on the map attached to the minutes. Mr. Winslow Holasek asked for a clarification. He keeps hearing that they need to make a formal request on the sewer staging for the Comprehensive Plan and he was not aware that there was any such requirement. He wondered if there was a formal request needed. Councilmember Orttel stated there is not a formal requirement but after the Comprehensive Plan is submitted, there needs to be a formal request made to have the Comprehensive Plan amended. Mr. Berkowitz stated there was a lot of confusion at the public hearing as well as a lot of discussion in regard to a trunk line on Prairie Road. When they looked at the information they analyzed a trunk line up Prairie Road and never looked at a lateral. Mr. Holasek stated he would like to see the distance the sewer would have to travel from the Day or 0 Smith property. He believed if they really looked at this it could be better served without any lift stations directly from the south to serve the Meister property and all the property west of Prairie Road. Motion carried unanimously. SCHEDULE EDA MEETING Motion by Jacobson, Seconded by Knight, to schedule an EDA meeting at 6:00 p.m. before the March 18, 2008 City Council meeting. Motion carried unanimously. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on the administration and City department activities, meeting reminders, legislative topics, Open Space Referendum activities and miscellaneous activities in the City. Mayor Gamache indicated the March 13, 2008 Lower Rum River Joint Meeting has been cancelled due to conflicts. 0 Motion by Orttel, Seconded by Knight, to schedule a joint meeting with the Lower Rum River Water Management Organization on April I 0, 2008 at 7:00 p.m. at Greenhaven. Motion carried unanimously. 0 Regular Andover City Council Meeting Minutes - March 4, 2008 Page 7 City Engineer Berkowitz updated the Council on road improvements projects in the City. Community Development Director Neumeister updated the Council on development activity in the City. MAYOR/COUNCIL INPUT (Clocktower to Crosstown proposed road) - Councilmember Jacobson stated there was discussion at staff level about a new street going out to Crosstown from the Clocktower Development. He stated that street was looked at when Clocktower originally went in and he wondered if th~re was some reason they are now considering putting that road in because it is quite expensive to do that. Mr. Dickinson stated the property owner has changed and they are looking at opening it up a little bit. They are going through the review process at this time. Councilmember Jacobson stated the reason he brought this up was that Mr. Holasek had a parcel across the street zoned business. Ifhe was going to have any entrances onto there, they should 0 probably match up. He wondered if this was being discussed at the same time. Mr. Berkowitz stated that has been included in their traffic study. There are concerns about that intersection. One other item and the reason this was brought forward to staff was that the road has changed jurisdiction. He stated they are looking at the entire picture. (2008 Budget) - Mayor Gamache stated as they look at the budgeting cycle he knew they were looking at limited growth, but with the passing of the transportation bill the City should be getting more gas tax money. He suggested they look to see if they will be getting more income from that because last year they had to look for more income for their roads. (Andover Community Center Home Show) - Mayor Gamache stated the home show at the Andover Community Center is March 29, 2008 and he invited people to come. Motion by Orttel, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting adjourned at 8:30 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary 0