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Home My WebLink AboutDecember 18, 2008 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting December 18, 2008 6:30 P.M. S~ateboard Task Force Meeting . Consider Alternatives for Skate Board Park i 7:00 P.M. ~ 1. Call to rder 2. Residen Forum 3. Approva of Minutes (11/20/08) . 4. Conside Application for Scheduled Use of Recreational Facilities/C~. Rapids vangelical Free Church 5. Conside Application for Scheduled Use of Recreational Facilities/Meadow Creek C urch ,~ 6. Conside 2009 Outdoor Recreation Application Roundl09-06 ~ 7. Discuss tatus of Skate Board Parkl08-08/Skate Park Task Force 8. Conside. Changes/Guidelines for Field Usage by Youth Athletic Associat~ons/Damage Deposit Escrow 9. Review iutstanding Items " 10. Chair's eport 11. 12. Adjourn ent ~ ," I I i Sa. (Add on ~em) Consider Application for Scheduled Use of Recreational Facilities/Co stance Free Church I I " ~ , j " '~, C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 4. Consider Application for Scheduled Use of Recreational Facilities/Coon Rapids Evangelical Free Church DATE: Dec~mber 18, 2008 INTRODUCTION : This item is in reg~rd to considering approving the attached Application for Scheduled Use of Recreationt:il Facilities for use of the hockey rink as requested by Coon Rapids Evangelical Free Qhurch. DISCUSSION The days that has een requested is as follows for your review: . Wednesda, December 31, 2008 from 10:00 pm-Midnight and Thursday, January 1,2009 from Midnight -2:00 am (early morning)/Prairie Knoll Park. . , Note: Since these' re one-day requests, the Commission may want to consider waiving the requirements t at are to be submitted as part of the Guidelines to use the facility. Also attached is th proposed revised 2008-2009 hockey rink schedule. ACTION REQUIR 0 The Park & Rec eation Commission is requested to approve the Application for Scheduled Use of IRecreational Facilities for use of the hockey rink at Prairie Knoll Park as requested by Cbon Rapids Evangelical Free Church. Respectfully sUbmrtted, ~rA ' Todd J. ~s cc: Mark Johnson, Coon Rapids Evangelical Free Church, 2650-128th Avenue NW, Coon Rapids, MN 55448 ~I - '0 c ~ ~ .! .. CIS .. a. ~ f! a. 00 00 0') - .c 0 0 0 CJ 0 0 0 ~I .. ~ ~ N - ~ 0 0 CO .c ~ ~ ~ 0 - ... N E T"" T"" ~ .s CD T"" T"" CIS Co e .s:: CO LL is I fI) II;;, E 0 "C 0 ff:1 Co Is.. (.) ~ CIS -= a::: c a.;; W .. C 0 ns ...J CIS 0 .. a;,. :) a. 0 ea C - 0 L- '0 ea w ~ ~ ~ - Q, J: a.. a.. a.. c E ~ fa 0 <( <( <( ~ CIS a. ffi go) ~I I 0 I 0 I 0 .! N :s en 0 >- 0 >- 0 >- 0 I - 0 ~ 0 I 0') I cO I co .!::: E 0 8: ~ N I I I f! Q) Z I <( 0 <( 0 <( 0 CIS - :s .! ii CO 0 ------ #. ;;: f I J?e... 200$ ~ ~ (..tocl'e7 IV,Y!. ~~k.edt ( -.-----.-- -. - - - --~..." - ------ --~ '-"-' --- ANDOVER PARKAND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Coon Rapids EvanQelical Free Church . Association President Mark Johnson Phone (Home) 763-443-9660 (Work) 76~-767-4111 (Mobile) 76 -767-4111 Association Presi ent Signature (req ed) Mark Johnson Date: 11/24/08 Address: 2650 12 th AVE Coon Ra ds MN 55448 I ! APPLICATION D E D TES: FOR WINTER U E OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Schedulihg decisions will be made at the PRe meeting on the third Thursday in November. I FOR SPRING A D SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND ASEBALL. ! - NOTE: SChedUli~9 decisions will be made at the PRe meeting on the third Thursday in arch. ! FOR FALL USE - HIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND ASEBALL. NOTE: Schedulj Q decisions will be made at the PRe meeting on the third Thursday in July. . It is the policy of t e City of Andover to try to meet the recreational needs of its citizens. The goal of the P rk and Recreation Commission in scheduling is to allot the limited number of recreatonal facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis 'if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. I Number of participants expected in program this year 25 Number of participants expected from Andover this year 15 Number of partici~ants in program last year 25 i I Number of partici1ants from Andover last year 15 I I Age brackets for p~rticipation Grades ..=11 i 1 I . Number of game +ldS/rinkS needed per week this year 1 I I Indicate season st rt and end dates 12131108-111109 Time slot desired (ist 2 choices) 1. 10:00 m-12:00am 2. 12:00-2:00am List specific fieldsl inks being requested (refer to attached listing) 1. We are in nee of 1 hocke rink to la broomball on. i Number o~ practil fieldS/rinks needed per week this year i ! Time slot desired (list 2 choices) 1. 2. ! List specific fields/rinks being requested (refer to attached listing) , 1. 2. , i Note: If associatioh is planning to use fields from previous year, attach that schedule. i i Note: Field/hocket rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. i I Note: Any Organiz~tion and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. ! APPLICATIONS ILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. I THIS APPLlCA TlqN DOES NOT APPLY TO WEEKEND TOURNAMENTS. ! I i ! I i I I I Approved: 1/2000 Revised 1/2/02 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 5. Consider Application for Scheduled Use of Recreational Facil~tieslMeadow Creek Church DATE: Dec1mber 18, 2008 I I INTRODUCTION I This item is in regard to considering approving the attached Application for Scheduled Use of Recreational Facilities for use of the' hockey rink as requested by Meadow Creek Church. I DISCUSSION I The days that has ten requested is as follows for your review: . Saturday, J . nuary 10, 2008 from 11 am thru 6 pm at Crooked Lake School. Note: Since this i~ a one-day request, the Commission may want to consider waiving the requirements t I at are to be submitted as part of the Guidelines to use the facility. Also attached is th proposed revised 2008-2009 hockey rink schedule. ACTION REQUIR D The Park & Rec eation Commission is requested to approve the Application for Scheduled Use of Recreational Facilities for use of the hockey rink at Crooked Lake School as request d by Meadow Creek Church. Respectfully sUbmred, ~1't I cc: Ray Fritz, Mea~ow Creek Church, 3037 -Bunker Lake Boulevard NW, Andover, MN 55304 I u__ ..-- 2ooB.2c.0C! f-h~t::k.e'1 Z.i'1r.:: IGc~ Todd Haas 755-5100 Public Works Director I RECEIVED-- I DEe ANDOVER PARK AND RECREATION COMMISSION (PRO) 82ftlJ I APPLICATION FOR SCHEDULED USE OF RECREATIONAL FAGJ_~!f!~~~DO\!rf? ......-.--....; ,~~ ~.....:_- Group requesting use of facilities Meadow Creek Church and other area churches Association President Rav Fritz Phone (Home) 763-712-0355 Print Name (Work)763-427-4543 Ext 106 (Mobile) City Andover State MN Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - ~D THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL.. I NOTE: Scheduling dedisions will be made at the PRC meeting on the third Thursday in July. I It is the policy of the City lof Andover to try to meet the recreational needs of its citizens. The goal of the Park arid Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of reqllJests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations haYing first priority. Number of participants expected in program this year over 160 participants Number of participants e~pected from Andover this year Approx. .90 Number of participants in program last year 120 Representing 12 different area churches - Number of participants frqm Andover last year 60? Age brackets for participation Junior Hiah and Hiah School primarilv with some adults 1 _..._....~.---- Number of game fields/rinks needed per week this year full rink at Crooked Lake Indicate season start and end dates One Dav January 10 Saturday Time slot desired (list 2 choices) 1. 11 AM throuQh 6 PM 2. List specific fields/rinks being requested (refer to attached listing) 1 Crooked Lake Elementary rink 2. Number of practice field~/rinks needed per week this year N/A Time slot desired (list 2 choices) 1. N/A 2. List specific fields/rinks teing requested (refer to attached listing) 1. N/A 2. Note: If association is Pllnning to use fields from previous year. attach that schedule. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the P~rk and Recreation Commission or its designee. i Note: Any organization ~d/or association that applies for use of a recreational facility will be , required to pay a ~.' e as determined by the City Council for park security. APPLICATIONS WIL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED; - . i THIS APPLlqATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 1/2/02 fielduse.doc I ! ~1: '0 c [ ~ ~ ,! .. C'G .. Q. I - l! a. ~]~ 0) - 0 .c CJ 00 0 ~I! .. NN ~ :J -- CX) .c 00 ..... 0 NN - .... - - N ~ '0 T"" T"" ..... .s .. G) T"" T"" "' C'G ! 0 ,I:: a. LL .c '6 - CJ ~ '0 tI) UJ 0 C "C G) 8 ffl ~ '50 ~ CI) C'G C'G .= Q::...J 'C c a.; W '~ c"C 0 ~ ...J o~ :.;::::; =>> a. - ~ c - o 0 .c o 0 - m W ~ ~ ~ ~ - .. c. " ::I: a. a. a. Eo ~Q 0 <( <( <( :J C'G_ c..~ ~ en =>>1' I :5 I 0 I 0 .c N.c UJ 0 ::I: I >- >- 0 >- 0 0 I ~ cO ~ 0 l- I 0; I eX:; I eX:; , CI) E :J Q.)~ CI) N I I I S Z I <( 0 <( 0 <( 0 ! C'G.c .! ii: CO 0 0 0 _0 caQ. ~ "' 0 CO CO cO LL t?,~ C,.q: Q 0 CX) > N 0 CI) N CI) W - CJ :!:: ! en ~ 0::: ~II 0 ~I c w ..... S en 0 ~ 0 - l- N <( tI) 0 ~ Z 0 c: ..... 0 ::I: Z ~ a I 0, C N 0 a:: ~ >- 0 Q:: 0 Cll I CX) 0 - "C U. 0 I C'G 0 <( 0 - w x E , CI) en > w 0 c :E ~ en '" co C. C'G 0 .., - en c ~ ~ ~ co ~ E c 0 Z I .. C. -l a. a. a. E :J N < <( <( <( .c CD en z ~I I 0 I 0 I 0 C. I- 0 >- 0 >- 0 >- 0 - ~ .... 0; CX) eX:; U) ~ Z I I I I I I - E -l <( 0 <( 0 <( 0 co E 0:: ::::> 0 0 0 0 C'G en cO cO 0 c. UJ CO - r- N - UJ N - :c 0:: - f--- - - .... ~ ~ 0 I en a. a. - E 0 UJ -l <( <( 0 -l ~I: 0 0 .. C. N C/) 3: I I CI) >- 0 >- 0 .c 0 Q ::> I CX) I eX:; E - 0 3: I I - <( 0 <( 0 CI) co .... 0 0 CJ 0 ~ 0 cO cO CI) 0 C'G UJ 0:: C N :J a:: <( C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Tod~ J. Haas, Asst. Public Works Director SUBJECT: (Add..on Item) 5a. Consider Application for Scheduled Use of Recreational Facilities/Constance Free Church DATE: Dec~mber 18, 2008 i INTRODUCTION I This item is in reg~rd to considering approving the attached Application for Scheduled Use of Recreation~1 Facilities for use of the hockey rink as requested by Constance Free Church. DISCUSSION The days that has been requested is as follows for your review: . Wednesday~ February 25, 2009 from 6:30 pm - 9 pm/Prairie Knoll Park. Note: Since this isl a one-day request, the Commission may want to consider waiving the requirements t~at are to be submitted as part of the Guidelines to use the facility. i i Also attached is th, proposed revised 2008-2009 hockey rink schedule. I I ACTION REQUIR~Q The Park & Recljeation Commission is requested to approve the Application for Scheduled Use of Recreational Facilities for use of the hockey rink at Prairie Knoll Park as requested by Cqnstance Free Church. Respectfully submi ed, ~vf/: Todd J. Haas ce: David 80m, cotstance Free Church, 16150-161st Avenue NW, Andover, MN 55304 ------- _________mn______ ;Za;;g...2,()()~ ~y /!.rt> It S~k~ ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities (Ov'l5+allce. free. C>>tArc~ -l-h,h ~o~o61 .M;Il:.,drle~ Association President Pavi4 ~or^ Phone (Home) 763 -ab) - p6'd8 Print Name (Work) 163 - Y.Jy -5}JS Association president~ ~ D/Ji08 (Mobile) 71.1- 7c.(1.{ - 87/t Signature (required) ate Address I {.I >0 CruS.> J"",,'1 ~l&fd Nw City A AdlJver State ;VlJ1/ Zip S'S3()tt APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SU"",,MER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. I NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. ~ . " , I FOR FALL USE - TIll8D THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. i I NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City bf Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equItable manner, using compromise when necessary to accommodate the maximum number of reqiliests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations havin!I;J first priority. Number of participants e~pected in program this year };)'5 I PO Number of participants e~pected from Andover this year Number of participants i~ program last year . I J. 5 Number of participants frbm Andover last year PO D 1 ---~--._--- Age brackets for participc!ltion /4-18 1 CITY OF ANDOVER . --' Number of game fields/rinks needed per week this year OVle.. t-{lVle Ollly ( Indicate season start and end dates_reP, d>1~ olllv ( Time slot desired (list 2 choices) 1. b: 30 -y:OO 2. 6:llo -'):o{) List specific fields/rinks being requested (refer to attached Iis~ng) 1. Pra{r,e k1l6(/ ark 2. Number of practice fieldstrinks needed per week this year N/A Time slot desired (list 2 c~oices) 1. ;vIA 2. ( List specific fieldslrinks being reqU~sted (re;J!) attached listing) 2. ( Note: If association is planning to use fields from previous year, attach that schedule. , . Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. I Note: Any organization aSd/or association that applies for use of a recreational facility will be required to pay a f ,e as determined by the City Council for. park security. - . APPLICATIONS Willi NOT BE CONSIDERED COMPLETE UNLESS All INFORMATION IS PROVIDED. I THIS APPLl9A TION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 1/2/02 fielduse.doc 2 ~I - '0 c ~ ~ .S! .. ns .. a. .- - ns .. a. 00 00 0) - 0 0 0 .s::. , ~ 0 0 0 ~I ~ N ~ :::1 - ex> 0 0 .s::. ~ N ..... () - ... - N ~ '0 ~ -r- -r- ..... 0 CI) - .. .. -r- -r- CU ns ~ 0 ns ,I:: a. LL .s::. a. is - CJ 10;, '0 fn U) '0 0 C "C CI) C 0 ~I ~ 'Q. ~ ~ U CI) ns ns CI) II) [t: ...J t: 'C 'C c: W 'f! 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Q) w co f-.- N ~ Q W N ~ Q :r: c:::: I--- - ~ ~ - N I- ~ ~ Q I Q) ...J a.. a.. ~ E Q an W <( <( Q ...J ~I 0 0 A C I If Y O h 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider 2009 Outdoor Recreation Application Round/09 -06 DATE: December 18, 2008 INTRODUCTION This item is in regard to considering DNR grant programs available for 2009 application round, Project 09 -016. DISCUSSION Attached is a memo dated November 12, 2008 from the Dep' rtment of Natural Resources regarding the 2009 Grant Application Round. The Park & Recreation Commission will need to review the grants programs that are available and recommend to the City Council 'if any of the grant programs should be applied for. At this point the only grant that the Commission could apply for is as follows: i • Fishing Pie`• Grant -The Park Commission has discuss th is in the past for possibility of having a fishing pier at Round Lake but Hound Lake is not managed by the MNDNR for fishing due to the lake being (relatively a shallow lake. Round Lake is more managed for waterfowl. Therefore receiving a grant will most likely not rank high on their priority list. The City staff has attached the DNR Financial Assistance Programs for the 2009 Application Round It appears that most of the grant program available are not applicable to the ci for potential park development. Note: The City Planner is aware of a couple of the grant programs that are available for the Open Space Commission to consider. RECOMMENDATION It will be necessary for the Park & Recreation Commission to make) a recommendation (if any) to the City Council regarding the grant program with the parks to be considered for application. Respectfully submi�ted, Todd J. Haas ~--- --~- t)q-oc::> Minnesota Department of Natural Resources 500 Lafayette Road St. Paul, Minnesota 55155-4010 Date: Nqvember 12, 2008 I To: LoCal Grant Applicants From: W ~yne Sames, Local Grants Section AJl.drew Korsberg, Trail Program Coordinator I . ston Pfeifer, Metro Greenways Program K nt Skaar, Acquisition and Development Section Leader Ken Holman, Community Forest Bonding Program J~y Rendall, Invasive Species Program Subject: 2d09 Grant Application Round Attached you wih find infonnation on DNR financial assistance programs available for the 2009 application round. Please review the materials carefully and thoroughly. Application requirements, such as due dates for complete applications, do vary. We recommend that you visit the specific DNR program web pages for more detailed and up to date information for each progra~. The program web pages are linked under each program on the enclosed program inform1tion spreadsheet. Because of funding uncertainty for several of these programs, plea$e contact an appropriate grant program person before proceeding with your applitations. I If you are intere$ted in applying for a grant, you can request an Application Request Fonn by mail or access the web site for the specific program of interest to submit an Application Request Fonn online or, for some programs, download the application materials. This should be completed as soon as possible to allow adequate time for the DNR staff to discuss the project with you and, if necessary, provide the appropriate application materials. Lead-time may be required to meet the application requirements, such as holding a public hearing, permit review, completion of appraisals, etc. If you have questions or need additional information about any of the grant programs described in this packet, please contact the appropriate grants" staff listed after each I program. Thankl you. 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'wi ~ I~ ~ = C ~;;; ~ = Z = ~Q ~z -~= ~Q .; Q = ::: (oJ CI.l Q = ::: e = = Q ~ .. e u ~ ::: Q ~ ~ f e ~ u e 1; f :::.~ ~ U !;:; ~bJl ~ ... =bJl ~f'-l> ~i:: - Q e... ~zcS 0;,. Q~~ ~ zcS 0... QQ =~... =... = ~~ u~ ~""'" <~ <""'"=-- ~""'" ~ w -; .;J> ~~ c'" ..,,} "'7 " . <v..j' \ ..."......,... \ ..,..,., ....0 .t,~ :9 ..Y & ! 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: Z. Consider Alternatives for Skateboard Park Date: D$cember 18, 2008 INTRODUCTIO This item is in r gards to considering the alternatives for the skateboard park that is planned to be located at Sunshine Park. Commissioners Hupp and Kowalewski will ilead the discussion. DISCUSSION 1 . As you know, . rious options for the construction of the skateboard park have been explored chver the past year. The option that is on the table and has been presented and Jecommended to the City Council by the Park Commission is to build a concret . skate park, which is similar to the skateboard park that was built a couple years ago in the City of Oakdale. The Skate Park Task Force is meeting before this meeting and will be reconsidering their options as to the type of park that should be built. So with that, the options that have been presented by the city staff to the Task Force to consid$r (in no particular order) are as follows: ! . Option ~: Continue to move forward with the recommendation that was made tq the City Council to construct a concrete skate park. As you may recall, $200,000 has been identified in the Capital Improvement Plan (CIP) fdr the year 2010 which is subject to receiving park dedication funds from new development projects. As you know, a concrete skate park is more expensive but it is more durable and does not require as much maintenance. . Option ;2: Reconsider the concrete park and consider a less expensive skate park equipment such as products from American Ramp Company which are durable but may require a little more maintenance. Keep in mind that their products do have pretty good warranty periods. But the advantage of having portable equipment is that if the skate boarders do get bored with the equipment, it can be replaced with other more desirable pieces of equipment. . Option ~: Reconsider the concrete skate park and wait to see enough donations can be made to construct a concrete pad and place a fence around the pad and relocate the existing equipment that the city currently H:\Engineering\Parl<s\Park & Rec Packet Information\ltems\2008\121808\item 7.doc owns to the new site. As additional funds become available, the city could purchase additional equipment for the park. . Option 4: Do nothing and wait to see if enough funds are received to do anything in 2009 or 2010. Note: Also the Task Force will most likely need to consider the possibility that at least 2 members of the Park Commission will not be coming back (Dan Masloski and Peggy Scott). It may that a recommendation to the Park Commission may need to wait until the new Parks Commissioners are appointed which will be the middle or end of January. ACTION REQUESTED As determined by the Park and Recreation Commission. Respectfully submitted, I , ~1~ Todd J. Haas I I ! H:\Engineering\parrS\park & Rec Packet Information\ltems\2008\121808\item 7.doc Capital Plan 2009 thru 2013 City of Andover, MN Project # 10-45001-01 Project Name Skate Board Park ,. Type Improvement Priority I - High Useful Life 10 Years Contact DPW / City Engineer Category Park Improvements Department Park & Rec - Projects Description i 1 Due to the poor condition and 4urrent location of the skate board equipment, the City needs to reinvest in a new permanent home for the skate board park with new skate equiiPment. The new location will be the northwest comer of Sunshine Park, just north of the existing small shelter between the existing trail and ball fields. Justification I The existing skate board equiPllllent has weakened structurally over the past few years due to the moving and set-up each spring and fall. Expenditures 2009 2010 2011 2012 2013 Total Improvement 200,000 20ll,000 Total 200,000 200,000 Funding Sour es 2009 2010 2011 2012 2013 Total Park Improveme Funds 200,000 200,000 Total 200,000 200,000 Operational Impact/Other I Routine maintenance will be ree uired to upkeep the park. .,. '. 40 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 8. olscuss Consider ChahgeslGuidelines for Field Usage by Youth Athletic Associations. . DATE: oe1mber 1 B, 2008 I INTRODUCTION! This item is in regard to consider changes to the Guidelines for Field Usage by Youth Athletic Associations in regards to a damage deposit fee for cleanup of park after use by the associationS. DISCUSSION As may recall ~rom about a year ago, the Park Commission had recommended to the City Coun iI to consider including a section in the Guidelines to requiring a damage deposit escrow of $2500 prior to the use of the Andover facilities to protect the City's inveStment. As you may recall, the City has had damage to fences in the past with balls being hit against them for batting practice and there was a lot of litter being thrown around of which Public Works Parks Department does not have time to be cleaning up after the use of the facilities by the associations. The City Council did not approve the recommendation but did request the Public Works Parks Department to monitor the situation over the summer months to see if the association police themselves and help maintain the park from litter/debris. Now that the 2008 spring/summer/fall season is over, the Public Works Parks Department has indicated that there were still issues with litter/debris cleanup by the association players, members, and their fans. So with that, the Park Commission is requested to reconsider the request by Public Works and make a recommendation to the City Council to reconsider a change to the Guidelines to require a damage deposit fee. Attached is the most current approved Guidelines for Field Usage by Youth Athletic Associations for your review. -- ACTION REQUIRED The Park and Recreation Commission is requested to consider the proposed changes to the Guidelines for Field Usage by Youth Athletic Associations in regards to a damage deposit fee for cleanup of park after use by the associations. Respectfully submitted, ~/~ Todd J. Haas I I I I I I I I -~ ~----~------- - Park Facility and Field Use Weare asking for some help in keeping our Park facilities in top shape as well as stretch our maintenance budget further. Some items that everyone can participate in; Turn the field lights off when finished. Do not let the clocks do it. Only light the fields that are being used. We spent $ 13,482.00 to run the lights at Sunshine last year. Have your teams cleanup after themselves. Do not use the buildings as a catch all. Try to get the 1tators to do their part in picking up after themselves. Remove items 0 ! of the fields or turf. It yellows and kills the grass. Please get your field use schedules straight and well planned. We would like to set bases and move goals a~ few of times as possible. We need the game schedules, start up and finish dates to platl for some maintenance projects. Don't use the fenqing or backstops for batting practice or pepper drills. Stay off of the fie ds when they are wet or frost is still in the ground. Try and rest some fields if possible. Many are getting over used. Dogs are not allo ,ed at Sunshine or City Hall Park. Careful operation bfthe Cushman and drag. Follow the operating policies and pick the drag up between fi.elds. Do not drag over bases, pads and home plates. The City does not Ibuy line paint or chalk. We will no longer pay for storage pods. They are $ 75.00 per mfth with a delivery and take out charge of$ 200.00. We provide 10 po able bathrooms. An escrow account can be set up with the Finance Department if you need more units. They are $ 65.00 a month with once a week service. i If you see an issuJ or unsafe item developing out there, let us know as soon as possible. If there are any conc~ms at all please bring them to our attention. If we all take pride in our fields, parks, bui1~ings and facilities and help the cause, everyone will benefit. i i Thanks, Kevin i P~..fl' ~"""f'l't"SSI T'ktS. s-hed.f- is a. 1,'$;- of i~l"I15t 'f1tC/;-f (jJa., <; ~'~~I'l to ea..c.h ~-tt..e.. (A S'SOc I D-. f1 Ot'l S' ov 2Jf'~$lo..$-+- Wl'v1+e*" In help"Vlfj r"1 f.leep t''^i} #e Po.("~ ~a..c.t'( i 'he S liA &=,ocL s~- -r:;r~ 12./ ,0{ 08 -- ---~------ ---- C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Guidelines for Field Usage by Youth Athletic Associations 1. Guideline Statement A key goal of the ~ity of Andover's Parks & Recreation Commission's function is to, provide a rich vadety of recreational opportunities to residents in the most cost efficient manner possible. To achieve this goal, the City will emphasize a partnership with Andover's volunt~er organizations to plan, organize, and implement youth recreational programs both as a means of containing service costs and as a method of ensuring a community-based iprogram. ! 2. Procedures i i I The City may rec~gnize any number of associations based on the availability of resources and determinationiofthe benefit to the community by the Parks & Recreation Commission. i To qualify as a recbgnized City of Andover youth athletic association, the association must provide: i 2.1.1. U~s specified by sanctioning or governing bodies, youth sports progr (s) must be open to all residents (regardless of their school affilialtion). The programs shall be targeted to have a minimum of 51 % participation from Andover residents based on the previous year partic~pation in that association. The number of participants must obtained from the State organization for that particular association or sport or the president of the particular association must sign a affidavit as to the accuracy of the , number of participants last year from Andover. 2.1.2. Democratic procedures and elections that ensure input from the residents regarding the program and policies. The Parks Coordinator shall be provided a copy of the group's by-laws with the required field application. 2.1.3. All associations must provide verification that they have 50lc0 or equivalent non-profit status with the State of Minnesota. 2.1.4. Certificate of insurance, which also names the City of Andover as "Addi~ional Insured". I I , I H:\Engjneering\Parks\Gui~elines for field usage Youth Athletic Associations Policy. doc - -.----- 2.1.5. Established grievance procedures, as outlined by association by-laws. 2.1.6. Duplication of sport offering by associations is not encouraged. Example: If more than one recognized association offers the same level of competitiveness, this shall trigger the field allocation clause. The number of Andover residents within each of the associations will determine the percentage of fields that will be allocated to the particular association. 2.2. In return, qualifying associations will receive from the City priority use of City- owned facilities. This means that all required information/documentation must be provided by the association to the City of Andover before an application submitted by that association can be accepted for use of the City's facilities. Note: The Park and Recreation Commission has the authority to review the number of fields that are beinKrequested by the association. The final determination will be made by the Park and Recreation Commission based on need for the association. Acknowledgment lof the groups .as providers of their respective sport offerings. As part of this, the City does not offer programs in these areas, but refers resident to these organizations. 2.3. Youth atW.etic associations are valued partners to the City in providing organized recreational opportunities. Consequently, serious conflicts arising within or between associations and resident groups that threaten the quality of those recreational. opportunities are of concern to the City. I 2.4. Barring a legal imperative to the contrary, the City's role in resolving such conflicts i~ limited to encouraging the association board and party in conflict to work thro~gh the problem, according to existing by-laws, with staff representaltives providing facilitation and information, as needed. 3. Responsibili~ The Parks CoordiIlator or a city representative will work with the various athletic associations to enSure the responsibilities are being met. Staff through the grievance procedure addressll:s concerns from the general public. I I I I i I Revised and appro~ed by City Council on 12/4/07 H:\Engineering\Parks\Guldelines for field usage Youth Athletic Associations Policy. doc I- .,i/JI" '. j ~. , '0':' ...-" - C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director ~ SUBJECT: 9. Review Outstanding Items DATE: December 18, 2008 I I Issues list as of 12/16/0$ COMPLETED PROJEC"r~. - ON-GOING 'PROJECT~ - I . DeveloD Site PI~ for all existing parks which indicates the facilities available. (On-Going). . Andover Statiori North Ball Field Facility (DrODertv south of the old landfill) - Things are moving along. The building has been insulated and the heating system is now working. The security system has now been installed. The countertops for the concession are done. The tiling work is not done but hopefully will completed over the winter months by the volunteers or by Public Works personal so that the building will be open for spring baseball season. . UDdate of Park Dedication ImDrovement Fund Quarterlv ReDOrt - Next report will be in January 2009. . UDdate of Quarterlv Sheriff's DeDartment ReDort on Park Patrol & Vandalism - Next report will be in January 2009. . ComDrehensive Plan (Park & ODen SDace ChaDter) -The city staff has now received some comments from Met Council staff. City staff will be working on the comments over the next couple months. ON-HOLD PROJECTS 1 None at this time. i TASK FORCE UPDA T~ - Skateboard Task Forc~ - (Hupp/Kowalewski) - The Task Force is meeting again prior to the Commission meeting. The item is also on the agenda for discussion. Commissioners Hupp and Kowalewski will lead the discussion and give an update as to where they are at with the skate park and the donation situation. OTHER ITEMS OF IN4REST - . Irri2ation of Citly Parks - Staff has been directed to prepare a feasibility report for each of the parks that have been identified as potential sites for irrigating fields. A report will be presented to the Commission sometime in the early part of 2009. . Note: If you have any items that you would like to add to the list, let me know at the meeting. H:\Engineering\Parks\Park & Rae Packet Information\ltems\2008\ 121808\item 8.DOC -_._--~ PARK AND ReCREATION COMMISSION MEETING - NOVEMBER 20, 2008 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on November 20,2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Ptesent: Chair Dan Masloski, Jeremy Boyer, Ted Butler, Bill Hupp (arrived at 7:10), Tony Kowalewski, and Vice Chair Jim Lindahl Commissioners Aibsent: Peggy Scott. Also Present: Assistant Public Works Director, Todd Haas. RESIDENT FORUM There were no comments at this time. I Motion by Butlerj seconded by Lindahl, to close the resident forum. Motion carried on a 5-ayes, a-nays, 2-~bsent (Hupp, Scott) vote. APPROVAL OF ~INUTES I , Commissioner Ndvember 6, 2008 Motion by Lind~l, seconded by Boyer, to approve the November 6, 2008 Park Commission minutes as presented. Motion carried on a 4-ayes, O-nays, 1 present (Masloski), 2-abs{j:nt (Hupp, Scott) vote. CONSIDER 2008, - 2009 HOCKEY RINK SCHEDULE Mr. Haas explained that the item is in regard to considering the 2008 - 2009 hockey rink schedule. I I Chair Masloski asked if there were any changes. Mr. Haas reviewed the changes with the Commission. --------~.._- ------ Regular Andover Park & Recreation Commission Meeting Minutes - November 20, 2008 Page 2 Commissioner Boyer wondered why they were asking for extended hours. Mr. Haas noted it was hard to get indoor ice time during the week due to league games and they needed it for hockey practices at all of their levels. Motion by Kowalewski, seconded by Butler, to approve the 2008-2009 hockey rink schedule as discusses. Motion carried on a 5-ayes, O-nays, 2-absent (Hupp, Scott) vote. UPDATE IN REGARDS TO SCOREBOARDS AT EVELAND FIELDS/ANDOVER HIGH SCHOOL Mr. Haas explained that this item is in regard to scoreboards for the south field at Andover High ScihoollEveland Fields. Mr. Haas reviewed the information with the Commission and that he has contacted the Andover Athletic Association about the possibility of making a contribution to help pay for the scoreboard. The association will be discussing this at their November and December meeting. They will notify the city staff after the December meeting of their decision. Commissioner Lil1dahl asked if the school was still in the planning stage, looking for funds. Mr. Haas ~tated Mr. Lehtola indicated to him it will be done the first thing in the spring after the frpst is out of the ground. REVIEW OUTStANDING ITEMS Mr. Haas review~d outstanding items. I Commissioner H~pp arrived at 7: 10 p.m. CHAIR'S REPOrT Commissioner KQwalewski updated the Commission on the Skateboard Commission meeting and the Andover Football High School End of the Year Banquet. Commissioner Bdyer asked if the picnic tables at Sunshine Park were repaired. Mr. Haas indicated they wete. Commissioner Hupp updated the Commission on the Andover High School Hockey boy's team. ADJOURNMENr Motion by ButlerJ seconded by Boyer, to adjourn the meeting at 7:14 p.m. Motion carried on a 6-ay~, O-nays, I-absent (Scott) vote. Regular Andover Park & Recreation Commission Meeting Minutes - November 20, 2008 Page 3 Respectfully Submitted, Susan Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. ... ~;,