HomeMy WebLinkAboutCC December 16, 2008
C I T Y o F
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular City Council Meeting - Tuesday, December 16,2008
Call to Order-7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (11/18/08 Regular Meeting, 11/25/08 Council Workshop, 11/25/08 Closed Session
12/2/08 Regular Meeting)
Consent Items
2. Approve Payment of Claims - Finance
3. Accept Resignation/Park Commission Member - Engineering
4. Approve Revised Assessment Manual- Engineering
5. Order Feasibility Report/08-3 7115ih A venue Reconstruction MSAS 102 - Engineering
6. Consider Approval Application for Exempt Permit/Pheasants Forever - Clerk
0 7. Approve Cost of Living Adjustment for Non-Represented Employees -Administration
8. Approve Collective Bargaining Agreement/Public Works - Administration
9. Adopt Resolution/City of Andover 2009 Budget & Certify 2009 Property Tax Levy - Administration
10. Approve Resolution/2009 Debt Service Levy Changes - Administration
11. Adopt 2009 Fee Ordinance - Administration
12. Approve 2009 Massage Therapy, Liquor and Used Vehicle Licenses - Clerk
13. Approve 2009 Contract/TimeSaver Secretarial Service - Clerk
14. Approve 2009 Animal Control Contract - Clerk
15. Approve Appointment - Associate Planner - Administration
Discussion Items
16. Anoka County Sheriff s Department Monthly Report - Sheriff
17. Consider Approval Application for Off-Sale 3.2% Malt Liquor and Tobacco License/Stop N Shop - Clerk
Staff Items
18. Discuss 2009 CDBG Application - Planning
19. Schedule Commission Interviews - Administration
20. Schedule January Workshop - Administration
21. Administrator's Report - Administration
Mayor/Council Input
Adjournment
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
CC:
FROM:
SUBJECT: Approval of Minutes
DATE: December 16, 2008
INTRODUCTION
The following minutes were provided by TimeSaver for City Council approval:
0 November 18,2008 Regular Meeting
November 25,2008 Council Workshop
November 25,2008 Closed Session
December 2, 2008 Regular Meeting
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
Respectfully submitted,
r
'~CcJ1(U~
Mic elle Hartner
Deputy City Clerk
0 Attach: Minutes
01
2
3
4
5
6 REGULAR ANDOVER CITY COUNCIL MEETING - NOVEMBER 18, 2008
7 MINUTES
8
9
10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike
11 Gamache, November 18, 2008, 7 :00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
12 Andover, Minnesota.
13
14 Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
15 Councilmember absent: None
16 Also present: City Attorney, Scott Baumgartner
17 Director of Public Works/City Engineer, Dave Berkowitz
18 City Administrator, Jim Dickinson
19 Community Development Director, Will Neumeister
20 Fire Chief Dan Winkel
21 Others
022
23
24 PLEDGE OF ALLEGIANCE
25
26
27 RESIDENT FORUM
28
29 No one wished to address the CounciL
30
31
32 AGENDA APPROVAL
33
34 Add Item lOb, (Approve Change Order Number One, Extension of Substantial Completion Date, 07-
35 48, Tower Number 2) and Item 10c (Acknowledgement of Resignation of Chris Vrchota, Associate
36 Planner).
37
38 Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion
39 carried unanimously.
40
41
42 APPROVAL OF MINUTES
43
044 October 28, 2008, Workshop Meeting: Correct as written.
45
46 Motion by Orttel, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried
47 unanimously.
48
0 Regular Andover City Council Meeting
Minutes - November 18, 2008
Page 2
1
2 November 5, 2008, Regular Meeting: Correct as amended.
3
4 Councilmember Trude stated on page three, line six they were talking about the recount and what she
5 had said was what she had seen was a hand recount of all the ballots and then it should end with a
6 period. Someone else had talked about the ballots being fed into a machine so she wanted it deleted.
7
8 Councilmember Trude stated on page four, line 21, the PIN for the sprinkler house should have
9 "PIN" all caps because it stands for "Property Identification Number".
10
11 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried
12 unanimously.
13
14
15 CONSENT ITEMS
16
, 17 Item 2 Approval of Claims
018 Item 3 Approve 2009 Tri-City GIS Contract
19 Item 4 Approve Surplus Equipment Sales
20 Item 5 Accept Donation of TreeslRuss Schmeichel (See Resolution R085-08)
21 Item 6 Approve Raffle Permit Application/Benefit for the Family of Natash a Waalen
22 Item 7 Approve Health Insurance Renewal and Employer Contribution
23 Item 8 Approve LMCIT Liability Coverage
24 Item 9 Approve Personnel Policy Change
25 Item 10 Consider Closing City Offices the Day after Christmas
26 Item lOa Approve Assessment RolllImprovement Project 08-25 (See Resolution R086-08)
27 Item lOb Approve Change Order Number One, Extension of Substantial Completion Date,
28 07-48, Tower Number 2. (See Resolution R087-08)
29 Item 10c Acknowledgement of Resignation of Chris Vrchota, Associate Planner
30
31 Motion by Jacobson, Seconded by Orttel, approval of the Consent Agenda as read. Motion carried
32 unanimously.
33
34
35 RECEIVEANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT
36
37 Captain Tom Wells, Anoka County Sheriffs Department, provided an update on law enforcement
38 activities occurring within Andover.
39
040 PUBLIC HEARING: AMEND ZONING CODE/ADD SUBORDINATE CLASSROOM
41
42 STRUCTURES
43
44 Mr. Neumeister stated the Council discussed and approved a time extension for Andover Christian
0 Regular Andover City Council Meeting
Minutes - November 18, 2008
Page 3
1 Church's portable classrooms on August 19,2008. Staff was directed to study the issue of how the
2 code allows these and if the code needed to be changed to make it clearer on how they are treated.
3 That information was reviewed and discussed at length at the September 16, 2008 Council meeting.
4 No conclusion was reached that evening and the following week staff met with the City Attorney to
5 put together a new recommendation on what needed changing.
6
7 Mr. Neumeister reviewed the information with the Council.
8
9 Councilmember Trude asked ifthey put the classrooms on a permitted use do they forgo the public
10 hearing. Mr. Neumeister stated there would not be a conditional use permit needed.
11
12 Councilmember Trude stated she would like to keep the public hearing for these types of structures
13 and wondered if others felt the same way.
14
15 Councilmember Orttel stated they are currently permitted by CUP and this takes it out of that and
16 where he had problems with it in regard to the Conditional Use was the timing. He did not have a
17 problem with the neighbors giving their comments on where they are placed.
018
19 Councilmember Orttel stated another issue he has is making sure they meet all State Codes and are
20 regularly inspected for fire safety. Councilmember Jacobson stated he talked with Mr. Dickinson
21 about that earlier and was told it was covered under Building and Fire Codes.
22
23 Councilmember Jacobson stated the high school was able to put in temporary structures without
24 authorization because they are a school so the new language is allowing placement of temporary
25 structures in school settings to be permitted.
26
27 Councilmember Trude stated she would sti11like to have a public hearing because she thought it is
28 helpful for the Council to be involved in the decision. She stated it has been brought to her attention
29 that the structures can last longer than they are supposed to if maintained well. That was the
30 question she was asking when they talked about this because once they are up they are permanently
31 there and do they have a public safety issue or not. Councilmember Jacobson stated inspections are
32 covered under another area in the fire code so they could go in and inspect them when needed.
33
34 Fire Chief Dan Winkel stated there would be fire and life safety issues they would look at. They
35 would not be as involved if there was remodeling because then it would be both building and fire
36 codes that would have to be met. He stated generally they would be looking at exiting, fire lanes, the
37 alarm systems, making sure they are sprinkled properly and tested regularly.
38
39 Councilmember Trude asked if there were issues with the air conditioning or heating systems that
040 created air quality issues that would not be a fire safety issue. Fire Chief Winkel stated that would
41 not be but ifthey are aware ofthat as they do their inspection they would pass it on to the Building
42 Department.
43
44 Councilmember Jacobson asked if they wanted to take the word "Church" out ofthe ordinance they
0 Regular Andover City Council Meeting
Minutes - November 18, 2008
Page 4
1 have before them. That would allow temporary classrooms at schools or churches that have schools.
2 If they have a church that does not have a school, they would still need to come in for a CUP.
3 Councilmember Orttel thought they could put that in the next sentence. "Churches without a school
4 would be subject to a Conditional Use Permit (CUP) related to the location in the site plan."
5
6 Councilmember Jacobson indicated that if it was not a permitted use they would still have to come in
7 for a CUP.
8
9 The Council discussed with staff and the City Attorney the wording in the ordinance regarding
10 churches.
11
12 Councilmember Trude felt that the concerns of the neighborhood would be addressed ifthey kept the
13 public hearing. She thought schools generally have more acres and are not as close to residential
14 homes.
15
16 City Attorney Baumgartner thought the definition of the school was taken care of by acknowledging
17 the principal use and recognizing the subordinate use. When they talk about the principal use, the
018 principal use of that land is either a church or schooL That is why they have chosen the subordinate
19 use for the temporary structure, getting away from the temporary. That by and of itself further limits
20 where the structure can be placed. It has to be either on land that is primarily used for a school or
21 land that is primarily used for a church so they can get away from the possibility of commercial and
22 home schooling situations.
23
24 Councilmember J aco bson thought that was the question. The land that is primarily used for a church
25 and not used for a school of any sort, they want to have public input. Councilmember Orttel asked
26 what about a licensed daycare school, can they have subordinate classroom structures. The Council
27 did not know but did not think that was the intent.
28
29 Motion by Trude, Seconded by Orttel, to open the public hearing. Motion carried unanimously.
30
31 No one wished to address the CounciL
32
33 Motion by Knight, Seconded by Jacobson, to close the public hearing. Motion carried unanimously.
34
35 Motion by Orttel, Seconded by Jacobson, to send this item back to staff to rewrite and exclude
36 church from the permitted use so they require a Conditional Use Permit for a subordinate structure.
37 Motion carried unanimously.
38
39 Counci1member Trude asked the issue with the time line, should they let this go to fire safety and not
040 have these showing up every three to five years. Councilmember Orttel stated that was what he was
41 thinking.
42
43 Councilmember Trude stated she still had a problem with Fire Code Regulations and inspections.
44 She thought there is still some confusion about whether the Building Department has any role at alL
0 Regular Andover City Council Meeting
Minutes - November 18, 2008
Page 5
1 She thought they had enough regulation and have a couple of different ways of addressing things if
2 they come up. Fire Chief Winkel indicated they try to inspect the sites every other year.
3
4 Councilmember Trude wondered if they are going to get rid of time limits. Councilmember
5 Jacobson stated ifthe changes are made and a note sent out by the City indicating the change would
6 be sufficient. Councilmember Trude asked if there will still be a timeline if still under the CUP.
7 Councilmember Jacobson stated if the building were still under a CUP nothing would change and
8 there would still be timelines and public hearings. Mayor Gamache agreed.
9
10 Councilmember Trude thought the issue is how often the Council wanted the buildings looked at and
11 reviewed. She wondered if they should review them every five years. Councilmember Orttel
12 wondered why they needed to do anything if they have a thirty-year life span. Councilmember
13 J aco bson stated they could review them every five or ten years if they wanted. They could put a time
14 limit on it when the CUP is issued.
15
16 The Council discussed with staff possible time lines for buildings under Conditional Use Permits.
17
d~ Councilmember Orttel rescinded his motion. Councilmember Jacobson seconded.
20 Councilmember Orttel thought they should take out the word "or church structure" from the
21 ordinance. Councilmember Jacobson thought they should only take out the words "or church".
22 Councilmember Orttel thought if they changed the second sentence to read "or church structure as
23 the principal use for the purposes of either licensed K-12 classroom instruction or office use
24 associated with the principal use." Councilmember Trude thought that would only apply to schools
25 that are Monday through Friday only.
26
27 Councilmember Jacobson thought some schools only had K-8 so the wording would not work.
28 Councilmember Trude indicated she had a problem with that because any ofthe local churches that
29 did not want to have a time limit placed on them could indicate they were doing kindergarten.
30 Councilmember Jacobson thought this should go back to staff for changes.
31
32 The Council reviewed the wording in the ordinance and decided to have staff make changes before
33 approvaL
34
35 Motion by Jacobson, Seconded by Orttel, to send this item back to staff and the City Attorney for
36 rewording of the ordinance.
37
38 Councilmember Orttel thought the original goal of this was to treat public schools and church
39 schools the same but churches that have classrooms for their bible school or for their regular church
01~ classes would have to come and get a CUP. The Council agreed.
42 City Attorney Baumgartner reviewed the changes the Council discussed and wanted changed in the
43 ordinance.
44
0 Regular Andover City Council Meeting
Minutes - November 18, 2008
Page 6
,
1 Motion carried unanimously.
2
3
4 CONSIDER ON-SALE INTOXICATING AND SUNDAY LIQUOR LICENSE/BEEF
5 O'BRADYS
6
7 Mr. Dickinson explained Z. Bros. Inc. dba BeefO'Brady's has applied for an on-sale intoxicating
8 and Sunday liquor license for a restaurant located at 15190 Bluebird Street NW, Suite 114.
9
10 The restaurant seating capacity is 127. City Code requires seating for at least 100 persons in order to
11 have on-sale liquor with a restaurant. The Sheriff s Office has completed their background
12 investigation. The appropriate fees have been paid.
13
14 Motion by Jacobson, Seconded by Knight, to approve the on-sale intoxicating and Sunday liquor
15 license for Z Bros. Inc. dba Beef O'Brady' s located at 15190 Bluebird Street, Suite J 14. Motion
16 carried unanimously.
17
018
19 DISCUSS OUTDOOR PARTIES/EVENTS
20
21 Mr. Dickinson stated in response to resident complaints regarding outdoor concert events, the
22 Council discussed at a workshop the merits of approving outdoor parties/events, in particular where
23 the extension of a liquor license is requested.
24
25 Mr. Dickinson stated over the past year two businesses have had these events. Those being Pov's
26 Sports Bar and Tanners Station. Pov's held one weekend event. Tanners held three weekend events.
27 During each of those events we had some resident complaints. Each time the restaurant owners have
28 been responsive working with staff. For the most part this is coming back to Council again to
29 discuss the merits of these events going forward. One item that came out of the September
30 Workshop was how these events should be set up. Staff is going to be updating a current application
31 process which would include a schematic of the event, how the bar will be set up and tents to
32 mitigate the sound. If a tent is set up it will be reviewed by staff. At this point the restaurant owners
33 are at the point where they need to book the bands for these events. The question is how the Council
34 would like to proceed on the number of events that will be allowed for the coming year.
35
36 Councilmember Orttel thought a tent would reduce the noise so could they make this as a
37 requirement. Mayor Gamache stated the problem with POV's is they do not have a stage out in the
38 ballfield so it is not confined to a tent, it is much larger. He noted a tent was placed over the band
39 but not over the audience.
040
. 41 Councilmember Knight wondered what would be a reasonable number of outdoor concerts.
42 Councilmembers Jacobson and Trude thought one night a year per bar would be good since it affects
43 a lot of residents peace and quiet.
44
0 Regular Andover City Council Meeting
Minutes - November 18, 2008
Page 7
1 Councilmember Trude thought it made sense to limit the number of concerts per establishment rather
2 than getting after the establishments for the noise after the fact.
3
4 The Council discussed what they thought was reasonable for events per establishment based on the
5 number of establishments they have in the City.
6
7 It was noted that a permit would be required for all events whether there is liquor or not.
8 Councilmember Orttel stated right now we all we are doing is expanding the liquor license. In order
9 to get the liquor expansion they would need to provide a sound mitigation plan. He would rather
10 limit this to only establishments with liquor.
11
12 Mayor Gamache stated his concern is that last year the events ran from May through September and
13 he wondered if they should limit it to June through August. He did not want to have an event every
14 weekend during the summer either. Councilmember Knight suggested they limit it to summer
15 months.
16
17 Fire Chief Winkel thought the problem would be solved if the establishments shut the music down
018 earlier.
19
20 Councilmember Orttel thought they should allow one event per business and then if they want to
21 have a charitable event they can come before the Council for special approvaL
22
23 The Council continued to discuss the number of events that should be allowed in the City each year.
24
25 Mr. Dickinson summarized what the Council discussed and wanted changed. The first item to
26 change is to limit the events to June, July and August; end at midnight; and limit one per
27 establishment, and not allowing establishments to transfer unused event opportunities.
28
29 Councilmember Trude wanted this limited to the General Business District. The Council agreed.
30
31 Councilmember Knight thought they should state "No more than one event per night in the City".
32 Mayor Gamache indicated he would agree to have an event once a month and not consecutive
33 weekends so he would like to see the establishments decide between themselves the dates.
34
35 Mayor Gamache stated when they are talking events they are talking Friday and Saturday night as
36 one event. The Council agreed. Mayor Gamache stated they will allow one weekend event per
37 establishment, not allowing the same weekend for two events. Councilmember Orttel indicated this
38 will only pertain to full liquor licensed establishments in the General Business District. Mayor
39 Gamache indicated it would be limited to June, July and August.
040 Councilmember Trude thought they should try this for one season and then discuss how it went in
41
42 the fall 2009 with the establishments and neighbors.
43
44 Mr. Dickinson stated he would like to send a letter to the establishments indicating what the City is
0 Regular Andover City Council Meeting
Minutes - November 18, 2008
Page 8
1 going to do. The Council agreed.
2
3
4 SCHEDULE EDA MEETING
5
6 The Council is requested to schedule an EDA meeting at 6:00 p.m. before the December 2,2008 City
7 Council meeting.
8
9 Motion by Jacobson, Seconded by Trude, schedule an EDA meeting on December 2, 2008 at 6:00
10 p.m. Motion carried unanimously.
11
12
13 ADMINISTRATOR REPORT
14
15 City Administrator Dickinson updated the Council on the administration and city department
16 activities, meeting reminders, Local Board of Appeal and Equalization Training reminder,
17 Hanson Boulevard NW Project update and miscellaneous projects.
018 City Engineer Berkowitz updated the Council on road improvements projects in the City.
19
20
21 Community Development Director Neumeister updated the Council on development activity in
22 the City.
23
24 Councilmember Trude wondered if they could review their t.ownhome association agreements
25 and have some kind of ordinance indicating that association members are entitled to view any
26 charges that could potentially be assessed against them individually as a member of the
27 association. She wondered if they could include that in the association documents and seek an
28 amendment ofthe ones that are out there so they do not have this situation come up again. Mr.
29 Dickinson did not think this needed to be an ordinance but could be a rnodellanguage for
30 insertion into their documents. He stated he would seek the advice of the City Attorney for some
31 language in regard to this because of the Data Privacy Act.
32
33
34 .MAYOR/COUNCIL INPUT
35
36 (Local Election Information) - Councilmember Trude stated in regard to the local election and
37 recount she wanted to have people be assured that the machines Anoka County uses have a
38 dedicated fax line so there is no issue of misread counts.
39
040 (Thin Ice Reminder to Residents) - Mayor Gamache reminded people about staying off and
41 keeping kids off of lakes and ponds because the ice is still really thin.
42
43 The Council recessed to a closed session at 8:55 p.m. to discuss Public Works Union negotiations.
44
0 Regular Andover City Council Meeting
Minutes - November 18, 2008
Page 9
1 The Council reconvened the meeting at 9:19 p.m. no decisions were made from the closed session.
2
3 Motion by Jacobson, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting
4 adjourned at 9:20 p.m.
5
6 Respectfully submitted,
7
8 Susan Osbeck, Recording Secretary
0
0
0 Regular Andover City Council Meeting
Minutes -November 18,2008
Page 10
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - NOVEMBER 18, 2008
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE......................................................................................................;.. 1
RESIDENT FORUM...................................................................................................................... 1
AGENDA APPROV AL.................................................................................................................. 1
APPROV AL OF MINUTES. ............................................................ .................. .... ........................ 1
CONSENT ITEMS......................................................................................................................... 2
Approval of Claims..................................................................................................................... 2
Approve 2009 Tri -City GIS Contract .............................. ....................... .................................... 2
Approve Surplus Equipment Sales ............................................................................................. 2
Resolution R085-08 accepting Donation of TreeslRuss Schmeichel......................................... 2
Approve Raffle Permit Application/Benefit for the Family of Natash a Waalen ........................2
Approve Health Insurance Renewal and Employer Contribution............................................... 2
Approve LMCIT Liability Coverage.......................................................................................... 2
Approve Personnel Policy Change.............................................................................................. 2
0 Consider Closing City Offices the Day After Christmas ............................................................ 2
Resolution R086-08 approving Assessment Roll/Improvement Project 08-25 .......................... 2
Approve Change Order Number One, Extension of Substantial Completion Date, 07-48,
Tower Number 2. Resolution R087 -08.................................................................................. 2
Acknowledgement of Resignation of Chris Vrchota, Associate Planner ................................... 2
RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT..................... 2
PUBLIC HEARING: AMEND ZONING CODE/ADD SUBORDINATE CLASSROOM
STRUCTURES ........................................................................................................................... 2
CONSIDER ON-SALE INTOXICATING AND SUNDAY LIQUOR LICENSE/BEEF
0' BRAD YS ................................................................................................................................. 6
DISCUSS OUTDOOR PARTIES/EVENTS .... .............................................................................. 6
SCHEDULE EDA MEETING......................................................................................................... 8
ADMINISTRATOR REPORT ....................................................................................................... 8
MA YORlCOUNCIL INPUT.......................................................................................................... 8
Local Election Information. ........................................................................................................ 8
Thin Ice Reminder to Residents .......... ...................................... .............................. .................... 8
ADJOURNMENT.......................................................... ................................................................. 9
0
01
2
3
4
5
6 ANDOVER CITY COUNCIL WORKSHOP - NOVEMBER 25,2008
7 MINUTES
8
9
10 The Andover City Council Workshop was called to order by Mayor Mike Gamache, November 25,
11 2008,6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota.
12
13 Councilmembers present: Don Jacobson, Mike Knight, Julie Trude
14 Councilmember absent: Ken Ortte1
15 Also present: Director of Public Works/City Engineer, Dave Berkowitz
16 City Administrator, Jim Dickinson
17 Community Development Director, Will Neumeister
18 Others
19
20
21 DISCUSS SUSTAINABLE LANDSCAPE - HANSON BOULEVARD NW
Q~ Mr. Neumeister explained this was an adopted goal of the Council in 2007 and 2008. He would
24 like the Council to provide staff with a consensus opinion on what is desired.
25
26 Councilmember Jacobson asked if the County would allow the City to mow the median. Mr.
27 Berkowitz stated he is going to propose to the Council less mowing in areas in the City to cut
28 down on costs. He stated the City usually mows every fifteen days four feet on each side of the
29 trail.
30
31 Mr. Neumeister thought the real eyesore was the mish mash of fencing along Hanson Boulevard.
32 Councilmember Trude thought the problem has developed over the years as driveways cannot
33 come out on County roads so the back of homes are along the boulevard and fencing has come
34 into play.
35
36 Mr. Neumeister thought it may be best to get some shrubs to shield the fencing along the
37 boulevard in the right-of-way. Councilmember Jacobson asked ifthey did this along Hanson,
38 what will they be doing along Round Lake Boulevard. Councilmember Trude did not think that
39 Round Lake Boulevard was as bad since a lot of the homes still face the boulevard.
40
41 Councilmember Jacobson stated they have a fence ordinance now and ifthere are any fences that
42 are in disrepair they should make sure they get fixed or replaced.
43
044 Councilmember Knight asked how many total acres of land they have that would need to be
45 shielded. Mr. Neumeister indicated he did not know. Mayor Gamache thought they were just
46 talking north of Bunker Lake Boulevard.
47
48 Councilmember Jacobson stated it seemed to him that in this economy for the Council to go out
0 Workshop Andover City Council Meeting
Minutes - November 25, 2008
Page 2
1 and spend $1,500 an acre they would be criticized for this so he would rather have the residents
2 repair their fences and mow the right-of-ways.
3
4 Councilmember Trude thought they needed to have small neighborhood meetings to discuss
5 these problems and see what can be done. She stated the City needs to have a cohesive plan.
6 Councilmember Knight stated if they enforce the clean up in this area, they need to enforce it
7 throughout the City.
8
9 Mr. Neumeister stated he did not know how they could maintain the right-of-way since it is
10 County property. Councilmember Trude thought people would not know what can grow along
11 the boulevard in the sand unless they are instructed as to what can grow there. Mr. Neumeister
12 stated if they could somehow work with the County on planting bare root shrubs along there it
13 might shield the fencing.
14
15 Mr. Berkowitz stated the total right-of-way is 150 feet so from center line it is 75 feet. He
16 thought a lot of the fences are probably along the right-of-way line.
17
018 Mayor Gamache stated when they talked about the trees, the cost of something like that will be
19 just the time to do it. Kameron Kytonen stated they can get bare root trees and shrubs for
20 minimal cost through the City's supplier.
21
22 Councilmember Trude thought if the City talked to the neighborhood, the residents would be
23 willing to try to clean up the area.
24
25 Councilmember Knight thought it would be nice if they got something with color to brighten up
26 the area. Mr. Neumeister stated if they select the right plants and have the County and electric
27 company buy in they could get this going.
28
29 Councilmember Trude asked if the County Road Ditch system would impact the storm water.
30 She wondered if this is covered by NPDES. Mr. Berkowitz thought plantings may help the storm
31 water flow because the whole key to NPDES is they do not want the water to get down stream.
32 He thought the concern of the County is they do not want trees that they will eventually have to
33 replace or clean up.
34
35 Councilmember Jacobson wondered if the City could go out to the residents and ask them to
36 clean up their fencing and mow three times a year, the City will provide the shrubs and seeds for
37 planting. Councilmember Knight stated in order to get the plantings to take and grow they need
38 to drill the plants in which will require equipment and volunteers could not do that. Mr.
39 Neumeister indicated that was correct.
040 Mayor Gamache stated his problem with this is the residents are not going to maintain something
41
42 they cannot see and most of the property beyond the fencing is County property. Mr. Neumeister
43 stated in their ordinance it is the property owners responsibility to maintain the right-of-way
44 along with their property.
0 Workshop Andover City Council Meeting
Minutes - November 25, 2008
Page 3
1
2 Councilmember Jacobson stated if they put money into this project now they will need to be
3 willing to put money into it every year and with the budget being tight, it might be hard to do.
4 Councilmember Trude thought this could be a pilot program to see how it works.
5
6 Councilmember Knight asked if they are looking at prairie restoration or shrubbery or both. Mr.
7 Neumeister thought they would look at hand seeding along with shrub planting. Volunteers
8 could do this.
9
10 The Council discussed with staff the options for plantings.
11
12 Councilmember Knight stated they need to have a plan on how to hide the fences.
13
14 Councilmember Jacobson stated they need to be very careful when it comes to planting trees and
15 taking care of private property. It needs to be on public property otherwise they could be in
16 trouble legally. Mr. Dickinson stated that is true unless they had authorization and cooperation
17 from the property owners.
018
19 Councilmember Trude stated when she wrote the newsletter her thought was the first step is to
20 get public support, which is what she got. She has received emails from people who are
21 interested in volunteering. She has had very positive feedback on this but needs one entity in
22 charge, which is what the City would do. She thought the first step would be neighborhood
23 meetings to see what the residents think about this.
24
25 Councilmember Jacobson stated ifthe residents are willing to work on this with the City and the
26 City is not spending a lot on this he thought it might work.
27
28 The Council discussed with each other what the first meeting could involve such as participation
29 and cleaning up of the area.
30
31 Councilmember Jacobson stated if they are looking at improving the area and cleaning it up they
32 need to look at the area around the substation because nothing is covered up.
33
34 Councilmember Jacobson thought they should do this in two parts, they should look at the
35 substation and work with them to do "a good job down there" and the second part is to meet with
36 the neighborhoods and discuss what they could do to dress up the area. He thought they needed
37 to enforce the fence ordinance and get them cleaned up.
38
39 Mr. Berkowitz stated they should focus on the trial section from Andover Boulevard to 148th
040 Avenue.
41
42 Mayor Gamache thought they should meet with the neighborhood to get input. Mr. Neumeister
43 requested that some of the Council Members be present at the meetings to discuss it with the
44 residents.
0 Workshop Andover City Council Meeting
Minutes - November 25, 2008
Page 4
1
2
3 MEET/GREET NEW STATE REPRESENTATIVE
4
5 Newly elected State Representative Peggy Scott was at the workshop to share her vision for the State
6 of Minnesota with the City CounciL
7
8 State Representative Scott stated she will continue fighting for the elimination of Sales Tax for
9 purchases made by Cities, lower property taxes for businesses and encourage them to invest in the
10 City and in the people.
11
12 Councilmember Trude stated if they lower the taxes on the business the homeowners will need to
13 pay more. Mr. Dickinson explained what taxes commercial entities pay in the City.
14
15 State Representative Scott stated she would also like to see changes in government to make it easier
16 for cities to try to budget every year. She stated that everyone needs to be on the same plan. She
17 stated she will do whatever she can to empower the City and not allow the Met Council to move in
018 and push for high density.
19
20 The Council discussed with State Representative Scott some ofthe issues they have had with the Met
21 Council and the speed limit issue in the rural residential areas. They also discussed some of the
22 issues with the School Board.
23
24
25
26 ASSESSMENT POLICY DISCUSSION (CONTINUED)
27
28 Mr. Berkowitz stated the City Council is requested to review and discuss the proposed assessment
29 manual revision and direct staff on how to proceed with updating the assessment policy.
30
31 Mr. Berkowitz reviewed the deferred assessment section in the policy with the Council.
32
33 Councilmember Jacobson stated it is confusing to him because the policy states "all active
34 agricultural property with deferred assessments that are subsequently subdivided or have
35 improvements constructed thereon which have access to the improvements shall require the payment
36 of such assessments in five equal annual installments with interest thereon at the maximum rate
37 allowed by Minnesota Law in effect at that time on unpaid special assessments." He wondered if
38 this is a conflict with the fifteen years. Mr. Dickinson stated the fifteen year forgiveness is on green
39 acre property. Mr. Berkowitz thought Councilmember Jacobson was referring to the State Aid or
040 County Road section and he is referring to the agricultural section above the section he read.
41 Councilmember Jacobson thought the section needed to be reworded.
42
43 Councilmember Jacobson asked how they figure the costs. Mr. Berkowitz reviewed the process they
44 go through to figure out the assessment.
0 Workshop Andover City Council Meeting
Minutes - November 25, 2008
Page 5
1
2 Councilmember Knight wondered why on page seven, dry ponding areas are assessed. Mr.
3 Berkowitz stated the dry pond areas are usable land where wet ponds are not.
4
5 Councilmember Knight stated on page fourteen, section e indicates "At the discretion of the City
6 Council assessments upon unimproved property may be deferred until a designated future year or
7 until the subdivision of the property or the construction of the improvements thereon which shall
8 have access to the municipal state, aid roadway". He stated he is leery of doing one thing for
9 someone and not for another and he wondered what the criterion is they would be referring to. Mr.
10 Berkowitz stated they have had so many different situations come up with deferred assessments that
11 he did not want to limit the discretion so he did not want to list example.
12
13 Councilmember Jacobson stated on the top of page fourteen, fourth line down the sentence should
14 read: "the improvements thereon shall have access to the--er-~municipal state aid roadway"
15
16 Councilmember Jacobson stated on page nineteen under the bold face the sentence should be
17 changed to: "will determine at time of request whether to finance the development proj ect internally
d~ or issue improvement bonds to fund the project." Also on page twenty above the Special
Assessment Hearing Procedure the sentence should read: "The Assessment Hearing Process
20 Described Belovi", and then take out the Special Assessment Hearing Procedure section. The
21 Council agreed to take the section out.
22
23 Councilmember Jacobson wondered if on page 21, the first thirty (30) days after adoption of
24 assessment is working days or calendar days. Mr. Berkowitz indicated it is calendar days.
25 Councilmember Jacobson thought they should indicate that. Mr. Berkowitz stated this came directly
26 out of the State Statute book. Councilmember Trude thought they should leave it as it is written.
27
28 Councilmember Jacobson questioned the second section on page 21. Mr. Berkowitz stated he had
29 the same question but it is written like that in the Statute. He stated when they certify these with the
30 County this is the process they use and Michelle makes sure the resolved ones are not put on the tax
31 role.
32
33 Mr. Berkowitz asked if the Council had any questions regarding the deferred assessments on page 13
34 regarding agricultural properties. Mayor Gamache stated they are switching the paragraph on page
35 14 under letter e but they are splitting out the all property part. On page 13, third paragraph down
36 when it switches to all active agricultural property with deferred assessments, is it necessary to do a
37 separate paragraph there as well. Mr. Berkowitz stated one is under municipal state aid roads and
38 one is under general.
39
O:~ Councilmember Trude wondered how they pay for the assessment that drops off. Mr. Berkowitz
indicated it is absorbed. Mr. Dickinson explained the process to the Council.
42
43
44 The Council recessed at 7:54 p.m.
0 Workshop Andover City Council Meeting
Minutes - November 25, 2008
Page 6
1
2 The Council reconvened at 8:00 p.m.
3
4
5 2009 BUDGET DEVELOPMENT PROGRESS REPORT
6
7 a. Community Center
8
9 At the September 23rd Council workshop there was a discussion on adding a full time staff
10 member to the Community Center budget. After much discussion the Council asked for more
11 detail as to what this new position would be responsible for, how it would affect the budget and
12 what the long range goals were for this new position.
13
14 Community Center staff as well as the Andover Community Center Advisory Commission has
15 developed over the last two months a presentation for the City CounciL The position that is
16 being looked at has taken on a bit of a different role since last discussed. There is a huge
17 increase in the numbers of kids hanging out at the Community Center, so in addition to the
018 concessions and programming they will be able to have more of a presence during the evenings
19 with full-time staff as welL
20
21 Mr. Frank Kellogg was present at the meeting. He felt there was a need to come to the meeting
22 since they have worked hard as a group to maintain costs and look at financial statements as well
23 as planning. They have been talking about this for the last two years with looking at cost
24 efficiencies. What areas are sustainable and what areas they can improve upon. Part of this
25 program is a program to better meet the expectations relative to the field house and how to ramp
26 that up and go after business by bringing events to the community center to further bring revenue
27 to the community. Their dream and goal as a group is they would like to see one day that this
28 business enterprise becomes a vehicle back to the City to bring in dollars to help in areas where
29 they will fall short in the upcoming years. The committee has supported this effort that Erik
30 Sutherland is about to present to the Council.
31
32 Mr. Erik Sutherland made a presentation to the Council for further discussion of this item.
33
34 Mike Quigley and Tony Howard were also at the meeting for questions.
35
36 Councilmember Jacobson asked what it costs them for an hour of ice time. Mr. Sutherland stated
37 they have done an analysis on this and it costs them $601hour for electric, etc and they charge
38 $150/hour.
39
040 Councilmemb~r Trude wondered if they could charge the YMCA for part ofthe salary for overall
41 supervision of the hallways. Mr. Dickinson thought the YMCA would come back and say it is
42 the City's programming that is bringing in the needed supervision.
43
44 Mr. Kellogg indicated by hiring Elizabeth as a full time employee it will free up Cindy's time for
0 Workshop Andover City Council Meeting
Minutes - November 25, 2008
Page 7
1 what she was originally intended to do which is marketing.
2
3 Councilmember Jacobson asked when the Community Center will go into the black. Mr.
4 Sutherland stated for 2009 they are showing excess revenues over expenses and it will take three
5 years to come out of the red and into the black.
6
7 Mayor Gamache asked if there are any opportunities for the part time summer city staff to work
8 at the Community Center in the winter. Mr. Dickinson stated there are opportunities for painting
9 and other repairs. Mr. Kellogg wondered what the cost would be for a parks person to work there
10 compared to what they are proposing. Mr. Dickinson indicated that would be more than what is
11 proposed.
12
13 Councilmember Knight stated he would like to see as part of the Sheriffs Patrol that they make a
14 daily round at the Community Center since they already have an office located there. Mr.
15 Dickinson stated the issue is response time. They need the officers on the street after schooL
16
17 Motion by Jacobson, Seconded by Knight, to authorize the changes as discussed. Motion carried
018 unanimously.
19
20 b. Finalize General Fund
21
22 Mr. Dickinson explained the Council has had a number of reviews of the 2009 proposed budget
23 that will be supported by the 2009 Tax Levy. At the last workshop meeting only a few questions
24 remained and those questions will be addressed through discussion.
25
26 The Council did adopt at the September 2nd regular Council meeting a Preliminary 2009 property
27 levy of$10,593,520: $6,879,236 (64.94%) operational levy, $2,241,965 (21.16%) debt service
28 levy, and $1,472,319 (13.90%) capital levy. The Council has the right to reduce or keep constant
29 this levy until the final certification date of December 29,2008. The "Truth in Taxation
30 Hearing" is scheduled for December 8th, 2008.
31
32 Councilmember Jacobson thought when they look at the new budget they continue to look at the'
33 Community Schools because it seems very high.
34
35 Mayor Gamache stated in the YMCA - Water Safety Program, people are using that one a lot so
36 he did not know if they wanted to increase the amount because people seem to be using it.
37
38 Mr. Dickinson stated the YMCA is going to be looking for another $1,000. He indicated they
39 had some in contingency that they could use for the program.
040 Councilmember Trude asked how Youth First is using their funds. She indicated she wanted a
41
42 report from them showing what they are using the funds for. Mr. Dickinson explained the
43 situation with Youth First and the site they have set up operations at.
44
0 Workshop Andover City Council Meeting
Minutes - November 25, 2008
Page 8
1 c. Truth in Taxation Hearing
2
3 Mr. Dickinson stated the Council has had a number of reviews of the City of Andover 2009
4 Proposed Budget and continued detailed review of the General Fund budget that is primarily
5 supported by the proposed 2009 Tax Levy.
6
7 Councilmember Jacobson asked if the City has received any phone calls for this. Mr. Dickinson
8 indicated he has not.
9
10
11 OTHER BUSINESS
12
13 . Mr. Dickinson stated a resident thought they should have a restriction where the City says
14 where a mailbox should be placed. Council consensus was they should not get involved.
15
16 . Mr. Dickinson stated staff is seeking guidance on an enforcement item as it relates to
17 interpretation of the City Code. A complainant is not satisfied with the staffs position and
018 has asked ifthe Council will review it. He reviewed the case with the Council and showed
19 photos of a fence that is in a resident's front yard.
20
21 Councilmember Trude thought they had something like this before. She wondered if they
22 had a front yard maintenance ordinance. Mr. Dickinson stated they have a junk and blight
23 ordinance. Councilmember Trude wondered if Mr. Bednarz could send a letter to this owner
24 and ask for a proposal to the code so they do not see this in the front yard.
25
26 . Mr. Dickinson stated the City is still compensating people for gopher feet and there is no
27 longer a reimbursement program from the County. He wondered if the Council wanted to
28 continue this program. Councilmember Jacobson thought if someone had a gopher problem
29 they should get rid of them and not involve the government. He thought they should stop this
30 program.
31
32 The Council recessed to a closed session at 9:50 p.m. to review the City Administrator.
33
34 The Council reconvened at 10:20 p.m.
35
36 Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
37 adjourned at 10:20 p.m.
38
39 Respectfully submitted,
040 Susan Osbeck, Recording Secretary
41
01
2
3
4
5
6 REGULAR ANDOVER CITY COUNCIL MEETING - DECEMBER 2, 2008
7 MINUTES
8
9
10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike
11 Gamache, December 2,2008, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
12 Andover, Minnesota.
13
14 Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
15 Councilmember absent: None
16 Also present: City Attorney Scott Baumgartner
17 Director of Public Works/City Engineer, Dave Berkowitz
18 City Administrator, Jim Dickinson
19 Community Development Director, Will Neumeister
20 Others
21
a~ PLEDGE OF ALLEGIANCE
24
25
26 PRESENTATION - STATE REPRESENTATIVE ELECT - JERRY NEWTON
27
28 Newly elected State Representative Jerry Newton made a presentation to the Council sharing his
29 vision for the State of Minnesota with the Council.
30
31
32 RESIDENT FORUM
33
34 No one wished to address the City Council.
35
36
37 AGENDA APPROVAL
38
39 There were no changes.
40
41 Motion by Knight, Seconded by Jacobson, to approve the Agenda as amended above. Motion
42 carried unanimously.
43
044
45 APPROVAL OF MINUTES
46
47 November 18, 2008, Regular Meeting: Tabled.
48
0 Regular Andover City Council Meeting
Minutes - December 2, 2008
Page 2
1 Counci1member Trude stated under the Outdoor Parties/Events discussion there was not any
2 indication that Council changed the way they were going to handle these. She thought it sounded
3 like they are just rubber stamping the previous process when in reality they have a new program in
4 place. She indicated there will be an application process, some input on how the stage is setup and
5 the location to try to control noise and she would like to send this back for more information.
6
7 Mr. Dickinson stated the tent would need to be inspected. On page six on line 42 it is noted that a
8 permit would be required for all events whether there is liquor or not which would refer to what was
9 in the staff report. He stated the minutes did not indicate that there will be schematics of the event
10 required but what the permit is basically a change of what they do in the residential area, adding
11 some specifics on for business and tailoring it for outdoor parties.
12
13 Councilmember Jacobson thought Councilmember Trude was requesting to list what is going to go .
14 into the permit.
15
16 Councilinember Trude stated she would like this sent back for more verbatim information. She
17 thought her comments on line 36 were inaccurate because she talked about ifit was going to make
018 sense to control the event set up rather than simply limit the amount of concerts.
19
20 Councilmember Trude thought all of their comments are going to impact the way they look at this
21 next September. Councilmember Jacobson stated they did not take any action on any ofthis, it was
22 just suggestions for Mr. Dickinson to incorporate all those ideas into the new form and he thought
23 they said they trusted Mr. Dickinson to make those revisions and handle that based upon their
24 discussions.
25
26 Motion by Trude, Seconded by Knight, approval of Minutes as indicated above. Motion carried 3
27 ayes, 2 nays (Jacobson, Orttel).
28
29 November 18, 2008, Closed Session Meeting: Correct as written.
30
31 Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried
32 unanimously.
33
34
35 CONSENT ITEMS
36
37 Item 2 Approval of Claims
38 Item 3 Approve 2008 City Administrator Review Summary
39 Item 4 Approve Liquor and Tobacco Licenses
040 Item 5 Appoint City of Andover Representative to Youth First Board
41 Item 6 Approve 2009 Anoka County Sheriff Contract
42 Item 7 Approve Donations for 2009 Senior Class All Night Parties
43 Item 8 Approve Time ExtensionlPreliminary Plat of "Parkside at Andover Station" (See
44 Resolution R088-08)
0 Regular Andover City Council Meeting
Minutes - December 2, 2008
Page 3
1 Item 9 Order FeasibilityReportl09-02/2009 Street Reconstruction (See Resolution R089-
2 08)
3
4 Motion by Trude, Seconded by Jacobson, approval ofthe Consent Agenda as read. Motion carried
5 unanimously.
6
7
8 PUBLIC HEARING: AMEND ZONING CODE/ADD SUBORDINATE CLASSROOM
9 STRUCTURES
10
11 The Council approved a time extension for Andover Christian Church's portable classrooms on
12 August 19, 2008. Staff was directed to study the issue of how the code allows these and if the code
13 needed to be changed to make it clearer on how they are treated. That information was reviewed and
14 discussed at the September 16,2008 Council meeting. No conclusion was reached that evening and
15 the following week staff met with the City Attorney to put together a new recommendation on what
16 needed changing.
17
018 Motion by Knight, Seconded by Trude, to open the public hearing. Motion carried unanimously.
19
20 No one wished to address the Council.
21
22 Motion by Jacobson, Seconded by Trude, to close the public hearing. Motion carried unanimously.
23
24 Councilmember Jacobson stated one of the things they talked about was the inspection of the
25 subordinate classrooms and he was told by staff that fire inspections are held on a regular basis. He
26 asked about building inspections and was told they were not inspected unless something wrong is
27 detected by the Fire Department. He wondered if in the changes they wanted to make sure
28 inspections are done on a regular basis because they are public buildings and school children do use
29 them.
30
31 Councilmember Orttel indicated that they do not inspect schools so he did not know what the
32 difference was. Councilmember Jacobson stated schools are made better than the subordinate
33 classrooms.
34
35 Councilmember Trude supported going to the longer term on their use. She thought they should
36 allow a ten year term but have a walk through with the Fire Marshal since they are public assembly
37 places. She noted these buildings are supposed to be thirty year life span and a lot of them are
38 secondary market products.
39
040 Councilmember Knight thought they are getting into school territory and they are assuming they have
41 jurisdiction over school buildings. Councilmember Jacobson stated the Building Department would
42 be if they found a defect in the school building. Councilmember Orttel stated they are allowed to
43 protect the health, welfare and safety of the City. He did not know if everything would need to be
44 inspected or just the class but where does it end. He stated this is not the Building Department's job.
0 Regular Andover City Council Meeting
Minutes - December 2, 2008
Page 4
1 They are there to inspect buildings as they are being constructed. Councilmember Trude stated they
2 do inspections of rental units. Councilmember Orttel stated these do not come under the same
3 building code as other buildings, these are not the types of structures the Building Department
4 typically inspects.
5
6 City Attorney Baumgartner stated they have previously discussed this and he knows Mr. Dickinson
7 received a large packet of information from the School District regarding the inspections they do
8 themselves and the Council had the discussion as to whether or not they needed to do additional
9 inspections on top of what the School District inspected. In going through the packet with Mr.
10 Dickinson he knew it was quite extensive what the School District itself does when inspecting their
11 buildings. They have a right to inspect the buildings for the health, safety and welfare of their
12 citizens but felt it would be duplicating the process that is already being done by the School District.
13 He thought the list the School District provided as far as what they inspect going into these
14 structures is probably more significant than what the building inspector would do.
15
16 Councilmember Orttel felt they are back to where they started with Conditional Use Permits and how
17 churches are treated. He thought they were trying to change the time limit for reviewing these
018 subordinate structures.
19
20 The Council discussed the ordinance changes and what type of entity would require a Conditional
21 Use Permits versus permitted use buildings in the City.
22
23 Councilmember Orttel asked when it says on a licensed K -12 does that mean an entity needs to be
24 licensed for all grades or if there was just an elementary school would that be included.
25 Councilmember Trude thought on the license it could state "primary and/or secondary school
26 property" .
27
28 Councilmember Jacobson stated he would drop the questions of inspections because he did not know
29 if it was going anywhere. Councilmember Trude stated she would support it but she did not think
30 the support was there.
31
32 Councilmember Jacobson stated if they do not have support for inspections then the amendment as
33 stands is the right one. Councilmember Trude stated with the one amendment to delete K-12 and
34 replace it with "primary and/or secondary school property". Councilmember Jacobson thought it
35 should be changed to "K-8 or K-12".
36
37 Motion by Jacobson, Seconded by Orttel, to adopt the proposed language into the Zoning Code with
38 the fol~owing change in the second paragraph, second underlined paragraph on the line that starts out
39 "on a licensed K-12", should read "On a licensed ~ Primary and/or Secondary". Motion carried
040 unanimously. (ORD. 374)
41
42
43 CONSIDER CONDITIONAL USE PERMITHNSTITUTIONAL SIGN/RIVERDALE
44 ASSEMBLY OF GOD/3210 BUNKER LAKE BLVD
0 Regular Andover City Council Meeting
Minutes - December 2, 2008
Page 5
1
2 Riverdale Assembly of God Church is requesting a Conditional Use Permit to allow institutional
3 signage in a residential district with an aggregate square footage exceeding thirty-two (32) square
4 feet.
5
6 Councilmember Trude asked if the entire sign illuminated. Mr. Neumeister stated it is all LED. The
7 applicant is choosing to show a black background with colored background, which would represent
8 the name ofthe church and events going on. Mr. Dickinson stated the distance from the ground to
9 top is ten feet. Mr. Dickinson gave additional dimensions to the CounciL Mr. Neumeister reviewed
10 other signs in the area for comparison to this proposed sign.
11
12 The sign designer indicated the upper portion is a fluorescent sign and the bottom half will be the
13 LED portion of the sign.
14
15 Councilmember Trude asked if the entire sign will glow. The designer indicated it will all light up.
16 Councilmember Knight asked if it will be trailers going all the time. The designer stated the
17 technology is there to do that but the church is proposing to have static slides.
d~ Councilmember Trude asked how many lines would be readable at a time on the sign. The designer
20 stated the current sign they have now is 40 square feet and they also have a second sign that is 32
21 square feet. This sign would combine both signs. He stated the premise would be to have larger
22 words so people passing by can read it quickly and easily.
23
24 Councilmember Knight asked if this will be further south from the service road than the present one.
25 The designer indicated it would be further east.
26
27 Councilmember Jacobson stated there is some testimony that the LED is dimmable and he wondered
28 if the dimmable process is something that needed to be done manually or could it be done with
29 software on an automatic basis based on time. The designer stated the factory settings have the sign
30 at its highest illumination in the daytime and then automatically dims down as the night progresses.
31 That schedule can be changed to function automatically at a different time schedule if desired.
32
33 Councilmember Trude thought the sign seemed like a lot of color and light. Mayor Gamache
34 thought it looked good.
35
36 Councilmember Orttel stated the graphic he was looking at for the proposed sign placement had a
37 different driveway and landscaping arrangement than what is there today and he wondered ifthere is
38 a proposal to have this redone with a lighted entry to the church. The designer indicated there has
39 been an approved lot split for this property and he was not certain where the City is in regard to
~~ approving a new driveway. Mr. Neumeister stated the applicant would have to go through a CUP
process to relocate the driveway and thought they were showing this conceptually where the sign is
42 going and could come back to the Council and ask for the driveway to be relocated.
43
44 Councilmember Trude asked if there is a sign that is twenty-thirty percent smaller they could offer
0 Regular Andover City Council Meeting
Minutes - December 2, 2008
Page 6
1 since this by far is the largest sign any church in the City has proposed or looked at and she does not
2 have any trouble reading any of the other signs. The designer stated the reason they proposed this
3 one is because ofthe setback they have ofthe property ofthe building but they could make a smaller
4 Sign.
5
6 The Council discussed other signs in the area and how the proposed sign will compare to the existing
7 ones.
8
9 Councilmember Orttel wondered if the proposed sign is always one color or does it flash different
10 colors. The designer stated there is no flashing but has the ability to have multiple colors at the same
11 time and is a static slide with text.
12
13 Councilmember Jacobson stated he did not see the sign as a problem because there are a lot of them
14 around. There may be a question about the size.
15
16 The designer showed different photos of signs that are used.
17
018 Mayor Gamache asked if the church is going to have the sign on 24 hours a day. The designer
19 indicated they are proposing to the church that they have the sign turned off around bedtime because
20 the traffic will be significantly lower at that time than other times. He noted the sign will be over
21 two hundred feet from any of the neighbors and he thought the churches current sign produces more
22 light than what the proposed sign will produce.
23
24 Councilmember Trude stated there is a lot of concern by the neighbors regarding the sign and the
25 City received a petition from most of the residents ofthe townhomes along the north side of Bunker
26 Lake Boulevard and they received a letter from someone on the south side of Bunker Lake Boulevard
27 on 139th Lane that objected. Another letter was received from the townhomes indicating they did not
28 have a problem with this.
29
30 Pastor Hale stated at the last meeting of the Planning Commission he met with the neighbors. He
31 stated they do have difficulty with identification at Riverdale and thought it started with placing the
32 church as far back on the property as they could. He reviewed some of the history with the problems
33 they have had with their location and people not being able to see or find the church.
34
35 Pastor Hale stated there is a desire on their part to identify and communicate and they want to do that
36 in as fine a manner as they can. They are not looking for a fancy sign. They are looking for a way to
37 communicate to people and let people know they are there.
38
39 Councilmember Knight suggested changing the interval between messages might help with
040 complaints. Councilmember Trude asked them to look at something a little smaller before ordering
41 such a large sign.
42
43 Councilmember Trude stated she will not support this request because she felt it is excessive and
44 scaling it down a little will appeal to her and she is concerned this would be the first of many signs at
0 Regular Andover City Council Meeting
Minutes - December 2, 2008
Page 7
1 that size.
2
3 Motion by Jacobson, Seconded by Orttel, to approve the proposed Conditional Use Permit with the
4 following change in the Now, Therefore, Be It Resolved section, item three: The sign shall have
5 adjustable illumination controls which will be dimmed during evening hours. Lighting adjustments
6 shall may be made if complaints are received about the brightness of the sign impacting the
7 neighboring property owners or motorists and if the City Council agrees with those complaints and
8 orders a change in the illumination.
9
10 Councilmember Orttel asked if the motion could include a fifteen second minimum rotation cycle or
11 anything like that. Councilmember Jacobson stated he would not and did not think they needed
12 anything like that.
13
14 Councilmember Orttel stated he agreed with most of this but liked the idea about the minimum
15 rotation cycle.
16
17 City Attorney Baumgartner stated in the motion the only potential problem with changing the
018 wording from shall to may is at whose discretion. He suggested leaving the word shall in and
19 rewording it to read "lighting adjustments shall be made at the discretion of the City Council."
20 Councilmember Jacobson agreed and indicated "shall" should remain in this.
21
22 Councilmember Trude stated her concern is the size in a residential neighborhood.
23
24 Motion carried 4 ayes, 1 nay (Trude). (Res. 090-08)
25
26
27 CONSIDER CODE AMENDMENT/CORRECT LOW FLOOR ELEVATION
28 REQUIREMENTS/CITY CODE 9-3-3
29
30 When the Subdivision Ordinance was updated in 2007, the lowest floor separation from the 100-
31 year flood elevation for new lots was raised from one foot to two feet. The requirement in the
32 Building Regulations section for existing lots was not changed at that time. This amendment
33 will make the requirements the same across the City.
34
35 Motion by Jacobson, Seconded by Orttel, to approve the proposed code amendment. Motion
36 carried unanimously. (ORD. 375)
37
38
39 CONSIDER CODE AMENDMENT/STATE STATUTE 347/DANGEROUS DOGS &
040 CATS/CITY CODE 5-1A-ll
41
42 The City Attorney sent staff the attached information and it was briefly discussed with the City
43 Council at the workshop on September 23,2008. Direction was given to bring this forward to a
44 public hearing to discuss new language adopted by the State Statute Chapter 347 (changes related
0 Regular Andover City Council Meeting
Minutes - December 2, 2008
Page 8
1 to Dangerous Dogs) to bring the code up to date to conform with the statute.
2
3 Councilmember Trude asked if this is being adopted by other cities and if Andover is being
4 consistent. City Attorney Baumgartner stated it is.
5
6 Motion by Orttel, Seconded by Knight, to adopt the proposed Code change.
7
8 Councilmember Jacobson stated he is going to vote no on this because he thought it was
9 ridiculous.
10
11 Motion carried 4 ayes, 1 nay (Jacobson).
12
13 Motion by Trude, seconded by Knight, to adopt the Summary Ordinance with an annual fee for
14 registering a dangerous dog/cat of$50.00. Motion carried unanimously. (ORD.376)
15
16
17 APPROVE BILLING SERVICES CONTRACT/CONNEXUS ENERGY
018
19 Councilmember Jacobson indicated he had a conflict of interest and was going to step down.
20
21 The current utility billing services contractfor water, sewer, storm sewer and street lights is
22 about to expire with Connexus Energy. Connexus Energy provides both monthly and quarterly
23 billing services depending on the preference of the customer. This contract has been in effect
24 since December 2000 and the fee for service has not changed since then.
25
26 Councilmember Trude asked what they were paying currently. Mr. Dickinson indicated it is
27 $59,964.00.
28
29 Councilmember Trude asked if Mr. Dickinson has looked at the City adding staff to read the
30 meters and do the billing. Mr. Dickinson stated he would need to add at least two full time staff
31 people just to do the billing along with adding additional hardware and software cost. He
32 indicated he did a quick calculation and estimated the cost near $160,000 a year to do this in
33 house. He stated with this they get the Connexus Energy state of the art system, utilize credit
34 card payments, along with the benefit of experienced bill collectors.
35
36 The Council discussed with staff the monthly costs of this service.
37
38 Motion by Orttel, Seconded by Jacobson, to approve the attached Connexus Energy Contract.
39 Motion carried 4 ayes, 1 abstain (Jacobson).
O:~
42 SCHEDULE EDA MEETING
43
44 The Council is requested to schedule an EDA meeting at 6:00p.m. before the December 16,2008
0 Regular Andover City Council Meeting
Minutes - December 2, 2008
Page 9
1 City Council meeting.
2
3 Motion by Trude, Seconded by Knight, schedule an EDA meeting on December 16,2008 at 6:00
4 p.m. Motion carried unanimously.
5
6
7 ADMINISTRATOR REPORT
8
9 City Administrator Dickinson updated the Council on the administration and city department
10 activities, meeting reminders, Local Board of Appeal and Equalization Training reminder,
11 Hanson Boulevard NW Project update and miscellaneous projects.
12
13 City Engineer Berkowitz updated the Council on road improvements projects in the City.
14
15 Community Development Director Neumeister updated the Council on development activity in
16 the City.
17
018
19 .MAYOR/COUNCIL INPUT
20
21 (Council Chamber Changes and Improvements) - Councilmember Jacobson stated the Council
22 Chambers have new plasma consoles on their walls. Councilmember Trude thought there are
23 still a lot of problems with the feedback of the microphones and she thought it would be helpful
24 for the QCTV people to pay more attention to the fine tuning of the equipment.
25
26 (Bar Closing Times) - Mayor Gamache noticed in the paper that Anoka was going to be looking
27 at the 2:00 a.m. closing time of their bars and he thought they should keep an eye out on that. He
28 did not know if it is going to be an effect on other cities as well. Mr. Dickinson stated he thought
29 Anoka would be raising the fee significantly to cover the costs of law enforcement first.
30
31 (Public Awareness to Stay off Ponds) - Mayor Gamache indicated the City will be flooding their
32 ice rinks in the near future and he advised people to stay off the ponds until it is frozen.
33
34 Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
35 adjourned at 8:45 p.m.
36
37 Respectfully submitted,
38
39 Susan Osbeck, Recording Secretary
0
0 Regular Andover City Council Meeting
Minutes - December 2, 2008
Page 10
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - DECEMBER 2, 2008
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE ...... ........................................... .......................... ............ .... .......... .... 1
PRESENTATION - STATE REPRESENTATIVE ELECT - JERRY NEWTON ....................... 1
RESID ENT FORUM...................................................................................................................... 1
AGENDA APPROV AL.................................................................................................................. 1
APPROV AL OF MINUTES ....................... .... .... ............................................................................ 1
CONSENT ITEMS......................................................................................................................... 2
Approval of Claims..................................................................................................................... 2
Approve 2008 City Administrator Review Surnmary................................................................. 2
Approve Liquor and Tobacco Licenses .......................................... ............................................ 2
Appoint City of Andover Representative to Youth First Board ................................................. 2
Approve 2009 Anoka County Sheriff Contract .......................................................................... 2
Approve Donations for 2009 Senior Class All Night Parties ..................................................... 2
Resolution R088-08 approving Time Extension/Preliminary Plat of "Parkside at Andover
0 Station" ........................................................................................................................:......... 2
Resolution R089-08 ordering Feasibility Report/09-02/2009 Street Reconstruction................. 3
PUBLIC HEARING: AMEND ZONING CODE/ADD SUBORDINATE CLASSROOM
STRUCTURES ORDINANCE 374 ................................................................................... ...... 3
CONSIDER CONDITIONAL USE PERMIT/INSTITUTIONAL SIGN/RIVERDALE
ASSEMBLY OF GOD/321O BUNKER LAKE BLVD R090-08............................................. 4
CONSIDER CODE AMENDMENT/CORRECT LOW FLOOR ELEVATION
REQUIREMENTS/CITY CODE 9-3-3 ORDINANCE 375 .....~.............................................. 7
CONSIDER CODE AMENDMENT/STATE STATUTE 347IDANGEROUS DOGS &
CATS/CITY CODE 5-1A-11 ORDINANCE 376.................................................................... 7
APPROVE BILLING SERVICES CONTRACT/CONNEXUS ENERGy................................... 8
SCHEDULE EDA MEETING .................................................. ........ ...................... ........................ 8
ADMINISTRATOR REPORT ....................................................................................................... 9
MA YORlCOUNCIL INPUT.......................................................................................................... 9
Council Chamber Changes and Improvements........................................................................... 9
Bar Closing Times...................................................................................................................... 9
Public Awareness to Stay off Ponds. .......................................................................................... 9
ADJ OURMENT ............................................................................................................................. 9
0
C I T Y o F (iJ
NDOVE
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Counci1members
CC: Jim Dickinson, City Administrator 1 Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: December 16, 2008
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $522,181.08 on disbursement edit lists #1 - #2 from 12/05/08 to 12/09/08 have been issued
and released.
o Claims totaling $123,226.95 on disbursement edit list #3 dated 12/16/08 will be issued and released upon
approval.
BUDGET IMP ACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUIRED
The Andover City Council is requested to approve total claims in the amount of $645,408.03. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
~~~
Lee Brezinka
Attachments: Edit Lists
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN,US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D, Berkowitz, Director of Public Works/City Engineer.s:j)C>
FROM: Todd J, Haas, Asst. Director of Public Works
SUBJECT: Accept Resignation/Park Commission Member - Engineering
DATE: December 16, 2008
0 INTRODUCTION
This item is in regard to the resignation of a Park & Recreation Commissioner, Peggy Scott,
DISCUSSION
Commissioner Scott has offered her resignation (see attached e-mail). As you know,
Commissioner Scott was recently elected as a new State Representative for the area which
includes Andover, Commissioner Scott's resignation will be effective December 31, 2008,
There will be one year remaining on her term that will need to be filled through December 31,
2009, The City Council will need to appoint a resident to fill her term as part of the interview
process that will take place in January,
ACTION REQUIRED
The City Council is requested to accept the resignation of Peggy Scott effective December 31,
2008,
Respectfully submitted,
~~
Todd J. Haas
0 Attachment: Resignation E-Mail /
Todd Haas
Qom: Scottdp1980@aol.com
ent: Monday, December 08, 2008 1 :52 PM
To: Todd Haas
Subject: Revised resignation letter
December 8, 2008
Dear Mr. Haas,
It has been my pleasure to serve on the Andover Parks and Recreation Commission for several years, However, due to
my recent election to the Minnesota House of Representatives and the time taken by such a position, I will be resigning as
a commissioner effective Dec, 31, 2008,
I trust you will pass this letter along to the Andover Mayor and City Council.
If there is ever anything I can do for the parks department, please contact me,
Sincerely,
Peggy Scott
Representative Elect, 49A
0
Make your life easier with all your friends, email, and favorite sites in one place, Try it now,
0
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0 @
C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of public Works/City Engineer
SUBJECT: Approve Revised Assessment Manual - Engineering
DATE: December 16, 2008
0 INTRODUCTION
The City Council is requested to approve the attached revised Assessment Manual (Policies and
Procedure Guide),
DISCUSSION
Attached is the revised assessment manual. As discussed at previous workshop meetings, changes
have been made to the manual as directed by the City Council.
ACTION REQUIRED
The City Council is requested to approve the revised Assessment Manual (Policies and
Procedures Guide),
Respectfully submitted,
c;]~CU\ {
David D, Berkowitz /'
Attachment: Revised Assessment Manual (Policies and Procedures Guide)
0
0
ASSESSMENT MANUAL
POLICIES AND PROCEDURES GUIDE
0 THE LAW:
M.S.A. 429.051
The cost of any improvement, or any part thereof may be assessed
upon property benefited by the improvement, based upon the benefits
received,
Adopted by the City Council of the City of Andover this 16th day of
December, 2008.
CITY OF ANDOVER
ATTEST:
0 Michael R, Gamache - Mayor
Michelle Hartner - Deputy City Clerk
-1-
0 INDEX
PUBLIC IMPROVEMENT - SPECIAL ASSESSMENTS PAGE 3
General PAGE 3
Purpose PAGE 5
General Policy . PAGE 6
Policies Relating to Special Assessments PAGE 6
Procedures Relating to Special Assessments PAGE 9
CAPITAL IMPROVEMENTS FINANCING PAGE 14
FACTORS AFFECTING PROJECT COSTS AND PAGE 18
ASSESMENT RATES
PROJECT SCHEDULE PAGE 18
OPTIONS AVAILABLE FOR PAYING SPECIAL ASSESSMENTS PAGE 19
. APPENDIX
Development Contract (City Installed Improvements)
0 Example Andover Special Assessment Worksheet
Roadway Reconstruction Assessment Policy
Ordinance No, 101 & 1 01A Providing Deferrals of Special
Assessments for Certain Senior Citizens & Retired
Person with Permanent Disability
0
-2-
0 PUBLIC IMPROVEMENT
SPECIAL ASSESSMENTS
I. GENERAL
Minnesota State Law, Chapter 429 provides that a Municipality has the power
to make public improvements such as; sanitary sewer, storm drainage, water source,
storage and distribution facilities, street improvements including grading, curb and
gutter, and surfacing, sidewalks, street lighting, recreational facilities, etc,
THE THEORY OF SPECIAL ASSESSMENTS
Special assessments are an indirect form of taxation. They are a compulsory
charge on selected properties for a particular improvement or service which benefit the
owners of the selected property and are also undertaken in the interest of the public,
Special assessments have three distinct characteristics:
1. They are a compulsory levy used to finance a particular public improvement
program,
0 2, The levy is charged only against those particular parcels of property deemed
to receive some special benefit from the program.
3, The amount of the charge does not exceed the value of the benefits
received,
Special assessments are imposed only on real estate. They are never levied against
personal or moveable property, In theory, special assessments are frequently
regarded as more equitable than property taxes because those who pay them obtain
some direct benefits from the improvements undertaken,
SPECIAL ASSESSMENT USES
Special assessments have three important applications:
1, The first and most popular use is for financing new improvements
particularly when new tracts of land are being converted to urban use, In
this application they are frequently used to pay for sanitary sewer, storm
drainage, water source, storage and distribution facilities, street
improvements including grading, curb and gutter, and surfacing,
sidewalks, street lighting, recreational facilities, etc. For new
developments the most current Development Contract also identifies
0 additional requirements, Refer to the Appendix for an example
Development Contract.
2. Special assessments may also be used to underwrite the cost major
maintenance programs. Large-scale repairs and maintenance
-3-
0 operations on streets, sidewalks, water main, sanitary sewers, storm
drainage and similar facilities can often and should be financed with
special assessments,
3, A significant new use of special assessments is in the redevelopment of
existing neighborhoods. When residential areas are confronted with
progressive deterioration, or even when presently sound neighborhoods
can be made more desirable through the development of parks,
playgrounds, tree planting and new street patterns, the city can utilize
special assessments to good advantage.
THE BENEFIT PRINCIPLE
Special assessments may be levied only upon property receiving a special
benefit from the improvement. In Minnesota, the Constitution and courts apply this
general rule by placing the following limitations upon the power to levy special
assessments: (1) the rate must be uniform and equal upon all property receiving
special benefit; (2) the assessment must be confined to property specially benefited;
and (3) the amount of the assessment must not exceed the special benefit.
0 SUMMARY OF STEPS IN SPECIAL ASSESSMENT PROCEEDINGS
1, Initiation of proceedinqs, This may be done either by the councilor by
petition of affected property owners. If a petition is used, it must be
signed by the owners of at least 35% of existing or potential units
bordering on the proposed improvements. Even if the council acts
originally on its own initiative, an extraordinary majority is not needed to
initiate the proceedings, In initiating proceedings, or in accepting a
petition requesting such proceedings, the council should simultaneously
order a feasibility report on the proposed improvement.
2, Preparation of a report, The law requires that a report on the feasibility
of the proposal be prepared by the City Engineer or by some other
competent person selected by the council. It must cover such factors as
the need for the project, an estimate of cost, and any other information
thought pertinent and necessary for complete council consideration,
3. Public Hearinq. This step may be omitted when a petition requesting the
improvement has been signed by 100% of the affected land owners.
Notice of the hearing must be published twice in the official newspaper
with each publication appearing at least a week apart, At least three
days must elapse between the last publication date and the date set for
0 the hearing, Furthermore, a notice must be mailed to each property
owner in the area to be assessed stating the time and place of the
hearing, the general nature of the improvement, the estimated cost and
the area proposed to be assessed, At the hearing, all interested persons
-4-
0 should have a chance to be heard, whether or not they are liable to be
assessed,
4. Orderinq the improvement and preparation of plans. The resolution
ordering the improvement may be passed by a majority of the council if
proceedings were originally commenced by petition, If not, the resolution
must be adopted by an affirmative vote by at least four-fifths (4/5) of the
council. It is after this that the City Engineer should prepare the
necessary plans and specifications. At this point the council should
decide how the work is to be done and, if necessary, issue a call for bids,
5. Performance of work under contract or bv day labor. The city enters into
a contract with the lowest responsible bidder after advertising for bids, or
the work may be done by day labor.
6. Preparation of proposed assessment roll. Assessment rolls are lists
prepared for each assessment project. They should contain a
description of each parcel or property, and the amount of the
assessment.
7. Public hearinq on the proposed assessment. The purpose of this
0 second hearing is to give affected property owners an opportunity to be
heard on the matter of the actual assessments being levied. Notice must
be published in the official newspaper and mailed to each property
owner at least two weeks prior to the hearing date. Finally, the total cost
of the improvement project must be published in the city newspaper.
This assessment hearing may also be held prior to awarding the
contract.
S, Approval and certification of assessment roll, After the hearing, the roll
must be officially adopted by a council resolution and then certified to the
county auditor,
9, Issuance of obliqations to finance the improvements. Most of the special
assessments may be paid over a period of several years, Consequently,
on most public improvement projects thus financed, necessary funds are
obtained from bonds issued at the time the improvement is made, The
bonds are then paid off as the funds become available through the
collection of the assessments and any taxes levied especially for that
purpose.
II PURPOSE
0 The purpose of this assessment manual is to set forth a guide to be utilized by
the Engineering Department and the Clerk's Department when preparing assessment
rolls for approval by the City Council. This process will assure the uniform and
consistent treatment of various properties from year to year.
-5-
0 The Engineering Department will plan and organize improvement projects of
large enough scope such that good bid prices will be obtained, To help insure proper
planning, all petitions for local improvements should be submitted to the City by the 1st
meeting in April of the year when construction of the improvement will be considered.
If the petition is not received by April 1 st, the City Council at their discretion may move
forward with the improvements even though the proposed project may be carried into
the following year. This may result in additional interest costs that will increase the
total cost of the improvements,
III GENERAL POLICY
The policy states that all properties shall pay their fair share of the cost of local
improvements as they benefit: it is not intended that any property shall receive the
benefits of improvements without paying for them, Local improvements may include,
but are not limited to: water, sanitary sewer, streets, storm drainage, sidewalks, street
lighting, recreational facilities, etc,
IV POLICIES RELATING TO SPECIAL ASSESSMENTS
Assessments
0 The total assessments cannot exceed the total project cost and must be
apportioned equally amongst properties having the same general land use (residential,
institutional, multiple family, commercial or industrial), based on benefit. Total
assessment against any particular parcel shall not exceed benefit to that parcel.
Project cost may include part or all of the cost of previously installed projects not
previously assessed, (Examples include but are not limited to: sewer trunk, water
trunk, source and storage, sanitary sewer lateral, water lateral and street and storm
drainage)
Assessment Period
Improvements installed as a part of a new residential subdivision and petitioned
for by the Developer shall be assessed for a period of up to eight (8) years, New
commercial and industrial subdivisions petitioned for by the Developer shall be
assessed for a period of up to eight (8) years. Assessments for improvements not
included as a part of a new development shall be assessed for a period up to eight (8)
years. A Senior Citizen deferral is permitted (See State Law),
I nterest Rate
The rate of interest on assessments shall be 1 % greater than the rate of
0 interest the City paid on the bonds which were issued to finance the project. In the
event that bonds were not issued, the rate shall be 1 % greater than the average rate
of interest on all permanent bonds issued in the previous calendar year or the current
market rate, whichever is higher,
-6-
0 Indexes
The construction cost index will be used to adjust connection, area, and other
costs not immediately assessed with the improvement project. The construction cost
index is a number computed by the "Engineering News Record" (ENR) derived from
prices of construction materials, labor, and equipment for the Minneapolis area, The
base index for the Minneapolis area is 1913 equals 100,
Properties Not Assessed
Special assessments will not be levied against properties described as follows:
1, Undeveloped lands having unbuildable soils and/or lying within the flood
plain of major drainage channels,
2, Drainage areas (typically encompassed by public easements) and major
drainage system easements such as Cedar Creek, Coon Creek and the
Rum River. Wet ponds and/or delineated or designated wetlands are not
assessed, The boundary is determined by the contour elevation that is
at the high water level (100 year flood, back to back 100 year flood
events, or 10 day snow melt) elevation.
Dry ponding areas are assessed, typically as part of an Area
Assessment.
0 3, Cemeteries,
4, Railroad right-of-way
5, City park land in new developments are not assessed to the City, but are
assessed to the developers, Existing parks are assessed for
reconstruction projects or other improvement projects not part of a new
plat.
Methods of Assessment
In preparing past assessment rolls the City Council has used four (4) methods
of assessments. Any combination may be used for a particular project.
It should be emphasized that the special assessment methods and policies
summarized herein cannot be considered as all-inclusive and that unusual
circumstances may at times justify special considerations,
1, Area: The area to be assessed is the total gross land area in acres of a
property, including street and utility easements, but excluding those areas as
described under "Properties Not Assessed". The types of improvements to be
0 assessed on this basis are:
(a) Sanitary Sewer Trunk
(b) Water Trunk, Source & Storage
(c) Storm Drainage
(d) Area Transportation Improvements
-7-
0 2, Unit (Lot): Unit is a parcel or lot that cannot be further subdivided, The types
of improvements to be assessed on this basis include but are not limited to: water,
sanitary sewer, street and storm drainage improvements for residential, industrial and
commercial properties.
If a residential parcel has the potential to subdivide within the Metropolitan
Urban Service District (MUSA) and the lot is determined to be buildable, an R-4
designation will be utilized to determine the total assessable units. If the parcel is
outside the MUSA and the lot is determined to be buildable, an R-1 designation will be
utilized to determine the total assessable units. Refer to the Zoning Code for the most
current lot size requirements,
If a utility improvement is part of a County Road project, in general the City's
policy is to extend sanitary sewer and water services to lots or potential lots adjacent
to the utility, The cost is typically assessed when the property petitions for connection,
3, Front Footaqe: The types of improvements to be assessed on this basis
include but are not limited to: water, sanitary sewer, street and storm drainage
improvements for residential, industrial and commercial properties, If this method is
used, corner lots shall be assessed on the side that the property is addressed.
0 4, Variable Costs: Driveways and special services,
Assessable Costs
1. Contract Costs: Amount paid to contractors for constructing the
improvements,
2, Construction Interest: Cost of financing during the time frame of when the first
expense is incurred and accumulating until the assessment roll is approved by the City
Council. Developers can also "pay as you go" to eliminate some/all construction
interest by paying all expenditures on a monthly basis, Refer to Interest Rate section
on Page 8 on how the actual rate is determined.
3, Assessment Interest: Cost of financing during the time frame of when the
adoption of the assessment roll takes place until the final payment of the assessment.
Refer to Interest Rate section on Page 8 on how the actual rate is determined.
4, Expenses to be Assessed: Costs incurred by the City in addition to the
contract costs, including but not limited to: Engineering, Public Works, advertising,
financing charges, administration, assessing, etc, Refer to the Example Andover
Assessment Worksheet in the Appendix for additional expenses,
0 5, Proiect Cost (total cost of improvements): Total of contract costs, interest and
expenses, and work previously completed but not assessed,
-8-
0 v. PROCEDURES RELATING TO SPECIAL ASSESSMENTS
Sanitary Sewer Trunk (SST)
SST costs are paid from the SST Fund, Sanitary Sewer Trunk is defined as 10"
or larger pipe and/or at a depth in excess of what is needed for the proposed
development. The SST Fund receives funds from sanitary sewer area and sanitary
sewer connection charges,
SST costs are apportioned to the gross land area, excluding those areas as
described under "Properties Not Assessed", that ts benefit by trunk facilities that have
previously been constructed or that are constructed as part of a new plat. The
sanitary sewer area charge is set by City Council resolution and adopted by the Fee
Schedule.
The sanitary sewer area charge is multiplied by the gross land area (minus
"Properties No Assessed") of a parcel in the case of an individual lot assessment. In
the case of a new plat the gross land area of the plat (minus "Properties Not
Assessed") is multiplied by the current sanitary sewer area charge and divided by the
number of lots in the plat to determine a per lot sanitary sewer area charge, The
amount is then assessed to each lot equally.
Sanitary sewer connection charges are charged by the Unit for Residential
0 properties and by Sewer Access Charge (SAC) for Commercialllndustrial properties,
SAC's are determined by the Metropolitan Council for commerciallindustrial properties.
The rate per unit or SAC is set by City Council resolution and adopted by the Fee
Schedule.
Sanitary Sewer Lateral
Sanitary sewer lateral costs are apportioned to the property benefiting from the
lateral sanitary sewer constructed. Apportioning the costs of the lateral may be done
by dividing the actual project costs of the lateral improvements by the assessable front
footage of the benefiting properties or by dividing the cost of the lateral constructed
within a plat by the number of benefiting lots.
Where lateral benefit is received from a trunk, the benefiting properties are
assessed for lateral costs at a rate equivalent to the properties served only by the
laterals, The lateral benefit on trunk costs is deducted from the actual trunk cost and
the difference is paid by the Sanitary Sewer Trunk Fund,
For an existing lot that has not had a cost previously determined for sanitary
sewer lateral and has access to an existing sanitary sewer line, the assessment rate
per front foot is determined by City Council resolution and adopted by the Fee
Schedule. This can be assessed to the property or paid at the time the sanitary sewer
connection permit is issued,
0 Sanitary Sewer Services/Stubs
The service/stub is usually included with the lateral unless the services vary in
size and/or number to each parcel or lot. If assessed separately the sewer/stub costs
are apportioned as cost/each,
-9-
0 Water Main Trunk. Source and Storaae (WTSS)
For water main trunk and oversizing the costs are paid for from the WTSS
Fund. Oversizing is defined as 10" or larger for Residential and Commercial/Industrial
properties, The WTSS Fund receives funds from the water area and connection
charges,
The connection charge is assessed to each parcel/lot within a new plat. If a
parcel/lot is not part of a new plat and has not been previously assessed the water
connection charge is due when a water connection permit is taken out. The
connection charge is included with project assessments for a water main improvement
project.
The water connection charge for Commercial/Industrial/Institutional
(municipal, school district, county, state or other governmental uses) is determined by
multiplying the current acreage charge by the gross land area (minus "Properties Not
Assessed") of properties being developed, or by the fee per unit, whichever is higher.
If only a portion of the property is being developed, only that portion is charged. The
connection charge for residential is charged by the Residential Equivalent Connection
(REC),
The water connection charges are established by City Council resolution and
0 adopted by the Fee Schedule, The water connection charges are typically assessed
to the property or can be paid for at the time a permit is issued.
The water area charge shall be assessed to each parcel/lot within the plat or
charged to parcels/lots that have availability to municipal water and have not been
previously assessed, The water area charge is apportioned by the gross land area
(minus the "Properties Not Assessed") multiplied by the current rate, For a new plat
the total amount is then divided by the number of parcels/lots within the area or plat.
Individual lots that have not been previously assessed will be charged for the gross
area of the lot multiplied by the water area charge rate. The water area charge is set
by City Council resolution and adopted by the Fee Schedule.
Water Lateral
Water lateral costs are apportioned to the property benefiting from the lateral
water main constructed, Apportioning the cost of the lateral may be done by dividing
the actual project costs of the lateral improvements by the assessable front footage of
the benefiting properties or by dividing the costs of the lateral constructed within a plat
by the number of benefiting lots,
Where lateral benefit is received from a trunk, the benefiting properties are
assessed for the lateral cost at a rate equivalent to the properties served bya lateral.
0 For an existing lot that has not had a cost previously determined for water main
lateral improvements and has access to an existing water line, the assessment rate
per front foot is determined by City Council resolution and adopted by the Fee
Schedule. This can be assessed to the property or paid at the time the water
connection permit is issued.
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0 Water Service or Fire Line
The water service cost is usually included with the lateral cost/assessment
unless the services vary in size and/or number to each parcel or lot. If assessed
separately, the service or fire line costs are apportioned as cost/each,
Storm DrainaQe Trunk Improvements
Storm Drainage Trunk Improvement costs are apportioned to the properties
benefiting from the storm drainage improvements by the gross land area that benefits .
from the storm drainage facility constructed. The costs are then apportioned to each
parcel by the rate/acre as determined by dividing the cost by the gross area of the
benefit, then multiplying that cost/acre by the gross land area of each individual parcel.
Examples of these types of improvements would be ponds, treatment structures,
storm sewer pipe (trunk), etc.
Storm Drain Lateral
Storm drainage laterals are considered incidental to the street construction and
are assessed as part of street costs. Storm drainage laterals would include all storm
sewer improvements that are beneficial only to a particular plat or drainage area,
Sidewalks
Sidewalks are assessed to the benefiting properties by front footage or unit
0 costs.
Streets: City Local/Distributor/Collector
Street costs are apportioned to the property benefiting from the street
construction. Apportioning the cost of the street construction may be done by dividing
the cost of the street improvements by the assessable front footage of the benefiting
properties or by dividing the costs of the street improvements by the number of
benefiting lots,
The Roadway Reconstruction Assessment Policy is included in the Appendix
which identifies the process in more detail for reconstruction projects,
Deferred Assessments
At the discretion of the City Council assessments can be deferred for special
circumstances, A deferred assessment would include a sunset date (which
assessment would become active and assessed over an 8 year period), interest
charged and/or an ENR cost index that shall be identified on the assessment roll. A
deferred assessment shall be identified on the assessment roll as being subordinate to
all present and future encumbrances or financing associated with the property.
The assessment roll shall also identify details such as interest rate, sunset date
and other improvements as approved by the City Council.
0 Senior citizens or retired individuals by virtue of permanent and total disability
are eligible for a deferred assessment as described by State Statute 435,193 if they
meet the requirements set by City Ordinance No. 101 & No. 101A (see Appendix) and
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0 income limits set by City Council resolution. Refer to the Appendix for the City Council
resolution,
Deferred Assessment for Aqricultural Properties
Assessments to active agricultural properties (properties which meet the
requirements of "Green Acres" designation) may be deferred by the City Council until
a designated future year or until the subdivision of the property occurs or construction
of improvements thereon which shall require street access. The deferment shall be
identified on the assessment roll as being subordinate to all present and future
encumbrances or financing associated with property, The deferment shall include
assessments for streets, water main, sanitary sewer and storm sewer.
In the event that such construction of improvements is only upon a portion of
the property for which the assessment is deferred, such deferral shall be terminated
against that portion of the property where the improvement is located in an area equal
to the minimum lot size established for the zoning district within which it is located,
Such deferral can be on such terms and conditions and based upon such standards
and criteria as provided by Council resolution,
Such assessments .can be deferred for up to 15 years without interest and if the
property has not been subdivided for improvements constructed thereon within that
period of time, the assessment shall be canceled, All active agricultural property with
0 deferred assessments that are subsequently subdivided or have improvements
constructed thereon which have access to the improvement shall require the payment
of such assessments in five equal annual installments with interest thereon at the
maximum rate allowed by Minnesota law in effect at that time on unpaid special
assessments, Note: This was approved November 19, 1996 and not added to the
written policy until now,
Streets: M,S,A. I County Roads
1. Costs for Municipal State Aid (M,S,A.) streets shall be assessed to the
benefitting properties in the following manner:
a) Construction of a new M.S,A. street as part of a new
development. The City will cover the cost for a section of roadway
that exceeds the current City's standard (example: thicker
pavement and additional width of the road).
b) M.S.A. street reconstruction as identified in the City's Roadway
Reconstruction Assessment Policy. Refer to the Appendix for the
policy requirements,
c) Land acquisition costs - 100% of all land acquisition costs will be
0 assessed to commercial, industrial and residential properties that
benefit from the improvement.
d) A credit, not to exceed the total assessment, shall be given against
such total assessment for a pro-rata portion of the right-of-way
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0 acquisition costs and the appraised or negotiated value of any
property which is/has been donated as necessary for the project
construction,
e) At the discretion of the City Council assessments upon unimproved
property may be deferred until a designated future year or until the
subdivision of the property or the construction of the improvements
thereon which shall have access to a municipal state aid roadway,
(Field entrance is not an improvement in itself),
Construction of improvements shall be defined as activity upon the
property which requires the need for a permit from any city,
county, state or federal government agency. In the event that
such construction of improvements is only upon a portion of the
property for which the assessment is deferred, such deferral shall
be terminated against that portion of the property where the
improvement is located in an area equal to the minimum lot size
established for the zoning district within which it is located. Such
deferral can be on such terms and conditions and based upon
such standards and criteria as provided by Council resolution,
0 Such assessments can be deferred for up to fifteen (15) years
without interest and if the property has not been subdivided for
improvements constructed thereon within that period of time, the
assessment shall be canceled.
All property with deferred assessments that are subsequently
subdivided or have improvements constructed thereon which have
access to the State Aid improvement shall require the payment of
such assessments in five equal annual installments with interest
thereon at the maximum rate allowed by Minnesota law in effect at
that time on unpaid special assessments,
2, Roadway costs for County road improvement projects shall not be
assessed, Utility improvements (such as sanitary sewer, water main and
storm sewer, if the storm sewer cost exceeds M.S,A. funding) shall be
assessed to the benefitting properties, The City Council has the
discretion to defer these assessments. Refer to the Deferred
Assessments Section,
0
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0 CAPITAL IMPROVEMENTS FINANCING
A. Financinq Alternatives
1, Current Revenue'
a, Capital Projects Funds (CPF)
b. Enterprise Funds (EF)
c. Special Revenue Funds (SRF)
d, M.S,A.
e. General Fund
2, Fund Balance
a, Capital Projects Funds (CPF)
b. Enterprise Funds (EF)
c. Special Revenue Funds (SRF)
d, M,S,A.
e, General Fund
3, Bond
a, General Obligation Bonds Issued by Referendum
b. Revenue Bond Issues
c. Bond Issues Supported by M,S.A. Funds
0 d. Special Assessment Bonds Issued in Accordance with Statute Sec. 429.
B, Applicability of Financinq Alternatives to Types of Proiects
1. Streets
a, Improvements
1) Current Rev~nue
a) Road & Bridge CPF
b) Permanent Improvement Revolving CPF
c) M,S.A.
2) Fund Balance
a) Road & Bridge CPF
b) Permanent Improvement Revolving CPF
c) M.S,A.
3) Bond Issuance
d) General Obligation Bond Issues
e) Bond Issue Supported by M,S,A. Fund
f) Bond Issue Supported by Special Assessments
0 4) Special Assessments
b, Maintenance
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0 1) Current Revenue - Road & Bridge CPF
2) Fund Balance - Road & Bridge CPF
3) Special Assessments
2, Sanitary Sewer
a, Improvements
1) Current Revenue
a) Permanent Improvement Revolving CPF
b) Sanitary Sewer Trunk CPF
2) Fund Balance
a) Permanent Improvement Revolving CPF
b) Sanitary Sewer Trunk CPF
3) Revenue Bond Issue
4) Special Assessments
0 b. Maintenance
1) Current Revenue
a) Sanitary Sewer Trunk CPF
b) Sanitary Sewer EF
2) Fund Balance
a) Sanitary Sewer Trunk CPF
b) Sanitary Sewer EF
3, Storm Drainage
a, Improvements
1) Current Revenue
a) Storm Sewer EF
b) Permanent Improvement Revolving CPF
2) Fund Balance
a) Storm Sewer EF
b) Permanent Improvement Revolving CPF
0 3) General Obligation Bond Issues
4) Special Assessments
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0 b, Maintenance
1) Current Revenue - Storm Sewer EF
2) Fund Balance - Storm Sewer EF
4, Water Mains
a, Improvements
1) Current Revenue
a) Permanent Improvement Revolving CPF
b) Water Trunk CPF
2) Fund Balance
a) Permanent Improvement Revolving CPF
b) Water Trunk CPF
3) Revenue Bond Issue
4) Special Assessments
0 b, Maintenance
1) Current Revenue
a) Water Trunk CPF
b) Water EF
2) Fund Balance
a) Water Trunk CPF
b) Water EF
5, Sidewalks
a. Improvements
1) Current Revenue
a) Road & Bridge CPF
b) Permanent Improvement Revolving CPF
2) Fund Balance
a) Road & Bridge CPF
b) Permanent Improvement Revolving CPF
0 3) General Obligation Bond Issue
4) Special Assessments
b. Maintenance
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0 1) Current Revenue - Road & Bridge CPF
2) Fund Balance - Road & Bridge CPF
6, Park Development
a. Improvements
1) Current Revenue
a) General Fund
b) Park Dedication CPF
c) Capital Equipment Reserve SRF
2) Fund Balance
a) General Fund
b) Park Dedication CPF
c) Capital Equipment Reserve SRF
3) General Obligation Bond Issue
4) Other
0 a) Grants
b) Developer Contributions
b. Maintenance
1) Current Revenue
a) General Fund
b) Park Dedication CPF
c) Capital Equipment Reserve SRF
2) Fund Balance
a) General Fund
b) Park Dedication CPF
c) Capital Equipment Reserve SRF
7, New Development Financing
The City, upon the request of the Developer, will determine
whether to finance the development project internally or issue
improvement bonds to fund the project. The City can sell two
temporary bond issues each year for a period of three (3) years
after which time permanent bonds will be sold with four (4) years
0 remaining on the ten (10) year assessment if the developer hasn't
paid off all of the assessments.
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0 FACTORS AFFECTING PROJECT COST AND ASSESSSMENT RATES
1, Efficient subdivision layout (vs. disorderly tracts)
2, Adequate right-of-way
3, Topography (Depth of Sewer caused by elevation of house relative to street
elevation)
4, Geology (soil and water table conditions)
5. Restoration and/or landscaping
6. Time Table of Project
late starting date or delay in construction may affect costs due to:
Project carrying over the winter Interest cost due to longer project periodj
0 PROJECT SCHEDULE (Steps Required)
PETITION:
1, Council Receives Petition, Declare Adequacy, Order
Feasibility Report
2, Receive Feasibility Report
3, Public Hearing Process (For Feasibility Report)
City Council Orders or Rejects the Project
IF THE PROJECT IS ORDERED, THE FOllOWING PROCESS PROCEEDS:
1. Prepare Plans and Specifications (P & S)
2, City Council Approves P & S and Orders Advertisement for Bids
3. Bid Opening
4, City Council Awards or Rejects Bids
5, Construction Begins
0 . 6, Construction Completion
7. Final Assessment Process is as Follows
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0 a) Assessment Worksheet is Prepared (Refer to the Appendix for
Assessment Worksheet Example)
b) City Council Declares Cost and Orders Assessment Roll
c) City Council Receives Assessment Roll and Schedules Assessment
Public Hearing Referred to as "Assessment Hearing",
d) City Council Holds Assessment Hearing and Adopts the Assessment
Roll. The Assessment Hearing Process is Described Below.
OPTIONS AVAILABLE FOR PAYING SPECIAL ASSESSMENTS
I. Payment in full - First thirty (30) days after adoption of assessment - no
interest.
II. Payment in full - thirty (30) days after adoption and prior to November 15 -
interest charged to date of payment only.
III. Payment of special assessments with tax statement
A. Allow each year's installment to go on tax statement
B. Paying of remaining deferred principal in full prior to November 15, of
any year with no further interest being charged,
IV. Development Projects - The City may hold the assessment at the City and the
0 Developer pay the City Treasurer per a development contract. Refer to the
Example Development Contract in the Appendix.
0
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0
APPENDIX
ITEMS
0
0
0
DEVELOPMENT CONTRACT
Revised: 11/19/08
(City Installed Improvements)
THIS AGREEMENT made this day of , 200_, is
by and between the City of Andover, whose address is 1685 Crosstown Boulevard NW,
Andover, Minnesota 55304, a municipal corporation organized under the laws of the State
of Minnesota, hereinafter referred to as the "City", and
, a Minnesota corporation, whose address is
, hereinafter referred to as the
0 "Developer",
WHEREAS, the Developer has received approval from the City Council for a
proposed plat of land within the corporate limits of the City to be known as
; and
WHEREAS, the Developer desires final plat approval prior to completion of
on-site improvements such as site grading, etc. as required under the Subdivision City
Code of the City of Andover and prior to any construction of streets, trails/sidewalks and
utility improvements; and
WHEREAS, the Developer has requested that the City construct and finance
certain improvements to serve the plat; and
0
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0 WHEREAS, the Developer is to be responsible for the installation and financing of
certain private improvements within the plat; and
WHEREAS, said City Subdivision City Code and Minnesota Statute 462.358
authorizes the City to enter into a Development Contract secured by cash escrow or
irrevocable letter of credit to guarantee completion and payment of such improvements
following final approval by the City Council and prior to recording of final plat at Anoka
County; and
WHEREAS, Minnesota Statute 429 provides a method for assessing the cost of
City installed improvements to the benefited property.
NOW, THEREFORE, in consideration of the mutual promises of the parties made
herein,
0 IT IS AGREED BY AND BE1WEEN THE PARTIES HERETO:
ARTICLE ONE
DESIGNATION OF IMPROVEMENTS
Improvements to be installed at the Developer's expense by the Developer as
hereinafter provided are ,hereinafter referred to as "Developer Improvements",
Improvements to be installed by the City and financed through assessment procedures are
hereinafter referred to as "City Improvements",
ARTICLE TWO
DEVELOPER'S IMPROVEMENTS
The Developer will construct and install at Developer's expense the following
improvements according to the following terms and conditions:
A. The Developer shall do all site grading including the front 100 feet of the lots (unless
otherwise determined and approved by the City Engineer), common greenway, parks,
trails/sidewalks and open spaces, storm water storage ponds and surface drainage
ways including sodding of boulevards, all in accordance with the approved grading,
0 drainage and site plan. Furthermore such grading shall provide for a buildable area on
each lot in such size as required by Andover City Code #11, Upon completion of all
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grading, Developer's engineer shall certify in writing that the plat is graded to the
0 approved plans and that all unbuildable soils are removed within the street right-of-way
and within the buildable area identified herein, The yard shall be graded to allow the
construction of a driveway, A grading, drainage and erosion control plan with
maximum two foot contours and cross sections as necessary shall be submitted and
approved by the City prior to commencement of any site grading. Also, the Developer
agrees prior to commencement of construction to call a pre-construction meeting
between the City, Developer and contractors for the site grading,
B, The Developer shall control soil erosion insuring:
1, All development shall conform to the natural limitations presented by the
topography and soil of the subdivision in order to create the best potential for
preventing soil erosion, The Developer shall submit an erosion control plan
as part of the grading and drainage plan, detailing all erosion control
measures to be implemented during construction, said plan shall be
approved by the City prior to the commencement of site grading or
construction, The developer shall also submit a copy of their Storm Water
Pollution Prevention Plan (SWPPP) to the City prior to commencement of
site grading or construction,
2. Erosion and siltation control measures shall be coordinated with the different
stages of development. Appropriate control measures as required by the
0 City shall be installed prior to development when necessary to control
erosion.
3, Land shall be developed in increments of workable size such that adequate
erosion and siltation controls can be provided as construction progresses,
The smallest practical area of land shall be exposed at anyone period of
time.
4, Where the topsoil is removed, sufficient arable soil shall be set aside for
respreading over the developed area and also seeded, mulched, and disk
anchored, The topsoil shall be restored to a depth of at least four (4) inches,
and shall be of a quality at least equal to the soil quality prior to
development.
C, The Developer shall be responsible to maintain the required tree protection during all
grading activities until removal is approved by the City's Natural Resources Technician,
Upon issuance of a building permit for a lot, the Developer is responsible to notify the
builders and/or individual owners within the development that they assume and are
responsible for erosion control, including sodding of boulevards, seeding or sodding of
the front and side yards of all lots, tree protection and protection of water and sewer
services, Such notification shall not relieve the Developer of the responsibility for such
items as required under this contract. Any violation will be cause for red tagging the
0 site by the City Building Official, or designee, and all inspections will cease until
corrected,
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D, The Developer shall place iron monuments at all lot and block corners and at all other
0 angle points on boundary lines, Iron monuments shall be placed after all street/utilities
(public and private) and lawn grading has been completed in order to preserve the lot
markers for future property owners.
E. The Developer shall pay for the installation of all standard street signs at all locations
required for the development as determined by the City Engineer. The Developer has
the option of installing the signs per City design and installation requirements or the
City shall install all such signage and the Developer shall reimburse the City for the
cost thereof by payment in advance to the City of the estimated cost thereof.
F. The Developer shall be responsible for street and storm sewer maintenance, including
curbs, boulevards, sod, street sweeping and storm sewer cleaning until the 95% of the
homes are constructed upon the lots. The City's Natural Resources Technician wilL
conduct site visits to ensure compliance, Staff will contact the Developer in writing and
give a reasonable timeframe to meet compliance. If this is not met, the City will sweep
the streets and invoice the Developer for time spent. Warning signs shall be placed
when hazards develop in streets to prevent the public from traveling on same and
directing attention to detours. If and when the street becomes impassable, such
streets shall be barricaded and closed, In the event residences are occupied prior to
completing streets, the developer shall maintain a smooth driving surface and
adequate drainage on all temporary streets, Performance shall be guaranteed by the
financial guarantee recited herein,
0 G. The Developer shall furnish street lights in accordance with the City's Street Lighting
City Code #8. The Developer shall also conform to City Code #8 in all respects, The
City shall order the street lights and the Developer shall reimburse Connexus Energy
for all such costs of purchasing the street lights, Note: The City shall reimburse
Connexus Energy for all costs of purchasing lights where light(s) are located at the
intersection(s) of any county road and city street.
General Requirements:
1, Street lighting shall be owned, installed, operated and maintained by Connexus
Energy. City and Connexus Energy shall enter into a contractual agreement on
the rate and maintenance of the street lighting system.
2, It shall be the responsibility of the Developer to:
a, Advise all lot purchasers of their responsibility for street lighting
operating charges.
b. Pay for street light charges for all lots owned by the Developer.
H, The Developer shall dedicate and survey all storm water holding ponds as required by
0 the Ci,ty. The Developer shall be responsible for storm sewer cleaning and holding
pond dredging, as required, by the City prior to completion and acceptance of the
development. The Developer grants the City the right to enter upon the property to
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perform all functions required under this contract and City Codes, Performance shall
0 be guaranteed by the financial guarantee recited herein,
Furthermore, the Developer shall dedicate to t1:te City, as part of the final plat, at no
cost to the City, all permanent easements necessary for the construction and
installation of the City Improvements as determined by the City, All other such as
temporary easements required by the City shall be in writing, in recordable form,
containing such terms and conditions as determined by the City,
I. The Developer shall be responsible for securing all necessary approvals and permits
from all appropriate Federal, State, Regional and Local jurisdictions prior to the
commencement of site grading and prior to the Developer awarding construction
contracts for Developer Improvements,
J, The Developer shall make provision that all gas, telephone, cable television (if
available) and electric utilities shall be installed to serve the development.
K. On a corner lot, the front entrance shall face a designated front yard as determined by
the City and the assigned address.
L The Developer shall construct a group of mailboxes of a uniform design that is
clustered at specific locations approved by the City and coordinated with the United
States Post Office,
0 M, The Developer shall provide a licensed professional engineer or their duly authorized
representative to oversee at the Developer's expense the Developer's Improvements
identified in Article Two until such improvements are completed and accepted by the
City.
N, The Developer will fully and faithfully comply with all terms and conditions of any and
all contracts entered into by the Developer for the installation and construction of all
Developer's Improvements identified In Article Two and hereby guarantees
workmanship and materials for a period of one (1) year after acceptance of the City,
Concurrently with the execution hereof by the Developer, the Developer will furnish to,
and at all times thereafter maintain with the City, a cash deposit, certified check, or an
Irrevocable Letter of Credit, on the total estimated cost of Developer's Improvements
as identified in Article Two. The Irrevocable Letter of Credit shall be for the exclusive
use and benefit of the City of Andover and shall state thereon that the same is issued
to guarantee and assure performance by the Developer of all the terms and conditions
of this Development Contract and construction of all required improvements in
accordance with the ordinances and specifications of the City, In the event of a default
by Developer and after thirty (30) days prior written notice to Developer, the City
reserves the right to draw, in whole or in part, on any portion of the Irrevocable Letter of
Credit for the purpose of performing the terms and conditions of this contract. The City
will state the reason for withdrawal and account for any amount withdrawn. The
Irrevocable Letter of Credit shall automatically be renewed or replaced by not later than
0 thirty (30) days prior to its expiration with a comparable letter until the Developer has
completed to the satisfaction of the City the improvements required herein,
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0 1, Reduction of Escrow Guarantee.
The Developer may request reduction of the Letter of Credit, or cash deposit based
on prepayment or the value of the completed improvements at the time of the
requested reduction, The amount of the reduction shall be determined and
approved by the City Engineer and the Finance Director if there is a dispute in the
reduction amount, the City Administrator shall review the reduction amount. If the
dispute can not be resolved by the City Administrator the reduction request will go
to the City Council.
Upon written final acceptance of the sodding and Landscape (Item 6 & 7), a one
year warranty bond shall be provided to the City by the Developer based on 25% of
the final costs for sodding & Landscape identified in Part N, of Article Two unless
otherwise directed by the City Engineer. When the warranty bond is received by
the City the sodding and Landscape escrow will be reduced to zero,
Estimated cost of Developer's Improvements for Article Two, the description and
completion dates are as follows:
Estimated Date to be
Description of Improvements Cost Completed
0 1. Site grading, certification letter and $
as-builts
2, Street lighting $
3, Lot stakes $
4, Dead and/or Diseased tree removal $
5, Erosion control/street $ On-Going
sweeping/tree protection
6, Sodding of boulevard (if required in $ On-Going
common areas)
7, Landscaping improvements $
8. Other $
Total Estimate of Part A (Items 1-8) $
Estimated Legal, Engineering & $
Administrative, Indirect Costs
(15%)
Security Requirement Part A $
(150%)
Total $
ARTICLE THREE
CITY INSTALLED IMPROVEMENTS
0 A In accordance with the policies and City Codes of the City, the following
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described improvements (hereinafter collectively called the "Improvements"), as
0 referenced in the street/utility plans and specifications that has been prepared by the City
and/or the City's Consulting Engineer and adopted by the City Council shall be
constructed and installed by the City to serve the Subdivision on the terms and conditions
herein set forth:
1, Street grading, graveling and stabilizing, including construction of berms and
boulevards (hereinafter called "Street Improvements");
2. Storm sewers, when determined to be necessary by the City Engineer,
including all necessary mains, catch basins, inlets and other appurtenances
(hereinafter called "Storm Sewer Improvements");
3. Sanitary sewer mains, laterals or extensions, including all necessary building
services and other appurtenances (hereinafter called "Sanitary Sewer
Improvements");
4. Watermains, laterals or extensions, including all necessary building services,
hydrants, valves and other appurtenances (hereinafter called "Watermain
Improvements");
5. Permanent street surfacing, sidewalks/trails (when required) including
0 concrete curb and gutter (hereinafter called "Permanent Street
Improvements"). Permanent street surfacing shall include the costs
associated with the first seal coat for the new streets. Cost shall be adjusted
annually by City Code Fee Schedule,
6, Standard street name signs at all newly opened intersections (hereinafter
called "Traffic Signing Improvements"). The City shall design the street sign
layout.
7, a, Construction Procedures, All such improvements set out in Paragraph
A.1-6 above shall be instituted, constructed and financed as follows: The
City shall commence proceedings pursuant to Minnesota Statute 429
providing that such improvements be made and assessed against the
benefited properties, After preparation of preliminary plans and estimates by
the City Engineer, an improvement hearing, if required by law, will be called
by the City Council for the purpose of ordering such improvements, After
preparation of the final plans and specifications by the City Engineer, bids
will be taken by the City and contract awarded for the installation of
improvements under the City's complete supervision,
b, Secu ritv. Levv of Special Assessments and Required Payment
Therefor. Prior to the awarding of the bid by the City Council of said
0 improvements, the Developer shall provide to the City a cash escrow or
irrevocable letter of credit in an amount equal to one hundred five percent
(105%) of the total estimated cost of said improvements per the approved
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feasibility report or as established by the City Engineer.
0 SECURITY REQUIREMENT (105%): $
Said cash escrow, including accrued interest thereon, or letter of credit, may
be used by the City upon default by Developer in the payment of special
assessments pursuant hereto, whether accelerated or otherwise, That such
cash escrow or letter of credit shall remain in full force and effect throughout
the term of the special assessments, except, the amount of such escrow or
letter of credit may be reduced, upon the request of the Developer in writing,
at the City's option, but in no event shall be less than the total of the
outstanding special assessments against all properties within the
Subdivision, The entire cost of the installation of such improvements,
including any reasonable engineering, legal and administrative costs
incurred by the City, shall be assessed against the benefited properties
within the Subdivision in eight (8) equal annual installments with interest on
the unpaid installments at a rate not to exceed the maximum allowed by law,
All special assessments levied hereto shall be payable to the City Clerk in
semi-annual installments commencing on April 15 of the year after the levy
of such assessment and on each September 15 and April 15 thereafter until
the entire balance plus accrued interest is paid in full unless paid earlier
pursuant to Paragraph A.7,c herein, In the event any payment is not made
on the dates set out herein, the City may exercise its rights pursuant to
0 ParagraphA.7.d hereof. The Developer waives any and all procedural and
substantive objections to the installation of the public improvements and the
special assessments, including but not limited to hearing requirements and
any claim that the assessments exceed the benefit to the property, In the
event the total of all City Installed Improvements is less than originally
estimated by the City Engineer in his feasibility report, Developer waives all
rights they have by virtue of Minnesota Statute 429.081 or otherwise to
challenge the amount or validity of amounts, or the procedure used by the
City in levying the assessments and hereby releases the City, its officers,
agents, and employees from any and all liability related to or arising out of
the levy of the assessments.
c, Required Payments of Special Assessments by Developer. Developer,
its heirs, successors or assigns hereby agrees that within thirty (30) days
after the issuance of a certificate of occupancy for a residence on a lot
located within the Subdivision which is assessed for the cost of such
improvements, the Developer, its heirs, successors or assigns, agrees, at its
own cost and expense, to pay the entire unpaid improvement costs
assessed or to be assessed under this agreement against such property,
If a certificate of occupancy is issued before the special assessments have
been levied, the Developer, its heirs, successors or assigns shall pay the
0 City the sum of cash equal to the Engineer's estimate of the special
assessments for such improvements that would be levied against the
property, Upon such payment the City shall issue a certificate showing the
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assessments are paid in full, Notwithstanding the issuance of said
0 certificate, the Developer shall be liable to the City for any deficiency and the
City shall pay the Developer any surplus arising from the payment based
upon such estimate,
d, Acceleration Upon Default. In the event the Developer violates any of
the covenants, conditions or agreements herein contained to be performed
by the Developer, violates any ordinance, rule or regulation of the City,
County of Anoka, State of Minnesota or other governmental entity having
jurisdiction over the plat, or fails to pay any installment of any special
assessment levied pursuant hereto, or any interest thereon, when the same
is to be paid pursuant hereto, the City, at its option, in addition to its rights
and remedies hereunder, after ten (10) days' written notice to the Developer,
may declare all of the unpaid special assessments which are then estimated
or levied pursuant to this agreement due and payable in full, with interest.
The City may seek recovery of such special assessments due and payable
from the security provided in Paragraph A.7,b hereof. In the event that such
security is insufficient to pay the outstanding amount of such special
assessments plus accrued interest the City may certify such outstanding
special assessments in full to the County Auditor pursuant to M.S. 429.061,
Subd, 3 for collection the following year. The City, at its option, may
commence legal action against the Developer to collect the entire unpaid
balance of the special assessments then estimated or levied pursuant
0 hereto, with interest, including reasonable attorney's fees, and Developer
shall be liable for such special assessments and, if more than one, such
liability shall be joint and several. Also, if Developer violates any term or
condition of this agreement, or if any payment is not made by Developer
pursuant to this agreement the City, at its option, may refuse to issue
building permits to any of the property within the plat on which the
assessments have not been paid,
ARTICLE FOUR
RECORDING AND RELEASE
The Developer agrees that the terms of this Development Contract shall be a
covenant on any and all property included in the Subdivision. The Developer agrees that
the City shall have the right to record a copy of this Development Contract with the Anoka
County Recorder to give notice to future purchasers and owners. This shall be recorded
against the Subdivision described on Page 1 hereof. City shall provide to Developer upon
payment of all the special assessments levied against a parcel a release of such parcel
from the terms and conditions of this Development Contract subject to provisions
contained in Article Three, Section A.7,c,
0
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ARTICLE FIVE
REIMBURSEMENT OF COSTS
0 The Developer agrees to fully reimburse the City for all costs incurred by the City in
connection with this Development Contract including, but not limited, to the actual costs of
preparation of the plans and specifications for said improvements, engineering fees, legal
fees, inspection fees, interest costs, costs of acquisition of necessary easements, if any,
and any other costs incurred by the City relating to this Development Contract and the
installation of the aforementioned improvements,
Furthermore, the Developer agrees to deposit with the City such sums
reasonably required by the City and relating to the costs described in the preceding
paragraph, The amounts of such deposits shall be shown in Exhibit A (Fee Schedule)
attached hereto and made a part hereof and adopted by City Code, Said amount shall
bear no interest and the City shall have the right to pay all fees and expenses and costs
which are the. obligations of the Developer under this contract from the aforementioned
escrow deposit. Any monies remaining after the payment of said fees and costs shall
be returned to the Developer any disputes regarding said fees shall be resolved in
0 accordance with MS 462,353 and 462.361,
ARTICLE SIX
BUILDING PERMITS AND CERTIFICATES OF OCCUPANCY
Where a platted street intersects an existing publicly maintained road, the City
Building Official will only issue building permits on lots that are within 150 feet of a hard
surfaced roadway. In the event lots are more than 150 feet from a hard surfaced roadway...
the Developer shall construct a gravel service road to provide access to these lots as
required by the City. The Developer shall submit a plan to the City for approval identifying
the location of the proposed access roads and the lots being requested for building
permits, Building permits can be requested for the remaining lots within the development
after the first lift of the asphalt has been installed on the street. The City shall require that
a "Hold Harmless Agreement" be provided by the Builder if the drainage improvements
serving the development (i.e. ponds, outlet structures, and overflow pipes) are not
completed prior to.a building permit being issued, No certificate of occupancy will be
issued on any lot that abuts a pond unless the pond infrastructure is completed according
0 to the City approved plan.
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No Certificate of Occupancy permit shall be issued for any house in the plat until
0 the following have been completed:
A. An as-built plan of the development and a letter from the Developer's engineer
certifying the plat has been graded according to the grading, drainage and
erosion control plan as approved by the City, The Developer will notify the City
a minimum of two (2) weeks prior to any Certificate of Occupancy permit being
issued,
B, Removal/treatment of all dead, dying or diseased trees, as determined by City's
Natural Resources Technician, from the property at the Developer's expense or
escrow for any remaining trees that will need to be removed. Stockpiling the
dead trees on the lot for resident's removal for firewood will be acceptable only
after the lot has been graded to plan,
C, The first lift of street asphalt surface, sanitary sewer, storm sewer and water
main, has been constructed, considered operational, and approved by the City
Engineer. The Developer will notify the City a minimum of two (2) weeks prior to
any Certificate of Occupancy permit being requested to allow adequate time for
an inspection to be completed of all the required improvements"
The Developer further agrees that they will not cause to be occupied, any premises
constructed upon the plat or any property within the plat until the completion of the gas,
0 electric, telephone, cable television (if available), streets to asphalt surface, sanitary sewer,
storm sewer and water main, unless the City has agreed in writing to waive this
requirement as to a specific premises.
Seeding and sodding of the lot shall be completed as specified by City Code #9,
Chapter 1 0, In the event a lot is not seeded or sodded and does not have the 4 inches of
black/organic dirt spread prior to issuance of a Certificate of Occupancy, the builder shall
post a $2,500 cash escrow to assure that the lot will have black dirt and a lawn established
within six months, Escrowing prior to issuance of the Certificate of Occupancy shall also
be required for all other incomplete items.
The City Building Official will issue a stop work order for any violations relating to silt
fencing, erosion control and tree protection.
ARTICLE SEVEN
CLEANUP
Developer shall promptly clean dirt and debris from streets that has resulted from
0 construction by the Developer, its agents or assigns. Performance shall be guaranteed by
the financial guarantee recited herein, The City reserves the right to perform such work as
-10-
necessary and will invoice all costs to the Developer if not completed within the timeframe
0 set by the Natural Resources Technician in a written notice, The Developer shall be
responsible for rubbish and/or construction debris blown off the building site or the
development.
ARTICLE EIGHT
OWNERSHIP OF IMPROVEMENTS
Upon completion of the work and construction required by this contract and
acceptance by the. City, the improvements lying within the public easements shall become
City property without further notice or action.
ARTICLE NINE
INSURANCE
Developer and/or all its subcontractors shall take out and maintain during and until
one (1) year after the City has accepted Developer Improvements identified in Article Two,
public liability and property damage insurance covering personal injury, including death,
and claims for property damage which may arise out of the Developer's work or the work
0 of his subcontractors or by one directly or indirectly employed by any of them, Limits for
bodily injury and death shall be not less than Five Hundred Thousand and no/100
($500,000,00) Dollars for one person and One Million and no/100 ($1,000,000.00) Dollars
for each occurrence; limits for property damage shall be not less than Two Hundred
Thousand and no/100 ($200,000,00) Dollars for each occurrence; or a combination single
limit policy of One Million and no/100 ($1,000,000,00) Dollars or more. The City shall be
named as an additional insured on the policy, and the Developer or all its subcontractors
shall file with the City a certificate evidencing coverage prior to any construction by the
Developer's contractor. The certificate shall provide that the City must be given ten (10)
days advance written notice of the cancellation of the insurance, The certificate may not
contain any disclaimer for failure to give the required notice,
ARTICLE TEN
REIMBURSEMENT OF COSTS FOR DEFENSE
The Developer agrees to reimburse the City for all costs incurred by the City in
0 defense of enforcement of this contract, or any portion thereof, including court costs and
reasonable engineering and attorneys' fees.
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0 ARTICLE ELEVEN
VALIDITY
If any portion, section, subsection, sentence, clause, paragraph or phrase in this
contract is for any reason held to be invalid by a court of competent jurisdiction, such
decision shall not affect or void any of the other provisions of the Development Contract.
ARTICLE TWELVE
GENERAL
A Bindinq Effect. The terms and provisions hereof shall be binding upon and
inure to the benefit of the heirs, representatives, successors and assigns of
the parties hereto and shall be binding upon all future owners of all or any
part of the Subdivision and shall be deemed covenants running with the
land. Notwithstanding the foregoing individual homeowners shall not be
obligated to perform Developer's obligations hereunder.
B, Notices, Whenever in this agreement it shall be required or permitted that
notice or demand be given or served by either party to this agreement to or
on the other party, such notice or demand shall be delivered personally or
mailed by United States mail to the addresses hereinbefore set forth on
Page 1 by certified mail (return receipt requested), Such notice or demand
0 shall be deemed timely given when delivered personally or when deposited
in the mail in accordance with the above. The addresses of the parties
hereto are as set forth on Page 1 until changed by notice given as above.
C. Final Plat Approved, The City agrees to give final approval to the plat of the
Subdivision upon execution and delivery of this agreement and of all
required petitions and security.
D, Incorporation bv Reference, All plans, special provisions, proposals,
specifications and contracts for the improvements furnished and let pursuant
to this agreement shall be and hereby are made a part of this agreement by
reference as fully as if set out herein in full.
E. Assiqnment and Third Party Benefits. This development contract cannot be
assigned or transferred without the written consent of the City, which shall
not be unreasonably withheld, There is no intent to benefit any third parties
and third parties shall have no recourse against the City under this contract.
F, Clerical Revisions, In the event that any technical or clerical revisions are
needed in this document or if for any reason the County Recorder deems
the development contract un-recordable, the Developer shall cooperate with
the City in the execution or amendment of any revised development
0 contract.
G, Time of performance, The Developer shall install all required improvements
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in accordance with the timetables set forth in this Development Contract.
The Developer may, however, request in writing an extension of time from
0 the City. If an extension is granted, it shall be conditioned upon updating
the security posted by the Developer to reflect cost increases, if any, and
the extended completion date,
ARTICLE THIRTEEN
REMEDIES FOR VIOLATIONS OF CONTRACT
In the event the Developer, builder, or any subcontractor violates any of the
covenants and agreements contained in this Development Contract and that may be
performed by the Developer, builder, or subcontractor, the City, at its option, in addition to
the rights and remedies as set out hereunder, may refuse to issue building permits to any
property within the plat until such time as such default has been inspected and corrected
to the satisfaction of the City, Furthermore, in the event of default by the Developer as to
any of the work performed by it hereunder, for more than thirty (30) days after written
notice to the Developer, the City may at its option, perform the work of the Developer and
the Developer shall promptly reimburse the City for any expense incurred by the City
0 within thirty (30) days, Failure to do so shall result in the City withholding the letter of
cred it. If the plat is a phase of a multi-phase preliminary plat, the City may refuse to
approve final plats of subsequent phases if the Developer has breached this contract and
the breach has not been remedied.
ARTICLE FOURTEEN
TEMPORARY CUL-DE-SACS
The Developer agrees to provide written notice to all property owners that front on
streets that may have temporary cul-de-sacs within the plat that such cul-de-sac is
temporary and that the road may be opened for traffic to contiguous properties in the
future. Developer further agrees to provide notice of temporary cul-de-sac in the deed
conveying the property to the purchaser. Copies of such notices shall be provided to the
City.
0
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0 CITY OF ANDOVER
DEVELOPER
By By
Mayor
By ATTEST:
By
Deputy City Clerk
STATE OF MINNESOTA )
) SS,
COUNTY OF ANOKA )
On this day of , 200_, before me, a Notary Public within
and for said County, personally appeared Michael R. Gamache and Michelle Hartner, to
me known to be respectively the Mayor and Deputy City Clerk of the City of Andover, and
who executed the foregoing instrument and acknowledged that they executed the same
0 on behalf of said City.
Notary Public
STATE OF MINNESOTA )
) SS.
COUNTY OF ANOKA )
On this day of , 200_, before me, a Notary Public within
and for said County, personally appeared
and
, to me known to be the
and
of (Developer) , and
who
executed the foregoing instrument and acknowledged that they executed the same on
behalf of said corporation.
Notary Public
0
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0 ANDOVER SPECIAL ASSESSMENTS
--.- -- *"*!iXAMPbE QNkY~ -~- ~-- -,~......._--- --_.._---~-- --
Project Name: Project No, :
. Feasibility Report Amount: $0,00
Contract Award Amount: $0,00
Final Construction Sanitary Sewer $0.00
Water Main $0,00
. Storm Sewer $0,00
Streets and Restoration $0,00
Amount: $0.00
Final EXDenses
Engineering (Inclucles Inspection): $0.00
Consulting Costs $0.00
Aerial Mapping (1 % of street) $0,00
Drainage Plan (0,3% of street/storm) $0,00
Administration (3%) $0.00
Assessing (1%) $0,00
Bonding (0,5%) $0,00
Recording Fees I Legal & Easement $0,00
Advertising . $0,00
Permit and Review Fees $0,00
Street Signs (Materials and Labor) $0.00
Material Testing $0,00
Construction Interest $0,00
City Costs $0.00
Q. Total Final Expenses $0,00
Expenses Multiplier #DIVIO!
" ~ .t..... .
Final Project Cost Amount: $0.00
Trunk Source and Storaae
Water Main: Connection Charge EA $3,154,00* $0.00
Area Charge AC $2,889,00* $0,00
lateral Charge LF $0.00 $0.00
San. Sewer: Connection Charge EA $402.00" $0,00
Area Charge AC $1,491,00" $0,00
Lateral Charge iF $0,00 $0.00
Storm Drainage: Area Charge AC $0.00 $0,00
Street Seal Coating SY $2.00 $0.00
.. = 2008 Rates (adjusted annually and' identified in the Fee Schedule)
Total Trunk Source and Storaae $0,00
Previous Assessments "
(Sanitary Sewer Area Charge) Units $0,00 $0,00
(Sanitary Sewer lateral Charge) Units $0,00 $0,00
(Water Main Lateral Charge) Units $0,00 $0,00
(Water Main Area Charge) Units $0,00 $0.00
(Street/Storm Sewer) Units $0,00 $0,00
(Sanitary Sewer Connection) Units $0,00 $0,00
(Water Main Connection) Units $0.00 $0,00 .
Total Amount to be Assessed $0,00
..'(5:::':::::::' ,-~~~!!~:~~~t~~!t~~!:~:-".:",.. " '~''''.e-.;' $MQ.
0 ,
CITY OF ANDOVER
ROADWAY RECONSTRUCTION ASSESSMENT POLICY
Adopted:
(Sept. 19, 2006)
0
,. .
~
0
0 . ROADWAY RECONSTRUCTION ASSESSMENT POLICY
Table of Contents
Page
Section I. General Policy Statement 1
Section II. Roadway Reconstruction Assessment Requirements 2
6~
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0
0 CITY OF ANDOVER. - -.-.. .... . .....
. . . .
ROADWAY RECONSTRUf;TION ASSESSMENT POLICY
SECTION I - General Policy Statement
I. GENERAL .. ..
The purpose of this document is to establish a standard 'assessment policy for roadway ,
reconstruction projeqts within the City of Andover.
Roadway reconstruction projects are ~efined as local and/or Municipal State Aid City
streets that have an' existing bibiminous, smfaceand have reached a leveI.of.~tress in '.
which the City Engineer determines that the roadway is in poor condition such that full.
rePlacement is warranted. Improvements consists of a new bituminous surface, concrete
curb and gutter (if required by the City's Concrete Curb and Gutter Polley), additional
storm sewer as need~ storm sewer replacement and street widening if a sub~dard
section exists.
Street and storm sewer/drainage costs are apportioned to the properties benefiting from
the project., Apportioning.the costs of the street and storm sewer construction may be
.0 done by dividing the cost of the street improvements by the as$essable front footage of
the benefiting properties to detennine a cost for linear front foot or by dividing the costs
of the street improvements by the number of benefiting lots. This is explained under the
Methods of Assessment.
The nature of the street improvements dictate whether or not concrete curb and gutter is
required (per the City's concrete curb and gutter policy). The following is a list of
reconstruction projects where concrete curb and gutter is required:.
1. Existing Municipal State Aid Routes (IfMSA funding is used)
'2. Reconstruction Projects'
. Rural w.l Existing Bituminous curb
. Rural w.l no curb or drainage ditches
. All Urban
J. E~ting Business Areas (Commercial, Retail, Industrial) with no curb, no
drainage ditches or existing bituminous curb is in place
Roadway reconstruction areas shall be identified in the City's Capital hnprovementPlan
(CIP) at least two years prior to construction. The CIP is a fluid document in which
roadways will be identified in the plan, but may be moved to a later date if those areas are
not within two years of reconstruction and other areas have been found to be in greater
need of repair. .. . . .
I
Assessments for other improvements (sanitary sewer, water main, etc.) included in a road
0 reconstruction project shall f~llow the City's standard assessment policy.
1
0- o ._... ..-... # --- . ... ----
SECTION IT - Roadway Reconstruction Assessment Requirements
... . . .~.. .
I, GENERAL . ,
Minnesota State Law, Chapter 429 provides that a Municipality has the power to make
public improvements such. as, stI:eet and storm sewer improvements including grading,
curb and gutter, and surfacing, and assess the improvements to the benefiting properties.
This section of the policy describes how roadway' reconstruction project shall be
assessed,
All properties benefiting from the roadway reconstruction (fronting along the new
, roadway) ~all pay a proportionate share of the cost of local improvements per:, this
policy. The City. Council has approved the roadway reconstruction assessment such that
25% of the project cost (ceonstruction costs and .indirect cost such as engineering, design
and other administrative costs as identified on the City's assessment worksheet) to be
assessed as identified under the Methods of Assessments, . The rema:i.i1der of the costs
shall be funded by the CitY's Road & Bridge Fund.
Any roadway recons~ction project (inl?luding Municipal State Aid .streets) that is part of
a neighborhood or subdivision will be assessed based on the standard City street. Extra
width and/or increased section cost will not be included in the 25% assessment. If a
,- Municipal State Aid street is included in the reconstruction project, the City can submit
0 for reimbursement from the State for a portion of the project, but this would not reduce
the assessable amount with exception to the extra width and/or pavement section (based
upon 25% of the total project costs) to the benefiting properties, Arty State Aid funds
collected for these' projects would go toward funding the City's share of the total proj~t
costs.
II, POLICmS RELATING TO SPECIAL ASSESSMENTS.
Assessment
The total assessment costs must be appbrtioned equally amongst properties having the.
same general land use (residential, institutional, multiple family, commercial or
industrial), based on benefit. Total assessment against any particular parcel shall not
exceed benefit to that parcel.
Assessment Period
RecOnstrUction improvemen.ts may be asSessed for a period of up to eight (8) years. A
Senior Citizen deferral is permitted (refer to State Law).
Interest Rate
The rate of interest on assessments shall be determined by the City Finance Director with
conCurrence of the City Council at the"timethe project is initiated,
0
2
0
Methods of Assessment
The City Council has. approved two (2) methods (Unit & Front Footage) of ass.essing
roadway reconstruction proj~ts. It should be emphasized that the special assessment
method and pQlicies summarized herein cannot be considered as all-inclusive and that . ,
unusual circumstances may at times justify special considerations.
Unit (Lot)
Unit is a parcel or lot in an' area that cannot be fi.n1:her subdivided, Le., in a single family .
R-4Zone the standard minimum lot is 80' x 130'. If a parcel can be subdivided one
~sessment per potential parcel will be assessed for as many units as can be subdivided in
that particular zoning district. In a unit assessment, 25% of the total project cOsts ~ould
be divided equally amongst all units in a development, resulting in a uniform assessment
per lot.
Front Footage
Frontage footage assessment may be utilized in areas in which large parcels exist that can
subdivide or in whi~ there are different types of land uses (residential, commercial,
industrial). In, a front footage assessment, 25% of the total project costs would be divided
by the total front footage for all lots witbin the project limits, Front footage for comer
0 lots would be determined by.addiD.g the length of the short side and half ~fthe long side,
The cOst per front foot would then be multiplied by each unit's calculated fron~ footage to
determine their assessment. It is likely that this method would. resUlt in different
assessments per parcel. If a large. parcel has the potential to fully develop (40 Acre
subdivision) the City CoUIicil has the discretion to assess more than just the front footage,
This would be identified and approv~ in the feasibility report,
Adopted q Iii/Of.:, .
./
Attest:' ~ otJdb t'-/4?d4
City Clerk Mayor
0
3
0 CITY OF ANDOVER
COUNTY OF ANORA
STATE OF MINNESOTA
ORDINANCE NO. 101
AN ORDINANCE.PROVIDING FOR THE DEFERRAL OF SPECIA~ ASSESSMENTS
FOR SENIOR CITIZENS AND RETIRED DISABLED HOMEOWNERS.
The City Council of the City of Andover does hereby
ordain: .
. SECTION 1, SPECIAL ASSESSMENT DEFERRAL. Pursuant to Minnesota
Statute Section 435.193, the City Council may defer special
assessments levied against the homestead property of a senior
citizens or retired disabled homeowner for whom it would be a
hardship to make the annual payments. The City Council will
act on all deferral requests once an application, as set fotth
in Section 2, has been completed.
/
SECTION 2, ELIGIBILITY. Any person 65 years of age or older
or retired due to total or permanent disability may apply for
a deferral of special assessments provided the following
conditions are met:
1. Homestead. The property being assessed must be the
0 applicant's principal place of domicile. The classification
of the property as h~mestead on the County's tax rolls
combined with the applicant's name being shown as owner shall
be considered adequate proof that the property is the
applicant's homestead.
2. Annual Income. The applicant's income for the year
preceeding the year in which the application for deferment is
made shall not exceed $18,000.
The application, in a form to be prescribed by the City, shall
be completed and filed with the City Clerk, who will verify
that the applicant meets the above conditions. Any additional
forms required'by the County of Anoka for recording the
deferral shall also be completed.
SECTION 3, INTEREST au DEFERRED ASSESSMENTS. All deferred
assessments.shall be subject to and charged simple interest at
the rate established by the Andover City Council in the
resolution adopting the assessment roll. This interest shall
accrue over the life of the assessment. No interest shall
accrue past the date at which the assessment would have been
fully paid if not deferred.
SECTION 4. TERMINATION OF DEFERRAL S~TUS. Special
assessments deferred pursuant to the eligibility requirements
set forth herein shall terminate and become payable, together
with accumulated interest, upon the OCcurrence of anyone of
the following events:
0
0
1. Transfer of ownership. The property is aold,
transferred, subdivided or in any way conveyed to another by
the individual for whom the deferral was granted.
2. Death of owner. The death of the owner quali~ied for
the deferral unless a surviving joint tenant or tenant in
common is eligible for the deferral benefit provided herein.
3. Non-homestead property. The property loses its
homestead status f~r any reason.
4. No hardship. The City Council determines that there
would be no hardship to require an immediate or partial
payment.
It shall be the duty of the applicant~ their heirs or legal
representative to notify the City Clerk of any event which may
affect eligibility for deferment.
At the time of termination of the deferral, the City
Council may provide for payment of the deferred amounts in
installment payments in accordance with the original terms of
the special assessments.
SECTION 6. EFFECTIVE DATE. This Ordinance shall be effective
0 from and after its passage and publication according to the
law.
Adopted this 18th day of August, 1992, by the City Council of
the City of Andover.
CITY OF ANDOVER
ATTEST: ~
Kenneth D. Orttel,'
Mayor
~~
Vie or1a Vol , Clty Clerk
0
Page 2
0
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO. 101A
. AN ORDINANCE AMENDING ORDINANCE 101, PROVIDING FOR'THE DEFERRAL OF
SPECIAL ASSESSMENTS FOR SENIOR CITIZENS AND RETIRED DISABLED HOMEOWNERS.
___.~ ,..'... TheCity Council of the City of Andover does hereby ordain:
Ordinance No, 101 is amended as follows: '
Section 2. Eli2ibllity .
.2, Annual Income. The applicant's income for the year preceding the year in which
the application for deferment is made shall net 8KGeed $ 1 g,OOO be as set by Council resolution.
The application in a form to be prescribed by the City, shall be completed and filed with.the City Clerk,
who will verify that the applicant meets the above conditions~' Any additional forms required by the
0' County of Anoka for recording the deferral shall also be completed,
Adopted by the City Council of the City of Andover on this 16th day of June, 1998.
CITY OF ANDOVER
. f. )7Je,.
ack McKelvey, Mayo
ATTEST:
~U
Victoria V olk, City Clerk
0
@
0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755,8923. WWW.CI.ANDOVER.MN,US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator orks / City Engineer~
David D, Berkowitz, Director ofPubhc
FROM: Jason J. Law, Asst. City Engineer
SUBJECT: Order Feasibility Report/08-37/1Sih Avenue Reconstruction (MSAS 102)-
Engineering
DATE: December 16, 2008
INTRODUCTION
The City Council is requested to order the preparation of a feasibility report for Project 08-37, 15ih
A venue Reconstruction (MSAS 102),
0 DISCUSSION
Identified in the City's proposed 2009-2013 Capital Improvement Plan is reconstruction of 157th
A venue from Crosstown Boulevard to University A venue as shown on the attached map.
The project would include reclaiming of the existing bituminous surface, removal and replacement
of deteriorated concrete curb and gutter, minor storm sewer improvements, and paving a new
bituminous surface.
BUDGET IMP ACT
The reconstruction project would be funded from the City's Road & Bridge Fund and 25% of the
total project costs would be assessed to the benefiting properties as identified in the City's Roadway
Reconstruction Assessment Policy, As this is a Municipal State Aid route, the Road and Bridge
Fund would be reimbursed for the City's portion ofthe project costs from the Municipal State Aid
construction fund.
ACTION REQUIRED
The City Council is requested to approve the resolution ordering preparation of a feasibility report
for Project 08-37, 157th Avenue Reconstruction (MSAS 102).
0 HU~
Jason 1. Law
Attachments: Resolution, Location Map
CITY OF ANDOVER
0 COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE
IMPROVEMENT OF PROJECT NO, 08-37, 1 57TH AVENUE RECONSTRUCTION (MSAS
102).
WHEREAS, the City Council of the City of Andover is cognizant of the need for the
improvements, specifically Project 08-37, 15ih Avenue Reconstruction (MSAS 102); and
WHEREAS, the City Council proposes to assess the benefiting properties for all or a
portion of the costs of the improvements, pursuant to Minnesota Statutes 429,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover
that:
1, The City Council is cognizant of the need for improvements,
0 2, The proposed improvement is hereby referred to the Director of Public Works/City
Enoineer and he is instructed to provide the City Council with a feasibility report,
MOTION seconded by Councilmember and adopted by the
City Council at a reoular meeting this 16th day of December , 2008 , with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
0 Michelle Hartner - Deputy City Clerk
(1\ C IT.Y 0 ~.__,-" Capital Improvement Plan
r.. ..\.. .NDOVE~ Pr j ct Name: MUNICIPALSTATEAIDROUTES
Q- . RECONSTRUCT 2009
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0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Consider Approval Application for Exempt Permit/Pheasants Forever
DATE: December 16, 2008
INTRODUCTION
Anoka County Pheasants Forever has submitted an application for a raffle at an event
0 they are hosting on March 7,2009 at the Courtyards of Andover,
DISCUSSION
Council can either: a) approve the application with no waiting period; b) approve the
application with a 30 day waiting period; or c) deny the application.
ACTION REQUIRED
The City Council is requested to consider approval of the application with no waiting
period,
Respectfully submitted,
(~cdl1A~
Mic e11e Hartner
Deputy City Clerk
Attach: Application
0
Minnesota Lawful Gambling Page 1 of 2 9/08
0 LG220 Application for Exempt Permit Fee is $50 for each event
An exempt permit may be issued to a nonprofit organization that: For Board Use Only
- conducts lawful gambling on five or fewer days, and
- awards less than $50,000 in prizes during a calendar year. Check # $
ORGANIZATION INFORMATION
Or~anization name Previous gambling permit number
Anoka County Pheasants Forever X-03898
Type of nonprofit organization. Check one,
[] Fraternal .101 Religious llJVeterans ~ Other nonprofit organization
Mailing address City State Zip Code County
1911 Coon Rapids Blvd Coon Rapids MN 55433 Anoka
Name of chief executive officer (CEO) Daytime phone number Email address
Roger Scheunemann 763757-7160 sch eu n ema nncpa@hotmail,com
Attach a copy of ONE of the following for proof of nonprofit status, Check one.
Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status,
I 01 Nonprofit Articles of Incorporation OR a current Certificate of Good Standing.
Don't have a copy? This certificate must be obtained each year from:
Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651-296-2803
/Q] IRS income tax exemption [501(c)] letter in your organization's name,
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer
0 contact the IRS at 877-829-5500.
g IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
a. IRS letter showing your parent organization is a nonprofit 501 (c) organization with a group ruling, and
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
I [g] I IRS - proof previously submitted to Gambling Control Board
If you previously submitted proof of nonprofit status from the IRS, no attachment is required.
GAMBLING PREMISES INFORMATION
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
Courtyards of Andover
Address (do not use PO box) City Zip Code County
13545 Martin Andover 55304 Anoka
Date(s) of activity (for raffles, indicate the date of the drawing)
03-07 -2009 to 03-07-2009
Check the box or boxes that indicate the type of gambling activity your organization will conduct:
o Bingo* [g] Raffles o Paddlewheels* OPull-Tabs* OTipboards*
* Gambling equipment for pull-tabs, bingo paper, tipboards, and Also complete
paddlewheels must be obtained from a distributor licensed by the
Gambling Control Board,' EXCEPTION: Bingo hard cards and bingo Page 2 of this form,
number selection devices may be borrowed from another organization
0 authorized to conduct bingo,
To find a licensed distributor, go to www.gcb,state,mn.us and click on List
of Licensed Distributors, or call 651-639-4076,
.
LG220 Application for Exempt Permit Page 2 of2 9/08
0 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT
If the gambling premises is within city limits, If the gambling premises is located in a township, a
a city official must check (X) the action that the county official must check (X) the action that the county
city is taking on this application and sign the is taking on this application and sign the application, A
application, township official must also sign the application,
_The application is acknowledged with no waiting period. _The application is acknowledged with no waiting period.
_The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting
period, and allows the Board to issue a permit after 30 period, and allows the Board to issue a permit after 30
days (60 days for a 1 st class city). days,
_The application is denied. _The application .is denied.
Print city name Print county name
On behalf of the county, I acknowledge this application.
On behalf of the city, I acknowledge this application. Signature of county official receiving application
Signature of city official receiving application
Title Date --!--!-
TOWNSHIP: On behalf of the township, I acknowledge that
Title Oate_I_/_ the organization is applying for exempted gambling activity
within township limits. [A township has no statutory authority to
approve or deny an application [Minnesota Statute 349.213, subd. 2)]
Print township name
Signature of township official acknowledging application
0 Title Date _/--!-
CHIEF EXECUTIVE OFFICER'S SIGNA TURE
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the
financial report will be completed and returned to the Board within 30 days of the date of our gambling activity.
Chief executive officer's signature Date
Complete a separate application for each gambing activity: Financial report and recordkeeping
- one day of gambling activity, required
- two or more consecutive days of gambling activity, A financial report form and instructions will be
- each day a raffle drawing is held sent with your permit. Within 30 days of the
activity date, complete and return the financial
Send application with: a copy of your proof of nonprofit status, report form to the Gambling Control Board.
and $50 application fee for each event. Make check payable to Questions?
"State of Minnesota." Call the Licensing Section of the Gambling
To: Gambling Control Board Control Board at 651-639-4076.
1711 West County Road B, Suite 300 South I'::' P,Jtfl!~BX!]!t ,tW;t I ~:;ittm:8:~c~~lf~~Jm~~ifiir~
Roseville, MN 55113
Data privacy, This form will be made available in the Board will be able to process your Board staff whose work requires access to the
alternative format (Le.large print, Braille) upon application. Your name and and your information; Minnesota's Department of Public
request. The information requested on this form organization's name and address will be public Safety; Attorney General; Commissioners of
(and any attachments) will be used by the information when received by the Board. All Administration, Finance, and Revenue;
Gambling Control Board (Board) to determine your the other information you provide will be private Legislative Auditor, national and international
qualifications to be involved in lawful gambling data until the Board issues your permit. When gambling regulatory agencies; anyone pursuant
activities in Minnesota. You have the right to the Board issues your permit, all of the to court order; other individuals and agencies
refuse to supply the information requested; information provided to the Board will become that are specifically authorized by state or
however, if you refuse to supply this information, public. If the Board does not issue a permit, all federal law to have access to the information;
the Board may not be able to determine your information provided remains private, with the individuals and agencies for which law or legal
0 qualifications and, as a consequence, may refuse exception of your nam~ and your o.rganization's order authorizes a new use or sharing of
to issue you a permit. If you supply the name and address which Will remain public. information after this Notice was given; and
information requested, Pnvate data are available to: Board members, anyone with your consent.
~
0 cg
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US
TO: Mayor and Conncil members ,,~
CC: James Dickinson, City Administrator (5
FROM:
Dana Peitso, Human Resources Manager ~
SUBJECT: Approve Cost-of-Living Adjustment for Non-Represented Employees
DATE: December 16, 2008
INTRODUCTION
The City typically approves cost-of-living adjustments for non-represented employees at the last
regular Council meeting of the calendar year for the following year. These adjustments would
take place effective January 1,2009,
DISCUSSION
0 Cost-of-living adjustments for non-bargaining employees have been reviewed and are proposed at
three (3.0) percent, effective January 1, 2009. Non-bargaining employees, for purposes of this
cost-of-living adjustment, include confidential and non-represented employees, supervisory staff
and senior-level management personnel. Surveys of metropolitan cities, regional economic
factors and other wage and benefit data support the proposed annual wage adjustment.
All other employees belong to collective bargaining units, which requires the City to formally
negotiate changes in the terms and conditions of employment through the collective bargaining
process.
BUDGET IMPACT
Funding for cost-of-living adjustments is included in the 2009 City Budget.
ACTION REQUESTED
Adopt the attached resolution approving a three (3,0) percent wage adjustment effective January
1,2009, for non-represented City employees,
0
0
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO,
APPROVING COST-OF-LIVING ADJUSTMENTS FOR ALL NON-REPRESENTED
EMPLOYEES FOR CALENDAR YEAR 2009
WHEREAS, cost-of-living adjustments for non-bargaining employees are in order to
recognize annual inflationary increases in cost-of-living standards as measured by the
Consumer Price Index (CPI), and regional economic and market-based indicators; and
WHEREAS, the annual percentage adjustments of three (3,0) percent effective January
1,2009, are within the expenditure guidelines established in the 2009 Budget; and
WHEREAS, non-bargaining employees are defined as those public employees not
formally represented. by an exclusive bargaining group as defined under Minnesota
0 Statute,
NOW THEREFORE, BE IT RESOLVED that the City Council hereby approves cost-
of-living adjustments of three (3,0) percent effective January 1, 2009, for all non-
represented employees.
Adopted by the City Council on December 16, 2008
CITY OF ANDOVER
Mayor Mike Gamache- Mayor
Attest:
Michelle Hartner, Deputy City Clerk
0
C I T Y 0 F (f)
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US
TO: Mayor and Council members
CC: James Dickinson, City Administrator
FROM: Dana Peitso, Human Resources Manager
SUBJECT: Approval of Collective Bargaining Agreement/Public Works
DATE: December 16,2008
INTRODUCTION
The City Council is requested to consider the adoption of the 2009 Public Works Union Contract.
DISCUSSION
For the 2009 Public Works Union Contract the there are two proposals on the table after bargaining, the
Cost of Living and new language in the event of a permanent reduction of employees,
0 Cost-of-living adjustments for bargaining employees have been reviewed and
are proposed by both Management and the Union at three (3,0) percent, effective
January 1,2009. Surveys of metropolitan cities, regional economic factors and
other wage and benefit data support the proposed annual wage adjustment.
The proposal on resignations is as follows:
In the event of permanent reduction(s) in the workplace, the City shall provide
severance pay to permanent full-time Employees who have one (1) year
continuous service with the City, one week severance pay for each year
employed by the City to a maximum often (10) weeks, The severance pay shall
be determined by the Employee's rate of pay at the time of employment
separation,
Management has reviewed this language and supports the inclusion of it in the Public Works Union
Contract.
BUDGET IMPACT
Funding for cost-of-living adjustments is included in the 2009 City Budget.
ACTION REOUESTED
Approve the changes for the Public Works Union Contract for the year 2009,
Respectfully submitted,
0 /(~~
Dana Peitso
0 0)
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Adopt Resolution - City of Andover 2009 Budget & Certify 2009 Property Tax Levy
DATE: December 16, 2008
INTRODUCTION
Each year the City Council is required by state law to adopt an annual budget and submit a property tax
levy certification to Anoka County Property Records and Taxation Division, The deadline for this
submission is December 29, 2008,
DISCUSSION
0 The 2009 Budget and Levy certification is the outcome of budget workshops with the Council, immerous
staff meetings, and the December 8th Truth in Taxation Hearing, The overall City of Andover 2009
Budget proposes total revenues of $31,220,311 and total expenditures of $28,472,266, The $2,748,048 of
revenues over expenditures reflects the sale of the open space referendum bonds with no anticipated land
purchases to date, The Community Center budget has been modified to reflect the discussion at the
November workshop meeting.
The 2009 Budget includes a total property tax levy of $10,593,520: $6,879,236 (64,94%) operational
levy, $2,241,965 (21.16%) debt service levy, and $1,472,319 (13,90%) capital levy,
BUDGET IMPACT
This will establish the 2009 City of Andover Budget and 2009 Property Tax Levy.
ACTION REQUIRED
The Andover City Council is requested to approve the attached resolution that indicates a total 2009
property tax levy of $10,593,520 to be submitted to the Anoka County Property Records and Taxation
Division by December 29th and establishes the 2009 City of Andover Budget.
- -
0
Attachments: Resolution
CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
0 RES, NO
A RESOLUTION ADOPTING THE CITY OF ANDOVER 2009 BUDGET AND 2009 PROPERTY TAX LEVY TO BE
CERTIFIED TO THE COUNTY AUDITOR.
WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and
WHEREAS, the City of Andover receives significant financial support from its residents through the payment of
property taxes; and
WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and
WHEREAS, Minnesota State Law requires the City to certify to the County Auditor an adopted tax levy and budget
prior to December 29,2008; and
WHEREAS, Minnesota State Law requires the City to certify to the State of Minnesota Department of Revenue an
adopted tax levy by December 29, 2008,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2009 City
. of Andover Budget and the 2009 property tax levy totaling $10,593,520 as listed on Attachment A.
BElT FURTHER RESOLVED that the City Council of the City of Andover hereby establishes the 2009 City of
Andover Budget by fund type as follows:
REVENUES EXPENDITURES
0 General Fund $ 9,033,941 General Fund $ 9,183,646
Special Revenue Funds 2,095,050 Special Revenue Funds 1,833,405
Debt Service Funds 5,666,149 Debt Service Funds 6,058,372
Capital Projects Funds 8,755,857 Capital Projects Funds 5,902,045
Enterprise Funds "4,704,170 Enterprise Funds 4,543,210
Internal Service Funds 965,144 Internal Service Funds 951,588
Total $ 31,220,311 Total $ 28,472,266
Adopted by the City of Andover this _ day of December 2008,
CITY OF ANDOVER
ATTEST: Michael R. Gamache - Mayor
Michelle Hartner - Deputy City Clerk
0
STATE OF MINNESOTA)
o COUNTY OF ANOKA )
CITY OF ANDOVER )
I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I
have carefully compared the attached Resolution No, _ adopting the City of Andover 2009 Budget and 2009 Property Tax
Levy with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the
whole thereof,
IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this _ day of December 2008,
Michelle Hartner - Deputy City Clerk
0
0
CITY OF ANDOVER, MINNESOTA Attachment A
Proposed 2009 Property Tax Levy
0
2009
Proposed
Levy
General Fund Levy $ 6,844,236
Debt Service Funds Levy
2004A G,O. Capital Improvement Bonds 378,609
2004 EDA Public Facility Revenue Bonds 980,914
2006B G,O, Equipment Certificate 171,066
2007 G,O. Equipment Certificate 221,340
2008 G,O, Equipment Certificate 179,895
2008 G,O, Open Space Bonds 162,900
2009 G,O, Equipment Certificate 147,241
Total Debt Service 2,241,965
Other Levies
0 Capital Projects Levy
Capital Equipment/Project 210,000
Parks Projects 59,410
Road & Bridge 1,151,136
Pedestrian Trail Maintenance 51,773
Lower Rum River Watershed 35,000
Gross City Levy $ 10,593,520
0
~NDbVE~ @
0
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2009 Debt Service Levy Changes
DATE: December 16, 2008
INTRODUCTION
Anoka County Property Records and Taxation Division requires a City Council resolution
changing bonded indebtedness levies for 2009 that would have been certified to Anoka County
as part of prior years bond sales,
DISCUSSION
When the City issues bonds, a certification of the bonded indebtedness levy is sent to Anoka
0 County, The County is charged with assuring on an annual basis that local government bonded
indebtedness payments are made, To assist in monitoring, the County is requesting a resolution
that would update all or a portion of previously certified bonded indebtedness levies.
Attached is a resolution to update bonded indebtedness levies along with a brief description as to
why there was a change.
BUDGET IMP ACT
The 2009 City of Andover Debt Service Budget is current and up-to-date, This resolution is to
inform the County of any changes that have taken place in the past year as well as any new
issuances proposed to be levied for 2009,
ACTION REQUIRED
The Andover City Council is requested to approve the attached resolution that would update
certified bonded indebtedness levies for 2009.
--
0 Resolution Updating Certified Bonded Indebtedness for 2009
Attachment A - 2009 Proposed Levy Certification Debt Changes
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
0 RES, NO,
A RESOLUTION UPDATING CERTIFIED BONDED INDEBTEDNESS FOR 2009,
WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and
WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's
funds; and
WHEREAS, the City of Andover has determined that it is prudent to update certified bonded indebtedness
levies for 2009; and
WHEREAS, the Anoka County Property Records and Taxation Division is requiring a City Council resolution
updating bonded indebtedness levies that would have been certified to Anoka County as part of prior year bond sales,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby updates all or a
portion of previously certified bonded indebtedness levies for 2009 as listed on Attachment A.
Adopted by the City of Andover this _ day of December 2008,
CITY OF ANDOVER
OrTEST: Michael R. Gamache - Mayor
Michelle Hartner - Deputy City Clerk
0
STATE OF MINNESOTA)
~UNTYOFANOKA )
CITY OF ANDOVER )
I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify
that I have carefully compared the attached Resolution No. adopting the City of Andover updates of all or a
portion of previously certified bonded indebtedness levies for 2009 with the original record thereof preserved in my
office, and have found the same to be true and correct transcript of the whole thereof.
IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this _ day of December 2008,
Michelle Hartner - Deputy City Clerk
0
0
Attachment A
CITY OF ANDOVER
0 2009 Proposed Levy Certification Debt Changes
County Levy City Levy Levy
GENERAL OBLIGATION DEBT Scheduled Scheduled Changes Variance Explanation
56 2004A GO Capital Improvement Bonds 378,609 378,609 , Ok
58 2005A GO Improvement Bonds 573,000 , 573,000 Paid for by assessments
61 2006A GO PIR Bonds 135,785 135,785 Paid for by assessments
62 2006B GO Equipment Certificate 174,132 171,066 3,066 City has interest earnings in Debt Service Fund
63 2007 GO Equipment Certificate 221,340 221,340 , Ok
2004 EDA Public Facility Lease Rev 980,914 (980,914) Lease revenue payment per pledge agreement
2008 GO Equipment Certificate - 179,895 (179,895) New 2008 issuance
2008 GO Open Space Bonds 162,900 (162,900) New 2009 issuance
2009 GO Equipment Certificate - 147,241 (147,241) New 2009 issuance
Total $ 1,482,866 $ 2,241,965 $ (759,099)
0
0
C I T Y 0 F GD
NDOVE
0
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director
(
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Adopt 2009 Fee Ordinance
DATE: December 16, 2008
INTRODUCTION
Each year staff reviews the fees that are charged for various permits, licenses, service charges and other items
and recommends changes to certain fees,
DISCUSSION
The proposed 2009 Fee Ordinance is attached, Additions are highlighted in red and deletions are designated
with a strike-through, Also attached is the summary of the ordinance to be published,
o BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects,
ACTION REOUIRED
The Andover City Council is requested to adopt the attached Fee Ordinance for 2009 effective January 1,
2009 and the summary of the ordinance for publication,
;2C:;j;l
Lee Brezinka
Attachments: 2009 Fee Ordinance
Summary of2009 Fee Ordinance
0
0
CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
ORD, NO. SUMMARY
-
AN ORDINANCE ESTABLISHING PERMIT FEES, SERVICE CHARGES AND VARIOUS
OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER.
The City Council of the City of Andover ordains:
Section 1, Pursuant to Minnesota Law, the Andover City Code and upon a review by city staff, a
fee schedule for city services, permit fees and various other fees is hereby adopted,
2009 Fee Schedule
a) The city code of the City of Andover establishes that certain fees be set from time
0 to time by the City Council.
b) City staff has reviewed the current Fee Schedule for the City of Andover and is
hereby recommending that the 2009 Fee Schedule, which is available for
inspection in the office of the City Clerk, be adopted,
c) Upon consideration and review by the City Council, the 2009 Fee Schedule is
hereby adopted and becomes effective January 1, 2009,
Section 2, This ordinance shall be in full force and effect January 1,2009,
Adopted by the City Council ofthe City of Andover this 16fu day of December, 2008,
CITY OF ANDOVER
Attest:
Michael R. Gamache - Mayor
Michelle Hartner - Deputy City Clerk
0
G:\FINANCEIAGENDA\2008\12-16-08\2009 Fee Sched Summary. DOC
CITY OF ANDOVER
COUNTY OF ANOKA
0 STATE OF MINNESOTA
ORD, NO, ~
AN ORDINANCE AMENDING CITY CODE 1-7-3 ESTABLISHING PERMIT FEES, SERVICE CHARGES,
AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER,
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
The following permit fees and service charges are hereby established for the year ~ 2009,
Administration:
Administrative Fee: (non project related activity) 15% of total charges for overhead costs
Approval/Recording of Deeds:
Abstract & Torrens Properties $100.00
Bad Check Fee: $30,00
Canvasser/Solicitor License: Investigation Fee $25,00 per individual- 30 day license (Ord 352)
City Publications:
Budget $25.00
Financial Statements $25,00
Comp Plan $25,00
Copies: (per sheet)
Up to 8 Yz" x 14" $0.35
Oversize $0,50
:J~"x24" $3.00
~ 4"x36" $4,00
Larger Sizes $7.00
Surveys $3,00
Surveys Requested by Owner $1.25
City Code - paper copy $50,00
Dog Licensing:
Yearly License $6,00 per year
Commercial Kennel (more than 3 dogs) $250,00 Includes mailing labels
Commercial Kennel Recording Fees
Abstract and Torrens $100,00
Private Kennel (more than 3 dogs) $200,00 Includes mailing labels
Annual Kennel Renewals $25,00
Facility Use Fees:
Sunshine Park Gazebo Rental $30,00 per 4 hour period
Non-Profit/Service Organizations N/C weeknights after 4:30 p.m, Monday - Friday
Sunshine Park Conference Room
Non-Profit/Service Organizations $50,00 refundable key/damage/maintenance deposit
For-Profit Organizations. !Businesses $25.00 + $50,00 refundable key/damage/maintenance deposit
Sunshine Park Building - Athletic Assns $50,00 refundable key/damage/maintenance deposit
City Hall Conference Room A
Non-Profit/Service Organizations $50,00 refundable key/damage/maintenance deposit for mtgs after 4:30 p,m.
For-Profit Organizations!Businesses $25,00 + $50,00 refundable key/damage/maintenance deposit
City Hall Conference Room B
Non-Profit/Service Organizations $50,00 refundable key/damage/maintenance deposit for mtgs after 4:30 p,m,
For-Profit Orgs!Businesses $25,00 + $50,00 refundable/key/damage/maintenance deposit
City Hall Front Conference Room
Non-Profit/Service Organizations $50,00 refundable key/damage/maintenance deposit
G:IFINANCEIPROJECTSIBudgetIBudget 20091Fee Schedule - 2009.DOC Page 1
For-Profit OrgsIBusinesses $25,00 + $50,00 refundable key/damage/maintenance deposit
Council Chambers
Non-Profit/Service Organizations $50,00 refundable key/damage/maintenance deposit
For-Profit OrgsIBusinesses $25,00 + $50,00 refundable key/damage/maintenance deposit
City Hall Lunchroom
Non-Profit/Service Organizations $50,00 refundable key/damage/maintenance deposit
For-Profit Orgs/Businesses $25,00 + $50,00 refundable key/damage/maintenance deposit
Field Lights $50,00 refundable key/damage/maintenance deposit
Community Center
Prime Time Ice Rental
Weekdays 3:00 p.m, to 10:00 p.m. $171.00 per hour
Weekends 7:00 a,m, to 10:00 p,m. $171.00 per hour
Non-Prime Ice Rental $136,00 per hour
Open Skate $4,00 adults
$3.00 students age 18 and under
Prime Time Field House Rental
Weekdays 3:00 p,m, to 10:00 p,m. $41.00 per hour
Weekends 7:00 a,m, to 10:00 p,m, $41,00 per hour
Non-Prime Field House Rental $36.00 per hour
Open Gym $2,00 er session
alse Alarm Fine: (Police & Fire) $75,00 fee upon receipt of third false alarm notice at an address in one
calendar year, Each additional false alarm after the third is $75,00.
Garbage Hauler License: $150.00 per year + $25,00 per truck inspection
$50.00 re-inspections er truck
Horses:
Boarding & Stable Fee of Stray Horses By City Per contracted rate + administrative fee
Impoundment of Horses (city ordered) Per contracted rate + administrative fee
Transportation (trailer rental) Per contracted rate + administrative fee
Interest Char e on Past Due Escrows: 18% annually (if not aid within 30 days of bill date)
Liquor:
3,2 % Malt Liquor
Off Sale $75,00 per year
On Sale $200,00 per year
Temporary On Sale $25,00 - 3 day maximum
2:00 a.m, Closing $50,00 per year
Intoxicating:
Sunday Liquor $200,00 per year
On Sale Liquor $5,250,00 per year
On Sale Wine $500.00 per year
Off Sale Liquor $200,00 per year
2 a,m, Closing $50.00 per year
Liquor Compliance Violations
1 st Violation $750,00
2nd Violation $1,500,00
3rd Violation $3,000,00
4th Violation Suspension or revocation
Maps:
City Ma s $3,00
G:IFINANCEIPROJECTSIBudgetIBudget 20091Fee Schedule - 2009.DOC Page 2
Zoning Maps 11 "x17" colored $4,00
Topographical Maps $11,00 per acre
Full Size Color Maps 36"x36" $15,00
Vz Section / Address Book $38,00
Custom GIS Maps Time and materials
Notarv Fee: $3,00 per document
Outdoor Food & Beverage Salesffemp,
Retail Food Establishment: $25.00 - 10 day license
Outdoor Party Permit Fee: $10,00
Barricades $50,00 refundable damage deposit
Outdoor Promotional Fee- Temporarv: $100,00 per event
Peddler License: $100,00 - 30 day license
Project Recovery Rate Factor:
Engineering Inspection Services 2,9 x hourly rate
City Staff Services 2,0 x hourly rate
(All projects directly related to stafftime,
All public & private improvement projects,)
Special Assessment Searches: $25,00 each
Therapeutic Massage Establishment **: All fees include investigation fee
Single Application Fee $200,00
Corporate Application Fee $300,00
Partnership Application Fee $300,00
Renewal Fee $150,00
* * Requires Conditional Use Permit
Therapeutic Massa2e Therapist: $175.00 annually
Tobacco License: Admin & Enforcement $250,00
Tobacco Compliance Violations
C 1 st Violation $75,00
nd Violation within 24 months $200,00
3rd Violation within 24 months $250.00 in addition to license suspension for not less than 7 days
Individual selling to a minor $50,00
Transient Merchant License: $50,00 - 7 day license
Tree Trimmer License:
Commercial License Fee $50,00 per year
Vehicle Sales License: $105,00 per year
0
G:IFINANCElPROJECTSIBudgetIBudget 20091Fee Schedule - 2009.DOC Page 3
Buildin2 Inspections & Permit~in2
Agricultural Building Permit: $5,00
~ir Conditioning Installations: $75,00 (State Surcharge Add 50~)
I. ..lir to Air Exchanl!e Permit: $75,00 (State Surcharge Add 50~)
Basement Refinishinl! Permit: $100.00 (State Surcharge Add 50~)
Building Department Escrows:
As-Built Survey $500,00
Grading & Erosion Control $1,500,00
Black Dirt & Sod 15 ft. wide blvd, (Urban lot) $0.33 per sq, ft.
Topsoil, Seed & Mulch 18 ft. wide (Rural lot) $0,09 per sq, ft
Front Yard Sod or Seed (Urban Lot) $2,500,00
Hydro-seeding - (in addition to sod escrow) $160,00
Retaining Wall $20,00 per sq, ft,
Driveway (Urban lot) $1,181.00
Driveway Apron (Rural lot) $400,00
Steps $100,00 per riser
Sidewalk $3,00 per sq, ft,
Garage Floor $3,00 per sq, ft,
Trees $750,00
Buildinl! Re-insnection Fee (after 2nd insnect): $47,00 established under state bldg code
Certificate of Occunancy: . $10,00
Commercial Building Permit Fee Schedule: I. State of Minnesota Building Valuation Data, Dated 05/98,
2. Fees for Commercial Buildings Computed on Contract Bid Price,
3. Plan Check Fee shall be 65% of Permit Fee,
4. Fees shall be based on the 1997 Uniform Building Code Schedule lA.
5. The above fees apply to all new construction, alterations & repairs,
Commercial Plumbing Plan Review: 25% of the plan review fee (from the 1997 UBC fee schedule) when plan
reviews are completed by the State Plumbing Division or State Building
t'1 Division and the city does the inspections (Minnesota rule part 1302,0600,
subparts 1,2, and 4)
'l1li -tontractor Licenses:
Contractor Verification Fee $5.00
Contractor License $50,00
Demolition Permits:
Single Family Structures $100,00
Two Family Structures $150,00
Single/Double Garages $75,00
Barns $75.00
Multiple Family Structure
First Two Units $150,00
Each Additional Unit $50,00
Commercial Units $10,00 per $100,00 Demolition Costs ($200,00 minimum)
Escrow Inspection Fee: $50.00 per inspection
Footinl! to Grade: $50.00 per inspection
Garage Furnace Permit: $75.00 per unit (State Surcharge Add 50~)
Gas Fireplace Permit: $75,00 per unit (State Surcharge Add 50~)
Geo-thermal Heating Permit: $75,00 (State Surcharge Add 50~)
Grading Inspection Fees (engineering):
First Inspection No charge (included in bldg permit fees)
Second Inspection No charge (included in bldg permit fees)
Third Inspection $75.00
Fourth Inspection $125.00
Fifth and any subsequent Inspections $150,00 each
Heating Installations:
Furnace / Air Combo $85.00 (State Surcharge Add 50~)
Boiler $75,00 (State Surcharge Add 50~)
In Floor Heating $50,00 (State Surcharge Add 50~)
Furnace $75,00 (State Surcharge Add 50~)
Water Heaters $15.00 (State Surcharge Add 50~)
House Moving Permit: $75,00
Lawn Sprinkler Permit: $50,00 (State Surcharge Add 50~)
G:\FINANCE\PROJECTS\Budget\Budget 2009\Fee Schedule - 2009.DOC Page 4
Plan Check Trees Protection/Inspection: $65,00
Plan Check Fees:
.... Residential 65% of permit fee
( ~Iumbing: (per opening) $10,00 (Minimum fee $70,00) (State Surcharge Add 50~)
~e-roofinl! Permit: $75,00 (State Surcharge Add 50~)
Rental Housing License (see ord.):
Structures without fIre suppression systems $75,00 per unit inspected every two years (except owner occupied) Bldg code
& fIre code inspections.
Structures with fIre suppression systems $52,00 per unit inspected every two years (except owner occupied) Bldg,
Code & fire code inspections, This includes common areas in the building,
Re-inspection Fee per Call (2nd) $47,00
Septic System:
Pumping $15,00
New Installation or Repair:
At Grade $75,00 (State Surcharge Add 50~)
Mound or Bed $100,00 (State Surcharge Add 50~)
Sidin2 Permit: $75.00 (State Surcharge Add 50~)
Well & Septic Verification Processine:: $5,00
0
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G:IFINANCEIPROJECTSIBudgetIBudget 20091Fee Schedule, 2009.DOC Page 5
En ineerin
Curb Cut Permit: $50,00 ermit issuance
ld Harmless / Encroachment A reement Fee: $100,00
ce (plan Check): $25,00
Flood Zone Search/Ma : $15.00
Retainin Wall (Plan Check): $25.00
Rights-of-Way Permit Fee Structure:
Annual Registration Fee $50,00
Excavation Permit Fee $200,00
Per Add'l Excavation (paved area) $30,00
Per Add'l Excavation (unpaved area) $15,00
Trench Fee
Underground Utility/Telecom Installation $40,00 per 100 L.F,
Directional Boring or Tunneling (in addition to
excavation permit fee)
Underground Utility/Telecom Installation Open $55,00 per 100 L.F,
Trenching (in addition to excavation permit fee)
Overhead Utility/Telecom Installation (in addition $5,00 per 100 L.F.
to excavation permit fee)
Obstruction Permit Fee $50.00
Permit Extension Fee $55,00
Annual Mapping Fee $10,00 per Permit ($0,00 if in the City format)
Delay Penalty (up to 3 days late) $60,00
(each day late over 3 days) Plus $10,00 per Day
Individual Service Work in the Right-of-Way $500,00 annual fee or $10,00 per service
er Lot Fee (Can be used as an alternative for new
developments)
Urban Rural
Connexus Energy $31.00 per lot $35,00 per lot
Reliant Energy $39,00 per lot $60,00 per lot
Qwest $24,00 per lot $40,00 per lot
AT&T $34.00 per lot $47,00 perlot
S ecial Assessment Costs (Estimated): See Development Contract Escrows
Street 0 enin Permit (Sewer & Water): $350,00 - Permit & Engineering Inspection
Trail Fee (Bikeway/Pathway):
Resid<;:ntial $~ $671.00 per unit
Internal Trails (New Plats) Developer's Responsibility
Commercial/Industrial Developer's Res onsibility
Vacation of Easement $125.00 - Includes mailing labels
Recording Fee:
Abstract and Torrens $100,00
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G:IFINANCEIPROJECTSIBudgetIBudget 20091Fee Schedule - 2009.DOC Page 6
CITY INSTALLED IMPROVEMENTS
art A of Develo ment Contract
Develo er's 1m rovements Costs
Erosion Control,.,.,."",.",...",.",.",.",.,.,..."".,."..........,..""....,.,.,."""".".,.,.,."",.,.,."",."",.""",."., $750.00
. Tree Protection,.,.",.,.,.,.,.,..""""",.."".,.."""".,..,.".,."....... ,.,...,.",.",....""".,.,.",."".""".,"""",.,.,' $750,00
. Street Sweeping",.,.,.""......",.,.,.",...,.""."..".... ,.....,..."",..,."""",.""",.,.,.,.,.",.,.,...,.,",.,."..,.,"'" $1,000,00
. Iron Monuments ,........,................,..........,...,......,........,......,......,....................,...,.....,......,..., $100,00 per Lot
. Grading, Clearing & Grubbing Certification, As-Builts ................,............. Value of Work Not Completed
. Tree Removal, """.,., ."",.,..""..."",.,..."..",.., ".""""..".......", .""",.",..",.'",.,., ,..",.,..,.",.."",.."" $1,000.00
. Installation of Street Lights ..,..................,.................,.....,..,........................ Value of Work Not Completed
. Grading Certification & As-Builts ...,......,.............................,...,....."..................,......"......,,......,.. $2,500,00
. Landscaping Improvements (if required) ................................,................... Value of Work Not Completed
. Sodding of Boulevard (if required in common areas) .............................,.,. Value of Work Not Completed
. The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's
improvements,
. The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150%
to establish the Developer's Security for the project.
Part B of Development Contract
1. Developer's Improvements Costs
. Streets & Utilities (Based on Developer's estimated construction cost),..""", """ .,.,....".... Value of Work
. Trails/Sidewalks." '" ,., ,..", .,. '" ". ",.....' ". ,.' '" ,.' """ ,...., ,...., ". '" ,., ,.' '" ,.. .', "....,Value of Work
. The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's
0 improvements,
. The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105%
to establish the Developer's Security for the project,
2. Proiect Security Requirements Prior to Final Street & Utility Plans & Specifications are as follows:
a, Developer to escrow 6% of estimated construction cost to complete street and utility construction plan, ifplans are requested
prior to the execution ofthe development contract. This will be returned to the developer when the development contract is
executed, This only applies to urban developments,
Special Assessment Costs (estimated)
1. Estimated Construction Costs (costs vary according to project requirements):
./ Lateral Sanitary Sewer ./ Storm Sewer
./ Trunk Sanitary Sewer ./ Streets
./ Lateral Water Main ./ Sidewalks
./ Trunk Water Main ./ Other
All project cost estimates are identified within the project feasibility report, The construction cost estimates are based on current
industry construction cost standards, The fmal construction costs are based on competitive bids and fmal construction quantities.
Development of Street & Utility Feasibility Report". ". '" .., '" ,."...., ",... ". '" ,,' .....,.$7,500,00
2, Estimated Project Expenses:
./ Engineering - The estimate is based upon project size, scope and complexity, The amount assessed is based upon
billable hourly rates times project recovery rate factor,
./ Aerial Mapping - 1 % of Street. The estimate is based upon 1 % of the value of the street construction. The final value
0 is based upon 1 % of the final street costs,
./ Administration - 3%, The estimate is based upon 3% of the estimated construction cost. The fmal value is based upon
3% of the fmal construction cost.
./ Assessing - 1 %, The estimate is based upon 1 % of the estimated construction cost. The fmal value is based upon 1 % of
the final construction cost.
./ Legal - Legal costs will be actual billing,
G:IFINANCEIPROJECTSIBudgetIBudget 20091Fee Schedule - 2009.DOC Page 7
./ Easement - Estimates are project-specific.
./ Advertising - Project specific.
./ City Costs - Includes inspection and city related project costs,
0 ./ Street Signs - The cost is based upon the size of the project. See Signs under the Public Works section for cost
determination.
./ Construction Interest - Rate is determined at time of project estimate.
./ Bonding - 0,5% oftotal project cost.
./ Drainage Plan - 0.3% of street & storm sewer costs,
./ County Road Improvement Fee (if applicable) - Project-specific, determined at Preliminary or Final Plat
3, Crack Seal and Seal Coating: $2,00 x sq, yd, of paved street surface,
DEVELOPER INSTALLED IMPROVEMENTS
Part A of Development Contract
1, Developer's Improvements Costs
. Erosion Control,."",."."...",.,."",."",.,."""",."...",......."",.,.,.""""".,.,."""""",.,.,...",.,.,.,.""""., .. $750,00
. Tree Protection."""""..,.,.."""".,.,.,.,.,."""".,...",.""",.".,."",.,."""...,.""""""..,.,."",.,."", ....'.,.,." $750.00
. Street Sweeping,...",.""""""".,.""".",.""."""",.",.""",."."",.",.."""",.""""""""".",."",."" "'" $1,000,00
. Iron Monuments ....,...............,.,.,...,........,.,...,...,.....,...,......,...............,..,.....,...,.,.,...........,...' $100.00 per Lot
. Grading, Clearing & Grubbing Certification, As-Builts ............................., Value of Work Not Completed
. Tree Removal........ .......,.................. .....' ............, ....., ......,.,., ............................................... ..,.....,. $1,000,00
. Installation of Street Lights ....................,.....................................,.............. Value of Work Not Completed
. Grading Certification & As-Builts ,..................,.....,......................,..,.......................,.....,............., $2,500,00
. Landscaping Improvements (if required) ...........,....,.................................., Value of Work Not Completed
. Sodding of Boulevard (if required in common areas) .........................,....... Value of Work Not Completed
. The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's
0 improvements,
The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150%
.
to establish the Developer's Security for the project.
Part B of Development Contract
1. Developer's Improvements Costs
. Streets & Utilities (Based on Developer's estimated construction cost)..,..,............. Value of Work
, . Trails/Sidewalks..,......,.,......,........,.....,.".,...,..,.. ,.............',..,..,..,..' ....Value of Work
. The estimated engineering, legal,. and administrative fees are 15% of the total estimated cost for the developer's
improvements,
. The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105%
to establish the Developer's Security for the project.
Proiect Expenses
1, Proiect EXlJenses to be Paid Before Street and Utility Construction Can Begin:
./ Aerial Mapping - 1% of Street. The estimate is based upon 1% of the value of the street construction. The fmal value.
is based upon 1% of the final street costs,
./ Administration - 2%, The estimate is based upon 2% of the estimated construction cost. The fmal value is based upon
2% of the fmal construction cost.
./ Crack Seal and Seal Coating - $2,00 x sq, yd. of paved street surface,
./ * Water Area Charge - Refer to Water Fees, Page 14
./ * Water Connection Fee - Refer to Water Fees, Page 14
./ * Sanitary Sewer Area Charge - Refer to Sanitary Sewer Fees, Page 13
0 ./ * Sanitary Sewer Connection Fee - Refer to Sanitary Sewer Fees, Page 13
./ * Sanitary Sewer Lift Station Connection Fee (if applicable) - Refer to Sanitary Sewer Fees, Page 13
./ * Sanitary Sewer 2nd Lift Station Connection Fee (if applicable) - Refer to Sanitary Sewer Fees, Page 13
./ * Sanitary Sewer & Water Main Railroad Crossing Fee - Refer to Sanitary Sewer Fees, Page 13
./ County Road Improvement Fee (if applicable) - Project specific, determined at Preliminary or Final Plat
G:IFINANCEIPROJECTSIBudgetIBudget 20091Fee Schedule - 2009.DOC Page 8
2, Proiect Security Requirements Prior to Final Street & Utility Plans & Specifications are as follows:
a, Developer to escrow 6% of estimated construction cost to complete street and utility construction plan, if plans are requested
o prior to the execution of the development contract. This will be returned to the developer when the development contract is
executed, This only applies to urban developments,
3. City Costs including engineering (design). inspection and City related proiect costs, The amount of expenses shall be invoiced to
the developer as work is completed.
0
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G:IFINANCEIPROJECTSIBudgetIBudget 20091Fee Schedule - 2009.DOC Page 9
Fire
Accident Response Fees **:
Each Fire Engine/Pumper $250,00 per hour
Each Utility Vehicle or Pickup $125,00 per hour
Each Firefighter $11.50 each, per hour
Chief(s) response $75,00 per hour
Fire Marshal response $50,00 per hour
$250,00 per hour
$125,00 per hour
$11.50 each, per hour
$75,00 per hour
$50.00 per hour
** This fee would be charged to contractors or sub-contractors who hit properly marked gas lines. Charges would not apply to
residents who hit a gas line,
Home Occu ation Ins ections: $47,00 per hour
Inspection Fees:
Aboveground Storage Tanks Permit Fee - 1.25% of total project value (minimum $25,00).
Plan Review Fee - 65% of permit fee (minimum $25,00),
Commercial Hood Extinguishing Systems Permit Fee - 1.25% of total project value (minimum $25,00),
(plan review, permit, inspection, modification) Plan Review Fee - 65% of permit fee (minimum $25,00),
Day Care Licensing Inspections $50,00 per inspection (includes 1 re-inspection)
Fire Alarm Systems (plan review, permit, Permit Fee - 1.25% oftotal project value (minimum $25,00),
inspection, modification) Plan Review Fee - 65% of permit fee (minimum $25,00),
Fire Sprinkler Monitoring Systems (plan Permit Fee - 1.25% of total project value (minimum $25.00),
review, permit, inspection, modification) Plan Review Fee - 65% of permit fee (minimum $25,00),
Fire Sprinkler Systems (plan review, Permit Fee - 1.25% oftotal project value (minimum $25.00).
permit, inspection, modifications) Plan Review Fee - 65% of permit fee (minimum $25,00),
Underground Storage tanks (plan review, Permit Fee - 1.25% of total project value (minimum $25,00),
install and removal) Plan Review Fee - 65% of permit fee (minimum $25,00).
$47,00 per hour
$47.00 er hour
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G:IFINANCEIPROJECTSIBudgetIBudget 20091Fee Schedule - 2009. DOC Page 10
Parks
Ball Field Usage:
Adult Rec Play $75,00 per team, per season
$10,00 additional, per player, non-resident fee
Youth Rec Play $0,00 per team, per person
$0,00 additional, per player, non-resident fee
Note: Includes the use of fields for both lighted and non-lighted
Field without Lights (Private Use) $15,00 per hour or
$75,00 per day
Field with Lights (Private Use) $20,00 per hour or
$100,00 per day
Rental Equipment for Tournament
Limer $6,00 per tournament
Lime $7,00 per bag
Drag $3,00 per tournament
Hose and Nozzle $3.00 per tournament
Batter's Box $3,00 per tournament
Weekend Tournaments
No Field Maintenance/Adult $275,00 tournament fee for the park plus
$200.00 field usage fee per field
No Field MaintenanceIY outh $275,00 tournament fee for the park plus
$100,00 field usage fee per field, youth organizations not affiliated with
Andover Youth
With Field Maintenance/Adult $650,00 tournament fee for the park plus
$200,00 field usage fee per field
With Field MaintenanceIY outh $650.00 tournament fee for the park plus
$100.00 field usage fee per field, youth organizations not affiliated with
Andover Youth
Note: 1 day tournaments will be charged 75% of the tournament and field
usa e fee,
Hockey Rinks:
Rink with lights (Adults) $18,00 per hour
Park Dedication Fees:
Single Family Residences $2,791,00 $2,944,00 per unit
Town Home and Twin Home $2, 791,00 $2,944,00 per unit
Apartment (Multi-Family) $2, 791,00 $2,944,00 per unit
Lot Splits $2,794.00 $2,944,00 per unit
Commercial/Industrial $8,382,00 $8,984,00 per acre or 10% of market value ofland, which ever is
less (per Ord, 10 Sec,9,07,5)
Vehicle Rental- Truckster: $50,00 per day and $350,00 refundable damage deposit
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G:IFINANCEIPROJECTSIBudgetIBudget 20091Fee Schedule, 2009.DOC Page 11
Planning
Adult Use Business License: $8,000,00 per year
.-!see ordinance)
~:"mercial Site Plan Review: $1,500.00 for small projects less than 5,000 sq, ft,
Escrow for services & agree to reimburse city for
services provided, $2,000,00 for projects between 5,000 and 10,000 sq, ft,
$2,500,00 for projects 10,000 sq, ft, and greater
Billable Staff Time x Project Recovery Rate Factor (2.0)
Comprehensive Plan Amendment: $500,00 - Includes mailing labels
Public Notification Sign $30,00
Conditional Use Permit:
Commercial $400,00 - Includes mailing labels
Residential $350,00 - Includes mailing labels
Amended Special Use Permit $200,00 - Includes mailing labels
Public Notification Sign $30,00
Recording Fee $100,00
Lot Split Fee:
Lot Split $300,00 - Includes mailing labels
Public Notification Sign $30,00
Administrative Lot Split $30,00 -5 acres or more
Pawnbroker, secondhand goods dealer, precious
metal License:
New $5,500.00 per year
Renewal $5,000,00 per year
Plat Fees:
Sketch Plan Fee $1,000 escrow for services & agree to reimburse city for all services
provided. Billable Staff time x Project Recovery Rate Factor (2,0)
~ :X~eliminary Plat Filing Fee $350,00
inal Plat Fee . $150.00
Plat Escrow Deposit
Urban Lot $350.00 per lot
Rural Lot $700,00 per lot
Public Notification Sign $30.00
, Re-zoning: $325,00 - Includes mailing labels
Public Notification Sign $30.00
Sign Permit: $2,00 per square foot/side
$4,00 per square foot per side erected without permit if approved
Towers & Antennas:
Application Fee Special Use $1,000,00 - Includes mailing labels
Lease Rates Negotiated
Variances:
Zoning Ordinance Variance Requests $150,00 fOf single family
$125.00 for otherrequests
Zoning Letter: $50,00
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G:IFINANCEIPROJECTSIBudgetIBudget 20091Fee Schedule - 2009.DOC Page 12
Public Works
Street Sweeping:
quipment Fee $100,00 $110,00 per hour (minimum charge Yz hour)
abor Billable hourly rate times project recovery rate factor
igns:
Materials Cost plus administrative fee
Labor Billable hourly rate times roject recovery rate factor
Sanitary Sewer
Hook-up Permit Fee: $40,00 (State Surcharge Add 50~)
Laterals: $39,00 per front foot
Plumbing: Homeowner contracts for
Sanitary Sewer Rates:
Sewer Area Charge $1,191.00 $1,551.00 per acre
Sewer Connection Fee $102,00 $418,00 per unit
Commercial Connection Fee Rate = 1 connection fee for each SAC unit
Sanitary Sewer Extra Depth Lateral Fee: $15,000,00 plus cost index percentage (Engineers New Record) dated back to
(Connection to lateral sanitary sewer at Xeon September of2004. (This connection will only be allowed by City Council
Street NW located within the Sophie's South approval.) (Ord.367, 4-15-08)
development)
Sanitary Sewer Lift Station Connection Fee:
Fox Hollow Lift Station $200,00 $214.00 per unit
Shadowbrook Lift Station $870,00 $932,00 per unit
Chesterton Commons Lift Station (Lift Station #4) $849,00 $910.00 per unit
Constance Comers Lift Station (Lift Station #7) $861.00 $923,00 per unit
Aztec Estates Lift Station (Lift Station #5) $57,345.00 plus construction cost index percentage dated back to Jan. 2004
(Amount to be charged to remaining benefiting properties when developed,)
~ ~~itary Sewer & Water Main Railroad
ossin2: Fee (W, 161't Avenue: $180,00 $193,00 per unit
Sewer Availability Charge Met Council Fee: $1,825,00 $2,000,00
Sewer Contracting:
Equipment Fee $100,00 $110,00 per hour
Labor Fee Billable hourly rate times project recovery rate factor
Sewer Usage Rates:
Penalty/Late Payment 18% annually
Quarterly Rate ~ $57,64 per quarter
Monthly Rate $-l-&M $19.21 per month
Quarterly Rate (Senior Citizen Reduced Rate) * ~ $28,82 per quarter
Monthly Rate (Senior Citizen Reduced Rate) * ~ $9,61 per month
Quarterly Rate (Disabled Persons Reduced Rate)* ~ $28,82 per quarter
Monthly Rate (Disabled Persons Reduced Rate) * ~ $9,61 per month
*must meet income eligibility
Storm Water
Storm Water Utility Fee: Quarterly Rate Per Unit:
Zoning Category
Single Family Urban ~ $6,78 per unit
Single Family Rural, Estates, Suburban ~ $6,78 per unit
&Farmstead
Manufactured Housing N/A
Multiple Dwelling ~ $14.92 per acre
Business, Commercial Industrial & Public ~ $28.51 per acre
Developed Parks ~ $6.78 per park
Elementary & Middle Schools ~ $13.55 per acre
High Schools ~$13.55 per acre
Churches ~ $13,55 per acre
Undeveloped Open S ace N/A
G:IFINANCEIPROJECTSIBudgeIIBudgeI2009IFee Schedule - 2009.DOC Page 13
Water
drant Meter Deposit & Rental Rates:
Deposit Rental Rate
5/8" hydrant meter setup $250,00 $4,00 per day for the fIrst 7 days
$2.00 per day thereafter for full rental period
3" hydrant meter setup $600,00 $5,00 per day for the fIrst 30 days
$3,00 per day thereafter for full rental period
3" hydrant meter w/backflow preventer $1,000,00 $6,00 per day for the fIrst 30 days
$4.00 per day thereafter for full rental period
Hydrant Use: Deposit (as stated above) plus standard water rates
Laterals: ~ $41,80 per front foot
Service Charges:
Labor Billable hourly rate times project recovery rate factor
Testing 0 to 6" Meters Cost plus administrative fee
Violation Penalties:
Mav 1st throu2:h AU2:ust 31st
1 st Penalty Warning
2nd Penalty $100,00
3rd Penalty $200,00
4th Penal $200,00 & Turned over to the Ci
Unit Connection Charges:
Residential $3,151,00 $3,406.00 per unit
Non-residential, per REC $1,987.00 $2,146,00 per unit or $19,870.00 $21,460,00 per acre whichever is
higher
stitutional (Land owned or operated by
municipal, school district, county, state or other $1,987,00 $2,146,00 per unit or $9,935,00 $10,730.00 per acre whichever is
overnmental a encies) hi her
Water Area Charges:
Residential and Commercial $2,889,00 $3,120,00 per acre
Water Meter Charges:
%" Meter (short lay length) $170,00
#2 Horn (for 3/4" meter) $42,00
#4 Horn (for I" meter) ~ $71.00
Special Sizes Cost plus administrative fee
Water Permit Fees:
Service/Connection $50,00 (State Surcharge Add 50~)
Tapping Main $30,00
DisconnectionlReconnection Requests $;W.OO $25,00
HVAC $15.00
Re-Ins ection (all) $30,00 er hour
Water Usage Rates:
Monthly Rate Structure $4A4 $4,66 Base Rate
$-h49 $1.59 per 1,000 for 1st 3,000 Gallons
$-l-,M $1.65 per 1,000 for 3,001 -7,000
$-I-#) $1.71 per 1,000 for 7,001 - 12,000
$-h68 $1.80 per 1,000 for 12,001 - 20,000
$-h&l $1.94 per 1,000 for 20,001 - 33,000
~ $2.16 per 1,000 for 33,001 - 67,000
$2A-l- $2,58 per 1,000 for 67,001 and above
Monthly Minimum ~ $6.30
Penalty/Late Payment 18% Annually
G:IFINANCEIPROJECTSIBudgetIBudget 20091Fee Schedule - 2009.DOC Page 14
Water Usage Rates (Cont):
Ouarterlv Rate Structure ~ $ 10,78 Base Rate
$-h49 S 1.59 per 1,000 for 1 st 9,000 Gallons
$+.M $1.65 per 1,000 for 9,001 - 21,000
$-:h6() S1.71 per 1,000 for 21,001 - 36,000
$-l-:6& $1.80 per 1,000 for 36,001 - 60,000
$-l-.&l $1.94 per 1,000 for 60,001 - 99,000
~ S2,I6 per 1,000 for 99,001 - 201,000
~ $2.58 per 1,000 for 201,001 and above
Minimum per quarter $+hU $12,53
Penalty/Late Payment 18% Annually
Street Li htin
Quarterly Charges:
Urban Residential Areas $6.W $6,70 per quarter
Rural Residential Areas ~ $11.40 per quarter
Commercial Property $6.W $6,70 er uarter
Adopted by the City Council ofthe City of Andover this +&lh 16th day of December ~ 2008,
CITY OF ANDOVER
Attest:
Michael R. Gamache - Mayor
0
Michelle Hartner - Deputy City Clerk
0
G:IFINANCElPROJECTSIBudgetIBudget 20091Fee Schedule - 2009.DOC Page 15
@
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Approve 2009 Massage Therapy, Liquor and Used Vehicle Licenses
DATE: December 16, 2008
INTRODUCTION
Massage therapy, liquor and used vehicle licenses expire on December 31,2008,
0 DISCUSSION
The following have applied for renewal of their licenses and paid the appropriate fees:
On-Sale Intoxicating Liquor Therapeutic Massage
BeefO'Brady's Karen Sathre (Therapeutic Massage
by Karen)
Used Vehicle Sales
Twin Rivers Auto Sales
ACTION REQUIRED
The City Council is requested to approve the above licenses for the period January 1,
2009 through December 31, 2009,
Respectfully submitted,
~~
. . l1A
0 Mic elle Hartner
Deputy City Clerk
Attach: License applications
0 ~NDbVE~
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US
THERAPEUTIC MASSAGE ESTABLISHMENT LICENSE APPLICATION
1, Name of Applicant ~~(~"" ~\~'\~ St~c~
First Mirlrllp.
Last
2, Applicant's Date of Birth (must be 18 yrs old) ~ ' .
-
3, Telephone Number of Applicant Co l"2--? O~ '''""2-- ~l( &
4, Home Address of Applicant_ -L - -
-
I A ( ,
I , .. v
5. Addres~ of Business/Premises to be ~icensed J AvtJ... ..- Cf
~')~ ~ jlJW t~LvV\k:-r( L.61~ If?> (v~ - 6\j't.( 0-S 3D
0 - .~. .jVl~
6, Nan:e of Business/Premises IJu.r~" l~\e.. c;54...~t 01 ~( ~
7. Telephone Number for Business/Premises Gel.. 30& - '1-<;(l{ g
8, Legal Description of Business/Premises to be Licensed .
-JJ"-VrCL.'~(' ?'\'Vh.>Su.S~ ct--nd b D~ WO( K-
9, Name of Owner of Premises to be Licensed
\01<- ,rrclC-i Ar,-"J r ew~ L~ c...
10, Address of Owner of Premises to be Licensed
4?? (/9:, rVW (p{)V-v\ {4,( Lt... ((e (; {v ~
11. Within the preceding five years has the applicant or spouse been convicted of any
felony, crime or violation of any ordinance other than traffic, If so, provide the
state or county of conviction, the date of conviction and the specific' crime so
committed, N;t)p..f ./
12. Ifthe applicant IS a corporation list the names, addresses and dates of birth of all
persons having a beneficial interest therein (i,e. officers, directors, stockholders),
M bY\.-0
0
0
The infonnation requested in items 1,2,3 and 9 must be provided for all owners,
lessees, operators and massage therapists of the proposed therapeutic massage
establishment.
Insurance: Each applicant for a license shall file with the city a public liability
insurance policy or certificate of insurance from a company authorized to do business
in the state of Minnesota, insuring the applicant against any and all loss arising out of
the use, operation or maintenance of the therapeutic massage establishment: The
policy of insurance shall be in limits of not less than five hundred thousand dollars
($500,000,00). Failure to keep in full force and effect the insurance required herein is
grounds for revocation,
Prior to consideration of the application by city council, an investigation shall be
made by the code enforcement officer and the building official to determine
compliance with this chapter of all premises proposed to be licensed, and by the
county sheriff s department of all persons listed on the license application,
0 Applicant and associates in this application, will strictly comply with all ordinances
of the City. I hereby certify that I have read the foregoing questions and that the
answers are true of my own knowledge.
KuAl/VL {, ,54Y:U, J.JC-rm/3 I /J.,--.'tD-~oi
Signature of Applicallt Date
License Fees:
_ Single Application: $200,00
_ Corporate Application: $300.00
_ Partnership Application: $300.00
_ Residential Application: Conditional Use Permit (refer to fee schedule for fee)
. ~fees include investigation fee)
~Renewal Fee: $150.00
Receipt # /6 '7 ?~ Amount Paid q /5'tJ . 0 () Date Paid f:J. - /0-08
Anoka County Sheriff: Approve Deny
0 City Clerk: Approve Deny
City Council*: Approve Deny
* Council needs to approve Conditional Use Permit requests only.
Minnesota Department of Public Safety t~'J~~l
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION
444 Cedar St., Suite 133, St. Paul, MN 55101-5133
(651)201-7507 FAX (651)297-5259 TTY(651)282-6555 i.
0
~(.o<:l""', -=;.~: >:.'
~.........~ .W
. ~~::tt/tJ~~Il"~\'\
No license will be approved or released until the $20 Retailer ID Card fee is received by
MN Alcohol & Garnbling Enfor<?ement Division
RENEWAL OF LIQUOR, WINE, OR CLUB or 3,2 LICENSE
Licensee: Please verify your license information contained below. Make corrections if necessary and sign,
City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new
license period, City Clerk/County Auditor are also required by M,S. 340A.404 S, 3 to report alJY license cancellation,
License Code ONSS License Period Ending 12/31/2008 ID # 26109
City/County where license approved Andover
Licensee Name Z Bros Inc,
Trade Name Beef 0 Brady's
Licensed Location address 1-5190 Bluebird St #114
City, State, Zip Code Andover MN 55304 .
Business Phone 763/434-2700
LICENSE FEES: Off Sale $0,00 On Sale$5250,OO Sunday $200.00
By signing this renewal application, applicant certifies that there has been no change in ownership, corporate officers,
o partners, home addresses, or telephone numbers, If changes ha\(e occurred during the past 12 months, please give details
. 0)1 the back of this renewal, then sign below.
Applicant's siQnature on this renewal confirms the followinQ: Failure to report any of the followinQ will result in
fines.
1, Licensee confirms that it has never had a liquor license rejected by any city/township/county in the state of
Minnesota, If ever rejected, please give details on the back of this renewal, then sign below,
2, Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation
(state or local), If a revocation has occurred, please give details on the back of this renewal, then sign below,
3, Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal
liquor law violations, If violations.have occurred, please give details on back of this renewal, then sign below,
4, Licensee. confirms that during the past license year, a summons has not been issued under the Liquor Liability
Law (Dram Shop) MS 340A.8Q2. If yes, attach a copy of the summons, then sign below,
5. Licensee confirms thatWorkers Compensation insurance is in effect for the. full license period,
6, Licensee confirms that it has no interest directly or indirectly in another liquor. establishment,. be it manufacture,
distribution or retail, or if so give details on the back of this renewal.
Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city/county
where license is issued, $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor
liability.
ucenseeS;Qnature~ tf:. ~ . Date 17o:f.:~f
(Signature certifies all aoove information to be correct and license has been approved by city/ ounty,
City Clerk/County Auditor Sionature Date
(Signature certifies that an on-sale intoxicating liquor license has been approved by the city/county as stated above),
County AttorneySionature Date
(County Board issued licenses only (Signature certifies licensee is eligible for license)
o Police/Sheriff Sionature . Date
. (Signature certifies licensee or associates have not been cited during the past five years for any state/local liquor law
violations (criminal/civil), Report violations on back, then sign here. PS 9093-98
C I T Y 0 F
o NDOVE
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755,8923 . WWW,CI.ANDOVER.MN.US
RENEWAL APPLICATION
Used Vehicle Sales Business License Application
Required Documents:
. Completed Application Form
. Vehicle Sales License Fee: $105.00
. Copy of State Dealers License
. Workers Compensation Form
Person Applying For License:
First Name :rbs-e.r~\' Middle Name E,-,,, \ Last Name "f)~~G\o r.;1-
- I
Home Address - ~ ~ - '
Home Phone Business Phone k?(;)~ )( J? J I (J Fax
o
I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances
ofthe City of Andover.
InfOlmation in this application is classified as public data and will be provided to the public upon
request.
Licenses expire on December 31 st of each year. Lack of payment of annual licensing fee shall be
cause for revocation of license,
G-Pr~ /c/,j--O.Y
~ Date
Receipt #
o
C I T Y o F @
NDOVE
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Approve 2009 Contract/TimeS aver Secretarial Service
DATE: December 16, 2008
INTRODUCTION
TimeSaver Secretarial has provided the city with an amended contract for minute taking
in 2009.
0 DISCUSSION
The proposed contract reflects an increase of 3 percent and extends the expiration date to
December 31, 2009.
ACTION REQUIRED
Council is requested to approve the 2009 contract with TimeSaver Secretarial Service.
Respectfully submitted,
yYJz~df(1Xhw,"
Michelle Hartner
Deputy City Clerk
Attach: 2009 Contract
0
ADDENDUM TO
0 RECORDING SECRETARY SERVICE AGREEMENT
Dated: December 31, 2008
By and between TimeSaver Off Site Secretarial, Inc. and the City of Andover, 1685 NW
Crosstown Boulevard, Andover, MN 55304.
1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term
of the existing Recording Secretary Service Agreement dated December 31, 2008 shall be
extended under the same terms and conditions to December 31, 2009.
2. TOSS Charges. TOSS shall be paid for its services as recording secretary for each
meeting (the highest rate will prevail), as follows:
a. Base Rate of One Hundred Twenty-Six and 25/100 dollars ($126.25) for any
meeting up to one (1) hour (billable time) plus Thirty-One and 25/100 dollars
($31.25) for each thirty (30) minutes following the first one (1) hours; Q!
b. Twenty-seven and 00/100 dollars ($27.00) per hour for length of meeting, and
fifteen (15) minutes prior to Call to Order and fifteen (15) minutes following
Adjournment with a one and one-half (1.5) hour minimum; and Eleven and
95/1 00 dollars ($11.95) for each page of minutes prepared from shorthand or
0 machine notes of the recording secretary as draft minutes for submission to and
the review and comment of the City of Andover for their preparation of final
minutes.
At the end of the term of this Addendum or any extension of it, the parties may make a new
Agreement or extend or modify the terms of this Agreement.
IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording
Secretary Service Agreement as of the day and year indicated.
January _, 2008 CITY OF ANDOVER
By
Michelle Hartner
Its City Clerk
November 15,2008 TIMESLI;;FF SITE S~CRETARIAL, INC.
By h~lfY~
Carla Wirth
0 Its President & CEO
C I T Y o F @
NDOVE
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Approve 2009 Animal Control Contract
DATE: December 16, 2008
INTRODUCTION
Attached is the proposed animal control contract for 2009.
0 DISCUSSION
Following are the current and proposed rates:
Current Proposed
$50.00 per animal pick up $60.00 per animal pick up
$65.00 per animal pick up $75.00 per animal pick up
during closed hours during closed hours
$25.00 per additional animal $30.00 per additional animal
picked up during same call picked up during same call
ACTION REQUIRED
The City Council is requested to approve the animal control contract for 2009.
Respectfully submitted,
0 \'hdt~c:JIfttfnvv
Michelle Hartner
Deputy City Clerk
Attach: 2009 Contract
ANIMAL CONTROL AGREEMENT
0
THIS AGREEMENT, made this ~ day of January 2009, by and between Marline Skinner,
28901 Dahlia St., Isanti, Minnesota, 55040, hereinafter referred to as "C<;mtractor", and the City of
Andover, Minnesota, hereinafter referred to as "City".
WITNESSETH, that Contractor and City, for the consideration stated herein, mutually agree as
follows:
1. STATEMENT OF WORK. Contractor shall furnish all labor, equipment, and services
performed for the job of animal control officer for the City, as set forth below in an
efficient and workmanlike manner in accordance with this Agreement. Contractor shall
comply with all federal, state, and local laws and ordinances in performing the duties as
specified herein.
2. THE CONTRACT PRICE. The City will pay Contractor for performance of this
Contract, in current funds as follows:
a. Sixty and no/lOO Dollars ($60.00) per animal for pick-up of dogs or other animals as
directed by the members of the Anoka County Sheriff s Office, City Council, or City
Clerk whether an animal is then actually picked up or if the Contractor goes toa place
as directed and finds there is no animal to be picked up.
0 b. Twenty and no/lOO Dollars ($20.00) boarding fee per day, per dog
c. Twelve and no/lOO Dollars ($12.00) boarding fee per day, per cat.
d. Seventy Five and no/100 Dollars ($75.00) per animal for pick up of dogs or other
animals during closed hours (see attachment). Owners will be charged Eighty Five
and no/Dollars ($85.00) for late fee.
e. Thirty and no/lOO Dollars ($30.00) per additional animal picked up during the same
call.
f. The fees for animals picked up more than once will be doubled for owners.
3. CONTRACTOR'S DUTIES. Contractor shall upon request of the members ofthe Anoka
County Sheriffs Office, City Council, or the City Clerk take all reasonable steps to catch
and take into custody any animal determined to be in violation of any City Ordinance or
Minnesota State Statute. All apprehensions of dogs or other animals directed by the
members of the Anoka County Sheriffs Office, City Council, or the City Clerk shall be
treated humanely and shall be delivered into the custody ofthe party or facility designed
by the City. The Contractor agrees to comply with all the state laws regarding waiting
periods. The Contractor shall supervise the advertisement and publication of notice when
0 an animal has been picked up.
4. IDENTIFICATION. The City shall provide Contractor with appropriate credentials
and/or identification to identify her as the "Animal Control Official for the City of
Andover" .
5. IDEMNIFICATION. Contractor agrees to indemnify and hold the City harmless against
0 all claims, losses, causes of action, and expenses, including legal expenses, relative to
Contractor's performance of this Contract. City shall not be liable for any loss suffered
by Contractor due to personal injury or because of damage to, or destruction of, any
property, or any loss of profits or other consequential damages or any inconveniences
resulting from the theft, damage to, or destruction of personal property. City may, at its
option, but with no obligation to do so, obtain insurance covering Contractor against
liability to third parties relative to Contractor's performance of this Contract. Contractor
shall be solely responsible for obtaining, at her own expense, any insurance coverage
which she may desire insuring herself against personal injury or property damage or
against liability to third parties.
6. LEGAL STATUS. The parties agree that the Contractor is in full control of the manner
in which work is pursued and the Contractor shall not receive retirement benefits, PERA
benefits, or any other fringe benefits offered to employees ofthe City and shall, in all
respects be deemed an Independent Contractor.
7. -; TERMINATION. It is further agreed that in a case of violation, breach or non-
performance by Contractor of any ofthe agreements contained in this Contract, City shall
have the right to declare this Contract immediately null and void upon written notice to
Contractor.
8. REPRESENTATION. The Contractor represents that she employs employees who are
properly trained to perform the contract, and if required by the State, are certified by the
0 State of Minnesota.
9. TERM. This Contract shall become effective upon its execution and continue month to
month. with a 60-day notification of termination. No amendment or modification of this
Contract shall be effective unless made in writing and signed by both the City and the
Contractor.
IN WITNESS THEREOF, the parties have executed this Contract at the City of Andover,
Minnesota, on the day and year first above written.
Contractor
CITY OF ANDOVER
By:
Mayor
Attested by:
City Clerk
0
0
OperatIng Hours
Monday-Friday 8am-6pm
Saturday 8am-12pm
0 Closed Sundays and
Holidays
(New Years Day, Easter, Memorial Day,
Independence Day, Labor Day, Thanksgiving
Day, Christmas Day)
0
I Certificate of Insurance 9/16/2008
I
PRODUCERS: Hermann Ins Services Inc 911940 THIS CERTIFICATE IS ISSUED AS A MATTER
OF
o PO Box 160 INFORMATION ONLY AND CONFERS NO RIGHTS UPON
THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES
North Branch , MN 55056 NOT AMEND, EXTEND OR ALTER THE COVERAGE
The InterAgency/Blackburn, Nickels & Smith, Inc. AFFORDED BY THE POLICIES BELOW.
Box 47248
Plymouth, MN 55447 Company Providing Coverage:
INSURED: Countryside Animallmpound,Jack & Marline Skinner DBA:
28901 Dahlia st NW Capitol Indemnity Corp
Isanti, Mn 55040-5918
:::iQQ.y~:@g~::~:::::~:::
...................................
...................................
This is to certify that the policies of insurance listed below have been issued to the insured named above for the policy
period indicated, not withstanding any requirement, term or condition of any contract or other document with respect to
which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all
the terms, exclusions and conditions of such policies. Limits shown may have been reduced by paid .c1aims.
Type of Insurance Policy Number Policy Effective Policy Expiration Limits
Date Date
General Liability General Aggregate $1,000,000
Products - CompOp Agg $1,000,000
Comm'l Gen. Liab. CPOO095536 7/24/2008 7/24/2009 Personal & Adv Injury $500,000
Each Occurrence $500,000
0 Fire Damage (Any One Fire) $100,000
Med Exp (Any One Person) $5,000
Auto Liability Combined Single Limit
Bodily Injury Per Person
Bodily Injury Per Accident
Property Damage
Excess Liability Each Occurrence
Aggregate
Umbrella Form
PROPERTY Limits: Coinsurance: Form: Deductible:
Building:
Business Personal Property:
Business Income:
LOCATION( OF RISK
DESCRIPTION OF RISK Animal Control Officer
; I Certificate Holder Cancellation
I
Q of Andover Should any of the described policies be cancelled before the expiration date
thereof, the issuing company will endeavor to mail 10 days written notice of
Fax: 763-755-8923 cancellation to the certificateholder named to the left, but failure to mail such
1685 Crosstown Blvd NW notice shall impose no obligation 0 'abilityof any kind upon the company, its
agents or representatives. ~ If~ .
Andover, MN 55304
Authorized Representative Holm bnsmn@aol.com
00
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and councilmembers
CC: James Dickinson, City Administrator
FROM: Dana Peitso, Human Resources Manager
SUBJECT: Approve Appointment - Associate Planner
DATE: December 16, 2008
INTRODUCTION
Due to the recent resignation of Chris Vrchota, Associate Planner, the planning department has the
position of Associate Planner available. The Human Resources Department has completed the interview
and selection process to fill this position.
DISCUSSION
0 The interview team consisted of the Community Development Director, the City Planner, the Accountant
and Human Resources Manager. There were 71 applications submitted and 8 applicants were
interviewed.
The interview team recommends hiring Angie Perera. Ms. Perera has a Bachelors of Arts in Community
Development from St. Cloud State University, and 5 years of planning experience to include the cities of
Victoria & Sauk Rapids, and Benton County. Ms. Perera has also had 6 years with the MN Army
National Guard and received a Honorable Discharge
The proposed starting date for this position would be January 5, 2009.
BUDGET IMPACT
Ms. Perera has been offered $43,681 annually, which is the 2009 entry level salary, and then would be
eligible for any general increases and annual Step Increases after successful completion of her 6-month
probationary period.
ACTION REQUESTED
The Council IS requested to appoint Angie Perera as the new
Associate Planner m the
Planning/Community Development Department.
Respectfully submitted,
/C2-n~~
0 Dana Peitso
0 @
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
~
"-" ~
TO: Mayor and Councilmembers '/
"
\
,........~..-
CC: Jim Dickinson, City Administrator
FROM: Captain Tom Wells - Anoka County Sheriffs Office
SUBJECT: Anoka County Sheriff s Department Monthly Report - Sheriff
DATE: December 16, 2008
0 INTRODUCTION
Captain Tom Wells from the Anoka County Sheriffs Office will be present to provide the
Council and the citizens of Andover with an update on law enforcement activities within the
C' L -- ~. , ~ __ __-L.
Ity. "_ "
DISCUSSION
To be verbally presented.
ACTION REQUIRED
For Council information.
Respectfully submitted,
Captain Tom Wells
Anoka County Sheriff s Office
. ,. .....;-. ~": /~ ;....---..;..
, ".- ~
0
@
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
CC:
FROM:
SUBJECT: Consider Approval Off-Sale 3.2% Malt Liquor and Tobacco License/Stop
N Shop #8
DATE: December 16, 2008
INTRODUCTION
As of January 1,2009, Halim S. Zerka will be the new owner of the Stop N Shop located
0 at 13725 Crosstown Drive NW. Mr. Zerka has applied for an Off-Sale 3.2% Malt Liquor
and Tobacco License.
DISCUSSION
Halim S. Zerka, the new owner of Stop N Shop #8 has applied for an Off-Sale 3.2% Malt
Liquor and Tobacco License and paid the appropriate fee.
ACTION REQUIRED
The City Council is requested to approve the above license for the period of January 1,
2009 through December 31, 2009.
Respectfully submitted,
~cJI~
Michelle Hartner
Deputy City Clerk
Attach: License Application
0
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
COMBINATION APPLICATION FOR RETAILERS (ON-SALE) (OFF-SALE)
3.2 % MAL T LIQUOR LICENSE
To the City of Andover, County of Anoka.
I, -/lfJLIW'I s', U RKA , of the City of I/AM l-Al.{c- ,
County of ~ fU 0 1<. A. hereby make lapplication for the following
Iicense(s): (Off-S Ie) (On-Sale) established pursuant to an Ordinance passed by the
Andover City Council.
For the past five years my residence has been as follows ~
. ;
"
,. , r
0 -
I was born _. at
(month, day, year) . -
(City, Village, or Town)
I am the () ,t:' F L (;.c L- of C~ fJA- K ~ <<f? ol,GuV"'- -j: l\J" c.. ,
(Title, Officer) ( ame of Organization)
located at the following address 30,)u I s1 A \I e > _ Y\'l fNW-e..{JC [; c:.. ,,,,,,rV" ~~tff) 1)
The date the organization was incorporated .~_21, /-D 0 'L-
The name and address of the officers are as follows:
-/IA L I vV\
/ - ---
5" -- -ze-(<. KA
-
;4S~AD A,.. AlAI A ('1 f>..~F
.~
. ... .
,
Name of Business: 5topi- ,11J- sll of #=" t
(>7 :2-~ ~
Business Address: C((,-,s,s I ~l (lJ \" f/.
Store Manager: tAL I'" $:' r 1,e((k A
0 /"
SH~~,:one ~ber: -
~ - ~ -
,
.'
C:\Documents and Settings\ScottA.CITY_HALL\Local Settings\Temporary Internet Files\OLK15D\3.2% Malt Liquor.doc
0
I agree, as part of this application, to furnish a list of all other persons, firms, or
corporations having an interest in the licensed organization. I will notify the City of
Andover of any change in legal ownership or beneficial interest in such organization.
I am_ am not~ engaged in the retail sale of intoxicating liquor.
I have_ have not~ had an application for licenses rejected previously.
I have_ have not---K been convicted of a felony or of violating any national or state
liquor law or local ordinance relating to the manufacture, sale or transportation of
intoxicating liquor.
Gambling or gambling devices will not be permitted on the licensed premises. .
I have no intention or agreement to transfer this license to another person.
I agree to waive my constitutional rights against search and seizure and will freely
permit peace officers to inspect my premises and agree to the forfeiture of my license if
found to have violated the provisions of the ordinance providing for the granting of this
license.
I hereby solemnly swear that the foregoing statements are true and correct to the best
of my knowledge.
0 .Il
i
/2...--1- IOf
Date
License Fees:
Temporary: $25.00(3 daymax.) Receipt # \(jl.~ '6
(1)-Sale 3.2% Malt Liquor:.$75.00
On-Sale 3..2% Malt Liquor: $200.00
Action by City Council:. Approved Denied Date:
License #
0
C:\Documents and Settings\ScottA.CITY _ HALL\Local Settings\Temporary Internet Files\OLKI5D\3.2% Malt Liquor.doc
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
License To Sell Tobacco at Retail
Application Form
Pursuant to City Ordinance No. 227, all persons requesting to sell tobacco at
retail are required to pro~ide the following information.~
Applicant's NameJ/fJ L I Vl'\2eK K r'\ Phone _
. . ^
Applicant's Address - - . - - .--
.,
Business Name S'rO fr nJ ' r I-Iot tp 3' Phone
Business Address 1'5 7 ;)... c;: C~o<s -r 0 t,..J ,J 1:Jll....
0 Type of Business Conducted at Location C- <;/0(( C I & 1+-. s~
I agree to waive my constitutional rights against search and seizure and will
freely permit peace officers to inspect my premises and agree to forfeiture of my
license if found to have violated the provisions of Ordinance 227 providing for the
granting of this license.
I hereby solemnly swear that the foregoing statements are true and correct to the
best of my knowledge.
U-----
II ,2 r- og
Date
License Fee: $250.00 Receipt #:jb 'ld 2
city Council Action: Approved Denied Date
0 License #
'ANDbVE~ @
'0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers ~
CC: Jim Dickinson, City Administrator .
Will Neumeister, Community Development . c r
FROM: Courtney Bednarz, City Plann~
SUBJECT: Discuss 2009 CDBG Application - Planning
DATE: December 16, 2008
INTRODUCTION
2009 CDBG applications are due at Anoka County on January 15,2009. Staffhas
prepared a short list of ideas for Council's consideration.
DISCUSSION
Housing Rehabilitation Low Interest Loan Program
The city has been successful in obtaining funding for.this program in the past. While
0 many inquiries are made about the program, the income limits and project requirements
have prevented the vast majority of projects from being accomplished. This has resulted
in funds allocated to the city not being expended. As a result, it is unlikely that Anoka
County would fund this program for 2009.
It should be noted that the Greater Metro Housing Corporation (GMHC) offers a similar
loan program on behalf of Anoka County. Even though this program offers a zero
interest loan, it also has been underutilized and still has funds available from last year.
Youth First
Youth First provides safe places for children and young adults to engage in constructive
activities, education and ongoing relationships with caring adults. They have been
operating out of leased space near Crosstown Boulevard and Bunker Lake Boulevard and
are searching for a more permanent location that would involve ownership of a property.
Acquisition of property to locate an organization that provides services to low and
moderate income individuals and families is an eligible CDBG activity.
Acknowledge there are greater needs elsewhere
Anoka County funds a variety of public service and emergency assistance programs to
help those with immediate needs such as obtaining food and keeping utilities operational.
The Council could encourage Anoka County to focus on these programs in 2009.
Ideas the Council may have
0 The Council may have ideas for a 2009 CDBG application.
0 ACTION REQUESTED
The Council is asked to discuss CDBG applications for 2009. A final decision will need
to be made at the January 6, 2009 meeting to allow applications to be submitted by
January 15,2009.
0
C I T Y o F @
0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Schedule Commission Interviews - Administration
DATE: December 16, 2008
INTRODUCTION
The Council is requested to set up interviews with residents who have submitted applications for the various
commissions that have vacancies:
. Park and Recreation Commission has two - three year vacancies. There also is one (1 year) term that was
created by Peggy Scott resigning. Only two residents have applied, none of the residents whose terms
are expiring wanted to continue serving.
O. Planning Commission has two vacancies. The two residents whose terms are expiring have reapplied (i.e.
Devon Walton and Tim Kirchoff). Four other residents also submitted applications for this commission.
. Open Space Commission has two vacancies to fill. Two residents who have been serving on that
commission have submitted requests to be able to continue serving (i.e. Jody Keppers and Jim Olson).
. Community Center Advisory Commission has one opening and the resident whose term is up would like
to continue serving (i.e. Frank Kellogg III).
Attached is information that has been received from residents who have submitted applications.
The deadline for applications was December 5th. Announcements had been put on the City Web site and on
QCTV asking residents to apply.
ACTION REQUESTED
Staff requests the Council set a night to interview applicants for the various commissions to fill the openings.
Attachments: Applications for Commissions
:
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
ADVISORY COMMISSION APPLICATION
Name: M~c~e......\ ~ rc=.v \ r-J \L.
Address: - . r-\ L--~0......3 r l~\lC!.r ,M~ SS"'~
-
Home Phone: - - --- -- I Work Phone: )
-
Commission Preference:
AndoverNMCA
Planning & Zoning Community Center *
Ebonomic Development LRRWMO
Park & Re~ / Equestrian Council
0
Open Space
Please state your reasons for requesting to be on the advisory commission checked above:
':t .e.... ~ V ,,-'j, ~'\-,,_ ":> ~ ~k.'i =-~ \..:o.c.. \.'-~....rr- ~ \-. ~ "L '1
f\.........., c.... v l' \..-..\ ~\<- \.\-- c:::.C"...:)r ~---~........\' \,.., i
Describe your education/experience, which qualifies you to serve on this commission: ~ c=.--.
0._ ~~...-t-<....... ~ '-- \..- \.'c.. "- v---.=-... Cl r \f'-'oo. c:.. '<.I ~~\..~ ~x....\-\
\ " .
\-e:. \- \.....~ C "
D.......".-. _ \. "-3 ~ L C!a-- .....
Describe your professional, civic or community activities, which may be relevant to this
commission:
1:' "'-...."'"' 9fLu l'~....:l ~ ''1 "'-<- rl1r'" r- i ta.."S, c:::.... Co""'...... ....'5. \'ur-c...
~......~
~- R-..P\'c...l ~ P<<:.t-~.,. L..."...,..,":io') l\o:.)~
Dated: /.J..Is-)og ~
0
* Cover letter and resumes encouraged for this commission
Nov. 5. 2008 4: 10PM
No. 5046. P. 1
0
C 11~ y o 1;'
NDOVE
1885 CROSStOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANOOVER.MN.US
ADVISORY COMMlSSl7 APPLICATION
Name: ~~ ~,I?;~/VIA.L~
Address: I II _.__ _.0 .. . . - -
- --
--II __ --.It_
-- .-/~
Home Phone: Work Phone: ..
.
Commission Preference:
Andover/Yl\4CA
Planning & Zoning Community Center *
Economic Development LRRWMO
Park & Recreation X Equestrian Council
"-
0 Open Space
Ple~tate your easo s for reqU~sting to be on the adv~sory COl~ss~on ChLked above:
~h .1: ~'~ lI'\!u J,.. l-
e. ---.~ :kA~7 ,.:z: 14.-1 -f'" L. +- 7'-> L,.,~i!6~ ... ~/fk~
Describe your education/experience, which qualifies you to serve on this commission: X
1~. /:.-J .}... J~ pJll ~ 1,...{", ~ :.t- 1_' ~J tv.'
t-"';' ~ ~ ~.;-- cJ. 'I ~ I~...I -.--.. J~k ~L ;r .J t;1 ~ uvJ..r://L-.
J,...." L.- -& ~ .. ; ,""> CF1' It.,. ~ 5'yf~ /k,.,. ~I yl/!..-'7J
Describe your professional, civic or community activities, which may be relevant to this
commission: iv--vc.'/vJ tJ:J. { ~ -ll'n "~1:
~
----. b rf ...- .,.1.,
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-+- Lv../ ~-"'"' JVJl::>~-eJ ...1 ;.l -J.k. ~5. if "7
1)/o~?5
Dated: 51C"~
0 ( I Signature
* Co'Ver letter and resumes encouraged for this commission
R "'=-'~I"/E.D
'tClJCI v -"
o ;
C I T Y 0 F 0 EC 4 2008
NDOVE CIT'{ Gf Ar~DO\lER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.C\.ANDOVER.MN.US
ADVISORY COMMISSION APPLICATION
Name: ~S" 'in' ~t'~
. - ... t
Address: .' .~-=o I.J ~ ,- - ---.
.........".~
Home Phone: Work Phone: _. ~.~'"'"
Commission Preference:
Andover/YMCA
Planning & Zoning ~ Community Center *
Economic Development LRR WMO
Park & Recreation Equestrian Council
o Open Space
~~..(c.l$ ,1=~A.~,*~'
".. I .~:C \~'t"\ bJ~<r \~.r(~WIh.1~~t:I.d. .' ~
....~.l-~M ",.,OWW\ .~~ -~..rIt'\l-S~tA.lwi~~ - ,-..J.dII
Describe your eduebtiOlt/experienC'e,"lWIiTch-qualities you to s&ve on this comr1lllsion:
~.~~SlLl...4sh.~ lh#'J~ i P""~~~
,p,U-hl"':1 ~ ~ <;j..d9t.L~le;t.J ~ U^,~*es
Describe your professional, civic or community activities, which may be relevant to this
=- - . t- I
.\ . - .' - ~ ~~'^ cei ~
\ · _ ~~~~~- ::~~=rwtwPOJr
d.~2 ",_ ~.()L...,J.. J
O Date.. / ,-~ ., .....- .,~'
. gnature
- .
~ 1U~~~A'"..d1.N
* Cover letter and resumes encouraged for this commission .../' r::..-.r:: _ I\~l' ,";l~---' - t:1
(.40- ~OM::: t.at """ n;,.n~1
/-.. ~..) 1~2JJO\; ~~ ~
ar~~W. ~,~~
Brenda Holmer
om: Devon Walton [devonwalton1@juno.com]
Sent: . Thursday, December 04, 2008 10:56 AM
To: Brenda Holmer
Subject: Re: 12.09.08 Planning & Zoning meeting cancelled
Can you pass this on to Courtney that I am willing to continue service on the P and Z commission.
Devon Walton
Experience and Exposure you NEED, Service you DESERVE!
Prudential Metrowide Realty
cell: 763-482-9111 efax: 763-754-1420
__ "Brenda Holmer" <BHolmer@ci.andover.mn.us> wrote:
Oee information on becoming a Graphic Designer. Click Now!
0
1
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0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923 . WWW.CLANDOVER.MN.Lis DEe 2 2008
ADVISORY COMMISSION APPLICATI()~ ITY 0 . .
. '., F ANDOVER
Name: (Yl1~ (2. \L (1,,\,S ~l,~ \ c<::.-
- '"\
'.;.!..' Address: . .....,,~
. "j:,
. -...... ~
Home Phone... , -- I Work Phone: SA(Y)~'
Commission Preference:
)( . Andover/YMCA
Planning & Zoning Community Center *
Economic Development LRRWMO
Park & Recreation Equestrian Council
Open Space
0 Please state yoW'reasonS for requesting to be on the advisory commission checked above:
?Le-f)St S~ ~fTC'L f->~G t
Describe your education/experience, which qualifies you to serve on this commission:
e 2f\ ." -- S .c--e- elteX- P{1-Gt'"
L~ -0C
Describe your professional, civic or coinmunity activities; which may be relevant to this
. commission:
Pcti\-Sc .S~ k3ffL.lc.:- P :IQ(-'
t ~.t .
Dated: / 1-30 - 0<6 ~',:'~' -..
Signature
0 * Cover letter and resumes encouraged for this commission
G:\EVERYONE\FORMS\ADVISAPP.DOC
0 Please state your reasons for requesting to be on the advisory commission checked above.
I have lived in Andover since 1992. In that time I have visited virtually every park and
trail in the City with my 3 children.
In the 16 years I have lived in Andover I have seen the city change from a small town to a
mid sized city. Past planning and zoning commissions and City councils have done a
good job of promoting orderly growth. I believe it's my turn to give something back to
the city and continue the tradition of smart well planned growth in Andover.
Describe your education/experience, which qualifies you to serve on the commission
I have dealt with city ordinances that affect the platting process and understand how
outside agencies such as The DNR, Corp of Engineers, or the County may affect setbacks
in the city. I have seen the effects of haphazard developments and believe I can look in
an objectionable way at zoning issues and find solutions without getting involved in
0 Arbitrary or capricious recommendations, or takings claims against the city
-<;..
Describe your Professional, civic or community activities, which may be relevant to this
commission:
I served on the Andover open space ballot initiative in the summer of2006.
0
Courtney Bednarz
om: Tim Kirchoff [Tim.Kirchoff@co.anoka.mn.us]
Sent: Monday, November 17,200811:18 AM
To: Courtney Bednarz
Subject: Planning Commission
Courtney,
I would like to remain as the Vice Chair for the Andover Planning Commission for another three year term if the City
Council will have me?
Tim Kirchoff
Supervisor of Transit Operations &Planning
Anoka County Transit Office
Government Center
2100 3rd Avenue Rm 216
763-422-7088
763-323-5556 fax
Tim. Kirchoff@co.anoka.mn.us
NOTICE: Unless restricted by law, email correspondence to and from Anoka County government offices may be public
data subject to the Minnesota Data Practices Act and/or may be disclosed to third parties.
0
0
1
0 C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
ADVISORY COMMISSION APPLICATION
Name: --r(WI '-j C aprn si\)
.\A - II ,
Addr~ss:
Home Phone: . - Work Phone: i2..&--hrc.d
L-
Commission Preference:
Andover/YMCA
Planning & Zoning '>< Community Center *
Economic Development LRRWMO
Park & Recreation Equestrian Council
0 Open Space
Please state your reasons for requesting to be on the advisory commission checked above:
-;:: ....~J lrl J:- '(of '1..11 - ..u~~.s:t- ,N ~ f h..~ cJ.
ovL e. ~~\,.\
.
Describe your education/experience, which qualifies you to serve on this commission: 'T
-
n ';)..J.() ~(lMt. p'..rkcJ \......." li'HJJ..f'. of rI\.L g IMd '''''4\+ i.A
S(kllaJ ~ r
0
b b~;t\-<<!.S (W\ 'i!o t'\"'~.l! l"'Ii\ +
Describe your professional, civic or community activities, which may be relevant to this
comrmSSlOn: at
..-:- ..J..tM,4 ('-tc,. el~ -t "^ cI ov-t.. r- and
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Dated: 11- 11- 0& ~
Signature
* Cover letter and resumes encouraged for this commission
. G:\EVERYONE\FORMS\ADVISAPP.DOC
0 (J C TT V (H ....
\ ~ - - - -~
c -NDOV~ --~" ~
..l1l.l. - - . .i....t..t ~ A
1685 CROSSTOWN BOULEVARD N.W. .. ANDOVER, MINNESOTA 55304 " (763) 755-5100
FAX (763) 755-8923 " WWW.CI.ANDOVER.MN.US
ATiv-XSORY COivij\'ITSSION APPLICATION
Name: .~ R. SG h, \dhL\\'(eY
y
Adc1ress: -
Home Phone: Work Phone: - , 1-./1 7
- I__
Commission Preference:
/1. 'I1dover/Y'}.-1CA~
Planning & Zoning X Community Center *
Economic Development LRRV.r1viO
Park & Recreation' Equestrian Council
0 Open Space
o-P /+;v:/tXlo!r"
fAm l'nk~feJ J'n. Jea....J1I~ rnvP- Ab~/+ I-J...~ ,Jp'.:"'k:n YhdI6'Aj jlJn-a~<~
Describe your education/experience, which qualifies you to serve on this comrnission:t: hn..'f?~
tt tn4s7er> t1.~n2e ,',., &-6//11'$..5 4,)M-/J'n/s#e;t:;'n 4$ IAJt!J I as ~ &.eJzekrj f)eyrf'~
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il1 . I?'j//lf'.er''''j Lv. It.- 1',,(.6 t?!> Jl'hPJ ., 5~ bn IS .l'-oY17h?J J.bh~
Describe your professional, civic or community activities, which may be relevant to this
Comn:uSSlon: of eXO~i PJI'IL€.. 1~:} fDr JDhhSOh ~frol5
'L" have, It, YeLl.rS
- I
/Yl V4VibLf$ f)DS,.~'on> /l1duJ,~ /~,.j~sJ,,p ODS/+toflS "J'i'ch ~1J6_l~ rJ;-d .for ii,s
--h f '+ ' I /'fI /'
0 l~ 0 p6S1 Il>~~. ' ~
D ed: j)....;O.,D'6 I~ n'
.:'>lgnature
* Cover letter and resumes encouraged for this commission
TV R. SCHILDHAUER
- --..
0 Andover, MN 55304
SUMMARY:
. Demonstrated achiever, who has earned multiple promotions over the past 16 years at
Johnson Controls, Inc. based on results achieved through leadership and technical skills.
. Team player with a strong determination to succeed.
. Capable handling multiple projects and working under pressure.
EXPERIENCE:
JOHNSON CONTROLS, INCORPORATED
Systems Team Leader, Minneapolis, MN 1/05 to present
Proiect Enoineer (Solutions Proiect Manaoer), Minneapolis, MN 4/04 to 1/05
Core Enoineerino Team Leader, Minneapolis, MN 4/97 to 4/04
Responsibilities:
. Leading and developing a team of engineers.
. Conducting technical training sessions on new products to audiences of 30 or more
people.
. Determine project resource and hiring needs.
. Maintain and deploy computer software updates throughout the area.
. Develop and maintain design standards and processes.
. Performance appraisals and goal setting for team members.
Accomplishments:
. Built the Core Engineering Team from the ground up.
. Developed Core Team standards for installation drawings.
0 . Helped develop a corporate wide project documentation process as part of a Six-Sigma
Project.
. Helped develop the "National Engineering Style Guide" used corporate wide.
. Developed and maintained the System Library Wizard.
. Developed a project archiving process with a Microsoft Access ™ database to search for
archived projects.
. Designed an extensive project tracking and measurement database for the Core Team.
Measurements included submittal turn around time as well as financial measurements.
. Considered an Area Technical Resource by my peers.
. Developed relationships with recruiting sources.
. Developed a commissioning process for VMA controller to reduce commissioning time
and service callbacks.
Lead Proiect Enoineer, Sioux Falls, SD 9/94 to 4/97
Responsibilities:
. Project management of multiple projects . Employee and Subcontractor
flexibly responding to customer and team Development
requirements
. Project Planning and Budgeting . Resource Management
. Project Administration . Performance Appraisals and Goal setting
. Contracting/Subcontracting . Managing Subcontractors
. Financial Management . Process Improvement
. Assisting sales in development of cost . Process Improvement
estimate on complex projects
0 . Use negotiation skills to consistently . Ensure adherence to safety standards for
resolve disputes without the need for employees and subcontractors
elevation
Accomplishments:
. Productivity Improvement due to employee development and training
. Develooed software standards to ensure aualitv and consistencv between sites
TV R. SCHILDHAUER
0 System Representative, Sioux Falls, SD 5/92 to 9/94
Responsibilities:
. Diagnosing and solving complex HV AC system problems
. Programming total building interactive networks
. Understanding and resolving customer needs
. Directing and training subcontractors
. Customer Training
. Commissioning of temperature control and security systems
Accomplishments:
. Developed a process for archiving project software
. Developed a process to track unfinished tasks on projects
DAKTRONICS, INCORPORATED
Customer Service Technician (Internship), Brookings, SD 10/91 to 5/92
Responsibilities:
. Tested and repaired a wide variety of electronic display systems using component level
troubleshooting techniques.
. Read schematics to determine theory of operation behind circuits.
EDUCATION:
UNIVERSITY OF SIOUX FALLS, Sioux Falls, SD 5/04
0 Degree: Masters of Business Administration
GPA: 3.2/4.0
SOUTH DAKOTA STATE UNIVERSITY, Brookings, SD 5/92
Degree: Bachelor of Science Degree, Electronics Engineering Technology
GPA: 3.4/4.0
Honors:
. Dean's List . Promotional Techniques for Engineers Scholarship
. Honor Graduate
CONTINUING EDUCATION:
JOHNSON CONTROLS INSTITUTE, Milwaukee, WI
. Leadership Development . Situational Leadership
. HVAC Basics . DX-9100 Engineering
OTHER SKillS:
. Demonstrated leadership ability.
. Analytical and problem-solving skills.
. Proven organizational and time management skills.
. Demonstrated ability to develop standards and processes.
. Accomplished user of many Windows TM based software applications including Microsoft
Word™, Microsoft Excel™, Microsoft PowerPoint™ and Microsoft Access™.
. Accomplished Microsoft Access ™ Relational Database Programmer utilizing SQL and
0 VBA.
. Accomplished user of Computer Aided Design software packages including Autocad™
and Visio ™ .
RECEIVED
o NOV 3 2008
1685 CROSSTOWN BOULEVARD N.W. · ANDOVER, MINNESOTA 55304 · (,?'6P+-U5;>S.1,Q.OANDOVER
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US vI I r. Ur --
ADVISORY COMMISSION APPLICATION
Name: Ghr (5b'YlC\.. SovJ~ U-f
, . . - /"\. i I
Address: _ . . . . v - - / .,... - .
- _....IIJ r
Home Phone: . Work Phone: ~. ~
Commission Preference:
V Andover/YMCA
Planning & Zoning f\ Community Center *
Economic Development LRRWMO
Park & Recreation Equestrian Council
o Open Space
reas? s for.!-,e. que~ting to be onthe ~dvisoco:nnp.iss.Ii9!l c check~d. above: f
[,-( tJ-e . I ) . i The LO tf!j .
r (/JouJd Li.L- -Iv h~ flWO-f'e of w/wi; 1:be. ~tfj ~
rtHtckifer IS plCLIL/LI'nq and io pnJ'Jlde. mq /nptlt- ttS r'L ~slde'tt-.
Describe your education/experi~ce, which qualifies you to se~on this commission: J: h O.~
0.- 13s IA ft.-k('tdZth -Arm fiu. ~ /vt/ L nm ~mplet~
semrlit-&2-J~e Cjbur5--<'S:-, ~ cPWJmd-n ao !>>fit J: 11M(.
vvork-ed . ~0.1 rcsta-t€- -fbr / { years...r nOAJ[ hfen t?~ {{censed
f ea.J6r tLnd ntltx. VJorted tv/' --I:hL ar-etc for 7+- ,f4€cirs. .
'Oescribe your professional, civic or community activities, which may be relevanYto this
commISSIOn: Pi {?L I .' L ' I . i 1 J
ru S,i'mfL aJ'--1], \!me I, IndilOf' 7!J ..f ~ eJl C~ UJ m\.
h de .... CA- f2 it/:,. ~ rJ'e' I fl1e' ~ ll<!ed5
: '.. . ., ..' , ~ ..~. . cUld
O Dated: 10 /3/ / ZOIJ r- I~~ C()n.(};1 r.
{ I S' C.t 11
I~ -
~dvver
* Cover letter and resumes encouraged for this commission {!n Jnlll all!/:
'"
~
0 J~~r K~~~~w~ November 24, 2008
A~1over. Minnesota bb::lU4
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CIT\1 OF hNDOVER
City Council
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
Re: re-application for position on Open Space Commission
Dear Council Members:
0 I have greatly appreciated the opportunity to serve the City of Andover on the Open Space
Commission during the pastsixteen months..1 vvould.like to be considered for reappointment to
another term on the commission following the expiration of my current term.
Thanks much,
~pekyv---
0
..
c:\doc~ments and settings\icdy\my documents\open space\open space re.application . jcdy keppers 11-24-2008.doc
Courtney Bednarz
Oom: olson2942@comcClst.net
Sent: Wednesday, November 12, 200810:27 PM
To: Courtney Bednarz
Subject: Open Space Commission
Courtney,
In accordance with our discussion tonight, I wish to apply for re-appointment to
the Open Space Commission. Let me know if you need more information.
Jim Olson
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_ _..~ n__,-___ .-.-, .~-_.__. _,_m. .___.____M__.._U
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304.
(763) 755-5100
FAX (763) 755-8923 · WWW.CI.ANDOVER.MN.US
ADVISORY COMMISSION APPLICATION
Name: Frank B. Kellogg III
Address:
Home Phone: Work Phone: ' ~
0 Commission Preference:
Andover/YMCA
Planning & Zoning Community Center * _X
Economic Development LRRWMO
Park & Recreation Equestrian Council
Open Space
Please state your reasons for requesting to be on the advisory commission
checked above: Currently a CACCAC Board Member - Chair. I have enjoyed
working with the other Board Members since inception of the committee. It is a
challenge managing a public facility, ensuring community service and balancing
the fiscal .policy and debt service with business prudence. This is a challenge, in
which I welcome as a resident of our community. The CC has performed well to
keep taxes amongst the lowest in the twin cities and I would like to contribute to
the TEAM.
Describe your education/experience, which qualifies you to seNe on this commission:
B.S. - Business - Economics, Associates - Chemistry - University of Michigan
. OSHA 40 Hour- CFR 1910-120 HAZWOPER Certification
. OSHA 8 Hour - Annual Refresher (s)
. OSHA SupeNisor Training
. Red Cross CPR and AED Certified
0 . Dale Carnegie Business Management Coarse Attend~e (continued
education)
0
. Harvard Business Review Subscri~er (continued education)
Describe your professional, civic or community activities, which may be relevant
to this commission:
Professional
Member, UST Innovative Corrective Action Technology Training Team, USEPA
Region V (Chicago) and VII (Kansas City).
Department of Defense Base Closure Environmental Restoration Peer Group
Team - Gary Vest, Assistant Secretary Environmental Security, Pentagon,
Washington, D.C.
Review and Feedback for the USEPA Land Disposal Restrictions (LDR) Phase
. IV Policy (Former Manufacture Gas Plant Waste). Jim Cummings, Chief of
Technology Innovation Office, USEPA Headquarters, Washington, D.C., Office of
Technology and Innovation.
Member, American Defense Preparedness Association, Department of Defense.
Civic and Community
0 Andover, Minnesota - Founder and Former Vice President of the Andover Husky
Youth Hockey Association (AHYHA).
Andover, Minnesota - Participating Founder Group of Andover Football
Association (AFA).
Andover, Minnesota - Pro-bono Environmental Advisor to the City. Council
Members and City Administrator on the communities WDE Superfund Landfill
and other related environmental concerns within the City.
Andover, Minnesota - A Community Leader, convincing School District 11 to
build a new high school in the City in lieu of a neighboring city.
Andover, Minnesota - Appointed by the Mayor and City Council - Chairman of the
City of Andover Sports Complex Task Force (CASCTF). The CASCTF was
iatrical in the successful development of a case model and business plan to build
an 18 million dollar community center in cooperation with the YMCA.
Construction has been completed and the facility has opened for business as of
August 2005.
Andover, Minnesota - Appointed by the Mayor and City Council Members -
Chairman .- City of Andover YMCA Community Center Advisory Committee,
effective February 2005.
0 Dated: November 3, 2008
Signature: ';lta-te'. fi. 'Aett699 'J'J'J
@ ,-
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0 " -
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US ,
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Schedule January Workshop
DATE: December 16, 2008
INTRODUCTION
The Council is requested to schedule a Special Council Workshop for the month of January for a
number of miscellaneous business items.
DISCUSSION
0 The January workshop will be dedicated to Public Works-Parks Maintenance items.
Other items may be added upon Council request.
ACTION REQUIRED
Schedule a Council workshop, a suggested date is Tuesday January 27th at 6:00 p.m. or another
date or time acceptable to the Council.
0
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0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Administrator's Report
DATE: December 16, 2008
The City Administrator will give a brief verbal update on various items of interest to the City
Council and to the residents at the meeting. Listed below are a few areas of interest:
I. Administration & City Department Activities
2. Update on Development Activity
0 3. Update on CIP Projects
4. Meeting reminders
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made.
0
.,.. ... 0\. \ IrtcJ
0 C I T Y o F
NDOVE
DATE December 16. 2008
ITEMS GIVEN TO THE CITY COUNCIL
~ November 2008 Monthly Building Report
O.
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON
THE NEXT AGENDA.
0 THANK YOU.
G:\STAFF\RHONDAA\AGENDA\CC L1ST.doc
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'C "7 .-/ . CITY OF ANDOVER
2008 Monthly Building Report
TO: Mayor and City Council
FROM: Don Olson
NOVEMBER
BUILDING PERMITS . PermitJPlan Tax
Total Valuation
4 Residential $ 11,816.32 $
484.50 $ 12,300.82 $ 969,000.00
Single Family 3 8,494.95 \ 343.50
8,838.45 687,000.00
Septic 1 3,321.37
141.00 3,462.37 282,000.00
Townhome
-
4 Additions . 1,811.03
36.65 1,847.68 73,300.00
Garages
-
2 Basement Finishes 200.00
1.00 201.00
Commercial Building
-
. Pole Bldgs/Bams
-
Sheds I
-
Swimming Pools
-
Chimney/Stove/Fireplace
-
1 Structural Changes 23.50
0.50 24.00 500.00
3 Porches 1,278.33
23.25 1,301.58 46,500.00
1 Decks 46.55
0.50 47.05 540.00
Gazebos
-
Repair Fire Damage
-
59 Re-Roof 4,325.00
29.50 4,354.50
0 34 Siding 2,550.00
17.00 2,567.00
I Other 812.21
17.50 829.71 35,000.00
Commercial Plumbing
-
I Commercial Heating 188.25
5.25 193.50 10,500.00
I Commercial Fire Sprinkler 5,960.62
144.50 6,105.12 289,000.00
Commercial Utilities
-
Commercial Grading
-
I
111 Total Building Permits $ 29,011.81 $ .
760.15 $ 29,771.96 $ 1,424,340.00
PERMITS PermitJPlan Tax
Total Fees Collected
111 Building Permits $ 29,011.81 $
. 760.15 $ 29,771.96
. Ag Building
-
Curb Cut
-
Demolition
-
Fire Permits
-
2 Footing 100.00
1.00 10 1.00
Renewal
-
1 Moving 150.00
150.00
19 Heating 1,475.00
9.50 1,484.50
6 Gas Fireplaces 525.00
3.00 528.00
21 Plumbing 975.00
10.50 985.50
Pumping
-
Septic New
-
3 Septic Repair 225.00
1.50 226.50
3 Sewer Hook-Up 75.00
75.00
0 . 3 Water Meter 150.00
150.00
Sewer Change Over/Repair
-
Water Change Over
-
3 Sac Retainage Fee 54.75
54.75
3 Sewer Admin. Fee 45.00
45.00
4 Certificate of Occupancy 40.00
.. 40,00
4 License Verification Fee 20.00
20.00
Reinspection Fee
-
Contractor License
-
Rental License I
-
Health Authority
~
0 183 TOTALS $ 32,846.56 $
785.65 $ 33,632.21 $ 1,424,340.00
Total Number of Homes YTD 2008
44
Total Number of Homes YTD 2007
90
Total Valuation YTDI 2008
$ 36,564,242.02
Total Valuation YTDI 2007
$25,522,202.30
Total Building Department Revenue YTD 2008 $
583,092.53
Total Building Department Revenue YTD 2007 $
550,611.31
0
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor & Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Item for December 16, 2008 City Council Meeting
DATE: December 16, 2008
The City Council is requested to receive the following supplemental information.
Discussion Item
0 Item #16. Anoka County Sheriffs Department Monthly Report (Supplemental) - Sheriff
Respectfully submitted,
0
- --NO. 283~1~
DEC. 16.2008 2:07PM PATROL
0 C. CITY OF ANDOVER - NOVEMBER 2008
ITEM NOVEMBER OCTOBER YTn 2008 NOVEMBER
YTD 2007
Radio Calls 793 924 9,255 10,202
Incident Reports 883 982 9,288 9,532
Burglaries 4 7 88 117
'Thefts 50 67 508 509
Crim.sex Condo 2 3 18 14
Assault 6 6 48 80
Dam to Prop. 26 19 301 354
Harr. Cornm. 13 18 131 149
Felony Arrests 3 6 113 81
Gross Mis. 10 6 71 78
0 Misd. Arrests 44 69 822 727
> OUl Arrests 8 12 114 153
Domestic Arr. 6 10 62 81
Warrant AlT. 4 8 135 122
Traffic Arr. 249 261 2,226 1,714
DUI OFFENSES:
DAY
OF Sunday Monday Tuesday Wednesday Thursday Friday
Saturday
WEEK;
TIME: 00:11 21:10 21:07 00:37
02:47 00:51
03:19
04:22
0
DEC. 16.2008 2:07PM PATROL NO. 2835 p, 3
0 D. CITY OF ANDOVER - NOVEMBER 2008
COMMUNITY SERVICE OFFICER REPORT
ITEM NOVEMBER OCTOBER NOVEMBER
YTn 2008 .
YTn 2007
Radio Calls 126 134 1,567 1,759
Incident Reports 83 100 1}246 1,288
Accident Assists 10 18 126 120
Vehicle Lock Out 29 35 334 375
Extra Patrol 139 133 IA06 1,518
House Checks 5 1 42 7
Bus. Checks 38 62 413 151
Animal ~ompI. 45 54 600 614
Traffic Assist 5 13 149 100
0 Aids: Agency 163 151 1,769 1,635
Aids: Public 117 962 704
94
Paper Service 0 0 0 0
Inspections 0 0 0 0
Ordinance Viol. 0 0 2 4
0
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