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HomeMy WebLinkAboutJanuary 21, 1993 o (J .' '\ o C}\ _ ___ __ _________(~-.--- .__ __'". -_ _un ------ _ ----.-.- U-----.---n~--.- --.- ---- CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w. . ANDOVER, MINNESOTA 55304. (612) 755-5100 Park and Recreation Commission Meeting January 21, 1993 7:30 P.M. 1. Call to Order 2. Residents Forum 3. Approval of Minutes 4. Echo Ridge Park Dedication 5. 1993 Park Capital Improvements, Continued 6. Adopt A Park Program, Continued 7. 8. Chairman's Report 9. Adjournment Q o Q CJ o ~ 1\J..1IQ3 o ~ CITY of ANDOVER PARK AND RECREATION COMMISSION - JANUARY 21, 1993 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Jeff Kieffer on January 21, 1993, 7:34 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson, Mike Auger, Jim Lindahl, Roger Paulson Darrell DeLarco, David Woods Assistant City Engineer, Todd Haas Public Works Supervisor, Frank Stone Public Works, Kevin Starr Others Commissioners absent: Also present: APPROVAL OF MINUTES January 7, 1993: Correct as written. MOTION by Anderson, Seconded by Auger, to approve the Minutes as written. Motion carried on a 5-Yes, 2-Absent (DeLarco, Woods) vote. ECHO RIDGE PARK DEDICATION Because there is a park in the Hidden Creek development just one-fourth mile to the east, the Park Commission agreed to cash in lieu of land for park dedication. MOTION by Paulson, Seconded by Lindahl, to recommend the City accept cash in lieu of land for Echo Ridge. Motion carried on a 5-Yes, 2- Absent (DeLarco, Woods) vote. 1993 PARK CAPITAL IMPROVEMENTS Daryl Sulander, City Finance Director, explained approximately $51,000 was allocated for capital expenditures in 1992. Of that, about $11,000 was not designated for a specific park; $40,000 was designated for the development of Kelsey-Round Lake park. $20,000 was the City's share of the grant funds and the remainder was to be used as funding until the grant funds were received. Because that money was not spent, the Council agreed to carryover the $40,000 in reserve to be available under the same circumstances. The 1993 budget was reduced to $28,475. Of that amount, $20,000 is earmarked for Kelsey-Round Lake and the remaining $8,475 can be used for other projects. Once the $20,000 of the City's money has been spent for both years, the State would reimburse the City with the grant money. Because the General Fund is advancing that money, the grant money would come back to the General Fund. At that point, the Commission could request it to be used for park purposes. '~ ) , ,--) Andover Park and Recreation Commission Minutes - January 21, 1993 Page 2 ) (1993 Park Capital Improvements, Continued) Mr. Haas summarized the January 21, 1993, letter received from Dennis Gimmestad of the Minnesota Historical Society requesting the Indian Mounds site be evaluated prior to any money be spent on the Kelsey-Round Lake project. The problem is a determination must be made by a State archeologist and the Indian Affairs Council; however, the State does not have an archeologist at this time. The Commission asked Mr. Haas to pursue the matter as to exactly what the City can do to get moving on the project. Chairperson Kieffer proposed the following costs for capital expenditures: Picnic Table Frames, $750; Ag lime, $2,000; Trees, $1,000+; Soccer goals, $1,200; Timber Trails street assessment; $5,000; upgrading 4 existing parks at $800 each, $3,200; Upgrade Red Oaks West, $6,000; Creekview Crossing tot lot, $4,500; Pleasant Oaks, $1,000 __ total of $24,650. Mr. Stone stated he has not heard if the City will need to fund more for the Milfoil problem in Crooked Lake. Commissioner Paulson stated the treatment last spring seems to have worked. There will be on-going maintenance, but he did not know if the City would be asked to fund it or whether the residents will fund it themselves. In further discussion, it was generally agreed the street assessment and / the upgrading of Red Oaks West should come from Park Dedication funds. In addition, costs for the athletic complex across from the Public Works Building would come from Park Dedication, though those costs are not yet known. Discussion was on the Creekview Crossing tot lot. Kathy Lindberq, 14232 Yellowoine Street NW - stated they have determined what equipment they would like to see in their park, which comes to a total of $6,738. They have raised a total of $1,075 to put toward the development of the park, plus about $300 worth of trees have been donated. with the $4,500 suggested by Chairperson Kieffer, she hoped the Commission would fund the remaining approximately $1,100 from Park Dedication funds. Mr. Stone suggested they look at providing handicapped facilities as well. Mr. Starr stated he will have the equipment proposal looked at to be sure everything will fit in the park. The consensus of the Commission was fund the $6,738 for equipping the park less the $1,075 donated by the community and that it should come from Park Dedication funds; and they commended the residents for their efforts in obtaining donations for the park. It was also recommended the residents make a presentation to the City Council of their donation toward the park. / Ms. Lindberq - stated the residents are also interested in maintaining the park through the Adopt-A-Park program, but asked if they would be allowed to mow it. Staff noted for liability purposes, no power equipment or tools can be used in the parks by residents. I / Andover Park and Recreation Commission Minutes - January 21, 1993 Page 3 (1993 Park Capital Improvements, Continued) Discussion was then on the Athletic Complex project. Dave O'Toole - reported the Army Reserve has inspected the site and given a verbal yes to doing the project. Andover is in competition with a Mankato project, and there are two more steps that need to be taken before it is official. They should know for sure in the next two to three weeks. If the Army Reserve does the project, it would begin the first week in July. They would work weekends and would expect all materials to be provided, including meals and shelter. They expect it will take six to nine weekends. They would also be willing to build the building and have State licensed electricians to do the electrical work. Mr. O'Toole stated he has blueprints of a building in Fridley which they feel would work well in Andover's complex. Mr. Haas reviewed the work of the Andover Review Committee and the Building Department regarding the site and plans. He and Mr. Stone will be viewing the Fridley facility and talking with their Park Department on how they feel about the facility. In addition, they must work with Anoka County, as the county plans to upgrade the road in either 1994 or 1995. Some realignment will be done and additional right of way needed. They will also work with the Coon Creek Watershed and possibly the Army Corps of Engineers about the wetland on the property. In addition, the area is not currently in the MUSA; but the intent would be to provide drinking water and toilet facilities on the site through the municipal system. Once the designs and grading plans have been done, a public hearing must also be held. They have asked two consultants to bid to do the grading plan. Mr. Haas expected the money to have the grading plan done will come from the Park Dedication fund. Mr. Stone stated the soccer group has asked about the possibility of a dome-type bubble for indoor soccer. He suggested that be looked at in the design stage. Mr. O'Toole stated there may be a little setback in the fundraising as he has just heard that the Anoka "Field of Dreams" project may be starting up again. The Committee expects this to be a three- to four- year project, but they would like to get the materials for the building so the City can take advantage of whatever the Army Reserve will do. There's a possibility some of the materials may be donated or made available at cost. The Commission suggested those donating funds or materials be acknowledged on some type of plaque in the park. That may also be an added incentive for businesses to contribute to the project. Mr. O'Toole stated many fundraising projects have been discussed, and they will be starting some fundraising projects soon. Commission discussion returned to the 1993 improvement projects. They tentatively agreed to the cost figures presented with $8,475 from the General Fund and the remainder to come from Park Dedication. Mr. Stone suggested they spend up to $10,000 at a time, then come back to the Commission to ask what is needed. Any funds for the Athletic Complex project will come to the Park Board for approval to be taken from the Dedication fund. \. / Andover Park and Recreation Commission Minutes - January 21, 1993 \ Page 4 (1993 Park Capital Improvements, Continued) MOTION by Paulson, Seconded by Anderson, the numbers as presented by Chairperson Kieffer of $25,703; of that, $17,220 would be coming out of Dedication. Further Dedication costs will be used for the park complex, and additional funding will be asked for later. Motion carried on a 5- Yes, 2-Absent (DeLarco, Woods) vote. MOTION by Anderson, Seconded by Paulson, to accept the $1,075 with a tremendous amount of gratitude to the residents who raised these dollars to be used in the Creekview Crossing park. Motion carried on a 5-Yes, 2-Absent (DeLarco, Woods) vote. A resident who recently moved into the City asked if Andover ever considered requiring park dedication from developers similar to what is done in other states, that is 10 percent of the lots as park plus playground equipment. The Commission explained the State law regarding park dedication requirements. In this case, there is a lot of parkland along the creek for the potential future development of trails. The resident also asked about the pond off Andover Boulevard and whether he would be allowed to mow down to it. The Commission explained the pond is under the jurisdiction of the Coon Creek Watershed Board and suggested he speak to them about the maintenance of it. ADOPT-A-PARK PROGRAM The general feeling of the Commission was any program should be simple and straight forward, and that the program in Robbinsdale is similar to what they would like to see in Andover. The Commission went through the Robbinsdale agreement and proposed the following modifications: change references of "shall" to "recommend"; agreements are to be renewed annually with a report given by the parties to the Commission each year at a meeting in February; that a sign will be erected acknowledging the work of the group in each park; a spring and fall clean up of the park is recommended; that the clean up be done during normal park hours and when weather is permitting; that the Public Works Superintendent or Park Supervisor be notified prior to doing the clean up; reword and combine Items 4 and 5; and add that no power tools may be used under the Safety Tips. Commissioner Auger agreed to have an Agreement typed up for further consideration at the next meeting. MOTION by Anderson, Seconded by Paulson, to adjourn. Motion carried on a 5-Yes, 2-Absent (DeLarco, Woods) vote. The meeting adjourned at 9:22 p.m. Re~~J- ~lla A. Peach, Recording Secretary