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Home My WebLink AboutCC January 06, 2009 C I T Y 0 F 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, January 6, 2009 Call to Order-7:00 p.m. Pledge of Allegiance Oath of Office /Newly Elected Officials Resident Forum Agenda Approval 1. Approval of Minutes (12/8/08 Truth in Taxation Hearing) Consent Items 2. Approve Payment of Claims - Finance 3. Accept Feasibility Report/Order Public Hearing/09-2/2009 Street Reconstruction - Engineering 4. Approve Andover Fire Relief By-law Changes - Finance 5. Consider Approval Application for Exempt Permit/Hunt of a Lifetime Foundation - Administration 6. Consider Approval Application for Exempt Permit! Anoka Area Chamber of Commerce - Administration 7. Approve 2009 Tobacco and Kennel Licenses - Administration 0 8. Adopt Resolution/Extend Northwest Anoka County Community Consortium JPA - Administration 9. Approve Appointment - Concessions Supervisor - Administration Or2anizational Items 10. Approve Official Depositories & Banks - Administration 11. Designate Official Newspaper - Administration 12. Appoint Acting Mayor - Administration 13. Appoint Standing Committees - Administration Discussion Items 14. Public Hearing/Consider Vacation of Easement/16480 Wintergreen Street NW - Engineering Staff Items 15. Consider 2009 Outdoor Recreation Application Roundl09-6 - Engineering 16. Discuss 2009 CDBG Application Options- Community Development 17. Schedule January Council Workshop Meeting - Administration 18. Administrator's RepOli - Administration Mayor/Council Input Adjournment 0 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, January 6, 2009 Call to Order - 7:00 p.m. Pledge of Allegiance Oath of Office/Newly Elected Officials Resident Forum Agenda Approval 1. Approval of Minutes (12/8/08 Truth in Taxation Hearing) Consent Items 2. Approve Payment of Claims - Finance 3. Accept Feasibility Report/Order Public Hearing/09-2/2009 Street Reconstruction - Engineering 4. Approve Andover Fire Relief By-law Changes - Finance 5. Consider Approval Application for Exempt PermitlHunt of a Lifetime Foundation - Administration 6. Consider Approval Application for Exempt Permit! Anoka Area Chamber of Commerce - Administration 7. Approve 2009 Tobacco and Kennel Licenses - Administration 0 8. Adopt Resolution/Extend Northwest Anoka County Community Consortium JP A - Administration 9. Approve Appointment - Concessions Supervisor - Administration Ore:anizational Items 10. Approve Official Depositories & Banks - Administration 11. Designate Official Newspaper - Administration 12. Appoint Acting Mayor - Administration 13. Appoint Standing Committees - Administration Discussion Items 14. Public Hearing/Consider Vacation of Easement!16480 Wintergreen Street NW - Engineering Staff Items 15. Consider 2009 Outdoor Recreation Application Round/09-6 - Engineering 16. Discuss 2009 CDBG Application Options- Community Development 17. Schedule January Council Workshop Meeting -Administration 18. Administrator's Report - Administration Mayor/Council Input Adjournment 0 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Oath of Office DATE: January 6,2009 INTRODUCTION 0 Administer the Oath of Office to Mike Gamache, Sheri Bukkila and Mike Knight. Respectful~y submitted, cJ)OJ)1rUPJ Attach: Oath of Office 0 jQ~1 Oath of Office ~~ ("~"J ~1~ State of Minnesota) I~ County of Anoka ) SS .;~ City of Andover ) <~1 '~ , ;;)) I, Mike Gamache, do solemnly swear that I will support the Constitutidn ~ of the United States, the Constitution of the State of Minnesota, and that I ~ . ~ ; will faithfully aud impartially discharge the duties of the Mavor of the r .~, l J9 City of Andover to which I have been duly appointed, to the best of my ~ ~ knowledge and ability, so help me God. ." ~ ~ ., '~ IlJ'; ~ :9 Mike Gamache ~ ~ ' ~ Subscribed and sworn to before me this 6th day of Januarv , 2009. ~ ~ , . . ~} '~ ~ fl1f) ~" ~ ~ ~~ ~ ' 1, - ' ~I' ~~Z76r ~'~<<f.ff ~=f!~ .~~~7~ ~~~~~;if ~~'<==~ ~, '1r ~'~~~ 1~~'~~7 ~~='~~ 1~~ ~~~t~~it~~!:~:J:~~~~l:~\j~~):~~l~:a~J:~:~~~:' " '~: Oath of Office State of Minnesota) 01~ County of Anoka ) SS rj~ City of Andover ) .~ . 1 ~ . ~ . ~ I, Sheri Bukkila, do solemnly swear that I will support the Constitution of VIOl 'the United States, the Constitution of the State of Minnesota, and that I ~ will faithfully and impartially discharge the duties of the City Council of ~ ~ , ~ the City of Andover to which I have been duly appointed, to the best of my ~ ~ knowledge and ability, so help me God. ~ ~ tA Sheri Bukkila (li ~ . ~ ~~ ~ ~ Subscribed and sworn to before me this 6th day of January , 2009. I~ ~ ~~ ~ ",. ~} '.~ ~ ,~ ~ l' ,~ f$ ~ . ~ " ~~. .~ .~: l!U~~:~!i!?!li~",~:~ Oath of Office State of Minnesota) ~i County of Anoka ) SS .~ ~ City of Andover ) ~ . .~ I, Mike Kni2ht, do solemnly swear that I will support the Constitution of ~ the United States, the Constitution of the State of Minnesota, and that I . ~ . ; will faithfully and impartially discharge the duties of the City Couucil . of r ~ ~ . . the City of Andover to which I have been duly appointed, to the best of my ~ ~ knowledge and ability, so help me God. " IV,; ~ ~ IfF.; ~ " ~ Mike Knight ~ " ~ ~ ~ Subscribed and sworn to before me this 6th day of Januarv , 2009. ~j ~ ~ ~ ~. ~ ' ~ ~ M, ~ ~ {~~j Ii. ~~ ~~ :~'N~ ,jg;.~f-:w&':f''? 1E":""""'r.~~ ;T",,'~;-'"'''''~"}J '~r''''''':v'~ ~)'='='"r.;::-,. ';;tr~~19W ~~~JGtk.r rJ-:<7f;fff ~~~ ""~-='~~' , I'}j# L . (;i ~ -w \2?- - <:-- >:' v ..... . .0.... ~<<, - 7~"1 ",' '-' - - ' 1f ~... . ~rt! ~}l~i) iJrl~ lfj;1Jr,~ !;~ll(f~ l(i~}lffg /~~)'($~1) {i!/~lQ~ iIIrlf:J~ ~1l~ ~lff'S~ _~~~~~~~JJi!~~~~l?~~t~3{~gIf~~t~??D~'i~~~'"'7'8"i~i?E:=:~~~R?~I.~~~~~.~=2_.:::~&i1SS;K;f/~Yl:1}~;fl~~l!!t~'~f&~~~~~~lilt,l-~_ CD 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: January 6, 2009 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: December 8, 2008 Truth in Taxation Hearing 0 DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, ~o1J~ Mi helle Hartner Deputy City Clerk Attach: Minutes 0 O~ 3 4 5 6 ANDOVER TRUTH IN TAXATION HEARING - DECEMBER 8, 2008 7 MINUTES 8 9 10 The Truth in Taxation Hearing of the Andover City Council was called to order by Mayor Mike 11 Gamache, December 8, 2008, 7 :00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 l4 Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude 15 Councilmember absent: None 16 Also present: Assistant Finance Director, Lee Brezinka 17 Others 18 19 20 21 22 2009 BUDGET PRESENTATION o;~ Mr. Brezinka stated this year the Andover City Council is holding a Truth in Taxation public 25 hearing (although not required by State Statute due to the limited tax increase). This hearing is 26 intended to give the public the opportunity to comment on the proposed 2009 budget and tax 27 levy. 28 29 Mr. Brezinka reviewed the 2009 budget with the Council and residents. 30 31 Councilmember Jacobson asked if it was true what was reported in the Star Tribune that the 32 taxes in Andover were only going up by $7.00 for 2009. Mr. Brezinka stated it depended on the 33 property. Councilmember Trude thought it may be the City portion ofthe tax. 34 35 TRUTH IN TAXATION PUBLIC HEARING 36 37 Motion by Jacobson, Seconded by Knight, to open the public hearing. Motion carried unanimously. 38 39 Mr. Richard Kulkey, 16683 Sycamore Street NW, asked why Ham Lake and Ramsey are freezing 40 . their taxes and services along with Anoka and why isn't Andover doing that. He thought raising 41 taxes was wrong. 42 43 Councilmember Orttel wondered what the other cities froze. Mr. Kulkey stated they froze taxes on 044 everything. Councilmember Trude stated when he gets his property tax valuation form he should 45 contact the Assessor to have his home appraised for the correct value if it is not correct. 46 47 Councilmember Jacobson stated they have not really raised taxes in Andover. Mayor Gamache 48 stated ifhe looked at the actual budget from 2008 to 2009, the budget is actually less than previous 0 Regular Andover City Council Meeting Minutes - December 8, 2008 Page 2 1 years. Mr. Kulkey indicated it did not seem like that. 2 3 Councilmember Jacobson asked if Mr. Kulkey had any ideas on where they could cut the budget. 4 Mr. Kulkey stated they have to go with the way the economy is going. Mayor Gamache stated they 5 are doing that. 6 7 Councilmember Orttel stated half of their budget is Police and Fire, which they are required to 8 provide along with public services such as snow plowing so there really is not any "fat" in the budget 9 that they can cut. lO 11 Mr. Jim Nelson, 3342 l43rd Avenue NW, stated one of his concerns is the valuation of his property. 12 He wondered if there was a number he could call to have a fair market assessment done on his 13 property. Councilmember Trude stated the number is on the valuation statement. Councilmember 14 Jacobson stated they will have a hearing in April for the valuation meeting and he should come to 15 that to voice his issues. 16 17 Ms. Judith Carlson, 680 Constance Blvd NW, stated her sister called Jason Dagostino, Anoka Ol8 County Assessor to find out if her property could be reevaluated and he left a message that he was 19 going to look at both lots at the same time but did not call her to indicate that. Councilmember 20 Orttel stated they have raised vacant land valuations by 16 to 17 percent and he did not know why 21 they llave done this. He suggested when Jason calls her to talk to him about it and reevaluate it and 22 then come to the April 2009 meeting. 23 24 Mr. Winslow Holasek, 1211 Andover Blvd NW, thought the City did a good job on preparing the 25 budget but he had a few questions. He stated the proposed 2009 budget is down slightly but the 26 proposed property taxes are up by 4.3% and he wondered why that was. He noticed the tax capacity 27 was also up a little bit. Mr. Brezinka stated the reason for this is the numbers include all funds and 28 the property tax levy is primarily the general fund operations and also includes a large portion of the 29 debt service. 30 31 Mr. Holasek wondered why the levy increased. Mr. Brezinka stated it is largely due to the increase 32 in law enforcement. 33 34 Mr. Holasek stated they cannot cut essential services but some of the departments could be cut down 35 because the City is not as busy as it used to be. He stated he hated to see layoffs but thought if 36 someone left the staff they could look to see if that person needed to be replaced or not. 37 38 Mr. Holasek thought the City has done a good job of budgeting and thought a lot of the credit had to 39 go to Jim Dickinson and staff for their hard work. 040 41 Motion by Jacobson, Seconded by Orttel, to close the public hearing. Motion carried unanimously. 42 43 By consensus of the Council they agree there is no need for a continuation of the meeting. 44 0 Regular Andover City Council Meeting Minutes - December 8, 2008 Page 3 1 ADJOURNMENT 2 3 Motion by Jacobson, Seconded by Orrtel, to adjourn. Motion carried unanimously. The meeting 4 adjourned at 7:50 p.m. 5 6 Respectfully submitted, 7 8 Susan Osbeck, Recording Secretary 9 0 0 @ '0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 75.5-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: - Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: January 6, 2009 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $478,402.08 on disbursement edit lists #1 - #4 from 12/12/08 to 12/31/08 have been issued and released. Claims totaling $295,419.09 on disbursement edit list #5 dated 01/06/09 will be issued and released upon approval. o BUDGETIMPACT The .edit lists consist of routine payments with expenses being charged to various department budgets and projects. , ACTION REQUIRED The Andover City Council is requested to approve total claims in the amount of $773,821.17. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, ~0~ Lee Brezinka Attachments: Edit Lists 0 '- - 0 ~ p... 0 z .i::j ~ 0 y ~ = ~ ~ r. ~ ::I:: ~ ~ ~ -~ ..0 r. 00'1 0..... ~ 1::1.0 ,Q o I S ;::SO 0"0 = 0- Z 000'1 ~oo:t .... o~ y 00 < ..c=_ Uo ~ .... ~ ~ .... 00 = 0 ~ 0 s ~ 0 ~ - N =-- - .... 00 0- = 00 0 = 00 0 0 S 00 0 -- - -< --- ~ ~ p... 1.0 ~ ~ ';I: - 0 .. 0 I 3..c= 00 ~ 0 ~2 0 ~ 0 ..... I ~ 0 t:! ~ == '" o ... N o 0 0 a) " ~1 - Q)C-+-c .... 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E-< ::;E::;EE-< ~II)E-< ~::;E~:;:; 8 ,,0 E-< '--' 'C ~ ~ ~ ~~ ~oo~ 0-..>:: ~ ~ ..sz 1;; CJ €O'I~ <2 ;:l ;:l 0 0.. 0'1 0 .S 0\ 0\ ~ U g ~L II) 00 0 55 ~ OIl 0 eo 0 ~o (t) ~ .d OO~ ~;j;j~ (;;3~0 ...00.d ~o..c ~o.d o 0 '+-< ~ U z~u ~............u ~~~u E-<C'lU C'lU E-<E-< 0 e ~ ~ ::l 0 .d 10'1 0 ~ ... 0.. ~ U Q = ih 8 ~ ~ 9 ]- = 0 'C U 1<1 ~oooo (;;30 0.. ~ ~ S' ~_'f"""'4 'f"""'l C(l~~ ~ .. - ..t--t-- ..10 ;..: ;.: 0 CJ "'r<') "'00 ...~ ... ~.~ .0 00 0__ 00'1 Or<')r<') 0\0 0 U "00 "00()0() '000 "000 "Ot-- "0 , ;> =0 =r<')r<') =10 =-- =- = = 00'1 00000 0C'l 000 11)- 0 ~ - >0'1 >00 >t-- >00 >r<') > ~ C 1 T Y o F 0 NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763)755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and Council Members ~ CC: Jim Dickinson, City Administrator. >D David D. Berkowitz, Director of Public Works/City Engineer~ ~ FROM: Jason J. Law, Asst. City Engineer SUBJECT: Accept Feasibility Report/Order Public Hearing/09-02/2009 Street Reconstruction - Engineering DATE: January 6,2009 INTRODUCTION The City Council is requested to accept the feasibility report and order the public hearing for Project 0 09-02, 2009 Street Reconstruction. DISCUSSION Identified in the City's 2009-2013 Capital Improvement Plan is reconstruction ofthe north half of the Woodland Meadows development as shown on the attached map. When reconstructing streets, the City's policy is to replace existing bituminous curb with concrete curb and gutter, reclaim the existing bituminous surface, construct storm sewer improvements as necessary, and pave a new bituminous surface. This has been a very effective reconstruction method since the City began the process back in 1996. An informational meeting was held with the residents on November 10th to discuss the project and provide preliminary information. Attached are comments received at that meeting and a sign-in sheet. The total project cost is estimated at $929,860.00. The City's portion is estimated to be $697,390.00, while the assessed portion is estimated to be $232,470.00. The estimated assessment per unit is $6,280.00. BUDGET IMPACT The street reconstruction project would be funded from the City's Road & Bridge Fund, with 25% of the total project costs being assessed to the benefiting properties as identified in the City's Roadway 0 Reconstruction Assessment Policy. Mayor and Council Members January 6, 2009 Page 20f2 0 ACTION REQUIRED The City Council is requested to approve the resolution accepting the feasibility report and ordering the public hearing on Project 09-02, 2009 Street Reconstruction. Attachments: Resolutit;;;, Location MaP,' Feasibi\?; Report (located in side pocket of packet), Neighborhood Meeting Sign-up Shee s & Resident CommerrtS" 0 0 CITY OF ANDOVER COUNTY OF ANOKA 0 STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS OF PROJECT NO. 09-02. 2009 STREET RECONSTRUCTION. WHEREAS, pursuant to Resolution No. -08, adopted the 18th day of November , 2008 a Feasibility Report has been prepared by the City Enqineer for the improvements: and WHEREAS, such report was received by the City Council on the 6th day of Januarv , 2009; and WHEREAS, such report declared the proposed assessment to be feasible for an estimated total project cost of $929,860.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Report for Project No. 09-02, for the improvements. 0 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 929,860.00. 3. A public hearing shall be held on such proposed improvement on the 3rd day of Februarv, 2009 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 6th day of Januarv , 2008 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor 0 Michelle Hartner - Deputy City Clerk ~NDbVE~ Capital Improvement Plan Project Name: ANNUAL MILLAND OVERLAY (2009) WOODLAND MEADOWS - NORTH HALF ~ ~II ......, \ ~ - - Jl ") .-- ,. . I . 1..,,, ~.- '/)/ ~. I ( I'" '.' ._~~. . -'-. '. ..,~ ,., " .'- < ... ;n . I, l~ =>- ~ ~~ .. .'-. .. i 'j .... If . I. 0 . .-... . i I. .- '.'.~."\. .c ,. . .,.. ~D\'p..~, .... I ~- I I........ A .. .. .. ~ ~ N Location Map w.' . LEGEND ~~ f'1~bl ~'I1 +i tr: ~ (iI Project Location C~ ,- VI~ r::.--" ~ ) S In "l'3p ,1= G Lots/Parcels ~j * ''-':;;" ~ ~ Park 0 385 770 1,540 '~ -~ @ ~~ 0 Water , I Cii 'if L n t'.J1 Feet ~"'/, v~ ff ~\~~ Right of Way 0 City Limits ~ W . ~\ ~-f ,0 Ctl :E I W '-.......... ~ ~ 0-- '- 0 l./) ~ ~ .~ 0 -- ..- -... U) \S- ri-- '5- & -- I (} U) '- <<l r ........ U) l r- Q I'- Z ~ ( I C') ""i" N \ !V\ <0 Z E 10 N\ \B ~ 1'-' C) ci. ~ ~ ......... i'... . (J) :J-- ..1} ~ ~ 0 , '<to) - ('I). l ~ g~ C) N .. Q) rh \ , \ ()f\ 0 CD ~ ~ U)z Z I C M IY) tf\ U)2 j:: en I 0 ..5j <( , o~E .c ..,). .~ ~ r- I-OC w 0- . )\- l' oUJ w o.::-C . 0)> :E . 1:: Q. UJO 000 ~ ZO ..J - ('I) ~ ZZ <( C Z .. '":l -<( 0-1.0 ~ 2....: Z .- fIJ \h -() 0 '0:=- OC . UJS ~ ::SOCO ~ ~ >S b"CO ~O gs flJCtlO :E CQ)N -{) Z · 0::: O:E 0 ~Q <(C') 0 ~"C"C"" ,) .N ----s;:: .... 0> U. O:::C'" c...., '-( , co Z S' ....~~ ~ I.... ~Z ' U) zU) C Q) "C E ~ ~ I'- o~. 0 ~ 0 Q) OCC') 0 ....0> <(<0 (J)S:O ." r- >1'- J: UJ~ 0::: en Z '0 -1X 0 l - :J<( 0 0 ~ ~ ...J ou. m N Ctl '-.... f'.- co J: "C fIJ ~ '- fIJ ~.~ Z C) C Q) 'Sl ~ s 0 ... ~ f' 0 W :E "C \'J ~.~~ -- ~ I- Z "C ~ (\ ~ - 0) <( 0) . u 0 g OC ,~ () ",' U) V\ co .j - <0 ~ ..- .--J.- 0 '~ v c {/ 0 \.; , C^ o ~ COMMENT SHEET 2009 Street Reconstruction (C.P.. 09-02) , . Woodland Meadows (North 1J2) Monday, November 10, 2008 I 5:30 p.m. - 6:30 p.m. INFORMATIONAL MEETING Name: Vi Vi,- [);J f) /e!:5 Address: / ?,7~3'3 lif) / a fl J er 6~t. AJ I) .. . I - .. Phone: 7(:,3--153- .5 b (! E-Mail: \Jldalll./e { S @ C_{)!IlA e a sf; r;et Check the following boxes if you have an underground sprinkler system or electric fence. O 0 Existing unde.rground Sprinkler System . 0 Existing Underground Electric Fence ~j,ALtuLf lc,VU1x ~~4 ~;dl1tf4.f24V '. "'-/' /J III .-d A . tI( ~V ulM.A.- ' '\ JLJ U (f}/J /1_ - \'-'j) I ~ I' \Lf /~ c1( ~-Il/Le, .L/" , ~() ...J} 1_ ,/) (-- ' (;-I/-IJ ~/~ . A:' tfjYJtU! .ru JY0 ~ ,/lJ) I.tf\~ ~ ~ ~ ~ ,'} ~ I 11 ' . /."', ' . '- . ).,_~ ~.:iD ~ ~ JLi-w.--. ! /ivL ~. V ALV , ~ Yv . IL /1 j .' . I j (,1 .AJ i' ,~AA1).fJ flv ,~. .p a.A~A (!..ll1}-e.AJ-,. - . ( /1 ;'1 ~,./.'" f fl I hl- -r1-'~ I....... ---J.-/- I Xtuz ' ,AN 7 XLA_ a ~C( (..,;7 k-0 U>f .~. >Ji~~",~d.ftt fiA-1AiIl.-V&I' /7std';fM\R. (' Th.J(~~ . '7' . 0 -ft. -11 rM~ 10 j~ UUJM' II <<; j ~ 4 ;, if ,r . .-IJ--. J/ iJ.1 1 ~k_~~~1tpMAll' H:\Engineering\City P,r,ojects\Open City Projects\09-02 2009 Street Reconstruction\Word Documents\Correspondance\Residents\COMMENT SHEET,doc C I T Y o F 0 NDOVE COMMENT SHEET 2009 Street Reconstruction (C.P. 09-02) Woodland Meadows (North Y2) Monday, November 10, 2008 I 5:30 p.m. - 6:30 p.m. INFORMATIONAL MEETING Name: Lori & Joel Determan Address: 2258 175th Lane NW. Andover. MN 55304 Phone: 763-753-4547 E-Mail: JLDETE@AOL.COM Check the following boxes if you have an underground sprinkler system or electric fence. X Existinq Underqround Sprinkler System 0 0 Existing Underground Electric Fence Comments: Since the proposed assessment is one of the lar~er special assessments the City of Andover has had to levv would it be possible to extend the repayment period for the total amount beyond the normal period of 8 years? A sin~le special assessment of approximatelv $6.000 is a tremendous burden over an 8 year period in the present economy. We are both public emplovees in Minnesota school districts and have experienced recent wa~e increases below the CPI cost of Iivin~ increases. We have two children in colle~e and are feelin~ financiallv drained with the increases in interest on student loans and the lack of financial assistance available to middle income families. 0 C:\Documents and Settings\JLaw\Local Settings\Temporary Internet Files\Content.Outlook\5SFT67VB\COMMENT SHEET (2),doc ANDOVER FIREFIGHTERS' (:t) Relief Association, Inc. 14034 Crosstown Blvd. NW 0 Andover, MN 55304 Nov 7, 2008 Mayor and Council City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Re: Bylaws Changes Please find attached a proposed copy of the Relief Association Bylaws changes submitted for your approval. These provisions were changed to take advantage of new changes to state law in 2006. Changes have been made to: Article IX Section 1 clause e, provision to transfer death benefit to survivor's IRA Article IX Section 2 added clause b, provision for a supplemental survivor benefit reimbursable by the State of Minnesota 0 The relief association members have approved these changes. HigWights ofthe changes: 1. Allows for a funeral or death benefit to be paid directly into an eligible survivor's IRA account. 2. Provides for a supplemental benefit of 20%, not to exceed $2000.00 to be paid to a survivor of an active or deferred member. This supplemental payment is reimbursable from the state. This supplemental benefit is in lieu of a state tax deduction. It is automatically rescinded if a state tax deduction is enacted. Sincerely, cfi E~ d Larry Elfelt Relief Association Secretary 0 Encl: 1. 1 Copy of proposed bylaw changes Rev K BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE I Membership Section 1 Any regular active or probationary member of the Andover Fire Department who is under 65 years of age shall be eligible to apply for membership. Section 2 Application for membership may be made at any regular or special meeting of the Board of Trustees, and then laid over for one-month consideration. During this time, the Board of Trustees shall conduct an investigation to determine ifthe applicant, due to some medically determinable physical or mental impairment of condition, would constitute for the association a predictable and unwarranted risk of liability for benefits at an age earlier than the minimum age specified for receipt of a service pension. If no such impairment or condition exists, the board of trustees shall appoint the applicant to membership in the association. 0 Section 3 Resignation or expulsion from the Andover Fire Department shall terminate the membership of the member so resigning, expelling or removed; provided, however, that any member who has served for at least the minimum number of years required by Article IX of these By-Laws for vesting of pension rights as an active member of the Andover Fire Department shall retain his membership in this association, regardless of resignation or removal, subject to payment of dues and such other regulations which may be from time to time imposed. 0 Bylaw JK Page 1 February ~2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE n Board of Trustees Section 1 The Board of Trustees shall be composed of the following: a President, a Vice-President, a Secretary, a Treasurer, and two (2) general trustees, each of whom shall be elected for a term as specified in this Article, or until a successor has been elected and qualified, at a special or annual meeting of the Association from its members, and in addition, three statutory ex officio members; the Chief of the Andover Fire Department, one elected municipal official, and one elected or appointed municipal official who are annually designated as representatives by the Andover City Council. Section 2 At the first election following the adoption of these By-Laws, the two general trustees shall be elected for terms of one year; the President and the Secretary shall be elected for terms of two years; and the Vice-President and Treasurer shall be elected for terms of three years. Thereafter, as their respective terms of office expire, two officers or general trustees shall be elected for three-year terms at each annual meeting. If a vacancy occurs 0 during the term of office of any officer or general trustee, the remaining members of the Board of Trustees shall elect a member of the association to serve for the unexpired term of the vacated position. Section 3 It shall be the duty of the Board of Trustees to prepare modes and plans for the safe and profitable investment of the un-appropriated funds of the association, and whenever loans or investments are made, to investigate and pass on the securities offered and to attend to the drawing and execution of the necessary papers. The Board of Trustees shall order an audit of the books and accounts of the secretary and the treasurer annually, according to the law, and shall submit a written report of the condition of the association to the members at the annual meeting. Section 4 The investment of the funds of the association shall be in the exclusive control of the Board. of Trustees, in conformance with state statutes and subject to the approval of the council of the City of Andover. Section 5 0 The members of the Board of Trustees shall act as trustees with a fiduciary obligation to the State of Minnesota, to the City of Andover, and to the members of the association. Bylaw JK Page 2 February ~2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE m Duties of Officers Section 1 It shall be the duty of the President to attend and preside at all meetings of the association and the Board of Trustees. He/she shall enforce the due observance of the Articles of Incorporation and the By-Laws and see that the officers properly perform the duties assigned to them. He/she shall sign all checks issued by the treasurer and all other papers requiring his/her signature. He/she shall be a member of all committees except the aid committee and shall exercise careful supervision over the affairs of the association. He/she shall receive such salary as may be fixed from time to time by the Board of Trustees, subject to approval of the association, and payable from the Special Fund or General Fund of the association. Section 2 It shall be the duty of the Vice-President to perform all of the duties of the President in the absence of the President. In addition, the Vice-President shall preside over the aid committee. Section 3 It shall be the duty of the Secretary to keep a true and accurate record of the proceedings of all meetings of the association and of the Board of Trustees. He/she shall keep a correct record of all amendments, alterations, and additions to the Articles of Incorporation or the By-Laws in a separate book from the minute books of the association. He/she shall cause due notice of all special meetings of the association and the Boatdof Trustees to be given. He/she shall receive all cash monies due the association and pay the same over to the Treasurer, taking a receipt for the same, and failing to do so, he/she may be impeached and expelled from the association. He/she shall keep a roll of membership with the date of joining, resignation, discharge, dues and assessments paid and relief or pensions furnished. His/her books shall be at all times open to inspection by the Board of Trustees. He/she shall, prior to entering upon the duties of his /her office, give a bond in such amount and with such sureties as may be required and approved by the Board of Trustees, conditioned upon the faithful discharge of his/her trusts and the full performance of the duties of all reports and statements required by law. He/she shall receive such salary as may be fixed from time to time by the Board of Trustees, subject to approval of the association, and payable from the Special or General Fund of the association. 0 Bylaw JK Page 3 February 200+2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE m (cont.) Section 4 It shall be the duty of the Treasurer to receive all monies belonging to the association, and hold them subject to the order of the President and/or the Vice-President as authorized by the Board of Trustees. He/she shall keep separate and distinct accounts of the General and Special Funds, and shall prepare and present to the Board of Trustees a full and detailed statement of the assets and liabilities of each fund separately prior to the annual meeting of the association. He/she shall invest funds held by him/her in investments authorized by the Board of Trustees. Failing in hislher obligations, he/she may be impeached and expelled from the association. He/she shall deliver to hislher successor in office, or any committee appointed by the Board of Trustees to receive the same, all monies, books, papers, etc., pertaining to hislher office immediately upon the expiration ofhislher term of office. He/she shall, prior to entering upon the duties of hislher duties ofhislher office, give a bond in such amount and with such sureties as may be required and approved by the Board of Trustees, conditioned upon the faithful discharge ofhislher trust and the faithful performance of the duties ofhislher office, and payable from the Special or General Fund of the association. Jointly with he Secretary, he/she shall prepare and fill all reports and statements required by law. He/she shall 0 receive such salary as may be fixed by the Board of Trustees from time to time, subject to approval of the association, and payable from the Special or General Fund of the association. Section 5 There shall be an Aid Committee, composed of the Vice-President and two other members ofthe>associa1ion, who mayor may not be members of the Board of Trustees, appointed by the President. The Vice-President shall be the chairperson of this committee, whose duty shall be to see that assistance is rendered to each sick or disabled member, and to the survivors of any deceased member. 0 Bylaw JK Page 4 February ~2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE IV Meetings Section 1 The Annual Meeting of the association, for the election of officers and trustees, and other business shall be held during the month of January of each year. Section 2 The Board of Trustees shall meet at least four times during each year. Section 3 Special meetings of the association or of the Board of Trustees may be called by the President, or two members of the Board of Trustees, and shall also be called upon written request of six or more members of the association. Members or trustees shall be notified by the Secretary of such special meetings, and the object of the meeting shall be stated in such notice. Section 4 A majority of the Board of Trustees then in office, and 40% of the members of the association shall constitute quorums for the transaction of business at their respective meetings. Less than a quorum may adjourn a meeting to a future time, which the secretary shall make known to the affected members. 0 Bylaw JK Page 5 February ~2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE IV (cont.) Section 5 All meetings shall be conducted according to Robert's Rules of Order, as revised. ORDER OF BUSINESS 1. Call to order 2. Roll 3. Reading of minutes of previous meeting 4. Reading of reports and minutes of Board of Trustees' meetings 5. Reports of officers 6. Propositions for memberships 7. Reports of special committees 8. Balloting for members 9. Unfinished business 10. Election of officers and trustees (annual meeting) 11. New business 0 12. Adjournment 0 Bylaw JK Page 6 February ~2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE V DUES, DUTIES AND RIGHTS OF MEMBERS Section 1 Each active member shall pay to the association annual dues of $25.00, and each deferred member shall pay to the association dues of $10.00, payable on or before the date of the annual meeting of each year. Section 2 Any member of the association who fails to pay his/her dues to the association within 15 days of the time which such payment was due, stands suspended from membership following due notification by the Secretary via certified mail, and forfeits all rights and benefits thereunder by such non-payment without any additional action by the association, or by any officer thereof. Section 3 Any member who shall, in the opinion of a majority of the Board of Trustees, 0 fraudulently claim benefits from, or defraud or attempt to defraud the association in any way, shall be suspended from membership by the board, and he/she shall forfeit all further rights to benefits from the association. Section 4 Any suspended member can only be reinstated upon his/her application therefore, in writing, presented at a regular or special meeting of the association, accompanied by a sum or money equal to what he/she would have been required to pay to the association during the period of suspension had he not been suspended, plus a reinstatement fee of $25.00, upon a favorable note of 2/3 of the members present and voting at such meeting. If the application for reinstatement is rejected, the money accompanying the same shall be returned to the applicant. Section 5 No money or refunds of the Special Fund of the association shall be disbursed except for those purposes specifically authorized by state statutes. 0 Bylaw JK Page 7 February ;WO+2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE V (cont.) Section 6 No money or funds of the General Fund of the association shall be disbursed for any purpose not herein provided for, unless authorized by the favorable vote of a majority of the members present at a regular or special meeting of the association. Section 7 All reports and resolutions shall be submitted in writing and no report from a committee shall be accepted unless it is the report of a majority of a committee, provided, however, that a minority shall be permitted to present its views in writing. 0 0 Bylaw JK Page 8 February ~2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE VI FUNDS Section I The funds received by this association from dues, fmes, initiation fees, entertainments, and other miscellaneous sources shall be kept in the General Fund of the association on the books of the Treasurer and may be disbursed for any purpose reasonably related to the welfare of the association or its members. Section 2 All funds received by this association from any tax sources, and all funds or property donated or granted to the association for the benefit of this fund shall be kept in a Special Fund on the books of the Secretary and the Treasurer and shall not be disbursed for any purpose except those authorized by law. Section 3 All disbursement of funds of this association shall be made by checks drawn by the 0 Treasurer and countersigned by the President or Vice President. Except when issued for salaries, pensions, and other fixed charges, the amount of which has previously been determined and authorized by the issued until the claim to which it relates has been approved by the Board of Trustees. Section 4 All money belonging to this association shall be deposited to the credit of the association in such banks, trust companies, savings and loan associations or other depositories as the Board of Trustees may designate. 0 Bylaw JK Page 9 February ~2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE VII APPLICATION FOR BENEFITS Section 1 All applications for relief or pension benefits shall be made in writing on forms furnished by the Secretary. Section 2 All applications for disability benefits shall be submitted to the Board of Trustees at a regular or special meeting of the board. The application shall be accompanied by a certificate from the attending physician or surgeon setting forth the nature of the illness or injury, the cause and duration thereof, the length oftime the applicant has been unable to perform his duties as a firefighter, and an estimate of the future time during which the applicant will be unable to perform his duties as a firefighter. Section 3 All applications for pensions shall be submitted to the Board of Trustees at a regular or 0 special meeting of the board. Applications shall be verified by an oath of the applicant and shall state the age of the applicant, the period of service in and the date of retirement from the Andover Fire Department, the length of time he/she has been a member of the association, and such other information as the Board of Trustees may require. Section 4 No benefits or pensions shall be paid until the application therefore has been approved by a majority vote of the Board of Trustees. Decisions of the board shall be final as to the payment of such benefits or pensions. No person receiving a pension shall be paid any other benefits by the association. 0 Bylaw JK Page 10 February ~2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE VIII SICK AND DISABILITY BENEFITS Section 1 If a member of this association shall become disabled to the extent that a physician or surgeon acceptable to the Board of Trustees shall certify that such disability will permanently prevent said member from performing his/her duties in the Andover Fire Department, the association shall, upon approval of the Board of Trustees, pay the balance of the member's account to the member after 100 days of disability. Application for disability benefits must be made prior to departure from the Andover Fire Department. If a member who has received such a disability pension should subsequently recover and return to active duty in the Andover Fire Department, any amount paid to him/her, as a disability pension shall be deducted from his/her retirement pension accrued at the time of such disability. Section 2 In the event of a temporary disability of less than one year, the member's time with the 0 association can be continuous. 0 Bylaw JK Page 11 February 2-00+2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE IX Service Pension and Death Benefits Section 1 - Service Pensions Clause (a). Eligibility requirements. To be eligible to receive a service pension a member must meet all of the following requirements: Item (i). Be at least 50 years of age; Item (ii). Have retired from the Fire Department of the Municipality of Andover, Minnesota; Item (iii). Have done at least five years (which years need not be continuous) of active service with such department before retirement; and Item (iv). Have been a member in good standing of the association at least five years; or have been a member of the Andover Fire Department prior to the formation of the association in which case time as active members of the Fire Department prior to the date the association was formed shall count as 0 time as active members of the association. Clause (b). Service pension. Each member meeting the requirements of clause (a) shall be entitled to a defined contribution lump sum service pension as authorized by Minnesota Statutes, Section 424A.02, subd. 4. An individual account for each member shall be established. To each individual member's account shall be credited a right to an equal share of; (1). Any amounts of State Fire aid received by the association; (2). Any amounts of municipal contributions to the association from tax levies or other available revenue sources; (3). Any amounts transferred from the General Fund; and 0 Bylaw JK Page 12 February ~2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE IX (CONT.) (4). Any amounts equal to the share of the assets of the Special Fund (a). to the credit of any former member who terminated active service with the Fire Department of the City of Andover prior to meeting the minimum service requirement provided for in clause (a) and has not returned to active service with the Fire Department for a period of at least five years or (b). to the credit of any retired member who retired prior to obtaining a full non- forfeitable interest in the amounts credited to the individual member account pursuant to clause (b); (5). Any interest or investment income less an equal share of administrative expenses, and a proportionate share of investment expenses, earned on the assets of the Special Fund. At the time of retirement, a member meeting the qualifications of clause (a) shall be entitled to the portion of the assets of the Special Fund to his/her credit which is nonforfeitable according to the following table based on the number of years to his/her credit: 0 Completed years Nonforfeitable portion of of Service annual or pro rata service pension amount 5 40% 6 52% 7 64% 8 76% 9 88% 10 and thereafter 100% 0 Bylaw JK Page 13 February ~2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE IX (CONT.) Clause (c). Deferred service pension. A member of the association who meets all of the requirements of clause (a) except for a item (i), the minimum age requirement, who separates from active service prior to reaching the age of 50 years shall be entitled to a deferred service pension to commence upon his/her reaching the age of 50 years and upon his/her making a valid written application therefore to the association. The association shall pay interest on the fully vested and partially vested deferred lump sum service pension during the period of deferral. Each deferred member's account shall be credited with the gains or losses at the rate actually earned by the Association on the investment of special fund assets less an equal share of administrative expenses, and a proportionate share of investment expenses. Interest shall be compounded annually based on calendar year balances. The deferred service pension shall be governed by state and federal law, the articles of incorporation, and the bylaws applicable on the date on which the member separated from active service in the Fire Department and the association. Clause (d). Partial Payment. This option is intended to give the retiree a portion of 0 their retirement payment as early as possible after they elect to retire. At the option of a retiring member, the service pension provided for in clause (b) shall be paid in two installments. The election of partial payments shall be made by the retiring member in writing and filed with the Secretary ofthe association no later than 30 days prior to the commencement of payment of the service pension. The first payment shall not exceed the vested balance in their account shown on the last audited statement. The second payment shall be the remaining vested for the final year of their pension eligibility. Both payments must be made in the same calendar year. Clause (e). Transfer to an individual retirement account (IRA). The Association may at the written request of the applicable retiring member or, following the death of the active member, at the written request of the deceased member's surviving spouse, may directly transfer the eligible member's non deferred retirement accountlump sum pension or the death. funeral. or survivor benefit attributable to the member. whichever applies. to the requesting person's individual retirement account under section 408(a) of the Federal Internal Revenue Code as amended. 0 Bylaw JK Page 14 February 2-()(}72038 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE IX (CONT.) Clause (t). Purchase of annuity contracts. Upon written request of the retiring member, the Association may purchase an annuity contract on behalf of the person in an amount equal to the service pension otherwise payable and in place of a direct payment to the person. The annuity contract must be purchased from an insurance carrier licensed to do business in the State of Minnesota, and meets all of the state requirements for issuing annuities. The insurance carrier must have a good business record in the state for at least 20 years. Section 2 - Death Benefits Clause (a) Upon the death of any member of the association who is in good I standings at the time of his /her death, the association shall pay the surviving spouse, if any, and if there is no surviving spouse, to surviving child or children, if any, and if no child or children survive, to the estate of such deceased member the balance of the member's account at the date of payment. 0 Clause (b) Upon the payment of a lump sum survivor benefit or funeral benefit to a survivor of a deceased active volunteer firefighter or of a deceased deferred volunteer firefighter. the association shall pay a supplemental survivor benefit to the survivor of the deceased active or deferred volunteer firefighter from the special fund of the relief association. The amount of the supplemental survivor benefit is 20 percent of the survivor benefit or funeral benefit. but not to exceed $2.000. Section 3 For purposes of computing benefits payable under Articles VIII and IX, a ''year of service" shall be defined as a period of twelve full months of active duty in the Andover Fire Department, beginning on the anniversary of the date when the individual became a member of said Fire Department. If a member's period of active service is not continuous, parts of years may be added together to compute full years. 0 Bylaw JK Page 15 February ~2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE X AMMENDMENTS Section 1 The By-laws of this association may be amended at any regular or special meeting thereof by a favorable vote of2/3 of the membership present and voting, provided that a quorum is present, and provided further that notice of any proposed amendment or amendments shall be given by reading the same at a regular or special meeting not more than 31 days next preceding that upon which such amendment or amendments are acted upon, and that a notice be handed to or mailed to each member at his/her last known address not less that 10 days prior to such meeting; and provided further, that if such amendment or amendments shall change the amount of benefits or pensions, approval of the City Council of Andover must be obtained before such change may take effect. 0 0 Bylaw JK Page 16 February ~2008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE XI Special Fund Income and Allocations Section 1 All income to the association originating from taxes shall be placed in the Special Fund as provided by State Law. Section 2 Funds may upon majority vote of the general membership be transferred from the General Fund to the Special Fund. Section 3 The City of Andover shall at the beginning of each year, during the month of January, pay to the Special Fund of the Andover Firefighters' Relief Association, an amount not less than $350.00 for each active firefighter of record the previous August 31 st. Section 4 0 Each member shall have an account maintained by the association Treasurer. Each member will be credited with a proportionate share of State contributed aid, and City contributions each year. All earnings and forfeitures for the year will be credited to each member's account based upon the member's account balance at December 31 st of each year. An account calculation policy approved by the Board of Trustees shall be used as basis for calculating each member's share. A statement of account will be made to each member once a year. Section 5 The City of Andover shall carry a minimum of $10,000.00 of Term Life Insurance on all active and probationary members of the Andover Fire Department. 0 Bylaw JK Page 17 February :2-00-72008 I BY-LAWS of the ANDOVER FIREFIGHTERS' 0 RELIEF ASSOCIATION INC. ARTICLE XII Military Service Section 1 - Authorization Subject to limitations stated in this article, a firefighter who is absent from frrefighting service due to service in the uniformed services as defined in United States Code, title 38, section 4303(13), may obtain service credit for the period of uniformed service, not to exceed five years, unless a longer period is required under United States Code, title 38, section 4312. Section 2 - Limitations Clause (a). To be eligible for an investment return allocation under this section, the frrefighter must return to firefighting service with coverage by this relief association or its successor upon discharge from service in the uniformed service within the time frame required in United States Code, title 38, syction 4312(e). Clause (b). An allocation of any frre state aid, any municipal contributions, any 0 transfers from the general fund, and any investment return is not authorized if the firefighter separates from uniformed service with a dishonorable or bad conduct discharge or under other than honorable conditions. Any investment allocation is not authorized if the frrefighter fails to provide notice to the fire department that the individual is leaving to provide service to the uniformed service, unless it is not feasible to provide that notice due to the emergency nature of the situation. 0 Bylaw JK Page 18 February ~2008 I 8J 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Consider Approval Application for Exempt PermitlHunt of a Lifetime Foundation DATE: January 6, 2009 INTRODUCTION Hunt of a Lifetime Foundation has submitted an application for a raffle at an event they are hosting on February 7, 2009 at the Courtyards of Andover. 0 DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, - ~ci{DA~ Mic elle Hartner Deputy City Clerk Attach: Application 0 Dee 09 08 10:43a Llt:J1; vu \,IU 1,I't", o.>u.- p.2 1-',... 0 Minnesota LaM,!' Gambling page '\ of 2 9108 LG220 Application for Exempt Pennit Fee is $50 for each ev nt An exempt permit rna)' be issued to a nonprofit organizilllion that: For9oard Use Only _ conducts lawrul gambling on 1i'll9 or feWer days. and _ awards less t!\an $50,0001[\ prizeS during a Q'llendaryear: Chaci< iI S ORGANIZATlON INFORMATION Organization name Previous gambling permit number <!:.If' L: Type of nonprofit organization. ChecK one. [gfi'Other nonprofit organization [g} Fraternal [g] Religious [glVeterans MaiUng address City State Zip Code County tR. <it ;]0 71./50 If --Au e.. /J .w /J7 /} . ..s:s-~ LJ Name of chief ellectltive officer (CEO) Daytime phone number EmaWaddress '{(('rd. P af.li5iJ/) 8/L( ~!F1;'- ij~'7 Attach a copy of ONE ofthe following for proof of nonprofit status. Check one. Do not attacil a 5aIes tax exempt: status or federallD emplOyEr" IUImbers as they are oot proof of nonprofit status. [Q] NOll profit Articles of lncorporaticn OR a curr4ml CErtificate of Good 51anding. Don't have 8 copy? This certificate must be obtained each year fTorn: ~etaly of Slate, B1.ISiness Services Div., 1 eo Slate Office Building, St Paul, MN 55155 Phone: 651-296-2803 ~ IRS income tax eomption [501 (ell letter in you r organiu-tion's name. Don't have a copy? To obtain a oopy of your federal income tax exempt letter, hava an organization officer 0 contact the IRS at 871-829-5500. [Q] IRS _ Affitiate of national, statewid~, DT internatlonal parent nonprofit organization (charter) If yo ur organization fa1\$ under a parent organization, attacl1 c<)pies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(C) organization with a group ruling. and b. the charter or letter from ycurparent organization recognizing your ol!lanization as a subOrdinate. I 0\ IRS . proof previoUsly submitted to Gambling Cor\trol Board If you previously submitted proof of nonprofit status i"om the IRS, no attachment is required. GANBLlNG PREMISES INFORMATION Name of premises, wtlere gambling activity wiM be condUcted (for ralles, list the site where the drawing will1ake place) e. "+L r-l !' H /'I de / ~- ..- Address (do n use PO box)" City Zip Code County /3.!Ji ~ /l/Jci Oate{s) of activity (for raffles. indicate the date of the drawing) to r. ~7~ j....od . heck the box: or boxes that indicate- twe' pfl;?nibling actNity your organizaticm will conduct o Blngo# ~aft\es OPaddle~ o Pull-Tabs'" Dl1pboardS" :t< Gambling equipment for pull-tabs, bingo paper, tipboards, and Also complete paddlewheels must be obtai ned from a distribul:Dr licenSed by the Gambling Contro' Board. EXCEPTION; Bingo hard cards and bingo Page 2 of this form, number Selection devices may be borrowed from anodler organization ~ Print: Form I authorized to conduct bingo. To find a ~cerlsed distributor, go to www.gcb.state.mn.us and dick on List I Reset Form I 0 or licensed Distributors, or cali 651-639-4Q?'6. Dee 09 08 10:43a lJec Utl \J(l U'l-:OOp. p.3 ..'- 0 LG220 Application for Exempt Permit page 2012 9Jt)15 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT If the gamblillg premises is within city limits, If the gambling premises is located in a township, a a city offic;al must check (X} tile action that the county official must check (X) tile ac.tior'llllat the co L1nty city is taking on tI1is application and si9" the is taking en Oris application and sign 1he appliCation. A applicatiOn. IDWIlsbip official must also sign tile appTication. _The applicatiofl is acknowledged with no waiting period. _The application is acknowledged with no wafting period. _The application is acknowledged y.~th a 30 qay waiting _The application is acknowredged with a 30 day waililg ?eliad, and allows the Board 10 issue a pe~it afler 30 period, and allows ttle Board to issue a permit after 30 days (50 days for a 1 st class city). days. _The application isdenied. _The applicatiorl is denied. , Print county name . Print city flame On behalf of the county, f acknowledge this application. On behalf of the cily. { sckrlo,"!fedge this <IPP~- Signau.e of county offICial receiving application Signature of city official receiving application , . TItle Date--1_'_ TOWNSHIP: On behalf of the township, I acknowlec1ga that TiUe Det.e_J_'_ the organization is applying for exempted gambling activity within townsllip limits. {A IllWl'1$tWp has no slatutof1l aU1hority to approve Clr deny anappflcatial1\MirmeSola Statute 349.213. subd. 2)) Print township.name Signature of township official acknowledging application O. Title Date I f CHIEF EXeCUTIVE OFFtCE~S SlGNA TURE The information provided in Mis application is comp/6te and SCClJTate to tha best of my knowledge. I acknOWledge that the "'on,",,_" ".W 'e completed ~ ~:". ';'"",d". of --g V:;/. Chief executive officer's signature ). ~ Date fa.. , 08 Complete a separate application for each gambing Cldivity: ~lnanr;lal report and recDrdkeeping - one da~ of gambling acti~, required _ two or more oonsecutive days of gambling activi1y. A fmancial report Form and irlStructions will be _ each day a raffle drawing is he'd sent with your permit. Wilhira30 days of the activity date, oomplele and return the finandal Send application wid1: a copy afyour proot of nonprofit status. report form to the Gambling Control Board. and $50 application fee for each event. Maka check payable to Questions? "State 01 Minnesota.~ Call the Licensil'1Q Section of the Gambling To: Gambling Control Board Control Board at 651-639-4076. 1711 West County Road B. Suite 300 Solitl I Print Form I I Reset Form I Rosevile, MJII55113 Data prtva~y. This form~llI be made available the Board will be able 'ID prooess your Board slaffwhose WOf1I requires access ro the in allemative format (j.e.large plint. Braille) application. Your name and and your lnlbTmalion; Mi1fIesala's DepaItmenl 01 P~ic UIlClll request. The information requesled on ~anl~'s name a~ address INiI be pubie Safely; Artomey Generat Ccmmissl<lners of lI1is form (ancl8llY altaQwnenlSl wiH be used by ]I'lformalj~ when ~Cl!lIIed by ~e ~ard. /lfJ AdmWIi$traIiOn, Finance. and Rev~; lI1e GatT'ilIInQ Control Board (Board) IG the other infonmlIiOl! you prCVIde villi ~e pl1\Iat& Legi&lalive AucIiIor. national and international delerminellour qual1fk:aliOllS to be Inwtved in daIa until~ BorIrd ISSUes voorpermil. 'MIen gambling regulatoly agencies; an~e pursuant lawful gambling aclillities II Minnesota. You t!1e Boare iSSUe$ your perm" all of lie to ccurt order: othlt(' individuals and agencies hs\lle !he right 10 refuse 10 $\IIlPIy the information prollided to the ~ard MlI ~e thaI are specifically aulhorimd by stale or information leflueSl2d; hOlfleVl!r. ifyOll refuse to pubiC. 11111& Board does n~~ea permit, aJ federal law tDhcWe accesstlJ tile irlrol'JT13\ion; . suppl)'ttlls informaticn. the Soard maynolbe mfo~n prov(ded serna,", privale, ~~ individuals and agencieS ror\llhiclllaworlegal able to delllnnine yourqualilicalions and. as a exoep1ior1 (IfyoUl'I18"~ an~yQUrQ!9"n1zatian's onleraulholizell a new U$e or sharing of <:onseqUllC1Ge. may refuse to isSue yoIJ a permit. n~and address~c:h wHI ramalft p.lbllc. Illformalion allerlhls Nolicewas given: and 0 If you supply !he inforrnaiall fa(lUested. Private data ere aWllable to: Board membels, al1)'Qfle Nlh your consenl . (0 C I T Y o F NDOVE 0 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: Mayor and City Council r CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Consider Approval Application for Exempt Permit/ Anoka Area Chamber of Commerce DATE: January 6, 2009 INTRODUCTION Anoka Area Chamber of Commerce has submitted an application for a raffle at an event they are hosting on February 27,2009 at the Courtyards of Andover. 0 DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, ~{t\fnh. Deputy City Clerk Attach: Application 0 Minnesota Lawful Gambling Page 1 of2 6/08 0 LG220 Application for Exempt Permit For Board Use Only An exempt permit may be issued to a nonprofit organization that: Fee is $50 for Check # . conducts lawful gambling on five or fewer days, and . awards less than $50,000 in prizes during a calendar year. each event $ Previous gambling permit number '-3'/5' 6;?-O<j;-0C11 lid Other nonprofit organization CitY!h ~ StPP/iP Code ;!:"unty. nO ;.& P 5'!:;c.i3 D <f Name ~ chief ex:cutive officer (CEO) Daytime phone number C-Je-r J(A/'t)L ~?-- LfZ/- 7l5() ATTACH A COPY OF ONE OF THE FOLLOWING FOR PROOF OF NONPROFIT STATUS * Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status. _ NonprofitArticles of Incorporation OR a current Certificate of Good Standing, Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div" 180 State Office Building, S1. Paul, MN 55155 Phone: 651-296-2803 _ Internal Revenue Service -IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877-829-5500. 0 _Internal Revenue Service - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b, the charter or letter from your parent organization recognizing your organization as a subordinate. _Internal Revenue Service - proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the Intemal Revenue Service, no attachment is required, GAMBLING PREMISES INFORMATION Check the box or boxes that indicate the type of gambling activity your organization will conduct: D *Bingo ~ Raffles D *Paddlewheels D *Pull-Tabs D *Tipboards * Gambling equipment for pull-tabs, bingo paper, tipboards, and paddlewheels must be obtained from a distributor licensed by the Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed 0 Distributors, or call 651-639-4076. LG220 Application for Exempt Permit Page 2 of 2 6/08 0 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT If the gambling premises is within city limits, If the gambling premises is located in a township, both the city must sign this application. the county and township must sign this application. Check (...J) the action that the city is taking on Check (...J) the action that the county is taking on this application. this application. _The application is acknowledged with no waiting period. _The application is acknowledged with no waiting period, _The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a pennit after 30 period, and allows the Board to issue a permit after 30 days '60 days for a 1st class city), days. _The application is denied, _The application is denied. Print city name Print county name On behalf of the county, I acknowledge this application. On behalf of the city, I acknowledge this application. Signature of county personnel receiving application Signature of city personnel receiving application Title Date--1--1_ Title Date--1--1_ TOWNSHIP: On behalfofthe township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.213, subd. 2)] Print township name Signature of township official acknowledging application Title Date / / 0 CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and rate to the best of my knowledge. I acknowledge that the financial report will be completed and ret within 30 days of the date of our gambling activity. Chief executive officer's signature Date / / .Complete an application for eac ' Financial report and record keeping . one day of gambling activity required . two or more consecutive days of gambling activity A financial report form and instructions will be . each day a raffle drawing is held sent with your permit. Within 30 days of the Send application with: activity date, complete and return the financial . a copy of your proof of nonprofit status, and report form to the Gambling Control Board. . $50 application fee for each event. Questions? Make check payable to "State of Minnesota," Call the Licensing Section of the Gambling To: Gambling Control Board Control Board at 651-639-4076, 1711 West County Road B, Suite 300 South Roseville, MN 55113 Dam privacy. This form will be made available the Board will be able to process your Board staff whose work requires access to in altemative format (Le, large print, Braille) upon application, Your name and and your the information; Minnesota's Department of request. The information requested on this organization's name and address will be public Public Safely; Attomey General; Commissioners form (and any attachments) will be used by the information when received by the Board. All of Administration, Finance, and Revenue; Gambling Control Board (Board) to determine the other information you provide will be private Legislative Auditor, national and intemational your qualifications to be involved in lawful data until the Board issues your permit When gambling regulatory agencies; anyone pursuant gambling activities in Minnesota, You have the the Board issues your permit, all of the to court order; other individuals and agencies right to refuse to supply the information information provided to the Board Wll become that are specifically authorized by state or requested; however, if you refuse to supply public, If the Board does not issue a permit, all federal law to have access to the information; this information, the Board may not be able to information provided remains private, with the individuals and agencies for which law or legal determine your qualifications and, as a exception of your name and your organization's order authorizes a new use or sharing of consequence, may refuse to issue you a name and address which will remain public. information after this Notice was given; and 0 permit. If you supply the information requested, Private data are available to: Board members, anyone with your consent. (J) 0 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and City Council ~ CC: Jim Dickinson, City Administrator ~ FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve 2009 Tobacco and Kennel Licenses DATE: January 6, 2009 INTRODUCTION Tobacco and kennel licenses expired on December 31, 2008. 0 DISCUSSION The following have applied for renewal of their license and paid the appropriate fees: Tobacco License Kennel License Oasis Market Dover Kennel ACTION REQUIRED The City Council is requested to approve the above licenses for the period January 1, 2009 through December 31,2009. Respectfully submitted, 1-1~~ Michelle Hartner Deputy City Clerk 0 Attach: License applications C I T Y o F NDOVE 0 1685 CROSSTOWN BOULEVARD N,W: . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US DOG KENNEL LICENSE APPLICATION Name J't 1I Ilk-s'ro y) Address 110 LfJ J-- ~nsoV\ B luJ '~~V-e..y I lY1 VI 552xY'{ Telephone Number !}(o?; Y3'-f 733 d-' Number of Dogs So Kennel Name '~6V0Y- I{en (I e.;( Type of Kennel: ~commercial (any place where a person accepts dogs from the general public and where such animals are kept for the purpose of selling, boarding, breeding, 0, training, or grooming) Private (any place where more than three dogs are kept for private enjoyment and not for monetary gain, provided such animals are owned by the owner or the lessee of the premises on which they are kept) *********************************************************************** Property Size ~ Q<lJre Method of Waste Disposal ~--P~d-l t- Will facility be used for training dogs? V\t\ Number of employees I Attach a scaled drawing of the property and structures affected showing: scale and north arrow; dimensions of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures within 100 feet. **************************************************~******************** License Fee: A Renewal License $25.00 0 _ New License $200.00 (Conditional Use Permit) Receipt # J D9Y.q City Council Action 0 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TOBACCO AND 3.2% MALT LIQUOR LICENSE RENEWAL APPLICATION Business Name Oasis. Mllff W #62u Business Addressj3L,~{J Cr~ WJd NiJJ Business Telephone Number 71.3 -16Lf -3663 Business Owner -r \,01 n C1ties $tzn.zs Owner's Address-,- -- -- - -. Owner's Telephone Number_ 0 Manager's Name ~ SaMot-er.5 Type of License: (Check each license being applied for) Retail Sale of Tobacco v/' Off-Sale 3.2% Malt Liquor On-Sale 3.2% Liquor Scot~eve-ns ~c~ Applicant's Name (Print) Applicant's ture 0 @ 0 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US TO: Mayor and Councilmembers ~ FROM: Jim Dickinson, City Administrator SUBJECT: Adopt Resolution/Extend Northwest Anoka County Community Consortium Joint Powers Agreement DATE: January 6, 2009 INTRODUCTION The Joint Powers agreement between Anoka County, School District #11 and the cities of Anoka, Ramsey and Andover expired on December 31, 2008. DISCUSSION 0 The Joint Powers Agreement's primary purpose is the Youth First Program and is for a term of two years. Anoka County, the lead agency, extended their participation on November 25,2008 (see attached resolution). ACTION REQUESTED The Andover City Council is requested to adopt the attached resolution extending the Joint Powers Agreement until December 31,2010. ~ achment - Resolutions 0 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION EXTENDING THE NORTHWEST ANOKA COUNTY COMMUNITY CONSORTIUM JOINT POWERS AGREEMENT WHEREAS, the Andover City Council approved a joint powers agreement between Anoka County, Anoka-Hennepin School district #11 and the cities of Anoka, Ramsey and Andover to create an organizations known as the Northwest Anoka County Community Consortium; and WHEREAS, the agreement expired on December 31, 2008; and . WHEREAS, the City of Andover wishes to extend the Northwest Anoka County Community Consortium Joint Powers Agreement. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover extend the agreement to December 31, 2010. 0 BE IT FURTHER RESOLVED that the agreement may be renewed for an additional term of two years by resolution of all governing bodies. Adopted by the Andover City Council on the 6th day of January 2009. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk 0 BOARD OF COUNTY COMMISSIONERS Anoka County, Minnesota DATE: November 25,2008 RESOLUTION #2008-142 0 OFFEREDJ3Y COMMISSIONER: Lang y\:=","~,,'...~ _ - ..... r .,."~"';::~""-,_-::....,,-~...,,.';...,'-,' ._.: RESOLUTION EXTENDING THE NORTHWEST ANOKA COUNTY COMMUNITY CONSORTIUM CONTRACT #2008-0336 WHEREAS, the Anoka County Board of Commissioners on May 23, 1995, approved a Northwest Anoka County Community Consortium Joint Powers Agreement; and, WHEREAS, the Intergovernmental Committee on May 25, 1995, gave final approval to the Joint Powers Agreement between Anoka County; Cities of Andover, Anoka, and Ramsey; and Anoka- Hennepin Independent School District No. 11 to create an organization to be known as the Northwest Anoka County Community Consortium; and, WHEREAS, said Joint Powers Agreement was to sunset on December 31, 1996, and could be renewed for additional terms of two years each by resolution of all of the governing bodies of the parties hereto prior to the expiration date of December 31, 1996; and, WHEREAS, said Joint Powers Agreement was renewed by Resolution #9Q~162 with a sunset date of December 31, 1998; by Resolution #99-7 with a sunset date of December 31, 2000; by Resolution #2000-147 with a sunset date of December 31, 2002; by Resolution #2002-162 with a sunset date of December 31,2004; by Resolution #2004-162 with a sunset date of December 31,2006; by Resolution #2006-159 with a sunset date of December 31,2008; and by Resolution 2008-142 with a sunset date of December 31,2010; and, 0 WHEREAS, the Anoka County Board of Cominissioners. wishes to continue the membership of the consortium of the Joint Powers Agreement: NOW, THEREFORE, BE IT RESOLVED that the Alloh County Board of Commissioners authorizes extending the Joint Powers Agreement for a two-year period expiring on December 31,2010. BE IT FURTHER RESOLVED that a certified copy of this Resolution shall be sent to the administrators of Anoka-Hennepin Independent School District No. 11 and the administrators of the Cities of Andover, Anoka, and Ramsey. STATE OF MINNESOTA) COUNTY OF ANOKA ) 55 YES NO I, Terry L. Johnson, County Administrator, Anoka County, Minnesota, DISlRICT #1- BERG X hereby certify that I have compared the foregoing copy of the resolution of the county DISlRICT #2:'-' LANG X board of said county with the original record thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the DISlRICT #3 - WEST X minutes of the proceedings of said board at a meeting duly held on November 25, 2008, and that the same is a true and correct copy of said. DISlRICT #4 - KORDIAK X original record and of the whole thereof, and that said resolution was duly passed by said board at 0 said meeting. DISlRICT #5 - LEDoux X Witness my hand and seal this 25th day of Nove er 2008. DISlRICT #6 - SIV ARAJAH X ~ DISlRICT #7 - ERHART Absent @) C I T Y o F 0 NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US - TO: Mayor and Councilmembers CC: James Dickinson, City Administrator FROM: Dana Peitso, Human Resources Manager SUBJECT: Approve Appointment - Concession Supervisor DATE: January 6, 2009 INTRODUCTION During the November City Council workshop, the Recreational Facility Manager asked that a part-time employee be moved to full-time permanent effective January 1,2009, this is to confirm that appointment. DISCUSSION During the November 25th City Council workshop, Erick Sutherland, Recreational Facilities Manager 0 explained the need to increase an employee from part-time to full-time status. The current Concessions Supervisor, Elizabeth Brouse, has been working approximately 20-30 hours as a part-time employee and the benefit of having her position go to full-time would help achieve future Community Center financial goals. Since the Community Center opened in 2005, the City has taken over the Concessions for Sunshine Park and Andover Station North ball fields. In addition, the staff has increased the field house usage and would like to continue to increase the marketing of the Ice Arena and Field House, which this appointment would allow. BUDGET IMPACT The primary budget impact would be on insurance benefits elected that Ms. Brouse would now be eligible for. These would be accounted for in the 2009 Community Center Budget and additional revenues are projected to cover the expense. ACTION REQUESTED The Council is requested to appoint Elizabeth Brouse as the Full-time Concessions Supervisor in the Community Center. Respectfully submitted, ~~ Dana Peitso 0 @ C I T Y o F 0 NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Official Depositories & Banks DATE: January 6, 2009 INTRODUCTION Each year the City Council is required by state law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual as the approval authority for collateral transactions. DISCUSSION 0 The depositories listed on the attached resolution, are the organizations the City currently' conducts business with, and staff is recommending. BUDGET IMP ACT None. ACTION REQUIRED The Andover City Council is requested to approve the attached resolution that designates depositories for City funds and designates the City Administrator of the City of Andover as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. \... 0 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS AND SUPPLEMENTAL DEPOSITORIES OF CITY FUNDS FOR INVESTMENT PURPOSES ONLY. WHEREAS, Minnesota Statutes sets forth the procedures for the deposit of public funds which include requiring the Andover City Council to annually designate the official depositories for City funds and manage the collateral pledged to such funds; and WHEREAS, other financial institutions are, from time to time, able to pay the City of Andover interest rates on deposits that are greater than can be obtained from the official depositories. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that the City's official depositories for 2009 are the Andover office of Wells Fargo Bank Minnesota, N.A., the Andover office of US Bank and 1 st Regents Banle 0 BE IT FURTHER RESOLVED that Wells Fargo Investment Services Inc. and Wells Fargo Institutional Trust; US. Bank Institutional Trust; the Minnesota Municipal Money Market Fund; Village Bank; Bank of The West; Northland Securities; Comerica Securities Inc.; Citigroup Global Markets Inc.; RBC Dain Rauscher Inc.; UBS Financial Services Inc.; and Morgan Keegan & Company be designated as additional depositories for 2009 for investment and cash management purposes only. BE IT STILL FURTHER RESOLVED that the City Administrator of the City of Andover is hereby designated as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. Adopted by the Andover City Council on the 6th day of January 2009. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk 0 (jj) C I T Y o F NDOVE 0 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and City Council r CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Designate Official Newspaper DATE: January 6,2009 INTRODUCTION Each year the City Council must designate the official newspaper of the city where publication of official notices is made. 0 DISCUSSION The Anoka County Union has submitted their proposal to serve as the city's legal newspaper for 2009. The legal publication rate will be $10.75 per column inch (no rate change from 2008). Electronically submitted legals will be $10.25 per column inch (no rate change from 2008). ACTION REQUIRED The City Council is requested to designate the Anoka County Union as the official newspaper for 2009. Respectfully submitted, "-Iv~d1(l\~ Michelle Hartner Deputy City Clerk Attach: Anoka County Union Proposal 0 ABC Newspaper and ABC ~ o Anoka County Shopper Newspapers 5 · IR .~[.Nj!"'l. .. .. . . .. . ...:-2',~" " Division of ECM Publishers, Inc 4101 Coon Rapids Blvd., Coon Rapids, MN 55433 P. O. Box 99, Anoka, MN 55303 November 10, 2008 Vicki V olk City Clerk City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 Dear Vicki: It is with great pleasure that we ask to serve as the official newspaper for the City of Andover in 2009. As we continue to implement new changes in the newspaper to improve readership, we feel it's important to provide readers with the city's public notices in addition to news stories, features and photographs of local events 0 we cover each week. We would like to publish your public notices in the Anoka County Union. The legal publication rate for the Anoka County Union as ofJan. 1, 2009, will be $10.75 per column inch. The rate for electronically submitted legal publications will be $10.25 per column inch. As a newspaper published in the County of Anoka, we meet the requirements to qualify as an official legal newspaper. We have appreciated your business over the past years and hope that we can be of service to you in 2009 as a locally owned, weekly community news source. If you have any questions, please feel free to call me at (763) 712-3532 Or email me at jill.donahue@ecm-inc.com. Thank you for your consideration. Sincerely, C)li1JMtfbL- Jill Donahue Business Manager 0 Anoka County Union Blaine/Spring Lake Park Life Coon Rapids Herald Anoka County Shopper Phone (763) 421-4444 Commercial Printing FAX (763) 421-4315 @ C I T Y o F NDOVE 0 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and City Council _ CC: Jim Dickinson, City Administrat~ FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Appoint Acting Mayor DATE: January 6, 2009 INTRODUCTION Each year the Mayor appoints an Acting Mayor. 0 DISCUSSION The Mayor is required to appoint an Acting Mayor in the event he is unable to attend a Council meeting. ACTION REQUIRED The City Council is requested to appoint an Acting Mayor for 2009 based upon the Mayor's recommendation. Respectfully submitted, ~dflMfnuv Mi helle Hartner Deputy City Clerk 0 (j}) C I T Y o F NDOVE 0 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and City Council ~ CC: Jim Dickinson, City Administrato~ FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Appoint Standing Committees DATE: January 6, 2009 INTRODUCTION Each year Standing Committees are appointed based upon the recommendation of the Mayor. 0 DISCUSSION The following were appointed in 2008: . Public Works Committee: Councilmember Knight (Chair) & Councilmember Orttel Newsletter Committee: Councilmember Trude (Chair) & Councilmember Jacobson ACTION REQUIRED The City Council is requested to appoint members for the Public Works and Newsletter Committees for 2009 based upon the Mayor's recommendations. Respectfully submitted, ~c))~~ Michelle Hartner Deputy City Clerk 0 @ 0 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members ~ CC: Jim Dickinson, City Administrator . David D. Berkowitz, Director of Public Works/City Engineer"b'W FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Hold Public hearing/Consider Vacation of Easement/16480 Wintergreen Street NW- Engineering DATE: January 6,2009 INTRODUCTION The applicant is seeking to vacate a portion of an existing drainage and utility easement to allow a retaining wall that has already been constructed by the property owner. DISCUSSION 0 This request has come forward due to one of the engineering staff personal inspections in the neighborhood noticing that a retaining wall was constructed without the necessary permit from the City. It was also determined by the Anoka Conservation District that the property owner had filled and impacted an existing designated wetland and is encroaching into the existing drainage and utility easement. Before the property owner could approach the City about vacating the drainage and utility easement, the property owner had to apply for a permit to allow an exception from the Wetland Conservation Act (WCA) with the Lower Rum River WMO. The WMO is the Local Governmental Unit (LGU) responsible for overseeing the WCA relating to any wetland filling. Attached is the approval from the LRRWMO. From a drainage perspective, the engineering staff has reviewed the fill that has been placed into the drainage area. It has been determined that since the drainage area is so large that the small amount of fill placed into it would be so insignificant that the 100 year flood elevation identified for the drainage area would not change. ACTION REQUIRED The City Council is requested to consider approving the resolution vacating a portion of the drainage and utility easement as requested by the property owner. Respectfully submitted, ~/~ 0 Todd J. Haas cc: Mike Babineau, 16480 Wintergreen Street NW, Andover, MN 55304 Attachments: Resolntion~nb~ Hearing Notice';"List of Prop~ Owners within 350 ~emo from LRR WMO, Survey of easement to be vacated, icture of retaining wall .,/" CITY OF ANDOVER 0 COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. - -09 MOTION by Councilmember to adopt the following: A RESOLUTION GRANTING THE VACATION OF EASEMENT REQUEST OF MIKE BABINEAU TO VACATE A PORTION OF THE DRAINAGE AND UTILITY EASEMENT AT 16480 WINTERGREEN STREET (PIN 14-32-24-12-0019) LEGALLY DESCRIBED AS LOT 1 BLOCK 1 COUNTRY OAKS WEST, ANOKA COUNTY, MINNESOTA WHEREAS, the applicant has requested to vacate a portion of a drainage and utility easement as indicated on Exhibit A, and WHEREAS, a public hearing was held to allow residents to comment on the request, and Whereas, the Engineering Department has determined that the proposed vacation of easement will not adversely affect the floodplain or drainage in the surrounding area; and 0 Whereas, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easement as indicated on Exhibit A. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 6th day of January , 2009 , with Councilmembers voting in favor of the resolution, andCouncilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: 0 Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk ,\. 0 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US NOTICE OF PUBLIC HEARING CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA The City Council ofthe City of Andover will hold a public hearing at 7:00 p.m., or as soon thereafter as can be heard, on Tuesday, January 6, 2009 at Andover City Hall, 1685 0 Crosstown Blvd NW, Andover, to review a Vacation of Easement request for a retaining wall that has been constructed in the existing drainage and utility easement at 16480 Wintergreen Street NWfor Mike Babineau. Described as Lot 1, Block 1, Country Oaks West, Anoka County, Minnesota. All written and verbal comments will be received at that time and location. A copy of the proposed application will be available for review prior to the meetiJ,lg at City Hall. Please contact Todd Haas, Assistant Public Works Director, with any questions at (763) 767- 5131. ~/~ Todd J. Haas, Assistant Public Works Director Publication date: December 26, 2008 0 .;, ID~ G o~ "'0..... C..c <(0) <+-i:J5 o () >"- .....> 00 o ~ ~ ~ Z Q) a (f) _ N (f) J W m ~ "' ~w '" rr" " · " GOO " W WW 00 · ~~ -I ~ ..1-. ~ " ~ 0 ffi~ ~ ~ ~ ~ ~ ~ ~ I< >~ , " 0 - - > Oz " l!iJD c~~ ~o ~ 2 2 ~,8 ~ ~ ~ ~;2 ~ o.a.j9 ~O'~ .\11 .\11 C\l oZ u "" "" Cl (f)<l:: ~ ~~ CD 0:2: "'0_ C..c <(0) .....00 Ou >"- -> 00 ii " ~ ~ z ~ ~ ~ I w ~ ~ .; ~w fil ." " ~. G~ "_ ~ " . u " 0 0 ~< ~ .. ON W >0 ~ <:( ~.' 0 - E >>- ,0 _ . > . C ~. e > ~DIIIID ;~~ g~ Qi :; Qi ~O ~ n; n; u;U (f) 0 0 ~;2 ~ a.a.ct5 50's ~ ~ ~ 02 ~ (1)<( " '" N ~ r;; :: ~ ~ ~ ~ N "' ... ~ t f1':: iii ~ u; a " '" " w ~ !g Ii: '" o o '" @ '" .~ o () 143223120014 143223120015 143223120016 CURRENT OCCUPANT CURRENT OCCUPANT CURRENT OCCUPANT 16417 WINTERGREEN ST 16429 WINTERGREEN ST 16441 WINTERGREEN ST ODOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 143223120017 143223120018 143223120019 CURRENT OCCUPANT CURRENT OCCUPANT CURRENT OCCUPANT 16457 WINTERGREEN ST 16473 WINTERGREEN ST 16480 WINTERGREEN ST ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 143223120020 143223120021 143223120022 CURRENT OCCUPANT CURRENT OCCUPANT CURRENT OCCUPANT 16466 WINTERGREEN ST 16452 WINTERGREEN ST 16438 WINTERGREEN ST ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 143223120023 CURRENT OCCUPANT 16424 WINTERGREEN ST ANDOVER, MN 55304 0 0 0 Lower Rum River Watershed Management Organization Andover-Anoka-Coon Rapids-Ramsey 2015 First Avenue. Anoka, MN 55303 To: LowerRumRiverwa~ Q,ganization From: Barr Engineering Company <::- '~JlL/f.I) ------- Date: November 20, 2008 Re: Permit #2008-14: Babineau Retaining Wall- Andover On October 7,2008, we received an after-the-fact LRRWMO permit application for the creation of a retaining wall and vegetable garden. On October 8. 2008, we received an after-the-fact Combined Wetland Permit Application (WP A) for the completed project. which included the filling of appreximately 461 square feet of wetland. Based on photographs and field observations conducted by Dennis Rodacker (Anoka Conservation District), it appears as if the wetland filled was a Type 2, wet meadow. The filled amount. 461 square feet is allowable under the Minnesota Wetland Conservation Act (WCA) de minimis exemption [MN Rules 8420.0122. Supb. 9(2a)). 0 On October 10.2008. the WP A was submitted to the Technical Evaluation Panel for their review and comment. TEP input was requested by October 31. 2008. 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" I .\ <( ~ "1 "", '0 g c:'O ",Z III rg~ 5"O~ E""~ / \ ow -< '" ,oS 0 0"" 1Il1ll'U OJ '0 .- I \ . ~ "',,"1 g1ii ~ S~ g 5:S=5....~ ~ E=r8 II I ~\o~ 0 G 0 ~.~ ~ ~ 5 o~.... ~t") od I I '"' 1-3=00 E_ '" ",en_ 0 oU'lZ~ / I ' / I ' / I ~ -- ,/,/,/ t -r- -__ ~ ~I --------- b\~ b\~ '0\\ ., .;, . . ~. "-~"~ i' . . . ,. ~ '. -..h"" .'. .... " >~> ~. ..' , ; ,.:.~.:~~~,,\<, '" ............ , , .- - ~ -.. ", ~.i: -'.:.1.1.;-. _ .~ ~:::~'?{: \ ',. \., . , .. . ~ . . . ""'\':." ':.; ..: > .t, ; ., :~\ : '. I \ , .~. it 'ii ,;" I . " I I .' ; \ @) C I T Y 0 F 0 NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator orks/City Engineer ~~ David D. Berkowitz, Director of Public FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Consider 2009 Outdoor Recreation Application Round/09-6 - Engineering DATE: January 6, 2009 INTRODUCTION This item is in regard to considering DNR grant programs available for 2009 application round, Project 09-6. 0 DISCUSSION Attached is a memo dated November 12, 2008 from the Department of Natural Resources regarding the 2008 Grant Application Round. The City Council will need to review the grant programs that are available and determine if any of the grant programs should be applied for. As you may recall, the City received various grants over the past few years including a grant a couple years ago for Crooked Lake Boat Landing reconstruction project as part of the Water Resource Cooperative Acquisition and Development Program. Other projects that the City has applied for in the last 3 years are as follows: 2006 . Fishing Pier Grant . Red Oaks West Park-redevelopment of park 2007 . No applications were applied for in 2007 grant round 2008 . Fishing Pier Grant for Round Lake. The City did not receive a grant for this. Only two were awarded statewide. . Conservation PartnerslEnvironmental Partners. Due to the lack of grant funds being 0 available, the City did not receive any funds. The grant programs that the city is eligible for and is recommended to be applied for in 2009 are as follows: 0 Mayor and Council Members January 6,2009 Page 2 of2 . Fishing Pier Grant for Round Lake. Even though this may be a low priority for the DNR as the lake is not managed for fishing, the City will continue to express interest to the DNR to fund the fishing pier. The Park and Recreation Commission have recommended continuing pursuing for this grant. . Natural and Scenic Area Grant. This grant program is available to cities for fee title acquisition and/or permanent easement acquisition of natural and scenic areas. This should be considered. for the purchase of the open space property that the City is currently evaluating. The Planning Department would be responsible for making application. . Remediation Fund. This grant program is available to cities in leading to the establishment or maintenance of native plant communities in proximity to qualifying closed land fills sites. The Planning Department would be responsible for making application. . Local Trail Connection Grant. This grant program is to be used to develop trail connection between people and desirable locations. Priority is given to residential connection to state and regional facilities and linking existing trail segments. City staff is recommending applying for a trail that would connect Kensington Estates ih 0 Addition area and the Parkside at Andover Station area to allow better access from the neighborhood to the existing trail system (see attached map). The Engineering Department would be responsible for making application. . Community Forest Binding Grant. This grant is for removal, disposal and replacement of dead or dying trees located on public property that are lost to forest pests or disease. The Engineering Department would be responsible for making application. . Aquatic Invasive Species Prevention Grant. This grant is to help prevent the spread of aquatic invasive species. Information has already been forwarded to the Crooked lake Area Association to see if they are interested in applying since lake associations are eligible. Most of the grants that are applied for would be projects for the year 2010. RECOMMENDATION The City Council is requested to consider applying for the grants that have been recommended by city staff. Respectfully submitted, T~~ / 0 Attachments: Map of potential trail construction, Memo from MNDNR for the 2009 Grant Application Round ./ cc: Dan Masloski, Park & Rec Chair L..a. Q)ro <S ~2: "0..... t:J:; <(OJ .....00 00 >>"- ~,==: ()() 0 Q) a; co II: ~ 0 0 z .2! 0 Cf) N Cf)Cf) W CO <9 a:~<t CO '" _UJ COCO~ C>Cf) W "" LLI ~ c: 11 g ~ 1I:Cf) -1~'<i:a:LL1 .c: f:::! E UJ<( a. a.: 3' ;5!: ;;!; o N Q) ~~ ~DDD~ .f: ~ > ~ N 0 OZ ~ Z Z;:) jB 2 <(0 ,.0 '" '" ~~ " ~ :;0 .~ oZ " Cf)<( ~ " ~~~~'~ 4. . .,. -..' ~ 0 Minnesota Department of Natural Resources 500 Lafayette Road St. Paul, Minnesota 55155-4010 Date: November 12,2008 To: Local Grant Applicants From: Wayne Sames, Local Grants Section Andrew Korsberg, Trail Program Coordinator Sharron Pfeifer, Metro Greenways Program Kent Skaar, Acquisition and Development Section Leader Ken Holman, Community Forest Bonding Program Jay Rendall, Invasive Species Program Subject: 2009 Grant Application Round Attached you will find information on DNR financial assistance programs available for the 0 2009 application round. Please review the materials carefully and thoroughly. Application requirements, such'as due dates for complete applications, do vary. We recommend that you visit the specific DNR program web pages for more detailed and up to date information for each program. The program web pages are linked under each program on the enclosed program information spreadsheet. Because of funding uncertainty for several of these programs, please contact an appropriate grant program person before proceeding with your applications. If you are interested in applying for a grant, you can request an Application Request Form by mail or access the web site for the specific program of interest to submit an Application Request Form online or, for some programs, download the application materials. This should be completed as soon as possible to allow adequate time for the DNR staff to discuss the project with you and, if necessary, provide the appropriate application materials. Lead-time may be required to meet the application requirements, such as holding a public hearing, permit review, completion of appraisals, etc. If you have questions or need additional information about any of the grant programs described in this packet, please contact the appropriate grants' staff listed after each . program. Thank you. DNR Information: 651-296-6157 . 1-888-646-6367 . TTY: 651-296-5484 . 1-800-657-3929 0 An Equal Opportunity Employer 'WlIo Values Diversity o e = 0 0 e.... ~ 0 0 ... = .g o~ o~ ~ eo=.- 0 0 eo= .. ~ 0 0 a ~e,:,> ~ ~ '" ~ c<:l :::; .:: bh d S 8 g S"'Q) 0.. ... ~ 0'\ 0'\ 0'\ Q) ;::: ~ o ~=~ ~ S2 ~I=:t:i t;::l C.l ... - - - ...... S ...: ..... :.= =a !!; ~ ~ ~ Q) .:: o Q. eo= ~ ~ ~ 0 ~ ~I;g ~ Q.~ - ~t:il~ r.t.l -< ~ 0 ~ ...:.~. tl) '9" "'~~ ...c:: ~ tl)~...... ....... ~...... ~ S~;:3 o ~ "0 0 ...... 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WWW,CI.ANDOVER.MN,US TO: Mayor and Councilmembers ~ CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Director FROM: Courtney Bednarz, City Plann~ SUBJECT: Discuss 2009 CDBG Application Options- Community Development DATE: January 6, 2009 INTRODUCTION Staff has further investigated the ideas discussed at the last Council meeting and provided an update below. DISCUSSION Housing Rehabilitation Low Interest Loan Program Another conversation with Anoka County confirmed that this information remains as previously reported. Allocated funds remain because the federally imposed income limits and project 0 requirements have prevented interested residents from qualifying for the program. A zero interest loan sponsored by Anoka County also has been underutilized and still has funds available from last year. It is unlikely that an application from the city for additional funds would be successful. Youth First An application to purchase a property for Youth First should come directly from that organization to avoid unnecessarily complicating the process by including the city as a third party. However, the Council may choose to authorize a letter of support to be included with their application. Acknowledge there are greater needs elsewhere Anoka County funds a variety of public service and emergency assistance programs to help those with immediate needs such as obtaining food and keeping utilities operational. These programs are limited to 15% of the total CDBG allocation. Anoka County intends to fully fund these programs for 2009. ACTION REQUESTED The Council is asked to determine if the city will have a CDBG application for 2009. A resolution has been for the Council to modify and approve if an application is to be pursued in 2009. Alternatively, the Council may choose to authorize staff to compose a letter of support for Youth First. 0 CITY OF ANDOVER 0 COUNTY OF ANOKA STATE OF MINNESOTA R A RESOLUTION AUTHORIZING APPLICATIONS FOR 2009 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO BE USED TO CONDUCT PROJECTS WITHIN THE CITY OF ANDOVER FOR THE BETTERMENT OF ANDOVER RESIDENTS WHEREAS, the City Council recognizes the need to use Community Development Block Grant funds for the betterment of Andover residents; and WHEREAS, the County of Anoka makes said funds available to the City through the United States Department of Housing and Urban Development, following guidelines established for the use of Community Development Block Grant funds; and WHEREAS, the City will be eligible to receive funds distributed by Anoka County to conduct projects for the residents of the City for the 2009 fiscal year; and NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby approves the 2009 Comm.unity Development Block Grant Projects and Budget as follows: 0 2009 Authorized CDBG Applications with Request Amount $ Project Name amount of request Adopted by the City Council of the City of Andover on this _ day of January, 2009. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Michelle Hartner, Deputy City Clerk 0 @ C I T Y o F 0 NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule January Workshop DATE: January 6, 2009 INTRODUCTION The Council is requested to schedule a Special Council Workshop for the month of January for a number of miscellaneous business items. DISCUSSION 0 The January workshop will be dedicated to Public Works-Parks Maintenance items. Other items may be added upon Council request. ACTION REQUIRED Schedule a Council workshop, some suggested dates are: . Wednesday January 21 st or 28th at 6:00 p.m. . Thursday January 22nd or 29th at 6:00 p.m. . Or another date or time that may be acceptable to the Council. I.- 0 00 C I T Y 0 F 0 NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: January 6, 2009 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Projects 0 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. - 0 u r ( 6/Lfl C/lJG 0 DATE January 6, 2009 ITEMS GIVEN TO THE CITY COUNCIL ~ Feasibility Reportl09-2/2009 Street Reconstruction 0 PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. 0 THANK YOU. . G:\STAFF\RHONDAA\AGENDA\CC L1ST,doc I I I C I T Y o F I NDOVE I January 2009 I I I I Feasibility Report ~. 2009 Street Reconstruction I City Project No. 09-02 I I I I Prepared by: I Engineering Department City of Andover 1685 Crosstown Boulevard NW I Andover, MN 55304 .0 I ~ I . 5'\.NDbVE~ .0 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US I January 6, 2009 I Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW I Andover, MN 55304 Re: 2009 Street Reconstruction Project (C.P. 09-02) Feasibility Report I City of Andover, Minnesota I Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed project I costs and estimated assessments for the 2009 Street Reconstruction Project for the north half of Woodland Meadows. The streets in this area have been identified by City staff as needing repair, and they are included in the City's 2009-2013 Capital Improvement Plan for reconstruction in 2009. A I neighborhood informational meeting was held on November 10,2008 to discuss the project, answer questions, and receive comments from the residents impacted by this project. 10 The proposed improvements will include milling and reclaiming the existing roadway, paving a new bituminous surface, storm sewer improvements, and constructing concrete curb and gutter in conformance with the City's Concrete Curb and Gutter Policy. I The total estimated cost of the proposed improvements is $929,860.00. This estimated cost includes construction costs, contingencies, and indirect costs. The proposed project would be funded through I assessments and the City's Road and Bridge Fund. Twenty-five percent (25%) of the total project costs would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. The total estimated assessment amount is $232,470.00. The remaining seventy- I five (75%) of the total project costs would be funded through the City's Road and Bridge Fund. The City costs are estimated at $697,390.00 for the proposed improvements. The estimated assessment rate I for the development is $6,280.00 / unit. We recommend that the City Council review this report and, if acceptable, proceed with project I implementation as proposed. Sincerely, I City of Andover Engineering Department GJ~c;), I David D. Berkowitz, P.E. .0 Director of Public Works/City Engineer I ~ I I 0 FEASIBILITY REPORT I 2009 STREET RECONSTRUCTION PROJECT CITY PROJECT NO. 09-02 I CITY OF ANDOVER, MINNESOTA I I I I I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. lOG] ~Q. / j"/oq I David D. Berkowitz, P.E. Date / . I License No. 26757 I I I I I I ,0 I - I 2009 STREET RECONSTRUCTION PROJECT .0 TABLE OF CONTENTS Overview Page No. I 1.0 INTRODUCTION 1 I 2.0 IMPROVEMENTS 2 3.0 RIGHT-OF-WAY /EASEMENT 2 I 4.0 PERMITS 3 I 5.0 ESTIMATED PROJECT COSTS 3 I 6.0 FUNDING / ASSESSMENTS 3 7.0 PROPOSED PROJECT SCHEDULE 3 I 8.0 CONCLUSIONS & RECOMMENDATIONS 4 I 10 I APPENDIX I Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 517, Typical Rural Residential Street Section- I Reconstruction Exhibit 3: City Standard Detail 501, Surmountable Concrete Curb & Gutter I Exhibit 4: Woodland Meadows (North~) Exhibit 5: Preliminary Cost Estimate Exhibit 6: Preliminary Assessment Worksheet I Exhibit 7: Proposed List of Assessed Properties I I .0 I - I I 2009 STRERT RECONSTRUCTION PROJECT 0 I CITY PROJECT 09-02 I 1.0 INTRODUCTION The City of Andover annually completes a street reconstruction project ina portion of the City in I need of rehabilitation. The intent of this program is to provide the community with a high quality transportation system and maintain the integrity of the City's street infrastructure. Rehabilitation of the streets reduces routine maintenance costs (crack sealing, pot hole patching, I etc.). Long term, this reconstruction prolongs the structural stability 'of the roadways, providing for a longer serviceable life. I The street reconstruction project would consist of milling the existing street surface and constructing a new asphalt surface. Per current City policy, in developments with existing bituminous curb (such as Woodland Meadows) or in rural areas without curb or ditches, concrete I curb and gutter would be constructed. The concrete curb and gutter is more durable than bituminous curb, it supports the pavement edge, facilitates drainage of the roadway, reduces the amount of maintenance required by Public Works, and reduces future reconstruction costs by I minimizing the construction limits by providing a fixed edge to the roadway. Minor restoration work and storm sewer work at low points and to correct drainage issues would also be included 10 with the project. The reconstruction of the streets and any associated work will be funded through assessments to I the benefiting properties and through the Road and Bridge Fund in accordance with the City's Roadway Reconstruction Assessment Policy. Twenty-Five percent (25%) of the total project . costs will be assessed to the benefiting properties and the remaining seventy-five percent (75%) I will be funded through the Road and Bridge Fund. City staff evaluates each segment of roadway within the City every two years using a program I called Cartegraph Pavement View to determine which roadways and developments are in the most need of rehabilitation. Pavement View provides an analytical tool, which, along with site inspections, review of maintenance records, and conversations with Public Works staff, allows us I to determine the best schedule for the Street Reconstruction program to maximize the program benefit and reduce the amount of annual maintenance needed by our Public Works crews. I The area identified in the City's 2009-2013 Capital Improvement Plan (CIP) for the 2009 Street Reconstruction program is the north half of the Woodland Meadows Development. This includes an area approximately bounded by Verdin Street on the east, 176th Lane on the north, I 173rd Circle on the south, and Partridge Street on the east. The southern half of the Woodland Meadows development is scheduled to be reconstructed in 2010. I Project Location maps are attached in the Appendix as Exhibits 1 and 4. .0 I 1 ~ I .0 2.0 IMPROVEMENTS I This area was originally paved in 1986. When initially constructed, the pavement section consisted of 26' wide roadways from back of curb to back of curb (bib) with 2" of bituminous I wearing course over 4" of Class 5 aggregate base. Bituminous curb and gutter is located within the entire plat. I The proposed improvements will consist of milling the existing bituminous and utilizing it as reclaimed base, constructing surmountable concrete curb and gutter in areas that currently have I bituminous curb, and paving three inches of bituminous (two lifts) over the top, meeting the current design standards for the City of Andover residential streets. This is a cost effective method to reconstruct the roadways with an expected design life of 25+ years. I The proposed roadway section will include 3" of bituminous with surmountable concrete curb. and gutter that is 26.66' bib. The 26.66' bib width is less than the City standard of 31' bib width I for rural section roadways with curb and gutter, but is consistent with rural reconstruction projects from the past few years. This width will reduce the amount of widening required to construct this segment of roadway, limiting the increase in impervious area for the project, and in I turn, the storm water runoff volume. Limiting the width will also significantly minimize impacts to existing yards, driveways, and landscaping and reduce overall costs. 10 Storm sewer improvements will be included as a part of this project to convey storm water and improve the quality of the runoff. Improving the quality of storm water runoff is an initiative that the City is required to comply with as a part of the NPDES Non-Degradation program. Catch I basins and storm sewers will be installed at low points where there is sufficient grade for construction to convey storm water runoff into existing low areas. Sump ba~kets will be included in the catch basins to provide some sedimentation cleaning of the storm water, which I will improve the quality of the runoff. City staff will also consider additional low-cost storm sewer improvements that would positively impact the storm water runoff quality. Concrete I flumes 'or spillways will be constructed in low areas where there is not sufficient grade to construct storm sewers. I Please refer to Exhibits 2 and 3 in the Appendix for the current standard City details for Rural Residential Street Sections (with curb) for reconstruction projects, and Surmountable Concrete Curb & Gutter. I A project layout for this area is included in the Appendix as Exhibit 4. I 3.0 RIGHT -OF WAY I EASEMENT .0 All improvements to the roadways and drainage systems would be contained within the existing right-of-way and utility easements. I I 2 I .0 4.0 PERMITS I The City of Andover Engineering Department would obtain any necessary permits for the I project. Permits will be required from the Anoka County Highway Department, the Minnesota Pollution Control Agency (NPDES Storm water Permit), and the Lower Rum River Watershed Management Organization. I 5.0 ESTIMATED PROJECT COSTS I The total estimated project cost is $929,860.00. This estimated cost includes construction costs, contingencies, and indirect costs. These costs are estimated based upon preliminary design. The I final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed cost estimate is included in the Appendix as Exhibit 5. I 6.0 FUNDING / ASSESSMENTS I The project is proposed to be funded by a combination of special assessments and City funds. In accordance with the City's Roadway Reconstruction Policy, twenty-five percent (25%) of the 10 total project costs would be assessed to the benefiting properties, or specifically those properties fronting along the newly reconstructed roadways. It is proposed that City funds come from the City Road and Bridge Fund as designated by the City Council. I The Andover Assessment manual lists four methods of assessments. They are: area, unit, front footage (short side) and variable costs. For this project the per unit method would be used to I assess each property for their individual benefit. To calculate the rate per unit, twenty-five percent (25%) of the total project costs would be divided by the number of occupied or potentially buildable parcels in each development. I The estimated assessment rate is $6,280.00/ unit I A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 6 and 7. I 7.0 PROPOSED PROJECT SCHEDULE I If the project is initiated by the City Council the project schedule would be as follows: I City Council orders feasibility report 12/2/08 .0 City Council receives feasibility report / Orders Public Hearing 1/6/09 I 3 - I .0 Hold Public Hearing 1 Authorize plans and specs 2/3/09 I City Council approves plans and specifications and authorizes 3/3/09 I Advertisement for Bids Advertise in the Anoka Union and Construction Bulletin 3/6/09 - 3/20/09 I Receive bids 3/31/09 I City Council awards contract 4/7/09 Contractor begins construction 6/9/09 I Project Substantially Complete 8/14/09 I Project Final Completion 8/28/09 I 8.0 CONCLUSIONS & RECOMMENDATIONS 10 8.1 Conclusions As a result of this study, we conclude that: I 1. The streets in these areas are in need of repair and are identified for reconstruction in the City's 2009 - 2013 Capital Improvement Plan. 2. The streets need to be brought up to the current standard pavement section I with concrete curb and gutter where there is existing bituminous curb. 3. The total estimated cost for the proposed improvements is $929,860.00. These estimated costs include construction costs, contingencies and I indirect costs. 4. The estimated assessment per unit is $6,280.00 5. The project is feasible from an engineering perspective. I 8.2 Recommendations 1. The City Council reviews this report in detail. I 2. A public hearing shall be held by the City Council to determine if the project is to be carried forward as presented. I I .0 I 4 I I f I I I I I I APPENDIX ~ I I I I I I I 0 I. I I .0 EAST BETHEL GROVE OAK I C9\L, 151st II AVE. N.W. N.W. ~ ~ \60lh AVE.NW. " ~ I N.W. ~ ~ " 178th VE. ~ " Iii N.W. . I I 172nd A I ..>~ Iii (j) @ u.. .v.1v.~ 0 ~ ~ +' ~ C ~ WoODLAND EADOWS 0 ~ (f) I ~ N.W. I 10 N.W. @ 16h;t AVE. I ~ N.W, " I I I I ~ FEASIBILITY REPORT I FOR N 2009 STREET RECONSTRUCTION PROJECT I PROJECT LOCATION .0 CITY PROJECT NO. 09-02 ANDOVER, MINNESOTA I EXHIBIT 1 - I 0 z 3 .0 <( ~ 0:::: 0 0 Oz ..- 0::: I <( LO ~o w :Jo 0 w Z o::(/) (/) <(z ~ ~o::o:: 0:: 0 I<( 0:::> :::> ----- 0r5 ..... 0) 0 0::;'; (/)-1 (J) I v.' 0::0 0:::> z<( 0::0 Zen ::;,; F> 00:: w- U1-1 WU1 co -10 <( (/)~ -<( 1=0.. 0 Ow W <(::;,; QU1 :::>0 8E-t 0 (/) 0 3: 0) 01- N I 0.. <( _____ _____in -IW 05: ~U 0> 0 o '-" -10) Co ~ I- -I '-" '-"w <(-I zO U~ 0 =Ui'<t t<)(/) 0..-1 <(~ 0 '<t '-" > ><( -<( 0)0 ~~ ~ -I --10) O::Ivj 0::0) 000 1-(/)<( I w Ww U1 W :::>0:: 0.. 0..1- -I::::! 0:: QO rJ::t :.. >- >-<( A. I- 1-0 -10<( Wo E-t0-4 , OW <(~O I-W 0 1o0:: IOW W0 ~ lo t<)0 U11-> 0::<( I t<) N0 ~Z N <( 0:: <( 0> in 00 0 .0.. 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E-t 0 ::;';0) wtoO 0::0:: I-o)i-"- I :::>:::> 0 (f)O Z I . co 3NIl ^HI3dO~d 0 "'-. .0 i'- "'-. L() Exhibit 2 I - I .0 I ~ ~~ " "'t- I I:::::l " I I I I PERSPECTIVE I / EO / r I - / ff I 1/2" .{ ~ I ~ ..... ,,' ~ ' II .:.. " I N ~ .' :"..4"'.. . . . "- /. '. . . ~ ><3' ~. ',~'~ ~ .";: ....<3,,:4...:..:.~. .~ ..' ".~ ,:'.': :'.' :~",'~:. ~'. '.:..', ...U:.......... :.' I 0 ~ I . .' , . . <3 '. 4" ......7... 4' :. ~: ~';' ,'" ~: ~'..' ~4 ~ .': .. ~,::~ " '.;.~ ".~ '4' ':'.' .'; .>. ':.' .~ <~ ::." .~..~'...:. :': ..:. ":.'. ~'.: ' .',::. I 17 1 2" 10 1/2" 28" I SECTION I I SURMOUNTABLE CONCRETE CURB & GUTTER I 12/26/00 . STANDARD DRAWING .0 I T Y o F NO. DOVE 501 2008 I Exhibit 3 ~ Capital Improvement Plan Proj ct Nam : ANNUAL MILLAND OVERLAY (2009) WOODLAND MEADOWS - NORTH HALF N Location Map w.' LEGEND Project Location s Lots/Parcels Park 0 385 770 1,540 Water I , Feet Right of Way 0 City Limits Exhibit 4 - I I . 2009 Street Reconstruction (C.P. 09-02) OFeasibility Cost Estimate - Woodland Meadows (North 1/2) I STREETS I 1 Mo 1 lzatlOn L 1 2 Traffic Control LS 1 3 Sawcut & Remove Concrete Driveway (6" Thick) SF 3,000 I 4 Sawcut & Remove Bituminous Driveway SY 650 5 Sawcut Bituminous Pavement LF 190 6 Clear and Grub Tree Each 15 7 Remove/Salvage/Install Mailbox Each 37 I 8 Bituminous Pavement Reclamation SY 29,900 9 Fine Grade & Reshape Sub grade STA. 91 10 Common Excavation (LV) CY 3,930 11 Subgrade Correction Excavation (LV) CY 230 I 12 Select Granular Borrow (LV) CY 230 13 Select Topsoil Borrow - Pulverized (LV) CY 1,890 14 Aggregate Base Class 5 TN 1,700 '15 Bituminous Non-Wear Course (MnDOT 2350 LV 3) TN 2,350 I 16 Bituminous Wear Course (MnDOT 2350 LV 4) TN 2,500 17 Bituminous Tack Coat Gal 1,200 18 Concrete Driveways (6" Thick) SF 3,000 19 Surmountable Concrete Curb & Gutter LF 18,200 ~ 20 Silt Fence LF 200 21. Sod SY 10,110 roslOn ontro I. Estimated Construction Cost 5% Contingency Total Estimated Street Reconstruction Cost I STORM SEWER I 1 Remove torm ewer u vert LF 75 525.00 2 Furnish and Install Casting Each 16 8,000.00 3 Storm Sewer Inlet Protection Each 16 3,200.00 I 4 Catch Basin Type 401 Each 12 12,000.00 5 Catch Basin Manhole Type 405, 48" Diameter Each 6 7,800.00 6 12" Storm Sewer LF 160 3,200.00 7 15" Storm Sewer LF 110 2,750.00 I 8 18" Storm Sewer LF 480 14,400.00 9 21" Storm Sewer LF 350 14,000.00 10 15" FES an Trash Quard Each 4 2,600.00 12 21" FES and Trash Quard Each 5 4,250.00 I 13 Rap Class III CY 50 3,750.00 Estimated Storm Sewer Cost $76,475.00 5% Contingency $3,823.75 I Total Estimated Storm Sewer Cost $80,300.00 I 0 I I Preliminary Cost Estimate - Woodland Meadows (North 1/2) Exhibit 5 - I .0 SUMMARY OF PROJECT COSTS FOR WOODLAND MEADOWS NORTH Streets I Estimated Construction Cost $682,570.00 Indirect Costs $149,410.00 I $831,980.00 Storm Sewer I Estimated Construction Cost $80,300.00 Indirect Costs $17,580.00 $97,880.00 I TOTAL ESTIMATED PROJECT COST $929,860.00 I SUMMARY OF CITY COSTS FOR WOODLAND MEADOWS NORTH (75%) Estimated Construction & Indirect Costs $697,400.00 I SUMMARY OF ASSESSABLE COSTS FOR WOODLAND MEADOWS NORTH (25%) Estimated Construction & Indirect Costs $232,470.00 I Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. 10 I I I I I I I .0 I Preliminary Cost Estimate - Woodland Meadows (North 1/2) Exhibit 5 - I I PRELIMINARY ANDOVER ASSESSMENT WORKSHEET Oroject Name: 2009 Street Reconstruction Project No. : 09-02 I Feasibility Report Date: December 16, 2008 Amount: $ 762,870.00 I Contract Award Date: Amount: $ - Estimated Construction Cost Amount: $ 762,870.00 I Estimated Expenses Engineering (Includes Surveying, Inspection & Staking): $ 103,000.00 I Consulting Costs $ - Aerial Mapping (1 % of street) $ 6,830.00 Drainage Plan (0.3% of streeUstorm) $ 2,290.00 I Administration (3%) $ 22,890.00 Assessing (1%) $ 7,630.00 Bonding (0.5%) $ - Recording Fees / Legal & Easement $ - I Advertising $ 1,000.00 Permit and Review Fees $ 1,500.00 Street Signs (Materials and Labor) $ 6,500.00 I Material Testing $ 3,500.00 Construction Interest $ 5,500.00 City Costs $ 6,350.00 Total Estimated Expenses $ 166,990.00 ~Qxpenses Multiplier 21.89% I Total Estimated Project Cost Amount: $ 929,860.00 I Woodland Meadows North (C.P. 09-02) Estimated Construction Costs $ 762,870.00 Estimated Assessable Construction Costs (25%) $ 190,720.00 I Assessable Indirect Expenses $ 41,750.00 Total Estimated Assessable Costs $ 232,470.00 Feasibility Assessment Rate Per Unit $ 232,470.00 /37 Units= $ 6,280.00 I Total Estimated Assessments $232,470.00 I Total Estimat d City Costs $697,390.00 I I 0 I Preliminary Assessment Worksheet I Exhibit 6 I .0 I .... = - ... ~ e .e ~ ... ... ~ '" '" I ~ 0 o 0 0 o 0 0 o 0 0 o 0 0 0 0 0 o 0 o 0 o 0 0 o 0 0 0 0 0 o 0 0 o 0 o 0 0 0 .... 0 o 0 0 o 0 0 o 0 0 o 0 0 0 0 0 o 0 o 0 o 0 0 o 0 0 0 0 0 o 0 0 o 0 o 0 0 0 '0 = 0 00 0 00 0 00 0 00 0 0 0 0 00 00 00 0 00 0 0 0 0 00 0 00 00 0 0 ... ... 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 \0 I -; e N N N N NN N N N N N N N N N N NN NN NN N NN N N N N N N N N.N N N N <"'l e ~ '0" '" '0" '0" '0"", '" '0" '0" '0" '0" '0" '0" '" '0" '0" '0" '" '0" '0" '" '0" '" "'''' '0" '" '0" '0" '0" '0" '0" '0" '0" '0" '0" '0" N .:.Q ~ <"'l ~~ N <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A <A "" I '" .... 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'0 V) 00 N N '0 0 ><:!" ~ '" .... - - r-- r-- r-- .... r-- r-- r-- r-- <') <') N N r-- N N t- <') <') <') <') <') r-- N r-- N r-- - r-- 0 0 0 0 - - 0 I N N N - .... - N - - .... .... N N N N - N N - N N N N N .... N - N - N .... N N N N N N u u:> <1> u:> Ul .,g u:> ~ .c u:> Issue: Owner Accountability for Single-Family Homes used as Rental Properties - Many homes are being used as rentals, either because they cannot be sold in the current market, or because they have been bought by individuals or companies who wish to exploit the opportunities for rental income. - Problems are occurring due to the fact that there are apparently few, if any, requirements for owner responsibility for how these properties are being occupied and used. We would like to comment on this based on experiences in our immediate neighborhood (cul-de-sac on Sycamore St NW) AmonQ 4 sinQle-family homes. ours is the only home which is owner-occupied. Here are the others - Home (new) which was probably leased to 1 or 2 tenants, but in actuality has been occupied by large and frequently changing groups, mostly young males 20-30 years old. The number of unrelated people residing there may have been 10 or more at various times. - Home (3 yrs old), currently on the market and in risk of foreclosure, which is being used as an overnight and/or extended temporary residence by the owner's 21-yr old son and large groups of friends/acquaintances. - Home (new) leased to a family with a large number of children and visiting friends and relatives. Examples of problems experienced durino the last 18 months on Sycamore Street (manv Sheriff's calls) - All night parties that go on all night, sometimes into the next day, on the order of "Raves". These involve loitering and staggering about in the yard and open garage while drinking from funnels, urinating on the lawn in broad daylight, aggressive behavior. - Extensive use of snowmobiles, A TVs, and/or dirt bikes up and down the street, throughout suburban lawns, and over adjacent empty private lots. - Blocking most of the street by parking boats and cars immediately opposite each other (weeks at a time) or in the middle of the street; partying with drinkers occupying the open boat and cars. - Excessive numbers of vehicles parked on the street (up to 30 associated with just 2 homes) - Groups of males loitering in the street in the morning during early commute time Laissez-faire situation with sinQle family rental homes puts Andover neiQhborhoods at risk - Additional unnecessary reduction in effective property values - Vandalism and theft - Escalation to drug dealing / manufacture, prostitution, etc. - Unsafe environment for children We wish to make an appeal to City Council to consider the followinQ recommendations - Documentation of rental status of property per City and County (currently, these properties are listed from time of original sale as "owner-occupied"). - Mandatory requirement that City be provided with contact information for owner, or designee (e.g., Rental Management Company) including name, address, phone, email, etc. - Place tenant names on file with City 0 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for January 6, 2009 City Council Meeting DATE: January 6,2009 The City Council is requested to receive the following supplemental information. . Item #1. Approval of Minutes (Supplemental) - Clerk 0 Consent Items Item #9a. Approve 2009 Massage Therapy License (Supplemental) - Clerk Item 9b. On-Sale Wine and Beer License/Tasty Pizza (Supplemental) - Clerk Item #9c. Appoint Open Space Advisory Commission Members (Supplemental) - Administration Staff Items Item #17a. Schedule Joint Workshop with Open Space Advisory Commission (Supplemental) - Administration 0 C I T Y o F @ NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: January 6, 2009 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: December 16, 2008 Regular Meeting 0 DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, ~oI!~ Michelle Hartner Deputy City Clerk Attach: Minutes 0 o~ 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING - DECEMBER 16, 2008 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, December 16,2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude 15 Councilmember absent: None 16 Also present: City Attorney, Scott Baumgartner 17 Director of Public Works/City Engineer, Dave Berkowitz 18 City Administrator, Jim Dickinson 19 Captain Tom Wells 20 Councilmember Elect - Sheri Bukilla 21 Others 22 023 24 PLEDGE OF ALLEGIANCE 25 26 27 RESIDENT FORUM 28 29 Proclamation Declaring December 16. 2008 as Ken Orttel Dav Going Forward - Mayor Gamache 30 read the proclamation to the Council, friends and residents of Andover. He thanked Ken for all he 31 has done for him as a Mayor. He stated he looked up to him when he took the role as someone he 32 could talk to, ask questions of, bounce things off of and always knew he could get a straight forward 33 answer whether he wanted to hear it or not about what he needed to do and how things should be run 34 in the City. He appreciated that and the friendship they have had over the years as well. 35 36 Mayor Gamache opened the floor for friends to speak. 37 38 Charlie Vieman stated he has been a neighbor to Ken Orttel since 1961. He stated that being a 39 neighbor he has never borrowed his wheel barrow or anything else so he has been an exceptional 40 neighbor. He stated Ken Ortte1 has done an excellent job in this field for Andover and he admired 41 him and thrilled to have known him and been his friend. 42 43 Ted Laschinski stated he was amazed there were still three Councilmembers on the board after 044 twenty years. He stated they really appreciated the effort Ken has put into the cause of the City. 45 46 Scott Ledeaux, Anoka County Commissioner stated he moved to Andover in the seventies and 47 wanted to thank Ken for all his years of service and all he has done for Andover. 48 0 Regular Andover City Council Meeting Minutes - December 16, 2008 Page 2 1 Dennis Berg, Anoka County Board Chair, wanted to thank Ken for all his hard work for Anoka 2 County and Andover. He stated Ken helped make the City happen and grow. 3 4 Lee Warneka, Round Lake Association, stated as public officials they understood it can be difficult 5 to honestly consider and entertain everything people bring to them but he thought Ken has always 6 been open to hearing the residents' concerns and has tried to be the City's advocate on issues. 7 8 Dick Lang, Anoka County Commissioner stated he has known the family for a long time and knew 9 Ken always had a vision. He stated Ken has seen the City grow from a little town to the City it is 10 today. He thanked Ken for all he has done for the City. 11 12 Carol Abbott stated he has known Ken for a long time and did not think Ken would be forgotten 13 anytime soon. He stated they appreciate Ken for all the work he has done. He wished Ken good luck 14 on his retirement. 15 16 Councilmember Jacobson stated there is a definition for Politics which is: poly means many and tic 17 is a blood sucking insect but this definition does not apply to Ken. He stated he has worked with 018 Ken for many years and overall ninety-five percent of the time they have voted together on the 19 issues. He thought Ken has had a lot of ideas over the years and will be missed and still considered 20 to him a good friend and is sorry to see him go. 21 22 Councilmember Knight thought the residents of Andover owe Ken a lot because he has been in the 23 City since it has begun and in office for almost as long. What he has done and contributed is 24 something that should be respected. He stated that Ken has always done his homework and knows 25 what is going on which are all the good marks of a good leader. He wished Ken luck. 26 27 Councilmember Trude stated she has seen Ken as a resource for the history of the City. He has been 28 around to remind others ofthe early roads and projects and when they have adopted policies. Staff 29 has found that Ken has an excellent memory and remembers why they have done things. She 30 thought Ken is a great role model for all of them and he will be missed. 31 32 Mayor Gamache presented Councilmember Orttel with a plaque of appreciation from the City. 33 34 Councilmember Orttel thanked the Council and residents for all the kind words. It has been a real 35 honor for him to represent his neighbors and friends all these years and have always respected that 36 honor and tried to do what is right. He stated it has been a very unique experience to be able to serve 37 in the area he grew up in and turn from the old township into what it is today. He thought Andover 38 is one of the nicest cities in the Metropolitan area and he is extremely proud of that. 39 040 41 AGENDA APPROVAL 42 . 43 Add to the Agenda the Sheriff Report Supplemental Information 44 0 Regular Andover City Council Meeting Minutes - December 16, 2008 Page 3 1 Motion by Jacobson, Seconded by Trude, to approve the Agenda as amended above. Motion carried 2 unanimously. 3 4 5 APPROVAL OF MINUTES 6 7 November 18, 2008, Regular Meeting: Correct as amended. 8 9 Councilmember Trude stated on page seven, on the first line it should be after the word number 10 " . . . and set up of outdoor concerts per establishment before any event,. . . " 11 12 Motion by Trude, Seconded by Orttel, approval of Minutes as indicated above. Motion carried 13 unanimously. 14 15 November 25, 2008, Council Workshop: Correct as written. 16 17 Motion by Jacobson, Seconded by Knight, approval of Minutes as indicated above. Motion carried 018 unanimously 19 20 November 25, 2008, Closed Session: Correct as Written. 21 22 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried 23 unanimously 24 25 December 2, 2008, Regular Meeting: Correct as amended. 26 27 Councilmember Jacobson stated on page eight, line 39, this was the item where he stepped down 28 because of conflict of interest but the motion shows him as seconding it which cannot be correct. 29 30 Councilmember Trude stated Councilmember Jacobson should not be listed in the motion as 31 abstaining either because he did not participate in the discussion. She also noted on page two, line 32 26, on the motion, it was a motion to table, not approval. 33 34 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried 35 unanimously 36 37 38 CONSENT ITEMS 39 040 Item 2 Approval of Claims 41 Item 3 Accept Resignation!Park Commission Member 42 Item 4 Approve Revised Assessment Manual 43 Item 5 Order Feasibility Report/08-27/157th Avenue Reconstruction MSAS 102 (See 44 Resolution R091-08) 0 Regular Andover City Council Meeting Minutes - December 16, 2008 Page 4 1 Item 6 Consider Approval Application for Exempt PermitlPheasants Forever 2 Item 7 Approve Cost of Living Adjustment for Non-Represented Employees (See 3 Resolution R092-08) 4 Item 8 Approve Collective Bargaining Agreement/Public Works 5 Item 9 Adopt Resolution!City of Andover 2009 Budget & Certify 2009 Property Tax 6 Levy (See Resolution R093-08) 7 Item 10 Approve Resolution!2009 Debt Service Levy Changes (See Resolution R094-08) 8 Item 11 Adopt 2009 Fee Ordinance (See Ordinance 377) 9 Item 12 Approve 2009 Mass~ge Therapy, Liquor and Used Vehicle Licenses 10 Item 13 Approve 2009 ContractlTimesaver Secretarial Service 11 Item 14 Approve 2009 Animal Control Contract 12 Item 15 Approve Appointment - Associate Planner 13 14 Councilmember Jacobson stated on Item 11, the water usage rates on the fee schedule, he thought 15 they were going to eliminate one of those rates when they went with the different billing with 16 Connexus. Mr. Dickinson stated they will eventually, it make take some transition time. 17 d~ Councilmember Trude stated she looked everywhere but could not find the park dedication fee. Mr. Dickinson stated it is on page 11. 20 21 Motion by Jacobson, Seconded by Orttel, approval ofthe Consent Agenda as read. Motion carried 22 unanimously. 23 24 25 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT 26 27 Captain Tom Wells, Anoka County Sheriffs Department, provided an update on law enforcement 28 activities occurring within Andover. 29 30 Councilmember Orttel stated it looked like almost all the numbers in every category is down from 31 previous years. Captain Wells stated it is a trend they are seeing throughout the County. 32 33 Mayor Gamache stated he noticed over the weekend the sign along Highway 10 about increased 34 patrol for DWI and he wondered if this is extra money the Sheriffs Department is receiving. 35 Captain Wells stated that is correct and very effective for enforcement and reduce drunk driving. 36 37 Councilmember Trude stated throughout the Metro Area she has noticed increased patrol along the 38 freeways and she wondered why this was. Captain Wells stated he could not answer for other 39 departments but he thought proactive patrolling has been increased in these communities and makes 040 a difference. 41 42 43 CONSIDER APPROVAL APPLICATION FOR OFF-SALE 3.2% ltMLT LIQUOR AND 44 TOBACCO LICENSE/STOP N SHOP 0 Regular Andover City Council Meeting Minutes - December 16, 2008 Page 5 1 2 As of January 1,2009, Halim S. Zerka will be the new owner of the Stop N Shop located at 13725 3 Crosstown Drive NW. Mr. Zerka has applied for an Off-Sale 3.2% Malt Liquor and Tobacco 4 License. 5 6 Motion by Trude, seconded by Knight, to approve the off-sale 3.2% Malt Liquor and Tobacco 7 License for Stop N Shop upon City Administrator verification that staff has received a favorable 8 background check from the Sheriffs Department. Motion carried unanimously. 9 10 11 DISCUSS 2009 CDBG APPLICATION 12 13 Mr. Dickinson reviewed the possible programs they could use for the CDBG application for 2009. 14 15 Councilmember Jacobson thought there were greater needs this coming year then they can identify 16 within their city. He suggested they encourage the County to use the funds they would normally 17 apply for and use them in those areas. 018 19 Councilmember Knight wondered on the Youth First issue if there would be enough money allocated 20 to make a purchase of a facility. Mr. Dickinson stated an application of that type could actually 21 apply for up to $300,000. He stated the reason why this was suggested was it is kind of a repeat of 22 what Anoka did a couple of years ago. 23 24 Councilmember Trude wondered if they would consider purchasing a building that might be rental in 25 the area. Mr. Dickinson stated that was possible. Councilmember Trude thought if Youth First 26 owned the building, wouldn't it be quite a substantial burden to take care of and maintain. Mr. 27 Dickinson stated to qualify they would look at the City purchasing the building and maintaining it. 28 He stated if it is purchased with CDBG funds, it needs to remain that type of facility forever unless 29 the City is willing to pay back to CDBG funds in the future. 30 31 Councilmember Trude thought there was a lot to think through with Youth First expanding their 32 program if that is the best way to focus funds and ifthe City wants to do a long term lease obligation 33 since it will cost a lot to maintain. She thought this needed to be discussed further before a decision 34 could be made. 35 36 Councilmember Orttel agreed with Councilmember Jacobson regarding the money and that it could 37 be used somewhere else in a better place. 38 39 Councilmember Jacobson thought the City might want to send out a letter to other communities 040 indicating that they are thinking about having their CDBG funds stay where it is at and be used to 41 help the people in the County that needed it the most. 42 43 Mayor Gamache thought staff could get Anoka's budget to see what the cost is but he agreed with 44 the other Councilmembers' and allowing the money to go where it is needed. Councilmember Trude 0 Regular Andover City Council Meeting Minutes - December 16, 2008 Page 6 1 thought the Council wanted the money to go into human resources where it is needed. 2 3 4 SCHEDULED COMMISSION INTERVIEWS 5 6 Mr. Dickinson stated they actually have two openings on the Community Center Advisory 7 Commission. 8 9 Councilmember Trude suggested re-appointing two of the Open Space Commission members as a 10 Consent Agenda item in January because they have had short terms. Mayor Gamache agreed on this. 11 12 Motion by Trude, Seconded by Knight, to authorize staff to place on the January 6, 2009 Consent 13 Agenda the Open Space Commission applicants appointments. Motion carried unanimously. 14 15 Motion by Trude to schedule Commission Interviews for Tuesday, January 13,2009. 16 17 Councilmember Knight indicated he could not make that evening. Motion died for lack of second. 18 019 Motion by Trude, Seconded by Jacobson, to schedule Commission Interviews for Thursday, January 20 8,2009 at 7:00 p.m. with an option to meet before the January 6, 2009 City Council meeting at 6:30 21 p.m. Motion carried unanimously. 22 23 Mayor Gamache stated with the Park and Recreation Commission they may want to ask the current 24 members ifthey wanted to reapply. He also suggested calling previous applicants to see ifthey are 25 interested. 26 27 Councilmember Trude authorized the Mayor to visit with the City Administrator to decide if they 28 should supplement the list with contacting previous applicants and alternates. Councilmember 29 Jacobson stated staff can handle that. 30 31 Councilmember Trude thought they could authorize the people serving on the Community Center 32 Advisory Board to seek additional applicants through channels and open the process up until the end 33 of January. Councilmember J aco bson stated they could also go with one less person for awhile until 34 they found someone. 35 36 Motion by Trude, Seconded by Knight, to reappoint Frank Kellogg to the Community Center 37 Advisory Commission. Motion carried unanimously. 38 39 Councilmember Knight stated the Council picks the chair for the Planning and Park Commissions 040 and he wondered why they do not do that for the Community Center Advisory Commission. Mr. 41 Dickinson stated they have bi-Iaws on that Commission. 42 43 44 SCHEDULE JANUARY WORKSHOP 0 0 0 - - - --=- - -- _l-___ --....,..- 0 Regular Andover City Council Meeting Minutes - December 16, 2008 Page 7 1 2 City Administrator Dickinson stated the Council is requested to schedule a Special Council 3 Workshop for the month of January for a number of miscellaneous business items. 4 5 Motion by Jacobson to schedule a Special Council Workshop for Tuesday, January 27,2009 at 6:00 6 p.m. 7 8 It was noted Councilmember Knight could not make that meeting because it is on a Tuesday evening. 9 Motion died for lack of second. 10 11 Motion by Jacobson, Seconded by Trude, to table this item to the next City Council meeting. 12 Motion carried unanimously. 13 14 15 ADMINISTRATOR REPORT 16 17 . City Administrator Dickinson updated the Council on the administration and city department 18 activities, meeting reminders, and miscellaneous projects. 09 City Engineer Berkowitz thanked Councilmember Orttel for all his hard work on the Council. 20 21 He also updated the Council on road improvements projects in the City. 22 23 24 ltMYOR/COUNCIL INPUT 25 26 (Councilmember Orttel Wishes) - Councilmember Jacobson wanted to thank Ken and stated he 27 appreciated him and his work on the Council. He wished Ken good health and wished him good 28 luck. Councilmember Knight seconded the wishes and thought his time and input was very 29 significant. Mayor Gamache thanked Ken for all he has done over the years and felt Andover 30 was a better place because of his work on the Council. 31 32 (League of City Mayors Meeting) - Mayor Gamache stated the League of City Mayors had a 33 couple of issues. They are looking for more mandates for the Governor to look over. He stated 34 on December 18th at 8:00 a.m. they are going to have an online briefing the Council can 35 participate on and they will go over budget issues. 36 37 38 Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting 39 adjourned at 8:36 p.m. 040 Respectfully submitted, 41 42 43 Susan Osbeck, Recording Secretary 0 Regular Andover City Council Meeting Minutes - December 16, 2008 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - DECEMBER 16, 2008 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE......................................................................................................... 1 RESIDENT FORUM........;............................................................................................................. 1 AGENDA APPROV AL.................................................................................................................. 2 APPRO V AL OF MINUTES........................................................................................................... 3 CONSENT ITEMS......................................................................................................................... 3 Approval of Claims..................................................................................................................... 3 Accept Resignation!Park Commission Member ......................................................................... 3 Approve Revised Assessment Manua1........................................................ .................. .... .... ...... 3 Resolution R091-08 ordering Feasibility Report/08-27/157th Avenue Reconstruction MSAS 102 ...................................................................................................................................... 3 Consider Approval Application for Exempt Permit/Pheasants Forever ..................................... 4 Approve Cost of Living Adjustment for Non-Represented Employees (R092-08).................... 4 Approve Collective Bargaining Agreement/Public Works......................................................... 4 0 Adopt Resolution!City of Andover 2009 Budget & Certify 2009 Property Tax Levy R093-08 4 Approve Resolution!2009 Debt Service Levy Changes (R094-08) ............................................ 4 Adopt 2009 Fee Ordinance (Ord. 377) ....................................................................................... 4 Approve 2009 Massage Therapy, Liquor and Used Vehicle Licenses ...............................,....... 4 Approve 2009 Contract/Times aver Secretarial Service.............................................................. 4 Approve 2009 Animal Control Contract..................................................................................... 4 Approve Appointment - Associate Planner............. ...................................... ............................. 4 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT.....................4 CONSIDER APPROVAL APPLICATION FOR OFF-SALE 3.2% MALT LIQUOR AND TOBACCO LICENSE/STOP N SHOP ...................................................................................... 4 DISCUSS 2009 CDBG APPLICATION ...................................................................... ........ .......... 5 SCHEDULED COMMISSION INTERVIEWS ............................................. .......... ...................... 6 SCHEDULE JANUARY WORKSHOP ......................................................................................... 6 AD MINIS TRA TOR REPORT....................................................................................................... 7 MA YOR/COUN CIL INPUT .......................................................................................................... 7 Councilmember Orttel Wishes.................................................................................................... 7 League of City Mayors Meeting ..................... ............................................................................ 7 ADJOURNMENT........................................................................................................................... 7 0 ~ 0 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US - TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve 2009 Massage Therapy License DATE: January 6, 2009 INTRODUCTION Massage therapy licenses expired on December 31,2008. 0 DISCUSSION The following have applied for renewal of their licenses and paid the appropriate fees: Therapeutic Massage Inner Sanctum Salon & Spa 15190 Bluebird St. NW Rehabilitative Massage & Bodyworks 13750 Crosstown Dr. NW Suite 100 ACTION REQUIRED The City Council is requested to approve the above licenses until December 31, 2009, contingent upon a favorable report from the Sheriff. Respectfully submitted, - ~CVl~ Mic e1le Hartner Deputy City Clerk 0 Attach: License applications 0 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US THERAPEUTIC MASSAGE ESTABLISHMENT LICENSE APPLICATION 1. Name of Applicant f},A e I'Z I I-qtJ 11 -e Elslnor-.:e Fi t Middle Last 2. Applicant's Date of Birth (must be 18 yrs old) - v v 3. Telephone Number of Applicant ' ~ J , "---' '-' &. - cl 4. Home Address of Applicant _ A. ~ - - ~ , - - ,.. ~---- . '" --.. ~-~ .:....// , , l V 1. ~ ~ ~ . I 5. Address of Business/Premises to be Licensed 1'3 7' "J--O C t"ossrown (,)4. ,c' '-t'. . a"tI,f{/.e1 J tAt e.L-1 iJ (} 0 6. Name of Business/Premises ~ e Aa..bi !/ro.:.-tlue m tCZ.SfAlt: J-&Jfwdrfs 7. Telephone Number for Business/Premises -r6 3,- 'r- S-:r - CJ iJ' cJ .3 8. Legal Description of Business/Premises to be Licensed, m a ,<,? <:; c-... q '< E;~ -rc-bll 's It i1r\ e.n-r I 9. Name of Owner of Premises to be Licensed 12 A~rf1 I ~{~more 10. Address of Owner of Premises to be Licensed (.A-.A~' O-$-. aNt~~/) 11. Within the preceding five years has the applicant or spouse been convicted of any felony, crime or violation of any ordinance other than traffic. If so, provide the state or county of conviction, the date of conviction and the specific crime so committed. ;V't? 12. If the applicant is a corporation list the names, addresses and dates of birth of all persons having a beneficial interest therein (i.e. officers, directors, stockholders). IV/-?-- . /".. / 0 13. Description of services to be provided. // 0 "j'{~'tul~__ ,y tU.:,C,UPLMtf/ttA.;2 The information requested in items 1,2,3 and 9 must be provided for all owners, lessees, operators and massage therapists of the proposed therapeutic massage. establishment. Insurance: Each applicant for a license shall file with the city a public liability insurance policy or certificate of insurance from a company authorized to do business in the state of Minnesota, insuring the applicant against any and all loss arising out of the use, operation or maintenance of the therapeutic massage establishment. The policy of ilisurance shall be in limits of not less than five hundred thousand dollars ($500,000.00). Failure to keep in full force and effect the insurance required herein is grounds for revocation. Prior to consideration of the application by city council, an investigation shall be made by the code enforcement officer and the building official to determine . compliance with this chapter of all premises proposed to be licensed, and by the county sheriff s department of all persons listed on the license application. Applicant and associates in this application, will strictly comply with all ordinances 0 of the City. I hereby certify that I have read the foregoing questions and that the answers are true of my own knowledge. 7Y-- . . 1;]- -=jO!O$ Date. License Fees: _ Single Application: $200.00 Corporate Application: $300.00 -.., _ Pminership Application: $300.00 _ Residential Application: Conditional Use Permit (refer to fee schedule for fee) (fees include investigation fee) ERenewal Fee: $150.00 150- DO Date PaidJ-S--O~ Receipt # I ()q /. .~. . Amount Paid Anoka County Sheriff: Approve . Deny 0 City Clerk: Approve Deny City Council*: Approve Deny * Council needs to approve Conditional Use Permit requests only. C I T Y o F 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US THERAPEUTIC MASSAGE ESTABLISHMENT LICENSE APPLICATION 1. Name of Applicant f;Qf\~~4-'t T ~\ l\/f;rtrtl~ Last First 2. Applicant's Date of Birth (must be 18 yrs old) _ . . --. , - j 3. Telephone Number of Applicant_ - - .. '" f . .. 4. Home Address of Applicant _ ~ .. . . . .. - . VlJ' - / """\.,.J\....J "'"' - . "'--- - \ \. ( 5. Address of Business/Premises to be Licensed ~.. LJ I5IQO 6/lteb/rd cS+ j\} 0 6. Name of BusinesslPremises:k""uL S:t~M~k.t>l Sf'l~ 7. Telephone Number for Business/Premises ~ ~ -f Z/ -II tf 4- 8. Legal Description of Business/Premises to be Licensed 9. Name of Owner of Premises to be Licensed L ~ ~ gtVld Q, Y ^)AJl 10. Address of Owner ofPremis~s to b~.Li~n~d 11 A ], J A J_. ... /1 # --- , .. . - . - 11. Within the preceding five years has the applicant or spouse been convicted of any felony, crime or violation of any ordinance other than traffic. If so, provide the state o~ county of conviction, the dN of conviction and the specific crime so comrmtted. U 12. If the applicant is a corporation list the names, addresses and dates of birth of all ersons having a benefi . I interest therein (i.e. officers, directors, stockholders). _ ~ - # I~r ~-,I"# - , r \ c;r---- - . ~.-.- . - 0 13. D~ription of services to be provided. 0 <l~(V\w$~~ Q The information requested in items 1,2,3 and 9 must be provided for all owners, lessees, operators and massage therapists of the proposed therapeutic massage establishment. Insurance: Each applicant for a license shall file with the city a public liability insurance policy or certificate of insuranc~ from a company authorized to do business in the state of Minnesota, insuring the applicant against any and all loss arising nqt of the use, operation or maintenance of the therapeutic massage establishment. The policy of insurance shall be in limits of not less than five hundred thousand dollars ($500,000.00). Failure to keep in full force and effect the insurance required herein is grounds for revocation. Prior to consideration of the application by city council, an investigation shall be made by the code enforcement officer and the building official to determine compliance with this chapter of all premises proposed to be licensed, and by the county sheriff s department of all persons listed on the license application. 0 /J-pt lot Date License Fees: ............ . Single Application:. $200.00 __ (:orporate Application: $300.00 . ...PartnershipApplication:$300.00 __Residential Application: Conditional Use Permit<refer to fee schedule forfee) ~ (fee~irJclu"e irJve~tigation fee) Renewal Fee: $150.00 Receip#th81+ . ..AmOlU1tP~d ff/~ D~t~P9idLiJ;lbC Anokac;ol1nty Sheriff: Approve Deny City Clerk: Approve Deny 0 City Council*: Approve Deny * Council needs to approve Conditional Use Permitrequests only, ~ C I T Y o F NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Consider On-Sale Wine and Beer License/Tasty Pizza DATE: January 6, 2009 INTRODUCTION 4 KG Inc. has applied for an on-sale wine and beer license for Tasty Pizza located at 13827 Round Lake Boulevard NW. 0 DISCUSSION The restaurant seating capacity is 100. City Code requires seating for at least 100 persons. The appropriate fees have been paid. ACTION REQUIRED The City Council. is requested to consider approval of the on-sale wine and beer license for 4KG Inc., dba Tasty Pizza, contingent upon a favorable report from the Sheriff. Respectfully submitted, ~a~ MIchelle Hartner Deputy City Clerk Attach: License Application Layout of restaurant seating 0 CITY OF 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US ON-SALE INTOXICATING LIQUOR LICENSE APPLICATION False Information Prohibited: No person shall make a false statement or material omission in a license application. Any false statement or material omission shall be grounds for denying or revoking a license. In answering the following questions, "Applicants" shall be governed as follows: For a Corporation, one officer shall execute this application for all officers, directors, and stockholders. For a Partnership, one of the "Applicants" shall execute this application for all members of the partnership. EVERY QUESTION MUST BE ANSWERED 1. I, L d H f tJltJ'.J 0,r/ f.{OJIJ as _\.ye,y",- I First ~ Q Last 0 for and on behalf of bit 72t{ hereby apply for an On- Sale Intoxicating iquJr Licen e be located at ~. v, City of Andover, County of Anoka, State of Minnesota, in accordance with the provisions of Minnesota Statues, Chapter 340, commencing , 20 _ and. ending ,20_. - I . I -~ ~ 2. Applicant's date of birth -.. ------ Birthdates of Partners . . I I or Officers of Corporation 3. Applicant's Phone Number~ - 4. The residence for each of the applicants named herein for the past five years is as fqllow~ I J " A A ,,/, - . ~ - 5. Is the applicant a citizen of the United States? f~S If naturalized, state date and place of naturalization: If a corporation or partnership, state citizenship of all officers or partners 0 0 6. The person who executes this application shall give spouse's full name and address. ~ L 0dlil wtJ YU\V\\ f.J '<(..L 7. What occupations have applicant and associates in this application followed i~ five years? ~~ ()S \I~ 8. - - - 0 If a corporation: t Date of incorporation: . 7('0 We State in which incorporated: AI\ . Amount of authorized capitalization: Amount of paid capital: . If a subsidiary of another corporation, so state: .-- Name and address of all officers, directors, and stockholders, and the number of shares held by each: . If incorporated under the laws of another state, is corporation authorized to do business in this state: Number of certificate of authority: 9. On what floor is the establishment located, or to be located? 0 Mo.. \ 1'.. 0 10. 'v~ 11. Is the establishment located near an academy, college, university, church, elementary, middle school or high school? (vO State apprQximate distance of the establishment from such school or. . church: \ ( \Ml 12. Give name and address of owner of building establishment is to be locat~n. ~?6l>- ~~ - I - . . .- ,. "" .- I Has owner of building any connection, directly or indirectly, with applicant? ,^O 0 13. Are the taxes on the above mentioned property delinquent? AD In accordance with City Code Title 3, no license shall be granted for operation or renewal on any premises on which taxes, assessment or other financial claims of the City are delinquent and unpaid. 14. State whether applicant or any of his associates in this application have ever had an application for a liquor license rejected by any municipality or state authority. 11\0 If so, give date and details: 15. Has the applicant or any of his associates in this application during the five years immediately preceding this application ever had a license under the Minnesota Liquor Control Act revoked for any violation of such laws or local ordinances? ~D If so, give date and details: 16. State whether applicant or any of his associates in this application during 0 the past five years were ever convicted of any law violations or any crime in this state or any other state or under Federal Laws. 0 If so, give date and details: V\D 17. State whether any person, other than applicants, has the right, title or interest in the furniture, fixtures or equipment in the premises for which license is applied; and, if so, give name an details: \<... () G\ \t.- \eveA'" Iv\.. 18. Is the applicant or any of his associates in this application a member of the City Council in the municipality where this license is be issued? \1\.0 If applicant for license is the spouse of a member of the governing body or where other family relationship exists, such member shall not vote on this application. 19. Have applicants any interest whatsoever, directly or indirectly, in any other liquor establishment in the State of Minnesota? 0 'J',O Give name and address of such establishment: 20. b,.^.\ 21. What is the seating capacity of this establishment? \\0 22. During what hours will food be available? \\- \0 23. Statthe name of tht\persoJ who will operate the restaurant. CN'l\Q... & t 1\ M 0 24. he bar. 0 25. State the number of people the restaurant will employ. 10-- /5 26. Will food service be the principal business of this establishment? iP <; 27. State t~na~e to bpused. ~ .! r 2'2~ 28. If this restaurant is in conjunction with any other business (such as resort, etc.) describe such business. 29. How many years has this business been in operation under this ownership? I - -::["Ay' of? 30. Does applicant intend to sell intoxicating liquor to other than the consumer? ItO 0 31. How many months of the year will this establishment be open? lei-.. 32. Applicant and his associates in this application will strictly comply with all the laws of the State of Minnesota governing the taxation and sale of intoxicating liquor, rules and regulations, promulgated by the Liquor Control Commissioner, and all laws of the country, and I hereby certify that I have read the foregoing questions and that the answers to said questions are true ~Iedge. I:J/R~(!:f License Fees Sunday Liquor License: $200.00 Receipt #. Intoxicating On-Sale: . $5,250.00 Wine Only: $500.00 ction by City Council: Approved Denied Date: 0 Minnesota Department of Public Safety i;~:~1:~!_:!~~\ 0 ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar St., Suite 133, St. Paul,:MN 55101-5133 c~'.~r:J-! ~-I.' -. (651)201-7507 FAX (651) 297-5259 TTY (651) 282-6555 ., '. .... 'I< . .. WWW.DPS.STATE.:MN.US \~;jf~J;;';:'/ APPLICATION FOR COUNTY/CITY ON-SALE WINE LICENSE (Not to exceed 14% of alcohol by volume) EVERY QUESTION MUST BE ANSWERED. If a corporation, an officer shall execute this application. If a partnership, LLC, a partner shall execute this application. A I. M Workers compensatioriinsurance company. Name """lie""'" of\: Policy # dd.X tJ ... 7'1/ CJ-..- PfC?~o~ &116- LICENSEE'S :MN SALES & USE TAX ID # b 7 0 apply for:MN Sales Tax # call (651) 296-6181 LICENSEE'S FEDERAL TAX ID # -;).. 0 Applicants Name (Business, Partnership, Corporation) fu;,J Lk-. 81vJ. Applicant'sJIome Phone - - - - State J530<l MtU Is this application If a transfer, give name of former owner License period D New oraD Transfer From De To or ive name, address and date of birth of each artner. ',1 Social Security # DOB ~ --- ,./"""\, .. ~_I - I Address Social Security # DOB I \ c.e- . . I I Address - Social Security # DOB Partner/Officer Name and Title Address Social Security # DOB CORPORATIONS State ofinc.M~n Certificate Number Is corporation authorized to do business in Minnesota? -rr-Yes oNo If a subsidiary of another corporation, give name and address of parent corporation BUILDING AND RESTAURANT Owner's address Are Property ~s delinquent? Has the building owner any conne~rector indirect, Restaurant seating capacity DYes 0 with the applicant? DYes 0 1,0 Hour's food will be available No. of months per year restaurant Will food service be the principle business? -- 0 will be open l ~ ~ DNo If the restaurant is in conjunction with another business ~resort etc.), describe business 0 NO LICENSE WILL BE APPROVED OR RELEASED UNTIL THE $20 RETAILER ill CARD FEE IS RECEIVED BY AGED OTHER INFORMATION ~es DNo 1. Has the applicant or associates been granted an on-sale non-intoxicating malt beverage (3.2) and/or a "set-up" license in conjunction with this wine license? DYes ~o 2. Is the applicant or any ofthe associates in this application a member of the county board or the city council, which will issue this license? If yes, in what capacity? . (If the applicant is the spouse of a member ofthe governing body, or another family relationship exists, the member shall not vote on this application.) DYes prNo 3. During the past license year, has a summons been issued under the liquor civil liability (Dram Shop) (M.S. 340A.802). If yes, attach a copy of the summons. DYes ~o 4. Has applicant, partners, officers or employees ever had any liquor law violations in Minnesota or elsewhere. If so, give names, dates, violations and final outcome. ...0Y es DNo 5. Does any person other than the applicants, have any right, title or inter~in the furniture, lxtures or ~ent in the licensed premises? If yes, give names and details. ~\ oM. bt-....~ ,... B ~ 0 8"1 k.. DYes ~o 6. Have the applicants any interests, directly or indirectly, in any other liquor establishments in Minnesota? If yes, give name and address of the establishment. I CERTIFY THAT I HAVE READ THE ABOVE QUESTIONS AND THAp ERS ARE TRUE AND CORREC)' TO THE BEST OF MY OWN KNOWLEDGE The licensee must have one of the following: (Check one) DA. Liquor Liability Insurance (Dram Shop) $50,000 per person; $100,000 more than one person; $10,000 property destruction; $50,000 and $100,000 for loss of means of support. ATTACH "CERTIFICATE OF INSURANCE" TO THIS FORM. DB. A Surety bond from a surety company with minimum coverage as specified above in A. DC. A certificate from the State Treasurer that the Licensee has deposited with the State, Trust Funds having a market value of $100,000 or $100,000 in cash or securities. IF LICENSE IS ISSUED BY THE COUNTY BOARD, REPORT OF COUNTY ATTORNEY DYes DNo I certify that to the best of my knowledge the applicants named above are eligible to be licensed. If no, state reason. Signature County Attorney County Date REPORT BY POLICE OR SHERIFF'S DEPARTMENT This is to certify that the applicant and the associates, named herein have not been convicted within the past five years for any violation of Laws of the State of Minnesota, Municipal or County Ordinances relating to Intoxicating Liquor, except as follows: Signature Department and Title Date IMPORTANT NOTICE ALL RETAIL LIQUOR LICENSEES MUST HAVE A CURRENT FEDERAL SPECIAL OCCUPATIONAL STAMP. FOR INFORMATION REGARDING OBTAINING THIS STAMP, CONTACT THE BUREAU OF ALCOHOL TOBACCO AND FIREARMS AT (651) 726-0220 (PS9114-2006) NOTICE A $30.00 service charge will be added to all dishonored checks. You may also be subjected to a civil penalty of $100.00 or 100% of the value of the check, whichever is greater, plus interest and attorney fees. 0 _.___.__-'-----~ ..u...._...__....___....' __~~.._____.___...~__ _.____n..._.__m.. -------. _.__._~.__..__"_..."__. ... m_..____..____ ~ V) -I W@/...I to. ~=:J.. " .... (./~ .. O ; g ~~! .. @ . ... . ~ <;,. ~f- ("" r E~\t'-\ ~ .. . . W . ., ~ 8' , r- t. - @@ . ~ () ~ ~. ~ _ .. ... %. @ .C@) GD @) ~ _.@>.. .. g'i ~. {3,oow- ., Cl... ~ .. ' \o.'<>\~ (ff) .. .,,:., .... . . . . .. ...;. '".", ~:5.. @. ,.,.:,--,-:...:..<;;t~~~~}~%~;" ,:': .'~_ @ @ (~... !Yje..frF".'''''!.Ji~#,''<'''iifd. ,. .. t'):f;~t~~-!;\i1:~: ..., '~;{8t':~(i:"?j":'if/ v' ." !'(;,',.~ ., 'f. .. g .. . " . ''t~ ' (~:'~@ ~. 117. . ov.. " ;p -'. .. . . . .. . .........." ..' f'- ~ .... 19. @~<.".. @ ~ ~oo~ ... . . \1 ': \\J' . \,"-~\l @ . q . , \h.,'- @ @ .:',.:. .. -~ @\ ...~ " ~ @]:: 'p . ~ O. . \ \ . bb . . \\.~ , <"'. .. .. . ..._.........___..... ...... ..._.........u... ___u__...u........_.......u . ..._....u__..~__..._. .""- , ~~ (;;:;).. ..~...6.5............. (j,{j) ). . ......\'~............. w l7. ~ ' ~. . - . . . - j __._ ~ @ ..b @ . i(g) ,,' .~ @>; .,. . . . ~. J, t-r-1 rsoot~ ~ .'0 TC\ble. . ~b !W *Z7 '" . .. . .' . I '-.'" .~ @\ ~b @ /? I~ , ,,_ . ----"l f." I 'J-.-J .. " .~,. Jf, .. _' t,~\l,\ , /" .:i" ~ \. A :; ......j<~\ 4~~,. V O . (;( 'c;< 9 ~ c;( . .~: ~.... .. ... ~...\ool..S ;:? . . ~~ ' . '... - v"- J ~? . (". . . .. 0i' ",P " ... ~I(.,,~ _.'_"'_'_' _..._.0__0...0.'_.__._......_. o. ___.u_ .._._.o._n___ 0 - ._. ..~_..........._o_._"__"_'_ ........._-..0...... ..-... . ~ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755- 5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Appoint Open Space Advisory Commission Members - Administration DATE: January 6,2009 INTRODUCTION Based on discussion at the December 16, 2008 Council meeting, staff was requested to place on the consent agenda the reappointment of the Open Space Advisory Commission Commissioners whose term expires at the end of the year (2008). 0 DISCUSSION · The Open Space Advisory Commission has two vacancies effective December 31, 2008. Two residents who have been serving on that commission have submitted requests to be able to continue serving (i.e. Jody Keppers and Jim Olson). Information from the applicants was submitted to the Council at the December 16, 2008 Council meeting. The deadline for applications was December 5th. Announcements had been put on the City Web site and on QCTV asking residents to apply. ACTION REQUESTED Staff requests the Council to appoint Jody Keppers and Jim Olson to new terms on the Open Space Advisory Commission. 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule Joint Workshop with Open Space Advisory Commission DATE: January 6, 2009 INTRODUCTION The Council is requested to consider scheduling a Special Joint Workshop with the Open Space Advisory Commission one hour before the January 20,2008 Council meeting. DISCUSSION 0 The purpose of the workshop would be for the Open Space Advisory Commission to provide a progress report and discuss the properties currently being considered for purchase with Open Space Referendum funds. ACTION REQUESTED Schedule a Special Joint Workshop with the Open Space Advisory Commission at 6:00 pm on January 20,2008. The workshop would end at 7:00 p.m. 0